Agenda of Council Meeting

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 5 June 2018

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Manager Engineering Services, Water and Sewerage Strategic Manager, Management Accountant

1.1 APOLOGIES

RESOLVED - 18/226 Cr J Hamling/Cr S Nugent

That the apologies be accepted from Cr S Munro and Cr S Romano for the Council Meeting of Orange City Council on 5 June 2018.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 ACKNOWLEDGEMENT OF COUNTRY

1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr R Kidd declared a less than significant non-pecuniary interest in Item 2.1 of the Planning and Development Committee (Items Approved under the Delegated Authority of Council – DA 380/2016) as he has a personal relationship with the Principal of the Tony Leahey Motor Group.

Cr McRae declared a less than significant, non-pecuniary interest in Item 2.1 of the Planning and Development Committee (Items Approved under the Delegated Authority of Council – DA 49/2018) as she has a relative who is an employee of Kinross Wolaroi School.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.4 of the Services Policy Committee (Minutes of the meeting of the Centenary of World War I – 15 May 2018) as he is a Board Member of OCTEC.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.4 of the Services Policy Committee (Minutes of the meeting of the Centenary of World War I – 15 May 2018) as he is a Board Member of OCTEC.

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.4 of the Services Policy Committee (Minutes of the meeting of the Centenary of World War I – 15 May 2018) as he is a Board Member of OCTEC.

Cr M Previtera declared a less than significant non-pecuniary interest in item 6.5 (Tender for Traffic Management Services) due to a business relationship with the tenderer.

2 Mayoral Minutes

Nil

A PRESENTATION WAS MADE TO BAILEY DICKINSON-BUBB WHO WAS HIGHLY COMMENDED FOR THE YOUNG LEGENDS AWARD (AWARD ANNOUNCED AT TIDY TOWNS CONFERENCE)

A PRESENTATION WAS MADE BY THE ARCHERY CLUB ON EFFORTS IN FUNDRAISING.

A copy of the presentation was provided to Cr Hamling.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.11PM

OPEN FORUM

IPC – 3.1 – Current Works (Fluoridation of Drinking Water)

Christine Brickwood

Ms Brickwood outlined her concerns regarding fluoridation of drinking water.

Springside School

Mr Peter Thomas

Mr Thomas requested Council consider assisting, by way of funds or services, to enable grant applications to be submitted for the Springside School House.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.30PM

QUESTION TAKEN ON NOTICE

Cr Duffy advised that in the 1980’s – 1990’s the Springside School House was under Council control and leased. What income was generated for this and what expenditure was incurred.

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 18/227 Cr J Hamling/Cr S Nugent

That the Minutes of the Ordinary Meeting of Orange City Council held on 15 May 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 15 May 2018.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.30PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.31PM

4 Notices of Motion/Notices of Rescission

Nil

5 General Reports

5.1 Update on Resolutions of Council

TRIM Reference: 2018/1169

RESOLVED - 18/250 Cr J McRae/Cr S Nugent

That the information provided in the report by the Manager Administration and Governance on Update on Resolutions of Council be acknowledged.

QUESTION TAKEN ON NOTICE

Cr Duffy requested to be provided with the information regarding Swimming NSW he requested 15 May 2018 before this weeks’ meeting.

5.2 Statement of Investments - April 2018

TRIM Reference: 2018/1170

RESOLVED - 18/251 Cr S Nugent/Cr J McRae

1 That Council receives the Statement of Investments as at 30 April 2018.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

5.3 Quarterly Budget Review and Performance Indicators

TRIM Reference: 2018/1315

RESOLVED - 18/252 Cr J McRae/Cr S Nugent

1 That the information provided in the report on the quarterly budget and performance indicators review for January to March 2018 be acknowledged.

2 That Council note the bank reconciliation statement.

3 That the variations arising from the March 2018 quarterly review amounting to an increase of $209,225 in the consolidated surplus be adopted.

5.4 NRMA Supercharger

TRIM Reference: 2018/909

RESOLVED - 18/253 Cr S Nugent/Cr J Hamling

That Council approve the establishment of a NRMA supercharger in Byng Street adjacent to the Visitor Information Centre.

5.5 Strategic Policy Review

TRIM Reference: 2018/1147

RESOLVED - 18/254 Cr K Duffy/Cr S Nugent

1 That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

· ST049 – Council Communications

· ST088 – Fraud and Corruption Prevention Policy and Plan

· ST101 – Ageing and Disability Services

· ST102 – Disability Services – Support Provision

· ST125 – Working on Council’s Water and Sewer Infrastructure

2 That Council adopt the following policies:

· ST046 – Liquid Trade Waste

· ST002 – Central West Libraries

· ST059 – Public Interest Disclosures

· ST011 – Community Engagement

· ST083 – Access to Information held by Council

· ST029 – Donations and Grants

· ST106 – Priority Weeds

5.6 Proposed Air Quality Monitoring Unit - Jaeger Reserve - 149 Hill Street

TRIM Reference: 2018/1260

RESOLVED - 18/255 Cr J Hamling/Cr J McRae

1 That Council enter into a five year lease (with one five-year option) with the Office of Environment and Heritage for part of Jaeger Reserve on the terms as referred to in this report.

2 That in lieu of rental payable to Council, the Office of Environment and Heritage make an annual donation to the Orange Croquet Club Limited of $2,000 per annum (ex GST) over the term of the Lease and any option period.

3 That permission be granted for the use of the Council Seal on any relevant document if required.

5.7 Cargo Road Land ACquisition

TRIM Reference: 2018/1280

RESOLVED - 18/256 Cr R Turner/Cr K Duffy

1 That Council proceeds with negotiations for the acquisition of land described in Schedule A under the voluntary provisions of the Land Acquisitions (Just Terms Compensation) Act 1991.

2 That upon acquisition, Council classify this land as Operational Land in accordance with the Local Government Act, and dedicates the road as road reserve.

5.8 Tourist Park Expression of Interest

TRIM Reference: 2018/1311

RESOLVED - 18/257 Cr G Taylor/Cr S Nugent

That Council call expressions of interest for the development of a tourist park on the gateway site.

5.9 Council Pound Services

TRIM Reference: 2018/1320

RESOLVED - 18/258 Cr S Nugent/Cr J Hamling

That the report on Council pound services be acknowledged.

5.10 Payment of legal expenses of Councillors

TRIM Reference: 2018/1335

RESOLVED - 18/259 Cr T Mileto/Cr G Taylor

That a more detailed report be provided to Councillors that includes compliance with the Local Government Act in relation to payment of legal expenses of Councillors.

QUESTION TAKEN ON NOTICE

Cr Taylor requested a report detailing the exact costings of the Councillor Legal Briefing.

5.11 Board Member nominations - CivicRisk Mutual

TRIM Reference: 2018/1352

RESOLVED - 18/260 Cr G Taylor/Cr J Hamling

That Council determine one Councillor representative and an alternate Councillor representative for nomination to the Board of CivicRisk West and CivicRisk Mutual, for the current term of Council.

RESOLVED - 18/261 Cr G Taylor/Cr J Hamling

That Cr Jeff Whitton be Council’s nominated Councillor representative on the Board of CivicRisk West and CivicRisk Mutual for the current term of Council.

RESOLVED - 18/262 Cr S Nugent/Cr G Taylor

That Cr Joanne McRae be an alternate Councillor representative on the Board of CivicRisk West and CivicRisk Mutual for the current term of Council.

QUESTION TAKEN ON NOTICE

Cr Taylor requested all Councillors be provided with all relevant documentation regarding the Orange number plates.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 18/263 Cr S Nugent/Cr T Mileto

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 EOI - Loan borrowings

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Request to write off bad debt - Debtors Account 3207.52 - Deceased Estate

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.3 Request to write off bad debt - Avdata Airport Account - Air Freight Solutions

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.4 Tender - Provision of Security Services

6.5 Tenders for Traffic Management Services

6.6 Tender - Maintenance of Fire Protection Systems and Equipment

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.11pm.

The Mayor declared the Ordinary Meeting of Council resumed at 9.25pm.

7 Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.5 Tenders for Traffic Management Services

TRIM Reference: 2018/1314

Cr M Previtera declared a less than significant non-pecuniary interest in this item due to a business relationship with the tenderer, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 18/264 Cr J Hamling/Cr S Nugent

1 That Council awards the contract for traffic management services to Midwest Traffic Management (Orange) Pty Ltd.

2 That permission be granted to affix the Council Seal to all relevant documents if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Munro, Cr M Previtera, Cr S Romano

6.1 EOI - Loan borrowings

TRIM Reference: 2018/714

RESOLVED - 18/265 Cr S Nugent/Cr J McRae

1 That the loan funds be drawn from T-Corp (NSW Treasury Corporation) repaid in quarterly instalments over 10 years.

2 That should T-Corp (NSW Treasury Corporation) be unable to furnish our request, the loan funds are drawn from the Commonwealth Bank of Australia to be repaid over five years, with interest and principal calculated over 10 years with a renegotiation/refinancing of the residual amount after the initial five years.

3 That the General Manager be authorised to execute relevant documents.

4 That approval be granted for use of the Council Seal on all relevant documents if required.

5 That necessary advice be supplied to the NSW Government on Council’s borrowings.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Munro, Cr S Romano

6.2 Request to write off bad debt - Debtors Account 3207.52 - Deceased Estate

TRIM Reference: 2018/1085

RESOLVED - 18/266 Cr K Duffy/Cr M Previtera

That Council adopt the bad debt write off for Debtor Account 3207.52 in the sum of $5,063.36.

6.3 Request to write off bad debt - Avdata Airport Account - Air Freight Solutions

TRIM Reference: 2018/1271

RESOLVED - 18/267 Cr J Hamling/Cr S Nugent

That Council write off the bad debt of Avdata Airport Account – Air Freight Solutions, to the sum of $13,178.56.

6.4 Tender - Provision of Security Services

TRIM Reference: 2018/1042

RESOLVED - 18/268 Cr R Turner/Cr K Duffy

1 That Council awards the contract for the provision of security services for Orange City Council to Alarm Australia.

2 That permission be granted to affix the Council Seal to all relevant documents if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr M Previtera
Voted Against	Nil
Absent	Cr S Munro, Cr S Romano

6.6 Tender - Maintenance of Fire Protection Systems and Equipment

TRIM Reference: 2018/1259

RESOLVED - 18/269 Cr R Turner/Cr J Hamling

1 That the contract F2733 for the provision of the maintenance of fire protection systems and equipment to Allstaff Airconditioning ACT Pty Ltd (trading as BSA Maintain) for the amount of $40,344.00 for annual inspections and a maintenance technician rate of $85per hour with a $150 per callout for a three year period with an option for a further period of two years, subject to satisfactory performance.

2 That permission be granted for the use of the Council Seal on any relevant document if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Munro, Cr S Romano

The Meeting Closed at 9.28PM

This is Page Number 10 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 5 June 2018.

Council Meeting 19 June 2018

5.2 Draft Community Strategic Plan 2018/28

RECORD NUMBER: 2018/1461

AUTHOR: Nick Redmond, Manager Corporate and Community Relations

EXECUTIVE Summary

At the Council meeting on 15 May 2018 the following was resolved:

RESOLVED - 18/217 Cr J Hamling/Cr G Taylor

That Council place the draft Community Strategic Plan, draft Delivery/Operational Plan 2018/19 – 2021/22 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days, with the inclusion of the donation request from the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives.

The CSP consultation brought forward a variety of ideas and initiatives that have been utilised in adding to the baseline and programs of previous plans.

Many of the ideas and priorities which have come forward are already within the Plan or are able to be fitted within the scope of the Plan.

Others ideas put forward represent a higher level of service or funding that are beyond the resources or financial means. The CSP is a living document that can be reviewed over time to where it is possible to align with the priorities of the Orange community.

This report seeks a resolution to adopt the Community Strategic Plan 2018–2028.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

A Community Strategic Plan (CSP) is the highest level of strategic planning undertaken by a council. All other plans developed by the Council as part of the Integrated Planning and Reporting framework, must reflect and support the implementation of the Community Strategic Plan.

Policy and Governance Implications

The Local Government Act 1993 requires Council to exhibit the documents for a minimum of 28 days. The documents were exhibited for 28 days from 16 May 2018.

