Services Policy Committee

 

Agenda

 

5 June 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 June 2018.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 5

2.1            Minutes of the Orange and Cabonne road Safety Community Committee Meeting - 28 March 2018. 5

2.2            Minutes of the Orange Regional Museum Committee - 17 April 2018. 13

2.3            Minutes of the Orange Conservatorium and Planetarium Committee Meeting - 1 May 2018. 21

2.4            Minutes of the Centenary of World War I Community Committee - 15 May 2018  37

2.5            Minutes of the Spring Hill Community Committee - 17 May 2018. 75

2.6            Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018  103

 

 

1       Introduction

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 

 

2       Committee Minutes

RECORD NUMBER:       2018/1279

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange and Cabonne Road Safety Community Committee met on 28 March 2018 and the minutes from that meeting are presented to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation 1        That Council acknowledge the reports presented to the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018. 2        That Council determine recommendation 3.2 from the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018. 3        That the remainder of the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 28 March 2018

2        Action Plan - Orange and Cabonne Road Safety Community Committee - OCRSC - 2018, D18/17772⇩  

ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange & Cabonne Road Safety Community Committee

HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange

ON 28 March 2018

COMMENCING AT 10.30am

 1      Introduction

Cr K Duffy, Cr J McRae, Mrs Lina Moffitt, Miss Elizabeth Griffin, Mr Matthew Chisholm, Mrs Kristine Boggs, Cr Greg Treavors (Cabonne Council), Senior Constable Alison Hodge, Strategic Planning and Design Engineer, Manager Engineering Services, Manager Community Services, Orange Cabonne Road Safety Officer

 

 

RESOLVED                                                                                             Cr J McRae/Cr K Duffy That the apologies be accepted from Mr Shaun Eggleston, Mr Surendra Sapkota, Cr Anthony Durkin, and Sergeant Mark Hevers for the Orange & Cabonne Road Safety Community Committee meeting on 28 March 2018.

An Acknowledgement of Country was conducted by Cr Treavors.

Nil 

2       Previous Minutes

Nil

 

3       Presentations

3.1     Police Report TRIM Reference:        2018/550

2017 saw a 3% increase in the number of road fatalities across NSW from 2016. As of the end of March 2018 there have been 96 fatalities, with 71 fatalities recorded during the same period last year.

RECOMMENDATION                                                                        Cr K Duffy/Cr G Treavors That the Police Report be acknowledged.

 

3.2     Road Safety Issues TRIM Reference:        2018/551

Ms Moffitt reported an ongoing concern regarding people with complex needs being safely transported. The issues include a perceived lack of legislation regarding safe restraint practices for people travelling in wheelchairs and the training and monitoring of any guidelines for correct procedures with commercial transport providers and disability organisations. There was a discussion regarding the Passenger Transport Act 2014 and the extent to which this Act may provide appropriate guidelines. There was a suggestion the Centre for Road Safety may be the appropriate agency to approach for up to date information regarding the guidelines in place for vehicle, driver training and compliance for safely securing passengers travelling in wheelchairs in vehicles. The Orange Cabonne Road Safety Officer will investigate this option.

RECOMMENDATION                                                                             Cr K Duffy/Ms E Griffin 1               That Committee members liaise with the Orange Cabonne Road Safety Officer to determine if a letter should be sent to Mr Phil Donato, Member for Orange, seeking improved safety protocols for passengers travelling in wheelchairs in private, funded and commercial vehicles. 2               That the information on Road Safety Issues be acknowledged.

 

 

4       General Reports

4.1     Code of Conduct TRIM Reference:        2018/496

Recommendation                                                                          Cr K Duffy/Ms L Moffitt That the Orange and Cabonne Road Safety Community Committee acknowledge the requirements set by the Code of Conduct, and members commit to act in accordance with the Code of Conduct at all times while on Committee/Council business.

 

4.2     Code of Meeting Practice TRIM Reference:        2018/497

Recommendation                                                                          Cr J McRae/Ms E Griffin That the Orange and Cabonne Road Safety Community Committee acknowledge the requirements set by the Code of Meeting Practice and commit to conduct meetings in accordance with the Code of Meeting Practice.

 

4.3     Committee Charter TRIM Reference:        2018/498

This item was deferred to the next meeting of the Committee.

 

4.4     Committee Action Plan TRIM Reference:        2018/499

Recommendation                                                                            Cr J McRae/Cr K Duffy That the Orange and Cabonne Road Safety Action Plan be updated and items added as discussed.

 

4.5     Meeting dates and times TRIM Reference:        2018/500

Recommendation                                                                            Cr K Duffy/Ms K Boggs That the Committee meet six monthly, with the meeting commencing at 10.30am, with the next meeting scheduled for 26 September 2018.

 

 

 

4.6     Road Safety Report TRIM Reference:        2018/538

Recommendation                                                                            Cr J McRae/Cr K Duffy That the Road Safety Officer report be acknowledged.

