Agenda of Services Policy Committee - Tuesday, 3 August 2021

Services Policy Committee 3 August 2021

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 3 August 2021

2 Committee Minutes

2.1 Minutes of the Cultural Heritage Community CommitTee held on 28 June 2021

RECORD NUMBER: 2021/1492

AUTHOR: Alison Russell, Community Museum and Heritage Manager

EXECUTIVE Summary

The Cultural Heritage Community Committee met on 28 June 2021. The Minutes for this meeting are tabled for the Services Policy Committee’s attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 28 June 2021.

2 That Council determine recommendations Item 3.1 from the minutes of the Cultural Heritage Community Committee meeting of 28 June 2021.

3.1

1 That the report from the Museum and Heritage Coordinator “Request to relocate the Boer War Memorial in Robertson Park” be acknowledged.

2 That Council seek funding from Orange Ex-Services Club and Federal Member, Mr Andrew Gee, for maintenance and refurbishment of the Boer War Memorial.

3 That the memorial remain in the same location.

3 That the remainder of the minutes of the Cultural Heritage Community Committee at its meeting held on 28 June 2021 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Nil

Attachments

1 CHCC - 28 June 2021 Minutes

2 CHCC - 28 June 2021 Agenda, D21/47255 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Orange City Library, Local Studies Room

ON 28 June 2021

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Cr S Nugent, Miss Elizabeth Griffin, Mr Charles Everett, Ms Alexandra Rezko, Mr Phil Stevenson, Mr David Sykes, Manager Central West Libraries and Community Museum and Heritage Coordinator.

1.1 Apologies and Leave of Absence

RESOLVED Mr P Stevenson/Mr C Everett

That the apologies be accepted from Ms Alison Bennett and Mr Scott Maunder for the Cultural Heritage Community Committee meeting on 28 June 2021.

1.2 Acknowledgement of Country

The Mayor conducted the Acknowledgment to Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil.

2 Previous Minutes

RECOMMENDATION Cr R Kidd/Ms A Rezko

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 1 March 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 1 March 2021.

3 General Reports

3.1 Request to relocate the Boer War Memorial located in Robertson Park

TRIM Reference: 2021/1199

RECOMMENDATION Cr R Kidd/Ms E Griffin

1 That the report from the Museum and Heritage Coordinator “Request to relocate the Boer War Memorial in Robertson Park” be acknowledged.

2 That Council seek funding for necessary from Orange Ex-Services Club and Federal Member, Mr Andrew Gee, for maintenance and refurbishment of the Boer War Memorial.

3 That the memorial remain in the same location.

**Cr S Nugent arrived at the meeting with the time being approximately 5.35pm**

3.2 Orange City Council Heritage Management Program 2020-2021

TRIM Reference: 2021/1218

RECOMMENDATION Ms E Griffin/Mr P Stevenson

That the report by the Community Museum and Heritage Manager on Orange City Council Heritage Management Program 2020-2021 be acknowledged.

3.3 Cultural Heritage Community Committee Action Plan

TRIM Reference: 2021/1247

RECOMMENDATON Ms E Griffin/Mr P Stevenson

1 That the Cultural Heritage Community Committee Action Plan be reviewed by the Committee and that the Committee update it at each meeting.

2 That a card be sent to Mr Les McGaw of the RSL as he is unwell.

3.4 Correspondence - Thank you to Cr Kidd for service to Cultural Heritage Community Committe

TRIM Reference: 2021/1354

RECOMMENDATION Ms E Griffin/Mr P Stevenson

1 That the committee endorsed the thanks in the correspondence for Mayor Kidd’s 31 years of work with the Cultural Heritage Community Committee.

2 The Mayor thanked all the Committee members for their work over their past term.

3.5 Plaques to signpost key heritage sites in Orange Local Government Area

TRIM Reference: 2021/1392

RESOLVED Ms E Griffin/Ms A Rezko

That the information provided in the report by Community Museum and Heritage Manager be acknowledged.

The Meeting Closed at 6.29pm.

