Ordinary Council Meeting
Agenda
5 June 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 June 2018 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Council Meeting 5 June 2018
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.3 Acknowledgement of Country
Presentation by Archery Club - Efforts in Fundraising
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 15 May 2018
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Russell Turner
Employment and Economic Development - Chaired by Cr Jeff Whitton
Infrastucture - Chaired by Cr Sam Romano
Sport and Recreation - Chaired by Cr Jason Hamling
Finance - Chaired by Cr Joanne McRae
Services - Chaired by Cr Kevin Duffy
4 Notices of Motion/Notices of Rescission
5.1 Update on Resolutions of Council
5.2 Statement of Investments - April 2018
5.3 Quarterly Budget Review and Performance Indicators
5.6 Proposed Air Quality Monitoring Unit - Jaeger Reserve - 149 Hill Street
5.7 Cargo Road Land Aquisition
5.8 Tourist Park Expression of Interest
5.10 Payment of legal expenses of Councillors
5.11 Board Member nominations - CivicRisk Mutual
6 Closed Meeting - See Closed Agenda
6.2 Request to write off bad debt - Debtors Account 3207.52 - Deceased Estate
6.3 Request to write off bad debt - Avdata Airport Account - Air Freight Solutions
6.4 Tender - Provision of Security Services
6.5 Tenders for Traffic Management Services
6.6 Tender - Maintenance of Fire Protection Systems and Equipment
7 Resolutions from closed meeting
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
3 Confirmation of Minutes of Previous Meeting
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RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 15 May 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 15 May 2018. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 15 May 2018
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 15 May 2018
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Governance Coordinator
1.1 APOLOGIES
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RESOLVED - 18/214 Cr K Duffy/Cr S Munro That the apology be accepted from Cr R Turner for the Council Meeting of Orange City Council on 15 May 2018. |
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
1.3 OPENING PRAYER
GEOFF LANGDON OF THE WEST ORANGE BAPTIST CHURCH LED THE COUNCIL IN PRAYER
1.4 ACKNOWLEDGEMENT OF COUNTRY
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Mayoral Minutes
Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.05PM.
OPEN FORUM
Item 5.2 – Draft Community Strategic Plan and Delivery/Operational Plan 2018/19 - 2021/22
Mr Cyril Smith
Mr Smith expressed concerns regarding water issues in relation to the Macquarie to Orange Pipeline.
Item 5.5 – Development Application DA 57/2018(1) – 45 William Maker Drive
Mr Cyril Smith
Mr Smith expressed concerns regarding the loss of trees and potential wildlife that will result from the proposed development.
Mr Ken Spooner
Mr Spooner expressed concerns regarding trees and over-development in relation to the proposed development.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.18PM
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 18/215 Cr S Nugent/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 1 May 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 1 May 2018, noting Cr McRae’s intent to declare a “pecuniary” interest in relation to the Item on Racing Orange. |
QUESTIONS TAKEN ON NOTICE
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Cr Duffy requested information on whether Council has received a response from Swimming NSW regarding a complaint lodged against a head coach of the City of Orange Swim Club. |
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Cr Duffy requested information on whether Council has ever wrongly accused anyone of coaching before Christmas or just after that period from the City of Orange Swim Club. |
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Cr Duffy requested a copy of the legal advice provided in regards to the Racing NSW matter. Mayor and General Manager advised that a copy would be distributed to all Councillors. |
4 Notices of Motion/Notices of Rescission
Nil
5 General Reports
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5.1 Recommendations and Resolutions from Policy Committees TRIM Reference: 2018/1158 |
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RESOLVED - 18/216 Cr J Hamling/Cr S Munro 1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 May 2018 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 May 2018 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 May 2018 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 May 2018 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 1 May 2018 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 1 May 2018 be noted.
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5.2 Draft Community Strategic Plan and Delivery/Operational Plan 2018/19 - 2021/22 TRIM Reference: 2018/1107 |
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RESOLVED - 18/217 Cr J Hamling/Cr G Taylor That Council place the draft Community Strategic Plan, draft Delivery/Operational Plan 2018/19 – 2021/22 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days, with the inclusion of the donation request from the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives. |
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5.3 Quarterly Budget Review and Performance Indicators TRIM Reference: 2018/1149 |
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RESOLVED - 18/218 Cr G Taylor/Cr T Mileto That this item be withdrawn at the request of the General Manager. |
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5.4 Additional Fees and Charges - Choices at Home and Disability Services TRIM Reference: 2018/1153 |
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RESOLVED - 18/219 Cr S Nugent/Cr J McRae That the following additions to the fees and charges be adopted:
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5.5 Development Application DA 57/2018(1) - 45 William Maker Drive TRIM Reference: 2018/1171 |
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RESOLVED - 18/220 Cr K Duffy/Cr J Hamling That Council consents to development application DA 57/2018(1) for Subdivision (19 lot residential) (3 stage) at Lot 3 DP 878088 - 45 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Cr R Turner |
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5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams TRIM Reference: 2018/934 |
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Motion Cr S Romano/Cr S Munro That Council publicly exhibits, for a period of 28 days, proposals to: 1 Permit primitive camping on the southern side of Gosling Creek 2 Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping 3 Not permit land or water based activity at Suma Park |
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AmenDMenT Cr J Whitton/Cr R Kidd That Council deal with each item separately. |
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the amendment on being put to the meeting was carried and became the motion. the motion on being put to the meeting was carried. |
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RESOLVED - 18/221 Cr J Whitton/Cr R Kidd That Council deal with each item separately. |
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In relation to Gosling Creek
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MOTION Cr J Whitton/Cr G Taylor That Council not permit primitive camping on the southern side of Gosling Creek. |
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AMENDMENT Cr K Duffy/Cr S Munro That Council defer this item for consideration at a Councillor Workshop. |
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the amendment on being put to the meeting was carried and became the motion. the motion on being put to the meeting was carried. |
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RESOLVED - 18/222 Cr K Duffy/Cr S Munro That Council defer this item for consideration at a Councillor Workshop. |
In relation to Spring Creek Dam
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RESOLVED - 18/223 Cr K Duffy/Cr M Previtera That Council defer this item for consideration at a Councillor Workshop. |
In relation to Suma Park
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RESOLVED - 18/224 Cr K Duffy/Cr M Previtera That Council defer this item for consideration at a Councillor Workshop. |
QUESTIONS TAKEN ON NOTICE
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Cr Taylor requested the bus stop on the intersection of Anson Street and Gardiner Road be assessed with regard to disability access from the roadway. |
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Cr Taylor requested the relocation of the bin on Anson Street opposite Woolworths. The new bin placed there has an ash tray and encourages smoking outside of the entry/exit to Woolworths which is a smoke free zone. |
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Cr Taylor requested watering of the Gosling Creek Playground be rescheduled to another time instead of weekend afternoons when families and children are using the facilities. |
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Cr Hamling requested that a letter be sent to the relevant Minister requesting additional Return and Earn facilities in Orange due to the popularity of the current facility in North Orange. |
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Cr Taylor requested that an investigation take place regarding the dumping of building waste material on Dane Lane behind Jack Brabham Park. |
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 18/225 Cr M Previtera/Cr S Nugent That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Briefing by Orange Region Tourism This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.18pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.14pm.
7 Resolutions from Closed Meeting
There were no resolutions from the Closed Meeting as the presentation was for the information of Council only.
The Meeting Closed at 9.14PM
This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 15 May 2018.
5.1 Update on Resolutions of Council
TRIM REFERENCE: 2018/1169
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
With Council previously receiving separate reports on questions taken on notice, progress of Councillor Notices of Motion, and outstanding Council resolutions, it is proposed to provide a consolidated list of all Council Resolutions for Council’s information. This list will include updates on matters including questions taken on notice.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the information provided in the report by the Manager Administration and Governance on Update on Resolutions of Council be acknowledged.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a list of Council Resolutions from the start of April for Council’s information. This list identifies progress on these decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice.
1 Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary, 2018/1041⇩
2 Here, Now - Local Artist Exhibition Invitation, D18/25268⇩
Council Meeting 5 June 2018
5.1 Update on Resolutions of Council
Attachment 1 Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary
RESOLUTIONS FROM COUNCIL MEETINGS (INCLUDING QUESTIONS TAKEN ON NOTICE AND NOTICES OF MOTIONS)
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Date of Meeting |
Meeting |
Resolution |
Responsible Officer |
Comment |
Date to be completed |
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MAY 2018 |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Duffy requested information on whether Council has received a response from Swimming NSW regarding a complaint lodged against a head coach of the City of Orange Swim Club. |
Director Community Recreation and Cultural Services |
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June |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Duffy requested information on whether Council has ever wrongly accused anyone of coaching before Christmas or just after that period from the City of Orange Swim Club. |
Director Community Recreation and Cultural Services |
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June |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Duffy requested a copy of the legal advice provided in regards to the Racing NSW matter. Mayor and General Manager advised that a copy would be distributed to all Councillors. |
Manager Corporate and Commercial Services |
Information to be distributed to Councillors. |
June |
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15 May 2018 |
CCL |
5.1 Recommendations and Resolutions from Policy Committees RESOLVED - 18/216 Cr J Hamling/Cr S Munro 1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 May 2018 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 May 2018 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 May 2018 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 May 2018 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 1 May 2018 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 1 May 2018 be noted.
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Manager Administration and Governance |
Acknowledged |
COMPLETED |
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15 May 2018 |
CCL |
5.2 Draft Community Strategic Plan and Delivery/Operational Plan 2018/19 - 2021/22 RESOLVED - 18/217 Cr J Hamling/Cr G Taylor That Council place the draft Community Strategic Plan, draft Delivery/Operational Plan 2018/19 – 2021/22 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days, with the inclusion of the donation request from the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives. |
Director Corporate and Commercial Services |
Documents are on public exhibition until 12 June 2018. Report to go back to Council on 19 June 2018 for adoption. |
19 June 2018 |
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15 May 2018 |
CCL |
5.3 Quarterly Budget Review and Performance Indicators RESOLVED - 18/218 Cr G Taylor/Cr T Mileto That this item be withdrawn at the request of the General Manager. |
Manager Financial Services |
Item withdrawn. Relisted for Council Meeting 5 June. |
COMPLETE |
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15 May 2018 |
CCL |
5.4 Additional Fees and Charges - Choices at Home and Disability Services RESOLVED - 18/219 Cr S Nugent/Cr J McRae That the following additions to the fees and charges be adopted:
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Manager Financial Services |
To be updated in Register of Fees and Charges. |
COMPLETE |
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15 May 2018 |
CCL |
5.5 Development Application DA 57/2018(1) - 45 William Maker Drive RESOLVED - 18/220 Cr K Duffy/Cr J Hamling That Council consents to development application DA 57/2018(1) for Subdivision (19 lot residential) (3 stage) at Lot 3 DP 878088 - 45 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
Senior Planner (Drum) |
Consent to be issued. |
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15 May 2018 |
CCL |
5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams Gosling Creek RESOLVED - 18/222 Cr K Duffy/Cr S Munro That Council defer this item for consideration at a Councillor Workshop. |
Executive Support Manager |
Item listed for Cr Workshop |
12 June 2018 |
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15 May 2018 |
CCL |
SPRING CREEK DAM RESOLVED - 18/223 Cr K Duffy/Cr M Previtera That Council defer this item for consideration at a Councillor Workshop. |
Executive Support Manager |
Item listed for Cr Workshop |
12 June 2018 |
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15 May 2018 |
CCL |
SUMA PARK RESOLVED - 18/224 Cr K Duffy/Cr M Previtera That Council defer this item for consideration at a Councillor Workshop. |
Executive Support Manager |
Item listed for Cr Workshop |
12 June 2018 |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Taylor requested the bus stop on the intersection of Anson Street and Gardiner Road be assessed with regard to disability access from the roadway. |
Manager Engineering Services |
See detailed comment below |
COMPLETE |
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Council lowered the existing footpath to achieve grade compliance from the footpath to the new bus shelter and from the new bus shelter to the kerb where passengers board/exit the bus. Tactile strips and a provision for a wheelchair within the bus stop where included to make the bus stop accessibility compliant. Disabled access from the roadway to the footpath could be undertaken via the pram ramp fronting Gardiner Road on the corner of Gardiner Road and Anson Street or via the pram ramp fronting Chestnut Avenue on the intersection of Chestnut Avenue and Anson Street.
