ORANGE CITY COUNCIL
Services Policy Committee
Agenda
1 May 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in theCouncil Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 May 2018.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 1 May 2018
2.1 Minutes of the Cultural Heritage Community Committee - 12 March 2018
2.2 Minutes of the Sister Cities Communty Committee Meeting - 21 March 2018
2.3 Minutes of the NAIDOC Week Community Committee Meeting - 23 March 2018
2.4 Minutes of the World War I Centenary Community Committee 27 March 2018
Services Policy Committee 1 May 2018
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
RECORD NUMBER: 2018/687
AUTHOR: David Waddell, Director Development Services
EXECUTIVE Summary
The Cultural Heritage Community Committee met on 12 March 2018 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting of 12 March 2018. 2 That Council determine recommendation 4.1 of the minutes of the Cultural Heritage Community Committee meeting of 12 March 2018. 3 That the remainder of the minutes of the Cultural Heritage Community Committee meeting of 12 March 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Cultural Heritage Community Committee held on 12 March 2018
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 12 March 2018
COMMENCING AT 5.02pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Mr Charles Everett, Ms Alexandra Rezko, Senior Planner (Andrew Crump), Museum and Heritage Coordinator
1.1 Apologies and Leave of Absence
RESOLVED Mr C Everett/Miss E Griffin That the apology be accepted from Cr Nugent for the Cultural Heritage Community Committee meeting on 12 March 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
TRIM Reference: 2018/544 |
Recommendation Mr C Everett/Miss E Griffin That the Charter for the Cultural Heritage Community Committee be adopted.
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TRIM Reference: 2018/545 |
Recommendation Mr C Everett/Miss E Griffin That the Committee consider and discuss items to be included on the Action Plan.
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4 MATTER ARISING
4.1 concerns relating to recent works to buildings within the historic bloomfield Hospital precinct TRIM REFERENCE: |
Recommendation Mr C Everett/Miss E Griffin That the Committee Clerk prepare a letter for the Chairperson’s signature addressed to the Chief Executive - Western Local Health District (Orange Health Service) outlining concerns relating to recent works that were undertaken to a number of significant buildings within the historic Bloomfield Hospital precinct, also requesting an onsite meeting with the Committee Chairperson and the Chief Executive - Western LHD or their representatives to discuss the matter; as well as extend an offer to utilise Council’s Heritage Advisory service for future projects.
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The Meeting Closed at 6.28pm.
RECORD NUMBER: 2018/1008
AUTHOR: Nick Redmond, Manager Corporate and Community Relations
EXECUTIVE Summary
The minutes of the Sister Cities Community Committee held 21 March 2018 together with the Committee’s Action Plan are attached for Council’s adoption.
In light of a recent earthquake in the Papua New Guinea Highlands, the Committee seeks Council’s support to conduct an appeal for donations to assist affected communities near Mt Hagen.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Our City – Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding”.
Financial Implications
The recommended amount of $500 can be met from existing Sister Cities budget allocation.
Policy and Governance Implications
Nil
1 That Council acknowledge the reports presented to the Sister Cities Community Committee at its meeting of 21 March 2018. 2 That Council support the Committee’s request for a community appeal to assist communities affected by earthquakes in the Papua New Guinea highlands with organisational support and a donation of $500 3 That the remainder of the minutes of the Sister Cities Community Committee at its meeting of 21 March 2018 adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Members of the Sister Cities Committee visited Mt Hagen shortly after the devastating Victorian bushfires of 2014. During the visit, then Councillor Chris Gryllis, was given a significant donation of 500 Kina by a local school to pass on to the bushfire appeal.
The Sister Cities Community Committee has discussed organising a reciprocal community appeal in the wake of the recent earthquake in the Papua New Guinea Highlands to assist affected communities.
The Sister Cities Community Committee seeks Council’s support for this project with either logistical support for an appeal and/or a donation.
