Ordinary Council Meeting

 

Agenda

 

21 May 2019

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 21 May 2019 commencing at 7.00pm.

 

 

David Waddell

Acting General Manager

 

For apologies please contact Administration on 6393 8218.

  

 


Council Meeting                                                                                                 21 May 2019

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Livestreaming and Recording. 3

1.3            Acknowledgement of Country. 3

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Mayoral Minutes. 3

Nil

3                Confirmation of Minutes of Previous Meeting.. 3

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 07 May 2019  5

3.2            Minutes of the Extraordinary Meeting of Orange City Council held on 14 May 2019  13

4                Notices of Motion/Notices of Rescission.. 15

Nil

5                General Reports. 17

5.1            Recommendations and Resolutions from Policy Committees. 17

5.2            Statement of Investments - April 2019. 35

5.3            3rd Quarter Budget Review and Performance Report 2018/19. 41

5.4            Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. 153

5.5            Strategic Policy Review.. 219

5.6            Table Drains on Northern Distributor Road. 591

6                Closed Meeting - See Closed Agenda.. 595

6.1            Acquisition of Land - Southern Feeder Road Part Stage 3. 597

6.2            Acquisition of Land - Southern Feeder Road Stage 3. 599

6.3            Tender for Brendon Sturgeon Oval Lighting Design and Construction. 601

7                Resolutions from closed meeting.. 602


Council Meeting                                                                                                 21 May 2019

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 7 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 7 May 2019.

 

RECOMMENDATION

That the Minutes of the Extraordinary Meeting of Orange City Council held on 14 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 14 May 2019.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 7 May 2019

2        Minutes of the Extraordinary Meeting of Orange City Council held on 14 May 2019



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

 

1.1     APOLOGIES

 

RESOLVED - 19/240                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Council Meeting of Orange City Council on 7 May 2019.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     ACKNOWLEDGEMENT OF COUNTRY

 

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as he is a member of the Head Space Consortium and advised he would remain in the Chamber and vote on the item.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as he is a Remunerated Board Member of the Head Space Consortium.

Cr T Mileto declared a non-significant non-pecuniary interest in item 2.1 of the Sport and Recreation Policy Committee (Orange Ex-Services’ Club – Aquatic Centre) as he is the President of the Ex-Services’ Football Club.

2       Mayoral Minutes

Nil 

 

LATE ITEM

RESOLVED - 19/241                                                                              Cr K Duffy/Cr S Nugent

That the following late items be dealt with at the meeting of Orange City Council held on 16 April 2019:

4.2 – Notice of Motion – Mums 4 Refugees

4.3 – Notice of Motion – Robertson Park Toilet Block Proposal

6.3 – (Closed) – Staff Matter

 

 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.40PM

 

OPEN FORUM

Item 4.2 – CCL - Mums 4 Refugees

Ms Anna Noonan

Ms Paula Clover

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.50PM

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 19/242                                                                             Cr J Whitton/Cr K Duffy

That the Minutes of the Ordinary Meeting of Orange City Council held on 16 April 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 April 2019.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.51PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.40PM


 

4       Notices of Motion/Notices of Rescission

4.1     Rescission Motion - Funding Request for Orange Show Society

TRIM Reference:        2019/822

RESOLVED - 19/264                                                                             Cr R Turner/Cr T Mileto

1        That Council rescind the loss of an amendment put to the Council Meeting of 2 April 2019. The amendment read ‘That a donation of $5,000.00 be made to the Orange Show Society for the Orange Show - 11-12 May 2019.”

2        The Council resolves to:

a.      approve a donation of up to $5,000 to the Orange Show Society for the total cost of hire of temporary stables following submission by the Society of a minimum of 2 quotes for the stable hire and a certified copy of their bank accounts to the Council; and

b.      set aside the approved Donations Policy with respect to this donation on the ground that the Orange Show is an important institution in the community and the Society does not have sufficient funds to pay the cost of the stable hire from its own funds; and

c.       direct the General Manager to submit a budget variation to the 3rd quarter review identifying a source of funds for this expenditure.

 

 

MATTER ARISING

Crs Duffy and Taylor requested a report be presented to Council on the support provided by Council in previous years to the Orange Showground Society for the provision of stables and also addressing the usage of the new showground pavilion.

 


 

 

4.2     Notice of Motion - Mums 4 Refugees

TRIM Reference:        2019/880

RESOLVED - 19/265                                                                             Cr T Mileto/Cr S Munro

That Council notes that:

1        We live in a world where people have no option but to flee their homes and countries, and that globally resettlement options for these people are rare and over-subscribed.

2        All countries, especially the wealthiest like Australia, need to do their fair share by welcoming refugees in any way they can.

3        Refugees and migrants have made and continue to make a positive contribution to Australia, our economy and our communities.

4        We thus need to urgently create more opportunities for safe and effective resettlement of refugees and people seeking asylum in our communities, including in regional areas.

5        As recommended by the Refugee Council of Australia, the first non-legally binding step is for our Council to declare our Local Government Area a Refugee Welcome Zone.

And consequently, resolves that:

1        Orange City Council is a community which welcomes refugees.

2        Orange City Council signs the declaration to become a Refugee Welcome Zone, joining over 148 Local Government Areas nationwide.

 

 

RESOLVED - 19/266                                                                           Cr G Taylor/Cr J Whitton

That Item 4.3 – Robertson Park Toilet Block Proposal be dealt with Item 5.1 Stronger Countries Community Fund - Alternative Project to Robertson Park Toilet.

 

 

4.3     Robertson Park Toilet Block Proposal

TRIM Reference:        2019/907

 

See Resolution of Item 5.1.


 

5       General Reports

5.1     Stronger Countries Community Fund - Alternative Project To Robertson Park Toilet

TRIM Reference:        2019/838

MOTION

That Council resolves to:

1        Advise the NSW Government that the preferred projects to replace the Robertson Park amenity project in priority order is:

a        Perry Oval

b        John Lomas Skate Park

c        Glenroi Oval

AMENDMENT                                                                                        Cr G Taylor/Cr K Duffy

That Council resolves:

1       That a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities at:

a                Robertson Park

b               Perry Oval

c                John Lomas Skate Park

d               Glenroi Oval

e                Orange Showground

Addressing the cost and benefit analysis of each option including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically avaialble toilet facilities.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/267                                                                               Cr G Taylor/Cr K Duffy

That Council resolves:

1       That a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities at:

a              Robertson Park

b             Perry Oval

c              John Lomas Skate Park

d             Glenroi Oval

e              Orange Showground

2       To address the cost and benefit analysis of each option including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically avaialble toilet facilities.

 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 19/268                                                                               Cr K Duffy/Cr S Munro

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Hockey Australia - Festival of Hockey (Indoor)

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tenders for Construction of Animal Shelter and Associated Civil Works

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Staff Matter

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

 

 

     

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.30PM.

The Mayor declared the Ordinary Meeting of Council resumed at 11.09pm.


 

 

7       Resolutions from Closed Meeting

The Manager Corporate Governance read out the following resolutions made in the Closed Meeting of Council.

6.1     Hockey Australia - Festival of Hockey (Indoor)

TRIM Reference:        2019/834

RESOLVED - 19/269                                                                     Cr J Hamling/Cr M Previtera

That Council resolves to confirm its expression of interest to host the 2020 Festival of Indoor Hockey.

 

 

6.2     Tenders for Construction of Animal Shelter and Associated Civil Works

TRIM Reference:        2019/828

RESOLVED - 19/270                                                                               Cr G Taylor/Cr K Duffy

That Council resolves to:

1        Approve the General Manager, or his nominee, to enter into a standard contract with DDM (NSW) Pty Ltd for the construction of an Animal Shelter and Associated Civil Works at 36 Astill Drive Orange, for the amount of $751,967, exclusive of GST, as per the design alternative submitted 8 April 2019; and

2        Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including the affixing of the Council Seal to all relevant documents if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Cr S Romano (Deputy Mayor)

 


 

 

6.3     staff matter

TRIM Reference:        2019/910

RESOLVED - 19/271                                                                                 Cr R Kidd/Cr J McRae

That Council resolves:

1        To accept Mr Garry Styles’ resignation from employment as General Manager of Orange City Council with effect on and from close of business on Friday, 10 May 2019.

2        That the terms of Mr Styles’ resignation (as proposed by Mr Styles) are to be confirmed in writing pursuant to subclause 10.3.1 of Mr Styles’ contract of employment, with such terms to remain confidential to the Council and Mr Styles.

3        To thank Mr Styles for his service to the Council and wishes him well in his future endeavours.

4        To appoint Mr David Waddell to be the Council’s Acting General Manager until the appointment of a new General Manager or until further resolution of the Council, whichever occurs first.

 

 

** Crs Taylor, Whitton, Hamling and Munro requested that their names be recorded as voting against this recommendation of Council. **

 

The Meeting Closed at 11.12pm

 

This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 May 2019.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Extraordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 14 May 2019

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Manager Financial Services

 

1.1     APOLOGIES

 

RESOLVED - 19/272                                                                       Cr S Munro/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Extraordinary Council Meeting of Orange City Council on 14 May 2019.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.4     ACKNOWLEDGEMENT OF COUNTRY

 

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 


 

 

2       General Reports

2.1     Draft Delivery/Operational Plan 2019/20 - 2022/23

TRIM Reference:        2019/816

RESOLVED - 19/273                                                                           Cr J Hamling/Cr S Munro

That Council resolves:

1        To place the draft Delivery/Operational Plan 2019/20 – 2022/23 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days.

 

 

3       Closed Meeting

Nil

 

The Meeting Closed at 7.14PM

 

This is Page Number 14 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 14 May 2019.

  


Council Meeting                                                                                                 21 May 2019

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                                 21 May 2019

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2019/959

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

In the past, resolutions have referred to specific Items in the Minutes of the respective committees and Councillors were required to search the Minutes for those matters that required Council approval.  To make it easier for Councillors, the relevant Items requiring Council approval have been extracted and set out in this cover sheet below.  Councillors can still review the Minutes of the meeting in the attachments.  Further work will be done to draw attention of Councillors to the specific matters that require the approval of Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 


 

Recommendation

1        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 May 2019 be noted.

2        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 May 2019 be noted.

3        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 May 2019 be noted.

4        That the resolutions made by the Finance Policy Committee at its meeting held on 7 May 2019 be noted.

5        That the resolutions made by the Services Policy Committee at its meeting held on 7 May 2019 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 7 May 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 7 May 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 7 May 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 7 May 2019, all resolutions were made under delegation, and the minutes are presented for noting.


 

Services Policy Committee

At the Services Policy Committee meeting held on 7 May 2019, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          IPC 7 May 2019 Minutes, 2019/918

2          SRPC 7 May 2019 Minutes, 2019/919

3          ESPC 7 May 2019 Minutes, 2019/920

4          FPC 7 May 2019 Minutes, 2019/921

5          SPC 7 May 2019 Minutes, 2019/922

  


Infrastructure Policy Committee                                                               21 May 2019

Attachment 1      IPC 7 May 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 7.50pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor,  Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/243                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Infrastructure Policy Committee of Orange City Council on 7 May 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       Committee Minutes

2.1     Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 6 March 2019

TRIM Reference:        2019/682

RESOLVED - 19/244                                                                            Cr S Nugent/Cr S Munro

1        That Council acknowledge the reports presented to the Orange & Cabonne Road Safety Community Committee at its meeting held on 6 March 2019.

2        That Council resolve recommendations 4.1 from the minutes of the Orange & Cabonne Road Safety Community Committee meeting of 6 March 2019 being:

4.1   That Road Safety social media be shared on Orange City Council Facebook page, Twitter, and other relevant websites.

3        That the remainder of the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 6 March 2019 be adopted.

 

2.2     Minutes of the City of Orange Traffic Committee meeting - 9 April 2019

TRIM Reference:        2019/750

RESOLVED - 19/245                                                                             Cr R Turner/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 9 April 2019.

2        Recommendations 3.1 to 3.4 from the minutes of the City of Orange Traffic Committee meeting of 9 April 2019 being:

3.1     That Council reduces the speed limit to 40km/h in the areas shown on Annexure A and permits parking along the western side of Leeds Parade during 11 and 12 May 2019 for the Orange Show;

3.2     1   That "Restricted Parking" signs be added to the "Long Vehicles Only" signs on Peisley Street outside the Library complex (opposite JAX Tyres) and that these signs stipulate vehicles longer than 6m.

2   That "No Stopping" signs be installed (with 2 way arrows) in the middle of the street outside 69 and 73 Dalton Street, and painted parking lines in the middle of the street to be removed.

3   That “Restricted parking area” sign with the white lower section showing the wording “Electric Vehicle Charging only. 1 hour limit.” be installed following the establishment of the electric charging stations in Peisley Street. An “End restricted parking area” sign to be established where that zone finishes. Appropriate angle or parallel parking signage, as per design on bays.

 

 


 

 

4        That consideration of changes to the existing “Caravan Parking Only” section of Byng Street outside the museum complex be deferred to the next meeting of the City of Orange Traffic Committee.

3.3     1 That “2 hour parking limit” signs be implemented in Dora Street, south side of the street beginning at the edge of the driveway at 20 Dora Street and extending to the corner of William Street and returned along William Street between the corner of Dora Street and the No Stopping zone leading up to the Bathurst Road intersection.

          2   That consideration of a Residential Parking Scheme for the residents at 4-18 Dora Street be deferred to the next meeting of the City of Orange Traffic Committee.

3.4     1   That the western side of Maxwell Avenue between the two intersections of Tobruk Crescent be re-zoned to ½ Hour Parking between 8am–9.30am, and 2.30pm–4pm (school zone hours).

          2   That the “No Parking” zone on the east side of Maxwell Avenue, between the taxi zone and the first prescriptive sign pole to the east to be active between 8am‑9.30am and 2.30pm–4pm.

          3   That the remaining current “No Parking” zone east of that pole be rezoned to ½ Hour Parking between 8am–9.30am and 2.30pm–4pm.

          4   That cross-hatch road marking be applied to the “No Stopping” zone to make it more obvious to drivers.

   5   That pedestrian threshold road markings be applied to the school crossing area.

                   6    That “Kiss and Go” signs be added to the “No Parking” signs to better describe to drivers the purpose and allowable use of the “No Parking” area.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2019/795

RESOLVED - 19/246                                                                          Cr J Hamling/Cr S Nugent

That Council resolves to note the report on Current Works.

 

 

 

The Meeting Closed at 7.53PM.


Sport and Recreation Policy Committee                                                   21 May 2019

Attachment 2      SRPC 7 May 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 7.53pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Kidd (Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, , Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/247                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Sport and Recreation Policy Committee of Orange City Council on 7 May 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Cr T Mileto declared a non-significant non-pecuniary interest in item 2.1 (Orange Ex-Services Club – Aquatic Centre) as he is the President of the Ex-Services’ Football Club.

 


 

 

2       General Reports

2.1     Orange Ex-Services’ Club - Aquatic Centre

TRIM Reference:        2019/833

Cr T Mileto declared a non-significant non-pecuniary interest in this item as he is the President of the Ex-Services’ Football Club but remained in the Chamber.

MOTION                                                                                                 Cr S Nugent/Cr R Kidd

That the two items be considered separately.

 

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/248                                                                               Cr R Kidd/Cr S Nugent

That Council not continue with the feasibility study of OESC.

 

 

RESOLVED - 19/249                                                                               Cr S Munro/Cr K Duffy

That Council proceed with a feasibility study for the expansion of the Orange Aquatic Centre.

 

 

 

The Meeting Closed at 8.20PM.


Environmental Sustainability Policy Committee                                   21 May 2019

Attachment 3      ESPC 7 May 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 8.20pm


 1      Introduction

Attendance

Cr M Previtera (Chairperson), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/250                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Environmental Sustainability Policy Committee of Orange City Council on 7 May 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       Committee Minutes

2.1     Minutes of the Companion Animal Community Committee - 4 March 2019

TRIM Reference:        2019/620

RESOLVED - 19/251                                                                               Cr R Kidd/Cr S Nugent

1        That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 4 March 2019.

2        That Council determine recommendations 3.2, 3.3 and 4.1 from the minutes of the Companion Animals Community Committee meeting of 4 March 2019 being:

3        That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 4 March 2019 be adopted.

 

 

2.2     Minutes of the Environmental Sustainability Community Committee Meeting - 12 April 2019

TRIM Reference:        2019/835

RESOLVED - 19/252                                                                              Cr S Nugent/Cr K Duffy

1        That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 12 April 2019.

2        That Council resolve recommendations 3.1 to 3.7 from the minutes of the Environmental Sustainability Community Committee meeting of 12 April 2019 being:

3.1    That:

1   The ESCC acknowledge the Council staff for their involvement in the tour.

2   An extended tour of the full Ophir Road facility and the facility at Euchareena Road be organised for sometime in the future.

3.2    1    That The water update information presented by Council’s Water and Sewerage Strategic Manager be acknowledged by the Committee.

2   That Further investigation be done in regards to smart water meters for residental sectors in the City.

3.3    That the Environmental Sustainability Community Committee present their ideas by email in regards to the development of a Sustainability Rewards Scheme for Businesses to the Director Development Services.

3.4    That the Committee create a Zero-Emissions Vehicles sub-committee, following interest of four Committee Members present.

 

 

 

3.5    1    That a report is prepared for Council in relation to the requirements for an Energy Conference event to happen in Orange in 2020.

2   That the report information presented by Robert Alford is acknowledged.

3.6    1    That all Members of the ESCC complete a background questionnaire and Council staff investigate the creation of a Committee Database.

     2    That the Sub-Committees of the ESCC work in conjunction with one another to prepare a project update for 2018/19.

3.7    1    That Council’s Environmental Sustainability Community Committee investigate and prepare a report on Orange transitioning to a Water Sensitive City.

     2    That an investigation into future development of the Stormwater Harvesting Scheme be included in the Council’s review of the Integrated Water Cycle Management (ICWM) report when it is next updated.

     3    The ESCC request a report be prepared by Council staff on implementing mandatory water tank installation for new developments and how this correlates with the current water management the city has in place.

4   Discussion items/reports on Permeable Surfaces and Kearneys/McFawn Place Project are presented at the next committee meeting. 

5   The remainder of the report be acknowledged.

3        That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 12 April 2019 be adopted.

 

 

 

The Meeting Closed at 8.22PM


Finance Policy Committee                                                                              21 May 2019

Attachment 4      FPC 7 May 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 8.20pm


 1      Introduction

Attendance

Cr J McRae (Chairperson), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer.

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/253                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano (Deputy Mayor) for the Finance Policy Committee of Orange City Council on 7 May 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 (Request for Financial Assistance) as he is a member of the Head Space Consortium and advised he would remain in the Chamber and vote on the item.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 (Request for Financial Assistance) as he is a Remunerated Board Member of the Head Space Consortium.


 

 

2       General Reports

2.1     Requests for Financial Assistance

TRIM Reference:        2019/732

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 (Request for Financial Assistance) as he is a member of the Head Space Consortium and advised he would remain in the Chamber and vote on the item.

Cr J Whitton declared a less than significant non-pecuniary interest in Recommendation 1 of Item 2.1 (Request for Financial Assistance) as a Remunerated Board Member of the Head Space Consortium, left the Chamber and took no part in the debate or voting on this matter.

MOTION                                                                                           Cr J Whitton/Cr S Nugent

That the items be considered separately and that Recommendation 1 be considered last.

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

 

RESOLVED - 19/254                                                                               Cr S Nugent/Cr R Kidd

2       That a donation of $330.00 hire-fee reduction be made from Emergent Funding and Botanic Gardens Budget to Nature Kids Orange for a School Holiday Program on 23 April 2019 and 24 April 2019.

 

RESOLVED - 19/255                                                                       Cr T Mileto/Cr M Previtera

3       That the donation request from Cancer Council NSW be declined.

 

RESOLVED - 19/256                                                                           Cr R Turner/Cr S Nugent

That Recommendation 4, request for a donation of $1,300.00 to the Spring Hill Old Boys' Football Club, be deferred to the next meeting.

 

** Cr J Whitton left the Chamber. **

RESOLVED - 19/257                                                                               Cr S Nugent/Cr R Kidd

1        That a donation of $2,000.00 be made from Youth Services Projects to Headspace Orange for the Youth Mental Forum on 7 May 2019.

 

 

** Cr Whitton returned to the Chamber **

 

The Meeting Closed at 8.30PM.


Services Policy Committee                                                                              21 May 2019

Attachment 5      SPC 7 May 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 May 2019

COMMENCING AT 8.30pm


 1      Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Digital Communications Officer

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/258                                                                     Cr J Hamling/Cr M Previtera

That the apologies be accepted from Cr S Romano for the Services Policy Committee of Orange City Council on 7 May 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       Committee Minutes

2.1     Minutes of the Orange Regional Museum Committee Meeting – 5 February 2019

TRIM Reference:        2019/670

RESOLVED - 19/259                                                                                 Cr R Kidd/Cr J McRae

1        That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 5 February 2019.

2        That Council resolve recommendations 3.1, 4.2 and 4.3 from the minutes of the Orange Regional Museum Committee meeting of 5 February 2019 being:

3.1       That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged.

4.2       That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.

4.3       1     That an external solar light be installed at Emmaville Cottage.

            2     That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park. 

3        That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 5 February 2019 be adopted.

 

 

2.2     Minutes of the Spring Hill Community Committee - 28 February 2019

TRIM Reference:        2019/612

RESOLVED - 19/260                                                                               Cr K Duffy/Cr T Mileto

1        That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 28 February 2019.

2        That Council determine recommendations 4.1 from the minutes of the Spring Hill Community Committee meeting of 28 February 2019 being:

          4.1    That the Spring Hill Community Acton Plan be reviewed and updated.

3        That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 28 February 2019 be adopted.

 

 


 

 

2.3     Minutes of the Clifton Grove Community Committee Meeting - 14 March 2019

TRIM Reference:        2019/656

RESOLVED - 19/261                                                                                Cr K Duffy/Cr J McRae

That, as there was not a quorum, Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 14 March 2019.

 

 

** Cr Previtera requested the minutes be amended to reflect he was not present at the meeting**

 

2.4     Minutes of the Orange Health Liaison Committee Meeting - 25 March 2019

TRIM Reference:        2019/658

RESOLVED - 19/262                                                                                 Cr R Kidd/Cr J McRae

1        That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 25 March 2019.

2        That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 25 March 2019 being:  

          That the presentation on Active Orange be acknowledged;

1       That the Committee’s three focus areas be:

a       Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

b       Talk –  talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

c        Move – engage in physical activity in any capacity, organised sport or individual opportunities

2       That a Sub Committee be formed to establish a brand for the Active Orange Program.

3       That the Committee meet on 29 April 2019 to progress

3        That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 25 March 2019 be adopted.

 

 


 

 

2.5     Minutes of the NAIDOC Week Community Committee - 4 April 2019

TRIM Reference:        2019/820

RESOLVED - 19/263                                                                               Cr K Duffy/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 4 April 2019.

2        The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 4 April 2019 be adopted.

 

 

 

The Meeting Closed at 8.37PM.


Council Meeting                                                                                                 21 May 2019

 

 

5.2     Statement of Investments - April 2019

TRIM REFERENCE:        2019/873

AUTHOR:                       Julie Murray, Financial Accountant    

 

 

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2019.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

1        To note the Statement of Investments as at 30 April 2019.

2        To adopt the certification of the Responsible Accounting Officer.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 30 April 2019, the investments held by Council in each fund is shown below:

 

 

30/04/2019

31/03/2019

General Fund

64,068,736.73

65,740,474.99

Water Fund

51,220,984.74

49,575,547.86

Sewer Fund

46,121,454.05

45,254,690.46

 

 

 

Total Funds

161,411,175.52

160,570,713.31

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

Externally Restricted

30/04/2019

31/03/2019

General Fund

24,620,136.14

25,644,351.22

Water Fund

51,220,984.74

49,575,547.86

Sewer Fund

46,121,454.05

45,254,690.46

Auspiced

1,838,119.94

1,846,252.38

Internally Restricted

13,726,976.62

13,816,060.76

Unrestricted

23,883,504.03

24,433,810.63

Total Funds

$161,411,175.52

$160,570,713.31

 

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

 

 

 

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·    Quarterly portfolio summary reports

·    Advice on investment opportunities, in particular Floating Rate Note products

·    Advice on policy construction

·    Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2019 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 April 2019, the AusBond rate was 2.02 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent.

 

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

41.57%

58.43%

3 - 12 Months

100.00%

44.84%

55.16%

1 - 2 Years

70.00%

6.47%

63.53%

2 - 5 Years

50.00%

7.12%

42.88%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

6.80%

93.20%

$10,971,175.52

1.50%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

39.34%

60.66%

$63,500,000.00

2.76%

A

60.00%

24.29%

35.71%

$39,200,000.00

2.82%

BBB & NR

40.00%

29.58%

10.42%

$47,740,000.00

2.98%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Certification by Responsible Accounting Officer

 

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                                 21 May 2019

 

 

5.3     3rd Quarter Budget Review and Performance Report 2018/19

RECORD NUMBER:       2019/877

AUTHOR:                       Jason Cooke, Manager Financial Services    

 

 

EXECUTIVE SUMMARY

This report provides the second quarter report on the 2018/19-2021/22 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

The Quarterly Review has identified variations totalling $423,216 to Council’s adopted budget. The effect of these variations results in Council’s projected year-end consolidated position increasing to a surplus of $4,143,663 (from a surplus $3,720,447), including capital.

Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1 to 3 below indicate a surplus result for Council.

 

 

Direction

Adopted Budget

Proposed Variations

Proposed Budget

Collaborate

(27,625,957)

15,747

(27,610,210)

Live

14,123,668

(361,573)

13,762,095

Prosper

1,794,285

122,670

1,916,955

Preserve

7,987,557

(200,060)

7,787,497

Total

(3,720,447)

(423,216)

(4,143,663)

Table 1: Projected year-end position by Direction

 


 

Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).

 

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(44,448)

(118,216)

(162,664)

Water

(2,414,402)

(95,000)

(2,509,402)

Sewer

(1,261,597)

(210,000)

(1,471,597)

Total

(3,720,447)

(423,216)

(4,143,663)

Table 2: Projected year-end position by Fund

Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(121,374)

446,099

324,725

Water

(1,419,504)

435,000

(984,504)

Sewer

(1,118,557)

0

(1,118,557)

Total

(2,659,435)

881,099

(1,778,336)

Table 3: Projected year-end operating result by Fund

 

Material changes to budget in the March quarterly review

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, has been detailed over the following pages and in Table 4.

While there are a number of variations detailed in Table 4, the significant changes contributing to the net variations are due to:

 

A.   The deferral of major projects to 2019/20 including the Canobolas Scout Camp and Wade Park Cricket Centre

B.   The 2018/19 roads to recovery grant was paid in advance and recognised in the prior financial year but there is no such advance payment now expected this financial year. Therefore the grant has been removed from the 2018/19 budget

C.   Borrowing costs related to the loan for the CBD project have been removed consistent with the deferral of the project by one year

D.   In the water fund, Stage 1 of Blackmans Swamp rehabilitation has been deferred to 2019/20. This has been mostly offset by an increase in expected electricity costs

E.   In the sewer fund, the STP inlet works upgrade has been deferred until 2019/20

Where amounts are shown against equity in Table 4 below, this indicates that money has been transferred in to and out of Council’s restricted asset funds to pay for nominated projects that are mostly capital in nature. For example, if Council receives grant monies in advance for projects that may happen over a number of years, the grant is transferred to a restricted asset account and held until the year in which the expenditure takes place. These transactions are thus recording internal transfers.