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Taylor requested the relocation of the bin on Anson Street opposite Woolworths. The new bin placed there has an ash tray and encourages smoking outside of the entry/exit to Woolworths which is a smoke free zone. |
Works Manager |
Bin to be relocated. |
June |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Taylor requested watering of the Gosling Creek Playground be rescheduled to another time instead of weekend afternoons when families and children are using the facilities. |
Manager City Presentation |
System modified to ensure watering on weekday nights only. |
COMPLETE |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Hamling requested that a letter be sent to the relevant Minister requesting additional Return and Earn facilities in Orange due to the popularity of the current facility in North Orange. |
Executive Support Manager |
Information emailed to Councillors via weekly email 25/5/18 advising Tomra already sourcing 2nd site in Orange for 2nd vending machine. No need for letter to Minister. |
COMPLETE |
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15 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Taylor requested that an investigation take place regarding the dumping of building waste material on Dane Lane behind Jack Brabham Park. |
Manager Building and Environment |
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July |
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1 May 2018 |
CCL |
4.1 Formation of Orange Swim Club THE RESCISSION Motion WAS MOVED AND SECONDED Cr K Duffy/Cr S Munro That Council rescind the decision of the Sport and Recreation Policy Committee of 3 April 2018 being:
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Director Commercial, Recreation and Cultural Services |
Rescission Motion was lost. |
COMPLETE |
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1 May 2018 |
CCL |
4.2 Easy To Do Business RESOLVED - 18/201 Cr J McRae/Cr S Nugent 1 That Council delegate authority to the General Manager to enter into a contract with Service NSW for Easy to do Business. 2 That permission be granted for the use of the Council Seal on any relevant document, if required. |
Manager Business Development |
Contract under review |
June |
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1 May 2018 |
CCL |
4.3 Notice Of Motion - Cities Power Partnership By Crs Nugent, McRae And Previtera RESOLVED - 18/202 Cr S Nugent/Cr M Previtera 1 That in accordance with Council’s commitment to the Cities Power Partnership (CPP) and in the interests of Council leading by example in responsible energy consumption, Council adopt the following five pledges as a framework for future renewable energy, energy efficiency and sustainable transport projects: · Power Council operations by renewables, directly (with solar PV or wind), or by purchasing Greenpower (from electricity retailers). Set targets to increase the level of renewable power for Council operations over time. · Adopt best practice energy efficiency measures across all Council buildings, and support community facilities to adopt these measures. · Public lighting can use a large proportion of a City’s energy budget - roll out energy efficient lighting (particularly street lighting) across the municipality. · Ensure that new developments are designed to maximize public and active transport use, and are designed to support electric vehicle uptake · Implement an education and behaviour change program to influence the behaviour of Council officers, local residents and businesses within the municipality to drive the shift to renewable energy, energy efficiency and sustainable transport. 2 That any Council projects proposed in support of the Cities Power Partnership (CPP) Pledges which require resources not currently budgeted, come before Council for consideration and adoption subject to Council staff analysis and recommendation. |
Director Development Services |
In progress |
August |
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1 May 2018 |
CCL |
5.1 Lease of Space For Broadcast Site RESOLVED - 18/203 Cr J Whitton/Cr R Turner 1 That Council enter into a five year lease of part of the Water Treatment Plant to Crallen Pty Ltd for the purposes of broadcasting, with one five year option. 2 That approval be granted to use the Council Seal on any necessary documentation if required. |
Manager Administration and Governance |
Lease being finalised |
June |
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1 May 2018 |
CCL |
5.2 Aussie Night Markets Event RESOLVED - 18/204 Cr K Duffy/Cr G Taylor That Council permit the Aussie Night Market event to proceed on 18 and 19 May 2018 as a one-off event, with a review to be undertaken after the event to determine community support within the Orange Local Government Area of the event. |
Manager Business Development |
Event completed. Feedback of the event to be submitted to Council. |
COMPLETE |
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1 May 2018 |
CCL |
5.3 Health Precinct Masterplan RESOLVED - 18/205201 Cr K Duffy/Cr J Hamling That the report by the Manager of Corporate and Community Relations on the Health Precinct Masterplan be acknowledged. |
Manager Corporate and Community Relations |
Acknowledged. |
COMPLETE |
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1 May 2018 |
CCL |
6.1 Entering Into a Regional Contract For The Supply and Delivery of Bitumen Emulsion To Central NSW Councils RESOLVED - 18/207 Cr R Turner/Cr S Munro 1 That Council enter into a two year contract with Boral Asphalt for the supply and delivery of bitumen emulsion. 2 That approval be granted for the use of the Council Seal on any necessary documentation if required. |
Purchasing Officer |
Contracts to be signed. |
June |
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1 May 2018 |
CCL |
6.2 Tender - Provision of Air Conditioning Maintenance RESOLVED - 18/208 Cr J Hamling/Cr K Duffy 1 That the contract F2726 for air conditioner maintenance be awarded to Williams Oriel for the amount of $32,160 for annual inspections and a maintenance technician rate of $90/hour with a $110 per callout for a three year period. 2 That permission be granted for the use of the Council Seal on any relevant document if required. |
Manager Building Services |
Contracts to be signed |
June |
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1 May 2018 |
CCL |
6.3 Lease Lot Hangar Site F Orange Airport RESOLVED - 18/209 Cr K Duffy/Cr S Nugent 1 That Council enters into a lease of the eastern section of Hangar F Orange Airport for a period of six months. 2 That permission be granted to use the Council Seal on all necessary documentation, if required. |
Manager Plant and Depot |
Lease being prepared |
June |
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1 May 2018 |
CCL |
6.4 Sale 1 Ash Street - Lot 1 DP 839889 RESOLVED - 18/210 Cr S Munro/Cr R Turner 1 That Council sell 1 Ash Street Orange for the sum of $759,525 (ex GST). 2 That the proceeds be transferred to the Land Development Reserve. 3 That permission be granted for the use of the Council Seal on any relevant document if required. |
Manager Corporate and Community Relations |
Arrangements underway |
July |
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1 May 2018 |
CCL |
6.5 Racing Orange RESOLVED - 18/211 Cr R Kidd/Cr S Munro That this matter be deferred until Council receives advice from the Office of Local Government. |
General Manager |
Advice from Office of Local Government requested |
June |
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1 May 2018 |
CCL |
6.6 Robertson Park Toilet Design and Costing RESOLVED - 18/212 Cr R Turner/Cr J McRae 1 That Council endorse the location of the proposed toilet facility contained in this report. 2 That Council progress with the full design of toilet contained in this report. 3 That Council lodge a development application for the toilet facility in accordance with this report, as soon as possible. |
Director Community Recreation and Cultural Services |
Design of facility being finalised to enable DA/CC to be considered by Council. Expected to lodge DA in June |
June 2018 |
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1 May 2018 |
CCL |
6.7 Landing Charges and Flight Costs RESOLVED - 18/202 Cr R Turner/Cr S Munro 1 That Council enter into a five year growth incentive partnership with Rex and a community fare scheme of $109 each way flights to Sydney as set out in this report. 2 That permission be granted to use the Council Seal on all necessary documentation, if required.
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Director Technical Services |
Partnership being finalised |
June |
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1 May 2018 |
CCL |
QUESTION TAKEN ON NOTICE Cr Munro requested the State and Federal Members be invited to attend a meeting of Orange City Council to discuss opportunities for Orange. |
Manager Administration and Governance |
Letters sent 2 May 2018 from Mayor Kidd. |
COMPLETE |
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1 May 2018 |
PDC |
2.1 Items Approved Under Delegated Authority of Council RESOLVED - 18/181 Cr S Romano/Cr S Munro That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged. |
|
Acknowledged |
COMPLETE |
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|
1 May 2018 |
PDC |
2.2 Development Application DA 347/2017(1) - 68-74 Molong Road RESOLVED - 18/182 Cr R Turner/Cr S Romano That Council consents to development application DA 347/2017(1) for Service Station; Neighbourhood Shop (two); Business Premises (car wash); Category 1 Remediation; Subdivision (two lot commercial), Signage, Demolition and Tree Removal at Lot 1 DP 393543 - 68-74 Molong Road, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
|
Notice of determination issued as per resolution. |
COMPLETE |
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1 May 2018 |
PDC |
2.3 Development Application Da 389/2017(1) - Lot 7004 Baker Street, Spring Hill (Alf Read Park) RESOLVED - 18/183 Cr R Kidd/Cr J Whitton That Council consents to development application DA 389/2017(1) for Recreation Area - Amenities Block (Alf Read Park) at Lot 7004 DP 1020289 - Baker Street, Spring Hill pursuant to the conditions of consent in the attached Notice of Approval. |
|
Notice of determination issued as per resolution. |
COMPLETE |
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1 May 2018 |
PDC |
2.4 Development Application DA 405/2017(1) - 241 Ploughmans Lane RESOLVED - 18/184 Cr R Kidd/Cr S Nugent That Council consents to development application DA 405/2017(1) for Place of Public Worship and Advertisement at Lot 9 DP 746439 - 241 Ploughmans Lane, Orange, pursuant to the conditions of consent in the attached Notice of Approval. |
Planner (Commins) |
Consent issued |
COMPLETE |
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|
1 May 2018 |
PDC |
2.5 Development Application DA 56/2018(1) - 5 William Maker Drive RESOLVED - 18/185 Cr G Taylor/Cr J Whitton That Council consents to development application DA 56/2018(1) for Subdivision (16 lot residential) (2 stage) at Lot 44 DP 1116123 - 5 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval with the addition of a further condition requiring that, where practicable, any tree removed as part of the development be re-used as habitat either onsite or within a suitable location nearby. |
Senior Planner (Glenn) |
Consent issued |
COMPLETE |
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|
1 May 2018 |
PDC |
2.6 PFAS and Cladding RESOLVED - 18/186 Cr R Kidd/Cr J Whitton That the report by the Director Development Services on PFAS and cladding be acknowledged. |
|
Acknowledged |
COMPLETE |
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1 May 2018 |
PDC |
2.7 Use Of Old Netball Courts for Overflow Parking RESOLVED - 18/187 Cr R Kidd/Cr K Duffy That the proposal to allow temporary use of the former netball courts in Moulder Park for car parking be placed on public exhibition for a period of 28 days. |
Director Development Services |
Currently on exhibition. |
July |
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1 May 2018 |
EEDPC |
2.1 Minutes - Economic Development Community Committee Meeting Held 18 April 2018 RESOLVED - 18/188 Cr R Kidd/Cr S Romano 1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 18 April 2018. 2 That the minutes of the Economic Development Community Committee meeting held on 18 April 2018 be adopted. |
Business Project Officer |
Noted |
COMPLETE |
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|
1 May 2018 |
IPC |
2.1 Minutes - City Of Orange Traffic Committee Meeting - 10 April 2018 RESOLVED - 18/189 Cr R Turner/Cr S Munro 1 That Council acknowledges the reports presented to the City of Orange Traffic Committee at its meeting of 10 April 2018. 2 That the minutes of the City of Orange Traffic Committee meeting of 10 April 2018 be adopted. |
Manager Engineering Services |
Noted |
COMPLETE |
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1 May 2018 |
IPC |
3.1 Current Works RESOLVED - 18/190 Cr R Kidd/Cr S Munro That the information provided in the report on Current Works be acknowledged. |
|
Acknowledged |
COMPLETE |
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|
1 May 2018 |
IPC |
QUESTION TAKEN ON NOTICE Cr Mileto requested a review of pedestrian accessibility into Robertson Park from Lords Place, given accessible entry ramps are limited to the intersection with Summer Street. |
Works Manager |
Under review |
June |
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|
1 May 2018 |
IPC |
Question Taken on Notice Cr Turner requested staff attend the property adjacent to the new bus shelter in Anson Street as the water line has been exposed during recent works. |
Water & Sewer Engineer |
Rectified |
COMPLETE |
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|
1 May 2018 |
IPC |
