Agenda of Services Policy Committee - Tuesday, 2 November 2021

Services Policy Committee

Agenda

2 November 2021

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the OCTEC, CORNER OF ANSON AND Byng Street, Orange on Tuesday, 2 November 2021.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8106.

Services Policy Committee 2 November 2021

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 2 November 2021

2 Committee Minutes

2.1 Minutes of the NAIDOC Week Committee Meeting Held 23 September 2021

RECORD NUMBER: 2021/2234

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 23 September 2021. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 23 September 2021.

2 That the minutes of the NAIDOC Week Community Committee at its meeting held on 23 September 2021 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 NAIDOC Minutes, 23 September 2021

2 NAIDOC Agenda, 23 September 2021, D21/60674 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN West Room, Art Gallery, Byng Street Orange

ON 23 September 2021

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr S Nugent, Mr Chris Gryllis, Mr Jason French, Ms Nikea Dixon, Ms Lauren Tatham, Ms Laura Ah-See, Mrs Melanie Meehan, Henry Gibbs, Ms Madison Spencer, Mr Dylan Wright, Ms Sandra Wicks, Ms Alivya Powell, Community Development Officer, Community Development Team Leader.

Guests: Mary- Elizabeth Andrews (Manager Orange Regional Museum), Gillian Ingram.

1.1 Apologies and Leave of Absence

RESOLVED Mr G Power/Mr J French

That the apologies be accepted from Ms Annette Uata, and Manager Community Services for the NAIDOC Week Community Committee meeting on 23 September 2021.

1.2 Acknowledgement of Country

An acknowledgment of Country was conducted by Mr Neil Ingram Snr.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil.

2 Previous Minutes

RESOLVED Mr H Gibbs/Mr D Wright

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 2 September 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 2 September 2021.

3 Presentations

3.1 NAIDOC Week Exhibition

TRIM Reference: 2021/2044

Email from the Community Development Team Leader tabled regarding face mask preference as recorded in the Task List.

Museum Manager advised that an official opening is not possible given the time constraints. An exhibition is still possible if art and historic projects are submitted by Friday, 1 October 2021. Projects of high resolution photography, three or four images and around four or five projects in total, of existing Aboriginal art or other significant pieces. If the museum doesn’t receive enough entries by 1 October, the exhibition is unable to proceed. Please be in touch with Mary-Elizabeth Andrews or Annette Uata for further information.

RECOMMENDATION Mr N Ingram/Cr S Nugent

That the discussion on the NAIDOC Week Exhibition be noted.

3.2 Expressions of Interest (EOI) for new Committee members

TRIM Reference: 2021/2045

Nil.

3.3 Budget Report

TRIM Reference: 2021/2046

Budget unchanged.

Sponsorship decisions:

· Fee for masks - $2,125 (G. Power, N. Ingram Snr). Option 5 won the majority vote.

· NAIDOC School Week Awards - $500 – (S. Nugent, G. Power).

· Orange NAIDOC Week Golf Day - $500 – (J. French, C. Gryllis).

· Year 12 Graduation Awards - $750 – (D. Wright, C. Gryllis).

Events yet to advise of budgetary requirements:

Elders’ Luncheon.
NAIDOC Awards Night.
Women’s Night.

RECOMMENDATION Mr G Power/Ms N Dixon

That the update on the Budget Report be noted.

3.4 Calendar of Annual and Significant Events 2021

TRIM Reference: 2021/2047

No discussion

3.5 Anniversary of the National Apology - 2022 Planning

TRIM Reference: 2021/2048

G. Power to contact D. Stanley requesting information to move forward with this item.

RECOMMENDATION Mr G Power/Mr N Ingram

That the discussion on the Anniversay of the National Apology – 2022 Planning be acknowledged.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week 2021

TRIM Reference: 2021/2049

Recommendation Mr M Cooper/Ms L Tatham

That the Committee Consider and Discuss items in the Task List/Action Plan for NAIDOC Week Celebrations 2021, and that the report be updated.
That the updates to the Task List and Action Plan – NAIDOC Week 2021 be acknowledged.

