Agenda of Services Policy Committee - Tuesday, 2 February 2021

Services Policy Committee 2 February 2021

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 2 February 2021

2 Committee Minutes

2.1 Minutes of the Ageing and Access Community Committee - 25 November 2020

RECORD NUMBER: 2020/2459

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on
25 November 2020 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 25 November 2020.

2 That the minutes of the Ageing and Access Community Committee meeting held on 25 November 2020 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 AACC 25 November 2020 Minutes

2 AACC 25 November 2020 Agenda, D20/72425 ⇩

3 Report - 25 November 2020 - Proposed Footpath Program, D20/72427 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Ageing and Access Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 25 November 2020

COMMENCING AT 10.00am

1 Introduction

Attendance

Mrs Kim Gray, Ms Maureen Morgan, Director Community Recreation and Cultural Services, Community Services Manager, Works Manager, Ageing and Development Officer

In the absence of the Chair, Director Community Recreation and Cultural Services chaired the meeting

1.1 Apologies and Leave of Absence

RECOMMENDATION Mrs M Morgan/Ms K Gray

That the apologies be accepted from Mr Darryl Curran, Mr Matthew Goodacre and
Ms Nanette Fogarty for the Ageing and Access Community Committee meeting on
25 November 2020.

1.2 Acknowledgement of Country

Director Community Recreation and Cultural Services conducted the Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

**As there was not a quorum of four community members, the members present discussed minor matters and refer the following record of the meeting for recommendation at the next Ageing and Access Community Committee meeting to be held on Wednesday 24 February 2021.**

2 Previous Minutes

RECOMMENDATION Mrs M Morgan/Ms K Gray

That the Minutes of the Meeting of the Ageing and Access Community Committee held on 4 March and 26 August 2020 (copies of which were circulated to all members) are referred to the next meeting of the Ageing and Access Community Committee meeting to be held on 24 February 2021 for resolution.

3 Presentations

3.1 Proposed Footpath Program 2020-2021

TRIM Reference: 2020/2232

Council has secured grant funding for two new footpath projects which are Molong Road from Forbes Road to Murphy Lane and Hill Street from Roselawn Drive to Matthews Avenue.

A detailed map of Council’s footpath plan can be found at the following link https://yoursay.orange.nsw.gov.au/better-footpaths/news_feed/find-out-where-work-will-be-happening-in-orange

Footpath works which form a part of the Future City project are in addition to the footpaths mentioned above.

Additional footpath planning information can be found in the attached document Report – 25 November 2020 – Proposed Footpath Program.

This item be deferred to the next meeting of the Ageing and Access Community Committee to be held on 24 February 2021.

RECOMMENDATION

Nil.

3.2 Disability Services Continuous Improvement Register

TRIM Reference: 2020/2233

MATTERS

IMPROVEMENT ACTION

Resident chose not to use walking frame on an outing and had fall

Initiated Falls Prevention Operational Policy

Use behavioural change methods to encourage use of walker

Resident accidentally knocked over by
co-resident

Initiated Falls Prevention Operational Policy

Use behavioural change method to encourage safe movement in houses

Medical incidents –

3 x ongoing chronic condition hospitalisations for treatment
post biopsy bleed

Ongoing training regarding medical care and process and procedures for resident hospitalisation

Resident behaviour – spraying disinfectant at staff member

Training provided to staff - Downs Syndrome NSW

Training booked for December – Manual Handling and Team Teach – developing and supporting positive behaviours

New Everyday Worker positions recruited

To provide extra activities for residents

Staff member administered incorrect medication to resident

Medications Policy and Procedure retraining for staff member involved

Training for staff regarding eliminating interruptions when administering medication

Family concerns regarding resident hydration

Medical evidence and history of hydration provided to family. Family apologised to staff and staff continue previous hydration regime with resident.

Resident’s mother deceased

Extra staff rostered for activity and counselling for resident with deceased mother. Organised family outings and visits.

This item be deferred to the next meeting of the Ageing and Access Community Committee to be held on 24 February 2021.

RECOMMENDATION

Nil.

4 General Reports

4.1 Ageing and Access Community Committee Action Plan

TRIM Reference: 2020/2234

This item be deferred to the next meeting of the Ageing and Access Community Committee to be held on 24 February 2021.

