Ordinary Council Meeting

 

Agenda

 

19 February 2019

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 19 February 2019 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 


Council Meeting                                                                                       19 February 2019

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            LIVESTREAMING AND RECORDING.. 3

1.3            Acknowledgement of Country. 3

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Mayoral Minutes. 3

Nil

3                Confirmation of Minutes of Previous Meeting.. 3

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 05 February 2019  4

4                Notices of Motion/Notices of Rescission.. 15

4.1            Rescission Motion: DA 444/2018(1) - Subdivision 20 George Weily Place and Lot 125 The Escort Way; DA 448/2018(1) - Group Home, Community Facility and Hostel 20 George Weily Place and Lot 125 The Escort Way; Land Sale - Housing Plus. 15

4.2            Rescission Motion: Compulsory Acquisition of Land - Construction of Roundabout 17

5                General Reports. 19

5.1            Recommendations and Resolutions from Policy Committees. 19

5.2            Statement of Investments - January 2019. 43

5.3            2nd Quarter Budget Review and Performance Report 2018/19. 49

5.4            2018/19 Fees and Charges - Amendments and Additions. 151

6                Closed Meeting - See Closed Agenda.. 155

6.1            Racing Orange - Payment of Grant Funding. 157

7                Resolutions from closed meeting.. 159

 


Council Meeting                                                                                       19 February 2019

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 5 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 5 February 2019.

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 5 February 2019



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services.

 

1.1     APOLOGIES

 

RESOLVED - 19/001                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Council Meeting of Orange City Council on 5 February 2019.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     ACKNOWLEDGEMENT OF COUNTRY

The Mayor conducted the Acknowledgement of Country.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr Turner declared a less than significant non-pecuniary interest in item 2.5 of the Planning and Development Committee -  Development Application DA329/2015(3) – Hotel – 62 Byng Street and 77 Hill Street as he is a Council representative for the Orange Regional Conservatorium.

Cr Mileto declared a less than significant non-pecuniary interest in item 2.1 of the Finance Policy Committee – Requests for Financial Assistance – as he is a member of the Orange & District Football Association who uses Waratahs.

2       Mayoral Minutes

Nil 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.06PM

 

OPEN FORUM

The following speakers presented at the meeting in support of items 2.2 & 2.3 of the Planning and Development Committee. Development Application DA444/2018(2) – Subdivision – 20 George Weily Place and Lot 125 The Escort Way and Development Application DA448/2018(2) – Group Home, Community Facility and Hostel – 20 George Weily Place and Lot 125 The Escort Way:

Penny Dordoy – Head of Community Services – Housing Plus

David Fisher – CEO – Housing Plus

Justin Cantelo – Director - Housing Plus

Peter Basha – Peter Basha Planning & Development

Paul Cox – Housing Plus

Julianne Potts – Community Fundraising Committee

Kath Logan – 49 National Avenue

 

The following speakers presented at the meeting speaking against items 2.2 & 2.3 of the Planning and Development Committee. Development Application DA444/2018(2) – Subdivision – 20 George Weily Place and Lot 125 The Escort Way and Development Application DA448/2018(2) – Group Home, Community Facility and Hostel – 20 George Weily Place and Lot 125 The Escort Way:

Alex Irwin – 2 George Weily Place

Craig Guyer – 32 George Weily Place

Robert Wharton – 2 Valencia Drive

Trevor Heane – 18 Jonathon Road

Eva Toth – 11 George Weily Place

Laurian Ginns – 5 George Weily Place

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.25PM

 


 

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 19/002                                                                            Cr S Munro/Cr S Nugent

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 December 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 December 2018.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 8.25PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 10.32PM

 

4       Notices of Motion/Notices of Rescission

Nil

5       General Reports

Cr Taylor left the meeting with the time being 10.32pm.

5.1     Statement of Investments - November 2018

TRIM Reference:        2018/3086

RESOLVED - 19/028                                                                                Cr K Duffy/Cr J McRae

That Council resolves:

1        To note the Statement of Investments as at 30 November 2018.

2        To adopt the certification of the Responsible Accounting Officer.

 

 

5.2     Statement of Investments - December 2018

TRIM Reference:        2019/45

RESOLVED - 19/029                                                                         Cr K Duffy/Cr M Previtera

That Council resolves:

1        To note the Statement of Investments as at 31 December 2018.

2        To adopt the certification of the Responsible Accounting Officer.

 

 

 

5.3     Strategic Policy Review

TRIM Reference:        2018/3085

RESOLVED - 19/030                                                                            Cr S Nugent/Cr S Munro

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

1        ST019 – Councillors Access to Information and their Interaction with Staff Policy and Procedure

2        ST083 – Access to Information held by Council

 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Compulsory Acquisition of Land - Construction of Roundabout

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tender - Vertical Transport System

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Tender - Detailed Design and Documentation of a New Inlet Works for Orange Sewage Treatment Plant

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4     Acquisition of Land - 185 Shiralee Road Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.5     Lease of 79 Kite Street Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.6     Land Sale - Housing Plus

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.7     Request for Reduction of Footpath Hoarding Fees

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.8     Tender - Chiller replacement at the Civic Theatre

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.32pm.

 

The Mayor declared the Ordinary Meeting of Council resumed at 11.19pm.


 

7       Resolutions from Closed Meeting

The Manager Corporate Governance read out the following resolutions made in the Closed Meeting of Council.

6.1     Compulsory Acquisition of Land - Construction of Roundabout

TRIM Reference:        2018/2758

Crs Duffy and Taylor left the meeting with the time being 10.33pm and did not participate in this item.

RESOLVED - 19/031                                                                            Cr R Turner/Cr S Munro

That Council resolves:

1        To acquire by compulsory acquisition under sections 177 and 178 of the Roads Act 1993 2850m2 of Lot 2 DP 1250637 and known as part 313 Ploughmans Lane Orange (the Land) for the purpose of constructing a roundabout at the intersection of The Escort Way and Ploughmans Lane, Orange.

2        To approve the making of an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 with respect of the Land.

3        To approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

4        To affix the Common Seal of Council to any documents required to be sealed as part of the compulsory acquisition process for the land in question.

6        That the General Manager be delegated authority to execute on behalf of Council any document associated with the compulsory acquisition process for the land that does not require the Common Seal of Council.

7        To dedicate the land as a public road under Section 10 of the Roads Act 1993 once the acquisition has been completed.

 

Cr’s Duffy and Taylor returned to the meeting with the time being 10.37pm.

 

6.2     Tender - Vertical Transport System

TRIM Reference:        2019/36

RESOLVED - 19/032                                                                           Cr R Turner/Cr S Nugent

That Council resolves:

1     To award the contract F3031 for the removal and supply of a new vertical transport system to Orange Civic Centre building to OTIS Elevator Company Pty Ltd for the amount of $203,000 + G.S.T.

2     To grant permission for the use of the Council Seal on any relevant documents, if required.

 

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Whitton

 

6.3     Tender - Detailed Design and Documentation of a New Inlet Works for Orange Sewage Treatment Plant

TRIM Reference:        2019/61

RESOLVED - 19/033                                                                            Cr S Nugent/Cr T Mileto

That Council resolves:

1        To award the contract for the Concept and Detailed Design for a New Inlet Works at the Orange Sewage Treatment Plant to Cardno (NSW/ACT) Pty Limited for the sum of $299,846 (GST exclusive).

2        To grant permission to affix the Council Seal on all relevant documents.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Whitton

 

6.4     Acquisition of Land - 185 Shiralee Road Orange

TRIM Reference:        2019/77

RESOLVED - 19/034                                                                           Cr R Turner/Cr J Hamling

That Council resolves:

1        To acquire approximately 343m2 of part Lot 75 DP 750401 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2        To delegate to the General Manager authority to finalise the acquisitions.

3        That upon acquisition, the land be classified as Operational.

4        That permission be granted for the use of the Council Seal on any document if required.

 

 

6.5     Lease of 79 Kite Street Orange

TRIM Reference:        2019/83

MOTION                                                                                            Cr S Nugent/Cr J Hamling

That Council resolves:

1        To enter into a lease with 5 year lease of 79 Kite Street, Orange.

2        That permission be granted for the use of the Council seal on any necessary documentation.

 

AMENDMENT                                                                                      Cr R Turner/Cr S Munro

That Council enter into a one year lease of 79 Kite Street with the Orange Local Aboriginal Land Council with an option to renegotiate the lease on a year by year basis at the discretion of the General Manager.

 

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/035                                                                            Cr R Turner/Cr S Munro

That Council enter into a one year lease of 79 Kite Street with the Orange Local Aboriginal Land Council with an option to renegotiate the lease on a year by year basis at the discretion of the General Manager.

 

 

6.6     Land Sale - Housing Plus

TRIM Reference:        2019/113

Cr’s Taylor, Munro, Romano and Duffy left the Chamber with the time being 10.51pm and did not participate in the discussion or voting on this item

RESOLVED - 19/036                                                                           Cr R Turner/Cr S Nugent

That Council resolves:

1        To sell proposed Lot 204 in Lot 125 DP 1087517 to Housing Plus to be developed for the purpose of crisis accommodation for victims of Domestic Violence.

2        That the General Manager be delegated to use the common seal on any necessary documentation.

 

 

Cr’s Taylor, Munro, Romano and Duffy returned to the meeting with the time being 11.00pm


 

 

6.7     Request for Reduction of Footpath Hoarding Fees

TRIM Reference:        2019/131

RESOLVED - 19/037                                                                       Cr R Turner/Cr M Previtera

That Council resolves to accept the offer from Inten Construction and apply a fee of $19,000 for the hoarding and temporary construction fencing at 212-220 Summer Street and within Colvin Lane and Post Office Lane for the construction period concluding in November 2019.

 

 

6.8     Tender - Chiller replacement at the Civic Theatre

TRIM Reference:        2019/39

RESOLVED - 19/038                                                                            Cr J McRae/Cr S Nugent

That Council resolves:

1        That the contract F2999 for the removal and supply of two condenser chillers to Orange Civic Theatre building (plant room) be awarded to Johnson Controls for the amount of $673,833 + G.S.T with additional options $24,867 + G.S.T with the total value being $698,700 + G.S.T

2        That permission be granted for the use of the Council Seal on any relevant document if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Whitton

 

The Meeting Closed at 11.26PM

 

This is Page Number 10 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 5 February 2019.

  


MINUTES OF Council Meeting                                                                   5 February 2019

 

4       Notices of Motion/Notices of Rescission

4.1     Rescission Motion: DA 444/2018(1) - Subdivision 20 George Weily Place and Lot 125 The Escort Way; DA 448/2018(1) - Group Home, Community Facility and Hostel 20 George Weily Place and Lot 125 The Escort Way; Land Sale - Housing Plus

RECORD NUMBER:       2019/231

 

 

We, Cr Kevin Duffy, Cr Glenn taylor and CR SCOTT MUNRO wish to move the following Notice of Rescission at the Council Meeting of 19 February 2019:

 

Motion

That Council rescind the following resolutions of the Planning and Development Committee meeting on 5 February 2019:

2.2       Development Application DA 444/2018(1) - Subdivision - 20 George Weily Place and Lot 125 the Escort Way

RESOLVED - 19/005                                                                                                    Cr R Kidd/Cr J McRae

That Council resolves to consent to development application DA 444/2018(1) for Subdivision (eight residential lots, one stormwater management lot and one residue lot) at Lot 119 DP 1087517 and Lot 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

2.3       Development Application DA 448/2018(1) - Group Home, Community Facility and Hostel - 20 George Weily Place and Lot 125 The Escort Way

RESOLVED - 19/006                                                                                              Cr J McRae/Cr S Nugent

That Council resolves to consent to development application DA 448/2018(1) for Group Home (transitional), Community Facility and Hostel at Proposed Lot 204 in the subdivision of Lots 119 and 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange pursuant to the conditions of consent in the attached Notice of Approval.

And the following resolution of the Council meeting on 5 February 2019:

6.6       Land Sale - Housing Plus

RESOLVED - 19/036                                                                                             Cr R Turner/Cr S Nugent

That Council resolves:

1          To sell proposed Lot 204 in Lot 125 DP 1087517 to Housing Plus to be developed for the purpose of crisis accommodation for victims of Domestic Violence.

2          That the General Manager be delegated to use the common seal on any necessary documentation.

 

 

Signed        Cr Kevin Duffy               Cr Glenn Taylor                      Cr Scott Munro  

  


MINUTES OF Council Meeting                                                                   5 February 2019

 

4.2     Rescission Motion: Compulsory Acquisition of Land - Construction of Roundabout

RECORD NUMBER:       2019/232

 

 

We, Cr Kevin Duffy, cr glenn taylor and CR SAM ROMANO wish to move the following Notice of Rescission at the Council Meeting of 19 February 2019:

 

Motion

That Council rescind the following resolution of the Council meeting on 5 February 2019:

6.1       Compulsory Acquisition of Land - Construction of Roundabout

RESOLVED - 19/001                                                                                              Cr R Turner/Cr S Munro

That Council resolves:

1          To acquire by compulsory acquisition under sections 177 and 178 of the Roads Act 1993 2850m2 of Lot 2 DP 1250637 and known as part 313 Ploughmans Lane Orange (the Land) for the purpose of constructing a roundabout at the intersection of The Escort Way and Ploughmans Lane, Orange.

2          To approve the making of an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 with respect of the Land.

3          To approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

4          To affix the Common Seal of Council to any documents required to be sealed as part of the compulsory acquisition process for the land in question.

6          That the General Manager be delegated authority to execute on behalf of Council any document associated with the compulsory acquisition process for the land that does not require the Common Seal of Council.

7          To dedicate the land as a public road under Section 10 of the Roads Act 1993 once the acquisition has been completed.

 

 

 

 

Signed        Cr Kevin Duffy               Cr Glenn Taylor             Cr Sam Romano     

   


Council Meeting                                                                                       19 February 2019

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2019/245

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

In the past, resolutions have referred to specific Items in the Minutes of the respective committees and Councillors were required to search the Minutes for those matters that required Council approval.  To make it easier for Councillors, the relevant Items requiring Council approval have been extracted and set out in this cover sheet below.  Councillors can still review the Minutes of the meeting in the attachments.  Further work will be done to draw attention of Councillors to the specific matters that require the approval of Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 


 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 5 February 2019 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 5 February 2019 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 5 February 2019be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 5 February 2019 be noted.

5        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 5 February 2019 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 5 February 2019 be noted.

7        That the resolutions made by the Services Policy Committee at its meeting held on 5 February 2019 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.


 

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 5 February 2019, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 5 February 2019 Minutes, 2019/189

2          EEDPC 5 February 2019 Minutes, 2019/190

3          IPC 5 February 2019 Minutes, 2019/191

4          SRPC 5 February 2019 Minutes, 2019/192

5          ESPC 5 February 2019 Minutes, 2019/193

6          FPC 5 February 2019 Minutes, 2019/194

7          SPC 5 February 2019 Minutes, 2019/195

  



ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 8.25pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED  19/001                                                                               Cr S Nugent/Cr K Duffy

That the apologies be accepted from Cr J Whitton for the Planning and Development Committee of Orange City Council on 5 February 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr Turner declared a less than significant non-pecuniary interest in item 2.5 (Development Application DA 329/2015(3) - Hotel - 62 Byng Street and 77 Hill Street) as he is a Council representative for the Orange Regional Conservatorium.


