Sport and Recreation Policy Committee

 

Agenda

 

5 June 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 June 2018.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Sport and Recreation Policy Committee                                                    5 June 2018

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 5

2.1            Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018. 5

2.2            Minutes of the Orange Showground Committee Meeting - 22 May 2018. 53

2.3            Minutes of the Parks, Trees and Waterways Meeting held on 22 March 2018. 85

 


Sport and Recreation Policy Committee                                                    5 June 2018

 

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting.

 


Sport and Recreation Policy Committee                                                    5 June 2018

 

 

2       Committee Minutes

2.1     Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

RECORD NUMBER:       2018/1172

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Sport and Recreation Community Committee met on 19 March 2018 and 30 April 2018 and the recommendations from those meetings are provided to the Sport and Recreation Policy Committee for adoption.

Item 3.6 (2018/2019 Sports Facility Partnership Program) of the Sport and Recreation Community Committee meeting held on 19 March 2018, inadvertently did not include one application that was received under Council’s 2018-2019 Sports Facility Partnership Program and unfortunately this application was not considered as part of the assessment process.

As a result, the Committee reviewed all applications via e-mail after this meeting, and made a revised recommendation to Council on the funding allocations, set out in the minutes of the Committee held on 30 April 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting of 19 March 2018 and 30 April 2018.

2        That Council determine recommendation 3.3, and note recommendation 3.6, from the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018.

3        That Council determine recommendation 2.1 from the minutes of the Sport and Recreation Community Committee meeting held on 30 April 2018.

4        That the remainder of the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018 and 30 April 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Sport and Recreation Community Committee held on 19 March 2018

2        Charter - Sport and Recreation Community Committee - 2017, 2017/2283

3        SRCC 30 April 2018 Agenda, D18/27591

4        SRCC 30 April 2018 Minutes, 2018/1164

5        Sport and Recreation Community Committee Action Plan - 2018, D18/15143

 



ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 19 March 2018

COMMENCING AT 5.30pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr K Duffy, Cr S Nugent, Mrs Alison Bennett, Ms Shahreen Alford, Mrs Kim Gray, Ms Annella Powell, Mr Brendan Stuart, Mr Shaun Eggleston, Mr Gavin Hillier, Mr Matthew Chisholm, Mr Gary Norton, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Peter Jarick, Director Community, Recreation and Cultural Services, Manager City Presentation, Recreation Planner, Sports and Recreation Coordinator

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                  Mr G  Norton/Ms  A Bennett

That the apologies be accepted from Mr Michael Thornhill, Mr Scott Holmes, Mr Darryl Curran and Mr Wayne Hill, for the Sport and Recreation Community Committee meeting on 19 March 2018.

1.2     Acknowledgement of Country

Nil

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 

2       Previous Minutes

Nil


 

3       General Reports

3.1     Code of Conduct

TRIM Reference:        2018/388

Recommendation                                                                     Mr G  Norton/Ms S Alford

That the Sport and Recreation Community Committee acknowledge the requirements set by the Code of Conduct, and members commit to act in accordance with the Code of Conduct at all times while on Committee/Council business.

 

 

3.2     Code of Meeting Practice

TRIM Reference:        2018/389

Recommendation                                                                         Cr S Nugent/Mr P Jarick

That the Sport and Recreation Community Committee acknowledge the requirements set by the Code of Meeting Practice and commit to conduct meetings in accordance with the Code of Meeting Practice.

 

 

3.3     Committee Charter

TRIM Reference:        2018/390

Recommendation                                                                   Ms  A Bennett/Mr S Martin

That the Charter for the Sport and Recreation Community Committee be adopted with the following amendments

1        Membership -      Up to three Councillors (one of whom shall be Chairperson, as    elected by Council)

2        Quorum - At least six community members and one Councillor

3        Meeting Frequency – Quarterly with specific meeting dates and times to be          determined by the Committee

 

 

3.4     Committee Action Plan

TRIM Reference:        2018/391

Recommendation                                                                     Mr G Norton/Mr S Martin

That the Action List for the Sport and Recreation Community Committee by reviewed and updated.

