Ordinary Council Meeting
Agenda
17 November 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange with an option of online conferencing platform ZOOM due to COVID-19 requirements on Tuesday, 17 November 2020 commencing at 7.00pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Council Meeting 17 November 2020
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.4 Acknowledgement of Country
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
COUNCIL MEETING RESUMES
2.1 Radio Christmas Carols Night
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 03 November 2020
4 Notices of Motion/Notices of Rescission
4.1 Civic Reception - Jack Wighton
4.2 Establish Another Return and Earn Bin in Orange
4.3 Defence Against Slander and Libel
5.1 Recommendations and Resolutions from Policy Committees
5.2 Statement of Investments - October 2020
5.4 Project Activities November 2020
5.5 Quarterly Budget Review and Progress Report - Quarter 1 of 2020/2021
5.6 Orange Local Environmental Plan - Amendment 27 - Post Exhibition Report
6 Closed Meeting - See Closed Agenda
6.2 Proposed Sale Lot 1 DP 963093
6.3 Water consumption charges 184 Huntley Road Spring Creek
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.4 Acknowledgement of Country
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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RECORD NUMBER: 2020/2273
Mayoral Minute
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That Council engage Southern Cross Austereo “SCA” for the purpose of holding a specific radio Christmas Carols night. |
Reg
Kidd
Mayor
SUPPORTING INFORMATION
That Council supports the radio station to have a 2 hour period of Christmas Carols playing that will be broadcast on 105.1 Triple M on Saturday 19 December.
The event will be hosted by Neil Gill and will be broadcast with carols for young and old to celebrate Christmas at home and get in the spirit.
Council would be promoted as the major sponsor of the event during the telecast.
SCA would promote the event in the lead up weeks through advertising on the SCA Network.
Financial Implications
The cost for the event would be $5,000 and met from Councils advertising budget.
POLICY AND GOVERNANCE IMPLICATIONS
As Southern Cross Austereo is the unique supplier for transmission on local radio stations FM105.5 and FM105.1 there are no governance or policy issues associated with direct engagement.
3 Confirmation of Minutes of Previous Meeting
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RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 3 November 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 3 November 2020. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 3 November 2020
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange with an option of online conferencing platform ZOOM due to COVID-19 requirements
ON 3 November 2020
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro (Zoom), Cr S Nugent, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
1.1 APOLOGIES
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RESOLVED - 20/378 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Council Meeting of Orange City Council on 3 November 2020. |
The Mayor advised that recommendation #3 of item 2.1 in the FPC – Donation of $2,000 from the Small Donations Program to Orange Community Broadcasters Inc, is withdrawn pending court proceedings.
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
The Mayor conducted the Acknowledgement of Country.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr Mileto declared a non-significant, non-pecuniary interest in item 2.3 of the Planning and Development Committee Meeting as his family has an interest in premises in the CBD
Cr McRae declared a significant pecuniary interest in item 2.3 of the Planning and Development Committee Meeting as she owns property in the CBD.
Cr McRae declared a significant pecuniary interest in item 5.1 of the Ordinary Council Meeting as an owner of business premises in the vicinity of the old hospital site affected by the development of this block.
Cr McRae declared a significant non-pecuniary interest in item 5.2 of the Ordinary Council Meeting as a family member is the President of Orange Harness Racing.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.05PM.
OPEN FORUM
PDC Item 2.4 – DA 238/2020 (1) 86-102 Summer Street (Summer Centre)
Paul Saunders addressed Council on this application thanking the staff for their assistance with the application process.
Euan Greer provided a statement read by the Mayor outlining his concerns for this development.
PDC Item 2.2 – DA 259/2020(1) – March and Peisley Streets (Conservatorium and Planetarium)
Euan Greer provided a statement read by the Mayor outlining his concerns for this development.
COUNCIL MEETING RESUMED 7.14PM
2 Mayoral Minutes
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TRIM Reference: 2020/2065 |
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RESOLVED - 20/379 Cr J Whitton/Cr G Taylor That the information contained in this Mayoral Minute be acknowledged. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
Cr Duffy spoke about the Macquarie Lachlan Water Catchment Meeting calling for comment and submissions on the Macquarie Catchment and would Council will be making a submission in support of the Ulmarrah Dam.
The Director Technical Services advised that the CWJO currently has 2 catchment water strategies in draft form and the Ulmurrah Dam was put forward as an option.
Cr Nugent asked what the JO Sustainability Toolkit was and was the only funding for the JO provided by Local Government and not the State?
The Chief Executive Officer advised that JO members had agreed to spend funds on CBD consultancy and a sustainability piece relating to energy reduction matters. Initially the State funded the JO however this did not continue, it is currently being pursued.
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TRIM Reference: 2020/2197 |
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RESOLVED - 20/380 Cr J Hamling/Cr J Whitton That Orange City Council develop a Commercial Solar Farm Policy. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
The Chief Executive Officer Read the Good News:
A letter was received from Cerebral Palsy Alliance thanking Council for the financial support afforded to them in July 2020 and advising this donation was used to buy sensory kits for children with disabilities in Orange.
3 Confirmation of Minutes of Previous Meeting
MATTER ARISING
Cr Taylor asked where the issue regarding Green Bins he had previously raised was up to.
The Director of Technical Services advised that there is a report to come back to Council. The bins complained about were emptied with one weighing 150kgs. Generally there have been 17-18 complaints per month with over 17,000 bins collected per week.
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Cr Duffy requested information on a Bulky Waste collection before Christmas. |
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Cr Duffy requested that two bulky waste collections be added to the next budget. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.33PM.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.41PM.
4 Notices of Motion/Notices of Rescission
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
5 General Reports
**Cr McRae left the meeting with the time being 8.51pm**
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano, Cr McRae
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano, Cr McRae
**Cr McRae returned the meeting with the time being 9.11pm**
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.11pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.29pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
**Cr McRae left the meeting with the time being 9.29pm**
The Meeting Closed at 9.35pm
This is Page Number 13 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 3 November 2020.
4 Notices of Motion/Notices of Rescission
RECORD NUMBER: 2020/2258
I, CR Kevin Duffy wish to move the following Notice of Motion at the Council Meeting of 17 November 2020:
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That Council hold a Civic Reception for Jack Wighton. |
Background
Jack Wighton was born in Orange and played junior football for Orange CYMS and Bloomfield Tigers before being signed by the Canberra Raiders in the National Rugby League (NRL).
In 2019 Jack debuted in the NSW State of Origin team and was awarded the Clive Churchill Medal for the NRL Grand Final’s Man-of-the-Match, being only the fourth player in history to be from the losing side to be awarded the medal.
During the 2020 NRL season, Jack made 22 appearances for the Canberra Raiders and scored 13 tries. He was named joint Meninga Medal winner having received the highest player votes for the clubs player of the year award.
Jack was also awarded the Dally M Medal for the NRL’s Player of the Year 2020.
It would be fitting to hold a Civic Reception celebrating Jack’s Rugby League achievements, pending his availability.
Signed Cr Kevin Duffy
Financial Implications
The cost for a civic reception could be met from unspent funds allocated to Council functions in 2020-2021.
POLICY AND GOVERNANCE IMPLICATIONS
Nil
RECORD NUMBER: 2020/2274
We, CR Glenn Taylor and CR JEFF WHITTON wish to move the following Notice of Motion at the Council Meeting of 17 November 2020:
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That Council approach the relevant authorities about establishing a third Return and Earn Bin in Orange and that Council identify an appropriate location/site for this Bin. |
Background
I have had numerous residents’ approach me suggesting a third Return and Earn Bin should be established in Orange as the two currently available are quite often full and as a result unable to be used. A third Bin would alleviate congestion at the two existing sites and further encourage residents to recycle bottles and cans.
Signed Cr Glenn Taylor
STAFF COMMENT
Considerations when looking at location of a third bin should include:
· Avoid building entrances, disabled parking areas, cyclist facilities and the like
· Avoid dominating street frontages - towards the side / rear of a site rather than the frontage
· Be accompanied by (or located near) a general rubbish bin - various other detritus tends to be left lying around these facilities
· Be positioned in a well-lit easily monitored area
· Not reduce available parking below that required for the existing development (i.e. if they have surplus parking
· Not obstruct motorists views within the circulation of the site
· Not be placed alongside or near neighbouring residential development
Financial Implications
Nil
POLICY AND GOVERNANCE IMPLICATIONS
Nil
RECORD NUMBER: 2020/2294
I, CR KEVIN DUFFY wish to move the following Notice of Motion at the Council Meeting of 17 November 2020:
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That staff procure an external legal report to Council in closed session on legalities around defence against slander and libel by individuals and external organisations against staff and Councillors. |
Signed Cr Kevin Duffy
STAFF COMMENT
This staff comment covers the current status in relation to this matter.
In relation to Councillors the principal guidance comes from the Councillors – Payment of Expenses and Provisions of Facilities Policy.
Under section 8.4. Council will not meet the legal costs:
· of legal proceedings initiated by a Councillor under any circumstances
· of a Councillor seeking advice in respect of possible defamation, or in seeking a non-litigious remedy for possible defamation
· for legal proceedings that do not involve a Councillor performing their role as a Councillor.
This is the same approach taken by Council’s insurer.
There are circumstances where Council will cover legal costs of a Councillor but it relates to defending a matter.
Under section 8.1. Council may, if requested by the Councillor, indemnify or reimburse the reasonable legal expenses of:
· a Councillor defending an action arising from the performance in good faith of a function under the Local Government Act provided that the outcome of the legal proceedings is favourable to the Councillor
· a Councillor defending an action in defamation, provided the statements complained of were made in good faith in the course of exercising a function under the Act and the outcome of the legal proceedings is favourable to the Councillor
· a Councillor for proceedings before an appropriate investigative or review body, provided the subject of the proceedings arises from the performance in good faith of a function under the Act and the matter has proceeded past any initial assessment phase to a formal investigation or review and the investigative or review body makes a finding substantially favourable to the Councillor.
Council’s insurer does cover the cost of the defence of legal matters with some qualifications.
