Infrastructure Policy Committee
Agenda
5 February 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Infrastructure Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 February 2019.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Infrastructure Policy Committee 5 February 2019
2.1 Minutes of the City of Orange Traffic Committee meeting - 11 December 2018
2.2 Minutes of the Airport Community Committee Meeting - 5 December 2018
3.2 NSW Australian Water Association (AWA) Conference 2019
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Infrastructure Policy Committee at this meeting. |
RECORD NUMBER: 2018/3132
AUTHOR: Ian Greenham, Director Technical Services
EXECUTIVE SUMMARY
The City of Orange Traffic Committee held a meeting on 11 December 2018 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.
Financial Implications
The recommendations will be funded either from the signs budget or be included in the project costs where applicable.
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 December 2018. 2 Recommendations 3.1 to 3.6 from the minutes of the City of Orange Traffic Committee meeting of 11 December 2018 being: 3.1 That Council line marks a 30m long BB line at the intersection of Carramar Avenue and Bletchington Street. 3.2 That Council erects No Stopping Signs at the intersection of Hillcrest Avenue and Green Lane as shown in Figure 3 of this report and trims the bushes on the northern side of the intersection. 3.3 That Council: 1 Gateway T-Intersection signs 200m west of the intersection of Canobolas Road and Pinnacle Road and installs symbolic give way signs; 2 Raises the chevron at the intersection so it is seen above the crest of Canobolas Road. 3.4 That Council installs three advisory street signs at the Orange Christian School’s cost. 3.5 1 That Council adopts the line marking and signage for the Woodward Street and Wentworth Lane roundabout as shown within the attached plan R397 Revision E. 2 That Council extends the No Stopping zone along the southern side of Wentworth Lane to Breen Street, subject to satisfactory consultation with affected residents. 3.6 1 That Council adopts the line marking and signage for the William Maker Drive / Northern Distributor Road / Hill Street roundabout design as attached to this report with the following amendments: · Erection of roundabout advanced warning signs · Amendment to the design to indicate the current speed restriction. 2 That Council applies to Roads and Maritime Services to introduce a 50kph speed limit on the new section of Hill Street south of this roundabout.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the City of Orange Traffic Committee held on 11 December 2018
2 COTC 11 December 2018 - Agenda, D19/4994⇩
ORANGE CITY COUNCIL
MINUTES OF THE
City of Orange Traffic Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 11 December 2018
COMMENCING AT 9.30am
Attendance
Cr R Turner (Chairperson), Ms Jackie Barry, Sgt Mark Hevers, Mr Geoff Lewis, Strategic Planning and Design Engineer, Road Safety Officer, Manager Engineering Services, Chief Insp David Harvey (9.38am), Acting Insp Greg Payne (9.38am), Divisional Administration Officer
1.1 Apologies and Leave of Absence
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 General Reports
TRIM Reference: 2018/3020 |
Recommendation Sgt M Hevers/Mr G Lewis That Council line marks a 30m long BB line at the intersection of Carramar Avenue and Bletchington Street.
|
** Chief Inspector D Harvey and Acting Inspector G Payne arrived at the meeting with the time being 9.38am. **
TRIM Reference: 2018/3040 |
Recommendation Cr R Turner/Mr G Lewis That Council installs three advisory street signs at the Orange Christian School’s cost.
|
The Meeting Closed at 10.02AM.
Infrastructure Policy Committee 5 February 2019
2.1 Minutes of the City of Orange Traffic Committee meeting - 11 December 2018
Attachment 1 COTC 11 December 2018 - Agenda
RECORD NUMBER: 2018/3149
AUTHOR: Ian Greenham, Director Technical Services
EXECUTIVE Summary
The Airport Community Committee met on 5 December 2018 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “13.1 Prosper - Support public and private rail, coach and air services”.
Financial Implications
The cost to construct a run up bay would be approximately $180,000.
