Ordinary Council Meeting
Agenda
18 August 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, ORANGE WITH AN OPTION OF ONLINE CONFERENCING PLATFORM ZOOM DUE TO COVID-19 REQUIREMENTS on Tuesday, 18 August 2020 commencing at 7.00pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Council Meeting 18 August 2020
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.4 Acknowledgement of Country
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
COUNCIL MEETING RESUMES
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 11 August 2020
4 Notices of Motion/Notices of Rescission
5.1 Recommendations and Resolutions from Policy Committees
5.2 Statement of Investments - July 2020
5.4 Community Committee - Councillor Membership and Charters
5.6 Code of Conduct Complaint Reporting
5.7 Project Activities August 2020
5.8 Minutes of the Audit and Risk Management Committee meeting of 29 May 2020
5.9 Initial Categorisation of Council Managed Crown Land
5.10 Request for Financial Assistance - Orange Wine Festival
5.11 Extension of Tenure of Independent Members of the Audit Risk and Improvement Committee
5.12 Classification of Council Managed Crown Land as Operational Land
5.13 Development Application DA 356/2019(1) - 149 Byng Street
5.14 Development Application DA 140/2020(1) - 5-17 and 46-60 Edward Street
5.15 Federal Local Roads and Community Infrastructure Program and Resources for Regions Projects
6 Closed Meeting - See Closed Agenda
6.1 Sale 24 Astill Drive Orange
6.2 Tender for Construction of Orange Regional Gallery Extension
6.3 Tenders Stage 2 - Internal Fitout of the Animal Shelter
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.4 Acknowledgement of Country
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
|
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 11 August 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 11 August 2020. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 11 August 2020
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
1.1 APOLOGIES
Nil
The Mayor advised that the meeting was being livestreamed and recorded.
The Mayor conducted the Acknowledgment of Country.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr McRae declared
a Significant Pecuniary interested in Item 2.1 of the Infrastructure Policy
Committee (Minutes of the City of Orange Traffic Committee Meeting 14 July
2020) as she is a business owner in the area noted in part 3.4 of this item.
2 Mayoral Minutes
Nil
Cr Romano acknowledged the passing of Mrs Kidd (the Mayors Mother) and Council held a minute’s silence in her memory.
Cr Romano acknowledged the passing of Cr Mario Previtera and Council held a minute’s silence in his memory.
3 Confirmation of Minutes of Previous Meeting
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.10PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.20PM
**Cr Romano left the meeting with the time being 8.21pm and did not return.**
4 Notices of Motion/Notices of Rescission
TRIM Reference: 2020/929 |
5 General Reports
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
Cr Taylor stated that the community should be reminded that the radiata pines are on the northern nine holes of the golf course not on Bloomfield gardens.
Cr Mileto asked if the radiata pines can be harvested and potentially used for construction.
Cr Kidd stated this can definitely be looked into.
Cr Nugent stated that submissions talked about the open space issue and that this would be looked at in future stages but does not say when.
The Acting Director Corporate & Commercial Services stated that consultation would be part of future stages as they progress.
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
Cr Taylor requested the cost of commissioning the assessment reports of Cook Roe.
The Director Community, Recreation & Cultural Services stated that he will need to clarify however it would be in the order of $1500-$2000. There are 2 different reports addressing different aspects.
Cr Taylor stated the intention was to restore Perry Oval for community use, that quotes from local tradies should be obtained for a replacement roof and that he cannot see where $122,000 comes from.
Cr Duffy stated we should see what the tradies can do, that he is concerned about the money spent on the report and questions the whole process.
Cr Mileto started he will support another look at it and questioned whether the repairs would satisfy the insurer. He congratulated Council on getting the reports to see what we have, giving clarity on the estimated costs.
Cr Whitton stated that it is already a Council asset which we are obligated and responsible to keep in a state of usability. This site would be ideal for farmers markets.
Cr Hamling stated that if the money is spent on the grounds it will be used, and once the ground is suitable then council should apply for grant funding.
The Chief Executive Officer advised that project Perry Oval includes the Surface, Irrigation & Toilet Block in line with the Council resolution at budget time.
The Director Community, Recreation & Cultural Services stated that the ground is being used by many groups and agreed with the commentary on its condition. $30,000 is being invested on irrigation of the ground and there is a demand for amenities.
TRIM Reference: 2020/1263 |
RESOLVED - 20/239 Cr S Nugent/Cr S Munro That the Progress Report - Operational Plan 2019/2020 (Delivery Program Year 2) - Quarter 4 be acknowledged. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
TRIM Reference: 2020/1292 |
RESOLVED - 20/240 Cr J Whitton/Cr S Nugent That the report by the Acting Director of Corporate and Commercial Services be acknowledged. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
Cr Duffy asked if the $100,000 for Orange 360 has been approved.
The Chief Executive Officer stated that this is currently on exhibition.
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.59pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.20pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr Romano
The Meeting Closed at 9.22PM
This is Page Number 12 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 11 August 2020.
TRIM REFERENCE: 2020/1456
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the resolutions made by the Planning and Development Committee at its meeting held on 11 August 2020 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 11 August 2020 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 11 August 2020 be noted. 4 That the resolutions made by the Finance Policy Committee at its meeting held on 11 August 2020 be noted. 5 That the resolutions made by the Services Policy Committee at its meeting held on 11 August 2020 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 11 August 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Employment and Economic Development Committee
At the Employment and Economic Development Committee meeting held on 11 August 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 11 August 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 11 August 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 11 August 2020, all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 11 August 2020 Minutes, 2020/1359⇩
2 EEDPC 11 August 2020 Minutes, 2020/1360⇩
3 IPC 11 August 2020 Minutes, 2020/1364⇩
4 FPC 11 August 2020 Minutes, 2020/1365⇩
5 SPC 11 August 2020 Minutes, 2020/1366⇩
Attachment 1 PDC 11 August 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 7.10pm
Attendance
Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
2.1 Item Approved Under the Delegated Authority of Council TRIM Reference: 2020/1287 |
RESOLVED - 20/225 Cr J Whitton/Cr S Munro That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.2 Development Application DA 155/2020(1) - 7 William Maker Drive TRIM Reference: 2020/1208 |
Cr Nugent asked if sediment control provisions are adequate for the site. The Director of Development Services advised that Staff and the Environmental Health and Building Officers have been actively enforcing sediment control for the past 18 months. |
RESOLVED - 20/226 Cr K Duffy/Cr J Whitton That Council consents to development application DA155/2020(1) for Subdivision (13 lot residential and drainage reserve), Demolition (outbuilding and tree removal), Earthworks and Category 1 Remediation Works at Lot 1 DP 366693, 7 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Determination. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.3 Electronic lodgement of planning applications on the NSW Planning Portal TRIM Reference: 2020/1209 |
Cr Duffy asked if the new system will make Development Application determinations quicker. The Director Development Services advised that digital plans will assist in the process and that other Councils who have implemented the process have found some reduction in the average assessment time. |
RESOLVED - 20/227 Cr S Nugent/Cr S Munro That the information contained in the report by the Manager Development Assessments on ePlanning – Electronic lodgement of planning applications on the NSW Planning Portal be acknowledged. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.4 Development Application DA 41/2020(1) - 72 Hill Street TRIM Reference: 2020/1245 |
Recommendation Cr K Duffy/Cr S Nugent That Council confirms the previous decision made in relation to DA 41/2020(1) for Hotel or Motel Accommodation (conversion of manager’s residence to guest room) at Lot 100 DP 1103216 - 72 Hill Street, Orange, as per the previously issued Notice of Determination (attached). |
AMENDMENT Cr K Duffy/Cr J Hamling That Council determines DA 41/2020(1) for Hotel or Motel Accommodation (conversion of manager’s residence to guest room) at Lot 100 DP 1103216 - 72 Hill Street, Orange, as per the previously issued Notice of Determination (attached) minus Condition 4. |
ON BEING PUT THE AMENDEMENT WAS PASSED AND BECAME THE MOTION For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton Against: Nil Absent: Nil |
RESOLVED - 20/228 Cr K Duffy/Cr J Hamling That Council determines DA 41/2020(1) for Hotel or Motel Accommodation (conversion of manager’s residence to guest room) at Lot 100 DP 1103216 - 72 Hill Street, Orange, as per the previously issued Notice of Determination (attached) minus Condition 4 requiring parking contributions. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.5 Development Application DA 210/2020(1) - 80 Summer Street TRIM Reference: 2020/1266 |
Cr Duffy applauded the win/win situation of this application for the developers, staff and councillors. |
RESOLVED - 20/229 Cr S Nugent/Cr K Duffy That Council consents to development application DA 210/2020(1) for Recreation Facility (indoor) (change of use) at Lot 2 DP 1181850 - 80 Summer Street, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
The Meeting Closed at 7.27PM
Attachment 2 EEDPC 11 August 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Employment and Economic Development Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 7.28pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Economic Development Community Committee held 15 July 2020 TRIM Reference: 2020/1236 |
RESOLVED - 20/230 Cr R Kidd/Cr S Romano 1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 15 July 2020. 2 That the minutes of the Economic Development Community Committee be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
3 General Reports
3.1 Updated Spendmapp Data for the COVID-19 Restricted Period TRIM Reference: 2020/1262 |
RESOLVED - 20/231 Cr R Kidd/Cr S Nugent That Councillors acknowledge the report on the Updated Spendmapp Data for the COVID-19 Restricted Period.
|
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Kidd thanked staff for the report on Spendmapp Data and noted this is the way we keep track of how things are going in the retail sector.
