Ordinary Council Meeting

 

Agenda

 

20 April 2021

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 20 April 2021  commencing at 7.00pm.

 

 

David Waddell

Chief Executive Officer

 

For apologies please contact Administration on 6393 8218.

  

 

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.3            Opening Prayer. 4

1.4            Acknowledgement of Country. 4

1.5            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 5

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 06 April 2021  6

4                Notices of Motion/Notices of Rescission.. 15

Nil

5                General Reports. 17

5.1            Recommendations and Resolutions from Policy Committees. 17

5.2            Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. 39

5.3            Projects Activities April 2021. 55

5.4            Strategic Policy Reviews - Post Exhibition. 61

5.5            Remote Meeting Attendance - OLG Discussion Paper Submission and Update to Code of Meeting Practice. 311

5.6            Request for Financial Assistance - Event Sponsorship Funding Round 4 - Events April to June 2021. 323

5.7            Statement of Investments - March 2021. 339

5.8            Future City Assistance Fund - Round 1 (March 2021) 345

5.9            Request To Host 2022 (and potentially 2023) World Jousting Championships and Medieval Faire in Orange360 Region. 389

5.10         2022 Squeeze Music Festival 393

5.11         Street Event - 2021 ANZAC Day March. 397

5.12         Orange Celebrates 75 Years and 175 Years in 2021. 405

5.13         Draft Pesticide Use Notification Plan. 415

5.14         Draft Lake Canobolas Precinct Master Plan. 429

5.15         Draft Development Control Plan - Eastside Precinct 489

6                Closed Meeting - See Closed Agenda.. 554

6.1            Sale 4616 Mitchell Highway. 555

6.2            Sale Industrial Land - Part Lot 806 DP 120445. 557

6.3            Sale Industrial Land - Lots 802 and 803 DP 1240445. 559

7                Resolutions from closed meeting.. 560

 

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Livestreaming and Recording

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Opening Prayer

1.4     Acknowledgement of Country

I would like to acknowledge the Traditional Custodians of the land on which we meet today, the people of the Wiradjuri Nation.  I pay my respects to Elders past and present, and extend those respects to Aboriginal Peoples of Orange and surrounds, and Aboriginal people here with us today.

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

2       Mayoral Minutes

Nil

 

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

    

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 6 April 2021.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021

ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 April 2021

COMMENCING AT 7.00pm

 1       Introduction

Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr R Turner, Cr J Whitton

Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Acting Director Technical Services (Theakstone), Acting Manager Corporate Governance (Constantine), Chief Financial Officer, Executive Support Officer, Sustainability Officer.

 

RESOLVED - 21/084                                                                            Cr S Munro/Cr S Nugent That the apologies be accepted from Cr S Romano for the Council Meeting of Orange City Council on 6 April 2021.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

The Mayor advised that the meeting was being livestreamed and recorded.

The Mayor Conducted an Acknowledgement of Country.

Cr McRae declared a Significant Non-Pecuniary interest in item 5.4 – Orange Harness Racing Club Funding, as a relative is the President of Orange Harness Racing.

Cr McRae declared a Significant Pecuniary interest in item PDC2.3 – Planning Proposal to Amendment to the Orange Local Environmental Plan 2011 – Eastside Precinct, as she owns property in the precinct.

Cr McRae declared a Significant Pecuniary interest in item PDC2.6 – Orange Development Control Plan 2004 – Former Orange Base Hospital – West End Precinct, as she owns a business in the precinct.

Cr Whitton declared a Significant Pecuniary Interest in item PDC2.7 - Orange Local Environmental Plan 2011 – Planning Proposal for a Heritage Amendment, as he owns property in the vicinity.

Cr Mileto declared a Non-Significant Non-Pecuniary interest in item PDC2.8 – Development Application DA111/2020(1) – 12 Green Lane, as he owns property in the area of this development.

Cr Hamling declared a Non-Significant Non-Pecuniary interest in item PDC2.8 – Development Application DA111/2020(1) – 12 Green Lane, as he owns property in the area of this development.

Cr Turner declared a Significant Non-Pecuniary interest in item PDC2.10 – Development Application DA494/2020(1) – 6 Lysterfield Road, as he is a member of the JRPP who have discussed this item.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.04PM.

OPEN FORUM

Environmental Policy Committee – Item 2.1 – Climate Change Policy and Management Plan

Cyril Smith outlined his support for the policy and management plan in general but noted concern that the report did not properly address the issue of effluent management.

 

Council – Item 5.1 – Extraordinary Council Meeting

Cyril Smith – outlined his support for the meeting.

Kate Hook – Futuring Orange, requested that the meeting be more inclusive for the public and afford appropriate time for members of the public to ask questions and receive answers.

 

Sport and Recreation Policy Committee Meeting - Item 2.1 – Rescue Tubes

Chris Brayley outlined the benefits of remote rescue tubes.

 

Planning and Development Committee Meeting - Item 2.6 – Orange Development Control Plan 2004 – Former Orange Base Hospital – West End Precinct

Caroline Myers – DPIE (via zoom) outlined key issues with the proposed development which are also identified in a written submission to Council.

 

Planning and Development Committee Meeting - Item 2.8 – Development Application DA 111/2020(1) - 12 Green Lane

Alyce Kliese – Shaw Reynolds Lawyers outlined her concerns for the development on behalf of Mr Wood and Ms Ferris.

Michael Truloff outlined his support for the development.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.40PM.

 

LATE ITEMS – ITEM 5.5 – FUTURE CITY IMPLEMENTATION

RESOLVED - 21/085                                                                            Cr S Nugent/Cr G Taylor That Council permit the addition of the late item 5.5 - Future City Implementation.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

2        Mayoral Minutes

2.1     Mayoral Minute - Native Arboretum - Biodiversity Offsets TRIM Reference:        2021/491

RESOLVED - 21/086                                                                              Cr R Kidd/Cr J Whitton That Council resolves: 1    That the information contained in this Mayoral Minute be acknowledged. 2    That staff determine the likely demand for future sports fields and also investigate options for use of the previous NDR Sports Precinct Site as: a.   A Native Arboretum with associated infrastructure; or b.   An Endangered Ecological Community block capable of creating biodiversity offsets such as an open White Box - Yellow Box - Blakely’s Red Gum Grassy Woodland; or c.   A Carbon Bank via intensive native plantings. 3    That a report be provided to Council detailing these findings.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

2.2     Mayoral Report - Central NSW JO Board Meeting - 11 March 2021 TRIM Reference:        2021/528

RESOLVED - 21/087                                                                           Cr J Whitton/Cr G Taylor That the information contained in this Mayoral Minute be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

3        Confirmation of Minutes of Previous Meeting

RESOLVED - 21/088                                                                           Cr J Hamling/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 16 March 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 March 2021.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.53PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.30PM

 4       Notices of Motion/Notices of Rescission

Nil

5        General Reports

5.1     Upcoming Extraordinary Meeting TRIM Reference:        2021/577

RESOLVED - 21/116                                                                           Cr J Whitton/Cr S Munro That Council resolves the date of an Extraordinary Council Meeting of 27 April 2021 at 7pm or the next available date to discuss and determine DA 464/2020(1) – Demolition (Tree Removal) – 1610 Forest Road and Lot 209 Forest Road.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

 

5.2     Draft Delivery Program 2018/2019 to 2021/2022 and Operational Plan 2021/2022 TRIM Reference:        2021/452

RESOLVED - 21/117                                                                            Cr S Nugent/Cr S Munro That Council resolves: 1     To place the draft Operational Plan 2021/2022 and draft Budget 2021/2022 (including draft Statement of Revenue Policy 2021/2022 and draft Fees and Charges 2021/2022) and updated draft resourcing strategies Long Term Financial Plan 2021/2022 to 2030/2031 and Workforce Management Plan 2021/2022 to 2023/2024 and Asset Management Strategy 2022-2041 on public exhibition for a minimum of 28 days with the addition of a Picket Fence to Spring Hill Recreation Ground to be included in the Councillor Budget Bids. 2     To adopt Strategic Policy ST009 – Revenue and Pricing and Strategic Policy ST007 – Asset Management which have not had any changes since their last adoption.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

5.3     Lease to Orange Kart Club and Former Trotting Track Future Use TRIM Reference:        2021/477

RESOLVED - 21/118                                                                             Cr K Duffy/Cr J Whitton That Council resolves: 1     That Council vary the current lease to the Orange kart Club to include the whole of Lot 501 DP 1254834. 2     That permission be granted for the use of the common seal on all necessary documentation in relation to the lease. 3     That Council support the Orange Kart Club to secure external funding for existing activities. 4     That Council continue discussions with the Orange Kart Club around a potential expansion of activities.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

5.4     Orange Harness Racing Club Funding TRIM Reference:        2021/578

Cr McRae declared a Significant Non-Pecuniary interest in this item as a family member is the president of Orange Harness Racing, left the chamber and did not participate in the discussion or voting on this item.

RESOLVED - 21/119                                                                               Cr R Kidd/Cr J Hamling That Council resolves: 1     That the report by the Acting Director Corporate and Commercial Services be acknowledged. 2     That the first and second funding instalment payments of $10,000 plus GST each for the 2020/2021 financial year be cancelled. 3     That the first funding instalment payment of $10,000 plus GST for the 2021/2022 financial year be cancelled. 4     That approval be granted for the use of the Council Seal on any necessary documentation if required.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr Munro

Against: Nil

Absent: Cr Romano, Cr McRae

 

5.5     Future City Implementation TRIM Reference:        2021/657

RESOLVED - 21/120                                                                           Cr J Hamling/Cr S Munro That Council resolves to: 1     Endorse the taxi rank remaining in its existing position and the marked zebra pedestrian crossing being moved to midblock in Lords Place. 2     Endorse removing the proposed new loading zone, reducing the pop-up shops to one and removing a number of street trees from the design to minimise the loss of parking in McNamara Street.

For: Cr Kidd, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Cr Duffy

Absent: Cr Romano

 

6        Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the Chief Executive Officer, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

 

RESOLVED - 21/121                                                                           Cr S Munro/Cr J Whitton That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1     Minutes of the Audit, Risk and Improvement Committee of 26 February 2021 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (f) matters affecting the security of the Council, Councillors, Council staff or Council property. 6.2     Tender - Future City - Byng Street and Lords Place Streetscape Rehabilitation This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3     Submission Redactions This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

    

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.04pm

The Mayor declared the Ordinary Meeting of Council resumed at 10.10pm.

7        Resolutions from Closed Meeting

The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.

 

6.1     Minutes of the Audit, Risk and Improvement Committee of 26 February 2021 TRIM Reference:        2021/595

RESOLVED - 21/122                                                                               Cr K Duffy/Cr R Turner 1     That Council acknowledge the reports presented to the Audit Risk & Improvement Committee at its meeting held on 26 February 2021. 2     That Council determine recommendations {3.7} from the minutes of the Audit Risk & Improvement Committee meeting of 26 February 2021. 3.7 1. That the ARIC Annual Report for the year Ended 31 December 2020 be approved. 2. That the report be presented to Council subject to any amendments approved by the Committee at its meeting of 26 February 2021. 3     That the remainder of the minutes of the Audit Risk & Improvement Committee at its meeting held on 26 February 2021 be adopted.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

6.2     Tender - Future City - Byng Street and Lords Place Streetscape Rehabilitation TRIM Reference:        2021/603

RESOLVED - 21/123                                                                            Cr S Nugent/Cr S Munro That Council resolves to: 1        That subject to agreement on insurance clauses and a satisfactory financial capacity review; that Council enter into a contract with Awcon Pty Ltd for the Byng Street and Lords Place Streetscape Rehabilitation Tender F2971-13 for the amount of $1,337,400 (Ex GST). 2        Grant permission to the Chief Executive Officer to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

 

6.3     Submission Redactions TRIM Reference:        2021/594

RESOLVED - 21/124                                                                           Cr J Hamling/Cr S Munro That the information in this report be acknowledged.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton, Cr McRae, Cr Munro

Against: Nil

Absent: Cr Romano

The Meeting Closed at 10.12pm

This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 6 April 2021.

