Sport and Recreation Policy Committee
Agenda
5 June 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 June 2018.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Sport and Recreation Policy Committee 5 June 2018
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
2.3 Minutes of the Parks, Trees and Waterways Meeting held on 22 March 2018
Sport and Recreation Policy Committee 5 June 2018
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting. |
RECORD NUMBER: 2018/1172
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Sport and Recreation Community Committee met on 19 March 2018 and 30 April 2018 and the recommendations from those meetings are provided to the Sport and Recreation Policy Committee for adoption.
Item 3.6 (2018/2019 Sports Facility Partnership Program) of the Sport and Recreation Community Committee meeting held on 19 March 2018, inadvertently did not include one application that was received under Council’s 2018-2019 Sports Facility Partnership Program and unfortunately this application was not considered as part of the assessment process.
As a result, the Committee reviewed all applications via e-mail after this meeting, and made a revised recommendation to Council on the funding allocations, set out in the minutes of the Committee held on 30 April 2018.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting of 19 March 2018 and 30 April 2018. 2 That Council determine recommendation 3.3, and note recommendation 3.6, from the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018. 3 That Council determine recommendation 2.1 from the minutes of the Sport and Recreation Community Committee meeting held on 30 April 2018. 4 That the remainder of the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018 and 30 April 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Sport and Recreation Community Committee held on 19 March 2018
2 Charter - Sport and Recreation Community Committee - 2017, 2017/2283⇩
3 SRCC 30 April 2018 Agenda, D18/27591⇩
4 SRCC 30 April 2018 Minutes, 2018/1164⇩
5 Sport and Recreation Community Committee Action Plan - 2018, D18/15143⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 19 March 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr K Duffy, Cr S Nugent, Mrs Alison Bennett, Ms Shahreen Alford, Mrs Kim Gray, Ms Annella Powell, Mr Brendan Stuart, Mr Shaun Eggleston, Mr Gavin Hillier, Mr Matthew Chisholm, Mr Gary Norton, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Peter Jarick, Director Community, Recreation and Cultural Services, Manager City Presentation, Recreation Planner, Sports and Recreation Coordinator
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
Nil
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
TRIM Reference: 2018/391 |
Recommendation Mr G Norton/Mr S Martin That the Action List for the Sport and Recreation Community Committee by reviewed and updated.
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The Meeting Closed at 6.55PM.
Sport and Recreation Policy Committee 5 June 2018
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
Attachment 1 Charter - Sport and Recreation Community Committee - 2017
SPORT AND RECREATION
COMMUNITY COMMITTEE
2017/2283 F164
purpose
To advise Council and make recommendations in relation to the development and implementation of strategies relating to sport and recreation including the Orange Bicycling Plan, Orange Outdoors Strategy and Orange Active Travel Plan.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Sport and Recreation Policy Committee
Term
The Sport and Recreation Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Up to 16 community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Six monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Sport and Recreation Policy Committee. Council may adopt, amend or decline any recommendation.
SPORT AND RECREATION
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Orange Bicycling Plan
Orange Outdoors Strategy
Orange Active Travel Plan
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
Attachment 2 SRCC 30 April 2018 Agenda
Sport and Recreation Policy Committee 5 June 2018
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
Attachment 2 SRCC 30 April 2018 Agenda
Sport and Recreation Community Committee 5 June 2018
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
Attachment 3 SRCC 30 April 2018 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 30 April 2018
COMMENCING AT 6.00pm
1 Introduction
Attendance
Cr S Nugent, Mrs Alison Bennett, Mr Michael Thornhill, Mr Scott Holmes, Ms Shahreen Alford, Mrs Kim Gray, Mr Peter Rodgers, Ms Annella Powell, Mr Brendan Stuart, Mr Shaun Eggleston, Mr Darryl Curran, Mr Gavin Hillier, Mr Matthew Chisholm, Mr Gary Norton, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Wayne Hill, Mr Peter Jarick, , Mrs Jane Dennis (Guest – Orange Netball Association), Ms Louise Manca (Guest – Orange Netball Association), Director Community, Recreation and Cultural Services, Manager City Presentation, Recreation Planner, Sports and Recreation Coordinator.