The Meeting Closed at 7.30PM
Attachment 3 IPC 11 August 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 7.30pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro, Cr S Nugent, Cr S Romano (Deputy Mayor), Cr G Taylor, Cr R Turner
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Cr McRae
declared a Significant Pecuniary Interest in item 2.1 as she is a business
owner in the area noted in point 3.4 of this item.
2 Committee Minutes
2.1 Minutes of the City of Orange Traffic Committee Meeting - 14 July 2020 TRIM Reference: 2020/1205 |
Cr McRae declared a Significant Pecuniary Interest in this item as she is a business owner in the area noted in point 3.4, left the meeting with the time being 7.31pm and did not participate in discussion or voting on this item. |
RESOLVED - 20/232 Cr S Romano/Cr R Turner That Council resolves: 1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 14 July 2020. 2 Recommendations 3.1, 3.2, 3.4 and 3.5 from the minutes of the City of Orange Traffic Committee meeting of 14 July 2020 being: 3.1 That the 2020 Altitude event be approved subject to the attached conditions of consent; 3.2 That Council erects the new bus zone signs; 3.4 That Council implement the DPI on street parking strategy as attached to this report with the addition of a bus stop in Anson Street near DPI and with the addition of signage within bus zones allowing taxis to stop for 1 minute; 3.5 That Council installs BB centre lines along Lister Drive. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Cr McRae
**Cr McRae returned to the meeting with the time being 7.35pm**
3 General Reports
3.1 Current Works TRIM Reference: 2020/1250 |
RESOLVED - 20/233 Cr J Hamling/Cr S Munro That Council resolves to note the report on Current Works. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Kidd advised that there has been recent media coverage of water spilling over the lake Canobolas wall and that this water does not go into Orange’s catchment as it is part of Cabonne. Cr Kidd advised he will be participating in a story with ABC to explain where Orange’s water storage is.
Cr Taylor asked if there was a plan for long term additional storage.
The Director Technical Services stated that we do have a Plan the Integrated Water Cycle Management plan or IWCM which is up for renewal and community consultation will take place, once the State releases their new modelling. Council will be updated with information on the secure yield and demand as well as assessing solutions.
Cr Hamling asked if the projected housing increase was taken into account when the plan was done.
The Director Technical Services stated yes it looks at projected growth, and historically Orange has experienced a steady growth of around 250 to 300 housing lots per year.
Cr Kidd stated that dams are currently being reviewed in particular Wyangala, and the movements in pipelines, and asked if this was part of the IWCM.
The Director Technical Services stated no it was not part of the IWCM but part of separate reports which we contributed to by the Central JO and DPIE Water on Regional Water Security.
Cr McRae stated there was a motion resolved in February regarding municipal waste water and asked where that was up to.
The Director Technical Services advised the recycling of municipal waste water will be looked at in detail in the new IWCM.
Cr Kidd stated he has advised the Minister that Orange would like to pilot a micro effluent re-use facility.
Cr Turner asked where the Blackmans Swamp storm water harvesting scheme was up to.
The Director Technical Services advised stage 2 is currently being developed with a number of steps including compulsory land acquisition, design, community consultation, review of environmental factors and approvals with a view to completion of preliminary items by December 2020 and construction works in 2021.
MATTER ARISING Cr Turner requested a report be provided to Council on the figures for Stormwater Harvesting from subdivisions. |
Cr Nugent asked if there was any plan to install footpaths on Dalton Street in the vicinity of Dudley Private Hospital after he was approached by a member of the community with concerns about pedestrian access in the area.
The Director Technical Services stated that this can be considered.
The Chief Executive Officer stated that Council will receive a full list of projects.
Cr Duffy thanked staff for the prompt attention given to potholes on Ophir Road.
Cr Hamling stated at the last Council Meeting the issue of Ploughmans Lane funding was raised and asked if Council has the money.
The Director Technical Services stated yes it has been committed, however we do not yet have the funding deed.
Cr Whitton congratulated the Director Technical Services, the Chief Executive Officer and Staff on the work started and completed during the COVID period and congratulated the staff and Councillors for keeping the city viable with projects during this time.
Cr Hamling asked where the Mt Canobolas Mountain Bike track was up to after he was told by the State Member it was in Council’s hands.
The Chief Executive Officer advised that the track requires approval which is the first step.
Cr Kidd asked does this have to be done with Cabonne Council.
The Chief Executive Officer advised it will be collaboration with the land owners, state and Cabonne Council.
Cr Romano requested if the matter of a chair lift was raised with the Minister.
Cr Kidd stated that once the Environmental Impact Study (EIS) is complete this can occur.
Cr Hamling asked where the Cricket Centre and Sporting Precinct where up to.
The Director Community, Recreation & Cultural Services stated that the cricket centre was in front of schedule for completion at the end of September. He can organise a walk through with Councillors with it aiming to be operational by the end of October 2020.
The Director Community, Recreation & Cultural Services stated that the Sporting Precinct has 4 real components, funding from the state, timing of less than 2 years to complete the project under the agreement, finalising the end of lease arrangements for the ex-services club, preparing and submitting the DA to Council with its own separate areas of clearing the site, civil works, athletics track and main sporting areas. Council has entered into an arrangement with the public works advisory. Supporting information is currently being prepared for the development application with the first DA to come before council in the next couple of months.
Cr Munro asked if Councillors could be shown through the proposed sporting precinct site.
The Director Community, Recreation & Cultural Services advised that he would be happy to show Councillors through at any time.
Cr Kidd stated that the radiata pines on the site were planted by the golf club to define the fairways and are not part of the Bloomfield grounds that have native shrubs and trees.
The Meeting Closed at 8.05PM
Attachment 4 FPC 11 August 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Finance Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 8.05pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner,
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
2.1 Request for Financial Assistance - Post Exhibition - Duntryleague Golf Club TRIM Reference: 2020/1131 |
RESOLVED - 20/234 Cr S Romano/Cr S Munro That Council support the request for Financial Assistance from Duntryleague Golf Club to: 1 To support the diversion of stormwater from Woodward Street into Duntryleague; 2 That funding of $3,500 for the infrastructure and wages in addition to the Development Application Fees ($230) and Road Opening Permit Fees ($437.50) for the Duntryleague Golf Club Storm Water diversion be funded from Road Maintenance Fund; 3 That subject to the approval of a Development Application, Council: I. Undertake all survey work; II. Gift three x 600mm diameter storm water pipes; III. Reimburse Development Application fees; IV. Waive all Road Opening Permit fees; and V. Assist with the lodgement and approval of the RMS Road Occupancy License together with the Works Authorisation Deed as a contribution/works in kind. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Cr McRae
Absent: Nil
Cr McRae stated she had raised concerns regarding Councils liability and warranty for Council or Council Staff during any works process.
The Acting Director Corporate & Commercial Services stated that Council will not be undertaking any works, will create a deed of release and also have insurance and public liability insurance.
Cr Nugent stated that the diversion of some of the storm water may also have some benefits in water infrastructure for the city.
The Director Technical Services advised the catchment to be detoured amounts to 4 hectares, the total catchment of the city is 3000 hectares, therefore only 0.1% of the total impervious area is proposed to be detoured. Any additional overflow from the dam will return to the catchment. The diversion also takes some pressure from the existing system and allows existing pipes to hold more capacity.
Cr Mileto asked what the wages component comprise of as this sets a precedent.
Cr Kidd stated that this does not set a precedent but in fact Council has invested in a number of facilities such as toilet blocks at Waratahs and Kinross which could also be considered for profit organisation.
The Director Technical Services advised that the total cost includes the value for the pipes and installation costs, no-one is getting paid as such, but it totals the in-kind value all up.
Cr McRae stated that this information is conflicting and asked if Council is doing the works.
The Director Technical Services stated that Council will install the pipes on our footpath but not undertake any dam works.
2.2 Request for Financial Assistance - Banjo Paterson Festival - National Bush Poetry Championships - 18 to 20 February 2020 TRIM Reference: 2020/1265 |
RESOLVED - 20/235 Cr S Nugent/Cr R Turner That Council resolves that funding of $12,000 be made from the Quick Response Event Sponsorship Funding Program to Rotary Club of Orange Inc. (Banjo Paterson Festival – National Bush Poetry Championships 2020). |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Duffy asked if the event did not go ahead would the organisation keep the money.