 

2       General Reports

2.5     Development Application DA 329/2015(3) - Hotel - 62 Byng Street and 77 Hill Street

TRIM Reference:        2019/109

Cr R Turner declared a less than significant non-pecuniary interest in this item as he is a Council representative for the Orange Regional Conservatorium, left the Chamber, and did not participate in the voting or debate on this item.

** Cr R Kidd (Mayor) assumed the role of the Chairperson. **

RESOLVED - 19/003                                                                            Cr S Nugent/Cr J McRae

That Council resolves to modify development application DA 329/2015(2) for alterations to an existing heritage mansion to provide boutique hotel accommodation, conference room, kitchen and dining facilities, onsite car parking and landscaping and demolition (tree removal) at Lot 100 DP 1212419 (previously known as Lot 3 Sec 21 DP 758817, Lot 4 DP 1085463 and Lot 1 DP 956418) – 62 Byng Street and 77 Hill Street, Orange pursuant to the conditions of consent in the attached amended Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor

Voted Against

Nil

Absent

Cr R Turner, Cr J Whitton

**Cr Turner returned to the Chamber with the time being 8.28pm and assumed the chair.**

2.1     Items Approved Under the Delegated Authority of Council and by the Western Joint Regional Planning Panel

TRIM Reference:        2018/3035

RESOLVED - 19/004                                                                           Cr R Kidd/Cr M Previtera

That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council and by the Western Joint Regional Planning Panel.

 

 

MOTION                                                                                                 Cr G Taylor/Cr K Duffy

That Council defer the items 2.2, 2.3 and 2.6 of the Planning and Development Committee and item 6.6 of the Closed Council meeting for a period of 2 weeks to allow further consultation.

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

 

Division of Voting

Voted For

Cr S Romano (Deputy Mayor), Cr K Duffy, Cr S Munro, Cr G Taylor

Voted Against

Cr R Kidd (Mayor), Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner

Absent

Cr J Whitton

 

Cr Taylor left the chamber with the time being 8.59pm.

Cr Taylor returned to the chamber with the time being 9.04pm.

 

2.2     Development Application DA 444/2018(2) - Subdivision - 20 George Weily Place and Lot 125 the Escort Way

TRIM Reference:        2019/86

Cr Duffy left the chamber with the time being 8.58pm, and did not participate in the discussion or voting on this item.

RESOLVED - 19/005                                                                                 Cr R Kidd/Cr J McRae

That Council resolves to consent to development application DA 444/2018(1) for Subdivision (eight residential lots, one stormwater management lot and one residue lot) at Lot 119 DP 1087517 and Lot 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Voted For

Cr R Kidd (Mayor), Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner

Voted Against

Cr S Romano (Deputy Mayor), Cr S Munro, Cr G Taylor

Absent

Cr K Duffy, Cr J Whitton

 


 

 

2.3     Development Application DA 448/2018(2) - Group Home, Community Facility and Hostel - 20 George Weily Place and Lot 125 The Escort Way

TRIM Reference:        2019/87

Cr Duffy was still absent from the chamber and did not participate in the discussion or voting on this item.

Cr’s Taylor, Munro and Romano left the chambers with the time being 9.26pm and did not participate in voting on this item.

RESOLVED - 19/006                                                                            Cr J McRae/Cr S Nugent

That Council resolves to consent to development application DA 448/2018(1) for Group Home (transitional), Community Facility and Hostel at Proposed Lot 204 in the subdivision of Lots 119 and 125 DP 1087517 - 20 George Weily Place and The Escort Way, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner

Voted Against

Nil

Absent

Cr S Romano (Deputy Mayor), Cr K Duffy, Cr S Munro, Cr G Taylor, Cr J Whitton

 

Cr’s Duffy, Munro and Romano returned to the Chamber with the time being 9.31pm.

 

2.4     Development Application DA 1/2019(1) - Animal Shelter - 36 Astill Drive

TRIM Reference:        2019/85

RESOLVED - 19/007                                                                            Cr S Nugent/Cr J McRae

That Council resolves to consent to development application DA 1/2019(1) for Animal Shelter at Lot 804 DP 1240445 - 36 Astill Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, , Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 

 

2.6     Independent Assessment - DA 448/2018(1) - proposed Domestic Violence Facility - 20 George Weily Place and Lot 125 the Escort Way

TRIM Reference:        2019/163

RESOLVED - 19/008                                                                            Cr J McRae/Cr S Nugent

That the independent assessment report by Keylan Consulting Pty Ltd be noted in conjunction with Item 2.3 - DA 448/2018(1) – proposed Domestic Violence Facility at proposed Lot 204 in the subdivision of 20 George Weily Place and Lot 125 The Escort Way, Orange.

 

 

The Meeting Closed at 9.33pm



ORANGE CITY COUNCIL

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 9.35pm


 1      Introduction

Attendance

Cr T Mileto (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/009                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Employment and Economic Development Policy Committee of Orange City Council on 5 February 2019.

 

Cr Taylor was not present for the policy committee meeting.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

QUESTION TAKEN ON NOTICE

Cr Turner requested further information on the naming of the Scout Camp.

 


 

 

2       Committee Minutes

2.1     Minutes of the Economic Development Community Committee meeting held 21 November 2018

TRIM Reference:        2019/104

RESOLVED - 19/010                                                                                Cr R Kidd/Cr S Munro

That Council resolves:

1        To acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 21 November 2018.

2        Recommendation 4.3 from the minutes of the Economic Development Community Committee meeting of 21 November 2018 being:

         4.3     That the Committee endorse the Activate Orange strategic vision and strongly recommend to the Council to call on the NSW and Federal Government and candidates in the 2019 NSW and Federal election to commit to investing in this strategy to grow jobs, economic activity, cultural amenity and opportunity for the people and businesses of Orange. 

3        To adopt the remainder of the minutes of the Economic Development Community Committee at its meeting held on 21 November 2018.

 

 

The Meeting Closed at 9.40pm.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 9.42pm


 1      Introduction

Attendance

Cr S Romano (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/011                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Infrastructure Policy Committee of Orange City Council on 5 February 2019.

 

Cr Taylor was not present for the policy committee meeting.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil


 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee meeting - 11 December 2018

TRIM Reference:        2018/3132

RESOLVED - 19/012                                                                                Cr R Kidd/Cr R Turner

That Council resolves:

1        To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 December 2018.

2        Recommendations 3.1 to 3.6 from the minutes of the City of Orange Traffic Committee meeting of 11 December 2018 being:

3.1     That Council line marks a 30m long BB line at the intersection of Carramar Avenue and Bletchington Street.

3.2     That Council erects No Stopping Signs at the intersection of Hillcrest Avenue and Green Lane as shown in Figure 3 of this report and trims the bushes on the northern side of the intersection.

3.3     That Council:

1       Gateway T-Intersection signs 200m west of the intersection of Canobolas Road and Pinnacle Road and installs symbolic give way signs;

2       Raises the chevron at the intersection so it is seen above the crest of Canobolas Road.

3.4     That Council installs three advisory street signs at the Orange Christian School’s cost.

3.5

1       That Council adopts the line marking and signage for the Woodward Street and Wentworth Lane roundabout as shown within the attached plan R397 Revision E.

2       That Council extends the No Stopping zone along the southern side of Wentworth Lane to Breen Street, subject to satisfactory consultation with affected residents.

3.6

1       That Council adopts the line marking and signage for the William Maker Drive / Northern Distributor Road / Hill Street roundabout design as attached to this report with the following amendments:

·    Erection of roundabout advanced warning signs

·    Amendment to the design to indicate the current speed restriction.

2       That Council applies to Roads and Maritime Services to introduce a 50kph speed limit on the new section of Hill Street south of this roundabout.

 

 

2.2     Minutes of the Airport Community Committee Meeting - 5 December 2018

TRIM Reference:        2018/3149

RESOLVED - 19/013                                                                             Cr R Turner/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the Airport Community Committee at its meeting of 5 December 2018.

2        Recommendation 4.1 from the minutes of the Airport Community Committee meeting held on 5 December 2018 being:

4.1     Run Up Bay

                   That a budget bid be submitted for a run up bay in the 2019/2020 budget.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2019/70

RESOLVED - 19/014                                                                               Cr R Kidd/Cr S Nugent

That Council resolves to acknowledge the information provided in the report on Current Works.

 

 

 

3.2     NSW Australian Water Association (AWA) Conference 2019

TRIM Reference:        2019/59

RESOLVED - 19/015                                                                               Cr K Duffy/Cr S Munro

That Council resolves:

1        To be a Dinner Partner for the AWA NSW Regional Conference in Orange in August 2019 by contributing $3,500 (excluding GST) towards the event.

2        To provide in-kind support in order to assist the AWA deliver the NSW Regional Conference.

 

 

 

The Meeting Closed at 9.49pm.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 9.50pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/016                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Sport and Recreation Policy Committee of Orange City Council on 5 February 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       Committee Minutes

2.1     Minutes of Parks, Trees and Waterways Community Committee - 17 October 2018

TRIM Reference:        2018/3079

RESOLVED - 19/017                                                                            Cr S Nugent/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the Parks, Trees and Waterways Community Committee at its meeting held on 17 October 2018.

2        Recommendations 3.1, 3.2 and 3.3 from the minutes of the Parks, Trees and Waterways Community Committee meeting of 17 October 2018 being:

3.1     To develop concepts and implement four elements for the eastern entrance ‘Lucknow the Gateway to Orange’ sign, tree avenue planting along the Mitchell Highway - Lucknow to Orange, Northern Distributor Road triangle ‘Orange’ sign and landscaping through to the Driver Reviver site at Gateway Park.

          To develop entrnace signage concepts for the western entrances; Mitchell Highway, Forbes Road and Cargo Road. “Welcome to Orange” sign to be consistent with the   Eastern  Gateway  with locations to be recommended by staff.

3.2     To review and update the Parks, Trees and Waterways Community Committee Action Plan.

3.3     To acknowledge the information provided in the report on Blackmans Swamp Creek Waterway and Bank Rehabilitation Project.

3        To adopt the remainder of the minutes of the Parks, Trees and Waterways Community Committee at its meeting held on 17 October 2018.

 


 

 

2.2     Minutes of the Orange Showground Community Committee held 4 December 2018

TRIM Reference:        2019/99

RESOLVED - 19/018                                                                                Cr R Kidd/Cr R Turner

That Council resolves:

1        To acknowledge the reports presented to the Orange Showground Community Committee at its meeting held on 4 December 2018.

2        Recommendations 3.1 from the minutes of the Orange Showground Community Committee meeting of 4 December 2018 being:

          3.1     (a)     To review and update Orange Showground Committee Action Plan.

(b)     That the design of amenities and cafeteria progress as tabled with Council to seek funding. Copies of plans and costing to be forwarded to Mr Donato MP for funding assistance.

3        To adopt the remainder of the minutes of the Orange Showground Community Committee at its meeting held on 4 December 2018.

 

 

2.3     Minutes of the Australia Day Community Committee Meeting - 5 December 2018

TRIM Reference:        2019/10

RESOLVED - 19/019                                                                                Cr R Kidd/Cr R Turner

Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 5 December 2018.

 

 

Cr Turner wished to express thanks to all staff involved in the running of Australia Day.

 

2.4     Minutes of the Australia Day Community Committee Meeting - 9 January 2019

TRIM Reference:        2019/58

RESOLVED - 19/020                                                                                Cr R Turner/Cr R Kidd

Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 9 January 2019.

 

 

 The Meeting Closed at 10.10pm.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 10.11pm


 1      Introduction

Attendance

Cr M Previtera (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent Cr M Previtera, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessment, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/021                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Environmental Sustainability Policy Committee of Orange City Council on 5 February 2019.

 

Cr Taylor was not present during the policy committee meeting.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       Committee Minutes

2.1     Minutes of the Tidy Towns Community Committee - 10 October 2018

TRIM Reference:        2019/67

RESOLVED - 19/022                                                                              Cr K Duffy/Cr S Nugent

That Council resolves:

1        To acknowledge the reports presented to the Tidy Towns Community Committee at its meeting held on 10 October 2018.

2        To adopt Recommendation 2 from the minutes of the Tidy Towns Community Committee meeting of 10 October 2018 being:

2.    To confirm the Minutes of the Meeting of the Tidy Towns Community Committee held on 28 June 2018 (copies of which were circulated to all members) are a true and accurate record of the proceedings of the Tidy Towns Community Committee meeting held on 28 June 2018.

3        To adopt the remainder of the minutes of the Tidy Towns Community Committee at its meeting held on 10 October 2018.

 

 

 The Meeting Closed at 10.07pm.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 10.13pm


 1      Introduction

Attendance

Cr J McRae (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services.

 

APOLOGIES AND LEAVE OF ABSENCE

 

RECOMMENDATION

That the apology be accepted from Cr J Whitton for the Finance Policy Committee of Orange City Council on 5 February 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr Mileto declared a less than significant non-pecuniary interest in item 2.1 as he is a member of the Orange & District Football Association who uses Waratahs.


 

 

2       General Reports

2.1     Requests for Financial Assistance

TRIM Reference:        2019/53

Cr T Mileto declared a less than significant non-pecuniary interest in part 3 of this item as he is a member of the Orange & District Football Association who uses Waratahs, remained in the Chamber but did not participate in the voting or debate on this item.

RESOLVED - 19/023                                                                               Cr R Kidd/Cr S Nugent

The Council resolves:

1        That the request for financial assistance from the Wentworth Golf Club be declined.

2        That a donation of $100.00 be made to Ainsley Holmes from the Sports Participant Program (selected in the NSW Country Development Team).

4        That a donation of $500.00 be made to Jasper Mihalich from General Donations (selected in the Sydney Youth Orchestra Flagship Ensemble).

5        That a donation of $250.00 be made to Cody Burcher from the Sports Participant Program (ranked to go to the Australian Formula Ford Championships).

6        That a donation of $500.00 be made to Michelle Stevenson from the Sports Participant Program (selected as the Manager of the Australian Indoor Over-40s Master Hockey Team).

 

 

RESOLVED - 19/024                                                                       Cr S Munro/Cr M Previtera

3       That a donation of $1,000.00 be determined by the General Manager to the Orange Waratah Soccer Football Club from General Donations  for the purpose of a visit by Ex-Socceroo, Paul Wade.

 

The Meeting Closed at 10.21pm



ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 10.22pm


 1      Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Building and Environment, Manager Development Assessments, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/025                                                                              Cr S Nugent/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Services Policy Committee of Orange City Council on 5 February 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       Committee Minutes

2.1     Minutes of the Orange Health Liaison Community Committee Meeting - 5 November 2018

TRIM Reference:        2019/81

RESOLVED - 19/026                                                                                Cr R Kidd/Cr S Munro

That Council resolves:

1        To acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 November 2018.

2        Recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 November 2018 being:

3.1  A. That the presentation regarding Health Prevention be acknowledged.

       B. That the first meeting of the Health Liaison Community Committee focus on Social Determinants of Health.

3        To adopt the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 November 2018.

 

 

2.2     Minutes of the Community Safety & Crime Prevention Committee Meeting - 26 November 2018

TRIM Reference:        2019/96

RESOLVED - 19/027                                                                                 Cr R Kidd/Cr G Taylor

That Council resolves:

1        To acknowledge the reports presented to the Community Safety & Crime Prevention Committee at its meeting held on 26 November 2018.

