Agenda of Infrastructure Policy Committee

Infrastructure Policy Committee 3 September 2019

2.1 Minutes of the City of Orange Traffic Committee meeting - 13 August 2019

RECORD NUMBER: 2019/1767

AUTHOR: Ian Greenham, Director Technical Services

EXECUTIVE SUMMARY

The City of Orange Traffic Committee held a meeting on 13 August 2019 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.

Financial Implications

The signage recommendations will be funded from the signs budget.

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 August 2019.

2 Recommendations 3.1 to 3.4 from the minutes of the City of Orange Traffic Committee meeting of 13 August 2019 being:

3.1 That the untimed parking on McNamara Street, between Moulder Street and Kite Street, be changed to a two hour limit zone pursuant to the specifications in the attached report;

3.2 That a Loading Zone be created outside 167-177 Peisley Street just south of the entrance to the public car park, pursuant to specifications outlined in the attached report;

3.3 That a new pole and sign combination be installed outside 223 Peisley Street just north of the exit from the car park to define the end point of the No Stopping zone for the pedestrian refuge;

3.4 1 That Council defers a decision on the conditional approval for the Santa Arrival event on 30 November 2019 pending further discussion with the applicant.

2 That Council seeks preliminary comment from Roads & Maritime Services.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Supporting information

There was some discussion at the Committee meeting about the Santa Arrival event. It was resolved not to approve the event at this stage until further talks could be held with the applicant and a preliminary comment could be obtained from the Roads and Maritime Services.

It is the view of the Committee that its mandate is to consider the traffic and technical aspects of the application when considering approval rather than its implications for the community, however there was some discussion on what effect the closure of Summer Street, either part or full, during a busy period would have on other businesses.

Attachments

1 Minutes of the Meeting of the City of Orange Traffic Committee held on 13 August 2019

2 Agenda - City of Orange Traffic Committee meeting - 13 August 2019, D19/48604 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

City of Orange Traffic Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 13 August 2019

COMMENCING AT 9.30am

1 Introduction

Attendance

Cr T Mileto (Chairperson), Mr Richard Drooger, Chief Insp David Harvey, Mr Geoff Lewis, Works Manager, Manager Engineering Services, Senior Parking Officer (A Cisco), Divisional Administration Officer

1.1 Apologies and Leave of Absence

RESOLVED Mr G Lewis/Chief Insp D Harvey

That the apology be accepted from Acting Sergeant Adam Cornish for the City of Orange Traffic Committee meeting on 13 August 2019.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr G Lewis/Mr R Drooger

That the Minutes of the Meeting of the City of Orange Traffic Committee held on 9 July 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the City of Orange Traffic Committee meeting held on 9 July 2019.

3 General Reports

3.1 McNamara Street On Street Parking Rezone Mr Drooger/Mr G Lewis

TRIM Reference: 2019/1623

Recommendation

That the untimed parking on McNamara Street, between Moulder Street and Kite Street, be changed to a two hour limit zone pursuant to the specifications in the attached report.

3.2 Creation of a Loading Zone - Peisley Street

TRIM Reference: 2019/1625

Recommendation Mr G Lewis/Mr Drooger

That a Loading Zone be created outside 167-177 Peisley Street just south of the entrance to the public car park, pursuant to specifications outlined in the attached report.

3.3 No Stopping Sign Installation - 223 Peisley Street

TRIM Reference: 2019/1626

Recommendation Mr G Lewis/Mr Drooger

That a new pole and sign combination be installed outside 223 Peisley Street just north of the exit from the car park to define the end point of the No Stopping zone for the pedestrian refuge.

3.4 Street Event - 2019 Santa Arrival

TRIM Reference: 2019/1507

Recommendation Mr G Lewis/Chief Insp D Harvey

1 That Council defers a decision on the conditional approval for the Santa Arrival event on 30 November 2019 pending further discussion with the applicant.

2 That Council seeks preliminary comment from Roads & Maritime Services.

The Meeting Closed at 10:15AM.

