Agenda of Services Policy Committee

Services Policy Committee

Agenda

4 February 2020

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 February 2020.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8218.

Services Policy Committee 4 February 2020

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 4 February 2020

2 Committee Minutes

2.1 Minutes of the Ageing and Access Community Committee - 27 November 2019

RECORD NUMBER: 2019/2772

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on
27 November 2019 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy
“5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 27 November 2019.

2 That Council determine recommendations 3.1, 3.2, 3.3 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 27 November 2019.

3.1 That the information on Council’s Road Opening Officer feature more prominently on Orange City Council’s website.

3.2 That this item (mixed business brochure) be deferred to the next meeting of the Ageing and Access Community Committee to be held on 26 February 2020.

3.3 (1) That representatives of Orange City Council meet with Orange 360 to discuss the promotion of accessible tourism in the Orange area.

(2) That the Director Community Recreation and Cultural Services provide an update report on the development of a Mobility Map at the next meeting of the Ageing and Access Community Committee to be held on 26 February 2020.

4.1 That the Ageing and Access Community Committee Action Plan be reviewed and updated.

3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 27 November 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Ageing and Access Community Committee held on 27 November 2019

2 AACC 27 November 2019 Agenda for SPC, D19/72685 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Ageing and Access Community Committee

HELD IN Councillor's Workroom, Orange Civic Centre, Byng Street, Orange

ON 27 November 2019

COMMENCING AT 10.00 am

1 Introduction

Attendance

Cr Kevin Duffy (Chairperson), Cr Joanne McRae, Mr Matthew Goodacre, Mrs Kim Gray,
Mrs Lina Moffitt, Mr Col Spicer, Director Community Recreation and Cultural Services,
Works Manager, Ageing and Development Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION Ms K Gray/Mr M Goodacre

That the apologies be accepted from Mr Darryl Curran, Ms Maureen Morgan and Community Services Manager for the Ageing and Access Community Committee meeting on 27 November 2019.

1.2 Acknowledgement of Country

Cr Duffy conducted the Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Cr J McRae/Mr M Goodacre

That the Minutes of the Meeting of the Ageing and Access Community Committee held on 28 August 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 28 August 2019.

3 Presentations

3.1 Property Access Consumer Guide

TRIM Reference: 2019/2417

Council has a Road Opening Officer who can provide information to anyone with questions surrounding access and compliance for the area in front of their home or business. An onsite consultation with the Road Opening Officer can also be arranged for clarification and assistance with development and works in the road and footpath area.

RECOMMENDATION Cr J McRae/Mr M Goodacre

That the information on Council’s Road Opening Officer feature more prominently on Orange City Council’s website.

3.2 Missed Business Brochure

TRIM Reference: 2019/2419

RECOMMENDATION Cr K Duffy/Ms K Gray

That this item be deferred to the next meeting of the Ageing and Access Community Committee to be held on 26 February 2020.

3.3 Social and Community Participation, Tourism and Health Improves with Mobility Access: Enhancing Orange on the Local and International Map

TRIM Reference: 2019/2459

The promotion of accessible tourist attractions and local businesses can increase social participation for people living with disability as well as people who are ageing.

An updated mobility map and tourist guide highlighting access features can increase community access for both residents and those travelling in our area.

RECOMMENDATION Ms L Moffitt/Mr M Goodacre

1 That representatives of Orange City Council meet with Orange 360 to discuss the promotion of accessible tourism in the Orange area.

2 That the Director Community Recreation and Cultural Services provide an update report at the next meeting of the Ageing and Access Community Committee to be held on 26 February 2020.

4 General Reports

4.1 Ageing and Access Community Committee Action Plan

TRIM Reference: 2019/2422

Recommendation Mr M Goodacre/Ms K Gray

That the Ageing and Access Community Committee Action Plan be reviewed and updated.

The Meeting Closed at 10.58 AM.

Services Policy Committee 4 February 2020

2.2 Minutes of the Community Safety and Crime Prevention Committee held on 11 December 2019

RECORD NUMBER: 2020/22

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 11 December 2019 but did not have a quorum. The members present discussed the agenda items and refer the following record of the meeting for recommendations to be resolved at the next Community Safety and Crime Prevention Committee meeting. This report is provided to the Services Policy Committee for noting only.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the minutes of the Community Safety & Crime Prevention Committee held on 11 December 2019 be noted.

further considerations

Attachments

1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 11 December 2019

2 Agenda CSCPC 11 October 2019 - PDF, D19/71044 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Giyalang Ganya, 286 Lords Place, Orange

ON 11 December 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J Hamling (Chairperson till 6pm), Cr J McRae (Chairperson from 6pm), Cr T Mileto, Mr Sam Nelson, Mr Frederick Maw, Acting Inspector Greg Payne, Director Community, Recreation and Cultural Services, Manager Community Services, Road Safety Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr S Nelson/Cr J McRae

That the apologies be accepted from Chief Inspector Peter Atkins and Mr Ron Gander for the Community Safety & Crime Prevention Committee meeting on 11 December 2019.

