Employment and Economic Development Policy Committee
Agenda
4 December 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Employment and Economic Development Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 December 2018.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Employment and Economic Development Policy Committee 4 December 2018
2.1 Minutes of the Sister Cities Community Committee - 7 November 2018
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Employment and Economic Development Policy Committee at this meeting. |
RECORD NUMBER: 2018/2788
AUTHOR: Nick Redmond, Manager Corporate and Community Relations
EXECUTIVE Summary
The minutes of the Sister Cities Community Committee held 7 November 2018 together with the Committee’s Action Plan are attached for Council’s adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To acknowledge the reports presented to the Sister Cities Community Committee at its meeting held on 7 November 2018. 2 The recommendations and updated action plan from the minutes of the Sister Cities Community Committee meeting of 7 November 2018 being: 4.1 That the Action List for the Sister Cities Community Committee be reviewed and updated with the following actions : 1 Bring costings for a ‘Welcome’ banner, a Japanese flag and suggestions to improve the council welcome events for visiting exchanges students. 2 That proceeds from the PNG Earthquake Appeal be directed to the local school at Mt Hagen by way of the local council, and investigate if proceeds could be delivered during a visit by planning staff. 3 That information about the next national Sister Cities Association conference be circulated to Sister Cities committee members. 4 That the section of the Community Strategic Plan that outlines the work of the Sister Cities committee be circulated to committee members 5 That a letter of congratulation be sent to the incoming mayor of the City of Orange, California once the results of the Nov 6 election are known. 6 That Christmas greetings be sent to the council leadership of each of the sister cities. 7 That a prospective date for the next meeting on a Wednesday in February at 5.30pm be circulated to committee members. 3 To adopt the remainder of the minutes of the Sister Cities Community Committee at its meeting held on 7 November 2018. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Sister Cities Community Committee held on 7 November 2018
2 Sister Cities Committee Agenda 7 November 2018, D18/60995⇩
3 Sister Cities Community Committee Action Plan - 2018, D18/19071⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Sister Cities Community Committee
HELD IN Committee Room 3, Civic Centre, Byng Street, Orange
ON 7 November 2018
COMMENCING AT 6.00pm
Attendance
Cr T Mileto, Mr G Bloore, Mr D Brooks, Mrs J Goodacre, Mr C Gryllis, Mrs A Hurford, Mrs S Pirie, Manager Corporate and Community Relations, Communications Officer
1.1 Apologies and Leave of Absence
RESOLVED Mr D Brooks/Mr C Gryllis That the apologies be accepted from Mr B Ostini for the Sister Cities Community Committee meeting on 7 November 2018. |
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil.
3 Presentations
TRIM Reference: 2018/2159 |
The meeting heard a verbal report from the Communications Officer about a visit to the Council offices in the City of Orange, California, during some personal leave. The visit included the opportunity to meet with the leader of the local Sister Cities Association, a council member and a number of council staff to discuss ways of developing the sister city relationship. |
That the report be accepted. Mr G Bloore/Mr C Gryllis |
TRIM Reference: 2018/2169 |
That the Action List for the Sister Cities Community Committee be reviewed and updated with the following actions : 1 Bring costings for a ‘Welcome’ banner, a Japanese flag and suggestions to improve the council welcome events for visiting exchanges students. 2 That proceeds from the PNG Earthquake Appeal be directed to the local school at Mt Hagen by way of the local council, and investigate if proceeds could be delivered during a visit by planning staff. 3 That information about the next national Sister Cities Association conference be circulated to Sister Cities committee members. 4 That the section of the Community Strategic Plan that outlines the work of the Sister Cities committee be circulated to committee members 5 That a letter of congratulation be sent to the incoming mayor of the City of Orange, California once the results of the Nov 6 election are known. 6 That Christmas greetings be sent to the council leadership of each of the sister cities. 7 That a prospective date for the next meeting on a Wednesday in February at 5.3pm be circulated to committee members.
|
The Meeting Closed at 7.10 pm.
Employment and Economic Development Policy Committee 4 December 2018
2.1 Minutes of the Sister Cities Community Committee - 7 November 2018
Attachment 1 Sister Cities Committee Agenda 7 November 2018
2.1 Minutes of the Sister Cities Community Committee - 7 November 2018
Attachment 2 Sister Cities Community Committee Action Plan - 2018
Sister Cities Community Committee
Action Plan
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
Coordinate an appeal to assist communities affected by recent earthquakes in PNG. The committee has recommended making donation to local school in Mt Hagen. |
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
$500 allocation by council |
Staff time to coordinate. |
6 July 2018 |
|
Appeal concluded. Best way of channelling proceeds to school to be explored with Mt Hagen District Council. |
Continue with program of bringing more trainees from Mt Hagen for skill training in Orange. |
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
To be considered in future budget. |
|
When funding is available |
|
Funding opportunities are being explored. |
Send council planning staff to Mt Hagen to assist with review of key planning documents. |
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
To be considered in future budget. |
|
25 July 2018 |
|
Funding opportunities are being explored. This PNG option is to take a higher priority than trainees. |
Explore exchange visit with council staff to Timaru. |
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
To be considered in future budget. |
|
6 July 2018 |
|
Communications Officer has made contact with Timaru District Council to explore next step. Waiting on a response. |
Liaise with Orange schools to support exchange visits as necessary. Specifically, explore opportunities created by Canobolas High withdrawing from program |
Committee Members and Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
No budget required |
|
6 July 2018 |
|
|
FUTURE DIRECTIONS: Continue to explore new directions for future activity of Sister Cities Committee. |
Committee Members & Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
No budget required. |
|
|
|
|
A report be produced for the next meeting to enable discussion and planning about future spending recommendations by the Committee. The report to include : the amount in the 2018/19 council budget for Sister Cities activities, what amounts had been spent from this allocation in recent years and for what purposes.
|
Communication Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
29 August 2018 |
7 November 2018 |
Report presented to 7 November 2018 meeting. |
The material available on the council website and social media channels about local Sister Cities activities and programs be expanded, with the aim of boosting community awareness of the program.
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
15 August |
|
A Sister Cities page is on the new Council website. There is room for more coverage of activities. |
Bring costings for a ‘Welcome’ banner, a Japanese flag and suggestions to improve the council welcome events for visiting exchanges students.
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
|
Information about the next national Sister Cities Association conference be circulated to Sister Cities committee members.
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
|
That the section of the Community Strategic Plan that outlines the work of the Sister Cities committee be circulated to committee members
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
|
That a letter of congratulation be sent to the incoming mayor of the City of Orange, California once the results of the Nov 6 election are known.
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
|
That Christmas greetings be sent to the council leadership of each of the sister cities. |
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
|
That a prospective date for the next meeting on a Wednesday in February at 5.3pm be circulated to committee members.
|
Communications Officer |
4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs |
Nil |
Nil |
8 November 2018 |
|
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