2        Recommendations 3.2 and 3.3 from the minutes of the Community Safety & Crime Prevention Committee meeting of 26 November 2018 being:

3.2     To postpone the presentation to next meeting due to the new Liquor Accord Chair election, scheduled for early 2019.

3.3     To acknowledge the update on Community Safety Audit.

3        To adopt the remainder of the minutes of the Community Safety & Crime Prevention Committee at its meeting held on 26 November 2018.

4       That Council include in the 2019/2020 budget provision for the installation of CCTV within Robertson Park.

 


 

 

QUESTION TAKEN ON NOTICE

Cr Munro requested a letter be sent to the local Police thanking them for their presence in Robertson Park over Christmas and encouraging continued presence in the area.

 

Cr Duffy requested information be circulated on available CCTV options and technology.

 

 

The Meeting Closed at 10.32pm.


Council Meeting                                                                                       19 February 2019

 

 

5.2     Statement of Investments - January 2019

TRIM REFERENCE:        2019/170

AUTHOR:                       Julie Murray, Financial Accountant    

 

 

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 31 January 2019.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

1        To note the Statement of Investments as at 31 January 2019.

2        To adopt the certification of the Responsible Accounting Officer.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 January 2019, the investments held by Council in each fund is shown below:

 

 

31/01/2019

30/12/2018

General Fund

58,104,976.13

61,104,976.13

Water Fund

48,776,378.19

46,776,378.19

Sewer Fund

47,051,428.19

44,051,428.19

Total Funds

$153,932,782.51

$151,932,782.51

 

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

Externally Restricted

31/01/2019

30/12/2018

General Fund

27,127,485.11

27,479,784.85

Water Fund

48,776,378.19

46,776,378.19

Sewer Fund

47,051,428.19

44,051,428.19

Auspiced

1,899,415.05

1,899,415.05

Internally Restricted

15,236,533.18

15,253,930.18

Unrestricted

13,841,542.79

16,471,846.05

Total Funds

$153,932,782.51

$151,932,782.51

 

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

 

Unrestricted cash during this period reduced due to operational cash requirements and the timing of the redemption of investments.

 

 

 

 

 

 

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·    Quarterly portfolio summary reports

·    Advice on investment opportunities, in particular Floating Rate Note products

·    Advice on policy construction

·    Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 January 2019 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.93 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 January 2019, the AusBond rate was 1.95 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.93 per cent.

 

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

39.48%

60.52%

3 - 12 Months

100.00%

34.64%

65.36%

1 - 2 Years

70.00%

11.29%

58.71%

2 - 5 Years

50.00%

14.59%

35.41%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

8.77%

91.23%

$13,492,782.51

1.50%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

43.85%

56.15%

$67,500,000.00

2.75%

A

60.00%

19.29%

40.71%

$29,700,000.00

2.95%

BBB & NR

40.00%

28.09%

11.91%

$43,240,000.00

3.06%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Certification by Responsible Accounting Officer

 

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                       19 February 2019

 

 

5.3     2nd Quarter Budget Review and Performance Report 2018/19

RECORD NUMBER:       2019/106

AUTHOR:                       Jason Cooke, Manager Financial Services    

 

 

EXECUTIVE Summary

This report provides the second quarter report on the 2018/19-2021/22 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

The Quarterly Review has identified variations totalling $1,062,021 to Council’s adopted budget. The effect of these variations results in Council’s projected year-end consolidated position increasing to a surplus of $3,720,447 (from a surplus $2,658,426), including capital.

Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1-3 below indicate a surplus result for Council.

 

 

Direction

Adopted Budget

Proposed Variations

Proposed Budget

Collaborate

(27,625,957)

0

(27,625,957)

Live

14,085,689

37,979

14,123,668

Prosper

1,794,285

0

1,794,285

Preserve

9,087,557

(1,100,000)

7,987,557

Total

(2,658,426)

(1,062,021)

(3,720,447)

Table 1: Projected year-end position by Direction

 


 

Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).

 

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(82,427)

37,979

(44,448)

Water

(1,314,402)

(1,100,000)

(2,414,402)

Sewer

(1,261,597)

0

(1,261,597)

Total

(2,658,426)

(1,062,021)

(3,720,447)

Table 2: Projected year-end position by Fund

Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.

 

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(49,316)

(72,058)

(121,374)

Water

(1,419,504)

0

(1,419,504)

Sewer

(1,118,557)

0

(1,118,557)

Total

(2,587,377)

(72,058)

(2,659,435)

Table 3: Projected year-end operating result by Fund

 

Material changes to budget in the December quarterly review

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, has been detailed over the following pages and in Table 4.

While there are a number of variations detailed in Table 4, the significant changes contributing to the net variations are due to:

 

A.   An increase in the general fund capital expenditure budget of $178,596 for works including botanic gardens fencing, the restoration of the Cook Park fernery, security upgrades at the hockey centre and archery facilities at the Showground. This additional capital expenditure was largely offset by a capital contribution for the fernery restoration and reductions in employee costs.

B.   A decrease in the water fund capital expenditure budget due to land acquisition at the Icely Road water treatment plant being deferred to the 2019/20 year. 

Where amounts are shown against equity in Table 4 below, this indicates that money has been transferred in to and out of Council’s restricted asset funds to pay for nominated projects that are mostly capital in nature. For example, if Council receives grant monies in advance for projects that may happen over a number of years, the grant is transferred to a restricted asset account and held until the year in which the expenditure takes place. These transactions are thus recording internal transfers.

Table 4: Proposed material variations

Activity

Revised Sep18 budget

Quarter 2
budget
revision
combined

Revised Dec18 budget

Comment

General Fund                           

 

Collaborate

1.     Other Income

(762,523)

(10,000)

(772,523)

Increase in income due to safety insurance incentive used to fund new recruitment system at line item 5.

2.     Employee Costs

11,341,273

(22,300)

11,318,973

Reduction in employee costs used to fund capital expenditure at line item 5.

3.     Materials and Contracts

7,074,486

2,661

7,077,147

 

4.     Other Expenses

1,617,822

(2,270)

1,615,552

 

5.     Non-Current Fixed Assets

2,283,888

105,409

2,389,297

Increase in plant and fleet replacement offset at line item 1, 2 and 6.

6.     Equity

872,975

(73,500)

799,475

Transfer from restricted asset to fund plant and fleet replacement at line item 5.

 


Activity

Revised Sep18 budget

Quarter 2
budget
revision
combined

Revised Dec18 budget

Comment

Prosper

 

7.     Non-Current Fixed Assets

2,446,708

2,012,500

4,459,208

Purchase of land at Clergate Rd as per Council Resolution funded from land development R/A at line item 8.

8.     Equity

763,900

(2,012,500)

(1,248,600)

Transfer of funds for purchase of land at Clergate Rd as per Council Resolution at line item 7.

 


Activity

Revised Sep18 budget

Quarter 2
budget
revision
combined

Revised Dec18 budget

Comment

Live

 

9.     Other Income

(943,328)

(3,500)

(946,828)

 

10.  Operational Grants

(3,302,760)

20,868

(3,281,892)

Removal of duplicated operational grant.

11.  Capital Grants

(5,062,336)

(100,000)

(5,162,336)

Cook Park fernery restoration grant offset by capital expenditure at line item 16.

12.  Operational Contributions

(2,536,851)

(5,944)

(2,542,795)

 

13.  Capital Contributions

(255,596)

(4,500)

(260,096)

 

14.  Employee Costs

14,553,059

(40,136)

14,512,923

Reduction in employee costs to fund capital expenditure at line item 16.

15.  Materials and Contracts

5,841,150

(949)

5,840,201

16.  Non-Current Fixed Assets

10,588,843

178,596

10,767,439

Increase to capital expenditure for fernery restoration, botanic gardens fencing, showground archery, and security upgrades at hockey centre offset at line items 11, 13 and 14. Refer to material changes Note A.

17.  Equity

(2,075,328)

(6,456)

(2,081,784)

 

Activity

Revised Sep18 budget

Quarter 2
budget
revision
combined

Revised Dec18 budget

Comment

Preserve

 

18.  Annual Charges

(7,910,665)

(13,628)

(7,924,293)

Increase in stormwater levy income offset at line items 20, 21, 22 and 24.

19.  Capital Grants

(33,403,992)

(400,000)

(33,803,992)

Capital grant received offset at line item 23.

20.  Council Rates - Internal

259,937

2,580

262,517

 

21.  Water Availability – Internal

4,708

530

5,238

 

22.  Water Usage – Internal

1,301

30

1,331

 

23.  Non-Current Fixed Assets

58,453,523

703,167

59,156,690

Increase in capital expenditure funded by line items 19 and 24.

24.  Equity

(7,653,184)

(292,679)

(7,945,863)

Allocation of restricted assets to fund capital expenditure at line item 23.

 

Activity

Revised Sep18 budget

Quarter 2
budget
revision
combined

Revised Dec18 budget

Comment

Water Fund

 

Water Supply

 

25.  Non-Current Fixed Assets

6,525,550

(1,100,000)

5,425,550

Icely Rd WTP land acquisition deferred to 2019/20. Refer to material changes Note B.

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 7.11 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution. Variations below $10,000 are classified as immaterial and therefore no comments are required.


 

Policy and Governance Implications

Nil

 

Recommendation

That Council resolve:

1        Approve the Quarterly Budget and Performance Indicators Review for October to December 2018, incorporating the bank reconciliation statement.

2        Approve the Proposed Variations set out in Table 4 of the submission.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

·    Play Facilities at Somerset Park and Sir Neville Howse Park underwent improvement

·    All learn-to-swim classes fully booked

·    Upgrades undertaken and completed at the Scout Camp Facility, which was hired out extensively to cherry-harvest workers and Community and Sporting groups

·    Orange Regional Gallery nominated at the MGNSW Awards, held at the National Art School in November 2018

·    Six art sessions were held for dementia participants and their families

·    Children across the region continue to develop their portraits for the Young Archie Central West competition to be held alongside the Archibald Prize in February 2019

·    Orange Regional Gallery, through the Education and Public Programs Officer, is providing an opportunity for School Children across the region to exhibit their art at the Gallery

·    Architectural Plans for the new Planetarium and Conservatorium have been completed

·    Average Participation in Early Childhood sessions offered by Orange Library was 160 per week

·    Early childhood reading collections have been established at Courallie Park and Yarrawong Children’s Centre in partnership with the Library

·    Refurbishment of the Gallery East and West Rooms completed, along with the installation of a data projector in the West Room

·    With assistance from Friends of Orange Regional Gallery, a small bronze by Harrie Fasher was purchased

·    The Theatre is presenting 9 productions for primary and secondary school students, with 13 performances prepared specifically for schools in 2019

·    Orange Civic Theatre hosted seven school productions over a total of 18 performances

·    Reenactment of 1918 Armistice Day Ceremony and Photograph held on 11 November 2018

·    99 Events were held on Council Land and Facilities, including 61 held by external parties and 38 Council Hosted Events

·    Council hosted a variety of events including Citizenship Ceremonies, Mayoral Civic Receptions, Welcome Events and the Christmas Carols

·    15 recreational activities, targeted at Young people, have been implemented in the community

·    135 development applications where determined, made up of 112 new DA’s and 23 modifications and were done with a median processing time of 29 days

·    3 complying development certificates were determined within an average of 14 days and 37 Construction Certificates where determined with an average of 27 days

·    363 Section 10.7 Certificates were issued in a median process time of 3 days, except for those on which an urgency fee was paid which were processed in 1 day

·    14 Building certificates were determined within an average of 8 days

·    Council, in conjunction with Parks Alive and the community, delivered 8 educational and 11 hands-on events

·    NSW State Tidy Towns Awards were held in Orange on 9-11 November 2018 with over 120 community members representing regional NSW in attendance over the three days

·    20 Heritage Advisory Services where provided

·    Visitor Information Centre provided customer services to 28,336 people and 1,132 online enquiries

·    21 initiatives as part of the Orange Regional Tourism Strategy were delivered this quarter including but not limited to;

-     Hosted Sunrise ‘O is for Orange’ TV Segment

-     Launch of new website Orange360 and merge with Visit Orange City Council

-     NSW Tourism Awards attendance on 22 December 2018 where the Visitor Information Centre was a finalist

-     Attended Lane Cove Wine and Food Festival with Orange 360

·    The hosting rights for NSW Under 13 Indoor Hockey Championships, Classic Wallabies vs Central West Barbarians and Mountain Bike Australia Cross Country Championships were secured with 720 participants over 4 days with the Hockey and 150 over 2 days with the Mountain Bikes

·    Orange New Resident Luncheon held on 27 October 2018 with 78 people attending

·    91 Businesses participating in Shop Orange

·    397 Jobs uploaded to EvoCities Website

·    37 Media releases issued, with Council responding to an average of 10 requests via traditional media each week

·    3 E-Newsletters a month where issued to 650 people

·    The number of followers on the main Council Social Media (Facebook) has increased by 5 per cent and Council continues to grow a presence on other social media platforms such as Instagram and Twitter while also investigating Snapchat

·    14 Students offered work experience

 

Other Expenses

The format of the attached financial reports and the financial statements is prescribed.   Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The additional information is provided in Table 5 below.

Table 5: Details of other expenses

 

 

Review of Income

Figure 1 below provides a snapshot of the split of Council’s income against budget.

Figure 1: Details of Council’s income as a percentage of annual budget as at 31 December (50% through the financial year)

Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year.

As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.


 

Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications and as such, it is difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the December quarter 50 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 65 per cent of revenue should have been received.  The “all income” bar of Figure 1 shows progress is below this expected figure due to the timing of capital grants and contributions yet to be received.

Rates and Charges Collection

For the first quarter, a total of $5.56 million (14.95 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 14.31 per cent of the amount payable remained outstanding.

 

Figure 2: Outstanding rates Q2 2018/19 vs Q2 2017/18


 

Review of Expenditure

Figure 3 provides a snapshot of the progress of Council’s operating expenditure.

Figure 3: Details of Council’s expenditure as a percentage of annual budget

 

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget.

Council rates for Council-owned properties are paid in full at the start of the year.

On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the December quarter 50 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is exceeding this expected figure.

 

Financial Performance Indicators

Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2017/18 against the original 2018/19 budget and the September and proposed December quarter revised 2018/19 budgets.

Figure 4: Operating performance ratio

The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:

(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)

 

Reporting this ratio needs a full year’s data in order to be fully comparable. However, the performance to date indicates Council is tracking in advance of the benchmark and largely consistent with the 2018/19 budget. 2017/18 was an exceptional year in terms of performance due to actual non-grant related revenue coming in above budget and actual expenditure being well below budget.  