Recommendation

Nil.

The Meeting Closed at 10.37AM.

Services Policy Committee 2 February 2021

2.2 Minutes of the Spring Hill Community Committee held on 26 November 2020

RECORD NUMBER: 2020/2540

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Spring Hill Community Committee met on 26 November 2020. The Minutes of this meeting are tabled for the Committee's attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 26 November 2020.

2 That the minutes of the Spring Hill Community Committee meeting held on 26 November 2020 be adopted.

further considerations

SUPPORTING INFORMATION

Nil

Attachments

1 SHCC 26 November 2020 Minutes

2 SHCC 26 November 2020 Agenda, D20/74766 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill and Zoom

ON 26 November 2020

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr S Nugent (in the Chair), Cr S Munro, Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Nicole Day, Mr Ron Gander, Mr Peter Rodgers, Miss Stephanie Huysmans, Mrs Allison Rodgers, Mrs Terri Newman, Mrs Suzanne Vials, Director Community, Recreation and Cultural Services.

1.1 Apologies and Leave of Absence

RESOLVED Ms N Day/Mr J Nalder

That the apologies be accepted from Cr Tony Mileto (Chairperson) and Mr Simon Oborn for the Spring Hill Community Committee meeting on 26 November 2020.

1.2 Acknowledgement of Country

The Chairperson conducted the Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms N Day/Mr T Clark

That the Minutes of the Meeting of the Spring Hill Community Committee held on 27 August 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 27 August 2020.

3 Presentations

3.1 Railway Land - John Holland Lease

TRIM Reference: 2020/2338

Results from the investigation are pending. The Committee needs to decide on the intended use of the site.

If the Committee wants to build something on the site, the preference is to own the site.

RECOMMENDATION Mr J Nalder/Mr T Clark

That update on Railway Land - John Holland Lease be acknowledged.

3.2 Footpath Along Carcoar Street

TRIM Reference: 2020/2340

RECOMMENDATIONS Mr J Nalder/Ms A Rodgers

That the update on Footpath Along Carcoar Street be acknowledged.

3.3 Priorities of the Committee

TRIM Reference: 2020/2342

It was noted that "Memorial Wall" at the Cemetery should be "Internment Wall". The Spring Hill Honour Wall at Alf Reed Park is a different project.

RESOLVED Ms S Huysmans/Ms T Newman

That the update on Priorities of the Committee be acknowledged.

4 General Reports

4.1 Spring Hill Community Committee Action Plan - November 2020

TRIM Reference: 2020/2343

RECOMMENDATION Mr J Nalder/Ms A Rodgers

1 That the Internment Wall at the Cemetery be the No 1 Priority and Cemetery Fencing be the No 2 Priority for Year 1.

2 That Cemetery Fencing be remediation of the existing front/western fence and replacement of the other three fences.

3 That the new Cemetery Gate be the Raphael option.

4 That working groups bring back quotations on various projects in the Action plan to the next meeting of the Committee, at which time projects in Year 2 can be further discussed.

The Meeting Closed at 7.00pm.

Services Policy Committee 2 February 2021

2.3 Minutes of the Cultural Heritage Community Committee held on 7 December 2020

RECORD NUMBER: 2020/2590

AUTHOR: Alison Russell, Community Museum and Heritage Manager

EXECUTIVE Summary

The Cultural Heritage Community Committee met on 7 December 2020. The Minutes of this meeting are tabled for the Committee’s attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 7 December 2020.

2 That the minutes of the Cultural Heritage Community Committee meeting held on 7 December 2020 be adopted.

further considerations

SUPPORTING INFORMATION

Nil

Attachments

1 CHCC 7 December 2020 Minutes

2 CHCC 7 December 2020 Agenda, D21/3880 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 7 December 2020

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Mr Charles Everett, Ms Alexandra Rezko, Mr David Sykes, Senior Planner, Community Museum and Heritage Manager.

1.1 Apologies and Leave of Absence

RESOLVED Mr C Everett/Ms E Griffin

That the apologies be accepted from Mr Phil Stevenson and Director Community Cultural and Recreational Services for the Cultural Heritage Community Committee meeting on 7 December 2020.

