Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 2 February 2021 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 2 February 2021.

RESOLVED - 21/001                                                                           Cr J Hamling/Cr S Munro

That the following late item be dealt with at the Planning and Development Committee meeting of Orange City Council held on 2 February 2021:

Planning and Development Committee meeting - Item 2.9 – DA 111/2020(1) – 12 Green Lane – additional report to clarify points and fix errors.

TRIM Reference:        2021/17

RESOLVED - 21/002                                                                               Cr R Kidd/Cr S Nugent

That Council note the report from the recent CNSWJO Board meeting and provide feedback to the Central NSW Visitor Economy Strategy 2021-2026.

RESOLVED - 21/003                                                                             Cr J Whitton/Cr K Duffy

That the Minutes of the Ordinary Meeting of Orange City Council held on 15 December 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 15 December 2020.

TRIM Reference:        2021/46

Motion                                                                                              Cr S Nugent/Cr T Mileto

1        That Council investigate options for calculating and reporting on the dollar value of trees to be removed and/or retained in developments.

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

TRIM Reference:        2021/47

RESOLVED - 21/028                                                                               Cr S Nugent/Cr R Kidd

1        That Council investigate options for additional promotion of the Botanic Gardens and Adventure Playground precinct as a premier rest stop for travellers on the Northern Distributor.

2        That Council prepare a report on options for the triangular block of land to the west of the new Hill Street extension including the possibility of further tree plantings with the aim of enhancing and complementing the Botanic Gardens and Adventure Playground precinct.

TRIM Reference:        2020/2592

RESOLVED - 21/029                                                                          Cr J Whitton/Cr S Nugent

That Council resolves to:

1        Place the following strategic policy and associated plan on public exhibition for a period of 28 days:

·           ST148 – Climate Change

·           Draft Climate Change Management Plan

2        That the policy ST148 – Climate Change be referred to the Councillor Policy Review Committee for comment

TRIM Reference:        2020/2593

RESOLVED - 21/030                                                                              Cr J Hamling/Cr R Kidd

That Council resolves:

1       That Council approve the draft BCO Alliance Agreement between Blayney Shire, Cabonne and Orange City Councils; including delegations contained in the Agreement.

2       That Blayney Shire Council, on behalf of the BCO Alliance and with support from Cabonne and Orange City councils, seek Ministerial consent to establish a company limited by Guarantee called BCO Alliance Limited to act as agent for the Alliance.

3       That subject to Ministerial consent, Council authorise the Mayor and General Manager to execute the BCO Alliance Agreement, substantially in the form of the draft.

TRIM Reference:        2021/36

RESOLVED - 21/031                                                                                 Cr T Mileto/Cr R Kidd

That Council approve the application for Support Small Business with Afterpay hosted by Our Friends Electric, at Robertson Park on 13 & 14 February 2021 due to no active COVID cases in the Orange community.

RESOLVED - 21/032                                                                           Cr S Munro/Cr J Hamling

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Submission Redactions

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

6.2     Minutes of the Audit Risk and Improvement Committee meetings of 23 October 2020 and 24 November 2020

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (f) matters affecting the security of the Council, Councillors, Council staff or Council property.

6.3     Use of Lake Canobolas - Paddle Board Hire

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4     CBJ Drilling Services Pty Ltd - Debtors Account No 4998.66 - Write off bad debt >$5,000.00

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.5     A Murray & Sons - Debtors Account No 5743.52 - Disputed Invoice - Engineering Works for the Reinstatement of Council's Assets - Forest Road, Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.6     Sale Industrial Land - Lot 802 DP 1240445

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.7     Property update report

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

TRIM Reference:        2021/55

RESOLVED - 21/033                                                                            Cr S Nugent/Cr S Munro

That the information in this report be acknowledged.

TRIM Reference:        2020/2437

RESOLVED - 21/034                                                                           Cr J Whitton/Cr S Munro

1        That Council acknowledge the reports presented to the Audit, Risk and Improvement Committee at its meetings held on 23 October 2020 and on 24 November 2020.

2        That the minutes of the Audit, Risk And Improvement Committee meetings held on 23 October 2020 and on 24 November 2020 be adopted.

TRIM Reference:        2021/33

RESOLVED - 21/035                                                                             Cr J Hamling/Cr K Duffy

1        That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years.

2        That permission be granted for the use of the Council Seal on any necessary documentation.

TRIM Reference:        2020/2541

RESOLVED - 21/036                                                                             Cr K Duffy/Cr J Hamling

That Council resolves the bad debt write off for Debtors Account No 4998.66 in the sum of $6,220.91 which cannot be recovered.

TRIM Reference:        2020/2546

RESOLVED - 21/037                                                                          Cr R Turner/Cr J Whitton

That Council resolves the adjustment of Debtors Account No 5743.52 for disputed engineering private works not quoted. The total adjustment is $8,961.52.

TRIM Reference:        2021/31

RESOLVED - 21/038                                                                            Cr G Taylor/Cr S Nugent

That Council resolves:

1        That Council sell 31 Astill Drive Orange for the sum of $215,985 plus GST.

2        That permission be granted for the use of the Council Seal on any relevant documentation.

TRIM Reference:        2021/40

Cr McRae declared an interest in this item, left the Meeting and did not take part in discussion or voting on the item.

RESOLVED - 21/039                                                                         Cr J Whitton/Cr J Hamling

That the property update report by the Acting Director of Corporate and Commercial Services be acknowledged.

Motion

That staff prepare a report for the next Council meeting on how shortfalls in funding for the proposed Orange Regional Conservatorium and Planetarium can be funded through Council reserves or borrowings.

Motion

1       That Council investigate the feasibility, viability, costs and funding options for the construction of a roundabout to replace the current traffic lights on the corner of the Northern Distributor Road and Telopea Way.

2        That a report be provided to Council, inclusive of a pedestrian access option.

Motion

That staff investigate the feasibility of a safe off road or shoulder cycle loop on Huntley and Forest Roads.

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 2 February 2021 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 2 February 2021 be noted. 

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 2 February 2021 be noted. 

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 2 February 2021 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 2 February 2021 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 2 February 2021 be noted.

TRIM Reference:        2020/2492

RESOLVED - 21/004                                                                              Cr J Whitton/Cr R Kidd

That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council.

TRIM Reference:        2020/2332

RESOLVED - 21/005                                                                            Cr T Mileto/Cr S Nugent

That this item be deferred pending a site inspection and be bought to the next Planning and Development Committee meeting for consideration.

TRIM Reference:        2021/44

RESOLVED - 21/006                                                                          Cr J Whitton/Cr S Nugent

That Council consents to development application DA 328/2020(1) for Subdivision (33 lot residential) at Lot 16 DP 258976 - 13-29 Torulosa Way, Orange pursuant to the conditions of consent in the attached Notice of Approval.

TRIM Reference:        2020/2553

Cr McRae declared a significant, pecuniary interest as a property owner within the area, left the meeting and did not participate in discussion or voting on this item.

Cr Whitton declared a significant, pecuniary interest as a property owner within the area, left the meeting and did not participate in discussion or voting on this item.

RESOLVED - 21/007                                                                                  Cr R Kidd/Cr K Duffy

That this item be deferred to a later date and a briefing be given to Councillors.

QUESTION TAKEN ON NOTICE

Cr Mileto asked what the process would be to remove items from the site and how we can make it accessible for people with a disability.

TRIM Reference:        2021/2

Cr McRae declared a significant, pecuniary interest as a property owner within the area, left the meeting and did not participate in discussion or voting on this item.

RESOLVED - 21/008                                                                               Cr S Munro/Cr K Duffy

That Council resolves:

1        That Council note the contents of this report and attached submissions and adopt the Draft Orange Eastside Precinct Plan and Site Specific Controls.

2        That a draft Planning Proposal to amend the Orange Local Environmental Plan 2011 and Development Control Plan with site specific controls be prepared, and reported back to Council.

TRIM Reference:        2021/5

MOTION                                                                                              Cr R Turner/Cr S Munro

1        That Council note the contents of this report and the attached options.

2        That Council continues to further investigate options on the potential for the relocation of a portion of Esso Park under option 3 of the report

3        That any subdivision proposal must contain a land area below 2080 square metres and public access to Hamer Street must be retained.

AMENDMENT                                                                                        Cr G Taylor/Cr K Duffy

1        That Esso Park remain as a recreational reserve.

2        That Council liaise with interested local residents in order to enhance and increase the patronage of Esso Park.

3        That any financial expenditure determined be considered in the 2021/22 budget.      

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano,  Cr Taylor, Cr Turner, Cr Whitton

Against: Nil

Absent: Nil

The amendment on being put to the meeting was carried and became the motion.

