Finance Policy Committee
Agenda
1 December 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS on Tuesday, 1 December 2020.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Finance Policy Committee 1 December 2020
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
2.1 Request for Financial Assistance - Event Sponsorship Funding Round 3 - Events January to March 2021
RECORD NUMBER: 2020/2369
AUTHOR: Sharon D'Elboux, Manager Business Development
EXECUTIVE Summary
Council has received five applications for Event Sponsorship for events to be held in Orange between January and March 2021.
One additional application has been received for an event, which is held outside the eligible funding round. This application is accompanied by a request to be assessed earlier due to the need for financial commitment to proceed with the event organising.
Therefore, a total of six applications will be proposed to Council for the Event Sponsorship funding round 3.
This report is a summary of the applications received for major events in the period January 2021 to March 2021
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000. So far this year there has been a commitment of $66,500, remaining budget is $133,500.
Policy and Governance Implications
Council can assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council's Strategic Policy - ST144 - Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.
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1 That funding of $500 be made from the Event Sponsorship Program to City of Orange Veterans Golf Incorporated for the City of Orange Veterans Week of Golf Tournaments Event. 2 That funding of $2,500 be made from the Event Sponsorship Program to Rotary Club of Orange Inc. for the Great Volcanic Mountain Challenge Event. 3 That funding of $1,500 be made from the Event Sponsorship Program to Orange Daybreak Rotary Club for the Orange Biggest Garage Sale Event. 4 That funding of $4,200 be made from the Event Sponsorship Program to Orange Chamber Music Festival Incorporated for the Orange Chamber Music Festival Event. 5 That funding of $3,000 be made from the Event Sponsorship Program to Wangarang for the Wangarang Charity Golf Challenge Event. 6 That funding of $2,000 be made from Councils Donation fund to the Cancer Council for the Star of Orange Dance for Cancer event. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
In the Events Sponsorship Program Strategic Policy and guidelines, the following categories exist to support assessment of applications received:
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Category |
Description |
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Incubator Event Fund |
Provides seed funding to events in their first or second year of activity. Funding range is $1,000 to $5,000. |
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Flagship Event Fund |
Identifies and assists the development of events that contribute to the unique character and culture of the Orange360 tourism region and can demonstrate that they attract overnight visitation. Funding range is $1,000 to $10,000. |
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Event Development Fund |
Supports events that have already received funding from Council in previous years and can present a comprehensive strategy for future growth that includes the continued development of its tourism potential to drive overnight visitation to the event. Funding range is $1,000 to $10,000. |
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Quick Response Event Fund |
Provides seed funding and/or support to events that occur as new and unplanned opportunity for Orange and have not met the funding rounds as outlined below. Funding range is $1,000 to $20,000. |
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Application Number ESP20/09 |
City of Orange Veterans Golf Incorporated |
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Not for profit (yes/no) |
Yes |
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Event name |
City of Orange Veterans Week of Golf Tournament |
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Event date/s |
1st March to 5th March 2021 |
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Level of participation |
220 - 250 attendees |
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Ticketed event |
Yes |
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Amount requested |
$500 |
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Category and Category range |
Flagship Event Fund - $1,000 to $10,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation The City of Orange Veterans Week of Golf Tournament has been running for 23 years with around 200 golfers entering. Previously supported by Orange City Council and in line with policy, $500 is recommended. |
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Application Number ESP20/10 |
Rotary Club of Orange Inc. |
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Not for profit (yes/no) |
Yes |
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Event name |
Great Volcanic Mountain Challenge |
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Event date/s |
28th March 2021 |
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Level of participation |
500 attendees |
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Ticketed event |
Yes |
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Amount requested |
$2,500 |
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Category and Category range |
Flagship Event Fund - $1,000 to $10,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation The last two years, 2019 and 2020 has seen this event cancelled due to bushfires and COVID – 19. To continue the event which generates visitation but also event for the local community Previously supported by Orange City Council in 2017 and in line with policy, $2,500 is recommended. |
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Application Number ESP20/11 |