1.2 Acknowledgement of Country

The Chairperson conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr C Everett/Ms A Rezko

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 7 September 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 7 September 2020.

3 Presentations

3.1 Inspection of The Springs; former fringe camp of the 1930s-1940s

TRIM Reference: 2020/2444

Resolved Ms A Rezko/Mr D Sykes

That the presentation on the The Springs; former fringe camp of the 1930s-1940s be acknowledged.

**Ms E Griffin arrived at 6.30pm during the inspection of Robertson Park – Conservation Management Plan.**

3.2 Inspection of Robertson Park - Conservation Management Plan

TRIM Reference: 2020/2452

The Committee inspected heritage items in Robertson Park and were advised by the Chair that funding has been provided in the next budget for restoration of the Whitney Fountain.

REsolved Ms E Griffin/Mr C Everett

That the presentation of Robertson Park – Conservation Management Plan be acknowledged.

4 General Reports

4.1 Orange Cultural Heritage Awards 2021

TRIM Reference: 2020/2453

Resolved Ms E Griffin/Mr D Sykes

That the Cultural Heritage Awards be held in May-June 2021, more information on the Awards to be forthcoming to Committee Members by staff.

The Meeting Closed at 7.35pm.

Services Policy Committee 2 February 2021

Attachment 1 CHCC 7 December 2020 Agenda

PDF Creator

Services Policy Committee 2 February 2021

2.4 Minutes of the Community Safety and Crime Prevention Committee Held on 30 November 2020

RECORD NUMBER: 2020/2599

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 30 November 2020 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 30 November 2020.

2 That the minutes of the Community Safety & Crime Prevention Committee meeting held on 30 November 2020 be adopted.

further considerations

Attachments

1 CSPC 30 November 2020 Minutes

2 CSCPC 30 November 2020 Agenda, D20/76674 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Giyalang Ganya Meeting Room, Lords Place, Orange

ON 30 November 2020

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J Hamling (Chairperson), Cr J McRae, Cr T Mileto, Mr Frederick Maw, Mr Gavin Hillier, Sergeant Susan Mackenzie (for Chief Inspector Peter Atkins), Mr Mark Pinkerton, Manager Community Services, Road Safety Officer

1.1 Apologies and Leave of Absence

RESOLVED Cr J McRae/Cr T Mileto

That the apologies be accepted from Mr Matthew Chisholm, Chief Inspector Peter Atkins, and Director Community, Recreation and Cultural Services for the Community Safety & Crime Prevention Committee meeting on 30 November 2020.

1.2 Acknowledgement of Country

Conducted by the Chair.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr F Maw/Mr G Hillier

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 31 August 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 31 August 2020.

3 Presentations

3.1 Central West Police District - Verbal Report

TRIM Reference: 2020/2290

Year to date incidents across the District:

7 Robberies
106 Break and Enter Dwelling
80 Steal from Retail
184 Steal from Motor Vehicle
171 fraud

Slight reduction in number of incidents, possibly due to reduced activity through COVID-19 restriction period.

With summer and the relaxing of restrictions there is a possibility of an increases in crime activity, such as: alcohol related crime.

Border deployments have ceased.

Five new General Duties staff (all Senior Constables) starting in the next few months. There are 70 general duties staff on the books now.

RECOMMENDATION Cr J McRae/Mr M Pinkerton

That the information supplied on the Central West Police District be noted.

3.2 Liquor Accord Update - Verbal Report

TRIM Reference: 2020/2291

Due to COVID restrictions there have been no meetings held this year. A meeting is being planned in the near future.

COVID regulations created increased administration and supervision requirements. Clubs and Hotels found their regulation requirements difficult however there were a low number of issues.

The Liquor Accord has donated $2000 to the Orange Road Safety Plan B campaign for taxi vouchers.

The Committee thanked the Liquor Accord for the donation to the Plan B campaign.

RECOMMENDATION Cr T Mileto/Mr F Maw

That the information supplied on the Liquor Accord Update be acknowledged.

4 General Reports

4.1 Community Safety and Crime Prevention Committee Action Plan

TRIM Reference: 2020/2292

Recommendation Cr J McRae/Cr T Mileto

That the Community Safety and Crime Prevention Committee note the contents of the Community Safety and Crime Prevention Committee Action Plan and that it is to be reviewed and updated at each meeting.

