2.1 Central NSW JO Board Meeting - 03 June 2021

RECORD NUMBER: 2021/1324

Mayoral Minute

The CEO and I attended the Central NSW Joint Organisation Board meeting on Thursday 11 March 2021 in Blayney. This Mayoral Minute provides a summary of that meeting and attaches minutes for your information.

Recommendation

That the information contained in this Mayoral Minute be acknowledged.

Reg Kidd
Mayor

SUPPORTING INFORMATION

The CEO and I attended the Central NSW Joint Organisation Board meeting on Thursday 3 June 2021 at Orange, CSU Campus.

In 2020 the Board agreed to provide sponsorship to CSU for 5 years to the value of $75,000. The scholarship is for Medical Students from our 10 LGAs. The Board were given the opportunity to meet the 3 successful students who showed their appreciation for the opportunity the scholarship has provided them.

Please find draft minutes attached.

Presentations to the Board included:

1. RDA Central West on the TEN4TEN Training program and toolbox

Please see attached the full guide.

Priority One - Inter-council cooperation

The Financial Budget and Statement of Revenue Policy 2021-2022 was endorsed by the Board.

It will run at loss of a $35K for the coming financial year. The Board resolved in March that this be the last year a budgetary loss be entertained as surplus funds available to be carried over each year are being exhausted.

Invoices for membership will be sent to Councils in early July.

Regional Procurement and Contracts

As per the JO procurement policy, the Board approved the following:

· conduct a new procurement process for line-marking services to commence December 2021;

· an extension of the bulk fuel contract for a period of 12 months to 30 June 2022;

· a 3-month extension of the Best Practice in Aggregated Procurement Program – Stages 2 to 6 contract with Western Research Institute until 30 September 2021;

· an extension of the contract with Evenergi for the EV Charging Infrastructure Mapping project.

It was noted that the income derivation models for JO procurement is being investigated through Stage 3 of the Best Practice in Aggregated Procurement (BPAP) Project. The policy position of November 2019, that income models for procurement would remain as is until the BPAP project is finalised, was reiterated.

DPIE Energy Project

The Board adopted the Regional Electric Vehicle Charging Infrastructure report, it will be used in funding opportunities to support the growth of EVs and EV charging infrastructure in the region, including for tourism.

Based on feedback from members, there are concerns around grid capacity across the region. An application to ‘RACE for 2030’ is being progressed through Simon Wright for a research project on the nexus between renewable energy and grid capacity and stability. This work was identified through a discussion with Weddin Shire Council, however, will be a region-wide application. It is not anticipated that this work will require co-funding, however if a contribution is made it is anticipated this may be funded out of CNSWJO reserves.

Evenergi was engaged by CNSWJO on behalf of members to complete a regional Electric Vehicle Charging Infrastructure project.

There were a number of key findings in the report, including:

1. 2020 represents a turning point in the EV market in Australia and particularly in NSW.

2. While there is planned infrastructure coming into the region, there will be “blackspots”.

3. Although consumers will accept paying for fast charging, most blackspot sites will not have a commercial return.

4. There is a once in a generation opportunity to ensure that the Central NSW region has stronger coverage than other regional areas.

5. It is critical that councils become clear on how they want to participate in the charging infrastructure value chain and become grant ready.

6. Selecting sites has become a well understood process, but securing sites is harder

7. Installation and operations of charging infrastructure is also well understood and low technical risk.

8. The key risk is ensuring there is sufficient power on a site and dealing with the local electricity distribution business is a critical part of the electric vehicle charging ecosystem.

9. Charging sites are best located in townships that serve as regional nodes for tourism, commerce and regional populations.

10. CNSWJO should advocate for prioritisation of regional infrastructure and linkages to tourism co-benefits.

11. Councils will be most effective in stimulating private investment if they provide high quality and transparent information, streamline planning processes, and offer site leases at nominal or no cost where appropriate.

These findings are detailed in the report which forms an attachment.

There are 7 recommendations in the report, including:

1. CNSWJO support private sector operators for sites that can be monetised, but consider becoming the lead proponents for providing “blackspot” charging infrastructure in the region.

2. Focus efforts on being grant ready.

3. Focus on ARENA and NSW Government funding rounds. Continue to advocate with NSW Government and ARENA to position for this funding.

4. Present findings from this document to internal stakeholders to get buy-in.

5. Explore synergistic opportunities around council fleet electrification and freight electrification.

6. Collaboration on infrastructure projects in the region is more efficient than going it alone.

7. Communications and marketing opportunities.

In addition to the regional report, each Council will receive a summary report that they may choose to include in a report to Council, or alternatively to MANEX. A proforma report to Council will be provided in due course should councils wish to use it.

Southern Lights

The Southern Lights project continues to move forward, albeit slowly. Essential Energy has provided the following update of the LED rollouts (as at 25 March 2021):

A total of 100,000 lights across the entire Essential Energy footprint have now been installed.

At the March Board meeting, it was resolved to undertake an audit of the LED upgrade. Proposals for this work have been sought and work will commence in the coming weeks. CNSWJO will fund the audit using surplus Southern Lights funds from the OLG Capacity Building funding. It is anticipated that the audit will produce a document that can be used by other councils in future to conduct their own audit.

Electricity Procurement

The process of procuring electricity for a number of councils concurrently is complex and time-consuming. Expert advice and input are required from a consultant who specialises in the energy market, along with key stakeholders from member councils.

In the past few years there has been growing interest from members in incorporating renewable energy into the contract where until now it has only been regular grid power. While the 2019 process sought a minimum of 20% of the total load from renewable sources, GMAC resolved at its April 2021 meeting that this upcoming procurement process increase the request to a minimum of 50% renewable energy on the basis that there is a strong focus on renewable energy opportunities from member councils.

Priority Two: Regional Prosperity

Visitor Economy Strategy

Where all the actions will be considered when the JO reviews its strategic plan, the suggested priority programming within existing resource is in line with the heads of consideration of:

· Optimising the value to members through aggregation, the PR and social media campaigns.

· Retain the value of the regional tourism networks at both the strategic and operational levels.

· Leveraging the role of the Joint Organisation in intergovernmental collaboration including between members, prioritisation and advocacy; and

· Existing resourcing.

To enable the leveraging of member and the Central NSW JO marketing budgets it is anticipated that the JO have an application ready approach to funding with members contribution enabled by the policy resolve as recommended.

4. develop policy that allows for the JO to apply for competitive funding where there is an established regional marketing priority.

Skills, Workforce and Housing Report

All members are reporting challenges with skills shortages and housing. This matter was raised at the recent Board meeting. There is a great deal of activity going on in addressing both the skills/workforce and housing shortages and this report seeks to provide advice on various initiatives in what is a fragmented response.

While Skills is not the business of Local Government it is the role of State and Federal Government, a report was provided in the context of what the Board could do in the context of its role.

Follow-up is being undertaken with members regarding case study material.

Priority Three: Regional Transport and Infrastructure

Progressing a safe swift link between Western Sydney and Central NSW

A new approach of speaking to all Western Sydney Councils separately is now underway. This includes conversations with the Blue Mountains regarding their recent decisions to seek longer tunnels under their communities. Media support has been provided for extended tunnels on the western side of the escarpment. Please find attached.

The region is now working with the Western Sydney Dialogue to progress broader support for a safe swift link connecting the Two Wests.

Priority Four: Regional Water Security

Water update

The Board was briefed on the huge amount of complex, strategic work underway at the State and Federal level that has implications for the management of water by Local Government in regional NSW and of efforts by the CNSWJO to partner in what needs to be a whole-of-government approach.

Given the two-year timeframe, work by the Town Water Risk Reduction Program (TWRRP) team is moving quickly, the challenge being to ensure that the pace doesn’t compromise the level of engagement and commitment to a true partnership approach and, most importantly, to new ways of working.

To date the TWRRP Stakeholder Advisory Panel members representing LWUs have had some success in addressing concerns around the existing paternalistic approach to regulation and a lack of acknowledgement of the wealth of expertise within councils in managing town water supplies.