Attachments
1 Minutes of the Meeting of the Sister Cities Community Committee held on 21 March 2018
2 Sister Cities Community Committee Action Plan - 2018, D18/19071⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Sister Cities Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 21 March 2018
COMMENCING AT 6.30pm
1 Introduction
Attendance
Cr T Mileto, Mr G Bloore, Mrs J Goodacre, Mr C Gryllis, Mrs A Hurford, Mr B Ostini, Mrs S Pirie, Communications Officer
1.1 Apologies and Leave of Absence
RESOLVED Mr G Bloore/Cr T Mileto That the apologies be accepted from Mr R Brown and Mr D Brooks for the Sister Cities Community Committee meeting on 21 March 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
1.4 Election of Chairperson
Nominations were received and accepted for Mr C Gryllis and Mr B Ostini. Mr C Gryllis subsequently withdrew his nomination. Mr B Ostini was declared elected.
2 Previous Minutes
Nil
3 Presentations
TRIM Reference: 2018/661 |
There was no report. The meeting appointed Bryce Ostini to the role of presenting the Orange County (California) report to each meeting. |
TRIM Reference: 2018/662 |
There was no report.
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TRIM Reference: 2018/663 |
There was no report. |
4 General Reports
TRIM Reference: 2018/673 |
Recommendation Mr C Gryllis/Cr T Mileto That the Charter for the Sister Cities Community Committee be adopted.
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TRIM Reference: 2018/633 |
Recommendation Mr C Gryllis/Mr G Bloore That the Sister Cities Committee consider and discuss items to be included on the Action Plan.
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The Meeting Closed at 7.45 PM.
Services Policy Committee 1 May 2018
2.2 Minutes of the Sister Cities Communty Committee Meeting - 21 March 2018
Attachment 1 Sister Cities Community Committee Action Plan - 2018
Sister Cities Community Committee
Action Plan
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
Coordinate an appeal to assist communities affected by recent earthquakes in PNG |
Communications Officer |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
To be considered. |
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As soon as possible |
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Continue with program of bringing more trainees from Mt Hagen for skill training in Orange |
Communications Officer |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
To be considered in future budget. |
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Send council planning staff to Mt Hagen to assist with review of key planning documents |
Communications Officer |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
To be considered in future budget. |
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Explore exchange visit with council staff to Timaru |
Communications Officer |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
To be considered in future budget. |
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Liaise with Orange schools to support exchange visits as necessary. Specifically, explore opportunities created by Canobolas High withdrawing from program (i.e. interested from Anglican Grammar, potential interest in longer term visits from smaller groups of students) |
Committee Members |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
No budget required |
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FUTURE DIRECTIONS: Continue to explore new directions for future activity of Sister Cities Committee : Discuss and consider at future meetings : 1. Is ‘Sister City’ structure an appropriate way of supporting development-based activity now happening from Orange eg. Nepal visits 2. Are there opportunities to develop links with cities in countries where many Orange residents are travelling to for tourism? Eg. Bali 3. How and whether to renew less active Sister City relationships eg. Orange County |
Committee Members |
4.2 Our City : Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
No budget required. |
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27 June Meeting |
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TRIM REFERENCE: 2018/879
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 23 March 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
There is no recommendation for expenditure or action by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 23 March 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 23 March 2018
2 NAIDOC Week Community Committee – Task List / Action Plan - 2018, D18/5044⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Conference Room, 286 Lords Place Orange
ON 23 March 2018
COMMENCING AT 11.30am
1 Introduction
Attendance
Mr Gerald Power, Ms Julie Armstrong, Ms Mary Croaker, Mr Chris Gryllis, Ms Alice Williams, Mr Bryce O’Neill-Baker, Assistant Youth Worker, Aboriginal Engagement Officer, Community Development and Support Coordinator.
1.1 Election of Chairperson
The election of the Chairperson to be held at the next meeting.
