Ordinary Council Meeting

 

Agenda

 

20 April 2021

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 20 April 2021  commencing at 7.00pm.

 

 

David Waddell

Chief Executive Officer

 

For apologies please contact Administration on 6393 8218.

  

 


Council Meeting                                                                                               20 April 2021

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.3            Opening Prayer. 4

1.4            Acknowledgement of Country. 4

1.5            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 5

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 06 April 2021  6

4                Notices of Motion/Notices of Rescission.. 15

Nil

5                General Reports. 17

5.1            Recommendations and Resolutions from Policy Committees. 17

5.2            Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. 39

5.3            Projects Activities April 2021. 55

5.4            Strategic Policy Reviews - Post Exhibition. 61

5.5            Remote Meeting Attendance - OLG Discussion Paper Submission and Update to Code of Meeting Practice. 311

5.6            Request for Financial Assistance - Event Sponsorship Funding Round 4 - Events April to June 2021. 323

5.7            Statement of Investments - March 2021. 339

5.8            Future City Assistance Fund - Round 1 (March 2021) 345

5.9            Request To Host 2022 (and potentially 2023) World Jousting Championships and Medieval Faire in Orange360 Region. 389

5.10         2022 Squeeze Music Festival 393

5.11         Street Event - 2021 ANZAC Day March. 397

5.12         Orange Celebrates 75 Years and 175 Years in 2021. 405

5.13         Draft Pesticide Use Notification Plan. 415

5.14         Draft Lake Canobolas Precinct Master Plan. 429

5.15         Draft Development Control Plan - Eastside Precinct 489

6                Closed Meeting - See Closed Agenda.. 554

6.1            Sale 4616 Mitchell Highway. 555

6.2            Sale Industrial Land - Part Lot 806 DP 120445. 557

6.3            Sale Industrial Land - Lots 802 and 803 DP 1240445. 559

7                Resolutions from closed meeting.. 560

 


Council Meeting                                                                                               20 April 2021

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Livestreaming and Recording

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Opening Prayer

1.4     Acknowledgement of Country

I would like to acknowledge the Traditional Custodians of the land on which we meet today, the people of the Wiradjuri Nation.  I pay my respects to Elders past and present, and extend those respects to Aboriginal Peoples of Orange and surrounds, and Aboriginal people here with us today.

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

2       Mayoral Minutes

Nil

 

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

    

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 6 April 2021.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 April 2021

COMMENCING AT 7.00pm


 1       Introduction

Attendance

Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr R Turner, Cr J Whitton

Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Acting Director Technical Services (Theakstone), Acting Manager Corporate Governance (Constantine), Chief Financial Officer, Executive Support Officer, Sustainability Officer.

1.1     APOLOGIES

 

RESOLVED - 21/084                                                                            Cr S Munro/Cr S Nugent

That the apologies be accepted from Cr S Romano for the Council Meeting of Orange City Council on 6 April 2021.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3     ACKNOWLEDGEMENT OF COUNTRY

The Mayor Conducted an Acknowledgement of Country.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr McRae declared a Significant Non-Pecuniary interest in item 5.4 – Orange Harness Racing Club Funding, as a relative is the President of Orange Harness Racing.

Cr McRae declared a Significant Pecuniary interest in item PDC2.3 – Planning Proposal to Amendment to the Orange Local Environmental Plan 2011 – Eastside Precinct, as she owns property in the precinct.

Cr McRae declared a Significant Pecuniary interest in item PDC2.6 – Orange Development Control Plan 2004 – Former Orange Base Hospital – West End Precinct, as she owns a business in the precinct.

Cr Whitton declared a Significant Pecuniary Interest in item PDC2.7 - Orange Local Environmental Plan 2011 – Planning Proposal for a Heritage Amendment, as he owns property in the vicinity.

Cr Mileto declared a Non-Significant Non-Pecuniary interest in item PDC2.8 – Development Application DA111/2020(1) – 12 Green Lane, as he owns property in the area of this development.

Cr Hamling declared a Non-Significant Non-Pecuniary interest in item PDC2.8 – Development Application DA111/2020(1) – 12 Green Lane, as he owns property in the area of this development.

Cr Turner declared a Significant Non-Pecuniary interest in item PDC2.10 – Development Application DA494/2020(1) – 6 Lysterfield Road, as he is a member of the JRPP who have discussed this item.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.04PM.

OPEN FORUM

Environmental Policy Committee – Item 2.1 – Climate Change Policy and Management Plan

Cyril Smith outlined his support for the policy and management plan in general but noted concern that the report did not properly address the issue of effluent management.

 

Council – Item 5.1 – Extraordinary Council Meeting

Cyril Smith – outlined his support for the meeting.

Kate Hook – Futuring Orange, requested that the meeting be more inclusive for the public and afford appropriate time for members of the public to ask questions and receive answers.

 

Sport and Recreation Policy Committee Meeting - Item 2.1 – Rescue Tubes

Chris Brayley outlined the benefits of remote rescue tubes.

 

Planning and Development Committee Meeting - Item 2.6 – Orange Development Control Plan 2004 – Former Orange Base Hospital – West End Precinct

Caroline Myers – DPIE (via zoom) outlined key issues with the proposed development which are also identified in a written submission to Council.

 

Planning and Development Committee Meeting - Item 2.8 – Development Application DA 111/2020(1) - 12 Green Lane

Alyce Kliese – Shaw Reynolds Lawyers outlined her concerns for the development on behalf of Mr Wood and Ms Ferris.

Michael Truloff outlined his support for the development.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.40PM.

 


LATE ITEMS – ITEM 5.5 – FUTURE CITY IMPLEMENTATION

RESOLVED - 21/085                                                                            Cr S Nugent/Cr G Taylor

That Council permit the addition of the late item 5.5 - Future City Implementation.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

2        Mayoral Minutes

2.1     Mayoral Minute - Native Arboretum - Biodiversity Offsets

TRIM Reference:        2021/491

RESOLVED - 21/086                                                                              Cr R Kidd/Cr J Whitton

That Council resolves:

1    That the information contained in this Mayoral Minute be acknowledged.

2    That staff determine the likely demand for future sports fields and also investigate options for use of the previous NDR Sports Precinct Site as:

a.   A Native Arboretum with associated infrastructure; or

b.   An Endangered Ecological Community block capable of creating biodiversity offsets such as an open White Box - Yellow Box - Blakely’s Red Gum Grassy Woodland; or

c.   A Carbon Bank via intensive native plantings.

3    That a report be provided to Council detailing these findings.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

2.2     Mayoral Report - Central NSW JO Board Meeting - 11 March 2021

TRIM Reference:        2021/528

RESOLVED - 21/087                                                                           Cr J Whitton/Cr G Taylor

That the information contained in this Mayoral Minute be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano


 

3        Confirmation of Minutes of Previous Meeting

RESOLVED - 21/088                                                                           Cr J Hamling/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 16 March 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 March 2021.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.53PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.30PM

 4       Notices of Motion/Notices of Rescission

Nil

5        General Reports

5.1     Upcoming Extraordinary Meeting

TRIM Reference:        2021/577

RESOLVED - 21/116                                                                           Cr J Whitton/Cr S Munro

That Council resolves the date of an Extraordinary Council Meeting of 27 April 2021 at 7pm or the next available date to discuss and determine DA 464/2020(1) – Demolition (Tree Removal) – 1610 Forest Road and Lot 209 Forest Road.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 


 

5.2     Draft Delivery Program 2018/2019 to 2021/2022 and Operational Plan 2021/2022

TRIM Reference:        2021/452

RESOLVED - 21/117                                                                            Cr S Nugent/Cr S Munro

That Council resolves:

1     To place the draft Operational Plan 2021/2022 and draft Budget 2021/2022 (including draft Statement of Revenue Policy 2021/2022 and draft Fees and Charges 2021/2022) and updated draft resourcing strategies Long Term Financial Plan 2021/2022 to 2030/2031 and Workforce Management Plan 2021/2022 to 2023/2024 and Asset Management Strategy 2022-2041 on public exhibition for a minimum of 28 days with the addition of a Picket Fence to Spring Hill Recreation Ground to be included in the Councillor Budget Bids.

2     To adopt Strategic Policy ST009 – Revenue and Pricing and Strategic Policy ST007 – Asset Management which have not had any changes since their last adoption.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

5.3     Lease to Orange Kart Club and Former Trotting Track Future Use

TRIM Reference:        2021/477

RESOLVED - 21/118                                                                             Cr K Duffy/Cr J Whitton

That Council resolves:

1     That Council vary the current lease to the Orange kart Club to include the whole of Lot 501 DP 1254834.

2     That permission be granted for the use of the common seal on all necessary documentation in relation to the lease.

3     That Council support the Orange Kart Club to secure external funding for existing activities.

4     That Council continue discussions with the Orange Kart Club around a potential expansion of activities. 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano


 

5.4     Orange Harness Racing Club Funding

TRIM Reference:        2021/578

Cr McRae declared a Significant Non-Pecuniary interest in this item as a family member is the president of Orange Harness Racing, left the chamber and did not participate in the discussion or voting on this item.

RESOLVED - 21/119                                                                               Cr R Kidd/Cr J Hamling

That Council resolves:

1     That the report by the Acting Director Corporate and Commercial Services be acknowledged.

2     That the first and second funding instalment payments of $10,000 plus GST each for the 2020/2021 financial year be cancelled.

3     That the first funding instalment payment of $10,000 plus GST for the 2021/2022 financial year be cancelled.

4     That approval be granted for the use of the Council Seal on any necessary documentation if required.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr Munro

Against: Nil

Absent: Cr Romano, Cr McRae

 

5.5     Future City Implementation

TRIM Reference:        2021/657

RESOLVED - 21/120                                                                           Cr J Hamling/Cr S Munro

That Council resolves to:

1     Endorse the taxi rank remaining in its existing position and the marked zebra pedestrian crossing being moved to midblock in Lords Place.

2     Endorse removing the proposed new loading zone, reducing the pop-up shops to one and removing a number of street trees from the design to minimise the loss of parking in McNamara Street.

For: Cr Kidd, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Cr Duffy

Absent: Cr Romano


 

6        Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the Chief Executive Officer, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

 

RESOLVED - 21/121                                                                           Cr S Munro/Cr J Whitton

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Minutes of the Audit, Risk and Improvement Committee of 26 February 2021

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (f) matters affecting the security of the Council, Councillors, Council staff or Council property.

6.2     Tender - Future City - Byng Street and Lords Place Streetscape Rehabilitation

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Submission Redactions

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

    

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.04pm

The Mayor declared the Ordinary Meeting of Council resumed at 10.10pm.

7        Resolutions from Closed Meeting

The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.


 

6.1     Minutes of the Audit, Risk and Improvement Committee of 26 February 2021

TRIM Reference:        2021/595

RESOLVED - 21/122                                                                               Cr K Duffy/Cr R Turner

1     That Council acknowledge the reports presented to the Audit Risk & Improvement Committee at its meeting held on 26 February 2021.

2     That Council determine recommendations {3.7} from the minutes of the Audit Risk & Improvement Committee meeting of 26 February 2021.

3.7

1. That the ARIC Annual Report for the year Ended 31 December 2020 be approved.

2. That the report be presented to Council subject to any amendments approved by the Committee at its meeting of 26 February 2021.

3     That the remainder of the minutes of the Audit Risk & Improvement Committee at its meeting held on 26 February 2021 be adopted.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

6.2     Tender - Future City - Byng Street and Lords Place Streetscape Rehabilitation

TRIM Reference:        2021/603

RESOLVED - 21/123                                                                            Cr S Nugent/Cr S Munro

That Council resolves to:

1        That subject to agreement on insurance clauses and a satisfactory financial capacity review; that Council enter into a contract with Awcon Pty Ltd for the Byng Street and Lords Place Streetscape Rehabilitation Tender F2971-13 for the amount of $1,337,400 (Ex GST).

2        Grant permission to the Chief Executive Officer to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano


 

6.3     Submission Redactions

TRIM Reference:        2021/594

RESOLVED - 21/124                                                                           Cr J Hamling/Cr S Munro

That the information in this report be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

The Meeting Closed at 10.12pm

This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021.

 


Council Meeting                                                                                               20 April 2021

4       Notices of Motion/Notices of Rescission

Nil

 

 


Council Meeting                                                                                               20 April 2021

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2020/2573

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 6 April 2021 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 6 April 2021 be noted. 

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 6 April 2021 be noted. 

2        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 6 April 2021 be noted. 

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 6 April 2021 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 6 April 2021 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Committee

At the Employment and Economic Development Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

 

 

Attachments

1          Planning and Development Committee Minutes 6 April 2021, D21/20138

2          Employment and Economic Development Committee Minutes 6 April 2021, D21/19739

3          Infrastructure Policy Committee Minutes 6 April 2021, D21/19733

4          Sports and Recreation Policy Committee Minutes 6 April 2021, D21/19735

5          Environmental Sustainability Policy Committee Minutes 6 April 2021, D21/20141

6          Services Policy Committee Minutes 6 April 2021, D21/19734

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      Planning and Development Committee Minutes 6 April 2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 2      Employment and Economic Development Committee Minutes 6 April 2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 3      Infrastructure Policy Committee Minutes 6 April 2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 4      Sports and Recreation Policy Committee Minutes 6 April 2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 5      Environmental Sustainability Policy Committee Minutes 6 April 2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 6      Services Policy Committee Minutes 6 April 2021

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Council Meeting                                                                                               20 April 2021

 

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM REFERENCE:        2021/243

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council previously received separate reports for Questions Taken on Notice, progress of Councillor Notices of Motions, and outstanding Council Resolutions. A list of updates on each of these are now provided together. Only matters requiring action to be taken are noted in this report including outstanding items from the start of the Council term. After completion, these items will be removed from this listing, however will be available for administrative purposes.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Acting Director Corporate and Commercial Services on Outstanding and Completed Notices of Motion, Questions on Notice and Matters arising be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.

 

Attachments

1          Outstanding Resolutions for Council Meetings, 2019/2006

2          Completed Resolutions from Council Meetings (including Questions Taken on Notice etc), 2019/937

 


Council Meeting                                                                                                                         20 April 2021

Attachment 1      Outstanding Resolutions for Council Meetings

OUTSTANDING QUESTIONS TAKEN ON NOTICE/MATTERS ARISING FROM COUNCIL MEETINGS

 

Date of Meeting

Meeting

Questions on Notice/Matters Arising

Action Taken

To be completed

06-Apr-21

SPC

MATTER ARISING
Cr Taylor requested that an audit of footpaths be undertaken where bollards have been installed to ensure mobility scooter access can be maintained and, where identified, bollards are replaced or removed to ensure said access can occur.

Audit to be Scheduled.