Services Policy Committee 3 August 2021

2.2 Notes of the Community Safety and Crime Prevention Committee Meeting held on 24 May 2021

RECORD NUMBER: 2021/1568

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Community Safety & Crime Prevention Committee met on 24 May 2021. The notes from that meeting are provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves to note the summary supplied from the meeting of the Community Safety & Crime Prevention Committee at its meeting held on 24 May as there was not a quorum.

further considerations

Attachments

1 CSCPC 24 May 2021 Minutes

2 CSCPC 24 May 2021 Agenda, D21/44327 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 24 May 2021

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J McRae (Chairperson), Cr T Mileto, Mr Frederick Maw, Chief Inspector Peter Atkins, Director Community, Recreation and Cultural Services, Manager Community Services, Road Safety Officer.

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr F Maw/Cr J McRae

That the apologies be accepted from Cr J Hamling for the Community Safety & Crime Prevention Committee meeting on 24 May 2021.

As there was not a quorum, the members present discussed the agenda items and refer the following record of the meeting for recommendations to be resolved at the next Orange & Cabonne Road Safety Community Committee.

1.2 Acknowledgement of Country

An Acknowledgement of Country was Conducted by the Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Cr J McRae/Mr F Maw

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 22 February 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 22 February 2021.

3 Presentations

3.1 Central West Police District - Verbal Report

TRIM Reference: 2021/907

A new ACLO - Aboriginal Community Liaison Officer, has commenced in Orange and will work with the Youth Hub and Council Community Development team.
The Liquor Accord is working on adopting a ‘Banned from One, Banned from All Licenced Venues’ rule across Orange. This will be put to members at the next meeting.
Crime Statistics from the previous eight weeks are:

Assaults	57
Break and Enter	39
Steal Motor vehicle	8
Custodies	300

Proactive incidents recorded:

Bar compliance	205
AVO Compliance	80
Parental Responsibility	23

A search warrant in May resulted in two people being charged with amphetamine possession. They were refused bail.
Police are working with operators of group homes for young people to ensure appropriate management.
Increased mental ill health is being reported in the Central West Police District.
The Yindamarra Cup is schedule for Saturday 29 May 2021 at Wade Park Orange.

RECOMMENDATION

Nil. For recommendation at the next Community Safety Crime Prevention Committee meeting.

3.2 Liquor Accord Update - Verbal Report

TRIM Reference: 2021/908

No representatives present.

RECOMMENDATION

Nil.

4 General Reports

4.1 Parental Responsibility Act Report - 1 August to 31 December 2020

TRIM Reference: 2021/563

Parental Responsibility Act Report - tabled.

Police report the extension has provided them with opportunities to keep young people safe and build relationships with parents and young people.

Recommendation

Nil. For recommendation at the next Community Safety Crime Prevention Committee meeting.

4.2 Community Safety and Crime Prevention Committee Action Plan

TRIM Reference: 2021/909

Recommendation

Nil. For recommendation at the next Community Safety Crime Prevention Committee meeting.

The Meeting Closed at 6.15pm.

Services Policy Committee 3 August 2021

2.3 Minutes of the Lucknow Community Committee meeting held on 23 June 2021

RECORD NUMBER: 2021/1571

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Lucknow Community Committee met on 23 June 2021. The Minutes from this meeting are tabled for the Services Policy Committee's attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves to note the summary supplied from the meeting of the Lucknow Community Committee at its meeting held on 23 June 2021 as there was not a quorum.

further considerations

SUPPORTING INFORMATION

Nil

Attachments

1 LCC 23 June 2021 Minutes

2 LCC 23 June 2021 Agenda, D21/44439 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Lucknow Community Committee

HELD IN Lucknow Community Hall, Lucknow

ON 23 June 2021

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Ms Deidre Beasley, Mr Laurence Chapman, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RECOMMENDATION Ms D Beasley/Mr L Chapman

That the apologies be accepted from Mr Bruce Heinrich for the Lucknow Community Committee meeting on 23 June 2021.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgment of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

**As there was not a quorum, the members present discussed minor matters and refer the following record of the meeting for recommendation at the next Lucknow Community Committee meeting.**

2 Previous Minutes

RECOMMENDATION Mr L Chapman/Ms D Beasley

That the Minutes of the Meeting of the Lucknow Community Committee held on 17 March 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Lucknow Community Committee meeting held on 17 March 2021.