The Chief Executive Officer advised no, the funds will be returned if it does not go ahead.
The Meeting Closed at 8.17PM
Attachment 5 SPC 11 August 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange AND via Online Conferencing Platform Zoom
ON 11 August 2020
COMMENCING AT 8.18pm
1 Introduction
Attendance
Cr S Munro (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae (Zoom), Cr T Mileto, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services (Zoom), Executive Support Manager.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the NAIDOC committee meeting held on 9 July 2020 TRIM Reference: 2020/1251 |
RESOLVED - 20/236 Cr J Whitton/Cr J Hamling 1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 9 July 2020. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 9 July 2020 be adopted. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent , Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Nugent stated that the Orange Naidoc Week has been moved to coincide with the national dates of 8-15 November 2020 which will be the first time is has been run at the same time. The challenge will be what events and what format can be used.
QUESTION TAKEN ON NOTICE Cr S Nugent Cr Nugent requested that Council’s Event Management Team assist the Naidoc committee by providing support and guidance relating to upcoming events and the COVID-19 requirements. |
The Meeting Closed at 8.20PM
TRIM REFERENCE: 2020/1355
AUTHOR: Julie Murray, Financial Accountant
EXECUTIVE SUMMARY
The purpose of this report is to provide a statement of Council’s investments held as at 31 July 2020.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To note the Statement of Investments as at 31 July 2020. 2 To adopt the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 July 2020, the investments held by Council in each fund is shown below:
|
31/07/2020 |
30/06/2020 |
General Fund |
69,739,640.53 |
69,249,826.66 |
Water Fund |
57,860,451.54 |
60,892,280.89 |
Sewer Fund |
50,308,439.29 |
52,948,375.58 |
|
|
|
Total Funds |
177,908,531.36 |
183,090,483.13 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. The change in the restrictions during July are in part from the conclusion of the 2020 financial year and the utilisation of restricted assets for the funding of capital projects. Council’s cash flow is monitored on a daily basis and some investments have been redeemed rather than rolled over to support operational requirements.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
Imperium Markets major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 July 2020 remained at 0.25 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.38 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.25 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 July 2020, the AusBond rate was 0.98 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.38 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
0 - 3 Months |
100.00% |
22.40% |
77.60% |
3 - 12 Months |
100.00% |
45.06% |
54.94% |
1 - 2 Years |
70.00% |
19.89% |
50.11% |
2 - 5 Years |
50.00% |
12.65% |
37.35% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
Table 2 demonstrates that Council receives a lower return for its A rated and above investments than for those with ratings of B or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).
Table 2: Credit Rating Limits
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
Bank Accounts |
100.00% |
8.26% |
91.74% |
$14,691,761.55 |
0.25% |
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
AA |
100.00% |
31.90% |
68.10% |
$56,756,160.00 |
1.38% |
A |
60.00% |
30.58% |
29.42% |
$54,400,000.00 |
1.31% |
BBB & NR |
40.00% |
29.26% |
10.74% |
$52,060,609.81 |
1.56% |
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
5.3 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.
TRIM REFERENCE: 2020/1272
AUTHOR: Janessa Constantine, Acting Manager Corporate Governance
EXECUTIVE Summary
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in the report by the Acting Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.
1 Working Document - Outstanding Resolutions for Council Meetings, 2019/2006⇩
2 Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary, 2019/937⇩
Council Meeting 18 August 2020
Attachment 1 Working Document - Outstanding Resolutions for Council Meetings
OUTSTANDING QUESTIONS TAKEN ON NOTICE/MATTERS ARISING FROM COUNCIL MEETINGS
Date of Meeting |
Meeting |
Questions on Notice/Matters Arising |
Action Taken |
To be completed |
21-Jul-20
|
CCL |
QUESTION TAKEN ON NOTICE |
Information to be provided. |
|
21-Jul-20
|
CCL |
QUESTION TAKEN ON NOTICE |
Lights are not included in forward plans as yet. |
|
21-Jul-20
|
CCL |
QUESTION TAKEN ON NOTICE |
Council seeking grant funding. |
|
21-Jul-20
|
CCL |
MATTER ARISING |
Acting Director Corporate & Commercial Services to circulate. |
|
7-Jul-20
|
CCL |
MATTER ARISING |
The trees have been maintained in the DA consent. |
|
7-Jul-20
|
IPC |
Cr Romano raised the issue of missing street signs on Peisley Street between Casey Street and Matthews Avenue. |
Passed onto Works to order and action.
|
|
7-Jul-20
|
IPC |
Cr Mileto raised the issue of dangerous driving near the intersection of Gardiner Road and Hill Street and requested that traffic counting devices be installed. The Director Technical Services advised that the devices could be installed. |
Blackspot application for 2021/22 being prepared now.
|
|
7-Jul-20
|
IPC |
Cr Previtera raised the issue of congestion in south Lords Place near the Essential Energy depot during drop off at the Anson Street Public School. |
Discussions between the school and Essential Energy to facilitate this has begun. |
|
7-Jul-20
|
FPC |
MATTER ARISING |
Information to be provided. |
|
16-Jun-20
|
CCL |
MATTER ARISING |
Information to be provided. |
|
16-Jun-20
|
CCL |
MATTER ARISING |
15% - Leyshon briefing Council on 18 August. Effectively, "retail" vacancies are 7%-8% (when considering proposals in DAs, type of business, etc). |
|
16-Jun-20
|
CCL |
MATTER ARISING |
Water-bird monitoring data is being sourced from the Orange Field Naturalist & Conservation Society Inc. This information will be provided to the author of the report on recreational use of this facility. |
|
16-Jun-20
|
CCL |
MATTER ARISING |
Seeking further clarification. |
|
2-Jun-20
|
ESPC |
MATTER ARISING |
Report to ESCC on 14th August. |
|
2-Jun-20
|
CCL |
MATTER ARISING |
Social Media policy is within the Code of Conduct. |
|
19-May-20 |
CCL |
MATTER ARISING |
Country club parking complete. |
|
4-Feb-20 |
CCL |
Cr McRae requested Councillors be provided with a briefing on the supply agreements with Cadia. |
Currently being prepared. |
|
4-Feb-20 |
CCL |
Cr Duffy requested that a question he raised at the meeting of 14 January 2020 be addressed regarding water security and whether land purchased on the Macquarie River is available to our Council as a water licence and sought information to be circulated to Councillors as to the details of that licence and the basis for purchasing the land. |
This matter to be followed up. |
|
8-Nov-19 |
IPC |
QUESTION TAKEN ON NOTICE |
Options being investigated as part of Old Williams project. |
|
17-Sep-19 |
CCL |
MATTER ARISING |
Research into this matter underway as part of Local Housing Strategy (LHS) to consider options that take into account environmental and socio-economic factors. LHS on exhibition June 2020. |
|
6-Aug-19 |
PDC |
Cr Duffy requested a report be provided to Council regarding 62 Byng Street and Highland Heritage on the differences in Court determined DA costs versus original costs as well as the costs incurred from hearing the matters in Court. |
Scheduled for Council Meeting of 17 December 2019. |
|
4-Jun-19 |
EEDPC |
QUESTIONS TAKEN ON NOTICE |
Updates on the Sister Cities, including
visits planned, were included in the Sisters Cities Community Committee
meeting on 25 July 2019. As there was no quorum at that meeting, these
updates could not go up to Council via the Employment and Economic
Development Policy Committee. |
|
5-Mar-19 |
ESPC |
MATTER ARISING |
Information to be provided. |
|
OUTSTANDING RESOLUTIONS FROM COUNCIL MEETINGS
Date of Meeting |
Meeting |
Resolution |
Action Taken |
To be completed |
21-Jul-20 |
CCL |
5.8 LOCAL STRATEGIC PLANNING STATEMENT 2020 |
The Local Strategic Planning Statement is currently on exhibition. Exhibition closes on Monday, 24 August 2020. |
|
21-Jul-20 |
CCL |
4.1 NOTICE OF MOTION |
Ongoing – Relevant council staff have met and have started planning the project to gather data to be able to prepare the report.
|
|
7-Jul-20 |
CCL |
6.1 AIRPORT SERVICES EXPANSION |
To be finalised. |
|
7-Jul-20 |
CCL |
5.4 THE SPRINGS; AN ABORIGINAL AND NON-ABORIGINAL FRINGE CAMP
LOCATED IN SOUTH ORANGE - CONSERVATION MANAGEMENT PLANS AND FUTURE DIRECTIONS
FOR THE SITE - REPORT FOLLOWING PUBLIC EXHIBITION PERIOD |
Noted - Council working with OLALC to develop Plan. Council to Conduct further research on the Rifle Range and Tip area. Funding to be sought for a study to be developed.