Recommendation

That the draft Community Strategic Plan 2018/28 be adopted.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:


Service Delivery	The draft CSP sets an ambitious program of service delivery that will require annual review as part of the formulation of the Delivery Operational Plan.
Image and Reputation	The consultation process in developing the draft Community Strategic Plan was a generally positive process and well received by those engaged in the consultation. It created a level of goodwill around Council listening to the community. One of the challenges in such a process is that it does raise significant expectations as the volume of projects and initiatives often outstrips the resources, finances and jurisdiction of Orange City Council.
Stakeholders	The Community Strategic Plan was developed in consultation with the community, and includes community-developed objectives. The Strategies and Actions set out in the Plan identify how Council aims to meet those objectives.

SUPPORTING INFORMATION

Since 2012, all NSW councils have been required to prepare a suite of documents under the Integrated Planning and Reporting (IP&R) framework outlined in the Local Government Act and its Regulations.

The Framework is outlined in the following diagram:

Source: Office Local Government

Community Strategic Plan

At the commencement of a new term of Council, a Community Strategic Plan must be prepared in consultation with the community.

The engagement process was conducted online and face-to-face to ensure a broad-cross section of the community was provided with the opportunity to contribute their ideas.

This included:

· An online engagement period utilising the “Your Say” engagement tool

· A workshop with the Orange City Councillors

· Pop-up consultations at the shopping centre and the Orange Farmer’s Market

· Consultation with the community at the Glenroi community centre

· Invitation to 350 community groups seeking their input

· Workshops with school leaders from Primary and Secondary schools within Orange

· Workshops with the community

The aim of the engagement was to collect ideas, concepts and issues that were important to members of the Orange community. Each of the methods of engagement focused on three questions:

· What do I love about Orange?

· What can we do better?

· What do you wish was here?

Online participants were invited to provide an idea or comment around these three key questions. Participants at the workshops were asked provide ideas on sticky notes and contributors at the pop-up sessions discussed these ideas with Councillors and Council staff.

The online consultation was conducted via the Council’s online engagement tool, “YourSay” www.yoursay.orange.nsw.gov.au. The engagement tool launched the campaign with the theme of “Where to next?”

The community was invited to add their ideas, issues or comments to the online platform and were asked to:

· Show us on a map what you like about Orange and what you would change

· Float your bright ideas

· Tell us your story to show what you’d like to see happen in Orange

The face-to-face engagement ran between Saturday 3 February and Saturday 10 February, where Councillors and Orange City Council staff met with the community. Pop-up stalls were located within the Orange Central Square shopping centre, the Orange Farmer’s Market and the Glenroi Community Centre.

Workshops were conducted for primary and high school children and the general community in the Council chambers. In all, almost 100 people attended the workshops and we gathered more than 2000 ideas from the face-to-face sessions.

A separate online tool was established to collect ideas and contributions from Council staff.

The attached draft Community Strategic Plan was developed following this consultation.

CSP Initiatives

The aim of the CSP was to identify themes and high order objectives for the Orange community and then match services to those objectives.

An example of how this works is as follows:

Separate to this there were numerous projects and initiatives raised through Where to Next as follows:

Initiatives

· Aboriginal monument recognising history in the region

· Need for bubblers for homeless people

· Truck stop on distributor road

· Creative space for artist

· Interesting sculptures / public art

· Council/Community run farming venture on that land that was purchased for the airport industrial park

· Upgrade cultural centre, senior citizens centre

· Aviation business hub at Airport

· Entrance and welcome sign for Spring Hill

· James Sheahan crossing

· Tesla charging stations

· Southern Distributor – priority

· Curb and guttering for Spring Hill

· Incubators to encourage entrepreneurial space

· Consider a hospitality school that provides skills to school-leavers

· Men's shed for youth - will feel more accessible if designed just for youth

· Subsidised rents to attract business

· Gutters in some parts of Orange – not suitable for caravans or trailers, dangerous for people with wheelchairs, prams or motorised devices

· Upgrade Cultural Centre

· Peisley Street overpass

· Control elm beetle

· Better access for wheelchairs, motorized devices and prams

· Upgrade the Function Centre – don’t build a new one

· Dedicated art and cultural centre

· Spring Hill Heritage Festival

· More parking for RVs and caravans

· Youth Centre

· Voucher system for kids that do something for the community – reward with movies/games

· Roads need improving including Forbes Road, road past Ploughman’s Lane, the road to the Lake

· Car spaces in Woolworths carpark – too small for wheelchairs and prams

· Stop demolition of heritage cottages

· Assist volunteers to help the community

· Purpose built community facility in the CBD –for the aged and other groups

· Upgrade the senior citizens and cultural centre

· Improvements to men’s shed facility at Lucknow

· Build the Planetarium and Regional Conservatorium of Music in area north of Library

· Museum needs more space at the front of the building

· Space for a community garden

· Innovation centre – place to pitch ideas

· More rail crossings to reduce bottlenecks

· Toy Library

· Fix second crossing on Ophir Road

Levels of service

· Improve the standard of the roads

· Bins and excrement bags at Botanic Garden

· Expand the Banjo Patterson festival

· Waste:

• Red bins (both weekly and fortnightly)

• Smaller red bin

• Bulky waste pickup reinstated

• Two free Green Waste pickups per year

• Increase frequency around Christmas

• E-Waste disposal centre

• Public bins should have recycle ones next to them

• Better recycling

• More recycling bins

· Northern Distributor needs work

· More activities at the pool

· Maintenance on roads

· Cleaner public toilets

· Bigger allocation of the budget for parks

· More and improved cycle and walking paths

· More recreational and gym equipment at Lake

· Improve road markings

· No patching of footpaths; need complete replacement

· Street signage upgrade

· Upgrade Peisley Street to welcome visitors from trains and coaches.

· Five Ways entry needs a complete clean up required

· Upgrade Somerset Park

· Elephant Park needs some maintenance

· Cook Park needs a significant revamp – more maintenance and more plantings

· Better maintenance of cricket nets

Fees and charges

· Development and Contribution fees are too high

· Rates are too high

· Pool is too expensive

· Lower the tip fees to reduce dumping

· Reduce DA fees

Other agencies/organisations/tiers of government

· Yearly restock of fish in Lake Canobolas

· Safety cameras on roads

· Walking trails on Mount Canobolas

· Ban plastic bags

· Nappy laundering service

· Homes for the less fortunate

· Better public transport, frequency, timetable

· Better pruning of trees around power lines

· Soup kitchen

· Women’s refuge

· We need to improve the look and feel of the top of Mount Canobolas

· Waratahs sporting facility needs a clubhouse and new touch facilities

· Encourage use of electric cars with re-charging stations

· Motorbike track

· Improvements to Foodcare include lining up in shade and the use of toilets while waiting

· Foodcare should be expanded as an additional day, or in a different location (e.g. Central Orange for easier access)

· Better control of feral animals

CBD

· Coloured lights in CBD – fix and expand

· Multi storey carpark

· Forecourt/Mall/Outdoor shady rest area in CBD

· Water bubblers and water refill stations around the City

· Free Wi-Fi in the CBD

· Improve look and feel of CBD to attract more shoppers and retailers

· Pedestrian Mall - Anson Street

· More covered car parking – solar panels to offset costs

· More all day parking near the CBD for workers

· Encourage shop owners to revamp

· Pedestrian Mall

· Concrete footpaths in central part of Orange

· More seats in the streets

Recreation

· Recreational water sports at Suma Dam, Gosling Creek, Lake Canobolas, Spring Creek Reservoir, Zip lining, more beaches

· Pool waterslides

· Skate Park in North Orange

· Indoor kart centre

· Road racing track, drag racing, karts, car events

· Increase the number and maintain the standard of walking and cycle paths throughout the City

· Improve BBQs at Lake

· Indoor play centre/sports – perhaps at Bunnings

· More netball courts

· Adventure playground needs maintenance

· Open Gnoo Blas- racing track, burnout pad

· Need a public water play area (similar to Dubbo)

· Fenced playground for safety

· Investment needed in netball courts

· Wade Park upgrade

· BMX track

· Equestrian facilities

· Water slides

· Hockey – outdoor field and indoor centre

· Athletics track

· Rock climbing wall

· Mountain bike trail

· Football stadium

· Ice skating rink

· Water sports

· Paintball

· Bowling

· More playgrounds

· More places for fishing

· Parks for older kids

· Events for a teenage market

· Parks for wildlife

· Ninja-style obstacle course

· Football stadium, AFL, Rugby Union, Soccer

· Ice skating rink

· Mount Canobolas – bob sled

· Paintball

· Bowling

· Attract big name games here e.g. NRL, A League

· Gaming hub

· Shade sails over playgrounds

· Extend the fencing at the Anson St skate park to include the small children's area for safety

· Improve the showground

· Better and more bush walking tracks

· A fully fenced playground to allow children with disabilities to explore in a safe environment to prevent them from leaving the playground.

· Festival that isn’t food and wine

· Old netball court area could be developed as a cycle course such as Alexandria

· Full basketball court for East Orange

· Exercise stations in all areas of Orange

· Outdoor pool needs a cover to allow winter swimming

· Cycling tourism

· Poets Park

· New park in North Orange

· Reshape Wade Park – grandstand on both sides

· All weather athletics carnival

· Major Sporting Complex – rectangular fields

· Dragon Boats on Spring Creek Dam

· Build a central sporting facility similar to Mudgee

· Provide more support for events coming to town

· A "Youth Hub" for sport, health and support services – the whole community can access

· Local space for youth

· Parks for older kids

· Need activities in East Orange to keep kids occupied

Sustainability

· Plant trees and earn carbon credits

· Council lighting changed to LED

· More solar panels

· Islands for birds in the wetlands

· Water sensitive design for new developments

· Alternatives in the city for bottled water

· Water tank subsidy

· Community permaculture farms

There were numerous projects listed during the consultation but have not been included in the above as the projects and initiatives are well advanced or on the already on the agenda such as a new Council website, Forest Road, Southern Feeder Road and Dairy Creek Road upgrades and improved Christmas lights. Additionally, expanded recreational activities on waterways was also raised but is already a resolution of Council. Other matters such as rainwater tanks in new suburbs and footpaths in new suburbs are already dealt with under BASIX or Council policy.

As mentioned earlier in this report one of the challenges in developing the draft CSP is that it does raise significant expectations as the volume of projects and initiatives often outstrips the resources, finances and jurisdiction of Orange City Council.

These projects will be further assessed and where appropriate considered for future budgets or quarterly reviews.

Community Strategic Plan Exhibition

A dedicated section of the YourSay Orange website was again a key element of the final phase of the Community Strategic Plan consultation. The key message was to check back in with the community to see ‘if what the council heard, was what they said’.

This specialist engagement platform is proving a convenient way for local residents to find out more about key topics and then share their views.

The option of using the site was highlighted in two media releases about aspects of the draft CSP document, that were distributed to traditional media outlets.

Social Media

During the 28 day consultation period, the Orange City Council main Facebook page posted about the draft plan 7 times. It was also posted on Twitter and a sponsored post was played through Instagram.

Each post on Facebook reached between 800 people and 4000 people. The highest number of people who clicked on the link, per post, was 133.

During this period, Council paid for advertising on social media twice.

Many of the comments on social media regarding the CSP, were about specific suggestions and requests. Those people were directed to place their comments into the draft delivery operational plan.

The following are some examples of comments.

· If it involves an area for recreational watercraft, yes. Definitely! We have bike tracks, soccer fields, cricket fields, golf courses, skate parks, netball courts, basketball courts, hockey fields, parks, swimming pools, softball fields, football fields, etc, but have to go to Carcoar as the closest if you have a boat / jetski.

· Yes, you got it right!! Thanks everyone at Council for listening and thinking ahead to build our community 🌷

Council also issued an e-Newsletter on the CSP to 548 people, 50 per cent of those opened the email. An email generated through Council’s Your Say Orange page was also sent to 1444 subscribers. Of those, 30 per cent opened the email.

YourSay Orange

There were a total of 839 visits to the site.

365 visitors read articles or some other content.

The online articles looked at key aspects of the community suggestions

· Sport & recreation topping the list of suggestions. (180 views)

· How community suggestions are put into action (14 views)

· A longer list of the topics the community suggested (135 views)

Other sections of the YourSay Orange site also included key dates in the CSP timeline process, a FAQs section, videos about the CSP as well as links to all the draft CSP and Community Engagement reports.

There were 6 text-based comments left by visitors.

· Better footpaths needed near Canobolas High

· CSP process worked very well. Draft document needs a better-articulated set of values

· Great CSP process but should have been better publicised. As a community we rely too much mining

· Concern at moves to lessen involvement in Evocities

· Spring Creek should not be opened up for water activities as it is a refuge for rare water birds. Suma Park could be used for more water activities

· Give a greater emphasis for encouraging music for the young. For example by a new conservatorium.

