Agenda of Council Meeting

Council Meeting 15 May 2018

5.2 Draft Community Strategic Plan and Delivery/Operational Plan 2018/19 - 2021/22

RECORD NUMBER: 2018/1107

AUTHOR: Nick Redmond, Manager Corporate and Community Relations

EXECUTIVE Summary

In accordance with the Integrated Planning and Reporting requirements set out in the Local Government Act 1993, this report presents the draft 2018/19 – 2021/22 Delivery/Operational Plan and the Community Strategic Plan (CSP), which have been reviewed and updated. The documents are recommended for public exhibition.

At the conclusion of the exhibition period Council will be presented with any submissions and any amendments to these two documents to be considered at a subsequent Council meeting.

A review of the Delivery/Operational Plan has been undertaken with a focus on developing clear and concise actions and performance measures to allow the community to better understand Council’s activities over the life of the Plan.

The current Community Strategic Plan has been reviewed and a new draft CSP developed.

The draft budget delivers a $176k surplus and $62 million capital expenditure in the general fund. There are also operating surpluses in water ($1.5 million) and sewer funds ($1.1 million) and capital works totalling $6.5 million and $2.7 million respectively.

Council is again undertaking an ambitious program of seeking external funding to deliver projects for the Orange community.

Key projects include $15 million towards a CBD upgrade (plus $15 million in year 2), $17.83 million for the Southern Feeder Road, $1.76 million for Cargo Road, $4.6 million for the NDR/William Maker Drive roundabout, $1.97 million for the Cricket Centre of excellence and $1.5 million for a new animal shelter.

Council has set aside more than $200,000 for the support of community organisations and events as part of donations and sponsorship budgets.

There has been a richness of ideas and priorities brought forward in the CSP consultation that has been utilised in adding to the baseline and programs of previous plans. Key amongst these has been the prioritisation and upscaling of plans for the Orange CBD.

Many of the ideas and priorities which have come forward are already within the Plan or are able to be fitted within the scope of the Plan.

In formulating the plans the guidance of Council in terms of program, project and grant priorities have been fitted where possible. This has included the provision to build a new animal facility and continue to pursue projects such as the Southern Link Road. Provision has also been made to seek to leverage further funding for Wade Park along with allocation for a further sport project to be identified for the current sport projects review.

Those priorities and ideas which haven’t been able to be afforded at this stage will be further reviewed to look at opportunities going forward at quarterly reviews and subsequent plans as they provide a valuable ledger of community wishes.

In pulling forward some key projects the Plan is ambitious and will require some loans as well as significant effort in some cases to achieve co-funding and grants. The use of additional loans will see Council’s debt ratio remain above the appropriate threshold by a modest margin, assisted by the retirement of an existing loan in late 18/19.

It is considered that Council ought to be ambitious in pursuing a large project and service agenda, making the most of leverage funding opportunities to lift outcomes for the community.

At an operational budget level, Council has made significant savings on areas such as insurances, however some costs have risen well above the typical 1.8% rise afforded in the budget, particularly in terms of energy costs.

Some additional operational levels of service are proposed in areas such as supporting companion animal services to cope with growth in demands. This has resulted in a low level of operating surplus in general fund and a moderate level of surplus in the utility funds (water and sewer funds).

A difficult element of the budget has been the significant change to waste management as a result of international changes to recycling options. It is very early days in establishing new options for recycling in NSW, perhaps such as energy generation, however it is hoped that State and Federal Governments in concert with industry will establish a new strategic direction over the next year.

The 18/19 budget proposes that Council in the interim continues with short term recycling increases in cost to be met by consumers, as a necessary option while longer term strategic plans are developed across the industry.

The draft documents are presented for placement on public exhibition.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The proposed Delivery/Operational Plan identifies the operational and the subsequent budgetary impacts arising in the delivery of the levels of service proposed.

Policy and Governance Implications

The Local Government Act 1993 requires Council to exhibit the documents for a minimum of 28 days.

It is proposed to exhibit the plans for 28 days from 16 May. Following exhibition the community submissions and the draft budget documents could be brought back to a meeting on 19 June.

Recommendation

That Council place the draft Community Strategic Plan, draft Delivery/Operational Plan 2018/19 – 2021/22 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Delivery/Operational Plan identifies levels of service for the range of Council’s operations. These levels of service are also identified as part of the Asset Management planning documents.

The Delivery/Operational Plan identifies the key services Council will deliver over the term of the Plan, and quarterly performance indicators will provide a measure of Council’s performance in achieving these objectives.

Image and Reputation

The consultation process in developing the draft Community Strategic Plan was a generally positive process and well received by those engaged in the consultation. It created a level of goodwill around Council listening to the community.

One of the challenges in such a process is that it does raise significant expectations as the volume of projects and initiatives often outstrips the resources, finances and jurisdiction of Orange City Council.

Stakeholders

The Delivery/Operational Plan identifies key agencies and other groups that are stakeholders in key Council activities. The Plan identifies the range of government agencies that provide advocacy, funding and partnerships to Council.

The Community Strategic Plan was developed in consultation with the community, and includes community-developed objectives. The Strategies and Actions set out in the Plan identify how Council aims to meet those objectives.

SUPPORTING INFORMATION

Since 2012, all NSW councils have been required to prepare a suite of documents under the Integrated Planning and Reporting (IP&R) framework outlined in the Local Government Act and its Regulations.

The Framework is outlined in the following diagram:

Source: Office Local Government

Community Strategic Plan

At the commencement of a new term of Council a Community Strategic Plan must be prepared in consultation with the community.

The engagement process was conducted online and face-to-face to ensure a broad-cross section of the community was provided with the opportunity to contribute their ideas.

This included:

· An online engagement period utilising the “Your Say” engagement tool

· A workshop with the Orange City Councillors

· Pop-up consultations at the shopping centre and the Orange Farmer’s Market

· Consultation with the community at the Glenroi community centre

· Invitation to 350 community groups seeking their input

· Workshops with school leaders from Primary and Secondary schools within Orange

· Workshops with the community

The aim of the engagement was to collect ideas, concepts and issues that were important to members of the Orange community. Each of the methods of engagement focused on three questions:

· What do I love about Orange?

· What can we do better?

· What do you wish was here?

Online participants were invited to provide an idea or comment around these three key questions. Participants at the workshops were asked provide ideas on sticky notes and contributors at the pop-up sessions discussed these ideas with Councillors and Council staff.

The online consultation was conducted via the Council’s online engagement tool, “YourSay” www.yoursay.orange.nsw.gov.au. The engagement tool launched the campaign with the theme of “Where to next?”

The community was invited to add their ideas, issues or comments to the online platform and were asked to:

· Show us on a map what you like about Orange and what you would change

· Float your bright ideas

· Tell us your story to show what you’d like to see happen in Orange

The face-to-face engagement ran between Saturday 3 February and Saturday 10 February, where Councillors and Orange City Council staff met with the community. Pop-ups stalls were located within the Orange Central Square shopping centre, the Orange Farmer’s Market and the Glenroi Community Centre.

Workshops were conducted for primary and high school children and the general community in the Council chambers. In all, almost 100 people attended the workshops and we gathered more than 2000 ideas from the face-to-face sessions.

A separate online tool was established to collect ideas and contributions from Council staff.

Detailed information about the engagement process and the results can be found in the attached “Engagement Report”. The key ideas and the process to develop the plan are detailed in the attached draft CSP.

Delivery/Operational Plan

The Delivery Plan must cover a four year period and is designed to illustrate the tasks that will deliver the objectives and strategies as depicted in the Community Strategic Plan.

The Operational Plan has to show the current year of the four years depicted in the Delivery Plan. Given the duplication of information, Orange City Council, like a number of other councils, has determined to combine the Delivery and Operational Plans into one document.

The attached draft Delivery/Operational Plan presents the first four years of the 10 year Long Term Financial Plan that is a required element in the Resourcing Strategy within the IP&R framework.

Many of the actions and performance measures in the existing Delivery/Operational Plan have been carried forward in the draft Delivery/Operational Plan. This is consistent with the outcomes of the “Where to Next” consultation where current initiatives and projects were supported but on occasions matched with there was some but delivering a higher level of service, a more accessible service or additional elements.

An example of this was the operation of the Aquatic Centre. “Where to Next” found the centre was well liked, however it could be more affordable and improved with the addition of a waterslide. Such initiatives would have significant impacts on operational and capital budgets.

The actions and performance measures in the new Delivery Operational plan will be reviewed over time to align with CSP.

Assumptions used in preparing the Delivery/Operational Plan are as follows:

· Rating increase as set by NSW Government –2.3%

· NSW Local Government Award salary increases – 2.5%

· Consumer Price index increment – 1.8%

· Water charges – increase 3%

· Sewer charges – increase 3%

· Superannuation – increase as per required – 9.5%

· Continuation of budgeting of Financial Assistance Grant

Resourcing Strategy

The documents required in the Resourcing Strategy are attached to this report.

The Resourcing Strategy must include:

· Workforce Management Plan

· Assets Management Plan

· Long Term Financial Plan

The Asset Management Policy has been reviewed with minor formatting changes made. The Asset Management Strategy provides a high level analysis and summary of the Council’s assets management philosophy. To continue the alignment between the assets and financial information, the Strategy and associated Asset Management Plans will remain in draft until the Council has formally adopted the budget in the Delivery/Operational Plan. This approach will ensure the finalised versions of the Assets Management Strategy and the associated Plans reflect the actual allocation of funding as approved by Council for asset maintenance and renewals when it adopts the Delivery/Operational Plan which incorporates the budget.