 

Figure 5: Own source operating revenue ratio

The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:

(Total continuing operations revenue minus all grants and contributions) divided by

(Total continuing operations revenue inclusive of all grants and contributions)

 

The performance to date indicates Council is tracking just below the benchmark, driven by an increased level of funding coming from capital grants and contributions for significant projects in 2018/19 when compared to 2017/18.  

 

Figure 6: Debt service cover ratio

 

The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:

(Operating results before capital excluding interest and depreciation) divided by

(Principal repayments from the cashflow statement plus borrowing costs from the income statement)

 

The performance to date indicates Council is tracking in advance of the benchmark and consistent with the original 2018/19 budget. The budgeted performance is below the 2017/18 ratio due to the exceptional operating result achieved in 2017/18 combined with lower loan repayments and interest than has been forecast for 2018/19.

In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.


 

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

 

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2018 indicates that Council’s projected financial position for 30 June 2019 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

 

Jason Cooke, Responsible Accounting Officer

 

Attachments

1          Performance Indicators - 2018/22 Quarter 2 (October 2018 to December 2018), D19/3852

2          December 2018 Quarterly Review, D19/5903

3          Major Works Table December Quarter 2018, D19/5902

4          December 2018 Quarterly Bank Reconcilliation, D19/5901

  


 

 

 

Quarterly Performance Indicators

2018/19 Delivery/Operational Plan

 

Quarter 2

D19/3852


 

Live - a healthy, safe, inclusive and vibrant community

1 - A liveable city that is connected through open spaces

 

1.1 - Engage with the community to ensure recreation opportunities and facilities meet changing needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.1.1

Engage with the community in the planning and development of public open space

Council has engaged the services of a consultant landscape architect to develop concepts for public open space in North Orange. Once competed these plans with be presented to the local community for feedback.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space

December meeting of PTW CC did not proceed due to unavailability of members

n

Cook Park Master Plan reviewed biannually

 

n

Botanic Gardens Master Plan reviewed biannually

 

n

1.1.2

Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

The sports facility grants program for 2018/19 has been completed.

Implement Council's sports facility program (minor grants)

The sports facility grants program for 2018/19 has been completed.

n

 

1.2 - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

1.2.1

Implement maintenance programs/activities to ensure parks, infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Monthly visual inspections of playgrounds are undertaken. Council has recently engaged the services of a playground specialist to undertake an audit of playground infrastructure.

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years

The safety audit will commence on 4 February 2019.

n

Undertake playground inspection for each playground each month

Playground inspections are undertaken each month.

n

Re-oil the Orange Adventure Playground by June every two years

The next re-oiling will take place in the second half of 2019.

n

1.2.2

Implement the Open Space Strategy

Preliminary investigations have been undertaken for siting of the Sir Jack Brabham Park children's play facility.

Finalise plans of management for community land by December 2018

Plans were finalised by December 2018.

n

Implement Open Space Strategy in accordance with approved budget and project time frames

Project time frames have been met.

n

1.2.3

Monitor and implement awareness events and campaigns for priority weeds

OCC Weed Management officers undertook 276 inspections in the second quarter; of those, 110 were government-managed land and 166 were inspections of private property. OCC staff organised and ran a weeds information site at the Australian National Field Days, with over 221 enquiries. A Small Landholders Field Day was also held at Clifton Grove on the 13 October 2018, with 28 local residents attending. An Aquatic Weed Field Day was held at Lake Canobolas on 21 November 2018, with 12 weeds officers attending.

Undertake 400 annual private property inspections each year to ensure noxious weeks are managed in accordance with legislative requirements

276 inspections - on private and on OCC-managed lands.

n

1.2.4

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget

Council was not successful in receiving any grant funding on which this program is dependent.

Comply with grant conditions and monthly reporting requirements to Roads and Maritime Services

100% compliance.

n

Grant-funded cycleway construction program completed within allocated budget

 

n

1.2.5

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Protection of Box Gum Grassy Woodlands in north Orange through the installation of vehicle barrier fences has been undertaken.

A consultant has been engaged to develop a concept plan for public open space adjoining Webb Street in north Orange. Once delivered the concept will be presented to local residents for comment and feedback.

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions in the development of public open space

 

n

Cook Park master plan reviewed bianually

 

n

Botanic Gardens master plan reviewed biannually

 

n


 

2 - A healthy and active community that is supported by sport and recreational infrastructure

 

2.1 - Identify and delivery sport and recreation facilities to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.1.1

Implement the renewal and enhancement of recreational assets

Quotations have been requested for the installation of training lights at Brendon Sturgeon Oval.

Quotations have been received and assessed for the replacement of a pedestrian bridge in Moulder Park - installation is to be completed in the third quarter.

Wade Park - undertake subsoil drainage at western quarter of field

Awaiting budget approval.

n

Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park

Awaiting budget approval.

n

Upgrade play facilities

Somerset and Sir Neville Howse Park play structures improved.

n

Install playground at Sir Jack Brabham Park

Quotations are to be obtained.

n

Install training lights at Max Stewart Oval

 

n

Install training lights at Rosewood Oval

Quotations are being obtained for design and installation.

n

Construct toilets in Robertson Park

 

n

Construct projects in Moulder Park master plan

 

n

Replace timber bridges in Moulder Park

The quotation has been awarded.

n

Install Koori Walk at Orange Botanic Gardens

This is a future budget item.

n

Develop camping facilities at Lake Canobolas and Mt Canobolas precinct

 

n

 

2.2 - Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.2.1

Operate the Orange Aquatic Centre

Council continues to work in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits, to maintain adequate rates of learn-to-swim classes and to deliver Aquatic Centre Capital Works programs ensuring facilities, programs and activities are accessible and affordable.

Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

audits conducted and action plans in plan for continual improvement

n

Maintain 90% occupancy rate for all learn-to-swim classes

Learn-to-swim classes were fully subscribed.

n

Deliver the Orange Aquatic Centre capital works program

The capital works program was updated and implemented within budget constraints.

n

 

2.3 - Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.3.1

Maintain and implement the Disability Inclusion Action Plan 2017/21

The Report on Actions from the DIAP 2017/18 period was provided to the Minister for Disability in October 2018. An update to DIAP is required in 2019.

Maintain and implement the Disability Inclusion Plan

50% completed.

n

2.3.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Funding has been secured under the SCC grant program. A modification was lodged for amended plans for facilities. Construction commences in the fourth quarter of 2018/19.

Sir Jack Brabham Park Sports Centre Stage 1 to begin

Construction will commence in the fourth quarter of 2018/19.

n

2.3.3

Increase use and functionality of the Orange Showground

New initiatives have been identified for increased use of facility.

Develop and implement a plan for the improvement and increased use of the Orange Showground

A plan for increased usage is being developed with the Showground Committee. This is subject to budget allocations.

n

Orange Showground - upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed

Funding applications have been lodged.

n

2.3.4

Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

DA approval for the centre has been obtained. Detailed design and construction certificate application are being completed.

Develop Cricket Centre of Excellence at Wade Park

Works are due to commence in April 2019.

n

2.3.5

Develop recreational facilities at the Mt Canobolas precinct

Grant applications were lodged for the construction of the MTB Park; however, commencement is subject to the outcome of the Plan of Management process.

Develop the Mt Canobolas precinct for mountain-bike activities

The Plan of Management is being reviewed by National Parks and Wildlife. We are awaiting the outcome.

n

2.3.6

Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp

Minor upgrades continue to be undertaken at the Canobolas Scout Camp. The facility is being hired out and was utilised for accommodation during the cherry-harvest season.

Lake Canobolas Scout Camp - seek funding sources, upgrade facilities and report on progress

Upgrades were undertaken on the Canobolas Scout Camp facility in the kitchen area and for plumbing. The facility was hired extensively to accommodate cherry-harvest workers. Community and sporting groups are also hiring the facility. Bookings are arranged through Council's Events Officer. An EOI with a new business case has been submitted under Regional Growth Environment and Tourism Fund - Stream Two. The request was for $1.34 million. The outcome is pending.

n

2.3.7

Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health

Council facilitated a junior rugby clinic involving the Classic Wallabies during the reporting period.

Provide for three events annually

Council partnered with Central West Rugby and Classic Wallabies to host a junior rugby clinic in Orange during November. The clinic was conducted by a number of former Australian Rugby players and promoted the benefits of active living through sport.

n


 

3 - A friendly environment where people feel safe and included

 

3.1 - Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

3.1.1

Engage the community in addressing crime

A Safety Audit update is planned for February 2019. The new Liquor Accord representative to be elected in February 2019. Operation Never Again was provided over the Christmas holiday period.

Participate in the Orange Liquor Accord

50% completed.

n

Promote the Operation Never Again program

100% completed.

n

Participate in the relevant crime-prevention networks

100% completed.

n

3.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys

Data collection report is due at the end of January 2019 from the Central West Police District. An application for continuation of program was initiated.

Compile and submit six-monthly reports to the Attorney General on the implementation of the Act

50% completed.

n

3.1.3

Conduct the Orange and Cabonne Road Safety Program

Annual holiday period drink driving campaigns were provided including Win a Swag, Taxi Vouchers ( make Taxi Plan B). Free Cuppa planning was commenced.

Deliver the Road Safety Officer action plan

50% completed.

n

 

3.2 - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

3.2.1

Support the Community Safety and Community Crime Prevention Committee

Council continues to support the Community Safety and Community Crime Prevention Committee. The meetings of the Community Safety and Community Crime Prevention Committee are held quarterly.

Work with stakeholders to identify opportunities to enhance safety

The  CCTV network was updated and expanded..

Lighting is to be installed under a grant program.

n


 

4 - A creative community participating in arts and cultural activities

 

4.1 - Engage with the community to ensure creative and cultural facilities and services meet changing needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.1.1

Engage the community in the development of the Region Art Gallery's programs

Education programs at the Gallery over the frequently use local presenters.

Preparations for the Young Archie Competition, to be held in February 2019 have been developing in close participation with children across the region as they prepare their artworks.

A meeting of the exhibition appraisal committee, made up of community members is being planned for the third quarter.

Plans are underway to change the upstairs gallery 3 space into a community art space, governed by a community committee.

Meet biannually with the advisory group to assess external exhibition proposals

A meeting is planned for the third quarter.

n

Seek input from teachers in the development of the education program on an ongoing basis

Teachers across the region were engaged to prepare material for the Young Archie Competition.

n

Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually

This is ongoing. Applications were received and the community Artspace concept is being developed.

n

4.1.2

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

all ORG developed exhibitions have had high quality brochures and print produced. New printer in Council now being used where possible.

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

In this quarter, we placed three advertisements in an artist profile magazine and produced high quality brochures for four exhibitions.

n

4.1.3

Deliver the Civic Theatre Annual Performing Arts Program

2018 Subscription season has now been delivered.
2019 Subscription Season will be delivered to subscribers on 27 November 2018

Develop an annual satisfaction survey of patrons and hirers

The survey is in development for delivery at the beginning of 2019.

n

4.1.4

Engage the community in the development of programs for the Orange Regional Museum

Visitors to the museum provide feedback and information on what visitors would like to see in the museum on a regular basis.

Engage with the community and other stakeholders through the Orange Regional Museum Community Committee.

 

Feedback forms are developed relevant to the Museums programs and exhibitions

n

 

4.2 - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.2.1

Link visual arts with other organisations via partnerships and other innovative shared events

Orange Regional Gallery (ORG) works closely with individual artists and groups to produce unique exhibitions. This quarter has seen the development of a large-scale feature exhibition of works by Ildiko Kovacs. The Drill Hall, Gallery at ANU, Canberra and ORG are partnering to develop the exhibition and Martin Browne Contemporary in Sydney have joined, bringing $30,000 worth of sponsorship to the project to support the production of a high level monograph of the artist's work to complement the exhibition.

Identify and pursue additional funding for this purpose

Martin Browne Contemporary funding a $30,000 book to complement the Ildiko Kovacs exhibition.

n

Collaborate with other organisations to produce two events each year

Arts and Health Program at Orange Health Service Partnership = $15,000 per annum.

n

Participate in regional festivals with a minimum of two each year

The MGNSW award evening was attended. The Gallery was nominated. An awards event was held in November 2018 at the National Art School.

n

4.2.2

Foster community participation in the Gallery through education and public engagement

Six sessions were held for art and dementia participants and their families.

Children across the region are developing their portrait entries for the Young Archie Central West competition to be held alongside the Archibald Prize in February 2019.

In November 2018, FORG and ORG partnered in an evening's discussion around the Kevin Connor Exhibition with guest speakers Euan Macleod, Steve Lopes and Luke Sciberras. Strong attendance. FORG also partnered with the Gallery consistently to deliver successful openings.

Our Education and Public Programs Officer has developed strong partnerships with school across the region and we are providing opportunities for school children to exhibit their work at Orange Regional Gallery in early 2019.

Art and dementia patients and their families met weekly throughout this quarter at the Gallery to look at and discuss artworks.

Develop educational opportunities for children and adults at the Gallery throughout the year

Six sessions were held for art and dementia participants and their families.

Children across the region are developing their portrait entries for the Young Archie Central West competition to be held alongside the Archibald Prize in February 2019.

n

Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery

In November 2018, FORG and ORG partnered in an evening's discussion around the Kevin Connor Exhibition with guest speakers Euan Macleod, Steve Lopes and Luke Sciberras.

n

Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities

Our Education and Public Programs Officer has developed strong partnerships with school across the region and we are providing opportunities for School Children to exhibit their work at Orange Regional Gallery in early 2019.

Art and dementia patients and their families met weekly throughout this quarter at the Gallery to look at and discuss artworks.

n

4.2.3

Development of options for new Planetarium and Conservatorium

A grant application for ORCP with NSW government under cultural grants program lodged. Awaiting outcome

Develop project plan for approved project implemented according to budget and timeframes

Architectural plans have been completed.

n

4.2.4

Engage the community in the development of programs for the Orange Regional Museum

Learning resources have been developed to complement the current exhibition Paddock to Plate. Wiradjuri Engagement Days were held in Terms 3 and 4, with over 200 students attending the program. Wiradjuri language workshops were provided for teachers in Term 4, with 22 teachers in attendance.

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

50% completed

n

4.2.5

Develop a Regional Museum program for Orange

Orange Regional Museum continues to support the Sustainable Collections Project and the Regional Museums. Meetings have been held with the museums to discuss programs and events and sector development.

A contract role for a Regional Museums Collection Officer has recently been advertised. This position will document significant collections held in community museums.

Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils

Meet quarterly with regional museums

n

Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program

Regional Museums continue to document collections

n

4.2.6

Implement the Aboriginal Heritage Strategy

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy

Funding was recently received for the Springs; an Aboriginal Journey.  This project will develop a heritage study, conservation management plan, heritage landscape plan in partnership with the Aboriginal Community.

 

Engage consultants to develop heritage study, conservation and management plan and heritage landscape plan

n

4.2.7

Deliver services to Central West participating councils in accord with the service-level agreements

Performance indicators in individual Service Level Agreements between Orange City Council and participating councils were met. These will be sent to participating councils as reports, as detailed in the SLAs.