The Meeting Closed at 2.05pm

Services Policy Committee 2 November 2021

2.2 Minutes of the NAIDOC Week Committee Meeting Held 7 October 2021

RECORD NUMBER: 2021/2425

AUTHOR: Sue Collins, Administration Officer

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 7 October 2021. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 7 October 2021.

2 That the minutes of the NAIDOC Week Community Committee at its meeting held on 7 October 2021 be adopted.

further considerations

Attachments

1 NAIDOC Minutes, 7 October 2021

2 NAIDOC Agenda, 7 October 2021, D21/66935 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 7 October 2021

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr S Nugent, Mrs Annette Uata, Mr Jason French, Ms Nikea Dixon, Mr Neil Ingram Snr, Ms Lauren Tatham, Mrs Melanie Meehan, Mr Henry Gibbs, Ms Madison Spencer, Mr Dylan Wright, Ms Sandra Wicks, Ms Alivya Powell, Manger Community Services, Community Development Officer, Community Development Team Leader.

Guests

Ms Mary-Elizabeth Andrews (Orange Regional Museum Manager), Ms Gillian Ingram, Ms Katrina Lane, Ms Kira-Lea Dargin

1.1 Apologies and Leave of Absence

RESOLVED Ms N Dixon/Mr D Wright

That the apologies be accepted from Mr Corey Mclean, Ms Laura Ah-See, Ms Alisha Agland, and Mr Mike Cooper for the NAIDOC Week Community Committee meeting on 7 October 2021.

1.2 Acknowledgement of Country

An acknowledgment of Country was conducted by Mr Neil Ingram Snr

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr J French/Cr S Nugent

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 23 September 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 23 September 2021.

3 Presentations

3.1 Correspondence

TRIM Reference: 2021/1573

Invoice received from Wawirra Supplies for the purchase of NAIDOC Week 2021 face masks to the value of $2,337.50.

RECOMMENDATION Ms N Dixon/Mr H Gibbs

That the Correspondence be noted.

3.2 Expressions of Interest (EOI) for new Committee members

TRIM Reference: 2021/2203

Nil.

3.3 Budget Report

TRIM Reference: 2021/2204

Unchanged budget status.

Sponsorship decisions:

Fee for masks - $2,337.50, inclusive of GST
NAIDOC School Week Awards - $500
Orange NAIDOC Week Golf Day - $500
Year 12 Graduation Awards - $750

Elders’ Luncheon - $500
Women’s Night - $500

RECOMMENDATION Mr G Power/Mr N Ingram

That the information on the Budget Report be noted.

3.4 Calendar of Annual and Significant Events 2021

TRIM Reference: 2021/2205

No discussion.

3.5 Anniversary of the National Apology - 2022 Planning

TRIM Reference: 2021/2206

No discussion.

3.6 NAIDOC Week Exhibition

TRIM Reference: 2021/2208

The Museum Manager reported that an exhibition may be held, having received project submissions from community, however an opening night is still not a possibility. A. Uata has sourced some traditional weaving, N. Ingram Snr has contributed language and cultural knowledge, G. Power has provided materials and cultural knowledge, and G. Ingram has also been consulted. The Museum Manager reports that the exhibition is on track to take place, with some outstanding images still to be included.

RECOMMENDATION Mr G Power/Mr J French

That the discussions on the NAIODC Week Exhibition be acknowledged.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week 2021

TRIM Reference: 2021/2207

Recommendation Mr J French/Mr G Power

That the Committee consider and discuss items in the Task List/Action Plan for NAIDOC Week Celebrations 2021, and that the report be updated.
That the updates to the Task List/Action Plan - NAIDOC Week 2021 be noted.

The Meeting Closed at 2.05pm

Services Policy Committee 2 November 2021

2.3 Minutes of the Orange Health Liaison Committee Held on 12 October 2021

RECORD NUMBER: 2021/2438

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Health Liaison Committee met on 12 October 2021. The Minutes from the meeting are tabled for approval.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 12 October 2021.