· Neighbouring councils should work together to make more of Mt Canobolas

· Council’s website should have a section where local organisations could indicate their needs for volunteers, and more footpaths are needed in new housing areas.

· Orange has a serious shortage of parking in sporting, shopping and cultural areas

· Bring back kerbside clean-up

· Waste management 1. Less frequent household collections or smaller bins. 2. Reintroduce bulky collections. 3. Upgrade the recycling shop area at Ophir Rd.

· Council should work towards closing down the private trade waste business at Spring Terrace

62 people completed a survey.

As well as the survey results, the accompanying data shows 60% are aged between 25 and 54. The largest category is 45-54 year olds at 29.5%.

These showed varying levels of support for key themes in the CSP.

At one end of the spectrum there was strong support for develop Sport & Rec facilities (79% agree or strongly agree), sustainable energy use (91.6% agree or strongly agree) and better roads (96.7% agree or strong agree).

Largest negative responses were to themes of upgrading the CBD with 18.9% either opting for strongly disagree, disagree or neutral response.

The theme of promoting an organisation culture that delivers excellent customer service also produced moderate levels of lack of interest 25.8% were neutral or disagreed with this being a priority.

The CSP Survey Responses Report is attached.

During the exhibition period Council contacted committee members, agencies and community groups seeking input.

Written Submissions

Council received 6 written submissions during the exhibition period. Two were from Housing Plus highlighting concerns around “A lack of crisis and transitional housing”, “A significant year-on-year increase in the number of people presenting as homeless or at risk of homelessness”, and “A very high rate of domestic violence”.

Housing Plus also provided a Housing Needs Analysis. All three documents are attached.

The draft plan already included:

Objective 3: A friendly environment where people feel safe and included.

3.1. Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and the wider community

3.2. Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community

and

Objective 5: Responsive programs and services that support our community’s lifestyle and social needs

5.1. Engage with the community to ensure facilities and programs meet changing lifestyle and social needs

5.2. Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs

Housing Plus suggested two additional actions that have been added to the plan.

They are as follows:

3.3 Work with and assist Government Agencies and non-profit organisations to support victims of domestic violence and work towards a reduction in domestic violence.

and

5.3 Work with Government agencies and non-profit organisations to reduce incidence of homelessness by supporting the need for affordable and social housing.

The additional actions proposed by Housing Plus have been added to the plan.

Submission - Mr Neil Jones

Submission	Staff comment
Additional Objective 1.3. Enhance and promote the use of the public open space of the Cultural Precinct (Library, Art Gallery & Museum).	Not supported as covered under Objective 4: A creative community participating in arts and cultural activities and 4.2. Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community.
Additional Objective 6: A community that values and protects domestic animals, and the role they play in residents' wellbeing, both physical, social and psychological.	Supported; consistent with current approach.
Additional Objective 6.1. Provide services and facilities that enable Council to fulfil its obligations under the Companion Animal Act.	Supported; consistent with current approach.
Additional Objective 6.2 Ensure that infrastructure exists for the safe exercising of domestic dogs.	Supported; consistent with current approach and current level of service.
Additional Objective 6.3 Partner with key stakeholders to deliver education and services relating to animal health and wellbeing.	Supported; consistent with current approach.
Additional Objective 6.4 Implement policies and strategies that protect the environment and other residents from the impact of domestic animals.	Not supported. Council must comply with the Companion Animals Act 1998.
Additional Objective 7.3 Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area.	Supported; consistent with current approach.
Additional Objective 9.4 Preserve, maintain and enhance streetscapes in existing and new developments.	Supported; consistent with current approach.
13 Transport services, connectivity and infrastructure that support community, tourism, business and industry.	Supported for the purposes of lobbying.
13.1 Support public and private rail, coach and air services.	Supported for the purposes of lobbying.
13.2 Support initiatives for improved connectivity between Orange and capital cities and regional towns.	Supported for the purposes of lobbying.

Submission - Mr Les Penrose

Submission	Staff comment
Specific plan required to deal with litter.	Included as a principle in Preserve as “reducing waste and protecting our natural resources”.

Submission - Orange and District Historical Society

Submission	Staff comment
Council to initiate heritage and local history; protect & enhance heritage – be proactive, save and value heritage and history in Orange and villages.	Not supported however acknowledged under existing Objective 10 10.1. Engage with the community to ensure plans for growth and development are respectful of our heritage.
Digitise newspapers, maps of area and Orange City Council minutes for study and research purposes.	Digitiser recommended in Delivery Operational Plan.
Develop old Lands Department Office building in Kite Street to document local history, for example orcharding and mining history of area. Orange & District Regional Museum does one-off exhibitions).	Not included. Current Paddock to Plate exhibition celebrated the region’s primary production.
Develop a positive, proactive collection policy for the museum and local history items in climate controlled storage that will take large and small items.	A collection policy already exists.
Employ more dedicated paid staff including a permanent curator for museum.	Appropriate staffing at current levels of service.
Develop tourism to include heritage and history, not just food & wine, for example buildings and heritage areas – eg: Duntryleague and other Dalton houses; heritage houses around Cook Park with gardens; heritage plaques on houses with leaflet and walk.	An expanded tourism offering is part of the discussions with Orange Regional Tourism.
CBD enhancement to maintain streetscape & promote heritage and history of Summer/Anson/Byng Street, add plaques or more signage about old buildings.	CBD upgrade to give consideration to heritage items.
Increase budget to enhance Cook Park and Botanical Gardens – include picnic areas in Botanical Gardens.	Items already budgeted under current level of services. Project works are undertaken on a needs basis i.e. the fountain, Blowes Conservatory and Botanic Garden’s bridge.
Maintain Significant Street trees – coordinate planting of groves of autumn leaf trees for Orange the “Colour City”. Plant green spaces as part of new subdivisions. Plant groves of trees at entrance ways to Orange.	Street Tree Policy already exists under current level of service.
Improve rail transport with extra services to bring visitors in to Orange.	Supported at new Objective 13: Transport services, connectivity and infrastructure that support community, tourism, business and industry.
Water sports for Suma Dam – view of wall, with park and picnic areas.	Subject of a resolution of Council.
More playgrounds – another adventure playground on south side of Orange.	Will be a consideration as Shiralee develops.

Submission - Spring Hill and Surrounding Districts Consultative Committee Inc

Submission	Staff comment
Ensure the quality of the water collected from the natural inflow of the Orange Water Catchment is maintained.	Supported: Consistent with above Objective 7.3 Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area.
Identify, acknowledge and promote the valuable asset of the highly productive fertile basalt soils that surround Orange to the South, in the Orange LGA.	Not supported however acknowledged under existing 12.4. Partner with key stakeholders to enhance opportunities for local business to grow and prosper And 7.1. Engage with the community to develop plans for growth and development that value the local environment.
Identify and capitalise on the economic contribution provided by the agricultural sector, and provide support to this sector.	Supported under 12.4. Partner with key stakeholders to enhance opportunities for local business to grow and prosper.
Undertake prior detailed Business Planning on major investment to demonstrate expenditure and funding allocation.	Supported under 17.1. Provide representative, responsible and accountable community governance And 17.2. Ensure financial stability and support efficient ongoing operation.

Submission - Mr Tim Wise

Submission	Staff comment
Is there an overall SWOT analysis of where OCC sits at present and where you want to get to. You should be benchmarking against other cities/districts.	Comparative data is released annually across the NSW Local Government sector. Benchmarking will be undertaking where appropriate comparisons can be made but not always insightful given varying priorities of other Councils.
You should be preparing Business Plans and undertaking detailed appropriate Due Diligence on all major investment.	Supported under 17.1. Provide representative, responsible and accountable community governance And 17.2. Ensure financial stability and support efficient ongoing operation.
Tourism Marketing is fairly weak. This needs to be a key objective especially relating to developing and utilising digital channels. Working with the surrounding Councils and regions is essential and needs to be mentioned. The District Marketing department is a good example and more needs to be done with this to help ensure the district gets its better than fair share of tourism. Again, you need to be benchmarking against other regions.	Strong focus and investment of tourism. There is now regional input and investment in Orange Region Tourism with Blayney and Cabonne Councils involved.
Something should be included on how you will try to restrict the demise of Retail and/or encourage more retail. This is a major issue affecting everyone globally.	CBD upgrade include in Delivery Operational Plan will seek to address retail attractiveness and performance.
There doesn’t seem to be enough on Technology, either encouragement of development and new industry, infrastructure enhancement, or within the Council itself.	Captured in 12.2. Support innovative industry sectors.
Ensuring viability of the Airport should be a key objective as it’s an essential requirement for the ongoing success of the district.	Captured in 13.2. Support initiatives for improved connectivity between Orange and capital cities and regional towns, 12.2. Support innovative industry sectors and 12.4. Partner with key stakeholders to enhance opportunities for local business to grow and prosper.
Cadia is crucial to the local economy and probably needs its own objective on how OCC will work that relationship.	Captured in 12.4. Partner with key stakeholders to enhance opportunities for local business to grow and prosper.
Education, especially the private schools which are under long term threat, and CSU probably need a specific objective on how to maintain, develop, integrate, etc.	The CSU element is captured in the support for the Murray Darling Medical School.

Submission – ECCO

Submission	Staff comment
Any development planned for the Mount Canobolas SCA should be undertaken within the guidelines provided by the revised Mount Canobolas Plan of Management, the New South Wales National Parks and Wildlife Mount Canobolas Recovery Plan, made necessary due to recent fires on the mountain, and in the case of any considered mountain bike activity, the Sustainable Mountain Bike Strategy.	A draft Plan of Management is being developed by the National Park and Wildlife Service. The plan is for adoption by the service.
Gosling Creek Reservoir: Suitable for public recreation, similar to Lake Canobolas. There has been an ongoing plan for its development for public access. The southern section of the reservoir is being considered for primitive camping, which is not supported. A preferred approach to the site in question would be the regeneration of the degraded landscape which is a feature of the southern side of the reservoir.	Strategy still under consideration.
Spring Creek Reservoir: Currently under consideration for recreation in the form of non-motorised craft. Any plans for future development of the Spring Creek Reservoir should not be undertaken without reference to the bird data collected in the past eleven years by the Orange Field. Naturalist and Conservation Society. Council also needs to allocate more resources into supervising the Spring Creek Reservoir precinct to reduce the amount of illegal ad hoc recreational use.	Strategy still under consideration.
Suma Park Dam: Not currently recommended for public recreation. A possible site for a future floating solar array.	Strategy still under consideration.
The Parks Alive program has been suggested previously, but has never eventuated. If the community is to be successfully engaged in a program promoting active community involvement in the planning and maintenance of our local parks and gardens, it will be necessary to provide funding for the employment of a suitably qualified member of Council staff to run the programme. Funds would also be required for equipment, advertising and training.	The Parks Alive progam is operational and hosts approximately 20 events annually.
A new citywide Development Control Plan should include: • A revised tree protection policy which is clear, well promulgated, enforced, and with penalties for its breach. • Council to implement the recent "greener places" document. • Better care of street trees including replacement of dead, diseased and damaged trees. • The establishment of a tree bond to protect trees which have been required by Council to be retained in a proposed development. • Information provided by the biodiversity mapping of all Council controlled land which involves the identification of threatened and endangered species and communities. • Incentives that encourage developers to promote sustainable building design. • Incentives to encourage the installation of solar panels. • Incentives for residents to plant more native trees on their properties.	The Development Control pan is being updated and will be subject to Community consultation.
In conjunction with Council's objective of increasing its installation and use of solar power it is also important that resources be devoted to an ongoing program of energy saving. It is also important that Council has access to state of the art expertise in the complex and rapidly changing world of renewable energy sources. To do this it is advisable for Council to include on its staff an electrical engineer who has the training and expertise in this area to ensure that best practice is adhered to when considering solar energy and energy saving strategies.	Council will continue to assess and where possible pursue energy efficiencies through a number of avenues including the cities Power Partnership.