 

16-Mar-21

CCL

5.5 Wood Bank Usage
RESOLVED - 21/082  Cr G Taylor/Cr J Whitton
That Council resolves to:
1 Consider funding for the current financial year of $10,000.
2 Consider an annual allocation as part of the budget process.
3 That Council approach the State and Federal Government for additional funding sources to assist with providing the Wood Bank.

The $10,000 has been referred to the quarterly budget process.

 

16-Mar-21

CCL

RESOLVED - 21/079  Cr R Kidd/Cr S Munro
That Orange’s Taronga Zoo Rhino Trail Rhino be relocated back to the Botanic Gardens from Lake Canobolas.

The Rhino has been relocate to the Botanic Gardens.

 

16-Mar-21

CCL

MATTER ARISING

That the Blackberries at Ploughmans Wetlands on the Southern End of the Wetlands towards Wentworth Drive be treated to prevent further growth.

The area is exceptionally difficult to access, there are many holes and ruts underneath the vegetation which males walking through the area very difficult. We may look at getting a drone in to control the blackberries.

 

02-Mar-21

IPC

MATTER ARISING
Cr Taylor requested that the Traffic Committee investigate options for a pedestrian refuge between the shops and Perry Oval on Clinton Street due to increased traffic in the area

In progress. Need to discuss potential loss of parking with shops.

 

02-Feb-21

ESPC

QUESTION TAKEN ON NOTICE
Cr Kidd asked whether Council could investigate the use of a mobile camera in these areas to catch the litterers.

 To be investigated.

 

02-Feb-21

IPC

MATTER ARISING
Cr Duffy requested the City of Orange Traffic Committee could look at installing a sign on the Mitchell Highway coming off the Escort Way intersection advising of a turning lane.

Will discuss at City of Orange Traffic Committee meeting to be held 13 April 2021 in general business.

 


 

Date of Meeting

Meeting

Questions on Notice/Matters Arising

Action Taken

To be completed

02-Feb-21

FPC

MATTER ARISING
Cr Taylor advised he has received several complaints from ratepayers regarding the removal of seating and lighting in the CBD and not being replaced. He requests temporary seating be placed in these locations until the tender process is complete.

 New seating will be installed this month.

 

06-Oct-20

CCL

MATTER ARISING
Cr Duffy requested that Council be provided with an update in relation to indigenous street names being added to signs.

Report to be drafted outlining GNB Guidelines.

 

06-Oct-20

ESPC

MATTER ARISING
Cr Mileto request additional garbage bins be provided in Elephant Park particularly around the BBQ areas

Number of bins required is currently being investigated.

 

15-Sep-20

CCL

QUESTION TAKEN ON NOTICE
Cr Taylor requested a report be provided to Council on the availability of finance options while awaiting the approval of State/Federal funding for the Southern Feeder Road.

Report to be provided.

 

18-Aug-20

CCL

QUESTION TAKEN ON NOTICE   
Cr Mileto requested an risk audit report be provided to Council on the risk for all Council owned sporting amenity facilities with fibro/asbestos risks identifying a capital works list for repair


Report to be provided.

 

21-Jul-20

CCL

QUESTION TAKEN ON NOTICE
Cr Hamling stated Council needed to put up this money and local contractor could benefit from this work. He asked if the $200,000 can be matched by another body such as Destination NSW.

Council will be seeking grant funding for tourist generating activities.

 

 

 

 

 

 

 

 

 

 

 

 


 

OUTSTANDING RESOLUTIONS FROM COUNCIL MEETINGS

 

Date of Meeting

Meeting

Resolution

Action Taken

To be completed

06-Apr-21

CCL

6.2 TENDER - FUTURE CITY - BYNG STREET AND LORDS PLACE STREETSCAPE REHABILITATION
RESOLVED - 21/123  Cr S Nugent/Cr S Munro
That Council resolves to:
1 That subject to agreement on insurance clauses and a satisfactory financial capacity review; that Council enter into a contract with Awcon Pty Ltd for the Byng Street and Lords Place Streetscape Rehabilitation Tender F2971-13 for the amount of $1,337,400 (Ex GST).
2 Grant permission to the Chief Executive Officer to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

Contract pending.

 

06-Apr-21

CCL

5.5 FUTURE CITY IMPLEMENTATION
RESOLVED - 21/120  Cr J Hamling/Cr S Munro
That Council resolves to:
1 Endorse the taxi rank remaining in its existing position and the marked zebra pedestrian crossing being moved to midblock in Lords Place.
2 Endorse removing the proposed new loading zone, reducing the pop-up shops to one and removing a number of street trees from the design to minimise the loss of parking in McNamara Street.

Finalisation of arrangements.

 

06-Apr-21

CCL

5.3 LEASE TO ORANGE KART CLUB AND FORMER TROTTING TRACK FUTURE USE
RESOLVED - 21/118  Cr K Duffy/Cr J Whitton
That Council resolves:
1 That Council vary the current lease to the Orange kart Club to include the whole of Lot 501 DP 1254834.
2 That permission be granted for the use of the common seal on all necessary documentation in relation to the lease.
3 That Council support the Orange Kart Club to secure external funding for existing activities.
4 That Council continue discussions with the Orange Kart Club around a potential expansion of activities.  

Lease being prepared.

 


 

Date of Meeting

Meeting

Resolution

Action Taken

To be completed

06-Apr-21

CCL

2.1 MAYORAL MINUTE - NATIVE ARBORETUM - BIODIVERSITY OFFSETS
RESOLVED - 21/086  Cr R Kidd/Cr J Whitton
That Council resolves:
1 That the information contained in this Mayoral Minute be acknowledged.
2 That staff determine the likely demand for future sports fields and also investigate options for use of the previous NDR Sports Precinct Site as:
a. A Native Arboretum with associated infrastructure; or
b. An Endangered Ecological Community block capable of creating biodiversity offsets such as an open White Box - Yellow Box - Blakely’s Red Gum Grassy Woodland; or
c. A Carbon Bank via intensive native plantings.
3    That a report be provided to Council detailing these findings.

Report to be prepared.

 

02-Mar-21

CCL

6.5 LAND AND ENVIRONMENT PROCEEDINGS
RESOLVED - 21/071  Cr K Duffy/Cr G Taylor
That Council take part in the proceedings as per the option detailed in this report.

 Pending.

 


 

Date of Meeting

Meeting

Resolution

Action Taken

To be completed

02-Mar-21

CCL

4.1 COMMUNITY AUTOMATIC EXTERNAL DEFIBRILLATOR LOCATIONS
RESOLVED - 21/063 Cr J Whitton/Cr R Kidd
That Council;
1 Create community awareness location maps of existing Automated External  Defibrillators (AEDs).
2 Investigate a location app for AEDs.
3 Arrange community promotion to have businesses and other groups locate AED in their business or facilities for community access.
4 Investigate funding opportunities to assist in placing AEDs in strategic locations  where there are zero AEDs nearby / community high use location in the  accessible  areas

 AED investigations pending.

 

02-Mar-21

FPC

2.3 RURAL FIRE SERVICE CONTRIBUTIONS
RESOLVED - 21/077  Cr R Kidd/Cr S Nugent
That Council make representations to the Member for Orange, Minister for Local Government and Minister for Police and Emergency Services in regard to the escalation of RFS contributions for Local Government and seek a more sustainable funding model.

Progressing. Currently awaiting breakdown figures from Financial Services.

 

16-Feb-21

CCL

5.9 - 2 QUESTIONS ON NOTICE - WATER PROJECTS
RESOLVED - 21/055 Cr J Whitton/Cr J McRae
That Ian Law’s update report on options for recycled water be presented to Council in a briefing.

Briefing to be organised.

 

16-Feb-21

CCL

4.3 CYCLE LOOP - HUNTLEY AND FOREST ROADS
RESOLVED - 21/044 Cr S Munro/Cr J Hamling
That staff investigate the feasibility of a safe off road or shoulder cycle loop on Huntley and Forest Roads.

 To be investigated.

 

16-Feb-21

CCL

4.2 NORTHERN DISTRIBUTOR ROAD AND TELOPEA WAY INTERSECTION
RESOLVED - 21/043  Cr G Taylor/Cr J Whitton
1 That Council investigate the feasibility, viability, costs and funding options for the construction of a roundabout to replace the current traffic lights on the corner of the Northern Distributor Road and Telopea Way.
2 That a report be provided to Council, inclusive of a pedestrian access option.

 To be investigated.

 

02-Feb-21

CCL

4.2 NDR REST STOP PROMOTION
RESOLVED - 21/028 Cr S Nugent/Cr R Kidd
1 That Council investigate options for additional promotion of the Botanic Gardens and Adventure Playground precinct as a premier rest stop for travellers on the Northern Distributor.
2 That Council prepare a report on options for the triangular block of land to the west of the new Hill Street extension including the possibility of further tree plantings with the aim of enhancing and complementing the Botanic Gardens and Adventure Playground precinct.

Report to be provided.

 

02-Feb-21

PDC

ESSO PARK - OPTION TESTING
RESOLVED - 21/009 Cr G Taylor/Cr K Duffy
1 That Esso Park remain a recreational reserve.
2 That Council liaise with interested local residents in order to enhance and increase the patronage of Esso Park.
3 That any financial expenditure determined be considered in the 2021/22 budget.

Check with Mark Hodges if to be assigned to Nick Redmond

 

02-Feb-21

PDC

2.4 ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - PLANNING PROPOSAL FOR A HERITAGE AMENDMENT
RESOLVED - 21/007 Cr R Kidd/Cr K Duffy
That this item be deferred to a later date and a briefing be given to Councillors.

Briefing being prepared, date to be confirmed

 

01-Dec-20

CCL

5.4 ADOPTION OF THE BLACKMANS SWAMP CREEK AND PLOUGHMANS CREEK FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN - OCTOBER 2020
RESOLVED - 20/445 Cr R Kidd/Cr R Turner
That Council adopt the Blackmans Swamp Creek and Ploughmans Creek Floodplain Risk Management Study and Plan, October 2020 but defer the planning and development controls shown in Section 5.9 of the report until such time that the Department of Planning Industry and Environment allows flood controls on land above the 1% flood.

In progress. Still awaiting DoP to allow controls on land above 1% flood.

 

17-Nov-20

CCL

4.1 CIVIC RECEPTION - JACK WIGHTON
RESOLVED - 20/410 Cr K Duffy/Cr G Taylor
That Council hold a Civic Reception for Jack Wighton.

Preliminary contact made with Jack Wighton and awaiting his availability due to preparation for the season.

 

03-Nov-20

PDC

RESOLVED - 20/387 Cr R Kidd/Cr S Munro
That the proponents of the social and affordable housing developments for East Orange be asked to address Council at a briefing.

Following this up with the Government department

 

20-Oct-20

CCL

4.1 NOTICE OF MOTION - RECYCLED MATERIALS IN ROADS AND PAVEMENTS
RESOLVED - 20/365  Cr S Nugent/Cr J Hamling
1 That Council prepare a report on options available to achieve greater use of recycled materials in our roads and pavements, with particular reference to Local Government NSW’s publication Recycled Materials in Roads and Pavements: A Guide for Local Councils.
2 That Council requests the Central NSW Joint Organisation to research ‘Paving the Way’, the biggest local government-led procurement of recycled road-making materials in NSW history through a collaboration of 15 Sydney metropolitan councils led by the Southern Sydney Regional Organisation of Councils, and determine the relevance and applicability for the Central NSW JO.

Report to be provided to Council.

 

06-Oct-20

PDC

2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 25 - POST EXHIBITION REPORT
RESOLVED - 20/327 Cr R Kidd/Cr R Turner
That Council note this report and authorise the CEO to:
1 Prepare a formal Additional Permitted Use map at the proponents cost;
2 Seek a Parliamentary Counsel Office opinion to formally make the plan; and
3 Upon satisfactorily completing items 1 and 2 proceed to make the amendment to the LEP.

APU map preparation with the Department of Planning.

 


06-Oct-20

PDC

2.2 ORANGE CBD EASTERN PRECINCT
RESOLVED - 20/326  Cr R Kidd/Cr S Nugent
1 That Council acknowledge the attached draft precinct plan and associated site specific controls and resolve to place both on public exhibition for a period of 28 days.
2 That post exhibition the matter return to Council for consideration of submissions with a view to amending the Orange Development Control Plan to include the precinct plan and site specific controls.

Currently on exhibition until 12 March 2021.

 

01-Sep-20

CCL

3.1 CURRENT WORKS
RESOLVED - 20/272  Cr S Nugent/Cr T Mileto
That the information provided in the report on Current Works be acknowledged and a report be brought back to Council on the potential for the use of Lake Canobolas as a water source for Orange.

Report to be provided.

 

01-Sep-20

CCL

6.5 SALE 16 ELWIN DRIVE ORANGE
RESOLVED - 20/302 Cr K Duffy/Cr R Turner
That Council resolves:
1 To sell 16 Elwin Drive Place Orange for the sum of $241,978 inclusive of GST.
2 That the proceeds be applied to the Land Development Reserve.
3 That permission be granted for the use of the Council Seal on any relevant documentation.

Call option entered into.  Expires May 2021

 

07-Apr-20

CCL

2.3 MAYORAL MINUTE - INSURANCE FOR VOLUNTARY ORGANISATIONS
TRIM REFERENCE: 2020/507
RESOLVED - 20/098  Cr K Duffy/Cr S Nugent

That Council investigate the possibilities to lighten the financial burden of insurance for community groups that organise local events for community benefit either through fundraising or providing entertainment.

Progressing.

 

17-Mar-20

CCL

5.9 LEASE OF WENTWORTH PARK RESERVE TRUST
TRIM REFERENCE: 2020/424
RESOLVED - 20/084 Cr R Turner/Cr S Munro

1 That Council resolve to agree to allow the surrender of the current lease of the Wentworth Park Reserve Trust to Wentworth Golf Club Ltd and simultaneously enter into a 21 year lease of the Wentworth Park Reserve Trust with Orange Ex-Services Club Limited on terms and conditions acceptable to Council.
2 That approval be granted for the use of the Council Seal on any necessary documentation if required.

Draft surrender documents developed and the matter is progressing.

 


17-Mar-20

CCL

5.5 TOWAC EQUINE PRECINCT - CONTRIBUTIONS PLAN AND DEVELOPMENT CONTROL PLAN
TRIM REFERENCE: 2020/418
RESOLVED - 20/081  Cr K Duffy/Cr S Romano

That Council resolves to:
1 Endorse and adopt the contributions plan in relation to the Towac Equine Precinct subject to the Minister of Planning authorising a variation to the contributions cap.
2 Endorse and adopt the draft Development Control Plan provisions, to be known as chapter 6A of Orange DCP 2004.
3 Subject to the above, Council endorse the making of Orange Local Environmental Plan 2011 – Amendment 17 to establish the Towac Equine precinct and instruct staff to pursue finalisation of this matter with the Department of Planning, Industry and Environment.

With applicant.

