Ordinary Council Meeting
Agenda
19 May 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held via Video Conferencing Platform Zoom on Tuesday, 19 May 2020 commencing at 7.00pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Council Meeting 19 May 2020
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.4 Acknowledgement of Country
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 12 May 2020
4 Notices of Motion/Notices of Rescission
5.1 Recommendations and Resolutions from Policy Committees
5.2 Statement of Investments - April 2020
5.3 Quarterly Budget Review and Progress Report - Quarter 3 of 2019/2020
5.4 Health and Innovation Precinct
5.6 City Entrance Sign Conceptual Design
5.7 WITHDRAWN Works/Contributions in kind for Duntryleague Golf Course
6 Closed Meeting - See Closed Agenda
6.1 EOI - Loan Borrowings Confidential
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Opening Prayer
1.4 Acknowledgement of Country
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 12 May 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 12 May 2020. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 12 May 2020
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.01pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
1.1 APOLOGIES
Nil
The Mayor advised that the meeting was being livestreamed and recorded.
The Mayor conducted the Acknowledgement of Country.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr T Mileto declared a less than significant non-pecuniary interest in item 5.2 (Council Meeting - Draft Delivery Program 2018/2019 to 2020/2021 and Operational Plan 2020/2021 (Year 3 of the Current Delivery Program) as he is the current President of the Orange District Football Association.
2 Mayoral Minutes
Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.05PM
OPEN FORUM
PDC – Item 2.2 – DA 417/2019(1) – 1 Hampden Avenue
Andrew Glastonbury
Mr Glastonbury spoke against the development.
Sally Sutherland – Source Architects
Ms Sutherland spoke about the development and design.
Richard Cummins
Mr Cummins is the applicant for the development.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.20PM
3 Confirmation of Minutes of Previous Meeting
For: Unanimous
Against: Nil
Absent: Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.20PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.02PM
4 Notices of Motion/Notices of Rescission
For: Unanimous
Against: Nil
Absent: Nil
5 General Reports
For: Unanimous
Against: Nil
Absent: Nil
Cr Whitton stepped down as Chairperson of the Infrastructure Policy Committee. A report will be provided to the next Council Meeting to elect a new Chairperson of the Infrastructure Policy Committee. |
For: Unanimous
Against: Nil
Absent: Nil
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
For: Unanimous
Against: Nil
Absent: Nil
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.29pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.32pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
For: Unanimous
Against: Nil
Absent: Nil
** Cr Romano left the meeting with the time being 8.31pm**
For: Cr R Kidd, Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Against: Nil
Absent: Cr Romano
The Meeting Closed at 8.33pm
This is Page Number 5 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 12 May 2020.
TRIM REFERENCE: 2020/531
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the resolutions made by the Planning and Development Committee at its meeting held on 12 May 2020 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 12 May 2020 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 12 May 2020 be noted. 3 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 12 May 2020 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 12 May 2020 be noted. 5 That the resolutions made by the Services Policy Committee at its meeting held on 12 May 2020 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Employment and Economic Development Policy Committee
At the Employment and Economic Development Policy Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Sport and Recreation Policy Committee
At the Sport and Recreation Policy Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Environmental Sustainability Policy Committee
At the Environmental Sustainability Policy Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 12 May 2020, all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 12 May 2020 Minutes, 2020/742⇩
2 EEDPC 12 May 2020 Minutes, 2020/743⇩
3 IPC 12 May 2020 Minutes, 2020/745⇩
4 SRPC 12 May 2020 Minutes, 2020/747⇩
5 ESPC 12 May 2020 Minutes, 2020/744⇩
6 SPC 12 May 2020 Minutes, 2020/746⇩
Attachment 1 PDC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD IN via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.21pm
Attendance
Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
Cr Turner thanked and acknowledged all businesses in Orange and especially all the builders, the planners and the developers, involved in our great City who have been able to continue working through the Covid-19 disaster.
2 General Reports
2.1 Items Approved Under the Delegated Authority of Council TRIM Reference: 2020/561 |
RESOLVED - 20/127 Cr S Nugent/Cr J Whitton That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council.
|
For: Unanimous
Against: Nil
Absent: Nil
2.2 Development Application DA 417/2019(1) - 1 Hampden Avenue TRIM Reference: 2020/612 |
RESOLVED - 20/128 Cr R Kidd/Cr J Hamling That Council resolves to consent to development application DA 417/2019(1) for Residential Flat Building at Lot 1 DP 770447 – 1 Hampden Avenue, Lot 1 DP 111535 – 261 Lords Place, Lot 1 DP 195511 – 259 Lords Place and Lot 1 DP 114618 pursuant to the conditions of consent in the attached Notice of Approval.
|
Division of Voting |
|
Voted For |
Cr R Kidd, Cr S Romano, Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton |
Voted Against |
Nil |
Absent |
Nil |
2.3 Development Application DA 89/2020 - 21 March Street TRIM Reference: 2020/658 |
RESOLVED - 20/129 Cr R Kidd/Cr S Munro That Council resolves to consent to development application DA 89/2020(1) for Dwelling Alterations and Additions (carport) at Lot A DP 152856 - 21 March Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.
|
Division of Voting |
|
Voted For |
Cr R Kidd, Cr S Romano, Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton |
Voted Against |
Nil |
Absent |
Nil |
2.4 Development Application DA 58/2020(1) - 30 Moonstone Drive TRIM Reference: 2020/666 |
RESOLVED - 20/130 Cr S Munro/Cr M Previtera That Council resolves to consent to development application DA 58/2020(1) for Dual Occupancy (change of use from secondary dwelling) and Subdivision (two lot residential) at Lot 406 DP1159176, 30 Moonstone Drive, Orange pursuant to the conditions of consent in the attached Notice of Determination.
|
Division of Voting |
|
Voted For |
Cr R Kidd, Cr S Romano, Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton |
Voted Against |
Nil |
Absent |
Nil |
2.5 Development Application DA 5/2020(1) - Lot 72 Carwoola Drive TRIM Reference: 2020/705 |
RESOLVED - 20/131 Cr K Duffy/Cr S Munro That Council consents to development application DA 5/2020(1) for Subdivision (11 lot residential) at Lot 72 DP 1251988 - Carwoola Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.
|
Division of Voting |
|
Voted For |
Cr R Kidd, Cr S Romano, Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton |
Voted Against |
Nil |
Absent |
Nil |
The Meeting Closed at 7.32PM.
Attachment 2 EEDPC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Employment and Economic Development Policy Committee
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.32pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Economic Development Community Committee held 12 February 2020 TRIM Reference: 2020/680 |
RESOLVED - 20/132 Cr S Nugent/Cr S Munro That That Council resolves to: 1 Acknowledge the presentations to the Economic Development Community Committee at its meeting held on 12 February 2020 and; 2 That the minutes of the Economic Development Community Committee of 12 February 2020 be adopted. |
For: Unanimous
Against: Nil
Absent: Nil
MATTERS ARISING Cr Nugent acknowledged the good work that Regional Development Australia Central West has been doing through their free webinar series on supporting local businesses in terms of social media and website design during COVID-19. |
Cr Mileto requested an update on the current status of Huntley Road and if Council has made any grant application for funding for Huntley Road. Director Technical Services advised that through the maintenance grants, an application was put in for a number of roads and Huntley Road was one of those. |
The Meeting Closed at 7.35PM.
Attachment 3 IPC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.35pm
1 Introduction
Attendance
Cr J Whitton (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Airport Community Committee Meeting - 26 February 2020 TRIM Reference: 2020/438 |
RESOLVED - 20/133 Cr R Kidd/Cr J Hamling That Council resolves to acknowledge the reports presented to the Airport Community Committee at its meeting of 26 February 2020.
|
For: Unanimous
Against: Nil
Absent: Nil
3 General Reports
3.1 Current Works TRIM Reference: 2020/664 |
RESOLVED - 20/134 Cr S Nugent/Cr R Turner That Council resolves to note the report on Current Works.
|
For: Unanimous
Against: Nil
Absent: Nil
MATTER ARISING Cr Munro requested a report be brought back to Council on the number of apprentices currently employed by Council and whether the number could be increased. |
The Meeting Closed at 7.45PM.
Attachment 4 SRPC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Policy Committee
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.46pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Showground Community Committee Meeting - 4 March 2020 TRIM Reference: 2020/526 |
RESOLVED - 20/135 Cr R Kidd/Cr S Munro That Council acknowledge the reports presented to the Orange Showground Community Committee at its meeting held on 4 March 2020.
|
For: Unanimous
Against: Nil
Absent: Nil
MATTER ARISING Councillor Duffy requested a list be circulated to Councillors on the steps required to be taken by Council in order to remove the BMX track. |
The Meeting Closed at 7.51PM
Attachment 5 ESPC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Environmental Sustainability Policy Committee
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.51pm
1 Introduction
Attendance
Cr M Previtera (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Parks, Trees and Waterways Community Committee meeting held on 20 November 2019 TRIM Reference: 2020/382 |
RESOLVED - 20/136 Cr R Kidd/Cr S Nugent 1 That Council acknowledge the reports presented to the Parks, Trees and Waterways Community Committee at its meeting held on 20 November 2019. 2 That Council resolve recommendations 3.1 and 4.1 and note 3.2 from the minutes of the Parks, Trees and Waterways Community Committee meeting of 20 November 2019. 3.1 Items For Discussion 1 Organise a walk around Cook Park and a workshop to examine Masterplan 2 Assess the list of parks for tree planting and conduct a site inspection of parks on a Sunday, in early 2020. 3.2 Entrance Signs 1 Agreed that the Mitchell Highway and Molong Road entrance signs are a priority. 2 Agreed on the Tallangatta example for the entrance signs. 4.1 Parks, Trees And Waterways Community Committee Action Plan 1 That the Parks, Trees and Waterways Community Committee Action Plan be reviewed and priorities determined. 3 That the remainder of the minutes of the Parks, Trees and Waterways Community Committee at its meeting held on 20 November 2019 be adopted.
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For: Unanimous
Against: Nil
Absent: Nil
2.2 Minutes of the Environmental Sustainability Community Committee Meeting Held on 13 December 2019 TRIM Reference: 2020/496 |
RESOLVED - 20/137 Cr R Kidd/Cr S Nugent 1 That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 13 December 2019. 2 That Council determine recommendations 4.1, 4.2, 4.3 and 4.5 from the minutes of the Environmental Sustainability Community Committee meeting of 13 December 2019. Item 4.1 Water Priority Project Team Update That the Committee request Council staff investigate the idea of “Permanent Water Saving Rules” to ‘replace’ Levels 1 and 2 Water Restrictions in Orange and report back to the Committee with their findings Item 4.2 Energy Priority Project Team Update That a congratulations be extended to Council staff involved with the Chiller project on behalf of the Committee. Item 4.3 Waste Update That the Plastics (Waste) Priority Projects Team and Council’s Manager Waste Services and Technical Support investigate the feasibility of engaging with TerraCycle in Orange, including budget requirements. Item 4.5 Plastics Priority Project Team Update 1. That Council investigate the cost and potential locations for 6 to 10 additional water bottle filling stations in the CBD and other areas in the city with high pedestrian traffic. 2. That Council investigate the feasibility of installing a soft plastics and “Lids for Kids” collection point in a central, publically accessible location in Orange. 3. That Council research the NZ and ACT Models for single-use plastic bag bans, as well as one at Council level and report back to the Environmental Sustainability Committee in the first half of 2020. 4. That Council establish an inter-disciplinary team to plan for an expanded involvement in the 2020 Plastic Free July Event. 3 That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 13 December 2019 be adopted.