 

The Meeting Closed at 12PM

 

2.1                       Minutes of the Orange and Cabonne road Safety Community Committee Meeting - 28 March 2018

Attachment 1      Action Plan - Orange and Cabonne Road Safety Community Committee - OCRSC - 2018

D18/17772

Orange and Cabonne Road Safety Community Committee

Action Plan

Action	Who	Delivery/Operational Plan reference	Cost implications	Resourcing implications	Start	End	Update/Completed
Investigate the option for the Orange Cabonne Road Safety Officer to complete the Road Safety Audit Ticket and assist with road safety data analysis, stakeholder consultation and road safety audits.
Investigate the option for the Orange Cabonne Road Safety Officer to collect speed data from traffic classifiers and provide reports to Police and OCC Traffic Committee.
To improve sharing of information between the RMS, Police and Council.
Update the Active Travel plan and include measures to increase driver and cyclist education, on road markings and signage and considerations for increase road widths in high usage shared activity areas.
Investigate the protocols for passengers using wheelchairs to travel in vehicles to improve safety.

 

 

RECORD NUMBER:       2018/1252

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Regional Museum Committee met on 17 April 2018 and the minutes from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Should Council adopt recommendation 3.4 the additional cost to Council will be $6,689.78 per annum. There is no allocation in the draft 2018/19 Delivery/Operational Plan for this increased cost.

Policy and Governance Implications

Nil

 

Recommendation 1        That Council acknowledge reports presented to the Orange Regional Museum Committee at its meeting of 17 April 2018. 2        That Council determine recommendation 3.3 and 3.4 from the minutes of the Orange Regional Museum Committee held 17 April 2018. 3        That the remainder of the minutes of the Orange Regional Museum Committee held 17 April 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

sTAFF COMMENT

Council does not support the extension of opening hours of the Visitors Information Centre during daylight saving period to open at 8.30am. Council staff do support staying open longer at the end of the shift as visitors are still on the road while sunshine is available. As a result, staff have found from the 2017/18 daylight saving period that visitors to Orange are coming to the Visitor Information Centre after the present daily closing time. A review of budget requirements would need to be done before this could be implemented.

Attachments

1        Minutes of the Meeting of the Orange Regional Museum Committee held on 17 April 2018

2        ORMC Charter, 2017/2273⇩

 

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 17 April 2018

COMMENCING AT 1.30pm

 1      Introduction

Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Mr Phil Stevenson, Mr Neil Jones, Mr Garry West, Mr Duncan Stuart, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator

 

RESOLVED                                                                                          Mr G West/Mr D Stuart That the apologies be accepted from Mr Ian McIvor for the Orange Regional Museum Committee meeting on 17 April 2018.

Cr Kidd conducted an Acknowledgement of Country

Nil 

2       Previous Minutes

Nil

3       General Reports

3.1     Code of Conduct TRIM Reference:        2018/862

Recommendation                                                                 Ms E Griffin/Mr P Stevenson That the Orange Regional Museum Community Committee acknowledge the requirements set by the Code of Conduct, and members commit to act in accordance with the Code of Conduct at all times while on Committee/Council business.

 

 

3.2     Code of Meeting Practice TRIM Reference:        2018/863

Recommendation                                                                           Mr N Jones/Mr G West That the Orange Regional Community Committee acknowledge the requirements set by the Code of Meeting Practice and commit to conduct meetings in accordance with the Code of Meeting Practice.

 

3.3     Committee Charter TRIM Reference:        2018/864

Recommendation                                                                         Ms E Griffin/Mr N Jones That the Charter for the Orange Regional Museum Community Committee be adopted with the following amendments: 1        Membership 1.1.   Up to two Councillors (one of whom shall be Chairperson, as elected by Council) 1.2.   Up to four members of the Friends of the Orange Regional Museum 1.3.   One member of the Historical Society 1.4.   One member of Orange Regional Arts Foundation 1.5.   One member of Orange Local Aboriginal Lands Council 1.6.   Two community members 1.7.   One Regional Museum Network Representative 2        Quorum 2.1.   Majority of members and at least one Councillor 3        Meeting Frequency 3.1.   Quarterly – Third Tuesday in January, April, July and October

 

MATTER ARISING

 

Recommendation                                                                     Cr R Kidd/Mr P Stevenson That correspondence be sent to the Orange Regional Arts Foundation, the Orange Aboriginal Lands Council and the Regional Museum Network requesting representation on the Orange Regional Museum Committee.

 

3.4     Committee Action Plan TRIM Reference:        2018/865

Recommendation                                                                             Mr N Jones/Cr R Kidd 1        That the Committee consider and discuss items to be included on the Action Plan at the next meeting. 2        That Council consider changing the opening hours of the Visitors Information Centre to 8.30am during the period of daylight savings.

 

3.5     Meeting dates and times TRIM Reference:        2018/866

Recommendation                                                                         Ms E Griffin/Mr N Jones That the Orange Regional Museum Community Committee meet quarterly on the third Tuesday of the month commencing at 1.30pm for the remainder of 2018.

 

3.6     Deductible Gift Recipient Endorsement for Orange Regional MUSEUM TRIM Reference:        2018/867

Recommendation                                                                          Ms E Griffin/Mr G West That the report on Deductible Gift Recipient Status be acknowledged.

 

 The Meeting Closed at 2.53PM.