 


 

Date of Meeting

Meeting

Resolution

Action Taken

To be completed

17-Dec-19

CCL

6.3 REQUEST TO WRITE OFF DEBT - LANDING FEES (2)
TRIM REFERENCE: 2019/2778
RESOLVED - 19/639  Cr S Nugent/Cr J Hamling

That Council resolves not to write off the debt for Debtor Account 150 008 083, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.

To be finalised.

 

17-Dec-19

CCL

6.2 REQUEST TO WRITE OFF DEBT - LANDING FEES
TRIM REFERENCE: 2019/2649
RESOLVED - 19/638  Cr S Munro/Cr S Romano

That Council resolves not to write off the debt for Debtor Account 150 008 804, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.

To be finalised.

 

22-Oct-19

CCL

6.1 ASPHALT PLANT ORANGE
TRIM REFERENCE: 2019/1947
RESOLVED - 19/504  Cr K Duffy/Cr S Munro
1 That the report by the Manager of Corporate and Community Relations be acknowledged.
2 That Council continues to support the establishment of an asphalt plant in Orange when opportunities arise.
3 That discussion take place between the Chief Executive Officer, Director Technical Services, Cr R Kidd and Cr J Whitton.

Meeting to be scheduled. Also meeting Downer this week and Boral have shown renewed interest in submitting a DA for a plant at Shadforth's.

 

 


Council Meeting                                                                                                                         20 April 2021

Attachment 2      Completed Resolutions from Council Meetings (including Questions Taken on Notice etc)

COMPLETED

REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING

As at April 2021

 

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment 

STATUS

06-Apr-21

IPC

MATTER ARISING  
Cr Turner asked that staff inspect a large pot hole on Ophir Road on the Northern Side of First Crossing.

Issue was referred to Council’s Roads Team. In addition a member of the public reported this issue on 7 April 2021. The Manager Engineering Services advised this was completed 12 April 2021.

 

16-Mar-21

CCL

MATTER ARISING

The Mayor requested that Ben Keegan be invited to an upcoming Council Meeting to be thanked by Council.

Ben will be at the Council meeting on 6 April 2021.

 

02-Mar-21

ESPC

QUESTION TAKEN ON NOTICE
Cr Kidd asked if an update on chemical de-sexing of cats could be provided.

Reported through CACC. Chemical desexing is not an option as it requires an annual treatment.

 

02-Mar-21

PDC

MATTER ARISING
Cr Duffy asked if during the advertising phase of the LEP whether the rifle range users would be consulted.
The Director Development Services stated that he will take the question on notice and return a report to Council.

Council is awaiting Gateway approval from the Dept of Planning which will detail exhibition requirements. Staff will ensure the Sporting Shooters Group is notified when exhibition commences.

 

02-Feb-21

PDC

QUESTION TAKEN ON NOTICE
Cr Mileto asked what the process would be to remove items from the site and how we can make it accessible for people with a disability.

Artifacts in current state not on display. LALC will consider a keeping place for artifacts into the future.

 

15-Dec-20

CCL

MATTER ARISING
Cr Taylor requested a report be provided back to Council with an update of the Wood Bank usage during 2020.

Report tabled at March Council Meeting.

 

 


 

 

COMPLETED

REGISTER – RESOLUTIONS & NOTICES OF MOTION

Date of Meeting

Meeting

Resolution

Action Taken/Comment 

STATUS

06-Apr-21

CCL

5.4 ORANGE HARNESS RACING CLUB FUNDING
RESOLVED - 21/119  Cr R Kidd/Cr J Hamling
That Council resolves:
1 That the report by the Acting Director Corporate and Commercial Services be acknowledged.
2 That the first and second funding instalment payments of $10,000 plus GST each for the 2020/2021 financial year be cancelled.
3 That the first funding instalment payment of $10,000 plus GST for the 2021/2022 financial year be cancelled.
4 That approval be granted for the use of the Council Seal on any necessary documentation if required.

It is confirmed that these payments will not be made and they could be made under the conditions in the contract (as the conditions were not able to be met). COMPLETED.

 

06-Apr-21

CCL

5.2 DRAFT DELIVERY PROGRAM 2018/2019 TO 2021/2022 AND OPERATIONAL PLAN
RESOLVED - 21/117  Cr S Nugent/Cr S Munro
That Council resolves:
1 To place the draft Operational Plan 2021/2022 and draft Budget 2021/2022 (including draft Statement of Revenue Policy 2021/2022 and draft Fees and Charges 2021/2022) and updated draft resourcing strategies Long Term Financial Plan 2021/2022 to 2030/2031 and Workforce Management Plan 2021/2022 to 2023/2024 and Asset Management Strategy 2022-2041 on public exhibition for a minimum of 28 days with the addition of a Picket Fence to Spring Hill Recreation Ground to be included in the Councillor Budget Bids.
2 To adopt Strategic Policy ST009 – Revenue and Pricing and Strategic Policy ST007 – Asset Management which have not had any changes since their last adoption.

Draft Plans on Exhibition. Strategic Policies updated.

 

06-Apr-21

SPC

2.3 MINUTES OF THE CULTURAL HERITAGE COMMUNITY COMMITTEE HELD ON 1 MARCH 2021
RESOLVED - 21/113  Cr J Hamling/Cr R Kidd
1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 1 March 2021.
2 That Council determine the recommendations from Item 3.1 and 4.1 of the minutes of the Cultural Heritage Community Committee meeting of 1 March 2021.
3.1
1. That the Cultural Heritage Community Committee recommended to support the Planning Proposal.
2. That the Cultural Heritage Community Committee write a letter of support to Council of the Planning Proposal.
4.1
That the Cultural Heritage Community Committee write a letter of congratulations the Banjo Paterson Festival Committee and Alf and Sharon Cantrill, More than a Poet Museum, Yeoval for a successful festival in 2021.
3 That the remainder of the minutes of the Cultural Heritage Community Committee at its meeting held on 1 March 2021 be adopted.

Cultural Heritage Committee to action.

 


16-Mar-21

CCL

5.6 National General Assembly - Orange City Council Motions 2021
RESOLVED - 21/083  Cr K Duffy/Cr J Whitton
That Council agree that motions on the following subject be submitted to the National General Assembly 2021:
• Licence Agreements for television networks to provide Local News Outlets.
• Funding to mitigate and adapt to current and long term impacts of climate change.
• Take action to make local communities and workplaces safer and more inclusive for Women.

Motions lodged on 19 March 2021. COMPLETED.

 

16-Mar-21

CCL

RESOLVED - 21/080  Cr R Kidd/Cr R Turner
That a report on funding to Orange Harness Racing be provided to Council including what took place in discussions with NSW Harness Racing.

Report provided to 6 April 2021 Council meeting.

 

16-Mar-21

CCL

RESOLVED - 21/074  Cr R Kidd/Cr S Munro
That a letter be written to the Tidy Towns Committee congratulating them on their efforts in achieving these awards.

Letter created, signed and sent on 22 March 2021.

 

02-Mar-21

CCL

6.4 PROPOSED PURCHASE LOT 1 DP 503021
RESOLVED - 21/070  Cr K Duffy/Cr G Taylor
That Council resolves to:
1 Proceed with the purchase of Lot 1 DP 503021 for the sum of $15,000 plus GST.
2 That permission be granted to use the Council seal on all necessary documentation.
3 That upon acquisition Lot 1 DP 503021 be classified as Operational Land.

Instructions provided to solicitor.

 

02-Mar-21

CCL

RESOLVED - 21/061  Cr K Duffy/Cr R Turner
That the Chief Executive Officer advise staff to write to the Editor clarifying the Council resolution regarding Hearts for Orange.

Letter sent 15 March 2021.

 


02-Mar-21

ESPC

2.1 MINUTES OF THE 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 8 February 2021. COMPANION ANIMALS COMMUNITY COMMITTEE - 8 FEBRUARY 2021
RESOLVED - 21/073 Cr K Duffy/Cr T Mileto

2 That Council determine recommendations {1.1, 3.1, 3.2, 3.4 and 3.5} from the minutes of the Companion Animals Community Committee meeting of 8 February 2021.
1.1 That in light of the absence of the nominated Councillor - Cr S Munro from the meetings that Council replace Cr Munro with Cr T Mileto on the Companion Animals Community Committee .
3.1 That the Customer request statistics reflect comparisons with the previous year across all categories and that the total column be removed.
3.2.1 That Council report on what NSW Companion Animal Register reports are available.
3.2.2 That Council place bollards on the Ploughmans Lane side of Riawena Oval to deter vehicles from taking a short cut through this area as it is dangerous to users of the oval.
3.4 That Councillor Nugent put in a budget bid in the upcoming budget for research and possible solutions to the feral cat problem in Orange.
3.5.1 That Council and the Committee review the unfenced off leash parks and identify possible areas to fence. To be discussed at the next meeting in May.
3.5.2 That Council investigate the cost of fencing along Bloomfield Road near to the crossing into Hinton Reserve.
3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 8 February 2021 be adopted.

Committee Clerk to replace Councillor Munro with Councillor Mileto for committee information and documentation. InfoCouncil has been updated with committee membership.

 


02-Mar-21

SPC

2.1 MINUTES OF THE CLIFTON GROVE MEETING HELD ON 3 FEBRUARY 2021
RESOLVED - 21/079 Cr J Whitton/Cr T Mileto
1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting held on 3 February 2021.
2 That Council determine recommendation from the minutes of the Clifton Grove Community Committee meeting of 3 February 2021;
• That shade and seating at the playground be an immediate priority for final design and installation.
3 That the remainder of the minutes of the Clifton Grove Community Committee at its meeting held on 3 February 2021 be adopted.

Actioned.

 

17-Nov-20

CCL

5.8 REQUEST TO RETURN FINANCIAL ASSISTANCE - BANJO PATERSON FESTIVAL - NATIONAL BUSH POETRY CHAMPIONSHIPS - FEBRUARY 2020
RESOLVED - 20/421  Cr S Nugent/Cr K Duffy
1 That Council resolves to accept the request to return funds of $10,000 back into the Event Sponsorship Fund.
2 That $2,000 be retained by the Rotary Club of Orange for the Banjo Paterson Festival Youth Poetry Competition.

1. Applicant notified of Councils decision.  Request to return funds is outstanding and being followed up by Council staff. OUTSTANDING
2. Applicant notified in writing to retain $2000. COMPLETED

 

16-Jun-20

CCL

MATTER ARISING
Cr Nugent request a report be presented on how Council best implement access to the wetlands while protecting the ecological value and water quality issues at the wetland.  

1. Design for extension of Ploughmans Wetland elevated walkway to incorporate fishing deck to provide formalised access commenced.  Construction by June 2021.
2. Plans for further development of Waratah Wetland development have commenced that will take into account access with ecological and water quality objectives.
Further report to follow

 

 

 

                                                                                                 


Council Meeting                                                                                               20 April 2021

5.3     Projects Activities April 2021

RECORD NUMBER:       2021/335

AUTHOR:                       David Waddell, Chief Executive Officer    

 

 

EXECUTIVE Summary

This report provides information, updated monthly, on the numerous projects that staff are working on. This includes major projects and works projects.

The Executive has brought together the total project list for the 2020-2023 years in a consolidated form to assist with resourcing and to understand the sequence required to deliver our ambitious capital budget for the year.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information in the report on Projects be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The attached tables show the overall project database of current, complete and planned projects.

 

The tables will be progressively updated to inform Council and the Community.

 

 

 

Attachments

1          Projects Overview - April 2021, D21/19744

2          Works Overview - April 2021, D21/19437

 



Council Meeting                                                                                                                         20 April 2021

Attachment 1      Projects Overview - April 2021

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Council Meeting                                                                                                                         20 April 2021

Attachment 2      Works Overview - April 2021

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Council Meeting                                                                                               20 April 2021

 

 

5.4     Strategic Policy Reviews - Post Exhibition

RECORD NUMBER:       2021/358

AUTHOR:                       Janessa Constantine, Acting Manager Corporate Governance    

 

 

EXECUTIVE Summary

This report presents policies which have been reviewed and have been on a period of 28 days exhibition. It is recommended that the policies now be adopted by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil.

Policy and Governance Implications

Council’s Strategic Policies are reviewed and amended to ensure ongoing compliance with legislation and industry best practice.

Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community. The Local Government Act 1993 requires the public exhibition of Policies (if new or include significant changes) and adoption by Council. Operational Policies are determined and implemented by the Chief Executive Officer, and relate to staff and the operations of the organisation.

 

Recommendation

1        That Council resolves to adopt:

·    ST029 – Donations and Grants

·    ST049 – Communications and Community Engagement

·    ST032 – Gallery - Collection

·    ST039 – Gifts and Benefits

·    ST010 – Code of Conduct – Staff

·    ST110 – Code of Conduct – Councillors, Committee Members, Delegates of Council and Council Advisors

2        That the Chief Executive Officer be given a delegation to approve donations under Educational Support and Recognition Program under section 377(1A) of the Local Government Act.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The following policies have been reviewed and outlined below are changes/updates made to each policy. Each of the policies listed below has been on a period of public exhibition with no submissions received. Each of the policies were also referred to the Councillor Policy Review Committee for feedback with no submissions received.

The first 3 policies were on exhibition for a period of 28 days ending 29 January 2021.

ST029 – Donations and Grants

Reference

Update

General

Full revision of the policy.

ST049 – Communications and Community Engagement

Reference

Update

General

·    New Policy. Replace/Update ST049 - Council Communications, Incorporation of New Strategic Policy’s on Community Engagement and Social Media conduct.

ST032 – Gallery - Collection

Reference

Update

General

· Amended title of Gallery and Museum Director to Gallery Director throughout.

·  Amended  the consultation process under Collection Principles to: “The Gallery Director in consultation with the Curator and Exhibition Coordinator, the Collection Manager and industry professionals”

·  Adjusted the period of loans to the Gallery to a maximum period of 5 years.

·  Expanded on Collection Background and Focus to include more History and allow for acquisition of artworks by international artists.

·  Added Orange Health Service as a location for display.

The final 3 policies were placed on public exhibition for a period of 28 days ending 19 March 2021.

ST039 – Gifts and Benefits

Reference

Update

General

·   In accordance with updates to the Code of Conduct, the Gifts & Benefits Policy has been updated to reinforce:

·        $50 remains the nominal value for gifts and benefits – it was not increased to $100 as allowed under the Model Code of Conduct.

·        Gifts and benefits less than $10 in value are still considered gifts & benefits and need to be declared

·        Meals and refreshments provided in conjunction with undertaking council official duties may be accepted.

 


 

ST010 – Code of Conduct - Staff

Reference

Update

General

·   Updated from the Office of Local Government – Model Code of Conduct August 2020.

·    Minor updates to reflect the updated Model Code of Conduct including update to language used to describe discrimination to reflect contemporary standards

·    Clarification that benefits and facilities provided by Council are not gifts or benefits and remove the cap on the value of meals and refreshments that may be accepted by staff in conjunction with the performance of official duties.

