Agenda of Council Meeting - 17 September 2019

Council Meeting 17 September 2019

2.1 Central NSW Joint Organisation Meeting and Centroc Board Meeting – 22 August 2019 - Board Report

RECORD NUMBER: 2019/1892

Mayoral Minute

The Central NSW Joint Organisation Meeting and the Centroc Board Meeting were held in Parkes on 22 August 2019. This Mayoral Minute is a summary of those meetings.

Recommendation

That the information contained in this Mayoral Minute be acknowledged and that:

1 Council note the advice regarding the Big Ideas Workshop to be held in Bathurst on Thursday 26 September 2019.

2 Council engage with the Rural Doctors network regarding Rural Health Pro.

Reg Kidd
Mayor

SUPPORTING INFORMATION

I attended the Board meeting of Centroc and Central NSW Joint Organisation on Thursday 22 August 2019 at the Parkes Services Club in Parkes.

The Board had a demonstration and presentation on the PHYZ x 2U mobile van by Justin Johnson & Angela Hubbard Co-Founders and a presentation was provided by Bruce King, Chief Executive Officer and Brett Dean, Farm Loans Executive Manager (Credit & Risk) from Regional Investment Corporation.

The Board welcomed special guest The Hon Mark Coulton – Minister for Regional Services, Decentralisation and Local Government, Assistant Trade and Investment Minister and Federal Member for Parkes. The region raised FAGs grants and opportunities to support decentralization including fuel excise, zonal taxation and child care. The Minister recommended the region undertake follow-up on the Digital Connectivity Discussion Paper.

Reports from Committees

There were two committees that resolved to adopt the Terms of Reference these were for the Regional Prosperity Subcommittee and the Central NSW Regional Water Subcommittee.

Reports to Joint Organisation

Regional Water - The Board endorsed the Chairs of the Regional Prosperity and Regional Water portfolios working together to optimise opportunities from the Wyangala Dam wall investigations for economic development and urban water security across the Lachlan catchment and develop further policy in this regard. It also resolved to receive a report on the IPART recommendations in the review of reporting and compliance burdens on Local Government where there has been widespread dissatisfaction with the State’s administration of Integrated Water Cycle Management plans.

Advice from the NSW Government is that they are looking to partner with an appropriate JO to pilot the framing and scoping of the first regional town water strategy. Funding proportion under the Safe and Secure Water Program Stream 2 for regional town water strategies will be 75% or the average of the eligible funding proportions of all participating councils, whichever is greater. Further advice is being sought about this offer.

The region is now reviewing a range of emergency short-term infrastructure and non-infrastructure projects needed to further shore up supplies in the unprecedented conditions. A list has been complied of emergency actions for both infrastructure and non-infrastructure developed in consultation with members to ensure water supply to communities across the Central NSW region. Appreciating the work undertaken in region to assure water in every Council, these projects recognise the need for a multiplicity of water sources and seek where possible to take advantage of thinking around the State on the need for better pipe linkages to the State-owned dams.

Recognising that this is a fast moving environment with funding announcements being made on a regular basis, Councillors Somervaille and West are providing oversight between Board meetings.

Preliminary strategic work is underway on a potential longer-term solution that could provide urban water security and support for high value agriculture in the Lachlan Valley through the optimisation of the NSW Government’s investigations into the raising of the Wyangala Dam wall. Further advice will be provided shortly.

The key messages regarding the current emergency water infrastructure needs of the region are suggested:

• The region is looking for a 50-year plan that will potentially solve drought emergency urban water needs while also delivering a massive economic driver.

• The region has heard what Mr James McTavish has said re emergency projects and the need to ensure projects meet business as usual requirements.

• The region needs a project delivery vehicle that is action oriented to make things happen quickly.

• Local Government is the operational vehicle of choice to deliver urban water in Central NSW.

• The above will inform a revised Advocacy Plan in development.

Administration of GMAC - The draft Terms of Reference for the Administration of GMAC were provided and have been made based on feedback through the JO strategy consultation, discussion with other JOs and feedback from JO staff. This region has worked collegiately and successfully for decades leveraging sound engagement from General Managers.

Despite the strident advocacy undertaken by this region through the Pilot seeking to have recognition of the critical role played by General Managers reflected in the governance arrangements of JOs, the changes to the Local Government Act to enable JOs give General Managers no formal role. Having said that, General Managers remain staunch in their support of the Board and of delivering value to member Councils. For more advice on value please see advice below:

Working with other organisations: The Board gave consideration to two proposals. One was for engagement by Councils in the Rural Health Pro developed by a collaboration led by Rural Doctors’ Network and the other was for sponsorship for the Big Ideas workshop for the Western Research Institute.

Rural Doctors Network is a not-for-profit non-government charitable organisation and is the Australian Government’s designated Rural Health Workforce Agency for health in NSW. RDN has built relationships and connected with key partners including corporations, government departments (federal, state and local), medical workforce services, Aboriginal communities, rural associations, media companies and iconic Australian brands to deliver Rural Health Pro, a first of its kind.

Rural Health Pro: is a personalised platform which will offer the user the experience to connect to people and communities who share a goal of keeping rural, remote and indigenous communities healthy.

Participants: Rural Health Pro will have a database of approximately 2,000 members being made up of health professionals from the disciplines of Medicine, Nursing, Midwifery, Allied Health professionals, students, registrars, administrators, carers and other specialists with rural interests. After a major promotion and launch, it is envisaged that the database will grow significantly. The unique advantage of Rural Health Pro is that an individual will receive their own applicable content which will support their requirements and connect them to relevant information.

Councils are being asked to provide content to support attraction and retention as their commitment to the partnership where the RDN will maintain the site. Further advice will be provided in due course.

Western Research Institute are celebrating their 20^th anniversary by holding a Big Ideas for Regional NSW Event on Thursday 26 September at the CSU Engineering Building room 1305 from 1:30-5:30. This will be followed by their 20 year birthday bash at the same venue from 7pm.

Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020

The Board endorsed the actions of the JO Chairs with regard to seeking funding and a sustainable framework for Joint Organisations and supported the suggested changes to the Terms of Reference for the JO Chairs Forum seeking to have one Chair elected for up to twelve months.

There was a funding agreement for the $150K for the Joint Organisation announced by the Minister 30 July which will be negotiated by the Chair between meetings.

The Chair of the CNSWJO has requested a more structured approach to the value to members. The suggested format for this advice is below. It is intended to transition the savings and grant funding across while drawing a line in the sand and starting afresh for the JO where this report would provide the starting point for the new advice

Value for members	#	Activity this Quarter
Submissions	2	170619, IPC –Information Commissioner, Information and Privacy Commission NSW, draft revised Guideline1. For local councils on the disclosure of information contained in returns of interest of councillors and designated persons under the Government Information (Public Access) Act 2009 for consultation. 130819 – Funding submission to OEH for Southern Lights Administration/
Plans, strategies and collateral	5	NAMAF – Drafts prepared for Blayney Cowra and Forbes Bridge Assessments – all councils have now received their reports for Tranche 1a and Tranche 2. A draft regional report is being developed. The Regional Food and Fibre Strategy is near completion and should be with members by the Board meeting. Transport Issues Paper developed with TfNSW and circulated for members feedback. Advice will inform TfNSW Integrated Transport Plan. 4 JOs collaborate on a document outlining the value to the State of JOs including a case study on this region’s Bridge Assessment project.
Grants	$63,118	$63,118 for training delivered under funding by TAFE NSW to Cabonne Council & Orange City Council for the April to June 2019 quarter. Application to OEH for funding for the Southern Lights Project.
Compliance	3	Compliance training courses delivered across the region: · GIPA (Intro and Advanced) - 37 participants · Playground Inspection (Level 1) - 9 participants · Traffic Control Training (TC, ITCP, PWZTMP) - 24 participants
Data	2	Tourism data project through WRI Transit data through the Inland Rail project has been negotiated for the whole region so Blayney, Oberon, Bathurst and Weddin are now included.
Media including social media	1 plus please request the Excel Spreadsheet on tourism publications	1. 1/8/19 Media Release NSW Rural Fire Service expansion in the region welcomed Tourism PR for the 6 months January to June 30 2019 · The advertising value for the PR media generated in January-June 2019 is $449,350. Highlights include a high-value broadcast promotion on Channel 7’s ‘Weekender Sunrise’ for Forbes; features and social media with Not Quite Nigella.com; Wine Selector’s Life, Food, Wine; Fairfax Regional Media; Out and About with Kids; Australian Country Magazine and Broadsheet.com · The equivalent public relations value for the media generated in Jan-June 2019 is $2.3m. Social Media · Central NSW Joint Organisation Facebook Page – 297 likes 391 Followers · Central NSW Tourism Facebook Page – 12,414 likes 12,799 Followers · Screen Central Facebook Page – 294 likes 336 Followers · Central NSW Connex Facebook Page – 625 likes 645 Followers · Beyond the Range Facebook Page – 1,261 likes 1297 Followers · Central NSW Tourism Instagram Page – 4,399 Followers · Central NSW JO Twitter – 928 Followers
Cost Savings	$1.1m	See cost savings table below for details. New contracts for the quarter include: 1. Dam Surveillance 2. Employee Assistance Program 3. Restocking of First Aid Kits 4. Supply and Delivery of Bulk Fuel 4 JOs collaborate on the procurement of a Best Practice in aggregated procurement project reducing direct costs and adding collaborative value.
Representation	29	240519 - Opportunity for workshop with renowned foreign direct investment specialist DPC 290519 - Centroc/JO Board meetings including with LGNSW 300519 - Round table discussions with Various Ministers 120619 - Critical Water advisory Panel 130619 - Economic Development Officers forum RDACW 130619 - Central NSW Councils Water Utilities Alliance meeting (CWUA) 200619 - CEO of LGNSW and EO CNSWJO 250619 - Drought Sub-Committee/Regional Drought Emergency Water Supply Assurance Workshop 040719 - Transport for NSW L100 workshop: stakeholder engagement panel 'Working in Partnership' 050719 - Southern Lights / Essential Energy 120719 - Inland Rail Supply Chain Mapping Project Phase 1 – Workshop 170719 - Rural Health Pro Introduction and WNSW 2030 Project update. 170719 – Emergency Water Solution meeting 190719 - Wyangala and CWUA Business Plan 240719 - Regional Integrated Transport Group 250719 - GMAC 260719 – Destination and Country Outback – Tourism Safari 290719 – Regional Water Security Strategy 300719 – WHS/Risk Management Group meeting 310719 – Planners’ Group Meeting 010819 – Chair and EO met with The Hon Minister Marshall 010819 – Chair and EO – JO Chairs meeting 020819 – Southern Lights / Essential Energy 050819 – Inception Meeting Orange 360 Bike Project 060819 – Tourism Managers’ Meeting 070819 – CWUA Meeting 080819 – Australian Water Association NSW Branch Conference 120819 - Strategic Transport Group meeting 140819 - Workshop Regional transport enabling future economic growth
Opportunities councils have been afforded	9	· Black spot funding support through RDA · Emergency water project · Two regional water memberships and associated value · OEH funding program support · Transport for NSW Issues Paper response and associated meetings · RMS Live Traffic Pilot · Canberra tourism event through Cowra tourism · Bridge Assessment workshop and associated next steps · Advocacy for Funding for Regional Strategic Planning

Spend

The following table reflects the spend by each member council under the various JO contracts where most have been included. The breakdown is provided to give members an indication of what is included in the spend table; however will not be broken down for each report in future unless requested. Please note that electricity has not been included at this time as data is still coming in, however it is likely to be over $16M.

Savings

The following table shows the savings achieved by member councils through aggregated procurement and programming. The cost to members is calculated on a percentage of each CNSWJO staff member and their corresponding workload on procurement and contract management. This figure will be updated quarterly in line with the cost savings.

Funding

The funding table shown below shows the grant or other funding received by councils where a regional approach has been taken to the application or program. The breakdown is provided to give members an indication of what is included in the grant funding table, however will not be broken down for each report in future unless requested.

More detail on any of the above tables is available on request.

Finance and Compliance - The Audit of both the Centroc and JO accounts were conducted recently. All compliance reporting to the OLG is on track and up to date.

The next meeting of the Central NSW JO Board will be 12.00pm Wednesday 27 November 2019 in Canberra at the ACT Legislative Assembly. Members have requested a presentation on the City Power Partnerships and Canberra Airport then roundtable discussions with various Ministers at Parliament House Canberra 28 November 2019.

Attachments

1 Central NSW Joint Organisation Meeting 22 August 2019 - Minutes and Centroc Board Meeting 22 August 2019 - Minutes, D19/52679 ⇩

Council Meeting 17 September 2019

Attachment 1 Central NSW Joint Organisation Meeting 22 August 2019 - Minutes and Centroc Board Meeting 22 August 2019 - Minutes

Minutes of the Central NSW Joint Organisation meeting 22 August 2019 held in Parkes

Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Council
Cr B West	Cowra Shire Council	Cr R Kidd	Orange City Council
Cr P Miller	Forbes Shire Council	Cr K Keith	Parkes Shire Council
Cr P Phillips	Lachlan Shire Council

Attendees, voting members in bold.