 

 


 

 

3.5     Meeting dates and times

TRIM Reference:        2018/392

Recommendation                                                                         Cr S Nugent/Mr P Jarick

That the Sport and Recreation Community Committee meet in the Councillors Workroom at 6.00pm on 30 April 2018, 30 July 2018 & 29 October 2018.

 

 


3.6     2018/2019 Sports Facility Partnership Program - Application Assessment

TRIM Reference:        2018/578

Recommendation                                                                      Mr P Jarick/Ms A Bennett

That the Sport and Recreation Community Committee recommend that Council allocate funds from the 2018/2019 Sports Facility Partnership Program as per the following table:

 

Organisation

Project

Funding Requested

Recommended Funding

Orange CYMS Cricket Club

Construction of cricket practice nets at Norton Park (James Sheahan Catholic High School)

$15,000

$10,000

Orange PCYC

Replacement of the Sir Neville Howse Stadium scoreboards

$15,000

$10,000

Orange & District Softball Association

Extension of the existing canteen facility for storage

$5,000

$5,000

Orange Cycle & Triathlon Club

Construction of an equipment storage shed at Gosling Creek Reserve

$3,000

$3,000

Orange City Croquet Club

Extension of the existing Club House veranda to provide additional shelter

$1,700

$1,700

Orange Emus Rugby Club

Drainage upgrade on western side of main field at Orange Emus Rugby Club

$15,000

$15,000

Orange Little Athletics

Construction of long jump and triple jump pits and approaches

$7,000

$5,300

 

TOTAL

$61,700

$50,000

 

 

 

 The Meeting Closed at 6.55PM.

 


Sport and Recreation Policy Committee                                                    5 June 2018

2.1                       Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

Attachment 1      Charter - Sport and Recreation Community Committee - 2017

COMMITTEE CHARTERSPORT AND RECREATION
COMMUNITY COMMITTEE

2017/2283                                                                                                                                                                           F164

 

purpose

To advise Council and make recommendations in relation to the development and implementation of strategies relating to sport and recreation including the Orange Bicycling Plan, Orange Outdoors Strategy and Orange Active Travel Plan.

 

The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.

Reports to

Sport and Recreation Policy Committee

Term

The Sport and Recreation Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.

Membership

Three Councillors (one of whom shall be Chairperson, as elected by Council)

Up to 16 community representatives

General Manager (or nominee)

Non-voting Committee Clerk

Council staff as required (non-voting)

Quorum

Majority of community members and at least one Councillor.

meeting Frequency

Six monthly, with specific meeting dates and times to be determined by the Committee.

voting

Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.

reports and recording

Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Sport and Recreation Policy Committee. Council may adopt, amend or decline any recommendation.


 

SPORT AND RECREATION
COMMUNITY COMMITTEE CHARTER

 

Vacancies

Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.

 

Committee Clerk

The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.

Relevant Policies/Documents

Orange City Council Code of Conduct

Orange City Council Code of Meeting Practice

Orange Community Strategic Plan

Delivery/Operational Plan

Asset Management Plan Strategy and Plans

Orange Bicycling Plan

Orange Outdoors Strategy

Orange Active Travel Plan

                                                                                                            

Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.

 

 


Sport and Recreation Policy Committee                                                    5 June 2018

2.1                       Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

Attachment 2      SRCC 30 April 2018 Agenda

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Sport and Recreation Policy Committee                                                                              5 June 2018

2.1                       Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

Attachment 2      SRCC 30 April 2018 Agenda

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Sport and Recreation Community Committee                                         5 June 2018

2.1                       Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

Attachment 3      SRCC 30 April 2018 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 30 April 2018

COMMENCING AT 6.00pm


 1      Introduction

Attendance

Cr S Nugent, Mrs Alison Bennett, Mr Michael Thornhill, Mr Scott Holmes, Ms Shahreen Alford, Mrs Kim Gray, Mr Peter Rodgers, Ms Annella Powell, Mr Brendan Stuart, Mr Shaun Eggleston, Mr Darryl Curran, Mr Gavin Hillier, Mr Matthew Chisholm, Mr Gary Norton, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Wayne Hill, Mr Peter Jarick, , Mrs Jane Dennis (Guest – Orange Netball Association), Ms Louise Manca (Guest – Orange Netball Association), Director Community, Recreation and Cultural Services, Manager City Presentation, Recreation Planner, Sports and Recreation Coordinator.