Submission – Mr Cyril Smith - Orange and Region Water Security Alliance

Submission	Staff comment
Water is the future for the city and Council should maintain the security and quality of it whilst balancing any recreational use of the storage dams. To achieve this outcome the Alliance recommends: • Gosling Creek Reserve and Dam continues to be developed with the balance of recreational use and native re-vegetation. A caravan park or planned camping area would not be supported because of the cost and possible contamination impacts (refer to Management Plan). • Spring Creek Dam should continue as a purposely built dam for water supply for Orange. Council should investigate the possible active use of the water stored in this dam. To maintain the quality of the water it should be protected from contamination rather than relying on water treatment to ensure the community has good potable water. The surrounds should have a management plan to control weeds and other invasive pests. There should be appropriate allowances in the budget to achieve this goal. • Suma Park Dam should be highly protected from possible contamination because of its importance in supplying water for potable purposes. There should be no recreational activities on this dam. Council should investigate the feasibility of installing floating solar panels for the production of electricity.	Strategy still under consideration and CSP includes 7.2. Ensure best practice use of renewable energy options for Council and community projects.
The value of green spaces is and should be recognised in the community and incorporated into new estates.	CSP includes the following: The parks of Orange are important and valued by the residents and their importance should be recognised with appropriate maintenance and ongoing upgrade. The value of green spaces is and should be recognised in the community, with parks, wetlands and open spaces included in the planning process and incorporated into new estates. The trees in the streets are a feature of Orange and should be preserved.
There is a push for educating the community to be more environmentally aware and accountable for actions impacting our beautiful city.	CSP includes 7.1. Engage with the community to develop plans for growth and development that value the local environment.
Improving employment and training opportunities.	CSP includes 12.3. Support educational and training opportunities that retain young people, attract new workers and provide local employment.
Council should investigate the possibility of under passes to connect the newly proposed subdivision at intersection of the NRD and Mo long Road to Ribbon Gum estate, the Grammar School and Bel-air Estate.	Noted.
Develop the old netball courts into an urban forest with playground activities structures similar to the Botanic Garden Adventure Playground. The location would be good for planting some native trees, which would have the area to grow to some size, and flowering plants. The revamp of the Newcastle coal loading facility may be a guide.	Consideration of parking at the site currently under consideration.
Maintenance of weeds and pests at Spring Creek dam could be further developed in the management plans for the surrounds of Spring Creek Dam	Weeds management included in the draft Delivery Operational Plan.
Council should give better support to community groups working to achieve a more liveable city.	CSP includes 15.2. Support community organisations and groups to deliver services and programs.
It would appear that the community inputs into the planning of subdivisions in the Waratah area have not been listen to by developers. The large scale loss of trees in the area will lead to a hotter summer and a cooler winter area. As a result the future resident will be paying high heating and cooling cost.	CSP includes 7.1. Engage with the community to develop plans for growth and development that value the local environment.
The sediment control measures, to protect the waterways during development have been lacking showing a dis-respect to the natural environment.	CSP includes 7.3. Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area.
It appears that the BASIX environment assessment for new house construction is outdated for the current and future needs of the community. Council should encourage the developers, builders and owners to adopt a better than the minimum requirements during the assessment of subdivisions and DAs for construction.	CSP includes 7.1. Engage with the community to develop plans for growth and development that value the local environment.

Attachments

1 Housing Plus Submission 1, D18/31056 ⇩

2 Housing Plus Submission 2, D18/30430 ⇩

3 Submission - Neil Jones, D18/31059 ⇩

4 Submission - Les Penrose, D18/31108 ⇩

5 Submission - Orange and District Historical Society Committee, D18/31109 ⇩

6 Submission - Spring Hill and Surrounding Districts Consultative Committee Inc, D18/31110 ⇩

7 Submission - Tim Wise, D18/31111 ⇩

8 Submission - Environmentally Concerned Citizens of Orange (ECCO), IC18/11154 ⇩

9 Submission - Orange and Region Water Security Alliance, IC18/11241 ⇩

10 CSP Survey Responses report, D18/30421 ⇩

Council Meeting 19 June 2018

5.3 Draft Delivery Operational Plan 2018/19 to 2021/22

RECORD NUMBER: 2018/1450

AUTHOR: Nick Redmond, Manager Corporate and Community Relations

EXECUTIVE Summary

At the Council meeting on 15 May 2018 the following was resolved:

RESOLVED - 18/217 Cr J Hamling/Cr G Taylor

The draft budget delivers a $176k surplus and $63 million capital expenditure in the general fund ($5.8 million cost to Council see table page 13). There are also operating surpluses in water ($1.5 million) and sewer funds ($1.1 million) and capital works totalling $6.5 million and $2.8 million respectively.

Council is again undertaking an ambitious program of seeking external funding to deliver projects for the Orange community.

Key projects include $15 million towards a CBD upgrade (plus $15 million in year 2), $17.83 million for the Southern Feeder Road, $1.76 million for Cargo Road, $4.6 million for the NDR/William Maker Drive roundabout, $1.97 million for the Cricket Centre of excellence and $1.5 million for a new animal shelter.

Council has set aside close to $200,000 for the support of community organisations and events as part of donations and sponsorship budgets.

In formulating the plans the guidance of Council in terms of program, project and grant priorities have been fitted where possible. This has included the provision to build a new animal facility and funding to continue to pursue projects such as the Southern Link Road. Provision has also been made to seek to leverage further funding for Wade Park along with allocation for a further sport project to be identified for the current sport projects review.

Council has recently been advised of a successful application to the NSW Government Cultural Fund for a $4 million expansion of the Orange Regional Gallery. This project was already included in the budget and as such does not affect the bottom line position.

Those priorities and ideas which haven’t been able to be afforded at this stage will be further reviewed to look at opportunities going forward at quarterly reviews and subsequent plans as they provide a valuable ledger of community wishes.

In pulling forward some key projects the Plan is ambitious and will require some loans as well as significant effort in some cases to achieve co-funding and grants. The use of additional loans will result in Council’s debt ratio continuing to meet the NSW Government benchmark, assisted by the retirement of an existing loan in late 18/19.

It is considered that Council should be ambitious in pursuing a large project and service agenda, making the most of leverage funding opportunities to lift outcomes for the community.

At an operational budget level, Council has made significant savings on areas such as insurances, however some costs have risen well above the typical 1.8% rise afforded in the budget, particularly in terms of energy costs.

A difficult element of the budget has been the significant change to waste management as a result of China’s decision to significantly reduce the importation of recyclable material. The full effect of this decision is still being calculated but is expected to place further costs on Council. It is very early days in establishing new options for recycling in NSW, perhaps such as energy generation, however it is hoped that State and Federal Governments in concert with industry will establish a new strategic direction over the next year.

The 18/19 budget proposes that Council in the interim continues with short term recycling increases in costs as a necessary option while longer term strategic plans are developed across the industry.

Further additional operational levels of service are proposed in areas such as supporting companion animal services to cope with growth in demands. This has resulted in a low level of operating surplus in general fund and a moderate level of surplus in the utility funds (water and sewer funds) to contribute towards meeting future needs.

This report seeks a resolution to adopt the Delivery/Operational Plan 2018/19–2021/22 and Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy).

Link To Delivery/OPerational Plan

Financial Implications

The proposed Delivery/Operational Plan identifies the operational and the subsequent budgetary impacts arising in the delivery of the levels of service proposed.

Policy and Governance Implications

The Local Government Act 1993 requires Council to exhibit the documents for a minimum of 28 days. The documents were exhibited for 28 days from 16 May.

Recommendation

1 That in accordance with Sections 534, 535, 537 and 538 of the Local Government Act 1993, Council adopt the following structure for rating purposes for the period 1 July 2017 to 30 June 2018, and make the ad valorem rate in the dollar and base amount as detailed in the table below, noting that land value to be used is based on the valuation date of 1 July 2016 and supplementary information provided since that date, for the rateable land in the Orange Local Government Area, as follows:

Ordinary Rates	No. of assessments	Value of assessments $M	Ad Valorem Amount	Base Amount	Base Amount % of Total	Estimated Yield $
Residential	15,889	1,927	0.005879	677.80	48.74%	22,098,004
Residential – Rural Residential	510	186	0.003303	677.80	36.04%	959,176
Residential – Clifton Grove	229	64	0.004287	677.80	36.23%	428,451
Residential – Ammerdown	43	13.5	0.005101	677.80	29.64%	98,325
Residential – Village	190	21	0.003684	402.29	49.71%	153,771
Farmland	375	263	0.001654	677.80	36.89%	688,922
Business	1,281	554	0.012450	677.80	11.19%	7,762,432
Business – Village	15	2	0.003684	402.29	49.94%	12,083
Special Rates
Orange Central Business Area	325	154	0.004357	N/A	N/A	670,769
					TOTAL	$32,871,933

2 That Council adopt the Schedule of Fees and Charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2018 to 30 June 2019, provided that such changes may be varied by any alteration to the Local Government Act 1993 or Local Government (General) Regulation as directed by the NSW Government and subject to Council having the right to vary fees charged during the year subject to the required exhibition processes being observed.

3 That the following expenditure, as detailed in the draft Delivery/Operational Plan, for the period 1 July 2018 to 30 June 2019 be voted in accordance with the requirements of Clause 211 (2) of the Local Government (General) Regulation 2005:

2018/19	General Fund	Water Supply	Sewer Operations	All Funds
Operational Expenditure	$73,042,504	$13,524,404	$9,729,782	$96,296,690
Capital Expenditure	$62,533,718	$6,532,749	$2,770,392	$71,836,859
Loan Repayments	$3,885,191	$264,402	$144,403	$4,293,996
TOTAL	$139,461,413	$20,321,555	$12,644,577	$172,427,545

4 That Council adopt the:

a 2018/19 – 2021/22 Delivery/Operational Plan

b Resourcing Strategy incorporating the Long-Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy

5 That Council approve $160,385.25 in requests for Financial Assistance as detailed in this report.

a General Donations - $34,814.25

b Sport Facility Grants - $50,000

c Sports Participation Program - $3041

d Sponsorships/Major Promotions/Events - $32,503

e Donation to Harness Racing Club - $20,000

f Emergent Funding Requests - $20,000

6 That the Councillor allowance be set at $19,790 and the Mayoral Allowance be set at $43,170 for 2018/19, being the maximum allowable for Regional Rural councils as determined by the Local Government Remuneration Tribunal.

7 That the child care fees and charges be amended and adopted as follows:

a Family Day Care Administration fee – from $1.80 to $1.50 (ex GST)

b Courallie Park Child Development Centre, Spring Street Children’s Centre and Yarrawong Children’s Centre - Full fee per child per day – from $115.00 to $100.00 (ex GST)

8 That the fees for the Companion Animals Act as circulated by the NSW Government be exhibited for 28 days as follows:

a Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018

b Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018

c Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018

d Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management.

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:


Service Delivery	The Delivery/Operational Plan identifies levels of service for the range of Council’s operations. These levels of service are also identified as part of the Asset Management planning documents. The Delivery/Operational Plan identifies the key services Council will deliver over the term of the Plan, and quarterly performance indicators will provide a measure of Council’s performance in achieving these objectives.
Image and Reputation	The Delivery Operational Plan is a pledge to the community to deliver an agreed level service, initiatives and projects over the next four years.
Stakeholders	The Delivery/Operational Plan identifies key agencies and other groups that are stakeholders in key Council activities. The Plan identifies the range of government agencies that provide advocacy, funding and partnerships to Council.

SUPPORTING INFORMATION

Delivery/Operational Plan

The Delivery Plan must cover a four year period and is designed to illustrate the tasks that will deliver the objectives and strategies as depicted in the Community Strategic Plan.

The Operational Plan has to show the current year of the four years depicted in the Delivery Plan. Given the duplication of information, Orange City Council, like a number of other councils, has determined to combine the Delivery and Operational Plans into one document.

The attached draft Delivery/Operational Plan presents the first four years of the 10 year Long Term Financial Plan that is a required element in the Resourcing Strategy within the Integrated Planning and Reporting framework as required under the Local Government Act 1993 (NSW).

Many of the actions and performance measures in the existing Delivery/Operational Plan have been carried forward in the draft Delivery/Operational Plan. This is consistent with the outcomes of the “Where to Next” consultation where current initiatives and projects were supported. On occasions during the consultation there was an appetite for delivering a higher level of service, a more accessible service or additional elements.

An example of this was the operation of the Aquatic Centre. “Where to Next” found the centre was well liked, however it could be more affordable and improved with the addition of a waterslide. Such initiatives would have significant impacts on operational and capital budgets.

The actions and performance measures in the new Delivery Operational plan will be reviewed over time to align with CSP.

Assumptions used in preparing the Delivery/Operational Plan are as follows:

· Rating increase as set by NSW Government – 2.3%

· NSW Local Government Award salary increase – 2.5%

· Consumer Price index increment – 1.8%

· Water charges – increase 3%

· Sewer charges – increase 3%

· Superannuation – 9.5%

· Continuation of budgeting of Financial Assistance Grant

Resourcing Strategy

The documents required in the Resourcing Strategy are attached to this report.

