Services Policy Committee
Agenda
2 April 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 April 2019.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Services Policy Committee 2 April 2019
2.1 Minutes of the Ageing and Access Community Committee - 28 November 2018 and 27 February 2019
2.2 Minutes of the Community Safety and Crime Prevention Committee - 25 February 2019
2.3 Minutes of the NAIDOC Week Community Committee Extraordinary Meeting - 28 February 2019
2.4 Minutes of the Cultural Heritage Community Committee - 4 December 2018 and 4 March 2019
2.5 Minutes of the Lucknow Community Committee Meeting - 7 March 2019
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
RECORD NUMBER: 2019/465
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meetings held on 28 November 2018 and 27 February 2019 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the Ageing and Access Community Committee at its meetings held on 28 November 2018 and 27 February 2019. 2 Recommendations 3.1 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 27 February 2019 being: 3.1 (1) That the information provided by the Community Support and Resource Officer on Age Friendly Forum be noted. (2) That a report be prepared to update Council regarding the Age Friendly Forum. 4.1 That the Ageing and Access Community Committee Action Plan be reviewed and updated. 3 That the remainder of the minutes of the Ageing and Access Community Committee at its meetings held on 28 November 2018 and 27 February 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 28 November 2018
2 AACC 28 November 2018 Agenda for SPC, D19/12787⇩
3 AACC 27 February 2019 Agenda for SPC, D19/12788⇩
4 AACC 27 February 2019 Minutes, 2019/427⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN Councillor's Workroom, Orange Civic Centre, Byng Street, Orange
ON 28 November 2018
COMMENCING AT 10.00am
1 Introduction
Attendance
Cr Kevin Duffy (Chairperson), Mr Tony Gosper, Ms Maureen Morgan, Director Community Recreation and Cultural Services, Community Services Manager, Community Support and Resource Officer.
1.1 Apologies and Leave of Absence
That the apologies be accepted from Cr Joanne McRae, Mr Matthew Goodacre, Ms Sue Duchnaj, Ms Nanette Fogarty, Mrs Kim Gray, Mrs Lina Moffitt, Works Manager, Community Development and Support Coordinator, Road Safety Officer for the Ageing and Access Community Committee meeting on 28 November 2018. |
As there was not a quorum, the members present did not discuss any matters and refer the following record of the meeting for recommendation at the next Ageing and Access Community Committee meeting to be held on 27 February 2018
This item will be referred to the next meeting of the Ageing and Access Community Committee. |
TRIM Reference: 2018/2754 |
This item will be referred to the next meeting of the Ageing and Access Community Committee. |
The Meeting Closed at 10.20AM.
Services Policy Committee 2 April 2019
2.1 Minutes of the Ageing and Access Community Committee - 28 November 2018 and 27 February 2019
Attachment 1 AACC 28 November 2018 Agenda for SPC
2.1 Minutes of the Ageing and Access Community Committee - 28 November 2018 and 27 February 2019
Attachment 2 AACC 27 February 2019 Agenda for SPC
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN Councillor's Workroom, Orange Civic Centre, Byng Street, Orange
ON 27 February 2019
COMMENCING AT 10.00 am
Attendance
Cr Kevin Duffy (Chairperson), Cr Joanne McRae, Mr Darryl Curran, Mr Matthew Goodacre, Mrs Kim Gray, Mr Tony Gosper, Director Community Recreation and Cultural Services, Community Services Manager, Works Manager, Community Support and Resource Officer.
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr D Curran/Cr J McRae That the apologies be accepted from Ms Maureen Morgan for the Ageing and Access Community Committee meeting on 27 February 2019. |
Cr Duffy conducted the Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Mr D Curran/Cr J McRae That the Minutes of the Meeting of the Ageing and Access Community Committee held on 29 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 29 August 2018. |
RECOMMENDATION Mr T Gosper/Cr K Duffy That the Minutes of the Meeting of the Ageing and Access Community Committee held on 28 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 28 November 2018. |
3 Presentations
3.1 Age Friendly Forum TRIM Reference: 2019/254 |
Orange City Council will be hosting an Age Friendly Forum from 10.00 am – 2.00 pm on Thursday 11 April 2019 at the Environmental Learning Facility (ELF), Orange Showground, Leeds Parade, Orange. The purpose of the forum is to provide an opportunity for community members to have their say and assist Council in planning for an ageing community. |
RECOMMENDATION Cr J McRae/Mr D Curran 1. That the information provided by the Community Support and Resource Officer on Age Friendly Forum be noted. 2. That a report be prepared to update Council regarding the Age Friendly Forum. |
4 General Reports
4.1 Ageing and Access Community Committee Action Plan TRIM Reference: 2019/255 |
The Committee would like to pass congratulations on to Council for the work done in the area of Bletchingotn Public School. Council be requested to submit plans for the accessible playground to the committee for comment. |
Recommendation Mr D Curran/Ms K Gray That the Ageing and Access Community Committee Action Plan be reviewed and updated. |
The Meeting Closed at 10.25 am.