 

4       Notices of Motion/Notices of Rescission

Nil

 

 

 

5       General Reports

TRIM REFERENCE:        2020/2573

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation 1        That the resolutions made by the Planning and Development Committee at its meeting held on 6 April 2021 be noted. 2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 6 April 2021 be noted.  3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 6 April 2021 be noted.  2        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 6 April 2021 be noted.  4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 6 April 2021 be noted. 6        That the resolutions made by the Services Policy Committee at its meeting held on 6 April 2021 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Committee

At the Employment and Economic Development Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 6 April 2021, all resolutions were made under delegation, and the minutes are presented for noting.

 

 

Attachments

1          Planning and Development Committee Minutes 6 April 2021, D21/20138⇩

2          Employment and Economic Development Committee Minutes 6 April 2021, D21/19739⇩

3          Infrastructure Policy Committee Minutes 6 April 2021, D21/19733⇩

4          Sports and Recreation Policy Committee Minutes 6 April 2021, D21/19735⇩

5          Environmental Sustainability Policy Committee Minutes 6 April 2021, D21/20141⇩

6          Services Policy Committee Minutes 6 April 2021, D21/19734⇩

 

 

TRIM REFERENCE:        2021/243

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council previously received separate reports for Questions Taken on Notice, progress of Councillor Notices of Motions, and outstanding Council Resolutions. A list of updates on each of these are now provided together. Only matters requiring action to be taken are noted in this report including outstanding items from the start of the Council term. After completion, these items will be removed from this listing, however will be available for administrative purposes.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation That the information provided in the report by the Acting Director Corporate and Commercial Services on Outstanding and Completed Notices of Motion, Questions on Notice and Matters arising be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.

 

Attachments

1          Outstanding Resolutions for Council Meetings, 2019/2006⇩

2          Completed Resolutions from Council Meetings (including Questions Taken on Notice etc), 2019/937⇩

 

OUTSTANDING QUESTIONS TAKEN ON NOTICE/MATTERS ARISING FROM COUNCIL MEETINGS

 

Date of Meeting	Meeting	Questions on Notice/Matters Arising	Action Taken	To be completed
06-Apr-21	SPC	MATTER ARISING Cr Taylor requested that an audit of footpaths be undertaken where bollards have been installed to ensure mobility scooter access can be maintained and, where identified, bollards are replaced or removed to ensure said access can occur.	Audit to be Scheduled.
16-Mar-21	CCL	5.5 Wood Bank Usage RESOLVED - 21/082  Cr G Taylor/Cr J Whitton That Council resolves to: 1 Consider funding for the current financial year of $10,000. 2 Consider an annual allocation as part of the budget process. 3 That Council approach the State and Federal Government for additional funding sources to assist with providing the Wood Bank.	The $10,000 has been referred to the quarterly budget process.
16-Mar-21	CCL	RESOLVED - 21/079  Cr R Kidd/Cr S Munro That Orange’s Taronga Zoo Rhino Trail Rhino be relocated back to the Botanic Gardens from Lake Canobolas.	The Rhino has been relocate to the Botanic Gardens.
16-Mar-21	CCL	MATTER ARISING That the Blackberries at Ploughmans Wetlands on the Southern End of the Wetlands towards Wentworth Drive be treated to prevent further growth.	The area is exceptionally difficult to access, there are many holes and ruts underneath the vegetation which males walking through the area very difficult. We may look at getting a drone in to control the blackberries.
02-Mar-21	IPC	MATTER ARISING Cr Taylor requested that the Traffic Committee investigate options for a pedestrian refuge between the shops and Perry Oval on Clinton Street due to increased traffic in the area	In progress. Need to discuss potential loss of parking with shops.
02-Feb-21	ESPC	QUESTION TAKEN ON NOTICE Cr Kidd asked whether Council could investigate the use of a mobile camera in these areas to catch the litterers.	To be investigated.
02-Feb-21	IPC	MATTER ARISING Cr Duffy requested the City of Orange Traffic Committee could look at installing a sign on the Mitchell Highway coming off the Escort Way intersection advising of a turning lane.	Will discuss at City of Orange Traffic Committee meeting to be held 13 April 2021 in general business.

 

Date of Meeting	Meeting	Questions on Notice/Matters Arising	Action Taken	To be completed
02-Feb-21	FPC	MATTER ARISING Cr Taylor advised he has received several complaints from ratepayers regarding the removal of seating and lighting in the CBD and not being replaced. He requests temporary seating be placed in these locations until the tender process is complete.	New seating will be installed this month.
06-Oct-20	CCL	MATTER ARISING Cr Duffy requested that Council be provided with an update in relation to indigenous street names being added to signs.	Report to be drafted outlining GNB Guidelines.
06-Oct-20	ESPC	MATTER ARISING Cr Mileto request additional garbage bins be provided in Elephant Park particularly around the BBQ areas	Number of bins required is currently being investigated.
15-Sep-20	CCL	QUESTION TAKEN ON NOTICE Cr Taylor requested a report be provided to Council on the availability of finance options while awaiting the approval of State/Federal funding for the Southern Feeder Road.	Report to be provided.
18-Aug-20	CCL	QUESTION TAKEN ON NOTICE    Cr Mileto requested an risk audit report be provided to Council on the risk for all Council owned sporting amenity facilities with fibro/asbestos risks identifying a capital works list for repair	Report to be provided.
21-Jul-20	CCL	QUESTION TAKEN ON NOTICE Cr Hamling stated Council needed to put up this money and local contractor could benefit from this work. He asked if the $200,000 can be matched by another body such as Destination NSW.	Council will be seeking grant funding for tourist generating activities.

 

 

 

 

 

 

 

 

 

 

 

 

OUTSTANDING RESOLUTIONS FROM COUNCIL MEETINGS

 

Date of Meeting	Meeting	Resolution	Action Taken	To be completed
06-Apr-21	CCL	6.2 TENDER - FUTURE CITY - BYNG STREET AND LORDS PLACE STREETSCAPE REHABILITATION RESOLVED - 21/123  Cr S Nugent/Cr S Munro That Council resolves to: 1 That subject to agreement on insurance clauses and a satisfactory financial capacity review; that Council enter into a contract with Awcon Pty Ltd for the Byng Street and Lords Place Streetscape Rehabilitation Tender F2971-13 for the amount of $1,337,400 (Ex GST). 2 Grant permission to the Chief Executive Officer to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.	Contract pending.
06-Apr-21	CCL	5.5 FUTURE CITY IMPLEMENTATION RESOLVED - 21/120  Cr J Hamling/Cr S Munro That Council resolves to: 1 Endorse the taxi rank remaining in its existing position and the marked zebra pedestrian crossing being moved to midblock in Lords Place. 2 Endorse removing the proposed new loading zone, reducing the pop-up shops to one and removing a number of street trees from the design to minimise the loss of parking in McNamara Street.	Finalisation of arrangements.
06-Apr-21	CCL	5.3 LEASE TO ORANGE KART CLUB AND FORMER TROTTING TRACK FUTURE USE RESOLVED - 21/118  Cr K Duffy/Cr J Whitton That Council resolves: 1 That Council vary the current lease to the Orange kart Club to include the whole of Lot 501 DP 1254834. 2 That permission be granted for the use of the common seal on all necessary documentation in relation to the lease. 3 That Council support the Orange Kart Club to secure external funding for existing activities. 4 That Council continue discussions with the Orange Kart Club around a potential expansion of activities.	Lease being prepared.

 

Date of Meeting	Meeting	Resolution	Action Taken	To be completed
06-Apr-21	CCL	2.1 MAYORAL MINUTE - NATIVE ARBORETUM - BIODIVERSITY OFFSETS RESOLVED - 21/086  Cr R Kidd/Cr J Whitton That Council resolves: 1 That the information contained in this Mayoral Minute be acknowledged. 2 That staff determine the likely demand for future sports fields and also investigate options for use of the previous NDR Sports Precinct Site as: a. A Native Arboretum with associated infrastructure; or b. An Endangered Ecological Community block capable of creating biodiversity offsets such as an open White Box - Yellow Box - Blakely’s Red Gum Grassy Woodland; or c. A Carbon Bank via intensive native plantings. 3    That a report be provided to Council detailing these findings.	Report to be prepared.
02-Mar-21	CCL	6.5 LAND AND ENVIRONMENT PROCEEDINGS RESOLVED - 21/071  Cr K Duffy/Cr G Taylor That Council take part in the proceedings as per the option detailed in this report.	Pending.

 