Integrated Water Cycle Management Planning

Advocacy continues by the JO to be involved in piloting a better approach to Integrated Water Cycle Management Plans. See details under Late Report below.

Wyangala Dam Wall Project

Where WaterNSW are running community engagement sessions throughout April and May across the region (emails regarding these have been circulated to members), feedback is that those attending are mostly opposed to the project. They are seeking assistance to ensure a more balanced representation from project supporters.

CNSWJO members are encouraged to send representation to Wyangala Dam wall project sessions where possible.

Submissions

Recent submissions have been made in response to the request for input to the Productivity Commission’s National Water Reform inquiry and to the State Water Strategy. All submissions are in accordance with CNSW JO policy and are available on the CNSWJO website or by request https://www.centraljo.nsw.gov.au/submissions/ Please request the CNSWJO Advocacy Plan for Water for more detail or contact jenny.bennett@centraljo.nsw.gov.au

Late Report - Regional Water, TWRRP & IWCM

There was discussion on the opportunity to co-design components of the new framework for Integrated Water Cycle Management (IWCM) strategies in partnership with the Town Water Risk Reduction Program team. Expressions of interest to volunteer to co-design have been requested by 30 June 2021.

At the same time, the Blayney, Cabonne, Orange (BCO) Alliance with Central Tablelands Water want to submit an Expression of Interest to the Safe and Secure Water Program (stream 2) for 75% funding to undertake a Regional Town Water Strategy for their sub-region. DPIE Water have indicated that this could be done through the Safe and Secure Water Program stream 2 that invites JOs to apply for funding to develop Regional Town Water Strategies. DPIE Water require the support of the JO for this sub-regional approach which could inform the co-design of components of the IWCM framework specifically testing cross catchment water sharing arrangements.

The Board endorsed the JO submitting an Expression of Interest to co-design components of the IWCM framework and support for the submission of an Expression of Interest by the BCO Alliance with CTW for funding under the Safe and Secure Water Program stream 2 for a Regional Town Water Strategy.

Other matters

The Mayors of the region expressed their disappointment at the low level of engagement during the Joint Organisation review by the Office of Local Government and will advocate accordingly. They have decided to conduct their own review and a survey is being developed.

Value to members

A snapshot of the value to members of the various activities undertaken by the JO for their members in the context of the CNSWJO Strategic Plan follows.

Although the JO is not required to prepare an end of term report. A summary has been drafted and will be provided to Councils as advice for members preparing their end of term reports.

This will include feedback from a survey members will be asked to complete to give direction to the next term.

VALUE FOR MEMBERS 2020/2021	PREVIOUS FY 2019/2020	ACTIVITY FYTD
SUBMISSIONS	20	23
PLANS, STRATEGIES AND COLLATERAL	26	12
GRANTS	3	3
COMPLIANCE	13	9
DATA	6	3
PR VALUE OF TOURISM COLLABORATION	$1.5m	TBC
MEDIA INCLUDING SOCIAL MEDIA	13	18
COST SAVINGS	$1.87m	$1.3m
REPRESENTATION	147	187
OPPORTUNITIES COUNCILS HAVE BEEN AFFORDED	35	95

Savings

The following table shows the savings achieved by member councils through aggregated procurement and programming. An explanation of the meaning of each column has been reported previously and is available on request. The table reflects savings in the 20/21 financial year up to 31 March 2021.

The cost to members is calculated on a percentage of each CNSWJO staff member and their corresponding workload on procurement and contract management. This figure is updated quarterly in line with the cost savings.

Regional Submissions

Members have forwarded requests for the JO to lodge submissions, where all advice provided is within existing policy. All are available on the CNSWJO website at https://www.centraljo.nsw.gov.au/submissions/

The Board endorsed the following submissions

2. to DPIE on enabling agritourism;

3. to the Draft State Water Strategy; and

4. to the Productivity Commission’s Draft Report on National Water Reform.

Our next Board meeting will be the 12^th of August at Parliament House, with support from Steph Cookes Office, the local member for Cootamundra.

Attachments

1 Draft Ten4Ten Guide for Local Government, D21/35523 ⇩

2 CNSW JO Board Minutes - 3 June 2021, D21/35506 ⇩

Council Meeting 6 July 2021

Attachment 2 CNSW JO Board Minutes - 3 June 2021

Draft Minutes of the CNSWJO Board Meeting 3 June 2021, held at Orange CSU Campus.

In Attendance

Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Council
Cr K Beatty	Cabonne Council	Cr R Kidd	Orange City Council
Cr J Smith	Cowra Shire Councill	Cr M Liebich	Weddin Shire Council
Cr J Medcalf OAM	Lachlan Shire Council	Cr K Keith OAM	Parkes Shire Council

Mr D Sherley	Bathurst Regional Council	Mr G Carroll	Weddin Shire Council
Ms R Ryan	Blayney Shire Council	Cr D Somervaille	CTW
Mr B Byrnes	Cabonne Council	Mr G Rhodes	CTW
Mr P Devery	Cowra Shire Council	Mr S Harma	RDACW
Mr G Tory	Lachlan Shire Council	Ms J Bennett	CNSWJO
Mr G Wallace	Oberon Council	Ms M Macpherson	CNSWJO
Mr D Waddell	Orange City Council	Ms K Barker	CNSWJO
Mr K Boyd	Parkes Shire Council

Meeting opened at 10.11am

1. Welcome from Cr Reg Kidd, Mayor of Orange City Council

2. Welcome to CSU from Julia Andrews, Director External Engagement, Bathurst & Orange Office of Industry & Community Engagement, Charles Sturt University

3. Acknowledgement to Country and Welcome from the Chair, Cr John Medcalf OAM.

4. Apologies applications for a leave of absence by Joint Voting representatives

Cr B West, Cr P Miller, Cr B Bourke, Mr S Loane, Cr R Fagan, Ms G Collins, Representatives of Regis Resources

Resolved Cr K Keith/Mr M Liebich

That the apologies for the Central NSW Joint Organisation Board meeting 3 June 2021 listed above be accepted.

5. Speakers

Sam Harma – TEN4TEN Training program and toolbox

6. Minutes

Confirmation of the Minutes of the Central NSW Joint Organisation meeting 29 April 2021 held via zoom

Resolved Cr R Kidd/Cr K Sajowitz

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 29 April 2021 held via zoom.

7. Business Arising from the Minutes – Matters in Progress

Resolved Cr R Kidd/Cr K Keith

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested and note the Chairs request to give consideration to progressing relationships with Western Sydney Councils through friendship arrangements and the like.

8. Disclosures of interests – Nil

9. Chair’s Minute – Nil

10. Reports on Statement of Regional Strategic Priority

Priority One: Inter-Council Co-operation

a. Financial Report

Resolved Cr M Liebich/Cr K Sajowitz

That the Board note the Financial Report.

b. Budget and Statement of Revenue Policy 2021-2022

Resolved Cr K Sajowitz/Cr K Keith

That the Board note the Report on the Budget and Statement of Revenue Policy 2021/2022 and endorse the 2021/2022 Budget and Statement of Revenue Policy.

c. Regional Procurement and Contracts

Resolved Cr M Liebich/Cr J Smith

That the Board notes the report on Regional Procurement and Contracts and

1. approves the JO to conduct a new procurement process for linemarking services to commence on or after 1 December 2021;

2. note that the income derivation models for JO procurement is being investigated through Stage 3 of the BPAP Project;

3. reiterate the policy position of November 2019 being that income models for procurement would remain as is until the BPAP project is finalised;

4. receive a report on heads of consideration for income from procurement to the next Board meeting noting the project is planned to be completed at this time;

5. approves the extension of the bulk fuel contract for a period of 12 months to 30 June 2022 noting the contracts are with individual councils;

6. approves a 3-month extension of the Best Practice in Aggregated Procurement Program – Stages 2 to 6 contract with Western Research Institute until 30 September 2021;