In relation to staff, an individual could choose to take legal action in relation to an alleged defamation however this would not be covered by Council or insurance.
If Council chose to take action on behalf of a staff member in relation to an alleged defamation it would need to be considered by the CEO. This would also be absent of insurance cover.
There is previous legal precedent that a Council as an elected governmental institution cannot sue for defamation.
Financial Implications
The cost of investigating the matter further may require some legal costs.
POLICY AND GOVERNANCE IMPLICATIONS
Nil at this point however a change of the above mentioned policy would be required if this was to be taken further.
TRIM REFERENCE: 2020/2255
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That the resolutions made by the Planning and Development Committee at its meeting held on 3 November 2020 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 3 November 2020 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 3 November 2020 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 3 November 2020 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 3 November 2020 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 3 November 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 3 November 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Environmental Sustainability Policy Committee
At the Environmental Sustainability Policy Committee meeting held on 3 November 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 3 November 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 3 November 2020, all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 3 November 2020 Minutes, 2020/2179⇩
2 IPC 3 November 2020 Minutes, 2020/2168⇩
3 ESPC 3 November 2020 Minutes, 2020/2167⇩
4 FPC 3 November 2020 Minutes, 2020/2166⇩
5 SPC 3 November 2020 Minutes, 2020/2165⇩
Attachment 1 PDC 3 November 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD IN COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS
ON 3 November 2020
COMMENCING AT 7.33PM
Attendance
Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro (Zoom), Cr S Nugent, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
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RESOLVED - 20/382 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Planning and Development Committee of Orange City Council on 3 November 2020. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Cr Mileto declared a Non-Significant, Non-Pecuniary Interest in item 2.3 as his family has an interest in premises in the CBD and remained in the chamber for this item.
Cr McRae
declared a Significant Pecuniary interest in item 2.3 as she owns property in
the CBD, left the meeting and did not participate in discussion or voting on
this item.
2 General Reports
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2.1 Item Approved Under the Delegated Authority of Council TRIM Reference: 2020/1937 |
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RESOLVED - 20/383 Cr K Duffy/Cr R Kidd That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr S Romano
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2.2 Development Application DA 259/2020(1) - March and Peisley Streets (Conservatorium and Planetarium) TRIM Reference: 2020/2114 |
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RESOLVED - 20/384 Cr R Kidd/Cr S Nugent That Council resolves: 1 That the information contained in the report for development application DA 259/2020(1) for proposed Mixed Use Development (Community Facility (Conservatorium) and Information and Education Facility (Planetarium) at Lots 7 and 8 DP 820905, March and Peisley Streets, Orange, be acknowledged. 2 That Council makes a supportive submission on the application to the Western Regional Planning Panel. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr S Romano
**Cr McRae left the meeting with the time being 7.43pm**
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2.3 Orange Local Environmental Plan - Amendment 26 - Update on Negotiations TRIM Reference: 2020/2116 |
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Cr Mileto declared a Non-Significant, Non-Pecuniary Interest in item 2.3 as his family has an interest in premises in the CBD and remained in the chamber for this item. Cr McRae declared a Significant Pecuniary interest in item 2.3 as she owns property in the CBD, left the meeting and did not participate in discussion or voting on this item. |
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RESOLVED - 20/385 Cr J Whitton/Cr S Munro That Council resolves: 1 That Council notes the contents of this report and the attached letter from the proponent. 2 That Council direct staff to seek a revised Gateway Determination to enable re-exhibition of the planning proposal incorporating the changes outlined in the proponents letter. 3 That the proposal be re-exhibited for the timeframe required by a revised Gateway Determination, and reported back to Council. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr S Romano, Cr J McRae
**Cr McRae returned to the meeting with the time being 7.43pm**
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2.4 Development Application DA 238/2020(1) - 86-102 Summer Street (Summer Centre) TRIM Reference: 2020/2129 |
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RESOLVED - 20/386 Cr J Hamling/Cr G Taylor That Council resolves: 1 That the information contained in the assessment report by Keylan Consulting for development application DA 238/2020(1) – proposed Mixed Use Development (hotel or motel accommodation , pub and shops, subdivision) (two lot Torrens title and three lot Strata title) and Demolition at Lot 12 DP 1255039 - 86-102 Summer Street, Orange be acknowledged. 2 That Council consents to development application DA 238/2020(1) – proposed Mixed Use Development (hotel or motel accommodation, pub and shops, subdivision) (two lot Torrens title and three lot Strata title) and Demolition at Lot 12 DP 1255039 – 86‑102 Summer Street, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr S Romano
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MATTER ARISING Cr Taylor requested that the Heritage Precinct proposals for East Orange including the Spring Street areas be provided to Councillors. |
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RESOLVED - 20/387 Cr R Kidd/Cr S Munro That the proponents of the social and affordable housing developments for East Orange be asked to address Council at a briefing. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Cr McRae
Absent: Cr S Romano
The Meeting Closed at 8.08PM
Attachment 2 IPC 3 November 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD IN COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS
ON 3 November 2020
COMMENCING AT 8.10pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro (Zoom), Cr S Nugent, Cr R Turner
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
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RESOLVED - 20/388 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Infrastructure Policy Committee of Orange City Council on 3 November 2020. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
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2.1 Minutes of the City of Orange Traffic Committee Meeting - 13 October 2020 TRIM Reference: 2020/2078 |
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RESOLVED - 20/389 Cr G Taylor/Cr R Kidd That Council resolves: 1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 October 2020. 2 To determine Recommendations 3.1, 3.2 and 3.3 from the minutes of the City of Orange Traffic Committee meeting of 13 October 2020 being: 3.1 That Council close Prince Street (Sale to Anson) from 9am to 12noon on Tuesday 3 November 2020. 3.2 That the bus zone times at Canobolas Public School be changed to 9.00am – 9.15am and 3.15pm – 3.30pm subject to the approval of Apple City buses. 3.3 1 That Council install 100m of BB lines on Seaton Street from the intersection of Carcoar Street to Lucknow Street, install No Stopping signs at the intersection of Seaton Street and Carcoar Street and a further 20m of No Parking zone (Kiss and Drop) on the southern side of Seaton Street as per Figure A between 8:30am - 9:30am weekday mornings. 2 That the Road Safety Officer carry out inspects prior to the implementation of each measure and report back to the Committee. 3 That the remainder of the minutes of the City of Orange Traffic Committee Meeting of 13 October 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
3 General Reports
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3.1 Current Works TRIM Reference: 2020/2113 |
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RESOLVED - 20/390 Cr R Kidd/Cr S Munro That the information provided in the report on Current Works be acknowledged. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
Cr Taylor requested the latest update on Orange’s water supply.
The Director Technical Services stated that the current combined storage was just above 65%.
Cr Hamling asked where the works for Clergate Road was up to.
The Director Technical Services stated that $650,000 in Federal funding under the Heavy Vehicle Safety and Productivity Program was announced for works on Clergate Road. In addition Council has applied for $1.95million in funding for fixing country roads which will allow for further works on Clergate Road.
Cr Kidd congratulated staff on the Whiteway Lighting project.
Cr Whitton congratulated staff on behalf of Councillors on the work being undertaken in the city especially on Footpaths, Lighting and Roads.
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MATTER ARISING Cr Taylor requested the Vandalism Reporting Scheme Policy be promoted given the recent vandalism of street signs and gardens in the city. |
The Meeting Closed at 8.27PM.
Attachment 3 ESPC 3 November 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Environmental Sustainability Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 3 November 2020
COMMENCING AT 8.27pm
1 Introduction
Attendance
Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro (Zoom), Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
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RESOLVED - 20/391 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Environmental Sustainability Policy Committee of Orange City Council on 3 November 2020. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
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2.1 Minutes of the Environmental Community Committee 14 August 2020 TRIM Reference: 2020/2128 |
|
RESOLVED - 20/392 Cr J Hamling/Cr K Duffy 1 That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 14 August 2020. 2 That Council determine recommendations 3.4.1, 3.4.2 &, 3.4.3 & 3.5.1 &, 3.5.2 from the minutes of the Environmental Sustainability Community Committee meeting of 14 August 2020. Item 3.4 - Proposed sporting precinct tree removal - Biodiversity working group 1 - That any native species particularly mature eucalypts and old growth trees providing habitat hollows growing on the site be retained wherever possible. 2 - That an offset plan be provided to compensate for the removal of any significant trees. This should include planting and maintenance of replacement trees, and/or committing to protecting an existing area of remnant vegetation in the Orange LGA 3 - That wherever possible, trees be relocated nearby to provide continuity of habitat, aesthetic value and shading of existing or new recreation/public amenities. Item 3.5 - Great Southern Bioblitz program 1 - That the Environmental Sustainable Community Committee support the Great Southern Bio Blitz Project. 2 - That the Environmental Sustainable Community Committee Biodiversity Sub-group and any other interested members are involved in the planning and development of the project. 3 That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 14 August 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
The Meeting Closed at 8.28pM
Attachment 4 FPC 3 November 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Finance Policy Committee
HELD IN COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS
ON 3 November 2020
COMMENCING AT 8.28PM
1 Introduction
Attendance
Cr K Duffy (Chairperson), Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), , Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro (Zoom), Cr S Nugent, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
|
RESOLVED - 20/393 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Finance Policy Committee of Orange City Council on 3 November 2020. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
|
2.1 Requests for Financial Assistance - Quarter 3 of 2020/2021 - Small Donations Program TRIM Reference: 2020/2100 |
|
RESOLVED - 20/394 Cr S Nugent/Cr R Kidd That Council resolves: 1 That a donation of $250.00 be made from the Small Donations Program to the National Servicemen's Association of Australia - NSW Sub-Branch Inc (Memorial Parade in Newman Park - 14 February 2021). 2 That a donation of $1,500.00 be made from the Small Donations Program to Orange District Girl Guides (Providing a Community Service (life-long skills building responsible community members). 3 This item was withdrawn. 4 That a donation of $2,000.00 be made from the Small Donations Program to 3rd Orange Scout Group (Providing a Community Service (challenging and adventure opportunities for youth in Orange). |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
The CEO read the Good News from previous donation recipients:
· E-mail from City of Orange Brass Band expressing their gratitude and thanking Council for the financial support afforded to this organisation in July 2020.