 

In the absence of the Chairperson (Cr Hamling), Cr Nugent chaired the meeting.

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                      Mr G Norton/Ms A Powell

That the apologies be accepted from Cr J Hamling (Chairperson), Mr Michael Thornhill, Ms Shahreen Alford, Mrs Kim Gray, Mr Brendan Stuart, Mr Matthew Chisholm, Mr Stephen Martin, Mrs Catherine Lawrence, Mr Wayne Hill and Mr Peter Jarick, for the Sport and Recreation Community Committee meeting on 30 April 2018.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil  


 

2       Previous Minutes

RESOLVED                                                                                       Mr G Norton/Mr G Hillier

That the Minutes of the Meeting of the Sport and Recreation Community Committee held on 19 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Sport and Recreation Community Committee meeting held on 19 March 2018.

 

MATTER ARISING

Following the Sport and Recreation Community Committee meeting of 19 March 2018, it was discovered that there had been a funding application omitted from the report regarding the 2018/2019 Sports Facility Partnership Program.

All Committee members were advised of the issue by email on 27 March 2018 and were asked to consider an amended recommendation which included a funding allocation to the missing applicant. The Committee members unanimously supported the amended recommendation as listed below.  

 

RECOMMENDATION                                                                        Ms A Powell/Mr  Holmes

That the Sport and Recreation Community Committee recommend that Council allocate funds from the 2018/2019 Sports Facility Partnership Program as per the following table:

 

Organisation

Project

Funding Requested

Recommended Funding

Orange CYMS Cricket Club

Construction of cricket practice nets at Norton Park (James Sheahan Catholic High School)

$15,000

$9,000

Orange PCYC

Replacement of the Sir Neville Howse Stadium scoreboards

$15,000

$9,000

Orange & District Softball Association

Extension of the existing canteen facility for storage

$5,000

$5,000

Orange Cycle & Triathlon Club

Construction of an equipment storage shed at Gosling Creek Reserve

$3,000

$3,000

Orange City Croquet Club

Extension of the existing Club House veranda to provide additional shelter

$1,700

$1,200

Orange Emus Rugby Club

Drainage upgrade on western side of main field at Orange Emus Rugby Club

$15,000

$13,000

Orange Little Athletics

Construction of long jump and triple jump pits and approaches

$7,000

$5,300

Spring Hill Recreation Ground Trust

Replacement and upgrade of synthetic cricket wicket at the Spring Hill Recreation Ground

$5,977 (exceeds 50% of project cost)

$4,500

 

TOTAL

$67,677

$50,000

 


 

3       General Reports

3.1     Sport and Recreation Facility Priorities

TRIM Reference:        2018/1015

The Committee acknowledged the complexity of developing a prioritised list of sport and recreational facilities and discussed the importance of establishing key criteria against which nominated projects would be prioritised. The criteria included:

·    Current adequacy of existing facility to meet current and project demand

·    Growth in membership/population

·    Multipurpose usage

·    Ability to attract events – economic benefits

·    Local and regional gaps in the provision of facilities

·    Accessibility

The Committee also agreed that the process of identifying future projects should not only focus on sporting facilities but take into consideration the important role active recreation plays in the health of the community which would include the provision of playgrounds, skate parks, shared pedestrian paths, mountain bike trails, etc.

Representatives from the Orange Netball Association provided an update on the current the current status of the sport locally and the limitations of available court space at Anzac Park (indoor and outdoor courts) due to the continued increase in membership. The Netball Association would like to have an additional four outdoor courts provided in the short term to meet current demand and the future development of an additional indoor court/s which would also allow the venue to host major championship across a variety of sports as well as one off high profile games.