·    The proposed increase to the value of gifts and benefits from $50 to $100 and clarifying that items with a value of $10 or less are not gifts or benefits in the Model Code of Conduct were not implemented.

·    Minor formatting including change of references of the General Manager to the Chief Executive Officer.

·    Changes to references to the repealed sections of the Act and Regulation relating to Returns of Councillors and Designated Persons to reflect sections of the Model Code where they are now requirements.

·    Part 7 of the Procedures for the Administration of the Code of Conduct has been re-written and removed the following recommendations for a breach of the code replacing them in section 7.37.

a) that the Council revise any of its policies, practices or procedures

b) that the respondent undertake any training or other education relevant to the conduct giving rise to the breach

c) that the respondent be counselled for their conduct

 d) that the respondent be removed from membership of a committee of the Council or any other body or organisation that the respondent serves on as the Council’s representative

e) that the respondent gives an undertaking not to repeat the offending behaviour in such time and form specified by the recommendation

 f) that the respondent apologise to any person or organisation affected by the breach in such a time and form specified by the recommendation

g) that findings of inappropriate conduct be made public by publishing the investigator’s findings and determination in the minutes of the Council meeting at which the matter is considered

h) in the case of a breach by the General Manager, that action be taken under the General Manager’s contract

i) in the case of a breach by a Councillor, that the Councillor be formally censured for the breach under section 440G of the LGA

j) in the case of a breach by a Councillor, that the Council resolves as follows: i. that the Councillor be formally censured for the breach under section 440G of the LGA, and ii. that the matter be referred to the Office for further action under the misconduct provisions of the LGA.

 

 

 

 

 


 

ST110 – Code of Conduct – Councillors, Committee Members, Delegates of Council and Council Advisors

Reference

Update

General

·    Updated from the Office of Local Government – Model Code of Conduct August 2020.

·    Minor updates to reflect the updated Model Code of Conduct including update to language used to describe discrimination to reflect contemporary standards

·    Clarification that benefits and facilities provided by Council are not gifts or benefits and remove the cap on the value of meals and refreshments that may be accepted by staff in conjunction with the performance of official duties.

·    The proposed increase to the value of gifts and benefits from $50 to $100 and clarifying that items with a value of $10 or less are not gifts or benefits in the Model Code of Conduct were not implemented.

·    Minor formatting including change of references of the General Manager to the Chief Executive Officer.

·    Changes to references to the repealed sections of the Act and Regulation relating to Returns of Councillors and Designated Persons to reflect sections of the Model Code where they are now requirements.

·    Part 7 of the Procedures for the Administration of the Code of Conduct has been re-written and removed the following recommendations for a breach of the code replacing them in section 7.37.

a) that the Council revise any of its policies, practices or procedures

b) that the respondent undertake any training or other education relevant to the conduct giving rise to the breach

c) that the respondent be counselled for their conduct

 d) that the respondent be removed from membership of a committee of the Council or any other body or organisation that the respondent serves on as the Council’s representative

e) that the respondent gives an undertaking not to repeat the offending behaviour in such time and form specified by the recommendation

 f) that the respondent apologise to any person or organisation affected by the breach in such a time and form specified by the recommendation

g) that findings of inappropriate conduct be made public by publishing the investigator’s findings and determination in the minutes of the Council meeting at which the matter is considered

h) in the case of a breach by the CEO, that action be taken under the CEO’s contract

i) in the case of a breach by a Councillor, that the Councillor be formally censured for the breach under section 440G of the LGA

 j) in the case of a breach by a Councillor, that the Council resolves as follows: i. that the Councillor be formally censured for the breach under section 440G of the LGA, and ii. that the matter be referred to the Office for further action under the misconduct provisions of the LGA.

Attachments

1          FOR ADOPTION - Strategic Policy - ST029 - Donations and Grants Policy, D20/74617

2          FOR ADOPTION - Strategic Policy - ST049 - Communications and Community Engagement, D20/74742

3          FOR ADOPTION -  Strategic Policy - ST032 - Gallery - Collection, D20/74816

4          FOR ADOPTION - Strategic Policy - ST039 - Gifts and Benefits, D21/6030

5          FOR ADOPTION - Strategic Policy - ST010 - Code of Conduct - Council Staff, D20/59937

6          FOR ADOPTION - Strategic Policy - ST110 - Code of Conduct for Councillors, Committee Members, Delegates of Council and Council Advisors, D21/6022

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      FOR ADOPTION - Strategic Policy - ST029 - Donations and Grants Policy

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Council Meeting                                                                                                                        20 April 2021

Attachment 2      FOR ADOPTION - Strategic Policy - ST049 - Communications and Community Engagement

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Council Meeting                                                                                                                        20 April 2021

Attachment 3      FOR ADOPTION -  Strategic Policy - ST032 - Gallery - Collection

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Council Meeting                                                                                                                        20 April 2021

Attachment 4      FOR ADOPTION - Strategic Policy - ST039 - Gifts and Benefits

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Council Meeting                                                                                                                        20 April 2021

Attachment 5      FOR ADOPTION - Strategic Policy - ST010 - Code of Conduct - Council Staff

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Council Meeting                                                                                                                        20 April 2021

Attachment 6      FOR ADOPTION - Strategic Policy - ST110 - Code of Conduct for Councillors, Committee Members, Delegates of Council and Council Advisors

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Council Meeting                                                                                               20 April 2021

5.5     Remote Meeting Attendance - OLG Discussion Paper Submission and Update to Code of Meeting Practice

RECORD NUMBER:       2021/671

AUTHOR:                       Janessa Constantine, Acting Manager Corporate Governance    

 

 

EXECUTIVE Summary

On 9 March 2021, the Office of Local Government issued Circular 21/01 which included a discussion/consultation paper on Remote Attendance by Councillors at Council Meetings. Submissions on the discussion paper close on 3 May 2021. This report seeks Council’s decision on making a submission on the discussion paper.

On 1 April 2021, the Office of Local Government issued Circular 21/02 which provides advice and guidance on remote attendance at Council Meetings, information around the discussion paper and provided guidance procedures for attendance by Councillors at meetings using audio-visual (remote) means. This report seeks to inform Councillors and ask Council to resolve remote attendance and an attachment to the Code of Meeting Practice to provide guidance for remote attendance until 31 December 2021 in line with the amendments to the Regulation.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

The Local Government (General) Regulation 2005 has been amended to temporarily exempt Councils from complying with section 5.2 of the Code of Meeting Practice for in-person attendance at Council Meetings until 31 December 2021. Council must now resolve whether to permit remote attendance in line with the attachment to the Code of Meeting Practice (attachment 2).

 

Recommendation

That Council resolves:

1    That Council determine if a submission be made to the Office of Local Government on the Discussion Paper - Remote Meeting Attendance and that if a submission is made, whether that submission is in support or not of remote meeting attendance.

2    That Council approve remote Councillor attendance and approves the update to Strategic Policy – ST050 – Code of Meeting Practice, with the attachment outlining remote meeting attendance guidelines, until 31 December 2021.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

On 9 March 2021, the Office of Local government issued Circular 21/01 which included a discussion/consultation paper on Remote Attendance by Councillors at Council Meetings. Submissions on the discussion paper close on 3 May 2021. The Discussion Paper is attached to this report at Attachment 1.

The consultation paper seeks views of Councils and others on the proposed amendments to the Model Code of Meeting Practice to allow Councils to permit individual Councillors to attend meetings remotely via audio-visual link in certain circumstances. The proposed new provisions will not be mandatory, and Councils will be able to choose whether to include them in their adopted Codes of Meeting Practice. An updated version of Council’s Code of Meeting Practice is currently being drafted and will be presented to Council for adoption in the coming months, however the updated Code from the OLG may not be available until after this date and may be a consideration for the next Council.

Council is asked to determine whether a submission be made to the OLG on behalf of Council on the discussion paper and if a submission is made, whether Council supports remote attendance or not.

On 1 April 2021, the Office of Local Government issued Circular 21/02 which provides advice and guidance on remote attendance at Council Meetings, information around the discussion paper and provided guidance procedures for attendance by Councillors at meetings using audio-visual (remote) means.

While the OLG consults on the discussion paper, the Local Government (General) Regulation 2005 has been amended to allow Councils to permit individual (but not all) Councillors to attend meetings by audio-visual link. The amendments to the Regulation are temporary and expire on 31 December 2021.

Under the Regulation amendment, the decision to permit Councillors to attend and participate in meetings remotely will be one that is at each Councils discretion. Councils should only give approval for Councillors to attend meetings remotely in exceptional circumstances for example:

·    Illness

·    Disability

·    Carer Responsibilities

·    Natural Disaster

·    If a Councillor is absent from the local area due to a prior work commitment; or

·    Other such acceptable reason.

It is also noted that Council should act reasonably when considering requests by Councillors to attend meetings remotely.

Council is not required to amend the Code of Meeting Practice to allow for remote attendance while the Regulation amendment is in force, however Council should adopt procedures for remote attendance to supplement the code as included at Attachment 2.

The requirement of a Councillor to notify in advance for approval to attend a meeting remotely is 8 days before a scheduled meeting. However, this meeting where Council will consider the request cannot be the meeting subject to the remote attendance request. Therefore Councillors are required to submit a request in writing to the Chief Executive Officer with sufficient time for it to be included in the business paper for the Council Meeting to be held before the Councillors proposed date/s of remote attendance – being at least 1 meeting before the remote attendance. As 8 days are required before a Council meeting to finalise the business paper (being the Thursday after a Council Meeting), it would be easiest to suggest that notice must be provided to the CEO 2 Council Meetings before the proposed Remote Attendance.

 

It is recommended that Council resolve to approve remote attendance and add, to the current Code of Meeting Practice, guidelines for remote attendance until 31 December 2021 in line with the amendments to the Regulation.

 

 

Attachments

1          Remote Attendance by Councillors Consultation Paper - OLG, D21/18651

2          Strategic Policy – ST050 – Code of Meeting Practice - Attachment - Remote Meeting Attendance, D21/18672

 


Council Meeting                                                                                                                        20 April 2021

Attachment 2      Strategic Policy – ST050 – Code of Meeting Practice - Attachment - Remote Meeting Attendance

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Council Meeting                                                                                               20 April 2021

5.6     Request for Financial Assistance - Event Sponsorship Funding Round 4 - Events April to June 2021

RECORD NUMBER:       2021/611

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

On 2 March 2021, Council approved funding for three events to be held in Orange between April and June 2021.  Council has received 2 additional applications for consideration.

As funding is still available under the Event Sponsorship Program for 2020/21, this report is considering these applications.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000. So far this year there has been a commitment of $129,200, remaining budget is $58,800.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation

That Council resolves:

1        That funding of $10,000 be made from the Event Sponsorship Program to Orange Show Society for the Orange Show 2021 Event.

2        That funding of $3,000 be made from the Event Sponsorship Program to Orange Running Festival Inc. for the 2021 Limited Edition Orange Running Festival Event.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

In the Events Sponsorship Program Strategic Policy and guidelines, the following categories exist to support assessment of applications received:

 

Category

Description

Incubator Event Fund

Provides seed funding to events in their first or second year of activity.

Funding range is $1,000 to $5,000.

Flagship Event Fund

Identifies and assists the development of events that contribute to the unique character and culture of the Orange360 tourism region and can demonstrate that they attract overnight visitation.

Funding range is $1,000 to $10,000.

Event Development Fund

Supports events that have already received funding from Council in previous years and can present a comprehensive strategy for future growth that includes the continued development of its tourism potential to drive overnight visitation to the event.

Funding range is $1,000 to $10,000.

Quick Response Event Fund

Provides seed funding and/or support to events that occur as new and unplanned opportunity for Orange and have not met the funding rounds as outlined below.

Funding range is $1,000 to $20,000.

 

Application Number ESP20/18

Orange Show Society

Not for profit (yes/no)

Yes

Event name

Orange Show 2021

Event date/s

8 & 9 May 2021

Level of participation

Up to 6,000 attendees

Ticketed event

Ticketed event, with entry fee

Amount requested

$18,000

Category and Category range

Event Development Fund - $1,000 to $10,000

Aligned with Community Strategic Plan

Yes

SPECIAL NOTE

Council and Orange Show Society have an agreement in place for access to the Showground venue and its facilities. 

Comment and recommendation

Orange Show Society is a long standing association in the Orange community.

Funding is requested to assist with the overall marketing of the event to attract out of region attendance and to grow the event through the provision of new entertainment such as an ice rink or main entertainment stage. Orange Show Society will also be complying with current NSW Health Orders in place and implement their Covid Safe Event Plan.

Based on the success of other agricultural shows in neighbouring Councils, the Orange Show 2021 should be a well-attended event.

This application is in line with policy, $10,000 is recommended from round 4 Event Sponsorship Program.

 

Application Number ESP20/19

 Orange Running Festival

Not for profit (yes/no)

Yes

Event name

2021 Limited Edition Orange Running Festival

Event date/s

7 March 2021

Level of participation

Up to 1300 attendees

Ticketed event

Yes, participant entry fee

Amount requested

$3,000

Category and Category range

Flagship Event Fund - $1,000 to $5,000

Aligned with Community Strategic Plan

Yes

SPECIAL NOTE

Council received the original application via email on 3 February 2021. The applicant missed Round 3 submission deadline. They applied under Round 4, however through human error the request for funding was not included in the 2 March 2021 report to the Finance Policy Committee. As they applied for funding before the event was held, the request is now being included in this report.

Comment and recommendation

The Orange Running Festival has been running for 15 years with up to 1,800 competitors in 2019 and 1696 competitors in 2020.

Funding is requested to assist with the overall marketing of the event to attract out of region attendance and to grow the event through the professional event filming. The imagery will be used for all future event promotion. Orange Running Festival will also be complying with current NSW Health Orders in place and implement their Covid Safe Event Plan.

This is a new application to Council and in line with policy, $3,000 is recommended.

 

 

Attachments

1          Event Sponsorship Application - Orange Show Society, D21/17435

2          Event Sponsorship Application - Orange Running Festival, D21/17436

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      Event Sponsorship Application - Orange Show Society

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Council Meeting                                                                                                                        20 April 2021

Attachment 2      Event Sponsorship Application - Orange Running Festival

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Council Meeting                                                                                               20 April 2021

 

 

5.7     Statement of Investments - March 2021

TRIM REFERENCE:        2021/716

AUTHOR:                       Julie Murray, Financial Accountant    

 

 

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 31 March 2021.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

1        To note the Statement of Investments as at 31 March 2021.

2        To adopt the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 March 2021, the investments held by Council in each fund is shown below:

 

 

31/03/2021

28/02/2021

General Fund

66,669,113.73

66,395,970.24

Water Fund

63,508,179.47

61,972,660.64

Sewer Fund

55,952,092.21

54,895,531.78

 

 

 

Total Funds

$186,129,385.41

$183,264,162.66

 

              

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

31/03/2021

28/02/2021

Externally Restricted

 

 

-     General Fund

28,398,766.21

29,201,365.59

-     Water Fund

63,508,179.47

61,972,660.64

-     Sewer Fund

55,952,092.21

54,895,531.78

Internally Restricted

    23,871,664.26

23,876,628.46

Unrestricted

14,398,683.26

13,317,976.19

Total Funds

$186,129,385.41

$183,264,162.66

 

Externally restricted funds are those funds that have been received for a specific purpose and may only be used for the purpose that they have been received, for example, the money received for Water access and usage charges by legislation are only available to be spent for the operation, maintenance and expansion of the Water supply network.

