Services Policy Committee
Agenda
7 May 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 7 May 2019.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Services Policy Committee 7 May 2019
2.1 Minutes of the Orange Regional Museum Committee Meeting - 5 February 2019
2.2 Minutes of the Spring Hill Community Committee - 28 February 2019
2.3 Minutes of the Clifton Grove Community Committee Meeting - 14 March 2019
2.4 Minutes of the Orange Health Liaison Committee Meeting - 25 March 2019
2.5 Minutes of the NAIDOC Week Community Committee - 4 April 2019
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
RECORD NUMBER: 2019/670
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Regional Museum Community Committee met on 5 February 2019. The minutes of the meeting are tabled for the Committees attention.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 5 February 2019. 2 That Council resolve recommendations 3.1, 4.2 and 4.3 from the minutes of the Orange Regional Museum Committee meeting of 5 February 2019 being: 3.1 That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged. 4.2 That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum. 4.3 1 That an external solar light be installed at Emmaville Cottage. 2 That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park. 3 That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 5 February 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Regional Museum Committee held on 5 February 2019
2 ORMCC 5 February 2019 - Agenda, D19/25585⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Regional Museum Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 5 February 2019
COMMENCING AT 1.30pm
Attendance
Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Mr Phil Stevenson, Mr Neil Jones, Mr Ian McIvor, Ms Meg Simpson, Mr Duncan Stuart, Catherine McKenzie, Gwenda Stanbridge, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator.
1.1 Apologies and Leave of Absence
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
TRIM Reference: 2019/115 |
Recommendation Mr N Jones/Mr I McIvor That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.
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Mr D Stuart left the meeting at 2.30pm
TRIM Reference: 2019/140 |
That the report be acknowledged.
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TRIM Reference: 2019/168 |
That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.
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Mr Ian McIvor left the meeting at 3.00pm
The Meeting Closed at 3.07pm
RECORD NUMBER: 2019/612
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Spring Hill Community Committee met on 28 February, 2019. The Minutes from this meeting are tabled for the Committees attention.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 28 February 2019. 2 That Council determine recommendations 4.1 from the minutes of the Spring Hill Community Committee meeting of 28 February 2019 being: 4.1 That the Spring Hill Community Acton Plan be reviewed and updated. 3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 28 February 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Spring Hill Community Committee held on 28 February 2019
2 SHCC 28 February 2019 Agenda, D19/25322⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Spring Hill Community Committee
HELD IN Spring Hill Community Hall, Spring Hill
ON 28 February 2019
COMMENCING AT 5.30 pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr J McRae, Cr S Munro, Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Nicole Day, Miss Stephanie Huysmans, Mrs Terri Newman, Mrs Suzanne Vials, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
RESOLVED Cr T Mileto/Cr J McRae That the apologies be accepted from Mr Simon Oborn, Mr Peter Rodger, Mrs Allison Rodgers and Mr Ron Gander for the Spring Hill Community Committee meeting on 28 February 2019. |
1.2 Acknowledgement of Country
Cr Mileto conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
RESOLVED Cr T Mileto/Cr J McRae That the Minutes of the Meeting of the Spring Hill Community Committee held on 15 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 15 November 2018. |
3 Presentations
TRIM Reference: 2019/378 |
RECOMMENDATION Ms T Newman/Mrs K Rains That the discussion on the Hire of the Old Fire Shed be acknowledged. |
TRIM Reference: 2019/380 |
RECOMMENDATION Mr J Nalder/Cr J McRae That the update on the Traffic Concerns at Spring Hill be acknowledged. |
TRIM Reference: 2019/394 |
RECOMMENDATION Mrs K Rains/Ms N Day That the discussion on the decommissioning of the Spring Hill Sewerage Treatment Plant be acknowledged. |
TRIM Reference: 2019/395 |
RECOMMENDATION Cr J McRae/Mrs K Rains That the update provided on Projected Roadworks be acknowledged. |
4 General Reports
TRIM Reference: 2019/350 |
Recommendation Mrs K Rains/Cr J McRae That the Spring Hill Community Acton Plan be reviewed and updated.
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The Meeting Closed at 7.30pm.
RECORD NUMBER: 2019/656
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Clifton Grove Community Committee met on 14 March 2019. The Minutes from this meeting are tabled for the Committees attention.
As there was no quorum the Minutes are tabled for the Committee’s information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was not a quorum, Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 14 March 2019. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Clifton Grove Community Committee held on 14 March 2019
2 CGCC Agenda 14 March 2019, D19/20130⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Clifton Grove Community Committee
HELD IN Mud Hut, Banjo Paterson Way, Clifton Grove
ON 14 March 2019
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J McRae (Chairperson), Cr M Previtera, Mrs Jenny Glastonbury, Mrs Robyn Livermore, Mr Rob Nevins, Mr Peter Reid, Mr Peter West (5.40pm), Director Community, Recreation and Cultural Services, Director Development Services
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendations at the next Clifton Grove Community Committee Meeting.