The Long Term Financial Plan covers a ten year span as required. It provides draft budgets for the full ten years covered by the Plan and is the starting point for the Council’s consideration of budgets each time they are reviewed. The financial information in years 1-4 of the Plan are used to create the four year Delivery/Operational Plan.

The Workforce Management Plan is required to be a rolling four year plan. It considers workplace issues such as succession planning, training, staff sentiment and the workforce profile in order to provide input into the structure and management of the Council’s operations.

Resolutions referred to Delivery/Operational Plan

During the current financial year a number of matters were raised by Councillors or put forward in reports for budget consideration.

These included:

Resolution	Staff Comment
Banjo Patterson Park be developed over the next five years with funding contribution of donations supplemented by amounts determined by Council in the Delivery/Operational Plan.	Not included at this stage.
That the design and costing for the implementation of recommendations by the Canobolas Local Area Command Safety Audit Reports for Moulder Park, Elephant Park and Cook Park be undertaken and that the cost for the implementation of the recommendations be included in the considerations for the 2018/2019 Delivery/Operational Plan.	Not included at this stage - $95k estimate. To be considered at quarterly review.
That an amount of $5000 per quarter be provided for emergent funding requests for donations and that Council consider a budget process which allows for emergent funding requests, as well as allocated amounts, in the 2018/19 budget process.	Included.
That Council consider the installation of a hearing loop system in the Council Chamber as part of the next Delivery/Operational Plan.	Not included – to be considered when carpet is due for replacement or alternatively to be considered at quarterly review.
That the Draft Fees and Charges for Children’s Services be increased to recover the loss of funding as a component of Council’s Delivery/Operational Plan 2018/22 process and that should Government funding be obtained, the child care fees be adjusted accordingly to reflect an overall breakeven point for the provision of Children’s Services.	Awaiting funding application outcomes.
That Council consider in the next Delivery/Operational Plan a donation to the Orange and District Historical Society for the purchase of a device to digitise their photographic negatives.	Not included at this stage. Cost estimate $25k. To be considered at quarterly review.
That Council allocate $20,000 in its 2018/2019 Delivery/Operational Plan to secure the My Market Menu event in Orange.	Included.
That Council consider allocating funds in the next Delivery/Operational Plan for decorations to celebrate Christmas in the City.	Included. $25k estimate.

Separate to this was a Council resolution to establish rest stops east and west of the City. The resolution was to build them rather than refer them to the Delivery/Operational Plan. The rest areas are to include:

· a toilet block with disabled toilet including security lighting

· space for caravans and RVs to stop

· picnic area including BBQ’s with shaded seats and garbage bins

· a children’s play area

· a large sign including a map of Orange and visitor attractions

It was resolved that Council seek State and Federal Government funding for these rest stops.

A preliminary cost assessment has been undertaken. The establishment of the rest stop east of the city in the vicinity of the Redmond Place driver reviver is in the order of $670,000.

The establishment west of the city is significantly more in the order of $1.55 million as land purchase would be required.

For the purposes of formulating a draft budget $40,000 has been included for the purpose of developing a detailed design for the eastern site which could then be used for grant applications and tenders. Grant funding is an appropriate source for this project as there is a role for other levels of government to fund services for those travelling through the city and the Central West. It is suggested that the western rest stop be revisited in subsequent budgets.

At a Council meeting in December last year it was resolved that the issue of waste collection (including bulky waste) be included in the Community Strategic Plan consultation process.

The matter of bulky waste pick-ups was a common issue raised during the “Where to Next?” consultation.

The 10 year domestic waste and recycling contract commenced 4 April 2016.

Two options for provision of a residential bulky waste collection contract were considered by Council:

· Option 1 - Provision of a scheduled service (one service per annum) with a tendered service rate of $6.9839 (GST exclusive amount) per assessment.

· Option 2 - Provision of a “user-pay” service limited to one service/residence/month with a tendered service rate of $187.50 (GST exclusive amount). This was the Council adopted and preferred bulky waste service option. The 2017/18 service cost is $212.50 (GST inclusive amount) following application of CPI increases from the year of tender.

Under the previous 10 year service contract, Council allowed for one bulky waste service and one organics service. This changed to two bulky waste services per annum when the kerbside organics collection service commenced on 1 July 2013 as an interim arrangement prior to commencing the current contract in 2016.

The bulky waste services have been poorly utilised by the residents with average presentation rates fluctuating between 5 and 17%. Aside from the poor presentation rate, some residents chose not to comply with the advertised collection period and continued to leave waste at the kerb well beyond the two week collection period.

Imposing the cost of a service across the entire rate base which has poor uptake was not deemed equitable at the time of considering the waste service tender.

A bulky wast pick-up has not been included in the plan.

Financial Implications

A reintroduction of one scheduled bulky waste collection service across the entire rate base would require renegotiation of the contract with J R Richards and Sons with likely increased costs above the original tendered rate due to the contractor needing to acquire additional resources not factored into the current contract.

There is a legislative requirement (Local Government Act cl 504) that waste services be fully self-funding. Explicitly, Council can not apply income received from ordinary rates towards the cost of the provision of waste services and must fund waste services from annual charges levied specifically for the purpose of the waste services offered.

This would mean the services would need to be added to waste charges levied on ratepayers. Any change to fees and charges must be placed on public exhibition with a report on any submissions presented to Council at the conclusion of the advertising period.

Key projects and co-funding

In March 2018, Council considered a staff report on Grant Funding and Project Priorities resolving as follows:

RESOLVED - 18/001 Cr G Taylor/Cr R Kidd

That Council note this report and note the grant submissions recently put forward to the State and Federal Governments and endorse the suggested project priority list

This report identified a funding framework which has increased in specificity, complexity and changeability over time, along with some rich grant opportunities in the short term. A key project priority of the following was established:

· CBD renewal and upgrade

· Southern Link Road

· Northern Distributor/William Maker Drive realignment

· Specific criteria programs such as Cultural projects such as Conservatorium and such as Economic Development projects such as Airport security/parking

· Sports Project arising from current review

A summary of co-funding is provided below:

Summary by Fund	Proposed 2018/2019	Funding	Net Cost to Council
General	62,533,718	(56,751,572)	5,782,146
Water	6,532,749	(2,727,870)	3,804,879
Sewer	2,770,392	(938,702)	1,831,690
	71,836,859	(60,418,144)	11,418,715

Councillor initiatives

Councillors were asked to provide feedback on initiatives for consideration in the delivery operational plan.

To date the following has been received:

Councillor initiatives	Staff comment
Increased Councillor visibility and consultation with community.	Consider as part of communications strategy.
Orange as Australia’s Healthiest City Initiative - a longer term program, with basic scoping in the year 1. Aligns with economic development in health sector but also creates opportunities to reduce costs of services through healthy population.	Not included at this stage. Consider at quarterly review if needed with staff to undertake preliminary scoping.
Support for women in leadership in Council including staff to attend ALGWA or similar conferences to build capacity	Consider within staff training budget for relevant staff.
Capacity building exercise to support for clubs/associations/community groups, particularly around budget submissions and procedures for grants.	$20K - subject of a Building Better Regions Fund application
Purchase Electrolux site and build a state of the art “waste to energy” plant.	Not included at this stage.
A transport forum to promote the need for improved public transport links and services to Sydney and within Orange.	Not included at this stage. Approximately $5k.
A reach mower for ditches and verges.	Able to hire under current arrangements. Plan to establish program and evaluate use of reach mower.
City beautification - Lucknow (trees etc.) and entrances into Orange.	$65k for Lucknow in capital projects list
Grants to organisations - no interest loans, low interest loans and free grants.	Grants and donations are dealt with later in this report.
Guidelines and compliance requirements.	Plan to evaluate on a needs basis and consider at quarterly review.
Waste management contract JR Richards.	See page 24.
CBD revitalisation with Smarter Cities and the “Last mile”.	CBD upgrade included.
Cultural Centre maintenance and upgrades.	Priorities finalised during exhibition.

Separate to the above Council has also received a submission from the City of Orange Brass Band seeking support that needs to be assessed and considered at quarterly review.

CSP Initiatives

The aim of the CSP was to identify themes and high order objectives for the Orange community and then match services to those objectives.

