Agenda of Council Meeting - 17 September 2019

Organisation

Project

Recommended Funding

Orange Mountain Bike Club

Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park

$15,000

Bloomfield Junior Rugby League Club

Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval

$15,000

Orange City Rugby Club

Upgrade to male toilets at Pride Park

$6,000

Orange Hockey Inc.

Construction of block wall behind the goals on second turf field at the Orange Hockey Centre

$6,000

Orange Cycle & Triathlon Club

Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place

$8,000

TOTAL

$50,000

Date of Meeting

Meeting

Questions on Notice/Matters Arising

Action Taken

Completed

3-Sep-19

CCL

MATTER ARISING
Cr Munro requested a report be provided to Council providing a framework for a potential meeting between Councillors and local developers, builders and other interested parties to discuss opportunities in local developments.

A report will be issued to Councillors by October 2019 on a suggested framework for this potential meeting.

3-Sep-19

PDC

MATTER ARISING (36-40 Turner Cres - Child Care Facility)
Cr Munro requested information be provided to Councillors on potential steps that could be taken to address residents' traffic concerns, including consideration of whether or not Turner Crescent could be made a one-way street.

Incorporated in correspondence to Councillors around Rescission Motion.

6-Aug-19

PDC

Cr Duffy requested a report be provided to Council regarding 62 Byng Street and Highland Heritage on the differences in Court determined DA costs versus original costs as well as the costs incurred from hearing the matters in Court.

To be reported to October PDC Meeting.

2-Jul-19

IPC

QUESTIONS TAKEN ON NOTICE
Cr Taylor requested information be provided regarding the ability to dredge or de-silt the city’s water supply dams and re-visit the use of Lucknow mine water as an emergency water supply.

Information to be provided.

25-Jun-19

CCL

Cr Whitton requested an update on timing of the report on hotmix as per resolution 18/348 (page 66 of the business paper).

Report to be provided. Director Technical Services has met with industry representatives.

4-Jun-19

EEDPC

QUESTIONS TAKEN ON NOTICE
Cr Nugent requested an update on the enquiries for staff exchange with Timaru District Council.

Contact has been made with Timaru Mayor and a meeting is to be arranged to progress.

4-Jun-19

EEDPC

QUESTIONS TAKEN ON NOTICE
Cr Kidd requested an update on the current status of relationships and activities with the Sister Cities and also on any visits planned in the future.

Updates on the Sister Cities, including visits planned, were included in the Sisters Cities Community Committee meeting on 25 July 2019. As there was no quorum at that meeting, these updates could not up to Council via the Employment and Economic Development Policy Committee.
A report on these requested updates and a review of Sister Cities will be given directly to Council in October 2019.

7-May-19

CCL

MATTER ARISING FROM FUNDING REQUEST FOR SHOW SOCIETY
Crs Duffy and Taylor requested a report be presented to Council on the support provided by Council in previous years to the Orange Showground Society for the provision of stables and also addressing the usage of the new showground pavilion.

Report to be provided to October Council meeting.

5-Mar-19

ESPC

MATTER ARISING
Cr Nugent requested a report be brought back to Council on examples of how other Councils protect trees and in particular the use of tree bonds.

That a further report be provided to Council.

Date of Meeting

Meeting

Resolution

Action Taken

Completed

3-Sep-19

CCL

5.4 STRATEGIC POLICY REVIEW
TRIM REFERENCE: 2019/1768
RESOLVED - 19/449 Cr S Nugent/Cr R Turner
That Council resolves to:
1 Place the following draft Strategic Policy on public exhibition for a minimum of 28 days:
• ST134 – Vehicle Access – Orange Airport
• ST039 – Gifts and Benefits

Policy placed on public exhibition. Report will go back to Council in October 2019.

3-Sep-19

CCL

5.5 2019-2020 ASSET MANAGEMENT STRATEGY
TRIM REFERENCE: 2019/1688
RESOLVED - 19/450 Cr T Mileto/Cr S Munro
That Council resolves to:
1 Note the body of the report – 2019-2020 Asset Management Strategy;
2 Change its budget process timeline as to allow a relevant Asset Management Strategy to be presented to Council when adopting future Delivery and Operational Plans;
3 Adopt the intervention levels shown within Table 5.1 of the Asset Management Strategy as a committed level of service to the community for the 2019/2020 financial year; and
4 Hold an “Asset Management 101” workshop for each and every new Council within three months of being elected.

1. COMPLETE
2. Currently being worked on
3. COMPLETE
4. Currently being worked on

3-Sep-19

PDC

2.4 DEVELOPMENT APPLICATION DA 42/2018(3) - 167-177 PEISLEY STREET AND 185-187 PEISLEY STREET, ORANGE (ALDI FOODS PTY LTD)
TRIM REFERENCE: 2019/1534
RESOLVED - 19/428 Cr S Munro/Cr T Mileto
That Council prepare a Notice of Refusal for DA 42/2018(2) for Shop (alterations and additions to existing building) at Lot 500 DP 1033145 - 167-177 Peisley Street, and Lot 96 DP 1190941 – 185-187 Peisley Street, Orange for the following reasons:
1 The proposed link would result in the loss of two car parking spaces within the existing Aldi carpark, causing potential adverse impacts on the surrounding on-street parking and public car parking availability; and
2 The proposed carpark link would adversely impact on the traffic flow in an already congested Aldi carpark; and
3 The proposed carpark link would adversely impact on the traffic flow in an already congested Council public carpark; and
4 The proposed carpark link would adversely impact on the availability of parking in an already congested Council public carpark; and
5 The proposed link would provide no economic benefit to Council; and
6 The development is not in the public interest

Notice of Refusal issued.

3-Sep-19

PDC

2.5 DEVELOPMENT APPLICATION - DA 81/2019(1) - 111 CLINTON STREET
TRIM REFERENCE: 2019/1692
RESOLVED - 19/429 Cr M Previtera/Cr J McRae
That Council resolves to consent to development application DA 81/2019(1) for Demolition of Garage, Carport, and Swimming Pool; Partial demolition and replacement of western portion of existing Dwelling House; Partial demolition and replacement of boundary fencing; New detached Garage (ground floor) with Secondary Dwelling (first floor) at Lot 1 DP 196341 - 111 Clinton Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Resolution actioned.

3-Sep-19

PDC

2.6 PLANNING PROPOSAL TO REZONE 1 LEEWOOD DRIVE FROM IN1 GENERAL INDUSTRIAL TO B6 ENTERPRISE CORRIDOR
TRIM REFERENCE: 2019/1783
RESOLVED - 19/430 Cr R Kidd/Cr T Mileto
1 That Council advise the proponent that rezoning the land to B6 Enterprise Corridor is not supported on the grounds that residential accommodation and tourist and visitor accommodation at 1 Leewood Drive creates an unreasonable potential for land use conflicts with the adjoining industrial estate.
2 That Council support a revised planning proposal in relation to 1 Leewood Drive being sent to the Department of Planning, Industry and Environment for a Gateway Determination, subject to the following:
• The subject land is to remain IN1 General Industrial zone.
• An Additional Permitted Use (APU) listing be drafted for inclusion in schedule 1 in relation to 1 Leewood Drive.
• The APU listing is to enable as permissible development: Office Premises; Business Premises; Community Facilities; Plant nurseries; Rural supplies; Take away food and drink premises, and Highway Service Centres.
3 That Council advise the proponent that subsequent development of 1 Leewood Drive may be required to contribute towards a pedestrian crossing facility commensurate with the type and scale of development proposed and that, in addition to any relevant gateway conditions, a suitable arrangement must be agreed prior to formal public exhibition being undertaken. Such agreement shall as a minimum encompass:
• Design and construction work
• Timing
• Costs and apportionment
• Appropriate funding mechanism

Have advised the proponents of the resolution and sought acknowledgement of the required amendments to the proposal, and invited proponent to commence discussions in relation to the pedestrian crossing facility.

3-Sep-19

PDC

2.7 DRAFT PLANNING AND DEVELOPMENT: COMMUNITY PARTICIPATION PLAN
TRIM REFERENCE: 2019/1789
RESOLVED - 19/431 Cr J McRae/Cr M Previtera
That Council resolves:
1 To amend Development Control Plan 2004 (Chapter 5) by removing provisions for exhibition of development applications, and reference instead the Planning and Development: Community Participation Plan 2019.
2 To update the attachment to ST024 being the Declaration of Planning and Development Assessment Procedures and Protocols from Version 4 to Version 5.
3 To update ST024 to ensure the Policy references the correct attachment (being Version 5 attachment).
4 To update delegations in accordance with Version 5 of the attachment to Declaration of Planning and Development Assessment Procedures and Protocols.
5 To place the draft Planning and Development: Community Participation Plan 2019, the draft Version 5 attachment to ST024, and draft amendment to Development Control Plan 2004 (Chapter 5) on public exhibition for a period of 28 days.

1. On exhibition 13 Sept to 11 Oct 2019.
2. On exhibition 13 Sept to 11 Oct 2019.
3. To be completed following exhibition of other documentation.
4. Alter delegations in line with exhibited attachment associated with 2. above.
5. On exhibition 13 Sept to 11 Oct 2019 (28 days).

3-Sep-19

IPC

2.1 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 13 AUGUST 2019
TRIM REFERENCE: 2019/1767
RESOLVED - 19/435 Cr R Kidd/Cr M Previtera
That Council resolves:
1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 August 2019.
2 Recommendations 3.1 to 3.12 from the minutes of the City of Orange Traffic Committee meeting of 13 August 2019 being:
3.1 That the untimed parking on McNamara Street, between Moulder Street and Kite Street, be changed to a two hour limit zone pursuant to the specifications in the attached report;
3.2 That a Loading Zone be created outside 167-177 Peisley Street just south of the entrance to the public car park, pursuant to specifications outlined in the attached report;
3.3 That a new pole and sign combination be installed outside 223 Peisley Street just north of the exit from the car park to define the end point of the No Stopping zone for the pedestrian refuge;
3.4 1 That Council defers a decision on the conditional approval for the Santa Arrival event on 30 November 2019 pending further discussion with the applicant.
2 That Council seeks preliminary comment from Roads & Maritime Services.

Currently being worked on.

3-Sep-19

IPC

3.2 WATER MAIN CONDITION ASSESSMENT REGIONAL CONTRACT
TRIM REFERENCE: 2019/1610
RESOLVED - 19/437 Cr S Nugent/Cr S Munro
1 That Council agrees to participate in a regional contract for water main condition assessment for selected trial sites; and
2 That Council advises Central NSW Joint Organisation of its decision.

Currently being worked on.

20-Aug-19

CCL

5.6 ORANGE LEP AMENDMENT 17 - POST EXHIBITION REPORT

TRIM REFERENCE: 2019/1511

RESOLVED - 19/412 Cr G Taylor/Cr J Whitton

1   That Council note the contents of this report and the submissions received from both the public and government agencies.
2   That Council advise the proponents of in-principle support for the LEP amendment subject to:
I.   The matter being deferred to allow the preparation, exhibition and adoption of a contributions plan in relation to the horse and rider underpass and separation fencing.
II. The conceptual master plan being amended to provide separation fencing from the underpass to the Ring Road Arc in the west and the intersection of James Road and Pinnacle Road in the east.
3   That Council resolve to prepare an amendment to the Development Contributions Plan so as to ensure that the financial costs associated with the horse and rider underpass and associated separation fencing be at full cost to developers within the proposed Equine Precinct area.
4   That when prepared the Development Contributions Plan be placed on public exhibition for 28 days.
5   That the draft DCP provisions be amended as follows:
I. The minimum setback for stables in section 6.13.4 be changed to 20m, other than for secondary road frontages which is to be changed to 10m.
II. The minimum stables setback in section 6.13.4 be required to include a 5m wide landscaped area along the boundary comprising trees that mature to between 4 – 8 metres planted densely and protected from grazing during establishment.
III. The maximum stocking rate for horses in section 6.13.3 be changed to 1 horse per 4,000m2
IV. The minimum paddock size for each horse in section 6.13.6 be changed to 3,000m2
6   That upon successful completion of the contributions plan, DCP and concept plan amendments the matter be reported back to Council for finalisation.

Have advised the proponents of the resolution and sought information to enable work on the contribution plan to proceed.

6.2 SUPPLY OF COAGULANT CHEMICAL TO ICELY ROAD WATER TREATMENT PLANT
TRIM REFERENCE: 2019/1423
RESOLVED - 19/420 Cr R Turner/Cr S Munro
That Council resolves:
1 That the tender for aluminium chlorohydrate be awarded to IXOM Operations Pty Ltd for supply and delivery of the product PAC23 at the submitted price of $679.00 per tonne (excluding GST) for a two year period from the time of contract execution, with the option to extend the contract for one additional year subject to performance.
2 That permission be granted for the use of the Council Seal on any relevant document if required.

Contracts being prepared.

6-Aug-19

PDC

2.2 CALCULATING THE GENUINE ESTIMATED COST OF DEVELOPMENT
TRIM REFERENCE: 2019/1609
RESOLVED - 19/381 Cr K Duffy/Cr M Previtera
That Council resolve to implement a requirement within the Development Application process that whereby applicants must justify the genuine estimated cost of development using the following:
1 For development up to $500,000, the estimated cost be estimated by the applicant or a suitably qualified person (such as a licenced builder, architect, accredited building designer, registered quantity surveyor, or a licenced person with suitable experience), with the methodology used to calculate that cost submitted with the DA.
2 For development between $500,000 and $3 million, a suitably qualified person (such as a licenced builder, architect, accredited building designer, registered quantity surveyor) should prepare the cost estimate and submit it, along with the methodology, with the DA.
3 For development more than $3 million, a detailed cost report prepared by a registered quantity surveyor verifying the cost of the development should be submitted with the DA.

Resolution to be actioned.

16-Jul-19

CCL

6.4 LEASE OF HANGAR W ORANGE AIRPORT
TRIM Reference: 2019/1275
RESOLVED - 19/375 Cr J Whitton/Cr J McRae
That Council resolves:
1 That Council enter into a lease of Hangar W for a term of 15 years.
2 That approval be granted for the use of the Council Seal on all relevant documents.

Waiting on DA to be approved to prepare lease.

2-Apr-19

CCL

4.1 NOTICE OF MOTION - AWNING - MAX HAZELTON AERO CENTRE
TRIM REFERENCE 2019/608
RESOLVED - 19/219 Cr S Romano/Cr M Previtera
That Council resolves to approve:
1 the provision of assistance to the Orange Aero Club by applying for the DA and constructing an airside awning to the Max Hazelton Aero Centre patient transfer room.

This matter is in progress.

7-Aug-18

CCL

4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT
TRIM REFERENCE: 2018/1874
RESOLVED - 18/348 Cr J Whitton/Cr J Hamling
That Council staff provide prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.

Scheduled, with some discussion with industry continuing.

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment

STATUS

3 Sept 2019

CCL

MATTER ARISING

Cr Turner requested a letter be sent to the proprietors of the Ashcroft IGA on behalf of Councillors congratulating them on the recent development that has been completed on the site.

This letter is being prepared on Mayoral letterhead and will be sent out by Friday, 13 September 2019.

COMPLETE

6 Aug 2019

IPC

QUESTION TAKEN ON NOTICE

Cr Romano requested staff investigate a sewerage smell along Ploughmans Lane, past Riawena Oval, between Forbes Road and Cargo Road.

Email sent to Councillors 15 August 2019.

A sewer manhole had significant root infiltration across the benching of the manhole and a root tail along the sewer main as per the attached photo. A inspection of the surrounding manholes found that there was no signs of an overflow however this had the potential to overflow and/or vent the lid causing odour issues.

The manhole has been cleaned and roots removed, hopefully addressing any future odour issues.

COMPLETE

2 Jul 2019

IPC

Cr Whitton requested Council write to the landlords of Orange Central Square requesting action be taken to the footpath and driveway at the western entry to the Kmart carpark.

Letter sent to owners requesting action be taken to address the condition of driveway and internal footpaths.
COMPLETE

25 Jun 2019

CCL

Cr Whitton requested that Council approach the State and Federal Government to be furnished with information on what they are doing to assist with electricity and gas costs.

Letter sent to relevant Ministers 10 September 2019. COMPLETE

25 Jun 2019

CCL

QUESTION TAKEN ON NOTICE

Cr Kidd requested staff obtain details from local charitable bodies and report back to Council on the measures taken to assist residents in particular with electricity and gas costs including the number of residents assisted.

Email sent to Councillors 9 September, 2019 reporting on measures taken to assist residents in the Orange Local Government Area.

COMPLETE

Date of Meeting

Meeting

Resolution

Action Taken/Comment

STATUS

3 Sept 2019

PDC

2.2 DEVELOPMENT APPLICATION DA 141/2019(1) - LOT 78 LANTANA PLACE

TRIM REFERENCE: 2019/1787

RESOLVED - 19/426 Cr S Nugent/Cr T Mileto

That Council resolves to consent to development application DA 141/2019(1) for Multi Dwelling Housing (10 dwellings) at Lot 78 DP 1172183 - Lantana Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

A Rescission Motion on this Item has been received and will be going to Council Meeting of 17 September 2019.

3 Sept 2019

PDC

2.3 DEVELOPMENT APPLICATION DA215/2019(1) - 36-40 TURNER CRESCENT (CENTRE BASED CHILD CARE FACILITY)

TRIM REFERENCE: 2019/1822

RESOLVED - 19/427 Cr R Turner/Cr S Munro

That Council resolves to consent to development application DA 215/2019(1) for Centre Based Child Care Facility at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

A Rescission Motion on this Item has been received and will be going to Council Meeting of 1 October 2019.

3 Sept 2019

EEDPC

2.1 MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE HELD 14 AUGUST 2019

TRIM REFERENCE: 2019/1863

RESOLVED - 19/433 Cr R Kidd/Cr S Nugent

1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 14 August 2019.

2 That the minutes of the Economic Development Community Committee at its meeting held on 14 August 2019 be adopted.

Most reports were for information and were noted. The Action Plan for EDCC has been updated for the EDCC meeting on 11 September 2019.
COMPLETE

3 Sept 2019

SRPC

2.1 MINUTES OF THE SPORT AND RECREATION COMMUNITY COMMITTEE ON 5 AUGUST 2019

TRIM REFERENCE: 2019/1790

RESOLVED - 19/439 Cr R Turner/Cr S Nugent

1 That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 5 August 2019.

2 That Council determine recommendation 3.1 from the minutes of the Sport and Recreation Community Committee meeting of 5 August 2019.

3.1 2019/2020 Sports Facility Partnership Program - Application Assessment

TRIM Reference: 2019/1498

Recommendation Mr M Thornhill/Mr W Hill

That Council allocate funds from the 2019/2020 Sports Facility Partnership Program as per the following table:

Organisation Project Recommended Funding

Orange Mountain Bike Club Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park $15,000

Bloomfield Junior Rugby League Club Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval $15,000

Orange City Rugby Club Upgrade to male toilets at Pride Park $6,000

Orange Hockey Inc. Construction of block wall behind the goals on second turf field at the Orange Hockey Centre $6,000

Orange Cycle & Triathlon Club Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place $8,000

TOTAL $50,000

3 That the remainder of the minutes of the Sport and Recreation Community Committee at its meeting held on 5 August 2019 be adopted.

Correspondence and funding agreements have been provided to all successful applicants. COMPLETE

3 Sept 2019

CCL

5.1 ELECTION OF DEPUTY MAYOR

TRIM REFERENCE: 2019/1358

RESOLVED - 19/446 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

Listed for Council Meeting 17 September 2019.

COMPLETE

3 Sept 2019

CCL

5.2 POLICY COMMITTEES OF COUNCIL

TRIM REFERENCE: 2019/1414

RESOLVED - 19/447 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

Listed for Council Meeting 17 September 2019.

COMPLETE

3 Sept 2019

CCL

5.3 DATES FOR MEETINGS OF COUNCIL

TRIM REFERENCE: 2019/1859

RESOLVED - 19/448 Cr S Munro/Cr T Mileto

That this item be deferred until the Council Meeting to be held 17 September 2019.

Listed for Council Meeting 17 September 2019.