The motion on being put to the meeting was carried.

RESOLVED - 21/009                                                                               Cr G Taylor/Cr K Duffy

1        That Esso Park remain a recreational reserve.

2        That Council liaise with interested local residents in order to enhance and increase the patronage of Esso Park.

3       That any financial expenditure determined be considered in the 2021/22 budget.

TRIM Reference:        2021/39

Cr McRae declared a significant, pecuniary interest as a property owner within the area, left the meeting and did not participate in discussion or voting on this item.

RESOLVED - 21/010                                                                               Cr S Nugent/Cr R Kidd

1        That Council acknowledge the attached site specific development controls and resolve to place the controls on public exhibition for a period of 28 days.

2        That staff draft an amendment the Orange Development Control Plan 2004 to:

·      Insert reference to the attached Site Specific Controls under chapter DCP 07 Residential Areas - 7.17 West End Precinct

·      Insert the DCP 17 Site Specific Controls – West End Precinct as an attachment

3        That post exhibition the matter return to Council for consideration of submissions with a view to amending the Orange Development Control Plan 2004.

TRIM Reference:        2021/43

RESOLVED - 21/011                                                                         Cr J Whitton/Cr J Hamling

1        That Council endorse and adopt the attached draft Development Control Plan      provisions, to be known as chapter 6A of Orange DCP 2004.

2        That Council adopt the attached Towac Precinct Concept Plan to be the formal Equine   Precinct Map as defined in the draft chapter 6A.

TRIM Reference:        2021/132

RESOLVED - 21/012                                                                             Cr J Whitton/Cr K Duffy

That the information in this report be acknowledged.

TRIM Reference:        2021/49

RESOLVED - 21/013                                                                              Cr R Kidd/Cr J Whitton

1        That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 9 December 2020.

2        That the minutes of the Economic Development Community Committee meeting held on 9 December 2020 be adopted.

TRIM Reference:        2020/2565

RESOLVED - 21/014                                                                           Cr J Hamling/Cr R Turner

1        That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting held on 8 December 2020.

2        That Council determine recommendations 3.2, 3.4 and 3.5 from the minutes of the City of Orange Traffic Committee meeting of 8 December 2020.

          3.2    That Council install No Stopping Signs and line marking as per the plan in figure 1 of this report.

          3.4    That Council install the “Permit Parking – Art Gallery Extension Vehicles Only” with accompanying “End Restricted Parking” sign as per Figure A sign of this report to remain in place for the duration of the construction.

          3.5    That Council install 1 hour parking in front of the Woodward Street shops (143 Woodward Street) as per Figure A of this report.

3        That the remainder of the minutes of the City of Orange Traffic Committee meeting held on 8 December 2020 be adopted.

MATTER ARISING                                                                                                                         

Cr Duffy requested the City of Orange Traffic Committee could look at installing a sign on the Mitchell Highway coming off the Escort Way intersection advising of a turning lane.

TRIM Reference:        2020/2566

RESOLVED - 21/015                                                                               Cr T Mileto/Cr K Duffy

1         That Council acknowledge the reports presented to the Airport Community Committee at its meeting held on 2 December 2020.

2         That the minutes of the Airport Community Committee meeting held on 2 December 2020 be adopted.

TRIM Reference:        2021/18

RESOLVED - 21/016                                                                           Cr J Hamling/Cr S Munro

That the information provided in the report on Current Works be acknowledged.

MATTER ARISING 

Cr Duffy requested a report be presented to the Council meeting on 16 February 2021 relating to Ulmarrah Dam.

TRIM Reference:        2021/12

RESOLVED - 21/017                                                                           Cr J Hamling/Cr T Mileto

1        That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 16 October 2020.

2        That Council determine recommendations {3.2, 3.3, 3.4.1 & 3.7} from the minutes of the Environmental Sustainability Community Committee meeting of 16 October 2020.

3.2 - Stormwater harvesting - Wayne Beatty

I. That the project conceptual design be forwarded to the committee

II.       That a project works outline in map view be forwarded to the committee

III.         That the verbal report from Council’s Water and Sewerage Strategic Manager be acknowledged.

3.3 - Water Sensitive Cities report - Progress update

I. That the Environmental Sustainable Community Committee Water sub-group meet with relevant Council staff and communications team to produce a short summary of ‘What a water sensitive city is and the related benefits’.

II.       That Environmental Sustainable Community Committee Water sub-group meet with relevant Council staff and communications team to refine the report to be presented to Councils Environmental Sustainable Policy Committee for consideration.

III.      That a map of Councils ‘purple’ pipeline be provided to the Environmental Sustainable Community Committee.

IV.     An updated info graph of Councils water supply system be provided to the Environmental Sustainable Community Committee.

V.        That Council staff investigate information sharing and promotion of water saving technology for residents in Orange.

3.4 -   Great Southern Bioblitz Orange 2020

I.    That the Great Southern Bioblitz be run again next year.

3.7 - Draft Climate Change Policy and Management Plan

I. Item 3.7 be deferred for discussion at a specific workshop in 2 weeks - 30 October 2020.

II.       Provide ESCC a workshop agenda.

III.      ESCC members familiarise themselves with both the Draft Climate Change Strategic Policy and Draft Climate Change Management Plan and prepare questions/comments for the workshop.

IV.     That Council provide ESCC a mechanism to discuss/comment on both documents as a group in preparation of the workshop.

3        That the remainder of the minutes of the Environmental Sustainability Community Committee meeting held on 16 October 2020 be adopted.

QUESTION TAKEN ON NOTICE

Cr Kidd asked whether Council could investigate the use of a mobile camera in these areas to catch the litterers.

QUESTION TAKEN ON NOTICE        

Cr Duffy asked if Council staff could look at the rubbish and blackberries behind the embankments on the Northern Distributor Road.

TRIM Reference:        2020/2642

RESOLVED - 21/018                                                                           Cr R Turner/Cr J Hamling

That the information provided in the report on Annual Waste Diversion and Education Strategy Implementation – 2019/2020 be acknowledged.

TRIM Reference:        2021/4

RESOLVED - 21/019                                                                         Cr J Whitton/Cr J Hamling

That Council resolves:

1        To note the Statement of Investments as at 31 December 2020.

2        To adopt the certification of the Responsible Accounting Officer.

TRIM Reference:        2021/22

RESOLVED - 21/020                                                                              Cr J Whitton/Cr R Kidd

That Council resolves:

1        That the information provided in the report on the quarterly budget and performance indicators review for October 2020 to December 2020 be acknowledged.

2        The bank reconciliation statement be acknowledged.

3        To adopt favourable variations in the consolidated overall cost to council arising from the December 2020 quarterly review amounting to $1,816,670.

MATTER ARISING

Cr Taylor advised he has received several complaints from ratepayers regarding the removal of seating and lighting in the CBD and not being replaced. He requests temporary seating be placed in these locations until the tender process is complete.

TRIM Reference:        2020/2459

RESOLVED - 21/021                                                                         Cr J Whitton/Cr J Hamling

1        That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 25 November 2020.

2        That the minutes of the Ageing and Access Community Committee meeting held on 25 November 2020 be adopted.

TRIM Reference:        2020/2540

RESOLVED - 21/022                                                                               Cr S Nugent/Cr R Kidd

1        That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 26 November 2020.

2        That the minutes of the Spring Hill Community Committee meeting held on 26 November 2020 be adopted.

QUESTION TAKE ON NOTICE                                                                                                       

Cr Mileto asked if it is Councils intention to take over that land from the Crown.

TRIM Reference:        2020/2590

RESOLVED - 21/023                                                                               Cr R Kidd/Cr S Nugent

1        That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 7 December 2020.

2        That the minutes of the Cultural Heritage Community Committee meeting held on 7 December 2020 be adopted.

TRIM Reference:        2020/2599

RESOLVED - 21/024                                                                           Cr J Hamling/Cr T Mileto

1        That Council acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 30 November 2020.

2        That the minutes of the Community Safety & Crime Prevention Committee meeting held on 30 November 2020 be adopted.

TRIM Reference:        2020/2600

RESOLVED - 21/025                                                                              Cr S Nugent/Cr K Duffy

1        That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 29 October 2020.

2        That the minutes of the NAIDOC Week Community Committee meeting held on 29 October 2020 be adopted.

TRIM Reference:        2020/2601

RESOLVED - 21/026                                                                          Cr J Whitton/Cr S Nugent

1        That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 5 November 2020.

2        That the minutes of the NAIDOC Week Community Committee meeting held on 5 November 2020 be adopted.

TRIM Reference:        2020/2602

RESOLVED - 21/027                                                                             Cr J Hamling/Cr K Duffy

1        That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 3 December 2020.

2        That the minutes of the NAIDOC Week Community Committee meeting held on 3 December 2020 be adopted.

Recommendation

That the information provided in the report by the Acting Director Corporate and Commercial Services on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

02-Feb-21

SPC

QUESTION TAKE ON NOTICE 
Cr Mileto asked if it is Councils intention to take over that land from the Crown. (Spring Hill Recreation Ground)

Currently not part of proposed transfers.