Mr D Sherley	Bathurst Regional Council	Cr D Somervaille	Central Tablelands Water
Ms R Ryan	Blayney Shire Council	Mr G Rhodes	Central Tablelands Water
Mr P Devery	Cowra Shire Council	Ms S Harma	RDACW
Mr G Tory	Lachlan Shire Council	Mr K Harrison	DPIE Regional
Mr S Loane	Forbes Shire Council	Mr P Evans	DPIE OLG
Mr G Wallace	Oberon Council	Ms K Purser	DPIE OLG
Mr K Boyd	Parkes Shire Council	Ms J Bennett	Central NSW JO
Mr G Carroll	Weddin Shire Council	Ms Meredith Macpherson	Central NSW JO

1. Opening meeting 10.00am

2. Welcome to Country by Parkes Shire Elder Uncle Robert Clegg and Cr Ken Keith

3. Speakers

· Justin Johnson & Angela Hubbard Co-Founders of PHYZ X 2U - Mobile Physio Bus.

· Mr Brett Dean and Mr Bruce King from the Regional Investment Corporation.

4. Election of the Chair for the Joint Organisation Meeting in the absence of Cr Medcalf

Resolved Cr B West/Cr P Miller

That Cr Scott Ferguson, Mayor of Blayney Shire Council, be the Chair for the meeting of the Central NSW JO Board meeting 22 August 2019.

5. Apologies applications for a leave of absence by Joint Voting representatives

Cr J Medcalf, Cr G Hanger, Cr K Beatty, Cr M Liebich, Mr B Byrnes, Mr D Waddell,

Ms C Weston, Mr A Albury, and Ms K Barker.

Resolved Cr R Kidd/Cr K Keith

That the apologies for the Central NSW Joint Organisation Board meeting 22 August 2019 listed above be accepted.

6. Moved forward Disclosures of Interest - Nil Provided

7. Minutes

7a Confirmation of the Minutes of the Central NSW Joint Organisation meeting 28 June 2019 held via teleconference

Resolved Cr B West/Cr K Sajowitz

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 28 June 2019 held in Sydney

7b Confirmation of the Minutes of the Central NSW Joint Organisation meeting 29 May 2019 in Sydney

Resolved Cr K Keith/Cr R Kidd

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 29 May 2019 held via teleconference

8. Business Arising from the Minutes – Matters in Progress

Resolved Cr K Keith/Cr P Miller

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

9. Chair’s Minute(s) - Nil

10. Reports on Committees

a. Terms of Reference for the Regional Prosperity Sub-committee

Resolved Cr B West/Cr P Miller

That the Board adopt the Terms of Reference for the Regional Prosperity Subcommittee and note the balance of the report.

b. Terms of Reference for the Central NSW Regional Water Subcommittee

Resolved Cr R Kidd/Cr B West

That the Board adopt the Terms of Reference for the Regional Water Subcommittee and note the balance of the report.

Cr P Miller encouraged members to attend the upcoming meeting for Region 10 of the Murray Darling Association

11. Reports to Joint Organisation

a. Regional Water

Resolved Cr P Miller/Cr B West

That the Board

1. Endorse the development of policy and advocacy on the identified emergency water security projects (short-term and long term);

2. Endorse the Chairs of the Regional Prosperity and Regional Water portfolios working together to optimise opportunities from the Wyangala Dam wall investigations for economic development and urban water security across the Lachlan catchment and develop further policy in this regard;

3. Receive a report on the IPART recommendations in the Review of reporting and compliance burdens on Local Government;

4. Note work with DPIE-Water and the RLE to integrate town water into the Regional Water Strategy; and

5. Circulate advice to members monitoring the current opportunities and risks; and

11.15am Arrival of Special Guest The Hon Mark Coulton – Minister for Regional Services, Decentralisation and Local Government, Assistant Trade and Investment Minister and Federal Member for Parkes, and his advisor Ms Cathy Heidrich. The region raised FAGs grants and opportunities to support decentralization including fuel excise, zonal taxation and child care. The Minister recommended the region undertake follow-up on the Digital Connectivity Discussion Paper.

12.10pm break for morning tea.

12.30pm resume meeting

b. Administration of GMAC

Resolved Cr P Miller/Cr B West

That the Board note the advice regarding the administration of GMAC and

1. note the terms of reference for GMAC; and

2. note that sponsoring General Managers for the priorities of the Joint Organisation Strategic Plan are

a. Inter Council Cooperation – Greg Tory and Brad Byrnes;

b. Regional Water – Gavin Rhodes, Kent Boyd and David Sherley;

c. Transport and Infrastructure– Kent Boyd, Gary Wallace and Steve Loane;

d. Regional Prosperity – Paul Devery, Orange General Manager (TBC), Glenn Carroll and Rebecca Ryan; and

3. note the sponsoring General Managers for the regional teams are as follows:

a. Energy – Brad Byrnes

b. Transport Technical Group – Kent Boyd

c. IT – Greg Tory

d. Tourism – Rebecca Ryan

e. HR and Training – Dave Sherley

f. Directors of Corporate Services – Steve Loane

g. WHS – Paul Devery

h. Planning – Gary Wallace and General Manager Orange (TBC)

i. Water Utilities teams – Kent Boyd

c. Report on Electricity Essential Energy Service levels

Resolved Cr P Miller/Cr K Keith

That the Board note the report on Essential Energy service levels and approach Essential Energy:

1. seeking regular reporting from Essential Energy about performance in our region against the full range of service levels it is required to meet under the Guaranteed Service Level Scheme and the AER’s revised Service Target Performance Incentive Scheme;

2. Proceed with a workshop with Essential Energy on improved service levels while maintaining current workforce; and

3. Encourage members to support the Small Business Commissioner in her efforts to address this issue.

d. Rural Health Pro Partnership Proposal

Resolved Cr R Kidd/Cr B West

That the Board note the Rural Health Pro Partnership Proposal, allow the Joint Organisation logo to be used on the website and commend to members they provide content to promote their communities as a destination of choice for health workforce.

e. WRI Sponsorship Proposal

Resolved Cr S Ferguson/Cr P Miller

That the Board note the WRI Event Sponsorship Proposal and

1. Commend to members they provide attendance to support the event;

2. Provide in-kind assistance with promotion of the event;

3. Sponsor the event as a Gold Sponsor at $2500; and

4. Under the auspices of the Chair, develop key messages for the event in line with existing policy.

f. Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020

Resolved Cr P Miller/Cr B West

That the Board note the report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority; and

1. Amend the control for Risk 32 in the Risk Management Plan to “work with other JOs and relevant State agencies on a sustainable funding framework for the JO network and advocate as necessary;”

2. Note that the TOR for the Regional Strategic Transport Group will be reviewed by the Group at their next meeting;

3. Endorse the actions of the JO Chairs with regard to seeking funding and a sustainable framework for Joint Organisations;

4. Support the suggested changes to the Terms of Reference for the JO Chairs Forum seeking to have one Chair elected for up to twelve months;

5. Note that the funding agreement for the $150K for the Joint Organisation announced by the Minister 30 July will be negotiated by the Chair between meetings; and

6. Thank the Minister for Local Government for the funding seeking to apprise her of the value of the Joint Organisation to the State.

g. Administration Update

Resolved Cr P Miller/Cr B West

That the Board note the timeline for the implementation of the JO.

h. Financial and Compliance Report

Resolved Cr K Keith/Cr P Miller

That the Board note the Finance and compliance report provided late due to late advice from the auditor and gives permission for the audited accounts to be signed under the auspices of the Chair if the final result after audit does not differ greatly from the figures presented in this report.

12. Notices of motions/Questions with notice - Nil

13. Confidential matters - Nil

14. General Business - Forbes - RMS contracts on the Newell and RMCC contracts more broadly – seeking a collective approach to ensuring Councils’ engagement in these programs. Oberon provided advice on their Spartan event for next year – watch this space!

15. Conclusion of the meeting - Meeting closed at 1.07 pm

The next meeting of the Central NSW JO Board will be 12.00pm Wednesday 27 November in Canberra at the ACT Legislative Assembly. Members have requested a presentation on the City Power Partnerships and Canberra Airport then roundtable discussions with various Ministers at Parliament House Canberra 28 November.

Page 4 is the last page of the Central NSW Joint Organisation meeting 22 August 2019

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 September 2019

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Development Assessments, Manager Engineering Services, Executive Support Manager, Administration Officer (Cubbin)

1.1 APOLOGIES

RESOLVED - 19/422 Cr S Munro/Cr M Previtera

That the apologies be accepted from Cr J Hamling, Cr G Taylor and Cr J Whitton for the Council Meeting of Orange City Council on 3 September 2019.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 ACKNOWLEDGEMENT OF COUNTRY

1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Mayoral Minutes

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.10PM

OPEN FORUM

PDC - Item 2.2 - Lot 78 Lantana Place

Luke Holden - spoke against development

Martin Berndt - spoke against development

Danielle Collison - spoke against development

Katrina Mehdi - spoke against development

Justin Cantelo - Housing Plus – spoke in favour of development

Rochelle Monaghan - Housing Plus – spoke in favour of development

Matthew Ward - Aspect Buyers Agency – spoke in favour of development

Scott Taylor - Housing Plus – spoke in favour of development

Holly Manning - Housing Plus – spoke in favour of development

PDC - Item 2.3 - 36-40 Turner Crescent

Peter Calder

Barbara Olde

Kylie Webster

Brett Stanford

Darren Jonsson - Australian Childcare Solutions

David Roberts - Australian Childcare Solutions

PDC - Item 2.4 -0 185-187 Peisley Street (Aldi)

Jock Wigan - Applicant

Jack Evans - spoke against development

PDC - Item 2.5 - 111 Clinton Street

Peter Bromley - Applicant

Anne Kennedy - spoke against development

CCL – Item 5.5 – Asset Management Strategy

Colin Young

CCL – LEP Amendment

Anne Salter – Request for extension of exhibition period.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.00PM

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 19/423 Cr S Romano/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 20 August 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 August 2019.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 8.05PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.27PM

4 Notices of Motion/Notices of Rescission

4.1 Notice of Motion - Climate Strike

TRIM Reference: 2019/1851

MOTION

That Council:

1 Acknowledge the rights of students and workers to express their concerns about climate change through participation in the Global Climate Strike on 20 September 2019.

2 Declare support for local students and workers participating in the Climate Strike in Robertson Park on 20 September 2019.

3 Encourage community participation in the Robertson Park Climate Strike by providing in-kind support to the organisers of the event where requested and as appropriate.

4 Request the NSW and Australian Governments to increase support for Australia’s transition away from fossil-fuel energy production and towards renewable energy solutions, including funding a just transition and job creation for all fossil-fuel industry workers.

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

For: Cr McRae, Cr Nugent, Cr Previtera

Against: Cr Kidd, Cr Duffy, Cr Mileto, Cr Munro, Cr Romano, Cr Turner

Absent: Cr Hamling, Cr Taylor, Cr Whitton

5 General Reports

5.1 Election of Deputy Mayor

TRIM Reference: 2019/1358

RESOLVED - 19/446 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

5.2 Policy Committees of Council

TRIM Reference: 2019/1414

RESOLVED - 19/447 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

For: Kidd, Romano, Duffy, McRae, Mileto, Munro, Nugent, Previtera, Turner

Against: Nil

Absent: Hamling, Taylor, Whitton

5.3 Dates for Meetings of Council

TRIM Reference: 2019/1859

RESOLVED - 19/448 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

5.4 Strategic Policy Review

TRIM Reference: 2019/1768

RESOLVED - 19/449 Cr S Nugent/Cr R Turner

That Council resolves to:

1 Place the following draft Strategic Policy on public exhibition for a minimum of 28 days:

· ST134 – Vehicle Access – Orange Airport

· ST039 – Gifts and Benefits

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

MATTER ARISING

Cr Munro requested a report be provided to Council providing a framework for a potential meeting between Councillors and local developers, builders and other interested parties to discuss opportunities in local developments.

5.5 2019-2020 Asset Management Strategy

TRIM Reference: 2019/1688

RESOLVED - 19/450 Cr T Mileto/Cr S Munro

That Council resolves to:

1 Note the body of the report – 2019-2020 Asset Management Strategy;

2 Change its budget process timeline as to allow a relevant Asset Management Strategy to be presented to Council when adopting future Delivery and Operational Plans;

3 Adopt the intervention levels shown within Table 5.1 of the Asset Management Strategy as a committed level of service to the community for the 2019/2020 financial year; and

4 Hold an “Asset Management 101” workshop for each and every new Council within three months of being elected.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

MATTER ARISING

Cr Turner requested a letter be sent to the proprietors of the Ashcroft IGA on behalf of Councillors congratulating them on the recent development that has been completed on the site.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 19/451 Cr S Munro/Cr T Mileto

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Land Acquisition - Part Lot 26 DP1087281 - Southern Feeder Road Stage 3

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.06pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.32pm.

7 Resolutions from Closed Meeting

The Acting Director Corporate and Commercial Services read out the following resolutions made in the Closed Meeting of Council.

6.1 Land Acquisition - Part Lot 26 DP1087281 - Southern Feeder Road Stage 3

TRIM Reference: 2019/1781

RESOLVED - 19/452 Cr K Duffy/Cr S Munro

That Council resolves:

1 To acquire approximately 311m² of part Lot 26 DP1087281 for construction of the Southern Feeder Road Stage 3 in accordance with the details and recommendation outlined in this report.

2 That upon acquisition, the land be classified as Operational.

3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation, the affixing of the seal of the Council on any document if required.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

The Meeting Closed at 10.35PM

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 3 September 2019.

