Agenda of Services Policy Committee

Services Policy Committee

Agenda

1 December 2020

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS on Tuesday, 1 December 2020.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8218.

Services Policy Committee 1 December 2020

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 1 December 2020

2 Committee Minutes

2.1 Minutes of the Clifton Grove Community Committee meeting held on 4 November 2020

RECORD NUMBER: 2020/2236

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Clifton Grove Community Committee met on 4 November 2020. The minutes of this meeting are tabled for the Committee's attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting held on 4 November 2020.

2 That the minutes of the Clifton Grove Community Committee at its meeting held on 4 November 2020 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The agenda for the meeting is attached.

Attachments

1 Minutes of the Meeting of the Clifton Grove Community Committee held on 4 November 2020

2 CGCC 4 November 2020, Agenda, D20/67544 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Clifton Grove Community Committee

HELD IN Mud Hut, Clifton Grove and Zoom

ON 4 November 2020

COMMENCING AT 5.33pm

1 Introduction

Attendance

Cr J McRae (Chairperson), Ms Angela Cleall, Mrs Jenny Glastonbury, Mr Rob Nevins, Mr Peter Reid, Mr Peter West, Director Community, Recreation and Cultural Services, Director Development Services, Mr Brett Bowden (Guest) (Operational Service Co-ordinator, Canobolas Zone, NSW Rural Fire Service)

1.1 Apologies and Leave of Absence

RESOLVED Mr P West/Mrs J Glastonbury

That the apology be accepted from Mr Matthew Chisholm for the Clifton Grove Community Committee meeting on 4 November 2020.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RESOLVED Mr P West/Mrs J Glastonbury

That the Minutes of the Meeting of the Clifton Grove Community Committee held on 5 August 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 5 August 2020.

3 Presentations

3.1 Logging at Kinross State Forest - traffic-management concerns

TRIM Reference: 2020/2124

RECOMMENDATION Mrs J Glastonbury/Mr P Reid

1 That the update on Logging at Kinross State Forest - Traffic Management Concerns is acknowledged.

2 That contacts for both Orange City Council and the Forestry Corporation of NSW be provided to members of the Clifton Grove Community Committee.

3.2 Banjo Paterson Way

TRIM Reference: 2020/2125

Brett Bowden (Operational Service Co-ordinator, Canobolas Zone, NSW Rural Fire Service) was a guest at the meeting. He advised that RFS is looking for work for fire mitigation (bridle trails and designated fire roads). He will liaise with Council staff.

RECOMMENDATION Mr P Reid/Mr R Nevins

1 That the update on Banjo Paterson Way is acknowledged.

2 That Orange City Council staff work with the Clifton Grove Community Committee to identify areas of concern and to develop a work plan for Banjo Paterson Way and for Proximity of Trees - Road Verges at the Overflow, Narrambla Drive and The Billabong.

3.3 Proximity of Trees - Road Verges at The Overflow, Narrambla Drive and The Billabong

TRIM Reference: 2020/2126

RECOMMENDATION

That the update on Proximity of Trees - Road Verges at the Overflow, Narrambla Drive and The Billabong is acknowledged.

4 General Reports

4.1 Committee Charter

TRIM Reference: 2020/2117

RECOMMENDATION Ms A Cleall/Mr R Nevins

That the updated Charter for the Clifton Grove Community Committee is noted.

4.2 Clifton Grove Community Committee Action Plan - November 2020

TRIM Reference: 2020/2154

Recommendation