Agenda of Council Meeting

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

1.1 APOLOGIES

RESOLVED - 19/240 Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Council Meeting of Orange City Council on 7 May 2019.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 ACKNOWLEDGEMENT OF COUNTRY

1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as he is a member of the Head Space Consortium and advised he would remain in the Chamber and vote on the item.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as he is a Remunerated Board Member of the Head Space Consortium.

Cr T Mileto declared a non-significant non-pecuniary interest in item 2.1 of the Sport and Recreation Policy Committee (Orange Ex-Services’ Club – Aquatic Centre) as he is the President of the Ex-Services’ Football Club.

2 Mayoral Minutes

Nil

LATE ITEM

RESOLVED - 19/241 Cr K Duffy/Cr S Nugent

That the following late items be dealt with at the meeting of Orange City Council held on 16 April 2019:

4.2 – Notice of Motion – Mums 4 Refugees

4.3 – Notice of Motion – Robertson Park Toilet Block Proposal

6.3 – (Closed) – Staff Matter

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.40PM

OPEN FORUM

Item 4.2 – CCL - Mums 4 Refugees

Ms Anna Noonan

Ms Paula Clover

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.50PM

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 19/242 Cr J Whitton/Cr K Duffy

That the Minutes of the Ordinary Meeting of Orange City Council held on 16 April 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 April 2019.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.51PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.40PM

4 Notices of Motion/Notices of Rescission

4.1 Rescission Motion - Funding Request for Orange Show Society

TRIM Reference: 2019/822

RESOLVED - 19/264 Cr R Turner/Cr T Mileto

1 That Council rescind the loss of an amendment put to the Council Meeting of 2 April 2019. The amendment read ‘That a donation of $5,000.00 be made to the Orange Show Society for the Orange Show - 11-12 May 2019.”

2 The Council resolves to:

a. approve a donation of up to $5,000 to the Orange Show Society for the total cost of hire of temporary stables following submission by the Society of a minimum of 2 quotes for the stable hire and a certified copy of their bank accounts to the Council; and

b. set aside the approved Donations Policy with respect to this donation on the ground that the Orange Show is an important institution in the community and the Society does not have sufficient funds to pay the cost of the stable hire from its own funds; and

c. direct the General Manager to submit a budget variation to the 3^rd quarter review identifying a source of funds for this expenditure.

MATTER ARISING

Crs Duffy and Taylor requested a report be presented to Council on the support provided by Council in previous years to the Orange Showground Society for the provision of stables and also addressing the usage of the new showground pavilion.

4.2 Notice of Motion - Mums 4 Refugees

TRIM Reference: 2019/880

RESOLVED - 19/265 Cr T Mileto/Cr S Munro

That Council notes that:

1 We live in a world where people have no option but to flee their homes and countries, and that globally resettlement options for these people are rare and over-subscribed.

2 All countries, especially the wealthiest like Australia, need to do their fair share by welcoming refugees in any way they can.

3 Refugees and migrants have made and continue to make a positive contribution to Australia, our economy and our communities.

4 We thus need to urgently create more opportunities for safe and effective resettlement of refugees and people seeking asylum in our communities, including in regional areas.

5 As recommended by the Refugee Council of Australia, the first non-legally binding step is for our Council to declare our Local Government Area a Refugee Welcome Zone.

And consequently, resolves that:

1 Orange City Council is a community which welcomes refugees.

2 Orange City Council signs the declaration to become a Refugee Welcome Zone, joining over 148 Local Government Areas nationwide.

RESOLVED - 19/266 Cr G Taylor/Cr J Whitton

That Item 4.3 – Robertson Park Toilet Block Proposal be dealt with Item 5.1 Stronger Countries Community Fund - Alternative Project to Robertson Park Toilet.

4.3 Robertson Park Toilet Block Proposal

TRIM Reference: 2019/907

See Resolution of Item 5.1.

5 General Reports

5.1 Stronger Countries Community Fund - Alternative Project To Robertson Park Toilet

TRIM Reference: 2019/838

MOTION

That Council resolves to:

1 Advise the NSW Government that the preferred projects to replace the Robertson Park amenity project in priority order is:

a Perry Oval

b John Lomas Skate Park

c Glenroi Oval

AMENDMENT Cr G Taylor/Cr K Duffy

That Council resolves:

1 That a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities at:

a Robertson Park

b Perry Oval

c John Lomas Skate Park

d Glenroi Oval

e Orange Showground

Addressing the cost and benefit analysis of each option including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically avaialble toilet facilities.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/267 Cr G Taylor/Cr K Duffy

That Council resolves:

1 That a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities at:

a Robertson Park

b Perry Oval

c John Lomas Skate Park

d Glenroi Oval

e Orange Showground

2 To address the cost and benefit analysis of each option including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically avaialble toilet facilities.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 19/268 Cr K Duffy/Cr S Munro

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Hockey Australia - Festival of Hockey (Indoor)

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Tenders for Construction of Animal Shelter and Associated Civil Works

6.3 Staff Matter

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.30PM.

The Mayor declared the Ordinary Meeting of Council resumed at 11.09pm.

7 Resolutions from Closed Meeting

The Manager Corporate Governance read out the following resolutions made in the Closed Meeting of Council.

6.1 Hockey Australia - Festival of Hockey (Indoor)

TRIM Reference: 2019/834

RESOLVED - 19/269 Cr J Hamling/Cr M Previtera

That Council resolves to confirm its expression of interest to host the 2020 Festival of Indoor Hockey.

6.2 Tenders for Construction of Animal Shelter and Associated Civil Works

TRIM Reference: 2019/828

RESOLVED - 19/270 Cr G Taylor/Cr K Duffy

That Council resolves to:

1 Approve the General Manager, or his nominee, to enter into a standard contract with DDM (NSW) Pty Ltd for the construction of an Animal Shelter and Associated Civil Works at 36 Astill Drive Orange, for the amount of $751,967, exclusive of GST, as per the design alternative submitted 8 April 2019; and

2 Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including the affixing of the Council Seal to all relevant documents if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Romano (Deputy Mayor)

6.3 staff matter

TRIM Reference: 2019/910

RESOLVED - 19/271 Cr R Kidd/Cr J McRae

That Council resolves:

1 To accept Mr Garry Styles’ resignation from employment as General Manager of Orange City Council with effect on and from close of business on Friday, 10 May 2019.

2 That the terms of Mr Styles’ resignation (as proposed by Mr Styles) are to be confirmed in writing pursuant to subclause 10.3.1 of Mr Styles’ contract of employment, with such terms to remain confidential to the Council and Mr Styles.

3 To thank Mr Styles for his service to the Council and wishes him well in his future endeavours.

4 To appoint Mr David Waddell to be the Council’s Acting General Manager until the appointment of a new General Manager or until further resolution of the Council, whichever occurs first.

** Crs Taylor, Whitton, Hamling and Munro requested that their names be recorded as voting against this recommendation of Council. **

The Meeting Closed at 11.12pm

This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 May 2019.

Services Policy Committee 21 May 2019

Attachment 5 SPC 7 May 2019 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 8.30pm

1 Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

RESOLVED - 19/258 Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano for the Services Policy Committee of Orange City Council on 7 May 2019.

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2 Committee Minutes

2.1 Minutes of the Orange Regional Museum Committee Meeting – 5 February 2019

TRIM Reference: 2019/670

RESOLVED - 19/259 Cr R Kidd/Cr J McRae

1 That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 5 February 2019.

2 That Council resolve recommendations 3.1, 4.2 and 4.3 from the minutes of the Orange Regional Museum Committee meeting of 5 February 2019 being:

3.1 That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged.

4.2 That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.

4.3 1 That an external solar light be installed at Emmaville Cottage.

2 That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park.

3 That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 5 February 2019 be adopted.

2.2 Minutes of the Spring Hill Community Committee - 28 February 2019

TRIM Reference: 2019/612

RESOLVED - 19/260 Cr K Duffy/Cr T Mileto

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 28 February 2019.

2 That Council determine recommendations 4.1 from the minutes of the Spring Hill Community Committee meeting of 28 February 2019 being:

4.1 That the Spring Hill Community Acton Plan be reviewed and updated.

3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 28 February 2019 be adopted.

2.3 Minutes of the Clifton Grove Community Committee Meeting - 14 March 2019

TRIM Reference: 2019/656

RESOLVED - 19/261 Cr K Duffy/Cr J McRae

That, as there was not a quorum, Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 14 March 2019.

** Cr Previtera requested the minutes be amended to reflect he was not present at the meeting**

2.4 Minutes of the Orange Health Liaison Committee Meeting - 25 March 2019

TRIM Reference: 2019/658

RESOLVED - 19/262 Cr R Kidd/Cr J McRae

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 25 March 2019.

2 That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 25 March 2019 being:

That the presentation on Active Orange be acknowledged;

1 That the Committee’s three focus areas be:

a Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

b Talk – talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

c Move – engage in physical activity in any capacity, organised sport or individual opportunities

2 That a Sub Committee be formed to establish a brand for the Active Orange Program.

3 That the Committee meet on 29 April 2019 to progress

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 25 March 2019 be adopted.

2.5 Minutes of the NAIDOC Week Community Committee - 4 April 2019

TRIM Reference: 2019/820

RESOLVED - 19/263 Cr K Duffy/Cr T Mileto

That Council resolves:

1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 4 April 2019.

2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 4 April 2019 be adopted.

The Meeting Closed at 8.37PM.

Council Meeting 21 May 2019

5.2 Statement of Investments - April 2019

TRIM REFERENCE: 2019/873

AUTHOR: Julie Murray, Financial Accountant

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2019.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To note the Statement of Investments as at 30 April 2019.

2 To adopt the certification of the Responsible Accounting Officer.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 30 April 2019, the investments held by Council in each fund is shown below:

	30/04/2019	31/03/2019
General Fund	64,068,736.73	65,740,474.99
Water Fund	51,220,984.74	49,575,547.86
Sewer Fund	46,121,454.05	45,254,690.46

Total Funds	161,411,175.52	160,570,713.31

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

Externally Restricted	30/04/2019	31/03/2019
General Fund	24,620,136.14	25,644,351.22
Water Fund	51,220,984.74	49,575,547.86
Sewer Fund	46,121,454.05	45,254,690.46
Auspiced	1,838,119.94	1,846,252.38
Internally Restricted	13,726,976.62	13,816,060.76
Unrestricted	23,883,504.03	24,433,810.63
Total Funds	$161,411,175.52	$160,570,713.31

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

· Quarterly portfolio summary reports

· Advice on investment opportunities, in particular Floating Rate Note products

· Advice on policy construction

· Year-end market values for Floating Note Rate products held by Council.