Ensure that actions are implemented in accord with the respective service-level agreements

Performance indicators in individual Service Level Agreements between Orange City Council and participating Councils were met. These will be sent to participating councils as reports as detailed in the SLAs.

n

4.2.8

Engage with key stakeholders as detailed in the service-level agreements

No consultations were scheduled for this quarter.

Conduct consultation and planning actions in accord with service level agreements

No consultations were scheduled for this quarter.

n


 

4.3 - Maintain and renew cultural facilities and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.3.1

Implement the Orange Civic Theatre and Orange Function Centre strategic plan

The Orange Civic Theatre 2019 Subscription Season program was presented to subscribers in November 2018. This program demonstrates diversity, community engagement opportunities, educational resourcefulness and entertainment. This is possible because of relationships forged across the nation with producers and touring coordinators to a facility that is well maintained.

Operate the Theatre and Function Centre in accord with the strategic plan

Presenting a program of exciting, diverse, innovative and provocative theatre and achieving strong attendance to the subscription season.

n

Actions implemented in accordance with the programming plan

A well-balanced preforming arts program was delivered, with a mix of genre, challenging and children works.

n

Actions implemented in accordance with the marketing plans

An on-line presence, including web and Facebook, is being developed.

n

4.3.2

Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product

The Orange Civic Theatre was managed and maintained within budgets and at industry standard.

2018 saw Orange Civic Theatre nominated for the National award - Best Performing Arts Venue in Australia.  This very prestigious nomination is only possible because the Theatre is a well-equipped and facilitated community resource.

Ensure sound, lighting and staging maintenance is implemented in accord with asset management

These were managed and maintained within budgets and at industry standard.

n

4.3.3

Deliver the Orange Library Service

The Library service was delivered according to SLA. The Library's calendar of events provided a wide range of services and programs.

Develop a calendar of events and activities by January each year

Gathering of information for inclusion in calendar was finalised. A A review of current events for relevance was undertaken..

n

Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries

Early childhood sessions offered during school terms:

·  10 Minutes a Day - 1 x week;

·  1,2 Books - 1 x week;

·  Music for Little Ears - 2 x week;

·  Story Time - 4x week.

Average participants per week 160.

Early childhood collections were established at Courallie Park Child Development Centre and Yarrawong Children's Centre as partnerships with the Library.

n

Implement NSW Public Libraries strategy for indigenous services

Resources were identified and discreet collection was created. Staff participated in cultural-awareness training.

n

Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people

A Code Club was offered each week during term time (1 session per week), attracting an average of 12 participants per week

Big STEAM program was developed for parents to understand the concept of STEAM (short course).

School holiday activities have STEAM focus.

n

4.3.4

Make the Library's heritage collections available online

Library's digital oral history collection was loaded onto State-wide Amplify platform and launched in October 2018.

Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms

Library's digital oral history collection was loaded onto State-wide Amplify platform and launched in October 2018.

n

4.3.5

Improve the visitor experience through increased functionality of galleries and associated public spaces

The East West Room refurbishments are now in full use by various community groups and have contributed to a rise in Gallery attendance numbers.

Foyer refurbishment has been rolled over to the Gallery extension project in 2019/20. The tender for this project is currently out.

Refurbish East and West Rooms

Completed.

n

Replace blinds

Completed.

n

Upgrade furniture in East and West Rooms and Gallery spaces

Gallery spaces still require new furniture.

n

Install data projector and associated equipment in West Room

Completed.

n

Refurbish foyer with revolving door and removal of glass wall

This has been rolled over to the Gallery extension project in 2019/2020. The tender for this project is currently out.

n

Make the Gallery's permanent collection available online

ORG is preparing to launch this in the near future, once the Council's new website for the Gallery is complete. No date provided by Council.

n

4.3.6

Reduce the carbon footprint of the Gallery

This needs to be part of a broader Council strategy, but we will endeavour to install motion sensors to trigger lighting for the quieter patches of the week. Discussions will resume in quarter four.

Investigate energy-efficient divides for Gallery lighting

 

n

4.3.7

Manage and preserve the Gallery's permanent collection in line with industry standards

Collection management is ongoing and continues to high standard. Plans developing for the Gallery's extension thanks to a $4 million grant from NSW Government via the Regional Cultural Fund. We go to tender for architectural plan development in quarter three

Staff handling of objects has improved dramatically in this quarter thanks to AGNSW training provided in quarter one.

Add all permanent collection items to Vernon system and maintain up-to-date records

Ongoing maintenance is required.

n

Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection

This is ongoing. New acquisitions have been entered and cultural gifts donations are being processed.

n

Photograph all collection items and seek copyright permissions

This is ongoing. ORG is currently investigating copyright requirements for online education use of low res images.

n

Collection to be independently and professionally valued every five years

This project is next due in 2020.

n

Enhance and enrich the collection through purchases, donations and commissions

A new purchase, supported by FORG, was $5,000 for a Harrie Fasher small bronze - "Ghost Horse Shadow".

Kevin Connor has offered to donate a large bronze sculpture as well as a suite of brush and Ink drawings. These are currently being processed via cultural gifts.

Bill Mosely has donated a Collodial tintyope image.

Christopher Hodges has donated a large. steel sculpture.

n

Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements

Planning is under way for Gallery extensions. We have resolved to go to tender to take architectural plans to the next stage.

n

4.3.8

Deliver the Orange Regional Gallery Exhibition, Education and Public programs

All Exhibitions and associated programs were delivered effectively in this quarter. ORG maintains a high level of internally-produced exhibitions, rather than relying too heavily on readymade touring exhibitions. While this requires more input and staff commitment, it is essential in creating a dynamic Gallery that can effectively engage artists, curators and lending institutions from across the country.

Plan and implement program of exhibitions in accord with the exhibition timetables and budgets

 

n

4.3.9

Deliver the Civic Theatre Annual Performing Arts Program

The 2019 subscription season provides the Orange community with the opportunity to be involved with many aspects of the performing arts - whether this be participating in locally-produced musical or a schools performance, engaging as an audience member or an acting workshop, posting show Q and A or meeting the cast and Director experiences.

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

2018 subscription season was completed and the 2019 season has now been presented to patrons.

n

Present a dedicated annual children's program for primary and secondary students

2019 has nine productions (presenting 13 performances specifically for schools) for primary and secondary school students.

n

Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs

In 2018, OCT hosted seven schools productions (presenting 18 performances)

Eisteddfod - OCT and OFC hosted 25 days.

n

Develop and facilitate a school holiday acting/drama program

Children's acting workshops are scheduled for April school holiday - being presented in 2019 by Shake & Stir theatre company,

n

Develop an annual satisfaction survey of patrons and hirers

This is in development.

n

4.3.10

Manage the Museum collection to museum industry standards

Orange Regional Museum continues to document collections on Vernon. 

Continue the migration of database records to new "Vernon" content management system and provide online access to collections

Items documented on Vernon are uploaded to the browser module allowing online access to the collection

n

Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections

Collections to be documented on Vernon CMS

n

Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection

Records relating to all items held in the Museum collection are held in Vernon CMS

n

Identify and pursue funding opportunities for improvements to collection storage facilities

Museum staff continue to seek funding opportunities for improvements to collection storage facilities

n

Install humidity-climate system to ensure Museum meets industry standards

Museum staff continue to seek funding towards the development of the permanent exhibition

n

Implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition

Museum staff continue to seek funding towards the development of the permanent exhibition

n

4.3.11

Develop a Regional Museum program for Orange

Orange Regional Museum continues to develop public programs to complement exhibitions. 

 

Plan and implement innovative and engaging program of exhibitions and educational activities

The Campbell Epergne exhibition on display February 2019.  Planning is underway for the next exhibition, All in a Day’s Work opening 7June 2019

n

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

All in a Day’s Work interprets the daily life of workers in the Orange district between 1955 and 1970 through photographs in the CWD Negative Collection

n

Plan and deliver innovative and engaging public and educational programs for a diverse community

A innovative public and educational program to be developed for All in a Day’s Work

n

Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage)

Museum service delivered in accordance with the relevant plans.

n

Ensure Museum has adequate staffing to function as a public institution

Orange Regional Museum is currently recruiting to fill the position of Public Programs and Education Officer

n

 

4.4 - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.4.1

Deliver a program to commemorate the Centenary of World War I 2014-18

Regular meetings of Community Committee were held.

Blog and Wiki created: total number of posts 1,778; servicemen and women profiles, 300;  Total number of views: 195,233

Re-enactment of 1918 Armistice Day Ceremony and Photograph held on 11 November 2018.

Final report of Committee to Council Meeting 4 December 2018.

Facilitate meetings of relevant stakeholders as appropriate

CWWI Community Committee met bi‑monthly, finishing on 18 September 2018.

n

Add to centenary of World War 1 in Orange blog and Wiki

Blog and Wiki continue to be added to. Total number of posts 1,778; service men and women profiles 300; total number of views 195,233.

n

Develop a program to commemorate the centenary of the Armistice in November 2018

Re-enactment of 1918 Armistice Day Ceremony and Photograph was held on 11 November 2018.

n

4.4.2

Implement the Aboriginal heritage strategy

Concept plans have been developed for Aboriginal-themed public art works as part of the Villages of the Heart Project.

Develop process for the documentation and preservation of significant Aboriginal artefacts

To be undertaken in conjunction with Aboriginal community

n

Develop concept plan for Aboriginal-themed public art works

Concept Developed

n

4.4.3

Support a range of community events

99 events were held on Council land and facilities, ensuring the City of Orange is a destination of choice.

Count number of events held on Council land by external parties

61 events held on Council land by external parties.

n

Count number of Council-hosted events organised by Council

38 Council-hosted events held.

n

Implement the disability inclusion action plan with regards to supported events

Disability inclusion is ensured at Council hosted events including the Australian Citizenship Ceremonies, Mayoral Civic Receptions, Orange Welcome events and Christmas Carols.

n


 

5 - Responsive programs and services that support our community's lifestyle and social needs

 

5.1 - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.1.1

Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community

Annual planning workshops and surveys scheduled for April 2019.

Annual planning session with age-related services community committee to create action plan; adoption of plan by Council

50% completed.

n

Report on implementation of the approved ageing-related services action plan

50% completed.

n

5.1.2

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

A range of cultural celebratory activities and individual support provided to new culturally and linguistically diverse residents. Community garden activities partnering with LiveBetter and TAFE provide English language opportunities for this cohort.

Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

100% completed.

n

5.1.3

In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Administrative support provided to Aboriginal Community Working Party to December. Successful NAIDOC Week program provided. New Social Support programs for Elders developed and continue to be delivered.

Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes

2 implemented..

n

Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community

2 meetings.

n

 

5.2 - Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.2.1

Provide recreational activities for older people, people with disability and younger people to support healthy and active living

A wide range of programs for younger people were provided through the Youth Centre and Designing Futures program.

Provide recreational activities including after-school and a school-holiday activities for identified young people

15 activities.

n

In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998

100% completed.

n

Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually

1 activity.

n

5.2.2

Implementation of wellness and reablement in the Commonwealth Home Support Program

Continuation of wellness and reablement focus for social support clients with assessment including shared activity options and active programs developed.

Deliver high quality service in compliance with the Commonwealth Home care Standards

100% completed.

n

5.2.3

Provide support to the Commonwealth Home Support Program in the Central West

New Ageing and Sector Support Team Leader trained and actively supporting the CHSP Provider across the Central West.

Implement transition to new funding arrangements through training and strategic planning

100% completed.

n

Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services

100% completed.

n

Attend quarterly meetings of interagencies

100% completed.

n

5.2.4

Deliver quality children's services

Children's Services are delivered in accordance with the National Quality Framework and meet assessment and rating requirements. Child-care subsidy transition was completed without interruption to service.

Ensure usage rates of Council's children's services are maintained at an average of 80% across all services

82% completed.

n

Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework

100% completed.

n

5.2.5

Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Continuation of the Commonwealth Home Support Program, Community Visitors Program and individual grants such as Spark a Connection utilised to support older people in the community. Primarily, Council utilises the NDIS to support people with disability.

Funding options identified and grant applications submitted

 

n

Relevant grant and compliance reporting requirements met

 

n

5.2.6

Provide supported accommodation services to adults with an intellectual disability

Ongoing person-centred planning and care provided to residents with disability. Some individual programming under way.

Measure number of residents supported

11 residents supported.

n

Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services

100% completed.

n

5.2.7

Operate the Orange Cemetery

Cemetery services are provided with the utmost professionalism, empathy and care.

Allocation of allotments for burial within 24 hours of receipt of application for burial

All applications for burial were determined within 24 hours, as required.

n

Keep records in accordance with Cemeteries and Crematoria Act 2013

Records have been maintained in accordance with the legislative requirements.

n

Undertake landscaping and irrigation of new section

Landscaping opportunities are minimal due to the impact of water restrictions.

A focus is on maintaining the Cemetery grounds appropriately, allowing for the restrictions.

n

Construct 300m2 of paths

This is programed for later in the financial year

n

Extend road network within non-denominational road

This program has been deferred for future years, as a road extension is not required as yet.

n

 

5.3 - Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

5.3.1

Support agencies in delivering affordable and social  housing

Council continues work with Housing Plus to support increased housing options for social housing and those experiencing homelessness.

Improvements in affordable housing needs analysis

This is external agencies' responsibility.

Council is supporting improved options

n


 

6 - A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically

 

6.1 - Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.1.1

Establish a new pound

A site has been purchased in the Narrambla Industrial Estate on which the Pound will be constructed.

Architectural plans have been drafted.

A Development Application has been lodged with Council.

Architectural Plans will be completed next quarter, with tenders to be called during that period.

Construction will commence in April 2019.

Comply with Companion Animal Act in establishment of new pound

The Pound design draft has taken into consideration both existing requirements and draft requirements.

n

 

6.2 - Ensure that infrastructure exists for the safe exercising of domestic dogs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.2.1

Maintain leash-free areas

Rangers carry out daily checks on all off-leash areas and replace plastic waste bags, and undertake education/engagement with dog owners within the parks.

Encourage stakeholder feedback on availability of leash-free areas

Feedback is regularly obtained via Council social media.

n

 

6.3 - Partner with key stakeholders to deliver education and services relating to animal health and wellbeing

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

6.3.1

Support Companion Animals Community Committee

Meetings have been held as scheduled.

Support opportunities for collaboration on animal health and wellbeing

The Companion Animals Community Committee is currently working on its priorities.

n

6.3.2

Manage companion animals

Active relationships have been formed and maintained with a local vets, and animal rescue group.

Deliver ranger services

Services are provided 7 days per week.

n

Review Companion Animals Management Plan annually

The Companion Animals Community Committee has resolved to work on individual priorities rather than reviewing the report.

n


 

Preserve - balancing the natural and built environment

7 - Sustainable growth and respectful planning that values the natural environment

 

7.1 - Engage with the community to develop plans for growth and development that value the local environment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.1.1

Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan

2019 calendar year will see the PNSW new strategic planning regime followed, including Community Planning Statements, Future City and Heritage update culminating in a new LEP and DCP.

Develop, and have adopted, a new City-wide development control plan

The draft DCP is complete and ready to go.

n

Update local environmental plan on a needs basis

This has been included in 2019 Strategic Planning menu.

n

7.1.2

Provide efficient and effective development assessment and compliance service in a timely manner

Assessment of development applications, complying development certificate applications and construction certificate applications has been undertaken in accordance with the identified performance targets.