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the Airport Community Committee at its meeting of 5 December 2018. 2 Recommendation 4.1 from the minutes of the Airport Community Committee meeting held on 5 December 2018 being: 4.1 Run Up Bay That a budget bid be submitted for a run up bay in the 2019/2020 budget.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Airport Community Committee held on 5 December 2018
1 ACC 5 December 2018 - Agenda, D19/4996⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Airport Community Committee
HELD IN Orange Airport, Aerodrome Road, Orange
ON 5 December 2018
COMMENCING AT 5.00pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr J McRae, Mr Jason Vials, Mr Rohan Williams, Mr Robert Alford, Mrs Anne Salter, Mr John Pullen, Mr Brian Wood, Manager Depot, Airport & Emergency Services
1.1 Apologies and Leave of Absence
RESOLVED Mr J Vials/Mr J Pullen That the apologies be accepted from Cr S Romano, Mr P Rodgers, Mr M Seccombe and Mr J Goldsmith for the Airport Community Committee meeting on 5 December 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
RESOLVED Cr J McRae/Mr J Vials That the Minutes of the Meeting of the Airport Community Committee held on 29 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Airport Community Committee meeting held on 29 August 2018. |
3 General Reports
TRIM Reference: 2018/2982 |
Recommendation Cr J McRae/Mr J Pullen That the Airport Community Committee Action Plan be reviewed and updated.
|
4 General Business
4.1 RUN UP BAY
RECOMMENDATION Mr R Alford/Mr B Wood That a budget bid be submitted for a run up bay in the 2019/2020 budget.
|
5 discussion
Airport Parking – Security. Brian Wood raised concerns of break-ins to motor vehicles. Mr Mooney explained what measures are being undertaken to prevent future break-ins
Open Days – raising profile of the airport
Cr McRae – look at getting a recycling bin at the airport
Could we arrange for Fly Corporate to phone ahead for taxis to be at the airport for flight arrivals?
Continue to update Action Plan
Next meeting – Wednesday 6 March 2019
The Meeting Closed at 6.30PM.
Infrastructure Policy Committee 5 February 2019
2.2 Minutes of the Airport Community Committee Meeting - 5 December 2018
Attachment 1 ACC 5 December 2018 - Agenda
RECORD NUMBER: 2019/70
AUTHOR: Ian Greenham, Director Technical Services
EXECUTIVE Summary
The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Preserve - Construct and maintain a road network meets the community’s transport and infrastructure needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves to acknowledge the information provided in the report on Current Works.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Road Maintenance
Road maintenance in the form of routine pothole patching was undertaken across the City by both the mechanical jet patching unit and by hand with Council’s asphalt patching crew.
Selected patching works were undertaken on the climbing lane on the Northern Distributor Road (NDR) west of Bathurst Road.
Road Upgrading
Cargo Road
Council crews completed the placement of pavement materials allowing for the construction of kerb and gutter through the hill from Carwoola Drive to Witton Place. A preservation seal was then applied to hold the pavement and prevent dust during the extended Christmas school holiday shut down as the construction crews undertook time critical works at the airport and around schools. Crews are programmed to return to Cargo Road following the Australia Day long weekend to begin works on the Ploughmans Lane to Carwoola Drive leg.
Forest Road - Bloomfield
All road upgrading works have now been completed on the project with the exception of street lighting immediately outside the hospital and energising and commissioning of the traffic signals which is programmed for early February 2019.
Road Rehabilitation
Road rehabilitation works were undertaken at:
· Moad Place
· Maxwell Avenue.
Road Resealing
Road resealing was undertaken by Council’s new sealing contractor, State Asphalt Services. Roads resealed to date included:
· Turner Crescent
· Phillip Street
· Wahratta Way
· Margaret Street
· Sale Street
· Jubilee Avenue
· Bonanza Place
· Ophir Street
· Dalton Street
· Hampden Avenue
· Clinton Street – Kite to Summer Streets (concrete).
Council crews and contractors undertook the construction of a raised platform at the intersection of Anson Street and Matthews Avenue under the NSW Government’s Safer Roads Program. Works were programmed to minimise disruption to the nearby Bletchington Public School.