Council Meeting 17 September 2019

5 General Reports

5.1 Election of Deputy Mayor

RECORD NUMBER: 2019/1937

AUTHOR: David Waddell, Chief Executive Officer

EXECUTIVE Summary

The Local Government Act 1993 provides that Council may elect a Councillor to be the Deputy Mayor (section 231). This report is prepared on the basis that Council wishes to elect a Deputy Mayor, and provides a process for this election to take place.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Section 231 of the Local Government Act provides that the term of the Deputy Mayor can be for the mayoral term or a shorter term. This report proposes an annual election of Deputy Mayor given that this mayoral term concludes in September 2020.

Recommendation

That Council resolves:

1 That Council elect a Deputy Mayor for the 2019 to 2020 period.

2 That the method of voting for the election of Deputy Mayor be ordinary ballot.

3 That the Chief Executive Officer, acting as the Returning Officer, conduct the election for the Deputy Mayor.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The procedure to be followed for the conduct of the Elections is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005 which states (in part):

1 The Chief Executive Officer is the Returning Officer.

2 a) A Councillor may be nominated without notice for election as Deputy Mayor

b) The nomination is to be made in writing by two or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing

c) The nomination is to be delivered or sent to the Returning Officer

d) The Returning Officer is to announce the names of the nominees at the Council Meeting at which the election is to be held.

Nominations can be lodged in a locked ballot box, which is located in the Chief Executive Officer’s office and will be in the Council Chamber prior to the Meeting. A nomination form has been provided with this report.

At the start of the meeting, the Returning Officer will unlock the box and announce the nominated Councillors for the position of Deputy Mayor. Nominated Councillors will be given the opportunity to decline nomination for position of Deputy Mayor at this time.

The Election count and procedures for nominations, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:

Election

3 (1) If only one Councillor is nominated, that Councillor is elected.

(2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3) The election is to be held at the Council Meeting at which the Council resolves on the method of voting.

(4) “ballot” has its normal meaning of secret ballot

“open voting” means voting by a show of hands or similar means.

Ordinary Ballot or Open Voting

Marking of Ballot Papers

5 (1) If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

(2) The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

(3) An informal ballot-paper must be rejected at the count.

Count - 2 Candidates

6 (1) If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

Count - 3 or more candidates

7 (1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2) If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

(4) A further vote is to be taken of the 2 remaining candidates.

(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Preferential Ballot

Ballot-papers and Voting

9 (1) The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers ‘1’, ‘2’ and so on against the various names so as to indicate the order of their preference for all the candidates.

(2) The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

(3) An informal ballot-paper must be rejected at the count.

Count

10 (1) If a candidate has an absolute majority of first preference votes, that candidate is elected.

(2) If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preference on those ballot-papers.

(3) A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.

(4) In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

In the past, Council has nominated to conduct the election of Deputy Mayor by Ordinary Ballot and therefore that method of voting is recommended.

Choosing by Lot

12 To choose a candidate by lot, the names of candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

13 The result of the election is:

a) To be declared to the Councillors at the Council Meeting at which the election is held by the Returning Officer; and

b) To be delivered or sent to the Chief Executive of the Office of Local Government and to the Secretary of Local Government New South Wales.

NOMINATION FOR THE POSITION OF DEPUTY MAYOR

(Under Schedule 7, Local Government (General) Regulation 2005)

We, the undersigned, hereby nominate __________________________________________

for the position of DEPUTY MAYOR for the 2019/20 Term of Office.

** A minimum of two nominators is required**

Nominator
	Name	Signed


Nominator
	Name	Signed


Nominator
	Name	Signed


Nominator
	Name	Signed


		Date 2019

I,________________________________________ CONSENT TO MY NOMINATION FOR THE

POSITION OF DEPUTY MAYOR FOR THE 2019/20 TERM OF OFFICE

SIGNED ____________________________ DATE __________________________

Council Meeting 17 September 2019

5.2 Policy Committees of Council

RECORD NUMBER: 2019/1938

AUTHOR: Samantha Freeman, Acting Director Corporate and Commercial Services

EXECUTIVE Summary

It has been Council’s practice to establish a number of Policy Committees, and to delegate authority to those Committees to determine a range of matters, with exception to matters that would cause expenditure outside Council’s adopted Community Strategic Plan and Delivery Operational Plan.

This report seeks Council’s determination of the Policy Committee structure and to elect Chairpersons of each Policy Committee.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

All Committees are subject to Council’s Code of Meeting Practice.

Recommendation

That Council resolves to adopt:

1 The Policy Committee Structure set out in Attachment 1 to this Agenda; and

2 That the method of voting for the election of Policy Committee Chairs be by ordinary ballot; and

3 That the Chief Executive Officer, acting as Returning Officer, conduct the election for the Policy Committee Chairs.

further considerations

SUPPORTING INFORMATION

The current Policy Committee structure is:

a Planning and Development Committee

b Employment and Economic Development

c Infrastructure

d Sport and Recreation

e Environmental Sustainability

f Finance

g Services

For Council’s information, the reporting line for the current Community Committees through the above Policy Committees is attached.

Council will be required to determine the Chairperson for each Policy Committee established at the meeting. Also attached are the Charters for the Policy Committees.

Election of Chairperson(s)

Council will need to resolve the method of voting. It is recommended that the method of voting be ordinary ballot.

The procedure to be followed for the conduct of the elections will be similar to the process adopted for the election of the Deputy Mayor, except for the requirement to provide nominations in writing.

Councillors may nominate for the position of Chairperson without notice at the meeting, and nominations do not need to be in writing. The Chief Executive Officer will call for nominations and conduct the election for one Policy Committee at a time.

Procedures for the election count, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:

Election

3 (1) If only one Councillor is nominated, that Councillor is elected.

(2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3) The election is to be held at the Council Meeting at which the Council resolves on the method of voting.

(4) “ballot” has its normal meaning of secret ballot

“open voting” means voting by a show of hands or similar means.

Ordinary Ballot or Open Voting

Marking of Ballot Papers

5 (1) If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.

(3) An informal ballot-paper must be rejected at the count.

Count - 2 Candidates

6 (1) If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

Count - 3 or more candidates

7 (1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2) If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

(4) A further vote is to be taken of the 2 remaining candidates.

(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Preferential Ballot

Ballot-papers and Voting

(3) An informal ballot-paper must be rejected at the count.

Count

10 (1) If a candidate has an absolute majority of first preference votes, that candidate is elected.

(4) In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

Choosing by Lot

Attachments

1 Policy and Community Committee Structure - September 2018, D18/44147 ⇩

2 Policy Committee Charters - 2018, D18/44563 ⇩

3 Nomination Form - Chairperson - Policy Committee, D15/31558 ⇩

Planning and Development Committee 17 September 2019

Attachment 1 PDC 3 September 2019 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 September 2019

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera

APOLOGIES AND LEAVE OF ABSENCE

RESOLVED - 19/424 Cr S Munro/Cr M Previtera

That the apologies be accepted from Cr J Hamling, Cr G Taylor and Cr J Whitton for the Planning and Development Committee of Orange City Council on 3 September 2019.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2 General Reports

2.1 Items Approved Under the Delegated Authority of Council

TRIM Reference: 2019/1592

RESOLVED - 19/425 Cr S Romano/Cr S Munro

That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

2.2 Development Application DA 141/2019(1) - Lot 78 Lantana Place

TRIM Reference: 2019/1787

MOTION Cr S Nugent/Cr T Mileto

That Council resolves to consent to development application DA 141/2019(1) for Multi Dwelling Housing (10 dwellings) at Lot 78 DP 1172183 - Lantana Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

AMENDMENT Cr K Duffy/Cr S Romano

That item 2.2 be deferred in order to receive a further report from Council addressing the social and economic impacts of the proposed development on neighbouring residents.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

Crs Duffy, Munro and Romano voted in favour of amendment.

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/426 Cr S Nugent/Cr T Mileto

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr K Duffy, Cr S Munro, Cr S Romano (Deputy Mayor)
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

2.3 Development Application DA215/2019(1) - 36-40 Turner Crescent (Centre Based Child Care Facility)

TRIM Reference: 2019/1822

MOTION Cr R Turner/Cr S Munro

That Council resolves to consent to development application DA 215/2019(1) for Centre Based Child Care Facility at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

AMENDMENT Cr S Nugent/Cr K Duffy

That item 2.3 be deferred in order to allow Councillors a further opportunity to meet on-site with residents regarding the traffic concerns raised by residents.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

Crs Duffy and Nugent voted in favour of amendment.

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/427 Cr R Turner/Cr S Munro

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr K Duffy
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

MATTER ARISING

Cr Munro requested information be provided to Councillors on potential steps that could be taken to address residents traffic concerns, including consideration of whether or not Turner Crescent could be made a one-way street.

2.4 Development Application DA 42/2018(3) - 167-177 Peisley Street and 185-187 Peisley Street, Orange (Aldi Foods Pty Ltd)

TRIM Reference: 2019/1534

RESOLVED - 19/428 Cr S Munro/Cr T Mileto

That Council prepare a Notice of Refusal for DA 42/2018(2) for Shop (alterations and additions to existing building) at Lot 500 DP 1033145 - 167-177 Peisley Street, and Lot 96 DP 1190941 – 185-187 Peisley Street, Orange for the following reasons:

1 The proposed link would result in the loss of two car parking spaces within the existing Aldi carpark, causing potential adverse impacts on the surrounding on-street parking and public car parking availability; and

2 The proposed carpark link would adversely impact on the traffic flow in an already congested Aldi carpark; and

3 The proposed carpark link would adversely impact on the traffic flow in an already congested Council public carpark; and

4 The proposed carpark link would adversely impact on the availability of parking in an already congested Council public carpark; and

5 The proposed link would provide no economic benefit to Council; and

6 The development is not in the public interest

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr S Munro
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

2.5 Development Application - DA 81/2019(1) - 111 Clinton Street

TRIM Reference: 2019/1692

RESOLVED - 19/429 Cr M Previtera/Cr J McRae

That Council resolves to consent to development application DA 81/2019(1) for Demolition of Garage, Carport, and Swimming Pool; Partial demolition and replacement of western portion of existing Dwelling House; Partial demolition and replacement of boundary fencing; New detached Garage (ground floor) with Secondary Dwelling (first floor) at Lot 1 DP 196341 - 111 Clinton Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr K Duffy
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

2.6 Planning Proposal to rezone 1 Leewood Drive from IN1 General Industrial to B6 Enterprise Corridor

TRIM Reference: 2019/1783

RESOLVED - 19/430 Cr R Kidd/Cr T Mileto

1 That Council advise the proponent that rezoning the land to B6 Enterprise Corridor is not supported on the grounds that residential accommodation and tourist and visitor accommodation at 1 Leewood Drive creates an unreasonable potential for land use conflicts with the adjoining industrial estate.

2 That Council support a revised planning proposal in relation to 1 Leewood Drive being sent to the Department of Planning, Industry and Environment for a Gateway Determination, subject to the following:

· The subject land is to remain IN1 General Industrial zone.

· An Additional Permitted Use (APU) listing be drafted for inclusion in schedule 1 in relation to 1 Leewood Drive.

· The APU listing is to enable as permissible development: Office Premises; Business Premises; Community Facilities; Plant nurseries; Rural supplies; Take away food and drink premises, and Highway Service Centres.

3 That Council advise the proponent that subsequent development of 1 Leewood Drive may be required to contribute towards a pedestrian crossing facility commensurate with the type and scale of development proposed and that, in addition to any relevant gateway conditions, a suitable arrangement must be agreed prior to formal public exhibition being undertaken. Such agreement shall as a minimum encompass:

· Design and construction work

· Timing

· Costs and apportionment

· Appropriate funding mechanism

** Cr Romano left the Chamber with the time being 9.00pm**

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Nil
Absent	Cr J Hamling, , Cr G Taylor, Cr J Whitton, Cr S Romano (Deputy Mayor)

** Cr Romano returned to the Chamber with the time being 9.02pm**

2.7 Draft Planning and Development: Community Participation Plan

TRIM Reference: 2019/1789

RESOLVED - 19/431 Cr J McRae/Cr M Previtera

That Council resolves:

1 To amend Development Control Plan 2004 (Chapter 5) by removing provisions for exhibition of development applications, and reference instead the Planning and Development: Community Participation Plan 2019.

2 To update the attachment to ST024 being the Declaration of Planning and Development Assessment Procedures and Protocols from Version 4 to Version 5.

3 To update ST024 to ensure the Policy references the correct attachment (being Version 5 attachment).

4 To update delegations in accordance with Version 5 of the attachment to Declaration of Planning and Development Assessment Procedures and Protocols.

5 To place the draft Planning and Development: Community Participation Plan 2019, the draft Version 5 attachment to ST024, and draft amendment to Development Control Plan 2004 (Chapter 5) on public exhibition for a period of 28 days.

For: Unanimous

Against: Nil

Absent: Cr Hamling, Cr Taylor, Cr Whitton

The Meeting Closed at 9.06PM.