 

2.2                       Minutes of the Orange Regional Museum Committee - 17 April 2018

Attachment 1      ORMC Charter

ORANGE REGIONAL MUSEUM
COMMUNITY COMMITTEE

2017/2273                                                                                                                                                                           F185

purpose

To advise Council and make recommendations in relation to the Orange Regional Museum.

 

The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.

Reports to

Services Policy Committee

Term

The Orange Regional Museum Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.

Membership

Three Councillors (one of whom shall be Chairperson, as elected by Council)

Two members of Orange Regional Museum Advancement Association

Two members of the Friends of the Orange Regional Museum

Two members of Historical Society

One member of Arts Foundation

One member of Lands Council

Non-voting Committee Clerk

Council staff as required (non-voting)

Quorum

Majority of community members and at least one Councillor.

meeting Frequency

As required, with the specific meeting dates and times to be determined by the Committee.

voting

Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.

reports and recording

Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.

 

ORANGE REGIONAL MUSEUM
COMMUNITY COMMITTEE CHARTER

 

Vacancies

Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.

 

Committee Clerk

The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.

Relevant Policies/Documents

Orange City Council Code of Conduct

Orange City Council Code of Meeting Practice

Orange Community Strategic Plan

Delivery/Operational Plan

Asset Management Plan Strategy and Plans

                                                                                                            

Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.

 

 

 

RECORD NUMBER:       2018/1250

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Conservatorium and Planetarium Community Committee met on 1 May 2018 and the minutes from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation 1        That Council acknowledge the reports presented to the Orange Conservatorium and Planetarium Committee at its meeting of 1 May 2018. 2        That Council determine recommendation 3.1 and 3.2 from the Minutes of the Orange Conservatorium and Planetarium Committee held 1 May 2018. 3        That the remainder of the Minutes of the Orange Conservatorium and Planetarium Committee held 1 May 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange Conservatorium and Planetarium Community Committee held on 1 May 2018

2        OCPCC Action Plan, D18/10781⇩

3        Agenda - Orange Conservatorium & Planetarium Community Committee - 1 May 2018, D18/26820⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Conservatorium and Planetarium Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 1 May 2018

COMMENCING AT 1.00pm

 1      Introduction

Cr K Duffy (Chairperson), Cr R Turner, Mrs Kelly Dent, Mr Rod Somerville, Mr Phil Stevenson, Director Community, Recreation and Cultural Services

 

RESOLVED                                                                                  Cr R Turner/Mr R Somerville That the apologies be accepted from Ms Donna Riles,  Mr Nat Burgio and Ms Melanie Smyth for the Orange Conservatorium and Planetarium Community Committee meeting on 1 May 2018.

Cr Duffy conducted an Acknowledgment of Country

Nil 

2       Previous Minutes

RESOLVED                                                                                   Mrs K Dent/Mr R Somerville That the Minutes of the Meeting of the Orange Conservatorium and Planetarium Community Committee held on 28 February 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Conservatorium and Planetarium Community Committee meeting held on 28 February 2018.

 

3       General Reports

3.1     Orange Conservatorium and Planetarium Publicity Program TRIM Reference:        2018/974

Recommendation                                                                 Cr R Turner/Mr R Somerville That a publicity program for the Orange Conservatorium and Planetarium Committee be developed in conjunction with members of the Orange Conservatorium and Planetarium Community Committee and Council.

 

3.2     Orange Conservatorium and Planetarium Committee Action Plan TRIM Reference:        2018/1094

Recommendation                                                                      Cr R Turner/Mr R Somerville 1          That the Orange Conservatorium and Planetarium Community Committee Action Plan be reviewed and updated. 2          That a delegation comprising of the Mayor, Cr Duffy, Cr Turner, K Dent, R Sommerville and the Director Community, Recreation and Cultural Services meet with the Minister Fifield MP and Minister Harwin MP to discuss funding of the Orange Conservatorium and Planetarium. 3          That the next meeting of the Orange Conservatorium and Planetarium Committee be held 10 July 2018 commencing at 1.00pm.

 

The Meeting Closed at 1.18PM.

 

2.3                       Minutes of the Orange Conservatorium and Planetarium Committee Meeting - 1 May 2018

Attachment 1      OCPCC Action Plan

D18/10781

Orange Conservatorium and Planetarium Community Committee

Action Plan

Action	Who	Delivery/Operational Plan reference	Cost implications	Resourcing implications	Start	End	Update/Completed
That a copy of the DA together with attachments be provided to Members	DCCS	8.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities	Nil	Staffing	28/02/18	21/03/18	Complete – Distributed to Members
That the costings for the development be provided to Members	DCCS	11.4 Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed	Nil	Staffing	28/02/18	21/03/18	Complete – Distributed to Members
That Council and Committee Members explore funding opportunities	All	2.3 Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders services/facilities to infrastructure and activities	Nil	Staffing	28/02/18	Ongoing	Continuing to source funding opportunities
That the Council and Committee develop a publicity program	All	2.3 Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders services/facilities to infrastructure and activities	To be determined	Staffing	03/04/18	Ongoing	To be discussed at meeting of 01 May 18.
That a delegation of Council and Committee Members travel to meet with NSW Minister and Shadow Ministers	TBC	8.2 Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities	Approx $1,000	Staffing	28/02/18	To be determined	Correspondence sent by Council requesting meeting with Ministers – awaiting advice.
That a listing of Ministers and Shadow Minister for State and Federal Governments be provided at next meeting	DCCS	2.3 Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders services/facilities to infrastructure and activities	Nil	Staffing	28/02/18	21/03/18	Complete – E-mailed to Members 20/03/18