1.1 Apologies and Leave of Absence
RECOMMENDATION That the apologies be accepted from Ms Angela Cleall and Mr Matthew Chisholm for the Clifton Grove Community Committee meeting on 14 March 2019. |
1.2 Acknowledgement of Country
Cr McRae conducted an Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION That the Minutes of the Meeting of the Clifton Grove Community Committee held on 13 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 13 September 2018. |
3 General Reports
TRIM Reference: 2019/497 Issues raised by attendees included: fire risk management, use and availability to community, fences, sheep/cattle issues, maintenance of fencing, weed management, neighbours do not want to pay full fence costs, fence/flood proofing, cattle proofing, horse trail, hawthorn, roadsides (Banjo Patterson Way; Coolabah to Overflow); 40yr old fences now need replacing; priority weeds (Blackberry, St. John’s Worth, Scotch Thistle, Serrated Tussock); slashing of reserves and roadsides. Discussions took place regarding a survey for residents which would include sign up for information from Clifton Grove Community Committee as well as outline for weed management, plan for fire management, agistment options and long term plan focusing on shared contribution and importance of community space.
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That the report on the bridle paths, Clifton Grove be acknowledged.
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TRIM Reference: 2019/498 |
1 That the Clifton Grove Community Committee Action Plan be reviewed and updated. 2 That completed items on the Clifton Grove Action Plan be deleted.
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The Meeting Closed at 7.36PM.
RECORD NUMBER: 2019/658
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Health Liaison Committee met on 25 March 2019. The Minutes from the meeting are tabled for the Committees approval.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 25 March 2019. 2 That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 25 March 2019 being: That the presentation on Active Orange be acknowledged; 1 That the Committee’s three focus areas be: a Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics b Talk – talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group c Move – engage in physical activity in any capacity, organised sport or individual opportunities 2 That a Sub Committee be formed to establish a brand for the Active Orange Program. 3 That the Committee meet on 29 April 2019 to progress 3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 25 March 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Health Liaison Committee held on 25 March 2019
2 OHLC Agenda 25 March 2019, D19/20134⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Health Liaison Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 25 March 2019
COMMENCING AT 8.00am
1 Introduction
Attendance
Cr J McRae (Chairperson), Mr Chris Gryllis, Mrs Janette Savage, Dr Kimberley Ivory, Dr Richard Jane, Mr Jamie Newman, Ms Jennifer Bennett, Mr Robert Fabray, Dr Jannine Bailey, Ms Anna Noonan (representing Professor Catherine Hawke), Director Community, Recreation and Cultural Services, Community Services Manager
Observer: Mr Andrew Hosie
1.1 Apologies and Leave of Absence
RESOLVED Mr C Gryllis/Cr J McRae That the apologies be accepted from Cr Reg Kidd, Professor Catherine Hawke, Ms Catherine Nowlan and Mr Andrew Harvey for the Orange Health Liaison Committee meeting on 25 March 2019. |
1.2 Acknowledgement of Country
Cr McRae conducted an acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr C Gryllis/Cr J McRae That the Minutes of the Meeting of the Orange Health Liaison Committee held on 5 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 5 November 2018 with the following amendment: That the finishing time of the meeting be amended to 8.35am. |
3 Presentations
The Meeting Closed at 9.00am
RECORD NUMBER: 2019/820
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE SUMMARY
The NAIDOC Week Community Committee met on 4 April 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
There is no recommendation for expenditure or action by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 4 April 2019. 2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 4 April 2019 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 4 April 2019
2 NAIDO 4 April 2019 Agenda, D19/24621⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange
ON 4 April 2019
COMMENCING AT 1.00PM
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Cr R Kidd (Mayor), Ms Naomi Escreet, Ms Katrina Lane, Mr Keith Smith, Ms Jodie Stewart, Community Development and Support Coordinator
1.1 Apologies and Leave of Absence
RESOLVED Mr G Power/Ms K Lane That the apologies be accepted from Cr S Nugent, Mrs Annette Uata, and the Community Development Officer for the NAIDOC Week Community Committee meeting on 4 April 2019. |
1.2 Acknowledgement of Country
Conducted by the Chair
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr G Power/Ms N Mason That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 7 February 2019. |
3 Presentations
TRIM Reference: 2019/535 |
RECOMMENDATION Ms N Mason/Ms N Escreet That Gerald Power continue in the role of Chairperson for the NAIDOC Week Community Committee for 2019 |
TRIM Reference: 2019/273 |
Nil |
TRIM Reference: 2019/536 |
Draft budget to be provided at the next meeting |
RECOMMENDATION Ms K Lane/Ms N Escreet That information on the Budget Status be noted |
4 General Reports
The Meeting Closed at 2.00pm