Table 4: Proposed material variations

Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

General Fund                           

 

Collaborate

1.     Rates

(31,316,454)

 

(8,270)

 

(31,324,724)

 

 

2.     Other Income

(772,523)

(12,500)

(785,023)

Increase in income due to safety insurance incentive used to fund additional EAP  use and first aid kits at line item 5

3.     Operational Contributions

(128,891)

17,610

(111,281)

Reduced contribution reflecting Dubbo leaving Internal audit alliance from December

4.     Employee Costs

11,318,973

(123,965)

11,195,008

Savings in employee costs  that offset councillor iPads, contract management system and consultancy costs at line item 5

5.     Materials and Contracts

7,077,147

132,268

7,209,415

Increased software costs, consultancy, contract management system, iPads, EAP and  first aid restocking offset at line items 2, 4 and 6

6.     Other Expenses

1,615,552

(16,696)

1,598,856

Computer lease savings offset by software costs at line item 5

7.     Internal Transfer

(8,829,606)

(10,000)

(8,839,606)

Transfer of training budget to line item 31

8.     Council Rates – Internal

43,001

2,000

45,001

 

9.     Water Usage – Internal

1,036

300

1,336

 

10.  Non-Current Fixed Assets

2,389,297

(579,087)

1,810,210

Deferred part of lift and chiller replacement, increase for shiralee basin design, defer some plant replacements offset at line 11

11.  Equity

799,475

614,087

1,413,562

Transfers to and from reserves for lift, chillers, plant and shiralee basin design offset at line 10

 


Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

Prosper

 

12.  Capital Grants

(3,622,500)

3,577,500

(45,000)

Removal of Airport Security & Passenger Enhancement Grant unsuccessful and deferral of Scout Camp grant to 19/20 offset at line item 15. Refer to material changes Note A

13.  Council Rates – Internal

349,826

5,700

355,526

 

14.  Sewer Availability - Internal

31,978

270

32,248

 

15.  Non-Current Fixed Assets

4,601,208

(5,966,500)

(1,356,292)

Removal of Airport Security & Passenger Enhancement, deferral of Scout Camp to 19/20 and income recognised for sale of old hospital site offset at line items 12 and 16. Refer to material changes Note A

16.  Equity

(1,248,600)

2,505,700

1,257,100

Transfer of proceeds of old hospital site into reserves and deferral of scout camp transfer from reserve to 19/20 offset at line item 15. Refer to material changes Note A

 


Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

Live

 

17.  User Charges

(6,720,485)

(20,000)

(6,740,485)

Additional capacity at out of school hours childcare used to fund equipment purchases offset at line item 21

18.  Operational Grants

(3,281,892)

(15,000)

(3,296,892)

Additional grants for child care centres offset by additional spend at line item 21

19.  Capital Grants

(5,162,336)

2,740,775

(2,421,561)

Capital grants deferred to 19/20 for gallery extension and Wade Park cricket centre offset at line item 22. Refer to material changes Note A

20.  Capital Contributions

(260,096)

250,000

(10,096)

Capital contribution deferred to 19/20 for Wade Park cricket centre offset at line item 22. Refer to material changes Note A

21.  Materials and Contracts

5,840,201

14,306

5,854,507

Additional child care spend offset by savings and line items 17 and 18

22.  Non-Current Fixed Assets

10,767,439

(6,332,723)

4,434,716

Capital projects deferred to 19/20 including Wade Park cricket centre and Gallery extension offset at line items 19, 20 and 23. Refer to material changes Note A

23.  Equity

(2,081,784)

3,001,069

919,285

Transfers from reserves to fund capital projects deferred to 19/20 offset at line item 22

 

Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

Preserve

 

24.  Operational Grants

(2,822,887)

654,076

(2,168,811)

Reduction in road grants received, deferral of Blackmans Swamp grant to 19/20 partly offset at line items 27 and 33. Refer to material changes Note B

25.  Capital Grants

(33,803,992)

17,157,399

(16,646,593)

Deferral of CBD project, rest stop, and SFR to 19/20 offset at line item 31

26.  Employee Costs

7,341,657

(5,607)

7,336,050

 

27.  Materials and Contracts

9,564,973

(90,060)

9,474,913

Reduction in road works attached to regional road block grant not received at line item 24

28.  Borrowing Costs

1,138,332

(84,000)

1,054,332

Loan not required in 18/19 due to deferral of CBD project. Refer to material changes Note C

29.  Plant Expenses

572,742

(4,333)

568,409

 

30.  Internal Transfer

1,314,968

10,000

1,324,968

Transfer of training budget from line item 7

31.  Non-Current Fixed Assets

59,156,690

(22,587,209)

36,569,481

Deferral of CBD project, rest stop, and SFR to 19/20 offset at line items 25, 32 and 33

32.  Liabilities

(8,202,119)

4,025,090

(4,177,029)

Loan not required in 18/19 due to deferral of CBD project offset at line item 31

33.  Equity

(7,945,863)

1,029,584

(6,916,279)

Reserves not required in 18/19 due to deferral of projects to 19/20 offset at line item 31

 

Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

Water Fund

 

Water Supply

 

34.  Interest Received

(346,952)

(60,000)

(406,952)

Increase in expected interest received offset by costs relating to Woodward St water main at line items 37, 38 and 39

35.  Capital Grants

(300,000)

(238,469)

(538,469)

Expected grant for Orange to Central Tablelands Water pipeline offset at line item 41

36.  Operational Contributions

0

(255,343)

(255,343)

Expected contribution for Orange to Central Tablelands Water pipeline offset at line item 38

37.  Employee Costs

2,464,182

(10,000)

2,454,182

Transfer of budget to stormwater harvesting sampling at line item 38

38.  Materials and Contracts

2,261,550

520,343

2,781,893

Expected expenses for Orange to Central Tablelands Water pipeline and increase to meter replacement budget offset at line items 36, 37 and 41

39.  Plant Expenses

239,628

5,000

244,628

 

40.  Other Expenses

1,284,757

235,000

1,519,757

Increased electricity costs for Macquarie Pipeline and Blackmans Swamp harvesting. Refer to material changes Note D

41.  Non-Current Fixed Assets

5,425,550

(291,531)

5,134,019

Deferral of Blackmans Swamp rehab stage 1 to 19/20, transfer of meter replacement budget offset by increase in Orange to CTW pipeline, offset at line items 35 and 38. Refer to material changes Note D

 

Activity

Revised Dec18 budget

Quarter 3
budget
revision
combined

Revised Mar19 budget

Comment

Sewer Fund

 

Sewer Operations

 

42.  Other Expenses

709,493

150,000

859,493

Additional electricity costs funded from line item 43

43.  Water Availability - Internal

374,147

(150,000)

224,147

Transfer of funds to pay additional electricity costs at line item 42

44.  Non-Current Fixed Assets

2,855,929

(310,000)

2,545,929

Capital projects deferred to 19/20 including Phillip St DCP and STP Inlet Works upgrade partly offset at line item 45. Refer to material changes Note E

45.  Equity

816,248

100,000

916,248

Deferral of reserves transfers for Phillip St DCP to 19/20 offset at line item 44

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 7.11 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution. Variations below $10,000 are classified as immaterial and therefore no comments are required.

Policy and Governance Implications

Nil

 

Recommendation

That Council resolve:

1        Approve the Quarterly Budget and Performance Indicators Review for January to March 2019, incorporating the bank reconciliation statement.

2        Approve the Proposed Variations set out in Table 4 of the submission.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

·    Weeds inspections - 116 private property, 133 OCC-managed lands and 4 State Government lands

·    Lake Canobolas

·    $1.34M grant funding received for the Scout Camp

·    Lake Canobolas kiosk is operational

·    Orange Showground - increased usage opportunities for the Naylor pavilion.

·    Orange Regional Gallery and Museum

·    Continued high attendance for exhibitions, including 10,000 visitors for the Archibald Prize exhibition and 600 students for programs associated with this exhibition

·    Several new acquisitions and donations

·    Development of a suite of programs to engage audiences

·    Orange Library Service

·    Pre-school programs each week

·    More than 165,000 entries indexed from birth, death and marriage notices in local newspapers

·    Events on Council land - 41 by external parties, 21 by Council

·    Sporting Events

·    7 major events hosted, with close to 4,000 competitors

·    Development Services

·    123 DAs, 26 DA Modifications, 343 planning certificates and 7 building information certificates

·    18 heritage advisory services for assessing development applications

·    Technical Services

·    Several sewer and water projects completed in this quarter

·    Footpath works completed or started in Sale Street, Phillip Street and Eyles Street

·    Welcome to Orange event in this quarter had 65 new residents attending

·    12 meetings were held with the Orange business sector

·    Communications

·    24 media releases

·    e-newsletters issued to 700 people

·    Social media reached 23,000 to 50,000 people per month and followers on the main Council social media account increased by 8 per cent

·    Donations reached 110 YTD and 14 new applications were determined by Council

·    Council engaged with State and Federal Government on funding and policy matters on 7 occasions in this quarter

·    Council attended 10 meetings with key lobby groups to advance regional priorities

·    Students from a high school in our Ushiku Sister City visited Orange in March

 


 

Other Expenses

The format of the attached financial reports and the financial statements is prescribed. Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The major variation proposed relates to electricity charges for the water and sewer funds, after actual year to date charges against budget for large contract sites were reviewed.  The additional information is provided in Table 5 below.

Table 5: Details of other expenses

 

 

Review of Income

Figure 1 below provides a snapshot of the split of Council’s income against budget.

Figure 1: Details of Council’s income as a percentage of annual budget as at 31 March (75% through the financial year)

Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year. As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.

Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the March quarter 75 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 84 per cent of revenue should have been received.  The “all income” bar of Figure 1 shows progress is below this expected figure due to the timing of grants and contributions for both operating and capital purposes yet to be received.

Rates and Charges Collection

For the first quarter, a total of $5.3 million (9.79 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 7.35 per cent of the amount payable remained outstanding.

 

Figure 2: Outstanding rates Q3 2018/19 vs Q3 2017/18


 

Review of Expenditure

Figure 3 provides a snapshot of the progress of Council’s operating expenditure.

Figure 3: Details of Council’s expenditure as a percentage of annual budget as at 31 March (75% through the financial year)

 

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget. Council rates for Council-owned properties are paid in full at the start of the year.

On the assumption that all expenses are incurred at a constant rate over the year, by the end of the March quarter 75 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is better than this expected figure.

 

Financial Performance Indicators

Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2017/18 against the original 2018/19 budget and the September, December and proposed March quarter revised 2018/19 budgets.

Figure 4: Operating performance ratio

The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:

 

(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)

 

Reporting this ratio needs a full year’s data in order to be fully comparable. However, the performance to date indicates Council is tracking in advance of the benchmark and slightly below the 2018/19 budget. 2017/18 was an exceptional year in terms of performance due to actual non-grant related revenue coming in above budget and actual expenditure being well below budget.  

 

Figure 5: Own source operating revenue ratio

The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:

 

(Total continuing operations revenue minus all grants and contributions) divided by

(Total continuing operations revenue inclusive of all grants and contributions)

 

The performance to date indicates Council is tracking above the benchmark, driven by a decreased level of funding expected to come from capital grants and contributions compared to the original budget. 

 

Figure 6: Debt service cover ratio

 

The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:

(Operating results before capital excluding interest and depreciation) divided by

(Principal repayments from the cashflow statement plus borrowing costs from the income statement)

 

The performance to date indicates Council is tracking in advance of the benchmark and consistent with the original 2018/19 budget. The budgeted performance is below the 2017/18 ratio due to the exceptional operating result achieved combined with lower loan repayments and interest in 2017/18 than has been forecast for 2018/19.

In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.


 

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

 

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2018 indicates that Council’s projected financial position for 30 June 2019 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

 

Jason Cooke, Responsible Accounting Officer

 

Attachments

1          Performance Indicators - 2018/22 Quarter 3 (January 2019 to March 2019), D19/26653

2          March 2019 Quarterly Review, D19/29015

3          Major Works Table_March Qtr 2019, D19/29227

4          March 2019 Quarterly Bank Reconciliation, D19/29016

  


Council Meeting                                                                                                                           21 May 2019

Attachment 1      Performance Indicators - 2018/22 Quarter 3 (January 2019 to March 2019)

 

 

Quarterly Performance Indicators

2018/19 Delivery/Operational Plan

Quarter 3 - January 2019 to March 2019

 

D19/26653

 


Introduction

The purpose of the quarterly reports is to give Council confidence that projects and deliverables are being progressed by staff in accordance with community expectations.  Each quarter represents 25% of the year, and it is expected that projects have progressed by that increment for each quarter (e.g. 1st quarter 25%; 2nd quarter 50%; 3rd quarter 75%; 4th quarter 100%).  The traffic lights provide Council and the community with a report on the progress of initiatives against the expected outcomes for the relevant quarter that is being reported (e.g. whether a project has progressed 50% or more in the second quarter).

A Guide to the Traffic Lights is set out below:

Green =

Project has progressed 50% or more AND it is expected to meet deliverables.

Project has only recently started or is yet to start, AND it is expected to meet deliverables.

Project not yet commenced and not due to start in this financial year.

Orange =

Project is dependent on a condition or requirement being met (e.g. making a grant application) and that condition (applying for grant) has been met by staff, BUT the outcome does not allow project to proceed or deliverables to be met (e.g. funding application declined).

Red =

 

Project unlikely to meet deliverables (timeframes, outcome)

Project not commenced and is to be cancelled or deferred to subsequent year.

 


1: Live - a healthy, safe, inclusive and vibrant community

1: A liveable city that is connected through open spaces

 

1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.1.1

Engage with the community in the planning and development of public open space

Council has received concept design for north Orange public open space and a community workshop is planned for May 2019.

Council has received and selected a quotation for a new playground to be built at Sir Jack Brabham Park in line with Everyone Can Play, NSW Government Guidelines providing accessibility to all. The plan has been distributed to the Council's Access Committee for information.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space

Community workshop to be held in May 2019 for North Orange Open Space

n

Cook Park Master Plan reviewed biannually

Review 2020

n

Botanic Gardens Master Plan reviewed biannually

Review 2021

n

1.1.2

Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

The sports facility grants program for 2018/19 has been completed.

Implement Council's sports facility program (minor grants)

The sports facility grants program for 2018/19 has been completed.

n

 


1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.2.1

Implement maintenance programs/activities to ensure parks, infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Monthly playground visual safety inspections of playgrounds are being undertaken. All playgrounds in public open space have recently been audited by an independent specialist playground company and the results of this comprehensive playground inspection are due to be with Council in the fourth quarter.

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years

Audit completed 3rd quarter 2019 awaiting report.

n

Undertake playground inspection for each playground each month

Monthly visual inspections completed.

n

Re-oil the Orange Adventure Playground by June every two years

This task is due in Year 2.

n

1.2.2

Implement the Open Space Strategy

Purchase Order raised for installation of new playground at Sir Jack Brabham Park, theme motor racing and airport. Playground to be installed in the fourth quarter.

Moulder Park - replacement of the pedestrian bridge crossing Blackmans Swamp Creek National Avenue, between Hill Street and Sale Street, has commenced fabrication. Installation to be undertaken during April, fourth quarter.

Finalise plans of management for community land by December 2018

Matter to be dealt concurrently with Crown Lands Plan of  Management development. Currently liaising with neighbouring Council for cost effective engagement of consultant.

n

Finalise plans of management for community land by December 2018

Matter to be dealt within concurrently with Crown Lands Plan of Management development. Currently liaising with neighbouring Council for cost effective engagement of consultant

n

Implement Open Space Strategy in accordance with approved budget and project time frames

Implementation of parks improvements is being undertaken in line with budget.

n

1.2.3

Monitor and implement awareness events and campaigns for priority weeds

OCC Weed Management Officers, (WMO) undertook 253 inspections in the third quarter; of which, 133 were government-managed land (133 Local Government and 4 State Government) and 116 were private properties. Staff attended a regional meeting in Forbes which also incorporated a field day along the Lachlan River focusing on an infestation of mock orange. WMO also organized a Field Day targeting Sticky Nightshade, (a new incursion) and then ran a workshop involving landowners who had infestations of Sticky Nightshade on their properties. WMO and staff also gave a presentation on weeds in general at a workshop organised by Central Tablelands Landcare.

Undertake 400 annual private property inspections each year to ensure noxious weeks are managed in accordance with legislative requirements

·    116 private property

·    133 OCC managed lands

·    4 State Government Lands

n

1.2.4

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget

Council was not successful in receiving any grant funding on which this program is dependent.

Comply with grant conditions and monthly reporting requirements to Roads and Maritime Services

No grant conditions set.

n

Grant-funded cycleway construction program completed within allocated budget

No grant funding received.

n

1.2.5

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Promotion of Box Gum Grassy Woodlands in North Orange through the installation of signage is to be undertaken in the fourth quarter.

A landscape consultant has developed a concept plan for public open space adjoining Webb Street in North Orange. A community workshop to review and gain feedback on the concept plan is scheduled for May 2019.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space

The first meeting of the Park, Trees and Waterways Community Committee in 2019 is set for the fourth quarter.

n

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space

The first meeting of the Park, Trees and Waterways Community Committee in 2019 is set for the fourth quarter.

n

Cook Park master plan reviewed bianually

This task forms part of the review of the Plan of Management of all open space, which is under way.

n

Botanic Gardens master plan reviewed biannually

This task forms part of the review of the Plan of Management of all open space, which is under way.

n

 


2: A healthy and active community that is supported by sport and recreational infrastructure

 

2.1: Identify and delivery sport and recreation facilities to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.1.1

Implement the renewal and enhancement of recreational assets

Following receipt of quotations for upgrading the training lights at Brendon Sturgeon Oval, quotations received were provided at a higher cost than expected and as a result Council has moved to tendering the project - design and construction.

Moulder Park - fabrication of the replacement pedestrian bridge crossing Blackmans Swamp Creek, National Avenue, between Hill Street and Sale Street, has commenced and installation is due to occur in April 2019.

Wade Park - undertake subsoil drainage at western quarter of field

Budget bid submitted.

n

Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park

Budget bid submitted.

n

Upgrade play facilities

Renovation of Somerset and Sir Neville Howse Park playgrounds has been completed.

n

Install playground at Sir Jack Brabham Park

Quotation selected and approved.

n

Install training lights at Max Stewart Oval

This project is due in Year 2.

n

Install training lights at Rosewood Oval

Tenders have been called.

n

Construct toilets in Robertson Park

Council resolved not to proceed and the application was then withdrawn.

n

Construct projects in Moulder Park master plan

Works progressing, seating upgrades and vegetation management

n

Replace timber bridges in Moulder Park

Progressing.

n

Install Koori Walk at Orange Botanic Gardens

This project is due in Year 3.

n

Develop camping facilities at Lake Canobolas and Mt Canobolas precinct

Funding for the Scout Camp has been received. The Lake Canobolas cafe is now operational.

n

 

2.2: Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.2.1

Operate the Orange Aquatic Centre

Progressing and will meet deliverables

Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

Council continues to work in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits, maintain adequate rates of learn-to-swim classes and delivery of Aquatic Centre Capital Works programs ensuring facilities, programs and activities are accessible and affordable.

n

Maintain 90% occupancy rate for all learn-to-swim classes

Learn-to-swim classes exceed 90% occupancy across all quarters.

n

Deliver the Orange Aquatic Centre capital works program

Capital works program for 2018-19 delivered.

n

 

2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.3.1

Maintain and implement the Disability Inclusion Action Plan 2017/21

All Council new buildings, programs and activities provided using an inclusive model. Recent upgrades to parks and recreational areas using the Everyone Can Play guidelines.

Maintain and implement the Disability Inclusion Plan

Working toward report for June 2019.

n

2.3.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Project progressing within in timelines.

Sir Jack Brabham Park Sports Centre Stage 1 to begin

DA for modified structure approved. Seeking CC prior to issuing tender documentation

n

2.3.3

Increase use and functionality of the Orange Showground

Orange Showground is used primarily for the annual show, farmers' markets, animal obedience training, leash-free area, annual rodeo and car boot/swap meet events.

With the delivery of the Naylor Pavilion, the facility has been used for events, markets, ice skating, indoor sports and training. Further uses including indoor archery are being developed.

Develop and implement a plan for the improvement and increased use of the Orange Showground

Developing an operational plan for use of Naylor Pavilion for archery. Plan for broader promotion of this facility is also being developed.

n

Orange Showground - upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed

Upgrades to the toilet facilities, Dalton Pavilion completed. Arena fencing upgrade subject to grant funding,

n

2.3.4

Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

Project progressing. Tender issued. Construction Certificate documentation lodged for approval.

Develop Cricket Centre of Excellence at Wade Park

This project is progressing.

n

2.3.5

Develop recreational facilities at the Mt Canobolas precinct

Awaiting grant application outcome and Plan of Management determination.

Develop the Mt Canobolas precinct for mountain-bike activities

Grant applications lodged for construction of MTB park; however ,commencement is subject to outcome of Plan of Management process.

n

2.3.6

Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp

The site will be renovated and new facilities installed over the next 2.5 years (second quarter 2019 to fourth quarter 2021).

Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progress

The State Government has awarded Council a $1.34M grant to upgrade the facility ($1.84M total). Work is being carried out on existing buildings while a working party is being formed to review the master plan for the site.

n

2.3.7

Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health

Council has partnered with three organisations during the reporting period to conduct sporting clinics in Orange during the fourth quarter.

Provide for three events annually

During the reporting period, Council has been liaising with a number of sporting organisations and clinic providers and will be facilitating the conduct of three sporting clinics prior to the end of the financial year, including:

·  Pacific Sports Management Rugby League clinic

·  Sports Camps Australia Football Clinic (Soccer); and Eastern Suburbs Rugby clinic (part of Shute Shield game on 1 June 2019)

n

 


3: A friendly environment where people feel safe and included

 

3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

3.1.1

Engage the community in addressing crime

Safety Audit update under way. Confirmation of new Liquor Accord representative pending. Community Safety and Crime Prevention Committee facilitated and Action Plan updated quarterly.

Participate in the Orange Liquor Accord

Waiting for local representative to be elected.

n

Promote the Operation Never Again program

Conducted throughout the summer holiday period.

n

Participate in the relevant crime-prevention networks

Full attendance in relevant networks.

n

3.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys

The former Minister for Police has noted the request for extension of the  Parental Responsibility Act with nil issues. A request to be now submitted to the NSW Attorney General.

Compile and submit six-monthly reports to the Attorney General on the implementation of the Act

Two reports required annually submitted.

n

3.1.3

Conduct the Orange and Cabonne Road Safety Program

RMS Work Plan on track. Orange Road Safety Committee meetings facilitated and Action Plan updated.

Deliver the Road Safety Officer action plan

Action Plan on track.

n

 


 

 

3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

3.2.1

Support the Community Safety and Community Crime Prevention Committee

Council continues to work with Police District and community committees to deliver safety outcomes.

Work with stakeholders to identify opportunities to enhance safety

Conducted safety survey in the quarter to inform future strategies.
Installed upgraded CCTV systems.

n

 


4: A creative community participating in arts and cultural activities

 

4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.1.1

Engage the community in the development of the Regional Art Gallery's programs

Staff actively engaged with the community in the development of the Regional Art Gallery's programs.

Meet biannually with the advisory group to assess external exhibition proposals

This has been postponed as we work through the Gallery extension designs, which will give us better clarity on the spaces which will be available in 2020 - 2023.

n

Seek input from teachers in the development of the education program on an ongoing basis

Young Archie Central West exhibition was held from Feb - May with participation from many teachers. Over 600 school students attended the Archibald Prize for programs delivered in partnership with our Public Engagement and Education Officer.

n

Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually

Plans are being reviewed as part of the Gallery extension project as to whether the upstairs Gallery 3 space could be converted into a community art space, governed by a community committee. Currently consulting with extension Architect on best use of our spaces.

n

4.1.2

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Regional Art Gallery staff continued to promote the Art Gallery through print and social media.

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

The Gallery produces a variety of print promotional Material and continued to do so through this quarter. This includes exhibition invitations, room brochures, catalogues and advertisements in local and national art magazines.

n

4.1.3

Deliver the Civic Theatre Annual Performing Arts Program

2019 Subscription Season has been presented to the community with excellent response from the community. By the end of March 2019, the first three shows of the season offer has averaged 87% of capacity.

Develop an annual satisfaction survey of patrons and hirers

The survey has been developed and is to be distributed in the coming quarter

n

4.1.4

Engage the community in the development of programs for the Orange Regional Museum

Visitors to the museum provide feedback and information on what visitors would like to see in the museum on a regular basis.

Engage with the community to create opportunities to contribute to the content and programs of the Museum

In this quarter, we created and presented Young Archie Central West, an exhibition of portraits by children and young people, exhibited alongside the Archibald Prize. The exhibition had over 10,000 visitors. Participation was invited via print media and social media and direct mailouts to schools across the region. The Gallery has also provided a new visitors sign-in book in a new location which is seeing much greater feedback from the community with advice, appreciation and suggestions.

n

 

4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.2.1

Link visual arts with other organisations via partnerships and other innovative shared events

Several innovative shared events, via organisational partnership, occurred during this quarter.

Identify and pursue additional funding for this purpose

Martin Browne Contemporary has partnered with the Gallery and has contributed $30,000 worth of funding towards a major exhibition monograph on the Artist Ildiko Kovacs for our upcoming survey which opens on 18 April.

n

Collaborate with other organisations to produce two events each year

The Gallery has partnered with the Art Gallery of New South Wales to present Young Archies Central West. We have also created a partnership exhibition with ANU Drill Hall Gallery in Canberra for 'Ildiko Kovacs: The "DNA of Colour" -  a major survey of one of Australia's foremost contemporary painters. The partnership halves our transport costs by $10,000.

n

Participate in regional festivals with a minimum of two each year

The Gallery negotiated an extended duration of the Archibald Prize to accommodate the FOOD week festival. To date we have had over 10,000 visitors.

n

4.2.2

Foster community participation in the Gallery through education and public engagement

Several educational and public engagement programs were delivered during this period.

Develop educational opportunities for children and adults at the Gallery throughout the year

The Gallery's "Spark an Connection" - Art and Dementia meetings continue on a weekly basis and have seen participant numbers gradually increased

During the Archibald Prize 2018 exhibition, our Public Engagement and Education Officer has delivered workshops and tours to over 600 students from our region. Schools included were Trinity Pre School, Bletchington Public, Glenroi Public, Spring Hill Public, St Marys, St Patricks Trundle, Kinross Wolaroi School, Manildra Public, St Joseph’s Molong, Orange Public, Trundle Central School and Orange High School.

n

Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery

The Gallery has been assisting the Friends in preparation for their second annual Sculpture in an Orange Garden event - a fundraising exhibition that raises significant funds to support the Gallery's acquisition program.

n

Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities

The Young Archie Central West is our flagship education program for this quarter. We have also developed education programs for school holidays.

n

4.2.3

Development of options for new Planetarium and Conservatorium

Seeking funding for progressing of project.

Develop project plan for approved project implemented according to budget and timeframes

NSW cultural funding application unsuccessful.

We will continue to seek grants for this project.

n

4.2.4

Engage the community in the development of programs for the Orange Regional Museum

Programs to engage the community in the development of programs for the Orange Regional Museum continued during this quarter.

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

The role of Public Engagement and Education Officer has been filled and the Education Officer is developing a new suite of programs to engage our audiences. Mondays at the Museum (under-5s) continued to be delivered. The Education Officer has begun developing education strategies to complement the "All in a Day's Work" exhibition.

n

4.2.5

Develop a Regional Museum program for Orange

The Sustainable Collections element of the Regional Museum program was further developed during this quarter.

Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils

The Sustainable Collections Project has moved to the Heritage Unit. This project has been continuing. Haley Layvers has been contracted under the Regional Cultural Fund to document the collections of a range of small museums across the region.

n

Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program

A pilot project in partnership with Museums and Galleries NSW was developed to create a digital platform to showcase regionally held and previously inaccessible collections. Orange Regional Museum was the regional liaison and primary partner for the district.

n

4.2.6

Implement the Aboriginal Heritage Strategy

Briefs have been developed and consultants will be engaged to  undertake an Archaeological Investigation, Heritage Study, Conservation Management Plan and Heritage Landscape Plan for the Springs. This will be done in consultation with the Local Aboriginal Community.

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy

Discussions have been held with the Local Aboriginal Lands Council on the development of an Aboriginal Heritage Trail and Education Resource for use by schools.

n

4.2.7

Deliver services to Central West participating councils in accord with the service-level agreements

Performance indicators in individual Service Level Agreements between Orange City Council and participating councils were met. These will be sent to participating councils as reports as detailed in the SLAs.

Ensure that actions are implemented in accord with the respective service-level agreements

Performance indicators in individual Service Level Agreements between Orange City Council and participating councils were met. These will be sent to participating councils as reports as detailed in the SLAs.

n

4.2.8

Engage with key stakeholders as detailed in the service-level agreements

While no consultations were scheduled for this quarter, mechanisms for community consultations in next quarter were developed and the associated online survey was commenced.

Conduct consultation and planning actions in accord with service level agreements

While no consultations were scheduled for this quarter mechanisms for community consultations in next quarter were developed and associated online survey commenced.

n

 

4.3: Maintain and renew cultural facilities and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.3.1

Implement the Orange Civic Theatre and Orange Function Centre strategic plan

The 2019 Subscription season has been presented to the Orange community with a solid response to shows on offer across the board. This is possible because of the relationships created with Producers and Touring Coordinators from across Australia. The current program demonstrates diversity, community engagement, educational opportunities and entertainment.

