Agenda of Services Policy Committee

Services Policy Committee 3 March 2020

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 3 March 2020

2 Committee Minutes

2.1 Minutes of the Clifton Grove Community Committee Meeting - 29 January 2020

RECORD NUMBER: 2020/316

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Clifton Grove Community Committee met on 29 January 2020. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting held on 29 January 2020.

2 That Council determine recommendations 3.2, 3.3, 3.4, 3.6, 3.7 and 4.1 from the minutes of the Clifton Grove Community Committee meeting of 29 January 2020:

3.2 That the concept for the conduct of a car boot sale to be run by Clifton Grove community group be supported.

That Council provide advice on insurance if a casual booking is made for the conduct of the event.

3.3 That at the next Weeds and Information Day:

I. Develop an Agenda on what to include/not include

II. Combine with another event

III. Include something fun at the same event

IV. Include gardening information in the event

V. Improve promotion

VI. Be held in conjunction with Car Boot Sale.

3.4 That the Council’s barb wire fence located at Coolabah gates be replaced with plain wire on the top fence wire.

3.6 That:

I. The nominated committee member manage the Clifton Grove Facebook communication page.

II. Investigations take place into ways to mail newsletters.

III. Terms of use for notice board be developed and included on notice board.

3.7 That:

I. A variable message board and traffic counter be installed.

II. That driver etiquette be included in newsletter and Facebook page.

3.8 That:

I. The staff at Orange City Council be thanked for the works completed on Banjo Paterson Way

II. Feedback be provided on two intersections at Clifton Grove

4.1 That:

I. The report on Clifton Grove Community Committee Membership be acknowledged.

II. The Clifton Grove Community Committee Charter be amended to reflect changes to Committee Membership as follows:

Membership

· Up to ten community-representatives

· Representative from Rural Fire Service

· Representative from Riding for Disabled

3 That the remainder of the minutes of the Clifton Grove Community Committee at its meeting held on 29 January 2020 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Nil

Attachments

1 Minutes of the Meeting of the Clifton Grove Community Committee held on 29 January 2020

2 CGCC Agenda 29 January 2020, D20/9660 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Clifton Grove Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 29 January 2020

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J McRae (Chairperson), Mr Matthew Chisholm, Ms Angela Cleall, Mrs Jenny Glastonbury, Mrs Robyn Livermore (Riding for Disabled), Mr Rob Nevins, Mr Peter Reid, Mr Peter West, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr P West/Mrs J Glastonbury

That the apologies be accepted from Cr M Previtera for the Clifton Grove Community Committee meeting on 29 January 2020.

1.2 Acknowledgement of Country

Cr McRae conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

Nil

The previous meeting of the Clifton Grove Community Committee was substituted by a Bridle path Forum where the Clifton Grove community met to discuss relevant issues with Council staff.

3 Presentations

3.1 Capital Works Expeniture

TRIM Reference: 2020/131

RECOMMENDATION Mr P West/Mr P Reid

That a complete list of possible projects and costings be circulated for priority and advice from committee members.

3.2 Car Boot Sale - Clifton Grove Mud Hut

TRIM Reference: 2020/132

RECOMMENDATION Mrs J Glastonbury/Mr R Nevins

1 That the concept for the conduct of a car boot sale to be run by Clifton Grove community group be supported.

2 That Council provide advice on insurance if a casual booking is made for the conduct of the event.

3.3 Weeds and Information Day

TRIM Reference: 2020/133

RECOMMENDATION Mrs J Glastonbury/Ms A Cleall

That at the next Weeds and Information Day:

Develop an Agenda on what to include/not include
Combine with another event
Include something fun at the same event
Include gardening information in the event
Improve promotion
Be held in conjunction with Car Boot Sale.

3.4 Fencing

TRIM Reference: 2020/134

RECOMMENDATION Mr P West/Mr P Reid

That the Council’s barb wire fence located at Coolabah gates be replaced with plain wire on the top fence wire.

3.5 Bridle Paths

TRIM Reference: 2020/135

RECOMMENDATION Mr P West/Mr P Reid

That the discussion regarding bridle paths at Clifton Grove be acknowledged.

3.6 Community Communication

TRIM Reference: 2020/136

RECOMMENDATION Mrs J Glastonbury/Mr P Reid

That:

Angela Cleall manage the Clifton Grove Facebook communication page.
Investigations take place into ways to mail newsletters.
Terms of use for notice board be developed and included on notice board.

3.7 Traffic Issues

TRIM Reference: 2020/139

RECOMMENDATION Mrs J Glastonbury/Ms A Cleall

That:

A variable message board and traffic counter be installed.
That driver etiquette be included in newsletter and Facebook page.

3.8 Road Issues

TRIM Reference: 2020/137

RECOMMENDATION Mrs J Glastonbury/Ms A Cleall

That:

The staff at Orange City Council be thanked for the works completed on Banjo Paterson Way.
Feedback be provided on two intersections at Clifton Grove.

4 GENERAL REPORTS

4.1 Clifton Grove Community Committee Membership

TRIM Reference: 2020/138

Recommendation Mr P West/Ms A Cleall

That:

I. That the report on Clifton Grove Community Committee Membership be acknowledged.

II. That the Clifton Grove Community Committee Charter be amended to reflect changes to Committee Membership as follows:

Membership

· Up to ten community-representatives

· Representative from Rural Fire Service

· Representative from Riding for Disabled

The Meeting Closed at 7.19pm.

Services Policy Committee 3 March 2020

2.2 Minutes of the NAIDOC committee meeting held on 6 February 2020

RECORD NUMBER: 2020/331

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 6 February 2020. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 6 February 2020.