7. note the extension of the contract with Evenergi for the EV Charging Infrastructure Mapping project;

8. note members’ advice that there is insufficient interest for a new regional coldmix contract; and

9. A contract management fee of 2% payable by supplier/s for the line marking contract.

d. Energy Program

Resolved Cr K Beatty/Cr R Kidd

That the Board notes the report on the Energy Program and

1. note that the advice within the EV Charging Infrastructure report on the AREMI mapping is being progressed through the DPIE energy program with a research project being sought through RACE for 2030 with a focus on the nexus between renewable energy and grid capacity and stability;

2. note that work is progressing on the streetlight audit;

3. adopt the Regional Electric Vehicle Charging Infrastructure report;

4. note the Regional EV Charging Infrastructure report will be used in funding opportunities to support the growth of EVs and EV charging infrastructure in the region, including for tourism; and

5. invite Essential Energy to come and present to the Board on the LED street lighting upgrade.

e. Electricity Procurement

Resolved Cr J Smith/Cr M Liebich

That the Board note the report on electricity procurement and

1. note that an up-front fee structure for the aggregated electricity procurement support will be used, with councils paying a minimum of 50%;

2. note the funding of $50k allocated from DPIE including the funding conditions where the procurement process for electricity supply must include a renewable energy PPA and the balance be paid by participating member councils;

3. write to the Minister for Local Government seeking amendments to legislation to allow councils to have more options for the uptake of renewable energy and advocate through appropriate networks including the County Mayors Association LGNSW and NSW JO Chairs Forums;

4. note the minimum percentage of participating councils’ total load to allocate to be sourced from renewable energy in the contract commencing 1 January 2023 be a minimum of 50%, subject to pricing;

5. not invite non-member councils to participate in the procurement process; and

6. note that Councils are receiving reports to give consideration to the electricity procurement process.

Priority Two: Regional Prosperity

f. Visitor Economy Strategy

Resolved Cr K Keith/Cr J Smith

That the Board note the Report on the Visitor Economy Strategy; and

1. note that existing resource can support only some of the recommendations in the Strategy;

2. provide advice to the regional Prosperity Subcommittee on the action list seeking feedback on potential funding or other support for their delivery;

3. include those actions able to be delivered within resource in the CNSWJO strategy with quarterly review on progress;

4. develop policy that allows for the JO to apply for competitive funding where there is an established regional marketing priority, this to include in the context of the objectives of the JO; and

5. Receive a report to the next Board meeting on priorities to progress for the next 12 Months.

g. Skills, Workforce and Housing Report

Resolved Cr K Keith/Cr S Ferguson

That the Board note the Report on the Visitor Economy Strategy; and

1. provide advocacy support to Business NSW in its efforts on skilled migration;

2. commend to members they proactively take up opportunities as identified in the report

3. further investigate the opportunity for spare capacity projects like that in Lachlan;

4. note that the position paper on skills is under development;

5. co-develop a paper with RDACW informed by members for briefing Ministers at the next Board meeting; and

6. Invite the relevant Ministers for Skills and Housing to the next meeting.

Priority Three: Regional Transport and Infrastructure

h. Progressing a Western Link Event

Resolved Cr M Liebich/Cr K Sajowitz

That the Board note the report on progressing the resolve of the Board regarding connecting the two Wests and

1. seek to cancel with the concurrence of Penrith City Council the 8 June event;

2. meet with Blue Mountains City Council, Penrith City Council and other Western Sydney Councils individually on potential opportunities; and

3. endorse the $12.5k expenditure for the Partnership Proposal with the Western Sydney Dialogue.

Priority Four: Regional Water Security

i. Water Update

Resolved Cr K Sajowitz/Cr J Smith

That the Board note the Regional Water report; and

1. Endorse the CNSWJO submission to the Draft State Water Strategy;

2. Endorse the Case Study for inclusion in the Infrastructure Australia Water Chapter for the Australian Infrastructure Plan;

3. Endorse the submission to the Productivity Commission’s Draft Report on National Water Reform;

4. Encourage members to send representation to Wyangala Dam wall project sessions where possible; and

11. Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020

Resolved Cr R Kidd/Cr K Keith

That the Board note the Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority and

1. advocate noting our disappointment in the review process including engagement with every Mayor and the unfortunate timing at the end of council term;

2. endorse the submission to DPIE on enabling agritourism;

3. note the advice from the OLG regarding the caretaker period; and

4. receive an end of term report and include the risks, challenges and delivery against the objectives, this to include a survey with feedback from members.

12. Late report - Regional Water Security IWCM & TWRRP

That the Board

1. submit an Expression of Interest in response to an invitation from the Town Water Risk Reduction Program to work with DPIE Water to co-design a more efficient and cost effective Integrated Water Cycle Management Framework that is proportionate, adaptable, fit-for-purpose and that provides value to Local Water Utilities, all levels of Government and customers.

2. Support the submission of an Expression of Interest by the Blayney/Cabonne /Orange Alliance with Central Tablelands Water to the Safe and Secure Water Program (stream 2) for funding under the Regional Town Water Strategy stream.

Moved Cr K Beatty/Seconded Cr K Keith

Amendment

Moved Cr J Smith /

That the Board

2. Acknowledge the request from the Blayney/Cabonne /Orange Alliance with Central Tablelands Water for in principle support for submission of an Expression of Interest by the Blayney/Cabonne /Orange Alliance with Central Tablelands Water to the Safe and Secure Water Program (stream 2) for funding under the Regional Town Water Strategy stream; and

a. Acknowledge the water security challenges of Cabonne Shire Council.

b. Prior to any commitment by the Board:

i. Request advice on the scope of work be circulated to JO members.

ii. That the Blayney/Cabonne/Orange Alliance with Central Tablelands Water seek concurrence from their member Councils; and

iii. that the JO Board meet via zoom as soon as possible to give further consideration.

The amendment lapsed for want of a seconder

Resolved Cr K Beatty/Cr K Keith

That the Board:

13. Notices of motions/Questions with notice

· Orange has sought feedback on the status of the business case for the very fast rail being developed by the federal Govt. RDACW have been monitoring and will provide advice.

· The Chair congratulated Oberon, Orange and Blayney for their recent success in the recent NSW Top Tourism Awards.

14. Speakers to next meeting

This will be a meeting at Parliament House Sydney, at the Chairs request there will be a function the night before celebrating the end of term.

Regis Resources - Tony McPaul, Manager Special Projects, last minute apology to this meeting, will be given an opportunity to come to a future meeting.

15. Next meeting

GMAC - 29 July - Orange

Board – 12 August Parliament House (State)

Meeting close 12.27pm

Page 5 is the last page of the Central NSW Joint Organisation meeting 3 June 2021

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 15 June 2021

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro (Zoom), Cr S Nugent (Zoom), Cr S Romano , Cr R Turner, Cr J Whitton

Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Chief Financial Officer (Zoom), Executive Support Officer

1.1 APOLOGIES

Nil

RESOLVED - 21/162 Cr J Hamling/Cr J Whitton

That Council permit Cr Munro and Cr Nugent to attend the Council Meeting of Orange City Council on 15 June 2021 by remote video link.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 OPENING PRAYER

Minister Greg Blanch of the Orange Evangelical Church led the Council in Prayer.

1.4 ACKNOWLEDGEMENT OF COUNTRY

The Mayor conducted an acknowledgement of Country.

RESOLVED - 21/163 Cr R Kidd/Cr S Munro

That Council write to Edwina Bone congratulating her on her recent selection in the Australian Womens Hockey Team for the Tokyo Olympic Games.

*Council held 1 minute silence in remembrance of the passing of Max Jones*

1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr Taylor declared a Non-Significant, Non-Pecuniary interest in item 6.1 of the closed meeting – Notice of Rescission – Tender for the Provision of Traffic Management Services as he as a close relationship with a tenderer.