Council staff continue to deal with a range of complex planning issues in an efficient and timely manner.

Development applications determined within a median time of 35 days
Construction certificates determined within a medium time of 30 days
Complying development certificates determined within a median time of 15 days

·  135 development applications were determined, comprising 112  new DAs and 23 modifications.

·  The new DAs were determined with a median processing time of 35 days.

·  The modifications were determined with a median processing time of 23 days.

·  3 complying development certificate applications were determined with a median processing time of 14 days.

·  37 construction certificate applications were determined with a median processing time of 27 days.

n

7.1.3

Provide property information in a timely manner

Property information was provided in a timely manner.

Issue planning certificates within a median processing time of 4 days
Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid

·  363 certificates were issued, comprising 319 10.7(2)s and 44 10.7(5)s

·  332 of these were issued with a median processing time of 3 days.

·  Urgency fees were paid for the other 31 - these were issued with a median processing time of 1 day.

n

Issue building certificates and other property information within a median processing time of 4 days

·  14 certificates were determined with a median processing time of 8 days.

n


 

7.2 - Ensure best practice use of renewable energy options for Council and community projects

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.2.1

Increase solar power

Council voted to slow down the solar push until business cases are put forward.  Grant applications are in for over $1 million of solar install.

Seek partnership and funding opportunities for solar expansion of Council facilities

 

n

7.2.2

Maintain Cities Power Partnership membership

Council's Environmental Sustainability Community Committee has been facilitating the Cities Powers Partnership. The Committee selected five pledges and recommended these to Council who subsequently made a decision. The Committee continues to work collaboratively on the partnership.

Use membership to investigate sustainability options

Due in April-June 2019

n

 

7.3 - Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

7.3.1

Comply with relevant water quality legislation

State of the Environment Report completed.

Reported in State of Environment report

State of the Environment Report completed.

n


 

8 - Managing our resources wisely

 

n

n

n

n

8.1 - Identity and deliver essential water, waste and sewer infrastructure to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.1.1

Implement water conservation strategies

Council is a member of Smart Approved Water Mark and has access to their website, which contains various educational materials and fact sheets about saving water in and around the house.

Television commercials are to commence in the next month along with various media coverage.

Currently on Level 3 Water Restrictions with combined storage (Suma Park and Spring Creek Dams) less than 50%.

Implementing regular media releases and awareness programs.

Implement annual water conservation strategies (media, education, advertising, water audits)

 

n

8.1.2

Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW

Attended two Centroc Water Utilities Alliance (CWUA) meetings.

Chaired and attended one NSW Water Directorate meeting.

Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate

 

n

8.1.3

Mid-term review of water and sewer strategic business plan (including financial plan)

Ongoing project not due for completion until May 2020.

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

 

n

8.1.4

Prepare new integrated water cycle management strategy (including water-conservation measures)

Ongoing project not due for completion until May 2020.

Propose to have further discussions with Department of Industry Water (DoI Water) about requirements and expectations.

Prepare new integrated water cycle management strategy in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

 

n

8.1.5

Implement Council's drought management plan

Drought Management Plan to be reviewed in line with preparation of a new Integrated Water Cycle Management Strategy by May 2020.

Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

 

n

8.1.6

Implement water mains extension/realignment program

Works have been completed for the realignment of the Cargo Road Dual Water Main.

Council is currently ordering materials for the proposed roundabout on Woodward Street and Wentworth Lane to realign and replace the existing water trunk main and reticulation mains within the proposed roundabout area. These works are expected to commence in the third quarter of 2018/19.

Water mains extension/realignment program delivered by June annually

 

n

8.1.7

Develop and design South Orange Stage 2 water

Design work and hydraulic modelling due for completion by June 2020

Design completed by June 2020

 

n

8.1.8

Design South Orange Stage 1C sewer

Railway crossing design work is currently being undertaken by the Engineering Services Section.

Approval process has commenced with John Holland Rail.

Design and approvals due for completion by June 2019.

Design completed by June 2019

 

n

8.1.9

Develop and design South Orange Stage 2 sewer

Design work is being undertaken by the Engineering Services Section.

Sewer design 90% complete and contractor engaged to peg out line.

Due for completion June 2019.

Design completed by June 2020

 

n

8.1.10

Develop and design Robindale Downs sewer pump station and associated sewer rising main

Due for completion by June 2020.

Design completed by June 2020

 

n

8.1.11

Spring Hill-Lucknow sewer strategy

Preliminary work commenced with investigation into suitability of various flow gauges that can be used to calibrate a hydraulic model for the network.

Design completed by June 2019

 

n

8.1.12

Conduct routine operation and maintenance of water and sewerage infrastructure

Operation and maintenance of water and sewer infrastructure was undertaken in accordance with Asset Management Plans, including legislative/regulatory and associated Levels of Service requirements.

Annual monitoring and reporting according to the requirements of the Department of Industry Water for inclusion in the NSW Water Supply and Sewerage Monitoring Report completed.

Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually

Completed.

n

Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans

 

8.1.13

Deliver sewer mains relining program

Council has awarded the tender for the 2018/19 150mm and 225mm sewer mains relining program.

Works are expected to commence in the third quarter of 2018/19.

Sewer mains relining program delivered by June annually

 

n

8.1.14

Implement water loss management program

Council has developed a plan to undertake further zoning of reservoirs in key areas of Orange.

It is currently proposed to complete further zoning of the Beech Crescent Reservoir along with Sharp Road Area to improve an understanding of water loss within these areas.

These works are expected to commence in the third quarter.

Establish district metering areas in order to quantify water losses from the water supply system

 

n

8.1.15

Deliver water services and water mains renewals program

Works have been completed for the water main renewals in Olver Street and Hawkins Lane. Council has recently resolved to decline Tenders received for the Water Main Renewal of Icely Road.

Water services renewals program delivered by June annually

 

n

8.1.16

Deliver water meter replacement program

Council is progressing with the replacement of its water meters with a total of 218 replaced for the quarter and a total of 644 for 2018/19, the size ranges from 20mm to 80mm diameter.

Water meter replacement program delivered by June annually

 

n

8.1.17

Lake Canobolas sewer upgrade

Council has completed the internal sewer mains of the facility and is currently reviewing the next stage of pumping the sewer back to Orange. These works are not scheduled until 2019/2020.

Design completed by June 2019

 

n

8.1.18

Develop telemetry and SCADA upgrade strategy

Draft Scope of Works prepared in order to engage Contractors/Consultants to undertake this work which will also include an audit of Council's Telemetry Infrastructure. Application for funding to undertake works submitted to Infrastructure NSW

Develop telemetry and SCADA upgrade strategy by June 2019

 

n

8.1.19

Develop data management system strategy

The final report for the Water and Sewer Operational Data Management System Options Assessment was delivered in December 2018, which included direction for a range of data management needs.

Develop data management system strategy by 2019

A data management system strategy was delivered in December 2018. Recommendations from the options assessment process include short-term implementation for some components and further exploration of components where cross-divisional needs exist.

n

8.1.20

Develop water and sewer network management system strategy

Strategy due for completion by June 2020

Develop water and sewer network management system strategy by June 2020

 

n

8.1.21

Lake Canobolas potable water upgrade

Council has completed the Reviewed of Environmental Factors and applied to the Department of Primary Industries for the license to installation a new weir which is required for Dam surveillance of Lake Canobolas. Additionally Council has purchased and ordered the pipes, fitting and tank required for the works. it is currently expected that works will commence in the 3rd Quarter of 2018/19 with a completion date in the 4th Quarter of 2018/19.

Design completed by June 2019

 

n

8.1.22

Install reservoir mixers

Installation of Reservoir Mixers to occur over a three year period. Application for external funding to undertake works submitted to infrastructure NSW.

Supply and install by June 2021

 

n

8.1.23

North Orange water supply strategy

The first stage of the North Orange Sewer Strategy - re-commission Sieben Drive Sewer Pump Station is to be completed by June 2020.

Supply and installation of pumps completed by June 2020

 

n

8.1.24

Manhole rehabilitation

Council has identified 10 to 20 manholes to be renewed across the City.

These range from manholes with gas damage to infiltration problems.

Quotations are expected to be awarded in the third quarter of 2018/19.

Manhole rehabilitation program delivered by June annually

 

n

8.1.25

Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences

Both waste facilities were operated in compliance with the licences and OEMPs.

Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required

This was completed in August 2018. A modification application to DPE was approved on 20 December 2018 for the Orange Waste Project.

n

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation

The contractor commenced hot mix seal to turning area at top of green waste/scrap steel area in December 2018.

Remaining works are scheduled for March 2019.

Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis

This was commenced at the end of November 2018.

8.1.26

Re-top concrete slabs to receival station bin areas at Ophir Road Resource Recovery Centre

Works have been rescheduled to March 2019.

Slabs and associated drainage works completed in second quarter of 2018/19

Works rescheduled to the third quarter, in March 2019.

n

8.1.27

Increase capacity in East Orange drainage channel

This project is due in 2019/20.

Develop and design and issue construction tender for channel under McLachlan Street

 

n

Reshape the stream bank to increase capacity from McLachlan Street to Jilba Street

 

n

8.1.28

Deliver planned flood-mitigation strategies across the City

Council has engaged consultants to undertake a review of the flood study for the city.

Construct Waratahs (W5) site 4 detention basin

This project is not yet due.

n

Construct Waratahs (W8) site 7 detention basin

Project not required and removed from program

8.1.29

Provide safe drinking and re-use water

Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and the Recycled Water Management System.

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

The 2018 Drinking Water Quality Annual Report was delivered to the State Government in December 2018.

n

8.1.30

Icely Road Water Treatment Plant lagoon upgrade

A contractor was engaged to conduct works on the southern lagoon upgrade in the third quarter of 2018/19.

Completed by June 2020

 

n

8.1.31

Orange Sewage Treatment Plan de-chlorination dosing

The preferred option of an ultraviolet disinfection system upstream of the chlorine contact tank at the Orange Sewage Treatment Plant negates the need for de‑chlorination.

Design and construct new dosing system by June 2021

 

n

8.1.32

Orange Sewage Treatment Plant works inlet upgrade

A request for tender for the concept and detailed design of a new inlet works was invited in December 2018.

Design and construct new inlet works by June 2021

Design tender shall be awarded in the third quarter of 2018/19.

A number of suitable consultancies attended the compulsory pre-tender meeting in December 2018.

n

8.1.33

Orange Sewage Treatment Plant primary settling tank coating

This project is scheduled for 2020/21.

Specialist paint coating of tank completed by June 2021

 

n

8.1.34

Suma Park Dam back-up pumps

This project is scheduled for 2019/20.

Installed by June 2020

 

n

8.1.35

Stormwater harvesting rehabilitation of Stage 1

A draft design and construct request for tender for the rehabilitation works was compiled in the second quarter of 2018/19.

Rehabilitation works completed by June 2019

A draft request for tender was compiled.

n

8.1.36

Orange Sewage Treatment Plant aeration upgrade

The design phase of the aeration upgrade is scheduled for 2020/21, with construction scheduled for 2022/23.

Design finalised by June 2021

 

n

8.1.37

Orange Sewage Treatment Plant sludge lagoon upgrade

Preliminary scoping of this lining project got under way in quarter one.

Earthworks and liner installation by June 2019

 

n

8.1.38

Undertake ongoing condition assessment on Council's stormwater network

Initial contact with providers is to be made in January 2019.

Assessments undertaken on 2% of network per annum and updated in the asset management plan

 

n

 

8.2 - Develop and promote initiatives to reduce water, energy and waste in consultation with the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.2.1

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report

State of the Environment Report completed.

Publish the annual statement of environment report by November

Completed.

n

8.2.2

Develop a landfill gas management plan for Euchareena Road Resource Recovery Centre

The draft plan is to be developed and sent to EPA for comment in January 2019 and then to DPE for approval in February 2019.

Development of plan identifying associated capital works required to manage gas from the landfill operations prepared in first quarter of 2018/19 with subsequent works programmed for 2022/23 and beyond

The Draft Landfill Gas Management Plan is to be prepared for EPA comment in January 2019 and then to DPE for approval in February 2019.

n

8.2.3

Engage the community in the Parks Alive program and environmental activities

19 events were held in the second quarter, with 8 being educational events and 11 being hands-on events - including planting, mulching and weeding.

261 community members attended the events, which equates to approximately 800 volunteer hours.

The community members planted 775 native plants.

Deliver four school programs, four educational programs and four community events per annum

8 educational events and 11 hands-on events.

n

8.2.4

Participate in the NSW Tidy Towns sustainable program

The NSW State Tidy Towns Awards were held in Orange on 9, 10 and 11 November 2018.

Over 120 community members representing regional NSW attended the Awards weekend, with very positive feedback from the event.

The weekend included a welcome barbecue on the Friday night, presentations and bus tours on the Saturday, the awards dinner on the Saturday night and a farewell breakfast on the Sunday morning.

Federal and State MPs attended the weekend with Cessnock winning the overall Regional State Award.

Participate in Clean Up Australia activities

 

n

Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools

State Tidy Towns Awards held in Orange with widespread media coverage leading up to the event.

n

Compile annual NSW Tidy Towns Sustainable Community Award submissions

 

n

8.2.5

Monitor and implement awareness events and campaigns for priority weeds

This action duplicates Action 1.2.3. Please refer to 1.2.3 for updated comments.

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

 

n

8.2.6

Manage abandoned articles within the City

Staff continue to regularly report shopping trolleys throughout the City to the call centres provided by the supermarkets.

Report abandoned shopping trolleys to stores

Staff regularly call trolley collection centres.

n

8.2.7

Enforce environmental legislation

An enforcement program to prevent ongoing pollution in the form of sediment and erosion from building sites commenced during the quarter.

Following a number of warnings, a number of on-the-spot fines of $8,000 have been issued on builders who had not installed sediment control measures.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required

All complaints have been investigated.

n

 

8.3 - Promote the range of recycling services

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.3.1

Deliver waste and recycling services

Ongoing delivery of contracted waste, recycling and organics collection and processing services continues with quarterly meetings convened with J R Richards and Sons to ensure maintenance of Key Performance Indicators.

Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre

Service provided in October 2018.

n

Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions

Ongoing monthly education strategy implemented during the quarter.

n


 

9 - Infrastructure for our growing community

 

9.1 - Construct and maintain a road network that meets the community's transport and infrastructure needs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.1.1

Promote the construction of the Southern Feeder Road

Further grant funding was received for Stage 2 through Restart NSW Fixing Country Roads program for $3.412M, bringing the total contribution for this stage through Fixing Country Roads to $6.824M.

Further grant funding has been sought for Stages 3 and 4 through State and Federal grant funding programs.

Explore further grant opportunities and make submissions

 

n

9.1.2

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

These projects are due in January-June 2019.