3 General Reports

3.1 St John's Anglican Church Bell, Lucknow

TRIM Reference: 2021/967

Recommendation Ms D Beasley/Mr L Chapman

1 That the information provided in the report on the St John’s Anglican Church bell be acknowledged.

2 That the bell be displayed inside the fence at the Wentworth Mine site.

3.2 Lucknow Community Committee Action Plan

TRIM Reference: 2021/1350

Recommendation Mr L Chapman/Ms D Beasley

That the Lucknow Community Committee Action Plan be reviewed and updated.

The Meeting Closed at 6.23pm

Services Policy Committee 3 August 2021

2.4 Minutes of the Spring Hill Community Committee meeting held on 24 June 2021

RECORD NUMBER: 2021/1572

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Spring Hill Community Committee met on 24 June 2021. The Minutes from this meeting are tabled for the Services Policy Committee's attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 24 June 2021.

2 That the Minutes of the Spring Hill Community Committee meeting held on 24 June 2021 be adopted.

further considerations

SUPPORTING INFORMATION

Nil

Attachments

1 SHCC 24 June 2021 Minutes

2 SHCC 24 June 2021 Agenda, D21/44447 ⇩

Services Policy Committee 3 August 2021

Attachment 1 SHCC 24 June 2021 Agenda

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 24 June 2021

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Cr S Nugent (via Zoom), Cr S Munro, Mrs Kerry Rains, Mr Trevor Clark, Mrs Nicole Day, Mr Peter Rodgers, Miss Stephanie Huysmans (via Zoom), Mrs Suzanne Vials, Mr Simon Oborn, Mr Garry Sampson, Ms Beth Mills, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr P Rodgers/Ms N Day

That the apologies be accepted from Mr Jeffrey Nalder, Mr Sam Nelson and Mrs Allison Rodgers, for the Spring Hill Community Committee meeting on 24 June 2021.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgment of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Ms N Day/Cr T Mileto

That the Minutes of the Meeting of the Spring Hill Community Committee held on 11 March 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 11 March 2021.

3 Presentations

3.1 Dump Point at Spring Hill Recreation Ground

TRIM Reference: 2021/1085

There are concerns about the product used in caravan toilets. The product is designed to stop waste going septic, which affects septic tanks and their ability to keep the bugs alive, which then stops them from working. Connecting to Councils sewer system is preferable.

Discussion to take place to utilise a holding tank rather than a septic tank.

RECOMMENDATION

That Councils Works Engineer (Water and Sewer) be invited to meet with the committees representative to discuss further.

3.2 Railway Land Update and Discussion

TRIM Reference: 2021/1198

Mr Nalder requested an update on the Railway Land. As previously advised, the land is contaminated. No further action to be taken at this point.

3.3 Purchase of a village AED

TRIM Reference: 2021/1395

Peter Rodgers discussed purchasing a AED for Spring Hill and mounting at the Spring Hill Post Office.

RECOMMENDATION Mr P Rodgers/Ms B Mills

That the Spring Hill Community Committee purchase an AED for the village and mount it at the Spring Hill Post Office.

MATTER ARISING

Ms Mills proposed the Committee investigate a mural be painted at the railway site.

The committee also noted the new boom gates have been installed at the crossing.

4 General Reports

4.1 Spring Hill Community Committee Action Plan - March 2021

TRIM Reference: 2021/1352

Recommendation Ms N Day/Ms B Mills

That the Spring Hill Community Committee Action Plan be reviewed and updated.

The Meeting Closed at 6.45pm.

PDF Creator

Services Policy Committee 3 August 2021

2.5 Minutes of the NAIDOC Week Community Committee Held on 1 July 2021

RECORD NUMBER: 2021/1583

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 1 July 2021. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 1 July 2021.