Infrastructure Policy Committee 3 September 2019

3 General Reports

3.1 Current Works

RECORD NUMBER: 2019/1786

AUTHOR: Ian Greenham, Director Technical Services

EXECUTIVE Summary

The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves to note the report on Current Works.

further considerations

SUPPORTING INFORMATION

Road Maintenance

Snow and ice led to the closure of Canobolas and Pinnacle Roads over the weekend of 10 and 11 August with Pinnacle Road remaining closed south of Wallace Lane until Thursday 15 August. Damage was caused to the road shoulders and drains in and around Wallace Lane due to numerous vehicles parking at the road closure. Crews will attend to repair damage when the road shoulders and drains have dried out and become workable.

Crews have been kept busy with numerous pothole repair requests following the snow and ice conditions.

Road Upgrading

Burrendong Way

Asphalt surfacing has been completed. Concrete footpath and driveway works are ongoing.

Cargo Road

The laying of conduits for street lighting power supply was undertaken by contractors in the footpath area. Footpath construction was also undertaken on the Southern side of Cargo Road.

Council subdivision works at George Weily Place

Council staff undertook bulk earthworks and began laying stormwater pipes through the new subdivision. Council’s contractor began laying new water mains and contracts were awarded for the reticulation of electrical supply and telecommunications.

CONCRETE AND DRAINAGE

Footpath construction

Footpaths were constructed in:

· Pearl Court

· Moonstone Drive.

Footpath replacements were undertaken in:

· Nile Street – Byng Street to March Street.

WATER SUPPLY SERVICES

The type and number of water supply service responses by maintenance staff are shown in the table below.

Category	July 2018 – June 2019	July 2019
Leaking meters	418	27
Faulty meters (incorrect readings)	148	66
No supply	53	3
Water pressure complaints	32	2
Meter box/lid replacements	52	8
Water quality	38	3
Service break	4	0
Service leak	49	5
Main break	75	4
Main leak	267	19
Valve leak	7	0
Hydrant leak	83	6
Total Water Requests	1226	143

Private Works Orders

· Installation of 20mm water service to 15 Breen Street

· Installation of 20mm water service to 1 Hamilton Place

· Installation of 20mm water service to 31 Clem McFawn Place

· Installation of 20mm water service to 20 William Maker Drive.

Construction Works

· Installation of 20mm dual water service to 34 Telopea Way

· Installation of 20mm water service to 5 Spencer Lane

· Installation of 20mm water service to 10 Jessie Rise

· Installation of 20mm water service to 1 Mulga Bill Place

· Water main modifications at Edward Street to accommodate road modifications

· Council staff are currently undertaking the water meter replacement program. Currently Council staff have replaced 318 water meters across Orange and these range from 20mm through to 100mm is size.

Water Service Renewals

· 20mm water service at 1 Moad Street

· 20mm water service at 2 Nathan Street

· 20mm water service at 158 Matthews Avenue

· 50mm water service at 35 / 37 Moulder Street

· 20mm water service at 396 Anson Street

· 20mm water service at 9 Racecourse Road

· 20mm water service at 95 Gardiner Road

· 20mm water service at 115 Clinton Street

· 20mm water service at 5 Collwood Crescent

· 20mm water service at 19 Talinga Street.

SEWER SERVICES

The type and number of sewer service responses by maintenance staff are shown in the table below.

Category	July 2018 – June 2019	July 2019
Sewer blockages	429	46
Odour	14	1
Overflows	176	18
Total Sewer Requests	619	65

Private Works Orders

· New sewer junction to 31 Clem McFawn Place.

Sewer Construction Works

· Sewer reconstruction at 197 McLachlan Street

· Sewer reconstruction at 12 Jilba Street.

WATER SUPPLY SECURITY

Water Storage Levels

The combined storage of Suma Park and Spring Creek Dams as at 16 August 2019 is 32.48%. Water storage trends for the combined storages since October 2016 are shown in the graph below.