Council Meeting 17 September 2019

Attachment 1 Overdue Resolutions from Council Meetings

OUTSTANDING QUESTIONS TAKEN ON NOTICE/MATTERS ARISING FROM COUNCIL MEETINGS

Date of Meeting	Meeting	Questions on Notice/Matters Arising	Action Taken	Completed
3-Sep-19	CCL	MATTER ARISING Cr Munro requested a report be provided to Council providing a framework for a potential meeting between Councillors and local developers, builders and other interested parties to discuss opportunities in local developments.	A report will be issued to Councillors by October 2019 on a suggested framework for this potential meeting.
3-Sep-19	PDC	MATTER ARISING (36-40 Turner Cres - Child Care Facility) Cr Munro requested information be provided to Councillors on potential steps that could be taken to address residents' traffic concerns, including consideration of whether or not Turner Crescent could be made a one-way street.	Incorporated in correspondence to Councillors around Rescission Motion.
6-Aug-19	PDC	Cr Duffy requested a report be provided to Council regarding 62 Byng Street and Highland Heritage on the differences in Court determined DA costs versus original costs as well as the costs incurred from hearing the matters in Court.	To be reported to October PDC Meeting.
2-Jul-19	IPC	QUESTIONS TAKEN ON NOTICE Cr Taylor requested information be provided regarding the ability to dredge or de-silt the city’s water supply dams and re-visit the use of Lucknow mine water as an emergency water supply.	Information to be provided.
25-Jun-19	CCL	Cr Whitton requested an update on timing of the report on hotmix as per resolution 18/348 (page 66 of the business paper).	Report to be provided. Director Technical Services has met with industry representatives.
4-Jun-19	EEDPC	QUESTIONS TAKEN ON NOTICE Cr Nugent requested an update on the enquiries for staff exchange with Timaru District Council.	Contact has been made with Timaru Mayor and a meeting is to be arranged to progress.
4-Jun-19	EEDPC	QUESTIONS TAKEN ON NOTICE Cr Kidd requested an update on the current status of relationships and activities with the Sister Cities and also on any visits planned in the future.	Updates on the Sister Cities, including visits planned, were included in the Sisters Cities Community Committee meeting on 25 July 2019. As there was no quorum at that meeting, these updates could not up to Council via the Employment and Economic Development Policy Committee. A report on these requested updates and a review of Sister Cities will be given directly to Council in October 2019.
7-May-19	CCL	MATTER ARISING FROM FUNDING REQUEST FOR SHOW SOCIETY Crs Duffy and Taylor requested a report be presented to Council on the support provided by Council in previous years to the Orange Showground Society for the provision of stables and also addressing the usage of the new showground pavilion.	Report to be provided to October Council meeting.
5-Mar-19	ESPC	MATTER ARISING Cr Nugent requested a report be brought back to Council on examples of how other Councils protect trees and in particular the use of tree bonds.	That a further report be provided to Council.

OUTSTANDING RESOLUTIONS FROM COUNCIL MEETINGS

Date of Meeting	Meeting	Resolution	Action Taken	Completed
3-Sep-19	CCL	5.4 STRATEGIC POLICY REVIEW TRIM REFERENCE: 2019/1768 RESOLVED - 19/449 Cr S Nugent/Cr R Turner That Council resolves to: 1 Place the following draft Strategic Policy on public exhibition for a minimum of 28 days: • ST134 – Vehicle Access – Orange Airport • ST039 – Gifts and Benefits	Policy placed on public exhibition. Report will go back to Council in October 2019.
3-Sep-19	CCL	5.5 2019-2020 ASSET MANAGEMENT STRATEGY TRIM REFERENCE: 2019/1688 RESOLVED - 19/450 Cr T Mileto/Cr S Munro That Council resolves to: 1 Note the body of the report – 2019-2020 Asset Management Strategy; 2 Change its budget process timeline as to allow a relevant Asset Management Strategy to be presented to Council when adopting future Delivery and Operational Plans; 3 Adopt the intervention levels shown within Table 5.1 of the Asset Management Strategy as a committed level of service to the community for the 2019/2020 financial year; and 4 Hold an “Asset Management 101” workshop for each and every new Council within three months of being elected.	1. COMPLETE 2. Currently being worked on 3. COMPLETE 4. Currently being worked on
3-Sep-19	PDC	2.4 DEVELOPMENT APPLICATION DA 42/2018(3) - 167-177 PEISLEY STREET AND 185-187 PEISLEY STREET, ORANGE (ALDI FOODS PTY LTD) TRIM REFERENCE: 2019/1534 RESOLVED - 19/428 Cr S Munro/Cr T Mileto That Council prepare a Notice of Refusal for DA 42/2018(2) for Shop (alterations and additions to existing building) at Lot 500 DP 1033145 - 167-177 Peisley Street, and Lot 96 DP 1190941 – 185-187 Peisley Street, Orange for the following reasons: 1 The proposed link would result in the loss of two car parking spaces within the existing Aldi carpark, causing potential adverse impacts on the surrounding on-street parking and public car parking availability; and 2 The proposed carpark link would adversely impact on the traffic flow in an already congested Aldi carpark; and 3 The proposed carpark link would adversely impact on the traffic flow in an already congested Council public carpark; and 4 The proposed carpark link would adversely impact on the availability of parking in an already congested Council public carpark; and 5 The proposed link would provide no economic benefit to Council; and 6 The development is not in the public interest	Notice of Refusal issued.
3-Sep-19	PDC	2.5 DEVELOPMENT APPLICATION - DA 81/2019(1) - 111 CLINTON STREET TRIM REFERENCE: 2019/1692 RESOLVED - 19/429 Cr M Previtera/Cr J McRae That Council resolves to consent to development application DA 81/2019(1) for Demolition of Garage, Carport, and Swimming Pool; Partial demolition and replacement of western portion of existing Dwelling House; Partial demolition and replacement of boundary fencing; New detached Garage (ground floor) with Secondary Dwelling (first floor) at Lot 1 DP 196341 - 111 Clinton Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Resolution actioned.
3-Sep-19	PDC	2.6 PLANNING PROPOSAL TO REZONE 1 LEEWOOD DRIVE FROM IN1 GENERAL INDUSTRIAL TO B6 ENTERPRISE CORRIDOR TRIM REFERENCE: 2019/1783 RESOLVED - 19/430 Cr R Kidd/Cr T Mileto 1 That Council advise the proponent that rezoning the land to B6 Enterprise Corridor is not supported on the grounds that residential accommodation and tourist and visitor accommodation at 1 Leewood Drive creates an unreasonable potential for land use conflicts with the adjoining industrial estate. 2 That Council support a revised planning proposal in relation to 1 Leewood Drive being sent to the Department of Planning, Industry and Environment for a Gateway Determination, subject to the following: • The subject land is to remain IN1 General Industrial zone. • An Additional Permitted Use (APU) listing be drafted for inclusion in schedule 1 in relation to 1 Leewood Drive. • The APU listing is to enable as permissible development: Office Premises; Business Premises; Community Facilities; Plant nurseries; Rural supplies; Take away food and drink premises, and Highway Service Centres. 3 That Council advise the proponent that subsequent development of 1 Leewood Drive may be required to contribute towards a pedestrian crossing facility commensurate with the type and scale of development proposed and that, in addition to any relevant gateway conditions, a suitable arrangement must be agreed prior to formal public exhibition being undertaken. Such agreement shall as a minimum encompass: • Design and construction work • Timing • Costs and apportionment • Appropriate funding mechanism	Have advised the proponents of the resolution and sought acknowledgement of the required amendments to the proposal, and invited proponent to commence discussions in relation to the pedestrian crossing facility.
3-Sep-19	PDC	2.7 DRAFT PLANNING AND DEVELOPMENT: COMMUNITY PARTICIPATION PLAN TRIM REFERENCE: 2019/1789 RESOLVED - 19/431 Cr J McRae/Cr M Previtera That Council resolves: 1 To amend Development Control Plan 2004 (Chapter 5) by removing provisions for exhibition of development applications, and reference instead the Planning and Development: Community Participation Plan 2019. 2 To update the attachment to ST024 being the Declaration of Planning and Development Assessment Procedures and Protocols from Version 4 to Version 5. 3 To update ST024 to ensure the Policy references the correct attachment (being Version 5 attachment). 4 To update delegations in accordance with Version 5 of the attachment to Declaration of Planning and Development Assessment Procedures and Protocols. 5 To place the draft Planning and Development: Community Participation Plan 2019, the draft Version 5 attachment to ST024, and draft amendment to Development Control Plan 2004 (Chapter 5) on public exhibition for a period of 28 days.	1. On exhibition 13 Sept to 11 Oct 2019. 2. On exhibition 13 Sept to 11 Oct 2019. 3. To be completed following exhibition of other documentation. 4. Alter delegations in line with exhibited attachment associated with 2. above. 5. On exhibition 13 Sept to 11 Oct 2019 (28 days).
3-Sep-19	IPC	2.1 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 13 AUGUST 2019 TRIM REFERENCE: 2019/1767 RESOLVED - 19/435 Cr R Kidd/Cr M Previtera That Council resolves: 1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 August 2019. 2 Recommendations 3.1 to 3.12 from the minutes of the City of Orange Traffic Committee meeting of 13 August 2019 being: 3.1 That the untimed parking on McNamara Street, between Moulder Street and Kite Street, be changed to a two hour limit zone pursuant to the specifications in the attached report; 3.2 That a Loading Zone be created outside 167-177 Peisley Street just south of the entrance to the public car park, pursuant to specifications outlined in the attached report; 3.3 That a new pole and sign combination be installed outside 223 Peisley Street just north of the exit from the car park to define the end point of the No Stopping zone for the pedestrian refuge; 3.4 1 That Council defers a decision on the conditional approval for the Santa Arrival event on 30 November 2019 pending further discussion with the applicant. 2 That Council seeks preliminary comment from Roads & Maritime Services.	Currently being worked on.
3-Sep-19	IPC	3.2 WATER MAIN CONDITION ASSESSMENT REGIONAL CONTRACT TRIM REFERENCE: 2019/1610 RESOLVED - 19/437 Cr S Nugent/Cr S Munro 1 That Council agrees to participate in a regional contract for water main condition assessment for selected trial sites; and 2 That Council advises Central NSW Joint Organisation of its decision.	Currently being worked on.
20-Aug-19	CCL	5.6 ORANGE LEP AMENDMENT 17 - POST EXHIBITION REPORT TRIM REFERENCE: 2019/1511 RESOLVED - 19/412 Cr G Taylor/Cr J Whitton 1 That Council note the contents of this report and the submissions received from both the public and government agencies. 2 That Council advise the proponents of in-principle support for the LEP amendment subject to: I. The matter being deferred to allow the preparation, exhibition and adoption of a contributions plan in relation to the horse and rider underpass and separation fencing. II. The conceptual master plan being amended to provide separation fencing from the underpass to the Ring Road Arc in the west and the intersection of James Road and Pinnacle Road in the east. 3 That Council resolve to prepare an amendment to the Development Contributions Plan so as to ensure that the financial costs associated with the horse and rider underpass and associated separation fencing be at full cost to developers within the proposed Equine Precinct area. 4 That when prepared the Development Contributions Plan be placed on public exhibition for 28 days. 5 That the draft DCP provisions be amended as follows: I. The minimum setback for stables in section 6.13.4 be changed to 20m, other than for secondary road frontages which is to be changed to 10m. II. The minimum stables setback in section 6.13.4 be required to include a 5m wide landscaped area along the boundary comprising trees that mature to between 4 – 8 metres planted densely and protected from grazing during establishment. III. The maximum stocking rate for horses in section 6.13.3 be changed to 1 horse per 4,000m2 IV. The minimum paddock size for each horse in section 6.13.6 be changed to 3,000m2 6 That upon successful completion of the contributions plan, DCP and concept plan amendments the matter be reported back to Council for finalisation.	Have advised the proponents of the resolution and sought information to enable work on the contribution plan to proceed.
		6.2 SUPPLY OF COAGULANT CHEMICAL TO ICELY ROAD WATER TREATMENT PLANT TRIM REFERENCE: 2019/1423 RESOLVED - 19/420 Cr R Turner/Cr S Munro That Council resolves: 1 That the tender for aluminium chlorohydrate be awarded to IXOM Operations Pty Ltd for supply and delivery of the product PAC23 at the submitted price of $679.00 per tonne (excluding GST) for a two year period from the time of contract execution, with the option to extend the contract for one additional year subject to performance. 2 That permission be granted for the use of the Council Seal on any relevant document if required.	Contracts being prepared.
6-Aug-19	PDC	2.2 CALCULATING THE GENUINE ESTIMATED COST OF DEVELOPMENT TRIM REFERENCE: 2019/1609 RESOLVED - 19/381 Cr K Duffy/Cr M Previtera That Council resolve to implement a requirement within the Development Application process that whereby applicants must justify the genuine estimated cost of development using the following: 1 For development up to $500,000, the estimated cost be estimated by the applicant or a suitably qualified person (such as a licenced builder, architect, accredited building designer, registered quantity surveyor, or a licenced person with suitable experience), with the methodology used to calculate that cost submitted with the DA. 2 For development between $500,000 and $3 million, a suitably qualified person (such as a licenced builder, architect, accredited building designer, registered quantity surveyor) should prepare the cost estimate and submit it, along with the methodology, with the DA. 3 For development more than $3 million, a detailed cost report prepared by a registered quantity surveyor verifying the cost of the development should be submitted with the DA.	Resolution to be actioned.
16-Jul-19	CCL	6.4 LEASE OF HANGAR W ORANGE AIRPORT TRIM Reference: 2019/1275 RESOLVED - 19/375 Cr J Whitton/Cr J McRae That Council resolves: 1 That Council enter into a lease of Hangar W for a term of 15 years. 2 That approval be granted for the use of the Council Seal on all relevant documents.	Waiting on DA to be approved to prepare lease.
2-Apr-19	CCL	4.1 NOTICE OF MOTION - AWNING - MAX HAZELTON AERO CENTRE TRIM REFERENCE 2019/608 RESOLVED - 19/219 Cr S Romano/Cr M Previtera That Council resolves to approve: 1 the provision of assistance to the Orange Aero Club by applying for the DA and constructing an airside awning to the Max Hazelton Aero Centre patient transfer room.	This matter is in progress.
7-Aug-18	CCL	4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT TRIM REFERENCE: 2018/1874 RESOLVED - 18/348 Cr J Whitton/Cr J Hamling That Council staff provide prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.	Scheduled, with some discussion with industry continuing.