The Meeting Closed at 6.29pm

Services Policy Committee 2 February 2021

2.5 Minutes of the NAIDOC Committee Meeting Held on 29 October 2020

RECORD NUMBER: 2020/2600

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 29 October 2020. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 29 October 2020.

2 That the minutes of the NAIDOC Week Community Committee meeting held on 29 October 2020 be adopted.

further considerations

Attachments

1 NAIDOC 29 October 2020 Minutes

2 NAIDOC 29 October 2020 Agenda, D20/65244 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 29 October 2020

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Jason French, Mr Mike Cooper, Mr Damon Bell, Mr Chris Gryllis, Mr Corey McLean, Ms Nikea Dixon, Mr Henry Gibbs (Guest), Community Services Manager, Community Development Team Leader, Community Development Officer

1.1 Apologies and Leave of Absence

RESOLVED Mr C McLean/Mr M Cooper

That the apologies be accepted from Cr S Nugent, Mrs Mary Croaker, Mr Dylan Wright and Ms Aisling Kemp for the NAIDOC Week Community Committee meeting on 29 October 2020.

1.2 Acknowledgement of Country

Conducted by the Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr M Cooper/Mr C Gryllis

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 15 October 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 15 October 2020; with the exception of the following two amendments:

Amendment 1: Note that the quorum for the NAIDOC Week Community Committee meetings is six community members; not four as was previously stated in meeting papers.

Amendment 2: That there was a variation to the Online Talent Show notes in the Task List.

3 Presentations

3.1 Correspondence

TRIM Reference: 2020/2068

There was no correspondence presented for discussion.

RECOMMENDATION

Nil

3.2 Calendar of Annual and Significant Events - 2020

TRIM Reference: 2020/2069

There was no discussion on the calendar of annual and significant events.

RECOMMENDATION

Nil

3.3 Budget Update

TRIM Reference: 2020/2070

· Julie Proctor advised that a $3,000.00 grant application to Aboriginal Affairs NSW was successful. Funds auspiced by Birrang into the NAIDOC account.

· Gerald Power to send the Orange Ex-Services Club the NAIDOC bank account details, so that the Coral Sea Room deposit can be refunded.

RECOMMENDATION Mr C Gryllis/Mr J French

That the information on the Budget Update be acknowledged.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week 2020

TRIM Reference: 2020/2071

Recommendation Mr C Gryllis/Mr J French

That the Committee Consider and discuss items in the Task List/Action Plan for NAIDOC Week Celebrations 2020, and that the report be updated.

The Meeting Closed AT 2.15PM.

Services Policy Committee 2 February 2021

2.6 Minutes of the NAIDOC Committee Meeting Held on 5 November 2020

RECORD NUMBER: 2020/2601

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 5 November 2020. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 5 November 2020.

2 That the minutes of the NAIDOC Week Community Committee meeting held on 5 November 2020 be adopted.

further considerations

Attachments

1 NAIDOC 5 November 2020 Minutes

2 NAIDOC 5 November 2020 Agenda, D20/67120 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 5 November 2020

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Corey McLean (Acting Chair), Ms Alice Williams, Mr Damon Bell, Ms Jodie Stewart,

Mr Dylan Wright, Ms Aisling Kemp, Community Development Officer, Community Development Team Leader, Community Services Manager

1.1 Apologies and Leave of Absence

RESOLVED Mr C McLean/Mr D Bell

That the apologies be accepted from Mr Gerald Power, Cr S Nugent, Mr Chris Gryllis, Ms Nikita Mason, Mr Mike Cooper and Ms Donna Monaghan for the NAIDOC Week Community Committee meeting on 5 November 2020.

1.2 Acknowledgement of Country

Conducted by the Acting Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr M Cooper/Mr C Gryllis

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 29 October 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 29 October 2020.

3 Presentations

3.1 Correspondence

TRIM Reference: 2020/2205

There was no correspondence presented for discussion.