In the absence of the Chairperson (Cr Hamling), Cr Nugent chaired the meeting.
1.1 Apologies and Leave of Absence
RESOLVED Mr G Norton/Ms A Powell That the apologies be accepted from Cr J Hamling (Chairperson), Mr Michael Thornhill, Ms Shahreen Alford, Mrs Kim Gray, Mr Brendan Stuart, Mr Matthew Chisholm, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Wayne Hill and Mr Peter Jarick, for the Sport and Recreation Community Committee meeting on 30 April 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr G Norton/Mr G Hillier That the Minutes of the Meeting of the Sport and Recreation Community Committee held on 19 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Sport and Recreation Community Committee meeting held on 19 March 2018. |
MATTER ARISING
Following the Sport and Recreation Community Committee meeting of 19 March 2018, it was discovered that there had been a funding application omitted from the report regarding the 2018/2019 Sports Facility Partnership Program.
All Committee members were advised of the issue by email on 27 March 2018 and were asked to consider an amended recommendation which included a funding allocation to the missing applicant. The Committee members unanimously supported the amended recommendation as listed below.
RECOMMENDATION Ms A Powell/Mr Holmes That the Sport and Recreation Community Committee recommend that Council allocate funds from the 2018/2019 Sports Facility Partnership Program as per the following table:
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3 General Reports
3.1 Sport and Recreation Facility Priorities TRIM Reference: 2018/1015 The Committee acknowledged the complexity of developing a prioritised list of sport and recreational facilities and discussed the importance of establishing key criteria against which nominated projects would be prioritised. The criteria included: · Current adequacy of existing facility to meet current and project demand · Growth in membership/population · Multipurpose usage · Ability to attract events – economic benefits · Local and regional gaps in the provision of facilities · Accessibility The Committee also agreed that the process of identifying future projects should not only focus on sporting facilities but take into consideration the important role active recreation plays in the health of the community which would include the provision of playgrounds, skate parks, shared pedestrian paths, mountain bike trails, etc. Representatives from the Orange Netball Association provided an update on the current the current status of the sport locally and the limitations of available court space at Anzac Park (indoor and outdoor courts) due to the continued increase in membership. The Netball Association would like to have an additional four outdoor courts provided in the short term to meet current demand and the future development of an additional indoor court/s which would also allow the venue to host major championship across a variety of sports as well as one off high profile games. A number of other specific projects were raised by Committee members which have been recorded and will be further considered as part of an informal Committee workshop to be held on Monday, 4 June 2018.
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Recommendation Mr G Norton/Mr D Curran That the Sport and Recreation Community Committee establish a prioritised list of sporting and recreational facility projects for future development and enhancement.
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3.2 Sport and Recreation Community Committee Action Plan TRIM Reference: 2018/1024 |
Recommendation Ms A Powell/Mr S Eggleston That the Sport and Recreation Community Committee Action Plan be reviewed and updated.
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The Meeting Closed at 7.30PM.