· E-mail from Orange Christian School expressing their appreciation and thanking Council for the financial support afforded to them in October 2020.
· E-mail from Bowen Community Technology Centre expressing their appreciation and thanking Council for the financial support afforded to them in October 2020.
· E-mail from Catherine McAuley Catholic Primary School expressing their appreciation and thanking Council for the financial support afforded to them in October 2020.
The Meeting Closed at 8.28pm.
Attachment 5 SPC 3 November 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD IN COUNCIL CHAMBER, CIVIC CENTRE, BYNG STREET, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS
ON 3 November 2020
COMMENCING AT 8.28pm
1 Introduction
Attendance
Cr S Munro (Chairperson)(Zoom), Cr R Kidd (Mayor), Cr G Taylor (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Nugent, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Beck), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
|
RESOLVED - 20/395 Cr K Duffy/Cr S Nugent That the apologies be accepted from Cr S Romano for the Services Policy Committee of Orange City Council on 3 November 2020. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
|
2.1 Minutes of the Lucknow Community Committee meeting held on 23 September 2020 TRIM Reference: 2020/1955 |
|
RESOLVED - 20/396 Cr T Mileto/Cr R Kidd 1 That Council acknowledges the reports presented to the Lucknow Community Committee at its meeting held on 23 September 2020. 2 That Council notes recommendation 4.2 - Part 3 from the minutes of the Lucknow Community Committee meeting of 23 September 2020: 4.2 3 That Council focus in the installation of kerb and guttering where possible over the next two years. 3 That the minutes of the Lucknow Community Committee at its meeting held on 23 September 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
|
2.2 Minutes of the Community Safety and Crime Prevention Committee held on 31 August 2020 TRIM Reference: 2020/2055 |
|
RESOLVED - 20/397 Cr K Duffy/Cr J Hamling 1 That Council acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 31 August 2020. 2 That the remainder of the minutes of the Community Safety & Crime Prevention Committee at its meeting held on 31 August 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
|
2.3 Minutes of the CULTURAL Heritage Committee Meeting held on 2 March 2020 and 7 September 2020 TRIM Reference: 2020/2118 |
|
RESOLVED - 20/398 Cr S Nugent/Cr K Duffy 1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 2 March 2020. 2 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 7 September 2020. 3 That Council determine recommendation 4.3 from the minutes of the Cultural Heritage Community Committee meeting of 7 September 2020: 4.3 That the Council seek and apply for funding to undertake the Robertson Park Conservation Management Plan. 4 That the remainder of the minutes of the Cultural Heritage Community Committee at its meeting held on 2 March 2020 and 7 September 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
|
2.4 Minutes of the NAIDOC committee meeting held on 15 October 2020 TRIM Reference: 2020/2119 |
|
RESOLVED - 20/399 Cr S Nugent/Cr K Duffy 1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 15 October 2020. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 15 October 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
|
2.5 Minutes of the Spring Hill Community Committee held on 27 August 2020 TRIM Reference: 2020/2120 |
|
RESOLVED - 20/400 Cr T Mileto/Cr R Turner 1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 27 August 2020. 2 That the minutes of the Spring Hill Community Committee at its meeting held on 27 August 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
|
QUESTION TAKEN ON NOTICE Cr Duffy requested a report be provided on the upkeep of the City with Long Grass on ovals and walkways, the contractor requirements and schedules for what is looked after and what is not. The Chief Executive Officer advised a report will be provided on the City’s Presentation. |
|
QUESTION TAKEN ON NOTICE Cr Taylor requested that the long grass at the cemetery, in particular the old section, be slashed. |
The Meeting Closed at 8.41pm.
TRIM REFERENCE: 2020/2224
AUTHOR: Julie Murray, Financial Accountant
EXECUTIVE SUMMARY
The purpose of this report is to provide a statement of Council’s investments held as at 31 October 2020.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That Council resolves: 1 To note the Statement of Investments as at 31 October 2020. 2 To adopt the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 October 2020, the investments held by Council in each fund is shown below:
|
|
31/10/2020 |
30/09/2020 |
|
General Fund |
64,197,538.73 |
67,544,018.42 |
|
Water Fund |
63,433,342.66 |
54,794,618.19 |
|
Sewer Fund |
53,762,850.09 |
51,764,033.76 |
|
|
|
|
|
Total Funds |
181,393,731.48 |
174,102,670.34 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. Council’s cash flow is monitored on a daily basis and some investments have been redeemed rather than rolled over to support operational requirements.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
Imperium Markets major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 October 2020 remained at 0.25 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.22 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.25 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 October 2020, the AusBond rate was 0.90 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.22 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
|
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
|
0 - 3 Months |
100.00% |
18.49% |
81.51% |
|
3 - 12 Months |
100.00% |
53.41% |
46.59% |
|
1 - 2 Years |
70.00% |
15.50% |
54.50% |
|
2 - 5 Years |
50.00% |
12.60% |
37.40% |
|
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).
Table 2: Credit Rating Limits
|
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
|
Bank Accounts |
100.00% |
6.43% |
93.57% |
$11,663,284.16 |
0.25% |
|
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
|
AA |
100.00% |
38.18% |
61.82% |
$69,256,160.00 |
1.28% |
|
A |
60.00% |
27.23% |
32.77% |
$49,400,000.00 |
1.17% |
|
BBB & NR |
40.00% |
28.16% |
11.84% |
$51,074,287.32 |
1.22% |
|
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
5.3 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.
TRIM REFERENCE: 2020/2272
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That the information provided in the report by the Acting Director Corporate and Commercial Services on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.
1 Working Document - Outstanding Resolutions for Council Meetings, 2019/2006⇩
2 Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary, 2019/937⇩
Council Meeting 17 November 2020
Attachment 1 Working Document - Outstanding Resolutions for Council Meetings
OUTSTANDING QUESTIONS TAKEN ON NOTICE/MATTERS ARISING FROM COUNCIL MEETINGS
|
Date of Meeting |
Meeting |
Questions on Notice/Matters Arising |
Action Taken |
To be completed |
|
3/11/2020 |
PDC |
MATTER ARISING |
Following this up with the Government department. |
|
|
3/11/2020 |
SPC |
QUESTION TAKEN ON NOTICE |
Report being prepared by Community, Recreation and Cultural Services staff.
|
|
|
20/10/2020 |
CCL |
MATTER ARISING |
Report to be provided to Council. |
|
|
6/10/2020 |
CCL |
MATTER ARISING |
Noted. Only one policy for review now; more expected through the next Council meeting. |
|
|
6/10/2020 |
CCL |
QUESTION TAKEN ON NOTICE
|
Briefing scheduled 2 December 2020 |
|
|
6/10/2020 |
CCL |
MATTER ARISING |
Report to be provided to Council. |
|
|
6/10/2020 |
CCL |
QUESTION TAKEN ON NOTICE |
Staff
are still investigating whether a community organisation will be hosting the
Community Christmas Lunch. A separate report about this will come back to
Council in late November 2020/early December 2020. |
|
|
6/10/2020 |
ESPC |
MATTER ARISING |
Number of bins required is currently being investigated. |
|
|
15/9/2020 |
CCL |
QUESTION TAKEN ON NOTICE |
Reassigned
to DTS on 28 September 2020. |
|
|
18/8/2020 |
CCL |
QUESTION TAKEN ON NOTICE |
Reassigned
to DTS on 28 September 2020. |
|
|
21/7/2020 |
CCL |
QUESTION TAKEN ON NOTICE |
Council is seeking grant funding. |
|
|
16/6/2020 |
CCL |
MATTER
ARISING |
Seeking further clarification. |
|
|
4/2/2020 |
CCL |
Cr McRae requested Councillors be provided with a briefing on the supply agreements with Cadia. |
Currently being prepared. |
|
|
8/11/2019 |
IPC |
QUESTION TAKEN ON NOTICE |
Options being investigated as part of Old Williams project. |
|
|
6/8/2019 |
PDC |
Cr Duffy requested a report be provided to Council regarding 62 Byng Street and Highland Heritage on the differences in Court determined DA costs versus original costs as well as the costs incurred from hearing the matters in Court. |
Scheduled for Council Meeting of 17 December 2019. |
|
|
5/3/2019 |
ESPC
|
MATTER ARISING |
Information to be provided. |
|
OUTSTANDING RESOLUTIONS FROM COUNCIL MEETINGS
|
Date of Meeting |
Meeting |
Resolution |
Action Taken |
To be completed |
|
3/11/2020 |
PDC |
RESOLVED - 20/387 Cr R Kidd/Cr S
Munro |
Following this up with the Government department. |
|
|
3/11/2020 |