COMPLETE

3 Sept 2019

CCL

6.1 LAND ACQUISITION - PART LOT 26 DP1087281 - SOUTHERN FEEDER ROAD STAGE 3

TRIM REFERENCE: 2019/1781

RESOLVED - 19/452 Cr K Duffy/Cr S Munro

That Council resolves:

1 To acquire approximately 311m2 of part Lot 26 DP1087281 for construction of the Southern Feeder Road Stage 3 in accordance with the details and recommendation outlined in this report.

2 That upon acquisition, the land be classified as Operational.

3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation, the affixing of the seal of the Council on any document if required.

Resolution actioned.

COMPLETE

3 Sept 2019

FPC

2.1 MINUTES OF THE AUDIT AND RISK MANAGEMENT COMMITTEE MEETING HELD ON 31 MAY 2019

TRIM REFERENCE: 2019/1796

RESOLVED - 19/441 Cr R Kidd/Cr M Previtera

1 That Council acknowledge the reports presented to the Audit and Risk Management Committee at its meeting held on 31 May 2019.

2 That the remainder of the minutes of the Audit and Risk Management Committee at its meeting held on 31 May 2019 be adopted.

Most reports and Matters Arising were for information and were noted. One action relating to Committee Members liaising with the Acting Director Corporate and Commercial Services was added to the ARMC Action List in Pulse and has been completed.
COMPLETE

3 Sept 2019

FPC

3.1 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 2 OF 2019/20 - GENERAL DONATIONS

TRIM REFERENCE: 2019/1693

RESOLVED - 19/442 Cr R Kidd/Cr S Nugent

The Council resolves:

1 That a donation of $500.00 be made from the General Donations Program to Canobolas Rural Technology High School (School Annual Prize Giving for Year 12).

2 That a donation of $500.00 be made from the General Donations Program to Orange High School (School Annual Prize Giving for Year 12).

3 That a donation of $500.00 be made from the General Donations Program to Anson Street School (School Annual Prize Giving for Year 12).

4 That a donation of $500.00 be made from the General Donations Program to Orange Anglican Grammar School (School Annual Prize Giving for Year 12).

5 That a donation of $500.00 be made from the General Donations Program to Orange Christian Schools Ltd (School Annual Prize Giving for Year 12).

6 That a donation of $500.00 be made from the General Donations Program to James Sheahan Catholic High School (School Annual Prize Giving for Year 12).

7 That a donation of $500.00 be made from the General Donations Program to OneSchool Global NSW - Orange Campus (School Annual Prize Giving for Year 12).

8 That a donation of $500.00 be made from the General Donations Program to Kinross Wolaroi School (School Annual Prize Giving for Year 12).

9 That a donation of $2,000.00 be made from the General Donations Program to the City of Orange Brass Band Inc (Rates Reimbursement - 62-64 Endsleigh Avenue, Orange).

10 That a donation of $250.00 be made from the General Donations Program to the National Servicemen's Association of Australia - Orange Branch (Chair Hire for Parade Day 2020 in Newman Park).

11 That a donation of $1,229.73 be made from the General Donations Program to the Orange Rainbow Swimming Club (Hire-fees Reduction for use of Orange Aquatic Centre).

Payment details given to Creditors on Thursday, 5 September 2019.

E-mails sent to all Applicants on

9 September 2019, advising of Council's determination of their request. Rates Reimbursement and Hire-fees Reductions sent to subject officers on 9 September 2019.

COMPLETE

12 That a donation of $568.14 be made from the General Donations Program to the Orange Legacy Appeals Fund (Hire-fees Reduction for Summer Street Banners).

13 That a donation of $1,215.00 be made from the General Donations Program to Calare Public School (Hire-fees Reduction for use of Orange Function Centre).

14 That a donation of $2,000.00 be made from the General Donations Program to Teach Learn Grow Inc (Summer Rural Program at Glenroi Heights Public School).

15 That a donation of $1,000.00 be made from the Events Sponsorship Program to Master Builders Association of NSW (MBA Regional Awards 2019).

3 Sept 2019

SPC

2.1 MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE - 1 AUGUST 2019

TRIM REFERENCE: 2019/1761

RESOLVED - 19/444 Cr R Kidd/Cr J McRae

That Council resolves:

1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 1 August 2019.

2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 1 August 2019 be adopted.

Resolution actioned.

COMPLETE

3 Sept 2019

SPC

2.2 MINUTES OF THE SPRING HILL COMMUNITY COMMITTEE MEETING - 15 AUGUST 2019

TRIM REFERENCE: 2019/1804

RESOLVED - 19/445 Cr T Mileto/Cr R Kidd

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 15 August 2019.

2 That Council determine recommendations 3.5, 3.6 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 15 August 2019:

3.5 That the installation of seating within the Anglican Church yard proceed.

3.6 That a Leash Free Area at Spring Hill be located at the Showground.

4.1 1. That the Orange to Spring Hill Shared Trail Concept be adopted.

2. That a letter for advancement be sent to Orange 360 for further progression.

3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 15 August 2019 be adopted.

Resolution actioned.

COMPLETE

20 Aug 2019

CCL

5.3 STATEMENT OF INVESTMENTS - JULY 2019

TRIM REFERENCE: 2019/1633

RESOLVED - 19/409 Cr J Whitton/Cr S Munro

That Council resolves:

1 To note the Statement of Investments as at 31 July 2019.

2 To adopt the certification of the Responsible Accounting Officer.

Action adopted.

COMPLETE

20 Aug 2019

CCL

5.5 SISTER CITIES COMMUNITY COMMITTEE

TRIM REFERENCE: 2019/1632

RESOLVED - 19/411 Cr S Nugent/Cr J Whitton

That Council resolves a member of the Sister Cities Committee be supported to attend the national Sister Cities Association forum in Perth in September.

Arrangements for the Chair of the Sister Cities Committee, Bryce Ostini, to attend the Sister Cities Forum in Perth on 19-21 September 2019 have been completed.
COMPLETE

20 Aug 2019

CCL

5.7 DEVELOPMENT APPLICATION - DA 99/2019(1) - LOT 5 CALTON ROAD

TRIM REFERENCE: 2019/1713

RESOLVED - 19/413 Cr T Mileto/Cr S Munro

That Council resolves to consent to development application DA 99/2019(1) for Dwelling, Garage (detached), Farm Building, Solar Energy System (10kw) and 3 x 30,000L Rainwater Tanks at Lot 5 DP 1098110 – Calton Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Determination Issued 26/08/2019

COMPLETE

20 Aug 2019

CCL

5.8 DEVELOPMENT APPLICATION DA 174/2019(1) - 500 CECIL ROAD

TRIM REFERENCE: 2019/1732

RESOLVED - 19/414 Cr J Whitton/Cr G Taylor

That Council resolves to consent to development application DA 174/2019(1) for Educational Establishment (multi-purpose facility) at Lot 100 DP 1165434 - 500 Cecil Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Approval issued.

COMPLETE

20 Aug 2019

CCL

5.9 REQUESTS FOR FINANCIAL ASSISTANCE - QUARTER 1 OF 2019/20 - EVENT SPONSORSHIP - BUSINESSES ACTING FOR PROFIT APPLICATIONS

TRIM REFERENCE: 2019/1736

RESOLVED - 19/415 Cr J Whitton/Cr S Munro

The Council resolves:

1 That funding of $600 from the Major Promotions Event Funding Program to the Fire and Ice Orange Incorporated (Council venue and cleaning fees reimbursement) be withdrawn as the event moved to a private location.

2 That funding of $3,000 be made from the Major Promotions Event Funding Program to the Central West Mums Group (seed funding for event promotion).

Payment made 21.8.19. Approval letter sent.

COMPLETE

20 Aug 2019

CCL

5.10 EVENT SPONSORSHIP PROGRAM

TRIM REFERENCE: 2019/1716

RESOLVED - 19/416 Cr S Nugent/Cr J McRae

That Council adopt the draft Event Sponsorship Program guidelines, online application questions and Event Sponsorship Policy.

Event Sponsorship Program now active - round 1 open. Media release organised and online application on Councils website.

COMPLETE

20 Aug 2019

CCL

5.11 ORANGE SUSTAINABLE LIVING EXPO 2019

TRIM REFERENCE: 2019/1731

RESOLVED - 19/417 Cr S Nugent/Cr R Turner

The Council resolves:

1 To approve funding of $6,000 to the Rotary Club of Orange (seed funding for event promotion).

2 That $3,000 be allocated from the Major Promotions Event Funding Program and $3,000 be allocated from Councils existing budget in water conservation.

Approval letter sent.

COMPLETE.

20 Aug 2019

CCL

6.3 WRITE OFF BAD DEBT >$5,000.00 - MICHAEL SIEDERS PRESENTS PTY LTD - DEBTOR ACCOUNT NO 5964.57

TRIM REFERENCE: 2019/1602

RESOLVED - 19/421 Cr K Duffy/Cr G Taylor

The Council resolves to write off the bad debt for Debtor Account 5964.57, Invoice 59463 in the sum of $8.040.00.

This write-off will be completed by the end of this month (it is a batch task).

COMPLETED

Direction

Ref

Achievement

Live

1.2.1

Audit of 36 playgrounds and its indication that Council's inspection program and maintenance activities are appropriate.

Live

1.2.3

143 property inspections to manage noxious weeds.

Live

2.3.6

Lake Canobolas Scout Camp is well under way for renovation following successful grant funding.

Live

4.1

4.2

4.3

All that is happening at our regional cultural facilities - the Gallery, the Museum and the Theatre - including All in a Day's Work exhibition, Archibald Prize and Young Archie, the DNA of Colour and an exciting Theatre subscription season for 2019.

Live

4.4.3

The number of community events on Council land and the growing inclusiveness in the application of the disability action plan.

Live

6.1

The moving forward on the new pound (Animals Shelter).

Preserve

7.1

371 planning certificates issued.

Preserve

8.1

Many projects completed or in progress for water conservation and water loss, drought management, sewer upgrades and water-treatment plant improvements.

Preserve

8.2.4

Continued active participation in the Tidy Towns program.

Preserve

9.1.1

Continued construction of stages of the Southern Feeder Road.

Preserve

10.1.1

19 heritage adviser services for development applications

Prosper

11.1.1

31,386 in-person visitors and 1,154 on-line enquiries to the Visitor Information Centre.

Prosper

12.1.1

Launch of the new Invest Orange, which is vibrant way forward for business development, and better use of data from Census, property and Spendmapp.

Prosper

12.1.2

Central Business District refurbishment progressing.

Prosper

12.3.1

High-level engagement with local business, industry and government and non-government agencies.

Prosper

12.4.1

52 enquiries relating to business development in the City.

Collaborate

14.1.1

14.1.2

High-quality engagement with community through our website, media releases, YourSay and social media - meeting the need for this type of connection coming from the community.

Collaborate

14.2.1

Highly-responsive customer service function in a growing busy council.

Collaborate

17.1.4

The new Delivery/Operational Plan was adopted on 25 June 2019 for the next financial year.

1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.1.1

Engage with the community in the planning and development of public open space

With assistance from members of the Parks, Trees and Waterways Community Committee, a desktop review was undertaken of public open space areas that the committee members can assist with.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space

The Parks Tree and Waterways Community Committee met to undertake a desk-top review of public open spaces that offered the opportunity for additional tree planting.

The Committee members are to ground truth and select potential sites for further assessment and enhancement.

Cook Park Master Plan reviewed biannually

This master plan is to be reviewed in the 2019/20 financial year.

Botanic Gardens Master Plan reviewed biannually

This master plan is to be reviewed in 2019/20 financial year.

1.1.2

Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

The sports facility grants program for 2018/19 has been completed.

Implement Council's sports facility program (minor grants)

The sports facility grants program for 2018/19 was completed in the first quarter.

1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.2.1

Implement maintenance programs/activities to ensure parks, infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

An audit of 36 playgrounds within the Orange Local Government area was undertaken in April 2019. Council provides and maintains 27 neighbourhood playgrounds, 2 district level playgrounds and 7 regional level playgrounds (including 2 sites at lake Canobolas). The report identified one playground, Esso Park, for removal and no Priority A repairs recorded; indicating Council's inspection program and maintenance activities are adequate.

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years

A comprehensive playground audit was undertaken by Kico Playground Inspection Services in April 2019.

Undertake playground inspection for each playground each month

Monthly visual playground inspections were undertaken.

Re-oil the Orange Adventure Playground by June every two years

Re-oiling is planned for 2019/20.

1.2.2

Implement the Open Space Strategy

The provision of a playground at Sir Jack Brabham Park meeting the State Government guidelines "Everyone Can Play" has been completed. The playground provides for accessibility for children and their carer's with rubber wet pour under surfacing to some elements, pathway for access and seating.

Finalise plans of management for community land by December 2018

The management plan review is to be undertake in conjunction with the Crown Lands plan of management development.

Implement Open Space Strategy in accordance with approved budget and project time frames

Capital infrastructure enhancements were undertaken in line with open space strategy.

1.2.3

Monitor and implement awareness events and campaigns for priority weeds

Council Weed Management Officers undertook 143 property inspections for the fourth quarter with 75 being private property inspections, 57 Local Government and 1 State Government. Staff attended a workshop on Roadside Vegetation in Bathurst and also attended a regional meeting and workshop on Hudson Pear and Mental Health at Lightning Ridge; both events were held in May 2019.

Undertake 400 annual private property inspections each year to ensure noxious weeds are managed in accordance with legislative requirements

Council Weed Management Officers undertook 143 inspections in this quarter.

1.2.4

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget

This project has been withdrawn.

Comply with grant conditions and monthly reporting requirements to Roads and Maritime Services

Not applicable as no grant funding was received.

Grant-funded cycleway construction program completed within allocated budget

Not applicable as no grant funding was received.

1.2.5

Increase and improve public open space accessibility and facilities for a broad range of members of the community

A community workshop/site gathering was held with residents of North Orange living in proximity to new open space located on Webb Street. Approximately 30 residents attended, listening to a conceptual outline of the open space development and providing feedback to assist Council in meeting the needs and expectations of the community for recreational opportunities.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space

In June, a workshop was held with Parks Tree and Waterways Committee members to do a desk-top review to identify future tree planting opportunities in parks and reserves.

Cook Park master plan reviewed bianually

The master plan is to be reviewed in 2019/20.

Botanic Gardens master plan reviewed biannually

This master plan is to be reviewed on 2019/20.

2.1: Identify and delivery sport and recreation facilities to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.1.1

Implement the renewal and enhancement of recreational assets

Brendon Sturgeon Oval - tender awarded for upgrading the floodlights works to commence in the second half of 2019.

Moulder Park - pedestrian bridge crossing Blackmans Swamp Creek National Avenue, between Sale and Hill Street installed.

Sir Jack Brabham Park - new playground installed with themes relating to the historical Gnoo Blas and aerodrome use of the site, new player/spectator shelter design developed and one shelter installed as a trial.

Wade Park - construction of turf practice nets completed.

Wade Park - undertake subsoil drainage at western quarter of field

Due this quarter but unfunded.

Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park

Due this quarter but unfunded.

Upgrade play facilities

Renovation to the Sir Neville Howse Park playground has been completed

Install playground at Sir Jack Brabham Park

New play facility constructed at Sir jack Brabham Park reflecting on the past historical uses Gnoo Blas and Aerodrome

Install training lights at Max Stewart Oval

This is a Year 2 project.

Install training lights at Rosewood Oval

The tender has been awarded.

Construct toilets in Robertson Park

Council resolved not to proceed and the application was then withdrawn.

Construct projects in Moulder Park master plan

This is a Year 3 (2020/21) project.

Replace timber bridges in Moulder Park

The replacement of the pedestrian bridge has been completed.

Install Koori Walk at Orange Botanic Gardens

This is a Year 3 (2020/21) project.

Develop camping facilities at Lake Canobolas and Mt Canobolas precinct

Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted.

2.2: Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.2.1

Operate the Orange Aquatic Centre

Actions were completed for this financial year.

Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

Council worked in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits.

Rates of learn-to-swim classes were adequately maintained.

Aquatic Centre Capital Works programs were delivered, ensuring facilities, programs and activities are accessible and affordable.

Maintain 90% occupancy rate for all learn-to-swim classes

Occupancy rate for learn-to-swim exceeded 90%

Deliver the Orange Aquatic Centre capital works program

The capital works program for the refurbishment of change rooms was completed.

Maintain and implement the Disability Inclusion PlanReport provided in October 2018

Sir Jack Brabham Park Sports Centre Stage 1 to beginDesign complete

DA obtained

Works to commence 2019/20

Develop Cricket Centre of Excellence at Wade ParkDesign completed and tender issued for construction

Develop the Mt Canobolas precinct for mountain-bike activitiesCouncil awaiting outcome of Plan of Management review by NPWS and NSW Government and grant outcomes

Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progressThe site will be renovated and new facilities installed over the next 2.5 years (2nd quarter 2019 to 4th quarter 2021)

Provide for three events annuallyDuring the April school holidays, Council partnered with Sports Camps Australia to conduct a junior Football clinic at Sir Jack Brabham Park. Whilst numbers were low on this occasion Sports Camps Australia are hoping to build a presence in Orange across a range of sports and will be undertaking further football clinics in Orange during July and October school holidays.

2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.3.1	Maintain and implement the Disability Inclusion Action Plan 2017/21	The report to is to be completed before October 2019. Process to collate the data was initiated.	Maintain and implement the Disability Inclusion Plan	This task was completed in the second quarter.	n
2.3.1			Maintain and implement the Disability Inclusion Plan	This task was completed in the second quarter.	n
2.3.2
2.3.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Actions were completed for this financial year.	Sir Jack Brabham Park Sports Centre Stage 1 to begin	The design has been completed. Development consent has been obtained. Works are to commence in 2019/20.	n
		Actions were completed for this financial year.	Sir Jack Brabham Park Sports Centre Stage 1 to begin		n
2.3.3
2.3.3	Increase use and functionality of the Orange Showground	Orange Showground upgrades were ongoing and usage continued to increase. Funding was received to upgrade stables and to upgrade to secretary's office and preliminary plans were drafted for amenities at the Naylor Pavilion.	Develop and implement a plan for the improvement and increased use of the Orange Showground	A Council plan to improve and increase usage of the Orange Showground was developed, in conjunction with priorities of the Orange Showground Committee.	n
Orange Showground - upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed	Increase use and functionality of the Orange Showground		Upgrades were completed within available funding.	n
2.3.4	Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities	Actions were completed for this financial year.	Develop Cricket Centre of Excellence at Wade Park	The design has been completed and the tender has been issued for construction.	n
2.3.4		Actions were completed for this financial year.	Develop Cricket Centre of Excellence at Wade Park		n
2.3.5
2.3.5	Develop recreational facilities at the Mt Canobolas precinct	Actions were completed for this financial year.	Develop the Mt Canobolas precinct for mountain-bike activities	We are awaiting the outcome of Plan of Management review by National Parks and Wildlife Services and the NSW Government and grant outcomes.	n
		Actions were completed for this financial year.			n
2.3.6
2.3.6	Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp	Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted. Bookings continue to be taken, with 13 total for the quarter.	Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progress	The site will be renovated and new facilities installed over the next 2.5 years (second quarter of 2019/20 to fourth quarter 2021/22)	n
					n
2.3.7
2.3.7	Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health	Council partnered with Sports Camps Australia to deliver a junior football clinic in Orange during the reporting period.	Provide for three events annually	During the April school holidays, Council partnered with Sports Camps Australia to conduct a junior football clinic at Sir Jack Brabham Park. Whilst numbers were low on this occasion, Sports Camps Australia are hoping to build a presence in Orange across a range of sports and will be undertaking further football clinics in Orange during July 2019 and October 2019 school holidays.	n
			Provide for three events annually		n

3: A friendly environment where people feel safe and included

Compile and submit six-monthly reports to the Attorney General on the implementation of the Act6 monthly reports submitted

Deliver the Road Safety Officer action planAll Action Plan activities provided

3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.1.1	Engage the community in addressing crime	The safety survey was completed and a report was made to the Community Safety and Crime Prevention Committee and Central West Police District.	Participate in the Orange Liquor Accord	A new Liquor Accord Representative was elected and confirmed as Community Safety and Crime Prevention Committee member.	n
			Promote the Operation Never Again program	Advertising was conducted throughout the holiday period.	n
			Participate in the relevant crime-prevention networks	Crime network representation was completed.	n
3.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys	Six-monthly reports were compiled and reported to the NSW Attorney General.	Compile and submit six-monthly reports to the Attorney General on the implementation of the Act	Six-monthly reports have been submitted.	n
3.1.2				Six-monthly reports have been submitted.	n
3.1.3
3.1.3	Conduct the Orange and Cabonne Road Safety Program	Free Cuppa, Drive Fatigue and Learner Driving programs were completed this quarter.	Deliver the Road Safety Officer action plan	All Action Plan activities were provided.	n
	Conduct the Orange and Cabonne Road Safety Program		Deliver the Road Safety Officer action plan	All Action Plan activities were provided.	n

Work with stakeholders to identify opportunities to enhance safetyCouncil continues to support the Community Safety and Community Crime Prevention Committee. The meetings of the Community Safety and Community Crime Prevention Committee are held quarterly

3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.2.1	Support the Community Safety and Community Crime Prevention Committee	Actions were completed for this financial year.	Work with stakeholders to identify opportunities to enhance safety	Council continues to support the Community Safety and Community Crime Prevention Committee. The meetings of the Committee are held quarterly.	n
3.2.1		Actions were completed for this financial year.			n

4: A creative community participating in arts and cultural activities

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are producedAll Gallery activities are promoted via print and digital media with an ever increasing level of engagement. ORG regularly advertises in high profile arts media as well as via local media.