3.2 Proposed Leeds Parade Speed Reduction RESOLVED - 18/191203 Cr G Taylor/Cr R Kidd That this item be deferred and the City of Orange Traffic Committee be requested to consider increasing the speed limit on Leeds Parade from Dalton Street to the existing 80kph speed zone. |
|
Traffic Committee does not regulate speed zones, the RMS does. Request sent to the RMS to defer this matter and consider increasing the speed on Leeds Parade. |
COMPLETE |
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|
1 May 2018 |
ESPC |
2.1 Minutes - Tidy Towns Community Committee - 19 February 2018 And 19 March 2018 RESOLVED - 18/192 Cr K Duffy/Cr M Previtera 1 That Council acknowledge the reports presented to the Tidy Towns Community Committee at its meetings of 19 February 2018 and 19 March 2018. 2 That the minutes of the Tidy Towns Community Committee meetings of 19 February 2018 and 19 March 2018 be adopted. |
Natural Resources Coordinator |
Noted |
COMPLETE |
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1 May 2018 |
ESPC |
3.1 2018 Tidy Towns Awards RESOLVED - 18/193 Cr R Kidd/Cr K Duffy 1 That Council acknowledge the receipt of the Dame Phyllis Frost Litter Prevention, Waste Management and Resource Recovery Award and the Environmental Sustainability Award. 2 That Council acknowledge the award presented to Bailey Dickinson-Bubb who received a highly commended award for the Young Legend’s category. 3 That Council acknowledge the efforts of staff member Mr Roger Smith for his efforts in relation to Tidy Towns. |
Natural Resources Coordinator |
Award to be presented at Council Meeting of 5 June 2018. |
June |
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1 May 2018 |
FPC |
2.1 Requests for Financial Assistance RESOLVED - 18/194 Cr R Turner/Cr M Previtera 1 That the donation request from Sharon Cross for book publication of "Orange Rugby League History" be declined. 2 That the donation request from Eva Reith-Snare for attendance at the Under-18 Hockey Championships as a member of the NSW Under-18 Women's Field Hockey Team be declined. |
Manager Financial Services |
Applicants advised of Council' determination. No payments need to be processed as assistance was declined. |
COMPLETED |
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|
1 May 2018 |
FPC |
2.2 Extension of Interest Free Loan - Orange Theatre Company RESOLVED - 18/195 Cr R Kidd/Cr S Nugent 1 That the Loan Agreement with the Orange Theatre Company be amended to provide an extension of two years to the interest free loan to the Orange Theatre Company, with annual payments being set at $7,500 per annum from 30 October 2018 until 30 October 2021. 2 That permission be granted for the use of the Council Seal on any relevant document. |
Manager Administration and Governance |
Agreement being prepared for execution to provide for extended repayment term |
June |
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1 May 2018 |
SPC |
2.1 Minutes - Cultural Heritage Community Committee - 12 March 2018 RESOLVED - 18/196 Cr S Nugent/Cr R Kidd 1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting of 12 March 2018. 2 That the remainder of the minutes of the Cultural Heritage Community Committee meeting of 12 March 2018 be adopted. |
Director Community Recreation and Cultural Services |
Noted |
COMPLETE |
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|
1 May 2018 |
SPC |
2.2 Minutes - Sister Cities Community Committee Meeting - 21 March 2018 RESOLVED - 18/197 Cr R Turner/Cr T Mileto 1 That Council acknowledge the reports presented to the Sister Cities Community Committee at its meeting of 21 March 2018. 2 That Council support the Committee’s request for a community appeal to assist communities affected by earthquakes in the Papua New Guinea highlands with organisational support and a donation of $500. 3 That the remainder of the minutes of the Sister Cities Community Committee at its meeting of 21 March 2018 adopted.
|
Communications Officer |
Noted |
COMPLETE |
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|
1 May 2018 |
SPC |
2.3 Minutes - Naidoc Week Community Committee Meeting - 23 March 2018 RESOLVED - 18/198 Cr J Hamling/Cr S Nugent That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 23 March 2018 be adopted. |
|
Noted |
COMPLETE |
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1 May 2018 |
SPC |
2.4 Minutes - World War I Centenary Community Committee 27 March 2018 RESOLVED - 18/199 Cr R Kidd/Cr S Munro That, as there was not a quorum, Council note the recommendations made by the World War 1 Centenary Community Committee at its meeting held on 27 March 2018. |
|
Noted |
COMPLETE |
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|
1 May 2018 |
SPC |
Matter Arising RESOLVED - 18/200 Cr J Hamling/Cr R Kidd That a letter of appreciation be forwarded to the RSL Sub-branch Orange, for the moving Dawn Service held on ANZAC Day, and a letter of appreciation sent to OCTEC for their involvement in the Centenary of WWI project. |
Executive Support Manager |
Letter sent |
COMPLETE |
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|
1 May 2018 |
SPC |
Question Taken on Notice Cr Duffy requested information on the local artist exhibition at the Orange Regional Gallery to be circulated to Councillors. |
Director Community, Recreation and Cultural Services |
The next community exhibition is called Here, Now, open to all artists in the Central West, and will be the next feature exhibition in Gallery 1. Exhibition dates: 30 June to 15 July 2018 Opening date: Friday 29 June 2018
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June 2018 |
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APRIL 2018 |
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17 Apr 2018 |
Council |
2.1 Centroc Board Report - 22 February 2018 RESOLVED - 18/156 Cr S Nugent/Cr R Turner That the information contained in this Mayoral Minute be acknowledged. |
Executive Support Manager |
Acknowledged |
COMPLETE |
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|
17 Apr 2018 |
Council |
Question Taken On Notice Cr Duffy requested information on LED street lighting, as well as current street lighting costs, be circulated to Councillors. |
Director Technical Services |
Information to be circulated to Councillors. |
May 2018 |
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17 Apr 2018 |
Council |
Question Taken On Notice Cr Nugent requested information on why the anticipated profit for CENTROC as at 30 June 2018 is so much more than budgeted. |
General Manager |
Information emailed to Councillors on 27 April 2018. |
COMPLETE |
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17 Apr 2018 |
Council |
Question Taken On Notice Cr Nugent requested a copy of the Operational Report identified in item 7.G of the minutes of the CENTROC meeting. |
Executive Support Manager |
Emailed to Councillors on 19 April 2018. |
COMPLETE |
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17 Apr 2018 |
Council |
4.1 Donation to Orange and District Historical Society RESOLVED - 18/159 Cr J Whitton/Cr G Taylor That Council consider in the next Delivery/Operational Plan a donation to the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives. |
Manager Financial Services |
Currently on exhibition until 12 June. Report to go to Council on 19 June 2018. |
19 June |
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17 Apr 2018 |
Council |
5.1 Recommendations and Resolutions from Policy Committees RESOLVED - 18/160 Cr J Hamling/Cr S Munro 1 That the resolutions made by the Planning and Development Committee at its meeting held on 3 April 2018 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 3 April 2018 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 3 April 2018 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 3 April 2018 be noted. 5 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 3 April 2018 be noted. 6 That the resolutions made by the Finance Policy Committee at its meeting held on 3 April 2018 be noted. 7 That the resolutions made by the Services Policy Committee at its meeting held on 3 April 2018 be noted. |
Manager Administration and Governance |
Acknowledged |
COMPLETED |
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17 Apr 2018 |
Council |
5.2 Outstanding Questions Taken on Notice RESOLVED - 18/161 Cr J Whitton/Cr S Nugent That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged. |
Manager Administration and Governance |
Acknowledged |
COMPLETE |
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|
17 Apr 2018 |
Council |
5.3 Outstanding Council Resolutions RESOLVED - 18/162 Cr J Hamling/Cr G Taylor That the report on outstanding Council resolutions be acknowledged. |
Manager Administration and Governance |
Acknowledged |
COMPLETE |
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17 Apr 2018 |
Council |
5.4 Progress Report – Councillor Notices of Motions – April 2018 RESOLVED - 18/163 Cr S Nugent/Cr T Mileto That the information provided in the report by the Manager Administration and Governance on Progress Report – Councillor Notices of Motion – April 2018 be acknowledged. |
Manager Administration and Governance |
Acknowledged |
COMPLETE |
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17 Apr 2018 |
Council |
5.5 Statement of Investments – March 2018 RESOLVED - 18/164 Cr J Whitton/Cr S Munro 1 That Council receives the Statement of Investments as at 31 March 2018. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
|
No action required. |
COMPLETE |
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17 Apr 2018 |
Council |
5.6 Strategic Policy Review RESOLVED - 18/165 Cr S Nugent/Cr M Previtera 1 That the Strategic Policy ST050 Code of Meeting Practice be adopted. 2 That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days: a ST042 - Investment of Council Funds b ST032 - Gallery - Collection c ST036 - Gallery - Exhibitions d ST037 - Gallery - Public Art e ST038 - Gallery - Usage for Commercial Project Ventures f ST056 - Enterprise Risk Management g ST093 - Purchasing h ST095 - Debt Recovery i ST107 - Outdoor Dining Areas |
Governance Coordinator |
On public exhibition until 23 May 2018. A report will go to the Council Meeting on 3 July. |
July 2018 |
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17 Apr 2018 |
Council |
5.7 Code of Conduct Complaint Reporting RESOLVED - 18/166 Cr K Duffy/Cr J Hamling That the report on Code of Conduct Complaint Reporting be acknowledged. |
Manager Administration and Governance |
Acknowledged |
COMPLETE |
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|
17 Apr 2018 |
Council |
Question Taken On Notice Cr Duffy requested information on the responsibility for legal costs if a complaint is referred to a Tribunal or Court. |
Manager Administration and Governance |
Report to Council 5 June 2018 |
COMPLETE |
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17 Apr 2018 |
Council |
Question Taken On Notice Cr Mileto requested information on whether any Councillor has drawn on Council’s Insurance Policy or Policy for Payment of Expenses in relation to legal costs in recent years. |
Manager Administration and Governance |
One claim under Council’s Directors and Officers Policy has been made by a Councillor, which included legal costs. |
COMPLETE |
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17 Apr 2018 |
Council |
5.8 Request for Financial Assistance RESOLVED - 18/167 Cr K Duffy/Cr S Nugent That a donation of $3,000.00 (ex GST) be made from the Donations - Emergent Funding budget to the Orange Show Society for costs associated with the hire of portable toilets at the Naylor Pavilion at the Orange Showground during the Orange Show 28-29 April 2018. |
Manager Finance |
Arrangements made for payment of $3,000 for donation. |
COMPLETE |
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17 Apr 2018 |
Council |
5.9 Stronger Country Communities Round 2 RESOLVED - 18/168 Cr R Kidd/Cr J McRae That Council submit all projects to the Stronger Country Communities Fund Round 2. |
Manager Corporate and Community Relations |
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COMPLETE |
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17 Apr 2018 |
Council |
5.9 Stronger Country Communities Round 2 RESOLVED - 18/169 Cr R Kidd/Cr G Taylor That Council submit projects to the Stronger Country Communities Fund Round 2 in the order determined by the community, being: 1 Domestic Violence Crisis Centre for women and children 2 Jack Brabham Sportsground: New amenities facilities (Stage 1) 3 Jack Brabham Park: New sportsfield lighting 4 Orange Hockey Centre: Re-surface hockey field 5 Gosling Creek: Track upgrade and storage facilities 6 Orange Aquatic Centre: New solar blanket and disability lift equipment 7 Orange Showground: New toilet facilities – Naylor Pavilion 8 Wade Park lighting 9 Orange Presbyterian Church: Child-safe play area and car parking 10 Endeavour Oval: New change-rooms and gym |
Manager Corporate and Community Relations |
|
COMPLETE |
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|
17 Apr 2018 |
Council |
5.10 Wade Park Works Report RESOLVED - 18/170 Cr J Hamling/Cr S Munro That the Wade Park works report be acknowledged. |
Director Community Recreation and Cultural Services |
Acknowledged |
COMPLETE |
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|
17 Apr 2018 |
Council |
5.11 Minutes of the Spring Hill Community Committee RESOLVED - 18/171 Cr S Munro/Cr S Nugent 1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting of 15 March 2018. 2 That the minutes of the meeting of the Spring Hill Community Committee held on 15 March 2018 be adopted. |
Director Community Recreation and Cultural Services |
Noted |
COMPLETE |
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|
17 Apr 2018 |
Closed Council |
6.1 My Market Menu RESOLVED - 18/204 Cr S Nugent/Cr S Munro That Council allocate $20,000 in its 2018/2019 Delivery/Operational Plan to secure the My Market Menu event in Orange.
