Agenda of Services Policy Committee

Services Policy Committee 1 October 2019

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 1 October 2019

2 Committee Minutes

2.1 Minutes of the Community Safety and Crime Prevention Committee - 26 August 2019

TRIM REFERENCE: 2019/1995

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 26 August 2019 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.1 Live - Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and the wider community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 26 August 2019;

2 That Council resolve recommendation 3.1 from the minutes of the Community Safety and Crime Prevention Committee meeting of 26 August 2019 being:

3.1 That the information on the Central West Police District Report be noted.

3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 26 August 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 26 August 2019

2 CSCPC 26 August 2019 Agenda, D19/50019 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 26 August 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J Hamling (Chairperson), Cr J McRae, Mr Sam Nelson, Mr Frederick Maw, Mr Gavin Hillier, Chief Inspector Peter Atkins, Mr Mark Pinkerton, Director Community, Recreation and Cultural Services, Manager Community Services

1.1 Apologies and Leave of Absence

RESOLVED Cr J McRae/Chief Inspector P Atkins

That the apologies be accepted from Mr Mark Murphy and Road Safety Officer for the Community Safety & Crime Prevention Committee meeting on 26 August 2019.

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Chief Inspector P Atkins/Cr J McRae

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 27 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 27 May 2019.

3 Presentations

3.1 Central West Police District - Verbal Report

TRIM Reference: 2019/1548

Chief Inspector Atkins provided a summary of crime rates for the year. The majority of crime types have seen a downward trend. In particular:

Non Domestic Violence Assault, Domestic Violence, Break and Enter Residential, Break and Enter Business, Stolen Vehicles and Steal from Motor Vehicle all experienced lower rates in July and August from earlier months in the year.
A higher number of Person Searches have been provided to date for 2019 than previous years
Compliance checks in licenced premises are also increased for 2019

Orange has received five new Probationary Constables and a new position of Elder and Vulnerable Community Liaison Officer.

Chief Inspector Atkins reported the increased positions would be very beneficial and thanked Council and Committee members who supported efforts to increase local police numbers.

The Central West Police District will focus on Operation Merit and new firearm licencing requirements in the near future.

Operation Merit is a NSW wide traffic incident reduction program and new NSW firearm legislation requires firearms to be stored within line of sight of the licenced owner’s place of residence.

RECOMMENDATION Mr G Hillier/Mr F Maw

That the information on the Central West Police District Report be noted.

3.2 Liquor Accord Update

TRIM Reference: 2019/1549

The last Liquor Accord meeting was held on the 23 July and included:

· Updated Liquor Promotion guidelines were made available to attendees

· A discussion regarding recent break and enters at a local hotel and Country Club. Venues need to be vigilant and ensure premises is secure. Venue with concerns were encouraged to speak with the Crime Prevention Officer.

· An audit of licences premises liquor measure standards is being rolled out

· The opportunity to develop a Liquor Accord initiative of 2019

· Next meeting is scheduled for the 22 October 2019

There was a brief discussion regarding the Road safety Officer regular program to reduce drink driving throughout the Christmas period. The Liquor Accord support this program each year.

RECOMMENDATION Cr J McRae/Mr G Hillier

That the information on the Liquor Accord Update be noted.

3.3 Orange Community Safety Audit - Detailed Report

TRIM Reference: 2019/1551

Results of the Safety Audit Survey Results were discussed. The survey results will inform the update of the Community Safety Audit Evaluation from 2015.

The measures responders suggested to increase safety were: increased lighting, CCTV and Police presence.

Further information regarding the breakdown of male and females feeling unsafe when they go out at night was requested.

Mr Nelson reported the Department of Communities and Justice have a new Anti-Social Behaviour Specialist position in the Housing agency. The majority of complaints regarding safety in the home are from older females feeling unsafe at home.

The Committee recommended an education campaign for local residents regarding the increases and improvements to lighting, increased CCTV and Police numbers to improve perceptions of safety.

A new trailer with mounted CCTV is currently being purchased by Council. The mobile CCTV will be located in areas suggested by Central West Police District.

RECOMMENDATION Mr G Hillier/Mr F Maw

That the information on the Orange Community Safey Audit be noted.

4 General Reports

4.1 Community Safety and Crime Prevention Committee Action Plan

TRIM Reference: 2019/1553

Discussed and updated.

Recommendation Cr J McRae/Mr S Nelson

That the Community Safety and Crime Prevention Committee note the contents of the Community Safety and Crime Prevention Committee Action Plan and that it is to be reviewed and updated at each meeting.

4.2 Parental Responsibility Act Report - 1 January to 30 June 2019

TRIM Reference: 2019/1557

Tabled and discussed.

Recommendation Chief Inspector P Atkins/Cr J McRae

That the report by the Manager Community Services on the implementation of the Children (Protection and Parental Responsibility) Act 1997 – January to June 2019 be acknowledged.

The Meeting Closed at 6:15 pm

Services Policy Committee 1 October 2019

2.2 Minutes of the Ageing and Access Community Committee - 28 August 2019

RECORD NUMBER: 2019/2031

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on
28 August 2019 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy
“5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 28 August 2019.