An example of how this works is as follows:

Separate to this there were numerous projects and initiatives raised through Where to Next as follows:

Initiatives

· Aboriginal monument recognising history in the region

· Need for bubblers for homeless people

· Truck stop on distributor road

· Creative space for artist

· Interesting sculptures / public art

· Council/Community run farming venture on that land that was purchased for the airport industrial park

· Upgrade cultural centre, senior citizens centre

· Aviation business hub at Airport

· Entrance and welcome sign for Spring Hill

· James Sheahan crossing

· Tesla charging stations

· Southern Distributor – priority

· Curb and guttering for Spring Hill

· Incubators to encourage entrepreneurial space

· Consider a hospitality school that provides skills to school-leavers

· Men's shed for youth - will feel more accessible if designed just for youth

· Subsidised rents to attract business

· Gutters in some parts of Orange – not suitable for caravans or trailers, dangerous for people with wheelchairs, prams or motorised devices

· Upgrade Cultural Centre

· Peisley Street overpass

· Control elm beetle

· Better access for wheelchairs, motorized devices and prams

· Upgrade the Function Centre – don’t build a new one

· Dedicated art and cultural centre

· Spring Hill Heritage Festival

· More parking for RVs and caravans

· Youth Centre

· Voucher system for kids that do something for the community – reward with movies/games

· Roads need improving including Forbes Road, road past Ploughman’s Lane, the road to the Lake

· Car spaces in Woolworths carpark – too small for wheelchairs and prams

· Stop demolition of heritage cottages

· Assist volunteers to help the community

· Purpose built community facility in the CBD –for the aged and other groups

· Upgrade the senior citizens and cultural centre

· Improvements to men’s shed facility at Lucknow

· Build the Planetarium and Regional Conservatorium of Music in area north of Library

· Museum needs more space at the front of the building

· Space for a community garden

· Innovation centre – place to pitch ideas

· More rail crossings to reduce bottlenecks

· Toy Library

· Fix second crossing on Ophir Road

Levels of service

· Improve the standard of the roads

· Bins and poo bags at Botanic Garden

· Expand the Banjo Patterson festival

· Waste:

• Red bins (both weekly and fortnightly)

• Smaller red bin

• Bulky waste pickup reinstated

• Two free Green Waste pickups per year

• Increase frequency around Christmas

• E-Waste disposal centre

• Public bins should have recycle ones next to them

• Better recycling

• More recycling bins

· Northern Distributor needs work

· More activities at the pool

· Maintenance on roads

· Cleaner public toilets

· Bigger allocation of the budget for parks

· More and improved cycle and walking paths

· More recreational and gym equipment at Lake

· Improve road markings

· No patching of footpaths; need complete replacement

· Street signage upgrade

· Upgrade Peisley Street to welcome visitors from trains and coaches.

· Five Ways entry needs a complete clean up required

· Upgrade Somerset Park

· Elephant Park needs some maintenance

· Cook Park needs a significant revamp – more maintenance and more plantings

· Better maintenance of cricket nets

Fees and charges

· Development and Contribution fees are too high

· Rates are too high

· Pool is too expensive

· Lower the tip fees to reduce dumping

· Reduce DA fees

Other agencies/organisations/tiers of government

· Yearly restock of fish in Lake Canobolas

· Safety cameras on roads

· Walking trails on Mount Canobolas

· Ban plastic bags

· Nappy laundering service

· Homes for the less fortunate

· Better public transport, frequency, timetable

· Better pruning of trees around power lines

· Soup kitchen

· Women’s refuge

· We need to improve the look and feel of the top of Mount Canobolas

· Waratahs sporting facility needs a clubhouse and new touch facilities

· Encourage use of electric cars with re-charging stations

· Motorbike track

· Improvements to Foodcare include lining up in shade and the use of toilets while waiting

· Foodcare should be expanded as an additional day, or in a different location (e.g. Central Orange for easier access)

· Better control of feral animals

CBD

· Coloured lights in CBD – fix and expand

· Multi storey carpark

· Forecourt/Mall/Outdoor shady rest area in CBD

· Water bubblers and water refill stations around the City

· Free Wi-Fi in the CBD

· Improve look and feel of CBD to attract more shoppers and retailers

· Pedestrian Mall - Anson Street

· More covered car parking – solar panels to offset costs

· More all day parking near the CBD for workers

· Encourage shop owners to revamp

· Pedestrian Mall

· Concrete footpaths in central part of Orange

· More seats in the streets

Recreation

· Recreational water sports at Suma Dam, Gosling Creek, Lake Canobolas, Spring Creek Reservoir, Zip lining, more beaches

· Pool waterslides

· Skate Park in North Orange

· Indoor kart centre

· Road racing track, drag racing, karts, car events

· Increase the number and maintain the standard of walking and cycle paths throughout the City

· Improve BBQs at Lake

· Indoor play centre/sports – perhaps at Bunnings

· More netball courts

· Adventure playground needs maintenance

· Open Gnoo Blas- racing track, burnout pad

· Need a public water play area (similar to Dubbo)

· Fenced playground for safety

· Investment needed in netball courts

· Wade Park upgrade

· BMX track

· Equestrian facilities

· Water slides

· Hockey – outdoor field and indoor centre

· Athletics track

· Rock climbing wall

· Mountain bike trail

· Football stadium

· Ice skating rink

· Water sports

· Paintball

· Bowling

· More playgrounds

· More places for fishing

· Parks for older kids

· Events for a teenage market

· Parks for wildlife

· Ninja-style obstacle course

· Football stadium, AFL, Rugby Union, Soccer

· Ice skating rink

· Mount Canobolas – bob sled

· Paintball

· Bowling

· Attract big name games here e.g. NRL, A League

· Gaming hub

· Shade sails over playgrounds

· Extend the fencing at the Anson St skate park to include the small children's area for safety

· Improve the showground

· Better and more bush walking tracks

· A fully fenced playground to allow children with disabilities to explore in a safe environment to prevent them from leaving the playground.

· Festival that isn’t food and wine

· Old netball court area could be developed as a cycle course such as Alexandria

· Full basketball court for East Orange

· Exercise stations in all areas of Orange

· Outdoor pool needs a cover to allow winter swimming

· Cycling tourism

· Poets Park

· New park in North Orange

· Reshape Wade Park – grandstand on both sides

· All weather athletics carnival

· Major Sporting Complex – rectangular fields

· Dragon Boats on Spring Creek Dam

· Build a central sporting facility similar to Mudgee

· Provide more support for events coming to town

· A "Youth Hub" for sport, health and support services – the whole community can access

· Local space for youth

· Parks for older kids

· Need activities in East Orange to keep kids occupied

Sustainability

· Plant trees and earn carbon credits

· Council lighting changed to LED

· More solar panels

· Islands for birds in the wetlands

· Water sensitive design for new developments

· Alternatives in the city for bottled water

· Water tank subsidy

· Community permaculture farms

There were numerous projects listed during the consultation but have not been included in the above as the projects and initiatives are well advanced or on the already on the agenda such as a new Council website, Forest Road, Southern Feeder Road and Dairy Creek Road upgrades and improved Christmas lights. Additionally, expanded recreational activities on waterways was also raised but is already a resolution of Council. Other matters such as rainwater tanks in new suburbs and footpaths in new suburbs are already dealt with under BASIX or Council policy.

As mentioned earlier in this report one of the challenges in developing the draft CSP is that it does raise significant expectations as the volume of projects and initiatives often outstrips the resources, finances and jurisdiction of Orange City Council.

These projects will be further assessed and where appropriate considered for future budgets or quarterly reviews.

Summary of key areas in the Delivery/Operational Plan 2018/19 – 2021/22

Council’s assets have been assessed to have a value of over $1.21 billion (as at June 2017).

Council has an existing external loan portfolio of $24 million, with the average interest rate of all loans being 4.49%

Tables in this report include the current financial year (2017/18) original budget as adopted in the current Delivery/Operational Plan.

2018/19 operating position

The draft Delivery/Operational Plan proposes a surplus consolidated operating position (before capital) of $2,849,246 for 2018/19.

The operating position shows how Council proposes to expend money on items other than those classified as capital.

The distribution across the funds is as follows with the table also showing the draft operating positions in the subsequent three years of the Plan:

Operating Result (by Fund)
	2017/2018 Adopted Original	2018/2019 Proposed	2019/2020 Proposed	2020/2021 Proposed	2021/2022 Proposed
General Fund	(290,735)	(176,399)	(104,946)	(399,177)	(1,008,230)
Water Fund	(1,130,292)	(1,534,290)	(1,725,414)	(1,925,026)	(2,114,236)
Sewer Fund	(441,768)	(1,138,557)	(1,565,090)	(1,697,291)	(1,785,828)
Total (All Funds)	(1,862,795)	(2,849,246)	(3,395,450)	(4,021,494)	(4,908,294)

An ongoing positive operating position is considered an essential indicator of financial robustness of a going concern. The operating expenditure is Council’s year to year expenditure on providing services and maintaining assets. Asset renewal and the creation of new Council assets, for example new roads, is capital expenditure.

Council’s operating position has been impacted by rises in some areas well above the afforded 1.8%. These include significant additional costs in areas such electricity and extra demands from superannuation schemes. Council has made significant savings through recent market testing of insurances however these have been eroded through other rising costs and some additional costs are planned in supporting companion animal management due to rising workloads in this area. The combination of these factors has resulted in a low level operating surplus in the General Fund and a moderate level of surplus in the utility funds.

Operational outcomes in 2018/19 include the following:

· Council will provide airport services for 40,000+ passengers per annum

· Approximately 18,700 domestic and commercial waste services collected on a weekly basis. Over 50% of the Orange waste stream is diverted from landfill per annum.

