Agenda of Finance Policy Committee

Finance Policy Committee 3 July 2018

2.1 Requests for Financial Assistance

RECORD NUMBER: 2018/1519

AUTHOR: Jason Cooke, Manager Financial Services

EXECUTIVE Summary

Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.

Financial Implications

The overall donations/sponsorship budget for 2018/19 is as follows:

Program	Adopted Budget	Actual/ committed	Remaining balance
General Donations	$60,000.00	* $34,814.25	$25,185.75
Major Promotions	$45,500.00	** $45,500.00	$0.00
Emergent Funding	$20,000.00	$0.00	$20,000.00
Orange Harness Racing	$20,000.00	$20,000.00	$0.00
Waratah’s Sporting Club contribution	$96,354.00	$96,354.00	$0.00
Sports participants grants	$13,900.00	$3,041.00	$10,859.00
Sports capital improvements grants	$50,000.00	$50,000.00	$0.00
TOTAL	$290,754.00	$249,709.25	$41,044.75

* Includes School Prize Giving allocation (remaining balance being $3,800.00).

** Includes $10,000.00 from City Events and $2,500.00 from Economic Development.

Separate to these requests, a report is being prepared to give consideration to funding applications that were either declined for funding or only partly funded during the 2018/19 Delivery Operational Plan adoption on 19 June 2018.

Process for applications of the remaining budget allocation

A Council resolution is required to allocate funds to any external entity, including as a donation.

Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.

Policy and Governance Implications

Nil

Recommendation

1 That the request for financial assistance received from Cycle Plan Consultancy and Event Management for the Hills of Orange Charity Ride - 23-25 November 2018 be declined.

2 That a donation of $250.00 be made from the Sports Participant Program to Francesca Chitukudza for attendance at the 2018 Under-12 National Swimming Championships in July 2018 as a member of the NSW Primary Schools Sports Association (NSWPSSA) Team.

3 That a donation of $350.00 be made from Emergent Funding to the National Servicemen's Association of Australia - NSW Branch Inc - Mid State Sub Branch for the hire of 50 chairs for the Ex-Servicemen's Parade Day in February 2019.

4 That a donation of $1,650.00 rate reimbursement be made from Emergent Funding to the 3rd Orange Scout Club for the Scouts Hall at 3 Icely Road, Orange.

5 That a donation of $1,000.00 be made from Emergent Funding to the Spring Hill Activities Group for the Whistlestop Festival 2019 - 30-31 March 2019.

6 That a donation of $2,000.00 be made from Emergent Funding to the Orange Men's Shed for the purchase of materials for woodworking and metalworking projects during 2018/19.

7 That a donation of $250.00 be made from the Sports Participant Program to Harriet Shuttleworth for attendance at the 2018 National Youth Soccer Championships for Girls in July 2018 as a member of NSW Country Team.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

As some of the requests for financial assistance considered by Council in the report on the Draft Delivery/Operational Plan 2018/19 to 2021/22 on 19 June 2018 may be reconsidered, all recommendations for paying any of the donations below (except those from the Sports Participation Program) will also recommend that the payment comes from Emergent Funding. This is so the remainder in General Donations does not change before Council reconsiders the requests for financial assistance in the budget (which were received well before the applications below).

1	Applicant	Cycle Plan Consultancy and Event Management
	Not for Profit	No. If a donation is approved, it will need to go on exhibition for 28 days.
	Hills of Orange Charity Ride - 23-25 November 2018 The Hills of Orange is a charity ride raising money for cancer research via the Tour de Cure charity. It is a three-day event that showcases all of Orange - including wineries and restaurants. Money raised will be channelled through Tour De Cure and then three x $10,000 cheques will be given to three Orange cancer-related funds.
	Donation Request $5,000.00
	Policy Category Event sponsorship. As this has been fully expended, considered under General Donations.
	Policy Status · Fundraising event - demonstrates direct benefit returned to Orange LGA. · Event sponsorship budget has been fully expended. Can be considered under General Donations - Community Event Seed Funding. Only not-for-profit organisations can apply. · Ineligible for consideration.