As there was not a quorum, the members present discussed the agenda items and refer the following record of the meeting for recommendations to be resolved at the next Community Safety and Crime Prevention Committee meeting.

1.2 Acknowledgement of Country

Conducted by the Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr S Nelson/Cr J McRae

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 26 August 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 26 August 2019.

3 Presentations

3.1 Central West Police District - Verbal Report

TRIM Reference: 2019/2491

There has been a spike in a number of crime areas:

Malicious damage
Arson
Steal from Motor Vehicle and Steal from Person

70% of offenders have been arrested.

The First Response agreement, which is seasonally based, has been increased for the summer months.

Recent recruitment includes:

Two new car crews
A Senior Constable position
Replacement Licencing Officer
Replacements for two Detective positions

All replacement positions have been filled with experienced applicants.

Police have implemented a safety plan including extra Police and strategic and flexible deployments for the Day on the Green event 1 February 2020.

Sam Nelson reported Housing NSW had conducted a door knock of their properties in the Bowen and Showground areas to assist to reduce anti-social behaviours and identify occupants.

Two houses were boarded up as a result of the door knock.

Housing NSW have a three strikes and out for anti-social behaviour and local agencies are working to build relationships and services for at risk tenants.

There has also been a closer partnership with Correctional Services developed recently and jail leavers have been provided with priority housing and wrap around services.

RECOMMENDATION Mr F Maw/Cr T Mileto

That the information on the Central West Police District Report be acknowledged.

3.2 Liquor Accord Update

TRIM Reference: 2019/2490

No report available

The Road Safety Officer reported the Liquor Accord has donated $2,000 to the Leave the Car at Home – Drink Driving campaign for the Christmas period, where taxi vouchers are provided to local businesses for their Christmas celebrations.

RECOMMENDATION Mr F Maw/Cr T Mileto

That the discussions on the Liquor Accord be noted

4 General Reports

4.1 Community Safety and Crime Prevention Committee Action Plan

TRIM Reference: 2019/2464

Discussion on revisiting the action plan content in partnership with local police.

Recommendation Mr F Maw/Cr T Mileto

That the Community Safety and Crime Prevention Committee note the contents of the Community Safety and Crime Prevention Committee Action Plan and that it is to be reviewed and updated at each meeting.

The Meeting Closed at 6.20pm

Services Policy Committee 4 February 2020

2.3 Minutes of the Spring Hill Community Committee Meeting - 5 December 2019

RECORD NUMBER: 2020/29

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Spring Hill Community Committee met on 5 December 2019. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 5 December 2019.

2 That Council determine recommendations 3.1, 3.2, 3.3 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 5 December 2019:

3.1 I) That the presentation regarding lease of rail corridor be acknowledged

II) That investigations take place as to the process to lease additional area with the possibility to build on the site

3.2 I) That the presentation regarding Spring Hill Oval be acknowledged.

II) That Council seek grant funding to upgrade facilities including amenities at Spring Hill Oval.

3.3 I) That the results of the traffic counters be acknowledged.

II) That advice be sought from Police on potential enforcement of speed limits

4.1 That the Spring Hill re-charging station be located at the old fire station shed

3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 5 December 2019 be adopted.

further considerations

SUPPORTING INFORMATION

Nil

Attachments

1 Minutes of the Meeting of the Spring Hill Community Committee held on 5 December 2019

2 SHCC Agenda 05 December 19, D20/1409 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 5 December 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr T Mileto, Cr J McRae (Chairperson), Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Nicole Day, Mrs Suzanne Vials, Mr Simon Oborn, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RESOLVED Mr J Nalder/Cr T Mileto

That the apologies be accepted from Mr Peter Rodgers, Miss Stephanie Huysmans, Mrs Allison Rodgers, Mrs Terri Newman for the Spring Hill Community Committee meeting on 5 December 2019.

1.2 Acknowledgement of Country

Cr McRae conducted an acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Cr T Mileto/Mrs K Rains

That the Minutes of the Meeting of the Spring Hill Community Committee held on 15 August 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 15 August 2019.