· Manage the Aquatic Centre servicing over 15,000 people per month

· Produce business papers for two Council meetings per month

· Engage with community members through the community committee meetings held either monthly or quarterly

· Maintain four child care centres at 80% occupancy

· Offer 24 x 7 customer service phone lines and web reporting tool for continuous customer support

· Maintain Council’s online presence with at least weekly updates to the website and through media releases

· Continue the social media activities of Council with engagement levels in excess of 100,000 people

· Manage tourist services for the 80,000 visitors per year to the Visitor Information Centre plus an estimated 20,000 further contacts via emails and phone calls

· In-house printing and design of most publications to maximise the use of skills and equipment

· Undertake a minimum of 400 private property inspections to manage noxious weeds

· Maintain the 3 star rating for the caravan park and achieve 50% occupancy

· Maintain an electronic directory of businesses in the City to assist in providing local businesses with information

· Continue additional $100k for parks and gardens operations established in 2017/18

Capital position

The capital budget will deliver projects with a combined total of $71.8M in 2018/19. This expenditure is distributed across the funds and the expenditure levels over the subsequent three years are also shown:

Fund	2017/18	2018/19	2019/20	2020/21	2021/22
General	$28,337,024	$ 62,533,718	$ 32,767,968	$ 35,134,085	$ 12,199,753
Water	$10,873,997	$ 6,532,749	$ 5,224,116	$ 2,783,964	$ 1,832,715
Sewer	$ 5,297,670	$ 2,770,392	$ 4,368,820	$ 6,753,110	$ 3,091,860
Consolidated	$44,508,691	$ 71,836,859	$ 42,360,904	$ 44,671,159	$ 17,124,328

Key capital projects are listed later in the report and the full program in the attached draft Delivery/Operational Plan.

Funding Sources

Funding for the projects Council is proposing comes from Council’s own funds, grants and loans. Council has already approved in previous years the following external loans:

LOANS - PRINCIPAL OUTSTANDING AS AT 17 APRIL 2018
Cost centres	Loan No.	Institution	Loan Amount ($)	Drawn Down	Interest Rate	Term (yrs)	Principal Outstanding ($)
Anzac Park/Distributor Road	4000	NAB	7,000,000	Sep-09	4.65%	10	1,313,577
Airport Expansion	4001	NAB	3,000,000	Nov-12	5.48%	10	1,701,545
Regional Waste Facility	6000	ANZ	8,000,000	Nov-12	5.96%	20	6,778,840
Southern Feeder Road/ Airport Expansion	4002	NAB	4,641,000	May-15	3.58%	10	3,421,832
Southern Suburb (LIRS Program)	4003	NAB	7,700,000	May-15	3.91%	10	5,696,001
Accelerated Roads Program	4004	NAB	3,000,000	May-16	3.24%	10	2,613,085
Accelerated Roads Program 16/17	7001	CBA	2,640,000	May-17	3.25%	10	2,466,730
		TOTAL	$35,981,000	LOAN PRINCIPAL OUTSTANDING			$23,991,610

The table below provides details of internal loans utilised by Orange City Council

Borrower (by purpose)	Lender (by purpose)	Purpose of Loan	Date of Ministerial Approval	Loan Amount ($)	Drawn Down	Interest Rate	Term (yrs)	Additional Comments	Principal Outstanding ($)
Water	Sewer	Construction of the Macquarie Pipeline	13/10/10	8,166,000	Jun-15	2%	20	Interest only over term of loan with balloon payment of principal in 2035	8,166,000
General	Sewer	Construction of 24 hour Emergency Helicopter Hangar	16/11/16	3,300,000	Jun-16	2%	24	Interest and principal	3,191,525
General	Sewer	Purchase of properties within the Orange Airport Industrial and Technology Park precinct	22/06/17	2,493,000	Jun-17	2%	10	Interest and principal	2,493,000
			TOTAL	$13,959,000		LOAN PRINCIPAL OUTSTANDING			$13,850,525

Loan funding – proposed

The funding sources for the LTFP anticipates additional funding required for the following purpose:

· 2017/18 $2.6 million Roads Acceleration program

· 2018/19 $6.5 million Roads Acceleration program

· 2018/19 $6 million CBD project and new animal shelter

· 2019/20 $4.5 million CBD project

Asset renewal

The Asset Management Strategy illustrates the basis for the modelling done to maintain and improved Council’s assets. The following figure provides an indication of the total annual expenditure for all asset categories in each of the major program areas together with the backlog that is expected in any one year based on the currently available funding. Details are provided in the Asset Management Strategy.

Once the budget is adopted the Asset Management Strategy will be updated.

Forecast Expenditure and over the next 10 years:

Capital program – major projects

A summary of the major capital projects is provided in this section and a full list of capital expenditure is included in the financial summary section of the attached Delivery/Operational Plan.

Over the four years of the Delivery/Operational Plan a total capital spend of $172.4 million is proposed.

The major projects budgeted to commence in 2018/19 are as follows, noting that some projects are subject to securing funding and some are to be delivered over a number of years:

· CBD upscale and renewal - $15.35 million (Part of a 2 year $30 million with the entire project pitched at leveraging $10 million in Council funding)

· Civic Centre air conditioning chiller replacement - $550k

· Airport security and passenger enhancement - $2.28 million

· Scout camp development - $850k ($1.85 million in total)

· Gallery extension - $4 million

· Rosewood Oval training lights - $240k

· Sir Jack Brabham Park playground, amenities and community building - $0.81 million

· Cricket Centre of excellence – $1.97 million (plus leverage for expanded project)

· New animal shelter - $1.5 million

· RMS Cycleway funded program - $100k

· Aquatic Centre female change rooms - $130k

· Showground – toilet tiling, Dalton Pavilion roof and arena fencing - $300k

· Roads reseal and gravel program – $1.02 million

· Road rehabilitation program - $560k

· Roads to recovery program - $500k

· Southern Feeder Road - $17.83 million

· Cargo Road various upgrades - $1.76 million

· NDR William Maker Drive roundabout - $4.6 million

· Expanded footpath rehabilitation program $350k

· Traffic facilities - $220k

· Lucknow projects - $65k

· Forest Rd upgrades continued from 2017/18 - $1.6 million

· Waratah Stage 6 stormwater - $200k

· Robertson Park stormwater channel renewal - $150k

· Stormwater Infrastructure renewals - $70k

· Waste services works and improvements - $160k

· Water service renewals - $130k

· Meter replacements - $200k

· Water mains extension/realignment program – $300k

· CBD Water mains realignment - $250k

· Water mains renewal program - $800k

· Blackman’s Swamp rehabilitation Stage 1 - $330k

· Icely Road WTP Lagoon upgrade - $50k

· Icely Road WTP telemetry upgrade - $30k

· Icely Road WTP land acquisition - $1.1 million

· Icely Road WTP site security - $50k

· Lake Canobolas water reticulation - $290k ($640k in total)

· Reservoir tank mixers – $300k

· Manhole renewals - $100k

· Orange STP sludge lagoon upgrade - $6o0k

· STP inlet works upgrade - $300k ($4.3 million in total)

· South Orange – stage 1 sewer works - $370k

· Phillip Street DCP - $100k

· Spring Hill Lucknow sewer strategy - $80k

· Sewer reconstructions renewals program - $100k

· Sewer relining program - $700k

CBD Renewal and Expansion/Upgrade Project

The CBD project has been prevalent in CSP consultation, Council and staff consideration and has been identified in previous delivery plans at a project level of $15 million, over 3 x $5 million tranches over 10 years. The CBD project is scalable - $15 million will partially complete the project delivery.

The CBD project has been identified as a higher priority project in consideration of the draft Delivery Plan.

Given feedback on funding opportunities/programs, particularly in some programs, where projects of a minimum value of $20 million are considered, the scalable nature of the CBD project and the limited ability to pitch projects which run over more than 2 years, it is suggested in the first instance that the CBD be pitched as a 3 tier, $30 million project over 2 years. This would enable scaling to a $20 million project should Council be unsuccessful with either other tier of Government, but still enable consideration for larger grant programs requiring a minimum $20 million project.

Key Projects and co-funding

A number of projects are included which rely on grants and co-funding. Some of these include:

· CBD 18/19 and 19/20

· SFR - stage 2 in 18/19 and other stages in later years

· William Maker/NDR roundabout 18/19

· Wade Park

· Sports projects over several years

· Conservatorium

· Scout Camp

· MTB design and documentation (upon amended Mt Canobolas Management Plan) with a view to pursue grant funding for construction

While not assured of other funding these projects are included to drive greater value for leverage funding provided by Council.

Partial Funding of Grant Applications

In recent years, Council has received only partial funding of grant applications from funding authorities in some cases. Examples include the Forest Road/Bloomfield Precinct project and the SFR Stage 2 project.

This can leave Council in the difficult position of seeking more grants, which in some cases do not come to fruition and leave Council with the option of either using more Council source funding to complete the project with the corollary knock-on effect on remaining funds.

Contingent Funding Approach and Proposed Loans

Given the number and spread of projects reliant on co-funding and Council’s contribution to the projects, along with some current exposure to partial grant funding, it is necessary to consider a probability/contingent approach to such projects.

While it would be very good to procure all co-funded projects, it may not happen and while seeking such funding Council revenue is reserved for the projects that may or may not lift.

In this regard the draft Delivery Plan proposes loans towards a major co-funded project and coverage of some of the exposure to partial funding through loan capacity and or reserves. Additionally, should a project not eventuate which relies upon co-funding then it releases Council’s component of the project.

Income in 2018/19

A summary of the major areas of income is provided below with a total income of $139.6 million projected for the year.

Fees and charges are listed as a specific section in the attached Delivery/Operational Plan.

Assumptions used in projecting this income are:

· The majority of fees and charges have been increased by 1.8% in the 2018/19 year. Those fees that increased by an amount other than 1.8% generally fall into one of the following categories:

o The fee has been set by specific statutory or legislative requirement, and Council is obliged to implement the new fee or charge

o The increased cost of providing the service or good has exceeded 1.8%

· The 2.3% rate peg only applies to General Rates (Residential, Business, Farmland). The 2018/2019 levy for General rates will be approx. $33 million.