2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018
Attachment 4 Sport and Recreation Community Committee Action Plan - 2018
Sport and Recreation Community Committee
Action Plan
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
Establish a prioritised list of projects for the future development and enhancement of new and existing sporting and recreational facilities across the City. |
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5.1 5.2 6.1 6.2 6.3 |
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April 2017 |
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Committee to be provided with sports facility review and needs analysis. Committee to identify key projects required in the short, medium and long term Committee to establish criteria for project prioritisation Committee to prioritise identified projects. |
Sir Jack Brabham Park Sports Centre |
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5.2 6.1 |
$750,000 budgeted. Seeking additional funding through grants. |
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Subject to funding |
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DA approved. Council has submitted a number of grant applications to secure adequate funds to complete this project however these have not been successful to date. The project is likely to be put forward for Round 2 of the Stronger Country Communities Fund. |
Wade Park Cricket and Community Centre |
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5.2 6.1 6.2 |
$750,000 budgeted. $200,000 to be provided by Cricket NSW. $1M from State Government. $50,000 from Orange District Junior Cricket Assoc through a previous State Government grant. |
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June 2019 |
Following the receipt of revised project costing for the original design Council is currently reviewing and modifying the design to ensure the project can be completed within the allocated budget. |
Wade Park Turf Practice Nets |
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5.2 6.1 |
$120,000 budgeted |
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June 2018 |
Project commenced in March 2018 with the turf practice wicket already being completed. |
Wade Park lighting upgrade |
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5.2 |
$145,000 budgeted |
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June 2018 |
Wade Park field lights to be replaced to reinstate lighting to 350 Lux. Existing light fittings are over 25 years and have a significantly reduced output. Request for quotation to supply light fittings has been provided to relevant wholesalers. |
New rectangular field and sporting precinct |
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5.2 6.1 6.2 |
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No timeframes developed at this point. |
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Council has purchased land for the proposed facility however planning has not yet commenced. Council has however resolved to consider all suitable locations for a sporting precinct following the development of concept plans incorporating |
Mt Canobolas Mountain Bike Trail Centre |
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5.2 6.1 6.2 |
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No timeframes developed at this point as approvals and funding required. |
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Council has identified the potential to create a Mountain Bike Trail Centre on Mt Canobolas encompassing both the State Conservation Area (SCA) and NSW Forestry Land. Council has written to the Minister for Environment and Minister of Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas State Recreation Area. Council has since been advised that the Plan of Management is currently being reviewed/rewritten however the process is expected to take an extended period of time |
Events
The following sporting events have been secured by Council through negotiation with sports governing bodies or event promoters.
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
U/13 NSW Indoor Hockey State Championships |
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10.2 6.4 |
Budgeted |
|
3 November 2017 |
6 November 2017 |
Very successful event with over 850 players attending the 4 day event. This event has been secured for a further two years |
NSW Swifts visit |
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10.2 6.4 |
Budgeted |
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9 November 2017 |
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The visit by the NSW Swifts proved extremely popular with the team running a number of skills session for local netballers. |
Mountain Bike Australia XCO National Series |
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10.2 6.4 |
Budgeted |
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9 December 2017 |
10 December 2017 |
This was the second time Orange had hosted the XCO National Series. The event attracted over 250 of Australia’s best Mountain Bike riders. |
NSW U/14 Boys Water Polo State Championships |
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10.2 6.4 |
Budgeted |
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19 December 2017 |
22 December 2017 |
Successful event held at the Orange Aquatic Centre with over 260 players attending the 4 day event. |
2018 Diving NSW Country Championships |
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10.2 6.4 |
Budgeted |
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20 January 2018 |
21 January 2018 |
Only a small event with 80 divers and officials however the event is seen as a good way to showcase the diving facilities in Orange. |
2018 Swimming NSW Country Regional Meet |
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10.2 6.4 |
Budgeted |
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27 January 2018 |
28 January 2018 |
Unfortunately afternoon storms interrupted proceeding on both days however there were still over 300 swimmers from throughout NSW that attended the event. |
Newcrest Orange Challenge |
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10.2 6.4 |
Budgeted |
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4 March 2018 |
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This event continues to grow with over 1400 riders participating in this years Challenge. |
2018 Triathlon NSW Club Championships |
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10.2 6.4 |
Budgeted |
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24 March 2018 |
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This will be the second time the event has been conducted in Orange. Early registrations look promising with between 800 & 1,000 competitors expected. |
Athletics NSW Orange Fun Run (part of Great Volcanic Mountain Challenge) |
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10.2 6.4 |
Budgeted |
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25 March 2018 |
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Cancelled due to Mt Canobolas fire |
2018 Australian O/50's National Cricket Championships |
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10.2 6.4 |
Nil |
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30 March 2018 |
2 April 2018 |
Orange will be the host of this inaugural O/50’s event with 18 teams (250 players) from NSW, Victoria, Queensland, Tasmania and ACT attending. |
Shute Shield Rugby - Easts V Parramatta |
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10.2 6.4 |
Budgeted |
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5 May 2018 |
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This will be the second consecutive year Orange will be hosting Easts for a Shute Shield game. |
2018 Rugby NSW Junior State Championships |
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10.2 6.4 |
Budgeted |
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9 June 2018 |
11 June 2018 |
Council signed a three year agreement with Rugby NSW to conduct the event in Orange between 2017 & 2019. 385 players and officials over a 3 day period. |
RECORD NUMBER: 2018/1326
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Showground Community Committee met on 22 May 2018. As there was not a quorum for the meetings, the recommendations from the Committee are provided to the Services Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That as there was not a quorum, Council note the recommendations made by the Orange Showground Community Committee at its meeting of 22 May 2018.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Showground Community Committee held on 22 May 2018
2 OSCC Action Plan, D18/13405⇩
3 OSCC Agenda, D18/27258⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Showground Community Committee
HELD IN Councillor Workroom, Orange Civic Centre, Byng Street, Orange
ON 22 May 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Mrs B Dunn, Ms E Griffin, Mr M Meagher (6.00pm), Mr P Naylor, Director Community, Recreation and Cultural Services
As Cr Kidd (Chairperson) was not present, Mr Scott Maunder chaired the meeting.