02-Feb-21

ESPC

QUESTION TAKEN ON NOTICE
Cr Duffy asked if Council staff could look at the rubbish and blackberries behind the embankments on the Northern Distributor Road

02-Feb-21

ESPC

QUESTION TAKEN ON NOTICE
Cr Kidd asked whether Council could investigate the use of a mobile camera in these areas to catch the litterers.

02-Feb-21

IPC

MATTER ARISING
Cr Duffy requested a report be presented to the Council meeting on 16 February 2021 relating to Ulmarrah Dam.

Scheduled for 16 February.

02-Feb-21

IPC

MATTER ARISING
Cr Duffy requested the City of Orange Traffic Committee could look at installing a sign on the Mitchell Highway coming off the Escort Way intersection advising of a turning lane.

02-Feb-21

FPC

MATTER ARISING
Cr Taylor advised he has received several complaints from ratepayers regarding the removal of seating and lighting in the CBD and not being replaced. He requests temporary seating be placed in these locations until the tender process is complete.

02-Feb-21

PDC

QUESTION TAKEN ON NOTICE
Cr Mileto asked what the process would be to remove items from the Springs site and how we can make it accessible for people with a disability.

15-Dec-20

CCL

MATTER ARISING 
Cr Taylor requested a report be provided back to Council with an update of the Wood Bank usage during 2020.

15-Dec-20

CCL

QUESTION TAKEN ON NOTICE 
Cr Nugent requested that a Councillor Briefing be organised to update Councillors on the progress of the Future City’s Project and go through each of the projects and their status’.

Scheduled for 16 February 2021

15-Dec-20

CCL

QUESTION TAKEN ON NOTICE 
Cr Whitton asked what the process for a submitter was to voluntarily have their name appear in the paper and not be redacted. 

15-Dec-20

CCL

QUESTION TAKEN ON NOTICE 
Cr Duffy requested information on whether and how Council contributed its unused Council Meeting Meal funds as was previously resolved.

$5000 was the underrun

01-Dec-20

IPC

QUESTION TAKEN ON NOTICE   
Cr Taylor asked if Council could receive a report on Council’s rights and what can and cannot be enforced in relation to long grass.

19 November 2020 - Email on this provided to Councillors.
Follow up email provided 5 February 2021.

01-Dec-20

IPC

QUESTION TAKEN ON NOTICE   
Cr Munro asked if the Line Markings in the Woolworths Carpark were to be re-painted before Christmas.

Carpark off Sale Street - all disabled parks redone in 2020. Other markings 2 years go. Arrows progressively done in house. Council does not mark North Orange Woolworths

01-Dec-20

PDC

QUESTION TAKEN ON NOTICE
Cr Duffy asked why the Heritage Study Review report does not address carparks, in particular the Eastern side of Wraprite which was the original Onley car park and what was the reason for this?

Community Heritage Manager investigating signage options to identify history of this site.

03-Nov-20

SPC

QUESTION TAKEN ON NOTICE
Cr Duffy requested a report be provided on the upkeep of the City with Long Grass on ovals and walkways, the contractor requirements and schedules for what is looked after and what is not.

Report being prepared by Community, Recreation and Cultural Services staff

20-Oct-20

CCL

MATTER ARISING   
Cr Duffy requested a report be provided to Council on the possibility of using Ulmarrah Dam as a water storage option for the city.

Report to be provided to Council.

06-Oct-20

CCL

MATTER ARISING
Cr Duffy requested that a meeting of the Councillor Policy Review Committee be scheduled. Cr Kidd advised that the members would discuss setting a date.

Noted. Only one policy for review now; more expected through the next Council meeting.

06-Oct-20

CCL

MATTER ARISING
Cr McRae requested Council be provided with information on where the issue of treated effluent was up to and if Council would be receiving a briefing on the matter. 

Briefing scheduled 2 December 2020

06-Oct-20

CCL

MATTER ARISING
Cr Duffy requested that Council be provided with an update in relation to indigenous street names being added to signs.

Report to be provided to Council.

06-Oct-20

CCL

QUESTION TAKEN ON NOTICE
Cr Nugent noted that the Community Lunch was attended by people who are disadvantaged, lonely, no friend/family etc to spend Christmas with and asked if there was anything Council or other agencies (Foodcare, Mission Australia) could do to fill the gap left by the cancellation of the Orange Community Christmas Lunch.

Staff are still investigating whether a community organisation will be hosting the Community Christmas Lunch. A separate report about this will come back to Council in late November 2020/early December 2020.
See comments above about the Christmas Community Lunch and the possible use of some money from the Small Donations Round 3 remaining budget if the lunch can be hosted this year.

06-Oct-20

ESPC

MATTER ARISING
Cr Mileto request additional garbage bins be provided in Elephant Park particularly around the BBQ areas

Number of bins required is currently being investigated.

15-Sep-20

CCL

QUESTION TAKEN ON NOTICE
Cr Taylor requested a report be provided to Council on the availability of finance options while awaiting the approval of State/Federal funding for the Southern Feeder Road.

Report to be provided.

18-Aug-20

CCL

QUESTION TAKEN ON NOTICE   
Cr Mileto requested a risk audit report be provided to Council on the risk for all Council owned sporting amenity facilities with fibro/asbestos risks identifying a capital works list for repair

Report to be provided.

21-Jul-20

CCL

QUESTION TAKEN ON NOTICE
Cr Hamling stated Council needed to put up this money and local contractor could benefit from this work. He asked if the $200,000 can be matched by another body such as Destination NSW.

Council will be seeking grant funding for tourist generating activities.

16-Jun-20

CCL

MATTER ARISING
Cr Nugent request a report be presented on how Council best implement access to the wetlands while protecting the ecological value and water quality issues at the wetland.  

Seeking further clarification.

04-Feb-20

CCL

Cr McRae requested Councillors be provided with a briefing on the supply agreements with Cadia.

Currently being prepared.

02-Feb-21

ESPC

2.1 MINUTES OF THE ENVIRONMENTAL SUSTAINABILITY COMMUNITY COMMITTEE MEETING HELD ON 16 OCTOBER 2020
RESOLVED - 21/017  Cr J Hamling/Cr T Mileto
1 That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 16 October 2020.
2 That Council determine recommendations {3.2, 3.3, 3.4.1 & 3.7} from the minutes of the Environmental Sustainability Community Committee meeting of 16 October 2020.
3.2 - Stormwater harvesting - Wayne Beatty
I. That the project conceptual design be forwarded to the committee
II. That a project works outline in map view be forwarded to the committee
III.    That the verbal report from Council’s Water and Sewerage Strategic Manager be acknowledged.
3.3 - Water Sensitive Cities report - Progress update
I. That the Environmental Sustainable Community Committee Water sub-group meet with relevant Council staff and communications team to produce a short summary of ‘What a water sensitive city is and the related benefits’.
II. That Environmental Sustainable Community Committee Water sub-group meet with relevant Council staff and communications team to refine the report to be presented to Councils Environmental Sustainable Policy Committee for consideration.
III. That a map of Councils ‘purple’ pipeline be provided to the Environmental Sustainable Community Committee.
IV. An updated info graph of Councils water supply system be provided to the Environmental Sustainable Community Committee.
V.   That Council staff investigate information sharing and promotion of water saving technology for residents in Orange.
3.4 -  Great Southern Bioblitz Orange 2020
I. That the Great Southern Bioblitz be run again next year.
3.7 - Draft Climate Change Policy and Management Plan
I. Item 3.7 be deferred for discussion at a specific workshop in 2 weeks - 30 October 2020.
II. Provide ESCC a workshop agenda.
III. ESCC members familiarise themselves with both the Draft Climate Change Strategic Policy and Draft Climate Change Management Plan and prepare questions/comments for the workshop.
IV. That Council provide ESCC a mechanism to discuss/comment on both documents as a group in preparation of the workshop.
3 That the remainder of the minutes of the Environmental Sustainability Community  Committee meeting held on 16 October 2020 be adopted.

02-Feb-21

CCL

6.6 SALE INDUSTRIAL LAND - LOT 802 DP 1240445
RESOLVED - 21/038  Cr G Taylor/Cr S Nugent
That Council resolves:
1 That Council sell 31 Astill Drive Orange for the sum of $215,985 plus GST.
2 That permission be granted for the use of the Council Seal on any relevant documentation.

