Ordinary Council Meeting
Agenda
4 September 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 September 2018 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Council Meeting 4 September 2018
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.4 Acknowledgement of Country
PRESENTATION TO COUNCIL BY MEMBER FOR CALARE - PHIL DONATO - ISSUES AFFECTING ORANGE
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Russell Turner
Employment and Economic Development - Chaired by Cr Jeff Whitton
Infrastructure - Chaired by Cr Sam Romano
Sport and Recreation - Chaired by Cr Jason Hamling
Environmental Sustainability - Chaired by Cr Stephen Nugent
Finance - Chaired by Cr Joanne McRae
Services - Chaired by Cr Kevin Duffy
4 Notices of Motion/Notices of Rescission
5.2 Dates for Meetings of Council
5.3 Policy Committees of Council
5.4 2017/18 Financial Statements
5.5 Performance Indicators - Final Quarter 2017/18
5.6 Update - Crown Land Negotiation Program
5.7 Annual Waste Diversion and Education Strategy Implementation - 2017/18
6 Closed Meeting – no items for consideration
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 21 August 2018. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 21 August 2018
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton
Acting General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Corporate Governance, Manager Corporate and Community Relations
1.1 APOLOGIES
Nil
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
JON BAKER OF THE CHURCH OF CHRIST LED THE COUNCIL IN PRAYER
1.4 ACKNOWLEDGEMENT OF COUNTRY
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr S Nugent declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is a staff member of OCTEC.
Cr J Whitton declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is the Chair of OCTEC.
Cr R Kidd declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is a Director of OCTEC.
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
RESOLVED - 18/377 Cr T Mileto/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 7 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 August 2018. |
4 Notices of Motion/Notices of Rescission
Nil
LATE ITEMS
RESOLVED - 18/378 Cr J Hamling/Cr S Romano That the following late items be dealt with at the meeting of Orange City Council held on 21 August 2018: Item 5.10 – LGNSW Conference 2018 – Notices of Motion Item 5.11 – Council Meeting – Election of Deputy Mayor
|
5 General Reports
5.1 Recommendations and Resolutions from Policy Committees TRIM Reference: 2018/2066 |
RESOLVED - 18/379 Cr J Hamling/Cr S Munro 1 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 August 2018 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 August 2018 be noted. 3 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 August 2018 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 August 2018 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 7 August 2018 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 7 August 2018 be noted.
|
MATTERS ARISING Cr Duffy requested Council be provided with details of the companies involved in the DPI development and also copies of any contracts entered into by Council regarding the DPI development and site. |
Cr Duffy requested a report on the impact the Myer food court development would have on other businesses in the CBD. |
Cr Nugent requested a correction be made to the Services Policy Committee Minutes of 7 August 2018 to say that Cr Nugent is a staff member of OCTEC, not a Board member. |
5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. TRIM Reference: 2018/1940 |
RESOLVED - 18/380 Cr S Nugent/Cr S Munro That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.
|
MATTER ARISING Cr Taylor requested additional detail regarding the Councillor Legal Briefing to include a breakdown of the Council’s costs associated with the briefing including staff costs and any expenses incurred by the service providers (such as travel and accommodation) paid by the Council. |
5.3 Statement of Investments - July 2018 TRIM Reference: 2018/1983 |
RESOLVED - 18/381 Cr S Munro/Cr J McRae 1 That Council receives the Statement of Investments as at 31 July 2018. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
|
5.4 Inland Rail Conference Councillor Report - 18 - 19 July 2018 TRIM Reference: 2018/1937 |
RESOLVED - 18/382 Cr J McRae/Cr T Mileto That the report from the Inland Rail Conference be noted.
|
5.5 Request to enter into new Parking Agreement at the Orange City Centre TRIM Reference: 2018/1976 |
RESOLVED - 18/383 Cr S Munro/Cr J Hamling 1 That Council support the proposal to enter into a new parking agreement with the City Centre on the basis of a three hour patrol and that the General Manager be authorised to negotiate the finer details of the parking agreement with the owners or Centre Manager of the Orange City Centre at 212-220 Summer Street, Orange under Section 650(6) of the Local Government Act 1993 and on the terms of this report and to implement such parking agreement so that it is at full cost recovery and satisfactory to Council. 2 That permission be granted to affix the Council Seal on all relevant documents.
|
5.6 Recommendations and Resolutions from Planning and Development Committee TRIM Reference: 2018/2070 |
RESOLVED - 18/384 Cr S Munro/Cr R Turner That the resolutions made by the Planning and Development Committee at its meeting held on 14 August 2018 be noted.
|
5.7 Lease of Cook Park Guildry TRIM Reference: 2018/1159 |
RESOLVED - 18/385 Cr S Munro/Cr S Nugent 1 That Council enter into a 5 year lease (with one 5 year option) with Cook Park Guildry Co-operative Limited of the Bastick Cottage in Cook Park at a rental of $150 per week. 2 That permission be granted for the use of the Council Seal on all necessary documentation.
|
5.8 Use of Lake Canobolas for Paddle Board Hire TRIM Reference: 2018/1952 |
Cr S Nugent declared a less than significant non-pecuniary interest in this item, as he is a staff member of OCTEC. Cr J Whitton declared a less than significant non-pecuniary interest in this item, as he is the Chair of OCTEC. Cr R Kidd declared a less than significant non-pecuniary interest in this item, as he a Director of OCTEC. |
RESOLVED - 18/386 Cr S Nugent/Cr S Munro 1 That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years. 2 That permission be granted for the use of the Council Seal on any necessary documentation.
|
5.9 Lease Site U at Orange Airport TRIM Reference: 2018/1751 |
RESOLVED - 18/387 Cr S Romano/Cr R Turner 1 Council enter into consecutive leases of five years each to a maximum of 20 years with Aero Refuellers Pty Limited at the Orange Airport. 2 The Council delegate to the General Manager authority to negotiate the terms of the lease and to take such actions as may be necessary or convenient to execute the lease. 3 That approval be granted for the use of the Council Seal on any necessary documentation if required.
|
5.10 LGNSW Conference 2018 - Notices of Motions TRIM Reference: 2018/2116 |
RESOLVED - 18/388 Cr S Nugent/Cr S Munro 1 That Council approve the Notices of Motions outlined in the report for submissions to the NSW Local Government Conference 2018. 2 That Council appoint Cr R Kidd, Cr J McRae and Cr K Duffy as voting delegates to the NSW Local Government Conference with Cr J Whitton and Cr S Munro reserve delegates.
|
5.11 Council Meeting - Election of Deputy Mayor TRIM Reference: 2018/2127 |
RESOLVED - 18/389 Cr R Turner/Cr T Mileto That at the Council Meeting be held on Tuesday 4 September 2018, commencing at 7.00pm, the Council vote in relation to: 1 Election of a Deputy Mayor for the 2018/2019 period; 2 Policy Committees and election of Policy Committee Chairpersons; and 3 Community Committee Framework.
|
FOOD FOR FARMERS
RESOLVED - 18/390 Cr K Duffy/Cr S Romano That Council approve a donation of $1,000 to Food for Farmers subject to a Request for Financial Assistance form being filled in. |
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
RESOLVED - 18/391 Cr S Nugent/Cr J McRae That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Sale 4 Trappit Place - Lot 102 DP 1180866 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.10pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.14pm.
7 Resolutions from Closed Meeting
The Acting General Manager read out the following resolution made in the Closed Meeting of Council.
6.1 Sale 4 Trappit Place - Lot 102 DP 1180866 TRIM Reference: 2018/1912 |
RESOLVED - 18/392 Cr R Turner/Cr S Munro 1 That Council sell 4 Trappit Place Orange for the sum of $183,430 (ex GST). 2 That the proceeds be transferred to the Land Development Reserve. 3 That permission be granted for the use of the Council Seal on any relevant document if required.
|
The Meeting Closed at 8.15PM
This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018.
TRIM REFERENCE: 2018/2153
AUTHOR: Garry Styles, General Manager
EXECUTIVE Summary
The Local Government Act 1993 provides that Council may elect a Councillor to be the Deputy Mayor (section 231). Under clause 8.6.1 of the Code of Meeting Practice the “election of Deputy Mayor will take place at the first meeting of Council in September each year”. This report is prepared on the basis that Council wishes to elect a Deputy Mayor, and provides a process for this election to take place.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Section 231 of the Local Government Act provides that the term of the Deputy Mayor can be for the mayoral term or a shorter term. This report proposes an annual election of Deputy Mayor however Council could resolve a different term.
1 That Council elect a Deputy Mayor for the 2018 to ___________ period. 2 That the method of voting for the election of Deputy Mayor be ordinary ballot. 3 That the General Manager, acting as the Returning Officer, conduct the election for the Deputy Mayor. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The procedure to be followed for the conduct of the Elections is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005 which states (in part):
1 The General Manager is the Returning Officer.
2 a) A Councillor may be nominated without notice for election as Deputy Mayor
b) The nomination is to be made in writing by two or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing
c) The nomination is to be delivered or sent to the Returning Officer
d) The Returning Officer is to announce the names of the nominees at the Council Meeting at which the election is to be held.
Nominations can be lodged in a locked ballot box, which is located in the General Manager’s office and will be in the Council Chamber prior to the Meeting. A nomination form has been provided with this report.
At the start of the meeting, the Returning Officer will unlock the box and announce the nominated Councillors for the position of Deputy Mayor. Nominated Councillors will be given the opportunity to decline nomination for position of Deputy Mayor at this time.
The Election count and procedures for nominations, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:
Election
3 (1) If only one Councillor is nominated, that Councillor is elected.
(2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
(3) The election is to be held at the Council Meeting at which the Council resolves on the method of voting.
(4) “ballot” has its normal meaning of secret ballot
“open voting” means voting by a show of hands or similar means.
Ordinary Ballot or Open Voting
Marking of Ballot Papers
5 (1) If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.
(2) The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.
(3) An informal ballot-paper must be rejected at the count.
Count - 2 Candidates
6 (1) If there are only 2 candidates, the candidate with the higher number of votes is elected.
(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.
Count - 3 or more candidates
7 (1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.
(2) If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.
(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.
(4) A further vote is to be taken of the 2 remaining candidates.
(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.
(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.
Preferential Ballot
Ballot-papers and Voting
9 (1) The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers ‘1’, ‘2’ and so on against the various names so as to indicate the order of their preference for all the candidates.
(2) The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.
(3) An informal ballot-paper must be rejected at the count.
Count
10 (1) If a candidate has an absolute majority of first preference votes, that candidate is elected.
(2) If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preference on those ballot-papers.
(3) A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.
(4) In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.
In the past, Council has nominated to conduct the election of Deputy Mayor by Ordinary Ballot and therefore that method of voting is recommended.
Choosing by Lot
11 To choose a candidate by lot, the names of candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.
Result
12 The result of the election is:
a) To be declared to the Councillors at the Council Meeting at which the election is held by the Returning Officer; and
b) To be delivered or sent to the Chief Executive of the Office of Local Government and to the Secretary of Local Government New South Wales.
