Infrastructure Policy Committee
Agenda
2 November 2021
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Infrastructure Policy Committee meeting of ORANGE CITY COUNCIL will be held at OCTEC, CORNER OF ANSON AND Byng Street, Orange on Tuesday, 2 November 2021.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8106.
Infrastructure Policy Committee 2 November 2021
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Infrastructure Policy Committee at this meeting. |
2.1 Minutes of the Extraordinary City of Orange Traffic Committee - Electronic Meeting - 24 September 2021
RECORD NUMBER: 2021/2242
AUTHOR: Jason Theakstone, Manager Engineering Services
EXECUTIVE Summary
The City of Orange Traffic Committee held an electronic extraordinary meeting on 24 September 2021 and the recommendation from that meeting is presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Extraordinary City of Orange Traffic Committee at its meeting held electronically on 24 September 2021. 2 That Council determine recommendation 3.1 from the minutes of the Extraordinary City of Orange Traffic Committee meeting held electronically on 24 September 2021. 3.1 That the Traffic Management Plan for the Vaccination Hub at 123 Peisley Street and the dedicated ambulance parking spot be endorsed for the duration of the vaccination hub. 3 That the minutes of the City of Orange Traffic Committee at its meeting held electronically on 24 September 2021 be adopted.
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further considerations
Consideration has been given to the recommendation’s
impact on Council’s service delivery; image and reputation; political;
environmental; health and safety; employees; stakeholders and project
management; and no further implications or risks have been identified.
Attachments
1. COTC Minutes, 24 September 2021
2. COTC Agenda, 24 September 2021, D21/63135⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary City of Orange Traffic Committee
HELD IN Electronic
ON 24 September 2021
Attendance
Cr R Turner (Chairperson), Ms Kylie Buckenhofer, Chief Inspector David Harvey
** This meeting was held out of session with members being circulated a copy of the agenda. Feedback and voting was provided out of session via email for this meeting.**
1.1 Apologies and Leave of Absence
Nil
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 General Reports
This recommendation was endorsed by Ms K Buckenhofer (TfNSW), Cr R Turner and Chief Insp David Harvey.
Chief Inspector Peter Atkins inspected the site on 27 September 2021.
Attachment 1 COTC 24 September 2021 Electronic Agenda Extraordinary
2.2 Minutes of the Extraordinary City of Orange Traffic Committee - Electronic Meeting - 20 October 2021
RECORD NUMBER: 2021/2444
AUTHOR: Ian Greenham, Director Technical Services
EXECUTIVE Summary
The City of Orange Traffic Committee held an electronic extraordinary meeting on 20 October 2021 and the recommendation from that meeting is presented to the Infrastructure Policy Committee for adoption.
This meeting was held electronically so that it could be considered prior to Council going into caretaker mode.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting held electronically on 20 October 2021. 2 That Council determine recommendation 3.1 from the minutes of the City of Orange Traffic Committee meeting held electronically on 20 October 2021. 3.1 That Council permit the street closure of McNamara Street (Summer Street to the Aldi Carpark entrance/exit) on Friday 10 December 2021 and Saturday 11 December 2021 from 5.00pm to midnight, subject to the attached conditions of consent. 3 That the minutes of the City of Orange Traffic Committee at its meeting held electronically on 20 October 2021 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
This event (originally to be held on 29 October) was adopted by the City of Orange Traffic Committee at its meeting held on 14 September 2021 and subsequently adopted by the Infrastructure Policy Committee at its meeting held on 5 October 2021.
A request has now been made to change the date to close McNamara Street (between Summer Street and the entry/exit to the Aldi carpark) on Friday 10 December and Saturday 11 December 2021 from 5.00pm to midnight.
Attachments
1 COTC Minutes, 20 October 2021
2 COTC Agenda, 20 October 2021, D21/67902⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary City of Orange Traffic Committee
HELD Electronically
ON 20 October 2021
1 Introduction
Attendance
Cr R Turner (Chairperson), Ms Kylie Buckenhofer, Sgt Peter Foran, Chief Inspector David Harvey, Mr Geoff Lewis,
** This meeting was held out of session with members being circulated a copy of the agenda. Feedback and voting was provided out of session via email for this meeting.**
1.1 Apologies and Leave of Absence
Nil
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 General Reports
This recommendation was endorsed by Sergeant Peter Foran and Mr Geoff Lewis.