Internally restricted funds are those that Council has earmarked for a particular purpose but Council also has the ability to have that purpose changed.

Unrestricted funds are those available for use to continue the day to day operations of Council, made up of General Fund investments and cash only.

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. Council’s cash flow is monitored on a daily basis and some investments may be redeemed rather than rolled over to support operational requirements.

      

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·      Quarterly portfolio summary reports

·      Advice on investment opportunities, in particular Floating Rate Note products

·      Advice on policy construction

·      Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 March 2021 remained at 0.10 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 0.99 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.10 per cent plus 0.75 per cent (or 85 basis points).   

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 March 2021, the AusBond rate was 0.90 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 0.99 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

25.09%

74.91%

3 - 12 Months

100.00%

45.41%

54.59%

1 - 2 Years

70.00%

11.91%

58.09%

2 - 5 Years

50.00%

17.59%

32.41%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

5.54%

94.46%

$10,320,497.27

0.10%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

  45.80%

54.20%

$85,256,160.00

0.98%

A

60.00%

21.17%

38.83%

$39,400,000.00

0.90%

BBB & NR

40.00%

27.48%

12.52%

$51,152,728.14

1.32%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                               20 April 2021

5.8     Future City Assistance Fund - Round 1 (March 2021)

RECORD NUMBER:       2021/684

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council can approve financial assistance in accordance with Tranche 1 of OC Future City (Resolution 20/294 of 1 September 2020). This financial assistance appears in Programs under Tranche 1.

Council has in place Future City Assistance Fund Guidelines to assess applications received under this Fund. Applications are open in several rounds in in the current and the next one or two financial years. This report is the assessment of the applications received in Round 1 (March 2021).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.4 Preserve - Develop a vibrant civic and commercial precinct as a centre for the community”.

Financial Implications

The overall budget for Future City Assistance Fund is $200,000.00.

Future City Assistance Fund

Actual/

committed

Remaining

balance

Cost of technical guidance (October 2020)

$2,220.00

$197,780.00

Round 1

$0.00

$197,780.00

TOTAL

$2,220.00

$197,780.00

 

Process for applications

A Council resolution is required to allocate funds to any external entity, including as financial assistance.

Applications are considered against the criteria outlined in the Future City Assistance Fund. The Fund is designed to support retail activity, lift the amenity of the CBD and showcase the City's built form.

Council will provide technical guidance and financial assistance to property owners to reinstate and introduce awnings and verandahs along key public streets. The fund will also cover painting and upgrade works to commercial properties in the CBD. It is proposed that Council will provide seed funding for these works at sites in the CBD.

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

1        To place on exhibition for 28 days its intention to provide financial assistance of $4,622.40 (ex-GST) from the Future City Assistance Fund to Glenmace Pty Ltd (Refurbishment of Façade - 240-242 Summer Street, Orange).

2        To place on exhibition for 28 days its intention to provide financial assistance of $3,387.76 (ex GST) from the Future City Assistance Fund to Ian MacLean and Elizabeth MacLean(Refurbishment of Façade - 169 Summer Street, Orange).

3        To place on exhibition for 28 days its intention to provide financial assistance of $5,000.00 (ex GST) from the Future City Assistance Fund to Anson Street Plaza Owners Corporation (Refurbishment of Façade - 212 Anson Street, Orange).

4        To place on exhibition for 28 days its intention to provide financial assistance of $3,945.00 (ex GST) from the Future City Assistance Fund to Graham Brindle and Judith Brindle (Refurbishment of Façade - 197 Summer Street, Orange).

5        That Council extend the Future City Assistance Fund application period to 31 December 2021.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The remaining balance of the Future City Assistance Fund is $197,780.00.

Summary

No

Applicant

$Request (ex GST)

$Recommended

FC1

Glenmace Pty Ltd (Bensons Café and vacant site next door)

$4,622.40

$4,622.40

FC2

Ian MacLean and Elizabeth MacLean (Sheer Radiance site)

$3,387.76

$3,387.76

FC3

Anson Street Plaza Owners Corporation

$5,000.00

$5,000.00

FC4

Graham Brindle and Judith Brindle (Signature Travel Orange site)

$3,945.00

$3,945.00

 

TOTALS

$16,955.16

$16,955.16

If the recommendations above are approved, $180,824.84 will be the remaining balance in the Future City Assistance Fund.

The works proposed are consistent with guidelines. The guidelines do suggest that the proponents source two quotes, however it has been advised that there was some difficulty in securing quotations. This may have also limited the number of applications Council has received, which is the reasoning behind extending the application period to 31 December 2021 as part 5 of the above recommendation.

Level of Funding Available - the maximum level (on average) will be $5,000.00; greater funding to a maximum of $10,000.00 may be made if the circumstances warrant.

Application No FC1

Glenmace Pty Ltd

Purpose of the Request

Refurbishment of Front Façade - 240-242 Summer Street, Orange

The work is above the awning of this building and will include painting of the front façade, removal of a sign and rendering of a column on the Commonwealth Bank side of the building.

Amount Requested

$4,622.40 (ex GST) - which is 50% of the total project cost of $9,244.80 (ex GST).

Three quotations from Orange trades were attached to the application.

Comment and Recommendation

In line with the policy. $4,622.40 (ex GST) recommended.

 

Application No FC2

Ian MacLean and Elizabeth MacLean

Purpose of the Request

Refurbishment of Front Façade - 169 Summer Street, Orange

The work will involve new paint application (including external brick/concrete work and decorative edge around window on ground and top level), roof-level trim and repainting  and new electric, light-box sign.

Amount Requested

$3,387.76 (ex GST) - which is 50% of the total project cost of $6,775.53 (ex GST).

Three quotations from Orange trades were attached to the application.

Comment and Recommendation

In line with the policy. $3,387.76 (ex GST) recommended.

 

Application No FC3

Anson Street Owners Corporation (SP 32554)

Purpose of the Request

Refurbishment of Front Façade - 212 Anson Street, Orange

The works include awning repair, refreshed façade, replaced lighting with LED lights, new light-box signage and repainted lettering.

Amount Requested

$5,000.00 (ex GST)- which is the maximum of the Fund and which is 47.58% of the total project cost of $10,507.73 (ex GST).

Three quotations from Orange trades were attached to the application.

Comment and Recommendation

In line with the policy. $5,000 (ex GST) recommended.

 

Application No FC4

Graham Brindle and Judith Brindle

Purpose of the Request

Refurbishment of Front Façade - 197 Summer Street, Orange

The works involve painting of the façade.

Amount Requested

$3,945.00 (ex GST)- which is 50% of the total project cost of $7,890.00 (ex GST).

Two quotations from Orange trades were attached to the application.

Comment and Recommendation

In line with the policy. $3,945.00 (ex GST) recommended.

In relation to the application for 169 Summer Street this is one of the properties damaged in the recent fire. While the recommendation to approve the funding Council will liaise with the property owner regarding insurance implications for the work.

 

 

 

Attachments

1          Future City Assistance Fund Guidelines 2020/2021, D21/18689

2          Application FC1 - 240-242 Summer Street, D21/18685

3          Application FC2 - 169 Summer Street, D21/18686

4          Application FC3 - 212 Anson Street, D21/18687

5          Application FC4 - 197 Summer Street, D21/19171

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      Future City Assistance Fund Guidelines 2020/2021

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Council Meeting                                                                                                                        20 April 2021

Attachment 2      Application FC1 - 240-242 Summer Street

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Council Meeting                                                                                                                        20 April 2021

Attachment 3      Application FC2 - 169 Summer Street

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Council Meeting                                                                                                                        20 April 2021

Attachment 4      Application FC3 - 212 Anson Street

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Council Meeting                                                                                                                        20 April 2021

Attachment 5      Application FC4 - 197 Summer Street

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Council Meeting                                                                                               20 April 2021

5.9     Request To Host 2022 (and potentially 2023) World Jousting Championships and Medieval Faire in Orange360 Region

RECORD NUMBER:       2021/612

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

Sports Marketing Australia has recently contacted Orange City Council with a new proposal.  The event promoter is Tournament X Pty Ltd.

In 2019 and 2021 the World Jousting Championships and Medieval Faire was and will be held in Baw Baw, Victoria. This event has been sponsored by Baw Bay Council and Visit Victoria. The event is under a two year agreement with the Victorian State Government.  Years 2022 and 2023 are now available.

A short promotional video of the event will be shown at the Council meeting.

Other coverage is available on the social media link.

World Jousting Championships Lardner Park June 1-2 (facebook.com)

The event promoter is now exploring alternative locations. New South Wales has been earmarked with Orange360 region as the favourite central location.

This report is a summary of the event, economic impact and request for Council support.

The event organisers have also applied for State Government Funding through the Regional NSW Event Acceleration Fund. The event taking place in Orange will also be dependent on whether the organisers can secure additional State Funding. They are hoping to find out as to whether the application is successful by late May/early June 2021.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000. So far this year there has been a commitment of $129,200, remaining budget is $58,800.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation

That Council exhibit for 28 days the intention to provide funding of $20,000 annually be made from the Event Sponsorship Program to Tournament X Pty Ltd for the 2022 and 2023 World Jousting Championships and Medieval Faire. This consists of $10,000 cash and $10,000 value of in-kind Council services.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

An exciting event opportunity has been presented to Orange City Council. 

 

The World Jousting Championships is an international solid lance jousting tournament featuring 8-10 of the best jousters on the globe to find the next world champion. Jousters are expected from countries such as Australia, Russia, United States, Germany, Netherlands, France, United Kingdom, Canada, Belgium, New Zealand, Sweden, Norway, and Poland.

 

At this point in time, the possible dates are March/April, however any month will be considered outside of the summer season due to the heat created by the armoury a jouster wears. It will be a two day event. The medieval faire is an add on to the world jousting championship event.

 

The World Jousting Championships and Medieval Faire is by Tournament X Pty Ltd. The event will significantly enhance regional visitation and spending. The economic impact of this single event is predicted at:

 

Origin

Number

Avg length of stay (nights)

Average Spend per person per day #

Economic Impact (Direct spend)

Local

3000

N/A

N/A

N/A

Remainder Intrastate

2625

1.5

$275

$1,082,813

Interstate

1500

2

$275

$825,000

International

375

2

$276

$206,250

Totals

7500

 

 

$2,114,063 Direct Spend

# Based on Tourism Research Australia’s average daily spend of a ‘sports tourist’ whose purpose of travel is to compete in or spectate at a sporting event being $275 per person per day (year ending June 2020).

 

In addition to the economic impact of $2.1 million, media coverage for the event is across all platforms, locally, regionally, nationally and internationally. Based on the 2017 event, 199 media and social media stories generated a reach of 56.2 million.  Mainstream media was covered by:

TV:

Ø Channel 10 – The Bachelor

Ø Channel 7 – The Project, The Daily Edition

Ø Channel 9 – Weekend Today, Today Show, Melbourne, Perth, Sydney news

Ø FOX Sports

Ø ABC Breakfast News

Radio:

Ø 2UE

Ø 3AW

Ø ABC National

Print:

Ø Sun Herald

Ø Sunday Telegraph

Ø The Daily Telegraph

Ø Sydney Morning Herald

Ø Sporting News Australia

Ø FOX Sports

Ø The Guardian

Ø News.com.au

Ø Brisbane Times

International TV, Print and Radio in New Zealand, China, USA Today, The Atlantic etc.

Broadcasting of the 2022 event is being determined. It is likely the event will be livestreamed and a post produced TV program created and placed on FOX Sports.

 

The location in Orange for the event is still being determined. Location sites have been suggested and a site visit by Tournament X Pty Ltd is being organised.

 

Tournament X Pty Ltd have also indicated the ability to hold workshops with schools and other interest groups. This will ensure their participation in the medieval faire activities.

 

Orange City is fast becoming the regional location in New South Wales to attract and host events.  We have a:

·    Central location

·    Strong tourism footprint with Orange360 destination branding increasing in popularity

·    High number of accommodation facilities available to accommodate all visitors

·    Strong local diverse industry that can support event attraction

·    Local wineries, cellar doors and food outlets

·    Proactive Council with a “can do” attitude and professional staff

·    Regional city that supports many smaller towns within 150km

·    Outstanding access to health services, including regional hospital and specialist services.

 

Tournament X Pty Ltd has a track record of successfully managing major events of public interest that are in line with Council’s strategic directions and their engagement with appropriate community groups is a feature of their success.

 

Orange City Council partnership with this event will also enable the region to showcase its many other attributes and attractions to visitors from across Australia and internationally.

 

 

  


Council Meeting                                                                                               20 April 2021

5.10   2022 Squeeze Music Festival

RECORD NUMBER:       2021/640

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

Sports Marketing Australia has recently contacted Orange City Council with a new proposal.  The event promoter is Chugg Entertainment. 

The Australian live music industry has been hard hit from the global pandemic. Chugg Entertainment is organising a series of live music performances across Australia in 2022.  The event offered to Orange is the Squeeze Music Festival.

This report is a summary of the event, economic impact and request for Council support.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's draft budget for the Event Sponsorship Program for the 2021/22 financial year is $100,000. If the funding for the Orange Squeeze Music Festival is exhibited and adopted it will be funded from this source.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation

That Council exhibit for 28 days the intention to provide $10,000 funding and hire fees to Chugg Entertainment Pty Ltd for 2022 Squeeze Music Festival in Orange.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

A live music festival opportunity has been presented to Orange City Council. 

 

Chugg Entertainment is one of Australia’s leading music industry promoters. It is a global operating entertainment business with a focus on promoting music festivals and special events, and touring international artists throughout Australia, New Zealand and Asia.

 

A key event planned in 2022 is Squeeze Music Festival. 

 

Squeeze Music Festival will be headlined by Lime Cordiale, with 4 support acts and an additional act sourced from the local region. Pending the then COVID-19 NSW Health Orders, the event can cater for up to 6,000 people.