Operate the Theatre and Function Centre in accord with the strategic plan

Operations being fulfilled in accordance with strategic plan.

n

Actions implemented in accordance with the programming plan

2019 Season in place with a solid mix for the community. Entrepreneured and hired shows were programmed.

n

4.3.2

Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product

Managed and maintained within budgeting parameters .

Ensure sound, lighting and staging maintenance is implemented in accord with asset management

Scheduled maintenance fulfilled as per the current budget.

n

4.3.3

Deliver the Orange Library Service

Library service delivered according to SLA. The Library's calendar of events provided a wide range of services and programs.

Develop a calendar of events and activities by January each year

Calendar in place by January 2019 for use across all Central West Libraries locations.

n

Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries

Programs for pre-schoolers and their carers were offered during school terms:

·  Storytime (4 times per week)

·  Music for Little Ears (2 times per week)

·  Baby Rhyme and Read (1 session per week)

·  1-2 Books! (1 session per week)

n

Implement NSW Public Libraries strategy for indigenous services

Staff attended "Building Indigenous Services and Collections in Libraries Masterclass" to engage and support Indigenous peoples and communities.

n

Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people

Code Club offered to children during term time. STEAM activities featured in school holiday programs, especially through innovative Escape Room project.

n

4.3.4

Make the Library's heritage collections available online

Indexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000+ entries. These are available through the Library's Spydus system.

Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms

Indexing of the Birth Death and Marriage and related notices from local newspapers now completed with 165,000+ entries. These are available through the Library's Spydus system.

n

4.3.5

Improve the visitor experience through increased functionality of galleries and associated public spaces

Projects to improve visitor experience in the Regional Art Gallery and its associated spaces were delivered during this quarter.

Refurbish East and West Rooms

The East West Room refurbishments are now in full use by various community groups and have contributed to a rise in Gallery attendance numbers.

Foyer refurbishment is rolled over to gallery extension project.

n

Replace blinds

This task was completed.

n

Upgrade furniture in East and West Rooms and Gallery spaces

Furniture purchased and in use.

n

Install data projector and associated equipment in West Room

Completed and in use.

n

Refurbish foyer with revolving door and removal of glass wall

Rolled over to Gallery extension project.

n

Make the Gallery's permanent collection available online

Website currently being refurbished. Externally-hosted collection viewing platform is set up with assistance from Vernon Systems and waiting to be connected..

n

4.3.6

Reduce the carbon footprint of the Gallery

Options for reduction of the Regional Art Gallery's carbon footpath continued to be explored during this quarter.

Investigate energy-efficient divides for Gallery lighting

Options being explored for the Gallery extension project - with a view to solar supplementing existing and future requirements

n

4.3.7

Manage and preserve the Gallery's permanent collection in line with industry standards

The Regional Art Gallery's permanent collection was managed to required standards during this quarter. Work continued on updating records, photographing collection items, donated artwork and storage solutions.

Add all permanent collection items to Vernon system and maintain up-to-date records

This tasks has been progressing but is now awaiting approval to recruit Collections Officer across Gallery and Museum due to the current staff member now acting as Museum Manager.

n

Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection

New acquisitions via Cultural Gifts and Purchases are being processed in line with industry standards and requirements. New donations from Christopher Hodges, Bill Moseley and Joanna Logue, Kevin Connor and a purchase of a painting by Margaret Loy Pula by the Friends of Orange Regional Gallery..

n

Photograph all collection items and seek copyright permissions

This task is ongoing.

n

Collection to be independently and professionally valued every five years

Next valuation is due in 2021.

n

Enhance and enrich the collection through purchases, donations and commissions

New donations from Christopher Hodges, Bill Moseley and Joanna Logue, Kevin Connor and a purchase of a painting by Margaret Loy Pula by the Friends of Orange Regional Gallery.

n

Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements

Architect Marshall have now been engaged as the designers of Orange Regional Gallery extension project, with $4 Million unmatched funding secured from the NSW Government's Regional Cultural Fund. This will include climate-controlled storage and exhibition spaces as well as the inclusion of a lecture theatre. Council staff have met with architects and consultants. A functional design brief is now being prepared and the remainder of the design process will be completed in the fourth quarter.

n

4.3.8

Deliver the Orange Regional Gallery Exhibition, Education and Public programs

Gallery staff continued to work diligently to deliver the Gallery's Exhibition, Education and Public programs.

Plan and implement program of exhibitions in accord with the exhibition timetables and budgets

Exhibitions in Q2 included:

- "Archibald Prize 2018 Regional Tour" from the AGNSW. 9 February – 10 April 2019. (ORG received over 10,000 visitors).

·  -Young Archie Central West, 9 February - 22 April

·  "Anatye" by Margaret Loy Pula. 9 February - 24 March. An Orange Regional Gallery exhibition.

·  Detailed planning has been undertaken for  "Ildiko Kovacs: The "DNA of Colour". This will be held from 18 April - 9 June. A fully illustrated monograph has been published to coincide with the exhibition.

An Orange Regional Gallery and ANU Drill Hall Gallery partnership exhibition supported by Martin Browne Contemporary, Sydney.

n

4.3.9

Deliver the Civic Theatre Annual Performing Arts Program

2019 Season has progressed and the 2020 Subscription season program process has commenced.

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

2019 Season presented.

n

Present a dedicated annual children's program for primary and secondary students

A strong selection of dedicated children's work was represented in the current season.

n

Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs

Support provided to community, schools and the eisteddfod groups ongoing.

n

Develop and facilitate a school holiday acting/drama program

Children's acting workshops scheduled for April school holiday - being presented in 2019 by Shake & Stir theatre company.

n

Develop an annual satisfaction survey of patrons and hirers

This annual satisfaction survey is still in development.

n

4.3.10

Manage the Museum collection to museum industry standards

The Museum's collection was managed to required standards during this quarter.

Continue the migration of database records to new "Vernon" content management system and provide online access to collections

We continue to use Vernon and have our collection available online. This will be updated and improved once we have confirmation of a Collection Officer role for the Museum and Gallery as the current staff member is currently acting in the role of Museum Manager.

n

Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections

Process for undertaking documentation is currently being reviewed. The regional digitisation project, which includes these collections, is currently being rolled out.

n

Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection

This task is in progress and is ongoing.

n

Identify and pursue funding opportunities for improvements to collection storage facilities

This task is in progress. Gallery extension will create new spaces for Museum collection as an interim measure.

n

Install humidity-climate system to ensure Museum meets industry standards

The funding application to RCF was unsuccessful. Alternatives are being sought.

n

Implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition

Orange Regional Museum Fund has been approached to provide funding for the Freeman Ryan concept to be realized. Awaiting response.

n

4.3.11

Develop a Regional Museum program for Orange

The Exhibition, Education and Public elements of the Regional Museum program were further developed during this quarter.

Plan and implement innovative and engaging program of exhibitions and educational activities

The role of Public Engagement and Education Officer has been filled. Sally Maclennan joined us in early March and is developing a new suite of programs to engage our audiences. The Museum team have been developing the content and design of the next major exhibition "All in a Day's Work" in partnership with Orange and District Historical Society.

n

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

The Museum team have been developing the content and design of the next major exhibition "All in a Day's Work" in partnership with Orange and District Historical Society. This exhibition features images selected from the negative collection of the Central Western Daily Archives around the theme of work from the 1950's to 1970's. Due to open on 6 June 2019. On Friday 1 February the Museum launched a display of the Campbell Epergne which highlights a significant series of events related to the Ben Hall Gang. Foyer displays have also highlighted local stories epitomized through objects held in the ORM collection.

n

Plan and deliver innovative and engaging public and educational programs for a diverse community

The role of Public Engagement and Education Officer has been filled. Sally Maclennan joined us in early March and is developing a new suite of programs to engage our audiences. Monday's at the Museum (under 5's) continued to be delivered. Sally has begun developing education strategies to complement the "All in a Day's Work" exhibition.

n

Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage)

This is an ongoing task.

n

Ensure Museum has adequate staffing to function as a public institution

Sally Maclennan joined the team at the beginning of March.

n

 

4.4: Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.4.1

Deliver a program to commemorate the Centenary of World War I 2014-18

Regular meetings of Community Committee was held.

Blog and Wiki created:

·  Total number of posts   1,778

·  Servicemen and women profiles  300

·  Total number of views  195,233

Re-enactment of 1918 Armistice Day Ceremony and Photograph held on 11 November 2018.

Final report of Committee to Council Meeting 4 December 2018.

Facilitate meetings of relevant stakeholders as appropriate

This task was completed in the second quarter.

n

Add to centenary of World War 1 in Orange blog and Wiki

This task was completed in the second quarter.

n

Develop a program to commemorate the centenary of the Armistice in November 2018

This task was completed in the second quarter.

n

4.4.2

Implement the Aboriginal heritage strategy

A survey of aboriginal artefacts held in community collections in Orange, Blayney and Cabonne Council areas is currently being undertaken.

Develop process for the documentation and preservation of significant Aboriginal artefacts

Regional Collections Officer is currently undertaking survey of Aboriginal artefacts held in community collections in Orange, Blayney and Cabonne Council areas.

n

Develop concept plan for Aboriginal-themed public art works

Concept plans have been developed and Council will continue to seek funding opportunities for the realisation of these projects.

n

4.4.3

Support a range of community events

Events continue to be held by Council  and the community. Inclusiveness is a key consideration within Council events.

Count number of events held on Council land by external parties

41 events.

n

Count number of Council-hosted events organised by Council

21 events.

n

Implement the disability inclusion action plan with regards to supported events

The disability Inclusion plan is considered in the context of each event approval.

n

 


5: Responsive programs and services that support our community's lifestyle and social needs

 

5.1: Engage with the community to ensure facilities and programs meet changing lifestyle and social needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.1.1

Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community

Aged Friendly Forum provided in April. Results to be included in Ageing and Access Committee Action Plan.

Annual planning session with age-related services community committee to create action plan; adoption of plan by Council

Planning event provided in April

n

Report on implementation of the approved ageing-related services action plan

Results being collated for inclusion in Action Plan

n

5.1.2

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

New contractual requirements required regional work in Orange, Parkes, Forbes, Cabonne, Cowra and Lithgow in Term 1, including Parkes Meet and Greet group. Continued engagement with Orange Culturehub, Desi Aussies of Orange and the newly formed Orange Hindu Association and events including Harmony Day, International Women's Day and ongoing Mums and Bubs Sewing and English.

Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

Harmony Day, International Women's Day, Orange Mum's and Bub Sewing and English classes, Life Circles with mentor connections

n

5.1.3

In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

NAIDOC Week Committee facilitation and Elders group fortnightly activities provided. No Community Working Party meeting in past period. Working in partnership with the OAMS to achieve a Local Drug Action Plan Community Action Plan.

Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes

Working with OAMS to achieve a local Drug and Alcohol Community Action Plan.

n

Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community

No Working Party meeting this period.

n

 

5.2: Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.2.1

Provide recreational activities for older people, people with disability and younger people to support healthy and active living

A wide range of recreational activities available for the target groups:

·  Sport and healthy lifestyle activities for young people through the Youth Centre and Council youth programs

·  Aqua yoga and outings for older people

·  Bowling and a variety of inclusive sporting and recreational activities for people with disability

Provide recreational activities including after-school and a school-holiday activities for identified young people

Youth Centre activities

n

In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998

All programs provided are compensate with relevant legislation.

n

Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually

Seniors festival completed.

n

5.2.2

Implementation of wellness and reablement in the Commonwealth Home Support Program

Programs provided with a focus on wellness and reablement. Increased physical activity during outings, dancing activities and women's shed contribute to wellness.

Deliver high quality service in compliance with the Commonwealth Home care Standards

All programs compliant with Home Care Standards.

n

5.2.3

Provide support to the Commonwealth Home Support Program in the Central West

Sector Support and Development for the Commonwealth Home Support Program throughout the Central West meeting all Activity Work Plan requirements. Recent meeting with the Department of Social Services  indicated services across the region are well supported by this position.

Implement transition to new funding arrangements through training and strategic planning

Continuation of support throughout the  transition.

n

Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services

Sector Support  work plans on track.

n

Attend quarterly meetings of interagencies

Interagencies facilitated and attended.

n

5.2.4

Deliver quality children's services

All Children's Services meeting or exceeding National Quality Framework. Orange Public School OOSH has just increased capacity to 60 places from 35.

Ensure usage rates of Council's children's services are maintained at an average of 80% across all services

Met.

n

Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework

All services meeting National Quality Framework.

n

5.2.5

Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Grant applications: Move It AusSport (unsuccessful) , Safer Communities Round 4 for youth programs ( waiting result) , Local Drug Action Team (successful), Community Visitors (successful) , Multicultural NSW ( successful).

Funding options identified and grant applications submitted

Five grant applications provided in this period.

n

Relevant grant and compliance reporting requirements met

All acquittals provided.

n

5.2.6

Provide supported accommodation services to adults with an intellectual disability

Group home residents and Anson St OOSH participants well supported using a person centred model.

Measure number of residents supported

Stable.

n

Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services

Audit to be completed in June.

n

5.2.7

Operate the Orange Cemetery

Cemetery operating within guidelines.

Allocation of allotments for burial within 24 hours of receipt of application for burial

Within timeframe.

n

Keep records in accordance with Cemeteries and Crematoria Act 2013

Within timeframe.

n

Undertake landscaping and irrigation of new section

To be undertaken in new financial year.

n

Construct 300m2 of paths

Work completed for 2018/2019 financial year.

n

Extend road network within non-denominational road

Plan to be undertaken at the beginning of the new financial year.

n

 

5.3: Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.3.1

Support agencies in delivering affordable and social  housing

Council continues to work with agencies for the delivery of social and affordable housing.

Improvements in affordable housing needs analysis

Council continues work with Housing Plus to support increased housing options for social housing and those experiencing homelessness.

n

 


6: A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically

 

6.1: Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.1.1

Establish a new pound

The development application has been approved and the tender process is underway

Comply with Companion Animal Act in establishment of new pound

DA has been approved.

n

 

6.2: Ensure that infrastructure exists for the safe exercising of domestic dogs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.2.1

Maintain leash-free areas

Leash free areas are maintained by the parks maintenance team within their rotational program. New areas are being investigated in North Orange.

Encourage stakeholder feedback on availability of leash-free areas

Leash-free areas are maintained under the parks schedule.

n

 

6.3: Partner with key stakeholders to deliver education and services relating to animal health and wellbeing

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.3.1

Support Companion Animals Community Committee

The Companion Animals Community Committee meet every three months to encourage community activity and education in regard to animal welfare.

Support opportunities for collaboration on animal health and wellbeing

Support between the Rangers, Veterinarians and the community is well serviced.

n

6.3.2

Manage companion animals

Ranger services delivered within constraints of time and resources. The Companion Animal Management Plan has been discussed for review with the Companion Animal Community Committee but it was considered that the task list be considered the best management plan.

Deliver ranger services

Ranger services are delivered within resource constraints.

n

Review Companion Animals Management Plan annually

Task list is updated continually.

n


 

2: Preserve - balancing the natural and built environment

7: Sustainable growth and respectful planning that values the natural environment

 

7.1: Engage with the community to develop plans for growth and development that value the local environment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.1.1

Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan

Under the Department of Planning and Environment regime, Council is required to develop a Local Strategic Planning Statement, Local Housing Strategy, underpinned with a Heritage update and ultimately a LEP and DCP update.

Develop, and have adopted, a new City-wide development control plan

This task is under internal review.

n

Update local environmental plan on a needs basis

This update is included in the 2019 Strategic Planning menu.

n

7.1.2

Provide efficient and effective development assessment and compliance service in a timely manner

Assessment of development applications, complying development certificate applications and construction certificate applications has been undertaken in accordance with the identified performance targets. Council staff continue to deal with a range of complex planning issues in an efficient and timely manner.

Development applications determined within a median time of 35 days

Construction certificates determined within a medium time of 30 days

Complying development certificates determined within a median time of 15 days

·  149 development applications were determined

·  123 new DAs

·  26 modifications

·  New DAs were determined with a median processing time of 34 days

·  Modifications were determined with a median processing time of 31.5 days

·  2  complying development certificate applications were determined with a median processing time of 6.5 days

·  50 x construction certificate applications were determined with a median processing time of 13 days

n

7.1.3

Provide property information in a timely manner

Property information was provided in a timely manner.

Issue planning certificates within a median processing time of 4 days

Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid

343 planning certificates were issued:

·  307 section 10.7(2)

·  36 section 10.7(5)

314 of these were issued with a median processing time of 4 days.

Urgency fees were paid for the other 29 and- these were issued with a median processing time of 1 day.

n

Issue building certificates and other property information within a median processing time of 4 days

7 building information certificates were determined with a median processing time of 7 days.

n

 

7.2: Ensure best practice use of renewable energy options for Council and community projects

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.2.1

Increase solar power

Staff are working on an overall procurement PPA with Centroc which would see the ability to nominate a renewable target, including solar.

Depot and aquatic centre solar continue to reduce bills and emissions.  More grant funded solar rooftop projects are in train.

Seek partnership and funding opportunities for solar expansion of Council facilities

Five MW solar proposed in Orange. Staff are liaising with developer.

n

7.2.2

Maintain Cities Power Partnership membership

CPP membership ongoing.  Pledges passed through Council.

Use membership to investigate sustainability options

 

n

 


 

 

7.3: Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.3.1

Comply with relevant water quality legislation

The State of the Environment Report was completed by November 2018.

Reported in State of Environment report

This task was completed in the second quarter.

n

 


8: Managing our resources wisely

 

8.1: Identity and deliver essential water, waste and sewer infrastructure to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.1.1

Implement water conservation strategies

Implementation of water-conservation strategies continued in this quarter.

Implement annual water conservation strategies (media, education, advertising, water audits)

Combined storage level (Suma Park and Spring Creek Dams) less than 40% and Level 4 Water Restrictions to commence on 5 April 2019. Council is a member of Smart Approved Water Mark and has access to their website, which contains various educational materials and factsheets about saving water in and around the house. Television commercials have commenced and the Communications Team implemented regular media releases and awareness programs and campaigns.

n

8.1.2

Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW

Council continued to advocate for the Urban Water Industry in Regional NSW.

Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate

Council continued to advocate for the Urban Water Industry in Regional NSW.

n

8.1.3

Mid-term review of water and sewer strategic business plan (including financial plan)

Ongoing project not due for completion until May 2020.

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

This task is due in Year 2.

n

8.1.4

Prepare new integrated water cycle management strategy (including water-conservation measures)

Ongoing project not due for completion until May 2020.

Prepare new integrated water cycle management strategy in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

This task is due in Year 2.

n

8.1.5

Implement Council's drought management plan

Drought Management Plan to be reviewed in line with preparation of a new Integrated Water Cycle Management Strategy by May 2020.

Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

This task is due in Year 2.

n

8.1.6

Implement water mains extension/realignment program

Implementation of the water mains extension/realignment program continued during this quarter.

Water mains extension/realignment program delivered by June annually

Works have been completed for the realignment of the Cargo Road Dual Water Main. Council Has Realigned the 300mm Water main under the proposed roundabout on Woodward Street and Wentworth Lane and will be undertaking the relocation of the reticulation main in April 2019.

n

8.1.7

Develop and design South Orange Stage 2 water

This project is due for completion by June 2020.

Design completed by June 2020

This task is due in Year 2.

n

8.1.8

Design South Orange Stage 1C sewer

Approval process for construction of under-rail bore has commenced with John Holland Rail. Project completion date reliant on this approval being granted.

Design completed by June 2019

This task is due in the fourth quarter but is reliant on approval being granted.

n

8.1.9

Develop and design South Orange Stage 2 sewer

Sewer main design work nearly complete with downstream wet weather flow storage design about to commence. Requests for quotation for Geotechnical work and a Review of Environmental Factors have been completed.

Design completed by June 2020

This task is due in Year 2.

n

8.1.10

Develop and design Robindale Downs sewer pump station and associated sewer rising main

Completion of this action is targeted for June 2020.

Design completed by June 2020

This task is due in Year 2.

n

8.1.11

Spring Hill-Lucknow sewer strategy

Design works continued on the Spring Hill-Lucknow sewer strategy in this quarter.

Design completed by June 2019

Preliminary work commenced with investigation into suitability of various flow gauges that can be used to calibrate a hydraulic model for the network.

n

8.1.12

Conduct routine operation and maintenance of water and sewerage infrastructure

Council continued to undertake operations and maintenance of all water supply and sewerage infrastructure to appropriate levels of service requirements.

Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually

Annual monitoring and reporting according to the requirements of the Department of Industry Water for inclusion in the NSW Water Supply and Sewerage Monitoring Report completed.

n

Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans

Operation and maintenance of Water and Sewer Infrastructure undertaken in accordance with Asset Management Plans including legislative/regulatory and associated Levels of Service requirements.

n

8.1.13

Deliver sewer mains relining program

Work on the sewer mains relining program continued during this quarter.

Sewer mains relining program delivered by June annually

Works on the 2018/19 150mm and 225mm sewer mains relining program are nearing completion with works expected to be completed in April 2019.

n

8.1.14

Implement water loss management program

Work continued on the water loss management program during this quarter.

Establish district metering areas in order to quantify water losses from the water supply system

Council has developed a plan to undertake further zoning of reservoirs in key areas of Orange. It is currently proposed to complete further zoning of the Beech Crescent Reservoir along with the Sharp Road area to improve an understanding of water loss within these areas. Currently the Sharp Road zoning is in the process of being commissioned. Council is reviewing its focus in light of level four water restriction and completing audits to assist with its water loss management program.

n

8.1.15

Deliver water services and water mains renewals program

Work continued on the water services and water mains renewals program during this quarter.

Water services renewals program delivered by June annually

Works have been completed for the water main renewals in Olver Street and Hawkins Lane. Council has recently resolved to decline Tenders received for the Water Main Renewal of Icely Road. Council is planning the renewal of the 100mm water main in Moulder Street between McLachlan Street and Endsleigh Ave in the Fourth Quarter.

n

8.1.16

Deliver water meter replacement program

Work on the water meter replacement program continued in this quarter.

Water meter replacement program delivered by June annually

Council is progressing with the replacement of its water meters with a total of 320 replaced for the quarter and a total of 964 for 2018/19, the size ranges from 20mm to 80mm diameter.

n

8.1.17

Lake Canobolas sewer upgrade

Work progressed on the Lake Canobolas sewer upgrade in this quarter, ahead of its completion date in Year 2.

Design completed by June 2019

Council has completed the internal sewer mains of the facility and is currently reviewing the next stage of pumping the sewer back to Orange. These works are not scheduled until 2019/2020.

n

8.1.18

Develop telemetry and SCADA upgrade strategy

A draft scope of works and grant funding submissions have been completed. Grant funding approval is yet to be received.

Develop telemetry and SCADA upgrade strategy by June 2019

This task is due in the fourth quarter but is dependent on grant funding approval.

n

8.1.19

Develop data management system strategy

The final report for the Water and Sewer Operational Data Management System Options Assessment was delivered in December 2018, which included direction for a range of data management needs.

Develop data management system strategy by 2019

This task was completed in the second quarter.

n

8.1.20

Develop water and sewer network management system strategy

Completion of the water and sewer network management system strategy is targeted of June 2020.

Develop water and sewer network management system strategy by June 2020

This task is due in Year 2.

n

8.1.21

Lake Canobolas potable water upgrade

Work progressed on the Lake Canobolas potable water upgrade during this quarter.

Design completed by June 2019

The Lake Canobolas Potable Water Upgrade is nearing completion with 90% of pipe installed. Works are expected to be completed by May 2019. Council has received approval for the installation of a weir below the Lake Canobolas Dam with works about to commence on the installation of the weir.

n

8.1.22

Install reservoir mixers

Installation of reservoir mixers is a three-year project. Applications for external grant funding have been submitted and are yet to be approved.

Supply and install by June 2021

This task is due in Year 3.

n

8.1.23

North Orange water supply strategy

The North Orange water supply strategy is targeted for completion in June 2020.

Supply and installation of pumps completed by June 2020

This task is due in Year 2.

n

8.1.24

Manhole rehabilitation

Work on the manhole rehabilitation program progressed through quotation stage in this quarter.

Manhole rehabilitation program delivered by June annually

Council has received quotations for the renewal of 10 manholes across Orange. Works are expected to commence in May 2019.

n

8.1.25

Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences

Both waste facilities operating in accordance with the respective Operational Environmental Management Plans and Licences.

Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required

This task was completed in the second quarter.

n

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation

Following on from last quarter's hot mix seal to turning area at the top of the green waste/scrap steel area, some remaining works occurred in this quarter.

n

Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis

Required reporting met the monthly targets in this quarter.

n

8.1.26

Re-top concrete slabs to receival station bin areas at Ophir Road Resource Recovery Centre

Works rescheduled to first Quarter of 2019/2020.

Slabs and associated drainage works completed in second quarter of 2018/19

This project has been rescheduled to the first quarter in Year 2.

n

8.1.27

Increase capacity in East Orange drainage channel

This project is due in 2019/20.

Develop and design and issue construction tender for channel under McLachlan Street

This project is due in 19/20

n

Reshape the stream bank to increase capacity from McLachlan Street to Jilba Street

This project is due in 19/20

n

8.1.28

Deliver planned flood-mitigation strategies across the City

Council has engaged consultants to undertake a review of the flood study for the city. It is expected that a draft document will be put to council in June with a recommendation to place on public exhibition for 28 days.

Construct Waratahs (W5) site 4 detention basin

Project unfunded

n

Construct Waratahs (W8) site 7 detention basin

Project unfunded

n

8.1.29

Provide safe drinking and re-use water

Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System.

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

Reduced risk in satisfying the objectives of the Recycled Water Management System shall be enhanced through the inclusion of water quality in review of the treated effluent agreement with Cadia Valley operations.

n

8.1.30

Icely Road Water Treatment Plant lagoon upgrade

Upgrade of the Southern Lagoon at the Icely Road Water Treatment Plant was completed in March 2019, providing greater capacity for storage of backwash water at the Plant.

Completed by June 2020

Experienced gained in the upgrade of the northern lagoon last financial year has enabled staff to complete the southern lagoon ahead of schedule. This has provided greater operational flexibility and reduced environmental pollution risk.

n

8.1.31

Orange Sewage Treatment Plan de-chlorination dosing

De-chlorination at the Orange Sewage Treatment Plant is no longer required given the planned location of the ultra-violet disinfection option.

Design and construct new dosing system by June 2021

The ultraviolet disinfection system planned for the Orange Sewage Treatment Plan is in the concept design stage. The location of the ultra-violet system upstream of the chlorine contact tank negates the need for de-chlorination.

n

8.1.32

Orange Sewage Treatment Plant works inlet upgrade

A consultant has been engaged for the concept and detailed design of a new inlet works at the Orange STP with works progressing according to a schedule targeting completion for the end of November 2019.

Design and construct new inlet works by June 2021

Cardno are consultants engaged for the concept and detailed design, with design criteria compiled by the end of the March quarter.

n

8.1.33

Orange Sewage Treatment Plant primary settling tank coating

The Orange Sewage Treatment Plant primary settling tank coating is targeted for completion by June 2021.

Specialist paint coating of tank completed by June 2021

This project is due in Year 3.

n

8.1.34

Suma Park Dam back-up pumps

This project is scheduled for 2019/20.

Installed by June 2020

This project is due in Year 2.

n

8.1.35

Stormwater harvesting rehabilitation of Stage 1

Intention to use a design and construct methodology for the Blackmans Swamp Creek stormwater harvesting location is under review given the current pressures on the City's raw water supply. Limiting initial works to a design phase only in the shorter term will defer the need to take the harvesting location off-line until a time when the raw water supply is more secure.

Rehabilitation works completed by June 2019

The project will be progressed with initiation of the design phase only in this financial year, with timing of the construct phase assessed in accordance with storage levels in Suma Park Dam.

n

8.1.36

Orange Sewage Treatment Plant aeration upgrade

The design phase of the aeration upgrade is scheduled for 2020/21, with construction scheduled for 2022/23.

Design finalised by June 2021

This task is scheduled for Year 4 and beyond.

n

8.1.37

Orange Sewage Treatment Plant sludge lagoon upgrade

The Orange Sewage Treatment Plant sludge lagoon relining is scheduled for Quarter 4.

Earthworks and liner installation by June 2019

Relining of the lagoon will be progressed in Quarter 4, incorporating the need for the lagoon to be off-line during the on-ground works.

n

8.1.38

Undertake ongoing condition assessment on Council's stormwater network

Condition assessment of Council's stormwater network continued during this quarter.