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Manager Financial Services |
|
COMPLETE |
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17 Apr 2018 |
Closed Council |
6.2 Tenders for Forest Road Upgrade Street Lighting RESOLVED - 18/205 Cr K Duffy/Cr T Mileto 1 That Council awards the contract for the installation of street lighting for the Forest Road upgrade to NJ Construction Pty Ltd for the amount of $204,050 GST inclusive. 2 That permission be granted to affix the Council Seal to all relevant documents if required. |
Manager Works |
Letter of acceptance sent. |
June |
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17 Apr 2018 |
Closed Council |
6.3 Purchase Hangar at Orange Airport RESOLVED - 18/206 Cr K Duffy/Cr S Nugent 1 That Council proceeds to purchase the western section of Hangar F at Orange Airport for the amount of $15,000 plus GST if applicable. 2 That Council enters into a five year lease of the western section of Hangar Site F. 3 That permission be granted to use the Council Seal on all necessary documentation, if required. |
Manager Plant and Depot |
Council is in the process of purchasing the hangar. |
June |
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17 Apr 2018 |
Closed Council |
6.4 China’s National Sword Policy and Impact on the Domestic Waste and Recycling Contract with JR Richards & Sons RESOLVED - 18/207 Cr G Taylor/Cr J Whitton That Council delegate the General Manager and Mayor to approve by application of the Council Seal to vary the existing domestic waste and recycling contract between Orange City Council and JR & EG Richards Pty Ltd to pay for increased recycling processing costs by Visy Recycling up to $60.00 (plus GST) per tonne. |
Manager Waste Services |
Domestic Waste Contract to be altered to reflect additional recycling processing cost in due course with other NetWaste Councils following application for relief funding from the EPA to assist with meeting additional recycling costs for an interim period of 4 months. Application to be lodged in May 2018. |
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17 Apr 2018 |
Council |
Question Taken on Notice Council requested a report be provided that identifies and analyses options for dealing with recycling. |
Manager Waste Services |
See detailed response below |
September |
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|
Report with Strategic Plan identifying recycling options into the future will be provided before 30 September 2018 as the development of a Strategic Plan is a condition of receiving funding from the EPA recycling relief fund which will be submitted in May 2018. |
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|
17 Apr 2018 |
Closed Council |
6.5 Tender – Provision of Insurance Brokerage Services and Placement of Insurance RESOLVED - 18/208 Cr J Whitton/Cr R Turner 1 That the tender for Provision of Insurance Brokerage Services and Placement of Insurances be awarded to, and Orange City Council join, Civic Risk Mutual. 2 That permission be granted for the use of the Council Seal on any necessary documentation if required. |
Manager Administration and Governance |
Tender awarded and arrangements underway |
COMPLETE |
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|
17 Apr 2018 |
Council |
Question Taken on Notice Council requested an update report on Kurim Shops and the Windred Street property, to include an outline of Council’s costs incurred to date on these matters. |
Manager Building and Environment |
|
June |
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17 Apr 2018 |
Council |
Matter Arising RESOLVED - 18/209 Cr R Kidd/Cr S Munro That letters of congratulations be forwarded to local athletes Edwina Bone, Kurt Fearnley and Ben Emms on their efforts in the Commonwealth Games, and David Hayward for his efforts in the recent National Deaf Championships. |
Executive Support Manager |
Letters drafted |
June |
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3 Apr 2018 |
Council |
Question Taken on Notice Cr Romano noted that Council had resolved in November 2017 to receive a report on the possibility of including camping at Gosling Creek Reserve, and noted that this was not included in the Gosling Creek Reserve Management Plan, nor had Council received the report. The Mayor requested the General Manager seek a deferral of the Minister’s consideration of the Management Plan pending Council’s consideration of this report. |
Director Community Recreation and Cultural Services |
Item reported to Council 15 May. Item to be listed for a Councillor Workshop |
June 2018 |
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3 Apr 2018 |
Council |
4.1 Notice Of Motion - Investigation of an Archery Site By Cr Romano and Cr Previtera RESOLVED - 18/152 Cr S Romano/Cr M Previtera That Council investigate a suitable site for Olympic target archery for both outdoor and indoor opportunities. |
Director Community Recreation and Cultural Services |
Council has contacted Archery Australia and Archery NSW to obtain requirements for establishment of the facility. Awaiting provision of information |
June 2018 |
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3 Apr 2018 |
Council |
QUESTION TAKEN ON NOTICE Cr Mileto requested the Archery Club be invited to make a presentation to Council on their plans and attempts to secure funding. |
Executive Support Manager |
Archery Club presenting to Council on 5th June. |
5 June |
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3 Apr 2018 |
Council |
4.2 Notice of Motion - ALGWA NSW Conference 2018 By Cr Mcrae RESOLVED - 18/153 Cr J McRae/Cr K Duffy That the report on the Australian Local Government Women’s Association (ALGWA) NSW Conference 2018 by Cr Joanne McRae be acknowledged. |
|
|
COMPLETE |
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|
3 Apr 2018 |
Council |
QUESTION TAKEN ON NOTICE A report was requested on actions that could be taken to secure the ALGWA Conference to be held in Orange. |
Manager Business Development |
Report to be presented to Council on 3 July 2018. |
3 July 2018 |
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3 Apr 2018 |
Council |
6.1 Tenders for Traffic signals on the Forest Road Upgrade RESOLVED - 18/155 Cr J Hamling/Cr S Munro 1 That Council award the contract for the installation of traffic signals for the Forest Road upgrade to Curran and Curran Pty Ltd for the amount of $192,445.00 inclusive of GST. 2 That permission be granted to affix the Council Seal to all relevant documents if required. |
Assistant Works Manager |
Contract executed by Council. |
COMPLETE |
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|
3 Apr 2018 |
PDC |
2.1 Items Approved Under the Delegated Authority of Council RESOLVED - 18/125 Cr J Hamling/Cr R Kidd That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged. |
Manager Development Assessments |
|
COMPLETE |
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|
3 Apr 2018 |
PDC |
2.2 Development Application DA 347/2017(1) - 68-74 Molong Road RESOLVED - 18/126 Cr G Taylor/Cr K Duffy That development application DA 347/2017(1) for Service Station; Neighbourhood Shop (two); Business Premises (car wash); Category 1 Remediation; Subdivision (two lot commercial), Signage, Demolition and Tree Removal at Lot 1 DP 393543 - 68-74 Molong Road, Orange be deferred and staff negotiate with the developer to reduce the hours of operation. |
Senior Planner (Crump) |
|
COMPLETE |
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|
3 Apr 2018 |
PDC |
2.3 Development Application DA 309/2017(1) - 26 Cox Avenue RESOLVED - 18/127 Cr R Kidd/Cr J Whitton That Council consents to development application DA 309/2017(1) for Demolition (existing dwelling and garage), Multi Dwelling housing (three dwellings) and Subdivision (three lot residential strata) at Lot 9 Sec 4 DP 2986 - 26 Cox Avenue, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
Senior Planner (Drum) |
Consent issued |
COMPLETE |
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|
3 Apr 2018 |
PDC |
2.4 Development Application DA 442/2017(1) - 122 McLachlan Street RESOLVED - 18/128 Cr R Turner/Cr J Hamling That Council consents to development application DA 442/2017(1) for Boarding House (four boarding houses), Subdivision (four lot Strata) and Demolition (tree removal) at Lot 172 DP 1238302 - 122 McLachlan Street, Orange, pursuant to the conditions of consent in the attached Notice of Approval, with an amendment to Condition 7 to replace the word “horizontal” to “vertical”. |
Planner (Commins) |
Consent issued |
COMPLETE |
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|
3 Apr 2018 |
PDC |
2.5 Development Application DA 19/2018(1) - 23 Honeyman Drive and Quinlan Run RESOLVED - 18/129 Cr K Duffy/Cr M Previtera That Council consents to development application DA 19/2018(1) for Subdivision (22 lot residential) and Demolition (dwelling, outbuildings and tree removal) at Lot 44 DP 1183090 and Lot 750 DP 1091475 - 23 Honeyman Drive and Quinlan Run, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
Senior Planner (Glenn) |
Consent issued |
COMPLETE |
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3 Apr 2018 |
PDC |
2.6 Draft Planning Proposal - Towac Equine Precinct RESOLVED - 18/130 Cr K Duffy/Cr S Munro 1 That Council give in principle support to the planning proposal, subject to: · a preliminary design and costing of a horse underpass to convey horse riders to Towac Park without conflicting with future Southern Feeder Road traffic. · a draft Development Control Plan masterplan being prepared containing specific equine controls and an indicative lot layout, with horse laneways and provisions relating to the construction of horse stables, exercise paddocks and animal welfare requirements. 2 That the Local Environmental Plan amendment be drafted on the basis of amending the land use zone and minimum lot size maps to reflect: · rezoning the subject land to RU4 Primary Production Small Lots, excluding the residue land (to remain RU1 Primary Production). · establishing a minimum lot size of 2ha for the subject land, excluding the residue land (to remain 100ha) and also establishing a minimum lot size of 1ha for the easternmost property (Lot 1 DP 310521). 3 That once the above matters are completed, the planning proposal be returned to Council for further consideration to determine whether the matter proceed to a Gateway determination. |
Senior Planner (Mortell) |
Underway |
December |
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3 Apr 2018 |
PDC |
2.7 Itinerant Trading RESOLVED - 18/131 Cr K Duffy/Cr S Nugent That the General Manager develop a comprehensive Local Approvals Policy for Mobile Food Vending Vehicles operating within the Orange Local Government Area. |
Health and Building Surveyor |
Policy being drafted |
September |
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3 Apr 2018 |
EEDPC |
2.1 Minutes of the Economic Development Community Committee Meeting held 21 March 2018. RESOLVED - 18/133 Cr R Kidd/Cr S Munro 1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 21 March 2018. 2 That the minutes of the Economic Development Community Committee meeting held on 21 March 2018 be adopted. |
Business Project Officer |
Noted |
COMPLETE |
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|
3 Apr 2018 |
IPC |
2.1 Minutes of the Airport Community Committee Meeting - 28 February 2018 RESOLVED - 18/135 Cr R Kidd/Cr S Nugent That the recommendations made by the Airport Community Committee at its meeting held on 28 February 2018 be adopted.