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendations at the next Orange Showground Community Committee to be held 28 August 2018.
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr P Naylor/Ms B Dunn That the apologies be accepted from Mr Christopher Ross and Mr Ron Gander for the Orange Showground Community Committee meeting on 22 May 2018. |
1.2 Acknowledgement of Country
Scott Maunder conducted an Acknowledgment of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Mr P Naylor/Ms E Griffin That the Minutes of the Meeting of the Orange Showground Community Committee held on 6 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Showground Community Committee meeting held on 6 March 2018. |
3 General Reports
TRIM Reference: 2018/1258 |
Recommendation Mr M Meagher/Mr P Naylor 1 That the discussion regarding the Naylor Pavilion Amenities concept Plan be acknowledged. 2 That the suggested alterations with the design concept be discussed with the architect and design amended as appropriate.
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TRIM Reference: 2018/1262 |
Recommendation Ms E Griffin/Ms B Dunn 1 That the Orange Showground Committee Action Plan be reviewed, prioritised and updated. 2 That Council: a Install an accessible ramp at the Dalton Pavilion b Obtain a cost estimate for the installation of a warning light system above the entrance/exit doors to the Naylor Pavilion that indicates when the doors are open c Review the cause of the outage at the Agricultural Pavilion during the recent Orange Show d Obtain a design and costing for storm water to be piped either underground rather than via overland flows or for storm water to be piped along Leeds Parade to the stormwater catchment e Undertake a pest removal program in the Poultry Pavilion (rats) f Inspect the portable grandstands for wasp nests and conduct treatment for removal if discovered
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The Meeting Closed at 6.57pm.
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 1 OSCC Action Plan
Showground Community Committee
Action Plan
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
Visit to Condobolin to view their facility and meet with the Mayor |
DCRCS |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Swale surrounding the ring to be piped underground |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Ring to be returned to an oval shape |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Toilets adjacent to the Elf facility to be upgraded including showers |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Perimeter of fencing to be upgraded in following order East, West, South then North |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Electricity supply at secretaries office to be repaired |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Roof on Dalton to be repaired |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Provision of accessible access to Dalton pavilion |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Review of heritage grants to determine applicability to showground
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Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations |
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Conduct of regular road maintenance |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities
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Review of Margaret Street Detention Basin and its impact on the area of the Showground |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Ag pavilion actions: · Clean gutters · Pigeon proof · Clean excrement from rafters in the pavilion · Check electrical wiring at board including hot water system |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Dog bags to be provided at entrance to ring |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Bin to be placed at entrance to ring |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Naylor Pavilion Actions: · Engagement of architect to complete floor design for additions to Naylor Pavilion including construction of male/female toilets, canteen and medical room. · Glass windows to be frosted · Door opening indicator lights installed e.g. Red light if door opens |
OCC |
14.1 Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service. |
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Develop maintenance Program for sheep pavilion, dog pavilion and rodeo |
OCC |
6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities |
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Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