Council Meeting 17 September 2019

Attachment 2 Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary

COMPLETED

REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING

As at 10 September 2019

Date of Meeting	Meeting	QUESTIONS ON NOTICE/MATTERS ARISING	Action Taken/Comment	STATUS
3 Sept 2019	CCL	MATTER ARISING Cr Turner requested a letter be sent to the proprietors of the Ashcroft IGA on behalf of Councillors congratulating them on the recent development that has been completed on the site.	This letter is being prepared on Mayoral letterhead and will be sent out by Friday, 13 September 2019. COMPLETE
6 Aug 2019	IPC	QUESTION TAKEN ON NOTICE Cr Romano requested staff investigate a sewerage smell along Ploughmans Lane, past Riawena Oval, between Forbes Road and Cargo Road.	Email sent to Councillors 15 August 2019. A sewer manhole had significant root infiltration across the benching of the manhole and a root tail along the sewer main as per the attached photo. A inspection of the surrounding manholes found that there was no signs of an overflow however this had the potential to overflow and/or vent the lid causing odour issues. The manhole has been cleaned and roots removed, hopefully addressing any future odour issues. COMPLETE
2 Jul 2019	IPC	Cr Whitton requested Council write to the landlords of Orange Central Square requesting action be taken to the footpath and driveway at the western entry to the Kmart carpark.	Letter sent to owners requesting action be taken to address the condition of driveway and internal footpaths. COMPLETE
25 Jun 2019	CCL	Cr Whitton requested that Council approach the State and Federal Government to be furnished with information on what they are doing to assist with electricity and gas costs.	Letter sent to relevant Ministers 10 September 2019. COMPLETE
25 Jun 2019	CCL	QUESTION TAKEN ON NOTICE Cr Kidd requested staff obtain details from local charitable bodies and report back to Council on the measures taken to assist residents in particular with electricity and gas costs including the number of residents assisted.	Email sent to Councillors 9 September, 2019 reporting on measures taken to assist residents in the Orange Local Government Area. COMPLETE

COMPLETED

REGISTER – RESOLUTIONS & NOTICES OF MOTION

Date of Meeting	Meeting	Resolution	Action Taken/Comment	STATUS
3 Sept 2019	PDC	2.2 DEVELOPMENT APPLICATION DA 141/2019(1) - LOT 78 LANTANA PLACE TRIM REFERENCE: 2019/1787 RESOLVED - 19/426 Cr S Nugent/Cr T Mileto That Council resolves to consent to development application DA 141/2019(1) for Multi Dwelling Housing (10 dwellings) at Lot 78 DP 1172183 - Lantana Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.	A Rescission Motion on this Item has been received and will be going to Council Meeting of 17 September 2019.
3 Sept 2019	PDC	2.3 DEVELOPMENT APPLICATION DA215/2019(1) - 36-40 TURNER CRESCENT (CENTRE BASED CHILD CARE FACILITY) TRIM REFERENCE: 2019/1822 RESOLVED - 19/427 Cr R Turner/Cr S Munro That Council resolves to consent to development application DA 215/2019(1) for Centre Based Child Care Facility at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, pursuant to the conditions of consent in the attached Notice of Approval.	A Rescission Motion on this Item has been received and will be going to Council Meeting of 1 October 2019.
3 Sept 2019	EEDPC	2.1 MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE HELD 14 AUGUST 2019 TRIM REFERENCE: 2019/1863 RESOLVED - 19/433 Cr R Kidd/Cr S Nugent 1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 14 August 2019. 2 That the minutes of the Economic Development Community Committee at its meeting held on 14 August 2019 be adopted.	Most reports were for information and were noted. The Action Plan for EDCC has been updated for the EDCC meeting on 11 September 2019. COMPLETE
3 Sept 2019	SRPC	2.1 MINUTES OF THE SPORT AND RECREATION COMMUNITY COMMITTEE ON 5 AUGUST 2019 TRIM REFERENCE: 2019/1790 RESOLVED - 19/439 Cr R Turner/Cr S Nugent 1 That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 5 August 2019. 2 That Council determine recommendation 3.1 from the minutes of the Sport and Recreation Community Committee meeting of 5 August 2019. 3.1 2019/2020 Sports Facility Partnership Program - Application Assessment TRIM Reference: 2019/1498 Recommendation Mr M Thornhill/Mr W Hill That Council allocate funds from the 2019/2020 Sports Facility Partnership Program as per the following table: Organisation Project Recommended Funding Orange Mountain Bike Club Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park $15,000 Bloomfield Junior Rugby League Club Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval $15,000 Orange City Rugby Club Upgrade to male toilets at Pride Park $6,000 Orange Hockey Inc. Construction of block wall behind the goals on second turf field at the Orange Hockey Centre $6,000 Orange Cycle & Triathlon Club Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place $8,000 TOTAL $50,000 3 That the remainder of the minutes of the Sport and Recreation Community Committee at its meeting held on 5 August 2019 be adopted.	Correspondence and funding agreements have been provided to all successful applicants. COMPLETE
3 Sept 2019	CCL	5.1 ELECTION OF DEPUTY MAYOR TRIM REFERENCE: 2019/1358 RESOLVED - 19/446 Cr S Munro/Cr T Mileto That this item be deferred until the Council Meeting to be held 17 September 2019.	Listed for Council Meeting 17 September 2019. COMPLETE
3 Sept 2019	CCL	5.2 POLICY COMMITTEES OF COUNCIL TRIM REFERENCE: 2019/1414 RESOLVED - 19/447 Cr S Munro/Cr T Mileto That this item be deferred until the Council Meeting to be held 17 September 2019.	Listed for Council Meeting 17 September 2019. COMPLETE
3 Sept 2019	CCL	5.3 DATES FOR MEETINGS OF COUNCIL TRIM REFERENCE: 2019/1859 RESOLVED - 19/448 Cr S Munro/Cr T Mileto That this item be deferred until the Council Meeting to be held 17 September 2019.	Listed for Council Meeting 17 September 2019. COMPLETE
3 Sept 2019	CCL	6.1 LAND ACQUISITION - PART LOT 26 DP1087281 - SOUTHERN FEEDER ROAD STAGE 3 TRIM REFERENCE: 2019/1781 RESOLVED - 19/452 Cr K Duffy/Cr S Munro That Council resolves: 1 To acquire approximately 311m2 of part Lot 26 DP1087281 for construction of the Southern Feeder Road Stage 3 in accordance with the details and recommendation outlined in this report. 2 That upon acquisition, the land be classified as Operational. 3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation, the affixing of the seal of the Council on any document if required.	Resolution actioned. COMPLETE
3 Sept 2019	FPC	2.1 MINUTES OF THE AUDIT AND RISK MANAGEMENT COMMITTEE MEETING HELD ON 31 MAY 2019 TRIM REFERENCE: 2019/1796 RESOLVED - 19/441 Cr R Kidd/Cr M Previtera 1 That Council acknowledge the reports presented to the Audit and Risk Management Committee at its meeting held on 31 May 2019. 2 That the remainder of the minutes of the Audit and Risk Management Committee at its meeting held on 31 May 2019 be adopted.	Most reports and Matters Arising were for information and were noted. One action relating to Committee Members liaising with the Acting Director Corporate and Commercial Services was added to the ARMC Action List in Pulse and has been completed. COMPLETE
3 Sept 2019	FPC	3.1 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 2 OF 2019/20 - GENERAL DONATIONS TRIM REFERENCE: 2019/1693 RESOLVED - 19/442 Cr R Kidd/Cr S Nugent The Council resolves: 1 That a donation of $500.00 be made from the General Donations Program to Canobolas Rural Technology High School (School Annual Prize Giving for Year 12). 2 That a donation of $500.00 be made from the General Donations Program to Orange High School (School Annual Prize Giving for Year 12). 3 That a donation of $500.00 be made from the General Donations Program to Anson Street School (School Annual Prize Giving for Year 12). 4 That a donation of $500.00 be made from the General Donations Program to Orange Anglican Grammar School (School Annual Prize Giving for Year 12). 5 That a donation of $500.00 be made from the General Donations Program to Orange Christian Schools Ltd (School Annual Prize Giving for Year 12). 6 That a donation of $500.00 be made from the General Donations Program to James Sheahan Catholic High School (School Annual Prize Giving for Year 12). 7 That a donation of $500.00 be made from the General Donations Program to OneSchool Global NSW - Orange Campus (School Annual Prize Giving for Year 12). 8 That a donation of $500.00 be made from the General Donations Program to Kinross Wolaroi School (School Annual Prize Giving for Year 12). 9 That a donation of $2,000.00 be made from the General Donations Program to the City of Orange Brass Band Inc (Rates Reimbursement - 62-64 Endsleigh Avenue, Orange). 10 That a donation of $250.00 be made from the General Donations Program to the National Servicemen's Association of Australia - Orange Branch (Chair Hire for Parade Day 2020 in Newman Park). 11 That a donation of $1,229.73 be made from the General Donations Program to the Orange Rainbow Swimming Club (Hire-fees Reduction for use of Orange Aquatic Centre).	Payment details given to Creditors on Thursday, 5 September 2019. E-mails sent to all Applicants on 9 September 2019, advising of Council's determination of their request. Rates Reimbursement and Hire-fees Reductions sent to subject officers on 9 September 2019. COMPLETE
		12 That a donation of $568.14 be made from the General Donations Program to the Orange Legacy Appeals Fund (Hire-fees Reduction for Summer Street Banners). 13 That a donation of $1,215.00 be made from the General Donations Program to Calare Public School (Hire-fees Reduction for use of Orange Function Centre). 14 That a donation of $2,000.00 be made from the General Donations Program to Teach Learn Grow Inc (Summer Rural Program at Glenroi Heights Public School). 15 That a donation of $1,000.00 be made from the Events Sponsorship Program to Master Builders Association of NSW (MBA Regional Awards 2019).
3 Sept 2019	SPC	2.1 MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE - 1 AUGUST 2019 TRIM REFERENCE: 2019/1761 RESOLVED - 19/444 Cr R Kidd/Cr J McRae That Council resolves: 1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 1 August 2019. 2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 1 August 2019 be adopted.	Resolution actioned. COMPLETE
3 Sept 2019	SPC	2.2 MINUTES OF THE SPRING HILL COMMUNITY COMMITTEE MEETING - 15 AUGUST 2019 TRIM REFERENCE: 2019/1804 RESOLVED - 19/445 Cr T Mileto/Cr R Kidd 1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 15 August 2019. 2 That Council determine recommendations 3.5, 3.6 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 15 August 2019: 3.5 That the installation of seating within the Anglican Church yard proceed. 3.6 That a Leash Free Area at Spring Hill be located at the Showground. 4.1 1. That the Orange to Spring Hill Shared Trail Concept be adopted. 2. That a letter for advancement be sent to Orange 360 for further progression. 3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 15 August 2019 be adopted.	Resolution actioned. COMPLETE
20 Aug 2019	CCL	5.3 STATEMENT OF INVESTMENTS - JULY 2019 TRIM REFERENCE: 2019/1633 RESOLVED - 19/409 Cr J Whitton/Cr S Munro That Council resolves: 1 To note the Statement of Investments as at 31 July 2019. 2 To adopt the certification of the Responsible Accounting Officer.	Action adopted. COMPLETE
20 Aug 2019	CCL	5.5 SISTER CITIES COMMUNITY COMMITTEE TRIM REFERENCE: 2019/1632 RESOLVED - 19/411 Cr S Nugent/Cr J Whitton That Council resolves a member of the Sister Cities Committee be supported to attend the national Sister Cities Association forum in Perth in September.	Arrangements for the Chair of the Sister Cities Committee, Bryce Ostini, to attend the Sister Cities Forum in Perth on 19-21 September 2019 have been completed. COMPLETE
20 Aug 2019	CCL	5.7 DEVELOPMENT APPLICATION - DA 99/2019(1) - LOT 5 CALTON ROAD TRIM REFERENCE: 2019/1713 RESOLVED - 19/413 Cr T Mileto/Cr S Munro That Council resolves to consent to development application DA 99/2019(1) for Dwelling, Garage (detached), Farm Building, Solar Energy System (10kw) and 3 x 30,000L Rainwater Tanks at Lot 5 DP 1098110 – Calton Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Determination Issued 26/08/2019 COMPLETE
20 Aug 2019	CCL	5.8 DEVELOPMENT APPLICATION DA 174/2019(1) - 500 CECIL ROAD TRIM REFERENCE: 2019/1732 RESOLVED - 19/414 Cr J Whitton/Cr G Taylor That Council resolves to consent to development application DA 174/2019(1) for Educational Establishment (multi-purpose facility) at Lot 100 DP 1165434 - 500 Cecil Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Approval issued. COMPLETE
20 Aug 2019	CCL	5.9 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 1 OF 2019/20 - EVENT SPONSORSHIP - BUSINESSES ACTING FOR PROFIT APPLICATIONS TRIM REFERENCE: 2019/1736 RESOLVED - 19/415 Cr J Whitton/Cr S Munro The Council resolves: 1 That funding of $600 from the Major Promotions Event Funding Program to the Fire and Ice Orange Incorporated (Council venue and cleaning fees reimbursement) be withdrawn as the event moved to a private location. 2 That funding of $3,000 be made from the Major Promotions Event Funding Program to the Central West Mums Group (seed funding for event promotion).	Payment made 21.8.19. Approval letter sent. COMPLETE
20 Aug 2019	CCL	5.10 EVENT SPONSORSHIP PROGRAM TRIM REFERENCE: 2019/1716 RESOLVED - 19/416 Cr S Nugent/Cr J McRae That Council adopt the draft Event Sponsorship Program guidelines, online application questions and Event Sponsorship Policy.	Event Sponsorship Program now active - round 1 open. Media release organised and online application on Councils website. COMPLETE
20 Aug 2019	CCL	5.11 ORANGE SUSTAINABLE LIVING EXPO 2019 TRIM REFERENCE: 2019/1731 RESOLVED - 19/417 Cr S Nugent/Cr R Turner The Council resolves: 1 To approve funding of $6,000 to the Rotary Club of Orange (seed funding for event promotion). 2 That $3,000 be allocated from the Major Promotions Event Funding Program and $3,000 be allocated from Councils existing budget in water conservation.	Approval letter sent. COMPLETE.
20 Aug 2019	CCL	6.3 WRITE OFF BAD DEBT >$5,000.00 - MICHAEL SIEDERS PRESENTS PTY LTD - DEBTOR ACCOUNT NO 5964.57 TRIM REFERENCE: 2019/1602 RESOLVED - 19/421 Cr K Duffy/Cr G Taylor The Council resolves to write off the bad debt for Debtor Account 5964.57, Invoice 59463 in the sum of $8.040.00.	This write-off will be completed by the end of this month (it is a batch task). COMPLETED