Orange Daybreak Rotary Club |
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Not for profit (yes/no) |
Yes |
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Event name |
Orange Biggest Garage Sale |
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Event date/s |
27th March 2021 |
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Level of participation |
2000 attendees |
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Ticketed event |
No |
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Amount requested |
$1,500 |
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Category and Category range |
Incubator Fund - $1,000 to $5,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation A new event for Orange, which captures an event space yet to be established in recycled items and clothing markets, Orange Biggest Garage sale, support sustainability and with the funds raised going to a selected charity beneficiary. In line with policy, $1,500 is recommended. |
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Application Number ESP20/12 |
Cancer Council |
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Not for profit (yes/no) |
Yes |
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Event name |
Star of Orange Dance for Cancer |
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Event date/s |
Date to be advised – possibly late March |
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Level of participation |
1000 attendees |
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Ticketed event |
No |
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Amount requested |
$10,000 |
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Category and Category range |
Event Development Fund - $1,000 to $10,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation This event is in eligible as per the Event Sponsorship Guidelines as a charity organisation with funds raised going to a national organisation. This event fits within the requirements of Councils Donations Program, with the delivery of services to residents in the Orange community. In line with Donation and Grants policy, $2,000 is recommended. |
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Application Number ESP20/13 |
Orange Chamber Music Festival Incorporated |
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Not for profit (yes/no) |
Yes |
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Event name |
Orange Chamber Music Festival |
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Event date/s |
9th April 2021 |
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Level of participation |
400 attendees |
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Ticketed event |
No |
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Amount requested |
$4,200 |
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Category and Category range |
Incubator Fund - $1,000 to $5,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation A new event series for Orange, which captures an emerging music festival event space. The industry being hard hit by COVID 19, this is an opportune time to support such festivals and events. In line with policy, $4,200 is recommended. |
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Application Number ESP20/14 |
Wangarang Industries |
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Not for profit (yes/no) |
Yes |
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Event name |
Wangarang Charity Golf Challenge |
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Event date/s |
12th February 2021 |
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Level of participation |
200 attendees |
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Ticketed event |
Yes /registration |
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Amount requested |
$3,000 |
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Category and Category range |
Flagship Event Fund - $1,000 to $10,000 |
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Aligned with Community Strategic Plan |
Yes |
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Comment and recommendation Previously supported by Orange City Council in 2017, 2019 and 2020 and in line with policy, $3,000 is recommended |
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1 Redacted - Event Sponsorship - Orange Veterans Golf Tournament - March 2021 - City of Orange Veterans Golf Incorporated - Application ESP2009, D20/71039⇩
2 Redacted - Event Sponsorship - Cover Application -The Great Volcanic Mountain Challenge - 28 March 2021 - Rotary Club of Orange - Application ESP20/10, D20/71044⇩
3 Redacted - Event Sponsorship - Orange Biggest Garage Sale - 27 March 2021 - Orange Daybreak Rotary Club - Application ESP20/11, D20/71047⇩
4 Redacted -Event Sponsorship - Application Form - Stars of Orange Dance for Cancer 2021 - March/April 2021 - Cancer Council NSW - Application ESP20/12, D20/71050⇩
5 Redacted Event Sponsorship - Application Form - Orange Chamber Music Festival - 9 April 2021 - Application ESP20/13, D20/71054⇩
6 Redacted- Event Sponsorship - Application Form - Wangarang Charity Golf Challenge - 12 February 2021- Wangarang Industries Ltd - Application ESP20/14, D20/71055⇩
Attachment 1 Redacted - Event Sponsorship - Orange Veterans Golf Tournament - March 2021 - City of Orange Veterans Golf Incorporated - Application ESP2009
Attachment 2 Redacted - Event Sponsorship - Cover Application -The Great Volcanic Mountain Challenge - 28 March 2021 - Rotary Club of Orange - Application ESP20/10
Attachment 3 Redacted - Event Sponsorship - Orange Biggest Garage Sale - 27 March 2021 - Orange Daybreak Rotary Club - Application ESP20/11
Attachment 4 Redacted -Event Sponsorship - Application Form - Stars of Orange Dance for Cancer 2021 - March/April 2021 - Cancer Council NSW - Application ESP20/12
Attachment 5 Redacted Event Sponsorship - Application Form - Orange Chamber Music Festival - 9 April 2021 - Application ESP20/13