Sport and Recreation Policy Committee 5 June 2018
2.2 Minutes of the Orange Showground Committee Meeting - 22 May 2018
Attachment 2 OSCC Agenda
RECORD NUMBER: 2018/1341
AUTHOR: Nigel Hobden, Manager City Presentation
EXECUTIVE Summary
The Parks, Trees and Waterways Committee met on 22 March 2018 and the minutes from that meeting are provided to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “12.1 Our Environment – Ensure the Plans of Management for the City’s natural resource assets are current and reviewed”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Parks, Trees and Waterways Committee at its meeting of 22 March 2018. 2 That the minutes of the Parks, Trees and Waterways meeting of 22 March 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 22 March 2018
2 PTWCC Charter, 2017/2263⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Parks, Trees and Waterways Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 22 March 2018
COMMENCING AT 5.35pm
1 Introduction
Attendance
Cr Reg Kidd (Mayor) (Chairperson), Cr S Nugent (5.40pm), Cr M Previtera, Mr David Perry, Mrs Neina Campbell, Ms Annella Powell, Mr Brendan Stuart, Mr Dennis Croucher, Director Community, Recreation and Cultural Services, Manager City Presentation
1.1 Apologies and Leave of Absence
RESOLVED Mr D Croucher/ Ms A Powell That the apologies be accepted from Mr Neil Jones and Miss Gemma McDonald for the Parks, Trees and Waterways Community Committee meeting on 22 March 2018. |
1.2 Acknowledgement of Country
Cr Kidd conducted an Acknowledgment of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
Nil |
3 General Reports
TRIM Reference: 2018/681 |
Recommendation Mrs N Campbell/Cr M Previtera That the Parks, Trees and Waterway Community Committee acknowledge the requirements set by the Code of Conduct, and members commit to act in accordance with the Code of Conduct at all times while on Committee/Council business.
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TRIM Reference: 2018/682 |
Recommendation Ms A Powell/Cr M Previtera That the Parks, Trees and Waterways Community Committee acknowledge the requirements set by the Code of Meeting Practice and commit to conduct meetings in accordance with the Code of Meeting Practice.
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TRIM Reference: 2018/683 |
Recommendation Cr S Nugent/Mr D Croucher That the Charter for the Parks, Trees and Waterways Community Committee be adopted with the inclusion of meeting frequency being quarterly on the third Thursday of the month.
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TRIM Reference: 2018/684 |
Recommendation Cr M Previtera/Ms A Powell That the Parks, Trees and Waterways Community Committee consider and discuss items to be included on the Action Plan.
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TRIM Reference: 2018/685 |
Recommendation Ms A Powell/Mr D Croucher That the Parks, Trees and Waterways Community Committee meet at 5.30pm in the Councillors Workroom on the following dates for the remainder of 2018: · 21 June, 2018 · 20 September, 2018 · 19 December, 2018
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The Meeting Closed at 6.35PM.
Sport and Recreation Policy Committee 5 June 2018
2.3 Minutes of the Parks, Trees and Waterways Meeting held on 22 March 2018
Attachment 1 PTWCC Charter
PARKS, TREES AND WATERWAYS
COMMUNITY COMMITTEE
2017/2263 F1510
purpose
To advise Council and make recommendations in relation to:
· Community planning for parks and open spaces, including Cook Park and Orange Botanic Gardens
· Community planning for streetscapes
· Community planning for waterways and stormwater management programs and associated learning programs.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Environmental Sustainability Policy Committee
Term
The Parks, Trees and Waterways Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meet meeting Frequency
Quarterly, with specific dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
PARKS, TREES AND WATERWAYS COMMUNITY COMMITTEE CHARTER
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Environmental Sustainability Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Orange Outdoors Strategy
Plans of Management for Community Land
Public Open Space Asset Management Plan
Master Plans; Orange Botanic Gardens, Cook Park, Street Tree, Gosling Creek Reserve Precinct, Lake Canobolas and Environs, Anzac Park, Moulder Park, Sir Jack Brabham Park and Wade Park
Noxious Weeds Policy ST106
Trees and Tree Roots ST074
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.