PDC |
2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 26 - UPDATE ON
NEGOTIATIONS |
Requested updated Planning Proposal document from applicant to then refer to DPIE for revised gateway. |
|
|
3/11/2020 |
PDC |
2.2 DEVELOPMENT APPLICATION DA 259/2020(1) - MARCH AND PEISLEY
STREETS (CONSERVATORIUM AND PLANETARIUM) |
Submission to the WRPP being prepared. |
|
|
3/11/2020 |
CCL |
5.2 ORANGE HARNESS RACING FUNDING |
Preliminary contact made by Chief Executive Officer. |
|
|
3/11/2020 |
CCL |
5.1 FORMER HOSPITAL SITE REDEVELOPMENT |
Brief out to Councillors. |
|
|
3/11/2020 |
CCL |
4.1 NOTICE OF MOTION - ESSO PARK |
Investigations commencing. |
|
|
3/11/2020 |
SPC |
2.3 MINUTES OF THE CULTURAL HERITAGE COMMITTEE MEETING HELD ON 2
MARCH 2020 AND 7 SEPTEMBER 2020 |
Noted. Funding application to be pursued. |
|
|
3/11/2020 |
SPC |
2.1 MINUTES OF THE LUCKNOW COMMUNITY COMMITTEE MEETING HELD ON
23 SEPTEMBER 2020 |
Actions progressing. Actions will be completed in November 2020. |
|
|
20/10/2020 |
CCL |
6.2 RESTRICTED ACCESS - STAFF MATTER |
CEO moving the proposition through the Staff Consultative Committee in December. Recruitment process to follow. |
|
|
20/10/2020 |
CCL |
4.1 NOTICE OF MOTION - RECYCLED MATERIALS IN ROADS AND PAVEMENTS |
Report to be provided to Council. |
|
|
6/10/2020 |
IPC |
3.2 CBD 40KM/H SPEED REDUCTION |
Letter sent to Orange Business Chamber seeking support. No response received as yet. Will follow up. |
|
|
6/10/2020 |
CCL |
6.5 SEALING OF FAILFORD ROAD AND OFFER OF CO-FUNDING |
McClymont holdings to be advised of Council resolution and request for commitment of 50% contribution to works. |
|
|
6/10/2020 |
CCL |
6.4 ACQUISITION PART LOT 44 DP 788920 |
Survey prepared. Contract being issued |
|
|
6/10/2020 |
CCL |
5.5 COUNCIL RUN EVENTS CONTINGENCIES - COVID RESTRICTIONS |
Item
1 and 2 - noted. |
|
|
6/10/2020 |
CCL |
5.4 STRATEGIC POLICY REVIEW - CHILD SAFE |
Exhibition period ended 6 November. A further report will be bought to Council at future meeting. |
|
|
6/10/2020 |
PDC |
2.4 BLAYNEY CABONNE ORANGE SUB-REGIONAL RURAL AND INDUSTRIAL
LAND STRATEGY - REVIEW AND UPDATE |
Currently on exhibition - public information session held 9 November. |
|
|
6/10/2020 |
PDC |
2.3 ORANGE LOCAL ENVIRONMENTAL PLAN - AMENDMENT 25 - POST
EXHIBITION REPORT |
APU map preparation being discussed with applicant. |
|
|
6/10/2020 |
PDC |
2.2 ORANGE CBD EASTERN PRECINCT |
Currently on exhibition. |
|
|
6/10/2020 |
ESPC |
2.1 MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE OF 14
SEPTEMBER 2020 |
Actions underway. |
|
|
15/9/2020 |
CCL |
5.8 COVID-19 - ORANGE 360 RESPONSE - POST-EXHIBITION |
Agreement being drafted. |
|
|
15/9/2020 |
CCL |
5.7 DRAFT PLANNING AGREEMENT - LEP AMENDMENT 17 - TOWAC EQUINE
PRECINCT |
Landowners advised of process – awaiting signed agreement from landowners and agreement for Council to register caveats before Council signs. |
|
|
15/9/2020 |
CCL |
4.2 NOTICE OF MOTION - DONATION OF UNSPENT CATERING MONEY |
Investigation underway to allocate money. |
|
|
15/9/2020 |
CCL |
4.1 NOTICE OF MOTION - EXHIBITION PUBLIC CONSULTATION |
Policy under development. |
|
|
1/9/2020 |
CCL |
3.1 CURRENT WORKS |
Report to be provided. |
|
|
1/9/2020 |
CCL |
6.5 SALE 16 ELWIN DRIVE ORANGE |
Call option entered into. Expires May 2021. |
|
|
11/8/2020 |
CCL |
6.2 LEASE HANGAR X ORANGE AIRPORT |
Lease prepared waiting for development application to be approved. |
|
|
21/7/2020 |
CCL |
5.8 LOCAL STRATEGIC PLANNING STATEMENT 2020 |
The Local Strategic Planning Statement is currently on exhibition. Exhibition closes on Monday, 24 August 2020. |
|
|
21/7/2020 |
CCL |
4.1 NOTICE OF MOTION |
Ongoing – Relevant council staff have met and have started planning the project to gather data to be able to prepare the report |
|
|
7/7/2020 |
CCL |
6.1 AIRPORT SERVICES EXPANSION |
To be finalised. |
|
|
7/7/2020 |
CCL |
5.4 THE SPRINGS; AN ABORIGINAL AND NON-ABORIGINAL FRINGE CAMP
LOCATED IN SOUTH ORANGE - CONSERVATION MANAGEMENT PLANS AND FUTURE DIRECTIONS
FOR THE SITE - REPORT FOLLOWING PUBLIC EXHIBITION PERIOD |
Noted. Council working with OLALC to develop Plan. Council to conduct further research on the Rifle Range and Tip area. Funding to be sought for a study to be developed. Item 1 complete. Items 2 and 3 dependant on funding. |
|
|
7/7/2020 |
PDC |
2.2 DEVELOPMENT APPLICATION DA 234/2018(1) - 129-133 SALE STREET
(CALDWELL HOUSE) |
Council wrote to the applicant on 13 July 2020 requesting concurrence with the draft Notice of Determination. To date there has not been a response from the applicant. |
|
|
2/6/2020 |
CCL |
6.3 HEALTH INFRASTRUCTURE AGREEMENT |
To be finalised. |
|
|
2/6/2020 |
PDC |
2.2 PLANNING PROPOSAL TO AMEND ORANGE LOCAL ENVIRONMENTAL PLAN
2011 - REZONING OF 185 LEEDS PARADE |
Exhibition closed 24 August 2020, agency consultation completed late October. Report prepared for Council meeting 17 November 2020. |
|
|
7/4/2020 |
CCL |
2.3 MAYORAL MINUTE - INSURANCE FOR VOLUNTARY ORGANISATIONS |
Progressing. |
|
|
7/4/2020 |
CCL |
6.4 TENDER FOR CONSTRUCTION OF ORANGE REGIONAL GALLERY EXTENSION |
Redesign
undertaken |
|
|
17/3/2020 |
CCL |
5.9 LEASE OF WENTWORTH PARK RESERVE TRUST |
Draft surrender documents developed and the matter is progressing. |
|
|
17/3/2020 |
CCL |
5.5 TOWAC EQUINE PRECINCT - CONTRIBUTIONS PLAN AND DEVELOPMENT
CONTROL PLAN |
With applicant. |
|
|
17/3/2020 |
CCL |
5.4 LOCAL HOUSING STRATEGY |
GHD are Finalising draft strategy, anticipate return to Council in December for resolution to exhibit. |
|
|
17/3/2020 |
CCL |
2.1 MAYORAL MINUTE - MARGARET STREET
RAIL CROSSING |
Investigation underway. Application is in to open March Street. Safety concerns with approach grades and limited room to transition to Leeds Parade/John Holland upgrading pedestrian crossing. |
|
|
3/3/2020 |
CCL |
RESOLVED - 20/019 Cr J Hamling/Cr G Taylor |
Project still being completed. |
|
|
4/2/2020 |
CCL |
4.3 NOTICE OF MOTION - DEVELOPMENT OF CLIMATE CHANGE STRATEGIC
POLICY |
Currently developing this policy which will require extensive consultation and investigation. CEO confirmed June Deadline. |
|
|
22/10/2019 |
CCL |
6.1 ASPHALT PLANT ORANGE |
Meeting to be scheduled. Also meeting Downer this week and Boral have shown renewed interest in submitting a DA for a plant at Shadforth's. |
|
Attachment 2 Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary
REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING
As at September 2020
|
Date of Meeting |
Meeting |
QUESTIONS ON NOTICE/MATTERS ARISING |
Action Taken/Comment |
STATUS |
|
3/11/2020 |
IPC |
MATTER ARISING |
A media release and associated social media posts will be prepared to promote this policy. |
|
|
3/11/2020 |
CCL |
QUESTION TAKEN ON NOTICE
|
Any additional bulky waste servicing would need to be considered within the budget preparation process for 2021/2022 and discussed at the fireside chats for possible inclusion as an additional service cost to the community. |
|
|
3/11/2020 |
CCL |
QUESTION TAKEN ON NOTICE
|
Councillors advised of no option to provide this service before Christmas due to J R Richards' prior bookings and Councils desire to avoid public events scheduled prior to Christmas. Service scheduled for February 2021. |
|
|
3/11/2020 |
SPC |
QUESTION TAKEN ON NOTICE |
New staff and equipment secured - works commenced to return to normal standard. |
|
|
20/10/2020 |
CCL |
MATTER ARISING |
This matter was considered by the Companion Animals Committee on 9 November - minutes will be provided to Council. |
|
|
20/10/2020 |
CCL |
MATTER ARISING |
Advised of no option to provide this service prior to February 2021.
|
|
|
20/10/2020 |
CCL |
MATTER ARISING |
Memo to be forwarded to Councillors advising on weight limitations and warranty details for bin collection under the NetWaste contract. |
|
|
6/10/2020 |
ESPC |
MATTER ARISING |
Completed |
|
|
6/10/2020 |
IPC |
MATTER ARISING |
Bulky Waste Service can't be rescheduled earlier in the year of 2020 due to JR Richards having prior bookings & limited access to resources to provide the service any earlier than February 2021. |
|
|
6/10/2020 |
IPC |
QUESTION TAKEN ON NOTICE |
Request with sign crew to add reflective stickers. Nose in parking would fix this.
|
|
|
6/10/2020 |
IPC |
QUESTION TAKEN ON NOTICE
|
Council receives crash data each year from the
Centre for Road Safety. Typically Councils and the RMS use a “crash
period” of 5 years to study crashes and the crash data is always 1
year behind the current date.
|
|
|
6/10/2020 |
CCL |
MATTER ARISING
|
The money raised from the public
at the Christmas Carols is given to the Christmas Community Lunch.
|
|
|
6/10/2020 |
CCL |
QUESTION TAKEN ON NOTICE
|
Council contributes within its Fees and Charges at
no cost for the Community Christmas Lunch at the Orange Function Centre. The
public contributes through the sale of Glo-Sticks at the Christmas Carols. |
|
|
6/10/2020 |
FPC |
MATTER ARISING
|
Report went to Council 3 November 2020
|
|
COMPLETED
REGISTER – RESOLUTIONS & NOTICES OF MOTION
|
Date of Meeting |
Meeting |
Resolution |
Action Taken/Comment |
STATUS |
|
3/11/2020 |
IPC |
2.1 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE
MEETING - 13 OCTOBER 2020 |
Actions implemented.