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For: Unanimous
Against: Nil
Absent: Nil
2.3 Minutes of the Environmental Sustainability Community Committee – 14 February 2020 TRIM Reference: 2020/494 |
RESOLVED - 20/138 Cr S Nugent/Cr J McRae 1 That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 14 February 2020. 2 That Council determine recommendations 3.3 and 3.5 from the minutes of the Environmental Sustainability Community Committee meeting of 14 February 2020 being: Item 3.3 Water Update That Council’s Staff provide a short report summarising notes, ideas and suggestions from the community water forums which were held over January and February 2020 Item 3.5 Update Orange Transitioning to a Water Sensitive City That the Environmental Sustainability Community Committee recommends to the Environmental Sustainability Policy Committee that council appoint staff necessary to engage with the Cooperative Research Centres Water Sensitive Cities to develop a strategy to compile information for preliminary report, Orange transition to a Water Sensitive City, to be completed for presentation to Orange City Council for consideration. 3 That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 14 February 2020 be adopted.
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For: Unanimous
Against: Nil
Absent: Nil
The Meeting Closed at 7.55PM
Attachment 6 SPC 12 May 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD IN Via online video conferencing platform Zoom
ON 12 May 2020
COMMENCING AT 7.55pm
1 Introduction
Attendance
Cr S Munro (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Financial Services, Governance Coordinator, Administration Officer Governance
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Community Safety and Crime Prevention Committee held on 24 February 2020 TRIM Reference: 2020/480 |
RESOLVED - 20/139 Cr J Hamling/Cr S Romano 1 That Council acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 24 February 2020. 2 That the remainder of the minutes of the Community Safety & Crime Prevention Committee at its meeting held on 24 February 2020 be adopted.
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For: Unanimous
Against: Nil
Absent: Nil
2.2 Minutes of the Ageing and Access Community Committee - 4 March 2020 TRIM Reference: 2020/696 |
ReSOLVED – 20/140 Cr Romano/Cr Nugent 1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 4 March 2020. 2 That Council determine recommendations 3.1, 4.1 and 4.2 from the minutes of the Ageing and Access Community Committee meeting of 4 March 2020: 3.1 (1) That Orange City Council investigate the development of a Missed Business brochure. (2) That Orange City Council investigate the establishment of an annual Access Award as a part of the Orange Business Awards. 4.1 (1) That Orange City Council financially support the update of the Orange Mobility Map by providing $5,000 funding towards the project. (2) That Orange City Council promote the update of the Orange Mobility Map. 4.2 (1) That the Choices at Home and Disability Services’ Continuous Improvement Register be reported on as a part of the Ageing and Access Community Committee Action Plan. (2) That the Ageing and Access Community Committee Action Plan be reviewed and updated. 3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 4 March 2020 be adopted.
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For: Unanimous
Against: Nil
Absent: Nil
2.3 Minutes of the Spring Hill Community Committee Meeting - 11 March 2020 TRIM Reference: 2020/520 |
RESOLVED - 20/141 Cr K Duffy/Cr J McRae 1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 11 March 2020. 2 That Council determine recommendations 3.1, 4.1, 4.2, from the minutes of the Spring Hill Community Committee meeting of 11 March 2020: 3.1 1 That the update on Dump Points be acknowledged; 2 That investigations take place into additional appropriate locations for a dump point 4.1 1 That the report on enforcement of speed limits be acknowledged. 2 That correspondence be forwarded to Road and Maritime Services requesting consideration for mobile speed cameras to be deployed to Spring Hill. 3 That correspondence be forwarded to the Roads and Safety Officer requesting assistance with obtaining speed indication signage. 4.2 1 That the report on Additional Lease of Land be acknowledged. 2 That the estimated cost of $10,000 be considered as part of the Spring Hill budget considerations. 3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 11 March 2020 be adopted with an amendment to remove Cr Munro as being in attendance at the meeting.
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For: Unanimous
Against: Nil
Absent: Nil
The Meeting Closed at 8.02PM.
TRIM REFERENCE: 2020/711
AUTHOR: Jason Cooke, Manager Financial Services
EXECUTIVE SUMMARY
The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2020.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To note the Statement of Investments as at 30 April 2020. 2 To adopt the certification of the Responsible Accounting Officer.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 30 April 2020, the investments held by Council in each fund is shown below:
|
30/04/2020 |
31/03/2020 |
General Fund |
59,821,072.77 |
68,273,416.06 |
Water Fund |
59,290,632.67 |
57,956,395.45 |
Sewer Fund |
51,639,567.34 |
51,938,914.16 |
|
|
|
Total Funds |
170,751,272.78 |
178,168,725.67 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. The level of investments reduced in April 2020 due somewhat to the impact COVID-19 has had on Council’s cashflow, with the closure of several of Council’s business units including the Aquatic Centre, Library, Civic Theatre and Visitors Information Centre. Council also made the decision to make payments to creditors on a 7 day term to assist the community with their own cashflows. Council’s cashflow is monitored on a daily basis and some investments have been redeemed rather than rolled over to support requirements.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
Imperium Markets major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2020 remained at 0.25 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.63 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.25 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 April 2020, the AusBond rate was 1.12 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.63 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
0 - 3 Months |
100.00% |
27.39% |
72.61% |
3 - 12 Months |
100.00% |
40.73% |
59.27% |
1 - 2 Years |
70.00% |
17.32% |
52.68% |
2 - 5 Years |
50.00% |
14.55% |
35.45% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
Table 2 demonstrates that Council receives a lower return for its A rated and above investments than for those with ratings of B or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).
Table 2: Credit Rating Limits
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
Bank Accounts |
100.00% |
4.46% |
95.54% |
$7,617,284.63 |
0.25% |
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
AA |
100.00% |
25.62% |
74.38% |
$43,751,240.00 |
1.58% |
A |
60.00% |
37.63% |
22.37% |
$64,250,000.00 |
1.78% |
BBB & NR |
40.00% |
32.29% |
7.71% |
$55,132,748.15 |
1.67% |
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
AMP Bank was downgraded by Standard and Poor’s from A to BBB during August 2019, thereby pushing the holdings of BBB rated products close to the maximum capacity. This situation continues to be monitored and will be addressed over time, by transferring across to A rated counterparties as the BBB rated investments fall due.
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
RECORD NUMBER: 2020/661
AUTHOR: Jason Cooke, Manager Financial Services
EXECUTIVE Summary
This report provides the third quarter review of the 2019/20 - 2022/23 Delivery/Operational Plan, as required under section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.
This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
The Quarterly Review has identified unfavourable variations totalling $3,624,985 to Council’s adopted budget. The effect of these variations results in Council’s projected overall year-end consolidated position becoming a small deficit of $213,769 including capital.
Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1-3 below indicate a surplus result for Council.
Direction |
Adopted Budget |
Proposed Variations |
Proposed Budget |
Collaborate |
(27,348,887) |
(228,632) |
(27,577,519) |
Live |
14,985,129 |
1,150,645 |
16,135,774 |
Prosper |
714,635 |
1,884,148 |
2,598,783 |
Preserve |
8,237,907 |
818,824 |
9,056,731 |
Total |
(3,411,216) |
3,624,985 |
213,769 |
Table 1: Projected year-end position by Direction
Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
General |
(494,693) |
3,687,985 |
3,193,292 |
Water |
(1,067,735) |
432,000 |
(635,735) |
Sewer |
(1,848,788) |
(495,000) |
(2,343,788) |
Total |
(3,411,216) |
3,624,985 |
213,769 |
Table 2: Projected year-end position by Fund
Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
General |
1,269,394 |
1,389,532 |
2,658,926 |
Water |
(570,459) |
746,000 |
175,541 |
Sewer |
(1,077,395) |
0 |
(1,077,395) |
Total |
(378,460) |
2,135,532 |
1,757,072 |
Table 3: Projected year-end operating result by Fund
Material changes to budget in the March quarterly review
Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, is detailed in Tables 4 to 8 below.
While there are a number of variations detailed in the Tables, the significant contributors to the overall net variation are the impacts of COVID-19, lower than expected water revenue, increased costs of Macquarie pipeline operations, and the deferral of some projects and property sales.
Table 4: General Fund Operating Result
Table 5: General Fund Overall Cost to Council
Table 6: Water Fund Operating Result
Table 7: Water Fund Overall Cost to Council
Table 8: Sewer Fund Overall Cost to Council
Policy and Governance Implications
Nil
That Council resolves: 1 That the information provided in the report on the quarterly budget and performance indicators review for December 2019 to March 2020 be acknowledged. 2 The bank reconciliation statement be acknowledged. 3 To adopt unfavourable variations in the consolidated overall cost to council arising from the March 2020 quarterly review amounting to $3,624,985. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress. |
SUPPORTING INFORMATION
Highlights of the Quarter
· Work began in January on the new $3.4 million indoor cricket centre at Wade Park. Orange City Council awarded the construction tender to Bathurst–based firm Hines Constructions, the same company that built the Anzac Park indoor sports centre.
· Work also began in January on the new Robertson Park toilets and new change rooms and public toilets on the western side of the Sir Jack Brabham sporting fields.
· A timeline for the introduction of level 6 water restrictions was flagged in early January as Orange City Council released plans to delay or avoid the tighter limits. Orange City Council CEO, David Waddell, said that while a lot had been achieved in reducing consumption and expanding the supply, there could be difficult times ahead with reservoirs sitting on 23 per cent. Alongside details of how much water has come from Orange’s stormwater harvesting system during January came news that the Orange community reached its lowest level of water use for the last ten years.
· Orange City Council hosted community water forums in January to engage with the local community and the business sector to ensure everyone works together to avoid reaching level 6 water restrictions.
· Orange City Council was able to pump water from the Macquarie River more often, following a decision by the NSW Water Minster in February. The NSW Government approved a change in the trigger-point when pumping can begin from river, down from a flow-rate of 108 megalitres a day at the off-take point, to 38 megalitres a day. This threshold amendment was the first project to be approved under the NSW Government’s Critical Needs water legislation introduced last year to fast track vital water infrastructure for regional towns.
· Work to upgrade more than 4,900 streetlights in Orange to energy efficient technology began in January as part of a major energy efficiency project that will save hundreds of thousands in electricity bills and reduce greenhouse gas emissions for ratepayers.
· The February announcement by Qantas to begin flights to Orange was welcomed as a major boost for the region and tourism. Orange is Qantas’ 13th destination in NSW after Sydney, Albury, Armidale, Ballina (Byron Bay), Coffs Harbour, Dubbo, Lord Howe Island, Moree, Newcastle, Port Macquarie, Tamworth and Wagga Wagga.
· Orange City Council took two of its meetings on the road during February. The Council held its regular meetings in the Assembly Hall of Bowen Public School as well as the Glenroi Community Centre. The decision was due to the upgrade of the lift in the Civic Centre.
· Orange City Council was pleased to host a civic welcome for the latest group of Japanese exchange students from Ushiku, one of Orange’s Sister Cities, in March.
· Orange City Council welcomed the decision by Orange’s Harris Farm outlet to make food available to families in need during the COVID-19 crisis. The Orange branch of the fresh food retailer began making fruit and vegetables available to local agencies to distribute to families. Council staff were involved in packing the supplies.
· Work began in March on the first stage of a major project to upgrade the footpath lighting in two key areas of Orange. In September last year Orange City Council awarded a $1.7 million tender to install new footpath lighting in Summer Street and along Anson street to the new DPI building. In the first stage of the project, contractors began trench-excavation work along Anson Street from Summer Street to Prince Street. Poles will be installed about every 15 metres along the footpath on the eastern side of the street.
· A number of Council facilities and agencies were closed in March following decisions by national health authorities as part of the COVID-19 response. The effected services included the Aquatic Centre, Library, Gallery and Museum as well as the suspension of over-the-counter payments at the Civic Centre. Decisions also prompted the closure of playground equipment in more than thirty community neighbourhood parks, three skate parks and outdoor exercise equipment in three local parks.
· Orange City Council created a free online business directory, a centralised place for local consumers to see which businesses are open and what services are currently available during the COVID-19 crisis.
Other Expenses
The format of the attached financial reports and the financial statements is prescribed. Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The additional information is provided in Table 9 below. The only change relates to the increase in expected electricity charges for the Macquarie Pipeline.
Table 9: Details of other expenses
Review of Income
Figure 1 below provides a snapshot of the split of Council’s income against budget.
Figure 1: Council’s income as a percentage of annual budget as at 31 March 2020 (75% through the financial year)
Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year.
As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.
Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.
On the assumption that all income is received at a constant rate over the year, by the end of the March quarter 75 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 83 per cent of revenue should have been received. The “all income” bar of Figure 1 shows progress is tracking below this expected figure due mainly to a number of operating and capital grants that are yet to be received.
Rates and Charges Collection
For the second quarter, a total of $4.3 million (7.74 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 9.79 per cent of the amount payable remained outstanding.
Figure 2: Outstanding rates Q3 2019/20 vs Q3 2018/19
Review of Expenditure
Figure 3 provides a snapshot of the progress of Council’s expenditure.
Figure 3: Details of Council’s expenditure as a percentage of annual budget
In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget.
Council rates for Council-owned properties are paid in full at the start of the year, however these are a minor component of overall expenses.
On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the March quarter 75 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is better than budget.
Financial Performance Indicators
Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2018/19 against the original 2019/20 budget, the Q1 revised 2019/20 budget, the Q2 revised 2019/20 budget and the proposed Q3 revised 2019/20 budget.
Figure 4: Operating performance ratio
The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:
(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)
The performance to date indicates Council is tracking below the benchmark due mainly to the forecast operating deficit for the 2019/20 year. 2018/19 was another exceptional year in terms of performance due to actual operating revenues coming in above budget and actual operating expenditure being below budget.
Figure 5: Own source operating revenue ratio
The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:
(Total continuing operations revenue minus all grants and contributions) divided by
(Total continuing operations revenue inclusive of all grants and contributions)
The performance to date indicates Council is tracking above the benchmark, with a reduced level of funding coming from capital grants and contributions now expected for significant projects in Q3 revised 2019/20 budget compared to the first two quarters of 2019/20.
Figure 6: debt service cover ratio
The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:
(Operating results before capital excluding interest and depreciation) divided by
(Principal repayments from the cashflow statement plus borrowing costs from the income statement)
The performance to date indicates Council is tracking in advance of the benchmark but below the original 2019/20 budget due to a lower forecast operating result and higher loan repayments and borrowing costs. The budgeted performance is below the 2018/19 ratio due to the exceptional operating result achieved in 2018/19 combined with lower loan repayments and interest than is forecast for 2019/20.
In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2019 indicates that Council’s projected financial position for 30 June 2020 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Jason Cooke, Responsible Accounting Officer
1 Progress Report - 2018/22 Delivery Program (Year 2) - Operational Plan 2019/20 - Quarter 3 (1 January 2020 to 31 March 2020), D20/22575⇩
2 Quarterly Review March 2020, D20/26703⇩
3 Quarterly Bank Reconciliation March 2020, D20/26702⇩
4 Major Works Table March 2020, D20/26774⇩
Council Meeting 19 May 2020
Attachment 1 Progress Report - 2018/22 Delivery Program (Year 2) - Operational Plan 2019/20 - Quarter 3 (1 January 2020 to 31 March 2020)
Progress Report
2018/2022 Delivery Program (Year 2)
2019/2020 Operational Plan Projects/Services
Quarter 3 - January 2020 to March 2020
D20/22575
The purpose of the quarterly reports is to give Council confidence that projects and deliverables are being progressed by staff in accordance with community expectations. Each quarter represents 25% of the year, and it is expected that projects have progressed by that increment for each quarter (e.g. 1st quarter 25%; 2nd quarter 50%; 3rd quarter 75%; 4th quarter 100%). The traffic lights provide Council and the community with a report on the progress of initiatives against the expected outcomes for the relevant quarter that is being reported (e.g. whether a project has progressed 50% or more in the second quarter).
A Guide to the Traffic Lights is set out below:
Green = |
Project has progressed 50% or more AND it is expected to meet deliverables. Project has only recently started or is yet to start, AND it is expected to meet deliverables. Project not yet commenced and not due to start in this financial year. |
Orange = |
Project is dependent on a condition or requirement being met (e.g. making a grant application) and that condition (applying for grant) has been met by staff, BUT the outcome does not allow project to proceed or deliverables to be met (e.g. funding application declined). |
Red = |
Project unlikely to meet deliverables (timeframes, outcome) Project not commenced and is to be cancelled or deferred to subsequent year. |
1: Live - a healthy, safe, inclusive and vibrant community
1: A liveable city that is connected through open spaces
1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
1.1.1 |
Engage with the community in the planning and development of public open space |
Following Council's resolution of the Parks, Trees and Waterways committee minutes for a sophisticated style entrance sign a Request for Quotation for suitably experience landscape design firm to provide detailed draws was issued with Moir Landscape Architecture the successful firm. |
Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space |
Landscape Architect appointed to develop City Entrance sign design |
n |
Cook Park Master Plan reviewed biannually |
Drafting of Request for quotation documentation for Cook Park Conservation Management Plan commenced |
n |
|||
Botanic Gardens Master Plan reviewed biannually |
Native Display Garden refining concepts commenced |
n |
|||
1.1.2 |
Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities |
A number of meetings have been held with representatives through the Sport and Recreation Community Committee. |
Implement Council's sports facility program (minor grants) |
Funding for Council's 2019/2020 Sports Facility Partnership Program has been allocated as follows: • Orange Mountain Bike Club - Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park - $15,000 • Bloomfield Junior Rugby League Club - Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval - $15,000 • Orange City Rugby Club - Upgrade to male toilets at Pride Park - $6,000 • Orange Hockey Inc - Construction of block wall behind the goals on second turf field at the Orange Hockey Centre - $6,000 • Orange Triathlon Club - Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place - $8,000 |
n |
1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
1.2.1 |
Implement maintenance programs/activities to ensure park's infrastructure (seats, signs, fences, pathways and playgrounds) is maintained to service levels as outlined in the Public Open Space Asset Management Plan |
Quotations have been received and purchase orders raised for the upgrading of swings in Cook Park to cater for all abilities and Lake Canobolas Reserve play equipment enhancement. A playground has also been designed and a manufacturer appointed to replace the Margaret Stevenson Park playground. Installation works to be competed in the fourth quarter. |
Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years |
Completed prior to this period. |
n |
Undertake playground inspection for each playground each month |
Occurring as programmed. |
n |
|||
Re-oil the Orange Adventure Playground by June every two years |
To be undertaken. |
n |
|||
1.2.2 |
Implement the Open Space Strategy |
Compilation of Public Open Space assets currently being undertaken |
Finalise plans of management for community land |
Compilation of documentation for request for quotation has commenced. |
n |
1.2.3 |
Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget |
No funding awarded to Orange City Council under the Transport for NSW, Active Transport programs. |
Comply with grant conditions and monthly reporting requirements to grant-funding bodies |
No funding received. |
n |
Grant-funded cycleway construction program completed within allocated budget |
No funding received. |
n |
2: A healthy and active community that is supported by sport and recreational infrastructure
2.1: Identify and delivery sport and recreation facilities to service the community into the future |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
2.1.1 |
Implement the renewal and enhancement of recreational assets |
Through Council's 3 yearly independent playground audit Margaret Steven Park playground was identified as having reached maturity. Request for quotation has been assessed, a manufacturer appointed and a replacement playground is scheduled to be installed in the fourth quarter. |
Wade Park - undertake subsoil drainage at western quarter of field |
No budget. |
n |
Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park |
Completed. |
n |
|||
Upgrade play facilities |
Programmed for Quarter 4. Manufacturer appointed. |
n |
|||
Install playground at Sir Jack Brabham Park |
Completed. |
n |
|||
Install training lights at Rosewood Oval |
Completed. |
n |
|||
Construct projects in Moulder Park master plan |
No budget. |
n |
|||
Replace timber bridges in Moulder Park |
Completed. |
n |
|||
Install Koori Walk at Orange Botanic Gardens |
No budget. |
n |
|||
Develop camping facilities at Lake Canobolas and Mt Canobolas precinct |
RFQ commenced late March to select contractor to undertake Lake Canobolas Precinct Master Plan which will address camping as part of the Master Plan process. |
n |
2.2: Ensure the sporting and recreational facilities programs and activities are accessible and affordable to support healthy lifestyle choices |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
2.2.1 |
Operate the Orange Aquatic Centre |
Council continues to work in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits and Council continues to maintain adequate rates in learn-to-swim classes, delivers the Aquatic Centre Capital Works Programs and ensures facilities, programs and activities are accessible and affordable. |
Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits |
Council continues to operate in accordance with the Royal Life Saving Society and NSW Health Guidelines to ensure appropriate results in relevant audits. |
n |
Maintain 90% occupancy rate for all learn-to-swim classes |
Council continues to provide learn-to swim classes on a regular basis. Term 3 learn-to-swim overall occupancy was 98%. |
n |
|||
Deliver the Orange Aquatic Centre capital works program |
This program is due in Year 2 (2020/21) |
n |
2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
2.3.1 |
Maintain and implement the Disability Inclusion Action Plan 2017/21 |
DIAP on track |
Maintain and implement the Disability Inclusion Plan |
A number of initiatives to achieve goals. |
n |
2.3.2 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community |
Council continues to work with sporting groups to improve public open space and accessibility. Work is progressing on Sir Jack Brabham Park Sports Centre Stage, with the tender being awarded to Renascent. |
Sir Jack Brabham Park Sports Centre Stage 1 to begin |
Tenders closed and the tender was awarded to Renascent. Works commenced and are due for completion May 2020. |
n |
2.3.3 |
Increase use and functionality of the Orange Showground |
Orange Showground is used primarily for the annual show, farmers 'markets, animal obedience training, leash-free area, annual rodeo and car boot/swap meet events. |
Develop and implement a plan for the improvement and increased use of the Orange Showground |
An operation plan is be developed for the use of Naylor Pavilion. This will include indoor archery. A plan for broader promotion of this facility is also being developed. Grant application submitted for the construction of kiosk and amenities at Naylor Pavilion which would increase ability to increase usage and attract larger events to the Orange Showground. |
n |
Upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed at the Orange Showground |
Upgrades to the toilet facilities, Dalton Pavilion completed. Area fencing upgrade subject to grant funding. Grant application also submitted for construction of amenities and kiosk facilities at Naylor Pavilion. |
n |
|||
2.3.4 |
Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities |
This project is progressing. The tender has been awarded and works have commenced. |
Develop Cricket Centre of Excellence at Wade Park |
The tender was awarded to Hines Construction. Demolition commenced in January 2020 and construction commenced. Completion is due in October 2020. |
n |
2.3.5 |
Develop recreational facilities at the Mt Canobolas precinct |
The Minister's approval has been granted for the Plan of Management. Council is liaising with NPWS to clarify steps required for project to progress. Council is awaiting outcome of BBRF grant application to commence environmental study and detailed design. |
Develop the Mt Canobolas precinct for mountain-bike activities |
The Plan of Management has been approved by the Minister. The Mountain Bike Trail approval pathway is being undertaken. Council seeking funding for project under Building Better Regions Fund |
n |
2.3.6 |
Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp |
Power issues had further delayed the progress of the project however with the reduction of bookings during the last half of the quarter, many refurbishment items have been brought forward. |
Upgrade facilities and report on progress for the Lake Canobolas Scout Camp |
Many refurbishment items have been brought forward due the current reduction in bookings. |
n |
2.3.7 |
Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health |
Plans to host an event specifically designed at encouraging young females to participate in sport has been put on hold until after the COVID‑19 restrictions have been lifted. |
Provide for three events annually |
Council had partnered with Sport NSW to deliver their Girls Get Active program in Orange however planning for the July 2020 event has had to be postponed due to the COVID‑19 situation. Planning will recommence once a new date has been determined. |