|
|
7-Jul-20 |
PDC |
2.3 DEVELOPMENT APPLICATION DA 120/2020(1) - 52-54 BATHURST
ROAD, AND 25 AND 27 EYLES STREET (TACO BELL) |
Determination issued on 14 July 2020.
|
|
7-Jul-20 |
PDC |
2.2 DEVELOPMENT APPLICATION DA 234/2018(1) - 129-133 SALE STREET
(CALDWELL HOUSE) |
Council wrote to the applicant on 13 July 2020 requesting concurrence with the draft Notice of Determination. To date there has not been a response from the applicant.
|
|
7-Jul-20 |
FPC |
2.2 REQUEST FOR FINANCIAL ASSISTANCE - SUSTAINABLE LIVING EXPO -
25 OCTOBER 2020 |
Funding to be provided. |
|
16-Jun-20 |
CCL |
6.4 INITIATIVES TO SUPPORT CBD BUSINESSES |
Program to be developed. |
|
2-Jun-20 |
PDC |
2.4 HERITAGE STUDY REVIEW |
The Heritage Study Review has been publicly exhibited. Exhibition closed on Friday, 31 July 2020.
|
|
2-Jun-20 |
PDC |
2.2 PLANNING PROPOSAL TO AMEND ORANGE LOCAL ENVIRONMENTAL PLAN
2011 - REZONING OF 185 LEEDS PARADE |
The planning proposal (now LEP Amendment 27) has received a Gateway Determination and is currently on public exhibition. Exhibition closes on Monday, 24 August 2020.
|
|
2-Jun-20 |
CCL |
6.3 HEALTH INFRASTRUCTURE AGREEMENT |
To be finalised. |
|
2-Jun-20 |
CCL |
5.7 CITY ENTRANCE SIGN CONCEPTUAL DESIGN |
Costing circulated. Report to Council 1 September 2020. |
|
19-May-20 |
CCL |
6.1 EOI - LOAN BORROWINGS CONFIDENTIAL |
Waiting on information from Planning NSW. |
|
7-Apr-20 |
CCL |
6.1 LEASE HANGAR T ORANGE AIRPORT |
Waiting on lease to be signed by lessee. |
|
7-Apr-20 |
CCL |
2.3 MAYORAL MINUTE - INSURANCE FOR
VOLUNTARY ORGANISATIONS |
Progressing. |
|
7-Apr-20 |
CCL |
2.2 MAYORAL MINUTE - MAYORAL CENTROC AND
CNSW JOINT ORGANISATION BOARD REPORT |
1 - Progressing |
|
17-Mar-20 |
CCL |
6.4 TENDER FOR CONSTRUCTION OF ORANGE
REGIONAL GALLERY EXTENSION |
Report to Council 18 August 2020. |
|
17-Mar-20 |
CCL |
5.13 NAMING - CRICKET CENTRE OF
EXCELLENCE |
Resolution noted. Work commencing to collate information for display of foyer of Cricket Centre. |
|
17-Mar-20 |
CCL |
5.9 LEASE OF WENTWORTH PARK RESERVE
TRUST |
Draft surrender documents developed and the matter is progressing. |
|
17-Mar-20 |
CCL |
5.5 TOWAC EQUINE PRECINCT -
CONTRIBUTIONS PLAN AND DEVELOPMENT CONTROL PLAN |
With applicant. |
|
17-Mar-20 |
CCL |
5.4 LOCAL HOUSING STRATEGY |
Stages 1 and 2 complete. Public exhibition commenced. |
|
3-Mar-20 |
CCL |
2.1 MAYORAL MINUTE - MARGARET STREET
RAIL CROSSING |
Investigation underway. Application is in to open March Street. |
|
3-Mar-20 |
CCL |
RESOLVED - 20/019 Cr J Hamling/Cr
G Taylor |
Project still being completed. |
|
4-Feb-20 |
CCL |
4.3 NOTICE OF MOTION - DEVELOPMENT OF
CLIMATE CHANGE STRATEGIC POLICY |
Currently developing this policy which will require extensive consultation and investigation. |
|
3-Dec-19 |
SRPC |
2.1 BMX TRACK - ANZAC PARK 2019/1431 |
Acknowledged. DA being prepared for open space and quotations obtained for demolition of track. Report to Council September 2020. |
|
22-Oct-19 |
CCL |
6.1 ASPHALT PLANT ORANGE 2019/1947 |
Meeting to be scheduled. Also meeting Downer this week and Boral have shown renewed interest in submitting a DA for a plant at Shadforth's. |
|
Attachment 2 Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary
REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING
As at August 2020
Date of Meeting |
Meeting |
QUESTIONS ON NOTICE/MATTERS ARISING |
Action Taken/Comment |
STATUS |
21 July 2020 |
CCL |
MATTER ARISING |
Letter emailed to Councillors on 22 July 2020. |
|
21 July 2020 |
CCL |
QUESTION TAKEN ON NOTICE |
Report to Council 4 August. |
|
21 July 2020 |
CCL |
QUESTION TAKEN ON NOTICE Cr Nugent advised it was a good initiative and asked if there was a possibility that the saved funds can be rolled back into the revolving energy fund to assist other projects. The CEO stated it was not part of the revolving energy fund, and Councillors will be provided with further information. |
Dave Waddell advises the following: The Revolving Energy Fund was set up by Council several years ago using seed funding from a failed wind project.
It is a self-funding fund if that makes sense, not a place for new funds to be put without Council resolution. |
|
21 July 2020 |
CCL |
QUESTION TAKEN ON NOTICE |
A number of coloured LED lights were trialled and found not to be as reliable. |
|
21 July 2020 |
CCL |
MATTER ARISING |
Letter sent. |
|
7 July 2020 |
FPC |
MATTER ARISING |
Letters have been sent. |
|
7 July 2020 |
CCL |
MATTER ARISING |
Councillor Policy Review Committee meeting was scheduled for 3 August 2020, however postponed to a date to be set. |
|
7 July 2020 |
IPC |
MATTER ARISING |
Report went to City of Orange Traffic Committee meeting held on 11 August 2020 recommending to not use for centre parking. Minutes will be presented to Council 1 September 2020. |
|
16 June 2020 |
CCL |
MATTER ARISING |
The Committee meeting was set for 3 August 2020 however was postponed. |
|
16 June 2020 |
CCL |
MATTER ARISING |
Complete. |
|
16 June 2020 |
CCL |
MATTER ARISING |
The Mayor advised that the matter had been raised at a recent meeting with the Minister for Energy and Environment, Matt Keane, and there would be a follow up meeting with representatives of the National Parks and Wildlife Service to put Orange’s case. |
|
16 June 2020 |
CCL |
MATTER ARISING |
The Director of Technical Services advised it would be considered under the repair budget but was not in the plans for a renewal. |
|
2 June 2020 |
CCL |
MATTER ARISING |
It was advised that a number of matters were due to proceed to the City of Orange Traffic Committee. |
|
2 June 2020 |
IPC |
RESOLVED - 20/151 Cr J Hamling/Cr
S Nugent |
Noted. |
|
2 June 2020 |
FPC |
MATTER ARISING |
Email to Councillors 12 June -
Duntryleague has repaid their $110,000.00 loan in full as at 13 November
2019. |
|
19 May 2020 |
CCL |
Cr Nugent requested a site visit of The Springs be held for all Councillors.
|
Visit occurred Tuesday 7 July 2020. |
|
19 May 2020 |
CCL |
In response to queries from Cr Hamling on the 1 June opening of regional NSW for travel again, Director Technical Services undertook to obtain an update from Qantas on its proposal to fly to Orange. |
Obtaining update from Qantas.
|
|
12-May-20 |
IPC |
MATTER ARISING |
Report to be provided to 16 June 2020 meeting.
|
|
12-May-20 |
SRPC |
MATTER ARISING |
Steps involve a DA then contracted soil removal. |
|
3-Mar-20
|
CCL |
MATTER ARISING |
Weight limits imposed by John Holland with School Bus exemptions. Bridge is a rail asset and renewal not likely to be known until new rail operator is known. |
|
4-Feb-20 |
IPC |
Cr Taylor requested the traffic committee consider an extension of parking times on Sale and Prince Street from 1 to 2 hours given the number of elderly persons that use the area. |
Parking strategy complete for times around DPIE building. Will also continue to monitor demand.
|
|
4 Feb 2020 |
IPC |
Cr Whitton requested the traffic committee consider safety issues at the intersection of March Street and Lords Place. |
Report went to City of Orange Traffic Committee meeting held on 18 June 2020. It was resolved to monitor crash history at the intersection. |
|
4-Feb-20 |
CCL |
6.1 AIRPORT SERVICE EXPANSION |
Further report went to Council 7 July 2020. |
|
3 December 2019 |
IPC |
Cr Taylor asked that sewer flows in Nathan Street being investigated and a permanent solution identified as it was occurring approximately every three months and was a significant issue for residents.