Assessments undertaken on 2% of network per annum and updated in the asset management plan

Quotes have been requested, timely completion may depend on availability of sub-contractor.

n

 


 

 

8.2: Develop and promote initiatives to reduce water, energy and waste in consultation with the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.2.1

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report

The State of the Environment Report was completed by November 2018.

Publish the annual statement of environment report by November

This task was completed in the second quarter.

n

8.2.2

Develop a landfill gas management plan for Euchareena Road Resource Recovery Centre

Development of a landfill gas management plan for the Euchareena Road Resource Recovery Centre progressed to Environment Protection Authority (EPA) endorsement and is awaiting Department of Planning and Environment (DPE) approval during this quarter.

Development of plan identifying associated capital works required to manage gas from the landfill operations prepared in first quarter of 2018/19 with subsequent works programmed for 2022/23 and beyond

Draft Landfill Gas Management Plan endorsed by EPA and forwarded to DPE for Approval in March 2019. Awaiting Approval from DPE. Installation of works not required till 2022/23.

n

8.2.3

Engage the community in the Parks Alive program and environmental activities

There were 7 community events held in the third quarter with 3 of those being educational, 3 planting and mulching and 1 clean-up event.

265 community members attended the events, which equates to approximately 795 volunteer hours

The planting events resulted in the community planting 470 plants.

Deliver four school programs, four educational programs and four community events per annum

·  3 educational

·  3 planting and mulching

·  1 clean up

n

8.2.4

Participate in the NSW Tidy Towns sustainable program

There were 4 local Clean Up Australia Day events held in Orange on 3 March 2019, with 63 local community members engaged.

The main event site was Elephant/Moulder Park - with the other sites being Rotary Park, Clifton Grove and Hill Park. Local cubs, ventures and scouts also targeted Lake Canobolas, the Pinnacle Reserve and the Gosling Creek precinct. In total, some 15 bags of rubbish were collected. There was a marked decrease in plastic bottles, most likely as a result on the "return and earn" scheme.

Participate in Clean Up Australia activities

4 events were held in Orange.

n

Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools

This is an ongoing tasks that ramps up closer to the actual event.

n

Compile annual NSW Tidy Towns Sustainable Community Award submissions

The Tidy Towns submissions are due to be submitted in the fourth quarter.

n

8.2.5

Monitor and implement awareness events and campaigns for priority weeds

This action duplicates Action 1.2.3. Please refer to 1.2.3 for updated comments.

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

See 1.2.3 for comments.

n

8.2.6

Manage abandoned articles within the City

Abandoned trolleys are a constant problem throughout the City. There has been some improvement since Coles introduced the tag system.

Abandoned trolleys are also reported to stores by residents.

Report abandoned shopping trolleys to stores

Abandoned trolleys reported for collection to the relevant stores

n

8.2.7

Enforce environmental legislation

Pollution complaints come through the Customer Request Management (CRM) system and by immediate contact by phone. All complaints have been attended to within the time frame required.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required

Pollution events inspected as required.

n

 


 

 

8.3: Promote the range of recycling services

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.3.1

Deliver waste and recycling services

Ongoing delivery of contracted waste, recycling and organics collection and processing services continues, with quarterly meetings convened with J R Richards and Sons and Envirocom (waste education consultant) to ensure maintenance of Key Performance Indicators (KPIs).

Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre

This task was completed in the second quarter.

n

Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions

Ongoing monthly education strategy implemented during the quarter.

n

 


9: Infrastructure for our growing community

 

9.1: Construct and maintain a road network that meets the community's transport and infrastructure needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.1.1

Promote the construction of the Southern Feeder Road

No further suitable grant funding opportunities available in the last quarter. Confirmation received that Council was unsuccessful in its funding application under the Building Better Regions fund for Stage 4.

Explore further grant opportunities and make submissions

No suitable funding programs available.

n

9.1.2

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Works progressing on individual projects.

Annual road rehabilitation program completed within allocated budget

Completed.

n

Annual reseal program completed within allocated budget

Completed. Waratah Avenue to be rescheduled to 2019/20.

n

Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road

Tenders received. Project to be completed in 2019/20.

n

Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive

Not due to start.

n

Whiley Road/Forest Road upgrading - subject to grant funding

Works commenced.

n

Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding

Not due to start.

n

Upgrade Whitton Place to urban standards

Not due to start.

n

Upgrade Yackerboon Place to urban standards

Works commenced.

n

Upgrade the intersection of Dairy Creek Road and Mitchell Highway

Not due to start.

 

 

9.2: Ensure that adequate car parking spaces are available to support growth

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.2.1

Provide and manage public car parking in the Orange Central Business District

The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Orange Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing.

Implement parking study deliverables

Activities have been undertaken in accordance with the parking study:

·  Period

·  Last Modified

·  Username

Activities have been undertaken in accordance with the parking study.

n

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Orange Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing.

n

 

9.3: Ensure that an appropriate level of pedestrian amenity is provided throughout the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.3.1

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Works ongoing.

Construction of pedestrian crossing lighting as per allocated budget

No further lighting installed this quarter.

n

Annual footpath rehabilitation program completed within allocated budget

Works completed or started this quarter from January include:

·  Sale Street from March to Byng Street

·  Phillip Street from Anson to school crossing

·  Eyles Street from Bathurst Road to Ellard Street.

n

 

9.4: Develop a vibrant civic and commercial precinct as a centre for the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.4.1

Undertake an assessment to upgrade the CBD to position Orange as a premier regional city supporting existing and new commercial opportunities

The assessment to upgrade the Central Business District (CBD) is progressing well.

Develop scope of works and implement upgrade

Staff and the appointed consultant liaised with the community advisory committee to progress this project during this quarter.

n

 


10: Celebrate our cultural, social, natural and built heritage assets

 

10.1: Engage with the community to ensure plans for growth and development are respectful of our heritage

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.1.1

Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design

Council's Heritage Advisor, David Scobie, continues to provide regular heritage advice to assist with the assessment and determination of development applications, protect and enhance heritage assets and promote quality urban design.

Heritage and urban design advisory services provided

18 heritage advisory services were provided.

n

 

10.2: Preserve our diverse social and cultural heritage

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.2.1

Maintain local heritage assistance program

Council continues to implement the Local Heritage Assistance Fund on an annual basis.

Ensure the local community is engaged for heritage support funding

2019/20 Local Heritage Assistance Fund  was advertised in February.

n

10.2.2

Develop heritage strategy

Heritage Strategy is reviewed annually as part of Office of Environment and Heritage reporting processes.

Implement and review heritage strategy annually

Heritage Strategy is reviewed annually in May; therefore. no action in this quarter.

n

 

10.3: Preserve the unique way of life of our surrounding villages

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.3.1

Support the Spring Hill and Lucknow Community Committees

Quarterly meetings were held with communities to ensure delivery priority projects within budget allocations.

Engage with the community and update the Village's priorities

Community priorities identified through relevant Action Plans. Outcomes from meetings are reported to Council after each meeting.

n


 

3: Prosper - a smart, innovative and resilient economy

11: Sustainable tourism, events and visitor experiences

 

11.1: Capitalise on the character and lifestyle of Orange to remain a destination of choice

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

11.1.1

Deliver visitor information services

Growth continues in online bookings and social media and will continue to grow with the merging of VisitOrange and Orange360.

Operate the Orange Visitor Centre within budget

Centre is within budget.

n

Increase on-line bookings by 10% annually

Bookings have been growing.

n

Increase social media engagement and reach by 25% annually

Currently on track to exceed target.

n

11.1.2

Implement the Orange Region Tourism Strategy

The business/conference market is continuing to grow in line with the actions in the Tourism Strategy.

Implement the actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council

Actions being implemented.

n

Manage the outsourced tourism services contract

Contract being managed.

n

 

11.2: Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

11.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park

The Colour City Caravan Park continues to varying levels of accommodation, including provisions for backpacker accommodation. Occupancy rate remains above 50% for the year.

Maintain a three-star rating

Rating maintained

n

Maintain occupancy rate at an annual average of at least 50%

Occupancy rate exceeded.

n

Undertake asset improvements in accordance with the buildings asset management plan

Assets being maintained and improved where possible.

n

11.2.2

Support and work with sporting organisations to secure events for the Orange region

Council continued to provide a customer service focused on economic development to attract events to Orange and hosted 6 major sporting events during the reporting period.

Support at least five major events annually sourced by agency

Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period:

·  Western NSW U/13 Cricket Carnival - 224 competitors for 4 days competition

·  Western NSW U/15 Cricket Carnival - 224 competitors for 4 days competition

·  NSW O/50's State Cricket Championships - 224 competitors for 3 days competition

·  NSW Triathlon Club Championships - 800 competitors for 1 day competition

·  NSW U/12's Water Polo Festival - 275 competitors over 2 days competition

·  Newcrest Orange Challenge - 1,500 competitors for 1 day competition

·  NSW Orange Fun Run (part of Great Volcanic Mountain Challenge) - 400 competitors over 1 day of competition

n

 


12: A smart, innovative and resilient industry sector

 

12.1: Attract and grow strategic investment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.1.1

Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms

The www.orangebusiness.com.au website has been deactivated. The platform was extremely outdated and was being subjected to spam attacks. The new Invest Orange will serve the information purposes; however, the business database was not optimised to help lift Google rankings of businesses so it was essentially ineffective. Council still maintains resources appropriate to assisting business development through analysis of data from Census, property and Spendmapp.

Measure number of businesses listed on Council's on-line business directory

The platform was too old and unsuitable for the purpose.

n

12.1.2

Undertake refurbishment of the Central Business District

Work is continues to progress on project planning for the refurbishment of the Central Business District (CBD).

Project planning completed and delivery to budget and timeframes

Work continued with meetings between consultants, staff and an appointed community group during this quarter.

n

12.1.3

Upgrade under-awning lighting in the Central Business District

Tenders received and awaiting FutureCity report prior to engaging contractor.

Complete upgrades of under-awning lighting

Tenders received and awaiting FutureCity report prior to engaging contractor.

n

Continue planning for under-awning replacement

Tenders received and awaiting FutureCity report prior to engaging contractor.

n

12.1.4

Develop and manage Council's residential relocation program

The latest Welcome to Orange for new residents was held on 10 March 2019 with 65 attendees.

Measure number of enquiries answered about relocating to Orange

47 enquiries handled through Evocities Insightly CRM.

n

Measure number of relocatees attending the annual functions of new residents

65 relocatees attended the function for new residents.

n

12.1.5

Manage the issues arising from telecommunications opportunities

Staff are working with industry and community to ensure people are aware of the NBN and its potential. Work has commenced on the Regional Technology Expo, which will further educate the community in the benefits and possibilities of NBN.

Ensure the Orange community is aware of the NBN rollout and the opportunities it creates

Communication is ongoing with the community.

n

 

12.2: Support innovative industry sectors

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.2.1

Facilitate industry engagement

Meetings have been held with businesses in the manufacturing sector and the retail sector, as well as meetings held with peak industry groups.

Measure number of meetings/events hosted and attended with members of the Orange business sector

12 meetings were held.

n

Work with the local retail sector on a shop local campaign each year

Continued the program

n

12.2.2

Operate the Orange Airport

The Airport is being managed to meet CASA Regulation and it is running efficiently and effectively as possible.

Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security

Continuing to meet the requirements of the Civil Aviation Authority and the Office of Transport Security.

n

Ensure annual technical inspection completed

This task is due in the fourth quarter.

n

Ensure obstacle-limitation surface survey completed

This task has been completed.

n

Annual emergency-training exercise completed

This task was awaiting CASA approval in this quarter.

n

12.2.3

Undertake upgrades of Airport precinct

Upgrades to the Airport have been completed.

Complete airport security fencing

This task has been completed.

n

Reseal "Bravo" taxiway (2018/19) and "Charlie" and "Delta" taxiways (2019/20)

This task has been completed.

n

 

12.3: Support educational and training opportunities that retain young people, attract new workers and provide local employment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Staff have worked with peak industry groups and training bodies to deliver specialised information sessions on information technology and metallurgy, as well as generic business support. Enquiries from business for information on relocation, establishment or expansion have been handled over the quarter.

Arrange annual event to assist industry in skills development

Council has participated with a number of organisations in delivering events to assist in skills development, including RENWELD and CenWest Innovate.

n

Measure the impact of the jobs creation strategy by assessing the number of jobs initiative has identified/supported

Jobs continue to be loaded onto Evojobs website. Staff assist with business relocation, establishment and growth enquiries.

n

 

12.4: Partner with key stakeholders to enhance opportunities for local business to grow and prosper

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.4.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Business development continues in the form of assistance with data for business plans and projections and working with peak industry bodies on subjects such as information technology, lean manufacturing and marketing.

Count number of business enquiries responded to each quarter

Business enquiries have included financial assistance, demographic data and advice on government grants.

n

 


13: Transport services, connectivity and infrastructure that support community, tourism, business and industry

 

13.1: Support public and private rail, coach and air services

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

13.1.1

Lobby relevant government authorities for improved transport linkages

Improved transport linkages remain an opportunity for lobbying.

Delivery of augmented services

Local and inter-regional transport connections were part of the lobbying documents in the lead up the NSW Election.

n

Delivery of augmented services

Local and inter-regional transport connections were part of the lobbying documents in the lead up the NSW Election.

n

 

13.2: Support initiatives for improved connectivity between Orange and capital cities and regional towns

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

13.2.1

Investigate opportunities for private sector and public transport improvements

Where appropriate, Council continued to provide assistance to the Orange Rail Action Group and monitored relevant government announcements.

Delivery of augmented services

In March, the Federal Government announced - as part of its plan for Australia’s Future Population to take pressure off the big cities and support the growth of the regions, $8 million will be provided to fund a business case for faster rail between Sydney and Parkes via Lithgow, Bathurst and Orange.

n

 


4: Collaborate - leadership and partnership

1.            14: An informed community

 

14.1: Deliver communication that is open, accessible, meaningful and regular across a range of media

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.1.1

Promote Council's activities through a range of mediums and media

Orange City Council’s website continues to maintain its strong visitation, with 54,000 users to the website during the reporting period, who went to the site 84,000 times. About 44,000 of those users were new to the site. New Visitors are those navigating the site for the first time on a specific device.

Provide at least one media briefing a week

Council responded to 10 requests from traditional media each week and issued several statements.

n

Issue at least one media release a week

Council issued 24 media releases on a variety of topics from insights into the economy, updates on our stormwater harvesting figures, the economic benefits of sports tourism, updates of FutureCity and highlights from the Orange Regional Gallery.

n

Implement a Council-wide style guide

The style guide has been implemented.

n

Issue bulletins through e-news monthly

Council issued two e-newsletters to more than 700 people.

n

14.1.2

Ensure Council maintains an internet and social media presence

Council’s social media presence is strong, with an average weekly reach of between 10,000 and 20,000 people and between 7,000 and 13,000 engaged users each month.

Maintain the Council website with weekly updates

The website is updated daily.

n

Increase social media engagement and reach by 25% annually

The monthly reach varied between about 23,000 people and 50,000. Council increased its followers by about 8 per cent on the main Council social media account. It has an increasing Instagram presence, Twitter account and is emerging with Snapchat.

n

 

14.2: Promote organisational culture that delivers excellent customer service and continuous improvement

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.2.1

Provide a highly-responsive customer service function

Council continues to provide a responsive service to customers. Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days.

Remind staff of their obligations under Council's customer service obligation policy by June annually

This obligation is ongoing and staff have easy access to Council's customer service obligation policy. Reminders of the obligations under this policy will be targeted for the fourth quarter.

n

All issues reported via Council's website or by phone/e-mail to Council allocated to relevant staff member within two business days

All website enquiries are captured by Council's records section and appropriately allocated to staff with the two-business-day standard.

n

Continue to provide after-hours, call-answering service

Council's after-hours services continues to be available.

n

Undertake a review of the customer-service and on-line response loop to improve resident feedback

Improvements to the customer-service and on-line response loop are constantly monitored for improvement.

n

 

14.3: Provide opportunities for widespread and quality engagement and, where appropriate, shared decision-making

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.3.1

Establish and support Council meetings, policy committees and Council's community committee network

Support continued to be provided for Council meetings, Councillor Briefings and Committees during this quarter.

Prepare and distribute agendas and reports for ordinary Council and policy-committee meetings within three business days of the meetings

There were no exceptions to meeting this deadline for the preparation and distribution of agendas and reports.

n

Review Council's community-committee network structure in September annually

The community committee structure was adopted in February 2018 for the Council Term of 2017-2020.

n

Review charters of community committees in October annually

This task is a post-election task. Committees are able to change their charters in the period until the next election if they so desire.

n

 


2.            15: Leaders in our community

 

15.1: Encourage and support residents to pursue leadership roles at Council

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.1.1

Establish and support Council meetings, policy committees and Council's community committee network

Council staff worked diligently to service requirements for Council meetings and for policy and community committee meetings.

Establish the annual committee-meeting schedule in September annually

This task was completed in quarter one.

n

Undertake a strategic-planning session with all community committees in September-December annually

This task was completed in quarter two.

n

 

15.2: Support community organisations and groups to deliver services and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.2.1

Apply Council's adopted donations and grants policy to support the community

Council's donations policy was consistently applied by staff in preparing recommendations for Council during this quarter. The review of the current donations, grants and events policies progressed. This review, including a community survey will be undertaken and recommendations for improving alignment with the Community Strategic Plan, will come before Council - for implementation in 2019/20 - in the fourth quarter.

Report requests to Council quarterly

By the end of this quarter, the YTD total number of applications for financial assistance was 110 (14 were processed during this quarter).

n

 

15.3: Engage and train young people to develop our future leaders

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.3.1

Support the Youth Advisory Council

The Youth Advisory Council (YAC) is currently in a transition phase, with the original members of YAC now finishing Year 12 and moving away to university. Staff recently completed a recruitment and have 7 new members with ages ranging between 12 and 16.

As part of our transition, 5 of the new members and 3 of the original members are going on a week-long leadership camp to Lake Mungo, Broken Hill and Mutawinji National park.

The YAC has supported the January school holiday program with supervision and providing activities, sustainability with increased membership and leadership programs, and Youth Week events and activities.

On the 8 April, two members represented OCC at the NSW Youth Week Forum at NSW Parliament House and we currently have Ashley Hudson as a representative on the NSW Youth Action Health project. Ashley is helping to develop a "better access to health" program for NSW young people.

The YAC is discussing youth events for the second half of 2019.

Increase engagement with the City's youth

Youth Services currently offers the Youth Centre five days a week from 3.00pm to 5.00pm.

Activities include:

·  Monday - homework centre

·  Tuesday - cooking,

·  Wednesdays - craft

·  Thursday - no-technology day and outdoor activities

·  Friday - BBQ and ‘chill’ session.

We offer basketball on a Tuesday in the main stream competition (we have 6 junior teams already for the winter competition starting in Term 2), Skate Park activities weekly with Ricky Konza, and League tag for senior girls beginning in May.

Youth Services has an Aboriginal Girls Dance group that performs at events, special occasions and functions. Youth Services partners with other youth services and young people to create and host recreational activities as required.

n

15.3.2

Implement recruitment strategies to attract and retain local young people as well as equal-employment opportunity target groups

Council supports work experience placements from schools, TAFE and universities as well as participating in Job Expos to promote Council as an employer. Two trainee roles were recruited in the quarter.

Application and retention rates of local young people and equal-employment opportunity target groups

Due in 2019/20.

n

15.3.3

Human Resources and Skillset to provide ongoing support to apprentices/trainees and their supervisors across Council

Regular meetings are held between Council, Skillset and supervisors, with monthly activity logs provided.

Meetings held with apprentices, trainees and their supervisors at least twice a year

A meeting was held in the quarter.

n

15.3.4

Support work experience and community and school careers events

Council supports work experience placements from schools, TAFE and universities as well participating in Job Expos to promote Council as an employer.

The work experience application process has been implemented into the new online recruitment system to provide a more user friendly experience.

Report on number of work experience placements and attendance at school and community career events

4 requests for work experience were accommodated in the quarter.

n

 

15.4: Develop and encourage staff to pursue leadership within Council

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.4.1

Implement the Workforce Management Plan

Completed actions from the Workforce Management Plan during the quarter include staff survey results circulated, rollout of Code of Conduct Training, wellness programs conducted, WHS quarterly inspections completed and a number of Human Resources/WHS policies reviewed.

Undertake a follow-up, employee-satisfaction survey and link results into the review of the Workplace Management Plan action plan

Staff survey results provided to staff, with an action plan to be developed.

n

Complete the action plan outlined in the equal-employment opportunity management plan

Roll out of Code of Conduct training commenced.

n

Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee, to ensure staff engagement and policy consultation

Two meetings of the Staff Consultative Committee and one meeting of the Safety Committee were held in the quarter, with the following policies reviewed: Recruitment and Selection, Code of Conduct and Management of Non Work related Injuries/Illness policies.

n

Staff-plan developed and implemented

Due in the fourth quarter..

n

Complete actions from Council's safety plan - including implementation of the review of Council's work, health and safety management system, implementation of wellness programs and health surveillance and maintenance of AS 4801 accreditation

Audit action plan were completed and wellness programs included skin cancer checks, lung testing and capital health care checks for 80 staff.

n

Undertake AS 4801 work health and safety system audits and inspections across Council work sites

All quarterly inspections completed and AS4801 monthly inspections completed for all fixed maintenance and project sites across Council.

n

Implement the new online-training system

The system was formally launched in March 2019. Code of Conduct training currently being rolled out online and face to face.

n

Continue to rollout leadership programs - including recruitment, performance management and new manager induction

Managers/supervisors attended a number of relevant courses including company directors, financial reporting, incident and near-miss training.

n

Review the local government capability framework and its potential to be utilised at Orange City Council

Due in the fourth quarter.

n

Review and update the reporting of human-resource statistics to the management team

The Human Resources reporting statistics for the quarter included leave taken, headcount, recruitment and lost time injury.

n

3.             

4.            16: Strong relationships

 

16.1: Work in partnership with other councils, regional organisations and State and Federal governments

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

16.1.1

Support the Local Emergency Management Committee

Staff continued to support the Local Emergency Management Committee.

Support local emergency planning in conjunction with key agencies

Staff attended both the REMC and LEMC meetings and updated the contact list for the local LEMC.

n

16.1.2

Support the Rural Fire Service

Staff continued to support the Rural Fire Service.

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings

Staff attended quarterly meetings with the Rural Fire Service. Council continues to provide support through Corporate Services' Creditors and Finance Sections.

n

16.1.3

Engage with State and Federal Governments on funding and policy matters

Council continued to engage with State and Federal Government on funding and policy matters.

Report activities of the Council showing advocacy on emerging strategic matters important to the City and region

The following meetings were held with State or Federal Government representatives on funding and policy matters with attendance by the Mayor, the General Manager and/or Council staff during the last quarter:

·  Rick Colless MLC on 30 January 2019

·  Peter Primrose MLC on 31 January 2019

·  John Barilaro MP Deputy Premier on 14 February 2019

·  Paul Toole MP Member for Bathurst on 15 February 2019

·  Olivia Graham, Policy Advisor, Deputy Premier’s Office on 27 February 2019

·  Jock Laurie State Drought Coordinator on 27 February 2019

·  Andrew Gee MP Federal Member for Calare  on 5 March 2019

·  Local Government Debate with Ministers of Government on 8 March 2019

n

 


16.2: Advocate for the community to attract external funding to deliver services, facilities and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

16.2.1

Maintain membership of key lobby groups to advance regional priorities

Council continues to maintain membership of key lobby groups to advance regional priorities.

Report on meetings and interactions with key lobby groups - including, but not limited to:

- Centroc
- Regional Development Australia
- Inland Forum
- NetWaste
- Central West Libraries
- Bathurst Orange and Dubbo Alliance
- Association of Mining-related Councils
- Local Land Services
- Government Ministers and department officers
- LGNSW

The following meetings were attended by the Mayor, General Manager and or Council staff during the last quarter to advance regional priorities:

·      Centroc Executive meeting on 31January 2019

·      Centroc General Managers Advisory Committee on 31 January 2019

·      Centroc Board Meeting on 28 February 2019

·      RDA Board Meeting on 14 February 2019
Country Mayor’s Association Meeting on 8 March 2019

·      General Manager’s Meeting BOD Alliance on 14 March 2019

·      Mining and Energy Related Councils Meeting on 8 February 2019

·      NetWaste - Joint Recycling Contract - J R Richards & Sons in Orange on 1 February 2019

·      NetWaste Steering Committee meeting in Orange on 1 February 2019

·      NetWaste Forum meeting in Molong on 22 February 2019

·      NetWaste Steering Committee delegates and Visy Australia Management- Container Deposit Scheme negotiation/meeting in Smithfield on 12 March 2019

n

16.2.2

Maintain sister-cities relationships with:  Timaru, New Zealand; Ushiku, Japan; Orange, California; and Mt Hagen, Papua New Guinea

The Sister City Committee met during the quarter.

Support opportunities for cultural exchange

Students and teaching staff from Toyo University Ushiku High School made a 10-day exchange visit to Orange in March, hosted by families from James Sheahan High School. The exchange group attended a civic welcome hosted by the mayor in the Council Chambers.

n

Finalise employment-skills exchange program with Mt Hagen

No progress on funding opportunities.

n

Review Mt Hagen city plan

No progress on funding opportunities

n

 


5.            17: Responsible governance

 

17.1: Provide representative, responsible and accountable community governance

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

17.1.1

Maintain the delegations and sub-delegations register

The delegations and sub-delegations register are continually maintained.

Review delegations to the General Manager in November annually

This task was completed in quarter one.

n

Update and distribute sub-delegations to staff in December annually

A comprehensive review of sub-delegations was continued in this quarter.

n

17.1.2

Provide information to Councillors on training and development opportunities

Training and development opportunities for Councillors are actively researched in each quarter.

Coordinate with the Mayor and Councillors the Councillors' training and development plans, as per requirements in the Local Government Act

Councillors who have completed the LGNSW Capabilities Self Assessment process have been provided with material requested through this process. Training provided by external bodies on hold until Councillor Training Policy and budget are reviewed.

n

Report complaints under Council's code of conduct to Council by December annually

This task was completed in the second quarter.

n

17.1.3

Manage Council's records system

Council's records system is consistently and competently managed. The review of the records system, to enhance its features and to improve user-engagement, was progressed during this quarter.

All incoming letters and e-mails to Council's system daily and allocated to appropriate staff member

Letters and e-mails are registered daily into the records system and appropriately assigned to staff for action.

n

17.1.4

Develop and implement the suite of integrated planning and reporting documents

The integrated planning and reporting documents (the Community Strategic Plan and the Delivery/Operational Plan) and the associated resourcing documents (Long-term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) were near to completion in draft stage during this quarter. It is expected that the draft suite of these documents will be presented to Council at an extraordinary meeting on 14 May 2019.

Annual minor review of Community Strategic Plan by February annually

Review of the Community Strategic Plan was commenced in this quarter.

n

Finalisation of the delivery/operational plan by June annually

The Delivery/Operational Plan is on track for meeting exhibition and finalisation before the end of the current financial year.

n

Review of the resourcing strategies by December annually - via the long-term financial plan, assets planning document and the workforce-management plan

The Integrated Planning and Reporting (IP&R) resourcing documents were reviewed during this quarter.

n

Preparation of the annual report by November annually

This task was completed in the second quarter.

n

Undertake quarterly reviews of the delivery/operational plan and report to Council

Quarter 2 review of the delivery/operational plan was presented to Council at its meeting on 5 March 2019.

n

17.1.5

Maintain a framework of relevant policies and procedures

Strategic policies were reviewed and a number of operational policies were updated and approved by the General Manager during this quarter. The Strategic Policy Review schedule is ongoing.

Facilitate the review of strategic policies annually, with:

- the code of conduct reviewed by March;

- the code of meeting practice reviewed by April; and

- Councillors' payment of expenses and provision of facilities policy

This is an ongoing task. A current review schedule is in place. A number of policies are currently being developed and updated and will be put forward for adoption in due course.

n

Facilitate the review of operational policies annually

This is an ongoing task. The developed Draft Operational Policy Review Schedule will timetable the required reviews of operational policies. The General Manager approved a number of operational policies during this quarter.

n

17.1.6

Ensure Councillors are made aware of key policy requirements

Key policy advice is provided to Council via reports.

Provide advice on key policy and legislative changes as required

Advice on key policy and legislative changes was provided where required.

n

 

17.2: Ensure financial stability and support efficient ongoing operation

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

17.2.1

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly investment reports were presented to Council. Returns are above benchmark in each month.