n |
3: A friendly environment where people feel safe and included
3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
3.1.1 |
Engage the community in addressing crime |
Community Safety and Crime Prevention Committee Action Plan initiatives on track. |
Participate in the Orange Liquor Accord |
On track. |
n |
Promote the Operation Never Again program |
Was promoted over holiday period. |
n |
|||
Participate in the relevant crime-prevention networks |
Attended. |
n |
|||
3.1.2 |
Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys |
Waiting on report from Attorney General. |
Compile and submit six-monthly reports to the Attorney General on the implementation of the Act |
Currently not in operation. |
n |
3.1.3 |
Conduct the Orange and Cabonne Road Safety Program |
Action plan initiatives on track. |
Deliver the Road Safety Officer action plan |
Free Cuppa, Driver Fatigue and Child Safety Restraint programs in session. |
n |
3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
3.2.1 |
Support the Community Safety and Community Crime Prevention Committee |
Council supports the Community Safety and Community Crime Prevention Committee. The meetings of the Community Safety and Crime Prevention Committee are held quarterly and reported to Council after each meeting. Council is awaiting renewal of the Parental Responsibility Act from the Governor General. |
Work with stakeholders to identify opportunities to enhance safety |
Council works closely with stakeholders through the Community Safety and Crime Prevention Committee to identify and develop opportunities to improve Community safety. The members of the Community Safety and Crime Prevention Committee are from a broad, cross-section of Government and business agencies to ensure maximum stakeholder representation is present. |
n |
|
4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
4.1.1 |
Engage the community in the development of the Region Art Gallery's programs |
Our process for receiving and assessing exhibitions is under review and we will have a new strategy in place for 2021. Previous submissions have been included in our upcoming program and discussions with artists and curators are underway. Teachers have been actively engaged in the development of exhibition content and learning activities. |
Meet biannually with the advisory group to assess external exhibition proposals |
This process of assessing exhibition proposals is being reviewed. Due to impending shutdown due to extension this has been put on hold. |
n |
Seek input from teachers in the development of the education program on an ongoing basis |
Teachers and their students (over 2,000) from across the Region were engaged via the SPARKE program to create a collaborative artwork 'Regenerate'. This was a joint project with Orange Regional Museum. |
n |
|||
Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually |
The Gallery team have included a number of proposals into the upcoming exhibition program for 2021 - 2023. We are currently reviewing the application process for future years. |
n |
|||
4.1.2 |
Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements |
Our two exhibitions at the beginning of the year 'Ros Auld: Adventures in Ceramics' and "Bill Moseley: A Lake, A Forest and the Dark Voice of the Sea' were widely promoted via advertising (Artist Profile Magazine) the Central Western Daily and via social media. With the rise of the COVID‑19 situation, we have moved more to an online platform and are developing ways of engaging our audiences via video walkthroughs, social media and members-only articles. |
Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced |
All shows in Quarter 3 were accompanied by high quality publications and advertising in partnership with the Graphics team. |
n |
4.1.3 |
Engage the community in the development of programs for the Orange Regional Museum |
ORM completed the exhibition "All in a Day’s Work" which was developed in partnership with ODHS. Development of the permanent exhibition 'Inherit' - curated by Kate Gahan is being undertaken in close consultation with the community and local lenders. Teachers and their students (over 2000) from across the Region were engaged via the SPARKE program to create a collaborative artwork 'Regenerate'. This was a joint project with Orange Regional Gallery. |
Engage with the community to create opportunities to contribute to the content and programs of the Museum |
Inherit exhibition in development relies strongly on community information and loans. |
n |
Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities |
Teachers and their students (over 2000) from across the Region were engaged via the SPARKE program to create a collaborative artwork 'Regenerate'. This was a joint project with Orange Regional Gallery. |
n |
4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
4.2.1 |
Link visual arts with other organisations via partnerships and other innovative shared events |
Partnerships are in development with National Art School, Corridor Project and the Museum of Contemporary Art. The Arts and Health Partnership with Orange Health Service Continues. |
Identify and pursue additional funding for this purpose |
Partnerships are in development with National Art School, Corridor Project and the Museum of Contemporary Art. |
n |
Collaborate with other organisations to produce two events each year |
ORG is developing and annual exhibition partnership with the National Art School and the Corridor Project. |
n |
|||
Participate in regional festivals with a minimum of two each year |
FOOD week opportunities this year were suspended due to Coronavirus. |
n |
|||
4.2.2 |
Foster community participation in the Gallery through education and public engagement |
Education and Public engagement events were delivered, while others were cancelled due to COVID‑19 closures. Content has been shifted to online platforms where possible and engagement is strong. |
Develop educational opportunities for children and adults at the Gallery throughout the year |
School holiday programs were delivered in January 2020. Teachers and their students (over 2000) from across the Region were engaged via the SPARKE program to create a collaborative artwork 'Regenerate'. This was a joint project with Orange Regional Museum. |
n |
Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery |
An Evening with the Collection was intended as a FORG fundraiser on Thursday March 26. This was cancelled due to COVID‑19 restrictions around gatherings. |
n |
|||
Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities |
Teachers and their students (over 2,000) from across the Region were engaged via the SPARKE program to create a collaborative artwork 'Regenerate'. This was a joint project with Orange Regional Museum. This was going to have a collaborative series of activities for families, but these were cancelled due to COVID‑19 closures of our spaces. |
n |
|||
4.2.3 |
Development of options for new Planetarium and Conservatorium |
Architectural plans are being refined. In principal, partial funding has been received ($10M). A formal submission to the Australian Government for approval of the project has been lodged. |
Develop project plan for approved project implemented according to budget and timeframes |
Seeking additional funding to enable project to progress |
n |
4.2.4 |
Develop a Regional Museum program for Orange |
Funding has recently been received to continue the Sustainable Collections Program in 2020 and 2021. Key objectives of the funding are the development of a Bushranger Trail and research and documentation on rural vernacular sheds in the district. |
Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils |
Council continues to work with the Regional Museums of Orange Blayney and Cabonne Councils on the Sustainable Collections Project. |
n |
Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program |
Artefacts from the regional museums are catalogued on Ehive, collection management system. |
n |
|||
4.2.5 |
Implement the Aboriginal Heritage Strategy |
An Aboriginal Artist to be engaged to develop a suite of Aboriginal art for Aboriginal Cultural Heritage across Council. |
Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy |
Brief drafted to engage an Aboriginal Artist to develop a suite of Aboriginal art to be used by Council's Graphic Design staff for Aboriginal Cultural Heritage. |
n |
4.2.6 |
Deliver services to Central West participating councils in accord with the service-level agreements |
All actions detailed in the Service Level Agreements between individual CWL participating councils and Orange City Council for this quarter have been met. |
Ensure that actions are implemented in accord with the respective service-level agreements |
All actions detailed in the Service Level Agreements between individual CWL participating councils and Orange City Council for this quarter have been met. |
n |
4.3: Maintain and renew cultural facilities and programs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
4.3.1 |
Implement the Orange Civic Theatre and Orange Function Centre strategic plan |
Orange Civic Theatre continues to maintain and promote performing arts, partnerships and activities that maximise presentation opportunities and outcomes. As of 16 March 2020 all performances to 29 June 2020 were either cancelled or postponed to a future date as a result of COVID‑19. In this quarter (Jan-Mar) 4 performances were either cancelled or postponed. |
Operate the Theatre and Function Centre in accordance with the strategic plan |
Strategic plans in place however all events cancelled as a result of COVID19 |
n |
Actions implemented in accordance with the programming plan |
Programming being salvaged and postponed where possible. |
n |
|||
Actions implemented in accordance with the marketing plans |
Marketing plans being reviewed in line with business change as a result of COVID‑19 |
n |
|||
4.3.2 |
Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product |
Annual maintenance review completed in January 2020. |
Ensure sound, lighting and staging maintenance is implemented in accord with asset management |
Maintenance schedule completed in January in accordance with schedule. |
n |
4.3.3 |
Deliver the Orange Library Service |
Events Calendar for 2020 operational. Early childhood literacy programs resumed in February after Summer Holidays. They are offered each week during term time: Ten Minutes a Day (0-1) weekly; 1-2 Books (1-2 year olds) weekly; Music for Little ears (2-5 year olds) 2 weekly; Storytime (3‑5 year olds) 4 x weekly. Average 140 participants each week. Lego club and Code Club offered weekly during term time. STEAM activities included in October school holiday program aimed at 7-14 age group. Possible alternatives for delivery of Library Services online during COVID‑19 pandemic explored and actioned. |
Develop a calendar of events and activities by January each year |
Events Calendar for 2020 operational. |
n |
Develop a calendar of events and activities by January each year |
Events Calendar for 2020 operational. |
n |
|||
Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries |
Early childhood literacy programs resumed in February after Summer Holidays. They are offered each week during term time: Ten Minutes a Day (0-1) weekly; 1-2 Books (1-2 year olds) weekly; Music for Little ears (2-5 year olds) 2 weekly; Storytime (3‑5 year olds) 4 x weekly. Average 140 participants each week. |
n |
|||
Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people |
Lego club and Code Club offered weekly during term time. STEAM activities included in October school holiday program aimed at 7-14 age group. |
n |
|||
Explore outreach options for the delivery of library services |
Possible alternatives for delivery of Library Services online during COVID‑19 pandemic explored and actioned. |
n |
|||
4.3.4 |
Make the Library's heritage collections available online |
Audit of the Library's local studies collection continued in preparation for the implementation of the Recollect software which will increase access to these resources. |
Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms |
Audit of the Library's local studies collection continued in preparation for the implementation of the Recollect software which will increase access to these resources. |
n |
4.3.5 |
Improve the visitor experience through increased functionality of galleries and associated public spaces |
Adjustments to gallery extension plans in response to initial construction tenders has been ongoing. Gallery collection is online but adjustments are being made to existing website. |
Upgrade furniture in East and West Rooms and Gallery spaces |
Completed. |
n |
Make the Gallery's permanent collection available online |
Ongoing. New website was constructed in this quarter. Will go live in April 2020. |
n |
|||
4.3.6 |
Reduce the carbon footprint of the Gallery |
Gallery extension is intended to be substantially lit using Solatube technology. This is being worked into the design updates. |
Investigate energy-efficient divides for Gallery lighting |
Solatubes being included in extension design. |
n |
4.3.7 |
Manage and preserve the Gallery's permanent collection in line with industry standards |
Acquisitions, photography, preservation and documentation of collections is ongoing. |
Add all permanent collection items to Vernon system and maintain up-to-date records |
Ongoing. |
n |
Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection |
Ongoing. |
n |
|||
Photograph all collection items and seek copyright permissions |
This will be completed in April 2020. |
n |
|||
Collection to be independently and professionally valued every five years |
COVID‑19 has put this on hold. It is due to happen in 2020. |
n |
|||
Enhance and enrich the collection through purchases, donations and commissions |
New acquisitions include a painting by Hendrik Kolenberg, and Sculpture by Harrie Fasher. Recent donations via Cultural Gifts include Kevin Connor's bronze 'Head IV', A series of Photographs by Christian Thompson and a suite of drawings by Arthur McIntyre. |
n |
|||
Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements |
Gallery extension will address all these. |
n |
|||
4.3.8 |
Deliver the Orange Regional Gallery Exhibition, Education and Public programs |
Extensive planning for exhibitions and programs for 2021 - 2023 was developed in this quarter and a multiyear funding Grant was submitted to CreateNSW. Result will be announced in May 2020.