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2019 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 April 2019, the AusBond rate was 2.02 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holding	Remaining Capacity
0 - 3 Months	100.00%	41.57%	58.43%
3 - 12 Months	100.00%	44.84%	55.16%
1 - 2 Years	70.00%	6.47%	63.53%
2 - 5 Years	50.00%	7.12%	42.88%
5+ Years	25.00%	0.00%	25.00%

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

Table 2: Credit Rating Limits

Credit Rating	Maximum	Holding	Remaining Capacity	Value	Return on Investment
Bank Accounts	100.00%	6.80%	93.20%	$10,971,175.52	1.50%
AAA	100.00%	0.00%	100.00%	N/A	N/A
AA	100.00%	39.34%	60.66%	$63,500,000.00	2.76%
A	60.00%	24.29%	35.71%	$39,200,000.00	2.82%
BBB & NR	40.00%	29.58%	10.42%	$47,740,000.00	2.98%
Below BBB	0.00%	0.00%	0.00%	N/A	N/A

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 21 May 2019

5.3 3rd Quarter Budget Review and Performance Report 2018/19

RECORD NUMBER: 2019/877

AUTHOR: Jason Cooke, Manager Financial Services

EXECUTIVE SUMMARY

This report provides the second quarter report on the 2018/19-2021/22 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

The Quarterly Review has identified variations totalling $423,216 to Council’s adopted budget. The effect of these variations results in Council’s projected year-end consolidated position increasing to a surplus of $4,143,663 (from a surplus $3,720,447), including capital.

Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1 to 3 below indicate a surplus result for Council.

Direction	Adopted Budget	Proposed Variations	Proposed Budget
Collaborate	(27,625,957)	15,747	(27,610,210)
Live	14,123,668	(361,573)	13,762,095
Prosper	1,794,285	122,670	1,916,955
Preserve	7,987,557	(200,060)	7,787,497
Total	(3,720,447)	(423,216)	(4,143,663)

Table 1: Projected year-end position by Direction

Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).

Fund	Adopted Budget	Proposed Variations	Proposed Budget
General	(44,448)	(118,216)	(162,664)
Water	(2,414,402)	(95,000)	(2,509,402)
Sewer	(1,261,597)	(210,000)	(1,471,597)
Total	(3,720,447)	(423,216)	(4,143,663)

Table 2: Projected year-end position by Fund

Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.

Fund	Adopted Budget	Proposed Variations	Proposed Budget
General	(121,374)	446,099	324,725
Water	(1,419,504)	435,000	(984,504)
Sewer	(1,118,557)	0	(1,118,557)
Total	(2,659,435)	881,099	(1,778,336)

Table 3: Projected year-end operating result by Fund

Material changes to budget in the March quarterly review

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, has been detailed over the following pages and in Table 4.

While there are a number of variations detailed in Table 4, the significant changes contributing to the net variations are due to:

A. The deferral of major projects to 2019/20 including the Canobolas Scout Camp and Wade Park Cricket Centre

B. The 2018/19 roads to recovery grant was paid in advance and recognised in the prior financial year but there is no such advance payment now expected this financial year. Therefore the grant has been removed from the 2018/19 budget

C. Borrowing costs related to the loan for the CBD project have been removed consistent with the deferral of the project by one year

D. In the water fund, Stage 1 of Blackmans Swamp rehabilitation has been deferred to 2019/20. This has been mostly offset by an increase in expected electricity costs

E. In the sewer fund, the STP inlet works upgrade has been deferred until 2019/20

Where amounts are shown against equity in Table 4 below, this indicates that money has been transferred in to and out of Council’s restricted asset funds to pay for nominated projects that are mostly capital in nature. For example, if Council receives grant monies in advance for projects that may happen over a number of years, the grant is transferred to a restricted asset account and held until the year in which the expenditure takes place. These transactions are thus recording internal transfers.

Table 4: Proposed material variations

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
General Fund
Collaborate
1. Rates	(31,316,454)	(8,270)	(31,324,724)
2. Other Income	(772,523)	(12,500)	(785,023)	Increase in income due to safety insurance incentive used to fund additional EAP use and first aid kits at line item 5
3. Operational Contributions	(128,891)	17,610	(111,281)	Reduced contribution reflecting Dubbo leaving Internal audit alliance from December
4. Employee Costs	11,318,973	(123,965)	11,195,008	Savings in employee costs that offset councillor iPads, contract management system and consultancy costs at line item 5
5. Materials and Contracts	7,077,147	132,268	7,209,415	Increased software costs, consultancy, contract management system, iPads, EAP and first aid restocking offset at line items 2, 4 and 6
6. Other Expenses	1,615,552	(16,696)	1,598,856	Computer lease savings offset by software costs at line item 5
7. Internal Transfer	(8,829,606)	(10,000)	(8,839,606)	Transfer of training budget to line item 31
8. Council Rates – Internal	43,001	2,000	45,001
9. Water Usage – Internal	1,036	300	1,336
10. Non-Current Fixed Assets	2,389,297	(579,087)	1,810,210	Deferred part of lift and chiller replacement, increase for shiralee basin design, defer some plant replacements offset at line 11
11. Equity	799,475	614,087	1,413,562	Transfers to and from reserves for lift, chillers, plant and shiralee basin design offset at line 10

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
Prosper
12. Capital Grants	(3,622,500)	3,577,500	(45,000)	Removal of Airport Security & Passenger Enhancement Grant unsuccessful and deferral of Scout Camp grant to 19/20 offset at line item 15. Refer to material changes Note A
13. Council Rates – Internal	349,826	5,700	355,526
14. Sewer Availability - Internal	31,978	270	32,248
15. Non-Current Fixed Assets	4,601,208	(5,966,500)	(1,356,292)	Removal of Airport Security & Passenger Enhancement, deferral of Scout Camp to 19/20 and income recognised for sale of old hospital site offset at line items 12 and 16. Refer to material changes Note A
16. Equity	(1,248,600)	2,505,700	1,257,100	Transfer of proceeds of old hospital site into reserves and deferral of scout camp transfer from reserve to 19/20 offset at line item 15. Refer to material changes Note A

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
Live
17. User Charges	(6,720,485)	(20,000)	(6,740,485)	Additional capacity at out of school hours childcare used to fund equipment purchases offset at line item 21
18. Operational Grants	(3,281,892)	(15,000)	(3,296,892)	Additional grants for child care centres offset by additional spend at line item 21
19. Capital Grants	(5,162,336)	2,740,775	(2,421,561)	Capital grants deferred to 19/20 for gallery extension and Wade Park cricket centre offset at line item 22. Refer to material changes Note A
20. Capital Contributions	(260,096)	250,000	(10,096)	Capital contribution deferred to 19/20 for Wade Park cricket centre offset at line item 22. Refer to material changes Note A
21. Materials and Contracts	5,840,201	14,306	5,854,507	Additional child care spend offset by savings and line items 17 and 18
22. Non-Current Fixed Assets	10,767,439	(6,332,723)	4,434,716	Capital projects deferred to 19/20 including Wade Park cricket centre and Gallery extension offset at line items 19, 20 and 23. Refer to material changes Note A
23. Equity	(2,081,784)	3,001,069	919,285	Transfers from reserves to fund capital projects deferred to 19/20 offset at line item 22

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
Preserve
24. Operational Grants	(2,822,887)	654,076	(2,168,811)	Reduction in road grants received, deferral of Blackmans Swamp grant to 19/20 partly offset at line items 27 and 33. Refer to material changes Note B
25. Capital Grants	(33,803,992)	17,157,399	(16,646,593)	Deferral of CBD project, rest stop, and SFR to 19/20 offset at line item 31
26. Employee Costs	7,341,657	(5,607)	7,336,050
27. Materials and Contracts	9,564,973	(90,060)	9,474,913	Reduction in road works attached to regional road block grant not received at line item 24
28. Borrowing Costs	1,138,332	(84,000)	1,054,332	Loan not required in 18/19 due to deferral of CBD project. Refer to material changes Note C
29. Plant Expenses	572,742	(4,333)	568,409
30. Internal Transfer	1,314,968	10,000	1,324,968	Transfer of training budget from line item 7
31. Non-Current Fixed Assets	59,156,690	(22,587,209)	36,569,481	Deferral of CBD project, rest stop, and SFR to 19/20 offset at line items 25, 32 and 33
32. Liabilities	(8,202,119)	4,025,090	(4,177,029)	Loan not required in 18/19 due to deferral of CBD project offset at line item 31
33. Equity	(7,945,863)	1,029,584	(6,916,279)	Reserves not required in 18/19 due to deferral of projects to 19/20 offset at line item 31

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
Water Fund
Water Supply
34. Interest Received	(346,952)	(60,000)	(406,952)	Increase in expected interest received offset by costs relating to Woodward St water main at line items 37, 38 and 39
35. Capital Grants	(300,000)	(238,469)	(538,469)	Expected grant for Orange to Central Tablelands Water pipeline offset at line item 41
36. Operational Contributions	0	(255,343)	(255,343)	Expected contribution for Orange to Central Tablelands Water pipeline offset at line item 38
37. Employee Costs	2,464,182	(10,000)	2,454,182	Transfer of budget to stormwater harvesting sampling at line item 38
38. Materials and Contracts	2,261,550	520,343	2,781,893	Expected expenses for Orange to Central Tablelands Water pipeline and increase to meter replacement budget offset at line items 36, 37 and 41
39. Plant Expenses	239,628	5,000	244,628
40. Other Expenses	1,284,757	235,000	1,519,757	Increased electricity costs for Macquarie Pipeline and Blackmans Swamp harvesting. Refer to material changes Note D
41. Non-Current Fixed Assets	5,425,550	(291,531)	5,134,019	Deferral of Blackmans Swamp rehab stage 1 to 19/20, transfer of meter replacement budget offset by increase in Orange to CTW pipeline, offset at line items 35 and 38. Refer to material changes Note D

Activity	Revised Dec18 budget	Quarter 3 budget revision combined	Revised Mar19 budget	Comment
Sewer Fund
Sewer Operations
42. Other Expenses	709,493	150,000	859,493	Additional electricity costs funded from line item 43
43. Water Availability - Internal	374,147	(150,000)	224,147	Transfer of funds to pay additional electricity costs at line item 42
44. Non-Current Fixed Assets	2,855,929	(310,000)	2,545,929	Capital projects deferred to 19/20 including Phillip St DCP and STP Inlet Works upgrade partly offset at line item 45. Refer to material changes Note E
45. Equity	816,248	100,000	916,248	Deferral of reserves transfers for Phillip St DCP to 19/20 offset at line item 44

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 7.11 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution. Variations below $10,000 are classified as immaterial and therefore no comments are required.