A number of other specific projects were raised by Committee members which have been recorded and will be further considered as part of an informal Committee workshop to be held on Monday, 4 June 2018.

 

Recommendation                                                                     Mr G Norton/Mr D Curran

That the Sport and Recreation Community Committee establish a prioritised list of sporting and recreational facility projects for future development and enhancement.

 

 

3.2     Sport and Recreation Community Committee Action Plan

TRIM Reference:        2018/1024

Recommendation                                                                 Ms A Powell/Mr  S Eggleston

That the Sport and Recreation Community Committee Action Plan be reviewed and updated.

 

  The Meeting Closed at 7.30PM.


Sport and Recreation Policy Committee                                                                              5 June 2018

2.1                       Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

Attachment 4      Sport and Recreation Community Committee Action Plan - 2018

D18/15143

Sport and Recreation Community Committee

Action Plan

Action

Who

Delivery/Operational Plan reference

Cost implications

Resourcing implications

Start

End

Update/Completed

Establish a prioritised list of projects for the future development and enhancement of new and existing sporting and recreational facilities across the City.

 

5.1

5.2

6.1

6.2

6.3

 

 

April 2017

 

Committee to be provided with sports facility review and needs analysis.

Committee to identify key projects required in the short, medium and long term

Committee to establish criteria for project prioritisation

Committee to prioritise identified projects.

Sir Jack Brabham Park Sports Centre

 

5.2

6.1

$750,000 budgeted. Seeking additional funding through grants.

 

Subject to funding

 

DA approved.

Council has submitted a number of grant applications to secure adequate funds to complete this project however these have not been successful to date. The project is likely to be put forward for Round 2 of the Stronger Country Communities Fund.

Wade Park Cricket and Community Centre

 

5.2

6.1

6.2

$750,000 budgeted.

$200,000 to be provided by Cricket NSW.

$1M from State Government.

$50,000 from Orange District Junior Cricket Assoc through a previous State Government grant.

 

 

June 2019

Following the receipt of revised project costing for the original design Council is currently reviewing and modifying the design to ensure the project can be completed within the allocated budget.

Wade Park Turf Practice Nets

 

5.2

6.1

$120,000 budgeted

 

 

June 2018

Project commenced in March 2018 with the turf practice wicket already being completed.

Wade Park lighting upgrade

 

5.2

$145,000 budgeted

 

 

June 2018

Wade Park field lights to be replaced to reinstate lighting to 350 Lux. Existing light fittings are over 25 years and have a significantly reduced output.

Request for quotation to supply light fittings has been provided to relevant wholesalers.

New rectangular field and sporting precinct

 

5.2

6.1

6.2

 

 

No timeframes developed at this point.

 

Council has purchased land for the proposed facility however planning has not yet commenced.

Council has however resolved to consider all suitable locations for a sporting precinct following the development of concept plans incorporating

Mt Canobolas Mountain Bike Trail Centre

 

5.2

6.1

6.2

 

 

No timeframes developed at this point as approvals and funding required.

 

Council has identified the potential to create a Mountain Bike Trail Centre on Mt Canobolas encompassing both the State Conservation Area (SCA) and NSW Forestry Land.

Council has written to the Minister for Environment and Minister of Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas State Recreation Area.

Council has since been advised that the Plan of Management is currently being reviewed/rewritten however the process is expected to take an extended period of time

 

 


 

Events

 

The following sporting events have been secured by Council through negotiation with sports governing bodies or event promoters.

 

Action

Who

Delivery/Operational Plan reference

Cost implications

Resourcing implications

Start

End

Update/Completed

U/13 NSW Indoor Hockey State Championships

 

10.2

6.4

Budgeted

 

3 November 2017

6 November 2017

Very successful event with over 850 players attending the 4 day event. This event has been secured for a further two years

NSW Swifts visit

 

10.2

6.4

Budgeted

 

9 November 2017

 

The visit by the NSW Swifts proved extremely popular with the team running a number of skills session for local netballers.

