Finance Policy Committee
Agenda
7 August 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 7 August 2018.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
RECORD NUMBER: 2018/1867
AUTHOR: Jason Cooke, Manager Financial Services
EXECUTIVE Summary
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
The overall donations/sponsorship budget for 2018/19 is as follows:
Program |
Adopted Budget |
Actual/ |
Remaining |
General Donations * |
$55,000.00 |
$46,273.61 |
$8,726.39 |
Wood and Heating Bank Vouchers |
$5,000.00 |
$5,000.00 |
$0.00 |
Major Promotions ** |
$45,500.00 |
$45,500.00 |
$0.00 |
Emergent Funding - $5,000 per quarter *** |
$20,000.00 |
$5,000.00 |
$15,000.00 |
Orange Harness Racing |
$20,000.00 |
$20,000.00 |
$0.00 |
Waratah’s Sporting Club contribution |
$96,354.00 |
$96,354.00 |
$0.00 |
Sports participants grants |
$13,900.00 |
$3,541.00 |
$10,359.00 |
Sports capital improvements grants |
$50,000.00 |
$50,000.00 |
$0.00 |
TOTAL |
$305,754.00 |
$271,668.71 |
$34,085.39 |
* Includes School Prize Giving allocation (remaining balance being $3,800.00). $5,000 has been transferred out of general donations to fund the wood and heating bank vouchers program
** Includes $10,000.00 from City Events and $2,500.00 from Economic Development.
*** Emergent funding is allocated as $5,000.000 per quarter in the financial year. Each quarter starts at 1 July, 1 October, 1 January and 1 April. The first quarter for current financial year has been fully expended.
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
That a donation of $500.00 be made from the Sports Participant Program to Dallas Sydney George for attendance at the 2018 New Zealand Martial Arts Championships as a member of the Australian Martial Arts Championships (AMAC) Australian Squad. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
1 |
Applicant |
Dallas Sydney George |
|
Not for Profit |
Yes |
|
Dallas Sydney George Team Member - 2018 Australian Martial Arts Squad - attending New Zealand Titles in Auckland on 28 October 2018. |
|
|
Donation Request $500.00. |
|
|
Policy Category Sports Participation - selected in a National team. |
|
|
Policy Status Eligible for the category maximum ($500.00). |
1 Application Form - Dallas Sydney George - Karate NZMAC Championships - New Zealand, IC18/13310⇩
2 FPC 7 August 2018 - 2018/19 Donations Approved/Committed Year-to-Date, D18/39468⇩
Finance Policy Committee 7 August 2018
2.1 Requests for Financial Assistance
Attachment 1 Application Form - Dallas Sydney George - Karate NZMAC Championships - New Zealand