Policy and Governance Implications

Nil

Recommendation

That Council resolve:

1 Approve the Quarterly Budget and Performance Indicators Review for January to March 2019, incorporating the bank reconciliation statement.

2 Approve the Proposed Variations set out in Table 4 of the submission.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

· Weeds inspections - 116 private property, 133 OCC-managed lands and 4 State Government lands

· Lake Canobolas

· $1.34M grant funding received for the Scout Camp

· Lake Canobolas kiosk is operational

· Orange Showground - increased usage opportunities for the Naylor pavilion.

· Orange Regional Gallery and Museum

· Continued high attendance for exhibitions, including 10,000 visitors for the Archibald Prize exhibition and 600 students for programs associated with this exhibition

· Several new acquisitions and donations

· Development of a suite of programs to engage audiences

· Orange Library Service

· Pre-school programs each week

· More than 165,000 entries indexed from birth, death and marriage notices in local newspapers

· Events on Council land - 41 by external parties, 21 by Council

· Sporting Events

· 7 major events hosted, with close to 4,000 competitors

· Development Services

· 123 DAs, 26 DA Modifications, 343 planning certificates and 7 building information certificates

· 18 heritage advisory services for assessing development applications

· Technical Services

· Several sewer and water projects completed in this quarter

· Footpath works completed or started in Sale Street, Phillip Street and Eyles Street

· Welcome to Orange event in this quarter had 65 new residents attending

· 12 meetings were held with the Orange business sector

· Communications

· 24 media releases

· e-newsletters issued to 700 people

· Social media reached 23,000 to 50,000 people per month and followers on the main Council social media account increased by 8 per cent

· Donations reached 110 YTD and 14 new applications were determined by Council

· Council engaged with State and Federal Government on funding and policy matters on 7 occasions in this quarter

· Council attended 10 meetings with key lobby groups to advance regional priorities

· Students from a high school in our Ushiku Sister City visited Orange in March

Other Expenses

The format of the attached financial reports and the financial statements is prescribed. Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The major variation proposed relates to electricity charges for the water and sewer funds, after actual year to date charges against budget for large contract sites were reviewed. The additional information is provided in Table 5 below.

Table 5: Details of other expenses

Review of Income

Figure 1 below provides a snapshot of the split of Council’s income against budget.

Figure 1: Details of Council’s income as a percentage of annual budget as at 31 March (75% through the financial year)

Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year. As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.

Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the March quarter 75 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 84 per cent of revenue should have been received. The “all income” bar of Figure 1 shows progress is below this expected figure due to the timing of grants and contributions for both operating and capital purposes yet to be received.

Rates and Charges Collection

For the first quarter, a total of $5.3 million (9.79 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 7.35 per cent of the amount payable remained outstanding.

Figure 2: Outstanding rates Q3 2018/19 vs Q3 2017/18

Review of Expenditure

Figure 3 provides a snapshot of the progress of Council’s operating expenditure.

Figure 3: Details of Council’s expenditure as a percentage of annual budget as at 31 March (75% through the financial year)

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget. Council rates for Council-owned properties are paid in full at the start of the year.

On the assumption that all expenses are incurred at a constant rate over the year, by the end of the March quarter 75 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is better than this expected figure.

Financial Performance Indicators

Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2017/18 against the original 2018/19 budget and the September, December and proposed March quarter revised 2018/19 budgets.

Figure 4: Operating performance ratio

The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:

(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)

Reporting this ratio needs a full year’s data in order to be fully comparable. However, the performance to date indicates Council is tracking in advance of the benchmark and slightly below the 2018/19 budget. 2017/18 was an exceptional year in terms of performance due to actual non-grant related revenue coming in above budget and actual expenditure being well below budget.

Figure 5: Own source operating revenue ratio

The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:

(Total continuing operations revenue minus all grants and contributions) divided by

(Total continuing operations revenue inclusive of all grants and contributions)

The performance to date indicates Council is tracking above the benchmark, driven by a decreased level of funding expected to come from capital grants and contributions compared to the original budget.

Figure 6: Debt service cover ratio

The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:

(Operating results before capital excluding interest and depreciation) divided by

(Principal repayments from the cashflow statement plus borrowing costs from the income statement)

The performance to date indicates Council is tracking in advance of the benchmark and consistent with the original 2018/19 budget. The budgeted performance is below the 2017/18 ratio due to the exceptional operating result achieved combined with lower loan repayments and interest in 2017/18 than has been forecast for 2018/19.

In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2018 indicates that Council’s projected financial position for 30 June 2019 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Jason Cooke, Responsible Accounting Officer

Attachments

1 Performance Indicators - 2018/22 Quarter 3 (January 2019 to March 2019), D19/26653 ⇩

2 March 2019 Quarterly Review, D19/29015 ⇩

3 Major Works Table_March Qtr 2019, D19/29227 ⇩

4 March 2019 Quarterly Bank Reconciliation, D19/29016 ⇩

2: A healthy and active community that is supported by sport and recreational infrastructure

2.1: Identify and delivery sport and recreation facilities to service the community into the future
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.1.1	Implement the renewal and enhancement of recreational assets	Following receipt of quotations for upgrading the training lights at Brendon Sturgeon Oval, quotations received were provided at a higher cost than expected and as a result Council has moved to tendering the project - design and construction. Moulder Park - fabrication of the replacement pedestrian bridge crossing Blackmans Swamp Creek, National Avenue, between Hill Street and Sale Street, has commenced and installation is due to occur in April 2019.	Wade Park - undertake subsoil drainage at western quarter of field	Budget bid submitted.	n
			Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park	Budget bid submitted.	n
			Upgrade play facilities	Renovation of Somerset and Sir Neville Howse Park playgrounds has been completed.	n
			Install playground at Sir Jack Brabham Park	Quotation selected and approved.	n
			Install training lights at Max Stewart Oval	This project is due in Year 2.	n
			Install training lights at Rosewood Oval	Tenders have been called.	n
			Construct toilets in Robertson Park	Council resolved not to proceed and the application was then withdrawn.	n
			Construct projects in Moulder Park master plan	Works progressing, seating upgrades and vegetation management	n
			Replace timber bridges in Moulder Park	Progressing.	n
			Install Koori Walk at Orange Botanic Gardens	This project is due in Year 3.	n
			Develop camping facilities at Lake Canobolas and Mt Canobolas precinct	Funding for the Scout Camp has been received. The Lake Canobolas cafe is now operational.	n

2.2: Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.2.1	Operate the Orange Aquatic Centre	Progressing and will meet deliverables	Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits	Council continues to work in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits, maintain adequate rates of learn-to-swim classes and delivery of Aquatic Centre Capital Works programs ensuring facilities, programs and activities are accessible and affordable.	n
			Maintain 90% occupancy rate for all learn-to-swim classes	Learn-to-swim classes exceed 90% occupancy across all quarters.	n
			Deliver the Orange Aquatic Centre capital works program	Capital works program for 2018-19 delivered.	n

2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
2.3.1	Maintain and implement the Disability Inclusion Action Plan 2017/21	All Council new buildings, programs and activities provided using an inclusive model. Recent upgrades to parks and recreational areas using the Everyone Can Play guidelines.	Maintain and implement the Disability Inclusion Plan	Working toward report for June 2019.	n
2.3.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Project progressing within in timelines.	Sir Jack Brabham Park Sports Centre Stage 1 to begin	DA for modified structure approved. Seeking CC prior to issuing tender documentation	n
2.3.3	Increase use and functionality of the Orange Showground	Orange Showground is used primarily for the annual show, farmers' markets, animal obedience training, leash-free area, annual rodeo and car boot/swap meet events. With the delivery of the Naylor Pavilion, the facility has been used for events, markets, ice skating, indoor sports and training. Further uses including indoor archery are being developed.	Develop and implement a plan for the improvement and increased use of the Orange Showground	Developing an operational plan for use of Naylor Pavilion for archery. Plan for broader promotion of this facility is also being developed.	n
2.3.3	Increase use and functionality of the Orange Showground		Orange Showground - upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed	Upgrades to the toilet facilities, Dalton Pavilion completed. Arena fencing upgrade subject to grant funding,	n
2.3.4	Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities	Project progressing. Tender issued. Construction Certificate documentation lodged for approval.	Develop Cricket Centre of Excellence at Wade Park	This project is progressing.	n
2.3.5	Develop recreational facilities at the Mt Canobolas precinct	Awaiting grant application outcome and Plan of Management determination.	Develop the Mt Canobolas precinct for mountain-bike activities	Grant applications lodged for construction of MTB park; however ,commencement is subject to outcome of Plan of Management process.	n
2.3.6	Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp	The site will be renovated and new facilities installed over the next 2.5 years (second quarter 2019 to fourth quarter 2021).	Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progress	The State Government has awarded Council a $1.34M grant to upgrade the facility ($1.84M total). Work is being carried out on existing buildings while a working party is being formed to review the master plan for the site.	n
2.3.7	Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health	Council has partnered with three organisations during the reporting period to conduct sporting clinics in Orange during the fourth quarter.	Provide for three events annually	During the reporting period, Council has been liaising with a number of sporting organisations and clinic providers and will be facilitating the conduct of three sporting clinics prior to the end of the financial year, including: · Pacific Sports Management Rugby League clinic · Sports Camps Australia Football Clinic (Soccer); and Eastern Suburbs Rugby clinic (part of Shute Shield game on 1 June 2019)	n