2 That the minutes of the NAIDOC Week Community Committee at its meeting held on 1 July 2021 be adopted.

further considerations

Attachments

1 NAIDOC 1 July 2021 Minutes

2 NAIDOC 1 July 2021 - Agenda, D21/44581 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 1 July 2021

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Chris Gryllis, Mr Corey McLean, Ms Collette Vincent, Ms Nikea Dixon, Mr Damon Bell, Ms Alisha Agland, Ms Laura Ah-See, Mrs Melanie Meehan, Henry Gibbs, Ms Madison Spencer, Mr Dylan Wright, Ms Krystal Dennis, Manager Community Services, Community Development Officer, Community Development Team Leader

Guest: Mary-Ann Hausia

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr D Wright/Mr H Gibbs

That the apologies be accepted from Mr Neil Ingram Snr, Ms Kristen Hunter, Mr Mike Cooper, Ms Alice Williams, Ms Lauren Tatham, and Ms Sandra Wicks for the NAIDOC Week Community Committee meeting on 1 July 2021.

1.2 Acknowledgement of Country

The Chairperson conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr D Wright/Ms N Dixon

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 3 June 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 3 June 2021.

3 Presentations

3.1 Correspondence

TRIM Reference: 2021/1070

Email from Alice Williams regarding the Elders’ Luncheon, proposing that LiveBetter and Housing Plus work together in consultation with the Elders.

Table of Event EOI’s submitted by 30 June 2021 provided and tabled by Community Development Team Leader – 14 events in total.

RECOMMENDATION Mr C Gryllis/Mr D Wright

That the information on the Correspondence be acknowledged.

3.2 Expressions of Interest (EOI) for new Committee members

TRIM Reference: 2021/1385

Expression of Interest tabled and accepted for Alivya Powell.

RECOMMENDATION Mr G Power/Ms A Agland

That the information on the Expressions of Interest for new committee members be noted.

3.3 Expressions of Interest (EOI) for Orange NAIDOC Week events 2021

TRIM Reference: 2021/1386

The Committee having decided at the previous meeting to close off Event EOI’s on 30th June, below is the final list of Events for NAIDOC Week 2021:

NAIDOC Week School Awards
NAIROC
Year 12 Graduation Awards
Family Fun Day
Orange Health Service NAIDOC Day
Orange NAIDOC Week Golf Day
2021 NAIDOC Elders Luncheon
Women’s Night
Sports Day
Primary Disco
Junior AECG NAIDOC Ball
Street March and Opening Ceremony
NAIDOC Awards Night
Heal Country! Opening Night and Exhibition

The Committee discussed the Elders’ Luncheon and the desire for all parties to collaborate to organise a function that suits the Elders best, and an encouragement for the Elders to be consulted.

RECOMMENDATION Mr C McLean/Mr D Bell

That the information on the Expressions of Interest for Orange NAIDOC Week Events 2021 be noted.

3.4 Budget Report

TRIM Reference: 2021/1387

N. Dixon provided an update regarding the addition of signatories to the Orange Credit Union account. The Credit Union has advised that Ronald Leonard’s name needs to be removed from the account, which he will have to sign. The Credit Union has provided a detailed fact sheet on how to progress this matter. N. Dixon to complete. D. Stanley to sign also.

The document from the Orange Credit Union provided by G. Power is a balance only for June-July of this year, which reads: A detailed transaction statement is required from March 2019 onwards, so that budgetary status can be accurately provided to the Committee.

The balance of the account does not include funds held at Birrang from last year’s National Indigenous Australians Agency grants program. Question as to whether these funds can be rolled over, as this may not be automatic. The accurate balance of these monies is unclear.

There was a debit of $934.60 via personal cheque on 8 February 2021 from previous minutes – the Committee was uncertain of what the cheque was for.

Question raised as to whether the Credit Union account can have online banking for easier financial statements.

G. Power asked that event organisers submit their estimated funding required if they have not already done so.

RECOMMENDATION Mr G Power/Ms A Agland

That the information supplied on the Budget Report be noted.

3.5 Calendar of Annual and Significant Events 2021

TRIM Reference: 2021/1388

No discussion.

RECOMMENDATION

Nil

3.6 Anniversary of the National Apology - 2022 Planning

TRIM Reference: 2021/1389