Delivery of exhibitions and engagement programs developed well until COVID‑19 closures resulted in suspension of all public access. Gallery team exploring a range of online engagement strategies. |
Plan and implement program of exhibitions in accord with the exhibition timetables and budgets |
Ongoing - and detailed planning for 2021 - 2023 was completed. |
n |
4.3.9 |
Deliver the Civic Theatre Annual Performing Arts Program |
The Orange Civic Theatre is a highly valued community asset providing a diverse range of programming and services that contributes to the well-being of the City of Orange. The theatre offers an annual program of a professional theatre subscription season community and commercial hiring program and children’s workshops. The programming and hiring of the facilities are supported by a professional team of staff and the services including a Ticketek agency. |
Develop and implement an annual subscription season and performing arts program across a diverse range of genres |
Whilst the 2019/2020 performing arts programs have been in place as of 16 March 2020 all productions have been cancelled or postponed because of COVID‑19. |
n |
Present a dedicated annual children's program for primary and secondary students |
Programmed however cancelled re COVID‑19. |
n |
|||
Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs |
Support to schools and the Orange Eisteddfod Society is ongoing. |
n |
|||
Develop and facilitate a school holiday acting/drama program |
Programmed and ready for delivery however cancelled re COVID‑19. |
n |
|||
Develop an annual satisfaction survey of patrons and hirers |
Completed. |
n |
|||
4.3.10 |
Manage the Museum collection to museum industry standards |
New Museum Manager began in the role in March 2020 and will be overseeing the Museum content. A staff in a temporary role of Collections Officer has been working with the Acting Museum Manager on documenting the collection and processing new acquisitions. |
Continue the migration of database records to new "Vernon" content management system and provide online access to collections |
Ongoing task. On target. |
n |
Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections |
The Cool Stores are shared as storage for the Museum and the Orange and District Historical Society. Cataloguing of Wentworth Mine and the Lake Canobolas Pump House objects to be deferred until 2020-2021 program when a cataloguer will be engaged to document items on e-hive (collection management system). |
n |
|||
Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection |
Ongoing task. On target. |
n |
|||
Identify and pursue funding opportunities for improvements to collection storage facilities |
Gallery extension is an option, but longer term solution will be required. |
n |
|||
Seek funding to install humidity-climate system to ensure Museum meets industry standards |
No development. |
n |
|||
Seek funding to implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition |
Completed in March 2020. |
n |
|||
4.3.11 |
Develop a Regional Museum program for Orange |
Forward plans of exhibitions developed and grant funding sought from Create NSW. Development of 'Inherit' exhibition will present significant objects from the Region in a fresh and inventive way. |
Plan and implement innovative and engaging program of exhibitions and educational activities |
Activities included School Holiday Program and the SPARKE 'Regenerate' exhibition. |
n |
Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region |
'Inherit' - permanent exhibition in development will focus on multiple ways of understanding significant objects from the region. |
n |
|||
Plan and deliver innovative and engaging public and educational programs for a diverse community |
Ongoing. |
n |
|||
Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage) |
Ongoing. |
n |
|||
Ensure Museum has adequate staffing to function as a public institution |
The new Manager of the Regional Museum started in March 2020. |
n |
4.4: Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
4.4.1 |
Implement the Aboriginal heritage strategy |
Council continues to seek funding opportunities for public art at the Springs to develop public art. |
Develop process for the documentation and preservation of significant Aboriginal artefacts |
Council continues to work with the Local Aboriginal Land Council on the documentation of Aboriginal artefacts. |
n |
Seek funding for the installation of Aboriginal-themed public art works |
Council continues to work with the Aboriginal artist to source funding for public art at The Springs. |
n |
|||
4.4.2 |
Support a range of community events |
Towards the end of the quarter the effect of COVID‑19 had reached the stage of social distancing, forcing the cancellation of a range of events. Approximately 20% of events were cancelled during the quarter with a number of other events conducted in a restricted format. |
Count number of events held on Council land by external parties |
Two events were cancelled due to COVID‑19 |
n |
Count number of Council-hosted events organised by Council |
Eight events cancelled due to the COVID‑19 virus |
n |
|||
Implement the disability inclusion action plan with regard to supported events |
Staff continue to ensure all events are accessible to anyone who wishes to attend the event. |
n |
5: Responsive programs and services that support our community's lifestyle and social needs
5.1: Engage with the community to ensure facilities and programs meet changing lifestyle and social needs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
5.1.1 |
Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community |
Planned focus and community group sessions postponed. |
Annual planning session with age-related services community committee to create action plan; adoption of plan by Council |
Postponed. |
n |
Report on implementation of the approved ageing-related services action plan |
Report provided 31 March 2020. |
n |
|||
5.1.2 |
Engage with the local culturally and linguistically diverse community to identify needs and opportunities |
Harmony Day postponed. Provision of support continued to individuals. |
Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies |
Group events postponed and individuals supported. |
n |
5.1.3 |
In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan |
Orange Aboriginal Social Development Plan to be reviewed by Working Party. |
Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes |
Support provided. |
n |
Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community |
No meetings held in the period |
n |
5.2: Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
5.2.1 |
Provide recreational activities for older people, people with disability and younger people to support healthy and active living |
Seniors Festival theatre event held in partnership with Orange Theatre. A range of other group activities postponed until social distancing requirements relaxed. |
Provide recreational activities including after-school and a school-holiday activities for identified young people |
OSHC, Youth Centre and Anson Street OSCH. |
n |
In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998 |
All services complying with relevant Standards and legislation. |
n |
|||
Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually |
Seniors festival event completed in February. |
n |
|||
5.2.2 |
Implementation of wellness and reablement in the Commonwealth Home Support Program |
All programs operational until COVID‑19 period. Continuation of meals, Shopping and social telephone calls throughout the social isolation period. |
Deliver high quality service in compliance with the Commonwealth Home care Standards |
All services complying. |
n |
5.2.3 |
Provide support to the Commonwealth Home Support Program in the Central West |
Services supported though a range of training and webinar options. |
Implement transition to new funding arrangements through training and strategic planning |
On track. |
n |
Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services |
Plan on track. |
n |
|||
Attend quarterly meetings of interagencies |
Meetings attended. |
n |
|||
5.2.4 |
Deliver quality children's services |
All services operational and complying with regulations. |
Ensure usage rates of Council's children's services are maintained at an average of 80% across all services |
Prior to COVID19 all services were above 80% utilization. |
n |
Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework |
All Standards met. |
n |
|||
5.2.5 |
Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability |
A range of grant contractual obligations met. New Children's Services grants applied for. |
Funding options identified and grant applications submitted |
Start Strong Grants submitted. |
n |
Relevant grant and compliance reporting requirements met |
All contractual obligations met. |
n |
|||
5.2.6 |
Provide supported accommodation services to adults with an intellectual disability |
Monthly resident meetings report satisfaction with service. |
Measure number of residents supported |
Numbers remain stable. |
n |
Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services |
All Standards met. |
n |
|||
5.2.7 |
Operate the Orange Cemetery |
Administration of Cemetery operations has been provided in accordance with legal requirements. Construction of new road commenced during the quarter and will be completed prior to the end of this financial year. |
Allocation of allotments for burial within 24 hours of receipt of application for burial |
All applications for burial were determined within 24 hours. Records have been maintained in accordance with legislative requirements. |
n |
Keep records in accordance with Cemeteries and Crematoria Act 2013 |
Records have been maintained. |
n |
|||
Undertake landscaping and irrigation of new section |
No new landscaping undertaken due to water restrictions. |
n |
|||
Extend road network within non-denominational road |
Road construction commenced. |
n |
5.3: Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
5.3.1 |
Support agencies in delivering affordable and social housing |
This is due April to June 2020. Council works with Housing Plus and Veritas House to support the delivery of affordable and social housing where possible given that external bodies are funded to deliver the programs. Council progressing with a Housing Strategy in 2019/2020, which will incorporate this element. |
Improvements in affordable housing needs analysis |
Council continues to work with Housing Plus to support increased housing options for social housing and those experiencing homelessness. |
n |
|
6: A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically
6.1: Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
6.1.1 |
Establish a new pound |
Continued delays in construction occurred in this quarter due to the contractor. Shed structure and surrounds will be completed this financial year. Tenders for the fitout of the building will be called during Quarter 4 of this year. |
Comply with Companion Animal Act in establishment of new pound |
Pound construction continues. |
n |
|
6.2: Ensure that infrastructure exists for the safe exercising of domestic dogs |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
6.2.1 |
Maintain leash-free areas |
Off Leash Areas have been serviced throughout the quarter. North Orange Off Leash Area that was completed last quarter has been well utilised by residents. |
Encourage stakeholder feedback on availability of leash-free areas |
Engagement with neighbours undertaken earlier in the year. |
n |
|
6.3: Partner with key stakeholders to deliver education and services relating to animal health and wellbeing |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
6.3.1 |
Support Companion Animals Community Committee |
One meeting held early in the quarter. No further meetings until COVID-19 restrictions are lifted. |
Support opportunities for collaboration on animal health and wellbeing |
One Community Committee Meeting was held in the quarter. Future meetings have been cancelled until further notice due to COVID‑19 restrictions. |
n |
6.3.2 |
Manage companion animals |
Ranger Services have been provided to the City. |
Deliver ranger services |
Services provided to a high standard. |
n |
Review Companion Animals Management Plan annually |
Resolution by Committee not to progress Plan. |
n |
2: Preserve - balancing the natural and built environment
7: Sustainable growth and respectful planning that values the natural environment
7.1: Engage with the community to develop plans for growth and development that value the local environment |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
7.1.1 |
Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan |
Strategic Planning Statement - Council is on track to meet the Departmental requirement of having the plan in place by June 2020. Local Housing strategy – Council has engaged Premise to undertake the preliminary work associated with this body of work. A draft has been prepared and Council is awaiting the final document. Heritage Study - Progress continues on the review of the heritage study. Key stakeholder engagement has been undertaken. Consultants in the process of reviewing nominated items. |
Develop, and have adopted, a new City-wide development control plan |
A preliminary DCP has been drafted. Awaiting direction from the Department in relation to standardized DCPs. |
n |
Update local environmental plan on a needs basis |
Draft Amendment 24 to Orange LEP 2011 (administrative amendment encompassing 23 matters) is currently with the Department for Gazettal. |
n |
|||
7.1.2 |
Provide efficient and effective development assessment and compliance service in a timely manner |
Council staff continue to deal with a range of complex planning and building issues in an efficient and timely manner. |
Development applications determined within a median time of 35 days Construction certificates determined within a medium time of 30 days Complying development certificates determined within a median time of 15 days |
· 103 development applications were determined, comprising 79 x new DAs and 24 x modifications. · The new DAs were determined with a median processing time of 42 days. · The modifications were determined with a median processing time of 30 days. · 5 x complying development certificate applications were determined with a median processing time of 21 days.