Mountain Bike Australia XCO National Series

 

10.2

6.4

Budgeted

 

9 December 2017

10 December 2017

This was the second time Orange had hosted the XCO National Series. The event attracted over 250 of Australia’s best Mountain Bike riders.

NSW U/14 Boys Water Polo State Championships

 

10.2

6.4

Budgeted

 

19 December 2017

22 December 2017

Successful event held at the Orange Aquatic Centre with over 260 players attending the 4 day event.

2018 Diving NSW Country Championships 

 

10.2

6.4

Budgeted

 

20 January 2018

21 January 2018

Only a small event with 80 divers and officials however the event is seen as a good way to showcase the diving facilities in Orange.

2018 Swimming NSW Country Regional Meet

 

10.2

6.4

Budgeted

 

27 January 2018

28 January 2018

Unfortunately afternoon storms interrupted proceeding on both days however there were still over 300 swimmers from throughout NSW that attended the event.

Newcrest Orange Challenge

 

10.2

6.4

Budgeted

 

4 March 2018

 

This event continues to grow with over 1400 riders participating in this years Challenge.

2018 Triathlon NSW Club Championships

 

10.2

6.4

Budgeted

 

24 March 2018

 

This will be the second time the event has been conducted in Orange. Early registrations look promising with between 800 & 1,000 competitors expected.

Athletics NSW Orange Fun Run (part of Great Volcanic Mountain Challenge)

 

10.2

6.4

Budgeted

 

25 March 2018

 

Cancelled due to Mt Canobolas fire 

2018 Australian O/50's National Cricket Championships

 

10.2

6.4

Nil

 

30 March 2018

2 April 2018

Orange will be the host of this inaugural O/50’s event with 18 teams (250 players) from NSW, Victoria, Queensland, Tasmania and ACT attending.

Shute Shield Rugby - Easts V Parramatta

 

10.2

6.4

Budgeted

 

5 May 2018

 

This will be the second consecutive year Orange will be hosting Easts for a Shute Shield game.

2018 Rugby NSW Junior State Championships

 

10.2

6.4

Budgeted

 

9 June 2018

11 June 2018

Council signed a three year agreement with Rugby NSW to conduct the event in Orange between 2017 & 2019. 385 players and officials over a 3 day period.

 


Sport and Recreation Policy Committee                                                    5 June 2018

 

 

2.2     Minutes of the Orange Showground Committee Meeting - 22 May 2018

RECORD NUMBER:       2018/1326

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services     

 

 

EXECUTIVE Summary

The Orange Showground Community Committee met on 22 May 2018. As there was not a quorum for the meetings, the recommendations from the Committee are provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That as there was not a quorum, Council note the recommendations made by the Orange Showground Community Committee at its meeting of 22 May 2018.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange Showground Community Committee held on 22 May 2018

2        OSCC Action Plan, D18/13405

3        OSCC Agenda, D18/27258

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Showground Community Committee

HELD IN Councillor Workroom, Orange Civic Centre, Byng Street, Orange

ON 22 May 2018

COMMENCING AT 5.30pm


 1      Introduction

Attendance

Mrs B Dunn, Ms E Griffin, Mr M Meagher (6.00pm), Mr P Naylor, Director Community, Recreation and Cultural Services

As Cr Kidd (Chairperson) was not present, Mr Scott Maunder chaired the meeting.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendations at the next Orange Showground Community Committee to be held 28 August 2018.

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                         Mr P Naylor/Ms B Dunn

That the apologies be accepted from Mr Christopher Ross and Mr Ron Gander for the Orange Showground Community Committee meeting on 22 May 2018.

1.2     Acknowledgement of Country

Scott Maunder conducted an Acknowledgment of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RECOMMENDATION                                                                        Mr P Naylor/Ms E Griffin

That the Minutes of the Meeting of the Orange Showground Community Committee held on 6 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Showground Community Committee meeting held on 6 March 2018.