02-Feb-21

CCL

6.5 A MURRAY & SONS - DEBTORS ACCOUNT NO 5743.52 - DISPUTED INVOICE - ENGINEERING WORKS FOR THE REINSTATEMENT OF COUNCIL'S ASSETS - FOREST ROAD, ORANGE
RESOLVED - 21/037  Cr R Turner/Cr J Whitton
That Council resolves the adjustment of Debtors Account No 5743.52 for disputed engineering private works not quoted. The total adjustment is $8,961.52.

02-Feb-21

CCL

6.4 CBJ DRILLING SERVICES PTY LTD - DEBTORS ACCOUNT NO 4998.66 - WRITE OFF BAD DEBT >$5,000.00
RESOLVED - 21/036  Cr K Duffy/Cr J Hamling
That Council resolves the bad debt write off for Debtors Account No 4998.66 in the sum of $6,220.91 which cannot be recovered.

02-Feb-21

CCL

6.3 USE OF LAKE CANOBOLAS - PADDLE BOARD HIRE
RESOLVED - 21/035  Cr J Hamling/Cr K Duffy
1 That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years.
2 That permission be granted for the use of the Council Seal on any necessary documentation.

02-Feb-21

CCL

5.3 EVENT APPLICATION - OUR FRIENDS ELECTRIC - SUPPORT SMALL BUSINESS WITH AFTERPAY ACTIVATION
RESOLVED - 21/031  Cr T Mileto/Cr R Kidd
That Council approve the application for Support Small Business with Afterpay hosted by Our Friends Electric, at Robertson Park on 13 & 14 February 2021 due to no active COVID cases in the Orange community.

02-Feb-21

CCL

5.2 BCO ALLIANCE AGREEMENT
RESOLVED - 21/030  Cr J Hamling/Cr R Kidd
That Council resolves:
1 That Council approve the draft BCO Alliance Agreement between Blayney Shire, Cabonne and Orange City Councils; including delegations contained in the Agreement.
2 That Blayney Shire Council, on behalf of the BCO Alliance and with support from Cabonne and Orange City councils, seek Ministerial consent to establish a company limited by Guarantee called BCO Alliance Limited to act as agent for the Alliance.
3 That subject to Ministerial consent, Council authorise the Mayor and General Manager to execute the BCO Alliance Agreement, substantially in the form of the draft.

02-Feb-21

CCL

5.1 CLIMATE CHANGE STRATEGIC POLICY
RESOLVED - 21/029  Cr J Whitton/Cr S Nugent
That Council resolves to:
1 Place the following strategic policy and associated plan on public exhibition for a period of 28 days:
• ST148 – Climate Change
• Draft Climate Change Management Plan
2 That the policy ST148 – Climate Change be referred to the Councillor Policy Review Committee for comment

02-Feb-21

CCL

4.2 NDR REST STOP PROMOTION
RESOLVED - 21/028  Cr S Nugent/Cr R Kidd
1 That Council investigate options for additional promotion of the Botanic Gardens and Adventure Playground precinct as a premier rest stop for travellers on the Northern Distributor.
2 That Council prepare a report on options for the triangular block of land to the west of the new Hill Street extension including the possibility of further tree plantings with the aim of enhancing and complementing the Botanic Gardens and Adventure Playground precinct.

02-Feb-21

IPC

2.2 MINUTES OF THE AIRPORT COMMUNITY COMMITTEE MEETING - 2 DECEMBER 2020
RESOLVED - 21/015  Cr T Mileto/Cr K Duffy
1 That Council acknowledge the reports presented to the Airport Community Committee at its meeting held on 2 December 2020.
2 That the minutes of the Airport Community Committee meeting held on 2 December 2020 be adopted.

02-Feb-21

IPC

2.1 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 8 DECEMBER 2020
RESOLVED - 21/014  Cr J Hamling/Cr R Turner
1 That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting held on 8 December 2020.
2 That Council determine recommendations 3.2, 3.4 and 3.5 from the minutes of the City of Orange Traffic Committee meeting of 8 December 2020.
 3.2 That Council install No Stopping Signs and line marking as per the plan in figure 1 of this report.
 3.4 That Council install the “Permit Parking – Art Gallery Extension Vehicles Only” with accompanying “End Restricted Parking” sign as per Figure A sign of this report to remain in place for the duration of the construction.
 3.5 That Council install 1 hour parking in front of the Woodward Street shops (143 Woodward Street) as per Figure A of this report.
3 That the remainder of the minutes of the City of Orange Traffic Committee meeting held on 8 December 2020 be adopted.

02-Feb-21

EEDPC

2.1 MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE MEETING HELD 9 DECEMBER 2020
RESOLVED - 21/013  Cr R Kidd/Cr J Whitton
1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 9 December 2020.
2 That the minutes of the Economic Development Community Committee meeting held on 9 December 2020 be adopted.

02-Feb-21

FPC

2.2 QUARTERLY BUDGET REVIEW AND PROGRESS REPORT - QUARTER 2 OF 2020/2021
RESOLVED - 21/020  Cr J Whitton/Cr R Kidd
That Council resolves:
1 That the information provided in the report on the quarterly budget and performance indicators review for October 2020 to December 2020 be acknowledged.
2 The bank reconciliation statement be acknowledged.
3 To adopt favourable variations in the consolidated overall cost to council arising from the December 2020 quarterly review amounting to $1,816,670.

02-Feb-21

PDC

2.8 ORANGE LEP 2011 - AMENDMENT 17 STATUS UPDATE
RESOLVED - 21/011  Cr J Whitton/Cr J Hamling
1 That Council endorse and adopt the attached draft Development Control Plan  provisions, to be known as chapter 6A of Orange DCP 2004.
2 That Council adopt the attached Towac Precinct Concept Plan to be the formal Equine  Precinct Map as defined in the draft chapter 6A.

02-Feb-21

PDC

2.7 DEVELOPMENT CONTROL PLAN - WEST END PRECINCT
RESOLVED - 21/010  Cr S Nugent/Cr R Kidd
1 That Council acknowledge the attached site specific development controls and resolve to place the controls on public exhibition for a period of 28 days.
2 That staff draft an amendment the Orange Development Control Plan 2004 to:
• Insert reference to the attached Site Specific Controls under chapter DCP 07 Residential Areas - 7.17 West End Precinct
• Insert the DCP 17 Site Specific Controls – West End Precinct as an attachment
3 That post exhibition the matter return to Council for consideration of submissions with a view to amending the Orange Development Control Plan 2004.

02-Feb-21

PDC

Esso Park - Options Testing
RESOLVED - 21/009  Cr G Taylor/Cr K Duffy
1 That Esso Park remain a recreational reserve.
2 That Council liaise with interested local residents in order to enhance and increase  the patronage of Esso Park.
3 That any financial expenditure determined be considered in the 2021/22 budget.

02-Feb-21

PDC

2.5 DEVELOPMENT CONTROL PLAN - ORANGE EASTSIDE PRECINCT PLAN - POST EXHIBITION REPORT
RESOLVED - 21/008  Cr S Munro/Cr K Duffy
That Council resolves:
1 That Council note the contents of this report and attached submissions and adopt the Draft Orange Eastside Precinct Plan and Site Specific Controls.
2 That a draft Planning Proposal to amend the Orange Local Environmental Plan 2011 and Development Control Plan with site specific controls be prepared, and reported back to Council.

02-Feb-21

PDC

2.4 ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - PLANNING PROPOSAL FOR A HERITAGE AMENDMENT
RESOLVED - 21/007  Cr R Kidd/Cr K Duffy
That this item be deferred to a later date and a briefing be given to Councillors.

02-Feb-21

PDC

2.3 DEVELOPMENT APPLICATION DA 328/2020(1) - 13-29 TORULOSA WAY
RESOLVED - 21/006  Cr J Whitton/Cr S Nugent
That Council consents to development application DA 328/2020(1) for Subdivision (33 lot residential) at Lot 16 DP 258976 - 13-29 Torulosa Way, Orange pursuant to the conditions of consent in the attached Notice of Approval.

02-Feb-21

PDC

2.2 DEVELOPMENT APPLICATION DA 111/2020(1) - 12 GREEN LANE
RESOLVED - 21/005  Cr T Mileto/Cr S Nugent
That this item be deferred pending a site inspection and be bought to the next Planning and Development Committee meeting for consideration.

02-Feb-21

CCL

6.5 CROWN LAND NEGOTIATION
TRIM REFERENCE: 2019/2070
RESOLVED - 20/476 Cr K Duffy/Cr J Whitton
That Council resolves:
1 To acknowledge the report by CEO.
2 To delegate to the CEO such authority as may be necessary to finalise the terms of the agreement as set out in this report. 
3 To give permission for the use of the Council seal on any document if required.