|
Some sections reconstructed and root intrusions removed. Completed in December 2019.
|
|
3 December 2019 |
SPC |
MATTER ARISING |
20,000 key images copied. Accessible storage for
digitised images currently being finalised. |
|
1 October 2019 |
CCL |
MATTER ARISING |
Information provided to Manager for distribution to Councillors. |
|
2 July 2019 |
IPC |
QUESTIONS TAKEN ON NOTICE
|
Information provided.
|
|
COMPLETED
REGISTER – RESOLUTIONS & NOTICES OF MOTION
Date of Meeting |
Meeting |
Resolution |
Action Taken/Comment |
STATUS |
21 July 2020 |
CCL |
5.6 COVID 19 ORANGE 360 RESPONSE |
Placed on exhibition. Closed 24 August 2020. |
|
21 July 2020 |
CCL |
5.4 BLAYNEY CABONNE ORANGE (BCO)
ALLIANCE |
Date to be set for function and signing. |
|
21 July 2020 |
CCL |
5.3 GRANT FUNDING AND PROJECT PRIORITIES |
|
|
7 July 2020 |
SPC |
2.1 MINUTES OF THE NAIDOC COMMITTEE
MEETING HELD ON 5 MARCH 2020 |
Noted and Actions Complete.
|
|
7 July 2020 |
IPC
|
2.3 MINUTES OF THE CITY OF ORANGE
TRAFFIC COMMITTEE MEETING - 18 JUNE 2020 |
Arrangements made for signs and lines to be installed and conditional approval sent for march.
|
|
7 July 2020 |
IPC |
2.2 MINUTES OF THE CITY OF ORANGE
TRAFFIC COMMITTEE EXTRAORDINARY MEETING - 12 MARCH 2020 |
Conditional approval sent.
|
|
7 July 2020 |
IPC |
2.1 MINUTES OF THE CITY OF ORANGE
TRAFFIC COMMITTEE EXTRAORDINARY MEETING - 5 FEBRUARY 2020 |
Conditional approval sent.
|
|
7 July 2020 |
EEDPC |
2.1 MINUTES OF THE ECONOMIC DEVELOPMENT
COMMUNITY COMMITTEE HELD 10 JUNE 2020 |
Noted. |
|
7 July 2020 |
ESPC |
2.1 MINUTES OF THE COMPANION ANIMALS
COMMUNITY COMMITTEE OF 10 FEBRUARY 2020 |
Noted. |
|
7 July 2020 |
FPC |
2.1 REQUESTS FOR FINANCIAL ASSISTANCE -
QUARTER 1 OF 2020/2021 - SMALL DONATIONS PROGRAM
|
E-mails to applicants on 13 July 2020. Payment requests to Creditors on 13 July 2020. EFT will be processed on 15 July 2020.
|
|
7 July 2020 |
FPC |
2.3 REQUEST FOR FINANCIAL ASSISTANCE -
POST EXHIBITION - ORANGE UNITING CHURCH |
E-mail to applicant on 13 July 2020. Payment request to Creditors on 13 July 2020. EFT will be processed on 15 July 2020.
|
|
7 July 2020 |
CCL |
6.2 TENDER FOR DEPOT ADMINISTRATION
BUILDING |
Contracts executed.
|
|
7 July 2020 |
CCL |
5.3 CLASSIFICATION OF LAND - DRAINAGE
RESERVE CONNEMARA DRIVE |
Land register noted. |
|
7 July 2020 |
CCL |
5.2 STRATEGIC POLICY REVIEW |
Placed on public exhibition. Closes 7 August 2020.
|
|
7 July 2020 |
CCL |
5.1 COUNCILLOR AND MAYORAL REMUNERATION |
Complete. |
|
16 June 2020 |
CCL |
6.3 VISY RECYCLING AND JR RICHARDS &
SONS PROPOSED RECYCLABLES SUPPLY AGREEMENT |
Deed of Variation to Contract organised following Council meeting resolution on 16/6/2020 to accept additional $45/tonne processing cost for recyclables by Visy & EPA advised of relinquishment of CDS Refund Sharing Agreement with Visy.
|
|
16 June 2020 |
CCL |
6.2 ACQUISITION OF EASEMENT - STAGE 4
SOUTHERN FEEDER ROAD - LOT 44 DP788920 |
Easement will be registered following construction. |
|
16 June 2020 |
CCL |
6.1 ACQUISITION OF EASEMENT - SPRING
CREEK/ICELY ROAD PIPELINE - LOT 111 DP 736116 |
Works have been undertaken. |
|
16 June 2020 |
CCL |
5.5 ORANGE REGIONAL GALLERY EXTENSION |
Adopted. |
|
16 June 2020 |
CCL |
5.4 SYNTHETIC TURF WITHIN ROAD VERGES 2020/855 |
Advice passed onto relevant staff.
|
|
16 June 2020 |
CCL |
4.2 NOTICE OF MOTION - ROWING ON SPRING
CREEK RESERVOIR - ORANGE COMMUNITY ROWING CLUB |
Letter sent - Mayor and CEO met with representative and group established to investigate.
|
|
16 June 2020 |
CCL |
4.1 RESCISSION MOTION - REMOVAL OF
NO-FISHING SIGN, PLOUGHMANS CREEK WETLANDS |
COMPLETE.
|
|
2 June 2020 |
FPC |
2.2 REQUEST FOR FINANCIAL ASSISTANCE -
DUNTRYLEAGUE GOLF CLUB |
On public exhibition until 10 July 2020.
|
|
2 June 2020 |
FPC |
2.1 REQUEST FOR FINANCIAL ASSISTANCE -
LIFELINE CENTRAL WEST |
E-mail to applicant on 2 June 2019.
28-day exhibition effected. Donation approved by CEO on 1 July 2020. Payment
details to Creditors on 1 July 2020. EFT, effective in 2019/2020 financial
year, paid on 8 July 2020.
|
|
2 June 2020 |
PDC |
2.3 DEVELOPMENT APPLICATION DA
54/2020(1) - 153-157 PEISLEY STREET, ORANGE 2020/818 |
Determination issued 4 June 2020. COMPLETE. |
|
2 June 2020 |
CCL |
6.8 TENDER FOR CONSTRUCTION OF SOUTHERN
FEEDER ROAD STAGE 3 |
Tender awarded to Hamcon (MAAS) -
Leewood to Highway - contract awarded. |
|
2 June 2020 |
CCL |
6.7 ACQUISITION OF EASEMENT - STAGE 4
SOUTHERN FEEDER ROAD - LOT 193 DP 756899 |
Documentation signed and works may commence. Easement to be registered following works which are not expected to commence until the beginning of 2021. |
|
2 June 2020 |
CCL |
6.6 ACQUISITION OF EASEMENT - SPRING
CREEK/ICELY ROAD PIPELINE - LOT 2 DP 577491 |
Approval to commence works obtained. Easement will be registered following completion of works which is expected in approximately September 2020. |
|
2 June 2020 |
CCL |
6.5 ACQUISITION OF EASEMENT - SPRING
CREEK/ICELY ROAD PIPELINE - LOT 1 DP 739045 |
Approval to commence works obtained. Easement will be registered following completion of works which is expected in approximately September 2020. |
|
2 June 2020 |
CCL |
6.4 ACQUISITION OF EASEMENTS - SPRING
CREEK/ICELY ROAD PIPELINE - LOT 51 DP1132549 |
Approval to commence works obtained. Easement will be registered following completion of works which is expected in approximately September 2020. |
|
2 June 2020 |
CCL |
6.2 ACQUISITION OF LAND - FOOTPATH ALONG
NORTHERN DISTRIBUTOR ROAD
|
Property owners advised. Documentation in the process of being finalised.
|
|
2 June 2020 |
CCL |
6.1 TENDERS FOR THE UPGRADE OF FOREST
ROAD FROM BLOOMFIELD HOSPITAL TO CADIA ROAD |
Contracts executed 6 July 2020.
|
|
2 June 2020 |
CCL |
5.6 LEASE 73A HILL STREET TO ORANGE
REGIONAL CONSERVATORIUM INC |
Lease drafted. |
|
2 June 2020 |
CCL |
5.5 LEASE RIAWENA OVAL TO ORANGE
DISTRICT CRICKET ASSOCIATION |
Lease drafted. |
|
2 June 2020 |
CCL |
5.4 ROAD CLOSURE APPLICATION - PART THE
ESCORT WAY |
Process commenced with notice to authorities and adjoining owners. |
|
2 June 2020 |
CCL |
5.3 OC FUTURE CITY |
Placed on exhibition |
|
2 June 2020
|
CCL |
5.1 MURRAY DARLING ASSOCIATION
MEMBERSHIP |
No action required. |
|
2 June 2020
|
CCL |
4.1 NOTICE OF MOTION - REMOVAL OF NO
FISHING SIGN, PLOUGHMANS CREEK WETLANDS |
Completed |
|
19-May-20 |
CCL |
5.5 THE SPRINGS; AN ABORIGINAL AND
NON-ABORIGINAL FRINGE CAMP LOCATED IN SOUTH ORANGE - CONSERVATION MANAGEMENT
PLANS AND FUTURE DIRECTIONS FOR THE SITE. 2020/703 |
Placed on exhibition. Ends 22 June 2020. |
|
19-May-20 |
CCL |
5.4 HEALTH AND INNOVATION PRECINCT 2019/2235 |
Placed on exhibition closing 26 June 2020. Report will be presented back to Council. |
|
12-May-20 |
CCL |
6.2 LAND ACQUISITION - DEMOLITION |
Demolition contractors engaged. |
|
12-May-20
|
CCL |
6.1 REQUEST FOR FINANCIAL ASSISTANCE -
ORANGE UNITING CHURCH |
Public exhibition closed on 12 June
2020.