2 That the minutes of the Orange Health Liaison Committee at its meeting held on 12 October 2021 be adopted.

further considerations

Attachments

1 OHLC Minutes, 12 October 2021

2 OHLC Agenda, 12 October 2021, D21/63866 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Councillors Workroom, Orange Civic Centre, Byng Street, Orange

ON 12 October 2021

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Ms Jennifer Bennett, Associate Professor Catherine Hawke, Dr Richard Jane, Mr Robert Fabry, Ms Catherine Nowlan, Mr Andrew Coe, Director Community, Recreation and Cultural Services, Community Services Manager

1.1 Apologies and Leave of Absence

RESOLVED Ms J Bennett/Dr R Jane

That the apologies be accepted from Janette Savage for the Orange Health Liaison Committee meeting on 12 October 2021.

1.2 Acknowledgement of Country

An Acknowledgement of Country was conducted by the Mayor.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms J Bennett/Dr R Jane

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 14 May 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 14 May 2021.

3 Presentations

3.1 Funding - Orange Health Service Clinical Trials Virtual Reality Project

TRIM Reference: 2021/2235

Jan Savage update provided via email

Funding was secured for the Virtual Reality Clinical Trial that will be available to the OHS Cancer services and Cancer Care Western NSW patients and their families.

$100,000 was provided to provide perimeter fencing to the Western Care Lodge. The Development Application provides for additional gardens to enhance and retain the outdoors space where guests spend o lot of time.

RECOMMENDATION Ms J Bennett/Dr R Jane

That the updates on the Funding for Orange Health Service Clinical Trials Virtual Reality Project be acknowledged.

4 General Reports

4.1 Orange Health Liaison Committee Action Plan

TRIM Reference: 2021/1911

Whilst addressing the content of the Action Plan the following discussions took place:

The Mayor explained to the Committee that he had requested a meeting with the NSW Health Minister regarding special staffing in the Western Health District. In particular the delay, after the retirement of Professor Graham Stevens, in recruiting a replacement for the Orange Health Service specialist radiation oncologist.

Ms Catherine Nowlan explained that there had been a successful applicant who withdrew and that Dubbo hospital had experienced the same issue. Both hospitals have been using locums and this has been difficult throughout the COVID-19 lockdown periods. The Orange position has been readvertised and Genesis will provide a specialist radiation oncologist in Orange and a consortium of VMOs the same in Dubbo. There have been delays for patients requiring service.

Ms Nowlan stated the hospital has a preference for a VMO model with specialists residing in the local area. For example, there are currently three oncology specialists in Orange instead of the fly in, fly out option. To continue to build the presence of medical specialists in the area there is a need for local training and then funded positions. Accurate Treasury population growth figures are required for increased funding for required positions.

There was further discussion regarding the pursuit of the Health Precinct and the heritage area of the campus. Concerns were expressed regarding the deterioration of a number of the heritage buildings. The Mayor informed the Committee that he will discuss this issue with the Deputy Premier.

The Mayor will inform the Committee if the NSW Health Minister meeting is confirmed.

The Committee thanks the Orange Aboriginal Medical Service for providing COVID vaccination clinics

Ms Nowlan informed the Committee that Orange Hospital received the World Stroke Organisation Angels Gold Status Award for meeting the highest standards in stroke treatment and care.

The Committee congratulated the team for their commitment and dedication to improving stroke care.

Recommendation Ms J Bennett/Dr R Jane

That the above discussions on the Western Health District be acknowledged.
That the Orange Health Liaison Committee Action Plan be reviewed and updated, and those updates be noted.

The Meeting Closed at 8.55am

Services Policy Committee 2 November 2021

3 General Reports

3.1 Minutes of the Community Safety and Crime Prevention Committee Meeting Held on 11 October 2021

RECORD NUMBER: 2021/2450

AUTHOR: Margaret Henry, Administration Officer

EXECUTIVE Summary

The Community Safety & Crime Prevention Committee met on 11 October 2021. The notes from that meeting are provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledges the reports presented to the meeting held on 11 October 2021.

2 That the minutes of the meeting held on 11 October 2021 be adopted.

further considerations

Attachments

1 CSCPC Agenda, 11 October 2021, IC21/23899 ⇩