Process continues

15-Dec-20

CCL

5.14 SINGLE USE PLASTICS
TRIM REFERENCE: 2020/2488
RESOLVED - 20/468 Cr S Nugent/Cr J Hamling
That Council resolves:
1 To endorse the development of a Single-Use Plastics Policy that addresses the reduction of single-use plastics in Council operations and events, and supports the 2025 National Packaging targets;
2 That Council prepare an implementation plan which identifies actions, suitable alternatives and timeframes, to implement objectives of a Single-Use Plastics Policy.

15-Dec-20

CCL

5.12 JOB CREATION FUNDING FOR DAY CARE EDUCATORS
TRIM REFERENCE: 2020/2431
RESOLVED - 20/466 Cr S Nugent/Cr J Whitton
That Council resolves to:
1 Approve the use of funds from the Job Creation budget for a loans program under the Day Care Educators concept.
2 Place the details on public exhibition for a period of 6 weeks.
3 Subject to a report of satisfactory outcomes by Manager Community Services, approve the program to continue to operate through the 2021/2022 financial year.

15-Dec-20

CCL

5.3 LOW INTEREST LOAN - ORANGE WARATAHS SPORTS CLUB LTD
TRIM REFERENCE: 2020/2490
RESOLVED - 20/457 Cr G Taylor/Cr S Nugent
That Council resolves:
1 That Council notes this further information regarding the provision of a low interest loan to Orange Waratah Sports Club Ltd.
2 That the provision of a low interest loan is subject to the review of the Orange Waratah Sports Club Ltd published financial reports for the year ending 30 June 2020, if satisfactory.
3 That Council provides Orange Waratah Sports Club Ltd a loan of $100,000.00 at an interest rate of 1.5% repayable over a five year term in quarterly instalments.
4 That the loan be funded from Councils unrestricted cash.
5 That the loan be secured over the property held by Orange Waratah Sports Club Ltd.
6 That the Chief Executive Officer be authorised to execute all relevant documents.
7 That approval be granted for use of the Council Seal on all relevant documents if required.

PDC

2.5 HERITAGE STUDY REVIEW - POST EXHIBITION AND ADOPTION
RESOLVED - 20/430  Cr R Turner/Cr S Munro
1 That the report by Council’s Senior Planner be acknowledged.
2 That the following recommendations be adopted:
• The proposed Heritage Conservation Areas known as Bletchington, Newman Park and Blackman’s Swamp Heritage Conservation Areas as described in the Heritage Study Review and as shown on the accompanying maps be adopted.
• The extension to the existing Central, Duration Cottages and Glenroi Heritage Conservation Areas as described in the Heritage Study Review and as shown on the accompanying maps be adopted.
• The name of the existing Heritage Conservation Area known as Central Heritage Conservation Area, be renamed: Dalton Central Heritage Conservation Area.
• The name of the existing Heritage Conservation Area known as the Duration Cottages Heritage Conservation Area be renamed: Glenroi Duration Cottages Heritage Conservation Area.
• The name of the existing Heritage Conservation Area known as Glenroi Heritage Conservation Area be renamed: Endsleigh Heritage Conservation Area.
• The name of the existing Heritage Conservation Area known as East Orange Heritage Conservation Area be renamed: Bowen Heritage Conservation Area.
• The following properties are recommended to be adopted as Local Heritage Items:
o 117 Sampson Street
o 49 Prince Street
o 139 Margaret Street
o 5 Hawkins Lane
o 9 Hawkins Lane
o 11 Hawkins Lane
o 3 Hawkins Lane
o 6 Hawkins Lane
o 4 Hawkins Lane
o 2 Hawkins Lane
o 20 Nile Street
o 22 Nile Street
o 22 Nile Street
o 26 Nile Street
o 171 Margaret Street
o 110 Matthews Avenue
o 125 Prince Street
o 125 Dalton Street
o 112 Dalton Street
o 121 Gardiner Road
o 123 Gardiner Road
o 102 Gardiner Road
o 106 Gardiner Road
o 108 Gardiner Road
o 105 Spring Street
o 15 Capps Lane, Huntley
o ‘Waverton’ 76 Blunt Road, Huntley (as per the described curtilage)
o ‘Homeleigh’ 359 Phoenix Mine Road, Huntley

Inspection to be organised

1-Dec-20

CCL

5.5 NETWASTE QUOTATION F3536 FOR REGIONAL HOUSEHOLD CHEMICAL COLLECTION 2021
RESOLVED - 20/446  Cr S Nugent/Cr S Munro
That Council confirms its acceptance of the quotation submitted by Environmental Treatment Solutions (ETS) dated 25 September 2020, and to take part in the 2021 Regional Household Chemical Clean Out contract.
The contract will only be effective upon execution of the contract document by both Council and ETS. Council is not legally bound until the contract is executed by both parties.

1-Dec-20

CCL

5.4 ADOPTION OF THE BLACKMANS SWAMP CREEK AND PLOUGHMANS CREEK FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN - OCTOBER 2020
RESOLVED - 20/445  Cr R Kidd/Cr R Turner
That Council adopt the Blackmans Swamp Creek and Ploughmans Creek Floodplain Risk Management Study and Plan, October 2020 but defer the planning and development controls shown in Section 5.9 of the report until such time that the Department of Planning Industry and Environment allows flood controls on land above the 1% flood.

1-Dec-20

CCL

4.1 ORANGE RAIL ACTION GROUP SUPPORT
RESOLVED - 20/441  Cr S Munro/Cr S Nugent
That Council endorse the Orange Rail Action Group Plan and concepts for improved passenger rail services, presented to Council staff on Monday 7 September 2020.

17-Nov-20

CCL

6.3 WATER CONSUMPTION CHARGES 184 HUNTLEY ROAD SPRING CREEK
RESOLVED - 20/424  Cr K Duffy/Cr S Nugent
1 That the water consumption charges from a major water leakage incorrectly raised on 184 Huntley Road Spring Creek based on readings from the master meter 02D004972 of $25,658.50 be written off.
2 That the interest charges of $6,280.05 levied on 184 Huntley Road Spring Creek also be written off due to the incorrect billing.
3 That an assessment number for meters 02D004972 and 14D000708 be created as “check meters” whereby readings will be recorded however charges will not be raised. Actual consumption charges for meters R98009835 and 10W000562 will then be able to be billed accurately in the future. 

17-Nov-20

CCL

6.1 SALE 24 ASTILL DRIVE
RESOLVED - 20/423  Cr K Duffy/Cr S Nugent
That Council resolves:
1 That Council sell 24 Astill Place Orange for the sum of $740,160 inclusive of GST.
2 That the proceeds be applied to the Land Development Reserve.
3 That permission be granted for the use of the Council Seal on any relevant documentation.

17-Nov-20

CCL

5.8 REQUEST TO RETURN FINANCIAL ASSISTANCE - BANJO PATERSON FESTIVAL - NATIONAL BUSH POETRY CHAMPIONSHIPS - FEBRUARY 2020
RESOLVED - 20/421  Cr S Nugent/Cr K Duffy
1 That Council resolves to accept the request to return funds of $10,000 back into the Event Sponsorship Fund.
2 That $2,000 be retained by the Rotary Club of Orange for the Banjo Paterson Festival Youth Poetry Competition.

17-Nov-20

CCL

5.6 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 27 - POST EXHIBITION REPORT
RESOLVED - 20/419  Cr J Hamling/Cr K Duffy
1 That Council note the contents of this report and resolve to support the proposal in principal subject to the following.
2 That staff liaise with the proponent to prepare a Development Control Plan/ masterplan for the site, to then be exhibited for 28 days and addressing:
• Urban design outcomes with respect to the presentation of the site to the frontages of Leeds Parade and the Northern Distributor Road
• Measures to address potential acoustic impacts emanating from the site
• Pedestrian and cyclist linkages and permeation of and through the site
• Size, height and number limits on the extent of pylon signs, as well as appropriate and preferred locations for such signs
• Excavation in, above, below or adjacent to the rail corridor – to protect the integrity, safety and efficiency of rail operations
• Traffic management and assessment of impacts to the rail overbridge on the Northern Distributor Road
• Stormwater management to ensure that discharge of stormwater is not to exceed the pre-development levels
• Fencing of the rail corridor to ensure and protect public safety
• Lighting and external finishes to be designed not to interfere with the safe and orderly operation of the rail corridor
• Access to rail corridor land to be prohibited without express written permission of the relevant rail authorities.
3 That the DCP masterplan also be provided to both John Holland Rail and Roads and Maritime Services for comment and that upon completion of the DCP exhibition the matter be reported back to Council to consider any remaining issues before finalisation of the plan.