|
|
|
PDC |
2.4 DEVELOPMENT APPLICATION DA 238/2020(1) - 86-102
SUMMER STREET (SUMMER CENTRE) |
Consent to be issued on Tuesday, 10 November 2020
|
|
|
|
3/11/2020 |
CCL |
6.2 TENDER FOR DEVELOPMENT OF THE ENVIRONMENTAL
IMPACT ASSESSMENT AND DESIGN FOR CONSTRUCTION OF THE MOUNTAIN BIKE TRAIL |
Awarded and completed
|
|
|
3/11/2020 |
CCL |
6.1 2020 FOURTH QUARTER AND 2021 FIRST QUARTER
WATER/SEWERAGE CHARGES - 59-67 BATHURST ROAD ORANGE |
Account adjusted as per resolution and response emailed D20/68090
|
|
|
3/11/2020 |
ESPC |
2.1 MINUTES OF THE ENVIRONMENTAL COMMUNITY
COMMITTEE 14 AUGUST 2020 |
Completed
|
|
|
3/11/2020 |
FPC |
2.1 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 3
OF 2020/2021 - SMALL DONATIONS PROGRAM |
Applicants advised on 5 November 2020. Applicable payments processed and forwarded Creditors on 5 November 2020.
|
|
|
3/11/2020 |
SPC |
2.5 MINUTES OF THE SPRING HILL COMMUNITY COMMITTEE
HELD ON 27 AUGUST 2020 |
The only action arising was to incorporate updates from the review of the Action Plan into the next version of the Action Plan for the next meeting of the Committee. This has been completed for the next meeting on 26 November 2020.
|
|
|
3/11/2020 |
SPC |
2.4 MINUTES OF THE NAIDOC COMMITTEE MEETING HELD ON
15 OCTOBER 2020 |
Noted
|
|
|
3/11/2020 |
SPC |
2.2 MINUTES OF THE COMMUNITY SAFETY AND
CRIME PREVENTION COMMITTEE HELD ON 31 AUGUST 2020 |
Noted |
|
|
20/10/2020 |
CCL |
6.3 TENDER - MAJOR EQUIPMENT SUPPLY FOR A NEW INLET
WORKS AT ORANGE SEWAGE TREATMENT PLANT |
Aqseptence contacted and contract documents sent
for execution.
|
|
|
20/10/2020 |
CCL |
6.1 SALE 24 ASTILL DRIVE ORANGE |
Further negotiations undertaken. Refer to report going to Council 17 November 2020
|
|
|
20/10/2020 |
CCL |
5.8 EVENT APPLICATION - PINK AMUSEMENTS - SPRING
FAMILY CARNIVAL |
Applicant notified of Council decision 22 October 2020
|
|
|
20/10/2020 |
CCL |
5.7 MINUTES OF THE FLOODPLAIN RISK MANAGEMENT
COMMUNITY COMMITTEE MEETING - 6 OCTOBER 2020 |
Blackmans Swamp Creek and Ploughmans Creek Flood Study on exhibition until 17 November. Report back to Council on 1 December 2020.
|
|
|
20/10/2020 |
CCL |
5.6 WATER RESTRICTIONS |
Current restrictions updated to include Permanent
Water Saving Standards.
|
|
|
20/10/2020 |
CCL |
5.5 CHRISTMAS/NEW YEAR RECESS 2020/2021 |
Noted. Updated Pulse for Delegations. |
|
|
20/10/2020 |
CCL |
5.3 REGISTER OF DISCLOSURES - INTERESTS
OF COUNCILLORS AND DESIGNATED PERSONS |
Register of Disclosures has been prepare and will be included on Council's website. |
|
|
20/10/2020 |
CCL |
5.2 STATEMENTS OF INVESTMENTS -
SEPTEMBER 2020 |
Noted. |
|
|
20/10/2020 |
CCL |
5.1 RECOMMENDATIONS AND RESOLUTIONS FROM POLICY
COMMITTEES |
Minutes finalised and placed on website
|
|
|
20/10/2020 |
CCL |
2.1 PROPOSED NEW YEAR'S EVE EVENT 2020 |
Council has contacted the event organiser to formalise the event application and the event sponsorship
|
|
|
6/10/2020 |
IPC |
3.3 ROAD CLASSIFICATION REVIEW AND TRANSFER |
Road nominations submitted to TfNSW as per Council
resolution.
|
|
|
6/10/2020 |
IPC |
2.1 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE
MEETING - 8 SEPTEMBER 2020 |
Actions implemented.
|
|
|
6/10/2020 |
EEDPC |
2.1 MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY
COMMITTEE MEETING HELD 9 SEPTEMBER 2020 |
Noted.
|
|
|
6/10/2020 |
CCL |
6.6 LEASE OF RESTAURANT AND RESIDENCE BOTANIC
GARDENS |
Lease issued.
|
|
|
6/10/2020 |
CCL |
6.3 ORANGE AIRPORT AWNING TENDER |
Letter sent to North Construction & Building Pty Ltd. Contracts being prepared for execution.
|
|
|
6/10/2020 |
CCL |
6.1 2019/2020 FOURTH QUARTER WATER CONSUMPTION
CHARGES - 75 FROST STREET, ORANGE |
Water account adjusted as per resolution. Owner advised by email of amended water charges payable.
|
|
|
6/10/2020 |
CCL |
5.3 EVENT APPROVAL - GRAPES OF MIRTH - 5 DECEMBER
2020 |
Event approved and applicant advised
|
|
|
6/10/2020 |
CCL |
5.2 STRATEGIC POLICY REVIEW |
Policies updated on Intranet and webpage
|
|
|
6/10/2020 |
CCL |
4.1 NOTICE OF MOTION - CONCERT IN THE ORANGE
BOTANICAL GARDENS |
Monthly community music events are proposed to be held from November 2020 to January 2021 in Robertson Park. This proposal is part of Council's Future City Project.
|
|
|
6/10/2020 |
FPC |
3.3 REQUEST FOR FINANCIAL ASSISTANCE - ORANGE OPEN
AIR - BLOOD ORANGE - 31 OCTOBER 2020 |
Approval letter sent to applicant.
|
|
|
6/10/2020 |
FPC |
3.2 REQUEST FOR FINANCIAL ASSISTANCE - POST
EXHIBITION - FUSION CENTRAL WEST AND LIFELINE CENTRAL WEST |
Applicants advised of successful additional funding on 8 October 2020. Payment information sent to Creditors on 8 October 2020.
|
|
|
6/10/2020 |
PDC |
2.6 DEVELOPMENT APPLICATION DA 191/2020(1) - 4613
MITCHELL HIGHWAY, LUCKNOW |
Consent issued on Wednesday, 14 October 2020
|
|
|
6/10/2020 |
PDC |
2.1 ITEM APPROVED UNDER THE DELEGATED AUTHORITY OF
COUNCIL |
This report was only for Council's information - no further action required.
|
|
|
6/10/2020 |
FPC |
3.1 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 2
OF 2020/2021 - SMALL DONATIONS PROGRAM |
Parts 1 to 14. Applicants advised of successful
funding on 8 October 2020. Payment information sent to Creditors on 8
October 2020.
|
|
|
6/10/2020 |
FPC |
2.1 MINUTES OF THE AUDIT AND RISK MANAGEMENT
COMMITTEE MEETING OF 28 AUGUST 2020 |
Council resolution noted. Action List updated. To be communicated to the Audit Risk and Improvement Committee meeting of 23 October 2020.
|
|
|
6/10/2020 |
SPC |
2.3 MINUTES OF THE ORANGE REGIONAL MUSEUM COMMITTEE
HELD 20 AUGUST 2020 |
All required tasks/actions relating to these minutes have been completed.
|
|
|
6/10/2020 |
SPC |
2.2 MINUTES OF THE AGEING AND ACCESS COMMUNITY
COMMITTEE - 26 AUGUST 2020 |
As the AACC meeting held on 26 August 2020 had no quorum, there are no actions to complete.
|
|
|
6/10/2020 |
SPC |
2.1 MINUTES OF THE NAIDOC COMMITTEE MEETING HELD ON
20 AUGUST AND 3 SEPTEMBER 2020 |
All required tasks/actions relating to these minutes have been completed.
|
|
|
15/9/2020 |
CCL |
5.4 LOCAL STRATEGIC PLANNING STATEMENT 2020 |
LSPS published on DPIE website. COMPLETE
|
|
|
18/8/2020 |
CCL |
6.1 SALE 24 ASTILL DRIVE ORANGE |
Further negotiations undertaken. Refer to report going to Council 17 November 2020
|
|
|
11/8/2020 |
CCL |
5.1 HEALTH AND INNOVATION PRECINCT MASTERPLAN
ADOPTION |
Council has had a follow-up meeting with stakeholders in the precinct and is having discussions with Regional Development NSW to develop an investment strategy.
|
|
|
16/6/2020 |
CCL |
6.4 INITIATIVES TO SUPPORT CBD BUSINESSES |
FutureCity's Business Program has been development.
This program includes retail digital presence, on-line sales and verandah
program development.
|
|
|
17/3/2020 |
CCL |
5.13 NAMING - CRICKET CENTRE OF EXCELLENCE |
Resolution enacted. Signage prepared.
|
|
RECORD NUMBER: 2020/2214
AUTHOR: David Waddell, Chief Executive Officer
EXECUTIVE Summary
This report provides information, updated monthly, on the numerous projects that staff are working on. This includes major projects and works projects.
The Executive has brought together the total project list for the 2020-2023 years in a consolidated form to assist with resourcing and to understand the sequence required to deliver our ambitious capital budget for the year.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That the information in the report on Capital Projects be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The attached tables show the overall project database of current, complete and planned projects.
The tables will be progressively updated to inform Council and the Community.