Annual road rehabilitation program completed within allocated budget

 

n

Annual reseal program completed within allocated budget

 

n

Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road

 

n

Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive

 

n

Whiley Road/Forest Road upgrading - subject to grant funding

 

n

Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding

 

n

Upgrade Whitton Place to urban standards

 

n

Upgrade Yackerboon Place to urban standards

 

n

Upgrade the intersection of Dairy Creek Road and Mitchell Highway

 

n


 

9.2 - Ensure that adequate car parking spaces are available to support growth

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.2.1

Provide and manage public car parking in the Orange Central Business District

The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, K Mart and Central have been managed in accordance with private agreements.

The ongoing renewal program for signage is continuing.

Implement parking study deliverables

Activities have been undertaken in accordance with the parking study

n

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

The Licence Plate Recognition vehicle remains operational.

The contracted car parks for Summer Centre, City Centre, K Mart and Central have been managed in accordance with private agreements.

The ongoing renewal program for signage is continuing.

n

 

9.3 - Ensure that an appropriate level of pedestrian amenity is provided throughout the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.3.1

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Program projects completed or started from October to December 2018 include:

·  Anson Street from Matthews to Douglas

·  Byng Street from Sampson to Woodward

·  McLachlan Street from Byng to Summer Street East

·  Sale Street from Orana to Casey

·  Tobruk Crescent from Maxwell to Churchill

·  Clinton Street from Summer to Kite

New footpath construction has also been undertaken in the North Orange new residential areas on Farrell Road, Diamond Drive and Platinum Parade.

Construction of pedestrian crossing lighting as per allocated budget

 

n

Annual footpath rehabilitation program completed within allocated budget

 

n


 

9.4 - Develop a vibrant civic and commercial precinct as a centre for the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.4.1

Undertake an assessment to upgrade the CBD to position Orange as a premier regional city supporting existing and new commercial opportunities

 

Develop scope of works and implement upgrade

 

n


 

10 - Celebrate our cultural, social, natural and built heritage assets

 

10.1 - Engage with the community to ensure plans for growth and development are respectful of our heritage

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.1.1

Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design

Council's Heritage Adviser continues to provide regular heritage advice to assist with the assessment and determination of development applications.

Protect and enhancement of heritage assets and promotion of quality urban design continued.

Heritage and urban design advisory services provided

20 heritage advisory services were provided in the September – October 2018

n

 

10.2 - Preserve our diverse social and cultural heritage

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.2.1

Maintain local heritage assistance program

The Local Heritage Assistance Fund is implement yearly.

The 2019 program for funding will be advertised in February 2019.

Ensure the local community is engaged for heritage support funding

50% completed

n

10.2.2

Develop heritage strategy

As part of the annual reporting process for Office of Environment and Heritage, the Orange City Council Heritage Adviser has undertaken 29 site visits and provided advice on 29 development applications since June 2018.

Implement and review heritage strategy annually

50% completed

n

 

10.3 - Preserve the unique way of life of our surrounding villages

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

10.3.1

Support the Spring Hill and Lucknow Community Committees

Council continues to support the Spring Hill and Lucknow Community Committees.

Outcomes from meetings are reported to Council after each meeting.

Engage with the community and update the Village's priorities

The Committees meet regularly, with community priorities identified through relevant Action Plans.

 

n

 

Prosper - a smart, innovative and resilient economy

11 - Sustainable tourism, events and visitor experiences

 

11.1 - Capitalise on the character and lifestyle of Orange to remain a destination of choice

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

11.1.1

Deliver visitor information services

The City of Orange is fast becoming a destination of choice with the Visitor Information Centre providing customer service to 28,336 people and 1,132 online enquiries.

Both social media and online bookings increased for the quarter.

Operate the Orange Visitor Centre within budget

The Visitor Information Centre is operating within budget.

n

Increase on-line bookings by 10% annually

BookEasy online site has 29 bookable accommodation providers.

n

Increase social media engagement and reach by 25% annually

Social media engagement has seen Visit Orange Facebook “Likes” to 5,698 and Instagram followers to 4,837. This is an increase of 4% for this quarter.

n

11.1.2

Implement the Orange Region Tourism Strategy

Visitation to Orange Visitor Information Centre continues to be strong. 21 actions in the Orange Regional Tourism Strategy were delivered this quarter.

Implement the actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council

Tasks completed in the Tourism Strategy include:

·  Host Sunrise TV - O is for Orange TV segment

·  Launch of new regional tourism website, www.orange360.com.au

·  Develop timetable to merge www.visitorange.com.au with www.orange360.com.au

·  Develop destination marketing campaign with Orange 360 and Destination NSW

·  Upload all Orange City Council tourism product to the Australian Tourism Data Warehouse

·  Attend Australian Regional Tourism conference

·  Attend Lane Cove Wine and Food Festival with Orange 360

·  Liaise with DSNW on destination marketing photography shoot, 19 and 20 December

·  Prepare content, marketing and meeting schedule for the “Asia Pacific Incentives Meetings Event (AIME) in Melbourne on February 18 to 20, 2019.

·  Assist in judging ORVA Best Cellar Door Awards

·  Attend ORVA Wine Awards Luncheon

·  Attend CENTROC Tourism Managers Forum

·  Attend University of Sydney welcome to new medical students

·  Attend NSW Tourism Awards, December 22 (VIC was a finalist)

·  Tourism operator liaison: FOOD Week, Byng Street Hotel, Stay Orange Group, Spring Hill Festival Committee, Golf Orange, Orange Taxi Co-op drivers forum, Great Western Hotel, Heifer station Wines and Montoro Wines.

·  Conference and event liaison: Australian National Bridge Championships 2021, Regional Tourism Awards, Canon Collective 2018 and 2019, Wine Industry IMPACT Conference, Peugeot Car Club of Australia, Ulysses National Rally 2022, Rural Women’s Health Conference, Poll Dorset National Conference 2019, Australian College of Dermatologists 2019 Conference and International Wine Media Conference 2019

·  Destination NSW collaboration - NSW Aboriginal Cultural Tourism Workshop, AIME 2019 and Destination Marketing initiative 2019

·  TASAC site inspection for Montoro Wines.

·  Monitor visitor survey via Orange Visitor Centre

·  Manage online, media and social media PR and Marketing

·  EOI for new Resort Caravan Park received

n

Manage the outsourced tourism services contract

The contract is being managed and Council involvement in development of a new regional tourism body has been resourced. Orange360 website went live.

n

 

11.2 - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

11.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park

The Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange.

A 3.5 star rating was maintained, with the ongoing roll out of necessary maintenance.

Occupancy rates for the caravan park were consistent with the overall rating for the site.

Maintain a three-star rating

The Colour City Caravan Park continued to maintain its 3.5 star rating during this quarter.

n

Maintain occupancy rate at an annual average of at least 50%

The occupancy rate for this quarter was 68%.

n

Undertake asset improvements in accordance with the buildings asset management plan

Maintenance performed included:

·  replacing lounges

·  tree lopping

·  replacing cement slabs

·  replacing cabin contents

·  repair and stained decking on cabins

·  replacing taps

·  plumbing

·  mowing

·  weeding

·  pruning

·  removal of leaves

·  gutter cleaning

·  replacing light bulbs

·  security improvements

·  waste management

·  sewage repairs

n

11.2.2

Support and work with sporting organisations to secure events for the Orange region

Council continued to provide a customer service focused on economic development to attract events to Orange and hosted three major sporting events during the reporting period.

Support at least five major events annually sourced by agency

Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period:

·  2018 NSW Under-13 Indoor Hockey State Championships - 720 competitors over 4 days competition.

·  Classic Wallabies V Central West Barbarians

·  Mountain Bike Australia State Cross Country Championships - 150 competitors over 2 days of competition

n


 

12 - A smart, innovative and resilient industry sector

 

12.1 - Attract and grow strategic investment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.1.1

Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms

Council’s online business directory is active and continues to provide local business support. A new website is planned to strengthen Orange's position as a place to live, work and invest.

Measure number of businesses listed on Council's on-line business directory

401 businesses were listed on Council's on-line business directory.

n

12.1.2

Undertake refurbishment of the Central Business District

 

Project planning completed and delivery to budget and timeframes

 

n

12.1.3

Upgrade under-awning lighting in the Central Business District

This project is awaiting the CBD upgrade.

Complete upgrades of under-awning lighting

 

n

Continue planning for under-awning replacement

 

n

12.1.4

Develop and manage Council's residential relocation program

Council's residential relocation program continues to perform well, with 33 enquiries completed and a Welcome to Orange new resident function held.

Participation in the Evocities program continues.

Measure number of enquiries answered about relocating to Orange

33 enquiries addressed.

Continued participation in Evocities.

n

Measure number of relocatees attending the annual functions of new residents

78 people attended the Welcome to Orange new resident luncheon on 27 October 2018.

n

12.1.5

Manage the issues arising from telecommunications opportunities

Ongoing liaison with NBN has occurred this quarter.

Ensure the Orange community is aware of the NBN rollout and the opportunities it creates

Ongoing liaison with NBN has occurred in this quarter.

n

 

12.2 - Support innovative industry sectors

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.2.1

Facilitate industry engagement

Active Orange was launched.

Council continues to work in partnership with:

·  local businesses

·  industry and government/ non-government organisations

·  manufacturing/engineering

·  orchardists

·  tourism

·  retail

·  government agencies, etc.

 

Shop Orange has 91 businesses participating.

Measure number of meetings/events hosted and attended with members of the Orange business sector

9 meetings were held, plus a monthly catch-up with all regional government and non-government entities.

n

Work with the local retail sector on a shop local campaign each year

Shop Orange has 91 businesses participating.

A Christmas Campaign in conjunction with Orange City Life themed Strike Gold In Orange was undertaken.

n

12.2.2

Operate the Orange Airport

The Airport was managed to ensure that it meets CASA Regulations and it is running as efficiently and effectively as possible.

Ensure annual technical inspection completed

The annual lighting Inspection was completed on 20 December 2018.

n

Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security

 

n

Ensure obstacle-limitation surface survey completed

This survey was completed on 6 December 2018.

n

Annual emergency-training exercise completed

This is awaiting CASA approval.

n

12.2.3

Undertake upgrades of Airport precinct

A final Planning meeting has been held to prepare for the RESA and Taxi way repairs and resealing.

Complete airport security fencing

100% completed.

n

Reseal "Bravo" taxiway (2018/19) and "Charlie" and "Delta" taxiways (2019/20)

This is planned to be completed in January 2019.

n

 

12.3 - Support educational and training opportunities that retain young people, attract new workers and provide local employment

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Council works closely with local business, industry and government/non-government agencies.

This quarter has seen participation in:

·  Orange Jobs Expo

·  CenWest Innovate Program

·  Shop Orange Program

·  Regional Economic Development Strategy.

397 jobs were loaded onto the Evocities website.

Arrange annual event to assist industry in skills development

Council has been an active participant and sponsor of the Orange Jobs Expo held in November.

Council is actively working with the organiser of the Regional NSW Technology Expo to strengthen this event and recommended a new event format for 2019.

NSW Small Business Month was held in October 2018, with three events held.

Council has loaded 397 jobs onto the Evocities website for this quarter.

n

Measure the impact of the jobs creation strategy by assessing the number of jobs initiative has identified/supported

Projects include:

·  397 jobs loaded onto the Evocities website

·  Delivery of Shop Orange Program

·  Launch of Activate Orange

·  Support to Cenwest Innovate Program, Central NSW RDA and Central NSW Business HQ

·  Sponsorship of the ACT/ NSW Regional Achievement and Community Awards 2018 held 16 November 2018

·  Attracting conference to be hosted in Orange. Australian Water Association Conference to be held in August 2019.

·  Assisted multiple requests for business developments.

·  Delivery of REDS actions.

·  Sponsorship and attendance at Orange Jobs Expo.

n

 

12.4 - Partner with key stakeholders to enhance opportunities for local business to grow and prosper

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

12.4.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Orange City Council continues to support business development, through the administration of Shop Local Program, Activate Orange and OC Future City.

In addition, referrals to government and non‑government agencies and participation in REDS (Regional Economic Development Strategy Project) has been undertaken.

Count number of business enquiries responded to each quarter

A total of 159 businesses were assisted in the quarter.

n


 

13 - Transport services, connectivity and infrastructure that support community, tourism, business and industry

 

13.1 - Support public and private rail, coach and air services

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

13.1.1

Lobby relevant government authorities for improved transport linkages

In December 2018, the NSW Government announced it would start work on a fast rail network in the next term of government, linking regional centres, including Orange, to each other and Sydney.

Delivery of augmented services

Work commenced on the creation of lobbying documents ahead of Federal and State elections in 2019.

n

 

13.2 - Support initiatives for improved connectivity between Orange and capital cities and regional towns

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

13.2.1

Investigate opportunities for private sector and public transport improvements

In November Council representatives and members of Orange Rail Action Group met with Mr Michael Kneipp of the Office of the Regional Infrastructure Coordinator.

Rail timetabling and infrastructure and service improvements were raised at the meeting.

Delivery of augmented services

Rail timetabling and infrastructure and service improvements were raised at the meeting.

n


 

Collaborate - leadership and partnership

14 - An informed community

 

14.1 - Deliver communication that is open, accessible, meaningful and regular across a range of media

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.1.1

Promote Council's activities through a range of mediums and media

Orange City Council’s website continues to increase its visitation with 61,543 users to the website during the reporting period, 54,603 were new users to the site.

This shows an increase of about 200 per cent, given Council launched its website mid-August. The large number of new users predominately relates to it being a new site with a new count.

Council issued 37 media releases on a variety of topics from progress on footpaths and roads, to the launch of ActivateOrange, the opening of a youth centre and community service messages about pets, work sites and water restrictions.

On average, Council responded to 10 requests from traditional media each week and issued several statements.

Council issued three e-newsletters to about 650 people each month.

Provide at least one media briefing a week

Council issued 37 media releases in the period.

n

Issue at least one media release a week

On average, Council responded to 10 requests from traditional media each week and issued several statements.

n

Implement a Council-wide style guide

The style guide continues to be implemented.

n

Issue bulletins through e-news monthly

Council issued three e-newsletters to about 650 people each month.

n

14.1.2

Ensure Council maintains an internet and social media presence

Council’s social media presence is strong with an average weekly reach of between 10,000 and 20,000 people and about 5,000 engagements per week. Council increased its followers by about 5 per cent on the main Council social media account.

It has an increasing Instagram presence and Twitter account and is emerging with Snapchat.

Increase social media engagement and reach by 25% annually

The website was updated daily.

n

Maintain the Council website with weekly updates

Council increased its followers by about 5 per cent on the main Council social media account.