|
Plant and Depot Manager |
Gathering information for the next Airport Community Committee Meeting that was asked for in the previous minutes. This will be circulated to all committee members before the meeting in May. |
June |
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3 Apr 2018 |
IPC |
2.2 Minutes of the City of Orange Traffic Committee meeting - 13 March 2018 RESOLVED - 18/136 Cr K Duffy/Cr S Munro 1 That Council acknowledges the reports presented to the City of Orange Traffic Committee at its meeting of 13 March 2018. 2 That the minutes of the City of Orange Traffic Committee Meeting of 13 March 2018 be adopted. |
Manager Engineering Services |
All works completed or scheduled |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
IPC |
3.1 Current Works RESOLVED - 18/137 Cr K Duffy/Cr S Munro That the information provided in the report on Current Works be acknowledged. |
|
|
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
IPC |
Question Taken on Notice Cr Taylor requested the current works report include total usage of water per day. |
Wayne Beatty |
Average total is now be included in Current Works Reports to Infrastructure |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
IPC |
Question Taken on Notice Cr Taylor requested information on the streets/locations that have been hot-mixed over the last 5 years. |
Works Manager
|
Information to be provided |
June |
||||||||||||||||
|
3 Apr 2018 |
SRPC |
2.1 Minutes of the Australia Day Community Committee Meeting - 21 February 2018 and 7 March 2018 RESOLVED - 18/139 Cr R Kidd/Cr S Nugent 1 That Council acknowledge the reports presented to the Australia Day Community Committee at its meeting of 21 February 2018 and 7 March 2018. 2 That the minutes of the Australia Day Community Committee meeting held on 7 March 2018 and the minutes of 21 February 2018 be adopted. |
Events Officer |
|
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SRPC |
2.2 Minutes of the Orange Showground Community Committee - 6 March 2018 RESOLVED - 18/140 Cr J Whitton/Cr S Nugent That as there was not a quorum, Council note the recommendations made by the Orange Showground Community Committee at its meeting of 6 March 2018. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SRPC |
3.1 Formation of Orange Swim Club RESOLVED - 18/141 Cr J Whitton/Cr J McRae 1 That Council acknowledge the support from Jets Swim Club and Orange District Swim Group to join a new Council based Swimming Club. 2 That Council progress the establishment of a new Council based swimming club as detailed in the report. 3 That the new Swim Club advertise and appoint the positions of Vice President and Coaching Director. |
Director Community, Recreation and Cultural Services |
Council have commenced the formation of the new club in conjunction with Swimming NSW and Jets Swim Club. Club expected to be established in July 2018 |
July 2018 |
||||||||||||||||
|
3 Apr 2018 |
SRPC |
QUESTION TAKEN ON NOTICE The Mayor requested that a letter of appreciation be forwarded to Mark Frecklington, Ben Keegan and Council’s grounds staff for their work on the very successful recent cricket carnival.
|
Executive Support Manager |
Letters sent. |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
ESPC |
2.1 Minutes of the Companion Animal Community Committee RESOLVED - 18/ Cr R Kidd/Cr J Hamling 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 5 March 2018. 2 That the minutes of the meeting of the Companion Animals Community Committee held on 5 March 2018 be adopted. |
Director Development Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
ESPC |
3.1 Cities Power Partnership Pledges RESOLVED - 18/143 Cr J Whitton/Cr G Taylor That the report on Cities Power Partnership Pledges be noted. |
Director Development Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
FPC |
2.1 Audit and Risk Management Committee meeting of 12 March 2018 RESOLVED - 18/144 Cr K Duffy/Cr S Munro 1 That Council acknowledge the reports presented to the Audit and Risk Management Committee at its meeting of 12 March 2018. 2 That the minutes of the Audit and Risk Management Committee meeting held on 12 March 2018 be adopted. |
Internal Auditor |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.1 Minutes of the Ageing and Access Community Committee - 22 February 2018 RESOLVED - 18/145 Cr R Kidd/Cr J Hamling 1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting of 22 February 2018. 2 That the minutes of the Ageing and Access Community Committee meeting of 22 February 2018 be adopted. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.2 Minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018 RESOLVED - 18/146 Cr J Hamling/Cr J McRae 1 That Council acknowledge the reports presented to the Orange Conservatorium and Planetarium Committee at its meeting of 28 February 2018. 2 That the minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018 be adopted, with the amendment that Cr Turner was not in attendance at this meeting.
|
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.3 Minutes of the Community Safety and Crime Prevention Committee - 26 February 2017 RESOLVED - 18/147 Cr J McRae/Cr S Munro 1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 26 February 2018. 2 That the minutes of the Community Safety and Crime Prevention Committee Meeting of 26 February 2018 be adopted. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.4 Minutes of the NAIDOC Week Community Committee Meeting - 8 February and 1 March 2018 RESOLVED - 18/148 Cr S Munro/Cr S Nugent 1 That Council acknowledge the reports presented to the NAIDOC Week Committee at its meeting of 8 February 2018. 2 That the minutes of the NAIDOC Week Community Committee meeting held on 8 February 2018 be adopted. 3 That, as there was not a quorum, Council note the recommendations made by the NAIDOC Committee at its meeting held on 1 March 2018. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.5 Minutes of the Clifton Grove Community Committee - 8 March 2018 RESOLVED - 18/149 Cr R Turner/Cr J McRae 1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 8 March 2018. 2 That the minutes of the Clifton Grove Community Committee meeting held on 8 March 2018 be adopted. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.6 Minutes of the Lucknow Community Committee - 1 March 2018 RESOLVED - 18/150 Cr J Hamling/Cr S Munro 1 That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting of 1 March 2018. 2 That the minutes of the Lucknow Community Committee meeting held on 1 March 2018 be adopted, with an amendment to the minutes to note that Mr Ron Gander was in attendance.
|
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
|
3 Apr 2018 |
SPC |
2.7 Minutes of the Orange Health Liaison Committee - 19 March 2018 RESOLVED - 18/151 Cr R Kidd/Cr G Taylor 1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting of 19 March 2018. 2 That the minutes of the Orange Health Liaison Committee meeting held on 19 March 2018 be adopted. |
Director Community, Recreation and Cultural Services |
Noted |
COMPLETE |
||||||||||||||||
5.1 Update on Resolutions of Council
Attachment 2 Here, Now - Local Artist Exhibition Invitation
5.2 Statement of Investments - April 2018
TRIM REFERENCE: 2018/1170
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2018.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council receives the Statement of Investments as at 30 April 2018. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 30 April 2018, the investments held by Council in each fund is shown below:
|
|
30/04/2018 |
31/03/2018 |
|
General Fund |
49,784,054.55 |
51,170,321.30 |
|
Sewer Fund |
38,126,890.87 |
37,914,270.75 |
|
Water Fund |
43,445,466.56 |
41,886,888.60 |
|
Total Funds |
$131,356,411.98 |
$130,971,480.65 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
|
Externally Restricted |
30/04/2018 |
31/03/2018 |
|
General Fund |
19,438,825.01 |
19,421,065.50 |
|
Water Fund |
43,445,466.56 |
41,886,888.60 |
|
Sewer Fund |
38,126,890.87 |
37,914,270.75 |
|
Auspiced |
1,605,931.39 |
1,605,931.39 |
|
Internally Restricted |
8,114,815.28 |
8,916,728.35 |
|
Unrestricted |
20,624,482.87 |
21,226,596.06 |
|
Total Funds |
$131,356,411.98 |
$130,971,480.65 |
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is CPG Research & Advisory Pty Limited (CPG), an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. CPG is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
CPG’s major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2018 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.82 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 April 2018, the AusBond rate was 2.01 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.82 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
|
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
|
0 - 3 Months |
100.00% |
11.32% |
88.68% |
|
3 - 12 Months |
100.00% |
59.14% |
40.86% |
|
1 - 2 Years |
70.00% |
13.87% |
56.13% |
|
2 - 5 Years |
50.00% |
15.68% |
34.32% |
|
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (eg payroll, materials and contracts typical level of expenditure, utilities etc).
Table 2: Credit Rating Limits
|
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
|
Bank Accounts |
100.00% |
7.50% |
92.50% |
$9,847,798.03 |
1.50% |
|
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
|
AA |
100.00% |
34.07% |
65.93% |
$44,750,000.00 |
2.73% |
|
A |
60.00% |
33.92% |
26.08% |
$44,558,613.95 |
2.89% |
|
BBB & NR |
40.00% |
24.51% |
15.49% |
$32,200,000.00 |
2.95% |
|
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
5.3 Quarterly Budget Review and Performance Indicators
RECORD NUMBER: 2018/1315
AUTHOR: Jason Cooke, Manager Financial Services
EXECUTIVE Summary
This report provides the third quarter review of the 2017/18-2020/21 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.
This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.
Financial Implications
The Quarterly Review has identified variations totalling $209,225 to Council’s adopted budget. The effect of these variations results in Council’s projected year-end consolidated position improving to a surplus of $6,827,239 (from a surplus $6,618,014), including capital. The operating result remains in a surplus position of $1,164,706 across all funds, as demonstrated in Table 3 below.
Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1-3 below indicate a surplus result for Council.
|
Direction |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
Our City |
(27,552,786) |
(769,689) |
(28,322,475) |
|
Our Community |
14,403,935 |
(44,061) |
14,359,874 |
|
Our Economy |
2,460,215 |
(192,000) |
2,268,215 |
|
Our Environment |
4,070,622 |
796,525 |
4,867,147 |
|
Total |
(6,618,014) |
(209,225) |
(6,827,239) |
Table 1: Projected year-end position by Direction
Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).
|
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
General |
(1,291,545) |
(1,036,563) |
(2,328,108) |
|
Water |
(2,904,441) |
(645,156) |
(3,549,597) |
|
Sewer |
(2,422,028) |
1,472,494 |
(949,534) |
|
Total |
(6,618,014) |
(209,225) |
(6,827,239) |
Table 2: Projected year-end position by Fund
Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.
|
Fund |
Adopted Budget |
Proposed Variations |
Proposed Budget |
|
General |
(1,822,415) |
1,548,860 |
(273,555) |
|
Water |
(883,241) |
344,882 |
(538,359) |
|
Sewer |
(626,542) |
273,750 |
(352,792) |
|
Total |
(3,332,198) |
2,167,492 |
(1,164,706) |
Table 3: Projected year-end operating result by Fund
Material changes to budget in the March quarterly review
Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, has been detailed over the following pages and in Table 4.
While there are a number of variations detailed in Table 4, significant changes are due to:
a The removal of the Forest Road bridge duplication. Council had budgeted $2.4M for this project but tenders received came in well over this amount and the Council therefore resolved not to proceed with the project at this time.
b The remediation of the Canobolas Scout Camp has been deferred until 2018/19 due to delays in the official handover of the site.
c The deferral of lighting for Max Stewart Oval to 2018/19 due to requirement for a development application to be lodged as current design cannot achieve compliance with relevant Australian Standards.
d Construction of the rising sewer main relating to the Orange to Carcoar pipeline water security project.
e Correction of a misallocation of income from the September 2017 quarterly review relating to the demolition of the old hospital site. Income received to pay for the demolition was misallocated to operating income rather than capital income but this has now been rectified.
f A reduction in budgeted expenditure for Workers Compensation premiums due to rebates and a lower number of claims than expected.
Where amounts are shown against equity in Table 4 below, this indicates that money has been transferred in to and out of Council’s restricted asset funds to pay for nominated projects that are mostly capital in nature. For example, if Council receives grant monies in advance for projects that may happen over a number of years, the grant is transferred to a restricted asset account and held until the year in which the expenditure takes place. These transactions are thus recording internal transfers.