2	Applicant	Francesca Chitukudza
	Not for Profit	Yes
	NSW Primary Schools Sports Association (NSWPSSA) Attending the Under-12 National Swimming Championships in Hobart, Tasmania in July 2018.
	Donation Request $500.00
	Policy Category State representation (ie, in a State team) - $250.00.
	Policy Status · The applicant has incorrectly selected National representation (ie, applicant is in a National team). The applicant is in a State team. · Eligible for consideration for State representation at maximum amount of $250.00.

3	Applicant	National Servicemen's Association of Australia - NSW Branch Inc - Mid State Sub Branch
	Not for Profit	Yes
	Ex-Servicemen's Parade Day 2018 This is an annual event held in February each year.
	Donation Request $350.00 (to cover cost of hiring 50 chairs).
	Policy Category General Donations - Miscellaneous.
	Policy Status · Request is well below the maximum for the category ($2,000.00). · Eligible for consideration.

4	Applicant	3rd Orange Scout Group
	Not for Profit	Yes
	Rates Reimbursement Scouts Hall - 3 Icely Road, Orange.
	Donation Request $2,234.05 ($1,556.25 general rate plus $677.80 base rate)
	Policy Category Rates Reimbursement.
	Policy Status · 75% of the rates (general rate plus base rate) for one property. Category capped at $2,000.00. 75% of the rates is $1,675.54 (round down to $1,650.00). · Eligible for consideration.

5	Applicant	Spring Hill Activities Group
	Not for Profit	Yes
	Whistlestop Festival 2019 - 30-31 March 2019 The festival is being organised to showcase Spring Hill and surrounding districts' history and culture and to support the Village of Spring Hill.
	Donation Request $5,000.00
	Policy Category Event sponsorship. As this has been fully expended, considered under General Donations.
	Policy Status · Event sponsorship budget has been fully expended. Can be considered under General Donations - Community Event Seed Funding. Only not-for-profit organisations can apply. · Eligible for consideration.

6	Applicant	Orange Men's Shed
	Not for Profit	Yes
	Materials for Woodworking and Metalworking Projects The Orange Men's Shed provides a service to the Orange community focussing on the creation of healthy thinking in old age. The Orange Men's Shed achieves this via companionship, discussion, group activities and hands-on projects such as woodworking and metalworking. The financial assistance request is for off-setting the cost of purchasing materials for the woodworking and metalworking projects.
	Donation Request $2,000.00
	Policy Category General Donations - Miscellaneous.
	Policy Status Eligible for consideration.

7	Applicant	Harriet Shuttleworth
	Not for Profit	Yes
	NSW Country Attending the 2018 National Youth Soccer Championships for Girls - 16-20 July 2018.
	Donation Request $250.00
	Policy Category State representation (ie, in a State team) - $250.00.
	Policy Status · The applicant is in a State team. · Eligible for consideration for State representation at maximum amount of $250.00.

Attachments

1 Application form - Cycle Plan Consultancy and Event Management - CFA 68/2018(1) - application form - Hills of Orange Charity Ride - 23 November 2018, IC18/8502 ⇩

2 Additional information - Hills of Orange Charity Ride, D18/32997 ⇩

3 Application form - Francesca Chitukudza - NSW State Team Member - Under-12 National Swimming Championships - 25 to 31 July 2018, IC18/9146 ⇩

4 Application form - National Servicemen's Mid State Sub Branch - Parade Day in Newman Park 2019 - 17 February 2019, IC18/10637 ⇩

5 Application form - 3rd Orange Scout Group - Rates Reimbursement, D18/33026 ⇩

6 Application form - Spring Hill Activities Group - Whistle Stop Festival 2019 - 30 to 31 March 2019, IC18/11399 ⇩

7 Application form - Orange Men's Shed Inc - materials for training programs - 1 July 2018 to 30 June 2019, IC18/11528 ⇩

8 Application form - Harriet Shuttleworth - NSW State Team Member - National Youth Championships for Girls 2018 - Coffs Harbour - 16 -20 July 2018, IC18/11857 ⇩