Date of Meeting	Meeting	Resolution	Action Taken	To be completed
02-Mar-21	CCL	4.1 COMMUNITY AUTOMATIC EXTERNAL DEFIBRILLATOR LOCATIONS RESOLVED - 21/063 Cr J Whitton/Cr R Kidd That Council; 1 Create community awareness location maps of existing Automated External  Defibrillators (AEDs). 2 Investigate a location app for AEDs. 3 Arrange community promotion to have businesses and other groups locate AED in their business or facilities for community access. 4 Investigate funding opportunities to assist in placing AEDs in strategic locations  where there are zero AEDs nearby / community high use location in the  accessible  areas	AED investigations pending.
02-Mar-21	FPC	2.3 RURAL FIRE SERVICE CONTRIBUTIONS RESOLVED - 21/077  Cr R Kidd/Cr S Nugent That Council make representations to the Member for Orange, Minister for Local Government and Minister for Police and Emergency Services in regard to the escalation of RFS contributions for Local Government and seek a more sustainable funding model.	Progressing. Currently awaiting breakdown figures from Financial Services.
16-Feb-21	CCL	5.9 - 2 QUESTIONS ON NOTICE - WATER PROJECTS RESOLVED - 21/055 Cr J Whitton/Cr J McRae That Ian Law’s update report on options for recycled water be presented to Council in a briefing.	Briefing to be organised.
16-Feb-21	CCL	4.3 CYCLE LOOP - HUNTLEY AND FOREST ROADS RESOLVED - 21/044 Cr S Munro/Cr J Hamling That staff investigate the feasibility of a safe off road or shoulder cycle loop on Huntley and Forest Roads.	To be investigated.
16-Feb-21	CCL	4.2 NORTHERN DISTRIBUTOR ROAD AND TELOPEA WAY INTERSECTION RESOLVED - 21/043  Cr G Taylor/Cr J Whitton 1 That Council investigate the feasibility, viability, costs and funding options for the construction of a roundabout to replace the current traffic lights on the corner of the Northern Distributor Road and Telopea Way. 2 That a report be provided to Council, inclusive of a pedestrian access option.	To be investigated.
02-Feb-21	CCL	4.2 NDR REST STOP PROMOTION RESOLVED - 21/028 Cr S Nugent/Cr R Kidd 1 That Council investigate options for additional promotion of the Botanic Gardens and Adventure Playground precinct as a premier rest stop for travellers on the Northern Distributor. 2 That Council prepare a report on options for the triangular block of land to the west of the new Hill Street extension including the possibility of further tree plantings with the aim of enhancing and complementing the Botanic Gardens and Adventure Playground precinct.	Report to be provided.
02-Feb-21	PDC	ESSO PARK - OPTION TESTING RESOLVED - 21/009 Cr G Taylor/Cr K Duffy 1 That Esso Park remain a recreational reserve. 2 That Council liaise with interested local residents in order to enhance and increase the patronage of Esso Park. 3 That any financial expenditure determined be considered in the 2021/22 budget.	Check with Mark Hodges if to be assigned to Nick Redmond
02-Feb-21	PDC	2.4 ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - PLANNING PROPOSAL FOR A HERITAGE AMENDMENT RESOLVED - 21/007 Cr R Kidd/Cr K Duffy That this item be deferred to a later date and a briefing be given to Councillors.	Briefing being prepared, date to be confirmed
01-Dec-20	CCL	5.4 ADOPTION OF THE BLACKMANS SWAMP CREEK AND PLOUGHMANS CREEK FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN - OCTOBER 2020 RESOLVED - 20/445 Cr R Kidd/Cr R Turner That Council adopt the Blackmans Swamp Creek and Ploughmans Creek Floodplain Risk Management Study and Plan, October 2020 but defer the planning and development controls shown in Section 5.9 of the report until such time that the Department of Planning Industry and Environment allows flood controls on land above the 1% flood.	In progress. Still awaiting DoP to allow controls on land above 1% flood.
17-Nov-20	CCL	4.1 CIVIC RECEPTION - JACK WIGHTON RESOLVED - 20/410 Cr K Duffy/Cr G Taylor That Council hold a Civic Reception for Jack Wighton.	Preliminary contact made with Jack Wighton and awaiting his availability due to preparation for the season.
03-Nov-20	PDC	RESOLVED - 20/387 Cr R Kidd/Cr S Munro That the proponents of the social and affordable housing developments for East Orange be asked to address Council at a briefing.	Following this up with the Government department
20-Oct-20	CCL	4.1 NOTICE OF MOTION - RECYCLED MATERIALS IN ROADS AND PAVEMENTS RESOLVED - 20/365  Cr S Nugent/Cr J Hamling 1 That Council prepare a report on options available to achieve greater use of recycled materials in our roads and pavements, with particular reference to Local Government NSW’s publication Recycled Materials in Roads and Pavements: A Guide for Local Councils. 2 That Council requests the Central NSW Joint Organisation to research ‘Paving the Way’, the biggest local government-led procurement of recycled road-making materials in NSW history through a collaboration of 15 Sydney metropolitan councils led by the Southern Sydney Regional Organisation of Councils, and determine the relevance and applicability for the Central NSW JO.	Report to be provided to Council.
06-Oct-20	PDC	2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 25 - POST EXHIBITION REPORT RESOLVED - 20/327 Cr R Kidd/Cr R Turner That Council note this report and authorise the CEO to: 1 Prepare a formal Additional Permitted Use map at the proponents cost; 2 Seek a Parliamentary Counsel Office opinion to formally make the plan; and 3 Upon satisfactorily completing items 1 and 2 proceed to make the amendment to the LEP.	APU map preparation with the Department of Planning.
06-Oct-20	PDC	2.2 ORANGE CBD EASTERN PRECINCT RESOLVED - 20/326  Cr R Kidd/Cr S Nugent 1 That Council acknowledge the attached draft precinct plan and associated site specific controls and resolve to place both on public exhibition for a period of 28 days. 2 That post exhibition the matter return to Council for consideration of submissions with a view to amending the Orange Development Control Plan to include the precinct plan and site specific controls.	Currently on exhibition until 12 March 2021.
01-Sep-20	CCL	3.1 CURRENT WORKS RESOLVED - 20/272  Cr S Nugent/Cr T Mileto That the information provided in the report on Current Works be acknowledged and a report be brought back to Council on the potential for the use of Lake Canobolas as a water source for Orange.	Report to be provided.
01-Sep-20	CCL	6.5 SALE 16 ELWIN DRIVE ORANGE RESOLVED - 20/302 Cr K Duffy/Cr R Turner That Council resolves: 1 To sell 16 Elwin Drive Place Orange for the sum of $241,978 inclusive of GST. 2 That the proceeds be applied to the Land Development Reserve. 3 That permission be granted for the use of the Council Seal on any relevant documentation.	Call option entered into.  Expires May 2021
07-Apr-20	CCL	2.3 MAYORAL MINUTE - INSURANCE FOR VOLUNTARY ORGANISATIONS TRIM REFERENCE: 2020/507 RESOLVED - 20/098  Cr K Duffy/Cr S Nugent That Council investigate the possibilities to lighten the financial burden of insurance for community groups that organise local events for community benefit either through fundraising or providing entertainment.	Progressing.
17-Mar-20	CCL	5.9 LEASE OF WENTWORTH PARK RESERVE TRUST TRIM REFERENCE: 2020/424 RESOLVED - 20/084 Cr R Turner/Cr S Munro 1 That Council resolve to agree to allow the surrender of the current lease of the Wentworth Park Reserve Trust to Wentworth Golf Club Ltd and simultaneously enter into a 21 year lease of the Wentworth Park Reserve Trust with Orange Ex-Services Club Limited on terms and conditions acceptable to Council. 2 That approval be granted for the use of the Council Seal on any necessary documentation if required.	Draft surrender documents developed and the matter is progressing.
17-Mar-20	CCL	5.5 TOWAC EQUINE PRECINCT - CONTRIBUTIONS PLAN AND DEVELOPMENT CONTROL PLAN TRIM REFERENCE: 2020/418 RESOLVED - 20/081  Cr K Duffy/Cr S Romano That Council resolves to: 1 Endorse and adopt the contributions plan in relation to the Towac Equine Precinct subject to the Minister of Planning authorising a variation to the contributions cap. 2 Endorse and adopt the draft Development Control Plan provisions, to be known as chapter 6A of Orange DCP 2004. 3 Subject to the above, Council endorse the making of Orange Local Environmental Plan 2011 – Amendment 17 to establish the Towac Equine precinct and instruct staff to pursue finalisation of this matter with the Department of Planning, Industry and Environment.	With applicant.

 

Date of Meeting	Meeting	Resolution	Action Taken	To be completed
17-Dec-19	CCL	6.3 REQUEST TO WRITE OFF DEBT - LANDING FEES (2) TRIM REFERENCE: 2019/2778 RESOLVED - 19/639  Cr S Nugent/Cr J Hamling That Council resolves not to write off the debt for Debtor Account 150 008 083, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.	To be finalised.
17-Dec-19	CCL	6.2 REQUEST TO WRITE OFF DEBT - LANDING FEES TRIM REFERENCE: 2019/2649 RESOLVED - 19/638  Cr S Munro/Cr S Romano That Council resolves not to write off the debt for Debtor Account 150 008 804, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.	To be finalised.
22-Oct-19	CCL	6.1 ASPHALT PLANT ORANGE TRIM REFERENCE: 2019/1947 RESOLVED - 19/504  Cr K Duffy/Cr S Munro 1 That the report by the Manager of Corporate and Community Relations be acknowledged. 2 That Council continues to support the establishment of an asphalt plant in Orange when opportunities arise. 3 That discussion take place between the Chief Executive Officer, Director Technical Services, Cr R Kidd and Cr J Whitton.	Meeting to be scheduled. Also meeting Downer this week and Boral have shown renewed interest in submitting a DA for a plant at Shadforth's.

 

COMPLETED

REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING

As at April 2021

 

Date of Meeting	Meeting	QUESTIONS ON NOTICE/MATTERS ARISING	Action Taken/Comment	STATUS
06-Apr-21	IPC	MATTER ARISING   Cr Turner asked that staff inspect a large pot hole on Ophir Road on the Northern Side of First Crossing.	Issue was referred to Council’s Roads Team. In addition a member of the public reported this issue on 7 April 2021. The Manager Engineering Services advised this was completed 12 April 2021.
16-Mar-21	CCL	MATTER ARISING The Mayor requested that Ben Keegan be invited to an upcoming Council Meeting to be thanked by Council.	Ben will be at the Council meeting on 6 April 2021.
02-Mar-21	ESPC	QUESTION TAKEN ON NOTICE Cr Kidd asked if an update on chemical de-sexing of cats could be provided.	Reported through CACC. Chemical desexing is not an option as it requires an annual treatment.
02-Mar-21	PDC	MATTER ARISING Cr Duffy asked if during the advertising phase of the LEP whether the rifle range users would be consulted. The Director Development Services stated that he will take the question on notice and return a report to Council.	Council is awaiting Gateway approval from the Dept of Planning which will detail exhibition requirements. Staff will ensure the Sporting Shooters Group is notified when exhibition commences.
02-Feb-21	PDC	QUESTION TAKEN ON NOTICE Cr Mileto asked what the process would be to remove items from the site and how we can make it accessible for people with a disability.	Artifacts in current state not on display. LALC will consider a keeping place for artifacts into the future.
15-Dec-20	CCL	MATTER ARISING Cr Taylor requested a report be provided back to Council with an update of the Wood Bank usage during 2020.	Report tabled at March Council Meeting.

 

 

 