Monthly reports to Council on the performance of the investment portfolio

All monthly investment reports presented to Council on time, above-benchmark returns in each month.

n

17.2.2

Review and implement operational efficiency opportunities

Operational and efficiency opportunities are continually reviewed - via organisational strategic planning. Some improvements are also reported quarterly to Council's Audit and Risk Management Committee.

Consideration of actions and efficiencies from the activities identified in the Fit for Future improvement plan reported to the General Manager and used to inform future budgets

Progress is being made on an ongoing basis.

n

17.2.3

Undertake testing of Council's business continuity plan

Review of the business continuity plan progressed during this quarter. Development of draft testing schedule also progressed.

Business continuity plan tested and reviewed in December annually

Review of the business continuity plan is nearing completion and a testing schedule is being drafted.

n

17.2.4

Maintain the enterprise risk management system

The enterprise risk management system, compliance reporting and an internal audit program are regularly reported and maintained via Council's Audit and Risk Management Committee (ARMC).

Annual review of the corporate risk register and report to Council via the Audit and Risk Management Committee

The annual review will not be presented in this financial year. A comprehensive review of the Enterprise Risk Register, in line with compliance activities, will be undertaken in the first and second quarter of the next financial year.

n

Compliance reporting quarterly to Directors

Compliance reporting, largely based on the Office of Local Government's Calendar of Compliance and Reporting, is reported quarterly to the ARMC meeting and Directors have access to these reports. In this quarter, a report on the compliance was considered by the ARMC at its meeting on Friday, 22 February 2019.

Compliance reporting will form part of next financial year's comprehensive review of the Enterprise Risk Register as some mitigated risks will be become compliance activities.

n

Deliver an internal audit program based on corporate-risk issues, with reports on progress against the program made to Council on a quarterly basis

The internal audit program is reported to each quarterly meeting of the ARMC and, from there, to Council. In this quarter, a report on the program was considered by the ARMC at its meeting on Friday, 22 February 2019.

n

Annual report from the Audit and Risk Management Committee in April annually

This report will be presented to the Audit and Risk Management Committee meeting on 30 May 2019.

n

17.2.5

Provide financial reporting with reference to the long-term financial plan and the delivery and operational plan requirements

The second Quarterly Budget Review was completed during this quarter.

Quarterly reports presented to Council within two months of the end of each quarter

The Quarterly Budget Review was considered by Council at its meeting on 2 March 2019.

n

Annual financial statements finalised by November

This task was completed in the second quarter.

n

17.2.6

Implement information technology strategy initiatives

This is an ongoing process requiring constant review to ensure it is kept up to date. Currently upgrading mapping viewer, analysing Property Management requirements for each area to create one system for organisational use, reviewing “Name and Address” register for formatting issues and duplicates and have a third party reviewing our systems with a view to updating our IT Strategy prior to the end of June 2019 to cater for future digital requirements.

Records system integration with land and property system

This project is dependent on the upgrade of the Authority (land and property) system to v7. In preparation, a meeting held has been held with Records System integration experts to scope the requirements for the project. Also reviewing current usage of records system and working on improvements for users.

n

Services review - security, website, software (internet and intranet)

New website launched in August 2018. Network security report received in June 2018 and most recommendations being implemented on a priority basis. Next security review scheduled for May 2019. Various Intranet replacement options currently being investigated and costed.

n

CCTV network review and systems-improvement plan

Whilst IT have input this project, it is being managed within the Technical Services division.

 

Review NBN impacts on Council

Phones have now moved across to NBN.

n

Investigate e-planning initiatives and impacts and potential solution design

We are keeping a watch on State Government requirements. Currently working on daily reporting requirements for Building Processing Board. Stage 1 completed at end of November. Stage 2 completed at end February. Currently testing prior to implementation.

n

Customer-relationship management system review

Not scheduled until next year.

n

Telemetry-network review and hardware-refreshment program

Whilst IT have had input this is a project being managed within the Technical Services division.

n

 


Council Meeting                                                                                                                           21 May 2019

Attachment 2      March 2019 Quarterly Review

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Council Meeting                                                                                                                           21 May 2019

Attachment 3      Major Works Table_March Qtr 2019

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Council Meeting                                                                                                                         21 May 2019

Attachment 4      March 2019 Quarterly Bank Reconciliation

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Council Meeting                                                                                                 21 May 2019

 

 

5.4     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM REFERENCE:        2019/112

AUTHOR:                       Samantha Freeman, Manager Corporate Governance     

 

 

EXECUTIVE Summary

Council previously received separate reports for Questions Taken on Notice, progress of Councillor Notices of Motions, and outstanding Council Resolutions. A list of updates on each of these are now provided together. Only matters requiring action to be taken are noted in this report including outstanding items from the start of the Council term. After completion, these items will be removed from this listing, however will be available for administrative purposes.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.

Attachments

1          Overdue Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary, 2018/1041

2          Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary, 2019/937

 


Council Meeting                                                                                                                           21 May 2019

Attachment 1      Overdue Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary

ITEMS PENDING OR OVERDUE

QUESTIONS ON NOTICE & MATTERS ARISING

As at 1 May 2019

Status

Pending

Overdue

 

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment 

STATUS

19 Mar

2019

CCL

RESOLVED - 19/192                                                                Cr G Taylor/Cr R Kidd

That the Traffic Committee request the Roads and Maritime Services (RMS) to provide information on vehicle locations, fines and average speeds of fines for stationary speed vehicles used in the Orange area.

Information to be circulated to Councillors.

 

5 Mar 2019

CCL

Cr Mileto requested information be circulated to Councillors on items 8.1.28 of the Performance Indicators regarding Waratahs (W8) site 7 detention basin no longer being required.

That information be circulated to Councillors.

 

5 Mar 2019

EEDPC

Cr Mileto requested information be circulated to Councillors on current retail performance in Orange and details of incentives available to new businesses

Information will be circulated to Councillors in May 2019.

 

5 Mar 2019

ESPC

MATTERS ARISING

1     Cr McRae requested Council consider promotion of Bloomfield Park for dogs which has a designated leash free area.

2     Cr Mileto requested information be circulated to Councillors on the fines that can be issued to pet owners with dogs off leash in undesignated areas.

Information to be circulated to Councillors.

 

5 Mar 2019

ESPC

MATTER ARISING

Cr Nugent requested a report be brought back to Council on examples of how other Councils protect trees and in particular the use of tree bonds.

That a further report be provided to Council.

 

4 Dec 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Duffy sought information as to when upgrades to the footpaths near the PCYC on Byng Street were proposed.

Information to be provided to Councillors.

 

4 Dec 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Nugent sought for information to be circulated as to the type of light bulbs used on the Forest Road lights.

Information to be provided to Councillors.

 

7 Nov 2018

CCL

Cr Turner requested a report on the Canobolas Scout Camp facility and how Council can upgrade the facility – CCTV cameras and inspections.

Awaiting executed copies of contract and the new project will include CCTV for security. A report will be brought to Council in June which allows for preliminary design work.

 

7 Nov 2018

IPC

Cr Munro asked if Council can implement a program to clean up the Northern Distributor Road.

Investigations underway.

Information to be circulated to Councillors.

 

7 Nov 2018

ESPC

Cr Munro raised the matter of a lack of trees and greenery in North Orange and requested information as to whether Council can require the shopping centre replant trees and install tree guards.

Investigations underway, report to follow. Shopping Centre Manager has been contacted.

 

 

7 August 2018

ESPC

Cr Munro requested a report regarding monitoring and trapping of cats and any plans in place to manage this be provided to Council.

Memo being prepared for distribution to Councillors.

 


 

ITEMS PENDING OR OVERDUE

As at 1 May 2019

RESOLUTIONS & NOTICES OF MOTION

Status

Pending

Overdue

 

Date of Meeting

Meeting

Resolution

Action Taken/Comment 

STATUS

16 April 2019

CCL

2.1    GREY HEADED FLYING FOX (GHFF) - COOK PARK     2019/758

RESOLVED - 19/228           Cr K Duffy/Cr S Munro

1        That the information contained in this Mayoral Minute and the associated attachments be noted.

2        That Council seek the necessary approvals and protocols to develop a planned intervention just prior to the next non-breeding season of May to July 2020.

Noted – matter in progress.

 

16 April 2019

CCL

6.1    LEASE NSW TELCO AUTHORITY - 181 ICELY ROAD

TRIM REFERENCE: 2019/615

RESOLVED - 19/237           Cr G Taylor/Cr K Duffy

That Council resolves:

1        To enter into a lease with NSW Telecommunication Authority for a period of 5 years plus 3 options to renew for a period of 5 years each of part of the Water Treatment Plant at 181 Icely Road, Orange with rental commencing at $11,000 per annum increased annually.

2        To grant approval for the use of the Council Seal on any necessary documentation.

Waiting on further instructions from lessee.

 

 2 April 2019

CCL

4.1    NOTICE OF MOTION - AWNING - MAX HAZELTON AERO CENTRE

TRIM REFERENCE: 2019/608

RESOLVED - 19/219           Cr S Romano/Cr M Previtera

That Council resolves to approve:

1        the provision of assistance to the Orange Aero Club by applying for the DA and constructing an airside awning to the Max Hazelton Aero Centre patient transfer room.

This matter is in progress.

 

 2 April 2019

CCL

4.3    NOTICE OF MOTION - COST ESTIMATE - PARKS AND GARDENS UPGRADE

TRIM REFERENCE: 2019/633

RESOLVED - 19/221           Cr R Kidd/Cr G Taylor

That Council resolves that:

1        Council staff provide a cost estimate that subject to a budget bid the following actions to be completed within the 2019-2020 financial year within the City:

a       removal and replacement of all identified dead trees;

b       removal of all deadwood within trees;

c       enhancement planting and where appropriate irrigation for street gardens, roundabouts and blisters; and

d       installation of entrance planting.

2        Council provide concept designs and costing for entrance signage to the City with final design to be determined by Council.

3        That the above refined budget request be submitted for consideration in the approved Council budget development process.

4        Council again write to Essential Energy to request that trees pruned by contractors are required to shape the tree evenly and not take one side out and leave the tree imbalanced which promotes imbalance in growth and poor appearance.

Information provided to Councillors as a component Integrated planning and reporting document being presented to Council on 14 May.

 

 

 

2.5        MINUTES OF THE LUCKNOW COMMUNITY COMMITTEE MEETING - 7 MARCH 2019

TRIM REFERENCE:                                                                                                                                               2019/508

RESOLVED - 19/218                                                                                                          Cr K Duffy/Cr M Previtera

1           That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting held on 7 March 2019.

2           That Council determine recommendations 3.1 and 4.1 from the minutes of the Lucknow Community Committee meeting of 7 March 2019 being:

              3.1      That the discussion on Signage be acknowledged.

              4.1      1    That the report on the Wentworth Mine Picnic Day be acknowledged.

2           That investigations take place into a trial period of Wentworth Mine Opening every second weekend during summer months.

3           That the remainder of the minutes of the Lucknow Community Committee at its meeting held on 7 March 2019 be adopted.

Minutes actioned. 

 

Awaiting quote for additional signage.

 

Wentworth Mine Picnic Day held Saturday 27 April.

 

Investigations taking place regarding trial period of Wentworth Mine opening every second weekend during summer months.  Report to be take back Lucknow Community Committee with outcome/recommendation.

 

19 Mar

2019

CCL

4.1    NOTICE OF MOTION - FREE WIFI ORANGE AIRPORT

TRIM REFERENCE: 2019/527

RESOLVED - 19/183           Cr T Mileto/Cr J Hamling

That Council resolves to investigate the feasibility and cost associated with installing free WIFI at the Orange Airport for the convenience of all users/passengers.

Request for Quotation issued. Assessing responses.

 

19 Mar

2019

CCL

6.1    ACQUISITION OF LAND - 1 CHERRYWOOD CLOSE ORANGE

TRIM REFERENCE: 2019/442

RESOLVED - 19/193                                                                                                            Cr J Hamling/Cr R Turner

That Council resolves:

1          To acquire approximately 1,509m2 of part Lot 42 DP 788920 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2          That upon acquisition, the land be classified as Operational.

3          To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council.

Survey plan being prepared.

 

18 Dec 2018

CCL

4.2      NOTICE OF MOTION - GLENROI OVAL BY CR S NUGENT AND CR J HAMLING

TRIM Reference:  2018/2976

RESOLVED - 18/582023                                                                                                   Cr S Nugent/Cr J Hamling

That Council:

1          Develop a master plan for the future development of Glenroi Oval, and connected public space, with the aim of maximising its safe use for sporting and recreation purposes, minimising vandalism and other anti-social behaviour, and developing a sense of local ‘ownership’ and responsibility for the area.

2          Consider an annual budget for the development and implementation of the master plan.

Council will extend invitations to work with the community to develop a masterplan for the site with Council Staff, including Councillors, Glenroi Community Group, Orange Hockey Association, Glenroi School, Orange Aboriginal Working Party, Youth Action Group and other community members.

Meeting to be scheduled for early February to be held at Glenroi Community Centre.

 

Councillors to be considered as part of the budget process for 19/20.

 

18 Dec 2018

CCL

4.4      NOTICE OF MOTION - PUBLIC FORUM ON ROADS AND FOOTPATH PROGRAM BY CR J HAMLING

TRIM Reference:  2018/3077

RESOLVED - 18/584                                                                                                            Cr J Hamling/Cr S Munro

That Council conduct a public forum on the roads and footpath program to highlight what projects and works have been completed in the 6 months from July to December 2018 and what works are planned for the period January to July 2019.

 

Public forum to be scheduled.

 

18 Dec 2018

CCL

4.6      NOTICE OF MOTION - SECURITY AT ORANGE AIRPORT BY CR S ROMANO AND CR M PREVITERA

TRIM Reference:  2018/3135

RESOLVED - 18/586                                                                                                    Cr S Romano/Cr M Previtera

That Council staff actively pursue additional lighting, cameras and formalised car parking at the Orange Airport, to act as a deterrent to thieves.

Unsuccessful grant application for the Airport secured carpark. Further rounds of Resources for Regions grants to be targeted.

Also in the 2019/2020 Management plan there is $175,000.00 for carpark extension.

There is a budget allocation for car park extension in the 2019/2020 Budget.

 

4 Dec 2018

CCL

3.1      RECREATIONAL USE OF GOSLING CREEK, SPRING CREEK AND SUMA PARK DAMS - REPORT FOLLOWING PUBLIC EXHIBITION

TRIM REFERENCE: 2018/2649

RESOLVED - 18/542           Cr K Duffy/Cr M Previtera

1          That Council permit event camping on the northern side of Gosling Creek within a designated area at times determined by Orange City Council as not to conflict with events or activities.

2          That Council permit event RV parking within established carparks at Gosling Creek at times determined by Orange City Council as not to conflict with events or activities.

To give effect to the resolution Council will be required to amend the Gosling Creek Plan of Management. To do so will require the amended Plan of Management be exhibited for 28 days.

 

Report to go back to Council on 4 June 2019.

 

 

14 Aug 2018

PDC

2.10      Orange Local Environmental Plan 2011 - Amendment 17 'Towac Equine Precinct'

RESOLVED - 18/513                                                                                                               Cr T Mileto/Cr G Taylor

1      That Council support sending the planning proposal to the NSW Department of Planning and Environment for a Gateway determination, subject to the proposed 1ha area being amended so as to also be set at 2ha.

2      That, subject to any Gateway condition requirements, Council place the planning proposal on public exhibition for a period of 28 days.

3      That Council include the draft Development Control Plan provisions relating to Animal Boarding or Training Establishments with any public exhibition of the planning proposal.

4      That subsequent to the public exhibition process, Council consider whether to exclude any specific properties from the planning proposal.

On public exhibition until 31 May 2019.

 

 

7 Aug 2018

CCL

4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT

TRIM REFERENCE:                                                                                                                                             2018/1874

RESOLVED - 18/348                                                                                                         Cr J Whitton/Cr J Hamling

That Council staff prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.

Scheduled, with some discussion with industry continuing.

 

 

 


Council Meeting                                                                                                                           21 May 2019

Attachment 2      Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary

COMPLETED

REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING

As at 1 May 2019

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment 

STATUS

16 April 2019

CCL

Cr Duffy requested information be circulated to Councillors regarding whether there would be a community based committee for the purpose of considering expansion or rezoning of Heritage areas in the future.

Email circulated to Councillors.

COMPLETE

 

 

2 April 2019

CCL

Cr Duffy requested information be circulated to Councillors on proposed changes to the Office of Local Government following the election.

Emails circulated to Councillors 3 and 5 April 2019.

COMPLETE

 

2 April 2019

IPC

Cr Hamling requested information be circulated to Councillors on proposals to erect ‘Welcome to Orange’ signage at the airport and also on farming/hay making on the airside.

Email circulated to Councillors 4 April 2019.

COMPLETE

 

2 April 2019

IPC

Cr Kidd requested information be circulated on whether additional security cameras are to be included in the budget.

Email circulated to Councillors 4 April 2019.

COMPLETE

 

2 April 2019

IPC

Cr Duffy requested information be circulated to Councillors on any proposals for a footpath on Ploughmans Lane outside Wentworth Golf Club.

Email circulated to Councillors 4 April 2019.

COMPLETE

 

2 April 2019

IPC

Cr Duffy requested information be circulated on whether the proposed signage and parking proposals at Byng Street café have been implemented.

Email circulated to Councillors 4 April 2019.

COMPLETE

 

2 April 2019

IPC

Cr Mileto requested information be circulated to Councillors on the timing for completion of the Woodward Road/Wentworth Lane roundabout.

Email circulated to Councillors 4 April 2019.

COMPLETE

 

2 April 2019

SRPC

Cr Mileto asked if there was an opportunity to install bubblers at Jack Brabham Park.

The General Manager advised that this matter be incorporated into budget discussions for something similar to the water refilling station near Post Office Lane.

 

20 March 2018

CCL

Cr Nugent requested information on the requirement to provide accessible parking spaces for hotel/motel accommodation or restaurants.

Information provided to Councillors.

COMPLETE

 

5 Mar 2019

EEDPC

Cr Munro requested that the Chamber of Commerce be invited to speak at an upcoming Council meeting on the current economic climate in the CBD and future strategies.

Chamber of Commerce will be speaking at the Council Meeting to be held on 25 June 2019.

COMPLETE

 

5 Mar 2019

IPC

Cr Taylor requested information be circulated to Councillors on the speed limits on Leeds Parade and any response from the RMS on a request to change the speed limit to 50KM.

Information circulated to Councillors on 13 March 2019.

COMPLETE

 

5 Mar 2019

IPC

RESOLVED - 19/066                                                             Cr K Duffy/Cr S Munro

That Council be provided a report including an overlay map of the traffic routes linking the city with the proposed Southern Feeder Road and also a staging update and traffic counts.

Listed for Council Meeting held on 16 April 2019.

COMPLETE

 

5 Mar 2019

ESPC

Cr Kidd requested information be circulated to Councillors on the resourcing required to meet the increasing demands on the tree crew and an operational plan for Street Tree management for 1, 3 & 5 years.

Information continued within the budget reports

 

5 Mar 2019

ESPC

Cr Duffy requested information be circulated to Councillors on an operational plan for the removal of tree suckers.

Email sent to Councillors 8 March 2019.

COMPLETE

 

5 Mar 2019

ESPC

Cr Kidd requested information be circulated to Councillors an operational plan for the management of callistemon trees in Gardiner Road/Woodward Street.

Email sent to Councillors 2 May 2019.

COMPLETE

 

5 Mar 2019

ESPC

MATTER ARISING

Cr Nugent requested information be circulated to Councillors on whether Council is a signatory to the Local Government NSW Save Our Recycling Campaign.

Information emailed to Councillors 1 April 2019.

COMPLETE

 

5 Mar 2019

ESPC

MATTER ARISING

Cr Munro requested information be circulated to Councillors on where recycling products from Orange are directed and any economic outcomes for Orange from recycling.

Information emailed to Councillors Friday 15 March 2019.

COMPLETE

 

5 Mar 2019

SPC

Cr Hamling requested the correspondence to Swimming NSW regarding swimming lessons in primary schools be passed to the Member for Orange for consideration and assistance.

Letters have been forwarded to the Member for Orange.

COMPLETE

 

5 Mar 2019

SPC

Cr Hamling requested the correspondence with the Police Minister regarding increasing police numbers in Orange be followed up with the Local Command.

Correspondence received circulated to Councillors 2 May 2019.

COMPLETE

 

5 Feb

2019

SPC

Cr Duffy requested information be circulated on available CCTV options and technology.

Information emailed to Councillors 2 May 2019.

COMPLETE

 

5 Feb

2019

SPC

Cr Munro requested a letter be sent to the local Police thanking them for their presence in Robertson Park over Christmas and encouraging continued presence in the area.

Letter sent.

COMPLETE

 

5 Feb

2019

EEDPC

Cr Turner requested further information on the naming of the Scout Camp.

COMPLETE

 

18 Dec 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Mileto requested information on who in Council is the White Ribbon Ambassador, as a signatory to the White Ribbon campaign.

Email forwarded to Councillors 18 April 2019.

COMPLETE

 

18 Dec 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested information be circulated on the readiness of fire hydrants for the Summer season.

Email forwarded to Councillors.

COMPLETE

 

18 Dec 2018

CCL

MATTER ARISING

Cr Whitton requested information on the Australian Flag on Bathurst Road. Cr Turner advised the flag is currently being repaired and the pole is situated on Council land.

COMPLETE

 

20 Nov 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Kidd requested staff circulate some information as to what was happening with the Lachlan Valley Railway.

Email forwarded to Councillors.

COMPLETE

 

7 Nov 2018

SRPC

Cr Munro asked if Council could receive a report on the steps being undertaken to protect lesser known Aboriginal artefacts at Mt Canobolas.

Mt Canobolas is not within the Orange LGA and is under the control of the NPWS.

A request for information has been lodged with NPWS and information when received will be provided to Councillors.

COMPLETE

 

7 Nov 2018

ESPC

Cr Taylor advised that the Netwaste advertisement depicts pizza boxes being put in the green bin and sought clarification as to whether they were permitted in the green bin. 

COMPLETED

Councillors are advised that used Pizza boxes may be deposited into the organics or recycling bins as both process the material into either a compost or recycled cardboard product.

 

7 Nov 2018

IPC

Cr Romano requested that an investigation is undertaken in the road verge of the Northern Distributor Road as he advised that currently deep culverts on the roadside could cause vehicles that pull over to tip into the ditches beside them. 

Report presented to Council in April.

COMPLETE

 

16 OCT 2018

CCL

Council requested that the Spring Hill Community Committee be advised about the decommissioning of the Spring Hill Sewerage Treatment Plant.

The Spring Hill Community Committee was provided with information on the decommissioning of the Spring Hill Sewerage Treatment Plant at its meeting held in February 2019. A flyer was distributed to residents within the Village late last year.

 

16 OCT 2018

CCL

Cr Duffy requested Council liaise with Cabonne Council and advise the Spring Hill Community Committee in relation to the plans for roads travelling from the Village to Orange and Cadia Mine.

Information was provided to the Spring Hill Community Committee at its meeting held in February 2019. A map was attached indicating proposed works and funding applications for 2019 by Orange City Council in this vicinity.

Consultation with Cabonne indicated there are no major plans for Orchard Road and Cadia Road at the current time. Roadworks proposed by Cabonne include heavy patching on Orchard Road towards end of March/early April.

 

16 OCT 2018

CCL

Cr Nugent requested an update on the status of information still to be provided in regards to a Question Taken on Notice from the Extraordinary Council Meeting of 27 March 2018 in relation to Astill Drive.

This question was addressed by the Manager Development Assessments at the meeting - Whilst ever there is a valid consent in place, and the development has the necessary EPA licence, the applicant would be entitled to operate under that consent.

 

16 OCT 2018

CCL

Cr Duffy requested that the information on using a data analytics system to measure performance of the road network from a Question on Notice from the Council Meeting of 7 December 2017 could be provided to Councillors before they are required to attend the Roads Conference next month.

Email was sent to Councillors on 14 November 2018.

COMPLETE

 

2 OCT 2018

IPC

Cr Turner requested a report on what can be done to upgrade or reclaim the land currently occupied by the BMX track.

Email sent to Councillors on 8 March 2019.

A report will be presented to Council on 2 April 2019.

 

2 OCT 2018

IPC

Cr Previtera requested information be provided on when more permanent barriers will be replacing the temporary ones near Ploughmans Lane

Verbal report given at the Council Meeting.

COMPLETE

 

4 Sept 2018

FPC

Cr Hamling requested that schools be strongly encouraged to attend information sessions of Ice – Not Once Not Ever if held again for High Schools of Orange regarding the drug Ice.

Letters sent to all high schools of Orange encouraging participation at future information sessions.

2018 Information Session conducted on 3rd and 4th September. Next session scheduled for 2020.

Schools will be contacted in the lead up to the event to encourage participation.

COMPLETE

 

 

 

7 August 2018

EEDPC

Cr Hamling requested information be provided regarding the QANTAS enquiry into the future infrastructure capacity of Orange airport and any reasons why they would require this information

Information emailed September 2018. 

 

7 August 2018

CCL

Cr Whitton requested a policy be developed on Cyber Security.

The Office of Corporate Governance is undertaking review of policy development in this financial year, including identifying gaps in Council’s policy framework. Cybersecurity has been identified as a key gap following an external review. A policy will be developed as part of the review program.

 

7 August 2018

CCL

Cr Kidd requested policy information regarding the use of Social Media.

Information to be provided. A Social Media Policy has been identified as a gap as part of the review of policies and will be developed as part of the schedule.

 

 

 

15 May 2018

CCL

Cr Taylor requested that an investigation take place regarding the dumping of building waste material on Dane Lane behind Jack Brabham Park.

Information circulated to Councillors 1 June 2018.

 

17 Apr 2018

CCL

Council requested an update report on Kurim Shops and the Windred Street property, to include an outline of Council’s costs incurred to date on these matters.

Information provided to Councillors – email re Kurim sent April 2018 and Windred Street email sent June 2018.

 

27 March 2018

Extraordinary CCL

Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed.

This question was addressed by the Manager Development Assessments at the meeting - Whilst ever there is a valid consent in place, and the development has the necessary EPA licence, the applicant would be entitled to operate under that consent.

 

 


 

COMPLETED

REGISTER – RESOLUTIONS & NOTICES OF MOTION

Date of Meeting

Meeting

Resolution

Action Taken/Comment 

STATUS

16 April 2019

CCL

5.2       STATEMENT OF INVESTMENTS - MARCH 2019

TRIM REFERENCE: 2019/674

RESOLVED - 19/230           Cr K Duffy/Cr M Previtera

That Council resolves:

1          To note the Statement of Investments as at 31 March 2019.

2          To adopt the certification of the Responsible Accounting Officer.

COMPLETE

 

16 April 2019

CCL

4.1       NOTICE OF MOTION - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION'S (ALGA) ELECTION PRIORITIES       2019/734

RESOLVED - 19/228           Cr S Nugent/Cr J Hamling

That Council endorses the Australian Local Government Association’s Federal Election Initiatives that include better support for infrastructure, communities, recycling, Indigenous communities, climate change and more.

1          Repair federal funding to local government

2          Realise the productive potential of Australia’s freight routes

3          Boost safety on local roads

4          Promote equitable access to community services

5          Protect communities from the impacts of natural disasters

6          Support communities with their climate change response

7          Promote healthier communities

8          Foster Indigenous well-being and prosperity

9          Support communities on their digital transformation journeys

10        Strengthen Australia’s circular economy

11        Support local government’s current work in addressing affordable housing and homelessness issues

Noted.

COMPLETE

 

16 April 2019

CCL

5.4       DEVELOPMENT APPLICATION DA 42/2019(1) - 3 REDMOND PLACE

TRIM REFERENCE: 2019/684

RESOLVED - 19/232           Cr R Turner/Cr S Munro

That Council consents to development application DA 42/2019(1) for Vehicle Repair Station, Warehouse or Distribution Centre at Lot 6 DP 1031236 - 3 Redmond Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Consent issued.

COMPLETE

 

16 April 2019

CCL

5.5       ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - PLANNING PROPOSAL AMENDMENT 26 - TO REZONE LAND AT 1517 FOREST ROAD FROM R1 GENERAL RESIDENTIAL TO B2 LOCAL CENTRE ZONE.