 

2.3                       Minutes of the Orange Conservatorium and Planetarium Committee Meeting - 1 May 2018

Attachment 2      Agenda - Orange Conservatorium & Planetarium Community Committee - 1 May 2018

 

 

 

 

 

 

 

2.3                       Minutes of the Orange Conservatorium and Planetarium Committee Meeting - 1 May 2018

Attachment 2      Agenda - Orange Conservatorium & Planetarium Community Committee - 1 May 2018

 

RECORD NUMBER:       2018/1269

AUTHOR:                       Jan Richards AM, Manager Central West Libraries     

 

 

EXECUTIVE Summary

The World War I Centenary Community Committee met on 15 May 2018. The minutes of that meeting and the Action Plan are attached. The main discussion centred on plans for the commemoration of 100 years since the Armistice in November 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation 1    That Council acknowledge the reports presented to the World War I Community Committee at its meeting of 15 May 2018. 2    That Council determine recommendation 4.1 from the minutes of the World War I Centenary Community Committee meeting held on 15 May 2018. 3    That the remainder of the minutes of the World War I Centenary Community Committee meeting held on 15 May 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

SUPPORTING INFORMATION

In March 2011, Orange City Council formed the Committee to focus on activities and commemorations to mark the centenary of World War I as it relates to Orange and district. In partnership with the community, the Committee has developed a wide-ranging program to commemorate those who fought, those who paid the supreme sacrifice, those who remained at home, and the legacy of war.

The Action Plan, which forms part of the minutes, details the initiatives that have been completed to date and provides a progress report for others. Additional details of the major projects undertaken by the Committee are attached to the minutes for information.

The major project for 2018 will be the recreation of a photograph showing Armistice celebrations outside the Old Town Hall in 1918. This is planned for Sunday 11 November 2018 and will incorporate the Remembrance Day ceremony.

In response to a request from Cr Kidd a timeline of early Anzac Day commemorations is also included for information.

 

Attachments

1        Minutes of the Meeting of the World War I Centenary Community Committee held on 15 May 2018

2        WWICCC - Committee Action Plan - 17 July 2018, D18/27028⇩

3        Timeline of major milestones - WWICCC, D18/27076⇩

4        Information on the history of ANZAC Day in Orange, D18/27079⇩

5        WWI Agenda 15 May 2018, D18/27488⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

World War I Centenary Community Committee

HELD IN Orange City Library, Byng Street, Orange

ON 15 May 2018

COMMENCING AT 4.00pm

 1      Introduction

Cr R Kidd (Mayor) (Chairperson), Cr M Previtera (4.20pm), Mr Les McGaw, Miss Elizabeth Griffin, Manager Central West Libraries, Senior Library Officer, Research Librarian.

 

RESOLVED                                                                                        Ms E Griffin/Mr L McGaw That the apologies be accepted from Charles Everett and Julie Sykes for the World War I Centenary Community Committee meeting on 15 May 2018.

 

 

2       Previous Minutes

RESOLVED                                                                                        Mr L McGaw/Ms E Griffin 1               That as there was not a quorum at the Meeting of the World War I Centenary Community Committee held on 27 March 2018, all agenda items from this meeting were discussed and agreed upon by the Committee. 2               That the Minutes of the Meeting of the World War I Centenary Community Committee held on 27 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the World War I Centenary Community Committee meeting held on 27 March 2018.

 

3       Presentations

3.1     Centenary World War I in Orange Blog and Wiki TRIM Reference:        2018/1151

Research Librarian gave an update on the Centenary of World War I in Orange Blog and Wiki. To date there have been: ·         1,637 posts ·         276 profiles of service men and women ·         173,022 visits worldwide

RECOMMENDATION                                                                       Mr L McGaw/Ms E Griffin That the presentation regarding Orange Blog and WIKI be acknowledged.

 

4       General Reports

4.1     Action Plan - World War I Centenary Community Committee TRIM Reference:        2018/1148

RECOMMENDATION                                                                       Mr L McGaw/Ms E Griffin 1               That the Action Plan for the World War I Centenary Community Committee be reviewed and updated. 2               That a timeline of the major milestones to date be compiled and distributed to members.

 

4.2     'Letters Home' Exhibition TRIM Reference:        2018/1150

RECOMMENDATION                                                                   Cr M Previtera/Ms E Griffin 1               That the information on the ‘Letters Home’ exhibition be acknowledged. 2               That the Committee note that a descendent of Amy Burton would be visiting the library in the next week to view the original letters.