|
|
7-Apr-20 |
CCL |
2.4 MAYORAL MINUTE - MOULDER PARK
NETBALL COURTS |
Investigation underway. |
|
17-Mar-20
|
CCL
|
4.2 NOTICE OF MOTION - AGED AND DISABLED |
Approved as part of the 2020/2021 budget.
|
|
4-Feb-20
|
CCL |
5.4 DESILTING OF SPRING CREEK DAM |
Dam needs to be empty to be viable and no industry interest to date. Complete until next drought.
|
|
4-Feb-20
|
SRPC
|
6.3 SALE 3 TRAPPIT PLACE ORANGE |
Option to purchase prepared and sent to purchaser. Extension of time of 3 months for exchange provided given Covid 19 position. |
|
4-Feb-20
|
CCL
|
6.2 ACQUISITION OF LAND - CRITICAL WATER
INFRASTRUCTURE |
Application currently waiting Minister's approval. Approval now provided. Acquisition advertised and now waiting on submission period to expire with is 90 days. |
|
17 December 2019 |
CCL |
6.2 TENDER FOR CONSTRUCTION OF SOUTHERN
FEEDER ROAD STAGE 3 |
Tender awarded to Hamcon (MAAS)
|
|
3-Dec-19 |
SRPC |
3.1 SPORTING PRECINCT |
Project underway. Funding secure. |
|
7-Nov-19 |
CCL |
4.2 NOTICE OF MOTION - MITCHELL HIGHWAY
PUBLIC RESERVE REZONING 2019/2222 |
Reclassification will be included in the next appropriate LEP amendment. |
|
7-Nov-19
|
SRPC
|
4.2 NOTICE OF MOTION - BUSINESS RATES |
Report submitted to the closed Council meeting on 16 June 2020. |
|
1-Oct-19 |
CCL |
5.6 ORANGE LEP AMENDMENT 17 - POST
EXHIBITION REPORT |
With applicant. |
|
1-Oct-19
|
CCL
|
4.2 NOTICE OF MOTION - AQUATIC CENTRE
ADMISSION - HEALTH RELATED PASS |
Program implemented 7 August 2020. |
|
20-Aug-19 |
CCL |
4.1 NOTICE OF MOTION - AWNING - MAX
HAZELTON AERO CENTRE |
Awning completed. |
|
RECORD NUMBER: 2020/1415
AUTHOR: Janessa Constantine, Acting Manager Corporate Governance
EXECUTIVE Summary
With the postponement of the Council election until September 2021, Councillors representation on Community Committees has been extended. This report seeks to review Councillor representation on Community Committees and/or the alteration of Charters until such time as a new Council is elected.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Community Committee Councillor representatives are required in accordance with each of the charters.
1 That Councillors nominate for vacant positions on each of the Community Committees.
2 That Council updates the requirements of Councillor representation on each Community Committee where a vacant position was not filled. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
With the postponement of the Council election until September 2021, Councillors representation on Community Committees has been extended. This report seeks to review Councillor representation on Community Committees and the alteration of Charters until such time as a new Council is elected.
In addition Cr McRae has resigned as a member of:
· Spring Hill Community Committee (Chair Cr Mileto)
· Tidy Towns Community Committee (Chair Cr Duffy)
· Environmental Sustainability Community Committee (Chair Cr Nugent)
· Airport Community Committee (Chair Cr Romano)
The late Cr Previtera was a member of:
· Clifton Grove Community Committee (Chair Cr McRae)
· Economic Development Community Committee (Chair Cr Mileto)
· Environmental Sustainability Community Committee (Chair Cr Nugent)
· Lucknow Community Committee (Chair Cr Mileto)
· Parks, Trees & Waterway Community Committee (Chair Cr Kidd)
The attached listing shows which Community Committee members and charters are affected and require an additional Councillor or changes to the charter.
Each of the Community Committee charters are also attached for reference and updating as required.
1 Community Committee - Representative Requirements August 2020, D20/48211⇩
2 Charter - Airport Community Committee - 2017, 2017/2256⇩
3 Charter - Clifton Grove Community Committee - 2017, 2017/2266⇩
4 Charter - Economic Development Community Committee - 2017, 2017/2277⇩
5 Charter - Lucknow Community Committee - 2017, 2017/2275⇩
6 Charter - Parks, Trees and Waterways Community Committee - 2017, 2017/2263⇩
7 Charter - Spring Hill Community Committee - 2017, 2017/2284⇩
8 Charter - Tidy Towns Community Committees - 2017, 2017/2255⇩
9 Charter - Environmental Sustainability Community Committee - 2017, 2017/2276⇩
Council Meeting 18 August 2020
Attachment 1 Community Committee - Representative Requirements August 2020
CHAIRPERSON |
COUNCILLOR MEMBERS |
COUNCILLOR REQUIREMENT |
COUNCILLOR REQUIREMENT FOR QUORUM |
COUNCILLOR REQUIREMENT |
|
Spring Hill Community Committee |
Cr Mileto |
Cr Munro, Cr McRae |
2 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 1 |
Tidy Towns Community Committee |
Cr Duffy |
Cr Munro, Cr McRae |
2 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 1 |
Environmental Sustainability Community Committee |
Cr Nugent |
Cr McRae, Cr Previtera |
4 Councillors 1 of whom is the Chairperson |
1 Councillor |
2 Councillors required OR Charter amended to 2 |
Airport Community Committee |
Cr Romano |
Cr Mileto, Cr Munro, Cr McRae |
4 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 3 |
Clifton Grove Community Committee |
Cr McRae |
Cr Previtera |
2 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 1 |
Economic Development Community Committee |
Cr Mileto |
Cr Kidd, Cr Whitton, Cr Previtera |
3 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 2 |
Lucknow Community Committee |
Cr Mileto |
Cr Previtera |
2 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 1 |
Parks, Trees & Waterways Community Committee |
Cr Kidd |
Cr Nugent, Cr Previtera |
2 Councillors 1 of whom is the Chairperson |
1 Councillor |
1 Councillor required OR Charter amended to 1 |
Attachment 2 Charter - Airport Community Committee - 2017
2017/2256 F171
purpose
To advise Council and make recommendations in relation to the development of the Orange Airport.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Infrastructure Policy Committee
Term
The Airport Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Four Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten airport users/representatives with an aviation interest
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
As required, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Infrastructure Policy Committee. Council may adopt, amend or decline any recommendation.