17-Nov-20

CCL

5.5 QUARTERLY BUDGET REVIEW AND PROGRESS REPORT - QUARTER 1 OF 2020/2021
RESOLVED - 20/418  Cr J Whitton/Cr S Nugent
That Council resolves:
1 That the information provided in the report on the quarterly budget and performance indicators review for July 2020 to September 2020 be acknowledged.
2 The bank reconciliation statement be acknowledged.
3 To adopt unfavourable variations in the consolidated overall cost to council arising from the September 2020 quarterly review amounting to $250,009.

17-Nov-20

CCL

4.3 DEFENCE AGAINST SLANDER AND LIBEL
RESOLVED - 20/413  Cr K Duffy/Cr J Whitton
That staff procure an external legal briefing for Council in closed session on legalities around defence against slander and libel by individuals and external organisations against staff and Councillors.

17-Nov-20

CCL

4.2 ESTABLISH ANOTHER RETURN AND EARN BIN IN ORANGE
RESOLVED - 20/412  Cr G Taylor/Cr J Whitton
That Council approach the relevant authorities about establishing a third Return and Earn Bin in Orange and that Council identify an appropriate location/site for this Bin.

17-Nov-20

CCL

4.1 CIVIC RECEPTION - JACK WIGHTON
RESOLVED - 20/410  Cr K Duffy/Cr G Taylor
That Council hold a Civic Reception for Jack Wighton.

17-Nov-20

CCL

2.1 RADIO CHRISTMAS CAROLS NIGHT
RESOLVED - 20/408  Cr R Kidd/Cr K Duffy
That Council engage Southern Cross Austereo “SCA” for the purpose of holding a specific radio Christmas Carols night.

03-Nov-20

PDC

RESOLVED - 20/387  Cr R Kidd/Cr S Munro
That the proponents of the social and affordable housing developments for East Orange be asked to address Council at a briefing.

Following this up with the Government department

03-Nov-20

PDC

2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 26 - UPDATE ON NEGOTIATIONS
RESOLVED - 20/385  Cr J Whitton/Cr S Munro
That Council resolves:
1 That Council notes the contents of this report and the attached letter from the proponent.
2 That Council direct staff to seek a revised Gateway Determination to enable re-exhibition of the planning proposal incorporating the changes outlined in the proponents letter.
3 That the proposal be re-exhibited for the timeframe required by a revised Gateway Determination, and reported back to Council.

Requested updated Planning Proposal document from applicant to then refer to DPIE for revised gateway

03-Nov-20

PDC

2.2 DEVELOPMENT APPLICATION DA 259/2020(1) - MARCH AND PEISLEY STREETS (CONSERVATORIUM AND PLANETARIUM)
RESOLVED - 20/384  Cr R Kidd/Cr S Nugent
That Council resolves:
1 That the information contained in the report for development application DA 259/2020(1) for proposed Mixed Use Development (Community Facility (Conservatorium) and Information and Education Facility (Planetarium) at Lots 7 and 8 DP 820905, March and Peisley Streets, Orange, be acknowledged.
2 That Council makes a supportive submission on the application to the Western Regional Planning Panel.

Submission to the WRPP being prepared

03-Nov-20

CCL

5.2 ORANGE HARNESS RACING FUNDING
RESOLVED - 20/403  Cr R Kidd/Cr G Taylor
That Council, through the Chief Executive Officer, hold discussions with Orange Harness Racing to address the agreement.

Preliminary contact made by Chief Executive Officer

03-Nov-20

CCL

5.1 FORMER HOSPITAL SITE REDEVELOPMENT
RESOLVED - 20/402  Cr J Hamling/Cr J Whitton
That Council establish a Development Control Plan for the development of the western end of the former Orange Base Hospital site in line with the attached Orange Base Hospital Site Design Report.

Brief out to Councillors

03-Nov-20

CCL

4.1 NOTICE OF MOTION - ESSO PARK
RESOLVED - 20/401  Cr R Turner/Cr G Taylor
That Council investigate the potential for the relocation of a section of ESSO Park and explore the potential of further options for a section of the park fronting Hamer Street.

Investigations commencing

03-Nov-20

SPC

2.3 MINUTES OF THE CULTURAL HERITAGE COMMITTEE MEETING HELD ON 2 MARCH 2020 AND 7 SEPTEMBER 2020
RESOLVED - 20/398  Cr S Nugent/Cr K Duffy
1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 2 March 2020.
2 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 7 September 2020.
3 That Council determine recommendation 4.3 from the minutes of the Cultural Heritage Community Committee meeting of 7 September 2020:
4.3 That the Council seek and apply for funding to undertake the Robertson Park Conservation Management Plan.
4 That the remainder of the minutes of the Cultural Heritage Community Committee at its meeting held on 2 March 2020 and 7 September 2020 be adopted.

Noted. Funding application to be pursued.

03-Nov-20

SPC

2.1 MINUTES OF THE LUCKNOW COMMUNITY COMMITTEE MEETING HELD ON 23 SEPTEMBER 2020
RESOLVED - 20/396  Cr T Mileto/Cr R Kidd
1 That Council acknowledges the reports presented to the Lucknow Community Committee at its meeting held on 23 September 2020.
2 That Council notes recommendation 4.2 - Part 3 from the minutes of the Lucknow Community Committee meeting of 23 September 2020:
4.2     
3 That Council focus in the installation of kerb and guttering where possible over the next two years.
3 That the minutes of the Lucknow Community Committee at its meeting held on 23 September 2020 be adopted.

Actions progressing. Actions will be completed in November 2020.

20-Oct-20

CCL

6.2 RESTRICTED ACCESS - STAFF MATTER
RESOLVED - 20/376  Cr R Kidd/Cr S Munro
That Council agree to the immediate recruitment of a new Director Corporate and Commercial Services and the minor organisational re-structure proposed by the Chief Executive Officer.

CEO moving the proposition through the Staff Consultative Committee in December.  Recruitment process to follow.

20-Oct-20

CCL

4.1 NOTICE OF MOTION - RECYCLED MATERIALS IN ROADS AND PAVEMENTS
RESOLVED - 20/365  Cr S Nugent/Cr J Hamling
1 That Council prepare a report on options available to achieve greater use of recycled materials in our roads and pavements, with particular reference to Local Government NSW’s publication Recycled Materials in Roads and Pavements: A Guide for Local Councils.
2 That Council requests the Central NSW Joint Organisation to research ‘Paving the Way’, the biggest local government-led procurement of recycled road-making materials in NSW history through a collaboration of 15 Sydney metropolitan councils led by the Southern Sydney Regional Organisation of Councils, and determine the relevance and applicability for the Central NSW JO.

Report to be provided to Council.

06-Oct-20

CCL

6.4 ACQUISITION PART LOT 44 DP 788920
RESOLVED - 20/359  Cr S Munro/Cr K Duffy
1 That Council acquire approximately 605 m2 of Lot 44 DP 788920 under the voluntary provisions of the Land Acquisitions (Just Terms Compensation) Act 1991.
2 That the Chief Executive Officer be authorised to finalise the acquisition.
3 That permission be granted for the use of the Council Seal on any document if required.

Survey prepared.  Contract being issued.

06-Oct-20

CCL

5.5 COUNCIL RUN EVENTS CONTINGENCIES - COVID RESTRICTIONS
RESOLVED - 20/354  Cr S Munro/Cr S Nugent
That council resolves:
1 Carols by Candlelight will be cancelled for 2020. The existing budget wholly reallocated to the purchase of Christmas Decorations for the Orange Community.
2 Additional funds to support total $50,000 budget for Christmas decoration will be drawn from Councils Event Sponsorship Fund.
3 A New Year’s Eve event will be reviewed upon a submission.
4 Australia Day Event contingency plan to be reported back to Council at subsequent meeting.

Item 1 and 2 - noted.
Item 3 and 4 - noted, with further report to be considered at Council.

06-Oct-20

CCL

5.4 STRATEGIC POLICY REVIEW - CHILD SAFE
RESOLVED - 20/353  Cr S Munro/Cr T Mileto
1 Place the Child Safe Policy on public exhibition for a period of 28 days.
2 That the policy be referred to the Councillor Policy Review Committee for comment.

Exhibition period ended 6 November. A further report will be bought to Council in the near future

06-Oct-20

PDC

2.4 BLAYNEY CABONNE ORANGE SUB-REGIONAL RURAL AND INDUSTRIAL LAND STRATEGY - REVIEW AND UPDATE
RESOLVED - 20/328  Cr S Nugent/Cr S Munro
That Council resolves to:
1 Endorse the Draft Subregional Rural and Industrial Lands Strategy 2019 to 2036 for public exhibition.
2 Exhibit the Draft Subregional Rural and industrial lands Strategy 2019 to 2036 in accordance with the Community Participation Plan.