Council Meeting 17 September 2019

5.7 Statement of Investments - August 2019

TRIM REFERENCE: 2019/1949

AUTHOR: Julie Murray, Financial Accountant

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 31 August 2019.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To note the Statement of Investments as at 31 August 2019.

2 To adopt the certification of the Responsible Accounting Officer.

further considerations

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 August 2019, the investments held by Council in each fund is shown below:

	31/08/2019	31/07/2019
General Fund	64,632,835.14	64,417,233.90
Water Fund	51,264,293.44	50,396,089.66
Sewer Fund	46,925,059.53	45,219,615.98

Total Funds	162,822,188.11	160,032,939.54

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

Externally Restricted	31/08/2019	31/07/2019
General Fund	28,049,527.84	28,596,521.39
Water Fund	51,264,213.44	50,396,089.66
Sewer Fund	46,925,059.53	45,219,615.98
Auspiced	1,805,885.06	1,805,885.06
Internally Restricted	15,010,489.81	15,194,188.93
Unrestricted	19,766,932.43	18,820,638.52
Total Funds	$162,822,188.11	$160,032,939.54

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

· Quarterly portfolio summary reports

· Advice on investment opportunities, in particular Floating Rate Note products

· Advice on policy construction

· Year-end market values for Floating Note Rate products held by Council.

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 August 2019 has remained at 1.0 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.4 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.0 per cent plus 0.75 per cent (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 August 2019, the AusBond rate was 1.82 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.40 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holding	Remaining Capacity
0 - 3 Months	100.00%	37.22%	62.78%
3 - 12 Months	100.00%	38.85%	61.15%
1 - 2 Years	70.00%	9.09%	60.91%
2 - 5 Years	50.00%	14.85%	35.15%
5+ Years	25.00%	0.0%	25.00%

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

Table 2: Credit Rating Limits

Credit Rating	Maximum	Holding	Remaining Capacity	Value	Return on Investment
Bank Accounts	100.00%	7.75%	92.25%	$12,624,733.11	1.20%
AAA	100.00%	0.00%	100.00%	N/A	N/A
AA	100.00%	34.98%	65.02%	$56,950,000.00	2.34%
A	60.00%	14.89%	45.11%	$24,250,000.00	2.26%
BBB & NR	40.00%	42.38%	-2.38%	$68,997,455.00	2.54%
Below BBB	0.00%	0.00%	0.00%	N/A	N/A

AMP Bank was downgraded by Standard and Poor’s from A to BBB during August, thereby pushing the holdings of BBB rated products over the maximum capacity. This situation will be addressed over time, by transferring across to A rated counterparties as the investments fall due.

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 17 September 2019

5.8 Stronger Country Communities Round 3

RECORD NUMBER: 2019/1899

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

Round 3 of the NSW Government’s Stronger Country Communities Fund (SCC) opened on 1 July, 2019.

Round Three provides an additional $100 million for community projects in regional NSW and includes at least $50 million for youth-related projects. This brings the total funding for the Stronger Country Communities Fund to $400 million; and the total value for the Regional Growth Fund to $1.7 billion.

The funding available for projects in the Orange City Local Government Area is $930,667 with 50 per cent of the funding to be allocated to projects supporting young people.

Unlike previous rounds, applications will be accepted from eligible community groups who will be responsible for delivering projects if successful, which in turn has reduced the number of projects which were displayed for public comment.

As applications close Friday 27 September 2019, this report seeks to determine priorities for Council to put forward in Round 3.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil. Projects will proceed or otherwise following determination of the grant process.

Policy and Governance Implications

Nil

Recommendation

That Council determine which projects and in what order are to be submitted to the Stronger Country Communities Fund Round 3.

further considerations

SUPPORTING INFORMATION

The Stronger Country Communities Round 3 funding available for projects in the Orange City Local Government Area is $930,667.

This round includes some changes to the process including:

· Extending the opening period to three months

· Extending the funding period from two years to three years to allow applicants sufficient time to delivery projects

· Opening the round to applications directly from eligible community groups who will be responsible for delivering projects if successful

· Not conducting choice modelling. Applicants will be required to provide evidence of community consultation and support for projects in application

· At least 50 percent of the Round Three funding available in the LGS will be allocated to projects supporting young people

· A broader scope of eligible projects including programs as well as infrastructure.

· As with Round 1 and Round 2, Council undertook a two part consultation process in identifying project for possible funding under Round 3.

In previous rounds Councils managed all applications, however under this round eligible community groups are required to undertake this process.

On 4 July, Council forwarded a memo to Council explaining the process for Round Three and sought additional nominations from Councillors for projects or incentives they would like included in this process. As a result, the final list was placed on exhibition to seek feedback from the community on nominated projects through the Orange Your Say online consultation portal.

The 6 projects that were placed on display are as follows:

Anzac park netball courts

Orange City Council would build two extra outdoor netball courts to the east of the existing 8 outdoor court facility. The extra courts would cater for growing numbers in one of Orange’s biggest sports when it comes to participation number.

Cost: $267,000

Extra Footpaths for Orange City Council

Orange City Council would build more new and replacement footpaths.

If successful the grant would bring forward the list of projects for future years, delivering more new and upgraded footpaths sooner.

Cost $350,000

New Toilets in 3 local parks

Orange City Council would build new toilet facilities in three local parks – John Lomas Skate Park, Perry Oval and Glenroi Oval.

Cost: $240,000 ($80,000 each)

Supported Housing for Youth

Working in partnership with Veritas House, Orange City Council would buy a house to be used to provide supported accommodation for young people. The facility would be operated by Veritas House, a not-for profit organisation that provides services to children, young people, families and foster carers.

Cost: $350,000

Bicycle Education Park – Moulder Park

Orange City Council would create a bicycle education and road safety education area at Moulder Park. The project would include painting tracks, pedestrian crossing and intersection designs on the disused netball courts.

Cost: $75,000

Orange Youth Hub

Orange City Council would operate a Youth Hub drop-in centre, with programs designed in partnership with young people to suit the needs of young people, including disengaged and at risk youth.

They will have a wide range of regular activities and workshops, including basketball, cricket, league tag, ping pong, music tuition, art and dance workshops, chill out spaces, homework and employment and training application assistance. The purchase of a 12 seater buss will allow safe transport for young people to access the program.

Cost: $336,620.54. This includes a 3 year program (1 part-time co-ordinator and 1 casual), bus and materials

Public Exhibition Outcome

Council commenced its community consultation by way of Media Releases, Facebook posts, Instagram and direct correspondence with previous applicants.

The exhibition of and voting for the preferred projects were displayed on the YourSay site as was undertaken in Rounds 1 and 2. During this period, visitors to the YourSay site asked registered users to nominate their project preference.

The poll was open on 16 August 2019 from and closed on 30 August 2019 in which time 492 people visited the site. Of these, 209 voted. People could vote to show their preference for up to 3 of the 6 listed projects and registration was required to complete the poll to ensure people could only vote once.

The results from this survey show scoring for each project are listed below:

From the graph above it has been identified that the most popular projects in order are as follows:

Extra Footpaths 116

Supported Housing for Youth 109

Orange Youth Hub 94

Anzac Park netball courts 83

New Toilets in 3 local parks 77

Bicycle education park at Moulder Park 62

Council Meeting 17 September 2019

5.9 Performance Indicators - Final Quarter 2018/19

TRIM REFERENCE: 2019/1934

AUTHOR: Samantha Freeman, Acting Director Corporate and Commercial Services

EXECUTIVE Summary

This report provides the final quarter review of the 2018/19 Delivery/Operational Plan. The report illustrates the progress Council has made on the strategies and tasks identified in its strategic planning documents.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

This report provides the consolidated progress made in implementing Council’s Delivery/Operational Plan 2018/19, as required by the Integrated Planning and Reporting obligations.

Recommendation

That the Performance Indicators - Final Quarter 2018/19 be acknowledged.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber light indicate a measure of progress without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task. Despite some red lights, Council has continued to provide a very high level of service to the Orange Community.

SUPPORTING INFORMATION

The performance indicators for the April to June 2019 quarter are attached.

The financial reports relating to Council’s year-end budget performance will be the subject of a separate report to Council in September 2019.

As the last report for the 2018/19 year, the following are some of the highlights and achievements in the quarter:

Direction	Ref	Achievement
Live	1.2.1	Audit of 36 playgrounds and its indication that Council's inspection program and maintenance activities are appropriate.
Live	1.2.3	143 property inspections to manage noxious weeds.
Live	2.3.6	Lake Canobolas Scout Camp is well under way for renovation following successful grant funding.
Live	4.1 4.2 4.3	All that is happening at our regional cultural facilities - the Gallery, the Museum and the Theatre - including All in a Day's Work exhibition, Archibald Prize and Young Archie, the DNA of Colour and an exciting Theatre subscription season for 2019.
Live	4.4.3	The number of community events on Council land and the growing inclusiveness in the application of the disability action plan.
Live	6.1	The moving forward on the new pound (Animals Shelter).
Preserve	7.1	371 planning certificates issued.
Preserve	8.1	Many projects completed or in progress for water conservation and water loss, drought management, sewer upgrades and water-treatment plant improvements.
Preserve	8.2.4	Continued active participation in the Tidy Towns program.
Preserve	9.1.1	Continued construction of stages of the Southern Feeder Road.
Preserve	10.1.1	19 heritage adviser services for development applications
Prosper	11.1.1	31,386 in-person visitors and 1,154 on-line enquiries to the Visitor Information Centre.
Prosper	12.1.1	Launch of the new Invest Orange, which is vibrant way forward for business development, and better use of data from Census, property and Spendmapp.
Prosper	12.1.2	Central Business District refurbishment progressing.
Prosper	12.3.1	High-level engagement with local business, industry and government and non-government agencies.
Prosper	12.4.1	52 enquiries relating to business development in the City.
Collaborate	14.1.1 14.1.2	High-quality engagement with community through our website, media releases, YourSay and social media - meeting the need for this type of connection coming from the community.
Collaborate	14.2.1	Highly-responsive customer service function in a growing busy council.
Collaborate	17.1.4	The new Delivery/Operational Plan was adopted on 25 June 2019 for the next financial year.

Attachments

1 Performance Indicators - 2018/22 Quarter 4 April 2019 to June 2019, D19/47090 ⇩

Maintain and implement the Disability Inclusion PlanReport provided in October 2018

Sir Jack Brabham Park Sports Centre Stage 1 to beginDesign complete

DA obtained

Works to commence 2019/20

Develop Cricket Centre of Excellence at Wade ParkDesign completed and tender issued for construction

Develop the Mt Canobolas precinct for mountain-bike activitiesCouncil awaiting outcome of Plan of Management review by NPWS and NSW Government and grant outcomes

Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progressThe site will be renovated and new facilities installed over the next 2.5 years (2nd quarter 2019 to 4th quarter 2021)

Provide for three events annuallyDuring the April school holidays, Council partnered with Sports Camps Australia to conduct a junior Football clinic at Sir Jack Brabham Park. Whilst numbers were low on this occasion Sports Camps Australia are hoping to build a presence in Orange across a range of sports and will be undertaking further football clinics in Orange during July and October school holidays.

