Agenda of Sport and Recreation Policy Committee

Sport and Recreation Policy Committee 4 September 2018

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting.

Sport and Recreation Policy Committee 4 September 2018

2 Committee Minutes

2.1 Minutes of the Sport and Recreation Community Committee meeting held on 30 July 2018

RECORD NUMBER: 2018/2091

AUTHOR: Ben Keegan, Sport and Recreation Coordinator

EXECUTIVE Summary

The Sport and Recreation Community Committee met on 30 July 2018 and the recommendations from those meetings are provided to the Sport and Recreation Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 30 July 2018.

2 That Council determine recommendation 3.1 from the minutes of the Sport and Recreation Community Committee meeting of 30 July 2018.

3 That the remainder of the minutes of the Sport and Recreation Community Committee at its meeting held on 30 July 2018 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Sport and Recreation Community Committee held on 30 July 2018

2 SRCC 30 July 2018 Agenda, D18/44545 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 30 July 2018

COMMENCING AT 6.00pm

1 Introduction

Attendance

Cr J Hamling (Chairperson), Cr S Nugent, Mrs Alison Bennett, Mr Michael Thornhill, Mr Scott Holmes, Ms Shahreen Alford, Ms Annella Powell, Mr Darryl Curran, Mr Gavin Hillier, Mrs Catherine Lawrence, Director Community, Recreation and Cultural Services, Manager City Presentation, Recreation Planner, Sports and Recreation Coordinator

1.1 Apologies and Leave of Absence

RESOLVED Mr D Curran/Ms A Powell

That the apologies be accepted from Cr K Duffy, Mrs K Gray, Mr B Stuart, Mr M Chisholm, Mr P Jarick, Mrs J Jasprizza for the Sport and Recreation Community Committee meeting on 30 July 2018.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RESOLVED Mr S Holmes/Mr D Curran

That the Minutes of the Meeting of the Sport and Recreation Community Committee held on 30 April 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Sport and Recreation Community Committee meeting held on 30 April 2018.

3 General Reports

3.1 Sport and Recreation Facility Priorities

TRIM Reference: 2018/1819

Recommendation Mr M Thornhill/Ms S Alford

That the Sport and Recreation Community Committee adopt the outcome of the sport and active recreation project voting survey.

3.2 Sport and Recreation Community Committee Action Plan

TRIM Reference: 2018/1856

Recommendation Mr D Curran/Mr S Holmes

That the Sport and Recreation Community Committee Action Plan be reviewed and updated.

The Meeting Closed at 7.05pm.

Sport and Recreation Policy Committee 4 September 2018

2.2 Minutes of the Australia Day Community Committee Meeting - 1 August 2018

TRIM REFERENCE: 2018/2131

AUTHOR: Mark Burdack, Director Corporate and Commercial Services

EXECUTIVE Summary

The Australia Day Community Committee met on 1 August 2018 and the minutes from these meetings are presented to the Sport and Recreation Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Our Economy – Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the minutes of the Australia Day Community Committee meeting held on 1 August 2018 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Australia Day Community Committee held on 1 August 2018

2 ADC 1 August 2018 Agenda PDF, D18/43719 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Australia Day Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 1 August 2018

COMMENCING AT 5:30pm

1 Introduction

Attendance

Cr R Turner, Ms Katherine Tollner, Mr Geoff Bargwanna, Mr Steve Brakenridge, Ms Siobhain Harvey, Mr Matthew Chisholm and Events Officer.

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr G Bargwanna/Cr R Turner

That the apologies be accepted from Cr R Kidd (Mayor), Mr Peter Chilcott, Ms Ann Hailes, Mr Ian Hatswell and Manager Business Development for the Australia Day Community Committee meeting on 1 August 2018.

That the resignation of Ms Ann Hailes from the Australia Day Community Committee be accepted after 22 years of service on the Committee.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RECOMMENDATION Cr R Turner/Mr S Brakenridge

That the Minutes of the Meeting of the Australia Day Community Committee held on 7 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 7 March 2018.