COMPLETED

REGISTER – RESOLUTIONS & NOTICES OF MOTION

Date of Meeting	Meeting	Resolution	Action Taken/Comment	STATUS
06-Apr-21	CCL	5.4 ORANGE HARNESS RACING CLUB FUNDING RESOLVED - 21/119  Cr R Kidd/Cr J Hamling That Council resolves: 1 That the report by the Acting Director Corporate and Commercial Services be acknowledged. 2 That the first and second funding instalment payments of $10,000 plus GST each for the 2020/2021 financial year be cancelled. 3 That the first funding instalment payment of $10,000 plus GST for the 2021/2022 financial year be cancelled. 4 That approval be granted for the use of the Council Seal on any necessary documentation if required.	It is confirmed that these payments will not be made and they could be made under the conditions in the contract (as the conditions were not able to be met). COMPLETED.
06-Apr-21	CCL	5.2 DRAFT DELIVERY PROGRAM 2018/2019 TO 2021/2022 AND OPERATIONAL PLAN RESOLVED - 21/117  Cr S Nugent/Cr S Munro That Council resolves: 1 To place the draft Operational Plan 2021/2022 and draft Budget 2021/2022 (including draft Statement of Revenue Policy 2021/2022 and draft Fees and Charges 2021/2022) and updated draft resourcing strategies Long Term Financial Plan 2021/2022 to 2030/2031 and Workforce Management Plan 2021/2022 to 2023/2024 and Asset Management Strategy 2022-2041 on public exhibition for a minimum of 28 days with the addition of a Picket Fence to Spring Hill Recreation Ground to be included in the Councillor Budget Bids. 2 To adopt Strategic Policy ST009 – Revenue and Pricing and Strategic Policy ST007 – Asset Management which have not had any changes since their last adoption.	Draft Plans on Exhibition. Strategic Policies updated.
06-Apr-21	SPC	2.3 MINUTES OF THE CULTURAL HERITAGE COMMUNITY COMMITTEE HELD ON 1 MARCH 2021 RESOLVED - 21/113  Cr J Hamling/Cr R Kidd 1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 1 March 2021. 2 That Council determine the recommendations from Item 3.1 and 4.1 of the minutes of the Cultural Heritage Community Committee meeting of 1 March 2021. 3.1 1. That the Cultural Heritage Community Committee recommended to support the Planning Proposal. 2. That the Cultural Heritage Community Committee write a letter of support to Council of the Planning Proposal. 4.1 That the Cultural Heritage Community Committee write a letter of congratulations the Banjo Paterson Festival Committee and Alf and Sharon Cantrill, More than a Poet Museum, Yeoval for a successful festival in 2021. 3 That the remainder of the minutes of the Cultural Heritage Community Committee at its meeting held on 1 March 2021 be adopted.	Cultural Heritage Committee to action.
16-Mar-21	CCL	5.6 National General Assembly - Orange City Council Motions 2021 RESOLVED - 21/083  Cr K Duffy/Cr J Whitton That Council agree that motions on the following subject be submitted to the National General Assembly 2021: • Licence Agreements for television networks to provide Local News Outlets. • Funding to mitigate and adapt to current and long term impacts of climate change. • Take action to make local communities and workplaces safer and more inclusive for Women.	Motions lodged on 19 March 2021. COMPLETED.
16-Mar-21	CCL	RESOLVED - 21/080  Cr R Kidd/Cr R Turner That a report on funding to Orange Harness Racing be provided to Council including what took place in discussions with NSW Harness Racing.	Report provided to 6 April 2021 Council meeting.
16-Mar-21	CCL	RESOLVED - 21/074  Cr R Kidd/Cr S Munro That a letter be written to the Tidy Towns Committee congratulating them on their efforts in achieving these awards.	Letter created, signed and sent on 22 March 2021.
02-Mar-21	CCL	6.4 PROPOSED PURCHASE LOT 1 DP 503021 RESOLVED - 21/070  Cr K Duffy/Cr G Taylor That Council resolves to: 1 Proceed with the purchase of Lot 1 DP 503021 for the sum of $15,000 plus GST. 2 That permission be granted to use the Council seal on all necessary documentation. 3 That upon acquisition Lot 1 DP 503021 be classified as Operational Land.	Instructions provided to solicitor.
02-Mar-21	CCL	RESOLVED - 21/061  Cr K Duffy/Cr R Turner That the Chief Executive Officer advise staff to write to the Editor clarifying the Council resolution regarding Hearts for Orange.	Letter sent 15 March 2021.
02-Mar-21	ESPC	2.1 MINUTES OF THE 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 8 February 2021. COMPANION ANIMALS COMMUNITY COMMITTEE - 8 FEBRUARY 2021 RESOLVED - 21/073 Cr K Duffy/Cr T Mileto 2 That Council determine recommendations {1.1, 3.1, 3.2, 3.4 and 3.5} from the minutes of the Companion Animals Community Committee meeting of 8 February 2021. 1.1 That in light of the absence of the nominated Councillor - Cr S Munro from the meetings that Council replace Cr Munro with Cr T Mileto on the Companion Animals Community Committee . 3.1 That the Customer request statistics reflect comparisons with the previous year across all categories and that the total column be removed. 3.2.1 That Council report on what NSW Companion Animal Register reports are available. 3.2.2 That Council place bollards on the Ploughmans Lane side of Riawena Oval to deter vehicles from taking a short cut through this area as it is dangerous to users of the oval. 3.4 That Councillor Nugent put in a budget bid in the upcoming budget for research and possible solutions to the feral cat problem in Orange. 3.5.1 That Council and the Committee review the unfenced off leash parks and identify possible areas to fence. To be discussed at the next meeting in May. 3.5.2 That Council investigate the cost of fencing along Bloomfield Road near to the crossing into Hinton Reserve. 3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 8 February 2021 be adopted.	Committee Clerk to replace Councillor Munro with Councillor Mileto for committee information and documentation. InfoCouncil has been updated with committee membership.
02-Mar-21	SPC	2.1 MINUTES OF THE CLIFTON GROVE MEETING HELD ON 3 FEBRUARY 2021 RESOLVED - 21/079 Cr J Whitton/Cr T Mileto 1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting held on 3 February 2021. 2 That Council determine recommendation from the minutes of the Clifton Grove Community Committee meeting of 3 February 2021; • That shade and seating at the playground be an immediate priority for final design and installation. 3 That the remainder of the minutes of the Clifton Grove Community Committee at its meeting held on 3 February 2021 be adopted.	Actioned.
17-Nov-20	CCL	5.8 REQUEST TO RETURN FINANCIAL ASSISTANCE - BANJO PATERSON FESTIVAL - NATIONAL BUSH POETRY CHAMPIONSHIPS - FEBRUARY 2020 RESOLVED - 20/421  Cr S Nugent/Cr K Duffy 1 That Council resolves to accept the request to return funds of $10,000 back into the Event Sponsorship Fund. 2 That $2,000 be retained by the Rotary Club of Orange for the Banjo Paterson Festival Youth Poetry Competition.	1. Applicant notified of Councils decision.  Request to return funds is outstanding and being followed up by Council staff. OUTSTANDING 2. Applicant notified in writing to retain $2000. COMPLETED
16-Jun-20	CCL	MATTER ARISING Cr Nugent request a report be presented on how Council best implement access to the wetlands while protecting the ecological value and water quality issues at the wetland.	1. Design for extension of Ploughmans Wetland elevated walkway to incorporate fishing deck to provide formalised access commenced.  Construction by June 2021. 2. Plans for further development of Waratah Wetland development have commenced that will take into account access with ecological and water quality objectives. Further report to follow

 

 

                                                                                                 

RECORD NUMBER:       2021/335

AUTHOR:                       David Waddell, Chief Executive Officer    

 

 

EXECUTIVE Summary

This report provides information, updated monthly, on the numerous projects that staff are working on. This includes major projects and works projects.

The Executive has brought together the total project list for the 2020-2023 years in a consolidated form to assist with resourcing and to understand the sequence required to deliver our ambitious capital budget for the year.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation That the information in the report on Projects be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The attached tables show the overall project database of current, complete and planned projects.

 

The tables will be progressively updated to inform Council and the Community.

 

 

 

Attachments

1          Projects Overview - April 2021, D21/19744⇩

2          Works Overview - April 2021, D21/19437⇩

 

 

RECORD NUMBER:       2021/358

AUTHOR:                       Janessa Constantine, Acting Manager Corporate Governance    

 

 

EXECUTIVE Summary

This report presents policies which have been reviewed and have been on a period of 28 days exhibition. It is recommended that the policies now be adopted by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil.

Policy and Governance Implications

Council’s Strategic Policies are reviewed and amended to ensure ongoing compliance with legislation and industry best practice.

Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community. The Local Government Act 1993 requires the public exhibition of Policies (if new or include significant changes) and adoption by Council. Operational Policies are determined and implemented by the Chief Executive Officer, and relate to staff and the operations of the organisation.

 

Recommendation 1        That Council resolves to adopt: ·    ST029 – Donations and Grants ·    ST049 – Communications and Community Engagement ·    ST032 – Gallery - Collection ·    ST039 – Gifts and Benefits ·    ST010 – Code of Conduct – Staff ·    ST110 – Code of Conduct – Councillors, Committee Members, Delegates of Council and Council Advisors 2        That the Chief Executive Officer be given a delegation to approve donations under Educational Support and Recognition Program under section 377(1A) of the Local Government Act.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The following policies have been reviewed and outlined below are changes/updates made to each policy. Each of the policies listed below has been on a period of public exhibition with no submissions received. Each of the policies were also referred to the Councillor Policy Review Committee for feedback with no submissions received.

The first 3 policies were on exhibition for a period of 28 days ending 29 January 2021.

ST029 – Donations and Grants

Reference	Update
General	Full revision of the policy.

ST049 – Communications and Community Engagement

Reference	Update
General	·    New Policy. Replace/Update ST049 - Council Communications, Incorporation of New Strategic Policy’s on Community Engagement and Social Media conduct.

ST032 – Gallery - Collection

Reference

Update

General

· Amended title of Gallery and Museum Director to Gallery Director throughout. ·  Amended  the consultation process under Collection Principles to: “The Gallery Director in consultation with the Curator and Exhibition Coordinator, the Collection Manager and industry professionals” ·  Adjusted the period of loans to the Gallery to a maximum period of 5 years. ·  Expanded on Collection Background and Focus to include more History and allow for acquisition of artworks by international artists. ·  Added Orange Health Service as a location for display.

The final 3 policies were placed on public exhibition for a period of 28 days ending 19 March 2021.

ST039 – Gifts and Benefits

Reference

Update

General

·   In accordance with updates to the Code of Conduct, the Gifts & Benefits Policy has been updated to reinforce: ·        $50 remains the nominal value for gifts and benefits – it was not increased to $100 as allowed under the Model Code of Conduct. ·        Gifts and benefits less than $10 in value are still considered gifts & benefits and need to be declared ·        Meals and refreshments provided in conjunction with undertaking council official duties may be accepted.

 

 

ST010 – Code of Conduct - Staff

Reference

Update

General

·   Updated from the Office of Local Government – Model Code of Conduct August 2020. ·    Minor updates to reflect the updated Model Code of Conduct including update to language used to describe discrimination to reflect contemporary standards ·    Clarification that benefits and facilities provided by Council are not gifts or benefits and remove the cap on the value of meals and refreshments that may be accepted by staff in conjunction with the performance of official duties. ·    The proposed increase to the value of gifts and benefits from $50 to $100 and clarifying that items with a value of $10 or less are not gifts or benefits in the Model Code of Conduct were not implemented. ·    Minor formatting including change of references of the General Manager to the Chief Executive Officer. ·    Changes to references to the repealed sections of the Act and Regulation relating to Returns of Councillors and Designated Persons to reflect sections of the Model Code where they are now requirements. ·    Part 7 of the Procedures for the Administration of the Code of Conduct has been re-written and removed the following recommendations for a breach of the code replacing them in section 7.37. a) that the Council revise any of its policies, practices or procedures b) that the respondent undertake any training or other education relevant to the conduct giving rise to the breach c) that the respondent be counselled for their conduct  d) that the respondent be removed from membership of a committee of the Council or any other body or organisation that the respondent serves on as the Council’s representative e) that the respondent gives an undertaking not to repeat the offending behaviour in such time and form specified by the recommendation  f) that the respondent apologise to any person or organisation affected by the breach in such a time and form specified by the recommendation g) that findings of inappropriate conduct be made public by publishing the investigator’s findings and determination in the minutes of the Council meeting at which the matter is considered h) in the case of a breach by the General Manager, that action be taken under the General Manager’s contract i) in the case of a breach by a Councillor, that the Councillor be formally censured for the breach under section 440G of the LGA j) in the case of a breach by a Councillor, that the Council resolves as follows: i. that the Councillor be formally censured for the breach under section 440G of the LGA, and ii. that the matter be referred to the Office for further action under the misconduct provisions of the LGA.

 

 

 

 

 

 

ST110 – Code of Conduct – Councillors, Committee Members, Delegates of Council and Council Advisors

Reference

Update

General

·    Updated from the Office of Local Government – Model Code of Conduct August 2020. ·    Minor updates to reflect the updated Model Code of Conduct including update to language used to describe discrimination to reflect contemporary standards ·    Clarification that benefits and facilities provided by Council are not gifts or benefits and remove the cap on the value of meals and refreshments that may be accepted by staff in conjunction with the performance of official duties. ·    The proposed increase to the value of gifts and benefits from $50 to $100 and clarifying that items with a value of $10 or less are not gifts or benefits in the Model Code of Conduct were not implemented. ·    Minor formatting including change of references of the General Manager to the Chief Executive Officer. ·    Changes to references to the repealed sections of the Act and Regulation relating to Returns of Councillors and Designated Persons to reflect sections of the Model Code where they are now requirements. ·    Part 7 of the Procedures for the Administration of the Code of Conduct has been re-written and removed the following recommendations for a breach of the code replacing them in section 7.37. a) that the Council revise any of its policies, practices or procedures b) that the respondent undertake any training or other education relevant to the conduct giving rise to the breach c) that the respondent be counselled for their conduct  d) that the respondent be removed from membership of a committee of the Council or any other body or organisation that the respondent serves on as the Council’s representative e) that the respondent gives an undertaking not to repeat the offending behaviour in such time and form specified by the recommendation  f) that the respondent apologise to any person or organisation affected by the breach in such a time and form specified by the recommendation g) that findings of inappropriate conduct be made public by publishing the investigator’s findings and determination in the minutes of the Council meeting at which the matter is considered h) in the case of a breach by the CEO, that action be taken under the CEO’s contract i) in the case of a breach by a Councillor, that the Councillor be formally censured for the breach under section 440G of the LGA  j) in the case of a breach by a Councillor, that the Council resolves as follows: i. that the Councillor be formally censured for the breach under section 440G of the LGA, and ii. that the matter be referred to the Office for further action under the misconduct provisions of the LGA.