TRIM REFERENCE: 2019/551

RESOLVED - 19/233           Cr J Whitton/Cr S Munro

That Council resolve to support the planning proposal to amend Orange Local Environmental Plan 2011 in relation to 1517 Forest Road (Lot 1 DP 549856 and Lot 100 DP 1147525) as follows:

•          That the area of land known as precinct 1 be rezoned from R1 General Residential to B2 Local Centre

•          That the area of land known as precinct 1 be mapped under the Floor Space Ratio map with a value of 0.185:1 to provide for 2923m2 of retail floor space

•          That an Additional Permitted Use mechanism be negotiated with the Department of Planning and Environment to allow for other non-retail uses on the site as normally permitted in the B2 zone. With the intended effect that the FSR above should only apply to retail forms of development.

•          That the proponent be advised that any future expansion, such as the foreshadowed Stage 2, will be dependent upon the primary trade area catchment achieving a residential population level of at least 7,000 people, with evaluation of the catchment population to be determined with reference to Census and other ABS data only.

 

COMPLETE

 

16 April 2019

CCL

5.6       REVIEW OF THE 2012 COMMUNITY BASED HERITAGE STUDY

TRIM REFERENCE: 2019/632

RESOLVED - 19/234           Cr K Duffy/Cr S Munro

That the report by the Senior Planner on the Review of the 2012 Community Based Heritage Study be noted.

Noted.

COMPLETE

 

16 April 2019

CCL

5.7       TRAFFIC GENERATED BY THE SOUTHERN FEEDER ROAD

TRIM REFERENCE: 2019/619

RESOLVED - 19/235           Cr G Taylor/Cr K Duffy

That Council resolves:

That the body of the report on Traffic Generated by the Southern Feeder Road be noted and on completion of each stage of the Southern Feeder Road, the Road be named “Southern Feeder Road” in accordance with Section 162 of the Roads Act 1993.

Noted.

COMPLETE

 

16 April 2019

CCL

6.2       SALE OF 61 CASEY STREET, ORANGE

TRIM REFERENCE: 2019/634

RESOLVED - 19/238           Cr R Turner/Cr S Munro

That Council resolves to:

1          Sell 61 Casey Street, Orange for the sum of $630,000 (incl GST) on the terms contained in this report, noting the cost of resolving the drainage issue on the site as an estimated $150,000. 

2          That the proceeds be transferred to the Drainage Budget and Drainage Reserve (Stormwater Management Program).

3          Grant permission for the use of the Council Seal on any relevant document if required.

Council’s lawyers instructed to issue Contract for Sale to purchaser’s lawyer.

COMPLETE

 

16 April 2019

CCL

6.3       TENDERS FOR BURRENDONG WAY UPGRADE STAGE 5

TRIM REFERENCE: 2019/668

RESOLVED - 19/239           Cr S Nugent/Cr J Hamling

That Council resolves to:

1          Approve the General Manager, or his nominee, to enter into a standard contract with Hynash Constructions Pty Ltd for the Burrendong Way Upgrade Stage 5 for the amount of $1,214,223.12 exclusive of GST;

2          Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

Contracts executed.

COMPLETE

 

 2 April 2019

CCL

5.2       CONDUCT OF THE 2020 LOCAL GOVERNMENT ELECTION

TRIM REFERENCE: 2019/262

RESOLVED - 19/223           Cr G Taylor/Cr S Nugent

That Council resolves:

1          That pursuant to Sections 296(2) and 296(3) of the Local Government Act 1993, an election arrangement be entered into by contract for the NSW Electoral Commissioner to administer the 2020 Local Government Election of the Council.

2          That permission be granted for the use of the Council Seal on all relevant documents.

Noted.

When the NSW Electoral Commission opens the process, further steps will be taken to obtain a quotation.

COMPLETE

 

 

 2 April 2019

CCL

4.2       NOTICE OF MOTION - LEVEL 4 WATER RESTRICTIONS

TRIM REFERENCE: 2019/610

RESOLVED - 19/220           Cr M Previtera/Cr S Romano

That Council resolves:

1          To amend the policy of the Council to permit the use of hand held hoses for up to half an hour during allowable periods under level 4 and 5 water restrictions; and

2          To amend the policy of the Council to permit washing of cars with a pressure sprayer under level 3 and 4 water restrictions; and 

3          To delegate to the General Manager such authority as may be necessary or convenient to give effect to the same.  

COMPLETE

 

 2 April 2019

CCL

5.4       STRATEGIC POLICY REVIEW

TRIM REFERENCE: 2019/584

RESOLVED - 19/225           Cr S Nugent/Cr J McRae

That Council resolves:

To adopt the following Strategic Policies:

•          ST019 – Councillors Access to Information and their Interaction with Staff Policy and Procedure

•          ST083 – Access to Information held by Council

Policies have been updated on website and intranet.

COMPLETE

 

2 April 2019

PDC

2.2       DEVELOPMENT APPLICATION DA 21/2019(1) - 4617 MITCHELL HIGHWAY, LUCKNOW (GOLDFIELDS TAVERN)

TRIM REFERENCE: 2019/577

RESOLVED - 19/199           Cr K Duffy/Cr S Munro

That Council consents to development application DA 21/2019(1) for Subdivision (two lot) at Lot 1 DP 82413 - 4617 Mitchell Highway, Lucknow pursuant to the conditions of consent in the attached Notice of Approval.

Consent issued.

COMPLETE

 

2 April 2019

EEDPC

2.1       MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE MEETING HELD 6 MARCH 2019

TRIM REFERENCE: 2019/552

RESOLVED - 19/200           Cr R Kidd/Cr S Munro

That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 6 March 2019 and that the minutes be adopted.

Noted.

COMPLETE

 

2 April 2019

IPC

2.1       MINUTES OF THE AIRPORT COMMUNITY COMMITTEE MEETING - 6 MARCH 2019

TRIM REFERENCE: 2019/534

RESOLVED - 19/202           Cr J Hamling/Cr K Duffy

That Council resolves to acknowledge the reports presented to the Airport Community Committee at its meeting of 6 March 2019.

Noted.

COMPLETE

 

2 April 2019

 

2.2       MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 12 MARCH 2019

TRIM REFERENCE: 2019/549

RESOLVED - 19/203           Cr R Turner/Cr K Duffy

That Council resolves:

1          To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 12 March 2019.

2          Recommendations 3.1 and 3.3 to 3.6 from the minutes of the City of Orange Traffic Committee meeting of 12 March 2019 being:

3.1      That Council changes the give way sign at the Cameron Place intersection as per the layout in Figure 1 to give priority to the main section of Cameron Place over the cul-de-sac section;

3.3       That Council requests the police to continue to monitor the intersection of Glenroi Avenue and Mitchell Highway;

3.4       That Council informs the writer that the speed limit on this stretch of Leeds Parade will be reduced to 70kph and the guard rail will not be extended;

3.5       That Council approves the amended conditional approval for the Newcrest Orange Challenge event on 30 and 31 March 2019;

3.6       That the school bus zone outside Canobolas Public School be located at the location shown in Annexure 1 of this report.

Resolutions actioned.

COMPLETE

 

2 April 2019

SRPC

2.1       MINUTES OF THE AUSTRALIA DAY COMMUNITY COMMITTEE MEETING – 20 FEBRUARY 2019

TRIM REFERENCE: 2019/566

RESOLVED - 19/206           Cr R Kidd/Cr S Munro

That Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 20 February 2019.

Noted. No further action required.

COMPLETE

 

2 April 2019

SRPC

2.2       MINUTES OF THE SPORT AND RECREATION COMMUNITY COMMITTEE MEETING HELD ON 26 FEBRUARY 2019

TRIM REFERENCE: 2019/506

RESOLVED - 19/207           Cr S Romano/Cr S Nugent

1    That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 26 February 2019.

2    That the minutes of the Sport and Recreation Community Committee at its meeting held on 26 February 2019 be adopted.

Noted.

COMPLETE

 

2 April 2019

FPC

3.1       REQUESTS FOR FINANCIAL ASSISTANCE

TRIM REFERENCE: 2019/526

AMENDMENT (TO RECOMMENDATION 1)    Cr J McRae/Cr R Kidd

That a donation of $5,000.00 be made to the Orange Show Society for the Orange Show - 11-12 May 2019.

THE AMENDMENT IN RESPECT OF RECOMMENDATION 1 ON BEING PUT TO THE MEETING WAS LOST

No action required. Motion was lost.

COMPLETE

 

2 April 2019

FPC

RESOLVED - 19/210                                                                         Cr S Nugent/Cr S Munro

2    That a donation of $850.00 be made to the Orange Show Society from Emergent Funding for Toilet Hire for the Orange Show - 11-12 May 2019.

Letter to applicant and payment information to Creditors completed on 5 April 2019.

 

2 April 2019

FPC

RESOLVED - 19/211                                                                         Cr S Nugent/Cr S Munro

3    That the General Manager's approval of a $600.00 in-kind donation made to the Orange City Rugby Club for Field marking for the Orange Rugby 10s be ratified.

Internal journal instruction sent to Finance Section on 8 April 2019.

COMPLETE

 

2 April 2019

FPC

RESOLVED - 19/212                                                                         Cr J Hamling/Cr G Taylor

4    That a donation of $1,760.00 be made to the Orange Aboriginal Medical Service from General Donations and Emergent Funding for the purchase of a Rainwater Tank (supported project for building a Bush Tucker Garden).

Letter to applicant and payment information to Creditors completed on 5 April 2019.

 

2 April 2019

SPC

2.1       MINUTES OF THE AGEING AND ACCESS COMMUNITY COMMITTEE - 28 NOVEMBER 2018 AND 27 FEBRUARY 2019

TRIM REFERENCE:                                                                                                           2019/465

RESOLVED - 19/214                                                                             Cr K Duffy/Cr S Munro

That Council resolves:

1    To acknowledge the reports presented to the Ageing and Access Community Committee at its meetings held on 28 November 2018 and 27 February 2019.

2    Recommendations 3.1 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 27 February 2019 being:

      3.1 (1) That the information provided by the Community Support and Resource Officer on Age Friendly Forum be noted.

             (2) That a report be prepared to update Council regarding the Age Friendly Forum.

      4.1 That the Ageing and Access Community Committee Action Plan be reviewed and updated.

3    That the remainder of the minutes of the Ageing and Access Community Committee at its meetings held on 28 November 2018 and 27 February 2019 be adopted.

Resolutions actioned.

COMPLETE

 

2 April 2019

SPC

2.2                        MINUTES OF THE COMMUNITY SAFETY AND CRIME PREVENTION COMMITTEE – 25 FEBRUARY 2019

TRIM REFERENCE:                                                                                                           2019/479

RESOLVED - 19/215                                                                     Cr J Hamling/Cr S Romano

1          That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 25 February 2019;

2          That Council determine recommendation 3.1 from the minutes of the Community Safety and Crime Prevention Committee meeting of 25 February 2019; and

3          That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 25 February 2019 be adopted.

Noted.

COMPLETE

 

2 April 2019

SPC

2.3                                   MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE EXTRAORDINARY MEETING - 28 FEBRUARY 2019

TRIM REFERENCE:                                                                                                           2019/533

RESOLVED - 19/216                                                                   Cr S Munro/Cr M Previtera

That Council resolves:

1          To acknowledge the reports presented to the NAIDOC Week Community Committee at its extraordinary meeting of 28 February 2019.

2          The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its extraordinary meeting held on 28 February 2019 be adopted.

Noted.

COMPLETE

 

2 April 2019

SPC

2.4        MINUTES OF THE CULTURAL HERITAGE COMMUNITY COMMITTEE - 4 DECEMBER 2018 AND 4 MARCH 2019

RESOLVED - 19/217                                                                               Cr R Kidd/Cr J McRae

1           That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meetings of 4 December 2018 and 4 March 2019.

2          That the minutes of the Cultural Heritage Community Committee at its meetings of 4 December 2018 and 4 March 2019 be adopted.

Noted.

COMPLETE

 

19 Mar

2019

CCL

4.2       NOTICE OF MOTION - CLOSURE OF ORANGE EX-SERVICES’ CLUB POOL

TRIM REFERENCE: 2019/564

RESOLVED - 19/184                                                                        Cr G Taylor/Cr J Whitton

The Council resolves to:

1          Formally approach the Orange Ex-Services Club (OESC) to reconsider closure of their indoor pool complex; and

RESOLVED - 19/185                                                                        Cr G Taylor/Cr J Whitton

2          Formally approach the OESC, if they do close their pool complex, with the proposal that OESC contributes a significant portion of cost to a future pool build and contributes financially to the first 10 years of maintenance of that pool should Council decide to pursue another indoor pool after due-diligence of such a project.

Report presented to Council Meeting of 7 May 2019.

COMPLETE

 

19 Mar

2019

CCL

5.1       RECOMMENDATIONS AND RESOLUTIONS FROM POLICY COMMITTEES

TRIM REFERENCE: 2019/530

RESOLVED - 19/186           Cr K Duffy/Cr S Nugent

1          That the resolutions made by the Planning and Development Committee at its meeting held on 5 March 2019 be noted.

2          That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 5 March 2019 be noted.

3          That the resolutions made by the Infrastructure Policy Committee at its meeting held on 5 March 2019 be noted.

4          That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 5 March 2019 be noted.

5          That the resolutions made by the Finance Policy Committee at its meeting held on 5 March 2019 be noted.

6          That the resolutions made by the Services Policy Committee at its meeting held on 5 March 2019 be noted.

Noted - COMPLETE

 

19 Mar

2019

CCL

5.3       DEVELOPMENT APPLICATION DA 305/2016(1) - SUBDIVISION - 168 SHIRALEE ROAD

TRIM REFERENCE: 2019/495

RESOLVED - 19/188           Cr R Turner/Cr S Munro

1          That Council resolves to consent to development application DA 305/2016(1) for Subdivision (17 lot residential) at Lots 90 and 100 DP 750401 - 168 Shiralee Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

             That any further modifications of this Development Application be notified to all neighbouring property owners.

Consent issued.

COMPLETE

 

19 Mar

2019

CCL

5.4       REDUCTION IN STATE GOVERNMENT ISSUED PARKING FINES

TRIM REFERENCE: 2019/24

RESOLVED - 19/189           Cr J Hamling/Cr S Romano

That this item be deferred until the next Council meeting following the NSW Election on 23 March 2019.

Report now listed for PDC 4 June 2019.

COMPLETE

 

19 Mar

2019

CCL

5.5       COUNCILLOR RELATED STRATEGIC POLICY REVIEW

TRIM REFERENCE: 2019/360

RESOLVED - 19/190           Cr S Nugent/Cr M Previtera

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

•          ST050 – Strategic Policy – Code of Meeting Practice

•          ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors

•          ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities

Policies have been placed on public exhibition and will close 19 April 2019. A report will go back to Council for adoption.

COMPLETE

 

19 Mar

2019

CCL

5.6       STRATEGIC POLICY REVIEW

TRIM REFERENCE: 2019/387

RESOLVED - 19/191           Cr J Whitton/Cr S Nugent

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

•          ST010 – Strategic Policy – Code of Conduct - Staff

Policy has been placed on public exhibition and will close 19 April 2019. A report will go back to Council for adoption.

COMPLETE

 

19 Mar

2019

CCL

6.2       TENDER ORANGE REGIONAL GALLERY EXTENSION

TRIM REFERENCE: 2019/505

RESOLVED - 19/194           Cr S Nugent/Cr R Turner

That Council resolves to:

1          Award the contract for the Architectural Design for Development Application and Documentation for Construction Certificate for the Orange Regional Gallery Extension to Architect Marshall.

2          Grant permission to affix the Council Seal to all relevant documents.

Actioned.

COMPLETE

 

5 Mar 2019

CCL

5.1       2ND QUARTER BUDGET REVIEW AND PERFORMANCE REPORT 2018/19

TRIM REFERENCE: 2019/106

RESOLVED - 19/076           Cr K Duffy/Cr S Munro

That Council resolve:

1          Approve the Quarterly Budget and Performance Indicators Review for October to December 2018, incorporating the bank reconciliation statement.

2          Approve the Proposed Variations set out in Table 4 of the submission.

COMPLETE

 

5 Mar 2019

CCL

5.2       UPCOMING CONFERENCES 2019

TRIM REFERENCE: 2019/410

RESOLVED - 19/077           Cr S Nugent/Cr J Hamling

1          That Council resolves to approve the following Councillors to attend the following upcoming Conferences:

•    Cr Mileto - Cities & Regionals 4.0 Summit 12-14 March, Melbourne

•    Cr Mileto - LocalGov Summit 2019, 11-12 April, Sydney

•    Cr McRae - Local Government Women’s Association Conference 15-17 May 2019 in Blacktown, Sydney

•    Cr Mileto, Cr Duffy, Cr Kidd and Cr McRae - National General Assembly of Local Government 16-19 June, Canberra

2          That Council determine any motions for submission to the National General Assembly 2019.

Councillors registered for relevant Conference.

COMPLETE

 

 

5 Mar 2019

PDC

2.2       DEVELOPMENT APPLICATION DA 305/2016(1) - SUBDIVISION - 168 SHIRALEE ROAD

TRIM REFERENCE: 2019/80

RESOLVED - 19/054           Cr S Romano/Cr M Previtera

That Council defer consideration of development application DA 305/2016(1) for Subdivision (17 lot residential) at Lots 90 and 100 DP 750401 - 168 Shiralee Road, Orange, for 2 weeks.

Listed for Council Meeting 19 March 2019.

COMPLETE

 

5 Mar 2019

PDC

2.3       DEVELOPMENT APPLICATION DA 307/2013(7) - (FENCING) - 51 MOULDER STREET

TRIM REFERENCE: 2019/330

RESOLVED - 19/001                                                                      Cr K Duffy/Cr M Previtera

That Council resolves to modify development consent DA 307/2013(6) for Dwelling House, Community Title Subdivision (three lot residential), Community Title Subdivision (four lot residential) and Dwelling Houses (four) at Lot 1 DP 286647 – 51 Moulder Street, Orange (formerly known as Lot 1 DP 797835 and Lot 201 DP 1175177 – 49 and 41 Moulder Street), pursuant to the conditions of consent in the attached modified Notice of Approval.

Consent issued.

COMPLETE

 

5 Mar 2019

PDC

2.4       DEVELOPMENT APPLICATION DA 307/2013(8) - (BUILDING DESIGN) - 51 MOULDER STREET

TRIM REFERENCE: 2019/331

RESOLVED - 19/002                                                                          Cr J Hamling/Cr K Duffy

That Council resolve to consent to development application DA 307/2013(8) for Dwelling House, Community Title Subdivision (three lot residential), Community Title Subdivision (four lot residential) and Dwelling Houses (four) at Lot 8 DP 286647 – 3/51 Moulder Street, Orange (formerly known as Lot 1 DP 797835 and Lot 201 DP 1175177 - 49 and 51 Moulder Street, Orange) pursuant to the conditions of consent in the attached Notice of Approval.

Consent issued.

COMPLETE

 

5 Mar 2019

PDC

2.5       DEVELOPMENT APPLICATION DA 456/2018(1) - LOT 25 WILLIAM MAKER DRIVE

TRIM REFERENCE: 2019/351

RESOLVED - 19/057           Cr J McRae/Cr K Duffy

That Council resolves to consent to development application DA 456/2018(1) for Subdivision (23 lot residential) at Lot 25 DP 1221604 - William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Consent issued.

COMPLETE

 

5 Mar 2019

PDC

2.7       ORANGE LEP AMENDMENT - ARTISAN USES

TRIM REFERENCE: 2019/174

RESOLVED - 19/059           Cr S Nugent/Cr R Kidd

That Council resolves to:

1          Adopt the planning proposal as exhibited and direct staff to proceed with seeking formal Parliamentary Counsel opinion.

2          Upon a satisfactory opinion being received from Parliamentary Counsel, that the General Manager be authorised to formally make the plan amending Orange Local Environmental Plan 2011 and then to advise the Department of Planning and Environment accordingly.

Resolution noted.

COMPLETE

 

5 Mar 2019

PDC

2.8       ORANGE CITY COUNCIL SUBDIVISION AND DEVELOPMENT CODE

TRIM REFERENCE: 2019/326

RESOLVED - 19/060           Cr S Nugent/Cr S Romano

That Council resolves to publicly exhibit the Draft 2018 Orange City Council Subdivision and Development Code for a period of 28 days.

To be placed on public exhibition for 28 days.

 

5 Mar 2019

EEDPC

2.1       MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE MEETING HELD 6 FEBRUARY 2019

TRIM REFERENCE: 2019/310

RESOLVED - 19/062           Cr R Kidd/Cr J Hamling

That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 6 February 2019 and that the minutes be adopted.

Resolutions actioned.

COMPLETE

 

5 Mar 2019

IPC

2.1       MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 12 FEBRUARY 2019                              2019/316

RESOLVED - 19/064           Cr J Hamling/Cr S Munro

That Council resolves:

1    To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 12 February 2019.

2    Recommendations 3.1 and 3.3 to 3.5 from the minutes of the City of Orange Traffic Committee meeting of 12 February 2019 being:

      3.1       1    That Council requests NSW Police to continue monitoring speed in Spring Hill;

                    2    That an estimate of the cost of purchasing community speed watch trailers to deter speeding be presented to the next meeting of the City of Orange Traffic Committee.

      3.3       That a fingerboard sign indicating “O’Brien Centre” be erected on the corner of Transport Drive and the intersecting road on the western side within the hospital precinct at the O’Brien Centre’s cost.

      3.4        That the disabled parking zone be removed subject to consultation with the owners of 169 Hill Street.

      3.5        1    That the Conditional Approval for the Triathlon NSW Club Championships on 16 March 2019 be endorsed subject to compliance with the attached conditions.

                    2    That a letter be sent to the organisers of the event stating the time frames for submission of street event applications and warning them that future applications may not be granted if these time frames are not adhered to.

** Cr Mileto requested it be noted his attendance at the City of Orange Traffic Committee at the meeting of 12 February 2019 is not recorded in the minutes. **

Resolutions to be actioned.

                         

5 Mar 2019

ESPC

2.1       MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE - 3 DECEMBER 2018

TRIM REFERENCE: 2019/207

RESOLVED - 19/068           Cr S Nugent/Cr R Kidd

That Council resolves:

1          To acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 3 December 2018.

2          Recommendation 4.1 from the minutes of the Companion Animals Community Committee meeting of 3 December 2018 being:

A.        That the report from the Manager Building and Environment on the Identification of Future Dog Off Leash Areas be acknowledged.

B.         That the Committee has determined the North Orange area to be the next off leash area for the city. 

C.         That Council consider an off leash area at Spring Hill in consultation with the Spring Hill Community Committee.

D.        That Council obtain concept design plans and costings for the design and construction of an off leash Area in the areas of Newport and Webb Streets in North Orange. This area to include separate small and large dog areas.

3          That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 3 December 2018 be adopted.

** Cr Kidd requested it be noted that he was present at the Companion Animals Community Committee meeting on 3 December 2018 though it is not reflected in the minutes. **

Resolutions to be actioned.

 

5 Mar 2019

FPC

2.1       REQUESTS FOR FINANCIAL ASSISTANCE

TRIM REFERENCE:  2019/341

RESOLVED - 19/073           Cr R Kidd/Cr J Hamling

The Council resolves:

1          That the application from Michelle Stevenson be declined.

2          That Council approves an $800.00 donation from General Donations to Mid Western Consumer Advisory Group Inc for its voluntary group to create an Acapella Choir for mental illness.

3          That the application from Dallas Sydney George be declined and that the applicant be asked to put in another application if evidence of the representation selection can be found.

4          That Council approves a $500.00 donation from the Sports Participation Program to Jack Besgrove for being selected in the Under-17s Men's Australian Softball Squad.

COMPLETE

Letters to applicants posted on 8 March 2019. Payment requests for approved cash donations to Creditors on 8 March 2019.

 

5 Mar 2019

 

SPC

2.1       MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE MEETING - 7 DECEMBER 2018 AND 7 FEBRUARY 2019

TRIM REFERENCE:  2019/136

RESOLVED - 19/075           Cr R Kidd/Cr S Munro

That Council resolves:

1          To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 7 December 2018 and 7 February 2019.

2          The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 7 December 2018 and 7 February 2019 be adopted.

Resolutions actioned.

 

19 Feb 2019

CCL

4.3       NOTICE OF MOTION - MAYORAL DIARY AND TRAVEL RECORDS

TRIM REFERENCE:  2019/300

RESOLVED - 19/042                                                                           Cr J McRae/Cr G Taylor

That Council staff provide a report to Council on methods of keeping Councillors updated on the activities of the Mayor and other Councillors.

Email sent to Councillors on 10 May 2019 advising of method to keep Councillors updated.

COMPLETE

 

19 Feb 2019

CCL

5.4       2018/19 FEES AND CHARGES - AMENDMENTS AND ADDITIONS

TRIM REFERENCE:  2019/256

Included in 2019/2020 fees and charges.

COMPLETE

 

19 Feb 2019

CCL

6.1       RACING ORANGE - PAYMENT OF GRANT FUNDING

TRIM REFERENCE:  2019/110

RESOLVED - 19/047           Cr R Turner/Cr T Mileto

That Council resolves to release the remaining payments pursuant to the Funding Agreement with Racing Orange forthwith.

Resolution actioned.

COMPLETE

 

19 Feb 2019

CCL

6.2       CROWN LAND BUILDING

TRIM REFERENCE:  2019/304

RESOLVED - 19/003           Cr M Previtera/Cr J McRae

The Council resolves to:

1          Not approve participation in the auction process to acquire the Crown Lands Building at 92 Kite St Orange;

2          Acknowledge the letter from the Mayor requesting deferral of the auction;

3          Request a report on the response from the NSW Government to representations regarding deferral.

COMPLETE

Further report included in agenda for 5 March 2019.

 

5 Feb 2019

CCL

5.3      STRATEGIC POLICY REVIEW

TRIM Reference:  2018/3085

RESOLVED - 19/004                                                                         Cr S Nugent/Cr S Munro

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

1          ST019 – Councillors Access to Information and their Interaction with Staff Policy and Procedure

2          ST083 – Access to Information held by Council

Policies placed on public exhibition. Close Friday 15 March 2019. Report to go back to Council on 2 April 2019.

 

5 Feb 2019

CCL

6.1      COMPULSORY ACQUISITION OF LAND - CONSTRUCTION OF ROUNDABOUT

TRIM Reference:  2018/2758

RESOLVED - 19/031                                                                          Cr R Turner/Cr S Munro

That Council resolves:

1          To acquire by compulsory acquisition under sections 177 and 178 of the Roads Act 1993 2850m2 of Lot 2 DP 1250637 and known as part 313 Ploughmans Lane Orange (the Land) for the purpose of constructing a roundabout at the intersection of The Escort Way and Ploughmans Lane, Orange.

2          To approve the making of an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 with respect of the Land.

3          To approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

4          To affix the Common Seal of Council to any documents required to be sealed as part of the compulsory acquisition process for the land in question.

6          That the General Manager be delegated authority to execute on behalf of Council any document associated with the compulsory acquisition process for the land that does not require the Common Seal of Council.

7          To dedicate the land as a public road under Section 10 of the Roads Act 1993 once the acquisition has been completed.

 

A Rescission Motion was received and considered at the Council Meeting held on 19 February 2019 where it was lost. This resolution of Council stands.

 

Compulsory acquisition process commenced and plan of acquisition registered.

 

5 Feb 2019

CCL

6.2      TENDER - VERTICAL TRANSPORT SYSTEM

TRIM Reference:  2019/36

RESOLVED - 19/032                                                                         Cr R Turner/Cr S Nugent

That Council resolves:

1          To award the contract F3031 for the removal and supply of a new vertical transport system to Orange Civic Centre building to OTIS Elevator Company Pty Ltd for the amount of $203,000 + GST.

2          To grant permission for the use of the Council Seal on any relevant documents, if required.

Contracts exchanged.

COMPLETE

 

5 Feb 2019

CCL

6.3      TENDER - DETAILED DESIGN AND DOCUMENTATION OF A NEW INLET WORKS FOR ORANGE SEWAGE TREATMENT PLANT

TRIM Reference:  2019/61

RESOLVED - 19/033                                                                         Cr S Nugent/Cr T Mileto

That Council resolves:

1          To award the contract for the Concept and Detailed Design for a New Inlet Works at the Orange Sewage Treatment Plant to Cardno (NSW/ACT) Pty Limited for the sum of $299,846 (GST exclusive).

2          To grant permission to affix the Council Seal on all relevant documents.

All consultants that submitted a tender have been notified, by phone and in writing, of the Council resolution. Compilation of the contract documents between Council and Cardno is underway.