Develop an annual satisfaction survey of patrons and hirersSurvey developed in association with Performing Arts Australia and sent to a broad selection of users of the Orange Civic Theatre

Engage with the community to create opportunities to contribute to the content and programs of the MuseumThe Museum opened All in a Day's work, a partnership exhibition with Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant Community Group who have made an extensive contribution to our Region over 70 years.

Foyer exhibitions frequently engage the community.

4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.1.1	Engage the community in the development of the Regional Art Gallery's programs	The community was engaged at all levels in the development of the programs and future plans for the Gallery. On Wednesday, 29 May 2019, the community were invited to an information and discussion session on the extension plans for the Gallery. The advice from the community has been taken on board and some adjustments have been made to the plans. Teachers and school students were involved in the development of content for our exhibitions, such as the Young Archie Central West exhibition as well as the Sculpture in an Orange Garden fundraising event during FOOD Week.	Meet biannually with the advisory group to assess external exhibition proposals	This is on hold until we have a clearer idea of the schedule for the extension. members of the group have been advised.	n
			Seek input from teachers in the development of the education program on an ongoing basis	Public Engagement and Education Officer delivers regular programs to visiting school groups. These sessions are often discussed beforehand with relevant teachers. Nashdale Public and Mullion Creek Public School students were engaged to make artworks for the sculpture in an Orange Garden Festival during FOOD Week.	n
			Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually	Applications are still regularly received and discussions with potential artists are under way.	n
4.1.2	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	We received extensive coverage for the Archibald Prize from February 2019 to April 2019, which enabled the Gallery to increase its engagement for other exhibitions in this quarter.	Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced	All Gallery activities are promoted via print and digital media with an ever-increasing level of engagement. Orange Regional Gallery regularly advertises in high-profile arts media as well as via local media..	n
4.1.2					n
4.1.3
4.1.3	Deliver the Civic Theatre Annual Performing Arts Program	2019 Subscription Season has been presented to the community with excellent response. By July end 2019, the first 13 (of 25) shows of the season offer has averaged 59% of capacity.	Develop an annual satisfaction survey of patrons and hirers	The survey has been developed in association with Performing Arts Australia and sent to a broad selection of users of the Orange Civic Theatre.	n
	Deliver the Civic Theatre Annual Performing Arts Program		Develop an annual satisfaction survey of patrons and hirers		n
4.1.4
4.1.4	Engage the community in the development of programs for the Orange Regional Museum	The Museum opened "All in a Day's Work", a partnership exhibition with the Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant community group who have made an extensive contribution to our region over 70 years. Foyer exhibitions frequently engage the community and we have visitor feedback screens in the foyer.	Engage with the community to create opportunities to contribute to the content and programs of the Museum	The Museum opened All in a Day's Work, a partnership exhibition with Orange and District Historical Society. This was a full collaboration and created an opportunity for the Museum to celebrate a significant Community Group who have made an extensive contribution to our Region over 70 years. Foyer exhibitions frequently engage the community.	n
					n

Develop project plan for approved project implemented according to budget and timeframesCouncil seeking funding for the remainder of the project cost ($5M)

Development application being prepared for lodgement

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategyDiscussions have been held on the need for funding towards an Aboriginal Heritage Officer in the region. Work continues on the development of an Aboriginal Cultural Heritage Trail.

Ensure that actions are implemented in accord with the respective service-level agreementsPerformance indicators in individual Service Level Agreements between Orange City Council and participating Councils met. These will be sent to participating Councils as reports as detailed in the SLAs. Annual planning meeting with participating Councils held on 6 June 2019.

Conduct consultation and planning actions in accord with service level agreementsThe strategic planning consultation commenced in April and continued during this period using a mix of face to face and online meetings, this will carry over into the next financial year.

4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.2.1	Link visual arts with other organisations via partnerships and other innovative shared events	Orange Regional Gallery (ORG) continues its partnership with Orange Health Service for the Arts and Health Program. ORG partnered with the ANU Drill Hall Gallery to create a survey exhibition Ildiko Kovacs: The DNA of Colour. ORG supported the Friends of the Gallery for their major fundraising project Sculpture in an Orange Garden.	Identify and pursue additional funding for this purpose	Orange Regional Gallery continues its partnership with the Orange Health Service for the Arts and Health Program.	n
			Collaborate with other organisations to produce two events each year	Orange Regional Gallery partnered with the ANU Drill Hall Gallery to create a survey exhibition Ildiko Kovacs: The DNA of Colour.	n
			Participate in regional festivals with a minimum of two each year	Orange Regional Gallery supported the Friends of the Gallery for their major fundraising project Sculpture in an Orange Garden.	n
4.2.2	Foster community participation in the Gallery through education and public engagement	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include School Holiday workshops, specific exhibition tours, life drawing for adults, etc.	Develop educational opportunities for children and adults at the Gallery throughout the year	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include school holiday workshops, specific exhibition tours, life drawing for adults, etc.	n
			Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery	Orange Regional Gallery worked closely with Friends of the Regional Gallery to develop a rich program for the Sculpture in an Orange Garden event. We provided extensive logistical and administrative support as well as the development of programs through which children could produce sculptures for the event.	n
			Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities	Orange Regional Gallery regularly holds workshops in our newly refurbished East and West Room. Activities include School Holiday workshops, specific exhibition tours, life drawing for adults etc	n
4.2.3	Development of options for new Planetarium and Conservatorium	Actions were completed for this financial year.	Develop project plan for approved project implemented according to budget and timeframes	Council is seeking funding for the remainder of the project cost ($5M). A development application is being prepared for lodgement.	n
4.2.3		Actions were completed for this financial year.			n
4.2.4
4.2.4	Engage the community in the development of programs for the Orange Regional Museum	Programs to engage the community in the development of programs for the Orange Regional Museum continued during this quarter.	Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities	Education resources were developed for the Paddock to Plate Exhibition and All in a Day’s Work exhibition.	n
					n
4.2.5
4.2.5	Develop a Regional Museum program for Orange	The Sustainable Collections element of the Regional Museum program was further developed during this quarter.	Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils	The Sustainable Collections Project continues to be implemented. Regular meetings were held and satellite exhibition on the produce of the region was developed in conjunction with community museums.	n
Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program	Develop a Regional Museum program for Orange		A program to document objects in the regional museum collections has identified 20 object stories to be uploaded to the web.	n
4.2.6	Implement the Aboriginal Heritage Strategy	A project has commenced on the conservation and interpretation of the Springs site and the development of an Aboriginal Cultural Heritage Trail.	Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy	Discussions have been held on the need for funding towards an Aboriginal Heritage Officer in the region. Work continues on the development of an Aboriginal Cultural Heritage Trail.	n
4.2.6	Implement the Aboriginal Heritage Strategy				n
4.2.7
4.2.7	Deliver services to Central West participating councils in accord with the service-level agreements	Performance indicators in individual Service Level Agreements between Orange City Council and participating Councils were met.	Ensure that actions are implemented in accord with the respective service-level agreements	Performance indicators in individual Service Level Agreements (SLAs) between Orange City Council and participating councils were met. These will be sent to participating councils as reports, as detailed in the SLAs. The annual planning meeting with participating councils was held on 6 June 2019.	n
					n
4.2.8
4.2.8	Engage with key stakeholders as detailed in the service-level agreements	Consultation and planning was conducted in accord with the Central West Libraries Service-Level Agreements (SLAs).	Conduct consultation and planning actions in accord with service level agreements	The strategic planning consultation commenced in April and continued during this period using a mix of face-to-face and online meetings. This will carry over into the next financial year.	n
					n

Ensure sound, lighting and staging maintenance is implemented in accord with asset managementManaged and maintained within budgets and at industry standard.

Continue to make digitised and digital content available through the Spydus Library Management System and other online platformsIndexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000 plus entries. These are available through the Library's Spydus system. Minor work was done on the database during this quarter to ensure accuracy.

Investigate energy-efficient divides for Gallery lightingThe designs for the new Gallery extension take this into account.

Plan and implement program of exhibitions in accord with the exhibition timetables and budgetsA rich program was delivered which included the Archibald prize, a major mid - career survey for Ildiko Kovacs and a number of smaller scale exhibitions supporting artists across the region and beyond.

4.3: Maintain and renew cultural facilities and programs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.3.1	Implement the Orange Civic Theatre and Orange Function Centre strategic plan	The 2019 subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with producers and touring coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.	Operate the Theatre and Function Centre in accord with the strategic plan	Operations are being fulfilled in accordance with the strategic plan.	n
			Actions implemented in accordance with the programming plan	The 2019 subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with producers and touring coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.	n
			Actions implemented in accordance with the marketing plans	Marketing mix is in place with a combination of digital, print, radio and television being used.	n
4.3.2	Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product	The Orange Civic Theatres was managed and maintained within budgets and at industry standard.	Ensure sound, lighting and staging maintenance is implemented in accord with asset management	Orange Civic Theatre is managed and maintained within budgets and at industry standard.	n
4.3.2					n
4.3.3
	Deliver the Orange Library Service	Library service was delivered according to the Service-Level Agreement (SLA). The Library's calendar of events provided a wide range of services and programs.	Develop a calendar of events and activities by January each year	The Library service was delivered according to the Service Level Agreement (SLA). The Library's calendar of events provided a wide range of services and programs.	n
			Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries	Early childhood literacy programs were held during term time for age group 0-5. These encompass Baby Rhyme and Read (0-1 year olds); 1-2 Books (1-2 year olds); Story Time (2‑5 year olds); and Music for Little Ears (3‑5 year olds). Average attendance each week was175 participants.	n
			Implement NSW Public Libraries strategy for indigenous services	Staff continued to implement initiatives including expansion of relevant resources and active acquisition of relevant materials.	n
Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people			STEAM programs were offered in school holidays, as weekly 'Code Club' during term time and 'Little Bangs Discovery Club for 3‑5 year olds.	n
4.3.4	Make the Library's heritage collections available online	Digitised and digital content was made available through the Spydus Library Management System and other online platforms.	Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms	Indexing of the Birth Death and Marriage and related notices from local newspapers has now been completed with 165,000 plus entries. These are available through the Library's Spydus system. Minor work was done on the database during this quarter to ensure accuracy.	n
4.3.4	Make the Library's heritage collections available online				n
4.3.5
	Improve the visitor experience through increased functionality of galleries and associated public spaces	Projects to improve visitor experience in the Regional Art Gallery and its associated spaces were delivered during this quarter.	Refurbish East and West Rooms	This was completed and the rooms are in almost daily use.	n
			Replace blinds	Completed.	n
			Upgrade furniture in East and West Rooms and Gallery spaces	Completed.	n
			Install data projector and associated equipment in West Room	Completed.	n
			Refurbish foyer with revolving door and removal of glass wall	This has been delayed until the Gallery extension.	n
Make the Gallery's permanent collection available online			This is in process.	n
4.3.6	Reduce the carbon footprint of the Gallery	The designs for the new Gallery extension take this into account.	Investigate energy-efficient divides for Gallery lighting	The designs for the new Gallery extension take this into account.	n
4.3.6	Reduce the carbon footprint of the Gallery		Investigate energy-efficient divides for Gallery lighting		n
4.3.7
	Manage and preserve the Gallery's permanent collection in line with industry standards	The Gallery is working towards the commencement of the extension to the north with Architect Marshall with the primary purpose of caring for and presenting the permanent collection and attracting more donations as a result.	Add all permanent collection items to Vernon system and maintain up-to-date records	This is an ongoing task and is completed as required.	n
			Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection	The Cultural Gifts program is receiving a number of new donations. All documentation is on track.	n
			Photograph all collection items and seek copyright permissions	A new Collections Officer was appointed in this quarter, who will continue with this work.	n
			Collection to be independently and professionally valued every five years	This project is not due until 2022.	n
			Enhance and enrich the collection through purchases, donations and commissions	This is an ongoing task. Discussions have been held with a number of donors regarding substantial bequests.	n
Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements			Orange Regional Gallery is working with an architect on extensive new plans for storage and gallery space.	n
4.3.8	Deliver the Orange Regional Gallery Exhibition, Education and Public programs	The Gallery had its highest visitation ever for an exhibition ending in April. Our Ildiko Kovacs exhibition toured to the ANU Drill Hall Gallery as a partnership and achieved national recognition.	Plan and implement program of exhibitions in accord with the exhibition timetables and budgets	A rich program was delivered, which included the Archibald Prize, a major mid‑career survey for Ildiko Kovacs and a number of smaller-scale exhibitions supporting artists across the region and beyond.	n
4.3.8					n
4.3.9
	Deliver the Civic Theatre Annual Performing Arts Program	The 2019 Season has progressed and the 2020 Subscription season program process has commenced.	Develop and implement an annual subscription season and performing arts program across a diverse range of genres	The 2019 season was presented.	n
			Present a dedicated annual children's program for primary and secondary students	We marketed, as part of the subscription season, at least two productions a year are tagged for schools audiences. OCT liaises with English, drama and dance teachers in the region to ensure syllabus requirements are being met and productions are suitable for the targeted age groups. Teachers' notes and resources are distributed when available. Where possible, additional events such as workshops, master classes, question and answer sessions and meet the artists are arranged to complement performances.	n
			Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs	Orange Civic Theatre is committed to bring quality professional children’s products to its stage. The OCT education strategy is: · to offer as many students and teachers the opportunity to experience the excellence of live performance as possible; · for teachers to look upon the Orange Civic Theatre as a learning/teaching resource.	n
			Develop and facilitate a school holiday acting/drama program	This program has workshops connecting children and our community with theatre-making professionals and these workshops are performance, song, dance, acting, storytelling and classical music masterclass.	n
Develop an annual satisfaction survey of patrons and hirers			The survey is developed in association with PAC (Performing Arts Connections) Australia and is presented to patrons.	n
4.3.10	Manage the Museum collection to museum industry standards	The Collection Manager is now the Acting Museum Manager, which has meant some delays in collection care for the Museum. However, we have received approval from Council to create a new Collections Officer role, which will be a temporary position starting in July 2019 and ending in February 2020.	Continue the migration of database records to new "Vernon" content management system and provide online access to collections	This task is ongoing. A New Collections Officer has been appointed to fill a vacant position.	n
			Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections	This has been rescheduled to occur in next current year, due to the change in staffing structure at the museum.	n
			Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection	This ongoing task is completed in each quarter.	n
			Identify and pursue funding opportunities for improvements to collection storage facilities	The Museum will partner with the Gallery for additional storage space in the New Gallery extension. Designs are nearing completion.	n
			Install humidity-climate system to ensure Museum meets industry standards	We have not yet been successful with grant funding for this yet; $500,000 is required.	n
			Implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition	Funding has been secured for this from Orange Regional Museum Fund. Works are to be undertaken in March 2020.	n
4.3.11	Develop a Regional Museum program for Orange	The program for the Regional Museum is scheduled for the next year and budgeted and we have a great team to implement it with also caring for our collections.	Plan and implement innovative and engaging program of exhibitions and educational activities	New exhibitions have been scheduled and budgeted.	n
			Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region	The All in a Day's Work exhibition focusses entirely on this.	n
			Plan and deliver innovative and engaging public and educational programs for a diverse community	A New Public Engagement and Education Officer has been appointed. Programs are up and running and are well attended.	n
			Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage)	Wentworth Mine and Emmaville Cottage continue to be open to the public.	n
			Ensure Museum has adequate staffing to function as a public institution	A New Public Engagement and Education Officer has been appointed. Recruitment has been completed for a Collections Officer.	n

4.4: Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.4.1	Deliver a program to commemorate the Centenary of World War I 2014-18	The program to commemorate the Centenary of World War I concluded in December 2018.	Facilitate meetings of relevant stakeholders as appropriate	No meetings required as project ceased in December 2018.	n
			Add to centenary of World War 1 in Orange blog and Wiki	Blog and Wiki closed for entries at end of November 2018.	n
			Develop a program to commemorate the centenary of the Armistice in November 2018	This was program was completed in the third quarter.	n
4.4.2	Implement the Aboriginal heritage strategy	The process for the assessment of significant objects held in community museums was commenced.	Develop process for the documentation and preservation of significant Aboriginal artefacts	As part of the Regional Sustainable Collections Project, an audit of Aboriginal artefacts in community museums has been undertaken.	n
4.4.2	Implement the Aboriginal heritage strategy		Develop concept plan for Aboriginal-themed public art works	The concept for Aboriginal-themed public art work has been developed for The Springs.	n
4.4.3	Support a range of community events	57 events were held during this quarter with implementation of the disability action plan.	Count number of events held on Council land by external parties	40 events were held on Council land and facilities, ensuring the City of Orange is a destination of choice.	n
			Count number of Council-hosted events organised by Council	17 Council hosted events were held.	n
			Implement the disability inclusion action plan with regards to supported events	Events are constantly reviewed to recognise and improve accessibility for older residents, disabled residents and people from culturally diverse/non-English speaking backgrounds. For example, a ramp was installed over the Lords Place street kerb for the Anzac Day Commemoration Services to ensure older and disabled residents were able to access the venue.	n

5: Responsive programs and services that support our community's lifestyle and social needs

Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodiesRefugee Week and Department of Social Services Client Services workplan activities completed for the financial year.