2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 6 February 2020 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 6 February 2020

2 NAIDOC Agenda 6 February 2020, D20/10437 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 6 February 2020

COMMENCING AT 1:00 pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr S Nugent, Mr Corey McLean, Ms Rachel Lucas, Ms Nikita Mason, Mr Jason French, Director Community, Recreation and Cultural Services, Community Services Manager and Community Development Team Leader

Guests: Ben Benton (Clontarf) and Tom Goolagong (Clontarf)

1.1 Apologies and Leave of Absence

RESOLVED Ms N Dixon/Mr J French

That the apologies be accepted from Annette Uata for the NAIDOC Week Community Committee meeting on 6 February 2020.

1.2 Acknowledgement of Country

Conducted by the Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms R Lucas/Ms N Dixon

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 12 December 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 12 December 2019.

3 Presentations

3.1 Budget status

TRIM Reference: 2020/41

· $1,000 paid by cheque to Orange Local Aboriginal Lands Council

· Query regarding incoming credit from Orange Ex-Services Club

· Remaining balance is $5,210.81 CR

· Action: Gerald to forward most recent statement.

RECOMMENDATION Mr J French/Ms N Dixon

That the discussion on the budget status be noted and that the Community Services Manager ask OCC Debtors about any unused 2019 OESC funds.

3.2 Correspondence

TRIM Reference: 2020/42

· Email from Katrina Lane resigning from the NAIDOC Committee.

· Email request from Dylan Williams at NAIDOC Week Initiatives requesting $450 for school information packs. The Committee advised that a local program has been rolled out instead. Julie to return correspondence and decline.

RECOMMENDATION Mr J French/Ms N Dixon

1 That Katrina Lane’s resignation be noted.

2 That the Community Development Team Leader decline the request from Dylan Williams at NAIDOC Week Initiatives for $450 for school information packs.

3.3 Calendar of Annual and Significant Events - 2020

TRIM Reference: 2020/43

RECOMMENDATION Ms N Dixon/Mr J French

That the Calendar of Annual and Significant Events 2020 be noted.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2020

TRIM Reference: 2020/45

RECOMMENDATION Ms N Dixon/Mr J French

That the Committee Consider and Discuss Items in the Task List and Action Plan for the NAIDOC Week Celebrations 2020, and that the report be updated.

The Meeting Closed at 2:15 PM

Services Policy Committee 3 March 2020

2.3 Minutes of the Orange Health Liaison Committee Meeting held 11 February 2020

RECORD NUMBER: 2020/318

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Health Liaison Committee met on 11 February 2020. The Minutes from the meeting are tabled for approval.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 11 February 2020.

2 That Council determine recommendations 3.2 from the minutes of the Orange Health Liaison Committee meeting of 11 February 2020:

1 That the overview of the Orange LGA Health Snapshot be acknowledged

2 That Associate Professor Catherine Hawke provide a presentation at the next meeting regarding key determinants of health in Orange.

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 11 February 2020 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange Health Liaison Committee held on 11 February 2020

2 OHLC Agenda 11 February 2020, D20/9682 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 11 February 2020

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Cr J McRae, Mr Chris Gryllis, Mr Robert Fabry, Ms Jennifer Bennett, Dr Kimberley Ivory, Associate Professor Catherine Hawke, Dr Jannine Bailey, Mr Nik Todorovski (attending Mr Andrew Harvey), Director Community, Recreation and Cultural Services, Community Services Manager

Linda Mason – phone in.

1.1 Apologies and Leave of Absence

RESOLVED Mr C Gryllis/Ms J Bennett

That the apologies be accepted from Mr Richard Jane, Mrs Janette Savage, Mr Jamie Newman, Ms Alison Bennett and Mr Andrew Harvey for the Orange Health Liaison Committee meeting on 11 February 2020.

1.2 Acknowledgement of Country

Cr Kidd conducted an acknowledgment of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr C Gryllis/Mr R Fabry

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 24 September 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 24 September 2019 with the following amendment:

That Dr Kimberly Ivory be noted as an apology.

3 Presentations

3.1 Let's Renew Health and Wellbeing Expo

TRIM Reference: 2020/192

Manager Community Services provided a report on the Let’s Renew event held on 8 November 2019. There were 30 stall holders representing local health and wellbeing organisations across Orange, demonstrations, health checks, music and food.

Poor weather impacted attendance, however stall holders reported an interest in continuing the program due to the positive health impact predicted for local people.

The Committee agreed to integrate future events with established events such as Harmony Day and the Food Markets. Harmony Day is scheduled for 21 March and a Let’s Renew presence will be included. Resources will be developed to inform the public regarding the health and wellbeing options.

RECOMMENDATION Ms J Bennett/Mr C Gryllis

That the verbal report on the Let’s Renew Health and Wellbeing Expo be acknowledged.

3.2 Orange LGA Health Snapshot 2020

TRIM Reference: 2020/195

Linda Mason provided an overview of the Draft Health Snapshot – the purpose is to inform the general community and provide easy to access health statistics for health providers.

Committee members provided feedback and requested more information regarding the 6 key Drivers of health including:

Are the drivers listed the 6most relevant determinants to health in the Orange LGA?
Why do all listed drivers apart from High Crime Rates provide local and NSW comparative statistics?

The Committee agreed to provide detailed feedback to Manager Community Services in the following 2 weeks.

Associate Professor Catherine Hawke will provide a presentation to the next Committee meeting regarding the key determinants of health in Orange.

RECOMMENDATION

1 That the overview of the Orange LGA Health Snapshot be acknowledged.

2 That Associate Professor Catherine Hawke provide a presentation at the next meeting regarding key determinants of health in Orange.

4 General Reports

4.1 Orange Health Liaison Committee Action Plan

TRIM Reference: 2020/191

Recommendation

That the Orange Health Liaison Committee Action Plan be reviewed and updated.

The Meeting Closed at 9.05am