 

Lime Cordiale, an ARIA Award winning band and seven nominations including:

·    Breakthrough Artist Award – winner

·    Album of the Year

·    Best Group of the Year

·    Best Pop Release of the Year

·    Best Independent Release of the Year

·    Song of the Year

·    Best Video of the Year

There most popular hit song is Robbery which made number 7 in Triple J’s Hottest 100.

 

Lime Cordiale website is https://www.limecordiale.com/home-1

 

A date for the event is still being determined. Suggestions are early 2022. As this will be an outdoor music event, the promoter has been informed to avoid the winter months in Orange. A venue has not yet been decided. If, for example, Wade Park is the preferred venue it would add $2437 to events cost covering a bump in day, the event day and a bump out day.

 

The economic impact for the Orange360 region will be from $247,500 to $495,000 direct spend. This is based on 900-1800 bed nights and an average spend of $275 per person (current Tourism Research Australia average spend – June 2020). 

 

The target audience for this event is people who appreciate Australian music.  The event will attract a younger audience, however families and other age groups will attend.

 

In addition to the tourism data, the resources required to accommodate this live music event will be sourced locally when available, such as toilet hire, fencing, food and beverage stallholders, security, artist accommodation, etc.

 

Orange City is fast becoming the regional location in New South Wales to attract and host events.  We have a:

·    Central location

·    Strong tourism footprint with Orange360 destination branding increasing in popularity

·    High number of accommodation facilities available to accommodate all visitors

·    Strong local diverse industry that can support event attraction

·    Local wineries, cellar doors and food outlets

·    Proactive Council with a “can do” attitude and professional staff

·    Regional city that supports many smaller towns within 150km

·    Outstanding access to health services, including regional hospital and specialist services.

 

Chugg Entertainment Pty Ltd has a track record of successfully managing major events of public interest that are in line with Council’s strategic directions.

 

Orange City Council has provided some assistance in getting the local music industry back on its feet as a result of the impacts of the pandemic. Since October 2020, Council has been hosting monthly Future Tunes concerts in Robertson Park. They are COVID safe events and becoming increasingly popular. Council has partnered these events with local food, wine and other beverages sectors.

 

 

  


Council Meeting                                                                                               20 April 2021

 

 

5.11   Street Event - 2021 ANZAC Day March

RECORD NUMBER:       2021/701

AUTHOR:                       Jason Theakstone, Manager Engineering Services    

 

 

EXECUTIVE Summary

On 13 April 2021, the City of Orange Traffic Committee granted conditional consent to the Anzac Day March for 2021 and resolved that the changes for Anzac Day, due to Covid-19 restrictions, be submitted to Council for information and consideration.

Details for the marches are outlined below.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

The cost to Council of traffic management of this event is $5,000.

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves to close for the Dawn Service - 5.30am and 7.30am and Main Service – 10.00am to 12.30pm for the Anzac Day ceremonies on Sunday 25 April 2021 the following roads:

·    Summer Street between Peisley Street and Anson Street

·    Byng Street between Peisley Street and Anson Street

·    Lords Place between Byng Street and Summer Street

·    McNamara Street between Byng Street and Summer Street.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

Council has received an application to hold the ANZAC Day March on Sunday 25 April 2021.

There has been a request to change the original proposed ANZAC Day Road Closures to comply with Police suggestions and COVID requirements, as outlined below:

 

Dawn Service: Full closure (Previously a rolling closure)

Closure Times: 5:30am – 7:30am (service at 6:30am for a duration of 30 minutes). Please note a delayed start time of the Dawn service from 5:30am to 6:30am to ensure more light is available for COVID registration/ticketing.

March Route: Form in front of the Ex-Services Club, march towards Byng Street, down Byng Street, into Lords Place then into the Park.

Road Closures:

·    Summer Street between Peisley Street and Anson Street (Summer Street has previously not been closed for the Dawn Service).

·    Byng Street between Peisley Street and Anson Street

·    Lords Place between Byng Street and Summer Street

·    McNamara Street between Byng Street and Summer Street

 

Main Service: Full Closure

Closure Times: 10:00am – 12:30pm (service at 11:00am for a duration of 1 hour).

March Route: Form in front of the Ex-Services Club, March towards Byng Street, down Byng Street, into Lords Place then into the Park. (i.e. the March will not actually go down Summer Street, however they would still like this street closed to minimise noise pollution and disturbance).

Road Closures:

·    Summer Street between Peisley Street and Anson Street

·    Byng Street between Peisley Street and Anson Street

·    Lords Place between Byng Street and Summer Street

·    McNamara Street between Byng Street and Summer Street

 


 

The changes will necessitate the following road closures:

The conditional approval and TCP for the events are attached.

 

 

Attachments

1          Conditional approval - Street Event - ANZAC Day March - 2021, D21/5195

2          Traffic Control Plan (TCP), D21/18061

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      Conditional approval - Street Event - ANZAC Day March - 2021

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Council Meeting                                                                                                                         20 April 2021

Attachment 2      Traffic Control Plan (TCP)

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Council Meeting                                                                                               20 April 2021

5.12   Orange Celebrates 75 Years and 175 Years in 2021

RECORD NUMBER:       2021/702

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

2021 will be a year for celebration in Orange. This includes the 175th anniversary of the proclamation of Orange in 1846 and the 75th anniversary of Orange recognised as a city in 1946.

This report is a summary of proposed events to earmark and celebrate both special occasions in the history of Orange.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Funding to conduct these activities will be sourced from existing budget allocations for events, promotion and official duties.  It is estimated $30,000 budget will be required.

Policy and Governance Implications

Nil

 

Recommendation

That the report on Orange celebrates 75 years and 175 years in 2021 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

On 18 November 1846 Orange was gazetted as a village in New South Wales.  In 2021, the community will have an opportunity to celebrate this milestone of 175 years.  A series of events are planned to occur in November 2021. 

 

On 29 July 1946 Orange was proclaimed a city and we will be celebrating 75 years in 2021.  Events planned for this celebration are timed to occur prior to the local government election during the month of July. 

 

Attached to this report is an Event Action Plan that highlights the suggested activities to mark each of these celebrations.  Celebrations include:

·    Street banners

·    Pictorials in newspapers

·    Civic Reception/Dinner

·    Promotional material

·    Old city flag display

·    Social media community photography and story challenge

·    175Y: Orange festival

·    Future Tunes

·    Sound The Bells

·    Commemorative Tree Planting

 

Additional suggested events are welcome for discussion when considering this report.

 

Attachments

1          75 years of Orange as a City – 19 July 1946 and 175 years of Orange as a village - 18 November 1846 - Action Plan, D21/16910

 


Council Meeting                                                                                                                         20 April 2021

Attachment 1      75 years of Orange as a City – 19 July 1946 and 175 years of Orange as a village - 18 November 1846 - Action Plan

Project Title: 75 years of Orange as a City – 19 July 1946                                                                                                      Event Action Plan

Budget for both celebrations is $30K total

Action / Task

Who

By When

ü

Comments

Street Banners – Banners installed June, July and August (if possible)

Book space/ availability and completed any required documentation

 

CMHA

 

March 2021

ü

Booked

Engage Councils Graphic Design team to develop street banners (if possible can be reused for both events)

 

CMHA

GD

April 2021

 

 

Seek banner quotations and organise printing

CMHA

March/ April 2021

 

 

Banners installed

OCC

June, July & August

 

 

CWD – July feature

Organise a feature – minimum double page feature with photographs

L

CMHA

Monday 19 July 2021 newspaper

 

 

Collate images and written content

L

CMHA

CT

 

Monday 19 July 2021 newspaper

 

 

Special Council meeting possibly at OCTEC (old Town Hall) – Meeting in July

Research past Orange City Council meeting held in 1946

L

March

ü

Copy of meeting minutes found

Can this meeting or parts of this meeting be re-enacted

EO

April

 

From the meeting minutes it has been found the Orange Business Chamber spoke and made a request.   Is it possible for this to be re-enacted 75 years later by the current business chamber and Council.

Determine date of meeting

EO

April

 

 

Determine location of meeting (old Town Hall)suitability

EO

April

 

 

Organise a photoshoot of the Council meeting

EO

April

 

 

Civic Reception – Event held in July

Council to host a civic reception with dignitaries and invitations to sister cities

EO

May

 

 

Determine date

EO

May

 

July 2021

Determine venue

EO

May

 

 

Determine catering requirements

EO

May

 

 

Determine official program

EO

May/ June

 

 

Compile invitation list

EO

May

 

 

Special Council Letterhead – in use from June onwards

Design a special letterhead to celebrate both anniversaries or a graphic to be placed on all staffs email signature

GD

April/ May

 

 

Display of old city flag – on display in July

Locate and determine if possible, to display old city flag

CMHA

May

 

 

Determine location – Museum or Library

CMHA

May

 

 

Display content to be organised, including display furniture

CMHA

June

 

 

Social Media Community Challenge – from July onwards

Members of the public are invited to post a photo to the Orange City Council Instagram page – historical or now.

Prizes to be given out

CT

May/ June

 

 

Members of the public are invited to share a short story to the Orange City Council Facebook Page – historical or now.

Prizes to be given out

CT

May / June

 

 

 

 


 

Project Title: 175 years of Orange as a City – 18 November 1846                                                                                                               Event Action Plan

 

Action / Task

Who

By When

ü

Comments

Street Banners

 

 

 

 

Book space/ availability and completed any required documentation

 

CMHA

 

March 2021

ü

Booked

Engage Councils Graphic Design team to develop street banners (if possible can be reused for both events)

 

CMHA

GD

April 2021

 

 

Seek banner quotations and organise printing

CMHA

March/ April 2021

 

 

Banners installed

OCC

October & November

 

 

CWD

Organise a feature – minimum double page feature with photographs

L

CMHA

Monday 15 November 2021 newspaper

 

 

Collate images and written content

L

CMHA

CT

 

Monday 15 November 2021 newspaper

 

 

175Y: Orange Festival / Reunion Weekend / Coming Home Weekend – event held in November

Outdoor community birthday event – BBQ, cake, local bands to perform, stallholders, live entertainment, etc

 

EO

November

 

 

Invite local indigenous community members to perform smoking ceremony and welcome to country

 

EO

June

 

 

Determine date and time

EO

May

 

 

Determine venue

EO

May

 

 

Invite public to attend

EO

October / November

 

 

Promote event

EO

October / November

 

 

Organise local community groups to do the BBQ

EO

May

 

 

Organise cake

EO

June

 

 

Organise official program and activities

EO

September/ October

 

 

Tree planting

Determine location

EO

May

 

 

Determine date

EO

May

 

 

Order tree and shovels

EO

PGT

July

 

 

Determine who plants the tree

EO

CEO

September

 

 

Organise official program

EO

GD

October

 

 

Sound the bells

Approach organisations with bells to ring bells at specific date, time and duration

 

EO

July

 

 

Pictorial booklet

Create a small pictorial booklet celebrating both milestones

L

CMHA

CT

GD

May/ June

 

 

Sell booklet at Council reception, Visitor Centre, etc.

Council

July onwards

 

 

Ask local businesses to host 175Y: Orange event

Work with the local business chamber and Orange360 to encourage businesses to host an event in November to mark the occasion.

E.g.: Trivia Night – How well do you know Orange, Theatre performance, Morning tea, Raise a Toast to Orange, etc.

TM

O360

OBC

June

 

 

Invite local community groups to participate

EO

CT

June

 

 

Future Tunes in Robertson Park

Kick off Future Tunes 2021 /2022 Summer with an event to earmark 175 years Orange celebration

EO

November

 

 

Collaborate with each of these groups for project ideas and level of involvement - projects to be held in November

Identify a school / student project.

Research ideas and collaborate with Schools.

EO

July

 

 

Identify further involvement and collaborate with local indigenous representatives

EO

July

 

 

Identify involvement and collaborate with local disability services, aged care, multicultural services and community services.

Encourage involvement in an aspect of the planned celebrations.

EO

July

 

 

 


 

 

Stakeholder

Abbreviation

Person

Community Museum & Heritage Advisor

 

CMHA

Alison Russell

Graphic Design

GD

Felicity Cantrill,

Natasha Townsend

Events Officer

EO

Rachel Robinson,  new recruit

Librarian

L

Julie Sykes, Sean Brady

Communication Team

CT

Allan Reeder, Nicole Taylor

Parks and Gardens Team

PGT

 

Chief Executive Officer

CEO

David Waddell

 


Council Meeting                                                                                               20 April 2021

5.13   Draft Pesticide Use Notification Plan

RECORD NUMBER:       2021/354

AUTHOR:                       Mark Hodges, Director Development Services    

 

 

EXECUTIVE Summary

In accordance with the Pesticides Regulation 1995 (the Regulation), Council is required to develop and implement a Pesticide Use and Notification Plan that is a public document that details what pesticides Council uses from time to time, where those pesticides are used and also sets a program of community notification.

Once adopted, the Plan is required to be submitted to the EPA.

A Draft Pesticide Use Notification Plan has been prepared that achieves compliance with the legislative requirements.  It is recommended that Council place the draft Plan on public exhibition for a period of 28 days.  Following this, the plan will be reported back to Council for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Collaborate - Deliver communication that is open, accessible, meaningful and regular across a range of media”.

Financial Implications

Nil

Policy and Governance Implications

Council is required to under the regulation publish a notification of the draft pesticide use notification plan in a newspaper circulating generally in the local area and must specify:

a)   the area in which the plan is to operate, and

b)   where a copy of the draft plan will be displayed for the purposes of public inspection, and

c)   the way in which the public may comment on the draft plan, and

d)   the deadline for public comment on the draft pesticide use notification plan (which must be at least 4 weeks after the notice is published).

 

 

Recommendation

That Council resolves to place the Draft Pesticide Use Notification Plan on public exhibition for a period of 28 days.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The aim of the Pesticide Use Notification Plan is to provide information to the public about pesticide applications made to public places that are owned or controlled by Council.

 

The Plan outlines places covered by the plan, regular uses of the public spaces, how and when Council will provide the community with information, how the community can access information about notifications, information relating to future reviews and contact details for future information regarding the plan.

 

A copy of the Draft Pesticide Use Notification Plan is attached.

 

 

Attachments

1          DRAFT - Pesticide Use Notification Plan, D21/10068

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      DRAFT - Pesticide Use Notification Plan

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Council Meeting                                                                                               20 April 2021

5.14   Draft Lake Canobolas Precinct Master Plan

RECORD NUMBER:       2021/567

AUTHOR:                       Tony Boland, Business Development Officer    

 

 

EXECUTIVE Summary

Council engaged Stone Three to update the previous Lake Canobolas Precinct Master Plan that was developed in 2004. The update was in recognition of Canobolas Scout Camp control being returned to Council and the proposed Earth Sanctuary being discontinued and replaced with a mountain bike park. The review was also to take into account a significant change in visitor and resident expectations for activities and facilities in the precinct.