5.1: Engage with the community to ensure facilities and programs meet changing lifestyle and social needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.1.1	Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community	Results from the Aged Friendly Forum were collated and added to Ageing and Access Committee Action Plan.	Annual planning session with age-related services community committee to create action plan; adoption of plan by Council	Updated Action Plan adopted by Council.	n
5.1.1			Report on implementation of the approved ageing-related services action plan	Action Plan updates provided quarterly.	n
5.1.2	Engage with the local culturally and linguistically diverse community to identify needs and opportunities	The Annual Work Plan activities were completed.	Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies	Refugee Week and Department of Social Services Client Services work plan activities completed for the financial year.	n
5.1.2		The Annual Work Plan activities were completed.			n
5.1.3
5.1.3	In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan	No Aboriginal Working Party meetings were held in this period. NAIDOC Committee meetings are on track for October celebration. NAIDOC Flag-raising ceremony was conducted.	Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes	Partial outcomes were met.	n
Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community			NAIDOC meetings were facilitated.	n

Deliver high quality service in compliance with the Commonwealth Home care StandardsNo measure. New Aged Care Standards from 2019

5.2: Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.2.1	Provide recreational activities for older people, people with disability and younger people to support healthy and active living	Spark a Connection program for people with dementia and their carers provided social and artistic activity, with respite for the carers. Evaluation is being provided by Charles Sturt University (CSU). Aqua fitness, healthy cooking and social outings with walking activities were provided in this period.	Provide recreational activities including after-school and a school-holiday activities for identified young people	All OOSH (Out of School Hours) programs are available in school holidays and after school periods.	n
			In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998	Standards were achieved where measured. Updates were required with new standards in place for disability and aged care.	n
			Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually	Seniors' Festival events and International Day of People with Disability were provided.	n
5.2.2	Implementation of wellness and reablement in the Commonwealth Home Support Program	All Commonwealth Home Support Program clients were provided with options to increase wellness and reablement through assessment, newsletter and options to be included in recreational activities.	Deliver high quality service in compliance with the Commonwealth Home care Standards	No measure. New Aged Care Standards from 2019.	n
5.2.2				No measure. New Aged Care Standards from 2019.	n
5.2.3
	Provide support to the Commonwealth Home Support Program in the Central West	· Two roundtable events - Orange and Parkes, for service providers, Assessment Agencies and Allied Health professionals to discuss current and emerging issues. · Wellness and Reablement training. · Identifying and Reporting Strategies. · ACCSA and service-provider training regarding the new Aged Care Standards.	Implement transition to new funding arrangements through training and strategic planning	Training sessions and workshops were provided.	n
			Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services	Activity Work plan actions were achieved.	n
Attend quarterly meetings of interagencies			Interagencies facilitated and attended.	n
5.2.4	Deliver quality children's services	All centres achieving had over 80% utilisation.	Ensure usage rates of Council's children's services are maintained at an average of 80% across all services	All Centres were over 80%.	n
5.2.4	Deliver quality children's services	All centres achieving had over 80% utilisation.	Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework	All Centres assessed in the previous year achieved compliance.	n
5.2.5	Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Further grant applications this quarter - Club grants, My Community Project, Newcrest Cadia.	Funding options identified and grant applications submitted	All available grant opportunities were actioned.	n
5.2.5			Relevant grant and compliance reporting requirements met	All acquittals were provided.	n
5.2.6	Provide supported accommodation services to adults with an intellectual disability	Continued support was given for 11 residents to be supported to live in the community in three group homes. A range of new standards and requirements were provided for compliance and we were working toward these compliances in this quarter.	Measure number of residents supported	11 residents were supported.	n
5.2.6			Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services	New NDIS Practice Standards are to be achieved.	n
5.2.7	Operate the Orange Cemetery	Cemetery services are provided with the utmost professionalism, empathy and care. Planning commenced in the last quarter for the extension of the road that is required for continued growth of the Cemetery.	Allocation of allotments for burial within 24 hours of receipt of application for burial	All applications were determined.	n
			Keep records in accordance with Cemeteries and Crematoria Act 2013	Records were kept in accordance with the Act.	n
			Undertake landscaping and irrigation of new section	Minimal Irrigation works were undertaken due to water restrictions.	n
			Construct 300m² of paths	The path network was extended.	n
			Extend road network within non-denominational road	This is planned for 2019/20.	n

Improvements in affordable housing needs analysisWorking with external bodies to support construction social and affordable housing

5.3: Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.3.1	Support agencies in delivering affordable and social housing	Actions were completed for this financial year.	Improvements in affordable housing needs analysis	Working with external bodies to support construction social and affordable housing.	n
5.3.1		Actions were completed for this financial year.	Improvements in affordable housing needs analysis		n

6: A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically

Comply with Companion Animal Act in establishment of new poundNew Pound designed, tendered and contract finalised.

6.1: Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.1.1	Establish a new pound	The tender was awarded to a contractor. Delays have occurred due to the successful contractor submitting an alternative design that will save Council a significant amount of funds. Construction will commence in the first quarter of 2019/20 year.	Comply with Companion Animal Act in establishment of new pound	The new Pound was designed and tendered and the contract were finalised.	n
6.1.1	Establish a new pound				n

Encourage stakeholder feedback on availability of leash-free areasEngagement of Community via Committee and also onsite meeting undertaken

6.2: Ensure that infrastructure exists for the safe exercising of domestic dogs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.2.1	Maintain leash-free areas	All off-leash areas were regularly inspected during the quarter, with weekly servicing of waste bag dispensers. During the last quarter, additional Ranger patrols were commenced in the off-leash areas due to concerns being raised in some areas regarding the control of dogs (in both on and off-leash areas).	Encourage stakeholder feedback on availability of leash-free areas	Engagement of community via Committee and also onsite meeting were undertaken.	n
6.2.1	Maintain leash-free areas				n

Support opportunities for collaboration on animal health and wellbeingCommittee is attended by numerous key stakeholders.

6.3: Partner with key stakeholders to deliver education and services relating to animal health and wellbeing
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.3.1	Support Companion Animals Community Committee	A Committee meeting was held. Committee Members attended a community information session for the proposed new off leash area in North Orange.	Support opportunities for collaboration on animal health and wellbeing	The Committee is attended by numerous key stakeholders.	n
6.3.1	Support Companion Animals Community Committee			The Committee is attended by numerous key stakeholders.	n
6.3.2
6.3.2	Manage companion animals	Ranger services were provided to the community. Interim pound services continue to be provided until a new pound is completed. Council regularly uses welfare groups to rehome stray animals.	Deliver ranger services	Ranger services are delivered within resource constraints.	n
Review Companion Animals Management Plan annually	Manage companion animals		The task list is updated continually.	n

2: Preserve - balancing the natural and built environment

7: Sustainable growth and respectful planning that values the natural environment

Development applications determined within a median time of 35 days

Construction certificates determined within a medium time of 30 days

Complying development certificates determined within a median time of 15 days112 development applications were determined, comprising 90 x new DAs and 22 x modifications. The new DAs were determined with a median processing time of 25 days. The modifications were determined with a median processing time of 23 days. 4 x complying development certificate applications were determined with a median processing time of 11 days. 35 x construction certificate applications were determined with a median processing time of 20 days.

7.1: Engage with the community to develop plans for growth and development that value the local environment
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.1.1	Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan	Under the Department of Planning and Environment regime, Council is required to develop a Local Strategic Planning Statement, Local Housing Strategy, underpinned with a Heritage update and ultimately a LEP and DCP update.	Develop, and have adopted, a new City-wide development control plan	This task is under internal review.	n
7.1.1			Update local environmental plan on a needs basis	This update is included in the 2019 Strategic Planning menu.	n
7.1.2	Provide efficient and effective development assessment and compliance service in a timely manner	Assessment of development applications, complying development certificate applications and construction certificate applications was undertaken in accordance with the identified performance targets. Council staff continue to deal with a range of complex planning issues in an efficient and timely manner.	· Development applications determined within a median time of 35 days · Construction certificates determined within a medium time of 30 days · Complying development certificates determined within a median time of 15 days	· 112 development applications were determined, comprising 90 x new DAs and 22 x modifications. The new DAs were determined with a median processing time of 25 days. · The modifications were determined with a median processing time of 23 days. · 4 x complying development certificate applications were determined with a median processing time of 11 days. · 35 x construction certificate applications were determined with a median processing time of 20 days.	n
7.1.2					n
7.1.3
7.1.3	Provide property information in a timely manner	Property information was provided in a timely manner.	· Issue planning certificates within a median processing time of 4 days · Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid	· 371 planning certificates were issued, comprising 326 x 10.7(2)s and 45 x 10.7(5)s. · 332 of these were issued with a median processing time of 5 days. · Urgency fees were paid for the other 39 - these were issued with a median processing time of 1 day.	n
· Issue building certificates and other property information within a median processing time of 4 days	Provide property information in a timely manner	Property information was provided in a timely manner.	· 7 building information certificates were determined with a median processing time of 6 days.	n

Seek partnership and funding opportunities for solar expansion of Council facilities

Use membership to investigate sustainability options

7.2: Ensure best practice use of renewable energy options for Council and community projects
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.2.1	Increase solar power	Staff are working on an overall procurement PPA with Centroc which would see the ability to nominate a renewable target, including solar. Depot and aquatic centre solar continue to reduce bills and emissions. More grant funded solar rooftop projects are in train.	Seek partnership and funding opportunities for solar expansion of Council facilities	Five MW solar proposed in Orange. Staff are liaising with developer.	n
7.2.1	Increase solar power				n
7.2.2
7.2.2	Maintain Cities Power Partnership membership	Membership still live with information circulated to ESCC regularly out of the organisation.	Use membership to investigate sustainability options	Ongoing as opportunities arise.	n
	Maintain Cities Power Partnership membership		Use membership to investigate sustainability options	Ongoing as opportunities arise.	n

Reported in State of Environment reportReport Completed

7.3: Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.3.1	Comply with relevant water quality legislation	The State of the Environment Report was completed by November 2018.	Reported in State of Environment report	This was completed in the second quarter.	n
7.3.1	Comply with relevant water quality legislation		Reported in State of Environment report	This was completed in the second quarter.	n

8: Managing our resources wisely

Implement annual water conservation strategies (media, education, advertising, water audits)

Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

Prepare new integrated water cycle management strategy in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

Water mains extension/realignment program delivered by June annually

Design completed by June 2020

Design completed by June 2019

Design completed by June 2020

Design completed by June 2019

Sewer mains relining program delivered by June annually

Establish district metering areas in order to quantify water losses from the water supply system

Water services renewals program delivered by June annually

Water meter replacement program delivered by June annually

Design completed by June 2019

Develop telemetry and SCADA upgrade strategy by June 2019

Develop data management system strategy by 2019Implementation of the strategy began with staff training in the implementing of an environmental data management system.

Develop water and sewer network management system strategy by June 2020

Design completed by June 2019

Supply and install by June 2021

Supply and installation of pumps completed by June 2020

Manhole rehabilitation program delivered by June annually

Slabs and associated drainage works completed in second quarter of 2018/19Works rescheduled with Councils concrete and drainage crew to first quarter of 2019/2020

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in OctoberMonitoring and reporting were satisfied in 2018/19.

Completed by June 2020The upgrade was completed by the end of Quarter 3, 2018/19 which was well ahead of schedule.

Design and construct new dosing system by June 2021De-chlorinationdosing is not required given preference for an alternative of a new ultra-violet disinfection system.

Design and construct new inlet works by June 2021The concept design phase was well underway by the end of Quarter 4.

Specialist paint coating of tank completed by June 2021The Orange Sewage Treatment Plant primary settling tank coating is targeted for completion by June 2021.

Installed by June 2020Pump project has been considered in context of energy management at Suma Park Dam.

Rehabilitation works completed by June 2019Deferral of works is proposed for completion by June 2020.

Design finalised by June 2021The design phase of the aeration upgrade is scheduled for 2020/21.

Earthworks and liner installation by June 2019The need to revise the scope of the project was identified in Quarter 4. Further investigations will inform future budget considerations.

Assessments undertaken on 2% of network per annum and updated in the asset management plan

8.1: Identity and deliver essential water, waste and sewer infrastructure to service the community into the future
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.1.1	Implement water conservation strategies	Implementation of water-conservation strategies continued in this quarter.	Implement annual water conservation strategies (media, education, advertising, water audits)	Combined storage level (Suma Park and Spring Creek Dams) less than 35% and Level 4 Water Restrictions commenced. Council is a member of Smart Approved Water Mark and has access to their website which contains various educational materials and factsheets about saving water in and around the house. Television commercials have commenced and Communications Team implementing regular media releases and awareness programs and campaigns. Council has undertaken Water Audits on a number of its own high water use facilities including Parks and Gardens and building facilities (Civic Centre, Library, Art Gallery & Theatre).	n
8.1.1	Implement water conservation strategies				n
8.1.2
8.1.2	Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW	Council continued to advocate for the Urban Water Industry in Regional NSW.	Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate	Council continued to advocate for the Urban Water Industry in Regional NSW.	n
					n
8.1.3
8.1.3	Mid-term review of water and sewer strategic business plan (including financial plan)	This ongoing project is due for completion in May 2020.	Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	Ongoing project not due for completion until May 2020.	n
		This ongoing project is due for completion in May 2020.		Ongoing project not due for completion until May 2020.	n
8.1.4
8.1.4	Prepare new integrated water cycle management strategy (including water-conservation measures)	This ongoing project is due for completion in May 2020.	Prepare new integrated water cycle management strategy in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	Ongoing project not due for completion until May 2020.	n
		This ongoing project is due for completion in May 2020.		Ongoing project not due for completion until May 2020.	n
8.1.5
8.1.5	Implement Council's drought management plan	This plan is tied to the new Integrated Water Cycle Management Strategy.	Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	Drought Management Plan to be reviewed in line with preparation of a new Integrated Water Cycle Management Strategy by May 2020.	n
	Implement Council's drought management plan				n
8.1.6
8.1.6	Implement water mains extension/realignment program	Implementation of the water mains extension/realignment program continued during this quarter.	Water mains extension/realignment program delivered by June annually	All works have been completed for the realignment of the reticulation mains at the Woodward Street and Wentworth lane Roundabout.	n
	Implement water mains extension/realignment program				n
8.1.7
8.1.7	Develop and design South Orange Stage 2 water	This project is due for completion by June 2020.	Design completed by June 2020	This project is due for completion by June 2020.	n
	Develop and design South Orange Stage 2 water	This project is due for completion by June 2020.	Design completed by June 2020	This project is due for completion by June 2020.	n
8.1.8
8.1.8	Design South Orange Stage 1C sewer	An application to John Holland for the underbore across the Broken Hill Orange Railway Line was submitted. The process to acquire the John Holland/Transport for NSW land along the southern side of the railway has commenced.	Design completed by June 2019	An application to John Holland for the underbore across the Broken Hill Orange Railway Line was submitted. The process to acquire the John Holland/Transport for NSW land along the southern side of the railway has commenced.	n
	Design South Orange Stage 1C sewer		Design completed by June 2019		n
8.1.9
8.1.9	Develop and design South Orange Stage 2 sewer	This project is due for completion in June 2020.	Design completed by June 2020	The design of the Shiralee Creek Gravity Sewer main continued throughout the fourth quarter and is close to being finalised with only a few minor details to be resolved/approved. The development of the Construction Tender documentation commenced with review of the draft version, with the design, expected to be finalised in July 2019. The geotechnical investigations have been completed and reports received. A draft Review of Environmental Factors (REF) is currently being finalised and expected to be delivered in July 2019 for review. Property valuations for easements, for 5 properties, have been completed and direct negations with the landowners will begin in July2019. Service locating (potholing) is almost completed, with only a few services to be located, once conditions dry out to allow access.	n
	Develop and design South Orange Stage 2 sewer	This project is due for completion in June 2020.	Design completed by June 2020		n
8.1.10
8.1.10	Develop and design Robindale Downs sewer pump station and associated sewer rising main	Completion of this action is targeted for June 2020.	Design completed by June 2020	Completion of this action is targeted for June 2020.	n
		Completion of this action is targeted for June 2020.	Design completed by June 2020	Completion of this action is targeted for June 2020.	n
8.1.11
8.1.11	Spring Hill-Lucknow sewer strategy	Design works continued on the Spring Hill-Lucknow sewer strategy in this quarter.	Design completed by June 2019	Design works continued on the Spring Hill-Lucknow sewer strategy in this quarter.	n
	Spring Hill-Lucknow sewer strategy		Design completed by June 2019		n
8.1.12
8.1.12	Conduct routine operation and maintenance of water and sewerage infrastructure	Council continued to undertake operations and maintenance of all water supply and sewerage infrastructure to appropriate levels of service requirements.	Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually	Annual monitoring and reporting according to the requirements of the Department of Industry Water for inclusion in the NSW Water Supply and Sewerage Monitoring Report completed	n
Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans			Operation and maintenance of Water and Sewer Infrastructure undertaken in accordance with Asset Management Plans including legislative/regulatory and associated Levels of Service requirements	n
8.1.13	Deliver sewer mains relining program	Works on the 2018/19 150mm and 225mm sewer mains relining program are completed.	Sewer mains relining program delivered by June annually	Works on the 2018/19 150mm and 225mm sewer mains relining program are completed.	n
8.1.13	Deliver sewer mains relining program		Sewer mains relining program delivered by June annually		n
8.1.14
8.1.14	Implement water loss management program	Work continued on the water-loss management program during this quarter.	Establish district metering areas in order to quantify water losses from the water supply system	Council has developed a plan to undertake further zoning of reservoirs in key areas of Orange. It is currently proposed to complete further zoning of the Beech Crescent Reservoir along with Sharp Road Area to improve an understanding of water loss within these areas. Currently the Sharp Road zoning is in the process of being commissioned. Council is reviewing its focus in light of level four water restriction and completing audits to assist with its water loss management program..	n
	Implement water loss management program				n
8.1.15
8.1.15	Deliver water services and water mains renewals program	Work continued on the water services and water mains renewals program during this quarter.	Water services renewals program delivered by June annually	Works have been completed on the renewal of the 100mm water main in Moulder Street between McLachlan Street and Endsleigh Avenue.	n
	Deliver water services and water mains renewals program		Water services renewals program delivered by June annually		n
8.1.16
8.1.16	Deliver water meter replacement program	Work on the water meter replacement program continued in this quarter.	Water meter replacement program delivered by June annually	Council is progressing with the replacement of its water meters with a total of 288 replaced for the quarter and a total of 1,252 for 2018/19, the size ranges from 20mm to 100mm diameter.	n
	Deliver water meter replacement program		Water meter replacement program delivered by June annually		n
8.1.17
8.1.17	Lake Canobolas sewer upgrade	Work progressed on the Lake Canobolas sewer upgrade in this quarter, ahead of its completion date in Year 2 (2019/20).	Design completed by June 2019	Council has completed the internal sewer mains of the facility and is currently reviewing the next stage of pumping the sewer back to Orange. These works are not scheduled until 2019/2020.	n
	Lake Canobolas sewer upgrade		Design completed by June 2019		n
8.1.18
8.1.18	Develop telemetry and SCADA upgrade strategy	A draft scope of works and grant funding submissions have been completed. Formal grant funding approval is yet to be received.	Develop telemetry and SCADA upgrade strategy by June 2019	A draft scope of works and grant funding submissions have been completed. Formal grant funding approval is yet to be received.	n
	Develop telemetry and SCADA upgrade strategy		Develop telemetry and SCADA upgrade strategy by June 2019		n
8.1.19
8.1.19	Develop data management system strategy	The final report for the Water and Sewer Operational Data Management System Options Assessment was delivered in December 2018, which included direction for a range of data management needs.	Develop data management system strategy by 2019	Implementation of the strategy began with staff training in the implementing of an environmental data management system.	n
	Develop data management system strategy		Develop data management system strategy by 2019		n
8.1.20
8.1.20	Develop water and sewer network management system strategy	Completion of the water and sewer network management system strategy is targeted for June 2020.	Develop water and sewer network management system strategy by June 2020	Completion of the water and sewer network management system strategy is targeted of June 2020.	n
	Develop water and sewer network management system strategy				n
8.1.21
8.1.21	Lake Canobolas potable water upgrade	Work progressed on the Lake Canobolas potable water upgrade during this quarter.	Design completed by June 2019	The Lake Canobolas Potable Water Upgrade has 100% of the water mains with only a few water services left to be transferred. Council has completed the installation of a Weir below the Lake Canobolas Dam, a pump station and tank installation.	n
	Lake Canobolas potable water upgrade		Design completed by June 2019		n
8.1.22
8.1.22	Install reservoir mixers	Installation of reservoir mixers is a three-year project.	Supply and install by June 2021	Initial investigation and scoping undertaken for supply and installation of reservoir mixers.	n
	Install reservoir mixers	Installation of reservoir mixers is a three-year project.	Supply and install by June 2021		n
8.1.23
8.1.23	North Orange water supply strategy	The North Orange water supply strategy is targeted for completion in June 2020.	Supply and installation of pumps completed by June 2020	The North Orange water supply strategy is targeted for completion in June 2020.	n
	North Orange water supply strategy		Supply and installation of pumps completed by June 2020		n
8.1.24
8.1.24	Manhole rehabilitation	Work on the manhole rehabilitation program progressed in this quarter.	Manhole rehabilitation program delivered by June annually	Council has completed the renewal of 10 Sewer Manholes located in various areas across the City.	n
	Manhole rehabilitation		Manhole rehabilitation program delivered by June annually		n
8.1.25
	Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences	Both waste facilities are operating in accordance with the respective Operational Environmental Management Plans and Licences.	Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required	End-of-year reporting to agencies is due by 31 August 2019. Data is being compiled and reports are being prepared in July for subsequent submission.	n
			Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation	Partial clay phytocapping to eastern face of ORRRC landfill has been completed. Surveying depth and report is to be submitted to EPA in July 2019 seeking endorsement to vegetate covered area.	n
Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis			Inventory was recorded weekly and reported to Toxfree to initiate monthly servicing of the CRC facility.	n
8.1.26	Re-top concrete slabs to receival station bin areas at Ophir Road Resource Recovery Centre	Council's Concrete and Drainage crew were unable to complete works until first quarter of 2019/2020 and the works were therefore rescheduled.	Slabs and associated drainage works completed in second quarter of 2018/19	Works were rescheduled with Council's concrete and drainage crew to first quarter of 2019/20.	n
8.1.26					n
8.1.27
8.1.27	Increase capacity in East Orange drainage channel	This project is due in 2019/20.	Develop and design and issue construction tender for channel under McLachlan Street	This project is due in 2019/20.	n
Reshape the stream bank to increase capacity from McLachlan Street to Jilba Street	Increase capacity in East Orange drainage channel	This project is due in 2019/20.	This project is due in 2019/20.	n
8.1.28	Deliver planned flood-mitigation strategies across the City	The review of flood study progressed and was placed on public exhibition.	Construct Waratahs (W5) site 4 detention basin	This project is due in 2019/20.	n
8.1.28	Deliver planned flood-mitigation strategies across the City		Construct Waratahs (W8) site 7 detention basin	Related to the review of the flood study that is on public exhibition.	n
8.1.29	Provide safe drinking and re-use water	Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System. Priority included a focus on completing the concept design for the UV treatment system at the Orange Sewage Treatment Plant.	Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October	Monitoring and reporting were satisfied in 2018/19.	n
8.1.29	Provide safe drinking and re-use water			Monitoring and reporting were satisfied in 2018/19.	n
8.1.30
8.1.30	Icely Road Water Treatment Plant lagoon upgrade	Upgrade of the Southern Lagoon at the Icely Road Water Treatment Plant was completed in March 2019, providing greater capacity for storage of backwash water at the Plant.	Completed by June 2020	The upgrade was completed by the end of the third quarter, which was well ahead of schedule.	n
	Icely Road Water Treatment Plant lagoon upgrade		Completed by June 2020		n
8.1.31
8.1.31	Orange Sewage Treatment Plan de-chlorination dosing	De-chlorination at the Orange Sewage Treatment Plan (STP) is no longer required given the location of the ultra-violet disinfection system.	Design and construct new dosing system by June 2021	De-chlorination dosing is not required given the preference for an alternative of a new ultra-violet disinfection system.	n
	Orange Sewage Treatment Plan de-chlorination dosing		Design and construct new dosing system by June 2021		n
8.1.32
8.1.32	Orange Sewage Treatment Plant works inlet upgrade	The project focused on evaluation of hydraulic grades and equipment types in the fourth quarter.	Design and construct new inlet works by June 2021	The concept design phase was well underway by the end of this fourth quarter..	n
	Orange Sewage Treatment Plant works inlet upgrade		Design and construct new inlet works by June 2021		n
8.1.33
8.1.33	Orange Sewage Treatment Plant primary settling tank coating	The Orange Sewage Treatment Plant primary settling tank coating is due for completion by June 2021.	Specialist paint coating of tank completed by June 2021	The Orange Sewage Treatment Plant primary settling tank coating is targeted for completion by June 2021.	n
	Orange Sewage Treatment Plant primary settling tank coating		Specialist paint coating of tank completed by June 2021		n
8.1.34
8.1.34	Suma Park Dam back-up pumps	This project is in early planning phase with back-up options considered with respect to energy management at the Suma Park Dam site.	Installed by June 2020	The pump project has been considered in context of energy management at Suma Park Dam.	n
	Suma Park Dam back-up pumps		Installed by June 2020		n
8.1.35
8.1.35	Stormwater harvesting rehabilitation of Stage 1	Request for quotes were issued for the detailed design phase of the stormwater rehabilitation project in Quarter 4.	Rehabilitation works completed by June 2019	Deferral of works is proposed for completion by June 2020.	n
	Stormwater harvesting rehabilitation of Stage 1		Rehabilitation works completed by June 2019	Deferral of works is proposed for completion by June 2020.	n
8.1.36
8.1.36	Orange Sewage Treatment Plant aeration upgrade	The design phase of the aeration upgrade is scheduled for 2020/21.	Design finalised by June 2021	The design phase of the aeration upgrade is scheduled for 2020/21.	n
	Orange Sewage Treatment Plant aeration upgrade		Design finalised by June 2021		n
8.1.37
8.1.37	Orange Sewage Treatment Plant sludge lagoon upgrade	Opportunity for additional investigations with the potential to tighten the scope of the project were identified in this fourth quarter.	Earthworks and liner installation by June 2019	The need to revise the scope of the project was identified in this quarter. Further investigations will inform future budget considerations.	n
	Orange Sewage Treatment Plant sludge lagoon upgrade		Earthworks and liner installation by June 2019		n
8.1.38
8.1.38	Undertake ongoing condition assessment on Council's stormwater network	Condition assessment of Council's stormwater network continued during this quarter.	Assessments undertaken on 2% of network per annum and updated in the asset management plan	Contract has been awarded. Commencement was by the end of May. Completion was by the end of June.	n
					n