Attachments

1          FOR ADOPTION - Strategic Policy - ST029 - Donations and Grants Policy, D20/74617⇩

2          FOR ADOPTION - Strategic Policy - ST049 - Communications and Community Engagement, D20/74742⇩

3          FOR ADOPTION -  Strategic Policy - ST032 - Gallery - Collection, D20/74816⇩

4          FOR ADOPTION - Strategic Policy - ST039 - Gifts and Benefits, D21/6030⇩

5          FOR ADOPTION - Strategic Policy - ST010 - Code of Conduct - Council Staff, D20/59937⇩

6          FOR ADOPTION - Strategic Policy - ST110 - Code of Conduct for Councillors, Committee Members, Delegates of Council and Council Advisors, D21/6022⇩

 

RECORD NUMBER:       2021/671

AUTHOR:                       Janessa Constantine, Acting Manager Corporate Governance    

 

 

EXECUTIVE Summary

On 9 March 2021, the Office of Local Government issued Circular 21/01 which included a discussion/consultation paper on Remote Attendance by Councillors at Council Meetings. Submissions on the discussion paper close on 3 May 2021. This report seeks Council’s decision on making a submission on the discussion paper.

On 1 April 2021, the Office of Local Government issued Circular 21/02 which provides advice and guidance on remote attendance at Council Meetings, information around the discussion paper and provided guidance procedures for attendance by Councillors at meetings using audio-visual (remote) means. This report seeks to inform Councillors and ask Council to resolve remote attendance and an attachment to the Code of Meeting Practice to provide guidance for remote attendance until 31 December 2021 in line with the amendments to the Regulation.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

The Local Government (General) Regulation 2005 has been amended to temporarily exempt Councils from complying with section 5.2 of the Code of Meeting Practice for in-person attendance at Council Meetings until 31 December 2021. Council must now resolve whether to permit remote attendance in line with the attachment to the Code of Meeting Practice (attachment 2).

 

Recommendation That Council resolves: 1    That Council determine if a submission be made to the Office of Local Government on the Discussion Paper - Remote Meeting Attendance and that if a submission is made, whether that submission is in support or not of remote meeting attendance. 2    That Council approve remote Councillor attendance and approves the update to Strategic Policy – ST050 – Code of Meeting Practice, with the attachment outlining remote meeting attendance guidelines, until 31 December 2021.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

On 9 March 2021, the Office of Local government issued Circular 21/01 which included a discussion/consultation paper on Remote Attendance by Councillors at Council Meetings. Submissions on the discussion paper close on 3 May 2021. The Discussion Paper is attached to this report at Attachment 1.

The consultation paper seeks views of Councils and others on the proposed amendments to the Model Code of Meeting Practice to allow Councils to permit individual Councillors to attend meetings remotely via audio-visual link in certain circumstances. The proposed new provisions will not be mandatory, and Councils will be able to choose whether to include them in their adopted Codes of Meeting Practice. An updated version of Council’s Code of Meeting Practice is currently being drafted and will be presented to Council for adoption in the coming months, however the updated Code from the OLG may not be available until after this date and may be a consideration for the next Council.

Council is asked to determine whether a submission be made to the OLG on behalf of Council on the discussion paper and if a submission is made, whether Council supports remote attendance or not.

On 1 April 2021, the Office of Local Government issued Circular 21/02 which provides advice and guidance on remote attendance at Council Meetings, information around the discussion paper and provided guidance procedures for attendance by Councillors at meetings using audio-visual (remote) means.

While the OLG consults on the discussion paper, the Local Government (General) Regulation 2005 has been amended to allow Councils to permit individual (but not all) Councillors to attend meetings by audio-visual link. The amendments to the Regulation are temporary and expire on 31 December 2021.

Under the Regulation amendment, the decision to permit Councillors to attend and participate in meetings remotely will be one that is at each Councils discretion. Councils should only give approval for Councillors to attend meetings remotely in exceptional circumstances for example:

·    Illness

·    Disability

·    Carer Responsibilities

·    Natural Disaster

·    If a Councillor is absent from the local area due to a prior work commitment; or

·    Other such acceptable reason.

It is also noted that Council should act reasonably when considering requests by Councillors to attend meetings remotely.

Council is not required to amend the Code of Meeting Practice to allow for remote attendance while the Regulation amendment is in force, however Council should adopt procedures for remote attendance to supplement the code as included at Attachment 2.

The requirement of a Councillor to notify in advance for approval to attend a meeting remotely is 8 days before a scheduled meeting. However, this meeting where Council will consider the request cannot be the meeting subject to the remote attendance request. Therefore Councillors are required to submit a request in writing to the Chief Executive Officer with sufficient time for it to be included in the business paper for the Council Meeting to be held before the Councillors proposed date/s of remote attendance – being at least 1 meeting before the remote attendance. As 8 days are required before a Council meeting to finalise the business paper (being the Thursday after a Council Meeting), it would be easiest to suggest that notice must be provided to the CEO 2 Council Meetings before the proposed Remote Attendance.

 

It is recommended that Council resolve to approve remote attendance and add, to the current Code of Meeting Practice, guidelines for remote attendance until 31 December 2021 in line with the amendments to the Regulation.

 

 

Attachments

1          Remote Attendance by Councillors Consultation Paper - OLG, D21/18651⇩

2          Strategic Policy – ST050 – Code of Meeting Practice - Attachment - Remote Meeting Attendance, D21/18672⇩

 

 

RECORD NUMBER:       2021/611

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

On 2 March 2021, Council approved funding for three events to be held in Orange between April and June 2021.  Council has received 2 additional applications for consideration.

As funding is still available under the Event Sponsorship Program for 2020/21, this report is considering these applications.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000. So far this year there has been a commitment of $129,200, remaining budget is $58,800.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation That Council resolves: 1        That funding of $10,000 be made from the Event Sponsorship Program to Orange Show Society for the Orange Show 2021 Event. 2        That funding of $3,000 be made from the Event Sponsorship Program to Orange Running Festival Inc. for the 2021 Limited Edition Orange Running Festival Event.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

In the Events Sponsorship Program Strategic Policy and guidelines, the following categories exist to support assessment of applications received:

 

Category	Description
Incubator Event Fund	Provides seed funding to events in their first or second year of activity. Funding range is $1,000 to $5,000.
Flagship Event Fund	Identifies and assists the development of events that contribute to the unique character and culture of the Orange360 tourism region and can demonstrate that they attract overnight visitation. Funding range is $1,000 to $10,000.
Event Development Fund	Supports events that have already received funding from Council in previous years and can present a comprehensive strategy for future growth that includes the continued development of its tourism potential to drive overnight visitation to the event. Funding range is $1,000 to $10,000.
Quick Response Event Fund	Provides seed funding and/or support to events that occur as new and unplanned opportunity for Orange and have not met the funding rounds as outlined below. Funding range is $1,000 to $20,000.

 

Application Number ESP20/18	Orange Show Society
Not for profit (yes/no)	Yes
Event name	Orange Show 2021
Event date/s	8 & 9 May 2021
Level of participation	Up to 6,000 attendees
Ticketed event	Ticketed event, with entry fee
Amount requested	$18,000
Category and Category range	Event Development Fund - $1,000 to $10,000
Aligned with Community Strategic Plan	Yes
SPECIAL NOTE	Council and Orange Show Society have an agreement in place for access to the Showground venue and its facilities.
Comment and recommendation Orange Show Society is a long standing association in the Orange community. Funding is requested to assist with the overall marketing of the event to attract out of region attendance and to grow the event through the provision of new entertainment such as an ice rink or main entertainment stage. Orange Show Society will also be complying with current NSW Health Orders in place and implement their Covid Safe Event Plan. Based on the success of other agricultural shows in neighbouring Councils, the Orange Show 2021 should be a well-attended event. This application is in line with policy, $10,000 is recommended from round 4 Event Sponsorship Program.

 

Application Number ESP20/19	Orange Running Festival
Not for profit (yes/no)	Yes
Event name	2021 Limited Edition Orange Running Festival
Event date/s	7 March 2021
Level of participation	Up to 1300 attendees
Ticketed event	Yes, participant entry fee
Amount requested	$3,000
Category and Category range	Flagship Event Fund - $1,000 to $5,000
Aligned with Community Strategic Plan	Yes
SPECIAL NOTE	Council received the original application via email on 3 February 2021. The applicant missed Round 3 submission deadline. They applied under Round 4, however through human error the request for funding was not included in the 2 March 2021 report to the Finance Policy Committee. As they applied for funding before the event was held, the request is now being included in this report.
Comment and recommendation The Orange Running Festival has been running for 15 years with up to 1,800 competitors in 2019 and 1696 competitors in 2020. Funding is requested to assist with the overall marketing of the event to attract out of region attendance and to grow the event through the professional event filming. The imagery will be used for all future event promotion. Orange Running Festival will also be complying with current NSW Health Orders in place and implement their Covid Safe Event Plan. This is a new application to Council and in line with policy, $3,000 is recommended.

 

 

Attachments

1          Event Sponsorship Application - Orange Show Society, D21/17435⇩

2          Event Sponsorship Application - Orange Running Festival, D21/17436⇩

 

 

TRIM REFERENCE:        2021/716

AUTHOR:                       Julie Murray, Financial Accountant    

 

 

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 31 March 2021.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation That Council resolves: 1        To note the Statement of Investments as at 31 March 2021. 2        To adopt the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 March 2021, the investments held by Council in each fund is shown below:

 

 

              

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

 

Externally restricted funds are those funds that have been received for a specific purpose and may only be used for the purpose that they have been received, for example, the money received for Water access and usage charges by legislation are only available to be spent for the operation, maintenance and expansion of the Water supply network.

Internally restricted funds are those that Council has earmarked for a particular purpose but Council also has the ability to have that purpose changed.

Unrestricted funds are those available for use to continue the day to day operations of Council, made up of General Fund investments and cash only.

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. Council’s cash flow is monitored on a daily basis and some investments may be redeemed rather than rolled over to support operational requirements.

      

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·      Quarterly portfolio summary reports

·      Advice on investment opportunities, in particular Floating Rate Note products

·      Advice on policy construction

·      Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 March 2021 remained at 0.10 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 0.99 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.10 per cent plus 0.75 per cent (or 85 basis points).   

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 March 2021, the AusBond rate was 0.90 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 0.99 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating	Maximum	Holding	Remaining Capacity	Value	Return on Investment
Bank Accounts	100.00%	5.54%	94.46%	$10,320,497.27	0.10%
AAA	100.00%	0.00%	100.00%	N/A	N/A
AA	100.00%	45.80%	54.20%	$85,256,160.00	0.98%
A	60.00%	21.17%	38.83%	$39,400,000.00	0.90%
BBB & NR	40.00%	27.48%	12.52%	$51,152,728.14	1.32%
Below BBB	0.00%	0.00%	0.00%	N/A	N/A

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  

RECORD NUMBER:       2021/684

AUTHOR:                       Nick Redmond, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council can approve financial assistance in accordance with Tranche 1 of OC Future City (Resolution 20/294 of 1 September 2020). This financial assistance appears in Programs under Tranche 1.

Council has in place Future City Assistance Fund Guidelines to assess applications received under this Fund. Applications are open in several rounds in in the current and the next one or two financial years. This report is the assessment of the applications received in Round 1 (March 2021).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.4 Preserve - Develop a vibrant civic and commercial precinct as a centre for the community”.

Financial Implications

The overall budget for Future City Assistance Fund is $200,000.00.

Future City Assistance Fund	Actual/ committed	Remaining balance
Cost of technical guidance (October 2020)	$2,220.00	$197,780.00
Round 1	$0.00	$197,780.00
TOTAL	$2,220.00	$197,780.00

 

Process for applications

A Council resolution is required to allocate funds to any external entity, including as financial assistance.

Applications are considered against the criteria outlined in the Future City Assistance Fund. The Fund is designed to support retail activity, lift the amenity of the CBD and showcase the City's built form.

Council will provide technical guidance and financial assistance to property owners to reinstate and introduce awnings and verandahs along key public streets. The fund will also cover painting and upgrade works to commercial properties in the CBD. It is proposed that Council will provide seed funding for these works at sites in the CBD.