4: A creative community participating in arts and cultural activities

4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.1.1	Engage the community in the development of the Regional Art Gallery's programs	Staff actively engaged with the community in the development of the Regional Art Gallery's programs.	Meet biannually with the advisory group to assess external exhibition proposals	This has been postponed as we work through the Gallery extension designs, which will give us better clarity on the spaces which will be available in 2020 - 2023.	n
			Seek input from teachers in the development of the education program on an ongoing basis	Young Archie Central West exhibition was held from Feb - May with participation from many teachers. Over 600 school students attended the Archibald Prize for programs delivered in partnership with our Public Engagement and Education Officer.	n
			Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually	Plans are being reviewed as part of the Gallery extension project as to whether the upstairs Gallery 3 space could be converted into a community art space, governed by a community committee. Currently consulting with extension Architect on best use of our spaces.	n
4.1.2	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	Regional Art Gallery staff continued to promote the Art Gallery through print and social media.	Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced	The Gallery produces a variety of print promotional Material and continued to do so through this quarter. This includes exhibition invitations, room brochures, catalogues and advertisements in local and national art magazines.	n
4.1.3	Deliver the Civic Theatre Annual Performing Arts Program	2019 Subscription Season has been presented to the community with excellent response from the community. By the end of March 2019, the first three shows of the season offer has averaged 87% of capacity.	Develop an annual satisfaction survey of patrons and hirers	The survey has been developed and is to be distributed in the coming quarter	n
4.1.4	Engage the community in the development of programs for the Orange Regional Museum	Visitors to the museum provide feedback and information on what visitors would like to see in the museum on a regular basis.	Engage with the community to create opportunities to contribute to the content and programs of the Museum	In this quarter, we created and presented Young Archie Central West, an exhibition of portraits by children and young people, exhibited alongside the Archibald Prize. The exhibition had over 10,000 visitors. Participation was invited via print media and social media and direct mailouts to schools across the region. The Gallery has also provided a new visitors sign-in book in a new location which is seeing much greater feedback from the community with advice, appreciation and suggestions.	n

4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.2.1	Link visual arts with other organisations via partnerships and other innovative shared events	Several innovative shared events, via organisational partnership, occurred during this quarter.	Identify and pursue additional funding for this purpose	Martin Browne Contemporary has partnered with the Gallery and has contributed $30,000 worth of funding towards a major exhibition monograph on the Artist Ildiko Kovacs for our upcoming survey which opens on 18 April.	n
			Collaborate with other organisations to produce two events each year	The Gallery has partnered with the Art Gallery of New South Wales to present Young Archies Central West. We have also created a partnership exhibition with ANU Drill Hall Gallery in Canberra for 'Ildiko Kovacs: The "DNA of Colour" - a major survey of one of Australia's foremost contemporary painters. The partnership halves our transport costs by $10,000.	n
			Participate in regional festivals with a minimum of two each year	The Gallery negotiated an extended duration of the Archibald Prize to accommodate the FOOD week festival. To date we have had over 10,000 visitors.	n
4.2.2	Foster community participation in the Gallery through education and public engagement	Several educational and public engagement programs were delivered during this period.	Develop educational opportunities for children and adults at the Gallery throughout the year	The Gallery's "Spark an Connection" - Art and Dementia meetings continue on a weekly basis and have seen participant numbers gradually increased During the Archibald Prize 2018 exhibition, our Public Engagement and Education Officer has delivered workshops and tours to over 600 students from our region. Schools included were Trinity Pre School, Bletchington Public, Glenroi Public, Spring Hill Public, St Marys, St Patricks Trundle, Kinross Wolaroi School, Manildra Public, St Joseph’s Molong, Orange Public, Trundle Central School and Orange High School.	n
			Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery	The Gallery has been assisting the Friends in preparation for their second annual Sculpture in an Orange Garden event - a fundraising exhibition that raises significant funds to support the Gallery's acquisition program.	n
			Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities	The Young Archie Central West is our flagship education program for this quarter. We have also developed education programs for school holidays.	n
4.2.3	Development of options for new Planetarium and Conservatorium	Seeking funding for progressing of project.	Develop project plan for approved project implemented according to budget and timeframes	NSW cultural funding application unsuccessful. We will continue to seek grants for this project.	n
4.2.4	Engage the community in the development of programs for the Orange Regional Museum	Programs to engage the community in the development of programs for the Orange Regional Museum continued during this quarter.	Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities	The role of Public Engagement and Education Officer has been filled and the Education Officer is developing a new suite of programs to engage our audiences. Mondays at the Museum (under-5s) continued to be delivered. The Education Officer has begun developing education strategies to complement the "All in a Day's Work" exhibition.	n
4.2.5	Develop a Regional Museum program for Orange	The Sustainable Collections element of the Regional Museum program was further developed during this quarter.	Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils	The Sustainable Collections Project has moved to the Heritage Unit. This project has been continuing. Haley Layvers has been contracted under the Regional Cultural Fund to document the collections of a range of small museums across the region.	n
4.2.5	Develop a Regional Museum program for Orange		Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program	A pilot project in partnership with Museums and Galleries NSW was developed to create a digital platform to showcase regionally held and previously inaccessible collections. Orange Regional Museum was the regional liaison and primary partner for the district.	n
4.2.6	Implement the Aboriginal Heritage Strategy	Briefs have been developed and consultants will be engaged to undertake an Archaeological Investigation, Heritage Study, Conservation Management Plan and Heritage Landscape Plan for the Springs. This will be done in consultation with the Local Aboriginal Community.	Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy	Discussions have been held with the Local Aboriginal Lands Council on the development of an Aboriginal Heritage Trail and Education Resource for use by schools.	n
4.2.7	Deliver services to Central West participating councils in accord with the service-level agreements	Performance indicators in individual Service Level Agreements between Orange City Council and participating councils were met. These will be sent to participating councils as reports as detailed in the SLAs.	Ensure that actions are implemented in accord with the respective service-level agreements	Performance indicators in individual Service Level Agreements between Orange City Council and participating councils were met. These will be sent to participating councils as reports as detailed in the SLAs.	n
4.2.8	Engage with key stakeholders as detailed in the service-level agreements	While no consultations were scheduled for this quarter, mechanisms for community consultations in next quarter were developed and the associated online survey was commenced.	Conduct consultation and planning actions in accord with service level agreements	While no consultations were scheduled for this quarter mechanisms for community consultations in next quarter were developed and associated online survey commenced.	n

4.3: Maintain and renew cultural facilities and programs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.3.1	Implement the Orange Civic Theatre and Orange Function Centre strategic plan	The 2019 Subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with Producers and Touring Coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.	Operate the Theatre and Function Centre in accord with the strategic plan	Operations being fulfilled in accordance with strategic plan.	n
4.3.1			Actions implemented in accordance with the programming plan	2019 Season in place with a solid mix for the community. Entrepreneured and hired shows were programmed.	n
4.3.2	Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product	Managed and maintained within budgeting parameters .	Ensure sound, lighting and staging maintenance is implemented in accord with asset management	Scheduled maintenance fulfilled as per the current budget.	n
4.3.3	Deliver the Orange Library Service	Library service delivered according to SLA. The Library's calendar of events provided a wide range of services and programs.	Develop a calendar of events and activities by January each year	Calendar in place by January 2019 for use across all Central West Libraries locations.	n
			Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries	Programs for pre-schoolers and their carers were offered during school terms: · Storytime (4 times per week) · Music for Little Ears (2 times per week) · Baby Rhyme and Read (1 session per week) · 1-2 Books! (1 session per week)	n
			Implement NSW Public Libraries strategy for indigenous services	Staff attended "Building Indigenous Services and Collections in Libraries Masterclass" to engage and support Indigenous peoples and communities.	n
			Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people	Code Club offered to children during term time. STEAM activities featured in school holiday programs, especially through innovative Escape Room project.	n
4.3.4	Make the Library's heritage collections available online	Indexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000+ entries. These are available through the Library's Spydus system.	Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms	Indexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000+ entries. These are available through the Library's Spydus system.	n
4.3.5	Improve the visitor experience through increased functionality of galleries and associated public spaces	Projects to improve visitor experience in the Regional Art Gallery and its associated spaces were delivered during this quarter.	Refurbish East and West Rooms	The East West Room refurbishments are now in full use by various community groups and have contributed to a rise in Gallery attendance numbers. Foyer refurbishment is rolled over to gallery extension project.	n
			Replace blinds	This task was completed.	n
			Upgrade furniture in East and West Rooms and Gallery spaces	Furniture purchased and in use.	n
			Install data projector and associated equipment in West Room	Completed and in use.	n
			Refurbish foyer with revolving door and removal of glass wall	Rolled over to Gallery extension project.	n
			Make the Gallery's permanent collection available online	Website currently being refurbished. Externally-hosted collection viewing platform is set up with assistance from Vernon Systems and waiting to be connected..	n
4.3.6	Reduce the carbon footprint of the Gallery	Options for reduction of the Regional Art Gallery's carbon footpath continued to be explored during this quarter.	Investigate energy-efficient divides for Gallery lighting	Options being explored for the Gallery extension project - with a view to solar supplementing existing and future requirements	n
4.3.7	Manage and preserve the Gallery's permanent collection in line with industry standards	The Regional Art Gallery's permanent collection was managed to required standards during this quarter. Work continued on updating records, photographing collection items, donated artwork and storage solutions.	Add all permanent collection items to Vernon system and maintain up-to-date records	This tasks has been progressing but is now awaiting approval to recruit Collections Officer across Gallery and Museum due to the current staff member now acting as Museum Manager.	n
			Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection	New acquisitions via Cultural Gifts and Purchases are being processed in line with industry standards and requirements. New donations from Christopher Hodges, Bill Moseley and Joanna Logue, Kevin Connor and a purchase of a painting by Margaret Loy Pula by the Friends of Orange Regional Gallery..	n
			Photograph all collection items and seek copyright permissions	This task is ongoing.	n
			Collection to be independently and professionally valued every five years	Next valuation is due in 2021.	n
			Enhance and enrich the collection through purchases, donations and commissions	New donations from Christopher Hodges, Bill Moseley and Joanna Logue, Kevin Connor and a purchase of a painting by Margaret Loy Pula by the Friends of Orange Regional Gallery.	n
			Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements	Architect Marshall have now been engaged as the designers of Orange Regional Gallery extension project, with $4 Million unmatched funding secured from the NSW Government's Regional Cultural Fund. This will include climate-controlled storage and exhibition spaces as well as the inclusion of a lecture theatre. Council staff have met with architects and consultants. A functional design brief is now being prepared and the remainder of the design process will be completed in the fourth quarter.	n
4.3.8	Deliver the Orange Regional Gallery Exhibition, Education and Public programs	Gallery staff continued to work diligently to deliver the Gallery's Exhibition, Education and Public programs.	Plan and implement program of exhibitions in accord with the exhibition timetables and budgets	Exhibitions in Q2 included: - "Archibald Prize 2018 Regional Tour" from the AGNSW. 9 February – 10 April 2019. (ORG received over 10,000 visitors). · -Young Archie Central West, 9 February - 22 April · "Anatye" by Margaret Loy Pula. 9 February - 24 March. An Orange Regional Gallery exhibition. · Detailed planning has been undertaken for "Ildiko Kovacs: The "DNA of Colour". This will be held from 18 April - 9 June. A fully illustrated monograph has been published to coincide with the exhibition. An Orange Regional Gallery and ANU Drill Hall Gallery partnership exhibition supported by Martin Browne Contemporary, Sydney.	n
4.3.9	Deliver the Civic Theatre Annual Performing Arts Program	2019 Season has progressed and the 2020 Subscription season program process has commenced.	Develop and implement an annual subscription season and performing arts program across a diverse range of genres	2019 Season presented.	n
			Present a dedicated annual children's program for primary and secondary students	A strong selection of dedicated children's work was represented in the current season.	n
			Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs	Support provided to community, schools and the eisteddfod groups ongoing.	n
			Develop and facilitate a school holiday acting/drama program	Children's acting workshops scheduled for April school holiday - being presented in 2019 by Shake & Stir theatre company.	n
			Develop an annual satisfaction survey of patrons and hirers	This annual satisfaction survey is still in development.	n
4.3.10	Manage the Museum collection to museum industry standards	The Museum's collection was managed to required standards during this quarter.	Continue the migration of database records to new "Vernon" content management system and provide online access to collections	We continue to use Vernon and have our collection available online. This will be updated and improved once we have confirmation of a Collection Officer role for the Museum and Gallery as the current staff member is currently acting in the role of Museum Manager.	n
			Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections	Process for undertaking documentation is currently being reviewed. The regional digitisation project, which includes these collections, is currently being rolled out.	n
			Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection	This task is in progress and is ongoing.	n
			Identify and pursue funding opportunities for improvements to collection storage facilities	This task is in progress. Gallery extension will create new spaces for Museum collection as an interim measure.	n
			Install humidity-climate system to ensure Museum meets industry standards	The funding application to RCF was unsuccessful. Alternatives are being sought.	n
			Implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition	Orange Regional Museum Fund has been approached to provide funding for the Freeman Ryan concept to be realized. Awaiting response.	n
4.3.11	Develop a Regional Museum program for Orange	The Exhibition, Education and Public elements of the Regional Museum program were further developed during this quarter.	Plan and implement innovative and engaging program of exhibitions and educational activities	The role of Public Engagement and Education Officer has been filled. Sally Maclennan joined us in early March and is developing a new suite of programs to engage our audiences. The Museum team have been developing the content and design of the next major exhibition "All in a Day's Work" in partnership with Orange and District Historical Society.	n
			Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region	The Museum team have been developing the content and design of the next major exhibition "All in a Day's Work" in partnership with Orange and District Historical Society. This exhibition features images selected from the negative collection of the Central Western Daily Archives around the theme of work from the 1950's to 1970's. Due to open on 6 June 2019. On Friday 1 February the Museum launched a display of the Campbell Epergne which highlights a significant series of events related to the Ben Hall Gang. Foyer displays have also highlighted local stories epitomized through objects held in the ORM collection.	n
			Plan and deliver innovative and engaging public and educational programs for a diverse community	The role of Public Engagement and Education Officer has been filled. Sally Maclennan joined us in early March and is developing a new suite of programs to engage our audiences. Monday's at the Museum (under 5's) continued to be delivered. Sally has begun developing education strategies to complement the "All in a Day's Work" exhibition.	n
			Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage)	This is an ongoing task.	n
			Ensure Museum has adequate staffing to function as a public institution	Sally Maclennan joined the team at the beginning of March.	n