Publish the annual statement of environment report by NovemberRegional State of the Environment Report Published

Development of plan identifying associated capital works required to manage gas from the landfill operations prepared in first quarter of 2018/19 with subsequent works programmed for 2022/23 and beyondLandfill gas management plan sent to EPA for endorsement of works proposed for 2022/2023 and beyond.

Deliver four school programs, four educational programs and four community events per annumThere were 11 events held with 1810 community members attending and some 1810 native tubestock planted. One event was educational and 10 hands on events.

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

Report abandoned shopping trolleys to storesReports undertaken daily.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if requiredAll complaints investigated within targets

8.2: Develop and promote initiatives to reduce water, energy and waste in consultation with the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.2.1	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report	The State of the Environment Report was completed by November 2018.	Publish the annual statement of environment report by November	The Regional State of the Environment report was published.	n
8.2.1				The Regional State of the Environment report was published.	n
8.2.2
8.2.2	Develop a landfill gas management plan for Euchareena Road Resource Recovery Centre	A draft plan was sent to EPA for endorsement of the plan and scheduling of works from 2022/2023 and progressed as each cell at Euchareena Road (ERRRC) is completed.	Development of plan identifying associated capital works required to manage gas from the landfill operations prepared in first quarter of 2018/19 with subsequent works programmed for 2022/23 and beyond	Landfill gas management plan sent to EPA for endorsement of works proposed for 2022/2023 and beyond.	n
					n
8.2.3
8.2.3	Engage the community in the Parks Alive program and environmental activities	There were 11 events held in the fourth quarter, with 186 community members attending the events and 1,810 native plants being planted. One of the events was educational with students from Kinross Wolaroi School visiting the Ploughman's Wetlands, whilst the other 10 events were hands-on events including tree planting and mulching.	Deliver four school programs, four educational programs and four community events per annum	There were 11 events held with 1810 community members attending and some 1810 native tube stock planted. One event was educational and 10 hands on events.	n
					n
8.2.4
	Participate in the NSW Tidy Towns sustainable program	Orange City Council submitted 5 projects in the 2019 Tidy Towns Awards. The Projects being The Orange Hospital Auxiliary, (Community Spirit), Rotary's Banjo Paterson Festival, (Heritage) and the Refurbishment of the Carrington Hotel, (Heritage), Kinross School Tree Program, (Schools) and the Ploughman's Wetland Care Group, (Environmental). Assessments will be undertaken over the coming months with the State Awards being announced at Cessnock in November 2019.	Participate in Clean Up Australia activities	This was completed in earlier quarters, where 4 events were held in Orange.	n
			Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools	This is an ongoing tasks that ramps up closer to the actual event.	n
Compile annual NSW Tidy Towns Sustainable Community Award submissions			Two submissions in the Heritage category, one in the Community Spirit, one in the Schools Awards section and the final one in Environmental Section.	n
8.2.5	Monitor and implement awareness events and campaigns for priority weeds	This action duplicates Action 1.2.3. Council Weed Management Officers undertook 143 property inspections for the fourth quarter with 75 being private property inspections, 57 Local Government and 1 State Government. Staff attended a workshop on Roadside Vegetation in Bathurst and also attended a regional meeting and workshop on Hudson Pear and Mental Health at Lightning Ridge; both events were held in May 2019.	Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements	This action duplicates Action 1.2.3 Council Weed Management Officers undertook 143 inspections in this quarter.	n
8.2.5					n
8.2.6
8.2.6	Manage abandoned articles within the City	Abandoned articles, including trolleys and vehicles managed through the quarter.	Report abandoned shopping trolleys to stores	Reports undertaken daily.	n
	Manage abandoned articles within the City		Report abandoned shopping trolleys to stores	Reports undertaken daily.	n
8.2.7
8.2.7	Enforce environmental legislation	All reports and complaints relating to pollution were investigated and action taken as required during the quarter. All actions were investigated.	All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required	All complaints investigated within targets.	n
	Enforce environmental legislation			All complaints investigated within targets.	n

8.3: Promote the range of recycling services
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.3.1	Deliver waste and recycling services	Ongoing delivery of contracted waste, recycling and organics collection and processing services continues with quarterly meetings convened with J R Richards and Sons and Envirocom (waste education consultant) to ensure maintenance of Key Performance Indicators.	Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre	Annual household hazardous waste service offered in October 2018.	n
8.3.1	Deliver waste and recycling services		Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions	Envirocom delivered waste education program to residents, schools and commercial sector throughout the year and in accordance with the adopted annual education strategy.	n

9: Infrastructure for our growing community

Explore further grant opportunities and make submissionsNo further suitable grant funding opportunities available in the last quarter.

9.1: Construct and maintain a road network that meets the community's transport and infrastructure needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.1.1	Promote the construction of the Southern Feeder Road	Construction of Southern Feeder Road Stage 2 is under way. Stage 3 has advanced design, REF in progress and included in Council's adopted budget for the 2019/20 financial year. Stage 4 has completed design, REF in progress and is included in budget in the 20919/20 financial year.	Explore further grant opportunities and make submissions	There were no further suitable grant funding opportunities available in the last quarter.	n
9.1.1	Promote the construction of the Southern Feeder Road		Explore further grant opportunities and make submissions		n
9.1.2
	Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan	The program of works was completed.	Annual road rehabilitation program completed within allocated budget	Completed.	n
			Annual reseal program completed within allocated budget	Completed.	n
			Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road	Works were awarded and were under way by contract.	n
			Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive	Not applicable	n
			Whiley Road/Forest Road upgrading - subject to grant funding	Approximately 1.7km was upgraded.	n
			Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding	Project not funded.	n
			Upgrade Whitton Place to urban standards	This project is not due this financial year; it is due in 2019/20.	n
			Upgrade Yackerboon Place to urban standards	Completed.	n
Upgrade the intersection of Dairy Creek Road and Mitchell Highway			This project is not due this financial year; it is due in 2019/20.	n

9.2: Ensure that adequate car parking spaces are available to support growth
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.2.1	Provide and manage public car parking in the Orange Central Business District	The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing.	Implement parking study deliverables	The Licence Plate Recognition vehicle remains operational. Ongoing renewal program for signage is continuing.	n
9.2.1			Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules	The contracted car parks for Summer Centre, City Centre, Kmart and Central have been managed in accordance with private agreements.	n

9.3: Ensure that an appropriate level of pedestrian amenity is provided throughout the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.3.1	Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan	Programme of works were completed in this quarter.	Construction of pedestrian crossing lighting as per allocated budget	Due to competing priorities, the full budget allocation was not expended.	n
9.3.1		Programme of works were completed in this quarter.	Annual footpath rehabilitation program completed within allocated budget	Completed.	n

Develop scope of works and implement upgradeThe assessment to upgrade the Central Business District (CBD) is progressed well In this quarter, the consultant completed a Project Schedule, a Vision Pack and a High Level Issues Report and the community advisory committee continued to meet.

9.4: Develop a vibrant civic and commercial precinct as a centre for the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.4.1	Undertake an assessment to upgrade the CBD to position Orange as a premier regional city supporting existing and new commercial opportunities	The assessment to upgrade the Central Business District (CBD) progressed well.	Develop scope of works and implement upgrade	The assessment to upgrade the Central Business District (CBD) progressed well In this quarter, the consultant completed a Project Schedule, a Vision Pack and a High Level Issues Report and the community advisory committee continued to meet.	n

10: Celebrate our cultural, social, natural and built heritage assets

Heritage and urban design advisory services providedA total of 19 lots of heritage advisory services were provide for the quarter.

10.1: Engage with the community to ensure plans for growth and development are respectful of our heritage
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.1.1	Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design	Council's Heritage Adviser continues to provide regular heritage advice to assist with the assessment and determination of development applications, protect and enhance heritage assets and promote quality urban design.	Heritage and urban design advisory services provided	A total of 19 lots of heritage advisory services were provide for the quarter.	n
10.1.1			Heritage and urban design advisory services provided		n

Ensure the local community is engaged for heritage support fundingLocal Heritage Assistance Funded supported ten heritage projects

Implement and review heritage strategy annuallyHeritage Strategy reviewed annually.

10.2: Preserve our diverse social and cultural heritage
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.2.1	Maintain local heritage assistance program	Local Heritage Assistance Fund continues to assist home owners with conservation of heritage properties.	Ensure the local community is engaged for heritage support funding	Local Heritage Assistance Funded supported 10 heritage projects.	n
10.2.1	Maintain local heritage assistance program				n
10.2.2
10.2.2	Develop heritage strategy	The Heritage Adviser is appointed to assist Council, the community and owners of listed heritage items.	Implement and review heritage strategy annually	Heritage Strategy was reviewed annually.	n
	Develop heritage strategy		Implement and review heritage strategy annually	Heritage Strategy was reviewed annually.	n

Engage with the community and update the Village's prioritiesRegular meetings held with Spring Hill and Lucknow Community Committees with Council representatives present at each meeting.

10.3: Preserve the unique way of life of our surrounding villages
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.3.1	Support the Spring Hill and Lucknow Community Committees	Actions have been completed for this financial year.	Engage with the community and update the Village's priorities	Regular meetings were held with the Spring Hill and Lucknow Community Committees, with Council representatives present at each meeting.	n
10.3.1	Support the Spring Hill and Lucknow Community Committees	Actions have been completed for this financial year.			n

3: Prosper - a smart, innovative and resilient economy

11: Sustainable tourism, events and visitor experiences

11.1: Capitalise on the character and lifestyle of Orange to remain a destination of choice
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
11.1.1	Deliver visitor information services	The City of Orange is fast becoming a destination of choice with the Visitor Information Centre (VIC) providing customer service to 31,386 people and 1,154 online enquiries. Social media increased for the quarter and online accommodation bookings are to be reinstalled on the Orange360website.	Operate the Orange Visitor Centre within budget	The Visitor Information Centre (VIC) operated within budget.	n
			Increase on-line bookings by 10% annually	The Visit Orange platform has merged with the Orange360 website. No online booking can be made at this point in time.	n
			Increase social media engagement and reach by 25% annually	The Visit Orange social media platform is being merged with Orange360 sites. Total reach for this period was 652,588 and total engagements for this period was 26,205.	n
11.1.2	Implement the Orange Region Tourism Strategy	Visitation to Orange VIC continues to be strong. 51 actions in the Orange Regional Tourism Strategy were delivered this quarter.	Implement the actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council	51 actions implemented.	n
11.1.2	Implement the Orange Region Tourism Strategy		Manage the outsourced tourism services contract	Contract managed in accordance with the agreement.	n

Support at least five major events annually sourced by agencyCouncil secured the hosting rights for the following events which were successfully staged in Orange during the reporting period:

Shute Shield Rugby - Eastern Suburbs V Gordon - televised live on 7Mate

2019 NSW U/14 State Rugby Championships - 385 players over 3 days of competition

11.2: Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
11.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park	The Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange. 3.5 star rating was maintained with the ongoing roll out of necessary maintenance. Occupancy rates for the caravan park were consistent with the overall rating for the site. Overall occupancy for the site has slightly increased.	Maintain a three-star rating	Star rating was maintained.	n
			Maintain occupancy rate at an annual average of at least 50%	53% occupancy rate for this quarter.	n
			Undertake asset improvements in accordance with the buildings asset management plan	Asset improvement includes new tool and storage shed, removal of Site 12 cabin, moving, plumbing repairs, tree maintenance and improvements to the dump point	n
11.2.2	Support and work with sporting organisations to secure events for the Orange region	Council continued to provide a customer service focused on economic development to attract events to Orange and hosted 2 major sporting events during the reporting period.	Support at least five major events annually sourced by agency	Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period: · Shute Shield Rugby - Eastern Suburbs v Gordon - televised live on 7Mate · 2019 NSW U/14 State Rugby Championships - 385 players over 3 days of competition	n
11.2.2					n

12: A smart, innovative and resilient industry sector

Measure number of businesses listed on Council's on-line business directoryOnline business directory site closed last quarter. Site was significantly outdated

Project planning completed and delivery to budget and timeframes

Ensure the Orange community is aware of the NBN rollout and the opportunities it createsThe NSW Regional Technology Expo highlighted some further shortcomings in the NBN coverage in and near to the city. This will be addressed through a letter to the Minister and the Member for Calare

12.1: Attract and grow strategic investment
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.1.1	Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms	The www.orangebusiness.com.au website has been deactivated. The platform was extremely outdated and was being subjected to spam attacks. The new "Invest Orange" will serve the information purposes, however, the business database was not optimised to help lift Google rankings of businesses so it was essentially ineffective. Council still maintains resources appropriate to assisting business development through analysis of data from Census, property and Spendmapp.	Measure number of businesses listed on Council's on-line business directory	Online business directory site closed last quarter. Site was significantly outdated	n
12.1.1					n
12.1.2
12.1.2	Undertake refurbishment of the Central Business District	Work is continues to progress on project planning for the refurbishment of the Central Business District (CBD).	Project planning completed and delivery to budget and timeframes	Work continued with meetings between consultants, staff and an appointed community group during this quarter.	n
	Undertake refurbishment of the Central Business District				n
12.1.3
12.1.3	Upgrade under-awning lighting in the Central Business District	Council is currently re drafting tenders.	Complete upgrades of under-awning lighting	Council is currently re drafting tenders.	n
Continue planning for under-awning replacement		Council is currently re drafting tenders.	Council is currently re drafting tenders.	n
12.1.4	Develop and manage Council's residential relocation program	Council's residential relocation program continues to perform well, with 24 enquiries completed and the next Welcome to Orange new resident function planned for October 2019. During this quarter, the Evocities Program has been put into maintenance mode with the program expected to end in December 2019. All new relocation enquiries will be managed through Council's new regional Invest in Orange Region Project.	Measure number of enquiries answered about relocating to Orange	24 enquiries.	n
12.1.4	Develop and manage Council's residential relocation program		Measure number of relocatees attending the annual functions of new residents	The next Welcome to Orange function will occur on 27 October 2019.	n
12.1.5	Manage the issues arising from telecommunications opportunities	Staff are working with industry and the community to ensure people are aware of the NBN and its potential. The NSW Regional Technology Expo was held in May.	Ensure the Orange community is aware of the NBN rollout and the opportunities it creates	The NSW Regional Technology Expo highlighted some further shortcomings in the NBN coverage in and near to the City. This will be addressed through a letter to the Minister and the Member for Calare.	n
12.1.5					n

12.2: Support innovative industry sectors
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.2.1	Facilitate industry engagement	Council continues to work in partnership with local businesses, industry and government/non-government organisations. Partnerships with manufacturing/ engineering, orchardists, tourism, retail, government agencies, etc. Shop Orange has 89 businesses participating.	Measure number of meetings/events hosted and attended with members of the Orange business sector	52 meetings/events were hosted or attended with the Orange business sector.	n
12.2.1	Facilitate industry engagement		Work with the local retail sector on a shop local campaign each year	89 business were participating in the program.	n
12.2.2	Operate the Orange Airport	The Airport is being managed to meet CASA Regulation and it is running efficiently and effectively as possible.	Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security	Continuing to meet the requirements of the Civil Aviation Authority and the Office of Transport Security	n
			Ensure annual technical inspection completed	The annual technical inspection was completed in this quarter.	n
			Ensure obstacle-limitation surface survey completed	This task has been completed.	n
			Annual emergency-training exercise completed	The annual emergency training was completed in this quarter.	n
12.2.3	Undertake upgrades of Airport precinct	Upgrades to the Airport have been completed	Complete airport security fencing	This task has been completed.	n
12.2.3	Undertake upgrades of Airport precinct	Upgrades to the Airport have been completed	Reseal "Bravo" taxiway (2018/19) and "Charlie" and "Delta" taxiways (2019/20)	This task has been completed.	n

12.3: Support educational and training opportunities that retain young people, attract new workers and provide local employment
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Council works closely with local business, industry and government/non-government agencies. This quarter has seen participation in the preparation for: · Orange Jobs Expo; · CenWest Innovate Program; · Shop Orange Program; and · Regional Economic Development Strategy; and · 314 jobs loaded onto the Evocities website.	Arrange annual event to assist industry in skills development	Council is an active participant and sponsor of the Orange Jobs Expo annually. Council has loaded 314 jobs onto Evocities website for this quarter.	n
12.3.1			Measure the impact of the jobs creation strategy by assessing the number of jobs initiative has identified/supported	Projects include: · implementation of Activate Orange strategy; · delivery of Shop Orange Program; · support to CenWest Innovate Program; · participate in Orange Jobs Expo; · establishing the new Invest in Orange Region Project, to be launched in August 2019; · implementing the Regional Economic Development Strategy outcomes; · use of SpendMapp data.	n

Count number of business enquiries responded to each quarter52 enquiries

12.4: Partner with key stakeholders to enhance opportunities for local business to grow and prosper
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.4.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations	Orange City Council continues to support business development, through the administration of Shop Local Program, Activate Orange and OC Future City. In addition, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project) has been undertaken.	Count number of business enquiries responded to each quarter	52 enquiries.	n
12.4.1				52 enquiries.	n

13: Transport services, connectivity and infrastructure that support community, tourism, business and industry

Delivery of augmented servicesCouncil will continue to monitor progress on a fast rail network connection no Orange

13.1: Support public and private rail, coach and air services
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
13.1.1	Lobby relevant government authorities for improved transport linkages	Improved transport linkages remain an opportunity for lobbying. In June 2019, an Orange Rail Action Group petition seeking improved rail connections was tabled in the NSW Parliament by Member for Orange Phil Donato. The petition had 10,000 signatures.	Delivery of augmented services	Council will continue to monitor progress on a fast-rail network connection to Orange.	n
13.1.1			Delivery of augmented services		n

Delivery of augmented servicesCouncil continued to seek support for augmented services via funding or lobbying.