Infrastructure Policy Committee 2 November 2021
Attachment 1 Extraordinary COTC - Agenda - 20 October 2021
RECORD NUMBER: 2021/2432
AUTHOR: Ian Greenham, Director Technical Services
EXECUTIVE Summary
The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the information provided in the report on Current Works be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Road Maintenance
Council grading crews continued with their program of gravel road maintenance as weather permitted over the last month.
Roads graded include:
· Adrians Lane
· Bennett Lane
· Blunt Road
· Failford Road
· Ginns Road
· Gosling Road
· Kearl Road
· Louie Lane
· Selwoods Lane
· Steels Lane
Under normal circumstances Council utilises its road construction crew to undertake two routine grades of every gravel road per annum during the year at intervals dependant on weather and peak construction periods. Occasionally extra attention will be given to re-gravelling, repairing blowouts or attending to drainage issues as required. Council has a gravel road network of just under 50km and a budget of $176,000 for grading and upgrading with gravel overlays.
Council has no ongoing program to seal its remaining gravel roads with available funds being focussed on maintaining and upgrading the existing sealed network.
Road Upgrading
Forest Road Heavy Patching
Council staff undertook the heavy patching of approximately 700m of Forest Road just east of Aerodrome Road.
Photo – Forest Road Heavy Patch
Southern Feeder Road Stage 3
Council’s contractors laid the last of the concrete base for the widening of Bathurst Road at the Southern Feeder Road intersection. Asphalt works will commence in coming weeks.
Photo – SFR3 intersection with Bathurst Road
Beasley and Blunt Road
Council crews began works at the intersection to lower and move the crest of the hill at the intersection to improve intersection sight distance.
Photo – Beasley and Blunt Road intersection
Traffic Facilities
Dalton and Sampson Street
Council staff began works on the construction of a raised platform at the intersection of Dalton and Sampson Street.
Photo – Dalton and Sampson Street intersection
Concrete and Drainage
Footpath Construction
Work has commenced or continued on new footpaths at:
· Ploughmans Lane
· Escort Way
· Park Road
· Burrendong Way
Drainage works
Crews attended to a sink hole on the kerb line on Woodward Street over Council’s Stormwater system.
Council also relocated a drainage lintel and pit at the intersection of March and Seymour Street after ongoing damage by trucks and buses due to its position right on the corner.
Recycled materials in Roads and Pavements
Council has for a number of years had the practice of utilising recycled materials in the construction and maintenance of its road network. This practice has been driven by issues of superior product performance, convenience, availability and cost of virgin roadmaking materials, not to mention the environmental benefit of diverting materials from the waste stream.
These practices include:
· Insitu stabilisation and reuse of existing road materials
This process involves the mechanical pulverisation of existing road pavement gravels and incorporation of a commercially available cementitious binder. Analysis of the traffic loading, depth and particle size of the existing pavement gravel will determine which type and ratio of binder to be incorporated and also if any additional gravels need to be incorporated. Where possible, these existing gravels are reclaimed surpluses from other works. A recent innovation in Orange has been the incorporation of a foamed bitumen into the gravel instead of a cementitious binder.
A common additive to the ‘binder’, is fly ash which is an industrial waste product formed from the combustion of coal.
· Crumbed rubber modified bitumen in sprayed seals and asphalt
Crumbed rubber recovered from old vehicle tyres has been incorporated into bitumen for sprayed sealing since the 70’s and more recently into asphalts. In a typical year, Council can effectively divert the rubber from over 2,000 used car tyres into the bitumen used in its sprayed sealing programme alone. Utilising rubber into sprayed bitumen seals improves its stone retention properties, offers improved resistance bleeding in hot weather and to cracking. In asphalts, the incorporation of bitumen modified with rubber can better resist cracking from fatigue and rutting.
· Accepting, stockpiling and reusing materials won from TfNSW work on highways
A common practice for TfNSW when working on the State Highway network is to use a road profiler to mechanically mill out the existing pavements before replacing with asphalt. Having no use themselves for this material, the authority has donated the material to Council stockpile facilities EPA approved for the receival of this “waste”. Council staff will then utilise this material for a variety of uses including the replacement of deeper layers of unsuitable road subgrades, repair of blowouts on gravel roads or as an additive to a poorly particle size graded road prior to stabilisation as mentioned above.