4.4: Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
4.4.1	Deliver a program to commemorate the Centenary of World War I 2014-18	Regular meetings of Community Committee was held. Blog and Wiki created: · Total number of posts 1,778 · Servicemen and women profiles 300 · Total number of views 195,233 Re-enactment of 1918 Armistice Day Ceremony and Photograph held on 11 November 2018. Final report of Committee to Council Meeting 4 December 2018.	Facilitate meetings of relevant stakeholders as appropriate	This task was completed in the second quarter.	n
			Add to centenary of World War 1 in Orange blog and Wiki	This task was completed in the second quarter.	n
			Develop a program to commemorate the centenary of the Armistice in November 2018	This task was completed in the second quarter.	n
4.4.2	Implement the Aboriginal heritage strategy	A survey of aboriginal artefacts held in community collections in Orange, Blayney and Cabonne Council areas is currently being undertaken.	Develop process for the documentation and preservation of significant Aboriginal artefacts	Regional Collections Officer is currently undertaking survey of Aboriginal artefacts held in community collections in Orange, Blayney and Cabonne Council areas.	n
4.4.2	Implement the Aboriginal heritage strategy		Develop concept plan for Aboriginal-themed public art works	Concept plans have been developed and Council will continue to seek funding opportunities for the realisation of these projects.	n
4.4.3	Support a range of community events	Events continue to be held by Council and the community. Inclusiveness is a key consideration within Council events.	Count number of events held on Council land by external parties	41 events.	n
			Count number of Council-hosted events organised by Council	21 events.	n
			Implement the disability inclusion action plan with regards to supported events	The disability Inclusion plan is considered in the context of each event approval.	n

5: Responsive programs and services that support our community's lifestyle and social needs

5.1: Engage with the community to ensure facilities and programs meet changing lifestyle and social needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.1.1	Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community	Aged Friendly Forum provided in April. Results to be included in Ageing and Access Committee Action Plan.	Annual planning session with age-related services community committee to create action plan; adoption of plan by Council	Planning event provided in April	n
5.1.1			Report on implementation of the approved ageing-related services action plan	Results being collated for inclusion in Action Plan	n
5.1.2	Engage with the local culturally and linguistically diverse community to identify needs and opportunities	New contractual requirements required regional work in Orange, Parkes, Forbes, Cabonne, Cowra and Lithgow in Term 1, including Parkes Meet and Greet group. Continued engagement with Orange Culturehub, Desi Aussies of Orange and the newly formed Orange Hindu Association and events including Harmony Day, International Women's Day and ongoing Mums and Bubs Sewing and English.	Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies	Harmony Day, International Women's Day, Orange Mum's and Bub Sewing and English classes, Life Circles with mentor connections	n
5.1.3	In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan	NAIDOC Week Committee facilitation and Elders group fortnightly activities provided. No Community Working Party meeting in past period. Working in partnership with the OAMS to achieve a Local Drug Action Plan Community Action Plan.	Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes	Working with OAMS to achieve a local Drug and Alcohol Community Action Plan.	n
5.1.3			Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community	No Working Party meeting this period.	n

5.2: Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.2.1	Provide recreational activities for older people, people with disability and younger people to support healthy and active living	A wide range of recreational activities available for the target groups: · Sport and healthy lifestyle activities for young people through the Youth Centre and Council youth programs · Aqua yoga and outings for older people · Bowling and a variety of inclusive sporting and recreational activities for people with disability	Provide recreational activities including after-school and a school-holiday activities for identified young people	Youth Centre activities	n
			In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998	All programs provided are compensate with relevant legislation.	n
			Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually	Seniors festival completed.	n
5.2.2	Implementation of wellness and reablement in the Commonwealth Home Support Program	Programs provided with a focus on wellness and reablement. Increased physical activity during outings, dancing activities and women's shed contribute to wellness.	Deliver high quality service in compliance with the Commonwealth Home care Standards	All programs compliant with Home Care Standards.	n
5.2.3	Provide support to the Commonwealth Home Support Program in the Central West	Sector Support and Development for the Commonwealth Home Support Program throughout the Central West meeting all Activity Work Plan requirements. Recent meeting with the Department of Social Services indicated services across the region are well supported by this position.	Implement transition to new funding arrangements through training and strategic planning	Continuation of support throughout the transition.	n
			Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services	Sector Support work plans on track.	n
			Attend quarterly meetings of interagencies	Interagencies facilitated and attended.	n
5.2.4	Deliver quality children's services	All Children's Services meeting or exceeding National Quality Framework. Orange Public School OOSH has just increased capacity to 60 places from 35.	Ensure usage rates of Council's children's services are maintained at an average of 80% across all services	Met.	n
5.2.4	Deliver quality children's services		Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework	All services meeting National Quality Framework.	n
5.2.5	Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Grant applications: Move It AusSport (unsuccessful) , Safer Communities Round 4 for youth programs ( waiting result) , Local Drug Action Team (successful), Community Visitors (successful) , Multicultural NSW ( successful).	Funding options identified and grant applications submitted	Five grant applications provided in this period.	n
5.2.5			Relevant grant and compliance reporting requirements met	All acquittals provided.	n
5.2.6	Provide supported accommodation services to adults with an intellectual disability	Group home residents and Anson St OOSH participants well supported using a person centred model.	Measure number of residents supported	Stable.	n
5.2.6			Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services	Audit to be completed in June.	n
5.2.7	Operate the Orange Cemetery	Cemetery operating within guidelines.	Allocation of allotments for burial within 24 hours of receipt of application for burial	Within timeframe.	n
			Keep records in accordance with Cemeteries and Crematoria Act 2013	Within timeframe.	n
			Undertake landscaping and irrigation of new section	To be undertaken in new financial year.	n
			Construct 300m2 of paths	Work completed for 2018/2019 financial year.	n
			Extend road network within non-denominational road	Plan to be undertaken at the beginning of the new financial year.	n

5.3: Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
5.3.1	Support agencies in delivering affordable and social housing	Council continues to work with agencies for the delivery of social and affordable housing.	Improvements in affordable housing needs analysis	Council continues work with Housing Plus to support increased housing options for social housing and those experiencing homelessness.	n

6: A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically

6.1: Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.1.1	Establish a new pound	The development application has been approved and the tender process is underway	Comply with Companion Animal Act in establishment of new pound	DA has been approved.	n

6.2: Ensure that infrastructure exists for the safe exercising of domestic dogs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.2.1	Maintain leash-free areas	Leash free areas are maintained by the parks maintenance team within their rotational program. New areas are being investigated in North Orange.	Encourage stakeholder feedback on availability of leash-free areas	Leash-free areas are maintained under the parks schedule.	n

