Attachment 1 Donations Approved 2018-19
Finance Policy Committee
Agenda
7 May 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 7 May 2019.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
RECORD NUMBER: 2019/732
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
The overall donations/sponsorship budget for 2018/19 is as follows:
|
Program |
Adopted Budget |
Actual/ |
Remaining |
|
committed |
balance |
||
|
General Donations 1 |
$55,000.00 |
$55,000.00 |
$0.00 |
|
Wood and Heating Bank Vouchers |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Major Promotions 2 |
$45,500.00 |
$45,500.00 |
$0.00 |
|
Emergent Funding Quarter 1 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 2 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 3 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 4 |
$5,000.00 |
$4,842.03 |
$157.97 |
|
Other Funding Sources |
|
$5,180.00 |
|
|
Orange Harness Racing |
$20,000.00 |
$20,000.00 |
$0.00 |
|
Waratah’s Sporting Club contribution |
$96,354.00 |
$96,354.00 |
$0.00 |
|
Sports Participants Grants |
$13,900.00 |
$6,741.00 |
$7,159.00 |
|
Sports Capital Improvement Grants |
$50,000.00 |
$50,000.00 |
$0.00 |
|
TOTAL |
$305,754.00 |
$303,617.03 |
$7,316.97 |
1 $3,800.00,
has been put back into general donations (being the remaining balance of the
School Prize Giving Fund). $5,000 has been transferred out of general donations
to fund the wood and heating bank vouchers program. $750.00 has been put back
into general donations (being a returned donation from the Orange Schoolhouse
Quilters, as their event was not held).
2 Includes $10,000.00 from City Events and $2,500.00 from Economic Development. In August 2018, an amount of $1,500.00 was returned to Major Promotions. The Rotary Club of Orange Daybreak will not now be holding its Classic Wines and Cars Expo in 2018 as the event will now be a biennial event and the next one will be in late 2019.
3 Emergent funding is allocated as $5,000.000 per quarter in the financial year:
Quarter 1 starts on 1 July and has been fully expended for this financial year;
Quarter 2 starts on 1 October and has been fully expended for this financial year;
Quarter 3 starts on 1 January and has been fully expended for this financial year;
Quarter 4 starts on 1 April and $4,842.03 has been expended so far in this financial year.
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
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The Council resolves: 1 That a donation of $2,000.00 be made from Youth Services Projects to Headspace Orange for the Youth Mental Forum on 7 May 2019. 2 That a donation of $330.00 hire-fee reduction be made from Emergent Funding and Botanic Gardens Budget to Nature Kids Orange for a School Holiday Program on 23 April 2019 and 24 April 2019. 3 That the donation request from Cancer Council NSW be declined. 4 That a donation of $1,300.00 be made from the Sports Participation Program to the Spring Hill Old Boys' Football Club. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council has $157.97 remaining in Emergent Funding. Sports participation applications are considered in line with the reserved budget for that category.
|
Applicant 111 |
Headspace Orange |
|
Not for Profit |
Yes. |
|
Purpose of the Request Youth Mental Health Forum on 7 May 2019 - cost associated with guest speaker. |
|
|
Amount Requested $2,000.00 |
|
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Policy Category General Donations - Miscellaneous (project) - Maximum $2,000.00 |
|
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Comment and Recommendation This application is eligible for consideration. The Director Community, Recreation and Cultural Services supports fully funding this application from Youth Services projects (W/O 18728). |
|
|
Applicant 112 |
Nature Kids Orange |
|
Not for Profit |
Yes. |
|
Purpose of the Request School Holiday Program focussing on creative form of recycling, sustainable cooking processes and nutrition and nature - 23 April 2019 and 24 April 2019 |
|
|
Amount Requested $330.00 |
|
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Policy Category General Donations - Reduction of Fees for Hire of Council Facilities - Maximum of $1,000.00 |
|
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Comment and Recommendation NB This application was received prior to the dates of the event. This application is eligible for consideration. The Director Community, Recreation and Cultural Services supports part funding this application from the Orange Botanic Gardens budget (W/O 18645). Part funding will be from the remainder in Emergent Funding. |
|
|
Applicant 113 |
Cancer Council NSW |
|
Not for Profit |
Yes. |
|
Purpose of the Request Stars of Orange Dancing for Cancer - 1 June 2019. This event raises funds for Cancer Council NSW for cancer research, support services, education, advocacy and prevention programs. |
|
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Amount Requested $3,000.00 |
|
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Policy Category Event Sponsorship - Medium-sized event As the event for this financial year has an estimate of 824 guests, the application is for: Event Sponsorship - Small-sized Event - Maximum of $2,500.00 |
|
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Comment and Recommendation This is a ticketed event - $125.00 per person Platinum and $100.00 General - with a seating capacity of 824. Last year, $165,000 was raised; a large proportion of this fundraising is used in the Orange LGA. It is also noted that the event has a high total of supporting local businesses. This application is eligible for consideration; however the donations budget has been fully expended and it is therefore recommended to decline this request. To support this application, Council will need to nominate the funding source and to consider the impact of ticketing income and local-business support against the maximum of $2,500.00 in the donation category. |
|
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Applicant 114 |
Spring Hill Old Boys' Football Club |
|
Not for Profit |
Yes. |
|
Purpose of the Request Jerseys for Golden Oldies Rugby Team. These jerseys are needed this month for a fundraising event in July 2019 for Give Me Five for Kids. It is expected that $7,500.00 will be raised. |
|
|
Amount Requested $1,300.00 |
|
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Policy Category General Donations - Miscellaneous (equipment purchase) - Maximum $2,000.00 |
|
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Comment and Recommendation This application is eligible for consideration. The fundraising goes to an Orange-based organisation and the funding remains in the Orange LGA. The Director Community, Recreation and Cultural Services supports funding this application from the Sports Participation Program (W/O 19593). |
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If Council approves the recommendations above, no funds will be left in the donations budget because it will have been fully expended.
1 Donations Approved 2018-19, D19/21436⇩
2 Application Form 111 - Headspace Orange, D19/25394⇩
3 Application Form 112 - Nature Kids Orange, D19/25395⇩
4 Application Form 113 - Cancer Council NSW, D19/25396⇩
5 Application Form 114 - Spring Hill Old Boys' Football Club, D19/25398⇩