ORANGE CITY COUNCIL
NOMINATION FOR THE POSITION OF DEPUTY MAYOR
(Under Schedule 7, Local Government (General) Regulation 2005)
We, the undersigned, hereby nominate __________________________________________
for the position of DEPUTY MAYOR for the 2018/19 Term of Office.
** A minimum of two nominators is required**
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
|
|
|
Date 2018 |
I,________________________________________ CONSENT TO MY NOMINATION FOR THE
POSITION OF DEPUTY MAYOR FOR THE 2018/19 TERM OF OFFICE
SIGNED ____________________________ DATE __________________________
TRIM REFERENCE: 2018/2154
AUTHOR: Garry Styles, General Manager
EXECUTIVE Summary
This report seeks to confirm the frequency of Council meetings.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Any change to meeting frequency set by the previous Council will require an amendment to the Code of Meeting Practice. Any change to this Code must be placed on public exhibition for 28 days prior to resolution by Council for any change to be put into place.
That Council approves as follows: 1 The meeting schedule as set out in the Code of Meeting Practice; and 2 An Ordinary Meeting of Council be held on the first Tuesday of the month at 7pm; and 3 Ordinary Policy Committees (being the Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee, Services Policy Committee) be held on the first Tuesday of each month as part of a Council Meeting to commence at 7pm; and 4 An Open Forum is held at the first and/or second meeting of each month subject to requirement; and 5 An Ordinary Council Meeting be held on the third Tuesday of each month commencing at 7pm; and 6 Councillor Workshops be held on the second Tuesday of each month if required, commencing at 6pm. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Under section 365 of the Act the Council must hold meetings on a regular basis as decided by the Council. At a minimum the Council must meet at least ten (10) times per year, with each meeting being held in a different month. It is up to the elected Council to decide when and where to have its meetings.
The elected Council has historically held meetings twice each month on the first and third Tuesday, with Policy Committee meetings once a month of the first Tuesday and the Open Forum held if members of the community request the right to address the Council.
The proposed resolution above would preserve the status quo.
It is open to the elected Council to modify the schedule if this is resolved by the majority of Councillors. Any change would have to be placed on public exhibition for 28 days and the resource and funding implications assessed.
TRIM REFERENCE: 2018/2155
AUTHOR: Samantha Freeman, Manager Corporate Governance
EXECUTIVE Summary
It has been Council’s practice to establish a number of Policy Committees, and to delegate authority to those Committees to determine a range of matters, with exception to matters that would cause expenditure outside Council’s adopted Community Strategic Plan and Delivery Operational Plan.
This report seeks Council’s determination of the Policy Committee structure and to elect Chairpersons of each Policy Committee.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
All Committees are subject to Council’s Code of Meeting Practice.
That Council approves: 1 The Policy Committee Structure set out in Attachment 1 to this Agenda; and 2 That the method of voting for the election of Policy Committee Chairs be by ordinary ballot; and 3 That the General Manager, acting as Returning Officer, conduct the election for the Policy Committee Chairs. |
further considerations
Consideration has been given the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The current Policy Committee structure is:
a Planning and Development Committee
b Employment and Economic Development
c Infrastructure
d Sport and Recreation
e Environmental Sustainability
f Finance
g Services
For Council’s information, the reporting line for the current Community Committees through the above Policy Committees is attached.
Council will be required to determine the Chairperson for each Policy Committee established at the meeting. Also attached are the Charters for the Policy Committees.
Election of Chairperson(s)
Council will need to resolve the method of voting. It is recommended that the method of voting be ordinary ballot.
The procedure to be followed for the conduct of the elections will be similar to the process adopted for the election of the Deputy Mayor, except for the requirement to provide nominations in writing.
Councillors may nominate for the position of Chairperson without notice at the meeting, and nominations do not need to be in writing. The General Manager will call for nominations and conduct the election for one Policy Committee at a time.
Procedures for the election count, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:
Election
3 (1) If only one Councillor is nominated, that Councillor is elected.
(2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
(3) The election is to be held at the Council Meeting at which the Council resolves on the method of voting.
(4) “ballot” has its normal meaning of secret ballot
“open voting” means voting by a show of hands or similar means.
Ordinary Ballot or Open Voting
Marking of Ballot Papers
5 (1) If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers.
(2) The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.
(3) An informal ballot-paper must be rejected at the count.
Count - 2 Candidates
6 (1) If there are only 2 candidates, the candidate with the higher number of votes is elected.
(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.
Count - 3 or more candidates
7 (1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.
(2) If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.
(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.
(4) A further vote is to be taken of the 2 remaining candidates.
(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.
(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.
Preferential Ballot
Ballot-papers and Voting
9 (1) The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers ‘1’, ‘2’ and so on against the various names so as to indicate the order of their preference for all the candidates.
(2) The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.
(3) An informal ballot-paper must be rejected at the count.
Count
10 (1) If a candidate has an absolute majority of first preference votes, that candidate is elected.
(2) If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preference on those ballot-papers.
(3) A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.
(4) In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.
Choosing by Lot
11 To choose a candidate by lot, the names of candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.
1 Policy and Community Committee Structure - September 2018, D18/44147⇩
2 Policy Committee Charters - 2018, D18/44563⇩
3 Nomination form - Chairperson - Policy Committee, D15/31558⇩
Council Meeting 4 September 2018
5.3 Policy Committees of Council
Attachment 1 Policy and Community Committee Structure - September 2018
Policy and Community Committee Structure established by the previous Council
Orange City Council |
||||||
Policy Committees (comprise all Councillors only) |
||||||
Employment and Economic Development |
Finance |
Services |
Infrastructure |
Sport and Recreation |
Environmental Sustainability |
Planning and Development |
Community Committees reporting to the Policy Committees – Members include Councillors and members of the public |
||||||
Economic Development Orange Health Liaison Sister Cities
|
Audit and Risk Management |
Spring Hill Lucknow Clifton Grove Ageing and Access Cultural Heritage Community Safety and Crime Prevention NAIDOC Week Orange Regional Museum Centenary of World War I Orange Conservatorium and Planetarium |
City of Orange Traffic (**statutory committee) Floodplain Risk Management Orange and Cabonne Road Safety Orange Airport |
Sport and Recreation (incl Bicycling) Orange Showground Australia Day
|
Companion Animals Tidy Towns Environmental Sustainability Parks, Trees and Waterways
|
|
** Parks, Trees and Waterways has been moved to Environmental Sustainability as per the Committee Charter.**
5.3 Policy Committees of Council
Attachment 2 Policy Committee Charters - 2018
This page has intentionally been left blank
5.3 Policy Committees of Council
Attachment 3 Nomination form - Chairperson - Policy Committee
NOMINATION FOR THE POSITION OF CHAIRPERSON FOR THE
..................................................................................................................... POLICY COMMITTEE
(Under Schedule 7, Local Government (General) Regulation 2005)
I, hereby nominate __________________________________________
for the position of Chairperson of the above Policy Committee for the 2018/19 Term of Office.
** A minimum of two nominators is required**
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
Nominator |
|
|
|
|
Name |
|
Signed |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Date 2018 |
I,________________________________________ CONSENT TO MY NOMINATION FOR THE
POSITION OF CHAIRPERSON FOR THE 2018/19 TERM OF OFFICE
SIGNED ____________________________ DATE __________________________
TRIM REFERENCE: 2018/1916
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council’s 2017/18 financial reports are presented in draft form and it is recommended they be provided to the Council’s auditors.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council authorise the Mayor, Chairperson of Finance Policy Committee, General Manager and Responsible Accounting Officer to sign the Statement by Council and Management for the General Purpose and Special Purpose Financial Statements in order for Council’s Auditors to conduct the audit and upon completion of the audit, issue an audit statement in accordance with section 413(2)(c) of the Local Government Act 1993. 2 That Council’s Auditor be invited to present the Audit Report to Council. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached are the draft income statements and balance sheets for both the General Purpose Financial Statements and Special Purpose Financial Statements. As part of the audit process, these financial reports may be subject to change.
Both the General Purpose Financial Statements and Special Purpose Financial Statements for the year ending 30 June 2018 have been prepared in accordance with:
· The Local Government Act 1993
· The Australian Accounting Standards and Professional pronouncements
· The Local Government Code of Accounting Practice and Financial Reporting.
The completed and audited Financial Statements are required to be lodged with the Office of Local Government no later than 31 October 2018.
The Auditor will be invited to make a presentation to Council upon completion of the audit process.
1 Draft Financial reports 2017/2018, D18/44441⇩
Council Meeting 4 September 2018
5.4 2017/18 Financial Statements
Attachment 1 Draft Financial reports 2017/2018
TRIM REFERENCE: 2018/2150
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE Summary
This report provides the final quarter review of the 2017/18 Delivery/Operational Plan. The report illustrates the progress Council has made on the strategies and tasks identified in its strategic planning documents.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
This report provides the consolidated progress made in implementing Council’s Delivery/Operational Plan 2017/18, as required by the Integrated Planning and Reporting obligations.
That the Performance Indicators - Final Quarter 2017/18 be acknowledged. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber light indicate a measure of progress without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task. Despite some red lights, Council has continued to provide a very high level of service to the Orange Community. |
SUPPORTING INFORMATION
The performance indicators for the April to June 2018 quarter are provided.
The financial reports relating to Council’s year-end budget performance will be the subject of a separate report to Council in September 2018.
As the last report for the 2017/18 year, the following are some of the highlights and achievements in the quarter noted in the attached:
Direction |
Ref |
Achievement |
Our City |
1.3.5 |
The development of the new 10-year Community Strategic Plan by using improved data capture, extensive community engagement on many different platforms and in-house graphic design - high-level opportunities that were not available when the last Community Strategic Plan was developed 10 years ago. |
Our City |
1.1.5 |
Website upgrade continuing and the Council Facebook page had a weekly reach of between 10,000 and 20,000 people. |
Our City |
1.1.2
|
Personal Development/Training programs being developed for individual Councillors as they complete the online Capabilities assessment (LGNSW) and ongoing training will occur as a result of this process. |
Our Community |
8.1 |
Delivery of a wide range of schools programs and public engagement via Councils cultural institutions |
Our Community |
5.1 |
Delivery of high class public open space, including parks, precincts, aquatic centre and sporting facilities. |
Our Community |
9.1 |
Delivery of community services across complex and changing funding arrangements including child care, aged care and disability services. |
Our Economy |
|
Work on gateway tourist park subdivision continuing. |
Our Economy |
11.1.1 |
Orange City Council continued to support business development, through the administration of Shop Local Program, Supply Directory, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project). A total of 170 businesses were assisted in the quarter. |
Our Economy |
11.2.1 |
The annual function for new residents was hosted by Council at the Botanic gardens and 140 people attended. During the quarter 310 jobs were loaded onto the Evocities website. |
Our Environment |
13.3.2 |
Participate in the NSW Blue Star Program (previously Tidy Towns). The Orange Tidy Towns Program was again the winner for Regional NSW. Orange won the Dame Phyllis Frost Litter Awards and the Environmental Sustainability Award. A Highly Commended was received for the Young Environmental Achievement Award. Orange did not win the Overall Award. |
Our Environment |
7.2.7 |
Ranger Services were required in the year to manage the highest level of complaints and incidents on record. Rangers responded to 1499 formal notifications/complaints, which included investigating and taking appropriate action following 148 dog attacks (most of which were attacks on other animals). Additionally, in the last quarter, staff also took on additional work managing an animal shelter for Council. The level of service provided to the public has indeed increased.
|
Our Environment |
13.3.1 |
Waste Services had an Open tender out for construction of Cell 3 at the Euchareena Rd Resource Recovery Centre. Subsequently, awarded contract to Keeden Contracting P/L for the sum of $1,016,213.81 GST exclusive amount. Council resolved to accept a gate fee increase from Visy Recycling to continue processing recyclables as a result of the China Sword policy position. Council submitted an application for Relief Funding to support the increased recycling processing charges. |
1 Performance Indicators - 2017/21 Quarter 4 (April 2018 to June 2018), D18/44206⇩
Council Meeting 4 September 2018
5.5 Performance Indicators - Final Quarter 2017/18
Attachment 1 Performance Indicators - 2017/21 Quarter 4 (April 2018 to June 2018)
Quarterly Performance Indicators
2017/18 Delivery/Operational Plan
Quarter 4 - April 2018 to June 2018
The Orange community will embrace and support strong, accountable leadership to ensure effective, long term, inclusive planning and decision-making within the region.