Location	Level Below Spillway (mm)	% of Capacity
Suma Park Dam	13183	24.08%
Spring Creek Dam	1527	68.46%
Lake Canobolas	1692	56.49%
Gosling Creek Dam	1811	52.29%

Supplementary Raw Water Sources

Extractions from the supplementary raw water supplies in recent months are provided in the table below.

Raw Water Source	May 2019 (ML)	June 2019 (ML)	July 2019 (ML)	Total (ML) 2019/2020
Bores*	11.99	8.41	12.20	12.20
Stormwater	81.71	27.10	21.32	21.32
Macquarie River	0.00	0.00	0.00	0.00
Total	93.70	35.51	33.52	33.52

* Bores include two at Clifton Grove and one at the Showground

A more detailed monthly summary of raw water transfers can be found on Council’s website at https://www.orange.nsw.gov.au/water/oranges-water-supply/.

The Decision Support Tool (DST) water year analysis for the period 1 July 2019 to 30 June 2020 has been completed. Continuing dry conditions require all available supplementary raw water sources to be operated.

Macquarie River Flows

The flows in the Macquarie River monitored downstream of Long Point (Station 421192) did not exceed the flow rate trigger of 119 ML/d in the period of 24 July to 21 August 2019. Maximum flow rate for the period was 114 ML/day.

The chart below was sourced from the WaterNSW website with flows presented in megalitres per day (ML/d).

Demand Management

Water Restrictions

Orange is currently on level 4 water restrictions.

Residential water use

Residents are currently on Level 4 water restrictions.

Average daily residential water consumption during the week ending 15 August 2019 was 139 litres per person per day. The target under Level 4 water restrictions is 200 litres per person per day. The graph below shows the average daily residential water consumption trends since May 2018.

Non-residential water use

Letters will be sent to high water users in the near future outlining the requirement under level 4 water restrictions for businesses to complete a Water Savings Action Plan. These forms have been uploaded to Council’s website for businesses to use.

Total water use

The average daily city-wide water consumption (all users) for the period between 19 July 2019 and 15 August 2019 was 8.695 ML/day.

Council facility water audits

Council staff are undertaking remediation works identified in previous water audits on Council facilities.

DRINKING WATER QUALITY

Water samples are collected as a component of Orange City Council’s Drinking Water Quality Monitoring Program in accordance with NSW Health requirements. Samples are collected regularly and sent to a NSW Government National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples collected in July 2019 complied with the Australian Drinking Water Guidelines.

SHIRALEE SEWER

As detailed last meeting information has been set to John Holland Rail (JHR) to gain approval to bore under the Orange to Broken Hill railway line. As soon as land matters have been finalised and conditions from JHR received it is proposed to go out with a request for tender. This is still anticipated to occur in September.

Southern Feeder Road CONSTRUCTION STAGE 2 (SFR2)

Piling for the Eastern bridge abutments is proposed to resume on Wednesday 21 August. Work currently underway includes intersection construction at Huntley Road and McNeilly Avenue. Works are expected to be completed early in the new calendar year.

Southern feeder road Stage 3 (SFR3)

SFR3 is effectively an upgrade of Blowes Road and Dairy Creek Road. The design of the SFR3 is now 99% complete following advice from Roads and Maritime Services (RMS) that they will endorse the construction of a seagull intersection at the Mitchell Highway.

It is proposed to call tenders for the SFR3 within the next month.

AIRPORT PASSENGER NUMBERS

Passenger numbers for July 2019 were 7063 compared with 6769 in the same month in 2018.

Airport Energy Usage

Energy used at the airport during July 2019 was 25,734.56 kWh at a cost to Council of $7,060.97.

ENERGY USE

The following information is sourced from E21, Council’s energy software.

Monday 19 August 2019

Infrastructure Policy Committee 3 September 2019

3.2 Water Main Condition Assessment Regional Contract

RECORD NUMBER: 2019/1610

AUTHOR: Wayne Beatty, Water and Sewerage Strategic Manager

EXECUTIVE Summary

This report seeks Council’s resolve to participate in a regional procurement process for a trial for Water Main Condition Assessment through the Central NSW Joint Organisation (CNSWJO) and the Centroc Water Utilities Alliance (CWUA).