The Resourcing Strategy must include:

· Workforce Management Plan

· Assets Management Plan

· Long Term Financial Plan

The Asset Management Policy has been reviewed with minor formatting changes made. The Asset Management Strategy provides a high level analysis and summary of the Council’s assets management philosophy. To continue the alignment between the assets and financial information, the Strategy and associated Asset Management Plans will remain in draft until the Council has formally adopted the budget in the Delivery/Operational Plan. This approach will ensure the finalised versions of the Assets Management Strategy and the associated Plans reflect the actual allocation of funding as approved by Council for asset maintenance and renewals when it adopts the Delivery/Operational Plan which incorporates the budget.

The Long Term Financial Plan covers a ten year span as required. It provides draft budgets for the full ten years covered by the Plan and is the starting point for the Council’s consideration of budgets each time they are reviewed. The financial information in years 1-4 of the Plan are used to create the four year Delivery/Operational Plan.

The Workforce Management Plan is required to be a rolling four year plan. It considers workplace issues such as succession planning, training, staff sentiment and the workforce profile in order to provide input into the structure and management of the Council’s operations. It has been updated to include the latest data on recruitment.

Consultation and Feedback

A dedicated section of the YourSay Orange website was again a key element of the community consultation about the proposed budget (2018/19 Delivery/Operational Plan).

This specialist engagement platform is proving a convenient way for local residents to find out more about key topics and then share their views.

The option of using the site was highlighted in three media releases about aspects of the budget distributed to traditional media outlets. There was coverage of the Delivery Operational Plan by traditional media outlets.

Social Media

During the 28 day consultation period, the Orange City Council main Facebook page posted about the draft delivery operational plan 7 times. It was also posted on Twitter and a sponsored post was played through Instagram.

Each post on Facebook reached between 300 people and 1700 people. The highest number of people who clicked on the link, for a single post, was 133.

During this period, Council paid for advertising on social media once.

There were several comments on social media regarding the draft delivery operational plan.
Some examples include:

· Funding for the Arts!

· Keep red bins weekly and make yellow bins weekly also, more parking at hospital, reinstate bulky waste collection... that's my 2 cents

· No.wade park is a $$$$ pit.only playing field thats had a million spent on it only to play cricket on...money could be used to build a state-of-the-art sports feild like mudgee close to town like show ground.

· Can we have some public art please

· Lets hope that council allow for TGSI indicators at the curb ramps to all crossings to make the CBD accessible for people with Vision impairment. Rather than just make it look pretty!

Council also issued an e-Newsletter on the delivery operational plan to 548 people, 50 per cent of those opened the email. An email generated through Council’s Your Say Orange page was also sent to 1444 subscribers. Of those, 43 per cent opened the email.

YourSay Orange

There were a total of 1100 visits to the site and 351 visitors read articles or some other content.

The online articles looked at key aspects of the budget proposals, including

· An overall summary with pie-chart graphs. (12 visits)

· The CBD upgrade as an economic driver for Orange, along with other key capital projects (153 visits)

· Major projects in the annual roads budget (80 visits)

Other sections of the YourSay Orange site also included key dates in the budget timeline process, a FAQs section, visual elements as well as links to all the key budget documents.

There were 17 text-based comments left by visitors as follows:

· 4 - Reconsider and introduce new bulky waste collections

· 4 - Give CBD upgrade a priority, attract more shops, include community spaces

· 2 - Better funding for villages

· 1 - Better coordination of junior Rugby League grounds

· 1 - Higher priority for Canobolas Mountain Bike Park

· 1 - support Historical Society scanning funding

· 1 - Reconsider Family Day Fees for Educators

· 1 - Subsidise CBD rentals

· 1 - Planned spending on Southern Feeder is too high

· 1 - Build traffic lights or roundabout at Moulder/Sale St Intersection

· 1 - Please consider Selwood Lane for an upgrade. Currently dirt road

· 1 - Spend money on new recreational option we don’t have (i.e. water sports) rather than more facilities for sports that are already catered for

41 people completed a survey.

These showed varying levels of support for key elements of the budget.

The YourSay Budget Project report is attached. (D18/30150)

Written Submissions

Separate to the above feedback Council also received four formal submissions.

The Orange Woodworkers Association are seeking donation funds additional to those recommend in the donations section of this report.

Mr Ian Fardell submitted that there was a need to allocate increased funding for the existing road network rather than “channelling it all into the large projects”.

The Orange Eight Day Games have a funding submission in seeking $3000 under Event Sponsorship donations. The policy was applied and the request recommended for decline. The committee has written asking for the matter to be revisited.

Mr Phillip Orton raised concerns about lighting at the intersection of the Northern Distributor Road and the Clergate Road. This lighting project is scheduled to proceed in the 2018/19 year.

These submissions are attached.

Councillor Feedback

During the current financial year a number of matters were raised by Councillors or put forward in reports for budget consideration.

These included:

Resolution	Staff Comment
Banjo Patterson Park be developed over the next five years with funding contribution of donations supplemented by amounts determined by Council in the Delivery/Operational Plan.	Not included at this stage.
That the design and costing for the implementation of recommendations by the Canobolas Local Area Command Safety Audit Reports for Moulder Park, Elephant Park and Cook Park be undertaken and that the cost for the implementation of the recommendations be included in the considerations for the 2018/2019 Delivery/Operational Plan.	Not included at this stage - $95k estimate. To be considered at quarterly review.
That an amount of $5000 per quarter be provided for emergent funding requests for donations and that Council consider a budget process which allows for emergent funding requests, as well as allocated amounts, in the 2018/19 budget process.	Included.
That Council consider the installation of a hearing loop system in the Council Chamber as part of the next Delivery/Operational Plan.	Not included – to be considered when carpet is due for replacement or alternatively to be considered at quarterly review.
That the Draft Fees and Charges for Children’s Services be increased to recover the loss of funding as a component of Council’s Delivery/Operational Plan 2018/22 process and that should Government funding be obtained, the child care fees be adjusted accordingly to reflect an overall breakeven point for the provision of Children’s Services.	Funding is continuing (see part 7 of the recommendation).
That Council consider in the next Delivery/Operational Plan a donation to the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives.	Cost estimate $25k. My Market Menu not proceeding and $20k diverted to this equipment.
That Council allocate $20,000 in its 2018/2019 Delivery/Operational Plan to secure the My Market Menu event in Orange.	During exhibition Council has been advised that this promotional opportunity is no longer proceeding. It is recommended these funds be used to purchase the digitiser to assist the Orange and District Historical Society.
That Council consider allocating funds in the next Delivery/Operational Plan for decorations to celebrate Christmas in the City.	Included. $25k estimate.

Separate to this was a Council resolution to establish rest stops east and west of the City. The resolution was to build them rather than refer them to the Delivery/Operational Plan. The rest areas are to include:

· a toilet block with disabled toilet including security lighting

· space for caravans and RVs to stop

· picnic area including BBQ’s with shaded seats and garbage bins

· a children’s play area

· a large sign including a map of Orange and visitor attractions

It was resolved that Council seek State and Federal Government funding for these rest stops.

A preliminary cost assessment has been undertaken. The establishment of the rest stop east of the city in the vicinity of the Redmond Place driver reviver is in the order of $670,000.

The establishment west of the city is significantly more in the order of $1.55 million as land purchase would be required.

For the purposes of formulating a draft budget $40,000 has been included for the purpose of developing a detailed design for the eastern site which could then be used for grant applications and tenders. Grant funding is an appropriate source for this project as there is a role for other levels of government to fund services for those travelling through the city and the Central West. It is suggested that the western rest stop be revisited in subsequent budgets.

At a Council meeting in December last year it was resolved that the issue of waste collection (including bulky waste) be included in the Community Strategic Plan consultation process.

The matter of bulky waste pick-ups was a common issue raised during the “Where to Next?” consultation and has been raised during the exhibition period for this draft Delivery Operational Plan.

The 10 year domestic waste and recycling contract commenced 4 April 2016.

Two options for provision of a residential bulky waste collection contract were considered by Council:

· Option 1 - Provision of a scheduled service (one service per annum) with a tendered service rate of $6.9839 (GST exclusive amount) per assessment/rate notice.

· Option 2 - Provision of a “user-pay” service limited to one service/residence/month with a tendered service rate of $187.50 (GST exclusive amount). This was the Council adopted and preferred bulky waste service option. The 2017/18 service cost is $212.50 (GST inclusive amount) following application of CPI increases from the year of tender.

Under the previous 10 year service contract, Council allowed for one bulky waste service and one organics service. This changed to two bulky waste services per annum when the kerbside organics collection service commenced on 1 July 2013 as an interim arrangement prior to commencing the current contract in 2016.

While a bulky waste pick-up has had limited uptake and has not been included in the plan at this stage if Council was to include it the above mentioned fee of $6.9839 (GST exclusive amount) per assessment could be exhibited.

There is a legislative requirement (Local Government Act cl 504) that waste services be fully self-funding. Explicitly, Council can not apply income received from ordinary rates towards the cost of the provision of waste services and must fund waste services from annual charges levied specifically for the purpose of the waste services offered.

Prior to exhibition Councillors were asked to provide feedback on initiatives for consideration in the delivery operational plan and a Councillor briefing was held on 12 June.

The following was received:

Councillor initiatives	Staff comment
Increased Councillor visibility and consultation with community.	Consider as part of communications strategy.
Orange as Australia’s Healthiest City Initiative - a longer term program, with basic scoping in the year 1. Aligns with economic development in health sector but also creates opportunities to reduce costs of services through healthy population.	Not included at this stage. Consider at quarterly review if needed with staff to undertake preliminary scoping.
Support for women in leadership in Council including staff to attend ALGWA or similar conferences to build capacity	Consider within staff training budget for relevant staff.
Capacity building exercise to support for clubs/associations/community groups, particularly around budget submissions and procedures for grants.	$20K - subject of a Building Better Regions Fund application.
Purchase Electrolux site and build a state of the art “waste to energy” plant.	Not included at this stage.
A transport forum to promote the need for improved public transport links and services to Sydney and within Orange.	Not included at this stage. Approximately $5k.
A reach mower for ditches and verges.	Able to hire under current arrangements. Plan to establish program and evaluate use and demand for reach mower. More detail on works required. The current level of service is being maintained. I site visit for specifics could assist.
City beautification - Lucknow (trees etc.) and entrances into Orange.	$65k in capital projects list for village’s works as per action plans developed in consultation with communities.
Grants to organisations - no interest loans, low interest loans and free grants.	Grants and donations are dealt with later in this report.
Guidelines, compliance requirements and enforcement.	Plan to evaluate on a needs basis and consider at quarterly review.
Waste management contract JR Richards.	See China Sword detail in this report.
CBD revitalisation with Smarter Cities and the “Last mile”.	CBD upgrade included.
Cultural Centre maintenance and upgrades.	Prior to the exhibition period Council met with the Orange Lace Maker Association which raised a number of issues around maintenance and upgrades to the Cultural Centre in Sale Street. A preliminary assessment of the requested works has been undertaken and interim priorities established. A more thorough assessment is required and the highest priorities will then be considered in the maintenance budget.

While the Delivery Operational plan was on exhibition and following exhibition additional Councillor initiatives were put forward.

These include:

Councillor initiatives

Staff comment

Cr Kidd:

Concerns raised regarding Racing Orange and Orange Harness Racing funding.

The finalisation of the Racing Orange funding agreement if it is to proceed is within the current financial year. The Orange Harness Racing funding is $20k in the draft budget and is part of a funding agreement of which Council is a signatory.

If there was to be consideration of these funds not being provided it would need to be by way of a rescission motion.

Cr Kidd:

Support for Orange Eight Day Games.

The committee is seeking $3000. The submission was declined as per policy.

Cr Kidd:

Withdrawal of Granny Smith Festival funding.

Possible reallocation to other event.

There is $1626 allocated plus staff support for this festival held in Ryde.

Cr Kidd:

Increased support for the City of Orange Brass Band. $10,000

The City of Orange Brass Band requested $6,109.95. The policy was applied and $2000 recommended.

Cr Kidd:

Increased support Come Together Choir

$3000 requested; as per policy $1500 recommended in General Donations.

Cr Kidd:

$5000 support for Walk 4 Hope 2018 and Hunt 4 Redhead 2018 (fundraising events for Huntington's Disease)

Sought $5000 under donations; recommendation as per policy

Cr Kidd:

Support for Orange and District Softball Association for portable temporary disabled toilet for 2018/19 softball season

Sought $2156 under donations; recommendation as per policy declined.