1 Works Overview November 2020, D20/68237⇩
2 Projects Overview November 2020, D20/68491⇩
RECORD NUMBER: 2020/2160
AUTHOR: Jason Cooke, Manager Financial Services
EXECUTIVE Summary
This report provides the first quarter review of the 2019-2022 Delivery/Operational Plan, as required under section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.
This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
The Quarterly Review has identified unfavourable variations totalling $250,009 to Council’s adopted budget. The effect of these variations results in Council’s projected overall year-end consolidated position becoming a slightly larger deficit of $3,367,135 including capital.
Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1-3 below indicate a surplus result for Council.
|
Direction |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
Collaborate |
(24,892,804) |
347,209 |
(24,545,595) |
|
Live |
15,498,679 |
84,975 |
15,583,654 |
|
Prosper |
928,006 |
155,249 |
1,083,255 |
|
Preserve |
11,583,245 |
(337,424) |
11,245,821 |
|
Total |
3,117,126 |
250,009 |
3,367,135 |
Table 1: Projected year-end position by Direction
Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).
|
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
General |
3,243,251 |
1,097,777 |
4,341,028 |
|
Water |
(125,567) |
19,986 |
(105,581) |
|
Sewer |
(558) |
(867,754) |
(868,312) |
|
Total |
3,117,126 |
250,009 |
3,367,135 |
Table 2: Projected year-end position by Fund
Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.
|
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
General |
2,184,374 |
1,506,815 |
3,691,189 |
|
Water |
(15,011) |
19,986 |
4,975 |
|
Sewer |
(792,371) |
2,246 |
(790,125) |
|
Total |
1,376,992 |
1,529,047 |
2,906,039 |
Table 3: Projected year-end operating result by Fund
Material changes to budget in the September quarterly review
Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, is detailed in Tables 4 to 9 below.
While there are a number of variations detailed in the Tables, the significant contributors to the overall net variation are the reinstatement of a business as usual kerb and gutter program after the accelerated program had ended, an increase in budgeted licence fees to reflect the actual cost and number of licences now required, additional Future City operating expenditure required in 20/21 that did not form part of the budgeted $5 million capital program, the addition of some minor capital projects, and the deferment of two sewer capital projects. One new position has been added being the Executive Support Officer. There is no budgetary impact in the current financial year however the position is ongoing and is included in the structure going forward.
Table 4: General Fund Operating Result
Table 5: General Fund Overall Cost to Council
Table 6: Water Fund Operating Result
Table 7: Water Fund Overall Cost to Council
Table 8: Sewer Fund Operating Result
Table 9: Sewer Fund Overall Cost to Council
Policy and Governance Implications
Nil
|
That Council resolves: 1 That the information provided in the report on the quarterly budget and performance indicators review for July 2020 to September 2020 be acknowledged. 2 The bank reconciliation statement be acknowledged. 3 To adopt unfavourable variations in the consolidated overall cost to council arising from the September 2020 quarterly review amounting to $250,009. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
|
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress. |
SUPPORTING INFORMATION
Highlights of the Quarter
· Steady rain during August and September prompted a gradual easing of water restrictions during the quarter. When the rising dam levels reached 60 per cent in September, it was the first time since April 2018 that the combined storage levels of Spring Creek Dam and Suma Park Dam was 60 per cent.
· The Council sponsored a discounted desexing program for cats and dogs owned by pension cardholders.
· As the Orange Regional Gallery prepared for work on a major extension to begin, its website was transformed and found a new location within the council website.
· Three neighbouring councils of Blayney, Cabonne and Orange Councils signed a new strategic alliance to work on better cooperation and joint initiatives.
· Details of the Future City CBD upgrade started to be rolled out to the community during the quarter. Plans to transform a section of the existing roadway of Anson Street into a new pedestrian mall space were unveiled to residents and in face-to-face meetings of shopkeepers. Engineers began work on design plans to incorporate a cul-de-sac on the Kite Street side of Anson St, and a new traffic layout towards the Summer St side of the corridor.
· The well-used seats in the grandstand at Wade Park were given a new lease of life with five different clubs. The second-hand seats were recycled following news the 698 seats at Wade Park were to be replaced with upgraded spectator seats.
· Council announced plans to triple its spending on building concrete footpaths this financial year, with $900,000 allocated in the 2020-21 budget. Council will spend $550,000 creating new footpaths and $350,000 renewing old footpaths this financial year, part of a three-year boost to footpath funding.
· Work began in September to replace the water main in Autumn Street as part of a series of upgrades to underground water pipes in Orange.
· A milestone was reached on plans to construct the next section (Stage 4) of Orange’s Southern Feeder Road. A Review of Environmental Factors (REF) found there are no obstacles to the road being built.
· Council asked for landowners to share their views about which directions the city should expand to provide new housing. The appeal was part of the continued development of a Local Housing Strategy to guide the provision of housing in Orange for the next 30 years.
· Work continued during the quarter on plans to upgrade footpath lighting in the central business district with the switch to LED lamps expected to save Council thousands of dollars in running costs.
· Council also announced plans to install LED lighting in all of its buildings in a move that will save almost $170,000 a year in energy costs and reduce carbon emissions. Council endorsed a decision to swap out the lights at a total cost of around $180,000.
· Council sought community comment on proposed changes to the Orange Local Environment Plan during the quarter. One proposal (known as Amendment 25) sought to change the activities that are allowed under planning laws on the site of the former RTA motor registry building at 1 Leewood Drive.
· Orange Airport entered a new era of travel with the first Qantas flight from Sydney to Orange arriving on Monday, July 20.
· Another milestone was reached towards plans to build a new conservatorium/planetarium in Orange with the lodging of the development application (DA) for the project.
· In July, the response of Council agencies to the COVID pandemic lefts its mark:
o Orange experienced a surge in visitors in July as Sydneysiders explored new destinations amid COVID-19 travel restrictions, and the trend continued as NSW headed into the school holidays.
o The Visitor Information Centre recorded an increase in patronage compared to 2019, with a 49 per cent increase overall on one weekend compared to last year.
o As COVID-19 conditions worsened in Melbourne, Health department staff and police met every flight from Melbourne as it arrived at Orange Regional Airport.
o Orange Regional Museum, Orange Regional Gallery and Central West Libraries put together free activity packs to keep children entertained. While face-to-face events and workshops were still on hold due to the COVID-19 outbreak, these activity packs were available from the Museum and Library throughout the July school holidays.
o Orange seniors were encouraged to put their hand up for a free, monthly, home delivered program designed to battle the social challenges posed by COVID-19. Connect-a-Kit was launched to help seniors stay in touch with each other, keep fit and challenge the mind.
o There were signs of success from the ‘Retail Recovery’ campaign, which was aimed at kick-starting the retail sector of the local business community. 1,000 Shop Orange vouchers valued at $50 each, were given away to people who entered a random draw, injecting $10,000 into the local economy and giving businesses who were directly affected by the COVID-19 pandemic a well needed boost.
o The reopening of outdoor play equipment as COVID-19 restrictions ease has brought smiles to the faces of children around the city. There were also upgrades to popular play areas at Cook Park and Lake Canobolas in time for the school holidays.
o Council took an active interest in Plastic Free July, by showcasing the efforts of local stores and waste champions to discover if they can live without plastic for a month.
Other Expenses
The format of the attached financial reports and the financial statements is prescribed. Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The additional information is provided in Table 9 below. The regional library administration fee which Council used to pay to Central West Libraries as a separate entity is now treated as an internal transfer under the new arrangements.
Table 9: Details of other expenses
Review of Income
Figure 1 below provides a snapshot of the split of Council’s income against budget.
Figure 1: Council’s income as a percentage of annual budget as at 30 September 2020
Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year.
As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.
Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.
On the assumption that all income is received at a constant consistent rate over the year, by the end of the September quarter 25 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 46 per cent of revenue should have been received. The “all income” bar of Figure 1 shows progress is slightly below this expected figure due mainly to the timing of interest due and capital grants and contributions still to be received.
Rates and Charges Collection
For the second quarter, a total of $8.8 million (40.9 per cent) remained outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 16.97 per cent of the amount payable remained outstanding.
The difference between 2019/20 and this year is due to the mandated Covid-19 legislative provisions that allowed ratepayers an extra month to pay their first instalment, and currently prohibit the levying of interest on late payments. Analysis of the outstanding rates at the end of October 2020 show significant improvement as expected, with the outstanding rates dropping to 11.69 per cent.
Figure 2: Outstanding rates Q1 2020/21 vs Q1 2019/20
Review of Operating Expenditure
Figure 3 provides a snapshot of the progress of Council’s operating expenditure.
Figure 3: Details of Council’s expenditure as a percentage of annual budget
In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget. Depreciation ordinarily would be consistent throughout the year, however depreciation is not able to be generated until after the finalisation of the previous year’s financial statements. As at the end of the quarter, these statements were still in the process of being prepared and audited.
Council rates for Council-owned properties are paid in full at the start of the year, however these are a minor component of overall expenses.
On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the September quarter 25 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is better than budget.
Review of Capital Expenditure
Figures 4 to 6 below provide a snapshot of the progress of Council’s capital expenditure against budget by fund. It is important to note that the first three months encompass a lot of planning and preparation, with many projects not scheduled to commence until Spring and Summer, and others awaiting confirmation of grants being secured before being able to proceed.
Figure 4: General Fund Capital Projects – Progress by number of projects
Figure 5: Water Fund Capital Projects – Progress by number of projects
Figure 6: Sewer Fund Capital Projects – Progress by number of projects
Financial Performance Indicators
Figures 7 to 9 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2019/20 against the original 2020/21 budget and the proposed Q1 revised 2020/21 budget.
Figure 7: Operating performance ratio
The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:
(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)
The performance to date indicates Council is tracking below the benchmark due mainly to the forecast operating deficit for the 2020/21 year when compared to the operating surplus achieved in 2019/20.
Figure 8: Own source operating revenue ratio
The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:
(Total continuing operations revenue minus all grants and contributions) divided by
(Total continuing operations revenue inclusive of all grants and contributions)
The performance to date indicates Council is below the benchmark, with a significant increase in the level of funding expected to come from capital grants and contributions for major projects in 2020/21.