13.2: Support initiatives for improved connectivity between Orange and capital cities and regional towns
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
13.2.1	Investigate opportunities for private sector and public transport improvements	In May the NSW Government announced funding $1.5 million towards a $2 million upgrade at the Orange Regional Airport. The upgrade will include three main elements : · secure undercover parking · shelter over the terminal’s departure and arrivals doors · extra features inside terminal	Delivery of augmented services	Council continued to seek support for augmented services via funding or lobbying.	n
13.2.1			Delivery of augmented services		n

4: Collaborate - leadership and partnership

14: An informed community

14.1: Deliver communication that is open, accessible, meaningful and regular across a range of media
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
14.1.1	Promote Council's activities through a range of mediums and media	Orange City Council’s online presence continues to increase at a steady rate. During the last quarter about 57,000 unique users visited Orange City Council’s website. This shows a 5.5% increase from the last reporting period. The most popular pages included Working at Orange City Council, the theatre, our water resources pages and the aquatic centre. Council issued 36 media releases, responded to an average of 9 media requests per week, issued 3 e-news letters to about 820 people and 2 bulk emails from Council’s YourSay site to more than 1,600 people. There were 3 active YourSay Orange projects during the reporting period; these were: the budget; the Orange Regional Gallery Extension; and the Community Reference Group for OC Future City.	Provide at least one media briefing a week	Media briefings are provided most weekdays.	n
			Issue at least one media release a week	More than 200 media releases were issued during the year.	n
			Implement a Council-wide style guide	The style guide was implemented.	n
			Issue bulletins through e-news monthly	E-news were issued monthly.	n
14.1.2	Ensure Council maintains an internet and social media presence	Council’s social media presence is strong, with an average weekly reach of between 8,000 and 72,000 people and between 5,000 and 22,000 engaged users each month. There was a 2.2% increase in the number of followers for the main Council social media site.	Maintain the Council website with weekly updates	Website is updated daily.	n
14.1.2			Increase social media engagement and reach by 25% annually	While the social media footprint has continued to expand, 25% is an overly high performance measure. While that level of growth may have been achievable in the earlier growth phase of the Council social media footprint, a more realistic performance measure of 5% to 10% is more realistic.	n

14.2: Promote organisational culture that delivers excellent customer service and continuous improvement
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
14.2.1	Provide a highly-responsive customer service function	Council's Customer Service Team operates highly efficiently. The Team meets regularly for continual improvement of their service delivery and responds to all requests for changes or improvements.	Remind staff of their obligations under Council's customer service obligation policy by June annually	This obligation is ongoing and staff have easy access to Council's customer service obligation policy and always aim for continuous improvement and reminders occur in staff meetings.	n
			All issues reported via Council's website or by phone/e-mail to Council allocated to relevant staff member within two business days	All website enquiries are captured by Council's records section and appropriately allocated to staff with the two-business-day standard.	n
			Continue to provide after-hours, call-answering service	Council's after-hours services continues to be available. The service is provided through Onwatch Services.	n
			Undertake a review of the customer-service and on-line response loop to improve resident feedback	Improvements to the customer-service and on-line response loop are constantly monitored for improvement.	n

14.3: Provide opportunities for widespread and quality engagement and, where appropriate, shared decision-making
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
14.3.1	Establish and support Council meetings, policy committees and Council's community committee network	Support continued to be provided for Council meetings, Councillor Briefings and Committees during this quarter.	Prepare and distribute agendas and reports for ordinary Council and policy-committee meetings within three business days of the meetings	There were no exceptions to meeting this deadline for the preparation and distribution of agendas and reports.	n
			Review Council's community-committee network structure in September annually	This was completed in the second quarter.	n
			Review charters of community committees in October annually	This was completed in the second quarter.	n

15: Leaders in our community

15.1: Encourage and support residents to pursue leadership roles at Council
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
15.1.1	Establish and support Council meetings, policy committees and Council's community committee network	Council staff worked diligently to service requirements for Council meetings and for policy and community committee meetings.	Establish the annual committee-meeting schedule in September annually	This was completed in the second quarter.	n
15.1.1			Undertake a strategic-planning session with all community committees in September-December annually	This was completed in the second quarter.	n

Report requests to Council quarterlyBy the end of this quarter, the YTD total number of applications for financial assistance was 116 (6 were processed during this quarter).

15.2: Support community organisations and groups to deliver services and programs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
15.2.1	Apply Council's adopted donations and grants policy to support the community	Council's Donations Policy was consistently applied by staff in preparing recommendations for Council during this quarter.	Report requests to Council quarterly	By the end of this quarter, the YTD total number of applications for financial assistance was 116 (6 were processed during this quarter).	n
15.2.1			Report requests to Council quarterly		n

Increase engagement with the City's youthYAC members increased throughout the year.

Application and retention rates of local young people and equal-employment opportunity target groupsDue in 2019/20

Meetings held with apprentices, trainees and their supervisors at least twice a yearMeetings held in quarter

Report on number of work experience placements and attendance at school and community career eventsA total of 38 Students were provided work experience at Council in the financial year

15.3: Engage and train young people to develop our future leaders
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
15.3.1	Support the Youth Advisory Council	Youth Advisory Council (YAC) members assisted with school holiday programs, the trip to Lake Mungo, Broken Hill and Mutawinji National Park and a range of sporting activities. The YAC applied for a grant to purchase a bus to assist young people to access activities safely.	Increase engagement with the City's youth	Youth Advisory Council (YAC) members increased throughout the year.	n
15.3.1	Support the Youth Advisory Council		Increase engagement with the City's youth		n
15.3.2
15.3.2	Implement recruitment strategies to attract and retain local young people as well as equal-employment opportunity target groups	Council supports work experience placements from schools, TAFE and universities as well participating in Job Expos to promote Council as an employer.	Application and retention rates of local young people and equal-employment opportunity target groups	This project is due in 2019/20.	n
				This project is due in 2019/20.	n
15.3.3
15.3.3	Human Resources and Skillset to provide ongoing support to apprentices/trainees and their supervisors across Council	Regular meetings were held with apprentices, skillset and supervisors. Monthly activity logs are provided on the status of all apprentices.	Meetings held with apprentices, trainees and their supervisors at least twice a year	Meetings were held in this quarter.	n
				Meetings were held in this quarter.	n
15.3.4
15.3.4	Support work experience and community and school careers events	A total of 38 students were provided work experience at Council in the financial year. Council staff also attended the Kinross Career Expo and the Orange Career Expo during the period.	Report on number of work experience placements and attendance at school and community career events	A total of 38 Students were provided work experience at Council in the financial year.	n
					n

15.4: Develop and encourage staff to pursue leadership within Council
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
15.4.1	Implement the Workforce Management Plan	Completed actions from the Workforce Management Plan during the quarter included wellness programs conducted, WHS quarterly inspections completed as well as two external audits, annual training plan developed and a number of Human Resources/WHS policies reviewed.	Undertake a follow-up, employee-satisfaction survey and link results into the review of the Workplace Management Plan action plan	Draft action plan and proposed key actions were developed and provided to staff for feedback.	n
			Complete the action plan outlined in the equal-employment opportunity management plan	Staff completed training in the updated Code of Conduct.	n
			Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee, to ensure staff engagement and policy consultation	The Health and Safety Committee meeting was held on 21 May 2019 and the Committee reviewed the Recover at Work Policy.	n
			Staff-plan developed and implemented	The annual Training Plan was completed.	n
			Complete actions from Council's safety plan - including implementation of the review of Council's work, health and safety management system, implementation of wellness programs and health surveillance and maintenance of AS 4801 accreditation	A 'Flu Clinic was run for staff.	n
			Undertake AS 4801 work health and safety system audits and inspections across Council work sites	· OFSC audit 14 -15 May 2019 · P5 WHS audit held 26-28 June 2019 · Quarter 3 health and safety inspection completed by 30 June 2019	n
			Implement the new online-training system	This was completed in February 2019.	n
			Continue to rollout leadership programs - including recruitment, performance management and new manager induction	Two staff are undertaking Diploma Leadership in this quarter.	n
			Review the local government capability framework and its potential to be utilised at Orange City Council	This project commenced and will be completed in 2019/20.	n
			Review and update the reporting of human-resource statistics to the management team	Relevant statistics were provided to Managers and Directors quarterly.	n

16: Strong relationships

Support local emergency planning in conjunction with key agencies

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings

Report activities of the Council showing advocacy on emerging strategic matters important to the City and region

16.1: Work in partnership with other councils, regional organisations and State and Federal governments
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
16.1.1	Support the Local Emergency Management Committee	Both the Regional Emergency Management Committee (REMC) and Local Emergency Management Committee (LEMC) meetings were attended and the contact list for the local LEMC was updated.	Support local emergency planning in conjunction with key agencies	Attend all Emergency Management Meetings and all contact lists updated	n
16.1.1	Support the Local Emergency Management Committee				n
16.1.2
16.1.2	Support the Rural Fire Service	Staff attended quarterly meetings with the Rural Fire Service. Council continues to provide support through Corporate Services' Creditors and Finance sections.	Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings	Supported the Rural Fire Service by attending all quarterly meetings and providing ongoing support from Corporate Services.	n
	Support the Rural Fire Service				n
16.1.3
16.1.3	Engage with State and Federal Governments on funding and policy matters	The Mayor, Councillors and or members of the Senior Executive team met with various Ministers during the period to progress priority projects on Council’s agenda.	Report activities of the Council showing advocacy on emerging strategic matters important to the City and region	The Hon. Sarah Mitchell, Minister for Education and Early Childhood Learning - 29 May 2019 – regarding including swim safety in school curriculum The Hon. Bronwyn Taylor, Minister for Regional Youth – 15 June 2019 – promotion of Stronger Country Community funding	n
					n

Report on meetings and interactions with key lobby groups - including, but not limited to:

- Centroc

- Regional Development Australia

- Inland Forum

- NetWaste

- Central West Libraries

- Bathurst Orange and Dubbo Alliance

- Association of Mining-related Councils

- Local Land Services

- Government Ministers and department officers

- LGNSW

16.2: Advocate for the community to attract external funding to deliver services, facilities and programs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
16.2.1	Maintain membership of key lobby groups to advance regional priorities	Council continues to maintain membership of key lobby groups to advance regional priorities.	Report on meetings and interactions with key lobby groups - including, but not limited to: · Centroc · Regional Development Australia · Inland Forum · NetWaste · Central West Libraries · Bathurst Orange and Dubbo Alliance · Association of Mining-related Councils · Local Land Services · Government Ministers and department officers · LGNSW	NSW Water Conference held in Orange 4 April 2019 Regional Development Australia meeting 1 May 2019 Mining and Energy Related Councils Meeting 10 May 2019 Regional Cities NSW Meeting 16 May and 19 June 2019 Centroc Board Meeting 30 May 2019	n
16.2.1					n
16.2.2
	Maintain sister-cities relationships with: Timaru, New Zealand; Ushiku, Japan; Orange, California; and Mt Hagen, Papua New Guinea	The Sister Cities Committee continued to meet during the quarter and work progressed on the development of a welcome banner for Ushiku visitors. The opportunity of a staff exchange with Timaru was again raised but was not yet progressing.	Support opportunities for cultural exchange	This performance measure was met.	n
			Finalise employment-skills exchange program with Mt Hagen	Unlikely to proceed due to funding limitations.	n
			Formalise staff-exchange program with Timaru	No progress at this time.	n
Review Mt Hagen city plan			The Mt Hagen City Plan Did not proceed during the year due to funding limitations at a Commonwealth level.	n

17: Responsible governance

All incoming letters and e-mails to Council's system daily and allocated to appropriate staff memberLetters and e-mails are registered daily into the records system and appropriately assigned to staff for action. 6,452 were registered in this quarter.

Provide advice on key policy and legislative changes as requiredAdvice on key policy and legislative changes was provided where required.

17.1: Provide representative, responsible and accountable community governance
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
17.1.1	Maintain the delegations and sub-delegations register	The delegations and sub-delegations register are continually maintained.	Review delegations to the General Manager in November annually	This was completed in the second quarter.	n
17.1.1	Maintain the delegations and sub-delegations register		Update and distribute sub-delegations to staff in December annually	This comprehensive task was completed in this quarter. After a comprehensive review, the sub-delegations were updated in Council's electronic system.	n
17.1.2	Provide information to Councillors on training and development opportunities	Training and Conference opportunities are continually offered to Councillors during a Council term.	Coordinate with the Mayor and Councillors the Councillors' training and development plans, as per requirements in the Local Government Act	Several Councillors attended a LGNSW Training day on Finance Issues in Local Government during this period.	n
17.1.2			Report complaints under Council's code of conduct to Council by December annually	This task was completed in the second quarter.	n
17.1.3	Manage Council's records system	Council's records systems is consistently and competently managed. The review of the records system, to enhance its features and to improve user-engagement, was progressed during this quarter.	All incoming letters and e-mails to Council's system daily and allocated to appropriate staff member	Letters and e-mails are registered daily into the records system and appropriately assigned to staff for action. 6,452 were registered in this quarter.	n
17.1.3	Manage Council's records system				n
17.1.4
	Develop and implement the suite of integrated planning and reporting documents	The integrated planning and reporting documents (the Community Strategic Plan and the Delivery/Operational Plan) and the associated resourcing documents (Long-term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) were approved for exhibition by Council on 14 May 2019 and, following 28-day exhibition, approved for adoption on 25 June 2019.	Annual minor review of Community Strategic Plan by February annually	This minor review was completed and small changes were made in the now-adopted document.	n
			Finalisation of the delivery/operational plan by June annually	The delivery/operational plan for 2019/23 was adopted by Council on 25 June 2019.	n
			Review of the resourcing strategies by December annually - via the long-term financial plan, assets planning document and the workforce-management plan	The resourcing documents were reviewed and aligned to the IP&R documents adopted for 2019/23.	n
			Preparation of the annual report by November annually	This was completed in the second quarter.	n
Undertake quarterly reviews of the delivery/operational plan and report to Council			Quarter 3 Review was considered by Council at its meeting on 21 May 2019.	n
17.1.5	Maintain a framework of relevant policies and procedures	Strategic policies were reviewed and a number of operational policies were updated and approved by the General Manager during this quarter. The Strategic Policy Review schedule is ongoing.	Facilitate the review of strategic policies annually, with: - the code of conduct reviewed by March; - the code of meeting practice reviewed by April; and - Councillors' payment of expenses and provision of facilities policy	This is an ongoing task. The current review schedule is in place. A number of policies are currently being developed and updated and will put forward for adoption in due course.	n
17.1.5	Maintain a framework of relevant policies and procedures		Facilitate the review of operational policies annually	This is an ongoing task. The developed Draft Operational Policy Review Schedule will timetable the required reviews of operational policies. The General Manager approved a number of Operational Policies during this quarter.	n
17.1.6	Ensure Councillors are made aware of key policy requirements	Key policy advice is provided to Council via reports.	Provide advice on key policy and legislative changes as required	Advice on key policy and legislative changes was provided where required.	n
17.1.6		Key policy advice is provided to Council via reports.			n

Monthly reports to Council on the performance of the investment portfolio

Consideration of actions and efficiencies from the activities identified in the Fit for Future improvement plan reported to the General Manager and used to inform future budgetsProgress is being made on an ongoing basis.

Business continuity plan tested and reviewed in December annually

17.2: Ensure financial stability and support efficient ongoing operation
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
17.2.1	Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy	Monthly investment reports were presented to Council. Returns are above benchmark in each month.	Monthly reports to Council on the performance of the investment portfolio	All monthly investment reports presented to Council on time, above benchmark returns in each month.	n
17.2.1					n
17.2.2
17.2.2	Review and implement operational efficiency opportunities	Operational and efficiency opportunities are continually reviewed - via organisational strategic planning. Some improvements are also reported quarterly to Council's Audit and Risk Management Committee.	Consideration of actions and efficiencies from the activities identified in the Fit for Future improvement plan reported to the General Manager and used to inform future budgets	Progress is being made on an ongoing basis.	n
	Review and implement operational efficiency opportunities			Progress is being made on an ongoing basis.	n
17.2.3
17.2.3	Undertake testing of Council's business continuity plan	Regular testing is conducted, as per legislative requirements.	Business continuity plan tested and reviewed in December annually	Test is conducted, as per schedule.	n
	Undertake testing of Council's business continuity plan			Test is conducted, as per schedule.	n
17.2.4
	Maintain the enterprise risk management system	The enterprise risk management system, compliance reporting and an internal audit program are regularly reported and maintained via Council's Audit and Risk Management Committee (ARMC).	Annual review of the corporate risk register and report to Council via the Audit and Risk Management Committee	The annual review will not be presented in this financial year. A comprehensive review of the Enterprise Risk Register, in line with compliance activities, will be undertaken in the first and second quarter of the next financial year.	n
			Compliance reporting quarterly to Directors	Compliance reporting, largely based on the Office of Local Government's Calendar of Compliance and Reporting, is reported quarterly to the ARMC meeting and Directors have access to these reports. In this quarter, a report on the compliance was considered by the ARMC at its meeting on Friday, 31 May 2019. Compliance reporting will form part of next financial year's comprehensive review of the Enterprise Risk Register as some mitigated risks will be become compliance activities.	n
			Deliver an internal audit program based on corporate-risk issues, with reports on progress against the program made to Council on a quarterly basis	The internal audit program is reported to each quarterly meeting of the ARMC and, from there, to Council. In this quarter, a report on the program was considered by the ARMC at its meeting on Friday, 31 May 2019.	n
Annual report from the Audit and Risk Management Committee in April annually			This report was presented verbally at the Audit and Risk Management Committee meeting on 30 May 2019.	n
17.2.5	Provide financial reporting with reference to the long-term financial plan and the delivery and operational plan requirements	The third Quarterly Budget Review was completed during this quarter.	Quarterly reports presented to Council within two months of the end of each quarter	The Quarterly Budget Review was considered by Council at its meeting on 21 May 2019.	n
17.2.5			Annual financial statements finalised by November	This task was completed in the second quarter.	n
17.2.6	Implement information technology strategy initiatives	This is an ongoing process requiring constant review to ensure it is kept up to date. Currently analysing Property Management requirements for each area to create one system for organisational use, reviewing "Name and Address" register for formatting issues and duplicates prior to upgrading the land and property system, updated IT strategy prior to end of June 2019 to cater for future digital requirements and developing online forms for use in conjunction with digital strategy.	Records system integration with land and property system	This project is dependent on upgrade of AUTHORITY (land and property) System to v7. In preparation a meeting held has been held with Records System integration experts to scope the requirements for the project. Also reviewing current usage of records system and working on improvements for users.	n
			Services review - security, website, software (internet and intranet)	New website launched in August 2018. New Network Security report received in June 2019 and recommendations being implemented. Various Intranet replacement options currently being investigated and costed.	n
			CCTV network review and systems-improvement plan	Whilst IT have had input this is a project being managed within the Technical Services division.	n
			Review NBN impacts on Council	All phones have now moved across to NBN.	n
			Investigate e-planning initiatives and impacts and potential solution design	Keeping a watch on State Government requirements. Currently working on daily reporting requirements for Building Processing Board. Stage 1 completed at end of November. Stage 2 completed at end February. Testing has raised issues which we are working with software provider to rectify prior to implementation.	n
			Customer-relationship management system review	Not scheduled until next year.	n
			Telemetry-network review and hardware-refreshment program	Whilst IT have had input this is a project being managed within the Technical Services Division.	n

Council Meeting 17 September 2019

5.10 Requests for Financial Assistance - Quarter 2 of 2019/20 General Donations - Correction of Missing Resolution

RECORD NUMBER: 2019/1945

AUTHOR: Samantha Freeman, Acting Director Corporate and Commercial Services

EXECUTIVE Summary

The purpose of this report is to correct an error. A recommendation for an application that was in the Quarter 2 report to the Finance Services Policy meeting on 3 September 2019 was missed - which, in turn, resulted in no resolution for that application.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.