Cr McRae:

Master plan for airport - ensure alignment of funds between Airport Master Plan recommendations and Council delivery program:

Development of additional parking as a priority - funding allocation (*not just reliant on grants)

Safety of vehicular entry and exits to Airport, entry onto 100km/h section of road, poor visibility; increased traffic to hospital on Forest Road

Entry gateway to Orange - needs attention as visitor touchdown

Cyclists using roads near airport - road widths, potholes, safety issue for road users in road development.

An increase in the number of sealed parking spaces has been identified and has been the subject of application to other government funds. A new round of Resources for the Region opened on 12 June and it is proposed to consider parking at the airport for this fund.

A Huntley Road upgrade was part of the proposed airport business park project. Once it was resolved not to proceed with that initiative the road upgrade was withdrawn from the four year plan.

The level of loan repayments are detailed in the recommendation of this report.

Cr Romano and Cr Previtera

With the exhibition of the CSP, we have had residents interested in cycling approach us requesting Council look at the construction of an indoor velodrome as a potential project for both Orange and the region.

A velodrome is aligned to feedback Council has already seen in the CSP in providing for sport and recreation. If feasible such a sporting facility could attract significant regional events and support the very strong cycling community of Orange and could be funded to a large level by grant funding.

It is requested that the facility be evaluated and if feasible looked at in future budgets.

There are approximately seven indoor velodromes in Australia.

They are all wooden tracks, predominately in capital cities and most with seating of around 2000.

Given these facilities were generally constructed for elite competition including the Olympics and Commonwealth Games the costs are significant including the Dunc Gray Velodrome built for the Sydney Olympics at $45 million and the facility built for the Brisbane Commonwealth Games, the Anna Meares Velodrome, at $59 million. If Council were to pursue such a facility a smaller scale is recommended for investigation.

At a briefing sessions on 12 June the following was put forward:

These include:

Councillor initiatives

Staff comment

Cr Kidd:

Adventure playground and carpark maintenance

Other than minor pothole repairs as required any planned upgrade of the carpark should be programmed with the proposed William Maker Drive / Hill Street Roundabout and new entrance treatment to the Botanic Gardens precinct. Based on 8,500m2 Council would need to set aside $61,000 for minor patching reseal and line marking or $380,000 for Heavy Patching, Asphalt and Line marking. This approach will be used as an interim measure until funds are available for a significant lift.

Cr Kidd and Cr Nugent :

ELF maintenance and solar

Maintenance under way.

Renewing solar would be approximately $5000.

Cr Mileto:

Function Centre sound quality questions

Sound recently upgraded. Last two events were outside contractors engaged by the hirer. Need to check detail as confident current system meets needs.

Cr Kidd:

Naylor Pavilion kitchen and toilets

Subject to live funding application.

Cr Kidd and Cr Mileto:

Entrance upgrades and landmark signage

Landscape designs are done for the Cargo Road entrance as part of road project.

Further assessment required for other entrance project consideration.

Cr Mileto;

Disabled swing at Cook Park/Lake Canobolas/Gosling Creek

Costings need to be established.

Key projects and co-funding

In March 2018, Council considered a staff report on Grant Funding and Project Priorities resolving as follows:

RESOLVED - 18/001 Cr G Taylor/Cr R Kidd

That Council note this report and note the grant submissions recently put forward to the State and Federal Governments and endorse the suggested project priority list

This report identified a funding framework which has increased in specificity, complexity and changeability over time, along with some rich grant opportunities in the short term. A key project priority of the following was established:

· CBD renewal and upgrade

· Southern Link Road

· Northern Distributor/William Maker Drive realignment

· Specific criteria programs such as Cultural projects (e.g. Conservatorium) and Economic Development projects (e.g. Airport security/parking)

· Sports Project arising from current review

A summary of co-funding is provided below:

Summary by Fund	Proposed 2018/2019	Funding	Net Cost to Council
General	62,533,718	(56,751,572)	5,782,146
Water	6,532,749	(2,727,870)	3,804,879
Sewer	2,770,392	(938,702)	1,831,690
	71,836,859	(60,418,144)	11,418,715

Donations

The only avenue for Council to assist other organisations financially is in accordance with Section 356 of the Local Government Act. Where the organisation is operating for its own financial benefit, Council must advertise any offer of financial assistance to seek community comment.

In December 2017, Council wrote to all applicants (not just successful applicants) who have sought a donation or sponsorship over the past three years encouraging them to make application for donations as part of the budget process. Council has also run advertisements and had information on the Council website on the donations and sponsorship processes. Attached to the report is a summary sheet of all applications received by the due date. Councillors have been supplied with full copies of all applications under separate cover.

The donations have been assessed against the criteria is the adopted donations policy.

The proposed donations allocations for all donations areas over the four years in the draft Delivery/Operational Plan are shown below.

Category	2018/19	Balance after below tables	2019/20	2020/21	2021/22
General Donations	60,000	$25,185	60,000	60,000	60,000
Sports Facility grants	50,000	Nil	50,000	50,000	50,000
Sports Participation program	13,900	10,859	13,900	13,900	13,900
Sponsorships/major promotions/events	32,503	Nil	33,088	33,684	34,920
Donation to Orange Harness Racing	20,000	Nil	20,000	20,000	20,000
Emergent funding requests	20,000	20,000	20,000	20,000	20,000

Council received 67 applications for donations and sponsorships.

It should be noted that funding also flows to in region events via the tourism services contract. The tourism services contract monies have been preserved in the budget with an allocation of $400K per annum.

Council has received the below requests for financial assistance of:

General Donations of $34,814.25

Ref	Applicant	Description	Request Cash	Request In-kind	Recommend Policy (Adopted 5 June)
1	Bowen Community Technology Centre	Free technology and practical support for students and for adults	$3,000.00	$Nil	$1,500.00
2	Canobolas Highland Pipe Band	Performances at community events	$1,500.00	$Nil	$1,500.00
3	Cantar Inc	Combined Choir Charity Concert - September 2018	$500.00	$Nil	$500.00
4	Come Together Choir	Purchase equipment (chairs used on stage during performances and function seating)	$3,000.00	$Nil	$1,500.00
5	Epilepsy Support Group Central West	Epilepsy nurse	$5,000.00	$Nil	$1,500.00
6	Fusion Australia Ltd	Fusion Community Centre (a place of rest and relaxation open to the public)	$3,000.00	$Nil	$1,500.00
7	Glenroi Community Group	Sporting events, social outings, RSPCA health checks, vaccinations and community contact through schools and media	$3,000.00	$Nil	$1,500.00
8	History Council of NSW	Orange Readers and Writers Festival 2018 - 28 July 2018	$1,000.00	$Nil	$1,000.00
9	Mid-Western Consumer Advisory Group - The O'Brien Centre	Disabled toilet	$1,500.00	$Nil	$1,500.00
10	Orange and District Early Education Program (ODEEP)	Purchase of specialised equipment for children with a disability (loan library items to test suitability for their own child's use)	$2,500.00	$Nil	$1,500.00
11	Orange and District Softball Association	Portable temporary disabled toilet for 2018/19 softball season	$2,156.00	$Nil	Decline
12	Orange Aero Club	Ongoing maintenance and upkeep Aero Medical Exchange Facility	$5,000.00	$Nil	$1,500.00
13	Orange Parkinson Support Group	Orange Parkinson's Support Group luncheon 2018	$600.00	$Nil	$600.00
14	Orange Society of Model Engineers	Miniature railway in Matthews Park - relocate existing pedestrian warning signs and labyrinth on the pathway on the western side	$1,000.00	$Nil	$1,000.00
15	Orange Theatre Company Inc	Costume storage racks	$5,000.00	$Nil	Decline
16	Orange War Widows' Guild Social Club	Lunches and other social outings for members	$500.00	$Nil	$500.00
17	Orange Woodworkers Association	Purchase of equipment (band saw)	$3,000.00	$Nil	$1,500.00
18	Spring Hill and Surrounding Districts Consultative Committee	Short educational sessions (aquifer and water catchment areas for Spring Hill/Huntley and wider area)	$200.00	$Nil	$200.00
19	The Shepherd Centre (for Deaf Children)	Sing and Grow Music Therapy Program	$3,000.00	$Nil	$1,500.00
20	St Vincent de Paul Society	Vinnies Van and Cafe special works	$3,000.00	$Nil	$2,000.00
21	City of Orange Eisteddfod Society	Prize giving - Junior Pianoforte Scholarship	$600.00	$Nil	$600.00
22	Country Women's Association of NSW - Central Western Group	2019 Schools Public Speaking Competition	$200.00	$Nil	$200.00
23	Calare Public School	School Presentation Day 2018 - Orange Function Centre	$1,175.00	$Nil	$881.25
24	Canobolas Cottage Inc (t/a Ronald McDonald House Orange)	Annual Ball 2018 (Carnivale - Under the Big Top) (request for a fee reduction)	$2,000.00	$Nil	$750.00
25	Orange Legacy Club	Legacy Week 2018 - Banners in Summer and Anson Streets (request for a fee reduction)	$400.00	$Nil	$400.00
26	Orange Schoolhouse Quilters	Rent assistance for Senior Citizens Centre usage (request for fee reduction)	$1,000.00	$Nil	$750.00
27	Orange District Girl Guides	Rates reimbursement (365 Peisley Street)	$1,251.76	$Nil	$940.00
28	Orange Preschool Kindergarten	Rates reimbursement (13 Moad Street)	$2,654.74	$Nil	$1,993.00
29	City of Orange Brass Band	Rates reimbursement (62-64 Endsleigh Avenue)	$6,109.95	$Nil	$2,000.00
30	Orange High School	School annual prize giving - Presentation Evening 2018	$200.00	$Nil	$200.00
31	All schools in Orange	Prize money for schools - available on application (20 less one x $200)	$4,000.00	$Nil	$3,800.00
			$91,857.30	$Nil	$34,814.25

Sports Participation Program donations of $3,041.00

	Applicant	Description	Request $ Cash	Request $ In-kind	Recommend $ Policy (Adopted 5 June)
32	Orange and District Softball Association	Multiple Teams in One Sports Association (7 teams) - Softball - 2018 Regional Representation	$1,750.00	$Nil	$750.00
33	Western Region Academy of Sport (WRAS)	Assisting athletes in Orange-based training sessions (per capita contribution)	$2,291.00	$Nil	$2,291.00
			$4,041.00	$Nil	$3,041.00

Event Sponsorship donations of $32,503.00

	Applicant	Description	Request $ Cash	Request $ In-kind	Recommend $ (Adopted 5 June)
34	Appledale Processors Co-Op	Orange Apple Ramble 2019 - 27 April 2019	$5,000.00	$Nil	$1000.00
35	Australian National Field Days	Australian National Field Days	$5,000.00	$Nil	$1500.00
36	Blue Heel Cloggers - Dancing With Bite!	Representing Orange at the Granny Smith Festival 2018 - Eastwood - October 2018	$2,000.00	$Nil	Decline
37	Brooking, Rachael	Walk 4 Hope 2018 and Hunt 4 Redhead 2018 (fundraising events for Huntington's Disease)	$5,000.00	$327.80	Decline
38	City of Orange Eisteddfod	City of Orange Eisteddfod 2018 - receive $20,000.00 in reduced fees and charges each financial year	$21,500.00	$20,000.00	Decline
39	City of Orange Veterans Golf	Orange Golf Classic for Veterans 2019	$1,300.00	$Nil	Decline
40	Dirt Lane Press	Publication and Launch of Book - "Leaf Stone Beetle"	$3,000.00	$Nil	Decline
41	Food of Orange District Week	Food Week 2019 - 5-14 April 2019	$5,000.00	$Nil	$1500.00 (Funding is also included in the TDO contract.)
42	Golf Orange (Orange Ex-Services' Club)	City of Orange Golf Championships 2018 - 29 September 2018 to 1 October 2018	$5,000.00	$Nil	Decline
43	Leukaemia Foundation	Light the Night 2018	$2,000.00	$Nil	Decline
44	McCormack Barber Real Estate	New Year's Eve Fireworks (Party Under the Stars) 2018	$22,000.00	$Nil	$10,000.00 plus $10,000*from city events.
45	Orange Colour City Running Festival Committee	Orange Running Festival 2019 - 23-24 February 2019	$1,500.00	$2,000.00	$1500.00
46	Orange Eight Day Games	Orange Eight Days Games 2018	$3,000.00	$Nil	Decline
47	Orange Farmers Markets Inc	The Chef's Table	$4,500.00	$Nil	$1500.00
48	Orange Golf Club Limited	Annual Golf Tournaments (Veterans, Ladies, Men's and Classic) - October 2018 - January 2019	$5,000.00	$Nil	Decline
49	Orange Harness Racing Club	Harness Race Meetings in February 2019 - receive $20,000.00 annually (10-year period 2016/17 to 2025/26 - Res No 16/476)	$5,000.00	$Nil	Decline
50	Orange Lions Club	Camel Races 2019	$5,000.00	$Nil	$1500.00
51	Orange Region Vignerons' Association	Orange Wine Festival 2018 - 12-21 October 2018	$5,000.00	$684.50	$1500 (Funding is also included in the TDO contract)
52	Orange Symphony Orchestra	Performances of Handel's Messiah - 23-25 November 2018	$5,000.00	$Nil	Decline
53	Rotary Club of Orange	Banjo Paterson Australian Poetry Festival 2019 - receive free use of Theatre in fees and charges	$20,000.00	$5,000.00	$10,000.00 (Funding is also included in the TDO contract)
54	Rotary Club of Orange Daybreak	Classic car food and wine event	$5,000.00	$240.00	$1500.00
55	Rotary Club of Orange Daybreak	NSW Regional Technology Expo 2019 - 21-23 June 2019	$5,000.00	$5,000.00	$2500.00 from economic development budget*
56	Rotary Club of Orange North	Lead the Way - fundraising concert for Guide Dogs NSW/ACT	$5,000.00	$1,800.00	Decline
57	Te Aria Foundation	Us Day in Roberts Park (to promote the development of the first suicide prevention plan for the Orange Region)	$5,000.00	309.50	Decline
58	Wangarang Industries	Charity Golf Challenge 2019 - 1 February 2019	$3,000.00	$Nil	$1500.00
59	Western NSW Skills Development Hub	Orange Jobs Expo 2018 - 8 November 2018 (fee reduction request)	$1,653,00	$Nil	Funded from economic development budget.
60	Willys Overland Club of Victoria	Overland 2018 (100th Anniversary) - from Sydney to Brisbane - 14‑19 October 2018	$5,000.00	$Nil	Decline
			$160,453.00	$15,034.00	$45,500.00