Currently on exhibition - public information session held 9 November

06-Oct-20

PDC

2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 25 - POST EXHIBITION REPORT
RESOLVED - 20/327  Cr R Kidd/Cr R Turner
That Council note this report and authorise the CEO to:
1 Prepare a formal Additional Permitted Use map at the proponents cost;
2 Seek a Parliamentary Counsel Office opinion to formally make the plan; and
3 Upon satisfactorily completing items 1 and 2 proceed to make the amendment to the LEP.

APU map preparation being discussed with applicant

06-Oct-20

PDC

2.2 ORANGE CBD EASTERN PRECINCT
RESOLVED - 20/326  Cr R Kidd/Cr S Nugent
1 That Council acknowledge the attached draft precinct plan and associated site specific controls and resolve to place both on public exhibition for a period of 28 days.
2 That post exhibition the matter return to Council for consideration of submissions with a view to amending the Orange Development Control Plan to include the precinct plan and site specific controls.

Currently on exhibition

06-Oct-20

ESPC

2.1 MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE OF 14 SEPTEMBER 2020
RESOLVED - 20/339  Cr R Kidd/Cr T Mileto
1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 14 September 2020.
2 That Council determine recommendations 3.1, 3.2, 3.3, 3.4 and 3.5 from the minutes of the Companion Animals Community Committee meeting of 14 September 2020.
3.1
1. That Council review the signage at Lake Canobolas in regards to dog behaviour.
2. That Council investigate a Responsible Ownership of Cats brochure.
3. That Council place bollards across the rear of Riawena Oval to prevent vehicles driving through and to ensure the sign is displayed preventing the off leash being used whilst it is   cricket season.
4. That Council investigate the distribution of the Responsible Cat Ownership brochure to all ratepayers.
3.2
That Councils’ communications team produce a good news story in regard to the new off leash area and responsible pet ownership.
3.3
That Council provide a tour of the pound for committee members.
3.4
That Council investigate the fencing and water station cost for the Lombardy Way off leash area to make it a secure fenced area with dog facilities.
3.5
That the additional statistics of strays returned to their owner by the rangers be added to the table.
4 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 14 September 2020 be adopted.

Actions Underway

15-Sep-20

CCL

5.8 COVID-19 - ORANGE 360 RESPONSE - POST-EXHIBITION
That Council increase funding by $100,000 to TDO Ltd trading as Orange 360 for the purposes of COVID rebound initiatives and marketing.

Agreement being drafted

15-Sep-20

CCL

5.7 DRAFT PLANNING AGREEMENT - LEP AMENDMENT 17 - TOWAC EQUINE PRECINCT
That Council:
1 Note that items 2, 3 below will override items 1 and 3 of the resolution of 17 March 2020 in relation to Towac Equine Precinct.
2 Instruct the Chief Executive Officer to place the Planning Agreement on public exhibition for 28 days.
3 Subject to there being no objections to the planning agreement, authorise the Chief Executive Officer to enter into the planning agreement and pursue finalisation of Amendment 17 with the Department of Planning, Industry and Environment.

Landowners advised of process – awaiting signed agreement from landowners and agreement for Council to register caveats before Council signs

15-Sep-20

CCL

4.2 NOTICE OF MOTION - DONATION OF UNSPENT CATERING MONEY
That the monies normally spent on catering for the last 4 Council meetings be donated to food based charities in Orange with the addition of LMB (Let’s Make Better) to those listed in the Notice of Motion.

Investigation underway to allocate money.

15-Sep-20

CCL

4.1 NOTICE OF MOTION - EXHIBITION PUBLIC CONSULTATION
That the exhibition period for all significant projects and initiatives include public information sessions in the first half of the exhibition period.

Policy under development.

01-Sep-20

CCL

3.1 CURRENT WORKS
RESOLVED - 20/272  Cr S Nugent/Cr T Mileto
That the information provided in the report on Current Works be acknowledged and a report be brought back to Council on the potential for the use of Lake Canobolas as a water source for Orange.

Report to be provided.

01-Sep-20

CCL

6.5 SALE 16 ELWIN DRIVE ORANGE
RESOLVED - 20/302  Cr K Duffy/Cr R Turner
That Council resolves:
1 To sell 16 Elwin Drive Place Orange for the sum of $241,978 inclusive of GST.
2 That the proceeds be applied to the Land Development Reserve.
3 That permission be granted for the use of the Council Seal on any relevant documentation.

Call option entered into.  Expires May 2021

11-Aug-20

CCL

6.2 LEASE HANGAR X ORANGE AIRPORT
TRIM REFERENCE: 2020/1256
RESOLVED - 20/243 Cr K Duffy/Cr J Whitton
That Council resolves:
1 To enter into a lease of Hangar X for a term of 5 years plus 4, 5 year options.
2 That approval be granted for the use of the Council Seal on all relevant documents.

Lease prepared waiting for development application to be approved.

21-Jul-20

CCL

5.8 LOCAL STRATEGIC PLANNING STATEMENT 2020
TRIM REFERENCE: 2020/1200
RESOLVED - 20/222 Cr S Romano/Cr S Munro
That Council acknowledge the attached draft Local Strategic Planning Statement (LSPS) and resolve to place the LSPS on public exhibition for a period of 28 days.

The Local Strategic Planning Statement is currently on exhibition. Exhibition closes on Monday, 24 August 2020.

21-Jul-20

CCL

4.1 NOTICE OF MOTION
TRIM REFERENCE: 2020/1130
RESOLVED - 20/214 Cr S Nugent/Cr R Kidd
That Council prepare a report outlining:
1 Current use of single use plastic across all Council operations;
2 Available alternatives to single use plastic items currently in use in Council operations and Council run or sponsored events;
3 Achievable timeframes to phase out single use plastic in Council operations and Council run or sponsored events where alternatives are available; and
4 Achievable timeframes for developing a Single Use Plastics Policy that addresses the reduction of single use plastics in Council operations and events, supports the 2025 National Packaging targets, and identifies suitable alternatives, including timeframes for implementation.

Ongoing – Relevant council staff have met and have started planning the project to gather data to be able to prepare the report

07-Jul-20

CCL

6.1 AIRPORT SERVICES EXPANSION
TRIM REFERENCE: 2020/1065
RESOLVED - 20/210 Cr K Duffy/Cr S Munro
That Council finalise the agreement to expand services at the Orange Airport as per the conclusion of this report.

Agreement entered with Qantas

07-Jul-20

CCL

5.4 THE SPRINGS; AN ABORIGINAL AND NON-ABORIGINAL FRINGE CAMP LOCATED IN SOUTH ORANGE - CONSERVATION MANAGEMENT PLANS AND FUTURE DIRECTIONS FOR THE SITE - REPORT FOLLOWING PUBLIC EXHIBITION PERIOD
TRIM REFERENCE: 2020/1076
RESOLVED - 20/208 Cr S Nugent/Cr T Mileto
1 That the Archaeological Assessment and Heritage Study, Conservation Management Plan and the Heritage Landscape Plan be adopted by Council.   
2 That a more focussed multiyear action list be developed in consultation with OLALC and Council as funding and resources permit.
3 That further consultation, investigation and history be developed on the Rifle Range and Tip area, which may form a Heritage Study/ Conservation Management Plan.

Noted. Council working with OLALC to develop Plan.  Council to conduct further research on the Rifle Range and Tip area.  Funding to be sought for a study to be developed.  Item 1 complete. Items 2 and 3 dependant on funding.

07-Jul-20

PDC

2.2 DEVELOPMENT APPLICATION DA 234/2018(1) - 129-133 SALE STREET (CALDWELL HOUSE)
TRIM REFERENCE: 2020/294
RESOLVED - 20/192 Cr S Nugent/Cr T Mileto
With respect to development application DA 234/2018(1) for Demolition of a Heritage Item (all buildings, structures and vegetation to be removed) and Category 1 Remediation (asbestos removal) at Lot 2 DP 1230592 - 129-133 Sale Street, Orange it is recommended that Council:
1 Note the contents of the planning report and the recommendations therein.
2 Accept the terms of the draft notice of determination.
3 Direct Council staff to obtain the concurrence of either the applicant or the Minister as required by Section 4.33 of the Environmental Planning and Assessment Act.
4 That Council delegate the authority to determine Development Application DA 234/208(1) to the Chief Executive Officer subject to the receipt of concurrence from the Crown.

