Agenda of Sport and Recreation Policy Committee

Sport and Recreation Policy Committee

Agenda

1 December 2020

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS on Tuesday, 1 December 2020.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8218.

Sport and Recreation Policy Committee 1 December 2020

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting.

Sport and Recreation Policy Committee 1 December 2020

2 Committee Minutes

2.1 Minutes of the Orange Showground Community Committee – 2 September 2020

RECORD NUMBER: 2020/2213

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Showground Community Committee met on 2 September 2020. The minutes of that meeting are provided to the Sport and Recreation Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Showground Community Committee at its meeting held on 2 September 2020.

2 That the minutes of the Orange Showground Community Committee at its meeting held on 2 September 2020 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The agenda for the meeting is attached.

Attachments

1 Minutes of the Meeting of the Orange Showground Community Committee held on 2 September 2020

2 OSCC 2 September 2020 Agenda, D20/66922 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Showground Community Committee

HELD IN Councillors' Workroom, Orange Civic Centre, Byng Street, Orange and/or Zoom Meeting

ON 2 September 2020

COMMENCING AT 4.30pm

1 Introduction

Attendance

Cr R Kidd (Chairperson) (Mayor), Mrs B Dunn, Ms E Griffin, Mr M Meagher, Mr P Naylor, Mr C Ross, Director Community, Recreation and Cultural Services, Manager City Presentation

1.1 Apologies and Leave of Absence

Nil

1.2 Acknowledgement of Country

The Chairperson conducted the acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr P Naylor/Ms B Dunn

That the Minutes of the Meeting of the Orange Showground Community Committee held on 4 March 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Showground Community Committee meeting held on 4 March 2020.

3 General Reports

3.1 Naylor Pavilion at Orange Showground - proposed extension (cafeteria and public toilets)

TRIM Reference: 2020/1611

RECOMMENDATION Mr M Meagher/Mr P Naylor

That the Orange Showground Community Committee supports the proposed extension of the Naylor Pavilion at the Orange Showground (new cafeteria and public toilets) and supports that it progress as soon as possible.

The Meeting Closed at 5.45 PM.

Sport and Recreation Policy Committee 1 December 2020

2.2 Minutes of the Australia Day Community Committee Meeting – 14 October 2020 and 4 November 2020

TRIM REFERENCE: 2020/2152

AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services

EXECUTIVE Summary

The Australia Day Community Committee met on 14 October 2020 and as there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next Sport & Recreation Policy Committee Meeting. A further Australia Day Community Committee was held 4 November 2020 with the Agenda and Minutes for this meeting provided for acknowledgement and adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Australia Day Community Committee at its meetings of 14 October 2020 and 4 November 2020.

2 That the remainder of the minutes of the Australia Day Community Committee Meetings of 14 October 2020 and 4 November 2020 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Australia Day Community Committee held on 14 October 2020

Attachments

1 ADC 14 October 2020 Agenda, D20/65354 ⇩

2 ADC 4 November 2020 Minutes, D20/68318 ⇩

3 ADC 4 November 2020 Agenda, D20/68189 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Australia Day Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 14 October 2020

COMMENCING AT 5:40pm

1 Introduction

Attendance

Mr Matthew Chisholm (Chairperson), Mr Geoff Bargwanna, Mr Steve Brakenridge, Mr Peter Chilcott, Events Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of meeting for recommendations at the next Sport & Recreation Policy Committee Meeting.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RECOMMENDATION

That the Minutes of the Meeting of the Australia Day Community Committee held on 12 August 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 12 August 2020.

3 General Reports

3.1 Australia Day Event - COVID Safety Plan

TRIM Reference: 2020/1911

Recommendation

Implement COVID Contingencies and Safety Plan into the Australia Day Event Action Plan.

3.2 Event Action Plan - Australia Day Community Committee

TRIM Reference: 2020/1906

Recommendation

The Event Action Plan for the 2021 Australia day event be reviewed, updated and implemented.

The Meeting Closed at 6:14pm

Sport and Recreation Policy Committee 1 December 2020

Attachment 1 ADC 14 October 2020 Agenda