TRIM REFERENCE: 2019/479
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 25 February 2019 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “3.1 Live - Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and the wider community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 25 February 2019; 2 That Council determine recommendation 3.1 from the minutes of the Community Safety and Crime Prevention Committee meeting of 25 February 2019; and 3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 25 February 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
1 CSCPC 25 February 2019 Agenda, D19/8281⇩
2 Safety Audit Update - Central West Police District - CSCPC Meeting - 25 February 2019, D19/12697⇩
Services Policy Committee 2 April 2019
2.2 Minutes of the Community Safety and Crime Prevention Committee - 25 February 2019
Attachment 1 CSCPC 25 February 2019 Agenda
2.2 Minutes of the Community Safety and Crime Prevention Committee – 25 February 2019
Attachment 2 CSCPC 25 February 2019 Agenda
Safety Audit update – with Central West Police District 21/2/2019
Location |
Issue |
Action/ responsibility |
Glenroi - Cootes Park
|
Bollards/ rocks to prevent stolen cars from being dumped in the park area |
Funding OCC and NSW Family and Community Services |
|
Increased lighting and CCTV for safety |
Funding OCC and NSW Family and Community Services |
|
Marang Gunya – work with OAMS to provide an accessible centre at least Monday to Friday. |
Meeting with OAMS. Partnerships and funding for program resources. |
Glenroi - Lone Pine Ave |
CCTV needs adjustment to capture vehicles on the road. |
OCC |
Glenroi – Hockey Centre Laneway |
Re open laneway. Design programs to increase ownership and membership for local residents. Subsidise costs to activate interest. Investigate options to block view of hockey fields. |
Funding. Hockey Association and local organisation, FACS and OCC. |
Glenroi – Youth Centre |
Increase programs and activities offered to local youth to provide alternative rewarding activities to risk taking behaviours. |
Funding, Partnerships |
Glenroi – vacant and damaged Social Housing |
Continue to discuss options for alternative housing models with NSW Land and Housing |
Partnerships – NSW Family and Community Services, OCC and Police |
Bowen – Calang St |
CCTV |
Funding OCC |
Bowen – Jindalee Laneway |
Lighting to increase safety at night |
Funding OCC |
Bowen – Spare block of land at Jindalee Laneway |
Play equipment for local children to increase activation |
Funding OCC |
Bowen – lighting on Friendship Bridge at Margaret Street |
Increase safety at night |
Funding OCC |
RECORD NUMBER: 2019/533
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE SUMMARY
The NAIDOC Week Community Committee met on 28 February 2019 for an Extraordinary Meeting. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
There is no recommendation for expenditure or action by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its extraordinary meeting of 28 February 2019. 2 That the remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its extraordinary meeting held on 28 February 2019 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 February 2019
2 NAIDO 28 February 2019 Agenda Extraordinary, D19/12596⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary NAIDOC Week Community Committee
HELD IN Giyalang Ganya, Orange Community Services, 286 Lords Place Orange
ON 28 February 2019
COMMENCING AT 1.00pm
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Cr S Nugent, Ms Naomi Escreet, Mr Jordan Moore, Ms Katrina Lane, Mr Michael Newman, Jason French, Nikea Dixon, Kayla Murphy, Ms Nikita Mason, Mr John MacKay, Community Development Officer, Community Development and Support Coordinator.
1.1 Apologies and Leave of Absence
Annette Uata and Anne Blaire
RESOLVED Cr S Nugent/Ms N Escreet That the apologies be accepted from Annette Uata and Anne Blaire for the Extraordinary NAIDOC Week Community Committee meeting on 28 February 2019. |
1.2 Acknowledgement of Country
Gerald Power conducted the Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 as he is an employee of OCTEC and OCTEC had lodged an expression of interest to host two events.
2 Presentations
TRIM Reference: 2019/270 |
No discussion was held. |
Nil |
The Meeting Closed at 2:05 pm
Services Policy Committee 2 April 2019
2.3 Minutes of the NAIDOC Week Community Committee Extraordinary Meeting - 28 February 2019
Attachment 1 NAIDO 28 February 2019 Agenda Extraordinary
RECORD NUMBER: 2019/591
AUTHOR: David Waddell, Director Development Services
EXECUTIVE Summary
The minutes of the Cultural Heritage Community Committee meetings held on 4 December 2018 and 4 March 2019 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Preserve - Preserve our diverse social and cultural heritage”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meetings of 4 December 2018 and 4 March 2019. 2 That the minutes of the Cultural Heritage Community Committee at its meetings of 4 December 2018 and 4 March 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Cultural Heritage Community Committee held on 4 December 2018
2 CHCC 4 December 2018 Agenda, D18/65814⇩
3 CHCC 4 March 2019 Minutes, 2019/589⇩
4 CHCC 4 March 2019 Agenda, D19/11871⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 4 December 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Cr S Nugent, Miss Elizabeth Griffin, Mr Charles Everett, Ms Alexandra Rezko, Mr Phil Stevenson, Director Community, Recreation and Cultural Services, Director Development Services, Museum Manager and Heritage Coordinator.