 

3       General Reports

3.1     Naylor Pavilion - Amenities Concept Plan

TRIM Reference:        2018/1258

Recommendation                                                                  Mr M Meagher/Mr P Naylor

1        That the discussion regarding the Naylor Pavilion Amenities concept Plan be acknowledged.

2        That the suggested alterations with the design concept be discussed with the architect and design amended as appropriate.

 

 

3.2     Orange Showground Action Plan

TRIM Reference:        2018/1262

Recommendation                                                                          Ms E Griffin/Ms B Dunn

1        That the Orange Showground Committee Action Plan be reviewed, prioritised and updated.

2        That Council:

a          Install an accessible ramp at the Dalton Pavilion

b          Obtain a cost estimate for the installation of a warning light system above the entrance/exit doors to the Naylor Pavilion that indicates when the doors are open

c           Review the cause of the outage at the Agricultural Pavilion during the recent Orange Show

d          Obtain a design and costing for storm water to be piped either underground rather than via overland flows or for storm water to be piped along Leeds Parade to the stormwater catchment

e          Undertake a pest removal program in the Poultry Pavilion (rats)

f            Inspect the portable grandstands for wasp nests and conduct treatment for removal if discovered

 

 

The Meeting Closed at 6.57pm.

 


Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 1      OSCC Action Plan

Showground Community Committee

Action Plan

Action

Who

Delivery/Operational Plan reference

Cost implications

Resourcing implications

Start

End

Update/Completed

Visit to Condobolin to view their facility and meet with the Mayor

DCRCS

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Swale surrounding the ring to be piped underground

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Ring to be returned to an oval shape

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Toilets adjacent to the Elf facility to be upgraded including showers

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Perimeter of fencing to be upgraded in following order

East, West, South then North

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Electricity supply at secretaries office to be repaired

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Roof on Dalton to be repaired

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Provision of accessible access to Dalton pavilion

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Review of heritage grants to determine applicability to showground

 

 

Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

 

 

 

 

 

Conduct of regular road maintenance

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

 

Review of Margaret Street Detention Basin and its impact on the area of the Showground

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Ag pavilion actions:

·    Clean gutters

·    Pigeon proof

·    Clean excrement from rafters in the pavilion

·    Check electrical wiring at board including hot water system

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Dog bags to be provided at entrance to ring

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Bin to be placed at entrance to ring

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

Naylor Pavilion Actions:

·    Engagement of architect to complete floor design for additions to Naylor Pavilion including construction of male/female toilets, canteen and medical room.

·    Glass windows to be frosted

·    Door opening indicator lights installed e.g.  Red light if door opens

OCC

14.1  Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service.

 

 

 

 

 

Develop maintenance Program for sheep pavilion, dog pavilion and rodeo

OCC

6.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities in infrastructure and activities

 

 

 

 

 

 


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Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                        5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                                              5 June 2018

2.2                       Minutes of the Orange Showground Committee Meeting - 22 May 2018

Attachment 2      OSCC Agenda

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Sport and Recreation Policy Committee                                                    5 June 2018

 

 

2.3     Minutes of the Parks, Trees and Waterways Meeting held on 22 March 2018

RECORD NUMBER:       2018/1341

AUTHOR:                       Nigel Hobden, Manager City Presentation     

 

 

EXECUTIVE Summary

The Parks, Trees and Waterways Committee met on 22 March 2018 and the minutes from that meeting are provided to the Sport and Recreation Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “12.1 Our Environment – Ensure the Plans of Management for the City’s natural resource assets are current and reviewed”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council acknowledge the reports presented to the Parks, Trees and Waterways Committee at its meeting of 22 March 2018.

2        That the minutes of the Parks, Trees and Waterways meeting of 22 March 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 22 March 2018

2        PTWCC Charter, 2017/2263

 



ORANGE CITY COUNCIL

MINUTES OF THE

Parks, Trees and Waterways Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 22 March 2018

COMMENCING AT 5.35pm


 1      Introduction

Attendance

Cr Reg Kidd (Mayor) (Chairperson), Cr S Nugent (5.40pm), Cr M Previtera, Mr David Perry, Mrs Neina Campbell, Ms Annella Powell, Mr Brendan Stuart, Mr Dennis Croucher, Director Community, Recreation and Cultural Services, Manager City Presentation  

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                  Mr D Croucher/ Ms A Powell

That the apologies be accepted from Mr Neil Jones and Miss Gemma McDonald for the Parks, Trees and Waterways Community Committee meeting on 22 March 2018.