 

5 Feb 2019

CCL

6.4      ACQUISITION OF LAND - 185 SHIRALEE ROAD ORANGE

TRIM Reference:  2019/77

RESOLVED - 19/034                                                                        Cr R Turner/Cr J Hamling

That Council resolves:

1          To acquire approximately 343m2 of part Lot 75 DP 750401 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2          To delegate to the General Manager authority to finalise the acquisitions.

3          That upon acquisition, the land be classified as Operational.

4          That permission be granted for the use of the Council Seal on any document if required.

Documentation sent to property owner’s solicitor.

 

5 Feb 2019

CCL

6.5      LEASE OF 79 KITE STREET ORANGE

TRIM Reference:  2019/83

RESOLVED - 19/035                                                                          Cr R Turner/Cr S Munro

That Council enter into a one year lease of 79 Kite Street with the Orange Local Aboriginal Land Council with an option to renegotiate the lease on a year by year basis at the discretion of the General Manager.

Lease to be issued shortly.

 

5 Feb 2019

CCL

6.6      LAND SALE - HOUSING PLUS

TRIM Reference:  2019/113

RESOLVED - 19/036                                                                         Cr R Turner/Cr S Nugent

That Council resolves:

1          To sell proposed Lot 204 in Lot 125 DP 1087517 to Housing Plus to be developed for the purpose of crisis accommodation for victims of Domestic Violence.

2          That the General Manager be delegated to use the common seal on any necessary documentation.

A Rescission Motion was received and considered at the Council Meeting held on 19 February 2019 where it was lost. This resolution of Council stands.

Contract for Sale developed.

 

5 Feb 2019

CCL

6.7      REQUEST FOR REDUCTION OF FOOTPATH HOARDING FEES

TRIM Reference:  2019/131

RESOLVED - 19/037                                                                   Cr R Turner/Cr M Previtera

That Council resolves to accept the offer from Inten Construction and apply a fee of $19,000 for the hoarding and temporary construction fencing at 212-220 Summer Street and within Colvin Lane and Post Office Lane for the construction period concluding in November 2019.

 

Completed.  Builder advised of resolution and arranging payment.

 

 

5 Feb 2019

CCL

6.8      TENDER - CHILLER REPLACEMENT AT THE CIVIC THEATRE

TRIM Reference:  2019/39

RESOLVED - 19/038                                                                          Cr J McRae/Cr S Nugent

That Council resolves:

1          That the contract F2999 for the removal and supply of two condenser chillers to Orange Civic Theatre building (plant room) be awarded to Johnson Controls for the amount of $673,833 + G.S.T with additional options $24,867 + G.S.T with the total value being $698,700 + G.S.T

2          That permission be granted for the use of the Council Seal on any relevant document if required.

Council has successfully negotiated the terms of the contract for these works with Jonson Controls and these works are now ready to formally award. A letter of offer will sent to Johnson Controls.

 

5 Feb

2019

PDC

2.5      DEVELOPMENT APPLICATION DA 329/2015(3) - HOTEL - 62 BYNG STREET AND 77 HILL STREET

TRIM Reference:  2019/109

RESOLVED - 19/003                                                                          Cr S Nugent/Cr J McRae

That Council resolves to modify development application DA 329/2015(2) for alterations to an existing heritage mansion to provide boutique hotel accommodation, conference room, kitchen and dining facilities, onsite car parking and landscaping and demolition (tree removal) at Lot 100 DP 1212419 (previously known as Lot 3 Sec 21 DP 758817, Lot 4 DP 1085463 and Lot 1 DP 956418) – 62 Byng Street and 77 Hill Street, Orange pursuant to the conditions of consent in the attached amended Notice of Approval.

Amended Notice of Approval issued as per the resolution.

 

5 Feb

2019

PDC

2.2      DEVELOPMENT APPLICATION DA 444/2018(2) - SUBDIVISION - 20 GEORGE WEILY PLACE AND LOT 125 THE ESCORT WAY

TRIM Reference:  2019/86

RESOLVED - 19/005                                                                               Cr R Kidd/Cr J McRae

That Council resolves to consent to development application DA 444/2018(1) for Subdivision (eight residential lots, one stormwater management lot and one residue lot) at Lot 119 DP 1087517 and Lot 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

A Rescission Motion was received and considered at the Council Meeting held on 19 February 2019 where it was lost. This resolution of Council stands.

 

5 Feb

2019

PDC

2.3      DEVELOPMENT APPLICATION DA 448/2018(2) - GROUP HOME, COMMUNITY FACILITY AND HOSTEL - 20 GEORGE WEILY PLACE AND LOT 125 THE ESCORT WAY

TRIM Reference:  2019/87

RESOLVED - 19/006                                                                          Cr J McRae/Cr S Nugent

That Council resolves to consent to development application DA 448/2018(1) for Group Home (transitional), Community Facility and Hostel at Proposed Lot 204 in the subdivision of Lots 119 and 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange pursuant to the conditions of consent in the attached Notice of Approval.

A Rescission Motion was received and considered at the Council Meeting held on 19 February 2019 where it was lost. This resolution of Council stands.

 

5 Feb

2019

PDC

2.4      DEVELOPMENT APPLICATION DA 1/2019(1) - ANIMAL SHELTER - 36 ASTILL DRIVE

TRIM Reference:  2019/85

RESOLVED - 19/007                                                                          Cr S Nugent/Cr J McRae

That Council resolves to consent to development application DA 1/2019(1) for Animal Shelter at Lot 804 DP 1240445 - 36 Astill Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Notice of Approval issued as per the resolution.

 

5 Feb

2019

PDC

2.6      INDEPENDENT ASSESSMENT - DA 448/2018(1) - PROPOSED DOMESTIC VIOLENCE FACILITY - 20 GEORGE WEILY PLACE AND LOT 125 THE ESCORT WAY

TRIM Reference:  2019/163

RESOLVED - 19/008                                                                          Cr J McRae/Cr S Nugent

That the independent assessment report by Keylan Consulting Pty Ltd be noted in conjunction with Item 2.3 - DA 448/2018(1) – proposed Domestic Violence Facility at proposed Lot 204 in the subdivision of 20 George Weily Place and Lot 125 The Escort Way, Orange.

COMPLETE

 

5 Feb

2019

EEDPC

2.1      MINUTES OF THE ECONOMIC DEVELOPMENT COMMUNITY COMMITTEE MEETING HELD 21 NOVEMBER 2018

TRIM Reference:  2019/104

RESOLVED - 19/010                                                                               Cr R Kidd/Cr S Munro

That Council resolves:

1          To acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 21 November 2018.

2          Recommendation 4.3 from the minutes of the Economic Development Community Committee meeting of 21 November 2018 being:

            4.3       That the Committee endorse the Activate Orange strategic vision and strongly recommend to the Council to call on the NSW and Federal Government and candidates in the 2019 NSW and Federal election to commit to investing in this strategy to grow jobs, economic activity, cultural amenity and opportunity for the people and businesses of Orange. 

3          To adopt the remainder of the minutes of the Economic Development Community Committee at its meeting held on 21 November 2018.

Resolutions actioned.

 

5 Feb

2019

IPC

2.1      MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 11 DECEMBER 2018

TRIM Reference:  2018/3132

RESOLVED - 19/012                                                                               Cr R Kidd/Cr R Turner

That Council resolves:

1           To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 December 2018.

2           Recommendations 3.1 to 3.6 from the minutes of the City of Orange Traffic Committee meeting of 11 December 2018.

Actions Completed.

 

5 Feb

2019

IPC

2.2      MINUTES OF THE AIRPORT COMMUNITY COMMITTEE MEETING - 5 DECEMBER 2018

TRIM Reference:  2018/3149

RESOLVED - 19/013                                                                          Cr R Turner/Cr T Mileto

That Council resolves:

1          To acknowledge the reports presented to the Airport Community Committee at its meeting of 5 December 2018.

2          Recommendation 4.1 from the minutes of the Airport Community Committee meeting held on 5 December 2018 being:

          4.1   Run Up Bay

             That a budget bid be submitted for a run up bay in the 2019/2020 budget.

Resolutions actioned.

 

5 Feb

2019

IPC

3.2      NSW AUSTRALIAN WATER ASSOCIATION (AWA) CONFERENCE 2019

TRIM Reference:  2019/59

RESOLVED - 19/015                                                                             Cr K Duffy/Cr S Munro

That Council resolves:

1          To be a Dinner Partner for the AWA NSW Regional Conference in Orange in August 2019 by contributing $3,500 (excluding GST) towards the event.

2          To provide in-kind support in order to assist the AWA deliver the NSW Regional Conference.

Money will be contributed closer to the conference in August. In-kind support is on-going until the conference.

 

5 Feb

2019

SRPC

2.1      MINUTES OF PARKS, TREES AND WATERWAYS COMMUNITY COMMITTEE - 17 OCTOBER 2018

TRIM Reference:  2018/3079

RESOLVED - 19/017                                                                         Cr S Nugent/Cr T Mileto

That Council resolves:

1          To acknowledge the reports presented to the Parks, Trees and Waterways Community Committee at its meeting held on 17 October 2018.

2          Recommendations 3.1, 3.2 and 3.3 from the minutes of the Parks, Trees and Waterways Community Committee meeting of 17 October 2018 being:

3.1      To develop concepts and implement four elements for the eastern entrance ‘Lucknow the Gateway to Orange’ sign, tree avenue planting along the Mitchell Highway - Lucknow to Orange, Northern Distributor Road triangle ‘Orange’ sign and landscaping through to the Driver Reviver site at Gateway Park.

      To develop entrance signage concepts for the western entrances; Mitchell Highway, Forbes Road and Cargo Road. “Welcome to Orange” sign to be consistent with the Eastern Gateway with locations to be recommended by staff.

3.2      To review and update the Parks, Trees and Waterways Community Committee Action Plan.

3.3      To acknowledge the information provided in the report on Blackmans Swamp Creek Waterway and Bank Rehabilitation Project.

3          To adopt the remainder of the minutes of the Parks, Trees and Waterways Community Committee at its meeting held on 17 October 2018.

Resolution to be actioned.

 

 

 

5 Feb

2019

SRPC

2.2      MINUTES OF THE ORANGE SHOWGROUND COMMUNITY COMMITTEE HELD 4 DECEMBER 2018

TRIM Reference:  2019/99

RESOLVED - 19/018                                                                               Cr R Kidd/Cr R Turner

That Council resolves:

1          To acknowledge the reports presented to the Orange Showground Community Committee at its meeting held on 4 December 2018.

2          Recommendations 3.1 from the minutes of the Orange Showground Community Committee meeting of 4 December 2018 being:

             3.1     (a)        To review and update Orange Showground Committee Action Plan.

(b)      That the design of amenities and cafeteria progress as tabled with Council to seek funding. Copies of plans and costing to be forwarded to Mr Donato MP for funding assistance.

3          To adopt the remainder of the minutes of the Orange Showground Community Committee at its meeting held on 4 December 2018.

COMPLETE

 

5 Feb

2019

SRPC

2.3      MINUTES OF THE AUSTRALIA DAY COMMUNITY COMMITTEE MEETING - 5 DECEMBER 2018

TRIM Reference:  2019/10

RESOLVED - 19/019                                                                               Cr R Kidd/Cr R Turner

Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 5 December 2018.

COMPLETE

 

5 Feb

2019

SRPC

2.4      MINUTES OF THE AUSTRALIA DAY COMMUNITY COMMITTEE MEETING - 9 JANUARY 2019

TRIM Reference:  2019/58

RESOLVED - 19/020                                                                              Cr R Turner/Cr R Kidd

Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 9 January 2019.

COMPLETE

 

5 Feb

2019

ESPC

2.1      MINUTES OF THE TIDY TOWNS COMMUNITY COMMITTEE - 10 OCTOBER 2018

TRIM Reference:  2019/67

RESOLVED - 19/022                                                                           Cr K Duffy/Cr S Nugent

That Council resolves:

1          To acknowledge the reports presented to the Tidy Towns Community Committee at its meeting held on 10 October 2018.

2          To adopt Recommendation 2 from the minutes of the Tidy Towns Community Committee meeting of 10 October 2018

3          To adopt the remainder of the minutes of the Tidy Towns Community Committee at its meeting held on 10 October 2018.

Resolutions actioned.

 

5 Feb

2019

FPC

2.1      REQUESTS FOR FINANCIAL ASSISTANCE

TRIM Reference:  2019/53

RESOLVED - 19/023                                                                             Cr R Kidd/Cr S Nugent

The Council resolves:

1          That the request for financial assistance from the Wentworth Golf Club be declined.

2          That a donation of $100.00 be made to Ainsley Holmes from the Sports Participant Program (selected in the NSW Country Development Team).

4          That a donation of $500.00 be made to Jasper Mihalich from General Donations (selected in the Sydney Youth Orchestra Flagship Ensemble).

5          That a donation of $250.00 be made to Cody Burcher from the Sports Participant Program (ranked to go to the Australian Formula Ford Championships).

6          That a donation of $500.00 be made to Michelle Stevenson from the Sports Participant Program (selected as the Manager of the Australian Indoor Over-40s Master Hockey Team).

 

RESOLVED - 19/024                                                                   Cr S Munro/Cr M Previtera

3          That a donation of $1,000.00 be determined by the General Manager to the Orange Waratah Soccer Football Club from General Donations  for the purpose of a visit by Ex-Socceroo, Paul Wade.

Letters to applicants posted on 18 February 2019. Payment details for approved applications sent to Creditors on 18 February 2019.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Letter to applicant for further information sent on 18 February 2019. Deferred to General Manager. When information is received, application will then fully processed.

 

 

5 Feb

2019

SPC

2.1      MINUTES OF THE ORANGE HEALTH LIAISON COMMUNITY COMMITTEE MEETING - 5 NOVEMBER 2018

TRIM Reference:  2019/81

RESOLVED - 19/026                                                                               Cr R Kidd/Cr S Munro

That Council resolves:

1          To acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 November 2018.

2          Recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 November 2018 being:

3.1   A. That the presentation regarding Health Prevention be acknowledged.

                      B. That the first meeting of the Health Liaison Community Committee focus on Social Determinants of Health.

3          To adopt the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 November 2018.

COMPLETE

 

5 Feb

2019

SPC

2.2      MINUTES OF THE COMMUNITY SAFETY & CRIME PREVENTION COMMITTEE MEETING - 26 NOVEMBER 2018

TRIM Reference:  2019/96

RESOLVED - 19/027                                                                               Cr R Kidd/Cr G Taylor

That Council resolves:

1          To acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 26 November 2018.

2          Recommendations 3.2 and 3.3 from the minutes of the Community Safety & Crime Prevention Committee meeting of 26 November 2018 being:

3.2      To postpone the presentation to next meeting due to the new Liquor Accord Chair election, scheduled for early 2019.

3.3      To acknowledge the update on Community Safety Audit.

3          To adopt the remainder of the minutes of the Community Safety & Crime Prevention Committee at its meeting held on 26 November 2018.

4          That Council include in the 2019/2020 budget provision for the installation of CCTV within Robertson Park.

Reports acknowledged.

COMPLETE

 

18 Dec 2018

CCL

4.3      NOTICE OF MOTION - MAYORAL VEHICLE REGISTRATION PLATES BY CR G TAYLOR AND CR R TURNER

TRIM Reference:  2018/3044

RESOLVED - 18/583                                                                           Cr G Taylor/Cr R Turner

That the “Orange” registration plates be retrieved from the RMS and be placed back onto the Mayoral vehicle.

ORANGE Number plates have been installed on the Mayor's Car.

COMPLETE

 

18 Dec 2018

CCL

4.5      NOTICE OF MOTION - COUNCILLORS WORKING WITH CHILDREN CHECKS BY CR G TAYLOR AND CR J WHITTON

TRIM Reference:  2018/3080

RESOLVED - 18/585                                                                           Cr G Taylor/Cr S Munro

The Council administration provide feedback on the feasability and enforceability of requiring all Councillors to undertake working with Children and Federal Police Checks.

Information circulated to Councillors 12 March 2019.

COMPLETE

 

18 Dec 2018

CCL

5.3      REQUESTS FOR FINANCIAL ASSISTANCE

TRIM Reference:  2018/3074

RESOLVED - 18/589                                                                          Cr R Turner/Cr S Munro

The Council resolves:

1          That a donation of $1,000.00 be made from Emergent Funding to Mak Boxing Promotions for the staging of an Orange-staged Boxing Festival.

Approval letter and payment request processed on 19 December 2018. Refer D18/70161 in F2709.

 

18 Dec 2018

CCL

5.5      DEVELOPMENT APPLICATION DA 33/2018(1) - 4613 MITCHELL HIGHWAY, LUCKNOW

TRIM Reference:  2018/2955

RESOLVED - 18/590                                                                      Cr K Duffy/Cr M Previtera

That Council resolves to issue a consent to development application DA 33/2018(1) for Demolition (existing service station), Service Station (includes sales building, fuel dispensing canopy, underground fuel tanks), and Business and Site Identification Signs at Lot 101 DP 1053642 - 4613 Mitchell Highway, Lucknow pursuant to the conditions of consent in the attached Notice of Approval.

Development consent issued.

 

18 Dec 2018

CCL

5.6      ROAD CLOSURE APPLICATION - PART PINNACLE ROAD ORANGE

TRIM Reference:  2018/3043

RESOLVED - 18/591                                                                             Cr K Duffy/Cr R Turner

That Council resolves to:

1          Proceed with an application for road closure for part Pinnacle Road, Orange.

2          Once closed, proceed to sell that part of the road closed to the owner of 474 Pinnacle Road, Orange.

3          Grant approval for the use of the Council Seal on any necessary documentation.

Survey to be prepared.

Submissions finalised and closure to proceed.

 

18 Dec 2018

CCL

6.1      2018-2019 ICELY ROAD WATER MAIN RENEWAL

TRIM Reference:  2018/2961

RESOLVED - 18/593                                                                      Cr S Nugent/Cr S Romano

That Council resolves to:

1          Decline to accept any of the tenders for the renewal of the Icely Road water main.

2          Cancels the proposal to contract the renewal of the Icely Road water main contemplated in the tender.

COMPLETE

 

18 Dec 2018

CCL

6.2      2018-2019 SEWER REHABILITATION TENDER ASSESSMENT

TRIM Reference:  2018/2977

RESOLVED - 18/594                                                                          Cr R Turner/Cr S Munro

That Council resolves to:

1          Award the contract for the 2018/19 Sewer Rehabilitation Program to Interflow Pty Ltd for the sum of $626,533.99 (GST inclusive).

2          Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

3          Not participate in the Centroc Regional Contract for Sewer Rehabilitation.

Contracts have been signed between Interflow Pty Ltd and Orange City Council. Works have commenced on the Sewer Rehabilitation Program with works currently expected to be completed in April 2019.

COMPLETE

 

18 Dec 2018

CCL

6.3      CONTRACTS FOR LINEMARKING SERVICES

TRIM Reference:  2018/3008

RESOLVED - 18/595                                                                            Cr S Nugent/Cr K Duffy

That Council resolves to:

1          Approve the establishment of a new Line-Marking Services Panel under the Council’s Purchasing Policy;

2          Approve the General Manager, or his nominee, to enter into a standard contract with Central West Linemarking, Complete Linemarking Services, Gumbay Holdings t/as Avante Linemarking, Oz Linemarking and Red Squirrel for linemarking services as part of the Panel;

3          Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

Contracts executed with all parties.

COMPLETE

 

4 Dec 2018

CCL

4.2      LEVEL 3 WATER RESTRICTIONS

TRIM REFERENCE: 2018/3037

RESOLVED - 18/569           Cr J Hamling/Cr S Romano

That Council review its Level 3 restrictions to allow hand held hoses for 1 hour on alternate days.

The use of hand held hoses for 1 hour on alternate days has been included in the Level 3 Water Restrictions.

COMPLETE

 

4 Dec 2018

CCL

5.3      LEASE PART WILIMA WALK, PLOUGHMANS LANE

TRIM REFERENCE: 2018/2906

RESOLVED - 18/572           Cr J Hamling/Cr J Whitton

That Council resolves to:

1          Enter into a lease of Lot 400 DP 600872 known as part Wilima Walk to Trinity Pre-School for a term of 5 years with 1 five year option.

2          Grant permission for the use of the Council Seal of any necessary documents.

COMPLETE

 

4 Dec 2018

CCL

6.3      TENDER OC FUTURECITY PLANNING AND DEVELOPMENT FRAMEWORK

TRIM REFERENCE: 2018/2907

RESOLVED - 18/577           Cr S Munro/Cr S Nugent

That Council resolves to:

1          Award the contract for the development of a Planning and Development Framework to SJB Architecture (NSW) Pty Ltd for the amount of $317,414 exclusive of GST.

2          Grant permission to affix the Council Seal to all relevant documents.

Contract executed.

COMPLETE

 

4 Dec 2018

CCL

6.4      TENDER FOR CONSTRUCTION OF SOUTHERN FEEDER ROAD STAGE 2 AND RAILWAY OVERBRIDGE - F2811

TRIM REFERENCE: 2018/2959

RESOLVED - 18/578           Cr J Hamling/Cr S Munro

That Council resolves:

1          That subject to:

            a     the successful execution of the deeds for Fixing Country Roads Rounds 2.5 and 3 and the Heavy Vehicle Safety and Productivity Round 6, and;

            b     the General Manager finalising contract conditions with Haslin Construction Pty Ltd, within the limits set in the body of this report, that; Council accept the tender offered by Haslin Constructions Pty Ltd for the Construction of the Southern Feeder Road Stage 2 and Railway over Bridge Tender F2811, with the inclusion of a strengthened pavement for the Lump Sum contract price of $14,610,131.22, exclusive of GST.

2          That the Common Seal of Council be authorised for use on documents associated with this tender.

COMPLETE. Contract entered into with Haslin.

 

4 Dec 2018

PDC

2.9      DEVELOPMENT APPLICATION DA 329/2018(1) - 269-279 SUMMER STREET (ROBERTSON PARK)

TRIM REFERENCE: 2018/2901

RESOLVED - 18/544           Cr G Taylor/Cr J Whitton

That Council consents to development application DA 329/2018(1) for Recreation Area - Amenities Block and Demolition (tree removal) at Lot 702 DP 1002273 - 269-279 Summer Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

PDC resolved to approve the DA on 4 December 2018 - Rescission Motion lodged following meeting and to be addressed at Full Council meeting 18 December 2018.

DA withdrawn 29/01/2019 - COMPLETE

 

4 Dec 2018

PDC

2.4      ORANGE LOCAL ENVIRONMENTAL PLAN 2011 - PLANNING PROPOSAL FOR AN ADMINISTRATIVE AMENDMENT

TRIM REFERENCE: 2018/2893

RESOLVED - 18/548           Cr S Nugent/Cr J McRae

That Council resolves:

1          To endorse the attached scope of the next administrative housekeeping amendment to Orange Local Environmental Plan 2011.

2          That staff prepare a formal Planning Proposal in accordance with the attached scope.

3          To send the Planning Proposal to the NSW Department of Planning and Environment seeking a Gateway Determination.

4          That staff proceed to address any conditions or requirements of the Gateway Determination and then place the draft Planning Proposal on public exhibition for 28 days (or as required by the Gateway Determination).

COMPLETE

 

 

4 Dec 2018

EEDPC

2.1      MINUTES OF THE SISTER CITIES COMMUNITY COMMITTEE – 7 NOVEMBER 2018

TRIM REFERENCE: 2018/2788

RESOLVED - 18/553           Cr R Kidd/Cr S Nugent

That Council resolves:

1          To acknowledge the reports presented to the Sister Cities Community Committee at its meeting held on 7 November 2018.

2          The recommendations and updated action plan from the minutes of the Sister Cities Community Committee meeting of 7 November 2018

3          To adopt the remainder of the minutes of the Sister Cities Community Committee at its meeting held on 7 November 2018.

COMPLETE

When a date is set for the next National Sister Cities Association Conference, Committee members will be notified.

 

4 Dec 2018

IPC

2.2      MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 13 NOVEMBER 2018

TRIM REFERENCE: 2018/2914

RESOLVED - 18/554           Cr R Kidd/Cr J Whitton

That Council resolves:

1          To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 November 2018.

2          Recommendations 3.1 to 3.4 from the minutes of the City of Orange Traffic Committee meeting of 13 November 2018 being:

3.1      That Council amends the bus zone in Bletchington Street outside the MET School as per Annexure A and notifies the school that the driveway gates must be locked during the bus zone times, with confirmation in writing to this effect being received from the school.

3.2      That Council installs No Stopping signs on the southern side of the Northern Distributor Road, between existing No Stopping west of Telopea Way and 93 Northern Distributor Road as per the supporting information.

3.3      That Council approves the line marking and signage at the intersection of Matthews Avenue and Anson Street as per the plans attached to this report.

3.4      That Council approves the Newcrest Orange Challenge event on 31 March 2019 subject to the attached conditions.

3          To adopt the remainder of the minutes of the City of Orange Traffic Committee meeting of 13 November 2018.

COMPLETE

Resolution actioned.

 

4 Dec 2018

SRPC

2.2      MINUTES OF THE SPORT AND RECREATION COMMUNITY COMMITTEE MEETING HELD ON 29 OCTOBER 2018

TRIM REFERENCE: 2018/2958

RESOLVED - 18/558           Cr J Whitton/Cr S Romano

That Council resolves:

1          To acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 29 October 2018.

2          To adopt recommendations 3.2, 3.3, 3.4 from the minutes of the Sport and Recreation Community Committee meeting of 29 October 2018 being:

3.2      That Council send a letter to the NSW Minister of Sport expressing disappointment in missing out on funding through the Regional Sporting Infrastructure Fund.

3.3      That the Hon. Rick Colless be invited to the next meeting of the Sport and Recreation Community Committee to provide him with an overview of the Committee’s priority sport and active recreation projects and seek support and assistance in securing funding for the projects.

3.4      That the future of the Anzac Park BMX Track be added to the Sport and Recreation Community Committee Action Plan for further discussion.

3          To adopt the remainder of the minutes of the Sport and Recreation Community Committee at its meeting held on 29 October 2018.

Actions completed.

 

4 Dec 2018

SRPC

3.2      ORANGE SPORTING PRECINCT

TRIM REFERENCE: 2018/2812

RESOLVED - 18/559           Cr J Whitton/Cr S Romano

The Council resolves:

1          To note the findings of the report.

2          That a schematic design incorporating current and future requirements for the NDR site be developed to a standard to enable costing be completed.

Initial concept design completed.

$25M funding provisionally announced by NSW Government.

Meeting to discuss layout and needs scheduled with stakeholders.

 

 

7 Nov 2018

CCL

NOTICE OF MOTION - STORAGE NEEDS OF SERVICE CLUBS

RESOLVED - 18/511                                                                        Cr G Taylor/Cr J Whitton

1          That Council investigate the storage needs of the Service Clubs within Orange and Council’s ability to help.

2          That if, as a result of Council’s investigation, Council is in a position to assist, funds be made available in the Budget for the 2019/20 financial year.

Council wrote to storage clubs in January to ascertain need and awaiting responses.

 

7 Nov 2018

SRPC

RESOLVED - 18/511                                                                               Cr R Kidd/Cr S Munro

That Council allocate up to $15,000 for more security at the Hockey Centre.

Multiple meetings held on site with Hockey committee to determine needs.

Security company engaged to install increased security measures end 2018. Works in progress.

 

4 Sept 2018

PDC

2.2  ADDITIONS TO ORANGE LOCAL ENVIRONMENT PLAN 2011 - ORANGE AS A FOOD AND WINE TOWN

TRIM REFERENCE: 2018/1927

RESOLVED - 18/397           Cr S Nugent/Cr K Duffy

1      That Council delegate to staff the preparation of a Planning Proposal to add ‘Artisan food and drink industry’ to more commercial zones in Orange and for it to be put through the Gateway process and on to public exhibition.

2      That staff prepare appropriate environmental controls in relation to scale, traffic, odours, noise and waste for inclusion in the Planning Proposal.

Report was included in business paper for Planning and Development Committee Meeting – 5 March 2019.

 

21 Aug 2018

CCL

5.9 LEASE SITE U AT ORANGE AIRPORT

TRIM REFERENCE: 2018/1751

RESOLVED - 18/387           Cr S Romano/Cr R Turner

1     Council enter into consecutive leases of five years each to a maximum of 20 years with Aero Refuellers Pty Limited at the Orange Airport.

2     The Council delegate to the General Manager authority to negotiate the terms of the lease and to take such actions as may be necessary or convenient to execute the lease.

3     That approval be granted for the use of the Council Seal on any necessary documentation if required.

Decision made by lessee not to proceed at this time.