 

4.3     Armistice Day 2018 Commemorations TRIM Reference:        2018/1152

RECOMMENDATION                                                                       Mr L McGaw/Ms E Griffin 1               That the information in the report by the Manager Central West Libraries on the Armistice Day 2018 commemorations be acknowledged. 2               That the Committee note that a list of actions was compiled and is included in the Action Plan.

 

Question taken on notice 

Cr Kidd requested information on the history of Anzac Day in Orange.

The Meeting Closed at 5.00pm.        

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 1      WWICCC - Committee Action Plan - 17 July 2018

D18/27028

World War I Centenary Community Committee

Action Plan – 17 July 2018

Action	Who	Community Strategic Plan reference	Start	End	Update/Completed
Regular media stories	Orange City Library in partnership with Orange City Council media team.	8.4.1		11/11/2018	New stories to be developed and distributed via print, electronic and social media as appropriate.   There will be a focus on the Armistice Commemorations.
Blog and Wiki	Orange City Library	8.4.1		11/11/20185	Total number of posts: 1,637 Servicemen and women profiles: 276 Total number of views: 173,022 Ongoing research by Library staff in conjunction with volunteers and liaison with descendants.
Presentations	Jan Richards Trudi Mayfield	8.4.1		11/11/2015	Paper A city remembers given at IFLA (International Federation of Library and Information Associations) Conference, Columbus, Ohio, USA. (August 2016) Trudi Mayfield presented on historical research at History Council seminar in Orange 21 July 2017. COMPLETED
Tree Planting Project	Museum and Heritage Coordinator	8.4.1		2018	Project was dependent on grant funding which has not been secured. Investigate the possibility of giving a tree to all schools to plant on Armistice Day 2018. Cr Kidd to approach possible donors.                            COMPLETED
Memorial Avenue App	Orange City Library Lyn Gough	8.4.1	2014/2015	2018/2019	Project was dependent on grant funding which has not been secured. Possible avenues will continue to be explored Information to be added to Survey of Significant Landscape.
Coo-ee March re-enactment	Working Party	8.4.1	2014/2015	27-28/10/15	Re-enactment successfully completed.  Report to meeting 24 November 2015. COMPLETED
Orange Regional Museum Exhibition	Museum and Heritage Coordinator	8.4.1	2015/2016	2018/2019	Spirit of Anzac Exhibition 12-17 March 2017 included local component jointly curated by Orange Regional Museum and Orange City Library. 11,048 people visited the Exhibition. COMPLETED
State Library WWI Diaries Exhibition	Orange City Library	8.4.1		27-28/10/15	Diaries on display 29 October 2015.  Report to meeting 24 November 2015. Curator talk on diaries was also held on 19 March 2018. COMPLETED
Orange Health Service Entrance Hallway Display	Museum and Heritage Coordinator	8.4.1	March 2015	2018/2019	The displays have now been installed and have received positive feedback.  COMPLETED
Poppy Project	Orange City Library	8.4.1		April 2015	2000 poppies were received and will be used to create an installation collection of poppies. Closed 11 November 2015. Poppies have now been sent to the Australian War Memorial for installation. COMPLETED
Playwright in residence/Theatre development  Project	Manager CWL/Performing Arts and venues Manager/Orange Regional Conservatorium	8.4.1	2016/2017	2017/2018	Project was dependent on grant funding which has not been secured. Darren Coggan’s performance The Anzacs in met the needs of this audience when presented in February 2017 at the Orange Civic Theatre. A Town Named War Boy performance held at Orange Civic Theatre based on State Library diaries in March 2018. COMPLETED
Commemorate the Centenary of the Armistice	Committee	8.4.1	2017/2018	2018	A re-enactment of the Armistice photo outside the Old Town Hall will form the basis of the commemoration. ·    OCTEC to confirm details ·    Vintage Car Club ·    Finalise road closures ·    Contact Ministers Fraternal (Gary & Anne Neville) ·    OESC – invite involvement ·    Bands ·    Jamie Osborne Romani Barracks
Memorial to Mothers	Elizabeth Griffin / Cr Reg Kidd	8.4.1	16/7/17	11/11/18	Investigate the feasibility of a statue to grieving mothers similar to the one in Ballarat.  Initial discussion with CWA.
Battle of Beersheba	Orange City Library Orange Regional Museum	8.4.1	16/7/17	31/10/17	Commemorate the 100 year anniversary of the Battle of Beersheba with screening of 40,000 horsemen and local footage of the making of the Movie as the Museum on 31 October 2017. 50 people attended. COMPLETED

 

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 2      Timeline of major milestones - WWICCC

World War I Centenary Community Committee

D18/27076

 

·    Creation of Centenary of World War One in Orange blog

http://www.centenaryww1orange.com.au

·    Creation of Service Men and Women category in Orange Wiki

http://www.theorangewiki.orange.nsw.gov.au/index.php?title=Category:Service_Men_and_Women

·    Display of WWI stories, photographs and objects at Orange Health Service

·    Creation of WWI Heritage Trail of Remembrance brochure

·    Poppy Project. Creation of 2,000 knitted poppies, one for each serviceman and woman from Orange and district. These have been sent to the Australian War Memorial for inclusion in the Centenary of Armistice installation https://www.awm.gov.au/commemoration/armistice