Cr Turner declared a Significant, Non-Pecuniary interest in item 5.7 – Development Application 186/2021(1) -298 Clergate Road as a member of the WRPP.

Cr Nugent declared a Non-Significant, Non-Pecuniary Interest in the Mayoral Minute as a member of a user group of the Orange Uniting Church Hall.

Cr Kidd declared a Significant Non-Pecuniary interest in item 5.6 and the open forum – DA 339/2020(1) - 3-5 Curran Street as a relative is an applicant in this development.

*Cr Whitton left the chamber with the time being 7.07pm and returned with the time being 7.11pm*

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.07PM.

Mayoral Minute – Contingency Arrangements for Homeless During Cold Weather Snap

Bev Rankin – Fusion – Orange Uniting Church outlined the reasons for Council’s support of the Homelessness services in Orange.

2 Mayoral Minutes

2.1 Mayoral Minute - Contingency Arrangements for Homeless During Cold Weather Snap

TRIM Reference: 2021/1327

Cr Nugent declared a Non-Significant, Non-Pecuniary Interest as a member of a user group of the Orange Uniting Church Hall.

RESOLVED - 21/164 Cr R Kidd/Cr G Taylor

That Council investigate the feasibility of allowing Fusion Orange to make contingency arrangements to meet the additional homeless requirements through the use of the Church Hall and Carpark, as they arise during winter.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

OPEN FORUM CONTINUES

DA 284/2020(1) - 4 Kearneys Drive

Anthony Daintith addressed Council on behalf of neighbours to the development.

DA 42/2021(1) - 64 Valencia Drive

Peter Scullion addressed Council on the positives of the development.

DA339/2020(1) - 3-5 Curran Street

Cr Kidd declared a Significant, Non-Pecuniary Interest in this item, left the chamber and did not participate on the hearing of this submission.

Tom Messenger addressed Council stating that the work undertaken by the applicant and council to facilitate the amendment of plans for the development and sought Council’s assistance in updating condition 12 of the approval in relation to the plan of management.

*Cr Kidd left the meeting with the time being 7.21pm. Cr Taylor (Deputy Mayor) assumed the role of chairperson*

Cr Kidd returned with the time being 7.25pm and resumed the role of chairperson*

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.25PM.

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 21/165 Cr K Duffy/Cr J Hamling

That the Minutes of the Ordinary Meeting of Orange City Council held on 1 June 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 1 June 2021.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

The Chief Executive Officer read the Good News.

Housing Plus held its White Tie Ball on the 22^nd May 2021 which was hailed a resounding success with over 300 guests and the raising of $80,000 to go towards providing additional support for women and children staying at The Orchard and accessing their domestic and family violence services. Housing Plus thanks Council for their contribution to the event and its success through Council’s Event Sponsorship Program ($5,000 donated by resolution of Council on 2 March 2021).

Orange Aquatic Club held the OAC Winder Short Course Championships on the 15^th & 16^th May 2021 at the Orange Aquatic Centre. The OAC President thanked the Aquatic Centre Lifeguards and Aquatic Centre staff for their support and assistance throughout the event with the Lifeguards in particular helping with the set up and pack of the Event.

The Mayor added that Orange held the U14 NSW Junior Rugby State Championships over the June long weekend at Emu’s. The grounds staff should be commended for their efforts in getting the fields ready after recent inclement weather.

The Mayor also added that Orange had a visit from the Ageing and Disability Commissioner, Robert Fitzgerald and that Council’s Ageing and Support Team Leader, Kim McLean should be congratulated for her coordination of Council’s services for the community.

4 Notices of Motion/Notices of Rescission

4.1 Notice of Motion - Trolley Automatic Shut Off Technology

TRIM Reference: 2021/1129

RESOLVED - 21/166 Cr S Romano/Cr G Taylor

That staff investigate the possibility of utilising automatic shopping trolley wheel shut off technology at carpark exits and that supermarkets be requested to investigate other methods for the prevention of dumping shopping trolleys.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

MATTER ARISING Cr R Turner

Cr Turner asked that all of the trolleys located at the Resource Recovery Centre (RRC) inside the front gate to be sent to the steel recycling centre when not collected by supermarkets, in a bid to clean up the entrance to the facility.

5 General Reports

5.1 Recommendations and Resolutions from Policy Committees

TRIM Reference: 2020/2575

RESOLVED - 21/167 Cr J Whitton/Cr S Munro

1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 June 2021 be noted.

2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 June 2021 be noted.

3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 June 2021 be noted.

4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 June 2021 be noted.

5 That the resolutions made by the Finance Policy Committee at its meeting held on 1 June 2021 be noted.

6 That the resolutions made by the Services Policy Committee at its meeting held on 1 June 2021 be noted.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM Reference: 2021/245

RESOLVED - 21/168 Cr J Hamling/Cr S Nugent

That the information provided in the report by the Acting Director Corporate and Commercial Services on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

5.3 Projects Activities June 2021

TRIM Reference: 2021/337

RESOLVED - 21/169 Cr R Turner/Cr K Duffy

That the information in the report on Projects be acknowledged and that a report be provided to Council on the stages for the Conservatorium development.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

QUESTION TAKEN ON NOTICE Cr G Taylor

Cr Taylor asked that lights in Matthews Park be inspected and made more secure to protect them from further vandalism.

QUESTION TAKEN ON NOTICE Cr R Kidd

Cr Kidd asked that staff investigate the installation of CCTV in Matthews Park to deter vandalism.

MATTER ARISING Cr S Munro

Cr Munro asked that staff investigate options to secure the storm water drain in Matthews Park to make it safer for visitors to the park.

5.4 Development Application DA 284/2020(1) - 4 Kearneys Drive

TRIM Reference: 2021/1232

MOTION Cr T Mileto/Cr S Nugent

1 That Council consents to development application DA 284/2020(1) for Demolition (existing dwelling and outbuildings) and Centre-based Child Care Facility at Lot A DP 365443 – 4 Kearneys Drive, Orange, pursuant to the conditions of consent in the attached Notice of Approval with the addition of 2 conditions:

I. That an operational management plan be required that must identify parking and access arrangements. The Operational Management Plan must provide that on-street car parking in Kearneys Drive is not permitted for any user of the child care centre. Staff parking and drop-off/pick-up of children in Kearneys Drive is not permitted.

II. That safety improvements at the Margaret Street intersection be included at the developers expense and through approval by the Traffic Committee. This would include BB double barrier centre lines onto Margaret Street through the Kearneys Drive intersection and a convex mirror opposite Kearneys Drive on Margaret Street to provide safe sight distance and channelizing the opposing traffic within Margaret Street.

AMENDMENT Cr J Hamling/Cr G Taylor

That staff bring back an instrument of refusal to the next Council meeting for the development application DA 284/2020(1) for Demolition (existing dwelling and outbuildings) and Centre-based Child Care Facility at Lot A DP 365443 – 4 Kearneys Drive, Orange, based on reasons for refusal including traffic impacts, amenity, noise, safety and appropriateness of the site.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Munro, Cr Taylor, Cr Romano, Cr Whitton,

Against: Cr McRae, Cr Nugent, Cr Mileto, Cr Turner

Absent: Nil

THE AMENDMENT ON BEING PUT WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT WAS CARRIED

RESOLVED - 21/170 Cr J Hamling/Cr G Taylor

That staff bring back an instrument of refusal to the next Council meeting for development application DA 284/2020(1) for demolition (existing dwelling and outbuildings) and Centre-based Child Care Facility at Lot A DP 365443 – 4 Kearneys Drive, Orange, based on reasons for refusal including traffic impacts, amenity, noise, safety and appropriateness of the site.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

Cr Nugent asked for information on what noise controls are to be in place as part of the Operational Management Plan for the site.

The Director Development Services stated that condition 47 of the approval provides for a Noise Management Plan for this development, in addition condition 49 stipulates an Acoustic Commissioning Report be prepared and provided to Council within 3 months of the issue of an Occupation Certificate in order to confirm all noise emissions from the development are compliant as predicted. Condition 14 requires that prior to the issue of a Construction Certificate all mechanical plant must be certified to meet the noise targets of this development.