Figure 9: debt service cover ratio
The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:
(Operating results before capital excluding interest and depreciation) divided by
(Principal repayments from the cashflow statement plus borrowing costs from the income statement)
The performance to date indicates Council is tracking in advance of the benchmark. The budgeted performance is below the 2019/20 ratio due to the surplus operating result achieved in 2019/20 combined with lower loan repayments and interest than is forecast for 2020/21.
In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2019 indicates that Council’s projected financial position for 30 June 2020 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Jason Cooke, Responsible Accounting Officer
1 Quarterly Bank Reconciliation - September Review 2020, D20/68683⇩
2 September 2020 Quarterly Review, D20/68739⇩
RECORD NUMBER: 2020/1887
AUTHOR: Craig Mortell, Senior Planner
EXECUTIVE Summary
Council received a planning proposal to amend Orange Local Environmental Plan 2011 in relation to 185 Leeds Parade (Lot 4 DP 1185665) to amend the zone pattern applying to the land. The proposal would increase the area of SP3 Tourist Zone at the expense of reducing the area of IN2 Light Industrial Zone.
Council first considered the proposal at its PDC meeting of 2 June 2020 and resolved to support the proposal through the Gateway process and undertake public and agency consultations. The resolution also requires a DCP in the form of a masterplan that addresses:
· Urban design outcomes with respect to the presentation of the site to the frontages of Leeds Parade and the Northern Distributor Road.
· Measures to address potential acoustic impacts emanating from the site.
· Pedestrian and cyclist linkages and permeation of and through the site.
· Size, height and number limits on the extent of pylon signs, as well as appropriate and preferred locations for such signs.
The proposal included a conceptual masterplan for illustrative purposes which can form the basis of the DCP masterplan indicated above. The concept indicates a potential for additional fast food outlets to the west of the approved truck stop portion of the site.
Completion of the LEP amendment can proceed on the basis of the site being included in the Urban Release Area map, which would ensure that development can only proceed once the DCP masterplan has been finalised.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Preserve - Engage with the community to develop plans for growth and development that value the local environment”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council note the contents of this report and resolve to support the proposal in principal subject to the following. 2 That staff liaise with the proponent to prepare a Development Control Plan/ masterplan for the site, to then be exhibited for 28 days and addressing: · Urban design outcomes with respect to the presentation of the site to the frontages of Leeds Parade and the Northern Distributor Road · Measures to address potential acoustic impacts emanating from the site · Pedestrian and cyclist linkages and permeation of and through the site · Size, height and number limits on the extent of pylon signs, as well as appropriate and preferred locations for such signs · Excavation in, above, below or adjacent to the rail corridor – to protect the integrity, safety and efficiency of rail operations · Traffic management and assessment of impacts to the rail overbridge on the Northern Distributor Road · Stormwater management to ensure that discharge of stormwater is not to exceed the pre-development levels · Fencing of the rail corridor to ensure and protect public safety · Lighting and external finishes to be designed not to interfere with the safe and orderly operation of the rail corridor · Access to rail corridor land to be prohibited without express written permission of the relevant rail authorities.
3 That the DCP masterplan also be provided to both John Holland Rail and Roads and Maritime Services for comment and that upon completion of the DCP exhibition the matter be reported back to Council to consider any remaining issues before finalisation of the plan. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Gateway Conditions
Condition 1: requires public exhibition for a period of 28 days
Comment: The planning proposal was placed on public exhibition for 28 days concluding 24 August 2020. No public submissions were received.
Condition 2: requires consultation with Roads and Maritime Services and John Holland Rail for a period of 21 days.
Comment: The planning proposal was referred to RMS and John Holland Rail on 28 September 2020. Both agencies acknowledged the referral and indicated an intent to respond. On 14 and 15 October each requested information be resent due to difficulties in downloading materials. On 19 October RMS further requested the traffic impact assessment be re-sent for similar reasons.
As at the time of writing no submission from either agency has been received. It should be noted that both agencies were consulted during the DA 332/2019(1) for the truckstop on the site. The planning proposal relies upon the same traffic impact assessment that was supplied for the DA, as the planning proposal had been lodged at approximately the same time. In the absence of planning proposal specific submissions the previous submissions to that DA have been considered and are attached to this report.
Condition 3: Confirms that a public hearing is not required.
Comment: Public hearings are only required in relation to amendments that involve the reclassification of public land under the Local Government Act.
Condition 4: Authorises Council as the plan-making authority in relation to the proposal.
Comment: Council may authorise the CEO to formally make the plan once legal opinion has been received from the Parliamentary Counsel Office. PCO opinion will be sought once Council has resolved its position on the matter.
Condition 5: requires that final LEP maps be prepared compliant with the Departments standard technical requirements.
Comment: formal LEP maps will be prepared, at the proponents cost, once Council has resolved its position on the matter.
Condition 6: Establishes a 12 month timeframe to conclude the proposal, the deadline for which is 29 June 2021.
Comment: The proposal is well within the stated timeframe.
Submissions
As stated there were no public submissions and while responses from RMS and John Holland Rail were expected, at the time of writing no agency submissions have been received.
It should be noted that both the DA and planning proposal were lodged at approximately the same time and logically used the same background studies. In view of the previous submission, from JHR, to the truck stop DA 332/2019(1) that submission has been reviewed and is considered below as some of the matters raised are likely to remain relevant to the remainder of the site.
The report to Council for the DA on 18 February 2020 referenced the planning proposal in that assessment to provide Council with an appropriate degree of context.
John Holland Rail (JHR).
JHR identified eight issues with the DA related to; construction impacts, excavation in, above, below or adjacent to the rail corridor, traffic management, stormwater management, cranes, fencing, lighting and external finishes, and access to the land.
Comment: while these are predominantly DA matters it is considered appropriate to require that the DCP masterplan should also include and address these concerns where relevant. This has been incorporated into the recommendations.
Local Strategic Planning Statement (LSPS)
While the proposal was lodged prior to the adoption of the LSPS it is considered appropriate to evaluate the proposal against relevant planning priorities and actions within the LSPS.
Planning Priority 5 “Ensure that building design and construction is of high quality and maintains resident amenity”
Comment: The requirement for a DCP masterplan can ensure appropriate provisions are in place to guide the assessment of the building design.
Planning Priority 9 “Enhance local and neighbourhood centres as great, connected places, whilst maintaining the regional town atmosphere”
Comment: Action 5 of this priority requires the development of precinct level masterplans for all commercial areas within Orange.
Planning Priority 10 “Improve access to, from and within Orange, and encourage active transport.”
Comment: The proposal can respond to this priority with cyclist and pedestrian linkages through the site. While not anticipated to be a destination for public transport services the design of the approved truck stop allows for large service vehicles to navigate the site.
Planning Priority 11 “Provide for opportunities for local employment”
Comment: The proposal seeks to rezone land to provide additional services to the Northern Distributor Road traffic, which may increase expenditure of through traffic within the city. These services are likely to provide employment for locals, particularly youth.
Planning Priority 13 “Protect, conserve and enhance Oranges urban tree canopy, landform, waterways and bushland”
Comment: While the site does not presently contribute to the urban tree canopy, there appears to be opportunity for the DCP masterplan to include landscaping provisions that would help to mitigate the urban heat island effect, improve urban biodiversity and likely assist in managing stormwater quality outcomes.
Planning Priority 16 “Adapt to the impacts of hazards and climate change”
Comment: Action 6 relates to preparing LEP and DCP controls to address the hazard of Ultra-Violet (UV) radiation and the need for shade within the public and private realm. It is considered appropriate that the DCP masterplan be required to address this issue as part of the landscaping requirements.
Concept plan – DCP Master Plan
The concept plan includes an indicative layout showing one way in which the expanded SP3 zone could be developed. The DCP master plan would expand upon this by indicating appropriate; building setbacks, heights, building articulation, acoustic mitigation, scale and location of signage, pedestrian linkages. Additionally matters raised by John Holland Rail in response to the truck stop DA should also be included in the matters to be addressed. Landscaping and lighting requirements should also be included in the DCP masterplan to address relevant priorities in the Local Strategic Planning Statement (LSPS).
The DCP master plan could have potentially been prepared in advance to allow simultaneous public exhibition with the planning proposal, however this may have ultimately delayed public exhibition and risked not addressing issues that could then have been raised in submissions. Although no submissions on the planning proposal were received, a review of the submissions to the truck stop DA has illustrated existing concerns that can be included in the DCP.
1 Department of Planning, Industry and Environment - Letter to Council advising of Gateway Determination, D20/65388⇩
2 Gateway Determination, D20/65387⇩
3 Planning Proposal - 185 Leeds Parade, D20/65398⇩
4 Site and Context Plans, D20/27718⇩
5 Concept and Zoning Plan, D20/27719⇩
6 Traffic Impact Assessment, D20/65400⇩
7 Acoustic Assessment, D20/27721⇩
8 Environmental Site Assessment, D20/27722⇩
Council Meeting 17 November 2020
Attachment 1 Department of Planning, Industry and Environment - Letter to Council advising of Gateway Determination
5.7 Development Application DA 423/2019(1) - 643 Mitchell Highway (Electricity Generating Works - solar farm)
RECORD NUMBER: 2020/2115
AUTHOR: Andrew Crump, Senior Planner
EXECUTIVE Summary
|
Application lodged |
16 December 2019 |
|
Applicant/s |
ITP Development PTY LTD |
|
Owner/s |
Mr A and Mrs EB Ruggiero |
|
Land description |
Lot 200 DP 1194585 - 643 Mitchell Highway, Orange |
|
Proposed land use |
Electricity Generating Works (solar farm) |
|
Value of proposed development |
$8,965,861.00 (exc. GST) |
Council is advised that the abovementioned development application is being tabled for the determination of the Western Regional Planning Panel (WRPP). The development application seeks consent for the construction and operation of an electricity generating works comprising a 5MW solar energy facility (solar farm). The development is proposed on a 78.2ha rural zoned property known as 643 Mitchell Highway (legally described as Lot 200 DP 1194585).
Staff assessment of the development application has been completed and this assessment report has been published on the Planning Panel’s website. Council may now make a written submission to the WRPP on the proposed development.
