Finance Policy Committee
Agenda
4 December 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 December 2018.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
RECORD NUMBER: 2018/2905
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
The overall donations/sponsorship budget for 2018/19 is as follows:
|
Program |
Adopted Budget |
Actual/ |
Remaining |
|
committed |
balance |
||
|
General Donations 1 |
$55,000.00 |
$55,000.00 |
$0.00 |
|
Wood and Heating Bank Vouchers |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Major Promotions 2 |
$45,500.00 |
$45,500.00 |
$0.00 |
|
Emergent Funding Quarter 1 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 2 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 3 |
$5,000.00 |
$5,000.00 |
|
|
Emergent Funding Quarter 4 |
$5,000.00 |
$3,132.03 |
|
|
Other Funding Sources |
|
$4,680.00 |
|
|
Orange Harness Racing |
$20,000.00 |
$20,000.00 |
$0.00 |
|
Waratah’s Sporting Club contribution |
$96,354.00 |
$96,354.00 |
$0.00 |
|
Sports Participants Grants |
$13,900.00 |
$4,891.00 |
$9,009.00 |
|
Sports Capital Improvement Grants |
$50,000.00 |
$50,000.00 |
$0.00 |
|
TOTAL |
$305,754.00 |
$299,557.03 |
$10,876.97 |
1 Includes School Prize Giving allocation (remaining balance being $3,800.00) NB If no more schools apply for annual prize giving, at the end of this year $3,800.00 will put back into General Donations. $5,000 has been transferred out of general donations to fund the wood and heating bank vouchers program. In October 2018, a $750.00 donation was returned from Orange Schoolhouse Quilters as their event will now not be held.
2 Includes $10,000.00 from City Events and $2,500.00 from Economic Development. In August 2018, an amount of $1,500.00 was returned to Major Promotions. The Rotary Club of Orange Daybreak will not now be holding its Classic Wines and Cars Expo in 2018 as the event will now be a biennial event and the next one will be in late 2019.
3 Emergent funding is allocated as $5,000.000 per quarter in the financial year:
Quarter 1 starts on 1 July and has been fully expended for this financial year;
Quarter 2 starts on 1 October and has been fully expended for this financial year;
Quarter 3 starts on 1 January and has been fully expended for this financial year;
Quarter 4 starts on 1 April and $3,132.03 has been expended so far in this financial year.
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
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The Council resolves: 1 That a donation of $500.00 be made from the Sports Participation Program to Philippa Mannix for attending the School Sport Association (SSA) All Australian Hockey Team European Tour as part of the SSA All Australian Hockey Team. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council has $ remaining in Emergent Funding. Sports participation applications are considered in line with the reserved budget for that category.
|
1 |
Applicant |
Philippa Mannix |
|
|
Not for Profit |
Yes. |
|
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School Sport Australia All Australian Hockey Team European Tour - 25 May 2019 to 12 June 2019 The applicant will be in this Tour as a member of the SSA All Australian Hockey Team. |
|
|
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Donation Request $500.00 |
|
|
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Policy Category Sports Participant - Selected in a National Team. |
|
|
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Policy Status · Evidence has been attached to show that this applicant is in a National team. · It is considered that this application is eligible for consideration for a donation. |
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1 Ongoing Record of All Donations Made in 2018-19 Financial Year - as at 22 November 2018, D18/64102⇩
2 Application form - Philippa Mannix - School Sport Australia All Australian Hockey Team, D18/64100⇩
Finance Policy Committee 4 December 2018
2.1 Requests for Financial Assistance
Attachment 1 Ongoing Record of All Donations Made in 2018-19 Financial Year - as at 22 November 2018