RECOMMENDATION

Nil

3.2 Calendar of Annual and Significant Events - 2020

TRIM Reference: 2020/2206

There was no discussion on the Calendar of Annual and Significant Events - 2020

RECOMMENDATION

Nil

3.3 Budget Update

TRIM Reference: 2020/2207

- Julie advised that a $3,000.00 grant application to Aboriginal Affairs NSW was successful. Funds currently held by Birrang.

- Gerald to send Orange Ex-Services Club the NAIDOC bank account details, so that the Coral Sea Room deposit can be refunded.

RECOMMENDATION Mr D Bell/Ms A Kemp

That the Budget Update is adopted.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week 2020

TRIM Reference: 2020/2208

Recommendation Mr C McLean/Mr D Bell

That the Committee Consider and Discuss items in the Task List/Action Plan for NAIDOC Week Celebrations 2020, and that the report be updated

Next meeting (Debriefing): Thursday, 3 December 2020 at 1pm; Giyalang Ganya meeting room. Please RSVP for catering purposes by Monday, 30^th November 2020.

The Meeting Closed at 2pm.

Services Policy Committee 2 February 2021

2.7 Minutes of the NAIDOC Committee Meeting Held on 3 December 2020

RECORD NUMBER: 2020/2602

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 3 December 2020. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 3 December 2020.

2 That the minutes of the NAIDOC Week Community Committee meeting held on 3 December 2020 be adopted.

further considerations

Attachments

1 NAIDOC 3 December 2020 Minutes

2 NAIDOC 3 December 2020 Agenda, D20/76684 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN West Room, Orange Regional Gallery

ON 3 December 2020

COMMENCING AT 1pm

1 Introduction

Attendance

Mr Corey McLean (Acting Chairperson), Cr S Nugent, Mr Chris Gryllis, Mr Mike Cooper, Ms Alice Williams, Mr Jason French, Ms Donna Monaghan, Mr Dylan Wright, Ms Aisling Kemp, Community Development Officer, Community Development Team Leader, Community Services Manager

Guest: Daphne Monaghan

1.1 Apologies and Leave of Absence

RESOLVED Mr C Gryllis/Ms A Williams

That the apologies be accepted from Cr Reg Kidd, Ms Julie Armstrong and Mr Gerald Power for the NAIDOC Week Community Committee meeting on 3 December 2020.

1.2 Acknowledgement of Country

Conducted by the Acting Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr C McLean/Ms A Williams

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 5 November 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 5 November 2020.

3 Presentations

3.1 Correspondence

TRIM Reference: 2020/2467

Email from James Williams received 27/11/2020: discussion deferred until next meeting D20/75393
Golf Day report from Mike Cooper D20/75394
Three invoices from Harmony Cup food vendors D20/75845
Report from Online Talent Show D20/75399
Invoice for Smoking Ceremony from Doug Sutherland D20/75849
Harmony Cup report – Anni Gallagher D20/75403
Receipt for Elders’ Luncheon D20/75402

RECOMMENDATION Mr C McLean/Mr C Gryllis

That the information on incoming correspondence be noted and payments be forthcoming.

3.2 Calendar of Annual and Significant Events - 2020

TRIM Reference: 2020/2468

There was no changes made to the Calendar of Annual and Significant Events 2020.

RECOMMENDATION

Nil

3.3 Budget Update

TRIM Reference: 2020/2469

Discussion held regarding an additional signatory for NAIDOC account cheque book. It was agreed that this is required due to the current difficulty of paying invoices if one of the signatories is not available. The third existing signatory is no longer involved with the Committee.

Nikea Nixon was nominated as a new signatory – this has to be authorised at the Orange Credit Union with Corey and Gerald. A copy of these minutes evidencing this decision must be presented at the Credit Union.

Discussion held in terms of engaging services for next year’s NAIDOC Week. Committee agreed to consider protocols, quotes and expectations around key components for 2021.

RECOMMENDATION Mr J French/Ms A Williams

1. Nikea Nixon nominated as the new signatory for the NAIDOC cheque book account and will need to be authorised at Orange Credit Union with Corey McLean and Gerald Power.

2. That the information on the Budget Update be noted.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week 2020

TRIM Reference: 2020/2470

Recommendation

Nil

The Meeting Closed at 2pm.

Next meeting: Thursday, 4^th February 2021, Giyalang Ganya Meeting Room