CNSWJO member councils have undertaken various rounds of asset revaluation over the past few years which has identified a need for councils to undertake condition assessments of their water and sewer assets to better understand the condition of the infrastructure. While the condition of sewer and stormwater assets has been assessed through a regional contract, the condition assessment of water mains has not yet been investigated.

The following report provides more background advice on the development of a regional procurement of water main condition assessment.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Preserve - Identify and deliver essential water, waste and sewer infrastructure to service the community into the future”.

Financial Implications

There are no financial implications for Council to enter into this regional contract as funds are currently available in the Water Fund.

Policy and Governance Implications

There are no Policy and Governance implications

Recommendation

1 That Council agrees to participate in a regional contract for water main condition assessment for selected trial sites; and

2 That Council advises Central NSW Joint Organisation of its decision.

further considerations

SUPPORTING INFORMATION

Background on developing a regional contract for Water Main Condition Assessment

Based on requests from the CWUA at its meeting on 8 February 2018, GMAC resolved to approve a staged procurement process for water main condition assessment, which was to include an Expression of Interest and then Request for Tender for a small number of trials at interested councils.

In mid-2018, through a Request for Quotation process, Centroc (through Forbes Shire Council) engaged Common Thread Consulting on behalf of member councils for the Procurement Support for Water Main Condition Assessment. Concurrent to this engagement, the CWUA conducted an Expression of Interest (EOI) process for industry to present to the CWUA on technologies available to assess the condition of water mains. Five providers were selected through the EOI process and they each presented to the CWUA at their meeting on 29 October 2018.

Five (5) councils have subsequently identified water mains they wish to obtain condition assessments for. These are summarized in the table below:

#	Project	Council	Pipe details	Problem
1	Suma Park Rising Main	Orange City	600mm spiral steel cement lined (5km long)	Few / no breaks but sole supply line to city (critical)
2A	Bore to old WTP	Parkes	375mm cement lined mild steel (several sections)	High groundwater, tree roots and flooding
2B	B-section Forbes to Tullamore	Parkes	200mm cast iron (select suitable trial within 13km section)	Some history of breaks
3	Cowra Raw Water Rising Main	Cowra	500 & 600mm ductile iron cement lined, 1.4 km long	Sole supply line to town (critical)
4	B-section Tullamore to Tottenham	Lachlan	200mm AC (14km), 150mm cast iron cement lined (8km) & 100mm AC (18km)	History of breaks
5	Forbes main bore to Filtration Plant	Forbes	375mm AC (10km) with a short (0.1km) section mild steel cement lined pipe	Critical supply line

It is noted that due to the specific nature of the issues with each of the water mains, it is anticipated that different technologies will be more suited to some projects than others and so more than one service provider may be engaged for the work.

The procurement process including the evaluation will be supported by Ben Lawson from Common Thread Consulting as well as CNSWJO staff. The Tender Evaluation Panel will consist of staff from each of the five councils who have expressed interest in participating in the trial.

Should Council agree to participate in a regional contract, CNSWJO will put out an RFT (Request for Tender) and proceed to a contract for a pilot of water main condition assessment technologies.

Advice regarding service and pricing under a regional contract will be provided to members following the procurement process.

Benefits of a regional approach include:

o cost savings to members through bulk procurement;

o time saved by member Council staff though centralised coordination, and

o income stream to CNSWJO from the Contractor with a view to reducing fees.

Council contribution

CNSWJO manages the process including all costs of advertising and tender assessment and takes a management fee from the supplier to cover these costs which Council is not responsible for. The management fee for this contract will be 1% which is based on the anticipated spend over the life of the contract.

Council should also consider future compliance with the contract.

Benefits

If Council was to participate in CNSWJO’s regional contract for water main condition assessment, benefits of the larger buying power of multiple councils is expected to be seen in the purchase of these services. The process will also provide shared learnings where the other member councils of the CWUA will be kept informed throughout the project.