1.2 Apologies and Leave of Absence
RESOLVED Mr C Gryllis/Mr G Power That the apologies be accepted from Cr S Nugent, Cr S Romano, Mr M Cooper, Ms A Uata, Ms D Stanley and Ms D Annesley for the NAIDOC Week Community Committee meeting on 23 March 2018. |
1.2 Acknowledgement of Country
The Acknowledgement of Country was provided by Mr Gerald Power.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr C Gryllis/Mr G Power That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 1 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 1 March 2018. |
3 Presentations
3.3 Correspondence TRIM Reference: 2018/594 |
RECOMMENDATION Mr G Power/Mr C Gryllis That the correspondence report be noted. |
4 General Reports
TRIM Reference: 2018/485 |
Recommendation Mr C Gryllis/Mr G Power That the Charter for the NAIDOC Week Community Committee be adopted.
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The Meeting Closed at 12.55pm.
Services Policy Committee 1 May 2018
2.3 Minutes of the NAIDOC Week Community Committee Meeting - 23 March 2018
Attachment 1 NAIDOC Week Community Committee – Task List / Action Plan - 2018
NAIDOC Week Community Committee – 2018 D18/5044
Task List
Event/Action: |
Golf Day |
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Date: |
2 November – TBC |
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Venue: |
TBC |
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Who/Organiser: |
Mike Cooper |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
23 March 2018 |
Venue – Wentworth unavailable so tentatively booked the Country Club pending confirmation of date. |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
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RECORD NUMBER: 2018/1014
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The World War I Centenary Community Committee met on 27 March 2018. The minutes of that meeting and the Action Plan are attached. The main discussion centred around the realisation of many of the projects objectives since 2011 and plans for the commemoration of 100 years since the Armistice in November 2018.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was not a quorum, Council note the recommendations made by the World War 1 Centenary Community Committee at its meeting held on 27 March 2018.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
In March 2011, Orange City Council formed the Committee to focus on activities and commemorations to mark the centenary of World War I as it relates to Orange and district. In partnership with the community, the Committee has developed a wide ranging program to commemorate those who fought, those who paid the supreme sacrifice, those who remained at home, and the legacy of war.
The Action Plan which forms part of the minutes details the initiatives that have been completed to date and provides a progress report for others.
The major project for 2018 will be the recreation of a photograph showing Armistice celebrations outside the Old Town Hall in 1918. This is planned for 11 November 2018 and will incorporate the Remembrance Day ceremony.
Attachments
1 Minutes of the Meeting of the World War I Centenary Community Committee held on 27 March 2018
2 WWICCC Action Plan , D18/18887⇩
ORANGE CITY COUNCIL
MINUTES OF THE
World War I Centenary Community Committee
HELD IN Orange City Library, Byng Street, Orange
ON 27 March 2018
COMMENCING AT 4.00pm
1 Introduction
Attendance
Mr Les McGaw (Chairperson), Mr Charles Everett, Miss Elizabeth Griffin, Mrs Julie Sykes, Manager Central West Libraries, Senior Library Officer, Research Librarian, Museum and Heritage Coordinator
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendations at the next World War I Centenary Community Committee to be held 15 May 2018.
1.1 Apologies and Leave of Absence
RECOMMENDATION Ms E Griffin/Mr C Everett That the apologies be accepted from Cr R Kidd and Cr M Previtera for the World War I Centenary Community Committee meeting on 27 March 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
Nil
3 General Reports
TRIM Reference: 2018/609 |
RECOMMENDATION Mr L McGaw/Mr C Everett That the Charter for the Centenary of World War I Community Committee be adopted.
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TRIM Reference: 2018/608 |
RECOMMENDATION Mr L McGaw/Mr C Everett That the World War I Centenary Community Committee Action Plan be noted.