6.3: Partner with key stakeholders to deliver education and services relating to animal health and wellbeing
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
6.3.1	Support Companion Animals Community Committee	The Companion Animals Community Committee meet every three months to encourage community activity and education in regard to animal welfare.	Support opportunities for collaboration on animal health and wellbeing	Support between the Rangers, Veterinarians and the community is well serviced.	n
6.3.2	Manage companion animals	Ranger services delivered within constraints of time and resources. The Companion Animal Management Plan has been discussed for review with the Companion Animal Community Committee but it was considered that the task list be considered the best management plan.	Deliver ranger services	Ranger services are delivered within resource constraints.	n
6.3.2	Manage companion animals		Review Companion Animals Management Plan annually	Task list is updated continually.	n

2: Preserve - balancing the natural and built environment

7: Sustainable growth and respectful planning that values the natural environment

7.1: Engage with the community to develop plans for growth and development that value the local environment
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.1.1	Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan	Under the Department of Planning and Environment regime, Council is required to develop a Local Strategic Planning Statement, Local Housing Strategy, underpinned with a Heritage update and ultimately a LEP and DCP update.	Develop, and have adopted, a new City-wide development control plan	This task is under internal review.	n
7.1.1			Update local environmental plan on a needs basis	This update is included in the 2019 Strategic Planning menu.	n
7.1.2	Provide efficient and effective development assessment and compliance service in a timely manner	Assessment of development applications, complying development certificate applications and construction certificate applications has been undertaken in accordance with the identified performance targets. Council staff continue to deal with a range of complex planning issues in an efficient and timely manner.	Development applications determined within a median time of 35 days Construction certificates determined within a medium time of 30 days Complying development certificates determined within a median time of 15 days	· 149 development applications were determined · 123 new DAs · 26 modifications · New DAs were determined with a median processing time of 34 days · Modifications were determined with a median processing time of 31.5 days · 2 complying development certificate applications were determined with a median processing time of 6.5 days · 50 x construction certificate applications were determined with a median processing time of 13 days	n
7.1.3	Provide property information in a timely manner	Property information was provided in a timely manner.	Issue planning certificates within a median processing time of 4 days Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid	343 planning certificates were issued: · 307 section 10.7(2) · 36 section 10.7(5) 314 of these were issued with a median processing time of 4 days. Urgency fees were paid for the other 29 and- these were issued with a median processing time of 1 day.	n
7.1.3	Provide property information in a timely manner	Property information was provided in a timely manner.	Issue building certificates and other property information within a median processing time of 4 days	7 building information certificates were determined with a median processing time of 7 days.	n

7.2: Ensure best practice use of renewable energy options for Council and community projects
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.2.1	Increase solar power	Staff are working on an overall procurement PPA with Centroc which would see the ability to nominate a renewable target, including solar. Depot and aquatic centre solar continue to reduce bills and emissions. More grant funded solar rooftop projects are in train.	Seek partnership and funding opportunities for solar expansion of Council facilities	Five MW solar proposed in Orange. Staff are liaising with developer.	n
7.2.2	Maintain Cities Power Partnership membership	CPP membership ongoing. Pledges passed through Council.	Use membership to investigate sustainability options		n

7.3: Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
7.3.1	Comply with relevant water quality legislation	The State of the Environment Report was completed by November 2018.	Reported in State of Environment report	This task was completed in the second quarter.	n

8: Managing our resources wisely

8.1: Identity and deliver essential water, waste and sewer infrastructure to service the community into the future
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.1.1	Implement water conservation strategies	Implementation of water-conservation strategies continued in this quarter.	Implement annual water conservation strategies (media, education, advertising, water audits)	Combined storage level (Suma Park and Spring Creek Dams) less than 40% and Level 4 Water Restrictions to commence on 5 April 2019. Council is a member of Smart Approved Water Mark and has access to their website, which contains various educational materials and factsheets about saving water in and around the house. Television commercials have commenced and the Communications Team implemented regular media releases and awareness programs and campaigns.	n
8.1.2	Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW	Council continued to advocate for the Urban Water Industry in Regional NSW.	Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate	Council continued to advocate for the Urban Water Industry in Regional NSW.	n
8.1.3	Mid-term review of water and sewer strategic business plan (including financial plan)	Ongoing project not due for completion until May 2020.	Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	This task is due in Year 2.	n
8.1.4	Prepare new integrated water cycle management strategy (including water-conservation measures)	Ongoing project not due for completion until May 2020.	Prepare new integrated water cycle management strategy in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	This task is due in Year 2.	n
8.1.5	Implement Council's drought management plan	Drought Management Plan to be reviewed in line with preparation of a new Integrated Water Cycle Management Strategy by May 2020.	Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020	This task is due in Year 2.	n
8.1.6	Implement water mains extension/realignment program	Implementation of the water mains extension/realignment program continued during this quarter.	Water mains extension/realignment program delivered by June annually	Works have been completed for the realignment of the Cargo Road Dual Water Main. Council Has Realigned the 300mm Water main under the proposed roundabout on Woodward Street and Wentworth Lane and will be undertaking the relocation of the reticulation main in April 2019.	n
8.1.7	Develop and design South Orange Stage 2 water	This project is due for completion by June 2020.	Design completed by June 2020	This task is due in Year 2.	n
8.1.8	Design South Orange Stage 1C sewer	Approval process for construction of under-rail bore has commenced with John Holland Rail. Project completion date reliant on this approval being granted.	Design completed by June 2019	This task is due in the fourth quarter but is reliant on approval being granted.	n
8.1.9	Develop and design South Orange Stage 2 sewer	Sewer main design work nearly complete with downstream wet weather flow storage design about to commence. Requests for quotation for Geotechnical work and a Review of Environmental Factors have been completed.	Design completed by June 2020	This task is due in Year 2.	n
8.1.10	Develop and design Robindale Downs sewer pump station and associated sewer rising main	Completion of this action is targeted for June 2020.	Design completed by June 2020	This task is due in Year 2.	n
8.1.11	Spring Hill-Lucknow sewer strategy	Design works continued on the Spring Hill-Lucknow sewer strategy in this quarter.	Design completed by June 2019	Preliminary work commenced with investigation into suitability of various flow gauges that can be used to calibrate a hydraulic model for the network.	n
8.1.12	Conduct routine operation and maintenance of water and sewerage infrastructure	Council continued to undertake operations and maintenance of all water supply and sewerage infrastructure to appropriate levels of service requirements.	Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually	Annual monitoring and reporting according to the requirements of the Department of Industry Water for inclusion in the NSW Water Supply and Sewerage Monitoring Report completed.	n
8.1.12			Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans	Operation and maintenance of Water and Sewer Infrastructure undertaken in accordance with Asset Management Plans including legislative/regulatory and associated Levels of Service requirements.	n
8.1.13	Deliver sewer mains relining program	Work on the sewer mains relining program continued during this quarter.	Sewer mains relining program delivered by June annually	Works on the 2018/19 150mm and 225mm sewer mains relining program are nearing completion with works expected to be completed in April 2019.	n
8.1.14	Implement water loss management program	Work continued on the water loss management program during this quarter.	Establish district metering areas in order to quantify water losses from the water supply system	Council has developed a plan to undertake further zoning of reservoirs in key areas of Orange. It is currently proposed to complete further zoning of the Beech Crescent Reservoir along with the Sharp Road area to improve an understanding of water loss within these areas. Currently the Sharp Road zoning is in the process of being commissioned. Council is reviewing its focus in light of level four water restriction and completing audits to assist with its water loss management program.	n
8.1.15	Deliver water services and water mains renewals program	Work continued on the water services and water mains renewals program during this quarter.	Water services renewals program delivered by June annually	Works have been completed for the water main renewals in Olver Street and Hawkins Lane. Council has recently resolved to decline Tenders received for the Water Main Renewal of Icely Road. Council is planning the renewal of the 100mm water main in Moulder Street between McLachlan Street and Endsleigh Ave in the Fourth Quarter.	n
8.1.16	Deliver water meter replacement program	Work on the water meter replacement program continued in this quarter.	Water meter replacement program delivered by June annually	Council is progressing with the replacement of its water meters with a total of 320 replaced for the quarter and a total of 964 for 2018/19, the size ranges from 20mm to 80mm diameter.	n
8.1.17	Lake Canobolas sewer upgrade	Work progressed on the Lake Canobolas sewer upgrade in this quarter, ahead of its completion date in Year 2.	Design completed by June 2019	Council has completed the internal sewer mains of the facility and is currently reviewing the next stage of pumping the sewer back to Orange. These works are not scheduled until 2019/2020.	n
8.1.18	Develop telemetry and SCADA upgrade strategy	A draft scope of works and grant funding submissions have been completed. Grant funding approval is yet to be received.	Develop telemetry and SCADA upgrade strategy by June 2019	This task is due in the fourth quarter but is dependent on grant funding approval.	n
8.1.19	Develop data management system strategy	The final report for the Water and Sewer Operational Data Management System Options Assessment was delivered in December 2018, which included direction for a range of data management needs.	Develop data management system strategy by 2019	This task was completed in the second quarter.	n
8.1.20	Develop water and sewer network management system strategy	Completion of the water and sewer network management system strategy is targeted of June 2020.	Develop water and sewer network management system strategy by June 2020	This task is due in Year 2.	n
8.1.21	Lake Canobolas potable water upgrade	Work progressed on the Lake Canobolas potable water upgrade during this quarter.	Design completed by June 2019	The Lake Canobolas Potable Water Upgrade is nearing completion with 90% of pipe installed. Works are expected to be completed by May 2019. Council has received approval for the installation of a weir below the Lake Canobolas Dam with works about to commence on the installation of the weir.	n
8.1.22	Install reservoir mixers	Installation of reservoir mixers is a three-year project. Applications for external grant funding have been submitted and are yet to be approved.	Supply and install by June 2021	This task is due in Year 3.	n
8.1.23	North Orange water supply strategy	The North Orange water supply strategy is targeted for completion in June 2020.	Supply and installation of pumps completed by June 2020	This task is due in Year 2.	n
8.1.24	Manhole rehabilitation	Work on the manhole rehabilitation program progressed through quotation stage in this quarter.	Manhole rehabilitation program delivered by June annually	Council has received quotations for the renewal of 10 manholes across Orange. Works are expected to commence in May 2019.	n
8.1.25	Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences	Both waste facilities operating in accordance with the respective Operational Environmental Management Plans and Licences.	Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required	This task was completed in the second quarter.	n
			Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation	Following on from last quarter's hot mix seal to turning area at the top of the green waste/scrap steel area, some remaining works occurred in this quarter.	n
			Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis	Required reporting met the monthly targets in this quarter.	n
8.1.26	Re-top concrete slabs to receival station bin areas at Ophir Road Resource Recovery Centre	Works rescheduled to first Quarter of 2019/2020.	Slabs and associated drainage works completed in second quarter of 2018/19	This project has been rescheduled to the first quarter in Year 2.	n
8.1.27	Increase capacity in East Orange drainage channel	This project is due in 2019/20.	Develop and design and issue construction tender for channel under McLachlan Street	This project is due in 19/20	n
8.1.27	Increase capacity in East Orange drainage channel	This project is due in 2019/20.	Reshape the stream bank to increase capacity from McLachlan Street to Jilba Street	This project is due in 19/20	n
8.1.28	Deliver planned flood-mitigation strategies across the City	Council has engaged consultants to undertake a review of the flood study for the city. It is expected that a draft document will be put to council in June with a recommendation to place on public exhibition for 28 days.	Construct Waratahs (W5) site 4 detention basin	Project unfunded	n
8.1.28	Deliver planned flood-mitigation strategies across the City		Construct Waratahs (W8) site 7 detention basin	Project unfunded	n
8.1.29	Provide safe drinking and re-use water	Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System.	Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October	Reduced risk in satisfying the objectives of the Recycled Water Management System shall be enhanced through the inclusion of water quality in review of the treated effluent agreement with Cadia Valley operations.	n
8.1.30	Icely Road Water Treatment Plant lagoon upgrade	Upgrade of the Southern Lagoon at the Icely Road Water Treatment Plant was completed in March 2019, providing greater capacity for storage of backwash water at the Plant.	Completed by June 2020	Experienced gained in the upgrade of the northern lagoon last financial year has enabled staff to complete the southern lagoon ahead of schedule. This has provided greater operational flexibility and reduced environmental pollution risk.	n
8.1.31	Orange Sewage Treatment Plan de-chlorination dosing	De-chlorination at the Orange Sewage Treatment Plant is no longer required given the planned location of the ultra-violet disinfection option.	Design and construct new dosing system by June 2021	The ultraviolet disinfection system planned for the Orange Sewage Treatment Plan is in the concept design stage. The location of the ultra-violet system upstream of the chlorine contact tank negates the need for de-chlorination.	n
8.1.32	Orange Sewage Treatment Plant works inlet upgrade	A consultant has been engaged for the concept and detailed design of a new inlet works at the Orange STP with works progressing according to a schedule targeting completion for the end of November 2019.	Design and construct new inlet works by June 2021	Cardno are consultants engaged for the concept and detailed design, with design criteria compiled by the end of the March quarter.	n
8.1.33	Orange Sewage Treatment Plant primary settling tank coating	The Orange Sewage Treatment Plant primary settling tank coating is targeted for completion by June 2021.	Specialist paint coating of tank completed by June 2021	This project is due in Year 3.	n
8.1.34	Suma Park Dam back-up pumps	This project is scheduled for 2019/20.	Installed by June 2020	This project is due in Year 2.	n
8.1.35	Stormwater harvesting rehabilitation of Stage 1	Intention to use a design and construct methodology for the Blackmans Swamp Creek stormwater harvesting location is under review given the current pressures on the City's raw water supply. Limiting initial works to a design phase only in the shorter term will defer the need to take the harvesting location off-line until a time when the raw water supply is more secure.	Rehabilitation works completed by June 2019	The project will be progressed with initiation of the design phase only in this financial year, with timing of the construct phase assessed in accordance with storage levels in Suma Park Dam.	n
8.1.36	Orange Sewage Treatment Plant aeration upgrade	The design phase of the aeration upgrade is scheduled for 2020/21, with construction scheduled for 2022/23.	Design finalised by June 2021	This task is scheduled for Year 4 and beyond.	n
8.1.37	Orange Sewage Treatment Plant sludge lagoon upgrade	The Orange Sewage Treatment Plant sludge lagoon relining is scheduled for Quarter 4.	Earthworks and liner installation by June 2019	Relining of the lagoon will be progressed in Quarter 4, incorporating the need for the lagoon to be off-line during the on-ground works.	n
8.1.38	Undertake ongoing condition assessment on Council's stormwater network	Condition assessment of Council's stormwater network continued during this quarter.	Assessments undertaken on 2% of network per annum and updated in the asset management plan	Quotes have been requested, timely completion may depend on availability of sub-contractor.	n