Cr Kidd asked if the Margaret Street intersection was safe.

The Director Technical Services stated that all intersections have an inherent danger as they deal with opposing traffic and there are multiple variables such as vehicle speed, vehicle condition, driver behaviour and road conditions. Road conditions being only 1 of the four road safety factors. In this case the intersection of Margaret Street and Kearneys Drive is less than desirable for such a development and the proposed motion goes some way to address these safety concerns.

5.5 Development Application DA 42/2021(1) - 64 Valencia Drive

TRIM Reference: 2021/1248

RESOLVED - 21/171 Cr S Munro/Cr T Mileto

That Council consents to development application DA 42/2021(1) for Demolition (existing structures) and Centre-based Child Care Facility at Lot 2 DP 1202010 - 64 Valencia Drive, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

*Cr Kidd left the meeting with the time being 8.21pm and Deputy Mayor, Cr Taylor assumed the role of the chairperson, after declaring an interest in item 5.6*

5.6 Development Application DA 339/2020(1) - 3 and 5 Curran Street

TRIM Reference: 2021/1190

Cr Kidd declared a Significant Non-Pecuniary interest in this as a relative is an applicant in this development, left the chamber and did not participate in voting or discussion on this item.

MOTION Cr J Whitton/Cr S Romano

AMENDMENT Cr T Mileto/Cr S Nugent

That Council consents to development application DA 339/2020(1) for Boarding House (change of use) and Alterations and Additions at Lots E and F DP 18925 – 3 and 5 Curran Street, Orange pursuant to the conditions of consent in the attached Notice of Approval with the inclusion of a Plan of Management being incorporated into condition 12 being submitted and approved by Council.

For: Cr McRae, Cr Nugent, Cr Turner, Cr Mileto

Against: Cr Romano, Cr Duffy, Cr Hamling, Cr Munro, Cr Taylor, Cr Whitton

Absent: Cr Kidd

THE AMENDMENT ON BEING PUT WAS LOST

THE MOTION ON BEING PUT WAS CARRIED

RESOLVED - 21/172 Cr J Whitton/Cr S Romano

For: Cr Duffy, Cr Hamling, Cr McRae, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Cr Munro

Absent: Cr Kidd

Cr Mileto asked why a plan of management would not be considered before a construction certificate was issued.

The Director Development Services stated that the Statement of Environmental Effects is submitted with the application as a statutory requirement and in this case commits the applicant to the same items that would be addressed in a Plan of Management. A Plan of Management is an additional written instrument that further details the operational details of the development, thereby assisting with the implementation and enforcement of said conditions into the future.

*Cr Kidd returned to the meeting with the time being 8.33pm and resumed the role of the chairperson*

*Cr Turner left the meeting with the time being 8.33pm*

5.7 Development Application DA 186/2021(1) - 298 Clergate Road

TRIM Reference: 2021/1192

Cr Turner declared a Significant Non-Pecuniary interest in this item as member of the Western Regional Planning Panel, left the chamber and did not participate in voting or discussion on this item.

RESOLVED - 21/173 Cr K Duffy/Cr R Kidd

That Council resolves:

1 That the information contained in the report for development application DA 86/2021(1) for proposed General Industry and Business Identification Signage at Lot 1 DP 1085646, 298 Clergate Road, Orange, be acknowledged.

2 That Council makes a positive submission on the application to the Western Regional Planning Panel.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Cr Turner

Cr Nugent noted that there is a critically endangered ecological community (EEC) on the subdivision where the development is proposed. A consultant has assessed this ecological community and has noted that the habitat was heavily degraded and in poor condition. Cr Nugent asked for further clarification on the meaning of the consultants assessment and asked what proximity the development is to the ecological community.

The Director Development Services confirmed that the Biodiversity Development Assessment Report prepared by a consultant for the original subdivision was used to guide this development application. The site of this proposed development is at the front of the subdivision by the road and does not directly impact the EEC which is located at the back of the subdivision that adjoins the forest. There is an opportunity to collect native seeds from the grass of the lot and transplant them into the forest area behind the subdivision. There are no trees to be removed by this proposal.

*Cr Turner returned to the meeting with the time being 8.40pm*

5.8 Development Application DA 126/2021(1) - 16 Old Forbes Road

TRIM Reference: 2021/1267

RESOLVED - 21/174 Cr K Duffy/Cr R Kidd

That Council defers development application DA 126/2021(1) for Landscaping Material Supplies at Lot 640 DP 789668 - 16 Old Forbes Road, Orange, to allow for a site inspection.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

5.9 Flood Prone Land Reform

TRIM Reference: 2021/1210

RESOLVED - 21/175 Cr J Whitton/Cr G Taylor

That Council resolves to:

1 Direct staff to make a submission requesting the replacement of clause 7.2A Floodplain risk management with the optional clause 5.22 Special Flood Considerations to the Department of Planning, Industry and Environment.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr Mileto

Against: Nil

Absent: Cr Romano

*Cr Romano left the chamber with the time being 8.44pm*

5.10 Orange Local Environmental Plan - Amendment 27 - Update on Status

TRIM Reference: 2021/1226

RESOLVED - 21/176 Cr J Hamling/Cr K Duffy

1 That Council note the contents of this report and forwards a copy of the draft LEP documentation (Amendment No 27) to the Department for finalisation consistent with the Gateway determination.

2 That staff prepare the Development Control Plan/masterplan for the site for exhibition as a separate process to the finalisation of the draft LEP.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr Mileto

Against: Nil

Absent: Cr Romano

Cr Nugent asked if there were any risks in proceeding with the Draft LEP without having the DCP completed.

The Director Development Services stated that Council will be pushed for time to complete the DCP before the Government finalises the LEP, however as the DCP is developed by Council it will be created concurrently with the LEP amendment.

MATTER ARISING Cr J Whitton

Cr Whitton asked that a Real Estate sign placed on the road verge on Forest Road be inspected and action taken to move the signage as it is obstructing the view of traffic at the intersection.

*Cr Romano returned to the chamber with the time being 8.50pm*

5.11 Future City Digital Business Project - Update

TRIM Reference: 2021/1160

RESOLVED - 21/177 Cr S Nugent/Cr S Munro

That Council note the update on Future City Digital Business Project.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

Cr Nugent asked if there is a funding allocation in the next budget and what was the interest in the program from businesses.

The Acting Director Corporate & Commercial Services stated that the intention was to include the amount annually for the next 3 years. 20 businesses have expressed interest to date, however with the continuation of the program it is expected that more businesses will express interest in the project.

5.12 Orange Celebrates 75 Years and 175 Years in 2021 Update and Hosting Gala Ball Request

TRIM Reference: 2021/1127

RESOLVED - 21/178 Cr J McRae/Cr K Duffy

1 The Council Notes the report by the Manager Business Development.

RESOLVED - 21/179 Cr R Kidd/Cr G Taylor

2 That Council does not hold a gala ball on 24 July 2021 at the Orange Function Centre.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

Cr McRae asked if in the event that the Gala Ball is cancelled due to COVID restrictions can Council obtain insurance to cover the cost of the event for Council. Cr McRae also asked if the event was open for local residents only or would travellers be welcome and if the planned numbers of the event are in compliance with Public Health Orders and restrictions for indoor entertainment venues in NSW.

The Acting Director Corporate & Commercial Services stated that there is no insurance available for COVID related cancellations. COVID rules are to be in place for travellers where hot spots are identified and the capacity of the function centre can accommodate 450 attendees under current pp/sqm rule requirements.