· Residential sewer charges, waste charges & the stormwater levy are not pegged but Council has to be able to show that the charge is based on the reasonable cost of providing the service. For 2018/2019 Council has previously resolved that residential sewer charges will increase by 3%. Waste charges will increase 1.8% based on the CPI increase. There is no increase in the stormwater levy as Council is charging the maximum permissible. The levy for these combined charges will be approx. $15.5 million so the total levy in July will be about $48.5 million.

· For an average residential assessment the increase from the rate peg is $32.91. The increase including all charges is $55.08 (2.41%) or $1.06 per week.

· An average business assessment will increase $113.58 or $2.18 per week.

· Please note the above totals do not include water or non-residential sewer charges which are billed separately

· Increases in water and sewer fees and charges are:

Fund	2017/18	2018/19	2019/20	2020/21	2021/22
Water	3%	3%	3%	3%	3%
Sewer	3%	3%	3%	3%	3%

· Council has responded to the China Sword Policy and consequent ramifications on recycling operations impacted both domestically and on a global scale through applying pressure to the State Government to support it with interim funding and assistance via a one-off $47 million assistance package. Financial assistance is capped at $75.00/tonne and only available up to a four month period ending 31 August 2018. The package provides a range of short, medium and long term initiatives to ensure kerbside recycling continues and to promote industry innovation. Orange City Council and other effected NetWaste Councils will be making application to access this funding as a short gap measure to offset extra processing costs by the contractor Visy Recycling and to develop a regional strategic plan which is a requirement of the relief funding package. The extra processing costs, Strategic Plan development costs and legal costs associated with amending the current recycling and collection contract will be paid for by this funding, however, this is only available for up to a four month period and ongoing additional processing costs of $60.00/tonne will have to be met through a necessary increase on the domestic recycling charge. This will be considered separately as part of the budget delivery process to be presented to Council.

· User fees and charges contribute $34.5 million.

· Pensioners receive a reduction in their rates of 55%. Council offers additional pensioner rebate subject to two criteria. The two elements require that a property was owned prior to 1 July 2006 and that the owner was an eligible pensioner prior to 1 July 2006. If both criteria are met, Council offers a further 10% rebate on Rates and Domestic Waste Charges on top of the 55%. If the pensioner who is eligible to receive the 10% additional rebate sells the property, they will continue to get the 10% if they occupy the house within a reasonable timeframe after purchase. If either of the criteria aren’t satisfied, Council still offers a 5% voluntary rebate on top of the 55% rebate. The additional voluntary rebate costs Council around $350,000 per annum.

· Grant income in 2018/19 is expected to total $48.3 million.

· Contributions from developers are budgeted at $4.5 million for 2018/19.

Expenditure in 2017/18

Total operating expenditure is $96.3 million in 2018/19 across all funds.

Major areas of expenditure in 2018/19 include:

· Employee costs - $38.4 million inclusive of a 2.5% Award based increase

· Materials and contracts - $27.7 million

· Depreciation - $17.8 million

Donations

The only avenue for Council to assist other organisations financially is in accordance with Section 356 of the Local Government Act. Where the organisation is operating for its own financial benefit, Council must advertise any offer of financial assistance to seek community comment.

In December 2017, Council wrote to all applicants (not just successful applicants) who have sought a donation or sponsorship over the past three years encouraging them to make application for donations as part of the budget process. Council has also run advertisements and had information on the Council website on the donations and sponsorship processes. Attached to the report is a summary sheet of all applications received by the due date. Councillors have been supplied with full copies of all applications under separate cover.

The proposed donations allocations for all donations areas over the four years in the draft Delivery/Operational Plan are shown below.

Category	2018/19	Balance after below tables	2019/20	2020/21	2021/22
General Donations	60,000	25,185	60,000	60,000	60,000
Sports Facility grants	50,000	Nil	50,000	50,000	50,000
Sports Participation program	13,900	10,859	13,900	13,900	13,900
Sponsorships/major promotions/events	32,503	Nil	33,088	33,684	34,920
Donation to Orange Harness Racing	20,000	Nil	20,000	20,000	20,000
Emergent funding requests	20,000	20,000	20,000	20,000	20,000

Council received 67 applications for donations and sponsorships.

It should be noted that funding also flows to in region events via the tourism services contract. The tourism services contract monies have been preserved in the budget with an allocation of $400K per annum.

Council has received the below requests for financial assistance of:

General Donations of $34,814.25

Ref	Applicant	Description	Request Cash	Request In-kind	Recommend Current Policy	Recommend Draft Policy
1	Bowen Community Technology Centre	Free technology and practical support for students and for adults	$3,000.00	$Nil	$200.00	$1,500.00
2	Canobolas Highland Pipe Band	Performances at community events	$1,500.00	$Nil	$200.00	$1,500.00
3	Cantar Inc	Combined Choir Charity Concert - September 2018	$500.00	$Nil	$200.00	$500.00
4	Come Together Choir	Purchase equipment (chairs used on stage during performances and function seating)	$3,000.00	$Nil	$200.00	$1,500.00
5	Epilepsy Support Group Central West	Epilepsy nurse	$5,000.00	$Nil	$200.00	$1,500.00
6	Fusion Australia Ltd	Fusion Community Centre (a place of rest and relaxation open to the public)	$3,000.00	$Nil	$200.00	$1,500.00
7	Glenroi Community Group	Sporting events, social outings, RSPCA health checks, vaccinations and community contact through schools and media	$3,000.00	$Nil	$200.00	$1,500.00
8	History Council of NSW	Orange Readers and Writers Festival 2018 - 28 July 2018	$1,000.00	$Nil	$200.00	$1,000.00
9	Mid-Western Consumer Advisory Group - The O'Brien Centre	Disabled toilet	$1,500.00	$Nil	$200.00	$1,500.00
10	Orange and District Early Education Program (ODEEP)	Purchase of specialised equipment for children with a disability (loan library items to test suitability for their own child's use)	$2,500.00	$Nil	$200.00	$1,500.00
11	Orange and District Softball Association	Portable temporary disabled toilet for 2018/19 softball season	$2,156.00	$Nil	Decline	Decline
12	Orange Aero Club	Ongoing maintenance and upkeep Aero Medical Exchange Facility	$5,000.00	$Nil	$200.00	$1,500.00
13	Orange Parkinson Support Group	Orange Parkinson's Support Group luncheon 2018	$600.00	$Nil	$200.00	$600.00
14	Orange Society of Model Engineers	Miniature railway in Matthews Park - relocate existing pedestrian warning signs and labyrinth on the pathway on the western side	$1,000.00	$Nil	$200.00	$1,000.00
15	Orange Theatre Company Inc	Costume storage racks	$5,000.00	$Nil	Decline	Decline
16	Orange War Widows' Guild Social Club	Lunches and other social outings for members	$500.00	$Nil	$200.00	$500.00
17	Orange Woodworkers Association	Purchase of equipment (band saw)	$3,000.00	$Nil	$200.00	$1,500.00
18	Spring Hill and Surrounding Districts Consultative Committee	Short educational sessions (aquifer and water catchment areas for Spring Hill/Huntley and wider area)	$200.00	$Nil	$200.00	$200.00
19	The Shepherd Centre (for Deaf Children)	Sing and Grow Music Therapy Program	$3,000.00	$Nil	$200.00	$1,500.00
20	St Vincent de Paul Society	Vinnies Van and Cafe special works	$3,000.00	$Nil	$200.00	$2,000.00
21	City of Orange Eisteddfod Society	Prize giving - Junior Pianoforte Scholarship	$600.00	$Nil	$200.00	$600.00
22	Country Women's Association of NSW - Central Western Group	2019 Schools Public Speaking Competition	$200.00	$Nil	$200.00	$200.00
23	Calare Public School	School Presentation Day 2018 - Orange Function Centre	$1,175.00	$Nil	$500.00	$881.25
24	Canobolas Cottage Inc (t/a Ronald McDonald House Orange)	Annual Ball 2018 (Carnivale - Under the Big Top) (request for a fee reduction)	$2,000.00	$Nil	$500.00	$750.00
25	Orange Legacy Club	Legacy Week 2018 - Banners in Summer and Anson Streets (request for a fee reduction)	$400.00	$Nil	$200.00	$400.00
26	Orange Schoolhouse Quilters	Rent assistance for Senior Citizens Centre usage (request for fee reduction)	$1,000.00	$Nil	$500.00	$750.00
27	Orange District Girl Guides	Rates reimbursement (365 Peisley Street)	$1,251.76	$Nil	$625.88	$940.00
28	Orange Preschool Kindergarten	Rates reimbursement (13 Moad Street)	$2,654.74	$Nil	$1,327.37	$1,993.00
29	City of Orange Brass Band	Rates reimbursement (62-64 Endsleigh Avenue)	$6,109.95	$Nil	$3,054.99	$2,000.00
30	Orange High School	School annual prize giving - Presentation Evening 2018	$200.00	$Nil	$200.00	$200.00
	All schools in Orange	Prize money for schools - available on application (20 less one x $200)	$4,000.00	$Nil	$3,800.00	$3,800.00
			$66,857.30	$Nil	$14,008.24	$34,814.25

Sports Participation Program donations of $3,041.00

	Applicant	Description	Request $ Cash	Request $ In-kind	Recommend $ Current Policy	Recommend $ Draft Policy
31	Orange and District Softball Association	Multiple Teams in One Sports Association (7 teams) - Softball - 2018 Regional Representation	$1,750.00	$Nil	$750.00	$750.00
32	Western Region Academy of Sport (WRAS)	Assisting athletes in Orange-based training sessions (per capita contribution)	$2,291.00	$Nil	$100.00	$2,291.00
			$4,041.00	$Nil	$850.00	$3,041.00