Councillors were given a briefing on the draft plan on 16 March 2021. Councillors were advised that the draft would be put before Council in April with the recommendation to go to public exhibition.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Prosper - Capitalise on the character and lifestyle of Orange to remain a destination of choice”.

Financial Implications

There are no additional direct financial implications from this draft. The plan has already been funded and various parts of the Scout Camp have already attracted grant funding. This plan will map future grant applications and also priorities for budget allocation.

Policy and Governance Implications

This plan is unlikely to be controversial due to the high level of consultation with user groups and relevant parties. On this basis a community forum at the mid-point of the exhibition period should not be required.

 

Recommendation

That Council put the draft Lake Canobolas Precinct Master Plan on public exhibition for a 28 day period.

 


 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

 

 

Service/Project Delivery

The plan will assist Council in developing infrastructure that will meet current and future expectations of the community and visitors. It will also support Council’s grant applications for project funds to complete the identified infrastructure within the precinct.

 

Environmental

The draft plan has been designed to complement the natural environment as much as possible while still allowing high levels of passive and active recreation.

 

 

People

Regional residents and visitors are using the precinct in increasing numbers for both active and passive recreation. This plan provides the opportunity to have shared infrastructure to meet the user needs.

 

SUPPORTING INFORMATION

The previous master plan for the precinct was delivered in 2004. At that time the current Mountain Trail Bike (MTB) Park was destined to be an Earth Sanctuary and it was expected that the Scout Camp would be managed by scouting groups in an ongoing basis.

Recent years have seen the Earth Sanctuary concept relinquished and an MTB Park developed instead. The Scouts also relinquished their lease on the Canobolas Scout Camp after 50 years due to insufficient resources to manage the site in on ongoing basis. The Lake itself has seen a rise in use over the past few years, particularly during COVID, as people sought open air away from others to exercise. Even with the lifting of restrictions the Lake is still seeing high levels of patronage and activity.

During a quotation process for the master plan the successful applicant (Stone Three) was able to demonstrate that not only were they good value for money but they were also well balanced in mountain biking, passive recreation, education and sports and recreation visitation as well as indigenous culture and tourism experience. This experience is essential to develop the master plan for the precinct. Part of the brief was to also develop connections from the Lake Canobolas Precinct (Lake Canobolas, Canobolas Scout Camp and the MTB Park) to Mount Canobolas, the Pinnacle and Orange.

The project was managed internally through staff and the Executive. Staff provided the contractor with a list of organisations to consult with who may be past, current or future users to help create a picture of what the community required from the precinct. Stone Three was selected partially based on their experience with the visitor economy so they were able to apply this experience to the project. The list of groups and individuals consulted (page titled Stakeholders) has been redacted for privacy purposes however Councillors may request the full list as displayed at the briefing. While not every user of the site has had input into the plan, the broad range of user groups consulted have provided a comprehensive insight into the activities and infrastructure required in the precinct.

Part of the site analysis determined the topography of the site and how to best make the precinct accessible for people with mobility issues. Generally the gradient for accessibility purposes is 5%. Some parts of the site have gradients of 10-15% and the broad recommendations in relation to new paths and boardwalks take this into account.

Stone Three have included a number of Strava maps for walking and cycling. Starva is an application that people who walk and cycle subscribe to and it records their GPS location and elevation while they walk or ride. The Strava map for walking (page 14) shows there are a significant number of people not only walking the Lake but also the MTB park, Lake Canobolas Road and extensively on Mt Canobolas.

 

The cycling map (page 15) shows limited use of the Lake but extensive use of the MTB Park, Lake Canobolas Road, Canobolas Road and Pinnacle Road. Mount Canobolas road receives considerable traffic as does the area to the West and North West of the summit. There is consistent activity from Mt Canobolas to the Pinnacle.

With the exception of some buildings at the Scout Camp this work is largely unfunded. This document will be the key to prioritising infrastructure, activities and connections in the precinct. It is not proposed that there be an instant transition of the site but more of a guided development that takes into account both the user needs and the rural parkland amenity of the precinct. The document will form the basis of grant applications and budget bids for future years. The document is robust enough to reprioritise infrastructure projects to meet the conditions of funding or shifts in consumer trends.

Some of the key inclusions in the document for exhibition include:

·    Additional boardwalks at the Lake and through the MTB park and Scout Camp

·    Additional accommodation at the Scout Camp

·    Studio/workshop at the scout camp

·    An indoor recreation hall at the scout camp

·    A lakeside boatshed and jetty for boating groups

·    Upgrade to existing amenities

·    Bicycle and walking connections to the Lake from Orange and Mt Canobolas

·    Visitor centre including art gallery, kiosk/restaurant and regional promotion space

The additional boardwalks, pathways and wetlands walks will open up the Lake for passive recreation. It will also provide infrastructure for Indigenous Cultural tours, either guided walking tours or self-guided tours. This emerging visitor economy sector is underserviced nationally and has the potential to draw significant numbers of domestic and international visitors to the region.

The installation of additional pathways and boardwalks will ensure that the site is truly accessible. Feedback from users involved in servicing the people with disabilities sector have indicated that high-dependency low-mobility clients often have funds to travel but can’t find anywhere suitable to visit. This project will provide an outlet for one of the most disadvantaged groups in society, whether local resident or visitor. It also complements the reputation of Orange as a health and disability services sector.

Council has received funding for additional accommodation at the Scout Camp. This plan suggests further additional accommodation be built over the coming years as each stage of accommodation development reaches an optimum level of occupancy. This can be funded from a combination of revenue and grants.

The studio/workshop at the Scout Camp is included in the current grant for the Canobolas Scout Camp Transformation Project. The indoor recreation hall is similar to a school gymnasium and will be subject to future budget bids and grant applications as the use of the scout camp facility justifies the construction of the infrastructure.

The lakeside boatshed and jetty will help to reduce the long term ancillary infrastructure on the site. The design of the boatshed will allow multiple groups to have their own secure storage shed. The image (page 22 – Multiple User Groups image) shows 5 separate storage areas. By combining all the storage into one there is no need to build additional storage sheds out on site.

The lakeside location reduces risks to users who currently house their craft near the ranger’s office and carry or drag the boats a minimum of 160 metres. Often these users are mature age people moving boats that are over 12 metres long and more than 250 kilograms across roadways and pedestrian areas. A lakeside location will significantly reduce the exposure to risk for users and for Council. In addition, Council could lease part of the boat shed to a commercial operator for things such as sail boarding, kayaking, canoeing or other water based activity. Having secure onsite facilities will encourage operators to store their gear at the Lake thereby providing an additional hire opportunity to users of the Scout Camp in mid-week activity. An additional group that may wish to hire a section is NGOs in the disability services sector. Boating can be a new and rewarding experience for people with a disability. The craft could be stored on site and operated by the NGO or a disability support group to provide physical activity to enrich someone’s life.

The upgrade to the existing amenities block is essential for the location to meet expectations.

Bicycle and walking connections to the Pinnacle and Mount Canobolas have been considered and will continued to be explored with Cabonne Council and through grants.

Stone Three recommends a new visitor centre be added to the site. This is not a replacement for the Accredited Visitor Information Centre in the Civic Square but more of a gateway to the Towac Valley Experience. As well as an area for passive and active recreation, the precinct has the capacity to become one of the leading areas in the State (if not the Nation) in immersive Indigenous cultural education and Indigenous cultural tours. Stone Three consulted with the Orange Local Aboriginal Land Council during the master plan consultation phase. With the experience of the consultant on visitation trends and the knowledge of history and identification of artefacts, the identification of several scarred trees and artefacts and the collective knowledge of the activities within the precinct, the consultant believes this precinct has the capacity to develop into a significant cultural hub were the local Aboriginal people are able to share their culture with locals and visitors alike. There is no conflict in use in this concept, only complementary activities.

The recommendation is that the visitor centre also be an exhibition space for local indigenous artists and craftspeople to display their goods created in workshops in the precinct or at home. The visitors centre could also be a display play for local produce to encourage residents and visitors to tour nearby wineries or producers. The centre would also have an up market kiosk to serve visitors and residents through the day and potentially hold functions at night. Again, it will take some time to develop the necessary support infrastructure and services before an investment to this level can be made.

 

 

Attachments

1          Lake Canobolas Precinct Master Plan Presentation Report for Council, IC21/6064

 


Council Meeting                                                                                                                         20 April 2021

Attachment 1      Lake Canobolas Precinct Master Plan Presentation Report for Council

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Council Meeting                                                                                               20 April 2021

5.15   Draft Development Control Plan - Eastside Precinct

RECORD NUMBER:       2021/606

AUTHOR:                       Alison Phillips, Town Planner (Strategic)    

 

 

EXECUTIVE Summary

The Orange Eastside Precinct Plan and Site Specific Controls (Attachment 1) was prepared by GHD and identifies built form and public domain design outcomes that have formed the basis for the Planning Proposal for the Eastside Precinct Plan. The Planning Proposal was considered by Council at the 6 April 2021 PDC meeting that resolved to prepare a Development Control Plan to accompany the Planning Proposal. Council staff has subsequently prepared the Development Controls (Attachment 2) based on the Orange Eastside Precinct Plan and Site Specific Controls that will form an amendment of the Orange Development Control Plan 2004 (Orange DCP 2004).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Preserve - Engage with the community to develop plans for growth and development that value the local environment”.

Financial Implications

Nil

Policy and Governance Implications

The Eastside Precinct development controls will guide the future direction and redevelopment of this precinct.

 

 

Recommendation

That Council resolves:

1    That Council acknowledge the attached site specific development controls and resolve to place the controls on public exhibition for a period of 28 days.

2    That post exhibition the matter return to Council for consideration with a view to amending the Orange Development Control Plan 2004.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Orange Future City (May 2020) project identified a wide range of projects, concepts and opportunities to guide the development and growth of the central business district over the next several years. Within Future City the overall CBD area was divided into a series of precincts with recommendations for each.

Eastside Site Plan-01

Figure 1. Location Plan – Eastside Precinct

Comprising an area east of the railway line and south of Bathurst Road, this area was selected for the first CBD precinct plan due to significant changes occurring in the area. The Orange Eastside Precinct Plan and Site Specific Controls identified a set of principles and planning controls that will guide the future redevelopment of the Precinct. These principles and controls have been translated into a Planning Proposal for the inclusion of additional permitted uses and changes to the height of building controls, and the supporting Development Control Plan to amend the Orange DCP 2004.

Key themes considered within the draft controls include the vision and desired future character for the precinct, lots size and consolidation, built form design, building  setbacks, active frontages, heritage response, adaptable car parking, through site links, landscaping requirements, access and movement outcomes, and sustainable and efficient design and management.

Additionally, the draft DCP sets objectives and controls regarding the public domain within the precinct, including identifying through site links to and from the Orange CBD and railway station. The controls also seek to improve the environmental performance of the precinct and protect and enhance the existing open space within the Precinct.

The draft controls aim to provide design guidance beyond what is considered in the Apartment Design Guide (State Environmental Planning Policy 65 – Design Quality of Residential Apartment Development) for apartment buildings.


 

NEXT STEPS

The draft controls are to be presented to the public for comment. Public submissions will be reviewed by Council and responded to through a post-exhibition report to Council. Once the Planning Proposal is gazetted Council staff will amend the Orange DCP 2004.

 

 

Attachments

1          Orange Eastside Precinct Plan and Site Specific Controls (Sept 2020), D20/58454

2          Eastside Precinct Plan Set (Sept 2020), D20/58452

3          Draft Eastside Precinct Development Control Plan, D21/19014

 


Council Meeting                                                                                                                        20 April 2021

Attachment 1      Orange Eastside Precinct Plan and Site Specific Controls (Sept 2020)

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Council Meeting                                                                                                                         20 April 2021

Attachment 2      Eastside Precinct Plan Set (Sept 2020)

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Council Meeting                                                                         20 April 2021

Attachment 3      Draft Eastside Precinct Development Control Plan

 

 

 

 

 

 

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8A - ORANGE EASTSIDE PRECINCT 

SITE SPECIFIC CONTROLS

 

MARCH 2021

 

Glossary

Orange Local Environmental Plan 2011 (LEP)

Orange Development Control Plan 2004 (DCP)

Orange City Council (Council)

Apartment Design Guide – NSW Department of Planning, Industry and Environment (ADG)

State Environmental Planning Policy No. 65 Design Quality of Residential Apartment Development – SEPP 65

 

Definitions

Active frontage means that the ground floor of a building is used for one or a combination of the following:

·    entrance to retail

·    retail shopfront

·    entrance to residential/commercial above

·    cafe or restaurant if accompanied by an entry Gaps in frontage, blank walls, louvre grilles for plant rooms or car parking areas are not considered to be active frontages.

 

Building articulation refers to the three dimensional design of a building and its surfaces. Building articulation can enrich the building’s street address and character, and should respond to its orientation. Building articulation also includes modelling of the upper level and roof level of a building.

 

Building envelope means the area within which a building can be built, usually represented in plan and section.

 

Façade means the external face of a building.

 

Ground level means the existing ground level at the time of the development application. This is equivalent to the Orange LEP 2011 definition of Ground Level (Existing).

 

Permeability (in an urban design context) means the degree of physical and visual accessibility; more specifically, maximising connections with surrounding streets and activities and making their role clear to potential users.

 

Public domain means places or buildings within an area which are available for public use and access, including streets, public spaces, open space and public buildings.

 

Street wall means buildings built to a consistent alignment to define a street edge.

 

Walkability is the measure of the overall walking conditions in an area. A place is walkable when it has characteristics that invite people to walk, such as minimal slope, paved or even surfaces, clear of obstructions, well lit and supported by appropriate street furniture. Walkability is enhanced when surrounds are aesthetically attractive and paths are shielded or separated from vehicular traffic and other noise sources and where road crossings are minimal and/or designed to prioritise pedestrians.

8A.1 INTRODUCTION

The Eastside Precinct is located east of the Orange Central Business District (CBD). The associated objectives and controls aim to guide future development and encourage good urban design outcomes that will support the commercial role of the CBD core through residential development and supporting ancillary uses.

Aims and Objectives of this Section

The purpose of this section of the DCP is to guide the future development of the precinct by:

a)    Identifying the vision, development principles, key elements and indicative structure for the future development of the Precinct;

b)    Communicating the planning, design and environmental objectives and controls against which the consent authority will assess future development applications;

c)    Ensuring the orderly, efficient and environmentally sensitive development of the Precinct; and

d)    Promoting a high quality urban design outcome

The following plans and strategies have guided the preparation of the site specific objectives and controls:

·    Orange Local Environmental Plan (LEP) 2011

·    Orange Development Control Plan (DCP) 2004

·    OC Future City – Planning and Design Framework 2020

State Environmental Planning Policy No.65 – Design Quality Residential Apartment Development

State Environmental Planning Policy No 65 – Design Quality of Residential Apartment Development (SEPP 65) applies to residential flat buildings and the residential component of a shop top housing development in the Precincts. Such development is to have regard to SEPP 65 and the Apartment Design Guide in addition to the relevant provisions provided in this DCP.