5.13 Event Sponsorship Program 2021/2022 Round 2 Moving of Dates

TRIM Reference: 2021/1245

RESOLVED - 21/180 Cr S Nugent/Cr S Romano

That Council resolves to:

1 Approve the Event Sponsorship Program Round 2 opening date to be 16 June and closing dates to be 16 July 2021.

2 Approve Council's Chief Executive Officer to be given delegation to finalise determination for the Event Sponsorship Round 2 applications post exhibition.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

5.14 Statement of Investments - May 2021

TRIM Reference: 2021/1201

RESOLVED - 21/181 Cr K Duffy/Cr S Munro

That Council resolves:

1 To note the Statement of Investments as at 31 May 2021.

2 To adopt the certification of the Responsible Accounting Officer.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 21/182 Cr K Duffy/Cr J Whitton

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Notice of Rescission - Tender for the Provision of Traffic Management Services

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Minutes of the Audit, Risk and Improvement Committee of 21 May 2021

6.3 Land and Environment Court proceedings update

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to Information contained in this paper is subject to legal professional privilege and is strictly confidential. Any disclosure of this paper, including a verbal disclosure of its content or conclusions, beyond Council officers directly involved in this matter may result in the loss of legal professional privilege and cause damage to the Council’s legal and financial position. Councillors have a good faith duty to strictly maintain confidentiality of privileged communications, and any failure to do so may result in a penalty under section 664 of the Local Government Act 1993 and action under the Code of Conduct.

6.4 Proposal to sell 94 Woodward Street - Lots 12 and 13 DP 1248554 and Lot 4 Section 1 DP 6662

THIS ITEM WAS WITHDRAWN

6.5 Tenders for concrete civil works

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.6 Tenders for supply of ready mix concrete

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.7 Submission Redactions

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.15pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.15pm.

7 Resolutions from Closed Meeting

The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.

6.1 Notice of Rescission - Tender for the Provision of Traffic Management Services

TRIM Reference: 2021/1220

Cr Taylor declared a Non-Significant, Non Pecuniary Interest in this item as he has a close relationship with a tenderer in this report.

RESOLVED - 21/183 Cr K Duffy/Cr J Whitton

1 That Council rescind the following resolution of the Closed Council Meeting of 1 June 2021:

ON BEING PUT THE RESCISSION MOTION WAS CARRIED

6.7 Tenders for Provision of Traffic Management Services

TRIM Reference: 2021/1063

Cr Taylor declared a Non-Significant, Non-Pecuniary Interest in this item as he has a close relationship with a tenderer, left the chamber and did not participate in discussion or voting on this item.

RECOMMENDATION Cr J Hamling/Cr S Munro

That Council resolves to:

1 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with Work Control Pty Ltd for the provision of traffic management services;

2 Grant permission to the Chief Executive Officer or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

AMENDMENT Cr T Mileto/Cr K Duffy

That Council resolves to:

1 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with Midwest Traffic Management (Orange) Pty Ltd for the provision of traffic management services;

For: Cr Mileto, Cr Duffy

Against: Cr Kidd, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Turner

Absent: Cr Romano, Cr Whitton, Cr Taylor

ON THE AMENDMENT BEING PUT WAS LOST

ON THE MOTION BEING PUT WAS CARRIED

RESOLVED - 21/001 Cr J Hamling/Cr S Munro

That Council resolves to:

1 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with Work Control Pty Ltd for the provision of traffic management services;

For: Cr Kidd, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Turner

Against: Cr Mileto, Cr Duffy

Absent: Cr Romano, Cr Whitton, Cr Taylor

For: Cr Kidd, Cr Duffy, Cr Munro, Cr Whitton, Cr Mileto, Cr Romano

Against: Cr Nugent Cr Turner, Cr Hamling, Cr McRae

Absent: Cr Taylor

RESOLVED - 21/184 Cr K Duffy/Cr J Whitton

That Council resolves to:

1 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with Midwest Traffic Management (Orange) Pty Ltd for the provision of traffic management services;

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Cr McRae

Absent: Cr Taylor

*Cr Taylor returned to the meeting with the time being 9.49pm*

6.2 Minutes of the Audit, Risk and Improvement Committee of 21 May 2021

TRIM Reference: 2021/1253

RESOLVED - 21/185 Cr J Whitton/Cr K Duffy

1 That Council acknowledge the reports presented to the Audit Risk & Improvement Committee at its meeting held on 21 May 2021.

2 That the minutes of the Audit Risk & Improvement Committee at its meeting held on 21 May 2021 be adopted.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

6.3 Land and Environment Court proceedings update

TRIM Reference: 2021/963

RESOLVED - 21/186 Cr R Turner/Cr K Duffy

That Council take part in the proceedings by making a formal offer as detailed in this report.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

6.4 Proposal to sell 94 Woodward Street - Lots 12 and 13 DP 1248554 and Lot 4 Section 1 DP 6662

TRIM Reference: 2021/1022

THIS ITEM WAS WITHDRAWN.

6.5 Tenders for concrete civil works

TRIM Reference: 2021/1175

RESOLVED - 21/187 Cr K Duffy/Cr S Munro

That Council resolves to:

1 Approve the establishment of a new Concrete Civil Works Panel under the Council’s Purchasing Policy.

2 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with G R Spurr Concreting Pty Ltd, M & H Foley, Matt Foley Concreting, Orange Concrete Services Pty Ltd and Workfield Investments Pty Ltd as part of the Panel.

3 Grant permission to the Chief Executive Officer or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

6.6 Tenders for supply of ready mix concrete

TRIM Reference: 2021/1135

RESOLVED - 21/188 Cr K Duffy/Cr S Munro

That Council resolves to:

1 Approve the establishment of a new Ready Mix Concrete Supply Panel under the Council’s Purchasing Policy.

2 Approve the Chief Executive Officer, or his nominee, to enter into a standard contract with Boral Resources (NSW) Pty Ltd, Hanson Construction Materials Pty Ltd, Holcim (Australia) Pty Ltd and Zamoraft Pty Ltd t/as Midwestern Mini Mix for supply of ready mix concrete as part of the Panel.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

6.7 Submission Redactions

TRIM Reference: 2021/1269

RESOLVED - 21/189 Cr K Duffy/Cr J Hamling

That the information in this report be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

*Cr Romano left the meeting with the time being 10.09pm and returned with the time being 10.18pm*

At the Council Meeting of 6 April 2021, Council resolved to hold an Extraordinary Meeting. Council has now confirmed the meeting date will be Monday 28 June 2021 at 7pm.

5.1 Upcoming Extraordinary Meeting

TRIM Reference: 2021/577

RESOLVED - 21/116 Cr J Whitton/Cr S Munro

That Council resolves the date of an Extraordinary Council Meeting of 27 April 2021 at 7pm or the next available date to discuss and determine DA 464/2020(1) – Demolition (Tree Removal) – 1610 Forest Road and Lot 209 Forest Road.

The Meeting Closed at 10.20PM

This is Page Number 60 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 15 June 2021.

ORANGE CITY COUNCIL

MINUTES OF THE

Extraordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 28 June 2021

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling (Zoom), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr S Romano , Cr R Turner (Zoom), Cr J Whitton

Chief Executive Officer, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Executive Support Manager, Manager Development Assessment, Senior Planner (Hicks), Sport and Recreation Coordinator.

1.1 APOLOGIES

Nil - Council permits Cr Hamling and Cr Turner to attend the Council Meeting of Orange City Council on 28 June 2021 by remote video link.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.4 ACKNOWLEDGEMENT OF COUNTRY

The Mayor conducted an Acknowledgement of Country.

1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.05PM

Development Application DA 464/2020(1) - 1610 and Lot 209 Forest Road (Bloomfield Sporting Precinct)

A number of members of the public spoke in the Open Forum addressing Council. The list of speakers is shown below.