1 - In complying with the Local Government Act, the Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
1.1.1 |
Maintain the delegations and sub-delegations register |
Delegations reported to Council annually, next due in September 2018. Sub delegations reviewed as part of the performance appraisal process and signed off annually. |
Review delegations to the General Manager in November annually |
Oct-Dec annually |
Scheduled to be reviewed prior to September 2018 |
n |
Update and distribute sub-delegations to staff in December annually |
Oct-Dec annually |
Sub-Delegations reviewed during the quarter as required |
n |
|||
1.1.2 |
Provide information to Councillors on training and development opportunities |
Training and Development opportunities were reported to Council. |
Coordinate with the Mayor and the Councillors on Councillors training and development plans as per requirements in the Local Government Act |
Oct-Dec annually |
Personal Development/Training programs are being developed for
individual Councillors as they complete the online Capabilities assessment
(LGNSW) and ongoing training will occur as a result of this process. |
n |
Design the Councillor induction program following the September 2017 election |
Jul-Sep |
Comprehensive induction program undertaken and completed for Mayor and Councillors during September - December 2017 |
n |
|||
Implement and manage the delivery of the Councillor induction program following the September 2017 election |
Jul-Sept, Oct-Dec |
Comprehensive induction program undertaken and completed for Mayor and Councillors during September - December 2017 |
n |
|||
1.1.3 |
Undertake testing of Council's Business Continuity Plan |
14 emergency diagrams for Council buildings have been completed in compliance with AS3745. In addition, emergency flip charts for wardens and staff have been completed for easy reference and use. |
Business Continuity Plan tested and reviewed in December annually |
Oct-Dec annually |
14 emergency diagrams for Council buildings have been completed in compliance with AS3745. In addition, emergency flip charts for wardens and staff have been completed for easy reference and use. |
n |
1.1.4 |
Maintain the enterprise risk management system |
The Enterprise Risk Management System was maintained during the quarter. A number of responsible staff had left council and tasks were reallocated where required. In addition a number of completed projects were also archived. |
Annual review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee |
Each quarter annually |
The Corporate Risk Register was reviewed and reported to the March Audit and Risk Management Committee |
n |
Compliance reporting quarterly to Directors |
Each quarter annually |
Compliance reporting was provided to the Audit and Risk Management Committee at its meeting on in the third quarter. The compliance reporting through this Committee will be forwarded to Directors via their weekly meeting. |
n |
|||
Deliver an internal audit program based on the corporate risk issues with reports on progress against the program made to Council on a quarterly basis |
Each quarter annually |
Internal audit program delivered during the quarter in accordance with the Internal Audit Program |
n |
|||
1.1.5 |
Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities |
Audience engagement with Council’s online resources is
increasing. |
Increase social media engagement and reach by 25% |
April-Jun |
Council’s social media footprint is increasing in line with indicator. |
n |
Maintain the Council website with weekly updates |
Each quarter annually |
The main Council Facebook page had a weekly reach of about 10,000
people minimum to a maximum of 20,000. |
1.2 - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
1.2.1 |
Manage Council’s records system |
All incoming letters and emails to Council are registered into the Records system on a daily basis and allocated to the responsible staff member for action. Records staff have had some process changes to ensure ongoing compliance. Records System Training program developed and ready for implementation. |
All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member |
Each quarter annually |
All incoming letters and emails to Council were registered into Council's electronic records management system. Over 6200 incoming letters and emails were registered in this quarter. |
n |
1.2.2 |
Provide financial reporting with reference to the Long Term Financial Plan and the Delivery/Operational Plan requirements |
March quarterly budget review completed. Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017. |
Quarterly reports presented to Council within two months of the end of each quarter |
Each quarter annually |
March Quarterly review presented to Council on 15 May, with resolution to accept slightly revised version made on 5 June 2018. |
n |
Annual financial statements finalised by November |
Oct-Dec annually |
Annual statements lodged with OLG by due date of 31 October 2017. |
n |
|||
1.2.3 |
Establish and support Council meetings, policy committees and Council's community committee network |
Support provided for Council Meetings, Councillor Briefings and Committees over the quarter. |
Prepare and distribute agendas and reports for Ordinary Council and policy committee meetings within three business days of the meetings |
Each quarter annually |
Agendas and reports prepared in accordance with timeframes. |
n |
Review Council's community committee network structure in September annually |
Jul-Sep annually |
To be reviewed by September. |
n |
|||
Establish the annual committee meetings schedule in September annually |
Jul-Sep annually |
To be reviewed by September. |
n |
|||
Undertake a strategic planning session with all community committees in September-December annually |
July-Sept, Oct-Dec annually |
To be reviewed September/October 2018. |
n |
|||
Review charters of community committees in October annually |
Oct-Dec annually |
Reviewed and adopted during Qtr3. Review Oct-Dec. |
n |
|||
Annual report from the Audit and Risk Management Committee by April annually |
Apr-Jun annually |
The Annual Report from the Audit & Risk Committee was presented to Council in April 2018. |
n |
|||
Report of complaints under Council's code of conduct to Council by December annually |
Oct-Dec annually |
To be reviewed in October. |
n |
|||
1.2.4 |
Implement information technology strategy initiatives |
NBN has been installed at various sites and all lines have been
changed over prior to the notified disconnection dates. Standard Operating
Environment to involve move up to Windows 10, along with Office 2016, |
Records system integration with Land and Property system |
Oct-Dec |
Cannot occur until after upgrade of AUTHORITY System to v7 which will not occur until next financial year. |
n |
Services review - security, website software (internet and intranet) |
Apr-Jun annually |
New website being established by Communications section and IT. Security review conducted by third party in May/June 2018. |
n |
|||
CCTV network review and systems improvement plan |
Apr-Jun annually |
This is a project with Technical Services. |
n |
|||
Review NBN impacts on Council |
Jul-Sep annually |
Working with Telstra to implement NBN on all landlines by April 2018. |
n |
|||
Investigate e-planning initiatives and impacts and potential solution design |
Oct-Dec annually |
Building Certification data reporting is next requirement due by 1st July 2018. |
n |
|||
Standard operating environment developed and maintained |
Jul-Sep annually |
This is an ongoing process requiring constant review to ensure it is kept up to date. Moving to Windows 10 across organisation. |
n |
|||
Councillor download and online information system solution refreshed |
Oct-Dec |
Using One Drive for this solution. |
n |
|||
Telemetry network review and hardware refreshment program |
Oct-Dec |
RFQ sent out in November regarding a review of Telemetry system and improvements. Meetings have been held with Hunter H2O who were the successful firm. Currently short listing requirements. |
n |
|||
Customer request management system review |
Year 2 |
Due in 2018/19, |
n |
|||
1.2.5 |
Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy |
Monthly reports have been completed and submitted on time to Council for the final 3 months of the financial year. The annualised average interest rate of Council’s investment portfolio continues to exceed Council benchmarks. |
Monthly reports to Council on the performance of the investment portfolio |
Each quarter annually |
All monthly reports for 4th quarter presented to and resolved by Council. |
n |
1.2.6 |
Review and implement operational efficiency opportunities |
A number of reviews, assessment and improvement projects have been undertake this year to identify and address operational efficiencies and compliance. This has included: Internal Audit Review of Payroll systems; external review of Internal Audit and technology security; internal review of contractor performance reporting, management of legal professional privilege, EFTPOS payment facilities, Scout Centre operations, insurance contracting, functioning of Visitor Information Centre, developments contributions plans, levels of service review, community engagement review as part of the Community Strategic Plan, impact of child care subsidies on business modelling, gateway design (concepts for Dairy Creek Road intersection with Highway), assets management plans and strategy and TCorp credit arrangements. Quality assurance, improvement reviews and internal audits commenced for section 94/64 contributions, high value procurement processes and e-procurement. |
Consideration of actions and efficiencies from the activities identified in the Fit for Future Improvement Plan reported to General Manager and used to inform future budgets |
Apr-Jun annually |
A comprehensive range of activities have been undertaken by the new Director and predecessor to support operational efficiency and continuous improvement arising from the Fit for Future Improvement Plan and Enterprise Risk Management Plan. |
n |
1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
1.3.1 |
Provide a framework for development in the City through Council's local environmental plan, plans of management and development control plan |
Document being sent for desktop publishing |
Develop and have adopted a new City-wide development control plan by the end of 2017 |
Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun |
Progressing |
n |
1.3.2 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the state of environment report |
No Comments |
Publish the annual statement of environment report by November |
Oct-Dec annually |
RSOE underway with consultant as per yearly schedule |
n |
1.3.3 |
Support the Local Emergency Management Committee |
Continuing to support the Local Emergency Management Committee. Local Emergency Management Committee and Regional Emergency Management Committee meetings were both held in Orange in the quarter |
Support local emergency planning in conjunction with key agencies |
Each quarter annually |
100% |
n |
1.3.4 |
Support the Rural Fire Service |
Material support provided through administration of the financial accounts in the second quarter. Council staff attended Management and Liaison meetings in the second quarter |
Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison meetings |
Each quarter annually |
100% |
n |
1.3.5 |
Develop and implement the suite of integrated planning and reporting documents |
The suite of integrated planning and reporting documents for 2018/19 were developed with an excellent graphic design for better reading for adoption by Council in this quarter. |
Comprehensive review of the Community Strategic Plan by June 2017 |
Jan-Mar |
Completed in the third quarter. |
n |
Annual minor review of the Community Strategic Plan by February annually |
Jan-Mar annually |
Completed in the third quarter. |
n |
|||
Finalisation of the Delivery/Operational Plan by June annually |
Apr-Jun annually |
Adopted by Council at is meeting on 19 June 2018, after 28 days of exhibition. |
n |
|||
Review of the Resourcing Strategy by December annually to via the Long Term Financial Plan, the assets planning documents and the Workforce Management Plan |