·    Ongoing media stories in Central Western Daily and Orange Family History Group Newsletter

·    WWI Project Officer invited to present at Orange and District Historical Society meeting about the creation of Centenary of World War One in Orange blog and the district’s service personnel

·    WWI Project Officer presentation to local schoolchildren: Researching Your WWI Ancestor

·    Central West Libraries Manager presentation paper A City Remembers at IFLA (International Federation of Library and Information Associations) Conference, Columbus, Ohio, USA

·    WWI Project Officer provided research for local artist Victor Gordon’s artistic installation memorate.com.au https://memorate.wordpress.com/

·    Re-enactment of Coo-ee Recruitment March

·    Display of WWI stories at Blowes Conservatory, Cook Park

·    Exhibition of local WWI diaries held by State Library of NSW

·    Collaboration with Spirit of Anzac Centenary Experience exhibition to commemorate local service personnel

·    WWI Project Officer invited to present at History Council of NSW workshop ‘Voices from the Past: Uncovering Local and Personal Stories‘

·    The creation of a statue of Orange-born WWI VC recipient John Patrick Hamilton

·    Public broadcast of 40,000 Horsemen to observe centenary of the Battle of Beersheba

·    Display of WWI letters and cards at Orange Regional Museum

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 3      Information on the history of ANZAC Day in Orange

World War I Centenary Community Committee

First observed in Orange in 1916. The Leader is digitised on Trove until 1921 and lists commemorations of Anzac Day from 1916 to 1921. I have not checked microfilms for subsequent years but there is every reason to believe that the city continued to observe the day. By the late 1920s ANZAC Day had been proclaimed a public holiday in all states and territories of Australia

·    In 1916

o The Salvation Army Band and the Orange Town Band took part in a procession through the streets, followed by a combined memorial service at the Australian Hall from 12.30 until 1.30pm

o Stores were closed between 12 and 2pm to allow people to attend the events

·    In 1917 the following institutions observed the day

o Holy Trinity Church https://trove.nla.gov.au/newspaper/article/117825558/13052327

https://trove.nla.gov.au/newspaper/article/117825662

o St Joseph’s Church

https://trove.nla.gov.au/newspaper/article/117825651

o Orange Public School https://trove.nla.gov.au/newspaper/article/117825515/13052326

https://trove.nla.gov.au/newspaper/article/117825682

o East Orange Public School

https://trove.nla.gov.au/newspaper/article/117825665

·    In 1918 services were held at Orange Showground

https://trove.nla.gov.au/newspaper/article/100962655

·    In 1919 Holy Trinity Church held a service

https://trove.nla.gov.au/newspaper/article/117858527

·    In 1920 services were held at

o Holy Trinity Church

https://trove.nla.gov.au/newspaper/article/101015007

o St John’s unveiled a memorial tablet

https://trove.nla.gov.au/newspaper/article/101014985

·    In 1921

o Fancy dress football match at Wade Park with Sir Neville Howse

https://trove.nla.gov.au/newspaper/article/108458994

o Service at Orange High School

https://trove.nla.gov.au/newspaper/article/108459025

o Service at Orange Methodist School around victory tree

https://trove.nla.gov.au/newspaper/article/108458932

o Service at East Orange School

https://trove.nla.gov.au/newspaper/article/108459027

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 4      WWI Agenda 15 May 2018

 

 

 

 

 

 

 

 

 

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 4      WWI Agenda 15 May 2018

 

2.4                       Minutes of the Centenary of World War I Community Committee - 15 May 2018

Attachment 4      WWI Agenda 15 May 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RECORD NUMBER:       2018/1299

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Spring Hill Community Committee met on 17 May and the minutes of that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation 1    That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting of 17 May 2018. 2    That Council determine recommendation 3.1 from the minutes of the Spring Hill Community Committee meeting held on 17 May 2018. 3    That the remainder of the minutes of the Spring Hill Committee meeting held on 17 May 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Spring Hill Community Committee held on 17 May 2018

2        SHCC Action Plan, D18/14867⇩

3        Agenda - Spring Hill Community Committee - 17 May 2018, D18/26800⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 17 May 2018

COMMENCING AT 5.30pm

 1      Introduction

 

Cr T Mileto (Chairperson), Cr J McRae, Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Terri Newman, Mrs Suzanne Vials (5.54pm), Ms Colleen Hansen, Mr Simon Oborn, Director Community, Recreation and Cultural Services

 

RESOLVED                                                                                          Mrs K Rains/Mr T  Clark That the apologies be accepted from Mrs Nicole Day, Miss Stephanie Huysmans, Mr Peter Rogers, Mrs Allison Rogers, Mr Ron Gander and Mr Sam Nelson for the Spring Hill Community Committee meeting on 17 May 2018.

Cr Mileto conducted an Acknowledgment of Country.

 

2       Previous Minutes

RECOMMENDATION                                                                         Mr J Nalder/Mrs K Rains That the Minutes of the Meeting of the Spring Hill Community Committee held on 15 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 15 March 2018.