Speakers Against the Application:

1 Kate Curtin

3 Sarah Ferguson

5 Kate Hook

7 Stephen Porges

9 Gabriel Shannon

Speakers For the Application:

2 Ross Corner

4 James Grant

6 Kate Lawrence

8 Steve Martin

10 Gabrielle Staniforth

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8PM

2 General Reports

2.1 Development Application DA 464/2020(1) - 1610 and Lot 209 Forest Road (Bloomfield Sporting Precinct)

TRIM Reference: 2021/1189

Recommendation Cr J Hamling/Cr K Duffy

That Council consents to development application DA 464/2020(1) for Demolition (tree removal) at Lot 1 DP 1142713 and Lot 209 DP 42900, 1610 Forest Road, Orange pursuant to the conditions of consent in the attached Notice of Determination.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Cr Nugent

Absent: Nil

Cr Nugent asked who the owners of the subject land are.

The Chief Executive Officer stated that the land is Crown Land, Council is the trustee of the Crown Land and the Orange Ex Services Club currently hold a lease on the land.

Cr Nugent asked if Council has the responsibility to look after the land.

The Chief Executive Officer stated that the Orange Ex Services Club lease requires that they maintain the land until the end of that lease. If the precinct goes ahead, the lease will cease and Council will resume responsibility.

Cr Nugent asked if there is a risk of losing the $25million.

The Mayor stated there was a risk and if it was not used for the required purpose the Government will take it back.

Cr Taylor asked if it was $15million to get the site off the NDR to commence.

The Chief Executive Officer stated that the figure was approximately $5million to get the project out of the ground.

Cr Nugent asked for clarification on the detailed landscape master plan and whether there were 513 trees or 280 trees to be removed with this approval.

The Director Development Services stated that the application before Council is for the removal of 513 trees, however as the application is Integrated Development the NSW Heritage Council will have the final say. The Heritage Council General Terms of Approval only permit the removal of trees in the immediate vicinity of the future stadiums. The exact numbers permitted to be removed will be determined by the Heritage Council when they approve the Landscape Master Plan.

Cr Nugent asked whether the detailed landscape master plan would have changes to its design and if the Heritage Council will make the final decision on trees in the vicinity.

The Director Development Services stated that the applicant will submit a landscape master plan to the Heritage Council for approval. The Heritage Council will hold the decision on the number of trees in the ‘vicinity‘ that can be removed.

RESOLVED - 21/192 Cr K Duffy/Cr S Romano

That item 2.1 be put to the meeting for a vote.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Munro, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Cr Nugent, Cr Taylor, Cr McRae

Absent: Nil

3 Closed Meeting

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 21/193 Cr S Munro/Cr T Mileto

3.1 Submission Redactions

THE MAYOR DECLARED THE EXTRAORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE CLOSED MEETING AT 8.58PM

THE MAYOR DECLARED THE EXTRAORDINARY MEETING OF COUNCIL RESUMED AT 9PM

4 Resolutions from Closed Meeting

The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.

3.1 Submission Redactions

TRIM Reference: 2021/1328

RESOLVED - 21/194 Cr S Nugent/Cr S Munro

That the information in this report be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Romano, Cr Whitton, Cr Mileto

Against: Nil

Absent: Nil

The Meeting Closed at 9.02pm

This is Page Number 64 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 28 June 2021.

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES

Planning and Development - Chaired by Cr Russell Turner

Employment and Economic Development - Chaired by Cr Tony Mileto

Infrastructure - Chaired by Cr Jeff Whitton

Sport and Recreation - Chaired by Cr Jason Hamling

Environmental Sustainability - Chaired by Cr Stephen Nugent

Finance - Chaired by Cr Kevin Duffy

Services - Chaired by Cr Scott Munro

COUNCIL MEETING RESUMES

Council Meeting 6 July 2021

5 General Reports

5.1 Central West Region Collaborative for the Prevention of Abuse of Older People

RECORD NUMBER: 2021/1416

AUTHOR: Kim McLean, Team Leader - Ageing and Sector Support

EXECUTIVE Summary

This report is for the information of Council members on the establishment of the Central West Region Collaborative for the Prevention of Abuse of Older People and it’s alignment with the NSW Ageing & Disability Commission.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.1 Live - Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and the wider community”.

Financial Implications

Nil

Policy and Governance Implications

NIL

Recommendation

That Council note the report on the prevention of abuse of older people.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Background

At what point does a senior become invisible?

This question was raised by the newly appointed NSW Ageing & Disability Commissioner (Mr Robert Fitzgerald) at a Community Aged Care Forum in Sydney, on 2^nd August 2019. It was also the stimulus behind the establishment of the Central West Region Collaborative for the Prevention of Abuse of Older People.

“It is when they are talked about as if not in the room, or when decisions are made without their consent. It is when their voice is not heard.” was his response.

The Commissioner elaborated on the five commonly recognised forms of abuse of older people: psychological/emotional abuse, financial, physical, sexual and neglect, and how abuse can start and move from helpful to harmful to abusive to criminal behaviour.

The largest type of abuse for older people is psychological abuse; where others start to take control of decision making, leading to control and coerciveness. It is hard to identify because older people do not like to complain about the abuse, for fear of repercussions.

The second, is financial control where seniors may have a lot of assets, a large amount of money or financial assets, through to stealing support pension or age pension.

The cohort most likely to be abused has been identified as older women between 75 and 85 years of age, mostly through increased dependence and lessening capacity.

70% of the abuse is by family members including spouses, but predominantly adult children who abuse their ageing parents.

The Commissioner then spoke of a number of Collaboratives established in NSW for the Prevention of Abuse of Older People and of the support that the Ageing & Disability Commission can provide to Collaboratives. This support takes the form of guidance and training to providers across the aged care framework as well as promotional resources to raise awareness within the community.

At the time of the Forum, there were 11 Collaboratives established in NSW; there are now 18 with the Central West Region Collaborative the latest and the only one west of the Blue Mountains.

Central West Region Collaborative for the Prevention of Abuse of Older People

Through an extended Expression of Interest, initiated by Council to providers of home care support services across the Region, community groups and relevant government organisations, 21 members of the Central West Region Collaborative first met on 22^nd July 2020; spaced well apart in the Orange City Council Chamber and via zoom.

The Central West Region Collaborative encompasses Lithgow to Lake Cargelligo. It has grown in strength and visibility with 24 members, now representing the following organisations and sectors:

Western NSW LHD Aged Care, The Neighbourhood Centre Bathurst, Catholic Care Wilcannia Forbes, Carer Gateway – LiveBetter, Lifeline Central West, Cowra Special Needs Services, Central West Uniting Protestant Association, TAFE NSW – West Region, Cabonne Council, Legal Aid NSW, Charles Sturt University, NSW Police - Central Western Region, Relationships Australia, Bathurst Seymour Centre, New Horizons Bathurst, Dementia Advisory Service Bathurst, Forbes Bland Home Mods & Maintenance, BaptistCare at Home, Multicultural community representative, Housing Plus, Financial Information Services Australia, NSW Ambulance, Aboriginal & Torres Strait Islander community representative, University of the Third Age (U3A) and Orange City Council

A formal launch of the Collaborative was held on 10 June 2021 (amidst the snow), attended by Commissioner Robert Fitzgerald, Mayor Reg Kidd, CEO David Waddell, Community Services Director Scott Maunder and service provider representatives.

Purpose of the Collaborative

The purpose of the Collaborative is to protect older people from abuse, neglect and exploitation. Acknowledged by the Commissioner, it plays a critical role in promoting the rights of older people in the local community and ensuring services can work together to better protect older people from abuse in their family, home and community.

The abuse of older people is not something that people like to talk about, but it is happening.

The Commission has established the Ageing and Disability Abuse Helpline 1800 628 221 to raise or report suspected abuse. It is open Mondays to Fridays 9am to 5pm; at this stage, there is no mandatory reporting of abuse.

Calls to the Hotline in relation to older people are 75% and at this point in the year, numbers indicate that the helpline may take 16,000 calls; evidencing that people are now willing to raise questions and report matters in a way that has not been done previously.

On a local level, from a recent presentation to members by the Manager Housing Plus, it was revealed that 168 clients over 65 years of age have been referred to The Orchard Facility for emergency support, because of family and domestic violence.