2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.3.1	Maintain and implement the Disability Inclusion Action Plan 2017/21	The report to is to be completed before October 2019. Process to collate the data was initiated.	Maintain and implement the Disability Inclusion Plan	This task was completed in the second quarter.	n
2.3.1			Maintain and implement the Disability Inclusion Plan	This task was completed in the second quarter.	n
2.3.2
2.3.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Actions were completed for this financial year.	Sir Jack Brabham Park Sports Centre Stage 1 to begin	The design has been completed. Development consent has been obtained. Works are to commence in 2019/20.	n
		Actions were completed for this financial year.	Sir Jack Brabham Park Sports Centre Stage 1 to begin		n
2.3.3
2.3.3	Increase use and functionality of the Orange Showground	Orange Showground upgrades were ongoing and usage continued to increase. Funding was received to upgrade stables and to upgrade to secretary's office and preliminary plans were drafted for amenities at the Naylor Pavilion.	Develop and implement a plan for the improvement and increased use of the Orange Showground	A Council plan to improve and increase usage of the Orange Showground was developed, in conjunction with priorities of the Orange Showground Committee.	n
Orange Showground - upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed	Increase use and functionality of the Orange Showground		Upgrades were completed within available funding.	n
2.3.4	Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities	Actions were completed for this financial year.	Develop Cricket Centre of Excellence at Wade Park	The design has been completed and the tender has been issued for construction.	n
2.3.4		Actions were completed for this financial year.	Develop Cricket Centre of Excellence at Wade Park		n
2.3.5
2.3.5	Develop recreational facilities at the Mt Canobolas precinct	Actions were completed for this financial year.	Develop the Mt Canobolas precinct for mountain-bike activities	We are awaiting the outcome of Plan of Management review by National Parks and Wildlife Services and the NSW Government and grant outcomes.	n
		Actions were completed for this financial year.			n
2.3.6
2.3.6	Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp	Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted. Bookings continue to be taken, with 13 total for the quarter.	Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progress	The site will be renovated and new facilities installed over the next 2.5 years (second quarter of 2019/20 to fourth quarter 2021/22)	n
					n
2.3.7
2.3.7	Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health	Council partnered with Sports Camps Australia to deliver a junior football clinic in Orange during the reporting period.	Provide for three events annually	During the April school holidays, Council partnered with Sports Camps Australia to conduct a junior football clinic at Sir Jack Brabham Park. Whilst numbers were low on this occasion, Sports Camps Australia are hoping to build a presence in Orange across a range of sports and will be undertaking further football clinics in Orange during July 2019 and October 2019 school holidays.	n
			Provide for three events annually		n

3: A friendly environment where people feel safe and included

Compile and submit six-monthly reports to the Attorney General on the implementation of the Act6 monthly reports submitted

Deliver the Road Safety Officer action planAll Action Plan activities provided

3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.1.1	Engage the community in addressing crime	The safety survey was completed and a report was made to the Community Safety and Crime Prevention Committee and Central West Police District.	Participate in the Orange Liquor Accord	A new Liquor Accord Representative was elected and confirmed as Community Safety and Crime Prevention Committee member.	n
			Promote the Operation Never Again program	Advertising was conducted throughout the holiday period.	n
			Participate in the relevant crime-prevention networks	Crime network representation was completed.	n
3.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys	Six-monthly reports were compiled and reported to the NSW Attorney General.	Compile and submit six-monthly reports to the Attorney General on the implementation of the Act	Six-monthly reports have been submitted.	n
3.1.2				Six-monthly reports have been submitted.	n
3.1.3
3.1.3	Conduct the Orange and Cabonne Road Safety Program	Free Cuppa, Drive Fatigue and Learner Driving programs were completed this quarter.	Deliver the Road Safety Officer action plan	All Action Plan activities were provided.	n
	Conduct the Orange and Cabonne Road Safety Program		Deliver the Road Safety Officer action plan	All Action Plan activities were provided.	n

Work with stakeholders to identify opportunities to enhance safetyCouncil continues to support the Community Safety and Community Crime Prevention Committee. The meetings of the Community Safety and Community Crime Prevention Committee are held quarterly

3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.2.1	Support the Community Safety and Community Crime Prevention Committee	Actions were completed for this financial year.	Work with stakeholders to identify opportunities to enhance safety	Council continues to support the Community Safety and Community Crime Prevention Committee. The meetings of the Committee are held quarterly.	n
3.2.1		Actions were completed for this financial year.			n

4: A creative community participating in arts and cultural activities

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are producedAll Gallery activities are promoted via print and digital media with an ever increasing level of engagement. ORG regularly advertises in high profile arts media as well as via local media.

Develop an annual satisfaction survey of patrons and hirersSurvey developed in association with Performing Arts Australia and sent to a broad selection of users of the Orange Civic Theatre

Engage with the community to create opportunities to contribute to the content and programs of the MuseumThe Museum opened All in a Day's work, a partnership exhibition with Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant Community Group who have made an extensive contribution to our Region over 70 years.

Foyer exhibitions frequently engage the community.

4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.1.1	Engage the community in the development of the Regional Art Gallery's programs	The community was engaged at all levels in the development of the programs and future plans for the Gallery. On Wednesday, 29 May 2019, the community were invited to an information and discussion session on the extension plans for the Gallery. The advice from the community has been taken on board and some adjustments have been made to the plans. Teachers and school students were involved in the development of content for our exhibitions, such as the Young Archie Central West exhibition as well as the Sculpture in an Orange Garden fundraising event during FOOD Week.	Meet biannually with the advisory group to assess external exhibition proposals	This is on hold until we have a clearer idea of the schedule for the extension. members of the group have been advised.	n
			Seek input from teachers in the development of the education program on an ongoing basis	Public Engagement and Education Officer delivers regular programs to visiting school groups. These sessions are often discussed beforehand with relevant teachers. Nashdale Public and Mullion Creek Public School students were engaged to make artworks for the sculpture in an Orange Garden Festival during FOOD Week.	n
			Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually	Applications are still regularly received and discussions with potential artists are under way.	n
4.1.2	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	We received extensive coverage for the Archibald Prize from February 2019 to April 2019, which enabled the Gallery to increase its engagement for other exhibitions in this quarter.	Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced	All Gallery activities are promoted via print and digital media with an ever-increasing level of engagement. Orange Regional Gallery regularly advertises in high-profile arts media as well as via local media..	n
4.1.2					n
4.1.3
4.1.3	Deliver the Civic Theatre Annual Performing Arts Program	2019 Subscription Season has been presented to the community with excellent response. By July end 2019, the first 13 (of 25) shows of the season offer has averaged 59% of capacity.	Develop an annual satisfaction survey of patrons and hirers	The survey has been developed in association with Performing Arts Australia and sent to a broad selection of users of the Orange Civic Theatre.	n
	Deliver the Civic Theatre Annual Performing Arts Program		Develop an annual satisfaction survey of patrons and hirers		n
4.1.4
4.1.4	Engage the community in the development of programs for the Orange Regional Museum	The Museum opened "All in a Day's Work", a partnership exhibition with the Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant community group who have made an extensive contribution to our region over 70 years. Foyer exhibitions frequently engage the community and we have visitor feedback screens in the foyer.	Engage with the community to create opportunities to contribute to the content and programs of the Museum	The Museum opened All in a Day's Work, a partnership exhibition with Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant Community Group who have made an extensive contribution to our Region over 70 years. Foyer exhibitions frequently engage the community.	n
					n

Develop project plan for approved project implemented according to budget and timeframesCouncil seeking funding for the remainder of the project cost ($5M)

Development application being prepared for lodgement

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategyDiscussions have been held on the need for funding towards an Aboriginal Heritage Officer in the region. Work continues on the development of an Aboriginal Cultural Heritage Trail.

Ensure that actions are implemented in accord with the respective service-level agreementsPerformance indicators in individual Service Level Agreements between Orange City Council and participating Councils met. These will be sent to participating Councils as reports as detailed in the SLAs. Annual planning meeting with participating Councils held on 6 June 2019.

Conduct consultation and planning actions in accord with service level agreementsThe strategic planning consultation commenced in April and continued during this period using a mix of face to face and online meetings, this will carry over into the next financial year.

4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.2.1	Link visual arts with other organisations via partnerships and other innovative shared events	Orange Regional Gallery (ORG) continues its partnership with Orange Health Service for the Arts and Health Program. ORG partnered with the ANU Drill Hall Gallery to create a survey exhibition Ildiko Kovacs: The DNA of Colour. ORG supported the Friends of the Gallery for their major fundraising project Sculpture in an Orange Garden.	Identify and pursue additional funding for this purpose	Orange Regional Gallery continues its partnership with the Orange Health Service for the Arts and Health Program.	n
			Collaborate with other organisations to produce two events each year	Orange Regional Gallery partnered with the ANU Drill Hall Gallery to create a survey exhibition Ildiko Kovacs: The DNA of Colour.	n
			Participate in regional festivals with a minimum of two each year	Orange Regional Gallery supported the Friends of the Gallery for their major fundraising project Sculpture in an Orange Garden.	n
4.2.2	Foster community participation in the Gallery through education and public engagement	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include School Holiday workshops, specific exhibition tours, life drawing for adults, etc.	Develop educational opportunities for children and adults at the Gallery throughout the year	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include school holiday workshops, specific exhibition tours, life drawing for adults, etc.	n
			Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery	Orange Regional Gallery worked closely with Friends of the Regional Gallery to develop a rich program for the Sculpture in an Orange Garden event. We provided extensive logistical and administrative support as well as the development of programs through which children could produce sculptures for the event.	n
			Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include School Holiday workshops, specific exhibition tours, life drawing for adults etc	n
4.2.3	Development of options for new Planetarium and Conservatorium	Actions were completed for this financial year.	Develop project plan for approved project implemented according to budget and timeframes	Council is seeking funding for the remainder of the project cost ($5M). A development application is being prepared for lodgement.	n
4.2.3		Actions were completed for this financial year.			n
4.2.4
4.2.4	Engage the community in the development of programs for the Orange Regional Museum	Programs to engage the community in the development of programs for the Orange Regional Museum continued during this quarter.	Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities	Education resources were developed for the Paddock to Plate Exhibition and All in a Day’s Work exhibition.	n
					n
4.2.5
4.2.5	Develop a Regional Museum program for Orange	The Sustainable Collections element of the Regional Museum program was further developed during this quarter.	Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils	The Sustainable Collections Project continues to be implemented. Regular meetings were held and satellite exhibition on the produce of the region was developed in conjunction with community museums.	n
Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program	Develop a Regional Museum program for Orange		A program to document objects in the regional museum collections has identified 20 object stories to be uploaded to the web.	n
4.2.6	Implement the Aboriginal Heritage Strategy	A project has commenced on the conservation and interpretation of the Springs site and the development of an Aboriginal Cultural Heritage Trail.	Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy	Discussions have been held on the need for funding towards an Aboriginal Heritage Officer in the region. Work continues on the development of an Aboriginal Cultural Heritage Trail.	n
4.2.6	Implement the Aboriginal Heritage Strategy				n
4.2.7
4.2.7	Deliver services to Central West participating councils in accord with the service-level agreements	Performance indicators in individual Service Level Agreements between Orange City Council and participating Councils were met.	Ensure that actions are implemented in accord with the respective service-level agreements	Performance indicators in individual Service Level Agreements (SLAs) between Orange City Council and participating councils were met. These will be sent to participating councils as reports, as detailed in the SLAs. The annual planning meeting with participating councils was held on 6 June 2019.	n
					n
4.2.8
4.2.8	Engage with key stakeholders as detailed in the service-level agreements	Consultation and planning was conducted in accord with the Central West Libraries Service-Level Agreements (SLAs).	Conduct consultation and planning actions in accord with service level agreements	The strategic planning consultation commenced in April and continued during this period using a mix of face-to-face and online meetings. This will carry over into the next financial year.	n
					n

Ensure sound, lighting and staging maintenance is implemented in accord with asset managementManaged and maintained within budgets and at industry standard.

Continue to make digitised and digital content available through the Spydus Library Management System and other online platformsIndexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000 plus entries. These are available through the Library's Spydus system. Minor work was done on the database during this quarter to ensure accuracy.

Investigate energy-efficient divides for Gallery lightingThe designs for the new Gallery extension take this into account.

Plan and implement program of exhibitions in accord with the exhibition timetables and budgetsA rich program was delivered which included the Archibald prize, a major mid - career survey for Ildiko Kovacs and a number of smaller scale exhibitions supporting artists across the region and beyond.