1.1 Apologies and Leave of Absence
RECOMMENDATION That the apologies be accepted from Allison Bennett and Andrew Crump for the Cultural Heritage Community Committee meeting on 4 December 2018. |
*Cr S Nugent arrived with the time being 5.48pm
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
RECOMMENDATION Miss E Griffin/Ms A Rezko That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 4 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 4 September 2018. |
3 General Reports
TRIM Reference: 2018/3018 |
Recommendation Mr P Stevenson/Ms E Griffin That the verbal report (via conference call) by Council’s Heritage advisor, David Scobie be acknowledged.
|
The Meeting Closed at 6.38pm.
Services Policy Committee 2 April 2019
2.4 Minutes of the Cultural Heritage Community Committee - 4 December 2018 and 4 March 2019
Attachment 1 CHCC 4 December 2018 Agenda
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 4 March 2019
COMMENCING AT 5.31pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Ms Alexandra Rezko, Mr Phil Stevenson, Senior Planner.
1.1 Apologies and Leave of Absence
RECOMMENDATION Miss Elizabeth Griffin / Mr Phil Stevenson That the apologies be accepted from Cr S Nugent, Mr Charles Everett, Ms Alison Bennett, Museum and Heritage Coordinator for the Cultural Heritage Community Committee meeting on 4 March 2019. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
RECOMMENDATION Miss Elizabeth Griffin / Mr Phil Stevenson That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 4 December 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 4 December 2018. |
3 General Reports
3.1 Meeting Dates and Times TRIM Reference: 2019/403 |
Recommendation Miss Elizabeth Griffin / Mr Phil Stevenson That the Cultural Heritage Community Committee meet 4 times per year on the first Monday of the quarter at 5:30pm.
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3.2 Further Information from Council's Heritage Advisor Regarding The Royal Hotel TRIM Reference: 2019/404 |
Recommendation Miss Elizabeth Griffin / Ms Alexandra Rezko That the attached advice from Council’s Heritage Advisor in relation to the Royal Hotel be acknowledged.
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3.3 Update on the Status of the Heritage Review TRIM Reference: 2019/430 |
Recommendation Miss Elizabeth Griffin / Mr Phil Stevenson The information within this report by Senior Planner, Andrew Crump be acknowledged.
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3.4 Action Plan TRIM Reference: 2019/436 |
Recommendation Miss Elizabeth Griffin / Mr Phil Stevenson That the attached action plan be discussed and updated accordingly.
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The Meeting Closed at 6:30pM
2.4 Minutes of the Cultural Heritage Community Committee - 4 December 2018 and 4 March 2019
Attachment 3 CHCC 4 March 2019 Agenda
RECORD NUMBER: 2019/508
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Lucknow Community Committee met on 7 March, 2019. The Minutes from this meeting are tabled for the Committees attention.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting held on 7 March 2019. 2 That Council determine recommendations 3.1 and 4.1 from the minutes of the Lucknow Community Committee meeting of 7 March 2019 being: 3.1 That the discussion on Signage be acknowledged. 4.1 1 That the report on the Wentworth Mine Picnic Day be acknowledged. 2 That investigations take place into a trial period of Wentworth Mine Opening every second weekend during summer months. 3 That the remainder of the minutes of the Lucknow Community Committee at its meeting held on 7 March 2019 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Lucknow Community Committee held on 7 March 2019
2 LCC Agenda 07 March 2019, D19/14677⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Lucknow Community Committee
HELD IN Lucknow Community Hall, Lucknow
ON 7 March 2019
COMMENCING AT 5.40pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr M Previtera, Ms Deidre Beasley, Mr Bruce Heinrich, Ms Natalee Selwood, Divisional Assistant Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
RESOLVED Ms N Selwood/Cr M Previtera That the apologies be accepted from Mr Daniel Taurins and Director Community, Recreation and Cultural Services for the Lucknow Community Committee meeting on 7 March 2019. |
1.2 Acknowledgement of Country
Cr Mileto conducted an Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Ms N Selwood/Cr M Previtera That the Minutes of the Meeting of the Lucknow Community Committee held on 1 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Lucknow Community Committee meeting held on 1 November 2018. |
3 Presentations
4 General Reports
TRIM Reference: 2019/459 |
Recommendation Ms N Selwood/Mr B Heinrich That the Lucknow Community Committee Action Plan be reviewed and updated.
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The Meeting Closed at 6.38pm.
Services Policy Committee 2 April 2019
2.5 Minutes of the Lucknow Community Committee Meeting - 7 March 2019
Attachment 1 LCC Agenda 07 March 2019