Oct-Dec annually |
Completed in the second quarter. |
||||
Preparation of the Annual Report by October annually |
Oct-Dec annually |
Completed in the second quarter. |
n |
|||
Undertake quarterly reviews of the Delivery/Operational Plan and report to Council |
Each quarter annually |
The third quarterly review for 2017/18 was reported to Council on 5 June 2018. |
n |
1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
1.4.1 |
Maintain a framework of relevant policies and procedures |
Council adopted 8 Strategic policies during the quarter and resolved to place 18 on exhibition. The review of the strategic policies continues and will also include Operational policies to be review by each area. |
Facilitate the review of strategic policies annually, with the code of conduct reviewed by March, the code of meeting practice reviewed by April and Councillors' payment of expenses and provision of facilities policy reviewed in September |
Each quarter annually |
Council adopted 8 strategic policies during this quarter and placed 18 on exhibition during the quarter. |
n |
Facilitate the review of operational policies annually |
Each quarter annually |
1 Operational Policy was reviewed during the quarter. An Operational Policy Review framework has been developed and will soon be conveyed to responsible council staff. |
n |
|||
1.4.2 |
Ensure Councillors are made aware of key policy requirements |
Advice on key policies was provided during the quarter - Key policy advice is provided to Council via reports to Council. |
Provide advice on key policy and legislative changes as required |
Each quarter annually |
Advice on key policies was provided during the quarter - Key policy advice is provided to Council via reports to Council. Preparation for the next Quarter and the Review of the Payment and Expenses Policy for Councillors to occur. |
n |
1.4.3 |
Maintain and implement the Disability Inclusion Action Plan 2017/21 |
A review of actions completed across Council to be prepared for Annual Report. |
Maintain and implement the Disability Inclusion Action Plan |
Each quarter annually |
Review scheduled for August 2018 |
n |
2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses and engage with the community through a variety of formats |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
2.1.1 |
Promote Council's activities through media releases and media briefings, and host community information sessions when appropriate |
Council released 47 media releases during the last quarter covering a
range of news and events. |
Provide at least one media briefing per week |
Each quarter annually |
Briefings provided daily. |
n |
Issue media releases at a minimum of one weekly |
Each quarter annually |
Averaged close to four weekly. |
n |
|||
Issue bulletins through the Council E-news service monthly |
Each quarter annually |
Issued monthly. |
n |
|||
Implement Council-wide Style Guide to inform communications documents, websites and social media presence |
Apr-Jun annually |
Style Guide implemented and roll out continues. |
n |
2.2 - Provide Council customer service that is easy to access and use and is interactive and responsive |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
2.2.1 |
Provide a highly-responsive customer service function |
Council continues to provide a responsive service to customers. Issues reported via the website, phone or email are allocated to the responsible staff for attention within two business days. |
Remind all staff of their obligations under Council's customer service obligation policy by June annually |
Each quarter annually |
The Customer Service Obligation Policy was reviewed in February 2018. New staff are provided with these requirements with induction processing. Communication to all staff to be reviewed in following quarter. |
n |
All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days |
Each quarter annually |
This is undertaken on a daily basis. 2,709 customer requests were received during this quarter and 68% of these have been completed. |
n |
|||
Continue to provide after-hours call answering service |
Each quarter annually |
The after-hours service continued with Onwatch. From the next Quarter this will be taken over by Alarm Australia as part of the new security tender. |
n |
2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
2.3.1 |
Maintain membership of key lobby groups to advance regional priorities |
Membership was maintained on key lobby groups. |
Build on relationships with key lobby groups including but not
limited to: |
Each quarter annually |
The following meetings were attended by the General Manager, Mayor or
Councillors during this period: |
n |
3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
3.1.1 |
Ensure all requirements for the conduct of the election are undertaken within required timeframes |
All actions completed. |
Ensure all advertising is conducted in accordance with time frames set by the NSW Electoral Commissioner |
Jul-Sep |
Completed in first quarter |
n |
Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election |
Jul-Sep |
Completed in first quarter |
n |
|||
Prepare materials to provide potential candidates |
Jul-Sep |
Completed in first quarter |
n |
3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
3.2.1 |
Implement the Workforce Management Plan |
The Staff Consultative Committee met in June 2018 and reviewed the
draft Workforce Plan, Learning and Development Plan and draft Flexible
Working Arrangements Policy. |
Undertake a follow-up employee satisfaction survey and link results into review of the Workforce Management Plan Action Plan |
Jan-Mar and Year 3 |
Scheduled in Workforce Plan for first half of 2018/19 |
n |
Complete the action plan outlined in the Equal Employment Opportunity Management Plan |
Apr-Jun annually |
Update provided to Consultative Committee in June 2018 with new plan under development. |
n |
|||
Review employer branding and promotion of Council as an attractive career option |
Jan-Mar |
Attendance at school job expo in quarter and promotion to schools of Council as an employer through work experience program. |
n |
|||
Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee to ensure staff engagement and policy consultation |
Each quarter annually |
The Staff Consultative Committee met in June 2018 and reviewed the draft Workforce Plan, Learning and Development Plan and draft Flexible Working Arrangements Policy. The Health and Safety Committee met in May and reviewed the Fatigue Management Policy and Procedure. |
n |
|||
Staff Training Plan developed and implemented |
Apr-Jun annually |
Draft 18/19 Learning and Development Plan developed. |
n |
|||
Complete actions from Council's Safety Plan including implementation of the review of Council's Work Health and Safety Management System, implementation of the wellness programs and health surveillance and develop and deliver the framework around musculoskeletal injuries and manual handling |
Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun |
The review of the Safety Management System has commenced. Wellness programs during the quarter included the annual flu clinic. |
n |
|||
Implement the new online training system |
Oct-Dec, Jan-Mar |
not due this quarter |
n |
|||
Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites |
Each quarter annually |
Scheduled WHS audits and inspections were completed in the quarter. |
n |
|||
Continue to rollout leadership programs including recruitment, performance management and new manager induction |
Oct-Dec and Year 3 |
Leadership training included in the draft Learning and Development Plan. |
n |
3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
3.3.1 |
Apply Council's adopted donations and grants policy to support the community |
Council's donations policy has been applied consistently and in a timely manner during the final quarter of the financial year. |
Report requests for support to Council quarterly |
Each quarter annually |
Requests for donations are reported to Council as each request is
received. During this quarter, $56,326.00 ($6,326.00 from Emergent Funding
and $50,000 from the Orange Cycle Club project budget) was given or
committed to the following entities: |
n |
4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
4.1.1 |
Engage with State and Federal Governments on funding and policy matters |
Large amount of work was completed around funding submissions to both State and Federal funding rounds. |
Report activities of the Council showing the advocacy on emerging strategic matters important to the City and region |
Each quarter annually |
Engagement occurred during this period in relation to funding and
regional priorities with the following Government Agencies/representatives: |
n |
4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
4.2.1 |
Maintain sister cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea |
The Sister Cities Community Committee received approval from Council to host a community appeal to benefit communities in PNG affected by the recent earthquake. The committee is exploring if the successful program which brought two residents of Mt Hagen to Orange for skills training can be repeated. |
Support opportunities for cultural exchange |
Each quarter annually |
Limited cultural exchange during quarter. |
n |
Finalise employment skills exchange program with Mt Hagen |
Oct-Dec annually |
Completed in the second quarter. |
n |
Our Community
The Orange community will support and enhance a healthy, safe and liveable city with a range of recreational, cultural and community services to cater for a diverse population.
5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
5.1.1 |
Engage with the community in the planning and development of public open space |
Committee established. Meeting schedule in accordance with Council Resolution
Reviews undertaken |
Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions per year in the development of public open space |
Jul-Sep, Jan-Mar annually |
Completed |
n |
Cook Park Master Plan reviewed by December 2017, then annually |
Oct-Dec annually |
Completed |
n |
|||
Botanic Gardens Master Plan reviewed by December 2017, then annually |
Oct-Dec annually |
Completed |
n |
|||
5.1.2 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community |
Design completed. Awaiting funding announcement to commence project |
Sir Jack Brabham Park Sports Centre - Stage 1 commenced |
Oct-Dec |
Awaiting funding announcement to commence project |
n |
5.1.3 |
Increase utilisation and functionality of the Orange Showground |
Council continues to upgrade facilities at the showground to increase its patronage. |
Develop and implement a plan for the improvement and increased utilisation of the Orange Showground |
Each quarter annually |
Council continues to work with stakeholders to improve the utilization of the showground. Funding submission for Toilets to be constructed adjacent to Naylor Pavilion to be submitted under SCCF round 2 funding. |
n |
Upgrade the toilet facilities, Dalton Pavilion and arena fencing completed |
Jan-Mar |
Works on upgrade of toilet facilities and Dalton Pavilion have been completed. Council seeking funding for upgrade of Arena. |
n |
5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
5.2.1 |
Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan |
Playground safety inspection continue to be undertaken on a monthly basis; major repairs were identified during the reporting period, with replacement parts order and work scheduled to replace all decks to the Somerset Park playground. |
Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years |
Years 2 and 4 |
Will commence next year |
n |
Undertake playground inspections for each playground on a monthly basis |
Each quarter annually |
Inspections undertaken on a monthly basis |
n |
|||
Re-oil the Orange Adventure Playground by June every two years |
Years 2 and 4 |
Will commence next year |
n |
|||
5.2.2 |
Implement the renewal and enhancement of recreational assets |
Installation of sight screens at Wade Park to enhance the level of facilities and meet player expectations has commenced with rails installed.