 

 

3       General Reports

3.1     Spring Hill Community Committee Action Plan TRIM Reference:        2018/1238

Recommendation                                                                  Mrs  T Newman/Mrs  S Vials 1        That the Spring Hill Community Action Plan be reviewed and updated. 2        That consistent with the Master Plan and the current Delivery/Operational Plan allocation to Spring Hill, Council progress the: a      Installation of the amenities block, accessible pathway and landscaping consistent with the notice of approval for DA 389/2017(1) b      Trees for entrance to Village c      Three picnic seats and benches d      Five seats for installation on walkways e      Conduct of contamination study for possible lease of land.

 

The Meeting Closed at 6.45 PM.

 

2.5                       Minutes of the Spring Hill Community Committee - 17 May 2018

Attachment 1      SHCC Action Plan

Spring Hill Community Committee Action Plan

(Draft – Still to be finalised and prioritised by Committee)

Action	Who	Delivery/Operational Plan reference	Cost implications	Resourcing implications	Start	End	Update/Completed
Traffic/Safety Issues
·   Address Issue of volume of traffic and speeding issues – particularly in Worboys Street		7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.	To be determined	Staffing
·   Try to slow Traffic	OCC/Traffic Committee	7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.	To be determined	Staffing			VMS requested – Booked until August Speed Counters to be put in place to assess Traffic.
·   Speed reader and information to Police	OCC	7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.	Nil	Staffing
·   Designated Pedestrian Crossings	OCC	7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.	To be determined	Staffing
·   Footpaths			To be determined	Staffing
·   Speed mitigation “Slow Down Our Town”		7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.		Staffing
·   Design Principals	OCC	7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.	To be determined	Staffing
·   Safety in Town		7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people.
Beautification
·   Entrance into town	OCC	10. Build on the economy, lifestyle and character of Orange to position the City as a destination of choice.	To be determined	Staffing
·   Entrance Signs	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Trees at Entrance to Town	OCC/SHC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	200L - $645 each 400mm - $120	Staffing	01/05/17	30/16/18	Suggested Trees – Quercus Rubra: Red Oak
·   Heritage Trail	OCC	8.4  Our Community – Acknowledge our diverse cultural heritage by encouraging and  implementing programs and events that tell the stories of the urban, village and rural community and their people.	To be determined	Staffing
·   Pathway around town	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Additional Street Lighting	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Benches	OCC/SHC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	3 seats $1,716.00 1 Picnic Set $1,409.20	Staffing			Council’s supplier contacted.
·   Sign Garden	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
Recreational Upgrades/Additions
·   Playground Upgrade	OCC	6.2  Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.	To be determined	Staffing
·   Upgrade of Cricket Nets	OCC	6.2  Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.		Staffing			Quote Requested awaiting response.
·   Mini Skate Park	OCC	6.2  Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.	To be determined	Staffing
·   More activities for kids ·   Older Age	OCC	5.1  Our Community – Identify changing community aspirations and undertaken community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities.	To be determined	Staffing
·   Recreation Ground Utilised	OCC	6.2  Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.	To be determined	Staffing
·   Parks/Jumps	OCC	6.2  Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.	To be determined	Staffing
General Maintenance
·   Water Issues	OCC	Our Environment – Maintain, operate renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management plans at agreed levels of service.	To be determined	Staffing
·   Footpath at Carcoar Street	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Old RFS Building – old use	OCC		To be determined	Staffing
·   Grass at Northern side not managed	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Trees at guardrail	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Causeway – Bev (Chapman)	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Maintain Table Drain (Carcoar Street)	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
·   Treatment works grounds maintenance	OCC	Our Environment – Design and construct new infrastructure assets as specified within relevant Asset Management Plan to agreed levels of service	To be determined	Staffing
Other
·       “A history springs to mind” – reprint	OCC	8.4  Our Community – Acknowledge our diverse cultural heritage by encouraging and  implementing programs and events that tell the stories of the urban, village and rural community and their people.		Staffing
·       Engineer	OCC			Staffing

 

 

2.5                       Minutes of the Spring Hill Community Committee - 17 May 2018

Attachment 2      Agenda - Spring Hill Community Committee - 17 May 2018

 

 

 

 

 

 

2.5                       Minutes of the Spring Hill Community Committee - 17 May 2018

Attachment 2      Agenda - Spring Hill Community Committee - 17 May 2018

 

 

 

 

 

 

 

 

 

RECORD NUMBER:       2018/1186

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 18 May 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 18 May 2018 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the NAIDOC Week Community Committee held on 18 May 2018

2        NAIDOC Week Task List, D18/5044⇩

3        NAIDO 18 May 2018 Agenda, D18/27259⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Conference Room 286 Lords Place Orange

ON 18 May 2018

COMMENCING AT 11.30am

 1      Introduction

Mr Gerald Power (Chairperson), Cr Reg Kidd (Mayor), Mr Chris Gryllis, Ms Katrina Lane, Ms Naomi Escreet, Community Development and Support Coordinator.

 

RECOMMENDATION                                                                        Mr G Power/Mr C Gryllis That the apologies be accepted from Cr Stephen Nugent for the NAIDOC Week Community Committee meeting on 18 May 2018.