3 General Reports

3.1 Event Action Plan - Australia Day Community Committee

TRIM Reference: 2018/1345

Recommendation Ms S Harvey/Mr S Brakenridge

That the Event Action Plan for Australia Day 2019 be reviewed, updated and implemented.

3.2 Australia Day Awards History

TRIM Reference: 2018/1346

Recommendation Mr P Chilcott/Mr S Brakenridge

The Australia Day Community Committee to note the past winners of the Australia Day Awards.

The Meeting Closed at 6.55PM.

Sport and Recreation Policy Committee 4 September 2018

3 General Reports

3.1 Wade Park - Indoor Cricket Centre and Proposed Future Development

RECORD NUMBER: 2018/2178

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

This report provides an update on the Indoor Cricket Centre Development and the proposed future development

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “2.1 Live - Identify and deliver sport and recreation facilities to service the community into the future”.

Financial Implications

Nil

Policy and Governance Implications

Nil

RecommendationS

1 Council note the report; and

2 Council adopt the preliminary plans for the future development of Wade Park as outlined in this report and seek funding for this project.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:


Service Delivery	The future use and development of Wade Park is a strategic priority for the planning of the development and availability of sporting facilities in Orange.
Image and Reputation	The upgrade of facilities at Wade Park generates positive goodwill and significant economic benefit.
Stakeholders	The enhancement of facilities and conduct of major events creates and positive relationship with stakeholders and the Orange community.

SUPPORTING INFORMATION

At its meeting of 6 February 2018 Council resolved:

4.6 Notice of Motion - Sporting Precinct and Wade Park by Cr Duffy

TRIM Reference: 2018/79

RESOLVED - 18/027 Cr K Duffy/Cr J Hamling

1 That Council develop concept plans for a Sports Precinct and concept plans to upgrade Wade Park.

2 That Council engage consultants to develop concept plans and identify possible sites.

3 That the plans incorporate various sports fields, athletics tracks, velodrome, rectangular fields, and any other sports identified in the process.

4 That the report be provided to Council as soon as possible.

5 That a Councillor Committee be formed to include Cr Hamling, Cr Duffy and the Chairperson of the Infrastructure Policy Committee.

On 17 April 2018 a report was provided to Council detailing an update on works at Wade Park, the Cricket Centre of Excellence and the proposed scope of works for engagement of consultants for developing a concept plan and possible sites for a sporting precinct.

Since that time Council has worked with Clarke Keller Architects to develop the revised design for the Indoor Cricket Centre following engagement with stakeholders comprising:

o Orange City Council Mayor and Councilors

o Cricket NSW

o Cricket Australia

o Orange and District Cricket Association

o Orange and district Junior Cricket Association

o Hawks Rugby League Club

o CYMS Rugby League club

o Orange City Council Staff

o A Site visit to Canberra to view completed Cricket ACT Indoor Cricket Centre with Orange City Council Mayor and Councilors, Orange and District Cricket Association representatives and Orange City Council Staff.

A Development Application for Council’s consideration of the design has been lodged and is expected to come to Council in October following public exhibition, consideration of submissions and assessment by Council Staff.

FUTURE DEVELOPMENT

Consistent with the report to Council in April and the adopted Wade Park Masterplan the development of the plans for the new Cricket Centre Council has also developed preliminary plans with Clarke Keller Architects that enable a future grandstand to be constructed to the south of the existing grandstand in relation to the proposed new Indoor Cricket Building.

Councillors will note that the field edge fence is in the current location, but the Field Edge Seating and Upper Grandstand are based on the future reconfiguration for a full oval width of 132 metres should that be determined to be required in the future.

SPORTS PRECINCT

Council has engaged Geolyse Pty Ltd to identify possible sites and conduct a desktop assessment of constraints for each site.

This analysis will then be presented to Council to determine the top two possible sites prior to the development of a schematic design in plan format of a sporting precinct.

Attachments

1 Wade Park Indoor Cricket Centre - DA Submission Set, D18/43534 ⇩

2 Preliminary Plans - future grandstand - Wade Park, D18/44477 ⇩