Awaiting delivery of rotating day/night cricket screens currently under fabrication. |
Wade Park - undertake subsoil drainage to western quarter of the field |
Oct-Dec, Jan-Mar |
Deferred awaiting funding to undertake works |
n |
Sir Jack Brabham Park greenkeeper's compound hard surface machinery area |
Jan-Mar |
Deferred awaiting funding to undertake works |
n |
|||
Upgrade play facilities |
Year 2 |
Will commence next year |
n |
|||
Sir Jack Brabham Park - installation of playground |
Year 2 |
Will commence next year |
n |
|||
Max Stewart Oval - installation of training lights |
Year 3 |
Current year project - lighting design for training level floodlighting commissioned. |
n |
|||
Rosewood Oval - installation of training lights |
Year 2 |
Will commence next year |
n |
|||
Construct Robertson Park toilets |
Year 2 |
Will commence next year |
n |
|||
Moulder Park master plan works |
Apr-Jun annually |
Will commence next quarter |
n |
|||
Replacement of pedestrian timber bridges in Moulder Park |
Apr-Jun and Year 2 |
Deferred awaiting funding for next stage of bridge replacement |
n |
|||
Orange Botanic Gardens - Koori Walk |
Year 4 |
Will commence in Year 4 |
n |
|||
Lake Canobolas Reserve - enhance the dugout area |
Jan-Mar, Apr-Jun |
Planning commenced |
n |
|||
Camping facilities in Lake/Mount Canobolas precinct |
Year 2 |
Will commence next year |
n |
6 - Encourage and support the development and growth of sport, recreational, healthy and active-living pursuits that are inclusive and adapted to the needs of a diverse community |
6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
6.1.1 |
Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community |
Action plan items reviewed at each Committee meeting. Feedback from CSP reviewed and utilised in planning process. |
Annual planning session with ageing related services community committee to create action plan and adoption by Council |
Oct-Dec annually |
Plan completed |
n |
Report on implementation of the approved ageing related services action plan |
Each quarter annually |
Report completed after each Committee meeting |
n |
6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
6.2.1 |
Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities |
Council continues to work with sporting groups for the development of sporting infrastructure. Sport and Recreation Committee to consider priorities for infrastructure |
Implement Council's sports facility program (minor grants) |
Jan-Mar annually |
Completed |
n |
Development of Cricket Centre of Excellence - Wade Park |
April-June and Years 2 and 3 |
Works scheduled to complete 2019 |
n |
|||
6.2.2 |
Develop the Mount Canobolas precinct |
Development of the MT Canobolas precinct is predicated on an amendment to the Plan of Management. Council continues to work with NPWS in this regard |
Development the Mount Canobolas precinct for mountain bike activities |
Years 2, 3 and 4 |
Council continues to work with NPWS to seek an amendment to the plan of Management. Council has responded to the draft amendment and will participate in public comment during the public exhibition period. |
n |
6.2.3 |
Fund works at the Scout Camp |
Council submitted a grant application under the Tourism Demand Development Infrastructure program. Improvement works undertaken on site. |
Report on facilities upgraded |
Each quarter |
Continue to meet regularly with the Scouts Steering Committee. Safety issues identified and rectified, including replacement of bar heaters, bunks, curtains, locks, electrical and handyman services. The facility has been fully cleaned and ground maintenance undertaken by Wangarang. New sewerage lines to the site has been installed. Site bookings are now through Events Officer. 1 grant application submitted. |
n |
6.2.4 |
Install ABC Emmaville documentary in Emmaville Cottage |
ABC Documentary installed in Emmaville Cottage. |
Installation of secure television stand and video |
Apr-Jun |
Projector and video installed in Emmaville Cottage |
n |
6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
6.3.1 |
Support and work with sporting organisations to secure events for the Orange region |
Through Council's Sporting Event Attraction Program, Orange was successful in securing two sporting events of state significance during the reporting period. |
Support at least five major events annually sourced by agency |
Apr-Jun annually |
Orange successfully hosted the two following events during the fourth
recording period: |
n |
Identify and attract an additional two major state/national sporting events to host |
Apr-Jun |
n |
||||
6.3.2 |
Operate the Orange Aquatic Centre |
Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines. |
Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits |
Oct-Dec annually |
Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines. |
n |
Maintain 90% occupancy rate for all learn-to-swim classes |
Each quarter annually |
LTS classes fully subscribed |
n |
|||
Deliver the Aquatic Centre capital works program |
Apr-Jun annually |
Capital works being conducted in accordance with Capital Works Plan |
n |
6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
6.4.1 |
Provide recreational activities for older people, people with a disability and younger people to support healthy and active living |
Ongoing sport and recreation programs for young people have been provided through Youth Services - Nations, |
Provide recreational activities including after school and school holiday activities for identified young people |
Each quarter annually |
After school care and vacation care |
n |
Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 |
Apr-Jun annually |
All Standards and legislative requirement met. |
n |
|||
Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually |
Oct-Dec, Jan-Mar annually |
Senior Festival and International Day for People with Disability successfully celebrated. |
n |
|||
6.4.2 |
Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health |
Council conducted a community event designed to have a positive impact on community health during the reposting period. This was the third which was the third event supported |
Provide support for three events annually |
Apr-Jun annually |
Council conducted another Try2Wheels session on Saturday, 16 June
2018 at the new southern cycleway in Nelson Park. |
n |
6.4.3 |
Engage the community in the Parks Alive program and environmental activities |
During the 4th quarter 9 community engagement events were held with a total of 123 community members participating in the events and 2200 trees, shrubs and grasses planted. Two of the events were educational events with a group of home schooled students visiting the Gosling Creek Precinct. The events were held at Lake Canobolas, Waratah Wetlands, Ploughman's Hill Estate, Bel Air and Clifton Grove. |
Deliver four school programs, four educational programs and four community events per annum |
Apr-Jun annually |
123 community members, 2200 plants put in the ground. |
n |
7 - Encourage resident and government involvement to ensure a supportive and safe City |
7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
7.1.1 |
Engage the community in addressing crime |
Community Crime and Safety Committee meeting held in May. The new
Central West Police District was reported to be well resourced with more
police available for operational duties.
|
Participate in the Orange Liquor Accord |
Each quarter annually |
Meeting attended by the Road Safety Officer |
n |
Promote the Operation Never Again program |
Oct-Dec, Jan-Mar annually |
Media campaign and forum provided. |
n |
|||
Participate in relevant crime prevention networks |
Each quarter annually |
All crime prevention network meetings attended. |
n |
|||
7.1.2 |
Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys |
Community Safety Committee Action plan updated. Safer Communities Grant successful - to provide increased lighting, CCTV and bollards across the LGA with an emphasis on Glenroi and Bowan areas. |
Compile and submit six monthly reports to the Attorney General on the implementation of the Act |
Oct-Dec, Apr-Jun annually |
Annual reports submitted |
n |
7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
7.2.1 |
Conduct the Orange and Cabonne Road Safety Program |
Free Cuppa continued through this period. Successful application for Road safety Action plan form the RMS. Be Seen Be Safe campaign provided and request for mandatory Council headlights on 24/7 provided. Effective social media campaigns across digital platforms. Observation studies for Council Engineering Branch. |
Deliver the Road Safety Officer Action Plan |
Each quarter annually |
Plan completed. |
n |
7.2.2 |
Manage companion animals within the City |
Ranger Services have done an outstanding job taking on additional
workload managing an animal shelter for Council. The level of service
provided to the public has indeed increased owing to assistance from the
Canobolas Family Pet Hospital who provide a drop off point for stray animals
and attempt to find the animals of stray animals before Council becomes
directly involved. This work leads up to the tendering for new pound
services in the coming reporting year. |
Review the Companion Animals Management Plan annually |
Apr-Jun annually |
To conclude in following reporting year. |
n |
Deliver ranger services |
Each quarter annually |
Delivered to agreed service levels |
n |
|||
7.2.3 |
Manage abandoned articles within the City |
Staff regularly report abandoned trolleys and articles. Some impounding of trollies and vehicles took place during the last quarter. |
Report abandoned shopping trolleys to stores |
Each quarter annually |
Regular use of trolley reporting lines and also impounding of trollies has been undertaken |
n |
8 - Support the growth and development of a responsive, creative, innovative, learning and culturally-rich community that is inclusive and adapted to the needs of a diverse population |
8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
8.1.1 |
Implement the Central West Libraries Strategic Plan |
All scheduled actions in the Central West Libraries Strategic Plan
were implemented. |
Actions implemented in accordance with the Central West Libraries Strategic Plan |
Each quarter annually |
All scheduled actions in the Central West Libraries Plan were implemented |
n |
8.1.2 |
Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan |
Orange Civic Theatre has worked towards its strategic goals in the final quarter taking advantage of a diverse selection works. The Theatre has continued to work with Councils Cultural partners to ensure cross promotional prospects have been capitalised upon, incorporating opportunities with the Library, Museum and Care Facilities where possible. |
Actions implemented in accordance with the strategic plan |
Each quarter annually |
Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Strategic Plan. |
n |
Actions implemented in accordance with the programming plan |
Jan-Mar annually |
2018 season implemented with a diverse program of local, national and international work on offer. A strong program including drama, dance, circus, opera, musical, comedy, Shakespeare and children's works in place. |
n |
|||
Actions implemented in accordance with the marketing plans |
Jan-Mar annually |
Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Marketing Plan. |
n |
|||
8.1.3 |
Ensure the Orange Civic Theatre is well-equipped and facilitated community resources able to accept and develop touring performance art product |
Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level. |
Sound, lighting, staging and maintenance implemented in accordance with asset management |
Oct-Dec, Apr-Jun annually |
Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level. |
n |
8.1.4 |
Engage the community in the development of the Region Art Gallery's programs |
in Q4 - The Gallery began implementing the successful applications from the callout for exhibition proposals in December 2017. The Exhibition Appraisals group met on 28th February and planning has been underway in Q4 with individual artists and groups from the community for the delivery of our programs. |
Meet biannually with the advisory group to assess exhibition proposals |
Each quarter annually |
We have postponed our second meeting in 2018 until we have a detailed project plan for the Gallery extension and a clearer idea how this will impact our current programs. |
n |
Seek input from teachers in the development of the educational program on an ongoing basis |
Each quarter annually |
Cecilie Knowles, Public Engagement and Education officer at the Gallery has been liaising with teachers from across the region at conferences and individually. Planning is underway to include many schools in the Young Archies award in February 2019. Content for this exhibition will be developed in partnership with Glenroi Public and Spring Hill schools with others to come. |
n |
|||
Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website, with applications assessed biannually |
Each quarter annually |
The Gallery regularly receives proposals via our website and through meetings which are being gathered for our next Exhibition Appraisal meeting in 2019. |
n |
|||
8.1.5 |
Improve the visitor experience through increased functionality of galleries and associated public spaces |
Work on the refurbishment of the East/West Room commenced in February, and we experienced frustrating delays. The rooms were completed in July 2018 and the Grant from CreateNSW has been acquitted. |
Install windows in West Room |
Year 2 |
A large 2m x 2m window has been installed and has transformed the room. |
n |
Replace blinds |
Year 2 |
Blinds in East and West rooms now replaced with double layer for privacy and light control. |
n |
|||
Upgrade furniture |
Year 2 |
10 new workshop tables and 52 chairs have been purchase and are now in use. |
n |
|||
Install data projector and associated equipment |
Year 2 |
State of the art projection, sound and data capacity now installed. |
n |
|||
8.1.6 |
Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements |
The Gallery has been developing public engagement programs alongside our exhibition programs, which include increased digital advertising and presence through Social Media. We have also developed a number of high-end publications such as the "Interiors" exhibition catalogue (84 pages, fully illustrated) with support from the Gordon Darling Foundation. |
Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced |
Each quarter annually |
the gallery has developed a number of promotional and education publications both in print and online. |
n |
8.1.7 |
Reduce the carbon footprint of the Gallery |
The capacity of the Gallery due to short staffing has meant that we haven't managed to address this as we'd have liked. It remains high on the agenda for the future when we return to a full staffing quota. |
Investigate energy efficient devices for gallery lighting |
Year 2 |
This wasn't fulfilled due to staff limitations but we'd still like to pursue it in the next phase. |
n |
8.1.8 |
Manage the Museum collection to museum industry standards |
New acquisitions are accessioned, catalogued and stored to museum industry standards. |
Complete the migration of database records to the new content management system (Vernon) |
Year 2 |
Collection records are put on Vernon Content Management System |
n |
Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection |
Each quarter annually |
Up to date records are kept of all acquisitions and disposal of collection items on Vernon Collection Management System |
n |
|||
Identify and pursue funding opportunities for improvements to collection storage facilities |
Apr-Jun annually |
Museum staff continue to identify and seek funding opportunities for improvements to collection storage facilities |
n |
|||
8.1.9 |
Deliver the Orange Regional Gallery exhibition, education and public programs |
The Gallery presented a range of high quality exhibitions over this period which ranged from large scale community engagement exhibitions with the works of over 130 local artists to Art Museum grade exhibitions of major works by Australian painters, featuring loans from the major institutions in Australia such as the National Gallery and the Art Gallery of New South Wales. |
Plan and implement program of exhibitions in accordance with the exhibition timetables and budgets |
Each quarter annually |
A wide range of high quality exhibitions were delivered according to our triennial funding agreements |
n |
8.1.10 |
Delivery the annual performing arts program |
The take up for the 2018 Subscription Season and theatre program has
commenced with take up in line with previous years. |
Develop and implement an annual subscription season and performing arts program across a diverse range of genres |
Jan-Mar annually |
The 2018 season comprises of a variety of product and includes cross divisional opportunities, Indigenous, music, dance, circus, children's productions, workshops, mainstream and challenging performances. |
n |
Present a dedicated annual children's program for primary and secondary students |
Oct-Dec annually |
The 2018 Children's dedicated season has been presented to schools and the up-take has commenced. 2018 sees four dedicated children's works (with fifteen performances) with a variety of performances and engagement opportunities considered. |
n |
|||
Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs |
Each quarter annually |
Orange Eisteddfod has 22 days booked between the theatre and the Function Centre. Schools performances booked - six. Local dance schools - seven. |
n |
|||
Develop an annual satisfaction survey of patrons and hirers |
Jan-Mar annually |
In development - to be delivered with the 2019 season package. |
n |
|||
Develop and facilitate a school holiday acting/drama program |
Oct-Dec annually |
The dedicated workshop program scheduled for the 2018 April school holiday was fully subscribed - this is being facilitated by Shake and Stir Theatre Co and Orange Civic Theatre. |
n |
|||
8.1.11 |
Development of options for new Planetarium and Conservatorium |
A detailed design concept has been developed of the Orange Regional Conservatorium and Planetarium with an anticipated development application lodgement date in late 2017. The estimated cost for the project is approximately $18 million and will be reliant on State and Australian government funding.