2 That Council resolve recommendations 3.1, 3.2, 3.3 and 3.4 from the minutes of the Ageing and Access Community Committee meeting of 28 August 2019.

3.1 (1) That the Orange City Council investigate the footpath locations identified in the email received from Ms M Hayhow on 5 August 2019.

(2) That the issue of Property Access be included on the agenda for the next meeting of the Ageing and Access Community Committee to be held on
27 November 2019.

3.2 (1) That the Aged Forum Action Plan be reviewed and updated.

(2) That the Aged Forum Action Plan be merged into the Ageing and Access Community Committee Action Plan.

3.3 That the Ageing and Access Community Committee Action Plan be reviewed and updated.

3.4 That the Quorum of the Ageing and Access Community Committee Charter be amended to require at least four community members and one Councillor.

3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 28 August 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Ageing and Access Community Committee held on 28 August 2019

2 AACC 28 August 2019 Agenda for SPC, D19/55613 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Ageing and Access Community Committee

HELD IN Councillor's Workroom, Orange Civic Centre, Byng Street, Orange

ON 28 August 2019

COMMENCING AT 10.00 am

1 Introduction

Attendance

Cr Kevin Duffy (Chairperson), Cr Joanne McRae, Mr Darryl Curran, Mr Matthew Goodacre,
Ms Nanette Fogarty, Ms Maureen Morgan, Director Community Recreation and Cultural Services, Community Services Manager, Transport Asset Engineer, Ageing and Development Officer.

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr D Curran/Mrs N Fogarty

That the apologies be accepted from Ms Sue Duchnaj and Works Manager for the Ageing and Access Community Committee meeting on 28 August 2019.

1.2 Acknowledgement of Country

Cr Duffy conducted the Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr M Goodacre/Mrs N Fogarty

That the Minutes of the Meeting of the Ageing and Access Community Committee held on 29 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 29 May 2019.

3 General Reports

3.1 Footpath Concerns

TRIM Reference: 2019/1676

The Committee discussed who is responsible for ensuring safe access to properties including laybacks, footpaths and driveways. The Committee requested Council investigate developing a resource to clarify this issue and educate the community.

Recommendation Mr M Goodacre/Mrs N Fogarty

1 That Orange City Council investigate the footpath locations identified in the email received from Ms M Hayhow on 5 August 2019.

2 That the issue of Property Access be included on the agenda for the next meeting of the Ageing and Access Community Committee to be held on 27 November 2019.

3.2 Aged Forum Action Plan

TRIM Reference: 2019/1680

Recommendation Mr M Goodacre/Mr D Curran

1 That the Aged Forum Action Plan be reviewed and updated.

2 That the Aged Forum Action Plan be merged into the Ageing and Access Community Committee Action Plan.

3.3 Ageing and Access Community Committee Action Plan

TRIM Reference: 2019/1679

Recommendation Mr D Curran/Mr M Goodacre

That the Ageing and Access Community Committee Action Plan be reviewed and updated.

3.4 MATTER ARISING

TRIM Reference:

Recommendation Cr K Duffy/Mr M Goodacre

That the Quorum of the Ageing and Access Community Committee Charter be updated to state at least four community members and one Councillor.

The Meeting Closed at 10.35 AM

Services Policy Committee 1 October 2019

2.3 Minutes of the NAIDOC Week Community Committee - 5 September 2019

RECORD NUMBER: 2019/2012

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE SUMMARY

The NAIDOC Week Community Committee met on 5 September 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 5 September 2019.

2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 5 September 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 5 September 2019

2 NAIDOC 5 September 2019 Agenda, D19/50743 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 5 September 2019

COMMENCING AT 1.05 PM

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr S Nugent, Mr Chris Gryllis, Mr Corey McLean, Ms Rachel Lucas, Ms Nikita Mason, Mr John MacKay, Ms Alicia Price, Manager Community Services

Guest: Zac Merritt, Temporary NAIDOC Clerk, Community Services Administration Officer (Minute Taker)

1.1 Apologies and Leave of Absence

RESOLVED Mr C Gryllis/Ms N Mason

That the apologies be accepted from Annette Uata, Bryce O’Neil-Baker and Jason French for the NAIDOC Week Community Committee meeting on 5 September 2019.

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr C Gryllis/Mr G Power

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 1 August 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 1 August 2019.

3 Presentations

3.1 Budget Status

TRIM Reference: 2019/1704

Gerald Power advised of the payments that had been made from the NAIDOC Sub Committee account at the Orange Credit Union and tabled a bank statement. No change to the 2019 budget at present. The closing balance is $8,701.63

RECOMMENDATION Mr C McLean/Ms R Lucas

That the discussions on the Budget Status be noted.

3.2 Calendar of Annual and Significant Events - 2019

TRIM Reference: 2019/1708

No discussion.

RECOMMENDATION

Nil

3.3 Correspondence

TRIM Reference: 2019/1711

No correspondence for discussion.

RECOMMENDATION

Nil