DECISION FRAMEWORK
Development in Orange is principally governed by two key documents Orange Local Environment Plan 2011 and Orange Development Control Plan 2004. However, in certain circumstances a state wide policy known as State Environmental Planning Polices may make provisions to make certain developments permissible in certain areas.
This is the case with this particular application.
The development is permissible with consent pursuant to clause 34 of State Environmental Planning Policy (Infrastructure).
Orange Local Environment Plan 2011 – The provisions of the LEP must be considered by the Consent Authority in determining the application. LEPs govern the types of development that are permissible or prohibited in different parts of the City and also provide some assessment criteria in specific circumstances. Uses are either permissible or not. The objectives of each zoning and indeed the aims of the LEP itself are also to be considered and can be used to guide decision making around appropriateness of development.
Orange Development Control Plan 2004 – the DCP provides guidelines for development. In general it is a performance based document rather than prescriptive in nature. For each planning element there are often guidelines used. These guidelines indicate ways of achieving the planning outcomes. It is thus recognised that there may also be other solutions of merit. All design solutions are considered on merit by planning and building staff. Applications should clearly demonstrate how the planning outcomes are being met where alternative design solutions are proposed. The DCP enables developers and architects to use design to achieve the planning outcomes in alternative ways.
DIRECTOR’S COMMENT
The proposed 5 MW solar farm on Molong Road has certainly resulted in significant interest from the community, with 80 submissions being received during the exhibition period. (59 objections and 21 in support).
The proposal has a capital value of just under $10M and would provide 50 jobs during construction and have 2 staff when operational.
The Infrastructure SEPP makes the solar farm permissible on this rural land.
Key issues considered with assessment include, visual impacts; noise; traffic; biodiversity/vegetation loss; loss of agricultural land; proximity to neighbours; potential glare; impact on future urban growth; gateway views on the entry to the City; contamination; waste management and demolition (should the site be no longer used in the future).
A key issue considered was the impact on views to the site. Consideration was given to Planning Principals of the Land and Environment Court, along with Government Visual Impact Guidelines and other decisions of Planning Panels. It is accepted, like hail blankets on the Mountain, that some views would be impacted upon, but not to a level that would warrant a recommendation of refusal.
The site is identified in the current Sustainable Settlement Strategy as future urban land. The identification of land within an urban strategy does not quarantine the land from development that is permissible in the current rural zone. This site is an individual component, it is at the end of the settlement strategy land. Land surrounding the site is not dependent upon this site, and the site is probably at least one planning cycle away from being considered for rezoning.
This development application has to be assessed considering only current planning controls applicable to the current rural zoning, not as to whether the site would have any value as residential land into the future.
Arising from the Mayoral Minute adopted at the last Council Meeting, investigations into further local planning controls for solar farms (eg. Development Control Plans; policies etc.) that may guide future solar developments is currently being undertaken, but such controls are beyond the scope of this DA.
Both sides of the debate have strong arguments. On balance, however, it is concluded that the application is adequate enough to receive a recommendation of approval.
As the works are identified as ‘Regionally Significant’, Council is not the determining Authority of this DA. The determining authority is the Western Regional Planning Panel. Staff’s assessment report is attached for Council’s information. Council may wish to make a submission to the WRPP relating to this development.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.1 Preserve - Engage with the community to ensure plans for growth and development are respectful of our heritage”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That Council resolves: 1 That the information contained in the report for development application DA 423/2019(1) for Electricity Generating Works (solar farm) at Lot 200 DP 1194585 – 643 Mitchell Highway Orange be acknowledged. 2 That Council determine whether or not it makes a submission on the application to the Western Regional Planning Panel. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The development is described in the summary table below.
Project Summary:
|
Aspect |
Description |
|
Project Summary |
The development involves the following: · 5 MW capacity (6.46 MWp DC) solar system. · 12,180 solar modules, installed in 140 rows, approximately 103m in length, 2m wide and 6.25m wide aisles between panels. · Solar modules will have single axis tracking, meaning the panels will track the sun (east to west) throughout the day. · Panels will have a maximum height of 2.6m (fully tilted) at 60 degrees from the horizontal. · Two skid mounted 3.0MW inverters. · Battery storage via a 5MWh Battery Energy Storage System. · Security fencing will be 2.3m chain wire with three rows of barbwire. · Demolition of ancillary farming structures. · Removal of a Eucalyptus tree. · New access off the Mitchell Highway. |
|
Electricity Authority |
Essential Energy |
|
Site Area |
78.2ha |
|
Development footprint (fenced Area) |
10.8ha (13.8% of total site) |
|
Site Access |
Via Mitchell Highway which is a classified road. The nearest intersection to the proposed access point is the intersection with Thompson Road and the Highway approximately 300m to the east of the proposed access. |
|
Operational Life |
Indefinitely - 35 years |
|
Construction Phase |
Three months. Construction Hours: 7am to 4pm Monday to Friday. |
|
Employment |
50 personnel during construction and 2 staff when operational |
|
Capital Investment Value |
$8,965,861.00 (exc. GST) |
The development is depicted diagrammatically below.
Figure 1: excerpt of site plan/general arrangement plan
State Environmental Planning Policy (State and Regional Development) 2011 is applicable to the development. The SEPP categorises development of a certain type and or value as state or regional development.
Relevantly, pursuant to clause 5 within schedule 7, the development is categorised as a private infrastructure and community facility over $5 million (electricity generating works are explicitly listed), and as such is regionally significant.
Pursuant to section 4.5(b) of the EP&A Act, the consent authority for regional development is the Western Regional Planning Panel.
The development is nominated integrated development through the provisions of the Water Management Act given the development’s proximity to Broken Shaft Creek. Accordingly, the development was required to be advertised for a period 28 Days.
During this period 80 submission were received - 59 objections and 21 submissions in support.
The submissions were furnished to the applicant accompanied by a request to provide a detailed response to the matters raised. Out of this request, the applicant elected to make the following amendments:
· Reduction in total fenced area from 11.5ha down to 10.8ha.
· Number of solar panels reduced from 14,337 to 12, 180.
· Rows of solar panels have been moved away from the western boundary by approximately 40m. As a result, the panels extend further south by approximately 55m.
· The Battery Energy Storage System (BESS station) and inverters have been relocated to the eastern side of the facility.
· The amount of landscaping offered has increased.
· The location of the access moved further west.
These changes constitute a material amendment to the application and as such re-exhibition was required. Following this, a further 13 submissions were received. The submissions have been considered by Council staff. A summary matrix of key themes is provided as an appendix to the assessment report and the key themes are addressed in detail within that report.
Attached for Council’s information is a copy of the planning assessment report, supporting plans, draft Notice of Approval and public submissions received. As outlined in the assessment report, the key considerations relate to the effect the development may have on future housing supply, and the extent of visual impacts upon adjoining and nearby residential properties, along with impacts upon the landscape character of the locality.
From the detailed assessment it is concluded that the proposed development reasonably satisfies the Local and State planning controls that apply to the subject land and particular land-use. Impacts of the development will be within acceptable limits, subject to mitigation conditions.
Council may make a submission on a development application that is to be determined by a Regional Planning Panel during and up to seven days prior to the Panel meeting. Should Council choose to make a written submission, it is required to be prepared by a consultant or other Council officer who has not been involved in the assessment of the application.
1 Planning Assessment Report and Submissions Matrix, D20/68549⇩
2 Notice of Approval, D20/68553⇩
3 Plans, D20/68343⇩
4 Submissions - First and Second Exhibition Periods, D20/64543⇩
5.8 Request to Return Financial Assistance - Banjo Paterson Festival - National Bush Poetry Championships - February 2020
RECORD NUMBER: 2020/2270
AUTHOR: Sharon D'Elboux, Manager Business Development
EXECUTIVE Summary
Council resolved, at its Finance Policy Committee meeting of 11 August 2020 (20/235), to provide event sponsorship funding of $12,000 to the Rotary Club of Orange for the Banjo Paterson Festival to host the National Bush Poetry Championship in 2021.
The Banjo Paterson Committee have determined that due to COVID travel restrictions between states, 2021 will not be suitable to host a national competition.
In-lieu of a national championship for 2021, Banjo Paterson Committee intend to host a poetry performance competition for the Orange region primary and high schools.
They are requesting to return the majority of funds provided by the Event Sponsorship for the purpose of the National Competition. However, wish to retain and redistribute $2,000 of the original funding to support the local activities of a youth poetry competition.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
A total of $10,000 will be returned to the Event Sponsorship Fund for FY 20/21. The current total for the Event Sponsorship Fund will be $163,500.
Policy and Governance Implications
Nil
|
1 That Council resolves to accept the request to return funds of $10,000 back into the Event Sponsorship Fund. 2 That $2,000 be retained by the Rotary Club of Orange for the Banjo Paterson Festival Youth Poetry Competition. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Banjo Paterson Committee are planning to host the National Bush Poetry Performance Competition in 2022, in an environment with ease of travel between states of Australia.
The retained $2,000 is to support the Youth Poetry Competition and will go towards assisting with prize money, trophies and professional judges for the event.
A letter from the Banjo Paterson Committee outlining their request is included in this report.
1 Letter Request for Returning Funds - Banjo Paterson Festival - National Bush Poetry Competition - February 2021, D20/68056⇩
Council Meeting 17 November 2020
Attachment 1 Letter Request for Returning Funds - Banjo Paterson Festival - National Bush Poetry Competition - February 2021
6 Closed Meeting - See Closed Agenda
The Chief Executive Officer will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
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Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Sale 24 Astill Drive This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Proposed Sale Lot 1 DP 963093 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Water consumption charges 184 Huntley Road Spring Creek This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. |
RECORD NUMBER: 2020/2215
AUTHOR: Shirley Hyde, Legal and Property Officer
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
RECORD NUMBER: 2020/2218
AUTHOR: Shirley Hyde, Legal and Property Officer
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
RECORD NUMBER: 2020/2260
AUTHOR: Matt Dean, Clerical Assistant - Water Billing
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.