CONCRETE AND DRAINAGE
Footpath construction
Council contractors continued work on new footpaths in North Orange with the extension of a 2.5m wide shared path from Palermo Street to Platinum Drive. Works also began of paths in Diamond Drive.
Works also began on a connecting path in Phillip Street from the new path in Anson Street to the rear entrance of the Bletchington School.
Footpath rehabilitation
Council completed footpath rehabilitation works in:
· Sale Street – from Orana Street to Benview Avenue (concrete)
· McLachlan Street – from Byng Street to Summer Street East (concrete)
· Tobruk Crescent – eastern side (concrete).
WATER SUPPLY SERVICES
The type and number of water supply service responses by maintenance staff are shown in the table below.
Category |
July 2017 – June 2018 |
December 2018 |
Leaking meters |
422 |
33 |
Faulty meters (incorrect readings) |
133 |
11 |
No supply |
72 |
3 |
Water pressure complaints |
24 |
1 |
Meter box/lid replacements |
57 |
2 |
Water quality |
46 |
2 |
Service break |
9 |
1 |
Service leak |
36 |
3 |
Main break |
63 |
5 |
Main leak |
311 |
13 |
Valve leak |
23 |
0 |
Hydrant leak |
90 |
4 |
Total Water Requests |
1286 |
78 |
New Water Services
· 28 Scarborough Street
· 56 Shiralee Road
· 17 Leumeah Road
· 7 Kirkwood Place
Water Service Renewals
· 13 Boronia Crescent
Water and Sewer Private Works Orders
· 27 William Maker Drive - water and sewer connection
Water Construction Work
· Huntley Road – 80 metres of water main renewal including connections
· Olver Street water main renewal completed
· Hawkins Lane water main renewal completed
· Lake Canobolas water main renewal due to commence in February – installation of 2500 metres of 125mm diameter polyethylene pipe
· Wentworth Lane and Woodward Street water main alterations to commence in the next month
· Southern Feeder Road and Elsham Avenue water main alteration – water main and fittings quotation closed 25 January 2019.
SEWER SERVICES
The type and number of sewer service responses by maintenance staff are shown in the table below.
Category |
July 2017 – June 2018 |
December 2018 |
Sewer blockages |
391 |
4 |
Odour |
21 |
0 |
Overflows |
140 |
10 |
Total Sewer Requests |
552 |
14 |
Sewer Construction Works
· Sewer vent removal program 2019 – contractor commenced work. A total of 12 sewer vents to be removed
· Sewer relining - contractor awarded contract and to commence work mid-February
WATER SUPPLY SECURITY
Water Storage Levels
The combined storage of Suma Park and Spring Creek Dams is currently 47.1%. Water storage trends for the combined storages since October 2016 are shown in the graph below.
Location |
Date |
Level Below Spillway (mm) |
% of Capacity |
Suma Park Dam |
18 January 2019 |
9138 |
40.37 |
Spring Creek Dam |
18 January 2019 |
1134 |
75.83 |
Lake Canobolas |
18 January 2019 |
1158 |
68.63 |
Gosling Creek Dam |
18 January 2019 |
1362 |
63.05 |
Supplementary Raw Water Sources
Extractions from the supplementary raw water supplies in recent months are provided in the table below.
Raw Water Source |
October 2018 (ML) |
November 2018 (ML) |
December 2018 (ML) |
Total 2018/2019 |
Bores* |
9.68 |
8.73 |
11.19 |
68.43 |
Stormwater |
67.28 |
138.25 |
77.87 |
425.28 |
Macquarie River |
33.67 |
24.01 |
89.07 |
271.61 |
Total |
110.63 |
170.99 |
178.13 |
765.32 |
* Bores include two at Clifton Grove and one at the Showground
The Decision Support Tool (DST) analysis has been completed for the second quarter 2018/19. The DST is used to determine the need for the transfer of supplementary raw water sources, and a more detailed monthly summary of raw water transfers can be found on Council’s website at
https://www.orange.nsw.gov.au/water/oranges-water-supply/.