· 32 x construction certificate applications were determined with a median processing time of 42 days. |
n |
7.1.3 |
Provide property information in a timely manner |
Property information was provided in a timely manner. |
Issue planning certificates within a median processing time of 4 days Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid |
· 307 planning certificates were issued, comprising 332 x 10.7(2)s and 38 x 10.7(5)s. · 328 of these were issued with a median processing time of 4 days. · Urgency fees were paid for the other 42. These were issued with a median processing time of 1 day. |
n |
Issue building certificates and other property information within a median processing time of 4 days |
· 13 building information certificates were determined with a median processing time of 8 days. · In many instances, work is required to be done on a property before a building certificate can be issued. The median processing time can therefore increase. |
n |
7.2: Ensure best practice use of renewable energy options for Council and community projects |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
7.2.1 |
Increase solar power |
New Sustainability Officer commenced duties during the quarter. Environmental Sustainability Community Committee met early in the quarter and works on strategic approach to increase in solar options has commenced. |
Seek partnership and funding opportunities for solar expansion of Council facilities |
The Sustainability Officer commenced duties. Work has commenced on policy and strategy. Investigations into solar partnerships has commenced. |
n |
|
7.2.2 |
Maintain Cities Power Partnership membership |
Contact with the CPP and Department of Environment to understand future funding has commenced and will progress next quarter. |
Use membership to investigate sustainability options |
Membership has been maintained. |
n |
|
7.3: Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
7.3.1 |
Comply with relevant water quality legislation |
All works completed - State of the Environment Report prepared and submitted November 2019. |
Reported in State of Environment report |
The State of Environment Report was included in Council's Annual Report. November 2019, which was sent to the State Government and placed on Council's website on 29 November 2019. |
n |
|
8: Managing our resources wisely
8.1: Identity and deliver essential water, waste and sewer infrastructure to service the community into the future |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
8.1.1 |
Implement water conservation strategies |
The implementation of an extensive annual water conservation strategy continued during this quarter. Due to the increased activity in this program, expenditure has been high compared to previous years. |
Implement annual water conservation strategies (media, education, advertising, water audits) |
The new water auditing position completed over 70 non-residential water audits during this quarter. Letters have been issued to these businesses requesting Water Savings Action Plans to be developed and implemented. The Demand Management Communications Team continues to engage with the community on reducing water use. |
n |
8.1.2 |
Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW |
All meetings of the NSW Water Directorate and Central NSW Joint Organisation Water Utilities Alliance attended with valued contribution on all regional issues by Council. |
Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate |
All meetings of the NSW Water Directorate and the Central NSW Joint Organisation Water Utilities Alliance attended. |
n |
8.1.3 |
Mid-term review of water and sewer strategic business plan (including financial plan) |
Minimal action during this quarter as this is a long term project which has been deferred due to other water supply priorities requiring urgent action. |
Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020 |
Long-term project which has been deferred due to other water supply priorities requiring urgent action. |
n |
8.1.4 |
Implement Council's drought management plan |
Level 5 Water Restriction remain in place. Litres/person/day targets are currently being met by the residential sector. Lowering of the Macquarie River to Orange Pipeline Project pumping trigger (from 108 ML/day to 38 ML/day under the Water Supply (Critical Needs) Act 2019) has allowed the Pipeline to operate more frequently during this quarter. Good rainfall has also allowed both Ploughmans Creek and Blackmans Swamp Creek Stormwater Harvesting Schemes to capture and transfer water into Suma Park Dam. Storage levels have been maintained over this quarter pushing back the estimated implementation of Level 6 Water Restrictions to July 2020. |
Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020 |
Due to other water supply priorities during this quarter, the formal documentation of this plan has been deferred. Actions of a Drought Management Plan are being undertaken irrespective of a formal Drought Management Plan being developed. |
n |
8.1.5 |
Implement water mains extension/realignment program |
Works have been competed on the water main relocation around McLachlan Street and March Street with works which involved the renewal of the 375 mm Water Trunk Main and relocation of 150 mm water mains. This completed the program for the Implement water mains extension/realignment program. |
Water mains extension/realignment program delivered by June annually |
This program has been completed for the current financial year. |
n |
8.1.6 |
Conduct routine operation and maintenance of water and sewerage infrastructure |
During this quarter, all Water and Sewer assets have been managed in accordance with statutory requirements and meeting Levels of Service outlined in Council's Asset management Plan. |
Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually |
Completed in Quarter 1 and Quarter 2. |
n |
Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans |
Water and Sewer assets all managed in accordance with statutory requirements meeting Levels of Service in Council's Asset management Plan. |
n |
|||
8.1.7 |
Deliver sewer mains relining program |
Councils Sewer Relining Program has commenced with all sewer lines cleaned and 30% of the relining complete. The works program has been delayed due to COVID‑19. Works are expected to recommence on the 15 April 2020 and be completed by June 2020. |
Sewer mains relining program delivered by June annually |
On target for completion in Quarter 4. |
n |
8.1.8 |
Implement water loss management program |
The water loss management program has been implemented. |
Establish district metering areas in order to quantify water losses from the water supply system |
Program completed for this financial year. |
n |
8.1.9 |
Deliver water services renewals program |
Council has completed 29 water services renewals for the 2019/20 period. The services that are renewed are in a poor condition or that may have been repeatedly failing. |
Water services renewals program delivered by June annually |
On target to be completed in Quarter 4. |
n |
8.1.10 |
Deliver water meter replacement program |
Council is under way with the water meter replacement program with 1,047 meters replaced. Council is also planning to undertake flow testing on meters between the age of 8 to 17 years to determine the level of accuracy of these meters. The current program is under part delay due to COVID 19 with meter supply and installation slowed due to community contact. |
Water meter replacement program delivered by June annually |
On target to be completed in Quarter 4. |
n |
8.1.11 |
Deliver water mains renewal program |
Works for this year's program has stalled with works on water main renewals not due to start this year. Works have been completed on various water savings and source programs which have limited this program as well as restrictions of COVID‑19. |
Water mains renewal program delivery by June annually |
Not due until Quarter 4 but it already know that COVID‑19, as have various water savings and source programs have stalled this program. |
n |
8.1.12 |
Lake Canobolas sewer upgrade |
Design complete with site geotechnical, service location and Review of Environmental Factors currently under way. |
Design completed by June 2020 |
Due in Quarter 4. |
n |
Design completed by June 2020 |
Due in Quarter 4. |
n |
|||
8.1.13 |
Smart Water Metering |
Council has commenced the Smarting Metering Program with the engagement of Taggle Systems through Local Government Procurement (LGP). Receiver networks have been installed which consists of three receivers located at Icely Road Filtration Plant, Beach Crescent Reservoir and Amana Circuit 9ML Reservoir. Development and implementation of the Smart Metering Data Management System is underway with Council providing the relevant data to Taggle for the establishment of the MiWater Meter Data Management System. This system will provide customers with an online portal to review water usage via their Smart Water Meters. Council has 49 remaining meters to update however Council's water meter supplier is currently experiencing delays in 3rd party suppliers. |
Pilot smart-metering project delivered by June 2020 |
This pilot project consists of the installation of 250 Smart Water Meters for the largest water users across the network. |
n |
8.1.14 |
Telemetry and SCADA Upgrade |
Project to be delivered by June 2021 (Year 3) |
Project delivered by June 2021 |
Project to be delivered by June 2021 (Year 3). |
n |
8.1.15 |
Lake Canobolas potable water upgrade |
Design complete with site geotechnical, service location and Review of Environmental Factors currently under way. |
Design completed by June 2020 |
Due in Quarter 4. |
n |
8.1.16 |
Install reservoir mixers |
Due to competing priorities and emergent work in the water supply area, the installation of reservoir mixers has been deferred until 2020/2021 |
Supply and install by June 2020 |
Due to competing priorities and emergent work in the water supply area, the installation of reservoir mixers has been deferred until 2020/2021. |
n |
8.1.17 |
North Orange water supply strategy |
Due to other water supply priorities the North Orange Water Supply Strategy project has been delayed |
Delivery of strategy by June 2020 |
Due to other water supply priorities the North Orange Water Supply Strategy project has been delayed. |
n |
8.1.18 |
North Orange Sewer Strategy |
Due to other water supply priorities the North Orange Sewer Strategy project has been delayed |
Delivery of strategy by June 2020 |
Due to other water supply priorities the North Orange Sewer Strategy project has been delayed. |
n |
8.1.19 |
Redmond Place Sewer Pump Station Design |
The Redmond Place Sewer Pump Station Design is not due to start until 2020/2021 (Year 3) |
Design completed by June 2021 |
The Redmond Place Sewer Pump Station Design is not due to start until 2020/2021 (Year 3). |
n |
8.1.20 |
Spring Hill Lucknow Sewer Pump Station design and construction |
The Spring Hill Lucknow Sewer Pump Station design is due in 2020/21 (Year 3) |
Construction completed by June 2021 |
The Spring Hill Lucknow Sewer Pump Station design is due in 2020/21 (Year 3). |
n |
8.1.21 |
Deliver manhole rehabilitation program |
Works deferred to 2020/21 due to drought programs and COVID‑19. |
Manhole rehabilitation program delivered by June annually |
This program has been deferred until the next financial year due to both COVID‑19 and the drought. |
n |
8.1.22 |
Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences |
Both waste facilities operating in accordance with license and Operational Environmental Management Plans. Quarterly waste volumes and environmental monitoring data collated for submission within the Annual Returns and Annual Review documents to be issued to the EPA and DPIE in August 2020. Site rehabilitation works undertaken to commence phytocapping to the eastern face of the Ophir Rd Landfill including improvements made to the green waste processing site. |
Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required |
Annual reporting to the EPA & DPIE to be completed in August 2020. |
n |
Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation |
Site maintenance and commencement of phytocapping to the eastern face of the Ophir Road landfill completed in this quarter by application of clean fill and chipped mulch material including restoration of the mounds and pad area of the green waste processing site. Leachate and sedimentation and stormwater dams sprayed to eradicate reed and weed growth. |
n |
|||
Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis |
Monthly reconciliation of stock on hand within the CRC stillages reported to the collection contractor to facilitate collection and reprocessing of Household Hazardous Waste from the CRC building. |
n |
|||
8.1.23 |
Deliver planned flood-mitigation strategies across the City |
No works programmed for the current financial year. |
Construct new culverts under McLachlan Street for the East Orange channel |
Programmed for 2021/2022 financial year. |
n |
8.1.24 |
Provide safe drinking and re-use water |
Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System. |
Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October |
Drinking water satisfied the NSW Health monitoring program for all health guideline limits. As reported to Council, a sample collected on 20 January had a pH of 6.4 units, which is below the aesthetic guideline limit of 6.5 to 8.5 pH units. Follow-up sampling returned to within the range. |
n |
8.1.25 |
Orange Sewage Treatment Plant works inlet upgrade |
The Concept Design continues to progress in consideration of site limitations. |
Design and construct new inlet works by June 2021 |
Design work during the quarter focused on a pump station feed to existing infrastructure with respect to limited space on site. |
n |
8.1.26 |
Orange Sewage Treatment Plant primary settling tank coating |
The Orange Sewage Treatment Plant primary settling tank coating has been re‑scheduled to 2025/26. |
Specialist paint coating of tank completed by June 2021 |
The Orange Sewage Treatment Plant primary settling tank coating has been re‑scheduled to 2025/26. |
n |
8.1.27 |
Suma Park Dam back-up pumps |
Success in securing emergency funding for the Spring Creek Dam to Icely Road Water Treatment Plant pipeline has resulted in a re-prioritisation of water supply energy back-up options. |
Installed by June 2020 |
Success in securing emergency funding for the Spring Creek Dam to Icely Road Water Treatment Plant pipeline has resulted in a re-prioritisation of water supply energy back-up options. |
n |
8.1.28 |
Stormwater harvesting rehabilitation of Stage 1 |
The detailed design for the rehabilitation of Blackmans Swamp Creek Stormwater Harvesting Stage 1 was drafted and is under review. |
Rehabilitation works completed by June 2020 |
The draft detailed design is under review and shall be finalized in quarter 4, enabling the construction phase to be incorporated into the Blackmans Swamp Creek Stage 2 wetland project. |
n |
8.1.29 |
Orange Sewage Treatment Plant aeration upgrade |
The design phase of the aeration upgrade is scheduled for 2020/21, followed by construction in 2022/23. |
Design finalised by June 2021 and construction by June 2023 |
The design phase of the aeration upgrade is scheduled for 2020/21, followed by construction in 2022/23. |
n |
8.1.30 |
Icely Road Water Treatment Plant stormwater earthworks and administration building |
Design and construct of the new stormwater earthworks is not due until June 2022, with the new administration building to follow by June 2023. |
Design and construct stormwater earthworks by June 2022 and new administration building by June 2023 |
Design and construct of the new stormwater earthworks is not due until June 2022, with the new administration building to follow by June 2023. |
n |
8.1.31 |
Design new ultraviolet disinfection system for Orange Sewage Treatment Plan |
Detailed design of the new ultraviolet system at the Orange STP is not due until June 2023. |