Council has lodged an application with the NSW Government for funding under the Cultural Grant Program which was unsuccessful in round 1.
An application will be lodged in round 2. |
Project plan for approved project implemented according to budget and time frames |
Apr-Jun |
Council seeking funding for delivery of this project. |
n |
8.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
8.2.1 |
Deliver the Orange Library service |
Service delivered to the Orange Community through a range of services and programs as detailed in Library's Strategic Plan. |
Develop a calendar of events and activities by January annually |
Jan-Mar annually |
Calendar prepared by January each year |
n |
Host the NSW and ACT Family History Association Annual Conference in September 2017 |
Jul-Sep |
Conference successfully hosted in September 2017 |
n |
|||
Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries |
Each quarter annually |
Baby Rhyme and Read/1-2 Books, Storytime and Music for Little Ears programs held weekly during term time for children 0-5 and their parents and caregivers. 53 sessions were held with 874 participants. |
n |
|||
Implement NSW Public Libraries Strategy for indigenous services |
Each quarter annually |
Staff engaged in Cultural Competence training in order to implement these strategies |
n |
|||
Consolidate STEAM (science, technology, engineering, arts and mathematics) programs for the library for children and young people |
Each quarter annually |
STEAM activities offered during school holidays and integrated into term time programming. |
n |
|||
8.2.2 |
Make the Library's heritage collections available on-line |
Relevant resources made available through the Library's on-line presence |
Continue to add digitised and digital content to the Spydus library management system |
Each quarter annually |
The Library's oral history collection relating to the Email Factory was selected by the State Library of NSW for inclusion on the Amplify platform which allows for community transcriptions. |
n |
8.2.3 |
Link visual arts with other organisations via partnerships and other innovative shared events |
The Gallery successfully partnered with The Gordon Darling Foundation in the production of an 84 page catalogue for the Interiors Exhibition in April - June 2018. The Arts and Health Partnership continued to bring works from the permanent collection to patients and their families at Orange Health Service. ORG developed 11 exhibitions in partnership with local artists. |
Identify and pursue additional funding |
Each quarter annually |
The Gallery was successful in securing a Gordon Darling Foundation Grant for the catalogue for "Interiors" |
n |
Collaborate with other organisations to produce two events per annum |
Apr-Jun annually |
The Gallery assisted the Friends of Orange Regional Gallery in the delivery of the Highly successful "Sculpture in an Orange Garden" event held during FOOD week. |
n |
|||
Participate in regional festivals with a minimum of two per annum |
Apr-Jun annually |
The Gallery has participated in the FOOD week cultural program. We |
n |
|||
Conduct programs associated with Arts and Health with a minimum of two per annum |
Apr-Jun annually |
Our assistant director who oversees the Arts and Health Project was absent for Q4. |
n |
|||
8.2.4 |
Engage the community in the development of programs for the Orange Regional Museum |
A new initiative to engage the community in displays at the museum was developed in March 2018. A display case has been set aside for a series of small community displays throughout the year. |
Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities |
Each quarter annually |
Educational resources have been developed and uploaded to the museum's website |
n |
Work with young people to create opportunities to contribute to the content and programs of the Museum |
Each quarter annually |
A program Picturing the Villages has been developed and will be implemented in the 2nd half of 2018 |
n |
8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s cultural services are professionally managed |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
8.3.1 |
Provide for the management and operation of Central West Libraries on behalf of the Member Councils |
Requirements of the Library Act 1939 and the Central West Libraries agreements are met |
Requirements of the Library Act 1939 and the Central West Libraries agreements are met |
Each quarter annually |
Requirements of the Library Act 1939 and the Central West Libraries agreements are met |
n |
8.3.2 |
Develop a Regional Museum program for Orange |
Work was undertaken on the development, curation, design and installation of Paddock to Plate; a history of food and wine in Orange and district exhibition. A project to document the Viv Kable Collection held in Blayney was undertaken. |
Plan and implement an innovative and engaging program of exhibitions and educational activities |
Oct-Dec, Jan-Mar, Apr-Jun annually |
Paddock to Plate opened with an engaing program of events and activities developed. |
n |
Develop the Museum's collection and maintain records of acquisitions and loans |
Oct-Dec, Jan-Mar, Apr-Jun annually |
New aquisitions to the museum collection are documented and photographed. The Paddock to Plate exhibition involved the loan of over 400 objects, items and photographs. |
n |
|||
Promote and provide on-line access to collections |
Oct-Dec, Jan-Mar, Apr-Jun annually |
The Museum continues to document items that can be accessible online. |
n |
|||
Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region |
Oct-Dec, Jan-Mar, Apr-Jun annually |
Paddock to Plate; a history of food and wine in Orange and district interprets the history of agriculture and food production in the region. |
n |
|||
Ensure the Council's Heritage collections are stored to meet industry standards |
Each quarter annually |
All museum objects are stored to meet industry standards; storage space are regularly monitored for pests and a strategy for dealing with disasters is currently being developed. |
n |
|||
Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage |
Each quarter annually |
Museum Service is delivered in accordance with the Orange Regional Museum Development Plan. |
n |
|||
Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling |
Each quarter annually |
Museum staff will seek funding to ensure humidity control is installed in the museum ensuring the building meets national standards. |
n |
|||
Continue to implement the sustainable collections project in partnership with regional museums, cultural groups and participating councils |
Oct-Dec, Jan-Mar, Apr-Jun annually |
Sustainable Collections Program works with regional museum across the council areas of Cabonne Blayney and Orange. Quarterly meetings are held. A recent project to document, photograph and store the Viv Kable Collection at Blayney was undertaken under the umbrella of the Sustainable Collections Program. |
n |
8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
8.4.1 |
Deliver a program to commemorate the centenary of World War I 2014-2018 |
Research on the role of Orange residents in World War I continues as a basis for informing commemorative programs and stakeholder meetings. |
Facilitate meetings of relevant stakeholders as appropriate |
Each quarter and Year 2 |
Meetings of the Community Committee were held bi monthly. |
n |
Add to centenary of World War I in Orange blog and Wiki |
Each quarter and Year 2 |
At the end of the period the blog comprised 1,170 posts and profiles of 285 service men and women. The site has had 185,452 visits worldwide. |
n |
|||
Develop a program to commemorate the centenary of the Armistice in November 2018 |
Each quarter and Year 2 |
Preparation began on the planned re-enactment of a photograph depicting the official Armistice celebrations in 1918. |
n |
|||
8.4.2 |
Support heritage conservation in the City |
Council continues to engage a heritage adviser to provide urban design comments as part of Council’s development assessment program. |
Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual small grants heritage fund and presenting a range of educational and promotional programs |
Each quarter annually |
Council engages a heritage adviser with support from from the Office of Environment and Planning. The Local Heritage Assistance Fund is adminstered yearly. |
n |
8.4.3 |
Support the villages of Orange including Spring Hill, Lucknow and Clifton Grove |
Council supports the villages primarily through community committee established for each village and the execution of the action plans developed for each village |
Continue to implement each village action plan in accordance with the allocated budget |
Each quarter annually |
Implementation of action plans within budget parameters. |
n |
8.4.4 |
Implement the Aboriginal Heritage Strategy |
A grant submission was submitted through the Regional Cultural Fund
to document and interpret significant objects, places and stories. |
Develop process for the documentation and conservation of significant Aboriginal artefacts |
Year 2 |
A grant submission was submitted through the Regional Cultural Fund to document and interpret significant objects, places and stories. |
n |
Develop concept for Aboriginal-themed public art works |
Year 2 |
As part of the Villages of the Heart Project a program has been developed to create public art concepts. |
n |
9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
9.1.1 |
Implementation of "consumer directed service delivery" in the home and community services area |
Consumer directed care implemented with Commonwealth Home Support Program clients. Input from clients regarding social support activities determined service provision. A high proportion of older people continue to request social outings, due to social isolation and lack of alternative low cost options. Outputs above contractual requirements and preparation for a Quality Audit in late 2018 commenced. All Choices at Home staff now located at 144 March St to allow cross referral of clients and team planning. |
Deliver high quality services in compliance with the Commonwealth Home Care Standards, the NSW Disability Service Standards and the NSW Disability Inclusion Act 2014 |
Each quarter annually |
All standard met or over exceeded. |
n |
9.1.2 |
Provide support to the Commonwealth Home Support Program in the Central West |
Provided advice to service providers at service
visits, through emails and individual queries and at CHSP Forums. |
Implement transition to new funding arrangements through training and strategic planning |
Apr-Jun |
Training has been provided across the Central West to assist service providers with transition to consumer directed care model. |
n |
Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Plan services and maintaining regional directory of services |
Apr-Jun |
Activity Work plan deliverables all provided. |
n |
|||
Attend quarterly meetings of interagencies |
Each quarter annually |
All meeting attended. |
n |
|||
9.1.3 |
Engage with the local culturally and linguistically diverse community to identify needs and opportunities |
Engagement activities included: Final Circle of Understanding group prioritising needs and issues, fortnightly Women's Art and Sewing Group, development of: Latin Night with Orange CultureHub, Refugee Week celebration with Orange Social Justice, Parkes Meet and Greet group and facilitated planning meeting with Forbes Multicultural Group. Funding applications to: Clubs NSW for Community Kitchen Community Garden and Life Circles, and Department of Social Services SETS Client Services and SETS Capacity Building |
Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies |
Each quarter annually |
A wide range of programs provided. |
n |
9.1.4 |
In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan |
Support has been provided to the Aboriginal Working Party to update goal completion and review tasks. The Committee are awaiting funding to review the plan in total. A ClubGrant was submitted to provide support to Elders. |
Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed time frames |
Each quarter annually |
Support provided at each Working party meeting |
n |
Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community |
Each quarter annually |
Regular updates with Working Party achieved. New initiatives provided after liaison. |
n |
9.2 - Ensure the precincts, buildings, programs and activities provided by Council's children's services are professionally managed |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
9.2.1 |
Deliver quality children's services |
Trauma Informed Care training completed by educators and staff from all children's services. Staff attended the Reconciliation Symposium. Supported Playgroup Cultural Inclusion Plan completed and approved. |
Utilisation rates of Council's children's services maintained at an average of 80% across all services |
Each quarter annually |
At least 88% utilisation |
n |
Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework |
Each quarter annually |
All NQF assessments 100% compliance |
n |
9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
9.3.1 |
Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability |
Liveable Communities grant successful - planning for Create a Spark,
creative art program for people living with dementia initiated. The program
is a partnership with Dementia Australia, gallery staff and volunteers. |
Funding options identified and grant applications submitted |
Each quarter annually |
Liveable Communities Grant successful. |
n |
Relevant grant and compliance reporting requirements met |
Each quarter annually |
All reporting requirements met |
n |
|||
9.3.2 |
Provide supported accommodation services to adults with an intellectual disability |
All statutory and contractual requirements met. 11 residents NDIS or Continuity of Support plans completed to provide ongoing financial support for accommodation and daily living needs. |
Number of residents supported |
Each quarter annually |
No change in number of residents |
n |
Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 |
Each quarter annually |
All compliance measures met. |
n |
|||
Compliance with Ageing, Disability and Home Care funding agreement |
Each quarter |
ADHC contractual requirements met and contract finalised. |
n |
Our Economy
The Orange community will plan and grow an innovative, diverse and balanced economy while protecting the character of the City and the region.