Depending on the works planned on the highway network, Council can receive and recycle tens of thousands of tonnes of this product in any one year.
· Blast furnace slag for high friction road seals
Blast Furnace Slag is a by-product of the iron and steel making processes.
From time to time there is a need to apply a more skid resistant surface to pavements where there is a history of wet weather crashes. Blast Furnace Slag can be used in these instances because of its higher resistance to polishing under traffic when compared to normal basal aggregates.
Options available to achieve a greater use of recycled materials (depending upon commercial availability in the region) in our roads and pavements include:
· Crushed recycled glass as a replacement for sand in;
o Bedding and backfilling of pipes;
o Ready mixed concrete;
o Asphalts.
· Soft plastics and printer cartridge toner in asphalts.
· Returning reclaimed old asphalt into new asphalt production.
It should be noted that asphalt containing recycled materials has recently become commercially available within the region and is an option to be considered for future asphalt projects.
Use of recycled materials for road construction must be carefully considered in line with long term performance and environmental considerations as described in Local Government NSW’s publication, Recycled Materials in Roads and Pavements.
WATER SUPPLY SERVICES
The type and number of water supply service responses by maintenance staff are shown in the table below.
Category |
July 2020 – June 2021 |
September 2021 |
|
Water - Leak (Meter) |
327 |
27 |
|
Water Request - Meters Faulty (incorrect readings) |
73 |
1 |
|
Water - No Water Supply |
44 |
4 |
|
Water - Pressure |
37 |
0 |
|
Water Request - Replace Meter box/lid |
63 |
3 |
|
Water quality - Dirty |
53 |
3 |
|
Water - Burst Main |
85 |
3 |
|
Water - leak (Main, Valve, Hydrant) |
285 |
43 |
|
Total Water Requests |
967 |
84 |
Construction Works
CBD Water Main Renewal/Upgrades
Councils Water Team is completing water connections to the new garden beds along Lords Place.
New Water Main in Cottonwood Way
Council staff have installed 88 metres of dual 150mm diameter water main along Cottonwood Way.
Moulder Street Water Main Renewal
Council are undertaking planning for the renewal of the Moulder Street water main. The water main is being renewed between Woodward Street and Peisley Street. The materials for the project are currently being ordered.
Water Services
Installation of new water services at the following locations:
· 4 Tempest Place
· 9 Tempest Place
· 109 Dalton Street; and
· 48a Sharp Road
Renewal of water services at the following locations:
· 32 Brunswick Street
SEWER SERVICES
The type and number of sewer service responses by maintenance staff are shown in the table below.
|
Category |
July 2020 – June 2021 |
September 2021 |
|
Sewer Choke - Blockages |
314 |
21 |
|
Sewer Complaint - Odour |
23 |
2 |
|
Sewer Complaint - Overflow |
192 |
12 |
|
Total Sewer Requests |
529 |
35 |
Sewer Construction Works
· New sewer access chamber installed in Mulberry Lane; and
· Sewer main installation on Clergate Road for the Storco development.
Sewer Relining
The 2021/2022 Sewer-Relining Program has commenced with Interflow completing the contracted works under the Central NSW Joint Organisation (CNSWJO) Contract. The program consisted of approximately 3,000m of reticulation sewer main to be renewed in East Orange.
The sewer lines to be renewed are currently being cleaned and inspected to determine if any defects are required to be undertaken. Relining has also commenced on lines that have already been inspected. All works are expected to be completed by March 2022.
Sewer Reconstruction
Sewer reconstruction works were carried out at the following locations:
· 6 Legacy Place; and
· 53 Kite Street
WATER SUPPLY SECURITY
Water Storage Levels
Water storage trends for the combined storages from 19 October 2018 to 15 October 2021 are shown in the graph below.
|
Location |
Level Below Spillway (mm) |
% of Capacity |
|
Suma Park Dam |
0 |
100% |
|
Spring Creek Dam |
0 |
100% |
|
Lake Canobolas |
0 |
100% |
|
Gosling Creek Dam |
0 |
100% |
Supplementary Raw Water Sources
Extractions from the supplementary raw water supplies in recent months are provided in the table below. Total is the beginning of a new water year.