Macquarie River Flows
The flows in the Macquarie River monitored downstream of Long Point (Station 421192) exceeded the flow rate trigger (119 ML) on three occasions to operate the Macquarie Pipeline during the period of 21 November 2018 to 22 January 2019. This included 27 November and 18 December 2018 and 11 January 2019.
The chart below was sourced from data held on the WaterNSW website with flows presented in megalitres per day (ML/d), and represents the period 21 November 2018 to 22 January 2019.
Water Consumption
Average daily water consumption during the week ending 17 January 2019 was 236 litres per person per day. The average daily water consumption trend from February 2018 is shown in the graph below.
The average daily city-wide water consumption for the period between 21 December 2018 and 18 January 2019 was 17.3ML/day.
Water Restrictions
Residents are currently on Level 3 water restrictions.
Projecting forward, assuming no inflows (that is a worst case supply curve) and based on the current water demand, modelling has predicted that we may need to implement Level 4 water restrictions in March 2019 i.e. when the combined Suma Park and Spring Creek Dams water storage reaches 40% (currently at 47.1%).
Council’s Communications team continue to run a community awareness program predominantly through social media. The program focusses on dam levels, water consumption, water saving ideas and current and potential future water restrictions. The water use target for Level 3 water restrictions is 220 litres per person per day.
Council is also a member of Smart WaterMark, an organisation that provides advice to residents on how to save water. The Smart Water Advice website can be accessed via Councils website https://www.orange.nsw.gov.au/water/.
DRINKING WATER QUALITY
Water samples are collected as a component of Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a NSW Government National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples collected in November and December 2018 complied with the Australian Drinking Water Guidelines, 2011.
CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline
Following successful commissioning of the pipeline, Practical Completion has been granted to the contractor Leed Engineering. Some minor works have been listed as defects for the SCADA and telemetry control system and backhouse spur pump system for the contractor to complete by 15 February 2019.
Central Tablelands Water (CTW) are yet to commence the replacement of the trunk water main on the Lake Rowlands supply to the Carcoar Water Treatment Plant.
Pressure testing of the effluent line that was sabotaged reveals there is still a minor leak. While over the length of a 10km water main a leak of this nature would be considered insignificant, the fact that this is an effluent line requires Council to exercise a higher level of diligence. Additional section valves have been installed to subdivide the pipeline to isolate the final leak’s location and further pressure testing is to be undertaken for each of these sections.
EUCHAREENA ROAD RESOURCE RECOVERY CENTRE LANDFILL STAGE 3 (ERRRC)
Cell 3 excavation works are complete with subbase and clay liner layers now being installed. Clay layers are to be completed in early February after which leachate pipe and gravel laying will commence.
Due to inclement weather, delays from the Department of Planning & Environment and additional works, the current date for practical completion for this project is 15 March 2019.
Decommissioning of Dam off Hawkes Lane
The Hawkes Dam fishout netted only a few fish, all invasive species. Part of the stormwater piping has been installed across Hawke Lane to the adjacent small dam which was utilised as part of the emptying of Hawkes Dam prior to Christmas. The relocation of aquatic fauna was also undertaken prior to Christmas with about 12 to 15 native fish relocated to the nearby Department of Primary Industry dam. Only about 100 small invasive fish species were captured and euthanised.
Earthworks related to the construction of the spillway have begun with works recommencing on the stormwater piping in early February.
Practical completion is programmed for 27 February 2019, although this is expected to be extended due to recent rainfall events.
Southern Feeder Road CONSTRUCTION
Council has accepted a tender for construction of the Southern Feeder Road (SFR) between Elsham Avenue and Forest Road. This project will involves the construction of 720m of roadway and a bridge over the Bathurst to East Fork railway line and the extension of Edward Street through the old saleyards site from McNeilly Avenue to the proposed SFR.
The contractor has submitted the required Management Plans and is expected to start site works on 29 January 2019.
AIRPORT PASSENGER NUMBERS
Passenger numbers for November 2018 were 7,612 compared with 6,671 in the same month in 2017 and numbers for December 2018 were 4,887 compared with 4,907 in the same month in 2017.