* $12,500 added from Economic Development and City Events budgets

Sports facility grants $50,000.00

	Applicant	Description	Funding Requested	Recommended Funding
61	Orange CYMS Cricket Club	Construction of cricket practice nets at Norton Park (James Sheahan Catholic High School)	$15,000	$9,000
62	Orange PCYC	Replacement of the Sir Neville Howse Stadium scoreboards	$15,000	$9,000
63	Orange & District Softball Association	Extension of the existing canteen facility for storage	$5,000	$5,000
64	Orange Cycle & Triathlon Club	Construction of an equipment storage shed at Gosling Creek Reserve	$3,000	$3,000
65	Orange City Croquet Club	Extension of the existing Club House veranda to provide additional shelter	$1,700	$1,200
66	Orange Emus Rugby Club	Drainage upgrade on western side of main field at Orange Emus Rugby Club	$15,000	$13,000
67	Orange Little Athletics	Construction of long jump and triple jump pits and approaches	$7,000	$5,300
68	Spring Hill Recreation Ground Trust	Replacement and upgrade of synthetic cricket wicket at the Spring Hill Recreation Ground	$5,977 (exceeds 50% of project cost)	$4,500
		TOTAL	$67,677	$50,000

During the exhibition period Council was also in receipt of three minor donation requests. These will be addressed in a report to Council in July and given consideration under the emergent funding program.

Fees and charges

At the time of exhibition a number of charges were estimated as the detail had not yet been provided by the relevant authority. The fees have now been provided.

These include childcare fees.

The changes required are:

· Family Day Care Administration fee – from $1.80 to $1.50 (ex GST)

· Courallie Park Child Development Centre, Spring Street Children’s Centre and Yarrawong Children’s Centre - Full fee per child per day – from $115.00 to $100.00 (ex GST)

As this is a minor fall in the costs of these services it is not recommended for re-exhibition.

There has been changes to the Companion Animals Act fees as set by the NSW Government.

They are as follows:

· Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018 (2017-18 $53)

· Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018 (2017-18 $22)

· Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018 (2017-18 $195)

· Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018 (2017-18 $53)

These charges are recommended for exhibition.

Councillor remuneration is also part of the adoption of the 2018/19 Delivery Operational Plan. When the draft was exhibited Council had not yet been advised of the rates as determined by the Local Government Remuneration Tribunal Annual Report. In the absence of this advice an increase of 2 per cent was added to the documents for exhibition.

When the adopted fees were released the tribunal set an upper limit of $19,790 for Councillors and $43,170 for Mayors. In the draft documents Council set an annual fee of $19,696 for Councillors and $42,962 for the Mayor. If as recommended the tribunal fee is adopted it represents a gross additional amount across all councillor and mayoral payments of $1336 or 0.47%. Given the negligible nature of the disparity between the draft fees and the tribunal setting and that the matter was not raised in any submissions it is not recommended for re-exhibition

Attachments

1 Orange Woodworkers' Association Submission, D18/30071 ⇩

2 Eight Day Games Submission, IC18/11155 ⇩

3 Ian Fardell Submission, IC18/9457 ⇩

4 Submission - Intersection NDR and Clergate Road - Philip Orton, IC18/11219 ⇩

5 YourSay Report Budget 2018/19, D18/30150 ⇩

Council Meeting 19 June 2018

5.4 Update on Resolutions of Council

Attachment 1 Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary

2018/1041

RESOLUTIONS FROM COUNCIL MEETINGS (INCLUDING QUESTIONS TAKEN ON NOTICE AND NOTICES OF MOTIONS)

Date of Meeting

Meeting

Resolution

Responsible Officer

Comment

Date to be completed

JUNE 2018

5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy advised that in the 1980’s – 1990’s the Springside School House was under Council control and leased. What income was generated for this and what expenditure was incurred.

Manager Corporate and Community Relations

Information to be circulated

July

5 June 2018

CCL

5.1 Update on Resolutions of Council

RESOLVED - 18/250 Cr J McRae/Cr S Nugent

That the information provided in the report by the Manager Administration and Governance on Update on Resolutions of Council be acknowledged.

Acknowledged

COMPLETE

5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested to be provided with the information regarding Swimming NSW he requested 15 May 2018 before this weeks’ meeting.

Director Community Recreation and Cultural Services

Response provided to Councillors.

COMPLETE

5 June 2018

CCL

5.2 Statement of Investments - April 2018

RESOLVED - 18/251 Cr S Nugent/Cr J McRae

1 That Council receives the Statement of Investments as at 30 April 2018.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

Financial Accounting Officer

No action required

COMPLETE

5 June 2018

CCL

5.3 Quarterly Budget Review and Performance Indicators

RESOLVED - 18/252 Cr J McRae/Cr S Nugent

1 That the information provided in the report on the quarterly budget and performance indicators review for January to March 2018 be acknowledged.

2 That Council note the bank reconciliation statement.

3 That the variations arising from the March 2018 quarterly review amounting to an increase of $209,225 in the consolidated surplus be adopted.

Manager Financial Services

Noted

COMPLETE

5 June 2018

CCL

5.4 NRMA Supercharger

RESOLVED - 18/253 Cr S Nugent/Cr J Hamling

That Council approve the establishment of a NRMA supercharger in Byng Street adjacent to the Visitor Information Centre.

Director Development Services

Staff will now work with the NRMA to install the charger.

November

5 June 2018

CCL

5.5 Strategic Policy Review

RESOLVED - 18/254 Cr K Duffy/Cr S Nugent

1 That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

· ST049 – Council Communications

· ST088 – Fraud and Corruption Prevention Policy and Plan

· ST101 – Ageing and Disability Services

· ST102 – Disability Services – Support Provision

· ST125 – Working on Council’s Water and Sewer Infrastructure

2 That Council adopt the following policies:

· ST046 – Liquid Trade Waste

· ST002 – Central West Libraries

· ST059 – Public Interest Disclosures

· ST011 – Community Engagement

· ST083 – Access to Information held by Council

· ST029 – Donations and Grants

· ST106 – Priority Weeds

Governance Coordinator

Policies placed on public exhibition until 11 July 2018. Adopted polices placed on website.

July

5 June 2018

CCL

5.6 Proposed Air Quality Monitoring Unit - Jaeger Reserve - 149 Hill Street

RESOLVED - 18/255 Cr J Hamling/Cr J McRae

1 That Council enter into a five year lease (with one five-year option) with the Office of Environment and Heritage for part of Jaeger Reserve on the terms as referred to in this report.

3 That permission be granted for the use of the Council Seal on any relevant document if required.

Manager Building and Environment

Resolution to be enacted.

July

5 June 2018

CCL

5.7 Cargo Road Land Acquisition

RESOLVED - 18/256 Cr R Turner/Cr K Duffy

1 That Council proceeds with negotiations for the acquisition of land described in Schedule A under the voluntary provisions of the Land Acquisitions (Just Terms Compensation) Act 1991.

2 That upon acquisition, Council classify this land as Operational Land in accordance with the Local Government Act, and dedicates the road as road reserve.

Manager Engineering Services

Land acquisition underway.

COMPLETE

5 June 2018

CCL

5.8 Tourist Park Expression of Interest

RESOLVED - 18/257 Cr G Taylor/Cr S Nugent

That Council call expressions of interest for the development of a tourist park on the gateway site.

Manager Corporate and Community Relations

Resolution to be enacted.

July

5 June 2018

CCL

5.9 Council Pound Services

RESOLVED - 18/258 Cr S Nugent/Cr J Hamling

That the report on Council pound services be acknowledged.

Acknowledged

COMPLETE

5 June 2018

CCL

5.10 Payment of Legal Expenses of Councillors

RESOLVED - 18/259 Cr T Mileto/Cr G Taylor

That a more detailed report be provided to Councillors that includes compliance with the Local Government Act in relation to payment of legal expenses of Councillors.

Director Corporate and Commercial Services

Resolution to be enacted.

July

5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Taylor requested a report detailing the exact costings of the Councillor Legal Briefing.

Governance Coordinator

Requested information from Director, Development Services.

July

5 June 2018

CCL

5.11 Board Member Nominations - CivicRisk Mutual

RESOLVED - 18/260 Cr G Taylor/Cr J Hamling

That Council determine one Councillor representative and an alternate Councillor representative for nomination to the Board of CivicRisk West and CivicRisk Mutual, for the current term of Council.

Noted

COMPLETE

5 June 2018

CCL

Matter Arising

RESOLVED - 18/261 Cr G Taylor/Cr J Hamling

That Cr Jeff Whitton be Council’s nominated Councillor representative on the Board of CivicRisk West and CivicRisk Mutual for the current term of Council.

Noted

COMPLETE

5 June 2018

CCL

Matter Arising

RESOLVED - 18/262 Cr S Nugent/Cr G Taylor

That Cr Joanne McRae be an alternate Councillor representative on the Board of CivicRisk West and CivicRisk Mutual for the current term of Council.

Noted

COMPLETE

5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Taylor requested all Councillors be provided with all relevant documentation regarding the ‘ORANGE’ number plates.

General Manager

Information to be circulated.

July

5 June 2018

CCL

6.5 Tenders for Traffic Management Services

RESOLVED - 18/264 Cr J Hamling/Cr S Nugent

1 That Council awards the contract for traffic management services to Midwest Traffic Management (Orange) Pty Ltd.

2 That permission be granted to affix the Council Seal to all relevant documents if required.

Assistant Works Manager

Letters of acceptance issued. Contracts with successful tenderer for execution.

June

5 June 2018

CCL

6.1 EOI - Loan borrowings

RESOLVED - 18/265 Cr S Nugent/Cr J McRae

1 That the loan funds be drawn from T-Corp (NSW Treasury Corporation) repaid in quarterly instalments over 10 years.

3 That the General Manager be authorised to execute relevant documents.

4 That approval be granted for use of the Council Seal on all relevant documents if required.

5 That necessary advice be supplied to the NSW Government on Council’s borrowings.

Financial Accountant

T-Corp paperwork completed and given to GM and DCCS for signing.

Unsuccessful applications notified via email.

COMPLETE

5 June 2018

CCL

6.2 Request to write off bad debt - Debtors Account 3207.52 - Deceased Estate

RESOLVED - 18/266 Cr K Duffy/Cr M Previtera

That Council adopt the bad debt write off for Debtor Account 3207.52 in the sum of $5,063.36.

Revenue Officer - Debtors

Will completed before the end of financial year.