1.2     Acknowledgement of Country

Cr Kidd conducted an Acknowledgment of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

Nil

 


 

3       General Reports

3.1     Code of Conduct

TRIM Reference:        2018/681

Recommendation                                                            Mrs N Campbell/Cr M Previtera

That the Parks, Trees and Waterway Community Committee acknowledge the requirements set by the Code of Conduct, and members commit to act in accordance with the Code of Conduct at all times while on Committee/Council business.

 

 

3.2     Code of Meeting Practice

TRIM Reference:        2018/682

Recommendation                                                                  Ms A Powell/Cr M Previtera

That the Parks, Trees and Waterways Community Committee acknowledge the requirements set by the Code of Meeting Practice and commit to conduct meetings in accordance with the Code of Meeting Practice.

 

 

3.3     Committee Charter

TRIM Reference:        2018/683

Recommendation                                                                  Cr S Nugent/Mr D Croucher

That the Charter for the Parks, Trees and Waterways Community Committee be adopted with the inclusion of meeting frequency being quarterly on the third Thursday of the month.

 

 

3.4     Committee Action Plan

TRIM Reference:        2018/684

Recommendation                                                                  Cr M Previtera/Ms A Powell

That the Parks, Trees and Waterways Community Committee consider and discuss items to be included on the Action Plan.

 

 


 

 

3.5     Meeting dates and times

TRIM Reference:        2018/685

Recommendation                                                                  Ms A Powell/Mr D Croucher

That the Parks, Trees and Waterways Community Committee meet at 5.30pm in the Councillors Workroom on the following dates for the remainder of 2018:

·         21 June, 2018

·         20 September, 2018

·         19 December, 2018

 

 

The Meeting Closed at 6.35PM.

 


Sport and Recreation Policy Committee                                                    5 June 2018

2.3                       Minutes of the Parks, Trees and Waterways Meeting held on 22 March 2018

Attachment 1      PTWCC Charter

COMMITTEE CHARTERPARKS, TREES AND WATERWAYS
COMMUNITY COMMITTEE

2017/2263                                                                                                                                                                         F1510

 

purpose

To advise Council and make recommendations in relation to:

·     Community planning for parks and open spaces, including Cook Park and Orange Botanic Gardens

·     Community planning for streetscapes

·     Community planning for waterways and stormwater management programs and associated learning programs.

The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.

Reports to

Environmental Sustainability Policy Committee

Term

The Parks, Trees and Waterways Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.

Membership

Two Councillors (one of whom shall be Chairperson, as elected by Council)

Up to ten community representatives

General Manager (or nominee)

Non-voting Committee Clerk

Council staff as required (non-voting)

Quorum

Majority of community members and at least one Councillor.

meet meeting Frequency

Quarterly, with specific dates and times to be determined by the Committee.

voting

Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.


 

PARKS, TREES AND WATERWAYS COMMUNITY COMMITTEE CHARTER


reports and recording

Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Environmental Sustainability Policy Committee. Council may adopt, amend or decline any recommendation.

Vacancies

Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.

 

Committee Clerk

The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.

Relevant Policies/Documents

Orange City Council Code of Conduct

Orange City Council Code of Meeting Practice

Orange Community Strategic Plan

Delivery/Operational Plan

Asset Management Plan Strategy and Plans

Orange Outdoors Strategy

Plans of Management for Community Land

Public Open Space Asset Management Plan

Master Plans; Orange Botanic Gardens, Cook Park, Street Tree, Gosling Creek Reserve Precinct, Lake Canobolas and Environs, Anzac Park, Moulder Park, Sir Jack Brabham Park and Wade Park

Noxious Weeds Policy ST106

Trees and Tree Roots ST074                                                               

 

                                                                                                            

Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.