AIRPORT
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Orange Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Drug and Alcohol Management Plan (Orange Airport)
(Copies are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk)
Attachment 3 Charter - Clifton Grove Community Committee - 2017
CLIFTON GROVE
COMMUNITY COMMITTEE
2017/2266 F177
purpose
To advise Council and make recommendations in relation to Clifton Grove.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Clifton Grove Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to six community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Six monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
CLIFTON GROVE
COMMUNITY COMMITTEE CHARTER
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
Attachment 5 Charter - Lucknow Community Committee - 2017
ECONOMIC DEVELOPMENT
COMMUNITY COMMITTEE
2017/2277 F1508
purpose
To advise Council and make recommendations in relation to the implementation of economic development strategies contained within Council’s Delivery/Operational Plan.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Employment and Economic Development Policy Committee
Term
The Economic Development Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Community Representatives
Up to 16 community members with a particular interest in economic development and/or experience in:
· Health
· Tourism
· Education
· Manufacturing/Engineering
· Agribusiness
· Mining
· Small business
· Property development/sales
Other Representatives
· Federal Member for Calare (not included for quorum purposes)
· State Member for Orange (not included for quorum purposes)
· Representative of the Orange Business Chamber
· Representative of the Business Enterprise Centre
· Representative of the NSW Department of Industry (or equivalent)
ECONOMIC DEVELOPMENT
COMMUNITY COMMITTEE CHARTER
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Every second month, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Employment and Economic Development Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Statement of Business Ethics
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
2017/2275 F176
purpose
To advise Council and make recommendations in relation to the Village of Lucknow.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Lucknow Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Six monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
LUCKNOW
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
Attachment 6 Charter - Parks, Trees and Waterways Community Committee - 2017
PARKS, TREES AND WATERWAYS
COMMUNITY COMMITTEE
2017/2263 F1510
purpose
To advise Council and make recommendations in relation to:
· Community planning for parks and open spaces, including Cook Park and Orange Botanic Gardens
· Community planning for streetscapes
· Community planning for waterways and stormwater management programs and associated learning programs.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Environmental Sustainability Policy Committee
Term
The Parks, Trees and Waterways Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meet meeting Frequency
Quarterly, with specific dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
PARKS, TREES AND WATERWAYS COMMUNITY COMMITTEE CHARTER
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Environmental Sustainability Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Orange Outdoors Strategy
Plans of Management for Community Land
Public Open Space Asset Management Plan
Master Plans; Orange Botanic Gardens, Cook Park, Street Tree, Gosling Creek Reserve Precinct, Lake Canobolas and Environs, Anzac Park, Moulder Park, Sir Jack Brabham Park and Wade Park
Noxious Weeds Policy ST106
Trees and Tree Roots ST074
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
Attachment 7 Charter - Spring Hill Community Committee - 2017
SPRING HILL
COMMUNITY COMMITTEE
2017/2284 F175
purpose
To advise Council and make recommendations in relation to the Village of Spring Hill.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Spring Hill Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to 12 community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Quarterly, with additional meetings if required. Specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
SPRING HILL
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
Attachment 8 Charter - Tidy Towns Community Committees - 2017
TIDY TOWNS
COMMUNITY COMMITTEE
2017/2255 F168
purpose
To advise Council and make recommendations in relation to the management and development of the project initiatives, including detailed project submissions, to promote Orange as a Tidy Town within the parameters of Clean up Australia Day campaign/criteria.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Environmental Sustainability Policy Committee
Term
The Tidy Towns Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Six community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
As required, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Environmental Sustainability Policy Committee. Council may adopt, amend or decline any recommendation.
TIDY TOWNS
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
Attachment 9 Charter - Environmental Sustainability Community Committee - 2017
ENVIRONMENTAL SUSTAINABILITY
COMMUNITY COMMITTEE
2017/2276 F158
purpose
To advise Council and make recommendations in relation to:
· Community planning for waste and natural resources management services and associated learning programs
· Assist Council with educational strategies that will promote responsible use and management of natural resources, including climate change initiatives
· Facilitate Council’s participation in relational planning strategies which promote resource conservation and sustainable environmental management
· That the Environmental Sustainability Community Committee have input into strategic planning across Council’s operations where relevant to an environmental issue.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Environmental Sustainability Policy Committee
Term
The Environmental Sustainability Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Four Councillors (one of whom shall be Chairperson, as elected by Council)
Up to 15 community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Bi-monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
ENVIRONMENTAL SUSTAINABILITY
COMMUNITY COMMITTEE CHARTER
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s
Code of
Meeting Practice. The Committee may make recommendations to Council, via the
Environmental Sustainability Policy Committee. Council may adopt, amend or
decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
RECORD NUMBER: 2020/627
AUTHOR: Janessa Constantine, Acting Manager Corporate Governance
EXECUTIVE Summary
This report presents policies which have been reviewed and are recommended for placement on public exhibition for a period of 28 days:
· ST138 – Related Parties
· ST106 – Priority Weeds
· ST046 – Liquid Trade Waste
· ST091 – Orange City Library – Community Use
· ST002 – Central West Libraries
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Council’s Strategic Policies are reviewed and amended to ensure ongoing compliance with legislation and industry best practice.
Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community. The Local Government Act 1993 requires the public exhibition of Policies (if new or include significant changes) and adoption by Council. Operational Policies are determined and implemented by the Chief Executive Officer, and relate to staff and the operations of the organisation.
That Council resolves to: 1 Place the following policies on public exhibition for a period of 28 days: · ST138 – Related Parties · ST106 – Priority Weeds · ST046 – Liquid Trade Waste · ST091 – Orange City Library – Community Use · ST002 – Central West Libraries 2 That the policies be referred to the Councillor Policy Review Committee for comment.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Policies for Exhibition
The following policies have been reviewed and outlined below are changes/updates made to each policy. It is recommended these policies be placed on public exhibition for a period of 28 day to allow for Council and public review and submissions.
ST138 – Related Parties
Reference |
Update |
General |
· Formatting Updates · Update to information contained in the Objectives, Applicability and General sections on the policy cover sheet. · Removal of information in the ‘general’ section and placement Policy attachment. · Update reference of General Manager to Chief Executive Officer. |
ST106 – Priority Weeds
Reference |
Update |
General |
· Minor Formatting and typographical updates only. |
ST046 – Liquid Trade Waste
Reference |
Update |
General |
· Formatting changes, update branding and logo. · Amendment of Reference to Department of Primary Industries (DPI) to NSW Department of Planning, Industry and Environment. |
ST091 – Orange City Library – Community Use
Reference |
Update |
General |
· Formatting and Typographical updates. · Updated to current processes. |
ST002 – Central West Libraries
Reference |
Update |
General |
· Change from previous Joint Agreement to Service Level Agreement between Orang City Council and participating Councils. · Updating of Library Regulations from 2010 to 2018. |
1 DRAFT - Strategic Policy - ST138 - Related Parties (August 2020), D20/44506⇩
2 DRAFT - Strategic Policy - ST106 - Priority Weeds Policy (August 2020), D20/47991⇩
3 DRAFT - Strategic Policy - ST046 - Liquid Trade Waste (August 2020), D20/47961⇩
4 DRAFT - Strategic Policy - ST091 - Orange City Library - Community Use (August 2020), D20/48012⇩
5 DRAFT - Strategic Policy - ST002 - Central West Libraries (August 2020), D20/48066⇩
Council Meeting 18 August 2020
Attachment 1 DRAFT - Strategic Policy - ST138 - Related Parties (August 2020)
Council Meeting 18 August 2020
Attachment 2 DRAFT - Strategic Policy - ST106 - Priority Weeds Policy (August 2020)
Attachment 3 DRAFT - Strategic Policy - ST046 - Liquid Trade Waste (August 2020)
Attachment 4 DRAFT - Strategic Policy - ST091 - Orange City Library - Community Use (August 2020)
Attachment 5 DRAFT - Strategic Policy - ST002 - Central West Libraries (August 2020)
RECORD NUMBER: 2020/1301
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
At the Council Meeting held in 6 February 2018, Council resolved to receive quarterly reports on the status of complaints made against Councillors and the Chief Executive Officer under Council’s Code of Conduct.
This report provides an update on the current status of complaints from 1 April 2020 to 30 June 2020.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.
Financial Implications
Nil
Policy and Governance Implications
Part 11 of the Procedures for the Code of Conduct set out the information that is to be reported to Council and the Office of Local Government within 3 months of 30 September each year. Council reported to the Office on 29 November 2019 for the period 1 September 2018 - 31 August 2019.
Other information is not included given the requirements of Part 12 of the Procedures, which require information about complaints and the management and investigation of complaints is to be treated as confidential and not disclosed publicly.
That the report on Code of Conduct Complaint Reporting be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
This report provides statistics on Code of Conduct complaints against Councillors and the Chief Executive Officer, from 1 April 2020 to 30 June 2020.
Required information |
Current period |
Total number of Code of Conduct complaints made about Councillors and the Chief Executive Officer under the Code of Conduct since 1 April 2020 |
Nil |
Number of Code of Conduct complaints referred to a Conduct Reviewer |
Nil |
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints |
Nil |
Number of Code of Conduct complaints investigated by a Conduct Reviewer |
Nil |
Number of Code of Conduct complaints investigated by a Conduct Review Committee |
Nil |
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures |
Nil |
Number of matters reviewed by the Office of Local Government, and without identifying particular matters, the outcome of the reviews |
Nil |
The total cost of dealing with Code of Conduct complaints made about Councillors and the Chief Executive Officer in the year from 1 April to 30 June 2020, including staff costs. |
Nil |
RECORD NUMBER: 2020/1206
AUTHOR: David Waddell, Chief Executive Officer
EXECUTIVE Summary
This report responds to feedback from Councillors seeking information on an ongoing basis about the numerous projects staff are working on.
The Executive has brought together the total project list for the 2020-2023 years in a consolidated form to assist with resourcing and to understand the sequence required to deliver our ambitious capital budget for the year.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.1 Preserve - Engage with the community to ensure plans for growth and development are respectful of our heritage”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the report on Capital Projects by the Chief Executive Officer be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The attached table shows the overall project database of current and planned projects within the next 3-4 years. The table will be progressively updated on a quarterly basis to inform Council and the Community.