Table 4: Proposed material variations
|
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
General Fund |
|
|||
|
Our City |
||||
|
1. Other Income |
(983,852) |
(1,720) |
(985,572) |
|
|
2. Capital Grants |
(2,389,140) |
2,351,050 |
(38,090) |
Removal of funds relating to Forest Road Bridge Duplication offset at line item 8. Refer to material changes Note A. |
|
3. Employee Costs |
11,306,773 |
(891,164) |
10,415,609 |
Reduction to workers compensation premiums. Refer to material changes Note F. |
|
4. Materials and Contracts |
7,491,589 |
(97,351) |
7,394,238 |
Reduction of budget for Election expenses, and reallocation of materials and contracts to fund employee costs at line item 12 and offset |
|
5. Depreciation |
1,028,454 |
(70,000) |
958,454 |
Reallocation of budget to fund Software and leases of PC and notebooks as per line item 6. |
|
6. Other Expenses |
1,378,523 |
43,000 |
1,421,523 |
Additional budget for leases of PC and Notebooks funded from the reallocation of depreciation budget at line item 5. |
|
7. Internal Transfer |
(9,317,988) |
34,139 |
(9,283,849) |
Transfer of reallocated materials and contracts to line item 20a |
|
8. Non-Current Fixed Assets |
4,250,291 |
(2,253,548) |
1,996,743 |
Removal of budget relating to Forest Road Bridge Duplication offset at line item 2. Additional Capital expenditure offset by a reduction to materials & contracts at line item 20. |
|
9. Equity |
813,454 |
47,413 |
860,867 |
Additional Budget allocated to the Election Expenses restricted asset to fund future Council elections |
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
|
Our Economy |
|
||||
|
10. Other Income |
(4,660,219) |
3,617,521 |
(1,042,698) |
Correction of a misallocation of income from the September 2017 quarterly review offset by increase at line item 11a. Refer to material changes Note E. |
|
|
11. Capital Grants |
(1,342,500) |
1,342,500 |
0 |
Deferral of funding relating to Canobolas Scout Camp to 18/19. Offset at line items 15 and 16. Refer to material changes Note B. |
|
|
11a. Capital Contributions |
0 |
(3,642,521) |
(3,642,521) |
Correction of a misallocation of income from the September 2017 quarterly review offset by decrease at line item 10. Refer to material changes Note E. |
|
|
12. Employee Costs |
1,318,592 |
126,074 |
1,444,666 |
Additional employee costs offset by a reduction in materials and contracts in Our City at line item 4 and Our Economy at line item 13. |
|
|
13. Materials and Contracts |
1,755,124 |
(60,037) |
1,695,087 |
Reduction to Materials and contracts to fund employee costs at line item 12. |
|
|
14. Internal Transfer |
992,134 |
(63,037) |
929,097 |
Reallocation of budget to fund additional employee costs offset at line item 7. |
|
|
15. Non-Current Fixed Assets |
3,479,897 |
(1,586,800) |
1,893,097 |
Deferral of budget relating to Canobolas Scout Camp to 18/19 offset at line items 11 and 16. Refer to material changes Note B. Additional budget relating to capital income from sale of council property offset at line item 16. |
|
|
16. Equity |
2,191,911 |
74,300 |
2,266,211 |
Removal of drawdown of restricted asset for Canobolas Scout Camp and carried forward to 18/19 offset at line items 11 and 15. Refer to material changes Note B. Allocation of budget relating to sales of land to be put into restricted asset offset at line item 15. |
|
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
Our Community |
|
|||
|
17. Other Income |
(1,348,372) |
463,951 |
(884,421) |
Reallocation of Other income to Operational Grant - Res Services at line item 18. |
|
18. Operational Grants |
(3,298,070) |
(616,084) |
(3,914,154) |
Reallocation of Other income at line item 17 to Operational Grant - Res Services. Allocation of additional grant funding received offset In materials and contracts at line item 20. |
|
19. Employee Costs |
12,577,389 |
91,241 |
12,668,630 |
Additional employee costs funded from additional operational grants at line item 18. |
|
20. Materials and Contracts |
5,632,881 |
35,570 |
5,668,451 |
Additional expenditure offset by additional operational grants received at line item 18. |
|
20a. Internal Transfers |
2,006,068 |
(28,602) |
1,977,466 |
Transfer of reallocated materials and contracts from line item 7. |
|
21. Non-Current Fixed Assets |
2,212,952 |
(108,384) |
2,104,568 |
Removal of budget for Max Stewart Lighting deferred to 18/19. Offset at line item 22. Refer to material changes Note C. |
|
22. Equity |
(793,422) |
118,247 |
(675,175) |
Removal of funding from S94 for Max Stewart Lighting deferred to 18/19. Offset at line item 21. Refer to material changes Note C. |
|
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
Our Environment |
|
|||
|
23. User Charges |
(5,132,075) |
9,900 |
(5,122,175) |
|
|
24. Other Income |
(199,022) |
(25,554) |
(224,576) |
Reallocation of income from user charges at line item 23. |
|
25. Oncost Recovery |
(185,846) |
(892,200) |
(1,078,046) |
Allocation of budget to oncost recovery of road projects, offset by additional capital works in road construction at line item 32. |
|
26. Operational Grants |
(2,658,801) |
(234,167) |
(2,892,968) |
Allocation of Operational grant to fund materials and contracts line item 30. |
|
27. Capital Grants |
(5,037,344) |
(90,380) |
(5,127,724) |
Allocation of Capital Grant to fund capital road construction at line item 32. |
|
28. S93F Planning Agreements - Capital |
(1,150,000) |
550,000 |
(600,000) |
Reallocation of VPA funds for Forest Road carried forward to 18/19 offset at line item 32. |
|
29. Employee Costs |
7,087,903 |
(3,333) |
7,084,570 |
|
|
30. Materials and Contracts |
9,596,185 |
113,316 |
9,709,501 |
Allocation of additional budget funded from Operational grant at line item 26. |
|
31. Plant Expenses |
574,624 |
(1,095) |
573,529 |
|
|
32. Non-Current Fixed Assets |
22,520,829 |
(2,271,046) |
20,249,783 |
Allocation of budget for traffic facility and road construction, funded from a transfer from restricted asset offset at line items 27 and 33. |
|
33. Equity |
(8,689,489) |
2,813,746 |
(5,875,743) |
Allocation of budget for traffic facility and road construction, funded from a transfer from restricted asset offset at line item 32. |
|
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
Water Fund |
|
|||
|
Water Supply |
|
|||
|
34. Operational Grants |
(5,514,873) |
(4,413,662) |
(9,928,535) |
Allocation of budget for the Orange to Central Tablelands water pipeline offset at line item 37. |
|
35. Capital Grants |
(2,353,698) |
(2,014,560) |
(4,368,258) |
Allocation of budget for the Orange to Central Tablelands water pipeline offset at line item 40. |
|
36. Employee Costs |
2,492,856 |
(4,473) |
2,488,383 |
|
|
37. Materials and Contracts |
10,189,128 |
4,735,267 |
14,924,395 |
Allocation of budget for the Orange to Central Tablelands water pipeline offset at line item 34. |
|
38. Plant Expenses |
192,641 |
(1,000) |
191,641 |
|
|
39. Internal Transfer |
3,262,509 |
28,750 |
3,291,259 |
Internal contribution to fund Water/Sewer Design engineer offset at line item 7. |
|
40. Non-Current Fixed Assets |
4,785,083 |
5,336,261 |
10,121,344 |
Allocation of budget for the Orange to Central Tablelands water pipeline offset at line items 35 and 41. |
|
41. Equity |
725,523 |
(4,311,739) |
(3,586,216) |
Allocation of budget for the Orange to Central Tablelands water pipeline offset at line items 37 and 40. |
|
Activity |
Adopted Dec17 budget |
Quarter 3 |
Revised Mar18 budget |
Comment |
|
Sewerage Fund |
|
|||
|
Sewer Operations |
|
|||
|
42. Materials and Contracts |
1,780,247 |
(15,000) |
1,765,247 |
Reallocation of Materials & Contracts to fund water availability charges at Treatment Plant at line item 44. |
|
43. Internal Transfer |
1,730,295 |
28,750 |
1,759,045 |
Internal contribution to fund Water/Sewer Design engineer offset at line item 7. |
|
44. Water Availability - Internal |
171,075 |
260,000 |
431,075 |
Additional budget required for water availability charges for increased potable water use at Treatment Plant offset slightly at line item 42. |
|
45. Non-Current Fixed Assets |
2,407,604 |
1,149,792 |
3,557,396 |
Allocation of budget for sewer rising mains transferred from water mains budget relating to Orange to Carcoar pipeline at line item 40. Refer to material changes Note D. |
|
46. Equity |
564,189 |
48,952 |
613,141 |
Deferral of the draw down of restricted asset to 18/19 - Re LIRS Southern suburb augmentation offset at line item 45. |
Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution. Variations below $10,000 are classified as immaterial and therefore no comments are required.
Policy and Governance Implications
Nil
|
1 That the information provided in the report on the quarterly budget and performance indicators review for January to March 2018 be acknowledged. 2 That Council note the bank reconciliation statement. 3 That the variations arising from the March 2018 quarterly review amounting to an increase of $209,225 in the consolidated surplus be adopted. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
|
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress. |
SUPPORTING INFORMATION
Highlights of the Quarter
Key achievements over the quarter include:
· Community Committee membership resolved by Council and induction sessions for members held. First meetings of the Committees held.
· Management of the Scout Camp resumed by Council.
· Orange continued to host a number of major sporting events including the 2018 NSW Country Diving Championships, the 2018 Swimming NSW Country Regional Meet, the Newcrest Orange Challenge, the 2018 Triathlon NSW Club Championships, and the 2018 Australian Over 50'S National Cricket Championships.
· Learn to Swim classes at the Orange Aquatic Centre fully occupied.
· Staff opened an Emergency Operation Centre to assist the agencies fighting the fire on Mt Canobolas. Council staff assisted with road closures, plant operations, administration assistance and emergency operations.
· Council provided assistance to the successful Queen’s Baton Relay event.
· Development of Paddock to Plate exhibition at the Orange Regional Museum.
· Council’s website redesign is progressing.
· Visitor Information Centre assisted 27,501 people and 1,196 online enquiries.
· 80 events held on Council land and facilities, ensuring the City of Orange is a destination of choice.
· 69 businesses participating in the Shop Orange campaign.
· The number of people following the Council’s social media accounts increased by about 7 per cent.
· A satisfactory external work health and safety audit was undertaken in February as part of Council's accreditation.
· Clean Up Australia held in Orange on 4 March with 93 community members attending at 4 sites those being Elephant Park, Hill Park, Rotary Park and Clifton Grove. Some 40 bags of rubbish were collected on the day.
· A total of 128 development applications were determined.
· Pedestrian/cyclist rail underpass completed adjacent to James Sheahan Catholic High School.
Other Expenses
The format of the attached financial reports and the financial statements is prescribed. Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The additional information is provided in Table 5 below.
Table 5: Details of other expenses
The $43,000 increase is due to the leasing of PC’s and notebooks that were previously purchased outright.
Review of Income
Figure 1 below provides a snapshot of the split of Council’s income against budget.
Figure 1: Details of Council’s income as a percentage of annual budget as at 31 December (50% through the financial year)
Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year.
As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.
Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications and as such, it is difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.
On the assumption that all income is received at a constant consistent rate over the year, by the end of the March quarter 75 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 84 per cent of revenue should have been received. The “all income” bar of Figure 1 shows progress is slightly above this expected figure.
Rates and Charges Collection
For the second quarter, a total of $3.86 million (7.35 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 7.06 per cent of the amount payable remained outstanding.
Figure 2: Outstanding rates Q3 2017/18 vs Q3 2016/17
Review of Expenditure
Figure 3 provides a snapshot of the progress of Council’s expenditure.
Figure 3: Details of Council’s expenditure as a
percentage of annual budget
In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, Depreciation and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget.
Council rates for Council-owned properties are paid in full at the start of the year.
On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the March quarter 75 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is better than this expected figure.
Financial Performance Indicators
Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2016/17 against the original 2017/18 budget and the proposed revised 2017/18 budget. In all instances, performance is maintained above the industry benchmarks noted.
Figure 4: Operating performance ratio
The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:
(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)
Reporting this ratio needs a full year’s data in order to be fully comparable. However, the performance to date indicates Council is tracking in advance of the benchmark. 2016/17 was an exceptional year in terms of performance due to actual revenue coming in above budget and actual expenditure being below budget.