Council wrote to the applicant on 13 July 2020 requesting concurrence with the draft Notice of Determination. To date there has not been a response from the applicant.

02-Jun-20

CCL

6.3 HEALTH INFRASTRUCTURE AGREEMENT
TRIM REFERENCE: 2020/781
RESOLVED - 20/165  Cr J Whitton/Cr M Previtera
That Council resolves:
1 To offer to Health Infrastructure the arrangements outlined in the conclusion of this report.
2 That authority be granted to the CEO to finalise negotiations.
3 That authority be granted for the use of the Council Seal on any documentation if required.

To be finalised

02-Jun-20

PDC

2.2 PLANNING PROPOSAL TO AMEND ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - REZONING OF 185 LEEDS PARADE
TRIM REFERENCE: 2020/750
RESOLVED - 20/147  Cr J Whitton/Cr S Munro
1 That Council resolve to support the planning proposal, enabling the matter to be progressed through to the Gateway process; with staff to forward the matter to the Department of Planning, Industry and Environment for assessment.
2 That the matter then proceed in accordance with any requirements or conditions of a Gateway Determination before being returned to Council once the public and agency consultations have been concluded.
3 That Council require the site to be subject to a Development Control Plan in the form of a masterplan that addresses:
• Urban design outcomes with respect to the presentation of the site to the frontages of Leeds Parade and the Northern Distributor Road.
• Measures to address potential acoustic impacts emanating from the site.
• Pedestrian and cyclist linkages and permeation of and through the site.
• Size, height and number limits on the extent of pylon signs, as well as appropriate and preferred locations for such signs.
4 That the proponent be advised of the need to prepare a masterplan addressing the above matters, to enable future development of the site to proceed in an orderly manner.

Exhibition closed 24 August 2020, agency consultation completed late October. Report prepared for Council meeting 17 November 2020.

07-Apr-20

CCL

2.3 MAYORAL MINUTE - INSURANCE FOR VOLUNTARY ORGANISATIONS
TRIM REFERENCE: 2020/507
RESOLVED - 20/098  Cr K Duffy/Cr S Nugent
That Council investigate the possibilities to lighten the financial burden of insurance for community groups that organise local events for community benefit either through fundraising or providing entertainment.

Progressing.

07-Apr-20

CCL

6.4 TENDER FOR CONSTRUCTION OF ORANGE REGIONAL GALLERY EXTENSION
TRIM REFERENCE: 2020/462
RESOLVED - 20/094  Cr J Hamling/Cr J McRae
That Council resolves:
1 That Council declines to accept any tender for the Construction of the Orange Regional Gallery Extension F3020-8 as all tender submissions exceeded the available funds for this component of the project.
2 That Council not call fresh tenders as it may delay the project and impact upon the current funding milestones, possibly putting funding at risk.
3 That Council enters into negotiations with the two highest tender submissions being Renascent Regional Pty Ltd and North Construction and Building Pty Ltd with a view to revising the project scope and to identify innovative solutions and cost savings to deliver the project.
4 That Council explores additional funding that may be able to address any shortfall in the construction of the Orange Regional Gallery Extension.

Redesign undertaken
Requote on works requested and received.
Report to Council for awarding of tender.
Commenced fundraising with $220k raised to date.

17-Mar-20

CCL

5.9 LEASE OF WENTWORTH PARK RESERVE TRUST
TRIM REFERENCE: 2020/424
RESOLVED - 20/084  Cr R Turner/Cr S Munro
1 That Council resolve to agree to allow the surrender of the current lease of the Wentworth Park Reserve Trust to Wentworth Golf Club Ltd and simultaneously enter into a 21 year lease of the Wentworth Park Reserve Trust with Orange Ex-Services Club Limited on terms and conditions acceptable to Council.
2 That approval be granted for the use of the Council Seal on any necessary documentation if required.

Draft surrender documents developed and the matter is progressing.

17-Mar-20

CCL

5.5 TOWAC EQUINE PRECINCT - CONTRIBUTIONS PLAN AND DEVELOPMENT CONTROL PLAN
TRIM REFERENCE: 2020/418
RESOLVED - 20/081  Cr K Duffy/Cr S Romano
That Council resolves to:
1 Endorse and adopt the contributions plan in relation to the Towac Equine Precinct subject to the Minister of Planning authorising a variation to the contributions cap.
2 Endorse and adopt the draft Development Control Plan provisions, to be known as chapter 6A of Orange DCP 2004.
3 Subject to the above, Council endorse the making of Orange Local Environmental Plan 2011 – Amendment 17 to establish the Towac Equine precinct and instruct staff to pursue finalisation of this matter with the Department of Planning, Industry and Environment.

With applicant.

17-Mar-20

CCL

5.4 LOCAL HOUSING STRATEGY
TRIM REFERENCE: 2020/46
RESOLVED - 20/080  Cr S Nugent/Cr R Turner
That Council resolves to:
1 Note the Local Housing Strategy research report and Departmental guidelines.
2 To place the research phase material and departmental guidelines on exhibition for a period of 28 days seeking preliminary community feedback.
3 Prepare and present a draft strategy to Council for consideration before formal exhibition.
4 That the draft strategy be intended to address the housing needs of Orange residents through to 2036 including, but not limited to, all socioeconomic groups, age brackets and levels of mobility and independence.

GHD are Finalising draft strategy, anticipate return to Council in December for resolution to exhibit

17-Mar-20

CCL

2.1 MAYORAL MINUTE - MARGARET STREET RAIL CROSSING
TRIM REFERENCE: 2020/332
RESOLVED - 20/052  Cr R Kidd/Cr S Munro
That Council investigate the need to open the Margaret Street rail crossing permanently.

Investigation underway. Application is in to open March Street. Safety concerns with approach grades and limited room to transition to Leeds Parade/John Holland upgrading pedestrian crossing.

03-Mar-20

CCL

RESOLVED - 20/019  Cr J Hamling/Cr G Taylor
Cr Hamling put a motion that a shelter at Brendon Sturgeon Oval be named after Harry Greenhalgh who lost his life in a tragic water skiing accident. Harry was a member of the  Bloomfield Junior Rugby League Club.

Project still being completed. Awaiting details from club.

04-Feb-20

CCL

4.3 NOTICE OF MOTION - DEVELOPMENT OF CLIMATE CHANGE STRATEGIC POLICY
TRIM REFERENCE: 2020/105
RESOLVED - 20/031  Cr S Nugent/Cr J Hamling
That Council develop a strategic policy on Council’s future response to climate change including mitigation, adaption and risk management issues.

Currently developing this policy which will require extensive consultation and investigation. CEO confirmed June Deadline.

17-Dec-19

CCL

6.3 REQUEST TO WRITE OFF DEBT - LANDING FEES (2)
TRIM REFERENCE: 2019/2778
RESOLVED - 19/639  Cr S Nugent/Cr J Hamling
That Council resolves not to write off the debt for Debtor Account 150 008 083, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.

To be finalised.

17-Dec-19

CCL

6.2 REQUEST TO WRITE OFF DEBT - LANDING FEES
TRIM REFERENCE: 2019/2649
RESOLVED - 19/638  Cr S Munro/Cr S Romano
That Council resolves not to write off the debt for Debtor Account 150 008 804, and the Chief Executive Officer be authorised to agree on a satisfactory payment plan.

To be finalised.

22-Oct-19

CCL

6.1 ASPHALT PLANT ORANGE
TRIM REFERENCE: 2019/1947
RESOLVED - 19/504  Cr K Duffy/Cr S Munro
1 That the report by the Manager of Corporate and Community Relations be acknowledged.
2 That Council continues to support the establishment of an asphalt plant in Orange when opportunities arise.
3 That discussion take place between the Chief Executive Officer, Director Technical Services, Cr R Kidd and Cr J Whitton.

Meeting to be scheduled. Also meeting Downer this week and Boral have shown renewed interest in submitting a DA for a plant at Shadforth's.

Recommendation

That Council resolves:

1        To note the Statement of Investments as at 31 January 2021.

2        To adopt the certification of the Responsible Accounting Officer.

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

4.80%

95.20%

$8,877,597.30

0.10%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

  43.68%

56.32%

$80,756,160.00

1.19%

A

60.00%

23.20%

36.80%

$42,900,000.00

1.01%

BBB & NR

40.00%

28.31%

11.69%

$52,342,330.04

1.12%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Recommendation

That Council resolves to:

1        Place the following policies on public exhibition for a period of 28 days:

·     ST010 – Code of Conduct - Staff

·     ST110 – Code of Conduct - Councillors, Committee Members, Delegates of Council and Council Advisors.

·     ST039 – Gifts & Benefits

2      That the policies be referred to the Councillor Policy Review Committee for comment.