10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
10.1.1 |
Deliver Visitor Information Services |
The City of Orange is fast becoming a destination of choice with the Visitor Information Centre providing customer service to 38,056 people and 916 online enquiries. Both social media and online bookings increased for the quarter.. |
Operate the Orange Visitor Information Centre within budget |
Each quarter annually |
The Visitor Information Centre is operating within budget. |
n |
Increase online bookings by 10% annually |
Apr-Jun annually |
BookEasy online site has 29 bookable accommodation providers. |
n |
|||
Increase social media engagement and reach by 25% by annually |
Apr-Jun annually |
Social media engagement has seen Visit Orange Facebook “Likes” to 5,316 and Instagram followers to 4,771. This is an increase of 9% for this quarter. |
n |
|||
10.1.2 |
Implement the Orange tourism strategy |
Visitation to Orange VIC continues to be strong. 16 actions in the Orange Regional Tourism Strategy were delivered this quarter. |
Actions from the Orange tourism strategy delivered in accordance with the strategy items adopted by Council |
Each quarter annually |
Tasks completed in the Tourism Strategy include: |
n |
Manage the outsourced tourism service contract |
Each quarter annually |
Contract is being managed and Council involvement in development of new regional tourism body resourced. New brand, Orange360 launched. |
n |
10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
10.2.1 |
Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park |
Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange. 3.5 star rating was maintained with the ongoing roll out of necessary maintenance. Occupancy rates for the caravan park were consistent with the overall rating for the site. |
Maintain three-star rating |
Each quarter annually |
The Colour City Caravan Park continued to maintain its 3.5 star rating during this quarter. |
n |
Maintain occupancy rate at an annual average of at least 50% |
Apr-Jun annually |
The occupancy rate for this quarter was 60%. |
n |
|||
Undertake asset improvements in accordance with the Buildings Asset Management Plan |
Apr-Jun annually |
Maintenance performed included replacing mattresses, tree lopping, replacing cement slabs, replacing cabin contents, repair and stained decking on cabins, replacing taps, plumbing, mowing, weeding, pruning, removal of leaves, gutter cleaning, replacing light bulbs, security improvements, waste management and sewage repairs. |
n |
|||
10.2.2 |
Support a range of community events |
For this quarter, 78 events held on Council land and facilities, ensuring the City of Orange is a destination of choice. |
Number of events held on Council land by external parties |
Each quarter annually |
45 events held on Council land by external parties. |
n |
Number of Council hosted-events organised by Council |
Each quarter annually |
33 Council-hosted events held. |
n |
|||
Implement the Disability Inclusion Action Plan events-related actions |
Each quarter annually |
Disability inclusion has commenced in Council hosted events including the New Resident Event |
n |
11 - Encourage a strong, multi-faceted economy and stimulate interactions within the business community and between business and Council |
11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
11.1.1 |
Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations |
Orange City Council continues to support business development, through the administration of Shop Local Program, Supply Directory, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project). |
Number of business enquiries responded to each quarter |
Each quarter annually |
A total of 170 businesses were assisted in the quarter. |
n |
11.1.2 |
Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms |
Council’s online business directory is active and continues to provide local business support. |
Number of businesses listed on Council's on-line business directory |
Each quarter annually |
392 businesses listed on Council's online business directory. |
n |
11.1.3 |
Undertake refurbishment of the Central Business District |
No Comments |
Project planning completed and delivery to budget and time frames |
Each quarter annually |
This project is now a component of the FutureCity project. Traffic counts undertaken and grant applications for CBD lighting submitted earlier in the year have assisted in the project planning for this component. |
n |
11.1.4 |
Manage Council's land portfolio |
Council's land portfolio is being managed. |
Number of transactions to sell and purchase land |
Each quarter annually |
2 properties were sold in the quarter. |
n |
11.2 - Foster partnerships and encourage development across a range of industry clusters |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
11.2.1 |
Develop and manage Council's residential relocation program |
Council's residential relocation program continues to perform well, with 35 enquiries completed. Participation in the Evocities program continues. |
Number of enquiries answered about relocating to Orange |
Each quarter annually |
35 enquiries addressed. Continued participation in Evocities. |
n |
Number of relocatees attending the annual function for new residents |
Oct-Dec annually |
140 residents attended. |
n |
|||
11.2.2 |
Facilitate industry cluster engagement |
Council continues to work in partnership with local businesses,
industry and government/ non-government organisations. Partnerships with
manufacturing/engineering, orchardists, tourism, retail, government
agencies, etc. |
Number of meetings/events hosted and attended with the members of Orange business sector |
Oct-Dec, Apr-Jun annually |
10 meetings held, plus a monthly catch-up is held with all regional government and non-government entities. |
n |
Work with the retail sector on a shop locally campaign annually |
Apr-Jun annually |
Shop Orange has 87 businesses participating. |
n |
11.3 - Encourage training and skills development for a diverse and sustainable labour market |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
11.3.1 |
Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them |
Council works closely with local business, industry and government/ non-government agencies. This quarter has seen participation in the Regional NSW Technology Expo, CenWest Innovate Program, Shop Orange Program, Regional Economic Development Strategy and 310 jobs loaded onto the Evocities website. |
Annual events to assist industry in skills development |
Apr-Jun annually |
Council has been an active participant and sponsor of the Orange Jobs
Expo held in November and the Regional NSW Technology Expo in June. |
n |
Measure the impact of the Jobs Creation Strategy by assessing the number of jobs initiative has identified/supported |
Apr-Jun annually |
Projects include: |
n |
11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
11.4.1 |
Maintain an accurate and updated register of all land owned or managed by Orange City Council |
The Land Register is maintained and kept up-to-date. The annual inspection schedule of leased properties is in place which allows for any issues to be identified and resolved were required. |
Changes to register made within three weeks of land transaction |
Each quarter annually |
Indicator met. |
n |
Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed |
Oct-Dec, Jan-Mar annually |
Annual inspection process continuing and matters addressed within budget. |
n |
|||
11.4.2 |
Operate the Orange Airport |
Passenger numbers are continuing to grow on all flight services. |
Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security |
Each quarter annually |
100% |
n |
Annual technical inspection completed |
Apr-Jun annually |
100% |
n |
|||
Obstacle limitation surface survey completed |
Oct-Dec annually |
100% |
n |
|||
Annual exercise completed |
Oct-Dec annually |
Actual plane accident |
n |
|||
11.4.3 |
Manage the issues arising from telecommunications opportunities |
Ongoing liaison on sites with NBN has occurred this quarter. |
Ensure the Orange community is aware of the rollout and the opportunities it creates |
Each quarter annually |
Ongoing with NBN rollout. |
n |
11.4.4 |
Undertake upgrades of Airport precinct |
Airport perimeter completed in last quarter. Second Airport Community
Committee Meeting held in last quarter. |
Complete Airport precinct planning processes |
Year 2 |
Due in 2018/19. |
n |
Complete security fencing |
Year 2 |
Due in 2018/19. |
n |
|||
Re-seal "Charlie" and "Delta" (2019/20) and "Bravo" (2018/19) taxiways |
Years 3 and 4 |
In 2018/2019 Budget. |
n |
Our Environment
The Orange community will pursue the balance of growth and development with the protection and enhancement of the built and natural environment while recognising climate impacts and the diverse needs of the urban, village and rural communities.