8.2: Develop and promote initiatives to reduce water, energy and waste in consultation with the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.2.1	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report	The State of the Environment Report was completed by November 2018.	Publish the annual statement of environment report by November	This task was completed in the second quarter.	n
8.2.2	Develop a landfill gas management plan for Euchareena Road Resource Recovery Centre	Development of a landfill gas management plan for the Euchareena Road Resource Recovery Centre progressed to Environment Protection Authority (EPA) endorsement and is awaiting Department of Planning and Environment (DPE) approval during this quarter.	Development of plan identifying associated capital works required to manage gas from the landfill operations prepared in first quarter of 2018/19 with subsequent works programmed for 2022/23 and beyond	Draft Landfill Gas Management Plan endorsed by EPA and forwarded to DPE for Approval in March 2019. Awaiting Approval from DPE. Installation of works not required till 2022/23.	n
8.2.3	Engage the community in the Parks Alive program and environmental activities	There were 7 community events held in the third quarter with 3 of those being educational, 3 planting and mulching and 1 clean-up event. 265 community members attended the events, which equates to approximately 795 volunteer hours The planting events resulted in the community planting 470 plants.	Deliver four school programs, four educational programs and four community events per annum	· 3 educational · 3 planting and mulching · 1 clean up	n
8.2.4	Participate in the NSW Tidy Towns sustainable program	There were 4 local Clean Up Australia Day events held in Orange on 3 March 2019, with 63 local community members engaged. The main event site was Elephant/Moulder Park - with the other sites being Rotary Park, Clifton Grove and Hill Park. Local cubs, ventures and scouts also targeted Lake Canobolas, the Pinnacle Reserve and the Gosling Creek precinct. In total, some 15 bags of rubbish were collected. There was a marked decrease in plastic bottles, most likely as a result on the "return and earn" scheme.	Participate in Clean Up Australia activities	4 events were held in Orange.	n
			Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools	This is an ongoing tasks that ramps up closer to the actual event.	n
			Compile annual NSW Tidy Towns Sustainable Community Award submissions	The Tidy Towns submissions are due to be submitted in the fourth quarter.	n
8.2.5	Monitor and implement awareness events and campaigns for priority weeds	This action duplicates Action 1.2.3. Please refer to 1.2.3 for updated comments.	Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements	See 1.2.3 for comments.	n
8.2.6	Manage abandoned articles within the City	Abandoned trolleys are a constant problem throughout the City. There has been some improvement since Coles introduced the tag system. Abandoned trolleys are also reported to stores by residents.	Report abandoned shopping trolleys to stores	Abandoned trolleys reported for collection to the relevant stores	n
8.2.7	Enforce environmental legislation	Pollution complaints come through the Customer Request Management (CRM) system and by immediate contact by phone. All complaints have been attended to within the time frame required.	All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required	Pollution events inspected as required.	n

8.3: Promote the range of recycling services
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
8.3.1	Deliver waste and recycling services	Ongoing delivery of contracted waste, recycling and organics collection and processing services continues, with quarterly meetings convened with J R Richards and Sons and Envirocom (waste education consultant) to ensure maintenance of Key Performance Indicators (KPIs).	Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre	This task was completed in the second quarter.	n
8.3.1	Deliver waste and recycling services		Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions	Ongoing monthly education strategy implemented during the quarter.	n

10: Celebrate our cultural, social, natural and built heritage assets

10.1: Engage with the community to ensure plans for growth and development are respectful of our heritage
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.1.1	Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design	Council's Heritage Advisor, David Scobie, continues to provide regular heritage advice to assist with the assessment and determination of development applications, protect and enhance heritage assets and promote quality urban design.	Heritage and urban design advisory services provided	18 heritage advisory services were provided.	n

10.2: Preserve our diverse social and cultural heritage
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.2.1	Maintain local heritage assistance program	Council continues to implement the Local Heritage Assistance Fund on an annual basis.	Ensure the local community is engaged for heritage support funding	2019/20 Local Heritage Assistance Fund was advertised in February.	n
10.2.2	Develop heritage strategy	Heritage Strategy is reviewed annually as part of Office of Environment and Heritage reporting processes.	Implement and review heritage strategy annually	Heritage Strategy is reviewed annually in May; therefore. no action in this quarter.	n

10.3: Preserve the unique way of life of our surrounding villages
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
10.3.1	Support the Spring Hill and Lucknow Community Committees	Quarterly meetings were held with communities to ensure delivery priority projects within budget allocations.	Engage with the community and update the Village's priorities	Community priorities identified through relevant Action Plans. Outcomes from meetings are reported to Council after each meeting.	n

3: Prosper - a smart, innovative and resilient economy

11: Sustainable tourism, events and visitor experiences

11.1: Capitalise on the character and lifestyle of Orange to remain a destination of choice
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
11.1.1	Deliver visitor information services	Growth continues in online bookings and social media and will continue to grow with the merging of VisitOrange and Orange360.	Operate the Orange Visitor Centre within budget	Centre is within budget.	n
			Increase on-line bookings by 10% annually	Bookings have been growing.	n
			Increase social media engagement and reach by 25% annually	Currently on track to exceed target.	n
11.1.2	Implement the Orange Region Tourism Strategy	The business/conference market is continuing to grow in line with the actions in the Tourism Strategy.	Implement the actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council	Actions being implemented.	n
11.1.2	Implement the Orange Region Tourism Strategy		Manage the outsourced tourism services contract	Contract being managed.	n

11.2: Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
11.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park	The Colour City Caravan Park continues to varying levels of accommodation, including provisions for backpacker accommodation. Occupancy rate remains above 50% for the year.	Maintain a three-star rating	Rating maintained	n
			Maintain occupancy rate at an annual average of at least 50%	Occupancy rate exceeded.	n
			Undertake asset improvements in accordance with the buildings asset management plan	Assets being maintained and improved where possible.	n
11.2.2	Support and work with sporting organisations to secure events for the Orange region	Council continued to provide a customer service focused on economic development to attract events to Orange and hosted 6 major sporting events during the reporting period.	Support at least five major events annually sourced by agency	Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period: · Western NSW U/13 Cricket Carnival - 224 competitors for 4 days competition · Western NSW U/15 Cricket Carnival - 224 competitors for 4 days competition · NSW O/50's State Cricket Championships - 224 competitors for 3 days competition · NSW Triathlon Club Championships - 800 competitors for 1 day competition · NSW U/12's Water Polo Festival - 275 competitors over 2 days competition · Newcrest Orange Challenge - 1,500 competitors for 1 day competition · NSW Orange Fun Run (part of Great Volcanic Mountain Challenge) - 400 competitors over 1 day of competition	n