Policy and Governance Implications

Nil

 

Recommendation That Council resolves: 1        To place on exhibition for 28 days its intention to provide financial assistance of $4,622.40 (ex-GST) from the Future City Assistance Fund to Glenmace Pty Ltd (Refurbishment of Façade - 240-242 Summer Street, Orange). 2        To place on exhibition for 28 days its intention to provide financial assistance of $3,387.76 (ex GST) from the Future City Assistance Fund to Ian MacLean and Elizabeth MacLean(Refurbishment of Façade - 169 Summer Street, Orange). 3        To place on exhibition for 28 days its intention to provide financial assistance of $5,000.00 (ex GST) from the Future City Assistance Fund to Anson Street Plaza Owners Corporation (Refurbishment of Façade - 212 Anson Street, Orange). 4        To place on exhibition for 28 days its intention to provide financial assistance of $3,945.00 (ex GST) from the Future City Assistance Fund to Graham Brindle and Judith Brindle (Refurbishment of Façade - 197 Summer Street, Orange). 5        That Council extend the Future City Assistance Fund application period to 31 December 2021.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The remaining balance of the Future City Assistance Fund is $197,780.00.

Summary

No	Applicant	$Request (ex GST)	$Recommended
FC1	Glenmace Pty Ltd (Bensons Café and vacant site next door)	$4,622.40	$4,622.40
FC2	Ian MacLean and Elizabeth MacLean (Sheer Radiance site)	$3,387.76	$3,387.76
FC3	Anson Street Plaza Owners Corporation	$5,000.00	$5,000.00
FC4	Graham Brindle and Judith Brindle (Signature Travel Orange site)	$3,945.00	$3,945.00
	TOTALS	$16,955.16	$16,955.16

If the recommendations above are approved, $180,824.84 will be the remaining balance in the Future City Assistance Fund.

The works proposed are consistent with guidelines. The guidelines do suggest that the proponents source two quotes, however it has been advised that there was some difficulty in securing quotations. This may have also limited the number of applications Council has received, which is the reasoning behind extending the application period to 31 December 2021 as part 5 of the above recommendation.

Level of Funding Available - the maximum level (on average) will be $5,000.00; greater funding to a maximum of $10,000.00 may be made if the circumstances warrant.

Application No FC1	Glenmace Pty Ltd
Purpose of the Request Refurbishment of Front Façade - 240-242 Summer Street, Orange The work is above the awning of this building and will include painting of the front façade, removal of a sign and rendering of a column on the Commonwealth Bank side of the building.
Amount Requested $4,622.40 (ex GST) - which is 50% of the total project cost of $9,244.80 (ex GST). Three quotations from Orange trades were attached to the application.
Comment and Recommendation In line with the policy. $4,622.40 (ex GST) recommended.

 

Application No FC2	Ian MacLean and Elizabeth MacLean
Purpose of the Request Refurbishment of Front Façade - 169 Summer Street, Orange The work will involve new paint application (including external brick/concrete work and decorative edge around window on ground and top level), roof-level trim and repainting  and new electric, light-box sign.
Amount Requested $3,387.76 (ex GST) - which is 50% of the total project cost of $6,775.53 (ex GST). Three quotations from Orange trades were attached to the application.
Comment and Recommendation In line with the policy. $3,387.76 (ex GST) recommended.

 

Application No FC3	Anson Street Owners Corporation (SP 32554)
Purpose of the Request Refurbishment of Front Façade - 212 Anson Street, Orange The works include awning repair, refreshed façade, replaced lighting with LED lights, new light-box signage and repainted lettering.
Amount Requested $5,000.00 (ex GST)- which is the maximum of the Fund and which is 47.58% of the total project cost of $10,507.73 (ex GST). Three quotations from Orange trades were attached to the application.
Comment and Recommendation In line with the policy. $5,000 (ex GST) recommended.

 

Application No FC4	Graham Brindle and Judith Brindle
Purpose of the Request Refurbishment of Front Façade - 197 Summer Street, Orange The works involve painting of the façade.
Amount Requested $3,945.00 (ex GST)- which is 50% of the total project cost of $7,890.00 (ex GST). Two quotations from Orange trades were attached to the application.
Comment and Recommendation In line with the policy. $3,945.00 (ex GST) recommended.

In relation to the application for 169 Summer Street this is one of the properties damaged in the recent fire. While the recommendation to approve the funding Council will liaise with the property owner regarding insurance implications for the work.

 

 

 

Attachments

1          Future City Assistance Fund Guidelines 2020/2021, D21/18689⇩

2          Application FC1 - 240-242 Summer Street, D21/18685⇩

3          Application FC2 - 169 Summer Street, D21/18686⇩

4          Application FC3 - 212 Anson Street, D21/18687⇩

5          Application FC4 - 197 Summer Street, D21/19171⇩

 

RECORD NUMBER:       2021/612

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

Sports Marketing Australia has recently contacted Orange City Council with a new proposal.  The event promoter is Tournament X Pty Ltd.

In 2019 and 2021 the World Jousting Championships and Medieval Faire was and will be held in Baw Baw, Victoria. This event has been sponsored by Baw Bay Council and Visit Victoria. The event is under a two year agreement with the Victorian State Government.  Years 2022 and 2023 are now available.

A short promotional video of the event will be shown at the Council meeting.

Other coverage is available on the social media link.

World Jousting Championships Lardner Park June 1-2 (facebook.com)

The event promoter is now exploring alternative locations. New South Wales has been earmarked with Orange360 region as the favourite central location.

This report is a summary of the event, economic impact and request for Council support.

The event organisers have also applied for State Government Funding through the Regional NSW Event Acceleration Fund. The event taking place in Orange will also be dependent on whether the organisers can secure additional State Funding. They are hoping to find out as to whether the application is successful by late May/early June 2021.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000. So far this year there has been a commitment of $129,200, remaining budget is $58,800.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation That Council exhibit for 28 days the intention to provide funding of $20,000 annually be made from the Event Sponsorship Program to Tournament X Pty Ltd for the 2022 and 2023 World Jousting Championships and Medieval Faire. This consists of $10,000 cash and $10,000 value of in-kind Council services.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

An exciting event opportunity has been presented to Orange City Council. 

 

The World Jousting Championships is an international solid lance jousting tournament featuring 8-10 of the best jousters on the globe to find the next world champion. Jousters are expected from countries such as Australia, Russia, United States, Germany, Netherlands, France, United Kingdom, Canada, Belgium, New Zealand, Sweden, Norway, and Poland.

 

At this point in time, the possible dates are March/April, however any month will be considered outside of the summer season due to the heat created by the armoury a jouster wears. It will be a two day event. The medieval faire is an add on to the world jousting championship event.

 

The World Jousting Championships and Medieval Faire is by Tournament X Pty Ltd. The event will significantly enhance regional visitation and spending. The economic impact of this single event is predicted at:

 

Origin	Number	Avg length of stay (nights)	Average Spend per person per day #	Economic Impact (Direct spend)
Local	3000	N/A	N/A	N/A
Remainder Intrastate	2625	1.5	$275	$1,082,813
Interstate	1500	2	$275	$825,000
International	375	2	$276	$206,250
Totals	7500			$2,114,063 Direct Spend

# Based on Tourism Research Australia’s average daily spend of a ‘sports tourist’ whose purpose of travel is to compete in or spectate at a sporting event being $275 per person per day (year ending June 2020).

 

In addition to the economic impact of $2.1 million, media coverage for the event is across all platforms, locally, regionally, nationally and internationally. Based on the 2017 event, 199 media and social media stories generated a reach of 56.2 million.  Mainstream media was covered by:

o  TV:

Ø Channel 10 – The Bachelor

Ø Channel 7 – The Project, The Daily Edition

Ø Channel 9 – Weekend Today, Today Show, Melbourne, Perth, Sydney news

Ø FOX Sports

Ø ABC Breakfast News

o  Radio:

Ø 2UE

Ø 3AW

Ø ABC National

o  Print:

Ø Sun Herald

Ø Sunday Telegraph

Ø The Daily Telegraph

Ø Sydney Morning Herald

Ø Sporting News Australia

Ø FOX Sports

Ø The Guardian

Ø News.com.au

Ø Brisbane Times

o  International TV, Print and Radio in New Zealand, China, USA Today, The Atlantic etc.

Broadcasting of the 2022 event is being determined. It is likely the event will be livestreamed and a post produced TV program created and placed on FOX Sports.

 

The location in Orange for the event is still being determined. Location sites have been suggested and a site visit by Tournament X Pty Ltd is being organised.

 

Tournament X Pty Ltd have also indicated the ability to hold workshops with schools and other interest groups. This will ensure their participation in the medieval faire activities.

 

Orange City is fast becoming the regional location in New South Wales to attract and host events.  We have a:

·    Central location

·    Strong tourism footprint with Orange360 destination branding increasing in popularity

·    High number of accommodation facilities available to accommodate all visitors

·    Strong local diverse industry that can support event attraction

·    Local wineries, cellar doors and food outlets

·    Proactive Council with a “can do” attitude and professional staff

·    Regional city that supports many smaller towns within 150km

·    Outstanding access to health services, including regional hospital and specialist services.

 

Tournament X Pty Ltd has a track record of successfully managing major events of public interest that are in line with Council’s strategic directions and their engagement with appropriate community groups is a feature of their success.

 

Orange City Council partnership with this event will also enable the region to showcase its many other attributes and attractions to visitors from across Australia and internationally.

 

 

  

RECORD NUMBER:       2021/640

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

Sports Marketing Australia has recently contacted Orange City Council with a new proposal.  The event promoter is Chugg Entertainment. 

The Australian live music industry has been hard hit from the global pandemic. Chugg Entertainment is organising a series of live music performances across Australia in 2022.  The event offered to Orange is the Squeeze Music Festival.

This report is a summary of the event, economic impact and request for Council support.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Council's draft budget for the Event Sponsorship Program for the 2021/22 financial year is $100,000. If the funding for the Orange Squeeze Music Festival is exhibited and adopted it will be funded from this source.

Policy and Governance Implications

Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.

 

 

Recommendation That Council exhibit for 28 days the intention to provide $10,000 funding and hire fees to Chugg Entertainment Pty Ltd for 2022 Squeeze Music Festival in Orange.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

SUPPORTING INFORMATION

A live music festival opportunity has been presented to Orange City Council. 

 

Chugg Entertainment is one of Australia’s leading music industry promoters. It is a global operating entertainment business with a focus on promoting music festivals and special events, and touring international artists throughout Australia, New Zealand and Asia.

 

A key event planned in 2022 is Squeeze Music Festival. 

 

Squeeze Music Festival will be headlined by Lime Cordiale, with 4 support acts and an additional act sourced from the local region. Pending the then COVID-19 NSW Health Orders, the event can cater for up to 6,000 people.

 

Lime Cordiale, an ARIA Award winning band and seven nominations including:

·    Breakthrough Artist Award – winner

·    Album of the Year

·    Best Group of the Year

·    Best Pop Release of the Year

·    Best Independent Release of the Year

·    Song of the Year

·    Best Video of the Year

There most popular hit song is Robbery which made number 7 in Triple J’s Hottest 100.

 

Lime Cordiale website is https://www.limecordiale.com/home-1

 

A date for the event is still being determined. Suggestions are early 2022. As this will be an outdoor music event, the promoter has been informed to avoid the winter months in Orange. A venue has not yet been decided. If, for example, Wade Park is the preferred venue it would add $2437 to events cost covering a bump in day, the event day and a bump out day.

 

The economic impact for the Orange360 region will be from $247,500 to $495,000 direct spend. This is based on 900-1800 bed nights and an average spend of $275 per person (current Tourism Research Australia average spend – June 2020). 

 

The target audience for this event is people who appreciate Australian music.  The event will attract a younger audience, however families and other age groups will attend.

 

In addition to the tourism data, the resources required to accommodate this live music event will be sourced locally when available, such as toilet hire, fencing, food and beverage stallholders, security, artist accommodation, etc.