12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
12.1.1 |
Implement the open space strategy |
Draft Plan of Management for Gosling Creek Reserve developed and being reviewed consistent with Council resolution |
Finalise plans of management for community land by December 2018 |
Year 2 |
Work continues on the plans of management |
n |
Implementation of open space strategy in accordance with approved budget and project time frames |
Years 2, 3 and 4 |
To be undertaken in Year 2 |
n |
|||
12.1.2 |
Monitor and implement awareness events and campaigns for noxious and environmental weeds |
Orange City Council have undertaken 122 inspections in the 4th quarter including 37 inspections of Council managed lands, 4 inspections of state government managed lands and 81 private property inspections. |
Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements |
Apr-Jun annually |
Property inspections were exceeded |
n |
12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
12.2.1 |
Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design |
A total of 19 lots of heritage advice was provided for the reportable period. |
Number of heritage and urban design advisory services delivered per quarter |
Each quarter annually |
A total of 29 lots of heritage advice provided for the reportable period. |
n |
12.2.2 |
Operate the Orange Cemetery |
No Comments |
Allocation of allotments for burial within 24 hours of receipt of application for burial |
Each quarter annually |
Allocation of allotments provided within 24 hours as required. |
n |
Keep records in accordance with Cemeteries and Crematoria Act 2013 |
Each quarter annually |
Records maintained in Council’s “Authority” register as required. |
n |
|||
Undertake landscaping and irrigation of new section |
Apr-Jun annually |
Landscaping continued to progress with the growth of the interment areas. |
n |
|||
Construct 300 square metres of paths |
Year 2 |
Works on paths in the most recent interment area already commenced. With early start, paths should be installed earlier in year 2 than planned. |
n |
|||
Extend road network within non-denominational lawn |
Year 4 |
Planning commenced. |
n |
13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
13.1.1 |
Upgrade under-awning lighting in the Central Business District |
Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report. |
Complete upgrades of under-awning lighting |
Apr-Jun annually |
Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report. |
n |
Continue planning for under-awning light replacement |
Each quarter annually |
Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report. |
n |
13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
13.2.1 |
Implement water conservation strategies |
Level 2 water restrictions remained in place for the 4th quarter |
Implement annual water conservation strategies (media, education, advertising, water audits) |
Oct-Dec, Jan-Mar annually |
Completed in second quarter and in third quarter. |
n |
13.2.2 |
Work with Centroc to develop and implement effective regional water security plan |
Council staff attended one Centroc Water Utility Alliance meeting held in the 4th quarter, which had a continued focus on regional sustainability of water infrastructure. Council continued to work with Centroc on regional water security issues. |
Attend meetings of the Centroc Water Utilities Alliance to review the regional water security study |
Each quarter annually |
|
n |
Report on key milestones established as part of the review of the regional water security study |
Apr-Jun annually |
|
n |
|||
13.2.3 |
Mid-term review of water and sewer strategic business plan (including financial plan) |
Annual review of Water and Sewer Financial Model (FINMOD) completed as part of the development of Council's Water and Sewer Asset Management Plans. This includes 30 year Water and Sewer Capital Works Plan and all Operations, Maintenance and Administration costs and Typical Residential Bill (TRB) output from Financial Model |
Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Primary Industries Water Best Practice criteria by May 2018 |
Apr-Jun |
|
n |
13.2.4 |
Prepare new integrated water cycle management strategy (including water conservation measures) |
Minimal data gathering has occurred during the third quarter |
Prepare new integrated water cycle management strategy in accordance with best practice criteria by May 2018
|
Apr-Jun |
|
n |
13.2.5 |
Implement Council's drought management plan |
Review of Council's Drought Management Plan to be conducted in line with review of Council's Integrated Water Cycle Management Strategy, now due for completion by May 2020 |
Review outcomes of Council's drought management plan in accordance with Department of Primary Industries Water Best Practices criteria by May 2018 |
Apr-Jun |
|
n |
13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
13.3.1 |
Deliver waste and recycling services |
All waste services including domestic waste, recycling and organics collection and processing services provided to the domestic and commercial sectors and performed in accordance with respective contract Key Performance Indicators and reviewed quarterly with J R Richards senior management. Education programs for the domestic waste, recycling and organics services continued to be rolled out. Both Waste facilities (Ophir Road Orange and Euchareena Road Molong) operating in accordance with licence conditions and Operational Environmental Management Plans. Council has submitted an application to the EPA for the Recycling Relief Fund, which will provide four months financial relief to Council due to the recent price increases to processing recyclables as a result of the China National Sword Policy. Council is awaiting the outcome of this grant application. Council is also working collaboratively with NetWaste to develop a regional Recycling Strategy, which is also a requirement of the EPA Recycling Relief Fund. |
Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre |
Oct-Dec annually |
Scheduled for collection next October 2018 in addition to servicing of the Community Recycling Centre at Ophir Road Resource Recovery Centre |
n |
Deliver education materials or services to Orange residents relating to the waste, recycling and organics contract provisions |
Each quarter annually |
Contracted education consultant, Envirocom, continued to work with Council on promoting waste services to the general public and school sectors in the April-June quarter in accordance with the adopted strategies for the Waste and Recycling Contract and Food and Garden Organics contract. |
||||
13.3.2 |
Participate in the NSW Blue Star Program (previously Tidy Towns) |
The Orange Tidy Towns Program was again the winner for Regional NSW. Committee members attended Barmera in April for the National Awards. Orange won the Dame Phyllis Frost Litter Awards and the Environmental Sustainability Award. A Highly Commended was also received for the Young Environmental Achievement Award. Unfortunately Orange did not win the Overall Award. |
Participate in Clean Up Australia activities |
Jan-Mar annually |
93 community members |
n |
Raise awareness of the NSW Blue Star Program through four local media events and engaging with local schools |
Each quarter annually |
Letters to schools inviting them to be part of the TT Program |
n |
|||
Compile annual NSW Blue Star Sustainable Communities Award submissions |
Each quarter annually |
Both for NSW and National Awards |
n |
13.4 - Monitor and enforce regulations relating to City amenity |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
13.4.1 |
Conduct Retail Food Premises inspections |
Inspections and complaints all attended to as required during the reporting period. |
All complaints about retail food premises investigated within 48 hours and action taken if required |
Each quarter annually |
All complaints acted upon. |
n |
Annual inspection of all retail food premises completed |
Apr-Jun annually |
Inspections of all food premises completed. |
n |
|||
Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually |
Jul-Sep annually |
Annual reporting provide to the NSW Food Authority. |
n |
|||
Continue to support the "Scores on Doors" Program |
Oct-Dec annually |
Service provided. |
n |
|||
13.4.2 |
Enforce environmental legislation |
All pollution incidents reported were inspected. During the reporting period an oil spill in a creek was attended to without a cause or polluter being found. |
All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events, and action taken if required |
Each quarter annually |
All complaints investigated. |
n |
13.4.3 |
Provide efficient and effective development assessment and compliance service in a timely manner |
138 development applications were determined, comprising 119 new DAs
(median processing time of 19 days) and 19 modifications (median processing
time of 15 days). |
Applications determined within a median time of 35 days, construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 15 days |
Each quarter annually |
Development assessment and compliance services were provided in a timely manner. |
n |
13.4.4 |
Provide property information in a timely manner |
A total of 416 planning certificates were issued, comprising 358 x
10.7(2) certificates and 58 x 10.7(5) certificates. No urgency fee was paid
on 379 of these applications - these were issued with a median processing
time of 4 days. Urgency fees were paid for the other 37 applications - these
were issued with a median processing time of 1 day. |
Issue section 149 planning certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid) |
Each quarter annually |
Property information was provided in a timely manner. |
n |
Issue section 149(B) - (E) building certificates and other property information within a median processing time of four days |
Each quarter annually |
Building certificates require access to be gained to the subject properties and, in many instances, work is required to be undertaken before a certificate can be issued. These factors greatly affect median processing time. |
n |
14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure |
14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service |
||||||
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
14.1.1 |
Construct the Southern Feeder Road |
Works were undertaken to clear the Edward Street road alignment and the pre purchasing of precast drainage units according the draft designs was done in the quarter for stage 1b. Design and investigation was progressed for stage 2 (Anson to Pinnacle) and Council was advised that it had secured just over $4.6M in grant funding for construction of this section through the Restart NSW Resources for Regions program. |
Explore further grant opportunities and make submissions |
Each quarter annually |
No applications made this quarter |
n |
Complete design for Stage 1(b) |
Each quarter |
Design corrections being undertaken by consultant |
n |
|||
Complete Stage 2 |
Year 4 |
Not due |
n |
|||
14.1.2 |
Design and construct Orange to Carcoar Pipeline and associated infrastructure |
Work has been delayed while replacement pipeline flow control valves have been acquired. It is expected that these will be installed in October 2018 and final commissioning can then be undertaken which is expected to be completed by the end of November 2018. The contractor has been completing minor restoration items.
|
Project undertaken in accordance with the project plan and funding conditions |
Each quarter |
The contractor has been granted an extension of time to allow for design modifications to correct flow control issues. The project is now expected to be complete by the end of November 2018. |
n |
14.1.3 |
Implement water mains extension/realignment program |
No works have occurred due to delays in the drainage and road works on the Cargo Road Upgrade. |
Construction undertaken on time and within budget |
Apr-Jun annually |
No works have occurred due to delays in the drainage and road works on the Cargo Road Upgrade. |
n |
14.1.4 |
Develop and implement North Orange sewer strategy |
No works have progressed with the North Orange Sewer Strategy as priority has been given to Stage 2 Sewer Design work associated with the Shiralee urban release area. |
Preconstruction works undertaken on time and within budget by June 2018 |
Apr-Jun |
No works have progressed with the North Orange Sewer Strategy as priority has been given to Stage 2 Sewer Design work associated with the Shiralee urban release area. |
n |
Construction activities commenced by 2020/21 |
Year 4 |
Due in 2020/21. |
n |
|||
14.1.5 |
Design and construct Redmond Place sewer pump station and associated sewer mains |
No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area. |
Preconstruction works undertaken on time and within budget by June 2018 |
Apr-Jun |
No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area. |
n |
Construction activities undertaken on time and within budget by June 2021 |
Year 4 |
Due in 2020/21. |
n |
|||
14.1.6 |
Design and construct Blackman's Swamp Creek Stormwater Harvesting Stage 2 (Jilba Street Wetland) |
No work undertaken in 4th quarter - concept design activities assigned to Water and Sewer Design Engineer according to priority. Land negotiations commenced |
Design activities undertaken on time and within budget by June 2018 |
Apr-Jun |
No work undertaken in fourth quarter - concept design activities assigned to Water and Sewer Design Engineer according to priority. Land negotiations commenced. |
n |
Construction activities undertaken on time and within budget by June 2020 |
Year 3 |
Due in 2019/20. |
n |
|||
14.1.7 |
Construct sewer pumps and associated sewer mains to serve Phillip Street Developmental Control Plan |
No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area. |
Construction activities undertaken on time and within budget by June 2019 |
Year 2 |
Due in 2018/19. |
n |
14.1.8 |
Develop and design South Orange Stage 2 Water |
Shiralee Stage 2 water supply design work currently underway |
Design completed by June 2019 |
Year 2 |
Due in 2018/19. |
n |
14.1.9 |
Design and construct South Orange Stage 1C Sewer |
Shiralee Stage 1C sewer design work currently underway |
Design completed by June 2018 |
Apr-Jun |
Shiralee Stage 1C sewer design work currently underway |
n |
Construction completed by June 2019 |
Year 2 |
Due in 2018/19. |
n |
|||
14.1.10 |
Develop and design South Orange Stage 2 Sewer |
Shiralee Stage 2 sewer design work (including hydraulic modelling) currently underway |
Design completed by June 2020 |
Year 3 |
Due in 2019/20. |
n |
14.1.11 |
Develop and design Robindale Downs sewer pump station and associated sewer rinsing main |
No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area. |
Design completed by June 2020 |
Year 3 |
Due in 2019/20. |
n |
14.1.12 |
Design and construct Airport Technology Park Stage 1A Water |
No work has occurred during this quarter |
Design undertaken on time and within budget by June 2018 |
Apr-Jun |
No work has occurred during this quarter. |
n |
Construction activities undertaken on time and within budget by June 2019 |
Year 2 |
Due in 2018/19. |
n |
|||
14.1.13 |
Design and construct Airport Technology Park Stage 1A Sewer |
No work has occurred during this quarter |
Design undertaken on time and within budget by Jun 2018 |
Apr-Jun |
No work has occurred during this quarter. |
n |
Construction activities undertaken on time and within budget by June 2019 |
Year 2 |
Due in 2018/19. |
n |
|||
14.1.14 |
Spring Hill - Lucknow sewer strategy |
No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area. |
Design completed by June 2019 |
Year 2 |
Due in 2018/19. |
n |
Construction activities undertaken on time and within budget by June 2021 |
Year 4 |
Due in 2020/21. |
n |
|||
14.1.15 |
Installation of solar panels at the Orange Sewage Treatment Plant and Icely Road Water Filtration Plant |
|