1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
1.1.1	Engage with the community in the planning and development of public open space	Council has received concept design for north Orange public open space and a community workshop is planned for May 2019. Council has received and selected a quotation for a new playground to be built at Sir Jack Brabham Park in line with Everyone Can Play, NSW Government Guidelines providing accessibility to all. The plan has been distributed to the Council's Access Committee for information.	Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space	Community workshop to be held in May 2019 for North Orange Open Space	n
			Cook Park Master Plan reviewed biannually	Review 2020	n
			Botanic Gardens Master Plan reviewed biannually	Review 2021	n
1.1.2	Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities	The sports facility grants program for 2018/19 has been completed.	Implement Council's sports facility program (minor grants)	The sports facility grants program for 2018/19 has been completed.	n

1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
1.2.1	Implement maintenance programs/activities to ensure parks, infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Monthly playground visual safety inspections of playgrounds are being undertaken. All playgrounds in public open space have recently been audited by an independent specialist playground company and the results of this comprehensive playground inspection are due to be with Council in the fourth quarter.	Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years	Audit completed 3rd quarter 2019 awaiting report.	n
			Undertake playground inspection for each playground each month	Monthly visual inspections completed.	n
			Re-oil the Orange Adventure Playground by June every two years	This task is due in Year 2.	n
1.2.2	Implement the Open Space Strategy	Purchase Order raised for installation of new playground at Sir Jack Brabham Park, theme motor racing and airport. Playground to be installed in the fourth quarter. Moulder Park - replacement of the pedestrian bridge crossing Blackmans Swamp Creek National Avenue, between Hill Street and Sale Street, has commenced fabrication. Installation to be undertaken during April, fourth quarter.	Finalise plans of management for community land by December 2018	Matter to be dealt concurrently with Crown Lands Plan of Management development. Currently liaising with neighbouring Council for cost effective engagement of consultant.	n
			Finalise plans of management for community land by December 2018	Matter to be dealt within concurrently with Crown Lands Plan of Management development. Currently liaising with neighbouring Council for cost effective engagement of consultant	n
			Implement Open Space Strategy in accordance with approved budget and project time frames	Implementation of parks improvements is being undertaken in line with budget.	n
1.2.3	Monitor and implement awareness events and campaigns for priority weeds	OCC Weed Management Officers, (WMO) undertook 253 inspections in the third quarter; of which, 133 were government-managed land (133 Local Government and 4 State Government) and 116 were private properties. Staff attended a regional meeting in Forbes which also incorporated a field day along the Lachlan River focusing on an infestation of mock orange. WMO also organized a Field Day targeting Sticky Nightshade, (a new incursion) and then ran a workshop involving landowners who had infestations of Sticky Nightshade on their properties. WMO and staff also gave a presentation on weeds in general at a workshop organised by Central Tablelands Landcare.	Undertake 400 annual private property inspections each year to ensure noxious weeks are managed in accordance with legislative requirements	· 116 private property · 133 OCC managed lands · 4 State Government Lands	n
1.2.4	Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget	Council was not successful in receiving any grant funding on which this program is dependent.	Comply with grant conditions and monthly reporting requirements to Roads and Maritime Services	No grant conditions set.	n
1.2.4			Grant-funded cycleway construction program completed within allocated budget	No grant funding received.	n
1.2.5	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Promotion of Box Gum Grassy Woodlands in North Orange through the installation of signage is to be undertaken in the fourth quarter. A landscape consultant has developed a concept plan for public open space adjoining Webb Street in North Orange. A community workshop to review and gain feedback on the concept plan is scheduled for May 2019.	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space	The first meeting of the Park, Trees and Waterways Community Committee in 2019 is set for the fourth quarter.	n
			Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space	The first meeting of the Park, Trees and Waterways Community Committee in 2019 is set for the fourth quarter.	n
			Cook Park master plan reviewed bianually	This task forms part of the review of the Plan of Management of all open space, which is under way.	n
			Botanic Gardens master plan reviewed biannually	This task forms part of the review of the Plan of Management of all open space, which is under way.	n

3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.1.1	Engage the community in addressing crime	Safety Audit update under way. Confirmation of new Liquor Accord representative pending. Community Safety and Crime Prevention Committee facilitated and Action Plan updated quarterly.	Participate in the Orange Liquor Accord	Waiting for local representative to be elected.	n
			Promote the Operation Never Again program	Conducted throughout the summer holiday period.	n
			Participate in the relevant crime-prevention networks	Full attendance in relevant networks.	n
3.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys	The former Minister for Police has noted the request for extension of the Parental Responsibility Act with nil issues. A request to be now submitted to the NSW Attorney General.	Compile and submit six-monthly reports to the Attorney General on the implementation of the Act	Two reports required annually submitted.	n
3.1.3	Conduct the Orange and Cabonne Road Safety Program	RMS Work Plan on track. Orange Road Safety Committee meetings facilitated and Action Plan updated.	Deliver the Road Safety Officer action plan	Action Plan on track.	n

9.1: Construct and maintain a road network that meets the community's transport and infrastructure needs
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.1.1	Promote the construction of the Southern Feeder Road	No further suitable grant funding opportunities available in the last quarter. Confirmation received that Council was unsuccessful in its funding application under the Building Better Regions fund for Stage 4.	Explore further grant opportunities and make submissions	No suitable funding programs available.	n
9.1.2	Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan	Works progressing on individual projects.	Annual road rehabilitation program completed within allocated budget	Completed.	n
			Annual reseal program completed within allocated budget	Completed. Waratah Avenue to be rescheduled to 2019/20.	n
			Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road	Tenders received. Project to be completed in 2019/20.	n
			Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive	Not due to start.	n
			Whiley Road/Forest Road upgrading - subject to grant funding	Works commenced.	n
			Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding	Not due to start.	n
			Upgrade Whitton Place to urban standards	Not due to start.	n
			Upgrade Yackerboon Place to urban standards	Works commenced.	n
			Upgrade the intersection of Dairy Creek Road and Mitchell Highway	Not due to start.

9.2: Ensure that adequate car parking spaces are available to support growth
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.2.1	Provide and manage public car parking in the Orange Central Business District	The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Orange Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing.	Implement parking study deliverables	Activities have been undertaken in accordance with the parking study: · Period · Last Modified · Username Activities have been undertaken in accordance with the parking study.	n
9.2.1			Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules	The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Orange Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing.	n

3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
3.2.1	Support the Community Safety and Community Crime Prevention Committee	Council continues to work with Police District and community committees to deliver safety outcomes.	Work with stakeholders to identify opportunities to enhance safety	Conducted safety survey in the quarter to inform future strategies. Installed upgraded CCTV systems.	n

9.3: Ensure that an appropriate level of pedestrian amenity is provided throughout the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.3.1	Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan	Works ongoing.	Construction of pedestrian crossing lighting as per allocated budget	No further lighting installed this quarter.	n
9.3.1		Works ongoing.	Annual footpath rehabilitation program completed within allocated budget	Works completed or started this quarter from January include: · Sale Street from March to Byng Street · Phillip Street from Anson to school crossing · Eyles Street from Bathurst Road to Ellard Street.	n

9.4: Develop a vibrant civic and commercial precinct as a centre for the community
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
9.4.1	Undertake an assessment to upgrade the CBD to position Orange as a premier regional city supporting existing and new commercial opportunities	The assessment to upgrade the Central Business District (CBD) is progressing well.	Develop scope of works and implement upgrade	Staff and the appointed consultant liaised with the community advisory committee to progress this project during this quarter.	n

12.1: Attract and grow strategic investment
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.1.1	Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms	The www.orangebusiness.com.au website has been deactivated. The platform was extremely outdated and was being subjected to spam attacks. The new Invest Orange will serve the information purposes; however, the business database was not optimised to help lift Google rankings of businesses so it was essentially ineffective. Council still maintains resources appropriate to assisting business development through analysis of data from Census, property and Spendmapp.	Measure number of businesses listed on Council's on-line business directory	The platform was too old and unsuitable for the purpose.	n
12.1.2	Undertake refurbishment of the Central Business District	Work is continues to progress on project planning for the refurbishment of the Central Business District (CBD).	Project planning completed and delivery to budget and timeframes	Work continued with meetings between consultants, staff and an appointed community group during this quarter.	n
12.1.3	Upgrade under-awning lighting in the Central Business District	Tenders received and awaiting FutureCity report prior to engaging contractor.	Complete upgrades of under-awning lighting	Tenders received and awaiting FutureCity report prior to engaging contractor.	n
12.1.3			Continue planning for under-awning replacement	Tenders received and awaiting FutureCity report prior to engaging contractor.	n
12.1.4	Develop and manage Council's residential relocation program	The latest Welcome to Orange for new residents was held on 10 March 2019 with 65 attendees.	Measure number of enquiries answered about relocating to Orange	47 enquiries handled through Evocities Insightly CRM.	n
12.1.4	Develop and manage Council's residential relocation program		Measure number of relocatees attending the annual functions of new residents	65 relocatees attended the function for new residents.	n
12.1.5	Manage the issues arising from telecommunications opportunities	Staff are working with industry and community to ensure people are aware of the NBN and its potential. Work has commenced on the Regional Technology Expo, which will further educate the community in the benefits and possibilities of NBN.	Ensure the Orange community is aware of the NBN rollout and the opportunities it creates	Communication is ongoing with the community.	n

12.2: Support innovative industry sectors
Ref	Action	Action Comment	Performance Indicator	Performance Comment	Status
12.2.1	Facilitate industry engagement	Meetings have been held with businesses in the manufacturing sector and the retail sector, as well as meetings held with peak industry groups.	Measure number of meetings/events hosted and attended with members of the Orange business sector	12 meetings were held.	n
12.2.1	Facilitate industry engagement		Work with the local retail sector on a shop local campaign each year	Continued the program	n
12.2.2	Operate the Orange Airport	The Airport is being managed to meet CASA Regulation and it is running efficiently and effectively as possible.	Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security	Continuing to meet the requirements of the Civil Aviation Authority and the Office of Transport Security.	n
			Ensure annual technical inspection completed