Relationship to other sections of the DCP

This section of the DCP provides specific development provisions for the Eastside Precinct. Development within the Precinct will need to have regard to this section as well as the other sections of the Orange Development Control Plan 2004.

In the event of any inconsistency between this section and the other sections of the Orange Development Control Plan 2004, this Section will prevail to the extent of the inconsistency.

Application of this section

This section applies to the area of land identified as the Eastside Precinct, including any public domain and open space within this area. The boundaries of the Precincts are identified in Figure 1.

FIGURE 1: SITE PLAN

8A.2 EASTSIDE PRECINCT

 

Vision

Celebrate the Eastern Gateway into the Orange CBD with high quality development and public domain outcomes.

 

Objectives

·    Improve the arrival experience to Orange from the East.

·    Ensure that new development complements the desired future character of the precinct which responds to the orientation, street pattern, street width, existing development, heritage buildings, street block size, land use and protects important public view corridors.

·    Support the sustainable activation with sensitive in-fill development whilst allowing for the continued operation of appropriate existing uses.

·    Ensure land uses support the needs of the local community and enhance uses in the CBD.

·    Provide a new street transport network that improves amenity, encourages walking and cycling.

·    Retain important views by extending vistas along existing streets, parks and public domains.

·    Create pedestrian orientated streets and spaces.

·    Ensure suitable amalgamation of sites to ensure no isolated sites occur.

 

8A.3 LOT SIZE AND CONSOLIDATION

Objectives

A.    To promote the efficient use of land.

B.    To ensure lot size is sufficient for development and associated landscaping, parking, vehicular and pedestrian access.

C.    To ensure surrounding sites can be economically developed.

D.    To encourage where necessary the amalgamation of land.

Controls

1.    Applicants must satisfy Council that adjoining parcels not included in their development site are capable of being economically developed.

2.    Council may require an applicant to demonstrate that adjoining parcels can be developed independently in a manner consistent with this plan without undue constraint or impact. Particularly in terms of solar access, privacy between sites and traffic impacts of separate or additional driveways on a main road.

Reference

·    NSW Land and Environment Court Planning Principles on isolation of site by redevelopment of adjacent site(s) [2004] NSWLEC 251 at 17-19


 

8A.4 BUILT FORM

8A.4.1 Building Design

Objectives

A.    To promote buildings of articulated design and massing, with building facades that contribute to the character of the street and provide useable external spaces.

B.    To ensure buildings are of a compatible scale that contribute to and enhance the neighbourhood character.

C.    To ensure buildings address the street frontage.

D.    To ensure that development does not unreasonably diminish sunlight to adjoining properties including open space areas.

E.    Enhance prominent and highly visible corner sites and enable opportunities to reinforce vistas and street corridors with building structures.

F.    To encourage building design that reflects the precinct character and is designed sustainably.

G.   Provide a range of building heights, typologies and architectural styles to create architectural diversity and visual interest.

H.    Ensure new development is designed to minimise negative impacts on the surrounding amenity in relation to privacy and solar access.

I.     Ensure new development does not impact on key view corridors.

J.     Encourage buildings that enhance views to and from the precinct.

K.    Provide a transition of building heights to the built form in adjacent precincts.

Controls

1.    Building facades are to incorporate a range of materials that relate sympathetically to items of heritage significance.

2.    The selection and mix of building materials must complement the overall composition and emphasise the scale, proportion and rhythm of the facade. Heavy materials such as brick, stone and concrete can provide a solid building base or express key elements, whilst lighter materials such as glazing, cladding and lightly coloured rendered surfaces reduce perceived bulk and add relief to the facade.

3.    Strengthen the relationship to the street through the use of entry lobbies, entry porches, loggias, balconies, bay windows.

4.    Where a building addresses two streets of different hierarchy the primary street frontage should be reflected through detail of the facade.

5.    Design corner buildings to assert visual prominence through facade articulation, materiality, roof prominence and increased height.

6.    Ensure the configuration of buildings and structures do not impact on public open space by providing solar modelling for 9am, 12pm, and 3pm on the 21 June (mid-winter).

7.    Large expanses of blank walls are to be avoided through the use of architectural design features, modelling and fenestration.

8.    Where development exposes the blank wall of an adjoining building, a visually interesting treatment is required. This includes contrasting materials, textures, finishes and murals, but does not include billboard advertising signs or other expansive commercial messaging.

9.    Building design avoids dead spots at ground floor level, such as car parking frontages, blank walls and recessed spaces.

10.  Car parking entrances and services access is not permitted off the primary frontage, unless the development has no other frontage.

11.  Built Form-02FIGURE 2: BUILT FORMBuilt Form-01Development of sites indicated by figure 2 are to be designed to contribute to the intended streetwall of the precinct.

 

8A.4.2 Building Servicing and Waste Management

Objectives

A.    To provide and integrate site services and facilities in a sensitive manner so they integrate with the building and landscape design, enable easy access, and require minimal maintenance.

B.    Minimise visual impact by encouraging building services to be located on the ground floor/basement of buildings, where practicable.

C.    To provide domestic waste management systems that allow for ease of use by occupants and safe and efficient service by collection contractors.

Controls

1.    Ensure that building services are integrated into the design of buildings. Building service elements include garbage rooms, mailboxes, fire hydrant boosters, electrical substations, downpipes, and plant rooms and satellite/communications structures.

2.    Provide mailboxes adjacent to the main entrance and integrated into a wall of the building where possible, ensuring that they are secure and can accommodate large articles such as newspapers.

3.    Locate any ancillary structures such as plant rooms and satellite dishes away from the building entry, communal and private open spaces, and bedrooms.

4.    A waste management plan is required for any application that details the number of waste, recycling and organics bins to be provided.

5.    Written evidence is to be provided to Council indicating that the proponent has conversed and co-designed servicing areas that are compatible with the servicing needs of the provider.

6.    Waste is to be managed on site and storage areas should be incorporated into the design of the development and not be visible from the street.

 

D.   

8A.4.3 Building Setbacks

Objectives

A.    To enhance the arrival experience to the Orange CBD.

B.    To provide continuity in street wall and building setbacks that reinforce the street edge.

C.    Manage setbacks to enhance amenity in relation to daylight, outlook, view sharing, ventilation, and privacy in residential buildings and serviced apartments.

D.    Side and rear setbacks should allow ventilation, daylight access, view sharing, increased privacy and help reduce adverse wind effects.

Controls

1.    Setbacks for development within the Eastside Precinct must be consistent with figure 3.

2.    Development on major roads is to have a 3 meter setback above street wall height. Street wall setbacks must then be consistent with figure 3.

 

FIGURE 3: SETBACKSEastside Setbacks-01Built Form-02
8A.4.4 Active Frontages

Objectives

A.    Provide active frontages along the precinct’s streets and public places to encourage a vibrant urban environment that facilitates community activity and safety.

Controls

1.    Active frontages are to be consistent with figure 4.

2.    A building has an ‘active street frontage’ if all premises on the ground floor of building presents to the street or the public domain and are used for the purposes of business or retail premises.

3.    New buildings are to demonstrate compliance with the following controls:

a.    Ground floor frontage to be activated by retail and business premises

b.    No ground floor residential is permitted

c.     Showrooms are permitted within areas identified with an active street frontage

d.    Locate ground levels at grade with finished footpaths

e.    Reinforce corner frontages on primary streets with shop front windows

f.     Residential lobbies are permitted off the street frontage

g.    No vehicle access permitted unless the development has no other street frontage

FIGURE 4: ACTIVE FRONTAGES
8A.4.5 Heritage

Objectives

A.    Ensure development maintains the heritage significance of the individual buildings and the group of buildings as a whole.

B.    New development within the vicinity of the heritage items should be designed and sited to minimise impact on the heritage significance of the item and its setting.

Controls

1.    New development should be in accordance with Councils Development Control Plan - Heritage Infill Guidelines 2004.

2.    View corridors to landmarks and significant heritage items must be protected where possible. Applicants may be required to prepare photo montages of the proposed development to illustrate the impact on views.

3.    Development affecting a heritage item is to achieve the following:

a.    Minimise the extent of exterior alterations.

b.    Use traditional techniques and materials, unless contemporary techniques and materials result in a better conservation outcome.

c.     Where required to be adapted to meet contemporary needs or safety standards, alterations should be reversible and minimal, where possible.

FIGURE 5: HERITAGE

8A.4.6 Adaptable Car Parking

Objectives

A.    Reduce the reliance for car parking by introducing different types of transport modes through widened footpaths and bicycle paths.

B.    Ensure the design of car parking and associated vehicular circulation accommodates future uses, including retail, commercial or residential.

Controls

·    Reduce reliance on street car parking by increasing capacity in existing parking sites and introducing a multi-level carpark with commercial frontage to Kite Street.

·    Allow for flexibility with the provision of car parking including sub terrain or below ground parking if not significantly constrained by the local water table.

·    Reduce the number of car parking spaces applying to residential uses to encourage the use of other modes of transport.

 

Table 1 – Reduced car parking Provisions

Type of Development

Minimum requirement

Dwelling House

1 space

Residential units, dual occupancies

One bedroom unit – 1 space

Two bedroom unit – 1 space

Three of more bedroom unit – 1.2 bedroom unit

Visitor - 1 space per 5 units

 

 


 

8A.5 PUBLIC DOMAIN

8A.5.1 Movement and Through Site Links

 

Objectives

A.    To enhance walkability and connectivity through the precinct for pedestrians and cyclists.

B.    To ensure future development allows for safe movement and connectivity.

C.    Provide connectivity to the CBD via the pedestrian bridge across the railway line.

D.    Create connectivity with Colvin Park an enhance public access to the precinct.

Controls

1.    Through site links are to be publicly accessible connections through sites, (but not on land dedicated to Council for a public purpose) formalised through a covenant on the title of the land, that provides for unrestricted access for public thoroughfare and maintenance of the public domain.

2.    Where a through site link is provided on site, FSR is based on the total site area.

3.    Through site links and potential through site links need to be considered as part of any development application.

4.    Through site links must be designed in accordance with CTPED principles.

5.    Through site links will be provided generally in accordance with figure 6 and, where relevant, must be designed to align with connecting through site link corridors on adjoining sites.

FIGURE 6: MOVEMENT AND THROUGH SITE LINKS

8A.5.2 Public Domain and Landscape

Objectives

A.    Enhance the entry into the Orange CBD from the east and reflect the broader character of the Orange Region.

B.    Improve the environmental performance of urban spaces.

C.    To provided reasonable amenity for residents.

D.    Enhance public domain by providing opportunities for public spaces, street front activities and public art.

E.    Improve the public domain by providing a high degree of amenity, safety and permeability for all users.

F.    Enhance public open spaces with lighting to ensure the safety of the community and residents utilising public domain areas through the application of CPTED principles.

Controls

1.    Public open space area landscaping is to be configured to minimise concealment opportunities and maximise passive surveillance to encourage active street environments that enhance the sense of safety.

2.    Landscaping should consist of low ground cover with trees where low branches are avoided to provide a clear line of sight and avoids concealment opportunities.

3.    Public lighting is to be provided to all areas within the public domain to promote safety and provide an attractive environment at night. Such lighting is to be located and directed to minimise light spill into private areas.

4.    A landscape concept plan is to be provided in accordance with Councils requirements.

 

 

 




 

8A.5.3 Public Open Space

 

Objectives

A.    Achieve a public open space network that facilitates linkages and accessibility.

B.    Enable a flexible approach to the location and configuration of public open space to support connectivity and movement.

C.    Increase the amenity and quality of existing open space.

D.    Ensure that the location and size of open space assist with stormwater management.

Controls

1.    Public open space would be provided generally in accordance with figure 7.

2.    Any development near Endsleigh Park must:

a.    Ensure adequate solar access and amenity to the public open space

b.    Incorporate active ground floor frontages to address the park

c.     Provide passive surveillance over the park by incorporating CPTED principles where new development occurs

3.    Any redevelopment of a site that includes or is in close proximity to public open space must:

a.    Ensure public space is located to maximise solar access

b.    Ensure through site links are incorporated in the design of public open space

c.     Incorporate active ground floor frontages to address any public open space

d.    Provide passive surveillance of public spaces by incorporating CPTED principles where new development occurs

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 7: PUBLIC OPEN SPACE

8A.6 SUSTAINABILITY

8A.6.1 Sustainable Environmental Management

 

Objectives

A.    To protect and maintain hydrological functions of ground water systems.

B.    To apply Integrated Water Cycle Management (IWCM).

C.    To apply Water Sensitive Urban Design Principles to mitigate water security

D.    To protect the environment by maintain or improving the quality of stormwater runoff.

E.    Apply sustainable energy efficient design to minimise non-renewable energy usage.

F.    To ensure materials used on built form and within the public realm are mitigating the urban heat island effect.

Controls

1.    New development should avoid or mitigate any significant adverse environmental impact on the hydrological functions of the groundwater system.

2.    Avoid or mitigate potential polluting on site activities to minimise risk to groundwater contamination.

3.    Ensure the effective and efficient delivery of water and sewer services to the site while promote sustainable water conservation practices for new residents and managing water demand.

4.    Manage urban stormwater on site and encourage harvesting for reuse within the open space precinct and landscaping areas.

5.    Integrate WSUD with surrounding street network and open space area to facilitate stormwater management to manage volumes, quality and runoff velocities to predevelopment levels.

6.    A WSUD strategy is required to be prepared for the site and include best practice WSUD elements.

7.    Apply the principles and properties of thermal mass, glazing, insulation and solar energy are to be recognised and incorporated into the design of residential development.

8.    Reduce reliance on artificial lighting and design lighting systems to target only those spaces which require lighting at any particular ‘off-peak’ time, not the whole building. Incorporate a timing system to automatically control the use of lighting throughout the building.

  


Council Meeting                                                                                               20 April 2021

6     Closed Meeting - See Closed Agenda

The Chief Executive Officer will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Sale 4616 Mitchell Highway

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Sale Industrial Land - Part Lot 806 DP 120445

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Sale Industrial Land - Lots 802 and 803 DP 1240445

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                               20 April 2021

6.1     Sale 4616 Mitchell Highway

RECORD NUMBER:       2021/609

AUTHOR:                       Shirley Hyde, Legal and Property Officer    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                               20 April 2021

6.2     Sale Industrial Land - Part Lot 806 DP 120445

RECORD NUMBER:       2021/681

AUTHOR:                       Shirley Hyde, Legal and Property Officer    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                               20 April 2021

6.3     Sale Industrial Land - Lots 802 and 803 DP 1240445

RECORD NUMBER:       2021/703

AUTHOR:                       Shirley Hyde, Legal and Property Officer    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                               20 April 2021

7       Resolutions from closed meeting