Financial Implications

The overall donations/sponsorship budget for 2018/19 is as follows:

General Donations Program	Adopted Budget	Actual/ committed	Remaining balance
Quarter 1	$35,000.00	$33,705.42	See Note 1
Quarter 2 School Prize Giving Fund	$15,000.00	$13,262.87	See Note 2
Quarter 3	$15,000.00	$0.00	$18,031.71
Quarter 4	$15,000.00	$0.00	$15,000.00
Orange Harness Racing - Annual to 2025/26	$20,000.00	$20,000.00	$0.00
TOTAL	$100,000.00	$66,968.29	$33,031.71

Notes

1 Balance from Quarter 1 ($1,294.58) rolled over to Quarter 2.

2 Balance from Quarter 2 ($3,031.71) rolled over to Quarter 3. The application with the missing resolution is included in the Quarter 2 total.

Process for applications of the remaining budget allocation

A Council resolution is required to allocate funds to any external entity, including as a donation.

Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.

Policy and Governance Implications

Nil

Recommendation

The Council resolves:

1 That a donation of $2,000.00 be made from the General Donations Program to Come Together Choir (Purchase of Uniforms).

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Summary

The missing application is No 66 in the table below, taken from the earlier report (highlighted green). It was recommended to approve this application and it was included in the total amount for approval in Quarter 2 - it was just missed from the RECOMMENDATION area.

Shaded cells in the $Request columns shows requests outside the maximum of the category.

QUARTER 2 ($11,000.00 plus $1,294.58 from Quarter 1 = $12,294.58)
No	Applicant	$Request	$Recommended
51	City of Orange Brass Band	$6,281.02	$2,000.00
53	National Servicemen's Association of Australia	$350.00	$250.00
58	Orange Rainbow Swimming Club	$1,352.70 (inc gst)	$1,229.73 (ex gst)
60	Orange Legacy Appeals Fund	$568.14	$568.14
66	Come Together Choir (subject application)	$2,000.00	$2,000.00
68	Calare Public School	$1,215.00	$1,215.00
69	Teach Learn Grow Inc	$2,000.00	$2,000.00
	TOTALS	$13,766.86	$9,262.87

Application No 66	Come Together Choir
Not for Profit	Yes.
Purpose of the Request The applicant is a community choir representing the Conservatorium and Orange The request is for support to purchase uniforms for the increased membership of the choir.
Amount Requested $2,000.00 (of total cost of $3,996.00)
Policy Category General Donations - Miscellaneous - Equipment - Maximum $2,000.00. Preference is that the applicant contributes 50% of the cost.
Comment and Recommendation In line with the policy. $2,000.00 recommended.

Attachments

1 Application 66 (General) - Come Together Choir, D19/48086 ⇩

Council Meeting 17 September 2019

Attachment 1 Application 66 (General) - Come Together Choir

PDF Creator

Council Meeting 17 September 2019

5.11 Gosling Creek Reserve Plan of Management

RECORD NUMBER: 2019/1944

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

At its meeting of 4 December 2018 Council resolved

RESOLVED - 18/542 Cr K Duffy/Cr M Previtera

1 That Council permit event camping on the northern side of Gosling Creek within a designated area at times determined by Orange City Council as not to conflict with events or activities.

2 That Council permit event RV parking within established carparks at Gosling Creek at times determined by Orange City Council as not to conflict with events or activities.

At its meeting of 20 April 2018 Council resolved to support the following projects under the Stronger Country Communities Fund – Round 2.

RESOLVED - 18/169 Cr R Kidd/Cr G Taylor

That Council submit projects to the Stronger Country Communituies Fund Round 2 in the order determined by the community, being:

1 Domestic Violence Crisis Centre for women and children

2 Jack Brabham Sportsground: New amenities facilities (Stage 1)

3 Jack Brabham Park: New sportsfield lighting

4 Orange Hockey Centre: Re-surface hockey field

5 Gosling Creek: Track upgrade and storage facilities

6 Orange Aquatic Centre: New solar blanket and disability lift equipment

7 Orange Showground: New toilet facilities – Naylor Pavilion

8 Wade Park lighting

9 Orange Presbyterian Church: Child-safe play area and car parking

10 Endeavour Oval: New change-rooms and gym

The project to for Gosling Creek for the Track upgrade and storage facilities was successful.

To enable both elements to proceed required minor amendments to the plan of management for gosling Creek Reserve.

Council placed the amended Gosling Creek Reserve Plan of Management on public exhibition for a period of 28 days, concluding on 23^rd September 2019.

Members of the public that had previously commented on the Plan of Management for Gosling Creek reserve were advised on 6 August 2019 of the public exhibition of the amended document and the closing date for submissions. They were also provided with a link to an electronic version of the document.

At the conclusion of the public exhibition period, Council had received five submissions. An analysis of the submissions appears in the body of this report.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolve to forward the amended draft Gosling Creek Reserve Plan of Management and comments received during the public exhibition period to the Minister for Lands and Forestry for approval and adoption.

further considerations

SUPPORTING INFORMATION

Council placed the draft Gosling Creek Reserve Plan of Management on Public Exhibition for a period of 28 days, concluding on 23rd September 2019.

Members of the public that had previously commented on the Plan of Management for gosling Creek reserve were advised on 6 August 2019 of the public exhibition of the amended document and the closing date for submissions. They were also provided with a link to an electronic version of the document.

At the conclusion of the public exhibition period Council had received five submissions:

Submission 1 (J Paul)

· Objection to widening of paths to enable the construction of a track suitable for HPV. Concerns with:

i. Speed of HPV and potential negative impact on passive recreation

ii. Negative conservation impact

iii. Nature of park is an environmentally based and focus on protection of flora and fauna.

Submission 2 (Orange Field Naturalist and Conservation Society)

· Objection to widening of paths to enable the construction of a track suitable for HPV. Concerns with:

i. inclusion of such infrastructure would threaten the environmental and recreational assets of the reserve in particular the fenced off High Biodiversity Zone immediately fronting Bloomfield Road

ii. that the recreational connectivity of the Reserve to the environment for the current users will be compromised due in part to the potential for high speed cycling.

Submission 3 (ECCO - Environmentally Concerned Citizens of Orange Inc)

· Objection to widening of paths to enable the construction of a track suitable for HPV. Concerns with:

i. The establishment of a six metre wide pathway would be incompatible with both the existing passive recreational amenity currently offered by the reserve and the preservation of its environmental value

ii. Current path network provides ideal environment for walkers and young cyclists. Proposed infrastructure will encourage high speed cycling and inhibit or restrict enjoyment of others.

iii. A six metre wide pathway would interfere with self-seeding, passage of fauna and regeneration of a diverse ecological community which is becoming increasingly rare.

Submission 4 (D and B Lamrock)

· Disagree with the provision for camping and recreational vehicle parking during an event

· Disagree with the positioning of a storage shed for the Triathlon Club - is unsuitable as it is in the middle of the recreational area

Submission 5 (J Wiesner)

· Seek that the wording for the permissibility of camping and parking reflect the adopted resolution of Council being

i. That Council permit sporting event RV parking within established car parks at Gosling Creek at times determined by Orange City Council as not to conflict with events or activities; and

ii. That Council permit sporting event camping on the northern side of Gosling Creek within a designated area at times determined by Orange City Council as not to conflict with events or activities

Staff Comment

1 Path Widening

The plan of management requires that any approvals for path widening or redirection shall only be undertaken in accordance with Part 7 of the Biodiversity Conservation Act 2016 and shall not exceed 6 metres in width. This is included to ensure environmental factors and impacts of any path widening are consistent with Act.

2 Camping and RV Parking

The amendment to permit event camping and event recreational vehicle parking are consistent with Council resolutions.

As required for Plans of Management for Crown Lands (Crown Lands Act 1989) following public exhibition the draft Plan of Management and comments received shall be forward to the Minister for Lands, the Hon Melinda Pavey MP for approval and adoption.

Attachments

1 Gosling Creek Reserve Plan of Management July 2019, D17/50488 ⇩

2 Submissions - Plan of Management Gosling Creek, D19/54532 ⇩

Council Meeting 17 September 2019

Attachment 1 Gosling Creek Reserve Plan of Management July 2019

PDF Creator

Council Meeting 17 September 2019

Attachment 2 Submissions - Plan of Management Gosling Creek

PDF Creator

Council Meeting 17 September 2019

5.12 Development Application DA 222/2019(1) - 10 William Street

RECORD NUMBER: 2019/1946

AUTHOR: Summer Commins, Senior Planner

EXECUTIVE Summary

Application lodged	22 July 2019
Applicant/s	Mrs DV Gee
Owner/s	Mrs DV Gee
Land description	Lot 2 Sec C DP 714681 - 10 William Street, Orange
Proposed land use	Demolition (tree removal)
Value of proposed development	$7,000

Council's consent is sought for proposed demolition (tree removal) at 10 William Street, Orange. The subject tree is an advanced Eucalyptus rubida (Candlebark Gum), and is located at the site frontage to Dora Street.

The site is located in the East Orange Heritage Conservation Area and is nearby to Local heritage items. Due to the heritage setting and size of the subject tree, Council’s consent is required for removal.

The application is supported by specialist reports from an arborist and structural engineer. The reports recommended removal of the tree. It is submitted that the subject tree has potential for limb failure with potential damage to people and property. Furthermore, the tree is causing damage to the building on the land, and the adjacent footpaths and roads.

Assessment by Council’s Manager City Presentation and an independent arborist do not support removal of the subject tree. The tree is considered to be a structurally sound specimen in good health, which is in need of pruning. Furthermore, there is no conclusive evidence that the tree is causing structural damage to the building on the subject land.

Council’s Heritage Design Advisor concurs that the subject tree should be retained. It is considered that the tree is of heritage value and complements the streetscape within the conservation area.

It is recommended the application be refused.

Figure 1 - locality plan

DECISION FRAMEWORK

Development in Orange is governed by two key documents Orange Local Environment Plan 2011 and Orange Development Control Plan 2004. In addition the Infill Guidelines are used to guide development, particularly in the heritage conservation areas and around heritage items.

Orange Local Environment Plan 2011 – The provisions of the LEP must be considered by the Council in determining the application. LEPs govern the types of development that are permissible or prohibited in different parts of the City and also provide some assessment criteria in specific circumstances. Uses are either permissible or not. The objectives of each zoning and indeed the aims of the LEP itself are also to be considered and can be used to guide decision making around appropriateness of development.

Orange Development Control Plan 2004 – the DCP provides guidelines for development. In general it is a performance based document rather than prescriptive in nature. For each planning element there are often guidelines used. These guidelines indicate ways of achieving the planning outcomes. It is thus recognised that there may also be other solutions of merit. All design solutions are considered on merit by planning and building staff. Applications should clearly demonstrate how the planning outcomes are being met where alternative design solutions are proposed. The DCP enables developers and architects to use design to achieve the planning outcomes in alternative ways.

MANAGERS COMMENT

Council’s planning staff are unable to recommend support of the removal of the subject tree in light of the advice provided by Council’s Heritage Adviser, City Presentations Manager and independent tree consultant.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “10.1 Preserve - Engage with the community to ensure plans for growth and development are respectful of our heritage”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council refuses development application DA 222/2019(1) for Demolition (tree removal) at Lot 2 Sec C DP 714681 - 10 William Street, Orange for the following reasons:

1 The subject tree is a healthy specimen and structurally sound.

2 Tree removal will have adverse impacts on the heritage significance of this neighbourhood in the East Orange Heritage Conservation Area.

3 Tree removal will have adverse visual impacts on the streetscape.

4 Tree removal will have adverse impacts on the landscape setting in the locality.

further considerations

SUPPORTING INFORMATION

The proposal involves removal of a mature Eucalyptus rubida (Candlebark Gum) from the subject land. The tree grows in isolation at the Dora Street frontage, and has a height of approximately 25m and canopy width of 22m x 24m. The subject tree is shown below (refer Figure 2).

Figure 2 – subject tree at Dora Street frontage

Specialist reports prepared by an arborist and structural engineer were submitted in support of the proposed tree removal.

Livingstone Tree Services (2 July 2019) recommends as follows:

Pruning the tree would only slightly reduce the risk of limb failures and would not change the root damage to footpaths, roads and building. Due to the tree’s situation and such close proximity to main buildings, urban roads ways and services, I would recommend removal of the tree. Replanting species, [to a height of] > 8m is also recommended.

Cook + Roe Structural Engineers (22 September 2017) recommend (in part) as follows:

The large tree on the northern side of the site would be impacting on the foundations of the building, with roots extending under the structure. This tree would also drop a significant amount of leaves onto the roof of the building, creating an ongoing maintenance issue…

Consideration should be given to removal of the large tree on the northern side of the site. AS 2870 recommends that for moderately reactive clay sites, planting of trees and shrubs be restricted to ¾ x the mature height of the tree/shrub in order to reduce, not eliminate the possibility of damage to the building (ie. a 10m high tree should not be placed within 7.5m of the building). The tree in question clearly exceeds these recommended limits. We note that removal of large trees, where the root system extends below the building foundations, can result in local settlement of the ground as the dead roots decompose. This can lead to some local settlement which may affect the foundations.

MATTERS FOR CONSIDERATION

Section 1.7 - Application of Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994

Section 1.7 of the EP&A Act identifies that Part 7 of the Biodiversity Conservation Act 2016 (BC Act) and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environments.

There are four triggers known to insert a development into the Biodiversity Offset Scheme (ie the need for a BDAR to be submitted with a DA):

· Trigger 1: development occurs in land mapped on the Biodiversity Values Map (OEH) (Clause 7.1 of BC Regulation 2017).

· Trigger 2: development involves clearing/disturbance of native vegetation above a certain area threshold (Clauses 7.1 and 7.2 of BC Regulation 2017).

· Trigger 3: development is otherwise likely to significantly affect threatened species (Clauses 7.2 and 7.3 of BC Act 2016).

The fourth trigger (development proposed to occur in an Area of Outstanding Biodiversity Value (Clause 7.2 of BC Act 2016) is generally not applicable to the Orange LGA; as no such areas are known to occur in the LGA. No further comments will be made against the fourth trigger.

Trigger 1

The subject land is not identified as biodiversity sensitive on the Orange LEP 2011 Terrestrial Biodiversity Map.

Trigger 2

The proposed removal of native vegetation (Eucalyptus rubida (Candlebark Gum)) will not exceed the prescribed clearing threshold for the site (ie. 0.25ha based on minimum lot size for the subject land of less than 1ha, pursuant to Cl. 7.2 Biodiversity Conservation Regulation 2017).

Trigger 3

It is considered that the proposed development will not adversely affect a threatened species. The subject land is contained within an established urban setting, and does not contain or adjoin mapped biodiversity sensitive lands. The subject tree grows in isolation on the site and is not contained within a community of species. The tree is not known or been observed to provide a habitat for particular fauna.

Based on the foregoing consideration, a BDAR is not required and the proposal suitably satisfies the relevant matters at Clause 1.7 EPAA 1979.

Section 4.15

Section 4.15 of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Orange Local Environmental Plan 2011

Part 1 - Preliminary

Clause 1.2 Aims of Plan

The particular aims of Orange LEP 2011 relevant to the proposal include:

(a) to encourage development which complements and enhances the unique character of Orange as a major regional centre boasting a diverse economy and offering an attractive regional lifestyle,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Orange in a way that allows present and future generations to meet their needs by implementing the principles for ecologically sustainable development,

(f) to recognise and manage valued environmental heritage, landscape and scenic features of Orange.

The application is considered to be contrary to the listed objectives, as outlined in this report.

Clause 1.6 Consent Authority

Clause 1.6 is applicable and states:

The consent authority for the purposes of this Plan is (subject to the Act) the Council.

Clause 1.7 Mapping

The subject site is identified on the LEP maps in the following manner:

Land Zoning Map:	Land zoned B6 Enterprise Corridor
Lot Size Map:	No minimum lot size
Heritage Map:	Within a heritage conservation area and nearby to heritage items
Height of Buildings Map:	Building height limit 9m
Floor Space Ratio Map:	Floor space limit 0.75:1
Terrestrial Biodiversity Map:	No biodiversity sensitivity on the site
Groundwater Vulnerability Map:	Groundwater vulnerable
Drinking Water Catchment Map:	Not within the drinking water catchment
Watercourse Map:	Not within or affecting a defined watercourse
Urban Release Area Map:	Not within an urban release area
Obstacle Limitation Surface Map:	No restriction on building siting or construction
Additional Permitted Uses Map:	No additional permitted use applies
Flood Planning Map:	Not within a flood planning area

Those matters that are of relevance are addressed in detail in the body of this report.

Clause 1.9A Suspension of Covenants, Agreements and Instruments

Clause 1.9A is applicable and states in part:

(1) For the purpose of enabling development on land in any zone to be carried out in accordance with this Plan or with a consent granted under the Act, any agreement, covenant or other similar instrument that restricts the carrying out of that development does not apply to the extent necessary to serve that purpose.

(2) This clause does not apply:

(a) to a covenant imposed by the Council or that the Council requires to be imposed, or

(b) to any prescribed instrument within the meaning of section 183A of the Crown Lands Act 1989, or

(c) to any conservation agreement within the meaning of the National Parks and Wildlife Act 1974, or

(d) to any Trust agreement within the meaning of the Nature Conservation Trust Act 2001, or

(e) to any property vegetation plan within the meaning of the Native Vegetation Act 2003, or

(f) to any biobanking agreement within the meaning of Part 7A of the Threatened Species Conservation Act 1995, or

(g) to any planning agreement within the meaning of Division 6 of Part 4 of the Act.

In consideration of this clause, Council staff are not aware of the title of the subject property being affected by any of the above.

Part 2 - Permitted or Prohibited Development

Clause 2.1 Land Use Zones

The subject site is located within the B6 Enterprise Corridor Zone. The proposed tree removal is defined as ‘demolition’ under LEP 2011, which means:

Demolish, in relation to a heritage item or an Aboriginal object, or a building, work, relic or tree within a heritage conservation area, means wholly or partly destroy, dismantle or deface the heritage item, Aboriginal object or building, work, relic or tree.

Demolition is permitted with consent pursuant to Clause 2.7 (see below).

Clause 2.3 Zone Objectives

The objectives of the B6 Enterprise Corridor Zone are:

· To promote businesses along main roads and to encourage a mix of compatible uses.

· To provide a range of employment uses (including business, office, retail and light industrial uses).

· To maintain the economic strength of centres by limiting retailing activity.