Event Sponsorship donations of $32,503.00

	Applicant	Description	Request $ Cash	Request $ In-kind	Recommend $ Current Policy	Recommend $ Draft Policy
33	Appledale Processors Co-Op	Orange Apple Ramble 2019 - 27 April 2019	$5,000.00	$Nil	$2,500.00	$1000.00
34	Australian National Field Days	Australian National Field Days	$5,000.00	$Nil	$2,500.00	$1500.00
35	Blue Heel Cloggers - Dancing With Bite!	Representing Orange at the Granny Smith Festival 2018 - Eastwood - October 2018	$2,000.00	$Nil	$1,000.00	Decline
36	Brooking, Rachael	Walk 4 Hope 2018 and Hunt 4 Redhead 2018 (fundraising events for Huntington's Disease)	$5,000.00	$327.80	Decline	Decline
37	City of Orange Eisteddfod	City of Orange Eisteddfod 2018 - receive $20,000.00 in reduced fees and charges each financial year	$21,500.00	$20,000.00	Decline	Decline
38	City of Orange Veterans Golf	Orange Golf Classic for Veterans 2019	$1,300.00	$Nil	$650.00	Decline
39	Dirt Lane Press	Publication and Launch of Book - "Leaf Stone Beetle"	$3,000.00	$Nil	$1,500.00	Decline
40	Food of Orange District Week	Food Week 2019 - 5-14 April 2019	$5,000.00	$Nil	$2,500.00	$1500. (Funding is also included in the TDO contract.)
41	Golf Orange (Orange Ex-Services' Club)	City of Orange Golf Championships 2018 - 29 September 2018 to 1 October 2018	$5,000.00	$Nil	$2,500.00	Decline
42	Leukaemia Foundation	Light the Night 2018	$2,000.00	$Nil	Decline	Decline
43	McCormack Barber Real Estate	New Year's Eve Fireworks (Party Under the Stars) 2018	$22,000.00	$Nil	$2,500.00	$10,000.00 plus $10,000*from city events.
44	Orange Colour City Running Festival Committee	Orange Running Festival 2019 - 23-24 February 2019	$1,500.00	$2,000.00	$1,750.00	$1500.00
45	Orange Eight Day Games	Orange Eight Days Games 2018	$3,000.00	$Nil	$1,500.00	Decline
46	Orange Farmers Markets Inc	The Chef's Table	$4,500.00	$Nil	$2,500.00	$1500.00
47	Orange Golf Club Limited	Annual Golf Tournaments (Veterans, Ladies, Men's and Classic) - October 2018 - January 2019	$5,000.00	$Nil	$2,500.00	Decline
48	Orange Harness Racing Club	Harness Race Meetings in February 2019 - receive $20,000.00 annually (10-year period 2016/17 to 2025/26 - Res No 16/476)	$5,000.00	$Nil	Decline	Decline
49	Orange Lions Club	Camel Races 2019	$5,000.00	$Nil	$2,500.00	$1500.00
50	Orange Region Vignerons' Association	Orange Wine Festival 2018 - 12-21 October 2018	$5,000.00	$684.50	$2,500.00	$1500 (Funding is also included in the TDO contract)
51	Orange Symphony Orchestra	Performances of Handel's Messiah - 23-25 November 2018	$5,000.00	$Nil	$5,000.00	Decline
52	Rotary Club of Orange	Banjo Paterson Australian Poetry Festival 2019 - receive free use of Theatre in fees and charges	$20,000.00	$5,000.00	$2,500.00	$10,000.00 (Funding is also included in the TDO contract)
53	Rotary Club of Orange Daybreak	Classic car food and wine event	$5,000.00	$240.00	$2,500.00	$1500.00
54	Rotary Club of Orange Daybreak	NSW Regional Technology Expo 2019 - 21-23 June 2019	$5,000.00	$5,000.00	$2,500.00	$2500.00 from economic development budget*
55	Rotary Club of Orange North	Lead the Way - fundraising concert for Guide Dogs NSW/ACT	$5,000.00	$1,800.00	Decline	Decline
56	Te Aria Foundation	Us Day in Roberts Park (to promote the development of the first suicide prevention plan for the Orange Region)	$5,000.00	309.50	$2,500.00	Decline
57	Wangarang Industries	Charity Golf Challenge 2019 - 1 February 2019	$3,000.00	$Nil	$1,500.00	$1500.00
58	Western NSW Skills Development Hub	Orange Jobs Expo 2018 - 8 November 2018 (fee reduction request)	$1,653,00	$Nil	Decline	Funded from economic development budget.
59	Willys Overland Club of Victoria	Overland 2018 (100th Anniversary) - from Sydney to Brisbane - 14‑19 October 2018	$5,000.00	$Nil	Decline	Decline
			$160,453.00	$15,034.00	$42,900.00	$45,500.00

* $12,500 added from Economic Development and City Events budgets

Sports facility grants $50,000.00

	Applicant	Description	Funding Requested	Recommended Funding
60	Orange CYMS Cricket Club	Construction of cricket practice nets at Norton Park (James Sheahan Catholic High School)	$15,000	$9,000
61	Orange PCYC	Replacement of the Sir Neville Howse Stadium scoreboards	$15,000	$9,000
62	Orange & District Softball Association	Extension of the existing canteen facility for storage	$5,000	$5,000
63	Orange Cycle & Triathlon Club	Construction of an equipment storage shed at Gosling Creek Reserve	$3,000	$3,000
64	Orange City Croquet Club	Extension of the existing Club House veranda to provide additional shelter	$1,700	$1,200
65	Orange Emus Rugby Club	Drainage upgrade on western side of main field at Orange Emus Rugby Club	$15,000	$13,000
66	Orange Little Athletics	Construction of long jump and triple jump pits and approaches	$7,000	$5,300
67	Spring Hill Recreation Ground Trust	Replacement and upgrade of synthetic cricket wicket at the Spring Hill Recreation Ground	$5,977 (exceeds 50% of project cost)	$4,500
		TOTAL	$67,677	$50,000

“Other” Expenses

Council is required to submit its accounts to the Office of Local Government in a prescribed format.

This format includes an item entitled “other expenses”. Council has identified it wants to have information that specifies what is included in the other expenses category. The following table provides the components of other expenses, and details that the expected increase in electricity charges has been offset by reductions in insurance premiums.

	Adopted 2017/18	Proposed 2018/19	Proposed 2019/20	Proposed 2020/21	Proposed 2021/22
Other Expenses
Telephone Charges	383,963	392,658	399,755	406,984	414,347
Insurance	1,454,687	889,927	905,945	922,253	938,851
Donations	61,500	60,000	60,000	60,000	60,000
Electricity Charges	3,676,272	4,127,547	4,206,348	4,286,653	4,368,499
Gas Charges	282,779	287,869	293,053	298,325	303,694
Mayor and Councillor Fees	270,612	279,316	284,343	289,462	294,672
Computer Leases	144,658	200,000	203,600	207,265	210,996
Regional Library Administration Fee	1,236,515	1,290,221	1,332,148	1,376,040	1,422,334
Other	110,251	112,149	114,077	128,042	118,042
Total Other Expenses	7,621,237	7,639,687	7,799,269	7,975,024	8,131,435

Council Meeting 15 May 2018

5.3 Quarterly Budget Review and Performance Indicators

Attachment 1 Performance Indicators - 2017/21 Quarter 3

1. Our City

The Orange community will embrace and support strong, accountable leadership to ensure effective, long term, inclusive planning and decision-making within the region.

1 - In complying with the Local Government Act, the Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
1.1.1	Maintain the delegations and sub-delegations register	Delegations reported to Council annually, Sub delegations reviewed as part of the performance appraisal process and signed off annually.	Review delegations to the General Manager in November annually	Oct-Dec annually	Scheduled to be reviewed prior to September 2018	n
1.1.1	Maintain the delegations and sub-delegations register		Update and distribute sub-delegations to staff in December annually	Oct-Dec annually	Updates made and distributed to relevant staff during the quarter.	n
1.1.2	Provide information to Councillors on training and development opportunities	Training and Development opportunities were reported to Council.	Coordinate with the Mayor and the Councillors on Councillors training and development plans as per requirements in the Local Government Act	Oct-Dec annually	This will be done in October/November 2018	n
			Design the Councillor induction program following the September 2017 election	Jul-Sep	Councillor Induction Program designed and implemented.	n
			Implement and manage the delivery of the Councillor induction program following the September 2017 election	Jul-Sept, Oct-Dec	Councillor Induction Program designed and implemented.	n
1.1.3	Undertake testing of Council's Business Continuity Plan	The Business Continuity Plan for the Civic Centre was reviewed during the quarter.	Business Continuity Plan tested and reviewed in December annually	Oct-Dec annually	The Business Continuity Plan for the Civic Centre was reviewed during the quarter.	n
1.1.4	Maintain the enterprise risk management system	The Enterprise Risk Management System was maintained during the quarter.	Annual review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee	Each quarter annually	The Corporate Risk Register was reviewed and reported to the March Audit and Risk Management Committee	n
			Compliance reporting quarterly to Directors	Each quarter annually	Compliance reports delivered	n
			Deliver an internal audit program based on the corporate risk issues with reports on progress against the program made to Council on a quarterly basis	Each quarter annually	Internal audit program delivered during the quarter in accordance with the Internal Audit Program	n
1.1.5	Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities	Council’s online presence continues to grow at a steady rate. Council’s Your Say Orange page has amassed 1,467 registered users and attracted 11.4 thousand people, during the three months. This compares to 20 thousand people the previous quarter, however there was an active campaign under way to promote the community strategic plan during that time. During the last quarter the number of people following the Council’s social media accounts increased by about 7 per cent. Posts and news items about the beginning of the Forest Road upgrade were the most popular and received the most comments and engagement.	Increase social media engagement and reach by 25%	April-Jun	During the last quarter the number of people following the Council’s social media accounts increased by about 7 per cent.	n
1.1.5			Maintain the Council website with weekly updates	Each quarter annually	Updates are made to Council’s website several times each week.	n