Figure 5: Own source operating revenue ratio
The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources including operating grants and contributions. The formula is as follows:
(Total continuing operations revenue minus all grants and contributions) divided by
(Total continuing operations revenue inclusive of all grants and contributions)
The performance to date indicates Council is tracking in advance of the benchmark and targeting a similar level of funding as achieved in 2016/17.
Figure 6: debt service cover ratio
The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:
(Operating results before capital excluding interest and depreciation) divided by
(Principal repayments from the cashflow statement plus borrowing costs from the income statement)
The performance to date indicates Council is tracking in advance of the benchmark and the original 2017/18 budget.
In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2017 indicates that Council’s projected financial position for 30 June 2018 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Jason Cooke, Responsible Accounting Officer
1 Performance Indicators - 2017/21 Quarter 3, D18/21019⇩
2 March 2018 Quarterly Review, D18/27522⇩
3 Major Works Table - March Quarter 2018, D18/24085⇩
4 March 2018 Quarterly Bank Reconciliation, D18/21706⇩
Council Meeting 5 June 2018
5.3 Quarterly Budget Review and Performance Indicators
Attachment 1 Performance Indicators - 2017/21 Quarter 3
Quarterly Performance Indicators
2017/2021 Delivery/Operational Plan
Quarter 3 - 2017/2018
D18/21019
Council Meeting 5 June 2018
5.3 Quarterly Budget Review and Performance Indicators
Attachment 1 Performance Indicators - 2017/21 Quarter 3
The Orange community will embrace and support strong, accountable leadership to ensure effective, long term, inclusive planning and decision-making within the region.
|
1 - In complying with the Local Government Act, the Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
|
1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
1.1.1 |
Maintain the delegations and sub-delegations register |
Delegations reported to Council annually, Sub delegations reviewed as part of the performance appraisal process and signed off annually. |
Review delegations to the General Manager in November annually |
Oct-Dec annually |
Scheduled to be reviewed prior to September 2018 |
n |
|
Update and distribute sub-delegations to staff in December annually |
Oct-Dec annually |
Updates made and distributed to relevant staff during the quarter. |
n |
|||
|
1.1.2 |
Provide information to Councillors on training and development opportunities |
Training and Development opportunities were reported to Council. |
Coordinate with the Mayor and the Councillors on Councillors training and development plans as per requirements in the Local Government Act |
Oct-Dec annually |
This will be done in October/November 2018 |
n |
|
Design the Councillor induction program following the September 2017 election |
Jul-Sep |
Councillor Induction Program designed and implemented. |
n |
|||
|
Implement and manage the delivery of the Councillor induction program following the September 2017 election |
Jul-Sept, Oct-Dec |
Councillor Induction Program designed and implemented. |
n |
|||
|
1.1.3 |
Undertake testing of Council's Business Continuity Plan |
The Business Continuity Plan for the Civic Centre was reviewed during the quarter. |
Business Continuity Plan tested and reviewed in December annually |
Oct-Dec annually |
The Business Continuity Plan for the Civic Centre was reviewed during the quarter. |
n |
|
1.1.4 |
Maintain the enterprise risk management system |
The Enterprise Risk Management System was maintained during the quarter. |
Annual review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee |
Each quarter annually |
The Corporate Risk Register was reviewed and reported to the March Audit and Risk Management Committee |
n |
|
Compliance reporting quarterly to Directors |
Each quarter annually |
Compliance reports delivered |
n |
|||
|
Deliver an internal audit program based on the corporate risk issues with reports on progress against the program made to Council on a quarterly basis |
Each quarter annually |
Internal audit program delivered during the quarter in accordance with the Internal Audit Program |
n |
|||
|
1.1.5 |
Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities |
Council’s online presence continues to grow at a steady rate. |
Increase social media engagement and reach by 25% |
April-Jun |
During the last quarter the number of people following the Council’s social media accounts increased by about 7 per cent. |
n |
|
Maintain the Council website with weekly updates |
Each quarter annually |
Updates are made to Council’s website several times each week. |
n |
|||
|
1.2 - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
1.2.1 |
Manage Council’s records system |
All incoming letters and emails to Council registered into the Records System on a daily basis and allocated for action to relevant staff members. |
All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member |
Each quarter annually |
All incoming letters and emails to Council registered into the Records System on a daily basis and allocated for action to relevant staff members. |
n |
|
1.2.2 |
Provide financial reporting with reference to the Long Term Financial Plan and the Delivery/Operational Plan requirements |
December quarterly budget variations have been submitted and are currently being entered into the finance system ready for final review. Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017. |
Quarterly reports presented to Council within two months of the end of each quarter |
Each quarter annually |
December quarterly budget review resolved by Council on 20/2/18 |
n |
|
Annual financial statements finalised by November |
Oct-Dec annually |
Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017. |
n |
|||
|
1.2.3 |
Establish and support Council meetings, policy committees and Council's community committee network |
Support was provided for Council Meetings, Councillor Briefings and the Councillor Induction Program over the quarter. Council established the community committee framework, and expressions of interest for members were called. |
Prepare and distribute agendas and reports for Ordinary Council and policy committee meetings within three business days of the meetings |
Each quarter annually |
Agendas and reports prepared in accordance with timeframes. |
n |
|
Review Council's community committee network structure in September annually |
Jul-Sep annually |
This was completed in September 2017 |
n |
|||
|
Establish the annual committee meetings schedule in September annually |
Jul-Sep annually |
Committees are setting their meeting schedules as part of their first meeting. |
n |
|||
|
Undertake a strategic planning session with all community committees in September-December annually |
July-Sept, Oct-Dec annually |
This will be done in September/October 2018 |
n |
|||
|
Review charters of community committees in October annually |
Oct-Dec annually |
All Charters reviewed and adopted by Council during the quarter. |
n |
|||
|
Annual report from the Audit and Risk Management Committee by April annually |
Apr-Jun annually |
The Annual Report from the Audit and Risk Committee was presented to Council during the quarter. |
n |
|||
|
Report of complaints under Council's code of conduct to Council by December annually |
Oct-Dec annually |
Report provided in December 2017. Council resolved to receive update reports on statistics quarterly which will commence in the next period. |
n |
|||
|
1.2.4 |
Implement information technology strategy initiatives |
NBN has been installed at various sites and all lines so far have been
changed over prior to the notified disconnection dates - around 34 of a total
of 172 remain to be changed across and we are working with Telstra to ensure
this occurs without loss of services at any sites. |
Records system integration with Land and Property system |
Oct-Dec |
Cannot occur until after upgrade of AUTHORITY System to v7 which will not occur until next financial year. |
n |
|
Services review - security, website software (internet and intranet) |
Apr-Jun annually |
New website being established by Communications section and IT. To be rolled out in stages. |
n |
|||
|
CCTV network review and systems improvement plan |
Apr-Jun annually |
This is a project with Technical Services |
n |
|||
|
Review NBN impacts on Council |
Jul-Sep annually |
Working with Telstra to implement NBN on all landlines by April 2018 |
n |
|||
|
Investigate e-planning initiatives and impacts and potential solution design |
Oct-Dec annually |
Keeping a watch on State Govt requirements in this realm. Building Certification data reporting is next requirement due by 1st July 2018. |
n |
|||
|
Standard operating environment developed and maintained |
Jul-Sep annually |
This is an ongoing process requiring constant review to ensure it is kept up to date. Moving to Windows 10 across organisation by 30 June 2018. |
n |
|||
|
Councillor download and online information system solution refreshed |
Oct-Dec |
Using One Drive for this solution. |
n |
|||
|
Telemetry network review and hardware refreshment program |
Oct-Dec |
RFQ sent out in November regarding a review of Telemetry system and improvements. Initial meetings have been held in March with Hunter H2O who were the successful firm. |
n |
|||
|
Customer request management system review |
Year 2 |
Will commence next year |
n |
|||
|
1.2.5 |
Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy |
Monthly reports have been completed and submitted on time to Council for the first 9 months of the financial year. The annualised average interest rate of Council’s investment portfolio continues to exceed Council benchmarks. |
Monthly reports to Council on the performance of the investment portfolio |
Each quarter annually |
All monthly reports for 3rd quarter presented to and resolved by Council. |
n |
|
1.2.6 |
Review and implement operational efficiency opportunities |
Progress against the Improvement plan continues. Assessment of purchasing processes has progressed with online order receipting project continuing, developments contributions plan in place, levels of service review and community engagement as part of the Community Strategic Plan has been finalised, briefing on analysis of impact of child care subsidies on business modelling has been provide to Council, entry to town designs have been augmented with concepts for Dairy Creek Road intersection with highway and impacts of the new caravan park site, the assets management plans and strategy have been updated, staff oncosting for budget purposes is being revised and systems integration efforts have been completed. |
Consideration of actions and efficiencies from the activities identified in the Fit for Future Improvement Plan reported to General Manager and used to inform future budgets |
Apr-Jun annually |
Progress against the Improvement plan continues. Assessment of purchasing processes has progressed with online order receipting project continuing, developments contributions plan in place, levels of service review and community engagement as part of the Community Strategic Plan has been finalised, briefing on analysis of impact of child care subsidies on business modelling has been provide to Council, entry to town designs have been augmented with concepts for Dairy Creek Road intersection with highway and impacts of the new caravan park site, the assets management plans and strategy have been updated, staff oncosting for budget purposes is being revised and systems integration efforts have been completed. |
n |
|
1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
1.3.1 |
Provide a framework for development in the City through Council's local environmental plan, plans of management and development control plan |
Internal Review of Draft DCP commenced in 2017. Finalisation of this review is expected in fourth quarter of 2017/17. |
Develop and have adopted a new City-wide development control plan by the end of 2017 |
Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun |
Internal Review continuing on this document to ensure Plan will reflect planning values of the City. Target - last quarter of 2017/18 |
n |
|
1.3.2 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the state of environment report |
The published annual statement of environment report included the five key areas of our environment. |
Publish the annual statement of environment report by November |
Oct-Dec annually |
Completed |
n |
|
1.3.3 |
Support the Local Emergency Management Committee |
Continuing to support the Local Emergency Management Committee. During the last quarter staff opened an Emergency Operation Centre to assist the Agencies fighting the fire on Mt Canobolas. Council staff assisted with road closures, plant operations, admin assistance and emergency operations. |
Support local emergency planning in conjunction with key agencies |
Each quarter annually |
Continuing to support the Local Emergency Management Committee. |
n |
|
1.3.4 |
Support the Rural Fire Service |
Council continued to support the Rural Fire Service in the last quarter. An Emergency Operation Centre was opened to support the fire fighter at the Mt Canobolas fire and also through administration services. |
Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison meetings |
Each quarter annually |
Council continued to support the Rural Fire Service. |
n |
|
1.3.5 |
Develop and implement the suite of integrated planning and reporting documents |
Work is under way on the next suite of planning and reporting documents. |
Comprehensive review of the Community Strategic Plan by June 2017 |
Jan-Mar |
Nearing completion. |
n |
|
Annual minor review of the Community Strategic Plan by February annually |
Jan-Mar annually |
Will commence in Year 2 |
||||
| Finalisation of the Delivery/Operational Plan by June annually |
Apr-Jun annually |
Will be finalised in the next quarter |
n |
|||
|
Review of the Resourcing Strategy by December annually to via the Long Term Financial Plan, the assets planning documents and the Workforce Management Plan |
Oct-Dec annually |
Will be completed in the next year |
||||
| Preparation of the Annual Report by October annually |
Oct-Dec annually |
Previous year complete |
n |
|||
|
Undertake quarterly reviews of the Delivery/Operational Plan and report to Council |
Each quarter annually |
Quarterly reviews provided |
n |
|||
|
1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
1.4.1 |
Maintain a framework of relevant policies and procedures |
A comprehensive review of Strategic Policies was undertaken during the quarter. Council resolve to delete 26 unrequired Strategic Policies and resolved the review schedule for remaining policies |
Facilitate the review of strategic policies annually, with the code of conduct reviewed by March, the code of meeting practice reviewed by April and Councillors' payment of expenses and provision of facilities policy reviewed in September |
Each quarter annually |