|
Raw Water Source |
July 2021 (ML) |
August 2021 (ML) |
September 2021 (ML) |
Total (ML) 2021/2022 |
|
Bores* |
11.47 |
8.07 |
8.43 |
27.97 |
|
Stormwater |
8.61 |
0.00 |
0.00 |
8.61 |
|
Macquarie River |
0.00 |
0.00 |
0.00 |
0.00 |
|
Total |
20.08 |
8.07 |
8.43 |
36.58 |
* Bores include two at Clifton Grove and two at the Showground/Margaret Street
A more detailed monthly summary of raw water transfers can be found on Council’s website at https://www.orange.nsw.gov.au/water/oranges-water-supply/
The Decision Support Tool (DST) Water Year Analysis for 1 July 2021 to 30 June 2022 was conducted mid July 2021 with the forecast for wet conditions. With the storages now being at 100% capacity no external sources of water are currently required. The Macquarie River pumps are being serviced and due to be reinstalled in November 2021.
Macquarie River Flows
The flows for the period 22 September to 19 October 2021 in the Macquarie River monitored downstream of Long Point (Station 421192) are presented below. High flows continued through the period being above the extraction trigger value of 108 ML/d with a minimum flow rate of approx. 910 ML/d on 30 September. A maximum flow rate of approx. 5,136 ML/day occurred on 4 October 2021.
The chart below was sourced from the WaterNSW website with flows presented in megalitres per day (ML/d).
Demand Management
Residential water use
Council resolved to adopt a new water restriction framework on 20 October 2020. This framework included the introduction of “Permanent Water Saving Standards” when the combined storage reaches 80%. The current combined storage is 100%.
As a result, Permanent Water Saving Standards came into effect on Friday 25 June 2021.
Average daily residential water consumption during the week ending 14 October 2021 was 133 litres per person per day. The graph below shows the average daily residential water consumption trends since October 2020.
Total water use
The average daily city-wide water consumption for the period 17 September 2021 to 14 October 2021 was 8.58 ML/day.
DRINKING WATER QUALITY
Water samples are collected as a component of Orange City Council’s Drinking Water Quality Monitoring Program in accordance with NSW Health requirements. Samples are collected regularly and sent to NSW Government National Association of Testing Authorities (NATA) accredited laboratory for analysis. Water quality for September 2021 complied with the Australian Drinking Water Guidelines health targets.
water supply and Sewerage MAJOR PROJECTS
East Orange Harvesting Wetlands
Council staff are continuing to review the detailed design plans and specifications developed by consultants Premise.
As previously reported, application for a Water Supply Works Approval was made to the Natural Resources Access Regulator (NRAR) which was advertised on 25 August 2021. The period for submissions closed on the 22 September 2021. Council understands that 78 submissions were received and are currently being reviewed by NRAR.
It is anticipated that the NRAR will forward concerns raised during the advertising period to Council for comment or clarification prior to making a determination on the application.
OTHER MAJOR PROJECTS
Future Cities Upgrade – Byng Street and Lords Place
Asphalting of Byng Street and Lords Place is programmed to occur during the week beginning Monday 25 October 2021. In the interim, tree pits are being completed along with a kerb return where McNamara Street meets Byng Street and the completion of the footpath adjacent to Robertson Park.
The landscaping of the tree pits and median gardens will incorporate a mix of compost from Euchareena Road and purchased soil which should minimise costs.
Over the next few weeks, the Theatre handrails will be completed along with delineation for the sight impaired. The garden beds in this area will be repainted once the concrete is water-proofed sufficiently to ensure a long term finish. For efficiency, this painting may be undertaken in association with the repainting of the Civic Centre which is programmed to occur in the near future.
Future Cities Upgrade – McNamara Street
On Wednesday 20 October 2021, the pop-up shops were placed in McNamara Street. These structures include a sink, air conditioning, lighting and provision for shelving. While these shops are usable now, ramps are being constructed to facilitate disabled access and should be completed within the next few weeks.
Photo - “pop-up” shops McNamara Lane
Line marking in Kite Street and the completion or the public art works, which was delayed due to COVID and the cold weather, is programmed to occur in November.
AIRPORT ENERGY USAGE
Energy used at the airport during September 2021 was 28,867.79 kWh at a cost to Council of $2,305.70.
aIRPORT PASSENGER NUMBERS
Passenger numbers for September 2021 were 206 compared with 799 in the same month in 2020. This figure includes passenger numbers from Regional Express, Corporate Air and QantasLink.
ENERGY USE
The following information is sourced from E21, Council’s energy software.