Detailed design of new ultraviolet system by June 2023 |
Detailed design of the new ultraviolet system at the Orange STP is not due until June 2023. |
n |
8.1.32 |
Undertake ongoing condition assessment on Council's stormwater network |
Fieldwork completed by 22 January 2020. Expect reports and video by end March 2020. |
Assessments undertaken on 2% of network per annum and updated in the asset management plan |
Completed. |
n |
8.2: Develop and promote initiatives to reduce water, energy and waste in consultation with the community |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
8.2.1 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report |
Regional State of the Environment Report Completed. |
Publish the annual statement of environment report by November |
Completed in Quarter 1. |
n |
8.2.2 |
Implement the landfill gas management plan for Euchareena Road Resource Recovery Centre |
Ongoing monitoring for gas levels at the Euchareena Road RRC undertaken during the quarter for reporting in the Annual Review documentation to the EPA and DPIE in August 2020. Installation of landfill gas monitoring system rescheduled for 2020/2021 and beyond. |
Installation of the landfill gas-management system programmed for 2022/23 and beyond |
Installation plan rescheduled for commencement in 2020/2021. |
n |
8.2.3 |
Engage the community in the Parks Alive program and environmental activities |
Ten community events were held with 4 being educational events and 6 hands on events. Events were held at Lake Canobolas, Clifton Grove, Ploughman's Wetlands and Gosling Creek. The events attracted 248 volunteers |
Deliver four school programs, four educational programs and four community events per annum |
Ten community events were held over the third quarter engaging 248 community members. |
n |
8.2.4 |
Participate in the NSW Tidy Towns sustainable program |
The marquee event for the 3rd quarter was Clean Up Australia Day, (CUAD). Six sites were organized in and around Orange including Clifton Grove, Hill Park, Rotary Park, Moulder Park, Lake Canobolas and the East Orange Channel. 65 community members collected 20 bags of rubbish at the organized sites. |
Participate in Clean Up Australia activities |
Clean Up Australia Day attracted 65 community members. |
n |
Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools |
2 articles were run in the local newspapers relating to Clean Up Australia Day. |
n |
|||
Compile annual NSW Tidy Towns Sustainable Community Award submissions |
Completed in Quarter 2. |
n |
|||
8.2.5 |
Monitor and implement awareness events and campaigns for priority weeds |
Over the 3rd quarter 88 property inspections were undertaken with 54 of those being on private property, 26 on OCC managed land and 8 on property under the management of the State Government. Weed staff attended 3 regional meetings. Funding of $53,270 was secured from NSW DPI for the annual inspection program |
Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements |
88 property inspections were undertaken in the 3rd quarter. |
n |
8.2.6 |
Manage abandoned articles within the City |
Ranger Services staff continue to provide impounding service. |
Report abandoned shopping trolleys to stores |
Daily reports to supermarket call centres undertaken. |
n |
8.2.7 |
Enforce environmental legislation |
All reported pollution incidents were investigated. Sediment control on building sites continued to be a focus of regulatory action. |
All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required |
All events investigated. |
n |
8.3: Promote the range of recycling services |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
8.3.1 |
Deliver waste and recycling services |
Ongoing outreach to residents, businesses and schools undertaken by Councils education consultant Envirocom with Organic and Recycling bin inspections undertaken during the quarter to determine levels of compliance and to promote to the residents how to improve their resource recovery and correct usage of the bins. |
Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre |
Scheduled for October 2020 (Year 3). |
n |
Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions |
Ongoing outreach to residents, businesses and schools undertaken by Council’s education consultant Envirocom with Organic and Recycling bin audits undertaken during the quarter |
n |
9: Infrastructure for our growing community
9.1: Construct and maintain a road network that meets the community's transport and infrastructure needs |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
9.1.1 |
Promote the construction of the Southern Feeder Road |
Individual project stages are as follows: Stage 2: Under construction - 90% complete. Stage 3: Tenders closed - negotiating with tenderers as per Council resolution. Stage 4: Design complete, undertaking Review of Environmental Factors and seeking additional grant funding from Building Better Regions grant program and Heavy Vehicle Safety and Productivity Program. |
Delivery of Stages 2, 3 and 4 of the Southern Feeder Road |
Stage 2 underway. Stage 3 tender negotiation in progress. Stage 4 undergoing statutory environmental assessments and sourcing funding. |
n |
9.1.2 |
Deliver works program for upgrades, road rehabilitation and re-seals as identified in the Transport Asset Management Plan |
1. Rehabilitation program completed - Ash Street and Gorman Road 2. Sprayed bitumen reseals completed. Asphalt overlays ongoing. 3. Design progressed for Forest Road upgrade at Spring Terrace 4. Works commenced on the construction of the Roundabout at Hill, NDR and William Maker Drive. |
Annual road rehabilitation program completed within allocated budget |
Road rehabilitation program completed. |
n |
Annual reseal program completed within allocated budget |
All bitumen reseals completed. |
n |
|||
Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road |
Completed. |
n |
|||
Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive |
Not due this year. |
n |
|||
Whiley Road/Forest Road upgrading - subject to grant funding |
Not due to commence. |
n |
|||
Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding |
Commenced on Hill Street leg. |
n |
|||
Upgrade Whitton Place to urban standards |
Not due this year. |
n |
9.2: Ensure that adequate car parking spaces are available to support growth |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
9.2.1 |
Provide and manage public car parking in the Orange Central Business District |
Parking study deliverables - renewal program for disabled parking spaces and other identified parking areas in the City has been carried out. Parking patrols - Due to COVID‑19, the Ophir Car Park has become a free parking area at this time due to COVID‑19 (subject to review in the future). With patrols, the key focus is on safety, with more lenience being given to Level 1 parking offences. The patrol contract for the Orange City Centre has been temporarily suspended due to COVID‑19. |
Implement parking study deliverables |
The disabled parking spaces have been re-line-marked and signage upgraded on an as needs basis. Other parking areas that need upgrading have also been re-line-marked and signage upgraded where necessary. |
n |
Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules |
Due to COVID‑19, the Ophir Car Park has become a free parking area and the patrol contract at the Orange City Centre has been temporarily suspended (subject to review in the future). With patrols, the key focus is on safety, with more lenience being given to Level 1 parking offences. |
n |
9.3: Ensure that an appropriate level of pedestrian amenity is provided throughout the community |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
9.3.1 |
Deliver program of footpath upgrading and new construction works as identified in the Transport Asset Management Plan |
Footpath rehabilitation completed in Clinton Street, Byng Street and Sale Street. New footpath construction New footpath construction continued in Peisley Street. |
Design and installation of pedestrian crossing lighting upgrades as per allocated budget |
Works deferred due to design constraints at chosen locations. |
n |
Annual footpath rehabilitation program completed within allocated budget |
Works progressing within time and budgetary constraints. |
n |
9.4: Develop a vibrant civic and commercial precinct as a centre for the community |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
9.4.1 |
Undertake master planning for the upgrade of the CBD (FutureCity), to position Orange as a premier regional city supporting existing and new commercial opportunities |
The draft FutureCity master plan has been completed. |
Finalise master plan and seek Council approval |
Draft master plan to go to May 2020 Council meeting. |
n |
|
10: Celebrate our cultural, social, natural and built heritage assets
10.1: Engage with the community to ensure plans for growth and development are respectful of our heritage |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
10.1.1 |
Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design |
Council's Heritage Adviser continues to provide regular heritage advice to assist with the assessment and determination of development applications, protect and enhance heritage assets and promote quality urban design. |
Heritage and urban design advisory services provided |
15 heritage and urban design advisory services were provided during the quarter. |
n |
|
10.2: Preserve our diverse social and cultural heritage |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
10.2.1 |
Maintain local heritage assistance program |
New round of funding currently seeking applications. |
Ensure the local community is engaged for heritage support funding |
Applications are currently being called for the 2020/2021 round of funding. |
n |
|
10.2.2 |
Develop heritage strategy |
Reviewed annually in line with Office of Environment and Heritage reporting. |
Implement and review heritage strategy annually |
Orange City Council Heritage Strategy reviewed in line with Office of Environment and Heritage reporting. |
n |
|
10.3: Preserve the unique way of life of our surrounding villages |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
10.3.1 |
Support the Spring Hill and Lucknow Community Committees |
Council continues to support the Spring Hill and Lucknow Community Committees. Committees meet regularly, with community priorities identified through relevant Action Plans. Outcomes from meetings are reported to Council after each meeting. |
Engage with the community and update the Village's priorities |
Council communicates regularly with Villages by way of Committee Meetings, action plans and e-mail communication to provide updates on tasks and prioritization of tasks. Outcomes from actions include but are not limited to the following: • general maintenance updates in all three Villages • park beautification • signage upgrade |
n |
|
3: Prosper - a smart, innovative and resilient economy
11: Sustainable tourism, events and visitor experiences
11.1: Capitalise on the character and lifestyle of Orange to remain a destination of choice |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
11.1.1 |
Deliver visitor information services |
Social distancing measures and directions from NSW Health forced the closure of the VIC during March. Date of reopening is unknown at this stage. |
Operate the Orange Visitor Centre within budget |
The VIC is operating within budget at this time. |
n |
|
11.1.2 |
Monitor the implementation of the Orange Region Tourism Strategy by Orange360 |
The entire visitor economy has been severely restricted by the COVID‑19 social distancing and self-isolation directions from NSW Health. This comes on a depressed market from the bushfires in the previous quarter and the beginning of this quarter. |
Actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council |
Social distancing and self-isolation rules have adversely affected the ability to achieve this target as people are no longer allowed to travel for leisure and were hesitant to do so in the month leading up to the ban. |
n |
|
11.2: Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
11.2.1 |
Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park |
The caravan park has had to close to all guests other than permanent residents due to COVID‑19 restrictions implemented by NSW health. The restrictions are expected to be in place for some months, making it unlikely that the occupancy targets can be achieved. Focus will now be directed to improving assets etc while cabins and facilities are vacant. |
Maintain a three-star rating |
Rating has been maintained. |
n |
Maintain occupancy rate at an annual average of at least 50% |
Occupancy was at 37.7% for the quarter. |
n |
|||
Undertake asset improvements in accordance with the buildings asset management plan |
New TVs installed in cabins and the cottage. |
n |
|||
11.2.2 |
Support and work with sporting organisations to secure events for the Orange region |
Council continues to provide a customer service focused on economic development to attract events to Orange and hosted 5 major sporting events during the reporting period. Due to NSW Government COVID‑19 restrictions, 2 major sporting events scheduled to take place in Orange were cancelled. |
Support at least five major events annually sourced by agency |
Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period: • Western NSW U/13 Cricket Carnival - 224 competitors over 4 days • Western NSW U/15 Cricket Carnival - 224 competitors over 4 days • Shimano Mountain Bike Grand Prix Series - 158 competitors for 1 day of competition • NSW O/50 Cricket Championships - 300 competitors over 3 days competition • NSW U/12 Water Polo Gala Festival - 180 competitors for 2 days competition Unfortunately the implementation of NSW Government's COVID‑19 restrictions and regulations saw the cancellation of the following events: • Newcrest Orange Challenge • Athletics NSW Mountain Running Championships (part of the Great Volcanic Mountain Challenge). |
n |
12: A smart, innovative and resilient industry sector
12.1: Attract and grow strategic investment |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
12.1.1 |
Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms |
The Orange Investment website has been launched. |
Orange Investment website launched |
Completed. |
n |
12.1.2 |
Undertake refurbishment of the Central Business District |
Consultants are finalising Draft Future City document that will be presented to Council in May 2020 for public exhibition following that. It is envisaged that Future City will come up with a series of projects and CBD upgrade items that will initially exceed Council’s budget. The Future City Implementation Plan will be informed by public consultation and go back to Council in the first Quarter of 2020/2021. |
Project planning completed and delivery to budget and timeframes |
Detailed Design and Construction/Delivery will commence following this. Likely delivery to commence in the 2020/2021 financial year with expenditure over 2‑3 years. |
n |
12.1.3 |
Upgrade under-awning lighting in the Central Business District |
Works about to start on DPI to CBD segment. |
Complete upgrades of under-awning lighting |
Works about to start. |
n |
12.1.4 |
Develop and manage Council's residential relocation program |
The requests for information on relocating to Orange are now made directly to staff rather than third party websites. There is a noticeable difference between the level of engagement by the person making the enquiry, with more than half almost to the point of committing to relocation at the time of contact. |
Measure number of enquiries answered about relocating to Orange |
Requests were by direct email and phone call. |
n |
Measure number of relocatees attending the annual functions of new residents |
The new resident function had to be cancelled due to COVID‑19 and NSW Health directions. |
n |
|||
12.1.5 |
Manage the issues arising from telecommunications opportunities |