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Services Policy Committee 1 May 2018
2.4 Minutes of the World War I Centenary Community Committee 27 March 2018
Attachment 1 WWICCC Action Plan
World War I Centenary Community Committee
Action Plan – 11 April 2018
Action |
Who |
Community Strategic Plan reference |
Start |
End |
Update/Completed |
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Regular media stories |
Orange City Library in partnership with Orange City Council media team. |
8.4.1 |
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11/11/2018 |
New stories to be developed and distributed via print, electronic and social media as appropriate. |
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Blog and Wiki |
Orange City Library |
8.4.1 |
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11/11/20185 |
Total number of posts: 1,200 Servicemen and women profiles: 230 Total number of views: 118,000 Average number of views per day gradually increasing (250) with highest achieved in a single day 750 on ANZAC Day 2015. Ongoing research by Library staff in conjunction with volunteers and liaison with descendants.
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Presentations |
Jan Richards Trudi Mayfield |
8.4.1 |
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11/11/2015 |
Paper A city remembers given at IFLA (International Federation of Library and Information Associations) Conference, Columbus, Ohio, USA. (August 2016) Trudi Mayfield presented on historical research at History Council seminar in Orange 21 July 2017. COMPLETED
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Tree Planting Project |
Museum and Heritage Coordinator |
8.4.1 |
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2018 |
Project was dependent on grant funding which has not been secured. Investigate the possibility of giving a tree to all schools to plant on Armistice Day 2018. Cr Kidd to approach possible donors. |
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Memorial Avenue App |
Orange City Library Lyn Gough |
8.4.1 |
2014/2015 |
2018/2019 |
Project was dependent on grant funding which has not been secured. Information to be added to Survey of Significant Landscape. |
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Coo-ee March |
Working Party |
8.4.1 |
2014/2015 |
27-28/10/15 |
Re-enactment successfully completed. Report to meeting 24 November 2015. COMPLETED |
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Orange Regional Museum Exhibition |
Museum and Heritage Coordinator |
8.4.1 |
2015/2016 |
2018/2019 |
Spirit of Anzac Exhibition 12-17 March 2017 included local component jointly curated by Orange Regional Museum and Orange City Library. 11,048 people visited the Exhibition. COMPLETED |
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State Library WWI Diaries Exhibition |
Orange City Library |
8.4.1 |
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27-28/10/15 |
Diaries on display 29 October 2015. Report to meeting |
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Orange Health Service Entrance Hallway Display |
Museum and Heritage Coordinator |
8.4.1 |
March 2015 |
2018/2019 |
The displays have now been installed and have received positive feedback. COMPLETED |
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Poppy Project |
Orange City Library |
8.4.1 |
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April 2015 |
2000 poppies were received and will be used to create an installation collection of poppies. Closed 11 November 2015. Poppies have now been sent to the Australian War Memorial for installation. COMPLETED |
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Playwright in residence/Theatre development Project |
Manager CWL/Performing Arts and venues Manager/Orange Regional Conservatorium
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8.4.1 |
2016/2017 |
2017/2018 |
Project was dependent on grant funding which has not been secured.
Darren Coggan’s performance The Anzacs in met the needs of this audience when presented in February 2017 at the Orange Civic Theatre.
A Town Named War Boy performance held at Orange Civic Theatre based on State Library diaries in March 2015. COMPLETED |
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Commemorate the Centenary of the Armistice |
Committee |
8.4.1 |
2017/2018 |
2018 |
It was agreed that the most appropriate action would be a re-enactment of the Armistice photo (attached) outside the Old Town Hall. This will form the basis of meetings in 2018. |
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Memorial to Mothers |
Elizabeth Griffin / Cr Reg Kidd |
8.4.1 |
16/7/17 |
11/11/18 |
Investigate the feasibility of a statue to grieving mothers similar to the one in Ballarat. Initial discussion with CWA. |
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Battle of Beersheba |
Orange City Library Orange Regional Museum |
8.4.1 |
16/7/17 |
31/10/17 |
Commemorate the 100 year anniversary of the Battle of Beersheba with screening of 40,000 horsemen and local footage of the making of the Movie as the Museum on 31 October 2017. 50 people attended. COMPLETED |
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