 

Orange City is fast becoming the regional location in New South Wales to attract and host events.  We have a:

·    Central location

·    Strong tourism footprint with Orange360 destination branding increasing in popularity

·    High number of accommodation facilities available to accommodate all visitors

·    Strong local diverse industry that can support event attraction

·    Local wineries, cellar doors and food outlets

·    Proactive Council with a “can do” attitude and professional staff

·    Regional city that supports many smaller towns within 150km

·    Outstanding access to health services, including regional hospital and specialist services.

 

Chugg Entertainment Pty Ltd has a track record of successfully managing major events of public interest that are in line with Council’s strategic directions.

 

Orange City Council has provided some assistance in getting the local music industry back on its feet as a result of the impacts of the pandemic. Since October 2020, Council has been hosting monthly Future Tunes concerts in Robertson Park. They are COVID safe events and becoming increasingly popular. Council has partnered these events with local food, wine and other beverages sectors.

 

 

  

 

RECORD NUMBER:       2021/701

AUTHOR:                       Jason Theakstone, Manager Engineering Services    

 

 

EXECUTIVE Summary

On 13 April 2021, the City of Orange Traffic Committee granted conditional consent to the Anzac Day March for 2021 and resolved that the changes for Anzac Day, due to Covid-19 restrictions, be submitted to Council for information and consideration.

Details for the marches are outlined below.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

The cost to Council of traffic management of this event is $5,000.

Policy and Governance Implications

Nil

 

Recommendation That Council resolves to close for the Dawn Service - 5.30am and 7.30am and Main Service – 10.00am to 12.30pm for the Anzac Day ceremonies on Sunday 25 April 2021 the following roads: ·    Summer Street between Peisley Street and Anson Street ·    Byng Street between Peisley Street and Anson Street ·    Lords Place between Byng Street and Summer Street ·    McNamara Street between Byng Street and Summer Street.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

SUPPORTING INFORMATION

Council has received an application to hold the ANZAC Day March on Sunday 25 April 2021.

There has been a request to change the original proposed ANZAC Day Road Closures to comply with Police suggestions and COVID requirements, as outlined below:

 

Dawn Service: Full closure (Previously a rolling closure)

Closure Times: 5:30am – 7:30am (service at 6:30am for a duration of 30 minutes). Please note a delayed start time of the Dawn service from 5:30am to 6:30am to ensure more light is available for COVID registration/ticketing.

March Route: Form in front of the Ex-Services Club, march towards Byng Street, down Byng Street, into Lords Place then into the Park.

Road Closures:

·    Summer Street between Peisley Street and Anson Street (Summer Street has previously not been closed for the Dawn Service).

·    Byng Street between Peisley Street and Anson Street

·    Lords Place between Byng Street and Summer Street

·    McNamara Street between Byng Street and Summer Street

 

Main Service: Full Closure

Closure Times: 10:00am – 12:30pm (service at 11:00am for a duration of 1 hour).

March Route: Form in front of the Ex-Services Club, March towards Byng Street, down Byng Street, into Lords Place then into the Park. (i.e. the March will not actually go down Summer Street, however they would still like this street closed to minimise noise pollution and disturbance).

Road Closures:

·    Summer Street between Peisley Street and Anson Street

·    Byng Street between Peisley Street and Anson Street

·    Lords Place between Byng Street and Summer Street

·    McNamara Street between Byng Street and Summer Street

 

 

The changes will necessitate the following road closures:

The conditional approval and TCP for the events are attached.

 

 

Attachments

1          Conditional approval - Street Event - ANZAC Day March - 2021, D21/5195⇩

2          Traffic Control Plan (TCP), D21/18061⇩

 

RECORD NUMBER:       2021/702

AUTHOR:                       Sharon D'Elboux, Manager Business Development    

 

 

EXECUTIVE Summary

2021 will be a year for celebration in Orange. This includes the 175^th anniversary of the proclamation of Orange in 1846 and the 75^th anniversary of Orange recognised as a city in 1946.

This report is a summary of proposed events to earmark and celebrate both special occasions in the history of Orange.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Funding to conduct these activities will be sourced from existing budget allocations for events, promotion and official duties.  It is estimated $30,000 budget will be required.

Policy and Governance Implications

Nil

 

Recommendation That the report on Orange celebrates 75 years and 175 years in 2021 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

On 18 November 1846 Orange was gazetted as a village in New South Wales.  In 2021, the community will have an opportunity to celebrate this milestone of 175 years.  A series of events are planned to occur in November 2021. 

 

On 29 July 1946 Orange was proclaimed a city and we will be celebrating 75 years in 2021.  Events planned for this celebration are timed to occur prior to the local government election during the month of July. 

 

Attached to this report is an Event Action Plan that highlights the suggested activities to mark each of these celebrations.  Celebrations include:

·    Street banners

·    Pictorials in newspapers

·    Civic Reception/Dinner

·    Promotional material

·    Old city flag display

·    Social media community photography and story challenge

·    175Y: Orange festival

·    Future Tunes

·    Sound The Bells

·    Commemorative Tree Planting

 

Additional suggested events are welcome for discussion when considering this report.

 

Attachments

1          75 years of Orange as a City – 19 July 1946 and 175 years of Orange as a village - 18 November 1846 - Action Plan, D21/16910⇩

 

Project Title: 75 years of Orange as a City – 19 July 1946                                                                                                      Event Action Plan

Budget for both celebrations is $30K total

Action / Task	Who	By When	ü	Comments
Street Banners – Banners installed June, July and August (if possible)
Book space/ availability and completed any required documentation	CMHA	March 2021	ü	Booked
Engage Councils Graphic Design team to develop street banners (if possible can be reused for both events)	CMHA GD	April 2021
Seek banner quotations and organise printing	CMHA	March/ April 2021
Banners installed	OCC	June, July & August
CWD – July feature
Organise a feature – minimum double page feature with photographs	L CMHA	Monday 19 July 2021 newspaper
Collate images and written content	L CMHA CT	Monday 19 July 2021 newspaper
Special Council meeting possibly at OCTEC (old Town Hall) – Meeting in July
Research past Orange City Council meeting held in 1946	L	March	ü	Copy of meeting minutes found
Can this meeting or parts of this meeting be re-enacted	EO	April		From the meeting minutes it has been found the Orange Business Chamber spoke and made a request.   Is it possible for this to be re-enacted 75 years later by the current business chamber and Council.
Determine date of meeting	EO	April
Determine location of meeting (old Town Hall)suitability	EO	April
Organise a photoshoot of the Council meeting	EO	April
Civic Reception – Event held in July
Council to host a civic reception with dignitaries and invitations to sister cities	EO	May
Determine date	EO	May		July 2021
Determine venue	EO	May
Determine catering requirements	EO	May
Determine official program	EO	May/ June
Compile invitation list	EO	May
Special Council Letterhead – in use from June onwards
Design a special letterhead to celebrate both anniversaries or a graphic to be placed on all staffs email signature	GD	April/ May
Display of old city flag – on display in July
Locate and determine if possible, to display old city flag	CMHA	May
Determine location – Museum or Library	CMHA	May
Display content to be organised, including display furniture	CMHA	June
Social Media Community Challenge – from July onwards
Members of the public are invited to post a photo to the Orange City Council Instagram page – historical or now. Prizes to be given out	CT	May/ June
Members of the public are invited to share a short story to the Orange City Council Facebook Page – historical or now. Prizes to be given out	CT	May / June

 

 

 

Project Title: 175 years of Orange as a City – 18 November 1846                                                                                                               Event Action Plan

 

Action / Task	Who	By When	ü	Comments
Street Banners
Book space/ availability and completed any required documentation	CMHA	March 2021	ü	Booked
Engage Councils Graphic Design team to develop street banners (if possible can be reused for both events)	CMHA GD	April 2021
Seek banner quotations and organise printing	CMHA	March/ April 2021
Banners installed	OCC	October & November
CWD
Organise a feature – minimum double page feature with photographs	L CMHA	Monday 15 November 2021 newspaper
Collate images and written content	L CMHA CT	Monday 15 November 2021 newspaper
175Y: Orange Festival / Reunion Weekend / Coming Home Weekend – event held in November
Outdoor community birthday event – BBQ, cake, local bands to perform, stallholders, live entertainment, etc	EO	November
Invite local indigenous community members to perform smoking ceremony and welcome to country	EO	June
Determine date and time	EO	May
Determine venue	EO	May
Invite public to attend	EO	October / November
Promote event	EO	October / November
Organise local community groups to do the BBQ	EO	May
Organise cake	EO	June
Organise official program and activities	EO	September/ October
Tree planting
Determine location	EO	May
Determine date	EO	May
Order tree and shovels	EO PGT	July
Determine who plants the tree	EO CEO	September
Organise official program	EO GD	October
Sound the bells
Approach organisations with bells to ring bells at specific date, time and duration	EO	July
Pictorial booklet
Create a small pictorial booklet celebrating both milestones	L CMHA CT GD	May/ June
Sell booklet at Council reception, Visitor Centre, etc.	Council	July onwards
Ask local businesses to host 175Y: Orange event
Work with the local business chamber and Orange360 to encourage businesses to host an event in November to mark the occasion. E.g.: Trivia Night – How well do you know Orange, Theatre performance, Morning tea, Raise a Toast to Orange, etc.	TM O360 OBC	June
Invite local community groups to participate	EO CT	June
Future Tunes in Robertson Park
Kick off Future Tunes 2021 /2022 Summer with an event to earmark 175 years Orange celebration	EO	November
Collaborate with each of these groups for project ideas and level of involvement - projects to be held in November
Identify a school / student project. Research ideas and collaborate with Schools.	EO	July
Identify further involvement and collaborate with local indigenous representatives	EO	July
Identify involvement and collaborate with local disability services, aged care, multicultural services and community services. Encourage involvement in an aspect of the planned celebrations.	EO	July

 

 

 

Stakeholder	Abbreviation	Person
Community Museum & Heritage Advisor	CMHA	Alison Russell
Graphic Design	GD	Felicity Cantrill, Natasha Townsend
Events Officer	EO	Rachel Robinson,  new recruit
Librarian	L	Julie Sykes, Sean Brady
Communication Team	CT	Allan Reeder, Nicole Taylor
Parks and Gardens Team	PGT
Chief Executive Officer	CEO	David Waddell

 

RECORD NUMBER:       2021/354

AUTHOR:                       Mark Hodges, Director Development Services    

 

 

EXECUTIVE Summary

In accordance with the Pesticides Regulation 1995 (the Regulation), Council is required to develop and implement a Pesticide Use and Notification Plan that is a public document that details what pesticides Council uses from time to time, where those pesticides are used and also sets a program of community notification.

Once adopted, the Plan is required to be submitted to the EPA.

A Draft Pesticide Use Notification Plan has been prepared that achieves compliance with the legislative requirements.  It is recommended that Council place the draft Plan on public exhibition for a period of 28 days.  Following this, the plan will be reported back to Council for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Collaborate - Deliver communication that is open, accessible, meaningful and regular across a range of media”.

Financial Implications

Nil

Policy and Governance Implications

Council is required to under the regulation publish a notification of the draft pesticide use notification plan in a newspaper circulating generally in the local area and must specify:

a)   the area in which the plan is to operate, and

b)   where a copy of the draft plan will be displayed for the purposes of public inspection, and

c)   the way in which the public may comment on the draft plan, and

d)   the deadline for public comment on the draft pesticide use notification plan (which must be at least 4 weeks after the notice is published).

 

 

Recommendation That Council resolves to place the Draft Pesticide Use Notification Plan on public exhibition for a period of 28 days.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The aim of the Pesticide Use Notification Plan is to provide information to the public about pesticide applications made to public places that are owned or controlled by Council.

 

The Plan outlines places covered by the plan, regular uses of the public spaces, how and when Council will provide the community with information, how the community can access information about notifications, information relating to future reviews and contact details for future information regarding the plan.