3 Presentations

3.1 Lease of Land - Rail Corridor, Spring Street

TRIM Reference: 2019/2497

RECOMMENDATION Ms N Day/Mr S Oborn

1 That the presentation regarding the lease of rail corridor be acknowledged

2 That investigations take place as to the process to lease additional area with the possibility to build on the site.

3.2 Spring Hill Oval

TRIM Reference: 2019/2635

RECOMMENDATION Cr T Mileto/Mr J Nalder

1 That the presentation regarding Spring Hill Oval be acknowledged.

2 That Council seek grant funding to upgrade facilities including amenities at Spring Hill Oval.

3.3 Traffic Presentation

TRIM Reference: 2019/2636

Scott Maunder provided an update on the traffic counter results.

RECOMMENDATION Mr J Nalder/Mr S Oborn

1 That the results of the traffic counters be acknowledged.

2 That advice be sought from Police on potential enforcement of speed limits.

4 General Reports

4.1 Spring Hill Re-Charger Survey

TRIM Reference: 2019/2451

Recommendation Mrs K Rains/Mr T Clark

That the Spring Hill re-charging station be located at the old fire station shed.

4.2 Spring Hill Community Committee Action Plan and Priority Works

TRIM Reference: 2019/2634

Recommendation Cr T Mileto/Mrs K Rains

That the Spring Hill Community Acton Plan be reviewed and updated.

The Meeting Closed at 6.55pm

Services Policy Committee 4 February 2020

2.4 Minutes of the NAIDOC Week Community Committee - 12 December 2019

RECORD NUMBER: 2020/36

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

cEXECUTIVE Summary

The NAIDOC Week Community Committee met on 12 December 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 12 December 2019.

2 That Council determine recommendation 3.2 from the minutes of the NAIDOC Week Community Committee of 12 December 2019:

Item 3.2 Budget Update:

The Balance for the account currently sits at $6,210.81. There are a small number of accounts to be settled and some sponsorship funds to be received. Committee members were encouraged to start applying for grant opportunities for 2020 events.

3 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 12 December 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 12 December 2019

2 NAIDOC 12 December 2019 Agenda, D19/73697 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Robin Hood Hotel, Burrendong Way Orange

ON 12 December 2019

COMMENCING AT 1.00pm

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Chris Gryllis, Mrs Annette Uata, Ms Rachel Lucas, Mr Michael Newman, Ms Nikita Mason, Ms Jodie Stewart, Ms Katrina Lane, Manager Community Services, Community Development Team Leader

1.1 Apologies and Leave of Absence

RESOLVED Mr M Newman/Ms N Mason

That the apologies be accepted from Cr R Kidd, Ms Naomi Escreet, Mr Kurt Beahan, Mr Jason French for the NAIDOC Week Community Committee meeting on 12 December 2019.

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms K Lane/Ms N Mason

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 17 October 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 17 October 2019.

3 Presentations

3.1 Calendar of Annual and Significant Events - 2019

TRIM Reference: 2019/2706

No discussion.

RECOMMENDATION

Nil

3.2 Budget Update

TRIM Reference: 2019/2707

The Balance for the account currently sits at $6,210.81

There are a small number of accounts to be settled and some sponsorship funds to be received.

Committee members were encouraged to start applying for grant opportunities for 2020 events.

RECOMMENDATION Ms K Lane/Ms A Uata

That the information on the Budget Update be noted.

3.3 Correspondence

TRIM Reference: 2019/2708

No correspondence was received

RECOMMENDATION

Nil

3.4 Debrief of Events for NAIDOC Week 2019

TRIM Reference: 2019/2710

Discussion by Committee members on Expression of Interest submissions for NAIDOC Week 2020 events following the first meeting of 2020 on 6 February. This was to ensure events were not scheduled on the same day. Some NAIDOC Week events may be scheduled during the official NAIDOC Week period from 5 to 12 July 2020, such as the Comedy Night.

A debrief of each event is provided in the 2019 Task List and Action Plan.

There was a request for more information to be provided to local businesses regarding the closure of the Sale St carpark for the Street March, including a VMS board to be placed in the carpark for the days preceding the march.

A new traffic management plan is to be developed for the Street March to mitigate the risk to young children being dropped off in Sale Street. This could include providing a drop off zone on the east side of Sale Street and closing Sale Street from 9am to 10.30 to other vehicles.

RECOMMENDATION Ms A Uata/Mr G Power

That Debrief discussions on Events for NAIDOC Week 2019 be noted and that the report be updated.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2019

TRIM Reference: 2019/2705

Recommendation Mr G Power/Ms N Mason

That the Task List and Action Plan for the NAIDOC Week Celebrations 2019 report be updated with discussions.

The Meeting Closed at 3pm.