1 Projects Overview - August 2020, D20/47592⇩
2 Works Overview - August 2020, D20/47591⇩
RECORD NUMBER: 2020/904
AUTHOR: Shephard Shambira, Internal Auditor
EXECUTIVE Summary
The Audit and Risk Management Committee (ARMC) held its quarterly meeting on 29 May 2020. A copy of the minutes of the ARMC meeting of 29 May 2020, and the related Agenda are attached.
The Committee had before it a progress report on the Council’s risk management framework review project, a progress update on the internal audit programme, a report on progress with Council’s process improvement initiatives and a quarterly report on compliance activities. The ARMC Charter and Internal Audit Activity Charter were also reviewed and the Committee has recommended that Council consider changing the Committee name to “Audit, Risk and Improvement Committee (ARIC) which is in line with the proposed legislative changes. It was also noted that the current Charters generally address most of the changes proposed by the new legislation. In line with standard practice, the Committee also reviewed progress updates on the ARMC Action List to assess progress in the resolution of issues previously raised by the Committee or through internal audit assessments.
The Committee also received a verbal report by the Auditor General on the status of Council’s external audit process including an update on the impact of COVID-19 on the financial audit focus.
The Chief Executive Officer also presented a verbal update to the Committee outlining Council’s initiatives and actions in response to the COVID-19 pandemic. The Committee commended Council efforts and achievements in re-aligning operations to mitigate risks arising from the pandemic.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
The recommendations by the Audit and Risk Management Committee propose a change of name for the Committee to Audit, Risk and Improvement Committee and an endorsement of early adoption of proposed legislation aimed at strengthening Council’s risk management and governance framework.
In order for the minutes and Charter to be adopted prior to the next Committee meeting, these minutes were moved into the Council meeting from the Finance Policy Committee Meeting of 1 September 2020.
1 That Council acknowledge the reports presented to the Audit and Risk Management Committee at its meeting held on 29 May 2020. 2 That Council determine recommendation 4.5 from the minutes of the Audit and Risk Management Committee meeting of 29 May 2020. 4.5 (2) That the Committee be renamed the Audit, Risk and Improvement Committee (ARIC) in line with the proposed New Framework. 4.5 (3) That the Charter be confirmed subject to the following amendments a. update the Charter to replace the term General Manager with, Chief Executive Officer (CEO). b. section 5.5. of the Charter, delete the words “and executive sessions”. c. section 7.3(a) the third bullet point. Replace the words “rely on” with “refer to”; delete the words “based on external auditor’s management letter”; 3 That the remainder of the minutes of the Audit and Risk Management Committee at its meeting held on 29 May 2020 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
A copy of the minutes of the meeting of 29 May 2020 and related Agenda are attached.
A copy of the Draft Audit, Risk and Improvement Committee Charter is also attached for adoption.
1 ARMC 29 May 2020 Agenda, D20/32784⇩
2 ARMC 29 MAY 2020 Minutes, D20/48239⇩
3 DRAFT - Audit, Risk and Improvement Committee Charter, D20/45270⇩
RECORD NUMBER: 2020/1232
AUTHOR: Nigel Hobden, Manager City Presentation
EXECUTIVE Summary
The Crown Land Management Act 2016 was enacted on 1 July 2018.
This Act authorises Council as appointed Crown Land Manager to manage Crown Land as if it were public land under the Local Government Act 1993.
Under the Crown Land Management Act 2016 Council as manager of the land must assign one or more categories of Community Land referred to in Section 36 of the Local Government Act 1993
Council staff have identified the category in which they consider to be most closely related to the purpose for which the land is dedicated or reserved and will now seek Ministerial approval for the categories chosen.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.
Financial Implications
Nil
Policy and Governance Implications
Future Plans of Management will be need to be prepared in accordance with the classification confirmed by the Minister Administering the Crown Lands Management Act 2016.
That Council requests approval from the Minister Administering the Crown Lands Management Act 2016 to categorise under the Local Government Act 1993 the land contained in the schedule below. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council as Crown Land Manager must assign an initial category to each Crown reserve.
In accordance with section 3.23 (3) of the Crown Land Management Act 2016, the assigned category or categories must be those that the Council considers to be the category or categories that are most closely related to the purposes for which the land is dedicated or reserved.
Council may assign multiple categories to the land where there are multiple reservation or dedication purposes.
In assigning each initial category Council staff have considered the historical and current use of the land by Council and the community, the Act provisions which govern the management and use of each Community Land category and the guidelines for the categorisation of Community Land prescribed by the Local Government (General) Regulation 2005 and the Department of Industry - Crown Lands suggested category and guidelines for categorisation of Crown Land.
Where Council staff have considered that particular Crown Land does not fall into any category of Community Land, or that a valid use of the land would not be able to continue if the land was categorised as Community Land, Council will request ministerial consent to manage the land as if it were Operational Land under the Local Government Act 1993.
After Council has assigned an initial categorisation to the Crown Land under its management, it must provide written notice to the Minister. The Minister will consider the category initially assigned by Council.
If the Department of Industry - Crown Lands determines that the categorisation presented is appropriate, it will issue an acknowledgement notification to Council.
If the Department of Planning, Industry and Environment - Crown Lands determines that the category does not meet the criteria it will issue a direction to Council requiring Council to alter the assigned category in accordance with Section 3.23 (5) of the Crown Land Management Act 2016.
The Minister or the Department of Planning, Industry and Environment - Crown Lands may direct Council to alter the category if it is considered that the category is not the most closely related to the purpose for which the land is dedicated or reserved or the management of the land by Council with reference to the initial assigned category is likely to materially harm the use of the land for the purpose for which it was dedicated or reserved.
A direction to alter the assigned categorisation must be adhered to by Council as the Crown Land Manager.
Once Council is notified that the department acknowledges an assigned categorisation they proceed to develop and adopt a Local Government Act Plan of Management for the land. All Plans of Management must be in place and approved by the Department of Planning, Industry and Environment - Crown Lands prior to 30 June 2021.
Crown Lands Management Act, 2016
Section 3.23 (2)
Initial assignment of categories - The council manager must, as soon as practicable after it becomes the manager of the dedicated or reserved Crown land (including because of the operation of Schedule 7), assign the land to one or more categories of community land referred to in section 36 of the Local Government Act 1993.
Section 3.23 (3)
The assigned category or categories must be those that the council considers to be the category or categories that are most closely related to the purposes for which the land is dedicated or reserved.
Section 3.23 (4)
The council manager must give written notice to the Minister of the categories to which it has assigned the land as soon as practicable after assigning them.
Section 3.23 (5)
The Minister may, by written notice given to the council manager, require the manager to alter an assigned category if the Minister considers that:
(a) The assigned category is not the most closely related to the purposes for which the land is dedicated or reserved, or
(b) The management of the land by reference to the assigned category is likely to materially harm the use of the land for any of the purposes for which it is dedicated or reserved.
Local Government Act 1993
Section 36 (4)
For the purposes of this section, land is to be categorised as one or more of the following:
(a) a natural area; (b) a sportsground; (c) a park;
(d) an area of cultural significance or
(e) general community use.
Local Government (General) Regulation, 2005
Part 4 – Community Land
Division 1 – Guidelines for the Categorisation of Community Land Sections 101-111.
Where a categorisation has been assigned that is not the most closely related to the reserve or dedication purpose, Council’s ability to validly manage the land in accordance with that category might be limited by the extent to which those actions affect Native Title.
Council’s land management activities may infringe upon native title rights and Council may lose the legal right to continue those activities.
The Minister may, by written notice given to the Council manager, require the manager to alter an assigned category if the Minister considers that the assigned category is not the most closely related to the purposes for which the land is dedicated or reserved, or Council’s management of the land by reference to the assigned category is likely to materially harm the use of the land for any of the purposes for which it is dedicated or reserved.
Schedule of Crown Land
Reserve Number |
Particulars |
Categorisation |
1014188 |
Black Sallee Reserve Lot 1 DP 1117200 – is the Canobolas Zone Rural Fire Centre |
Government Purpose - seek reclassification to Operational Land from the Minister |
590056 |
Bloomfield Park |
General community use, sportsground, natural area, park |
590064 |
Bloomfield Park |
General community use, park |
95818 |
Bloomfield (Bloomfield Golf Club) Park |
General community use, cultural significance, sportsground, |
86665 |
Brandy Corner |
General community use, natural area |
190086 |
Civic Square Reserve |
General community use |
190087 |
Civic Square Reserve |
General community use |
90724 |
Civic Square Reserve |
General community use |
91403 |
Civic Square Reserve |
General community use |
60570 |
Colvin Park |
General community use, park |
590051 |
Cook Park |
General community use, cultural significance, park |
1000246 |
Gosling Creek Reservoir |
General community use, cultural significance, natural area, park |
1010408 |
Hawke Lane Reserve |
General community use, park, cultural significance |
190026 |
Hinton Reserve |
General community use, natural area |
86539 |
Jack Brabham Park |
General community use, sportsground |
1002927 |
Lysterfield Reserve |
General community use, natural area |