 

A copy of the Draft Pesticide Use Notification Plan is attached.

 

 

Attachments

1          DRAFT - Pesticide Use Notification Plan, D21/10068⇩

 

RECORD NUMBER:       2021/567

AUTHOR:                       Tony Boland, Business Development Officer    

 

 

EXECUTIVE Summary

Council engaged Stone Three to update the previous Lake Canobolas Precinct Master Plan that was developed in 2004. The update was in recognition of Canobolas Scout Camp control being returned to Council and the proposed Earth Sanctuary being discontinued and replaced with a mountain bike park. The review was also to take into account a significant change in visitor and resident expectations for activities and facilities in the precinct.

Councillors were given a briefing on the draft plan on 16 March 2021. Councillors were advised that the draft would be put before Council in April with the recommendation to go to public exhibition.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Prosper - Capitalise on the character and lifestyle of Orange to remain a destination of choice”.

Financial Implications

There are no additional direct financial implications from this draft. The plan has already been funded and various parts of the Scout Camp have already attracted grant funding. This plan will map future grant applications and also priorities for budget allocation.

Policy and Governance Implications

This plan is unlikely to be controversial due to the high level of consultation with user groups and relevant parties. On this basis a community forum at the mid-point of the exhibition period should not be required.

 

Recommendation That Council put the draft Lake Canobolas Precinct Master Plan on public exhibition for a 28 day period.

 

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service/Project Delivery	The plan will assist Council in developing infrastructure that will meet current and future expectations of the community and visitors. It will also support Council’s grant applications for project funds to complete the identified infrastructure within the precinct.
Environmental	The draft plan has been designed to complement the natural environment as much as possible while still allowing high levels of passive and active recreation.

 

People

Regional residents and visitors are using the precinct in increasing numbers for both active and passive recreation. This plan provides the opportunity to have shared infrastructure to meet the user needs.

SUPPORTING INFORMATION

The previous master plan for the precinct was delivered in 2004. At that time the current Mountain Trail Bike (MTB) Park was destined to be an Earth Sanctuary and it was expected that the Scout Camp would be managed by scouting groups in an ongoing basis.

Recent years have seen the Earth Sanctuary concept relinquished and an MTB Park developed instead. The Scouts also relinquished their lease on the Canobolas Scout Camp after 50 years due to insufficient resources to manage the site in on ongoing basis. The Lake itself has seen a rise in use over the past few years, particularly during COVID, as people sought open air away from others to exercise. Even with the lifting of restrictions the Lake is still seeing high levels of patronage and activity.

During a quotation process for the master plan the successful applicant (Stone Three) was able to demonstrate that not only were they good value for money but they were also well balanced in mountain biking, passive recreation, education and sports and recreation visitation as well as indigenous culture and tourism experience. This experience is essential to develop the master plan for the precinct. Part of the brief was to also develop connections from the Lake Canobolas Precinct (Lake Canobolas, Canobolas Scout Camp and the MTB Park) to Mount Canobolas, the Pinnacle and Orange.

The project was managed internally through staff and the Executive. Staff provided the contractor with a list of organisations to consult with who may be past, current or future users to help create a picture of what the community required from the precinct. Stone Three was selected partially based on their experience with the visitor economy so they were able to apply this experience to the project. The list of groups and individuals consulted (page titled Stakeholders) has been redacted for privacy purposes however Councillors may request the full list as displayed at the briefing. While not every user of the site has had input into the plan, the broad range of user groups consulted have provided a comprehensive insight into the activities and infrastructure required in the precinct.

Part of the site analysis determined the topography of the site and how to best make the precinct accessible for people with mobility issues. Generally the gradient for accessibility purposes is 5%. Some parts of the site have gradients of 10-15% and the broad recommendations in relation to new paths and boardwalks take this into account.

Stone Three have included a number of Strava maps for walking and cycling. Starva is an application that people who walk and cycle subscribe to and it records their GPS location and elevation while they walk or ride. The Strava map for walking (page 14) shows there are a significant number of people not only walking the Lake but also the MTB park, Lake Canobolas Road and extensively on Mt Canobolas.

 

The cycling map (page 15) shows limited use of the Lake but extensive use of the MTB Park, Lake Canobolas Road, Canobolas Road and Pinnacle Road. Mount Canobolas road receives considerable traffic as does the area to the West and North West of the summit. There is consistent activity from Mt Canobolas to the Pinnacle.

With the exception of some buildings at the Scout Camp this work is largely unfunded. This document will be the key to prioritising infrastructure, activities and connections in the precinct. It is not proposed that there be an instant transition of the site but more of a guided development that takes into account both the user needs and the rural parkland amenity of the precinct. The document will form the basis of grant applications and budget bids for future years. The document is robust enough to reprioritise infrastructure projects to meet the conditions of funding or shifts in consumer trends.

Some of the key inclusions in the document for exhibition include:

·    Additional boardwalks at the Lake and through the MTB park and Scout Camp

·    Additional accommodation at the Scout Camp

·    Studio/workshop at the scout camp

·    An indoor recreation hall at the scout camp

·    A lakeside boatshed and jetty for boating groups

·    Upgrade to existing amenities

·    Bicycle and walking connections to the Lake from Orange and Mt Canobolas

·    Visitor centre including art gallery, kiosk/restaurant and regional promotion space

The additional boardwalks, pathways and wetlands walks will open up the Lake for passive recreation. It will also provide infrastructure for Indigenous Cultural tours, either guided walking tours or self-guided tours. This emerging visitor economy sector is underserviced nationally and has the potential to draw significant numbers of domestic and international visitors to the region.

The installation of additional pathways and boardwalks will ensure that the site is truly accessible. Feedback from users involved in servicing the people with disabilities sector have indicated that high-dependency low-mobility clients often have funds to travel but can’t find anywhere suitable to visit. This project will provide an outlet for one of the most disadvantaged groups in society, whether local resident or visitor. It also complements the reputation of Orange as a health and disability services sector.

Council has received funding for additional accommodation at the Scout Camp. This plan suggests further additional accommodation be built over the coming years as each stage of accommodation development reaches an optimum level of occupancy. This can be funded from a combination of revenue and grants.

The studio/workshop at the Scout Camp is included in the current grant for the Canobolas Scout Camp Transformation Project. The indoor recreation hall is similar to a school gymnasium and will be subject to future budget bids and grant applications as the use of the scout camp facility justifies the construction of the infrastructure.

The lakeside boatshed and jetty will help to reduce the long term ancillary infrastructure on the site. The design of the boatshed will allow multiple groups to have their own secure storage shed. The image (page 22 – Multiple User Groups image) shows 5 separate storage areas. By combining all the storage into one there is no need to build additional storage sheds out on site.

The lakeside location reduces risks to users who currently house their craft near the ranger’s office and carry or drag the boats a minimum of 160 metres. Often these users are mature age people moving boats that are over 12 metres long and more than 250 kilograms across roadways and pedestrian areas. A lakeside location will significantly reduce the exposure to risk for users and for Council. In addition, Council could lease part of the boat shed to a commercial operator for things such as sail boarding, kayaking, canoeing or other water based activity. Having secure onsite facilities will encourage operators to store their gear at the Lake thereby providing an additional hire opportunity to users of the Scout Camp in mid-week activity. An additional group that may wish to hire a section is NGOs in the disability services sector. Boating can be a new and rewarding experience for people with a disability. The craft could be stored on site and operated by the NGO or a disability support group to provide physical activity to enrich someone’s life.

The upgrade to the existing amenities block is essential for the location to meet expectations.

Bicycle and walking connections to the Pinnacle and Mount Canobolas have been considered and will continued to be explored with Cabonne Council and through grants.

Stone Three recommends a new visitor centre be added to the site. This is not a replacement for the Accredited Visitor Information Centre in the Civic Square but more of a gateway to the Towac Valley Experience. As well as an area for passive and active recreation, the precinct has the capacity to become one of the leading areas in the State (if not the Nation) in immersive Indigenous cultural education and Indigenous cultural tours. Stone Three consulted with the Orange Local Aboriginal Land Council during the master plan consultation phase. With the experience of the consultant on visitation trends and the knowledge of history and identification of artefacts, the identification of several scarred trees and artefacts and the collective knowledge of the activities within the precinct, the consultant believes this precinct has the capacity to develop into a significant cultural hub were the local Aboriginal people are able to share their culture with locals and visitors alike. There is no conflict in use in this concept, only complementary activities.

The recommendation is that the visitor centre also be an exhibition space for local indigenous artists and craftspeople to display their goods created in workshops in the precinct or at home. The visitors centre could also be a display play for local produce to encourage residents and visitors to tour nearby wineries or producers. The centre would also have an up market kiosk to serve visitors and residents through the day and potentially hold functions at night. Again, it will take some time to develop the necessary support infrastructure and services before an investment to this level can be made.

 

 

Attachments

1          Lake Canobolas Precinct Master Plan Presentation Report for Council, IC21/6064⇩

 

RECORD NUMBER:       2021/606

AUTHOR:                       Alison Phillips, Town Planner (Strategic)    

 

 

EXECUTIVE Summary

The Orange Eastside Precinct Plan and Site Specific Controls (Attachment 1) was prepared by GHD and identifies built form and public domain design outcomes that have formed the basis for the Planning Proposal for the Eastside Precinct Plan. The Planning Proposal was considered by Council at the 6 April 2021 PDC meeting that resolved to prepare a Development Control Plan to accompany the Planning Proposal. Council staff has subsequently prepared the Development Controls (Attachment 2) based on the Orange Eastside Precinct Plan and Site Specific Controls that will form an amendment of the Orange Development Control Plan 2004 (Orange DCP 2004).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Preserve - Engage with the community to develop plans for growth and development that value the local environment”.

Financial Implications

Nil

Policy and Governance Implications

The Eastside Precinct development controls will guide the future direction and redevelopment of this precinct.

 

 

Recommendation That Council resolves: 1    That Council acknowledge the attached site specific development controls and resolve to place the controls on public exhibition for a period of 28 days. 2    That post exhibition the matter return to Council for consideration with a view to amending the Orange Development Control Plan 2004.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Orange Future City (May 2020) project identified a wide range of projects, concepts and opportunities to guide the development and growth of the central business district over the next several years. Within Future City the overall CBD area was divided into a series of precincts with recommendations for each.

Figure 1. Location Plan – Eastside Precinct

Comprising an area east of the railway line and south of Bathurst Road, this area was selected for the first CBD precinct plan due to significant changes occurring in the area. The Orange Eastside Precinct Plan and Site Specific Controls identified a set of principles and planning controls that will guide the future redevelopment of the Precinct. These principles and controls have been translated into a Planning Proposal for the inclusion of additional permitted uses and changes to the height of building controls, and the supporting Development Control Plan to amend the Orange DCP 2004.

Key themes considered within the draft controls include the vision and desired future character for the precinct, lots size and consolidation, built form design, building  setbacks, active frontages, heritage response, adaptable car parking, through site links, landscaping requirements, access and movement outcomes, and sustainable and efficient design and management.

Additionally, the draft DCP sets objectives and controls regarding the public domain within the precinct, including identifying through site links to and from the Orange CBD and railway station. The controls also seek to improve the environmental performance of the precinct and protect and enhance the existing open space within the Precinct.

The draft controls aim to provide design guidance beyond what is considered in the Apartment Design Guide (State Environmental Planning Policy 65 – Design Quality of Residential Apartment Development) for apartment buildings.

 

NEXT STEPS

The draft controls are to be presented to the public for comment. Public submissions will be reviewed by Council and responded to through a post-exhibition report to Council. Once the Planning Proposal is gazetted Council staff will amend the Orange DCP 2004.

 

 

Attachments

1          Orange Eastside Precinct Plan and Site Specific Controls (Sept 2020), D20/58454⇩

2          Eastside Precinct Plan Set (Sept 2020), D20/58452⇩

3          Draft Eastside Precinct Development Control Plan, D21/19014⇩