1.2 - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
1.2.1	Manage Council’s records system	All incoming letters and emails to Council registered into the Records System on a daily basis and allocated for action to relevant staff members.	All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member	Each quarter annually	All incoming letters and emails to Council registered into the Records System on a daily basis and allocated for action to relevant staff members.	n
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and the Delivery/Operational Plan requirements	December quarterly budget variations have been submitted and are currently being entered into the finance system ready for final review. Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017.	Quarterly reports presented to Council within two months of the end of each quarter	Each quarter annually	December quarterly budget review resolved by Council on 20/2/18	n
1.2.2			Annual financial statements finalised by November	Oct-Dec annually	Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017.	n
1.2.3	Establish and support Council meetings, policy committees and Council's community committee network	Support was provided for Council Meetings, Councillor Briefings and the Councillor Induction Program over the quarter. Council established the community committee framework, and expressions of interest for members were called.	Prepare and distribute agendas and reports for Ordinary Council and policy committee meetings within three business days of the meetings	Each quarter annually	Agendas and reports prepared in accordance with timeframes.	n
			Review Council's community committee network structure in September annually	Jul-Sep annually	This was completed in September 2017	n
			Establish the annual committee meetings schedule in September annually	Jul-Sep annually	Committees are setting their meeting schedules as part of their first meeting.	n
			Undertake a strategic planning session with all community committees in September-December annually	July-Sept, Oct-Dec annually	This will be done in September/October 2018	n
			Review charters of community committees in October annually	Oct-Dec annually	All Charters reviewed and adopted by Council during the quarter.	n
			Annual report from the Audit and Risk Management Committee by April annually	Apr-Jun annually	The Annual Report from the Audit and Risk Committee was presented to Council during the quarter.	n
			Report of complaints under Council's code of conduct to Council by December annually	Oct-Dec annually	Report provided in December 2017. Council resolved to receive update reports on statistics quarterly which will commence in the next period.	n
1.2.4	Implement information technology strategy initiatives	NBN has been installed at various sites and all lines so far have been changed over prior to the notified disconnection dates - around 34 of a total of 172 remain to be changed across and we are working with Telstra to ensure this occurs without loss of services at any sites. Standard Operating Environment to involve move up to Windows 10 by June 2018, along with Office 2016, as standard across the organisation is continuing with all PC's/laptops due for replacement this Financial Year completed. Now concentrating on pre-existing PC's/laptops being upgraded. Website redesign is progressing and will be upgraded in stages due to its large amount of content.	Records system integration with Land and Property system	Oct-Dec	Will commence in October	n
			Services review - security, website software (internet and intranet)	Apr-Jun annually	New website being established by Communications section and IT. To be rolled out in stages.	n
			CCTV network review and systems improvement plan	Apr-Jun annually	Planning underway	n
			Review NBN impacts on Council	Jul-Sep annually	Working with Telstra to implement NBN on all landlines by April 2018	n
			Investigate e-planning initiatives and impacts and potential solution design	Oct-Dec annually	Keeping a watch on State Govt requirements in this realm. Building Certification data reporting is next requirement due by 1st July 2018.	n
			Standard operating environment developed and maintained	Jul-Sep annually	This is an ongoing process requiring constant review to ensure it is kept up to date. Moving to Windows 10 across organisation by 30 June 2018.	n
			Councillor download and online information system solution refreshed	Oct-Dec	Using One Drive for this solution.	n
			Telemetry network review and hardware refreshment program	Oct-Dec	RFQ sent out in November regarding a review of Telemetry system and improvements. Initial meetings have been held in March with Hunter H2O who were the successful firm.	n
			Customer request management system review	Year 2	Will commence next year	n
1.2.5	Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy	Monthly reports have been completed and submitted on time to Council for the first 9 months of the financial year. The annualised average interest rate of Council’s investment portfolio continues to exceed Council benchmarks.	Monthly reports to Council on the performance of the investment portfolio	Each quarter annually	All monthly reports for 3rd quarter presented to and resolved by Council.	n
1.2.6	Review and implement operational efficiency opportunities	Progress against the Improvement plan continues. Assessment of purchasing processes has progressed with online order receipting project continuing, developments contributions plan in place, levels of service review and community engagement as part of the Community Strategic Plan has been finalised, briefing on analysis of impact of child care subsidies on business modelling has been provide to Council, entry to town designs have been augmented with concepts for Dairy Creek Road intersection with highway and impacts of the new caravan park site, the assets management plans and strategy have been updated, staff oncosting for budget purposes is being revised and systems integration efforts have been completed.	Consideration of actions and efficiencies from the activities identified in the Fit for Future Improvement Plan reported to General Manager and used to inform future budgets	Apr-Jun annually	Progress against the Improvement plan continues. Assessment of purchasing processes has progressed with online order receipting project continuing, developments contributions plan in place, levels of service review and community engagement as part of the Community Strategic Plan has been finalised, briefing on analysis of impact of child care subsidies on business modelling has been provide to Council, entry to town designs have been augmented with concepts for Dairy Creek Road intersection with highway and impacts of the new caravan park site, the assets management plans and strategy have been updated, staff oncosting for budget purposes is being revised and systems integration efforts have been completed.	n

1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
1.3.1	Provide a framework for development in the City through Council's local environmental plan, plans of management and development control plan	Internal Review of Draft DCP commenced in 2017. Finalisation of this review is expected in fourth quarter of 2017/17.	Develop and have adopted a new City-wide development control plan by the end of 2017	Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun	Internal Review continuing on this document to ensure Plan will reflect planning values of the City. Target - last quarter of 2017/18	n
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the state of environment report	The published annual statement of environment report included the five key areas of our environment.	Publish the annual statement of environment report by November	Oct-Dec annually	Completed	n
1.3.3	Support the Local Emergency Management Committee	Continuing to support the Local Emergency Management Committee. During the last quarter staff opened an Emergency Operation Centre to assist the Agencies fighting the fire on Mt Canobolas. Council staff assisted with road closures, plant operations, admin assistance and emergency operations.	Support local emergency planning in conjunction with key agencies	Each quarter annually	Continuing to support the Local Emergency Management Committee.	n
1.3.4	Support the Rural Fire Service	Council continued to support the Rural Fire Service in the last quarter. An Emergency Operation Centre was opened to support the fire fighter at the Mt Canobolas fire and also through administration services.	Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison meetings	Each quarter annually	Council continued to support the Rural Fire Service.	n
1.3.5	Develop and implement the suite of integrated planning and reporting documents	Work is under way on the next suite of planning and reporting documents.	Comprehensive review of the Community Strategic Plan by June 2017	Jan-Mar	Nearing completion.	n
			Annual minor review of the Community Strategic Plan by February annually	Jan-Mar annually	Will commence in Year 2	n
			Finalisation of the Delivery/Operational Plan by June annually
			Apr-Jun annually	Will be finalised in the next quarter	n
			Review of the Resourcing Strategy by December annually to via the Long Term Financial Plan, the assets planning documents and the Workforce Management Plan	Oct-Dec annually	n	Will be completed in the next year
			Preparation of the Annual Report by October annually
Oct-Dec annually	Previous year complete	n
Undertake quarterly reviews of the Delivery/Operational Plan and report to Council	Each quarter annually	Quarterly reviews provided	n

1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
1.4.1	Maintain a framework of relevant policies and procedures	A comprehensive review of Strategic Policies was undertaken during the quarter. Council resolve to delete 26 unrequired Strategic Policies and resolved the review schedule for remaining policies	Facilitate the review of strategic policies annually, with the code of conduct reviewed by March, the code of meeting practice reviewed by April and Councillors' payment of expenses and provision of facilities policy reviewed in September	Each quarter annually	Council adopted 8 policies during the quarter, and resolved to place 7 policies on public exhibition.	n
1.4.1	Maintain a framework of relevant policies and procedures		Facilitate the review of operational policies annually	Each quarter annually	An Operational Policy Review framework has been developed during the quarter.	n
1.4.2	Ensure Councillors are made aware of key policy requirements	Key policy advice is provided to Council via reports.	Provide advice on key policy and legislative changes as required	Each quarter annually	Key policy advice is provided to Council via reports.	n
1.4.3	Maintain and implement the Disability Inclusion Action Plan 2017/21	Increased Actions completed.	Maintain and implement the Disability Inclusion Action Plan	Each quarter annually	Final review of completed actions to be completed in May	n