· To provide for residential uses, but only as part of a mixed use development.

The proposal is not contrary to the zone objectives.

Clause 2.7 Demolition Requires Development Consent

Clause 2.7 is applicable and states:

The demolition of a building or work may be carried out only with development consent.

Consent is sought for tree removal (demolition) in accordance with this clause.

Part 3 - Exempt and Complying Development

The application is not exempt or complying development.

Part 4 - Principal Development Standards

The Part 4 standards that apply to the subject land (Clause 4.3 Height of Buildings; and Clause 4.4 Floor Space Ratio) have no effect for the proposed development.

Part 5 - Miscellaneous Provisions

Clause 5.10 Heritage Conservation

The subject land is located in the East Orange Heritage Conservation Area, and nearby to Local heritage items at Nos. 3, 8 and 12 William Street (refer Figure 3 below).

Figure 3 – heritage conservation area (red hatching) and heritage items (orange hatching)

Clause 5.10 is applicable and states in part:

(4) Effect of Proposed Development on Heritage Significance

The consent authority must, before granting consent under this clause in respect of a heritage item or heritage conservation area, consider the effect of the proposed development on the heritage significance of the item or area concerned. This subclause applies regardless of whether a heritage management document is prepared under Subclause (5) or a heritage conservation management plan is submitted under Subclause (6).

In consideration of this clause, the proposal was referred to Council’s Heritage Advisor for consideration and comment. He provided:

· The tree is of heritage value and complements the streetscape within the conservation area;

· The age and condition are rare for an endemic tree in this area;

· The tree is very tall for the area and acts as a landmark;

· The tree had aesthetic value; and

· The tree is capable of modification and retention.

Based on the foregoing, it is considered that the proposed development will have adverse effect on the significance of the heritage setting.

Part 6 - Urban Release Area

Not relevant to the application. The subject site is not located in an Urban Release Area.

Part 7 - Additional Local Provisions

The Part 7 provisions are not applicable to the proposed development.

STATE ENVIRONMENTAL PLANNING POLICIES

There are no State Environmental Planning Policies that apply to the proposed development.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION 4.15(1)(a)(ii)

Draft Orange LEP 2011 Amendment 24 has recently completed public exhibition (26 July – 26 August 2019). The Draft Plan involves various administrative amendments to the LEP including updated maps, and new and amended clauses. Amendment 24 has not effect of the proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Development Control Plan 2004

DCP 2004-0 Tree Preservation

DCP 2004 – 0.4-2 prescribes the following Interim Planning Outcomes for Tree Preservation:

1 Trees prescribed by this DCP must not be ringbarked, cut down, topped, lopped or wilfully destroyed without the Council’s approval and landowner’s consent.

2 This clause applies to Eucalypts of any size belonging to the White Box, Yellow Box and Blakely’s Red Gum Endangered Ecological Communities, including species indicated as affected in the tree preservation table.

3 This clause applies to any tree, native or exotic, with a trunk diameter equal to or greater than 300mm at breast height.

4 This clause does not apply to species indicated as exempt in the tree preservation table.

5 An application for the Council’s approval must be accompanied by an appropriately qualified specialist (arborist) report.

In consideration of the planning outcomes, an arborist report was submitted in support of the proposal (Livingstone Tree Services, 2 July 2019). The report finds:

As shown in the above table, the submitted arborist report recommends:

Council’s Manager City Presentation has reviewed the submitted arborist report and inspected the subject tree. He does not support the recommendations of the submitted report and provides the following [paraphrased] advice:

· There are no branches in direct contact with the building. Most certainly, some limbs overhang the building and judicious pruning would remove these.

· Tree root deflection to the public footpath / vehicle crossover at the site frontage is rated 4 (the maximum dilapidation scale is 10 points). This section of footpath is not a priority in Council’s footpath repair program, as advised by Council’s Transport Asset Engineer… Root intrusion beneath bitumen footpath could not be categorised as ‘extensive damage.’

· The segmental paved surface within the subject property has been deflected by tree roots. Paving could be removed; roots removed without structural damage to the tree; and pavement re-laid… Root intrusion within the segmental paved area could not be categorised as ‘extensive damage.’

· The arborist report and a visual site inspection does not reveal damage to the building. The structural report [Cook + Roe] was not conclusive of root penetration into or beneath the building foundations. The report highlights the fact that trees growing in proximity to a building are likely to absorb moisture from the soil profile and exacerbate shrinkage and swelling properties of clay soils. Tree removal may do more harm with increased moisture in the soil (not being taken by the tree) causing foundation movement.

· Judicious pruning to remove weakness in branch structure could be performed to reduce risk of limb detachment, including dead wooding.

· Deadwood can be pruned from the canopy.

Council’s Manager City Presentation concludes:

I do not support the recommendations of the arborist’s report for the subject tree to be removed due to its significant contribution to the streetscape and no conclusive evidence of ‘extensive damage’ to property.

In light of the contradictory foregoing assessments by the proponent’s arborist and Council’s Manager City Presentation, an independent arborist assessment was commissioned by Council’s Manager Development Assessment. The independent assessment was undertaken by The Tree Surgeon (22 August 2019). The assessment finds:

· The tree is in good health with evidence of good vitality in leaf colour, leaf density and growth to the extremes.

· This tree has a proven record of structural soundness.

· The root system has caused some disturbance to the footpath and onsite paving that could be rectified.

· There is no evidence of cracks to the building from root invasion.

· There is evidence of branch failure and dead wood, which should be pruned. The architecture of the tree is otherwise sound.

· Low branches should be pruned to separate the tree from the building.

· Judicious pruning will increase canopy porosity, reduce load reduction on certain leaders and stabilise branches emanating from weak unions.

The assessment by The Tree Surgeon concludes:

I believe this tree to be a healthy specimen with many years of amenity ahead of it. The tree has reached its realistic potential in height and size (although a tree never stops growing until it dies). I believe the tree to be structurally sound, and an asset to the streetscape and the city. With proper pruning the tree could be rendered safer and its longevity thus ensured. The tree should be subject to regular monitoring especially after extreme weather events.

Based on the foregoing assessment by The Tree Surgeon and the consistency with the position of Council’s Manager City Presentation, removal of the tree is not supported.

DCP 2004-13 Heritage

DCP 2004-13 prescribes the following Planning Outcomes for Heritage Development:

1 Development relates to the significant features of heritage buildings on or near the site, as reflected in inventory sheets.

2 Development conforms with recognised conservation principles.

3 Conservation Management Plans are prepared for development having a significant effect on heritage sites.

As considered earlier in this report, Council’s Heritage Advisor does not support the proposal. The subject tree is a landmark feature for the site and streetscape, and contributes to heritage character and value of the setting. Proposed tree removal will have adverse visual impacts on the streetscape and landscape setting, and adversely affect the significance of this neighbourhood in the conservation area. The proposed development is considered to be contrary to the above planning outcomes.

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

The proposed development is not inconsistent with any matter prescribed by Regulation.

THE LIKELY IMPACTS OF THE DEVELOPMENT s4.15(1)(b)

The impacts of the proposed development (namely visual, conservation and environmental) have been considered in the foregoing assessment. The impacts on the streetscape and conservation setting are considered significant to warrant refusal of the application.

THE SUITABILITY OF THE SITE s4.15(1)(c)

There are no known physical attributes within the site that would unreasonably constrain the proposed development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

The proposed development is defined as "advertised development" under the provisions of the DCP. The application was advertised for the prescribed period of 14 days and at the end of that period no submissions were received.

PUBLIC INTEREST s4.15(1)(e)

The proposal is not inconsistent with any relevant policy statements, planning studies and guidelines that have not been considered in this assessment. The proposed development is not considered to be in the public interest, by virtue of the adverse impacts on the streetscape, landscape setting and conservation areas.

SUMMARY

The proposal involves removal of a Eucalyptus rubida (Candlebark Gum) at 10 William Street, located in the East Orange Heritage Conservation Area. Council staff and specialist consultants do not support removal of the tree. The tree is considered to be a structurally sound specimen in good health, which is in need of pruning. There is no conclusive evidence that the tree is causing structural damage to the building on the subject land. The tree is of heritage value and complements the streetscape within the conservation area. It is recommended the application be refused.

Attachments

1 Notice of Approval, D19/53816 ⇩

2 Consultant's Reports, D19/53822 ⇩

Council Meeting 17 September 2019

Attachment 1 Notice of Approval

ORANGE CITY COUNCIL

Development Application No DA 222/2019(1)

NA19/ Container PR12663

NOTICE OF DETERMINATION

OF A DEVELOPMENT APPLICATION

issued under the Environmental Planning and Assessment Act 1979

Section 4.18

Development Application
Applicant Name:	Mrs DV Gee
Applicant Address:	PO Box 8280 ORANGE EAST NSW 2800
Land to Be Developed:	Lot 2 Pce C DP 714681 - 10 William Street, Orange
Proposed Development:	Demolition (tree removal)

Building Code of Australia Building Classification:	NA

Determination made under Section 4.16
Made On:	17 September 2019
Determination:	APPLICATION REFUSED

Reason(s) for Refusal:	1. The subject tree is a healthy specimen and structurally sound. 2. Tree removal will have adverse impacts on the heritage significance of this neighbourhood in the East Orange Heritage Conservation Area. 3. Tree removal will have adverse visual impacts on the streetscape. 4. Tree removal will have adverse impacts on the landscape setting in the locality.

Right of Appeal:	Applicant: If you are dissatisfied with this decision, Section 8.7 of the Environmental Planning and Assessment Act 1979 gives you the right to appeal to the Land and Environment Court. Pursuant to Section 8.10, an applicant may only appeal within 6 months after the date the decision is notified. Objector: The Environmental Planning and Assessment Act 1979 does not give a right of appeal against this determination to an objector.

Signed:	On behalf of the consent authority:
Signature:
Name:	PAUL JOHNSTON - MANAGER DEVELOPMENT ASSESSMENTS
Date:	18 September 2019

Council Meeting 17 September 2019

Attachment 2 Consultant's Reports

PDF Creator

Council Meeting 17 September 2019

6 Closed Meeting - See Closed Agenda

The Chief Executive Officer will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the Chief Executive Officer, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Acceptance of Tender for CBD Under Awning Whiteway Lighting

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Crown Land Negotiation

Council Meeting 17 September 2019

6.1 Acceptance of Tender for CBD Under Awning Whiteway Lighting

RECORD NUMBER: 2019/1858

AUTHOR: Jason Theakstone, Manager Engineering Services

Reason for Confidentiality

Council Meeting 17 September 2019

6.2 Crown Land Negotiation

RECORD NUMBER: 2019/1634

AUTHOR: Nick Redmond, Manager Corporate and Community Relations

Reason for Confidentiality

Council Meeting 17 September 2019

7 Resolutions from closed meeting

Value for members	#	Activity this Quarter
Submissions	2	170619, IPC –Information Commissioner, Information and Privacy Commission NSW, draft revised Guideline1. For local councils on the disclosure of information contained in returns of interest of councillors and designated persons under the Government Information (Public Access) Act 2009 for consultation. 130819 – Funding submission to OEH for Southern Lights Administration/
Plans, strategies and collateral	5	NAMAF – Drafts prepared for Blayney Cowra and Forbes Bridge Assessments – all councils have now received their reports for Tranche 1a and Tranche 2. A draft regional report is being developed. The Regional Food and Fibre Strategy is near completion and should be with members by the Board meeting. Transport Issues Paper developed with TfNSW and circulated for members feedback. Advice will inform TfNSW Integrated Transport Plan. 4 JOs collaborate on a document outlining the value to the State of JOs including a case study on this region’s Bridge Assessment project.
Grants	$63,118	$63,118 for training delivered under funding by TAFE NSW to Cabonne Council & Orange City Council for the April to June 2019 quarter. Application to OEH for funding for the Southern Lights Project.
Compliance	3	Compliance training courses delivered across the region: · GIPA (Intro and Advanced) - 37 participants · Playground Inspection (Level 1) - 9 participants · Traffic Control Training (TC, ITCP, PWZTMP) - 24 participants
Data	2	Tourism data project through WRI Transit data through the Inland Rail project has been negotiated for the whole region so Blayney, Oberon, Bathurst and Weddin are now included.
Media including social media	1 plus please request the Excel Spreadsheet on tourism publications	1. 1/8/19 Media Release NSW Rural Fire Service expansion in the region welcomed Tourism PR for the 6 months January to June 30 2019 · The advertising value for the PR media generated in January-June 2019 is $449,350. Highlights include a high-value broadcast promotion on Channel 7’s ‘Weekender Sunrise’ for Forbes; features and social media with Not Quite Nigella.com; Wine Selector’s Life, Food, Wine; Fairfax Regional Media; Out and About with Kids; Australian Country Magazine and Broadsheet.com · The equivalent public relations value for the media generated in Jan-June 2019 is $2.3m. Social Media · Central NSW Joint Organisation Facebook Page – 297 likes 391 Followers · Central NSW Tourism Facebook Page – 12,414 likes 12,799 Followers · Screen Central Facebook Page – 294 likes 336 Followers · Central NSW Connex Facebook Page – 625 likes 645 Followers · Beyond the Range Facebook Page – 1,261 likes 1297 Followers · Central NSW Tourism Instagram Page – 4,399 Followers · Central NSW JO Twitter – 928 Followers
Cost Savings	$1.1m	See cost savings table below for details. New contracts for the quarter include: 1. Dam Surveillance 2. Employee Assistance Program 3. Restocking of First Aid Kits 4. Supply and Delivery of Bulk Fuel 4 JOs collaborate on the procurement of a Best Practice in aggregated procurement project reducing direct costs and adding collaborative value.
Representation	29	240519 - Opportunity for workshop with renowned foreign direct investment specialist DPC 290519 - Centroc/JO Board meetings including with LGNSW 300519 - Round table discussions with Various Ministers 120619 - Critical Water advisory Panel 130619 - Economic Development Officers forum RDACW 130619 - Central NSW Councils Water Utilities Alliance meeting (CWUA) 200619 - CEO of LGNSW and EO CNSWJO 250619 - Drought Sub-Committee/Regional Drought Emergency Water Supply Assurance Workshop 040719 - Transport for NSW L100 workshop: stakeholder engagement panel 'Working in Partnership' 050719 - Southern Lights / Essential Energy 120719 - Inland Rail Supply Chain Mapping Project Phase 1 – Workshop 170719 - Rural Health Pro Introduction and WNSW 2030 Project update. 170719 – Emergency Water Solution meeting 190719 - Wyangala and CWUA Business Plan 240719 - Regional Integrated Transport Group 250719 - GMAC 260719 – Destination and Country Outback – Tourism Safari 290719 – Regional Water Security Strategy 300719 – WHS/Risk Management Group meeting 310719 – Planners’ Group Meeting 010819 – Chair and EO met with The Hon Minister Marshall 010819 – Chair and EO – JO Chairs meeting 020819 – Southern Lights / Essential Energy 050819 – Inception Meeting Orange 360 Bike Project 060819 – Tourism Managers’ Meeting 070819 – CWUA Meeting 080819 – Australian Water Association NSW Branch Conference 120819 - Strategic Transport Group meeting 140819 - Workshop Regional transport enabling future economic growth
Opportunities councils have been afforded	9	· Black spot funding support through RDA · Emergency water project · Two regional water memberships and associated value · OEH funding program support · Transport for NSW Issues Paper response and associated meetings · RMS Live Traffic Pilot · Canberra tourism event through Cowra tourism · Bridge Assessment workshop and associated next steps · Advocacy for Funding for Regional Strategic Planning

Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Council
Cr B West	Cowra Shire Council	Cr R Kidd	Orange City Council
Cr P Miller	Forbes Shire Council	Cr K Keith	Parkes Shire Council
Cr P Phillips	Lachlan Shire Council

Mr D Sherley	Bathurst Regional Council	Cr D Somervaille	Central Tablelands Water
Ms R Ryan	Blayney Shire Council	Mr G Rhodes	Central Tablelands Water
Mr P Devery	Cowra Shire Council	Ms S Harma	RDACW
Mr G Tory	Lachlan Shire Council	Mr K Harrison	DPIE Regional
Mr S Loane	Forbes Shire Council	Mr P Evans	DPIE OLG
Mr G Wallace	Oberon Council	Ms K Purser	DPIE OLG
Mr K Boyd	Parkes Shire Council	Ms J Bennett	Central NSW JO
Mr G Carroll	Weddin Shire Council	Ms Meredith Macpherson	Central NSW JO

Mr D Sherley	Bathurst Regional Council	Mr G Wallace	Oberon Council
Cr S Ferguson	Blayney Shire Council	Cr R Kidd	Orange City Council
Ms R Ryan	Blayney Shire Council	Cr K Keith	Parkes Shire Council
Cr D Somervaille	Central Tablelands Water	Mr K Boyd	Parkes Shire Council
Mr G Rhodes	Central Tablelands Water	Mr G Carroll	Weddin Shire Council
Cr B West	Cowra Council	Mr S Harma	RDACW
Mr P Devery	Cowra Council	Mr P Evans	DPIE OLG
Cr P Miller	Forbes Shire Council	Ms K Purser	DPIE OLG
Mr S Loane	Forbes Shire Council	Mr K Harrison	DPIE Regional
Cr P Phillips	Lachlan Shire Council	Ms J Bennett	Centroc
Mr G Tory	Lachlan Shire Council	Ms Meredith Macpherson	Centroc
Cr K Sajowitz	Oberon Council

Orange City Council
Policy Committees (comprise all Councillors only)
Employment and Economic Development	Finance	Services	Infrastructure	Sport and Recreation	Environmental Sustainability	Planning and Development
Community Committees reporting to the Policy Committees – Members include Councillors and members of the public
Economic Development Orange Health Liaison Sister Cities	Audit and Risk Management	Ageing and Access Clifton Grove Cultural Heritage Community Safety and Crime Prevention Lucknow NAIDOC Week Orange Regional Museum Orange Conservatorium and Planetarium Spring Hill	City of Orange Traffic (**statutory committee) Floodplain Risk Management Orange Airport Orange and Cabonne Road Safety	Sport and Recreation (incl Bicycling) Orange Showground Australia Day	Companion Animals Environmental Sustainability Parks, Trees and Waterways Tidy Towns

Nominator
	Name	Signed


Nominator
	Name	Signed


Nominator
	Name	Signed


Nominator
	Name	Signed


		Date 2019

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr K Duffy, Cr S Munro, Cr S Romano (Deputy Mayor)
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Cr K Duffy
Absent	Cr J Hamling, Cr G Taylor, Cr J Whitton

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner
Voted Against	Nil
Absent	Cr J Hamling, , Cr G Taylor, Cr J Whitton, Cr S Romano (Deputy Mayor)

	31/08/2019	31/07/2019
General Fund	64,632,835.14	64,417,233.90
Water Fund	51,264,293.44	50,396,089.66
Sewer Fund	46,925,059.53	45,219,615.98

Total Funds	162,822,188.11	160,032,939.54

Externally Restricted	31/08/2019	31/07/2019
General Fund	28,049,527.84	28,596,521.39
Water Fund	51,264,213.44	50,396,089.66
Sewer Fund	46,925,059.53	45,219,615.98
Auspiced	1,805,885.06	1,805,885.06
Internally Restricted	15,010,489.81	15,194,188.93
Unrestricted	19,766,932.43	18,820,638.52
Total Funds	$162,822,188.11	$160,032,939.54

Term to Maturity Allocation	Maximum	Holding	Remaining Capacity
0 - 3 Months	100.00%	37.22%	62.78%
3 - 12 Months	100.00%	38.85%	61.15%
1 - 2 Years	70.00%	9.09%	60.91%
2 - 5 Years	50.00%	14.85%	35.15%
5+ Years	25.00%	0.0%	25.00%

Credit Rating	Maximum	Holding	Remaining Capacity	Value	Return on Investment
Bank Accounts	100.00%	7.75%	92.25%	$12,624,733.11	1.20%
AAA	100.00%	0.00%	100.00%	N/A	N/A
AA	100.00%	34.98%	65.02%	$56,950,000.00	2.34%
A	60.00%	14.89%	45.11%	$24,250,000.00	2.26%
BBB & NR	40.00%	42.38%	-2.38%	$68,997,455.00	2.54%
Below BBB	0.00%	0.00%	0.00%	N/A	N/A