Council has an increasing Instagram presence and Twitter account and is emerging with Snapchat.

n

 

14.2 - Promote organisational culture that delivers excellent customer service and continuous improvement

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.2.1

Provide a highly-responsive customer service function

Ongoing

Remind staff of their obligations under Council's customer service obligation policy by June annually

 

n

All issues reported via Council's website or by phone/e-mail to Council allocated to relevant staff member within two business days

 

n

Continue to provide after-hours, call-answering service

 

n

Undertake a review of the customer-service and on-line response loop to improve resident feedback

 

n

 

14.3 - Provide opportunities for widespread and quality engagement and, where appropriate, shared decision-making

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.3.1

Establish and support Council meetings, policy committees and Council's community committee network

Ongoing

Prepare and distribute agendas and reports for ordinary Council and policy-committee meetings within three business days of the meetings

 

n

Review Council's community-committee network structure in September annually

 

n

Review charters of community committees in October annually

 

n


 

15 - Leaders in our community

 

15.1 - Encourage and support residents to pursue leadership roles at Council

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.1.1

Establish and support Council meetings, policy committees and Council's community committee network

 

Establish the annual committee-meeting schedule in September annually

 

n

Undertake a strategic-planning session with all community committees in September-December annually

 

n

 

15.2 - Support community organisations and groups to deliver services and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.2.1

Apply Council's adopted donations and grants policy to support the community

Council's Donations Policy was consistently applied by staff in preparing recommendations for Council.

A review of the current donations, grants and events policies is currently under way, with a community survey to be undertaken and recommendations for improving alignment with the Community Strategic Plan to come before Council for implementation in 2019/20.

Report requests to Council quarterly

 

n

 

15.3 - Engage and train young people to develop our future leaders

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.3.1

Support the Youth Advisory Council

The Youth Advisory Council met regularly, with representation from a broad cross section of Orange Youth.

The YAC began work on Youth Week activities.

Increase engagement with the City's youth

Preparation for Youth Week activities initiated.

n

15.3.2

Implement recruitment strategies to attract and retain local young people as well as equal-employment opportunity target groups

Council supports work experience placements from schools, TAFE and universities as well participating in Job Expos to promote Council as an employer.

Application and retention rates of local young people and equal-employment opportunity target groups

This is due in 2019/20.

n

15.3.3

Human Resources and Skillset to provide ongoing support to apprentices/trainees and their supervisors across Council

Regular meetings are held between Council, Skillset and supervisors.

Meetings held with apprentices, trainees and their supervisors at least twice a year

A meeting was held with Skillset to review current arrangements.

n

15.3.4

Support work experience and community and school careers events

Council supports work experience placements from schools, TAFE and universities as well participating in Job Expos to promote Council as an employer.

Report on number of work experience placements and attendance at school and community career events

Council has offered 14 students work experience.

n

 

15.4 - Develop and encourage staff to pursue leadership within Council

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.4.1

Implement the Workforce Management Plan

Completed actions from the Workforce Management Plan during the quarter include:

·  support of the Council Picnic Day

·  annual Staff Excellence Awards and service recognition

·  Stepping into Supervisors course

A number of policies were reviewed through the Staff Consultative Committee and the Work Health and Safety Committee.

Undertake a follow-up, employee-satisfaction survey and link results into the review of the Workplace Management Plan action plan

Employee staff survey conducted in December.

n

Complete the action plan outlined in the equal-employment opportunity management plan

Updated EEO Management Plan finalised and Bullying and Harassment Prevention Policy reviewed.

n

Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee, to ensure staff engagement and policy consultation

Two meetings of the Staff Consultative Committee and one meeting of the Safety Committee were held in the quarter, with the following policies  reviewed:

·  Performance Review

·  Salary System

·  Smoke Free

·  Relief Duties

·  Employee Exit

·  Working Alone

·  WHS Management System.

n

Staff-plan developed and implemented

This is due in quarter four.

n

Complete actions from Council's safety plan - including implementation of the review of Council's work, health and safety management system, implementation of wellness programs and health surveillance and maintenance of AS 4801 accreditation

A satisfactory AS4801 external audit and quarterly WHS inspections were undertaken.

n

Implement the new online-training system

All new training data is now being entered into system.

17 new employees completed online training modules in the quarter.

The leadership modules in the system are also  being updated to be available for staff  to access next quarter.

n

Undertake AS 4801 work health and safety system audits and inspections across Council work sites

A satisfactory AS4801 external audit undertaken.

n

Continue to rollout leadership programs - including recruitment, performance management and new manager induction

The Stepping into Supervisors course was attended by 8 staff.

n

Review the local government capability framework and its potential to be utilised at Orange City Council

This is due in April-June 2019.

n

Review and update the reporting of human-resource statistics to the management team

The Human Resources reporting statistics for the quarter included:

·  leave taken

·  headcount

·  recruitment

·  lost time injury.

n


 

16 - Strong relationships

 

16.1 - Work in partnership with other councils, regional organisations and State and Federal governments

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

16.1.1

Support the Local Emergency Management Committee

Attended both the REMC and LEMC Meeting and updated the contact list for the local LEMC

Support local emergency planning in conjunction with key agencies

50% completed.

n

16.1.2

Support the Rural Fire Service

Attended quarterly meetings with the Rural Fire Service. Council continues to provide support through Corporate Service's Creditors and Finance Departments

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings

50% completed.

n

16.1.3

Engage with State and Federal Governments on funding and policy matters

Nil

Report activities of the Council showing advocacy on emerging strategic matters important to the City and region

The Mayor and/or his representative met with the following Government officials during the second quarter:

·  Local Government NSW - Council Summit - issues facing regional Councils

·  Rick Colless MLC and Ian Smith DPC - Orange Special Activation Zone

·  Department of Tourism and Orange 360

·  Premier of NSW - opening of Anzac Memorial Park in Sydney

·  Peter Primrose MLC Shadow Minister for Local Government - Orange regional priorities

·  Deputy Premier John Barilaro and Gary Barnes DPC - ActivateOrange

·  Minister Niall Blair and Rick Colless MLC - Orange regional priorities.

n

 

16.2 - Advocate for the community to attract external funding to deliver services, facilities and programs

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

16.2.1

Maintain membership of key lobby groups to advance regional priorities

2018/2019 memberships were renewed with the following lobby groups in the first quarter:

·  Country Mayors' Association

·  Regional Capitals Australia

·  Local Government NSW

·  Association of Mining Related Councils

·  Centroc

Report on meetings and interactions with key lobby groups - including, but not limited to:

·  - Centroc

·  Regional Development Australia

·  Inland Forum

·  NetWaste

·  Central West Libraries

·  Bathurst Orange and Dubbo Alliance

·  Association of Mining-related Councils

·  Local Land Services

·  Government Ministers and department officers

·  LGNSW

 

n

16.2.2

Maintain sister-cities relationships with:  Timaru, New Zealand; Ushiku, Japan; Orange, California; and Mt Hagen, Papua New Guinea

15 students and teaching staff from Orange High School made a 10-day exchange visit to Ushiku and were welcomed at an event attended by Ushiku council members. The annual Ushiku Cup Japanese speaking competition was held.

The Sister Cities Committee has decided to channel the proceeds from a recent community appeal to the local school at Mt Hagen. A submission has been sent to Local Government Professionals Australia, and, through them, to DEFAT to gain funding to enable OCC staff to conduct a review of planning documents in Mt Hagen. During an opportunity presented by personal leave, a meeting has been held between a n OCC staff member and the new mayor of Orange, California to discuss ways of revitalising the Sister City relationship.

Support opportunities for cultural exchange

The annual Ushiku Cup Japanese speaking competition was held.

n

Finalise employment-skills exchange program with Mt Hagen

There has been no activity in this area in the absence of alternate funding sources.

n

Formalise staff-exchange program with Timaru

Council is awaiting feedback from Timaru.

n

Review Mt Hagen city plan

There has been no activity in this area in the absence of alternate funding sources.

n


 

17 - Responsible governance

 

17.1 - Provide representative, responsible and accountable community governance

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

17.1.1

Maintain the delegations and sub-delegations register

The General Managers' delegation were reported to Council at its meeting on 18 December 2018.

Review delegations to the General Manager in November annually

 

n

Update and distribute sub-delegations to staff in December annually

 

n

17.1.2

Provide information to Councillors on training and development opportunities

Nil

Coordinate with the Mayor and Councillors the Councillors' training and development plans, as per requirements in the Local Government Act

Professional development information and training requests submitted by those Councillors who completed the Capabilities training has been received by those Councillors and a training development plan spreadsheet has been constructed.

The Manager Corporate Governance and the Executive Support Manager are to meet to discuss new professional development guidelines for Councillors released by the Office of Local Government.

n

Report complaints under Council's code of conduct to Council by December annually

This was reported by Governance Coordinator.

n

17.1.3

Manage Council's records system

 

All incoming letters and e-mails to Council's system daily and allocated to appropriate staff member

 

n

17.1.4

Develop and implement the suite of integrated planning and reporting documents

The Community Strategic Plan, the Long Term Financial Plan, the Workforce Management Plan and Asset Management Plans were all reviewed, exhibited and adopted by the Council.

Annual minor review of Community Strategic Plan by February annually

Commenced.

n

Finalisation of the delivery/operational plan by June annually

 

n

Review of the resourcing strategies by December annually - via the long-term financial plan, assets planning document and the workforce-management plan

Commenced.

n

Preparation of the annual report by November annually

Completed.

n

Undertake quarterly reviews of the delivery/operational plan and report to Council

Completed to date.

n

17.1.5

Maintain a framework of relevant policies and procedures

 

Facilitate the review of strategic policies annually, with:

·  the code of conduct reviewed by March

·  the code of meeting practice reviewed by April

·  Councillors' payment of expenses and provision of facilities policy

 

n

Facilitate the review of operational policies annually

 

n

17.1.6

Ensure Councillors are made aware of key policy requirements

 

Provide advice on key policy and legislative changes as required

 

n

 

17.2 - Ensure financial stability and support efficient ongoing operation

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

17.2.1

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly investment reports presented to Council. Returns are above benchmark in each month.

Monthly reports to Council on the performance of the investment portfolio

Monthly investment reports were presented to Council.

Returns were above the benchmark in each month.

n

17.2.2

Review and implement operational efficiency opportunities

 

Consideration of actions and efficiencies from the activities identified in the Fit for Future improvement plan reported to the General Manager and used to inform future budgets

 

n

17.2.3

Undertake testing of Council's business continuity plan

 

Business continuity plan tested and reviewed in December annually

 

n

17.2.4

Maintain the enterprise risk management system

 

Annual review of the corporate risk register and report to Council via the Audit and Risk Management Committee

 

n

Compliance reporting quarterly to Directors

 

n

Deliver an internal audit program based on corporate-risk issues, with reports on progress against the program made to Council on a quarterly basis

 

n

Annual report from the Audit and Risk Management Committee in April annually

 

n

17.2.5

Provide financial reporting with reference to the long-term financial plan and the delivery and operational plan requirements

Quarterly reports were delivered on time and annual financial statements were finalised and submitted within the extended November deadline.

Quarterly reports presented to Council within two months of the end of each quarter

The September review was presented to Council on time.

The December review will be presented in February 2019.

n

Annual financial statements finalised by November

Statements finalised and submitted within extended November deadline

n

17.2.6

Implement information technology strategy initiatives

This is an ongoing process requiring constant review to ensure it is kept up to date.

Currently:

·  upgrading mapping viewer

·  analysing property-management requirements for each area to create one system for organisational use

·  reviewing Council's “Name and Address” register for formatting issues and duplicates

Records system integration with land and property system

This project is dependent on upgrade of Authority (land and property) System to v7.

In preparation, a meeting held has been held with records system integration experts to scope the requirements for the project.

n

Services review - security, website, software (internet and intranet)

The new website launched in August 2018.

A network security report was received in June 2018 and most recommendations are being implemented on a priority basis.

Various Intranet replacement options are currently being investigated and costed.

n

CCTV network review and systems-improvement plan

Whilst IT has input, this is a project being managed within the Technical Services division.

n

Review NBN impacts on Council

The majority of phones have now moved across to the NBN.

n

Investigate e-planning initiatives and impacts and potential solution design

We a keeping a watch on State Government requirements.

We are currently working on daily reporting requirements for the Building Professionals  Board.

Stage 1 was completed at end of November 2018. Stage 2 is due by end February 2019.

n

Customer-relationship management system review

This project is scheduled for next year.

n

Telemetry-network review and hardware-refreshment program

Whilst IT have had input, this is a project being managed within the Technical Services division.

n

 


Council Meeting                                                                                                                 19 February 2019

5.3                       2nd Quarter Budget Review and Performance Report 2018/19

Attachment         December 2018 Quarterly Review

 

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Council Meeting                                                                                                                 19 February 2019

5.3                       2nd Quarter Budget Review and Performance Report 2018/19

Attachment 3      Major Works Table December Quarter 2018

 

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Council Meeting                                                                                                                 19 February 2019

5.3                       2nd Quarter Budget Review and Performance Report 2018/19

Attachment 4      December 2018 Quarterly Bank Reconciliation

 

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Council Meeting                                                                                       19 February 2019

 

 

5.4     2018/19 Fees and Charges - Amendments and Additions

TRIM REFERENCE:        2019/256

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

 

 

EXECUTIVE Summary

At the Council Meeting held on 20 November 2018, Council considered amendments to the Schedule of Fees and Charges relating to the Scout Hall, download of Tender documents, Clover Hill Function Centre fees and charges, Liquid Trade Waste pH fees and charges. 

Council resolved to place these additions on public exhibition which has now been finalised, with no submissions received.

The amendments and additions are therefore recommended to Council for adoption.

 

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

That the following additions to the fees and charges be adopted:

Scout Hall fees and charges are:

Category

GST Ex

GST

Total

Dormitory overnight (per person)

$13.64

$1.36

$15.00

Dormitory per night more than 7 nights special rate*(per person)

$11.82

$1.18

$13.00

Camping overnight (per person)

$8.00

$0.80

$8.80

Camping per night more than 7 nights special rate*(per person)

$6.91

$0.69

$7.60

Day use (excluding showers) (more than 3.5 hours) (per person)

$3.18

$0.32

$3.50

Day use (including showers) (more than 3.5 hours) (per person)

$4.54

$0.46

$5.00

½ Day use (excluding showers) (less than 3.5 hours) (per person)

$1.82

$0.18

$2.00

½ Day use (including showers) (less than 3.5 hours) (per person)

$2.73

$0.27

$3.00

RV/Self-contained caravan (no power, no ablutions)

$5.00

$0.50

$5.50

RV Self-contained caravan (access to ablutions)

$8.00

$0.80

$8.80

Scouts Australia full site use (available 6 times a year)

$0.00

$0.00

$0.00

Non-local Scouts and Guides Use

Local Scout and Guides Additional Use (above 6 times a year)

½ price of other groups

Orange City Council Use (no charge)

$0.00

$0.00

$0.00

Damage and cleaning costs

At cost plus 20% admin fee

    * This is the daily rate. The group will also be charged for a cleaner once a week at cost.

 

 

 

 

 

 

 

 

 

 

 

 

Download of tender document fees and charges are:

Clover Hill Function Centre fees and charges are:

Liquid Trade Waste pH fees and charges are:

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Following exhibition of these proposed fees, and no public submissions, the fees are recommended for adoption.

 

     


Council Meeting                                                                                       19 February 2019

 

 

6     Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Racing Orange - Payment of Grant Funding

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer and (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

 


Council Meeting                                                                                       19 February 2019

 

 

6.1     Racing Orange - Payment of Grant Funding

RECORD NUMBER:       2019/110

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors)., (b) the personal hardship of any resident or ratepayer and (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

  


Council Meeting                                                                                       19 February 2019

 

 

7       Resolutions from closed meeting