The Acknowledgement of Country was provided by Mr Gerald Power.

Mr Gerald Power declared that he was putting forward a proposal to engage a band for the Awards night and they include members of his family.

2       Previous Minutes

RECOMMENDATION                                                                        Mr G Power/Mr C Gryllis That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 23 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 23 March 2018.

MATTER ARISING

The Committee noted that the minutes from the meeting of 8 February 2018 should include the election of Gerald Power as Chairperson.

3       Presentations

3.1     Budget TRIM Reference:        2018/872

The Committee noted that a response is pending from the submissions to Aboriginal Affairs, Prime Minister and Cabinet and Cadia Valley Operations.

RECOMMENDATION                                                                             Mr C Gryllis/Cr R Kidd That the Budget Update be noted.

 

3.2     Calendar of Annual and Significant Events 2018 TRIM Reference:        2018/873

An event to mark Sorry Day is to be held 25 May 2018 with a Flag Raising at the Civic Centre and the Museum display and refreshments. Reconciliation Week will be acknowledged by a renaming ceremony of the Senior Citizens and Pensioners Centre to Nguluway Ngurang.

RECOMMENDATION                                                                      Ms N Escreet/Mr C Gryllis That the Calendar of Annual and Significant Events 2018 report be noted.

 

3.3     Correspondence TRIM Reference:        2018/874

RECOMMENDATION                                                                            Mr G Power/Cr R Kidd That the Correspondence report be noted.

 

 

 

4       General Reports

4.1     Task List/Action Plan - NAIDOC Week Celebrations v2 TRIM Reference:        2018/1078

A facilitator is yet to be confirmed for the Church Service 28 October 2018. Family and Community Services (FaCS) will assist with facilitation of the Family Fun Day with NSW Health who will provide $2,500. FaCS to confirm if they are able to contribute financially and the various activities planned. Key agencies are yet to be appointed to plan and conduct the components of the Official Opening ie road closure, official agenda, coordinating stall holders, awards and catering.  Council will assist with compliance with Council's Event Manual, road closure administration and the various risk assessments required throughout the week long program.

Recommendation                                                                             Mr C Gryllis/Cr R Kidd That the Committee consider and discuss items in the Task List/Action Plan for the NAIDOC Week Celebrations 2018, and that the report be updated.

 

The next meeting of the NAIDOC Week Community Committee will be held on Friday 15 June 2018 in the Councillor’s Workroom.

 

The Meeting Closed at 12.25pm

 

2.6                       Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

Attachment 1      NAIDOC Week Task List

NAIDOC Week 2018 Community Committee

Task List / Action Plan

 

NAIDOC Week: 26 October – 3 November 2018

 

Event/Action:	Set date for deadline for event inclusion
Date:
Venue:	NA
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018

 

Event/Action:	Supply information to Visitors Information Centre on NAIDOC Week Program
Date:
Venue:	NA
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
18 May 2018	Council to facilitate event guide.

 

 

Event/Action:	Golf Day
Date:	2 November – TBC
Venue:	TBC
Who/Organiser:	Mike Cooper
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	Venue – Wentworth unavailable so tentatively booked the Country Club pending confirmation of date.

 

 

Event/Action:	Street March
Date:
Venue:
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	Council will assist with the Coordination of the March and Official Opening Ceremony in partnership with identified organisations.  Feedback provided was that vehicles exiting from the Ex-Services car park into Sale Street be prevented from moving through groups of school children as they assemble prior to the March.

 

 

Event/Action:	Family Fun Day
Date:
Venue:
Who/Organiser:	Family & Community Services and NSW Health
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	The Family Fun Day is to be facilitated by Family and Community Services in partnership with Health NSW staff.
18 May 2018	Health NSW will contribute $2500 FaCs to confirm financial contribution

 

 

 

Event/Action:	Elders Lunch
Date:
Venue:
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	HousingPlus to assist with the execution of the Elders Lunch

 

 

Event/Action:	Youth Ball
Date:	29 October 2018
Venue:
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	The Youth Ball will be organised by the senior Aboriginal Education Consultative Group (AECG) members and held 29 October 2018 and fund raising has begun to cover costs.

 

 

Event/Action:	Primary School Disco
Date:
Venue:
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	The Primary School Disco will be organised by the Junior Aboriginal Education Consultative Group (AECG).

 

 

 

Event/Action:	Awards Night
Date:
Venue:
Who/Organiser:
Delivery/Operational Plan Reference:
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
23 March 2018	The Lands Council will facilitate the Awards Night 3 November 2018 and are seeking expressions of interest from Aboriginal bands.

 

 

Event/Action:	General Information
Meeting Date:	Information:	Cost / Resources:	To Do/Action Items:	Update/Completed:
18 May 2018	Council will facilitate road closures and risk assessments required for the week.

 

2.6                       Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

Attachment 2      NAIDO 18 May 2018 Agenda

 

 

 

 

 

 

 

 

2.6                       Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

Attachment 2      NAIDO 18 May 2018 Agenda

 

 

 

2.6                       Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

Attachment 2      NAIDO 18 May 2018 Agenda

2.6                       Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

Attachment 2      NAIDO 18 May 2018 Agenda