Airport Energy Usage
Energy used at the airport during November 2018 was 19,861.92 kWh at a cost to Council of $5,420.91 and during December 2018 was 19,153.84 kWh at a cost to Council of $5,183.19.
ENERGY USE
The following information is sourced from E21, Council’s energy software.
RECORD NUMBER: 2019/59
AUTHOR: Wayne Beatty, Water and Sewerage Strategic Manager
EXECUTIVE Summary
The NSW Branch of the Australian Water Association (AWA) is intending to hold its two-day NSW Regional Conference in Orange in August 2019.
The AWA is Australia’s biggest water network promoting sustainable water management. Its membership is broadly-based and multi-disciplinary, covering the entire water cycle and associated industries including professionals and practitioners working in utilities, councils, science, research and academia, energy and resources, manufacturing and agriculture.
The AWA is seeking Council’s support to assist in delivering a successful conference. Attached is a copy of the letter from the AWA requesting Council’s support for the conference. The letter requests that Council provide both financial and in-kind (marketing and secretarial) support. The AWA has requested a financial contribution of $3,500 (excluding GST) towards the delivery of the Conference Dinner.
In acknowledgement for this support, Council will receive widespread corporate recognition, not only at a state level but Australia wide as outlined in the AWA letter.
It is recommended that Council be a Dinner Partner for the AWA NSW Regional Conference by contributing $3,500 to the event. Council will also provide in-kind support in order to assist the AWA deliver the Conference.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
In order for Council to be recognised as a host for the 2019 AWA NSW Regional Conference the AWA has requested a financial contribution of $3,500 towards the conference dinner. This contribution will reduce the predicted surplus for the Water Fund in 2018/19 by $3,500. However, as described later in the report, the economic benefits are substantial along with demonstrating to the Orange community that Council is a leader in the field of Water Management.
Policy and Governance Implications
Nil
That Council resolves: 1 To be a Dinner Partner for the AWA NSW Regional Conference in Orange in August 2019 by contributing $3,500 (excluding GST) towards the event. 2 To provide in-kind support in order to assist the AWA deliver the NSW Regional Conference.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The NSW Branch of the Australian Water Association (AWA) is intending to hold its two-day NSW Regional Conference in Orange in August 2019. It is anticipated that 140 delegates will attend the conference.
The AWA is Australia’s biggest water network promoting sustainable water management. Its membership is broadly-based and multi-disciplinary, covering the entire water cycle and associated industries including professionals and practitioners working in utilities, councils, science, research and academia, energy and resources, manufacturing and agriculture.
The AWA is seeking Council’s support to assist in delivering a successful conference. Attached is a copy of the letter from the AWA requesting Council’s support for the conference. The letter requests that Council provide both financial and in-kind (marketing and secretarial) support. Council has already provided in-kind support for site visits, networking, exchanging contacts, information and letters of support.
Letters of support for the conference have been received from:
o Member for Orange – Philip Donato MP;
o Central NSW Council’s (Centroc);
o Central NSW Business HQ; and
o Orange360.
The AWA has also requested a financial contribution of $3,500 (excluding GST) towards the delivery of the Conference Dinner.
In acknowledgement for this support, Council will receive widespread corporate recognition, not only at a state level but Australia wide as outlined in the AWA letter.
The conference will allow a wide range of professional water staff to participate from across the region supporting best practice in water management and improved outcomes for Orange and the region. It will contribute to the City’s economy with an associated increase in accommodation, café and restaurant business as well as demonstrating Council’s commitment to the community, and the NSW water sector, along with showcasing the facilities and water infrastructure within the region.
The AWA is working closing with Destination NSW and Orange360 to encourage increased stays before or after the conference (the conference is to be held on a Thursday and Friday).
Further Comment
The primary purpose of this conference is to increase accessibility for water professionals in the region and across NSW to promote best practice in Orange and the region. As such, it is proposed that this initiative be funded from the Water Fund.
1 Letter - NSW AWA Conference 2019, D19/4390⇩