Orange City Council is heavily involved with the Collaborative in the form of host, Chair and Executive Support. It has facilitated with Collaborative members a clearly defined Action Plan and has a close working relationship with the NSW Police Aged Crime Prevention Officer for the region.

The Collaborative supports the National Plan to respond to the Abuse of Older Australians (Elder Abuse) 2019-2023 through the following:

1. Developing local protocols and service agreements for responding to older people experiencing abuse, aligned with the NSW Interagency policy and communicated

2. Increasing awareness of the role of the Ageing and Disability Abuse Helpline
1800 628 221 and the NSW Ageing and Disability Commission

3. Building local staff capability to respond to elder abuse through increased awareness and education

4. Developing and sharing resources and practices in responding to abuse of older people

The Collaborative will encourage community activism by raising awareness amongst seniors in regional communities and providers across the aged care sector, as well as community groups; even hairdressers and taxi-drivers.

In his Launch address, the Commissioner stated that ‘local government has the capacity to mobilise the local community and to co-design and leverage the multiple groups that are involved in this space’. The Central West Region Collaborative is a tangible example of this, with representatives from organisations and community groups coming together in a meaningful, coherent way to make a difference in the lives of older people experiencing abuse.

It is up to all of us to detect, address and prevent elder abuse.

Council Meeting 6 July 2021

5.2 Code of Conduct Reporting - Reporting Comparison Over Council Terms

RECORD NUMBER: 2021/1221

AUTHOR: Janessa Constantine, Acting Manager Corporate Governance

EXECUTIVE Summary

At the Council Meeting of 1 June 2020, Cr McRae requested that a report be provided to Council on Code of Conduct Complaints per year for the last terms of Council in order to provide a comparison. This report outlines the numbers of code of conduct complaints made through the periods of 2014-2021.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the report on Code of Conduct Complaint Reporting – Reporting Comparison over Council Terms be acknowledged.

further considerations

SUPPORTING INFORMATION

The following summaries have been provided to Council for the periods of 2014 to 2021 for General Manager/Chief Executive Officer and Councillor Code of Conduct Complaints.

Complaint Statistics of 2014

Required information	Comment
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	2 complaints made about Councillors and finalised in the year 1 complaint about a Councillor made last year and finalised this year 0 complaints about the General Manager
Number of Code of Conduct complaints referred to a Conduct Reviewer	3
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	0
Number of Code of Conduct complaints investigated by a Conduct Reviewer	1
Number of Code of Conduct complaints investigated by a Conduct Review Committee	2
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	Complaint 1 – Breach found. Councillor counselled by Chairperson of Conduct Review Committee. Complaint 2 – Breach found. Explanation sought and accepted by Conduct Reviewer. Complaint 3 – Matter still before Conduct Review Committee
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	0
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$52,726.70

Complaint Statistics of 2015

Required information	Comment
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	2 complaints made and finalised in the year
Number of Code of Conduct complaints referred to a Conduct Reviewer	2
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	1 complaint. This complaint contained 24 allegations and was referred to a Conduct Reviewer. The Reviewer determined to take no action on all but one matter, which has been resolved by the General Manager and which had been acted upon prior to complaint.
Number of Code of Conduct complaints investigated by a Conduct Reviewer	0
Number of Code of Conduct complaints investigated by a Conduct Review Committee	1
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	Panel found breaches. Reported to Council in February 2015 and finalised in April 2015. The matter was resolved by public apologies.
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	0
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$86,450

Complaint Statistics of 2016

Required information	Comment
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	4
Number of Code of Conduct complaints referred to a Conduct Reviewer	4
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	1 complaint finalised, which was referred to a Conduct Reviewer who determined to take no further action. 1 complaint referred back to General Manager to resolve by alternate means
Number of Code of Conduct complaints investigated by a Conduct Reviewer	2
Number of Code of Conduct complaints investigated by a Conduct Review Committee	0
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	Only one matter finalised in the period, with no further action determined by the Conduct Reviewer.
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	0
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$11,828

Complaint Statistics of 2017

Required information	Comment
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	18
Number of Code of Conduct complaints referred to a Conduct Reviewer	8
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	5 Three matters were resolved by the Conduct Reviewer by counselling and apology. The fourth matter was finalised by explanation. The fifth matter resulted in the Conduct Reviewer determining no further action was required.
Number of Code of Conduct complaints investigated by a Conduct Reviewer	8
Number of Code of Conduct complaints investigated by a Conduct Review Committee	0
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	In one matter the Conduct Reviewer determined to take no further action after the complainant requested to withdraw the complaint. One matter was resolved by the Conduct Reviewer through alternate means (counselling and apology). The other matters were reported to Council.
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	15 matters were referred to the Office of Local Government. Of these, the Office determined no further action was required on 9 complaints. 6 complaints were pending a response from the Office.
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$39,644 (includes $21,378 in external costs)

Complaint Statistics of 2018

Required information	Current period
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	5
Number of Code of Conduct complaints referred to a Conduct Reviewer	2
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	1: No Evidence to Support Allegation 1: Allegation found to be substantiated and a resolution strategy proposed 1: Complaint withdrawn
Number of Code of Conduct complaints investigated by a Conduct Reviewer	2
Number of Code of Conduct complaints investigated by a Conduct Review Committee	0
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	1: No Evidence to Support Allegation 1: Allegation found to be substantiated and a resolution strategy proposed 1: Complaint withdrawn
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	Council may recall that in December 2017 it was reported that the Office of Local Government had yet to determine six matters that had been referred to it. Council has been advised that five of the six matters have now been finalised by the Office, and no action to be taken on all five matters. 1: Reprimand and publication of the determination
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$14,516.19 plus 20 hours staff time

Complaint Statistics of 2019

Required information	Current period
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct in the year	5
Number of Code of Conduct complaints referred to a Conduct Reviewer	3
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	0
Number of Code of Conduct complaints investigated by a Conduct Reviewer	3
Number of Code of Conduct complaints investigated by a Conduct Review Committee	0
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	2 - No Breaches of Code 1 - Resolved, No Further Action
Number of matters reviewed by the Office of Local Government, and without identifying particular matters, the outcome of the reviews	1 - No Breaches of Code
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year, including staff costs.	$9025 Plus staff costs.

Complaint Statistics of 2020

Required information	Current period
Total number of Code of Conduct complaints made about Councillors and the Chief Executive Officer under the Code of Conduct in the year	Nil
Number of Code of Conduct complaints referred to a Conduct Reviewer	Nil
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	Nil
Number of Code of Conduct complaints investigated by a Conduct Reviewer	Nil
Number of Code of Conduct complaints investigated by a Conduct Review Committee	Nil
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	Nil
Number of matters reviewed by the Office of Local Government, and without identifying particular matters, the outcome of the reviews	Nil
The total cost of dealing with Code of Conduct complaints made about Councillors and the Chief Executive Officer in the year, including staff costs.	Nil

Complaint Statistics of 2021

Required information	Current period
Total number of Code of Conduct complaints made about Councillors and the Chief Executive Officer under the Code of Conduct in the year to date	2
Number of Code of Conduct complaints referred to a Conduct Reviewer	2
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	2 No breaches found.
Number of Code of Conduct complaints investigated by a Conduct Reviewer	Nil
Number of Code of Conduct complaints investigated by a Conduct Review Committee	Nil
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	Nil
Number of matters reviewed by the Office of Local Government, and without identifying particular matters, the outcome of the reviews	1 Finalised – no breach found.
The total cost of dealing with Code of Conduct complaints made about Councillors and the Chief Executive Officer in the year to date, including staff costs.	$2,500 in Conduct Reviewer Fees plus approximately $2,000 in staff costs.

Service Delivery	A determination on the process for Strategic Policy - ST142 - Events on Council Owned/Managed Land during the Covid-19 restrictions will allow staff to provide timely advice to applicants on the process and timeframes for applications and approvals or other outcomes.
Health and Safety	All events are analysed for risk measures and compliance with current NSW Health Orders, including a Covid-19 safe event plan.