Council continues to support the role of RDA CW in lobbying for better telecommunications connections. The March EDCC meeting had to be cancelled and therefore the attendance by an NBN representative will have to be rescheduled when the social distancing measures are lifted. |
Support Regional Development Australia (RDA) Central West to advocate to address telecommunications issues and community information campaigns |
Continued support. |
n |
Support Regional Development Australia (RDA) Central West to advocate to address telecommunications issues and community information campaigns |
Continued support. |
n |
12.2: Support innovative industry sectors |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
12.2.1 |
Facilitate industry engagement |
While the presentations over the past few quarters have generated interest within the industry sector for more sessions on available data on trends etc. Unfortunately, the social distancing issues have delayed all of these meetings and appointments |
Measure number of meetings/events hosted and attended with members of the Orange business sector |
Meetings have been reduced due to COVID‑19 issues. |
n |
Work with the local retail sector on a shop local campaign each year |
The Shop Orange camping continues. |
n |
|||
12.2.2 |
Operate the Orange Airport |
Obstacle-limitation surface survey completed. Annual Emergency-training exercise completed. |
Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security |
On target. |
n |
Ensure annual technical inspection completed |
Not due. |
n |
|||
Ensure obstacle-limitation surface survey completed |
Completed. |
n |
|||
Annual emergency-training exercise completed |
Completed. |
n |
|||
12.2.3 |
Undertake upgrades of Airport precinct |
Car park design is complete and construction began in February 2020. |
Car park extension |
On target. |
n |
12.3: Support educational and training opportunities that retain young people, attract new workers and provide local employment |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
12.3.1 |
Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them |
Staff continue to liaise with peak industry organisations to identify and where possible, resolve developing skills shortages before they become critical. |
Monitor and report project labour market demand |
While there was concern about Cadia expanding, it does not appear to have had an adverse influence on the local labour market. |
n |
|
12.4: Partner with key stakeholders to enhance opportunities for local business to grow and prosper |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
12.4.1 |
Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations |
No further action in this quarter. |
Establish Economic Development Office |
No further action. |
n |
|
13: Transport services, connectivity and infrastructure that support community, tourism, business and industry
13.1: Support public and private rail, coach and air services |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
13.1.1 |
Lobby relevant government authorities for improved transport linkages |
Council continued to monitor opportunities for improved transport linkages. |
Delivery of augmented services |
Opportunities continue to be monitored. |
n |
|
13.2: Support initiatives for improved connectivity between Orange and capital cities and regional towns |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
13.2.1 |
Investigate opportunities for private sector and public transport improvements |
During the quarter, Qantas Link announced it would be starting flights on the Orange Sydney route. The start of that service has been delayed by COVID 19. |
Delivery of augmented services |
Qantas Link will be starting flights on the Orange Sydney route. |
n |
|
4: Collaborate - leadership and partnership
14: An informed community
14.1: Deliver communication that is open, accessible, meaningful and regular across a range of media |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
14.1.1 |
Promote Council's activities through a range of mediums and media |
Orange City Council’s online presence continues to increase at a steady rate. During the last quarter approximately 66,056 users visited Orange City Council’s website. The most popular pages included our water resources page and the Contact Council page. That is an increase in visitation to the website following last quarter which saw 63,377 users online. Council issued 55 media releases, responded to an average of ten to fifteen media requests per week and issued 3 e‑news letters to 928 people. The active YourSay Orange projects during the reporting period included the flood study update and survey. |
Provide at least one media briefing a week |
Target exceeded. |
n |
Issue at least one media release a week |
Target exceeded. |
n |
|||
Implement a Council-wide style guide |
Council's Brand was established last financial year and is progressing towards Council-wide each quarter onwards from then. E-mail signature have been updated for Water Conservation and for COVID‑19. |
n |
|||
Issue bulletins through e-news monthly |
Target exceeded. |
n |
|||
14.1.2 |
Ensure Council maintains an internet and social media presence |
Orange City Council has a strong presence across a range of different social media platforms that result in thousands of engagements every week. Through Facebook alone, there has been an average of 90,000 post engagements over the quarter between January and the end of March 2020. Over the past 90 days, any events listed on Council's Facebook page have reached over 27,400 people, and over 350 more people have followed the page which gives them daily insights into any information relevant to Orange City Council, compared to last quarter, bringing the total number of followers to 9,350. Other social media platforms such as Twitter have increased, with profile visits to Twitter increasing by 16.4 per cent in the past 28 days. |
Increase social media engagement and reach by 25% annually |
Large reach and following continuing and 16.4% increase in Twitter following in last month of this quarter. |
n |
Maintain the Council website with weekly updates |
Updates maintained. New areas created because of COVID‑19 - updates, Council areas open and businesses open. |
n |
14.2: Promote organisational culture that delivers excellent customer service and continuous improvement |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
14.2.1 |
Provide a highly-responsive customer service function |
Progressing well. All Customer Service systems and procedures are being monitored and reviewed regularly. |
Remind staff of their obligations under Council's customer service obligation policy by June annually |
Ongoing. |
n |
All issues reported via Council's website or by phone/e-mail to Council allocated to relevant staff member within two business days |
Customer Service answered a total number of 8,259 calls during this period with 2,703 Customer Service Requests entered into our system for staff to action. 74% of calls were answered within our Grade of Service. |
n |
|||
Continue to provide after-hours, call-answering service |
Alarm Australia continue to provide Council's after-hours service and is continually being monitored for quality. |
n |
|||
Undertake a review of the customer-service and on-line response loop to improve resident feedback and to implement improvements |
Ongoing. |
n |
14.3: Provide opportunities for widespread and quality engagement and, where appropriate, shared decision-making |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
14.3.1 |
Establish and support Council meetings, policy committees and Council's community committee network |
Support was provided for Council and Policy Committee Meetings and Council's Community Committees over the quarter. |
Prepare and distribute agendas and reports for ordinary Council and policy-committee meetings within three business days of the meetings |
Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required time frame. |
n |
Review Council's community committees |
Council resolved to defer review of Committees until next elected Council in September 2021. |
n |
15.1: Encourage and support residents to pursue leadership roles at Council |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
15.1.1 |
Establish and support Council meetings, policy committees and Council's community committee network |
The annual Policy Committee Structure and community-committee network was adopted by Council at its meeting on 17 September 2019. |
Establish the annual committee-meeting schedule in September annually |
Completed in Quarter 1. |
n |
|
15.2: Support community organisations and groups to deliver services and programs |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
15.2.1 |
Apply Council's adopted donations and grants policy to support the community |
Applications in Quarter 4 where event was cancelled because of COVID‑19 All applicants were contacted by telephone to confirm cancellation of the event relating to their application. A confirmation e-mail was sent to each of these applicants to advise that, as their application could not be determined, it had a status of withdrawn. Approved donations and event cancellation because of COVID‑19 All applicants who received a donation for either holding an event (Major Events Program/Small Donations Program) or for attending an event (Sport Participant Program) were contacted by telephone. Major Event applicants were advised that if they were holding their event in 2020/2021 they could use this year’s donation in that financial year. Sport Participant applicants were advised that, if they could send evidence of pre-committed spending, they were not required to return their donation. |
Report requests to Council quarterly (assessed in compliance with policy) |
General Donations (Extended Round 3 of 4) · $100,000.00 budget · $73,245.61 donated to date (100% in compliance with policy; target met) · Quarter 3 Review · 1 application approved totalling $5,207.42 (revisiting resolution from last financial year) · 1 application reduced from $20,000.00 to $10,000.00 (only one of two requirements met) Major Event Sponsorship (Round 2 of 2) · $100,000.00 budget · $98,148.95 donated to date * · $5,437.00 donated to date from Other Sources · Closed for 2019/2020 *Two approved applications totalling $3,000.00 were withdrawn and have been deducted from this total Sports Facility Program (Round 1 of 1) · $50,000.00 budget · 5 applications approved · 2 applications declined · $50,000.00 donated to date · Closed for 2019/2020 Sport Participation Program (Year Round) · $13,900.00 budget · 27 applications approved · 4 applications declined · $11,853.00 donated to date |
n |
|
15.3: Engage and train young people to develop our future leaders |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
15.3.1 |
Support the Youth Advisory Council |
Youth Action Council maintained active meetings and activities. |
Increase engagement with the City's youth |
Youth Centre numbers increasing until COVID19 closure requirement. |
n |
|
15.3.2 |
Support work experience and community and school careers events |
Three students were accommodated for work experience in the quarter with a further 5 deferred due to COVID‑19. |
Report on number of work experience placements and attendance at school and community career events |
Three students were accommodated for work experience in the quarter with a further 5 deferred due to COVID‑19. |
n |
|
15.4: Develop and encourage staff to pursue leadership within Council |
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
15.4.1 |
Implement the Workforce Management Plan |
Actions during the quarter included: · The Internal Communications Working Party developed a staff newsletter and email message to all staff on content and decisions from Council meeting. · Human Resources attended a public event for International Women’s Day and provided careers advice. · Satisfactory external AS4801 safety audit undertaken. · 152 staff attended WHS courses. · The Volunteer, Working from Home, Employee Recognition and Chemical Management Policies were reviewed. |
Employee satisfaction survey |
The Internal Communications Working Party met in the period and progressed a number of initiatives including a staff newsletter, email message to all staff on content and decisions from Council meeting and boxes setup in offsite locations without email access to allow staff to provide questions/suggestions to the CEO. The Employee Recognition Procedure was also reviewed and updated. |
n |
Improvements in gender equality |
Human Resources provided careers advice to the public at an events for International Women’s Day. |
n |
|||
Review and update corporate values and organisational culture vision |
Review due Quarter 4. |
n |
|||
Maintain staff health and well-being |
Nil safe work improvement notices in period. Three health and safety inspections with 2 project audits undertaken with a score over 80% for each audit. Satisfactory external AS4801 audit also undertaken. 152 staff attended WHS courses. Four claims for lost time injury. The Volunteer, Working from Home and Chemical Management Policies were reviewed. |
n |
|||
Undertake staff capability review |
Review due Quarter 4. |
n |
16.1: Work in partnership with other councils, regional organisations and State and Federal governments |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
16.1.1 |
Support the Local Emergency Management Committee |
Continuing to support local emergency services, particularly in the emergency pandemic period (COVID‑19). |
Support local emergency planning in conjunction with key agencies |
Support given. |
n |
|
16.1.2 |
Support the Rural Fire Service |
Continuing to support the Rural Fire Service. |
Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings |
Support provided. |
n |
|
16.1.3 |
Engage with State and Federal Governments on funding and policy matters |
Regular engagement through regular meetings. |
Report activities of the Council showing advocacy on emerging strategic matters important to the City and region |
· Monthly meetings with James McTavish (Regional Town Water Supply Coordinator DPIE). · Acting Minister for Sport Geoff Lee - sporting precinct - 12 March 2020. · Senator Tony Sheldon ALP - regional issues - 13 March 2020. · Shadow Minister for Crown Lands Tara Moriarty - 13 March 2020. |
n |
|
16.2: Advocate for the community to attract external funding to deliver services, facilities and programs |
|
|||||
Ref |
Action |
Action Comment |
Project/Service |
Comment |
Status |
|
16.2.1 |
Maintain membership of key lobby groups to advance regional priorities |
Membership maintained for purpose of advancing regional priorities. |
Report on meetings and interactions with key lobby groups - including, but not limited to: · Central NSW Joint Organisation · Regional Development Australia · Inland Forum · Regional Cities NSW · Orange360 · Evocities · NetWaste · Central West Libraries · Bathurst Orange and Dubbo Alliance · Association of Mining-related Councils · Local Land Services · Government Ministers and department officers · LGNSW |
· Met with Blayney and Cabonne Councils regularly in this quarter along with Central Tablelands Water to discuss water matters. · Central NSW JO Board Meeting - 27 February 2020. · Mining and Energy Related Councils Meeting - 5 March 2020. · Country Mayor’s Association Meeting - 6 March 2020. |
n |
|
16.2.2 |
Maintain sister-cities relationships with: Timaru, New Zealand; Ushiku, Japan; Orange, California; and Mt Hagen, Papua New Guinea |
A Council welcome was hosted in the Civic Centre for a group of exchange students visiting Orange from Ushiku on 10 March 2020. Due to the Orange's City Council's COVID‑19 response, the Committee's scheduled meeting during the quarter was cancelled. The planned staff exchange with Timaru District Council planned for April was also cancelled during the quarter. |
Support opportunities for cultural exchange |
Support given until COVID‑19 social distancing meant opportunities could not be met from March 2020 onwards. |
n |
|