June

5 June 2018

CCL

6.3 Request to write off bad debt - Avdata Airport Account - Air Freight Solutions

RESOLVED - 18/267 Cr J Hamling/Cr S Nugent

That Council write off the bad debt of Avdata Airport Account – Air Freight Solutions, to the sum of $13,178.56.

Revenue Officer - Debtors

Will completed before the end of financial year.

June

5 June 2018

CCL

6.4 Tender - Provision of Security Services

RESOLVED - 18/268 Cr R Turner/Cr K Duffy

1 That Council awards the contract for the provision of security services for Orange City Council to Alarm Australia.

2 That permission be granted to affix the Council Seal to all relevant documents if required.

Senior Projects Administrator

Acknowledged Contract and Unsuccessful letters being prepared.

COMPLETE

5 June 2018

PDC

2.1 Items Approved Under the Delegated Authority of Council

RESOLVED - 18/229 Cr J Whitton/Cr K Duffy

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

Acknowledged

COMPLETE

5 June 2018

PDC

2.2 Development Application DA 83/2018(1) - 66 Byng Street

RESOLVED - 18/230 Cr R Kidd/Cr M Previtera

That Council consents to development application DA 83/2018(1) for Demolition (tree removal - three trees) at Lot 1 DP 522647 - 66 Byng Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Town Planner (Commins)

Acknowledged

COMPLETE

5 June 2018

PDC

MATTER ARISING

Cr Duffy requested information on the number of Development Applications currently on hand and the time they have been with Council.

Director Development Services

Acknowledged

COMPLETE

5 June 2018

EEDPC

2.1 Economic Development Community Committee meeting held 16 May 2018

RESOLVED - 18/232 Cr R Kidd/Cr S Nugent

1 That the Council acknowledge the reports presented to the Economic Development Community Committee at its meeting of 16 May 2018.

2 That Council determine recommendation 3.1 from the minutes of the Economic Development Community Committee at its meeting of 16 May 2018.

3 That the remainder of the minutes of the Economic Development Community Committee at its meeting of 16 May 2018 be adopted.

Business Project Officer

Noted

COMPLETE

5 June 2018

IPC

2.1 Minutes of the City Of Orange Traffic Committee Meeting - 8 May 2018

RESOLVED - 18/234 Cr J Hamling/Cr R Kidd

1 That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 8 May 2018.

2 That Council determine recommendations 3.1 to 3.7, and 3.9 to 3.11, from the minutes of the City of Orange Traffic Committee meeting of 8 May 2018.

3 That the remainder of the minutes of the City of Orange Traffic Committee meeting of 8 May 2018 be adopted.

Manager Engineering Services

Noted

COMPLETE

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Hamling requested further information in relation to signage for bikes out of town.

Manager Engineering Services

In progress

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Mileto requested to see legal advice stating lanes are not designated bike lanes.

Works Manager

Information provided to Councillors

COMPLETE

5 June 2018

IPC

MATTER ARISING

Cr Whitton requested a pedestrian island be investigated for Sale Street, near the old netball courts and National Avenue.

Manager Engineering Services

In progress

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Mileto requested a response be provided to the young girl who raised concerns about the speed in William Maker Drive informing her that her concerns are acknowledged.

Manager Engineering Services

Letter sent on 9 May 2018.

COMPLETE

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Duffy requested the matter of speed in William Maker Drive and speed bumps be referred to the City of Orange Traffic Committee to investigate options.

Manager Engineering Services

Referred to COTC Meeting of 10 July 2018.

July

5 June 2018

IPC

3.1 Current Works

RESOLVED - 18/235 Cr R Kidd/Cr S Nugent

That the information provided in the report on Current Works be acknowledged.

Acknowledged

COMPLETE

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Hamling requested information on what water levels are required to be in order to reach Level 3 Water Restrictions.

Director Technical Services

The water level to reach level three restrictions is 50%

COMPLETE

5 June 2018

IPC

3.2 CBD Street Litter Bins

RESOLVED - 18/236 Cr R Kidd/Cr J Hamling

That the information provided on CBD Street Litter bins be acknowledged.

Acknowledged

COMPLETE

5 June 2018

SRPC

2.1 Minutes of the Sport and Recreation Community Committee - 19 March 2018 and 30 April 2018

RESOLVED - 18/238 Cr R Kidd/Cr S Nugent

1 That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting of 19 March 2018 and 30 April 2018.

2 That Council determine recommendation 3.3, and note recommendation 3.6, from the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018.

3 That Council determine recommendation 2.1 from the minutes of the Sport and Recreation Community Committee meeting held on 30 April 2018.

4 That the remainder of the minutes of the Sport and Recreation Community Committee meeting held on 19 March 2018 and 30 April 2018 be adopted.

Sport and Recreation Coordinator

Noted

COMPLETE

5 June 2018

SRPC

2.2 Minutes of the Orange Showground Committee Meeting – 22 May 2018

RESOLVED - 18/239 Cr R Turner/Cr T Mileto

That, as there was not a quorum, Council note the recommendations made by the Orange Showground Community Committee at its meeting of 22 May 2018.

Director Community Recreation and Cultural Services

Noted

COMPLETE

5 June 2018

SRPC

2.3 Minutes of the Parks, Trees and Waterways Committee Meeting held on 22 March 2018

RESOLVED - 18/240 Cr R Kidd/Cr S Nugent

1 That Council acknowledge the reports presented to the Parks, Trees and Waterways Committee at its meeting of 22 March 2018.

2 That the minutes of the Parks, Trees and Waterways meeting held 22 March 2018 be adopted.

Manager City Presentation

Noted

COMPLETE

5 June 2018

FPC

2.1 Requests for Financial Assistance

RESOLVED - 18/242 Cr R Turner/Cr S Nugent

That a donation of $3,326.00 (hire fees reduction) be made from the Donations - Emergent Funding budget to the Orange Christian School for the hire of the Orange Civic Theatre for the School's Thanksgiving Service 2017.

Divisional Administration Officer

Approval letter to applicant sent on 8 June 2018. Donation given.

COMPLETE

5 June 2018

SPC

2.1 Minutes of the Orange and Cabonne Road Safety Community Committee Meeting – 28 March 2018

RESOLVED - 18/244 Cr J McRae/Cr S Nugent

1 That Council acknowledge the reports presented to the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018.

2 That Council determine recommendation 3.2 from the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018.

3 That the remainder of the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 28 March 2018 be adopted.

Road Safety Officer

Noted

COMPLETE

5 June 2018

SPC

2.2 Minutes of the Orange Regional Museum Committee – 17 April 2018

RESOLVED - 18/245 Cr S Nugent/Cr R Turner

1 That Council acknowledge reports presented to the Orange Regional Museum Committee at its meeting of 17 April 2018.

2 That Council determine recommendation 3.3 and 3.4 from the minutes of the Orange Regional Museum Committee held 17 April 2018.

3 That the remainder of the minutes of the Orange Regional Museum Committee held 17 April 2018 be adopted.

Director Community Recreation and Cultural Services

Noted

COMPLETE

5 June 2018

SPC

2.3 Minutes of the Orange Conservatorium and Planetarium Committee Meeting - 1 May 2018

RESOLVED - 18/246 Cr J Hamling/Cr R Turner

1 That Council acknowledge the reports presented to the Orange Conservatorium and Planetarium Committee at its meeting of 1 May 2018.

2 That Council determine recommendation 3.1 and 3.2 from the Minutes of the Orange Conservatorium and Planetarium Committee held 1 May 2018.

3 That the remainder of the Minutes of the Orange Conservatorium and Planetarium Committee held 1 May 2018 be adopted.

Director Community Recreation and Cultural Services

Noted

COMPLETE

5 June 2018

SPC

2.4 Minutes of the Centenary of World War I Community Committee - 15 May 2018

RESOLVED - 18/247 Cr R Kidd/Cr M Previtera

1 That Council acknowledge the reports presented to the World War I Community Committee at its meeting of 15 May 2018.

2 That Council determine recommendation 4.1 from the minutes of the World War I Centenary Community Committee meeting held on 15 May 2018.

3 That the remainder of the minutes of the World War I Centenary Community Committee meeting held on 15 May 2018 be adopted.

Manager Central West Libraries

Noted

COMPLETE

5 June 2018

SPC

2.5 Minutes of the Spring Hill Community Committee - 17 May 2018

RESOLVED - 18/248 Cr J McRae/Cr S Nugent

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting of 17 May 2018.

2 That Council determine recommendation 3.1 from the minutes of the Spring Hill Community Committee held 17 May 2018.

3 That the remainder of the minutes of the Spring Hill Committee held 17 May 2018 be adopted.

Director Community Recreation and Cultural Services

Noted

COMPLETE

5 June 2018

SPC

2.6 Minutes of the NAIDOC Week Community Committee Meeting - 18 May 2018

RESOLVED - 18/249 Cr S Nugent/Cr R Kidd

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 18 May 2018 be adopted.

Community Development Officer

Noted

COMPLETE

MAY 2018

15 May 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested information on whether Council has received a response from Swimming NSW regarding a complaint lodged against a head coach of the City of Orange Swim Club.

Director Community Recreation and Cultural Services

Response provided to Councillors 7 June 2018.

COMPLETE

15 May 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested information on whether Council has ever wrongly accused anyone of coaching before Christmas or just after that period from the City of Orange Swim Club.

Director Community Recreation and Cultural Services

Response provided to Councillors 7 June 2018.

COMPLETE

15 May 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested a copy of the legal advice provided in regards to the Racing NSW matter. Mayor and General Manager advised that a copy would be distributed to all Councillors.

Manager Corporate and Community Relations

Information circulated to Councillors.

COMPLETE

15 May 2018

CCL

5.1 Recommendations and Resolutions from Policy Committees

RESOLVED - 18/216 Cr J Hamling/Cr S Munro

1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 May 2018 be noted.

2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 May 2018 be noted.

3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 May 2018 be noted.

4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 May 2018 be noted.

5 That the resolutions made by the Finance Policy Committee at its meeting held on 1 May 2018 be noted.

6 That the resolutions made by the Services Policy Committee at its meeting held on 1 May 2018 be noted.

Manager Administration and Governance

Acknowledged

COMPLETE

15 May 2018

CCL

5.2 Draft Community Strategic Plan and Delivery/Operational Plan 2018/19 - 2021/22

RESOLVED - 18/217 Cr J Hamling/Cr G Taylor

Director Corporate and Commercial Services

Documents are on public exhibition until 12 June 2018. Report to go back to Council on 19 June 2018 for adoption.

19 June 2018

15 May 2018

CCL

5.3 Quarterly Budget Review and Performance Indicators

RESOLVED - 18/218 Cr G Taylor/Cr T Mileto

That this item be withdrawn at the request of the General Manager.

Manager Financial Services

Item withdrawn. Went to Council Meeting 5 June.

COMPLETE

15 May 2018

CCL

5.4 Additional Fees and Charges - Choices at Home and Disability Services

RESOLVED - 18/219 Cr S Nugent/Cr J McRae

That the following additions to the fees and charges be adopted:

Service type	Unit cost
Food services – Private/package/NDIS	Variable
Social support, home visiting and related transport i.e. trips and outings – Commonwealth Home Support Program	$5.00 per return outing in Orange Local Government Area $13.00 per return trip out of the Local Government Area NOTE An additional fee of $2 each way will be charged for home pick up and drop off.
Social support – Private/package /NDIS	Variable
Teen Time – After school session per child	To be determined by the National Disability Insurance Agency
Teen Time – Pupil free day per child	To be determined by the National Disability Insurance Agency
Teen Time – Vacation care per child	To be determined by the National Disability Insurance Agency
Supported Independent Living program activities	To be determined by the National Disability Insurance Agency

Manager Financial Services

To be updated in Register of Fees and Charges.

COMPLETE

15 May 2018

CCL

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

RESOLVED - 18/220 Cr K Duffy/Cr J Hamling

That Council consents to development application DA 57/2018(1) for Subdivision (19 lot residential) (3 stage) at Lot 3 DP 878088 - 45 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Senior Planner (Drum)

Acknowledged

COMPLETE

15 May 2018

CCL

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Gosling Creek

RESOLVED - 18/222 Cr K Duffy/Cr S Munro

That Council defer this item for consideration at a Councillor Workshop.

Executive Support Manager

Workshop held on 12 June 2018

COMPLETE

15 May 2018

CCL

SPRING CREEK DAM

RESOLVED - 18/223 Cr K Duffy/Cr M Previtera

That Council defer this item for consideration at a Councillor Workshop.

Executive Support Manager

Workshop held on 12 June 2018

COMPLETE

15 May 2018

CCL

SUMA PARK

RESOLVED - 18/224 &n