COMPLETE

 

 

21 Aug 2018

CCL

5.8       USE OF LAKE CANOBOLAS FOR PADDLE BOARD HIRE

TRIM REFERENCE:                2018/1952

RESOLVED - 18/512             Cr S Nugent/Cr S Munro

1      That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years.

2      That permission be granted for the use of the Council Seal on any necessary documentation.

Proposed lessee in the process of lodging a development application with Cabonne Council.

 

 

21 Aug 2018

CCL

5.7  LEASE OF COOK PARK GUILDRY

TRIM REFERENCE: 2018/1159

RESOLVED - 18/385           Cr S Munro/Cr S Nugent

1     That Council enter into a 5 year lease (with one 5 year option) with Cook Park Guildry Co-operative Limited of the Bastick Cottage in Cook Park at a rental of $150 per week.

2     That permission be granted for the use of the Council Seal on all necessary documentation.

Lease finalised.

 

14 Aug 2018

PDC

3.1 DA Legal Cost Award Update (Strictly Confidential and Privileged)
RESOLVED - 18/514                                                                         Cr G Taylor/Cr S Nugent

That Council delegate to the General Manager the management of the cost award matters.

Negotiations underway being conducted by Council’s solicitors.

 

7 Aug 2018

CCL

4.2 NOTICE OF MOTION - ELECTRICITY PRICES

RESOLVED - 18/349                                                                          Cr J Whitton/Cr K Duffy

That Orange City Council work with the Orange Chamber of Commerce and/or local organisations to hold a forum involving government, community and business representatives to discuss what the State and Federal governments are doing to reduce electricity price increases for regional residents and businesses.

Meeting held with Robert Alford and Nick King regarding this topic.  Meeting held in December and another in January. Propose event to be held in conjunction with the Regional Tech Expo in May 2019.

COMPLETE

 

17 July 2018

CCL

4.2  NOTICE OF MOTION - ESTABLISHMENT OF A COMMUNITY WOOD AND HEATING BANK

RESOLVED - 18/515                                                                        Cr G Taylor/Cr J Whitton

That Council contribute to the establishment of a community wood and heating bank as follows:

1   The wood and heating bank be based on a similar structure as support services such as Foodbank where suitable organisations manage a voucher system based on an appropriate criteria.

2   Council initiate the service with the purchase of $5,000 worth of wood.

3   Council take donations of appropriate wood and financial contributions to provide to the service.

4   Where available and suitable, surplus wood from Council operations be provided to the service.

5   Council seek collaboration with suitable service providers and service clubs to establish and continue the service.

6   The wood and heating bank be trialled to December 2019 with a review to then be undertaken.

Commenced discussions with potential suppliers and determining the parameters of the scheme. $5,000 has been retained in General Donations for this purpose.

EOI Issued. Plans progressing to have in place for winter period.

 

3 July 2018

CCL

4.1 NOTICE OF MOTION - TREES

RESOLVED - 18/301           Cr S Nugent/Cr T Mileto

(as below)

That Council prepare a report on the legislative, policy and operational options that could be considered in Orange for:

1     Reducing the number of significant trees removed/destroyed in new sub-division and in-fill developments.

2     Better protection and ensuring the survival of trees to be retained in new sub-division and in-fill developments.

3     Maximising the survival rate of replacement trees planted in compliance with conditions of consent for development applications.

4     Protecting street trees across the city.

5     That the variety of trees are suitable to the environment in which they are planted

Report went to the Environmental Sustainability Policy Committee of 5 March 2019.

 

 

3 July 2018

CCL

4.4 NOTICE OF MOTION – INVITATION OF CANDIDATES FOR UPCOMING STATE ELECTION TO ADDRESS COUNCIL AND INVITATION TO DEPUTY PREMIER REGARDING BOUNDARY ADJUSTMENTS

RESOLVED - 18/301           Cr K Duffy/Cr S Romano

That Council write to and invite all Candidates in the March 2019 NSW State Election to Address Council at the Open Forum.

Candidate forum was held on Friday 1 March 2019.

 

3 July 2018

EEDPC

2.1 Australian Local Government Womens Association Conference bids

RESOLVED - 18/302           Cr J McRae/Cr J Whitton

That a Communication Strategy be prepared in relation to the promotion of diversity and participation in Local Government.

This item is included in Council’s EEO Plan.

 

 

3 July 2018

ESPC

Cr Duffy requested a report be provided regarding solar and LED street lighting including costings and maintenance considerations.

Council subsequently became involved in the Southern Lights project which will see swap out of all streetlights across the region.  Council to be briefed once the business case is complete.

 

 

CRMs from 2 April 2019

3101/2019 – William Street outside Officeworks – Parking signs being obstructed by trees – Inspected and confirmed visible.

3099/2019 – Woodward Street – Eastern side of the road from Coronation Drive to Moulder Street – pot holes require patching – Patched.

3097/2019 – Woodward Street near 145 Woodward Street shops – parking signs are faded and need replacing – Wiped clean and now visible.

3096/2019 – Woodward Street southern side of shops at 145 Woodward Street – cars are parking parallel over driveways. Painted lines are required. – Linemarking of driveways installed.

 

 


Council Meeting                                                                                                 21 May 2019

 

 

5.5     Strategic Policy Review

RECORD NUMBER:       2019/776

AUTHOR:                       Samantha Freeman, Manager Corporate Governance     

 

 

EXECUTIVE Summary

This report presents a number of policies that have been reviewed and amended, and are recommended for placement on public exhibition. This report also presents a number of policies that have been on exhibition for adoption by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Council’s Strategic Policies are being reviewed and amended to ensure ongoing compliance with legislation and industry best practice. Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community.

The Local Government Act 1993 requires the public exhibition of Policies (if new or include significant changes) and adoption by Council. Operational Policies are determined and implemented by the General Manager, and relate to staff and the operations of the organisation.

 

Recommendation

That Council resolves to:

1        Place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

·   ST009 – Revenue and Pricing

·   ST029 – Donations and Grants

2    That the General Manager be given a delegation to approve donations under Sport Participation Program under section 377(1A) of the Local Government Act.

3    That Council adopt the following policies:

·    ST050 – Strategic Policy – Code of Meeting Practice

·    ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors

·    ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities

·    ST010 – Strategic Policy – Code of Conduct - Staff

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

A review of Council’s Strategic Policy framework continues, and the following policies have been reviewed and are recommended for placement on public exhibition.

Following the exhibition process, and consideration of any submissions, a further report will be provided to Council attaching any submissions and suggesting any amendments to the policies prior to final adoption by Council.

A summary of the major amendments to the policy is set out below.

ST009 – Revenue and Pricing

 

Reference

Update

General

Formatting updates, Minor Update to ‘Borrowings’ section to include exception - “The use of loan borrowings to fund operational shortfalls or operational services is not permitted except in special or unique circumstances of a one-off nature. This may be considered upon determination by Council.

ST029 – Donations and Grants

 

Reference

Update

General

·    Removal of weightings.

·    All categories in General Donations and Rates Reimbursement both have the same maximum amounts ($2,000.00), except for School Prize Giving, which has been raised from $200.00 to $500.00.

·    General Donations and Event Sponsorship will be assessed in four quarters in each financial year but applications may be considered monthly for emergent reasons.

·    Sports Participation Program can be determined by the General Manager under section 377(1A) of the Local Government Act.

·    Individual representation in Sports Participation Program has been raised - Regional from $100.00 to $250.00, State from $250.00 to $500.00 and National from $500.00 to $1,000.00.

·    Organisations can apply for more than one donation or sponsorship in a financial year if new emergent reasons arise after the first donation.

·    Assessment will be based on merit, in align to other applications received and in align to Council's budget for donations and sponsorships.

 


 

In March 2019, Council resolved to exhibit the following Strategic Policies:

·    ST050 – Strategic Policy – Code of Meeting Practice

·    ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors

·    ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities

·    ST010 – Strategic Policy – Code of Conduct - Staff

 

These policies were placed on public exhibition, with one submission being received regarding ST050 Code of Meeting Practice. One relevant matter raised in the submission received was the inability of Councillors to abstain from voting. Clarification and advice was obtained from the Office of Local Government on this issue. In short, Councillors are able to abstain from voting under the Code of Meeting Practice however, they are required to state that they intend to do so before leaving the Chamber and ensure it is not being done for ulterior purposes, such as to deprive a quorum.

The Policies are presented for adoption.

 

 

Attachments

1          DRAFT - Strategic Policy - ST009 - Revenue and Pricing, D19/23131

2          DRAFT - Strategic Policy - ST029 - Donations and Grants, D19/28692

3          FOR ADOPTION - Strategic Policy - ST050 - Code of Meeting Practice, D19/10853

4          FOR ADOPTION - Strategic Policy - ST110 - Code of Conduct for Councillors, Committee Members, Delegate of Council and Council Advisors, D19/10850

5          FOR ADOPTION - Strategic Policy - ST020 - Councillors Payment of Expenses and Provision of Facilities, D19/15659

6          FOR ADOPTION - Strategic Policy - ST010 - Code of Conduct - Council Staff, D19/10851

7          Submission - Code of Meeting Practice - John Da Rin, IC19/8107

 


Council Meeting                                                                                                                         21 May 2019

Attachment 1      DRAFT - Strategic Policy - ST009 - Revenue and Pricing

PDF Creator


 

PDF Creator


Council Meeting                                                                                               21 May 2019

Attachment 2      DRAFT - Strategic Policy - ST029 - Donations and Grants

STRATEGIC POLICYDONATIONS AND GRANTS

ST029                                                                                                                                       F22

 

ObjectiveS

In accordance with the Local Government Act 1993, particularly section 356:

·    To provide financial assistance to groups or individuals who offer significant contribution to the social, economic and/or environmental wellbeing of the community.

·    To provide assistance to community groups and/or sporting bodies by way of financial contribution and/or in kind support to capital improvement projects.

Applicability

To all individuals/community/sporting groups who are residents or to organisations who conduct their activities in the Orange Local Government area for the specific benefit of residents of the Orange Local Government area.

General

1        All requests for donations and grants must illustrate how outcomes align to Council’s Community Strategic Plan objectives.

2        Donations and grants may be applied for by:

a        a person who is a resident of the Orange Local Government Area; or

b        an organisation that has offices in the Orange Local Government Area; or

c        a local branch of a State/National/International entity that is holding an event in the Orange Local Government Area, where the applicant can illustrate how funds raised will be spent locally to benefit Orange residents specifically.

3        Donations and grants to businesses acting for profit will only be allocated and paid following a resolution of Council that has considered any responses to the exhibition of the proposed allocation in accordance with section 356 of the Local Government Act 1993.

4        A complete application form is required for each request. If financial assistance is requested by any other means (eg, e-mail, letter, sponsorship pamphlet), it will not be considered. Council will advise the applicant of this policy and request the applicant to complete the required application form.

5        Council will advertise that applications are open for the next financial year once a year, in April or in May.

6        Government entities, including programs that are a Council function or are otherwise supporting or funded by Council, will not be supported via the Donations and grants policy.

7        Fundraising events where the funding raised from the event will be sent to organisations outside of the Orange Local Government Area, or will be used as a donation to another entity, will not be supported via the Donations and grants policy.

8        If an individual or entity seeking funding has an outstanding debt with Council they are ineligible for any funding.


9        An individual/organisation can only receive one donation in a financial year and this donation cannot be in more than one category. This term does not apply to:

a        new emerging reasons that arise after the first donation;

b        the Sports Participant Donations category, where individuals can apply for up to three donations in one financial year

c        the Sports Facility Partnership Program, where sporting groups/associations can still apply under the Sports Participant Program.

10      Donations and grants cannot be used to pay for the applicant’s insurance costs or for the project insurance costs.

11      Donations and grants will not be retrospectively applied.

12      Where applications are seeking funding for capital works, attaching three quotations and/or a quantity survey will strengthen the application.

13      Where an event or works are to be conducted on Council property, certificates of currency for insurances by the applicant/suppliers will be required.

14      Events on Council properties must be conducted in accordance with Council’s events management policy.

15      Events where Council’s contribution is in kind require an application to be completed and a Council resolution is still required. Council will determine the value of in-kind support.

16      Recipients may be required to provide evidence of expenditure with local businesses to demonstrate the direct impact of their project.

17      All payments to applicants will be via electronic transfer.

18a    A tax invoice, invoice or Statement by a Supplier form is not required for Council to pay a donation (as nothing is needed to be supplied for the payment).

18b    If financial assistance is made in return of a supply for the payment, a tax invoice, invoice or Statement by Supplier form is required.

19      Council will advise if the donation or grant will require an acquittal statement at the conclusion of the period funding.

FUNDING AGREEMENTS

20      Council may require a funding agreement to be entered into which will specify payment schedules and reporting deliverables.

21      Independently audited statements or copies of receipts may be required to verify expenditure of the donation or grant where a funding agreement is entered into.

22      Council will determine the amounts and to whom Donations and grants will be allocated.

23      Categories for donations and grants and their respective criteria, which are in addition to the general terms covered in the Policy, are as follows:

 


DONATIONS AND GRANTS CATEGORIES

 

24

RATES REIMBURSEMENT (GST does not apply)

(category terms in addition to general terms)

24a

Applications will be determined once a year only, in the first quarter of each financial year.

24b

Not-for-profit entities only are eligible. Proof of not-for-profit status is required.

24c

No retrospective funding.

24d

Rates Reimbursement is based on the general rate plus the base amount.

One property only in a financial year.

The maximum amount is $2,000.

 

25

SPORTS PARTICIPANT PROGRAM (GST does not apply)

(category terms in addition to general terms)

25a

Applications can be determined by the General Manager under section 377(1A) of the Local Government Act and considered within 7 days of receipt. Quarterly reports on donations given will be submitted to Council.

25b

An application form must be submitted.

25c

Written proof of selection from the body running the event/making the selection must be provided with the application form.

25d

Applicants can receive more than one donation in a financial year if:

 

i

an applicant has been selected in regional representation and then has been selected in state representation and/or in national representation in one sport;

 

ii

an applicant has been selected in regional representation and/or state representation and or/national representation in more than one sport.

 

The number of donations available to an applicant in the Sports Participant Program is capped at three in the one financial year. An applicant is ineligible for another donation at the same level for the same sport in one financial year.

23e

If a team has received a donation, an individual in that team cannot be given a donation for the same representation.

24f

Regional representation is not Orange representation. Regional and state representation will be as determined by the peak State body for the sport. National representation will be as determined by peak National body for the sport.

25g

Applications will be determined by Council.

25h

The location and duration of the sports event to be attended and costs arising from selection will be taken into consideration in determining the donation amount applicable.

25i

Maximum allocation amounts are as follows:

 

i

Regional representation - Individual

Individual selected in a Regional team

$250

 

ii

State representation - Individual

Individual selected in State team

$500

 

iii

National representation - Individual

Individual selected in a National team

$1,000

 

iv

Regional representation at State titles

For a club/association for one team only

$250

total for the team

 

v

Regional representation at State titles

For a club/association with multiple teams

$750

for total for the club/association

 

vi

State representation at National titles

For a club/association for one team only

$500

total for the team

 

vii

State representation at National titles

For a club/association with multiple teams

$1,000

total for the club/association

 

viii

National representation at International titles

For a club/association for one team only

$1,000

total for the team

 

vix

National representation at International titles

For a club/association with more than one team

$2,000

total for the club/association

25j

Western Region Academy of Sport - Council will donate the annual per capita contribution.

 

26

SPORTS FACILITY PARTNERHIP PROGRAM (GST applies)

(category terms in addition to general terms)

26a

Applications will be determined once a year only, in the first quarter of each financial year. Council’s Sport and Recreation Community Committee will review the annual applications and make recommendations to Council.

26b

Total allocation for all projects is $50,000 per annum (ex GST).

26c

A maximum of $15,000 (ex GST) per application is permitted.

26d

Applications must be matched on a dollar-for-dollar basis.

26e

Preference is given to projects that improve Council-owned facilities.

26f

Council will advise if a funding agreement is required.

26g

Council will advise if the project requires the applicant to submit certificates of currency for insurances held by the applicant and suppliers.

26h

Council’s purchasing policies must be observed in the engagement of suppliers.

26i

Funding must be fully expended in the financial year allocated and unspent funds paid back to Council.

26j

Within three months of the completion of the works, the applicant will provide an acquittal statement to verify how Council funds were spent.

26k

The applicant must comply with Council’s planning requirements where development consent or other consents are required.

 

 

27

GENERAL CATEGORY (GST does not apply)

(category terms in addition to general terms)

27a

Applications will be determined by Council four times in each financial year. Quarterly reports to Council will occur in July, October, February and April. Applications may  be considered monthly for emergent reasons.

27b

Funding must be fully expended in the financial year allocated and unspent funds paid back to Council.

27c

Maximum amounts available are:

 

i

School annual prize giving for Year 12

per school - $500.

 

ii

Reduction of fees for hire of Council facilities

Maximum of $2,000 per applicant.

Ticketed events are not eligible. Entry fees as a gold coin donation are eligible.

A quotation of fees is required. The requested amount cannot be more than the quotation.

 

iii

Community events (not being Event Sponsorship)

Maximum of $2,000 per applicant once only.

Must be a not-for-profit applicant.

Ticketed events are not eligible. Entry fees as a gold coin donation are eligible.

 

iv

Miscellaneous (eg projects, equipment purchase, other prize giving)

Maximum of $2,000 per applicant.


 

 

28

EVENT SPONSORSHIP (GST applies)

(category terms in addition to general terms)

28a

Applications will be determined by Council four times in each financial year. Quarterly reports to Council will occur in July, October, February and April. Applications may be considered monthly for emergent reasons.

28b

Maximum amounts will be determined by event duration, participation levels and the applicant's ability to raise funds during the event (eg, ticketed events):

 

i

Small-sized event

up to $2,500 (ex GST)

 

ii

Medium-sized event (limited ability for Council to approve more than four per year)

up to $5,000 (ex GST)

 

iii

Large-sized event (limited ability for Council to approve more than one per year)

up to $20,000 (ex GST)

28c

The applicant cannot be a recipient of Council funds from other allocations for any other project or event.

28d

Applications that show the applicant will match dollar-for-dollar the amount from Council will be more favourably considered.

28e

Funding must be fully expended in the financial year allocated.

28f

Unspent funds must be paid back to Council before 30 June in the year allocated.

28g

Council will require a funding agreement be entered into.

28h

An acquittal that shows how Council funds are spent must be provided within 3 months of the event being held.

 

29

HERITAGE ASSISTANCE FUND

(category terms in addition to general terms)

29a

Eligible projects will be projects that involve the repair, conservation or re‑instatement of missing items on heritage buildings, this includes fences, verandahs and decorative detail.

29b

The funding level available depends on allocation in the Local Heritage Fund which Council is advised of on an annual basis. The allocation to specific project will then depend on the number of applications received.

29c

Expressions of interest are called each year. Funding should not be considered to be ongoing.

29d

Project timeframes must comply with NSW government provisions and have to be completed by February annually.

29e

Applications must be made on the appropriate form.

29f

Council’s Heritage Advisor and planning staff will be able to assist in making the application.

29g

Council’s Cultural Heritage Community Committee will assess each application taking into account criteria as defined in the application information. It is not necessary for the project to meet all criteria.

29h

Applications may need to be placed on public exhibition if the entity receiving the funding is does not have not-for-profit status

29i

Unexpended funds will have to be returned.

29j

Council may ask that three quotations be provided for capital projects.

29k

An acquittal is required along with an end of project report that includes images of before and after work.

ASSESSMENT OF APPLICATIONS

30      Council will consider applications on merit, in align with other applications received and in align with the budget for donations and sponsorships.

Related Policies/Documents

Application forms for Donations and grants

Draft Funding agreement

 

Responsible Area - Corporate and Commercial Services

REVISION

 

DATE

RESOLUTION

 

DATE

RESOLUTION

1

31 January 2006

06/685

4

4 February 2014

14/38

2

January 2007

07/207

5

19 December 2017

17/583

3

November 2009

09/453

6

5 June 2018

18/254

All policies can be reviewed or revoked by resolution of Council, at any time.

 


SUMMARY OF AMENDMENTS

Amendment Date

Section/Reference and Amendment

May 2019

·    Removal of weightings.

·    All categories in General Donations and Rates Reimbursement both have the same maximum amounts ($2,000.00), except for School Prize Giving, which has been raised from $200.00 to $500.00.

·    General Donations and Event Sponsorship will be assessed in four quarters in each financial year but applications may be considered monthly for emergent reasons.

·    Sports Participation Program can be determined by the General Manager under section 377(1A) of the Local Government Act.

·    Individual representation in Sports Participation Program has been raised - Regional from $100.00 to $250.00, State from $250.00 to $500.00 and National from $500.00 to $1,000.00.

·    Organisations can apply for more than one donation or sponsorship in a financial year if new emergent reasons arise after the first donation.

·    Assessment will be based on merit, in align to other applications received and in align to Council's budget for donations and sponsorships.

May 2018

·    Remove requirements to supply a tax invoice for payment, and clarify when a Tax Invoice is required in relation to points 17a and 17b.

March 2018

·    Weightings do not apply to all categories.

·    Weightings relate to the maximum amount in a donation category, not to the requested amount.

·    Another section has been added to weightings to enable small requests for non-profit entities already 75% or under of the maximum amount to receive their full request.

·    Fund-raising events where funding raised from the event will be given to organisations outside of the Orange LGA or will be used as a donation to another entity will not be supported by this policy.

·    More than one application can be made in the Sport Participant Program Donation category and an organisation that has been given a donation from the Sports Facility Partnership Program category can still make applications in the Sport Participant Program Donation category.

·    A tax invoice, an invoice or a Statement by a Supplier is required to enable Council to pay approved donations.

·    The maximum amount of general donations - miscellaneous has been changed from $200 ex GST to $2,000 ex GST.

·    Rates reimbursement has been updated to be capped at $2,000 (ex GST) and to confirm that rates reimbursement is for the generate rate plus the base amount for one property only in a financial year.

·    Maximum amounts for event sponsorship will be determined by event duration, participation levels and the applicant's ability to raise funds during the event (eg, ticketed events).

·    Maximum amount for reduction of hire fees has been changed from $500.00 (ex GST) to $1,000 (ex GST). Weightings apply. Ticketed events are ineligible. Quotations for the fees are required.

·    Council will donate the annual per-capital contribution to the Western Academy of Sport from the Sports Participation Program.

November 2017

·    Combined the Operational and Strategic Policy into one policy

·    Revision of the application forms

·    Addition of weightings to give new and not for profit applicants precedence

December 2013

·   Addition to reference to section in Local Government Act in the objectives.

·   Category 2 requests to be considered on a quarterly basis, rather than monthly.

 


Council Meeting                                                                                                                         21 May 2019

Attachment 3      FOR ADOPTION - Strategic Policy - ST050 - Code of Meeting Practice

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Council Meeting                                                                                                                         21 May 2019

Attachment 4      FOR ADOPTION - Strategic Policy - ST110 - Code of Conduct for Councillors, Committee Members, Delegate of Council and Council Advisors

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Council Meeting                                                                                                                         21 May 2019

Attachment 5      FOR ADOPTION - Strategic Policy - ST020 - Councillors Payment of Expenses and Provision of Facilities

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Council Meeting                                                                                                                         21 May 2019

Attachment 6      FOR ADOPTION - Strategic Policy - ST010 - Code of Conduct - Council Staff

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Council Meeting                                                                                                                         21 May 2019

Attachment 7      Submission - Code of Meeting Practice - John Da Rin

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Council Meeting                                                                                                 21 May 2019

5.6     Table Drains on Northern Distributor Road

RECORD NUMBER:       2019/875

AUTHOR:                       Mark Frecklington, Assistant Works Manager    

 

 

EXECUTIVE Summary

This report is provided in response to a question taken on notice at the Infrastructure Policy Committee regarding deep culverts on the Northern Distributor Road which could cause vehicles that pull over to tip into them. 

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.

Financial Implications

Installation of No Stopping signage could be funded from existing budgets.

Other options discussed in this report would require additional capital works funding to be budgeted in future works programmes.

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves that a report be prepared to the City of Orange Traffic Committee recommending that No Stopping signs be erected along the sections of the Northern Distributor Road with narrow shoulders and deep table drains as identified in this report.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Three areas of the Northern Distributor Road have been identified with long sections of deep table drains:

·     Anson Street to Clergate Road (approx. 400m each side)

·     Southern side of the road, just to the west of the traffic signals at Farrell Road intersection (approx. 100m)

·     Some section/s between The Escort Way and Molong Road (approx. 350m)

 

Aerial map showing identified locations along the Northern Distributor Road

It is noted there are other shorter sections along the Northern Distributor Road where there is not room to pull over onto the shoulder, but these are far shorter and have available locations nearby.

The purpose of a table drain is to collect surface run off from the road and take water away from the road. Where landforms and road reserve widths permit they are ideally constructed at a depth so that regular water flows below the level of the constructed pavement in order to help preserve the road’s integrity.  They are used extensively in rural situations and occasionally in some urban situations as a more cost effective alternative to kerb and gutter and piped drainage. It should be noted that table drains will often have a greater capacity to carry stormwater than a piped underground system with kerb and gutter would have.

Typically the Northern Distributor Road was designed with a two metre wide shoulder which in most cases allows for a vehicle to pull off the road. In some places, due to limitations on the width of the constructed corridor, the existing table drains have become deeper as the adjoining pavement has been strengthened which has also led to a decrease in shoulder width. These deeper table drains are typically in cuttings and their depth is driven by a desire to maximise drainage capacity without the need for costly piped drainage.

Whilst it is often desirous to have road shoulders of a width that allow a vehicle to pull off the road, it is not always practicable or cost effective to do so. Typically this is due to drainage considerations, the width of the road corridor, landform and the positioning of safety barriers. Many sections of Roads and Maritime Services (RMS) main roads have similar restrictions.

 

Photo: Example of deep table drains and narrower road shoulder on Northern Distributor Road

 

Photo: Example of shallower table drain with wider (2.0m+) shoulder on the Northern Distributor Road

Flooding is known to be an issue in some locations. The table drains in the Anson Street to Clergate Road section for example, are expected to exceed their capacity in a 1 in 100 year storm event. To pipe these sections and maintain the existing stormwater capacity is possible, but would be quite expensive. To install smaller size pipes would decrease the existing waterway area and therefore force more water onto the road in these higher rainfall events. 


 

Options for consideration

1.    Pipe the table drain to allow the shoulder width to be increased. It should be noted that an increased shoulder width would also bring with it other issues, including the parking of vehicles in locations where it may not be desirable. For example if the shoulder was widened between Anson Street and Clergate Road, heavy vehicles would be able to park here which may not be a desirable outcome for nearby residents from a noise amenity perspective.

2.    Install No Stopping signs, which has already occurred on the section west of Farrell Road.

3.    Install a safety barrier fence, such as guardrail or a wire rope safety fence. It should be noted that a safety barrier may not be a viable option in some locations due the narrow width of the existing shoulder.

4.    Do nothing and allow drivers to make their own judgement as to where it is safe to pull off the road carriageway.

Estimated Costs

1.    Widen road shoulder, pipe the table drain and construct kerb and gutter – estimated at an average of $720 per lineal metre (estimated total spend $900,000).

2.    No stopping signs – typically this would cost approximately $250 per sign and signs can be spaced up to a maximum of approximately 75 metres apart (estimated total spend approximately $5,000).

3.    Guardrail or wire rope – estimated at $150 per lineal metre (estimated total spend approximately $190,000).

Conclusion

The erection of No Stopping signs offer the most cost effective means of discouraging parking and therefore avoiding any damage to vehicles along the Northern Distributor Road.  It is recommended that the proposal be forwarded to City of Orange Traffic Committee for endorsement before coming back to Council.

 

 

     


Council Meeting                                                                                                 21 May 2019

6     Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Acquisition of Land - Southern Feeder Road Part Stage 3

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Acquisition of Land - Southern Feeder Road Stage 3

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Tender for Brendon Sturgeon Oval Lighting Design and Construction

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                                 21 May 2019

6.1     Acquisition of Land - Southern Feeder Road Part Stage 3

RECORD NUMBER:       2019/832

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                                 21 May 2019

6.2     Acquisition of Land - Southern Feeder Road Stage 3

RECORD NUMBER:       2019/932

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                                 21 May 2019

6.3     Tender for Brendon Sturgeon Oval Lighting Design and Construction

RECORD NUMBER:       2019/943

AUTHOR:                       Damian West, Manager Building Services    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

  


Council Meeting                                                                                                 21 May 2019

7       Resolutions from closed meeting