4.3: Maintain and renew cultural facilities and programs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.3.1	Implement the Orange Civic Theatre and Orange Function Centre strategic plan	The 2019 subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with producers and touring coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.	Operate the Theatre and Function Centre in accord with the strategic plan	Operations are being fulfilled in accordance with the strategic plan.	n
			Actions implemented in accordance with the programming plan	The 2019 subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with producers and touring coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.	n
			Actions implemented in accordance with the marketing plans	Marketing mix is in place with a combination of digital, print, radio and television being used.	n
4.3.2	Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product	The Orange Civic Theatres was managed and maintained within budgets and at industry standard.	Ensure sound, lighting and staging maintenance is implemented in accord with asset management	Orange Civic Theatre is managed and maintained within budgets and at industry standard.	n
4.3.2					n
4.3.3
	Deliver the Orange Library Service	Library service was delivered according to the Service-Level Agreement (SLA). The Library's calendar of events provided a wide range of services and programs.	Develop a calendar of events and activities by January each year	The Library service was delivered according to the Service Level Agreement (SLA). The Library's calendar of events provided a wide range of services and programs.	n
			Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries	Early childhood literacy programs were held during term time for age group 0-5. These encompass Baby Rhyme and Read (0-1 year olds); 1-2 Books (1-2 year olds); Story Time (2‑5 year olds); and Music for Little Ears (3‑5 year olds). Average attendance each week was175 participants.	n
			Implement NSW Public Libraries strategy for indigenous services	Staff continued to implement initiatives including expansion of relevant resources and active acquisition of relevant materials.	n
Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people			STEAM programs were offered in school holidays, as weekly 'Code Club' during term time and 'Little Bangs Discovery Club for 3‑5 year olds.	n
4.3.4	Make the Library's heritage collections available online	Digitised and digital content was made available through the Spydus Library Management System and other online platforms.	Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms	Indexing of the Birth Death and Marriage and related notices from local newspapers has now been completed with 165,000 plus entries. These are available through the Library's Spydus system. Minor work was done on the database during this quarter to ensure accuracy.	n
4.3.4	Make the Library's heritage collections available online				n
4.3.5
	Improve the visitor experience through increased functionality of galleries and associated public spaces	Projects to improve visitor experience in the Regional Art Gallery and its associated spaces were delivered during this quarter.	Refurbish East and West Rooms	This was completed and the rooms are in almost daily use.	n
			Replace blinds	Completed.	n
			Upgrade furniture in East and West Rooms and Gallery spaces	Completed.	n
			Install data projector and associated equipment in West Room	Completed.	n
			Refurbish foyer with revolving door and removal of glass wall	This has been delayed until the Gallery extension.	n
Make the Gallery's permanent collection available online			This is in process.	n
4.3.6	Reduce the carbon footprint of the Gallery	The designs for the new Gallery extension take this into account.	Investigate energy-efficient divides for Gallery lighting	The designs for the new Gallery extension take this into account.	n
4.3.6	Reduce the carbon footprint of the Gallery		Investigate energy-efficient divides for Gallery lighting		n
4.3.7
	Manage and preserve the Gallery's permanent collection in line with industry standards	The Gallery is working towards the commencement of the extension to the north with Architect Marshall with the primary purpose of caring for and presenting the permanent collection and attracting more donations as a result.	Add all permanent collection items to Vernon system and maintain up-to-date records	This is an ongoing task and is completed as required.	n
			Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection	The Cultural Gifts program is receiving a number of new donations. All documentation is on track.	n
			Photograph all collection items and seek copyright permissions	A new Collections Officer was appointed in this quarter, who will continue with this work.	n
			Collection to be independently and professionally valued every five years	This project is not due until 2022.	n
			Enhance and enrich the collection through purchases, donations and commissions	This is an ongoing task. Discussions have been held with a number of donors regarding substantial bequests.	n
Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements			Orange Regional Gallery is working with an architect on extensive new plans for storage and gallery space.	n
4.3.8	Deliver the Orange Regional Gallery Exhibition, Education and Public programs	The Gallery had its highest visitation ever for an exhibition ending in April. Our Ildiko Kovacs exhibition toured to the ANU Drill Hall Gallery as a partnership and achieved national recognition.	Plan and implement program of exhibitions in accord with the exhibition timetables and budgets	A rich program was delivered, which included the Archibald Prize, a major mid‑career survey for Ildiko Kovacs and a number of smaller-scale exhibitions supporting artists across the region and beyond.	n
4.3.8					n
4.3.9
	Deliver the Civic Theatre Annual Performing Arts Program	The 2019 Season has progressed and the 2020 Subscription season program process has commenced.	Develop and implement an annual subscription season and performing arts program across a diverse range of genres	The 2019 season was presented.	n
			Present a dedicated annual children's program for primary and secondary students	We marketed, as part of the subscription season, at least two productions a year are tagged for schools audiences. OCT liaises with English, drama and dance teachers in the region to ensure syllabus requirements are being met and productions are suitable for the targeted age groups. Teachers' notes and resources are distributed when available. Where possible, additional events such as workshops, master classes, question and answer sessions and meet the artists are arranged to complement performances.	n
			Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs	Orange Civic Theatre is committed to bring quality professional children’s products to its stage. The OCT education strategy is: · to offer as many students and teachers the opportunity to experience the excellence of live performance as possible; · for teachers to look upon the Orange Civic Theatre as a learning/teaching resource.	n
			Develop and facilitate a school holiday acting/drama program	This program has workshops connecting children and our community with theatre-making professionals and these workshops are performance, song, dance, acting, storytelling and classical music masterclass.	n
Develop an annual satisfaction survey of patrons and hirers			The survey is developed in association with PAC (Performing Arts Connections) Australia and is presented to patrons.	n
4.3.10	Manage the Museum collection to museum industry standards	The Collection Manager is now the Acting Museum Manager, which has meant some delays in collection care for the Museum. However, we have received approval from Council to create a new Collections Officer role, which will be a temporary position starting in July 2019 and ending in February 2020.	Continue the migration of database records to new "Vernon" content management system and provide online access to collections	This task is ongoing. A New Collections Officer has been appointed to fill a vacant position.	n
			Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections	This has been rescheduled to occur in next current year, due to the change in staffing structure at the museum.	n
			Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection	This ongoing task is completed in each quarter.	n
			Identify and pursue funding opportunities for improvements to collection storage facilities	The Museum will partner with the Gallery for additional storage space in the New Gallery extension. Designs are nearing completion.	n
			Install humidity-climate system to ensure Museum meets industry standards	We have not yet been successful with grant funding for this yet; $500,000 is required.	n
			Implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition

Orange City Council
Policy Committees (comprise all Councillors only)
Employment and Economic Development	Finance	Services	Infrastructure	Sport and Recreation	Environmental Sustainability	Planning and Development
Community Committees reporting to the Policy Committees – Members include Councillors and members of the public
Economic Development Orange Health Liaison Sister Cities	Audit and Risk Management	Ageing and Access Clifton Grove Cultural Heritage Community Safety and Crime Prevention Lucknow NAIDOC Week Orange Regional Museum Orange Conservatorium and Planetarium Spring Hill	City of Orange Traffic (**statutory committee) Floodplain Risk Management Orange Airport Orange and Cabonne Road Safety	Sport and Recreation (incl Bicycling) Orange Showground Australia Day	Companion Animals Environmental Sustainability Parks, Trees and Waterways Tidy Towns

1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
1.1.1	Engage with the community in the planning and development of public open space	With assistance from members of the Parks, Trees and Waterways Community Committee, a desktop review was undertaken of public open space areas that the committee members can assist with.	Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space	The Parks Tree and Waterways Community Committee met to undertake a desk-top review of public open spaces that offered the opportunity for additional tree planting. The Committee members are to ground truth and select potential sites for further assessment and enhancement.	n
			Cook Park Master Plan reviewed biannually	This master plan is to be reviewed in the 2019/20 financial year.	n
			Botanic Gardens Master Plan reviewed biannually	This master plan is to be reviewed in 2019/20 financial year.	n
1.1.2	Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities	The sports facility grants program for 2018/19 has been completed.	Implement Council's sports facility program (minor grants)	The sports facility grants program for 2018/19 was completed in the first quarter.	n

1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
1.2.1	Implement maintenance programs/activities to ensure parks, infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	An audit of 36 playgrounds within the Orange Local Government area was undertaken in April 2019. Council provides and maintains 27 neighbourhood playgrounds, 2 district level playgrounds and 7 regional level playgrounds (including 2 sites at lake Canobolas). The report identified one playground, Esso Park, for removal and no Priority A repairs recorded; indicating Council's inspection program and maintenance activities are adequate.	Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years	A comprehensive playground audit was undertaken by Kico Playground Inspection Services in April 2019.	n
			Undertake playground inspection for each playground each month	Monthly visual playground inspections were undertaken.	n
			Re-oil the Orange Adventure Playground by June every two years	Re-oiling is planned for 2019/20.	n
1.2.2	Implement the Open Space Strategy	The provision of a playground at Sir Jack Brabham Park meeting the State Government guidelines "Everyone Can Play" has been completed. The playground provides for accessibility for children and their carer's with rubber wet pour under surfacing to some elements, pathway for access and seating.	Finalise plans of management for community land by December 2018	The management plan review is to be undertake in conjunction with the Crown Lands plan of management development.	n
1.2.2	Implement the Open Space Strategy		Implement Open Space Strategy in accordance with approved budget and project time frames	Capital infrastructure enhancements were undertaken in line with open space strategy.	n
1.2.3	Monitor and implement awareness events and campaigns for priority weeds	Council Weed Management Officers undertook 143 property inspections for the fourth quarter with 75 being private property inspections, 57 Local Government and 1 State Government. Staff attended a workshop on Roadside Vegetation in Bathurst and also attended a regional meeting and workshop on Hudson Pear and Mental Health at Lightning Ridge; both events were held in May 2019.	Undertake 400 annual private property inspections each year to ensure noxious weeds are managed in accordance with legislative requirements	Council Weed Management Officers undertook 143 inspections in this quarter.	n
1.2.3					n
1.2.4
1.2.4	Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget	This project has been withdrawn.	Comply with grant conditions and monthly reporting requirements to Roads and Maritime Services	Not applicable as no grant funding was received.	n
Grant-funded cycleway construction program completed within allocated budget		This project has been withdrawn.	Not applicable as no grant funding was received.	n
1.2.5	Increase and improve public open space accessibility and facilities for a broad range of members of the community	A community workshop/site gathering was held with residents of North Orange living in proximity to new open space located on Webb Street. Approximately 30 residents attended, listening to a conceptual outline of the open space development and providing feedback to assist Council in meeting the needs and expectations of the community for recreational opportunities.	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space	In June, a workshop was held with Parks Tree and Waterways Committee members to do a desk-top review to identify future tree planting opportunities in parks and reserves.	n

			Cook Park master plan reviewed bianually
			The master plan is to be reviewed in 2019/20.
Botanic Gardens master plan reviewed biannually	This master plan is to be reviewed on 2019/20.

2.1: Identify and delivery sport and recreation facilities to service the community into the future
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.1.1	Implement the renewal and enhancement of recreational assets	Brendon Sturgeon Oval - tender awarded for upgrading the floodlights works to commence in the second half of 2019. Moulder Park - pedestrian bridge crossing Blackmans Swamp Creek National Avenue, between Sale and Hill Street installed. Sir Jack Brabham Park - new playground installed with themes relating to the historical Gnoo Blas and aerodrome use of the site, new player/spectator shelter design developed and one shelter installed as a trial. Wade Park - construction of turf practice nets completed.	Wade Park - undertake subsoil drainage at western quarter of field	Due this quarter but unfunded.	n
			Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park	Due this quarter but unfunded.	n
			Upgrade play facilities	Renovation to the Sir Neville Howse Park playground has been completed	n
			Install playground at Sir Jack Brabham Park	New play facility constructed at Sir jack Brabham Park reflecting on the past historical uses Gnoo Blas and Aerodrome	n
			Install training lights at Max Stewart Oval	This is a Year 2 project.	n
			Install training lights at Rosewood Oval	The tender has been awarded.	n
			Construct toilets in Robertson Park	Council resolved not to proceed and the application was then withdrawn.	n
			Construct projects in Moulder Park master plan	This is a Year 3 (2020/21) project.	n
			Replace timber bridges in Moulder Park	The replacement of the pedestrian bridge has been completed.	n
			Install Koori Walk at Orange Botanic Gardens	This is a Year 3 (2020/21) project.	n
			Develop camping facilities at Lake Canobolas and Mt Canobolas precinct	Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted.	n

2.2: Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.2.1	Operate the Orange Aquatic Centre	Actions were completed for this financial year.	Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits	Council worked in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits. Rates of learn-to-swim classes were adequately maintained. Aquatic Centre Capital Works programs were delivered, ensuring facilities, programs and activities are accessible and affordable.	n
			Maintain 90% occupancy rate for all learn-to-swim classes	Occupancy rate for learn-to-swim exceeded 90%	n
			Deliver the Orange Aquatic Centre capital works program	The capital works program for the refurbishment of change rooms was completed.	n

Mr D Sherley	Bathurst Regional Council	Mr G Wallace	Oberon Council
Cr S Ferguson	Blayney Shire Council	Cr R Kidd	Orange City Council
Ms R Ryan	Blayney Shire Council	Cr K Keith	Parkes Shire Council
Cr D Somervaille	Central Tablelands Water	Mr K Boyd	Parkes Shire Council
Mr G Rhodes	Central Tablelands Water	Mr G Carroll	Weddin Shire Council
Cr B West	Cowra Council	Mr S Harma	RDACW
Mr P Devery	Cowra Council	Mr P Evans	DPIE OLG
Cr P Miller	Forbes Shire Council	Ms K Purser	DPIE OLG
Mr S Loane	Forbes Shire Council	Mr K Harrison	DPIE Regional
Cr P Phillips	Lachlan Shire Council	Ms J Bennett	Centroc
Mr G Tory	Lachlan Shire Council	Ms Meredith Macpherson	Centroc
Cr K Sajowitz	Oberon Council