Council adopted 8 policies during the quarter, and resolved to place 7 policies on public exhibition. |
n |
|
Facilitate the review of operational policies annually |
Each quarter annually |
An Operational Policy Review framework has been developed during the quarter. |
n |
|||
|
1.4.2 |
Ensure Councillors are made aware of key policy requirements |
Key policy advice is provided to Council via reports. |
Provide advice on key policy and legislative changes as required |
Each quarter annually |
Key policy advice is provided to Council via reports. |
n |
|
1.4.3 |
Maintain and implement the Disability Inclusion Action Plan 2017/21 |
Increased Actions completed. |
Maintain and implement the Disability Inclusion Action Plan |
Each quarter annually |
Final review of completed actions to be completed in May |
n |
|
2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
|
2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses and engage with the community through a variety of formats |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
2.1.1 |
Promote Council's activities through media releases and media briefings, and host community information sessions when appropriate |
Council released about 34 media releases during the last quarter,
covering a range of events and news. |
Provide at least one media briefing per week |
Each quarter annually |
Background briefings provided on a weekly basis |
n |
|
Issue media releases at a minimum of one weekly |
Each quarter annually |
Council released about 34 media releases during the last quarter, covering a range of events and news. |
n |
|||
|
Issue bulletins through the Council E-news service monthly |
Each quarter annually |
Monthly bulletins issued. |
n |
|||
|
Implement Council-wide Style Guide to inform communications documents, websites and social media presence |
Apr-Jun annually |
Style guide under way and amended logo adopted. |
n |
|||
|
2.2 - Provide Council customer service that is easy to access and use and is interactive and responsive |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
2.2.1 |
Provide a highly-responsive customer service function |
Council continues to provide a responsive service to customers. Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days. |
Remind all staff of their obligations under Council's customer service obligation policy by June annually |
Each quarter annually |
This will be undertaken in the next quarter. |
n |
|
All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days |
Each quarter annually |
Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days. |
n |
|||
|
Continue to provide after-hours call answering service |
Each quarter annually |
The after-hours service continues. |
n |
|||
|
2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
2.3.1 |
Maintain membership of key lobby groups to advance regional priorities |
Membership was maintained on key lobby groups. |
Build on relationships with key lobby groups including but not limited
to: |
Each quarter annually |
The following meetings were attended by the General Manager, Mayor or
both during this period: |
n |
|
3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
|
3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
3.1.1 |
Ensure all requirements for the conduct of the election are undertaken within required timeframes |
All requirements for the conduct of the 2017 Election were met. |
Ensure all advertising is conducted in accordance with time frames set by the NSW Electoral Commissioner |
Jul-Sep |
Completed |
n |
|
Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election |
Jul-Sep |
Completed |
n |
|||
|
Prepare materials to provide potential candidates |
Jul-Sep |
Completed |
n |
|||
|
3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
3.2.1 |
Implement the Workforce Management Plan |
The Staff Consultative Committee met in February and reviewed the
Recruitment and Selection Policy and Procedure. |
Undertake a follow-up employee satisfaction survey and link results into review of the Workforce Management Plan Action Plan |
Jan-Mar and Year 3 |
To be rescheduled to the first half of 2018/19 to align with new Workforce Plan. |
n |
|
Complete the action plan outlined in the Equal Employment Opportunity Management Plan |
Apr-Jun annually |
To be completed in next Quarter |
n |
|||
|
Review employer branding and promotion of Council as an attractive career option |
Jan-Mar |
Working with Schools on programs to support work experience and promotion of Council as an employer. All positions advertised on Facebook |
n |
|||
|
Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee to ensure staff engagement and policy consultation |
Each quarter annually |
Staff Consultative Committee met in February and reviewed the Recruitment and Selection Policy and Procedure. The Work Health and Safety Committee met in March and reviewed the quarter's safety reports and committee charter. |
n |
|||
|
Staff Training Plan developed and implemented |
Apr-Jun annually |
To be completed in next Quarter |
n |
|||
|
Complete actions from Council's Safety Plan including implementation of the review of Council's Work Health and Safety Management System, implementation of the wellness programs and health surveillance and develop and deliver the framework around musculoskeletal injuries and manual handling |
Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun |
Wellness programs during the quarter included mental health first aid training |
n |
|||
|
Implement the new online training system |
Oct-Dec, Jan-Mar |
Further work undertaken in quarter to develop training courses. |
n |
|||
|
Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites |
Each quarter annually |
A satisfactory external WHS audit was undertaken in February as part of Council AS4801 Accreditation. Quarterly inspections were completed. |
n |
|||
|
Continue to rollout leadership programs including recruitment, performance management and new manager induction |
Oct-Dec and Year 3 |
Last session of the Certificate IV Leadership held in quarter. |
n |
|||
|
3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance |
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Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
3.3.1 |
Apply Council's adopted donations and grants policy to support the community |
Council's donations policy has been applied consistently and in a timely manner during the third quarter. |
Report requests for support to Council quarterly |
Each quarter annually |
Requests for donations are reported to Council as each request is
received. During this quarter, $11,250.00 was given or committed to the
following entities: |
n |
|
4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
|
4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community |
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|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
4.1.1 |
Engage with State and Federal Governments on funding and policy matters |
Engagement was maintained on funding and policy with other tiers of
Government. |
Report activities of the Council showing the advocacy on emerging strategic matters important to the City and region |
Each quarter annually |
Council continued to identify funding sources for priority projects |
n |
|
4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
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|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
4.2.1 |
Maintain sister cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea |
Orange schools, James Sheahan High and Orange High hosted two exchange visits during the reporting period, and students from both groups were welcomed at mayoral receptions. Canobolas High has withdrawn from the student exchange program and Orange Anglican Grammar is exploring involvement. The Sister Cities Community Committee held its first meeting of the new Council term and Mr Bryce Ostini was elected chairperson. |
Support opportunities for cultural exchange |
Each quarter annually |
Ongoing |
n |
|
Finalise employment skills exchange program with Mt Hagen |
Oct-Dec annually |
No progress on this measure in the quarter. Have requested feedback from the Commonwealth on potential funding. |
n |
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Our Community
The Orange community will support and enhance a healthy, safe and liveable city with a range of recreational, cultural and community services to cater for a diverse population.
|
5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
|
5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
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|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
5.1.1 |
Engage with the community in the planning and development of public open space |
First meeting of the Parks Trees and Waterways Community Committee
held in March 2018 and formulation of Action Plan being undertaken. |
Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions per year in the development of public open space |
Jul-Sep, Jan-Mar annually |
First meeting held in March 2018 - action plan being developed. |
n |
|
Cook Park Master Plan reviewed by December 2017, then annually |
Oct-Dec annually |
Actioned in the Parks, Trees and Waterways Community Committee |
n |
|||
|
Botanic Gardens Master Plan reviewed by December 2017, then annually |
Oct-Dec annually |
Actioned in the Parks Trees and Waterways Community Committee |
n |
|||
|
5.1.2 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community |
Council seeking funding for construction of amenities at SJBP |
Sir Jack Brabham Park Sports Centre - Stage 1 commenced |
Oct-Dec |
Council plans for new facility being revised to include additional
amenity for people with a disability. |
n |
|
5.1.3 |
Increase utilisation and functionality of the Orange Showground |
Council continues to upgrade facilities at the showground to increase its patronage. |
Develop and implement a plan for the improvement and increased utilisation of the Orange Showground |
Each quarter annually |
Council continues to work with stakeholders to improve the utilization of the showground. Funding submission for Toilets to be constructed adjacent to Naylor Pavilion to be submitted under SCCF round 2 funding. |
n |
|
Upgrade the toilet facilities, Dalton Pavilion and arena fencing completed |
Jan-Mar |
Works on upgrade of toilet facilities and Dalton Pavilion have been completed. Council seeking funding for upgrade of Arena. |
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|
5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use |
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|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
5.2.1 |
Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan |
Playground safety inspection continue to be undertaken on a monthly basis; major repairs were identified during the reporting period, with replacement parts order and work scheduled to replace all decks to the Somerset Park playground. |
Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years |
Years 2 and 4 |
Will commence next year |
n |
|
Undertake playground inspections for each playground on a monthly basis |
Each quarter annually |
Inspections undertaken on a monthly basis |
n |
|||
|
Re-oil the Orange Adventure Playground by June every two years |
Years 2 and 4 |
Will commence next year |
n |
|||
|
5.2.2 |
Implement the renewal and enhancement of recreational assets |
Installation of sight screens at Wade Park to enhance the level of facilities and meet player expectations has commenced with rails installed. Rotating day/night cricket screens currently under fabrication. |
Wade Park - undertake subsoil drainage to western quarter of the field |
Oct-Dec, Jan-Mar |
Deferred awaiting funding to undertake works |
n |
|
Sir Jack Brabham Park greenkeeper's compound hard surface machinery area |
Jan-Mar |
Deferred awaiting funding to undertake works |
n |
|||
|
Upgrade play facilities |
Year 2 |
Will commence next year |
n |
|||
|
Sir Jack Brabham Park - installation of playground |
Year 2 |
Will commence next year |
n |
|||
|
Max Stewart Oval - installation of training lights |
Year 3 |
Current year project - lighting design for training level floodlighting commissioned. |
n |
|||
|
Rosewood Oval - installation of training lights |
Year 2 |
Will commence next year |
n |
|||
|
Construct Robertson Park toilets |
Year 2 |
Will commence next year |
n |
|||
|
Moulder Park master plan works |
Apr-Jun annually |
Will commence next quarter |
n |
|||
|
Replacement of pedestrian timber bridges in Moulder Park |
Apr-Jun and Year 2 |
Deferred awaiting funding for next stage of bridge replacement |
n |
|||
|
Orange Botanic Gardens - Koori Walk |
Year 4 |
Will commence in Year 4 |
n |
|||
|
Lake Canobolas Reserve - enhance the dugout area |
Jan-Mar, Apr-Jun |
Planning commenced |
n |
|||
|
Camping facilities in Lake/Mount Canobolas precinct |
Year 2 |
Will commence next year |
n |
|||
|
6 - Encourage and support the development and growth of sport, recreational, healthy and active-living pursuits that are inclusive and adapted to the needs of a diverse community |
|
6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services |
||||||
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
6.1.1 |
Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community |
Committee Action Plan development completed at April meeting. |
Annual planning session with ageing related services community committee to create action plan and adoption by Council |
Oct-Dec annually |
Action Plan completed for new Council period |
n |
|
Report on implementation of the approved ageing related services action plan |
Each quarter annually |
First report on the new plan due in June. |
n |
|||
|
6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities |
|
Ref |
Task |
Comment on Task |
Performance Indicator |
Target |
Comment on Indicator |
Status |
|
6.2.1 |
Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities |
Council continues to work with sporting groups for the development of sporting infrastructure. Sport and Recreation Committee to consider priorities for infrastructure |
Implement Council's sports facility program (minor grants) |
Jan-Mar annually |
Council's sports facility grant program conducted and grants awarded to successful sporting groups |
n |
|
Development of Cricket Centre of Excellence - Wade Park |
April-June and Years 2 and 3 |
Continued works on Centre of Excellence. |
n |
|||
|
6.2.2 |
Develop the Mount Canobolas precinct |
Development of the MT Canobolas precinct is predicated on an amendment to the Plan of Management. Council continues to work with NPWS in this regard |
Development the Mount Canobolas precinct for mountain bike activities |
Years 2, 3 and 4 |
Council continues to work with NPWS to seek an amendment to the plan of Management. Council has responded to the draft amendment and will participate in public comment when opportunity arises |
n |
|
6.2.3 |
Fund works at the Scout Camp |
Council submitted a grant application under the Building Better Regions Fund Program. |
Report on facilities upgraded |
Each quarter |
Control of the Scout Camp is |