2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses and engage with the community through a variety of formats
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
2.1.1	Promote Council's activities through media releases and media briefings, and host community information sessions when appropriate	Council released about 34 media releases during the last quarter, covering a range of events and news. The most popular news items were about the Queens Baton coming to the city, a delay on the Winter Street/Wakeford St/Icely Road roundabout, the start of the Forest Road upgrade and Council’s new approach for dealing with stray pets. On average Council’s media department handled about three media requests per day requiring various actions such as providing statements, background briefings, arranging interviews or setting up media opportunities.	Provide at least one media briefing per week	Each quarter annually	Background briefings provided on a weekly basis	n
			Issue media releases at a minimum of one weekly	Each quarter annually	Council released about 34 media releases during the last quarter, covering a range of events and news.	n
			Issue bulletins through the Council E-news service monthly	Each quarter annually	Monthly bulletins issued.	n
			Implement Council-wide Style Guide to inform communications documents, websites and social media presence	Apr-Jun annually	Style guide under way and amended logo adopted.	n

2.2 - Provide Council customer service that is easy to access and use and is interactive and responsive
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
2.2.1	Provide a highly-responsive customer service function	Council continues to provide a responsive service to customers. Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days.	Remind all staff of their obligations under Council's customer service obligation policy by June annually	Each quarter annually	This will be undertaken in the next quarter.	n
			All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days	Each quarter annually	Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days.	n
			Continue to provide after-hours call answering service	Each quarter annually	The after-hours service continues.	n

2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
2.3.1	Maintain membership of key lobby groups to advance regional priorities	Membership was maintained on key lobby groups.	Build on relationships with key lobby groups including but not limited to: - Centroc - Regional Development Australia - Inland Forum - NetWaste - Central West Libraries - Bathurst Orange and Dubbo Alliance - Association of Mining Related Councils - Local Land Services - Government Ministers and departmental officers - LGNSW	Each quarter annually	The following meetings were attended by the General Manager, Mayor or both during this period: Country Mayor’s Association, 2 February 2018 Centroc Executive Meeting, 8 February 2018 GMAC, 8 February 2018 The Hon John Barilaro, Deputy Premier, 10 February 2018 Centroc Board Meeting, 22 February 2018 Association of Mining and Energy Related Councils, 23 February 2018 Inland Forum, 1 March 2018 Local Land Services Board, 20 March 2018 Regional Development Australia, 26 March 2018	n

3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
3.1.1	Ensure all requirements for the conduct of the election are undertaken within required timeframes	All requirements for the conduct of the 2017 Election were met.	Ensure all advertising is conducted in accordance with time frames set by the NSW Electoral Commissioner	Jul-Sep	Completed	n
			Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election	Jul-Sep	Completed	n
			Prepare materials to provide potential candidates	Jul-Sep	Completed	n

3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
3.2.1	Implement the Workforce Management Plan	The Staff Consultative Committee met in February and reviewed the Recruitment and Selection Policy and Procedure. The Work Health and Safety Committee met in March and reviewed the quarter's safety reports and committee charter. Wellness programs during the quarter included mental health first aid training, hearing checks, Capital Health care checks for 100 staff and launch of expanded employee assistance program. A satisfactory external WHS audit was undertaken in February as part of Council's AS4801 Accreditation. Further work undertaken in quarter to develop online training courses.	Undertake a follow-up employee satisfaction survey and link results into review of the Workforce Management Plan Action Plan	Jan-Mar and Year 3	To be rescheduled to the first half of 2018/19 to align with new Workforce Plan.	n
			Complete the action plan outlined in the Equal Employment Opportunity Management Plan	Apr-Jun annually	To be completed in next Quarter	n
			Review employer branding and promotion of Council as an attractive career option	Jan-Mar	Working with Schools on programs to support work experience and promotion of Council as an employer. All positions advertised on Facebook	n
			Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee to ensure staff engagement and policy consultation	Each quarter annually	Staff Consultative Committee met in February and reviewed the Recruitment and Selection Policy and Procedure. The Work Health and Safety Committee met in March and reviewed the quarter's safety reports and committee charter.	n
			Staff Training Plan developed and implemented	Apr-Jun annually	To be completed in next Quarter	n
			Complete actions from Council's Safety Plan including implementation of the review of Council's Work Health and Safety Management System, implementation of the wellness programs and health surveillance and develop and deliver the framework around musculoskeletal injuries and manual handling	Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun	Wellness programs during the quarter included mental health first aid training	n
			Implement the new online training system	Oct-Dec, Jan-Mar	Further work undertaken in quarter to develop training courses.	n
			Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites	Each quarter annually	A satisfactory external WHS audit was undertaken in February as part of Council AS4801 Accreditation. Quarterly inspections were completed.	n
			Continue to rollout leadership programs including recruitment, performance management and new manager induction	Oct-Dec and Year 3	Last session of the Certificate IV Leadership held in quarter.	n

3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
3.3.1	Apply Council's adopted donations and grants policy to support the community	Council's donations policy has been applied consistently and in a timely manner during the third quarter.	Report requests for support to Council quarterly	Each quarter annually	Requests for donations are reported to Council as each request is received. During this quarter, $11,250.00 was given or committed to the following entities: • Cancer Council NSW (Orange Relay for Life 2018)) • Georgia Westcott (NSW Country Under-15 Girls' Softball Team) • Ainsley Holmes (NSW Country Under-14 Women's Basketball Team) • Alicia McFadden (NSW Girls' President's Interstate Shield Team) • Michael Dillon (Australian Country Hockey Team) • Rotary Club of Orange Daybreak (NSW Regional Technology Expo 2018)	n

4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
4.1.1	Engage with State and Federal Governments on funding and policy matters	Engagement was maintained on funding and policy with other tiers of Government. These interactions included but were not limited to the Stronger country Communities Fund Round 2, a submission to the NSW Government on disability funding and to Minister for Education The Hon Rob Stokes on swim safety.	Report activities of the Council showing the advocacy on emerging strategic matters important to the City and region	Each quarter annually	Council continued to identify funding sources for priority projects	n

4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
4.2.1	Maintain sister cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea	Orange schools, James Sheahan High and Orange High hosted two exchange visits during the reporting period, and students from both groups were welcomed at mayoral receptions. Canobolas High has withdrawn from the student exchange program and Orange Anglican Grammar is exploring involvement. The Sister Cities Community Committee held its first meeting of the new Council term and Mr Bryce Ostini was elected chairperson.	Support opportunities for cultural exchange	Each quarter annually	Ongoing	n
4.2.1			Finalise employment skills exchange program with Mt Hagen	Oct-Dec annually	No progress on this measure in the quarter. Have requested feedback from the Commonwealth on potential funding.	n

2. Our Community

The Orange community will support and enhance a healthy, safe and liveable city with a range of recreational, cultural and community services to cater for a diverse population.

5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
5.1.1	Engage with the community in the planning and development of public open space	First meeting of the Parks Trees and Waterways Community Committee held in March 2018 and formulation of Action Plan being undertaken. A working group, consisting of representatives of the Friends of the Orange Botanic Gardens and Council staff has been established to plan and coordinate the 30th Anniversary of the opening of the Orange Botanic Gardens. An event is to be held in October 2018. Work continues on the landscape surrounding the Borenore Marble in the Botanic Gardens.	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions per year in the development of public open space	Jul-Sep, Jan-Mar annually	First meeting held in March 2018 - action plan being developed.	n
			Cook Park Master Plan reviewed by December 2017, then annually	Oct-Dec annually	Actioned in the Parks, Trees and Waterways Community Committee	n
			Botanic Gardens Master Plan reviewed by December 2017, then annually	Oct-Dec annually	Actioned in the Parks Trees and Waterways Community Committee	n
5.1.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Council seeking funding for construction of amenities at SJBP	Sir Jack Brabham Park Sports Centre - Stage 1 commenced	Oct-Dec	Council plans for new facility being revised to include additional amenity for people with a disability. Funding submission with NSW Government as part of Stronger Country Communities Fund (SCCF) round one was unsuccessful. Funding submission under round 2 of SCCF to be submitted. Outcome known at end May 2018	n
5.1.3	Increase utilisation and functionality of the Orange Showground	Council continues to upgrade facilities at the showground to increase its patronage.	Develop and implement a plan for the improvement and increased utilisation of the Orange Showground	Each quarter annually	Council continues to work with stakeholders to improve the utilization of the showground. Funding submission for Toilets to be constructed adjacent to Naylor Pavilion to be submitted under SCCF round 2 funding.	n
5.1.3			Upgrade the toilet facilities, Dalton Pavilion and arena fencing completed	Jan-Mar	Works on upgrade of toilet facilities and Dalton Pavilion have been completed. Council seeking funding for upgrade of Arena.	n

5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
5.2.1	Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Playground safety inspection continue to be undertaken on a monthly basis; major repairs were identified during the reporting period, with replacement parts order and work scheduled to replace all decks to the Somerset Park playground.	Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years	Years 2 and 4	Will commence next year	n
			Undertake playground inspections for each playground on a monthly basis	Each quarter annually	Inspections undertaken on a monthly basis	n
			Re-oil the Orange Adventure Playground by June every two years	Years 2 and 4	Will commence next year	n
5.2.2	Implement the renewal and enhancement of recreational assets	Installation of sight screens at Wade Park to enhance the level of facilities and meet player expectations has commenced with rails installed. Rotating day/night cricket screens currently under fabrication.	Wade Park - undertake subsoil drainage to western quarter of the field	Oct-Dec, Jan-Mar	Deferred awaiting funding to undertake works	n
			Sir Jack Brabham Park greenkeeper's compound hard surface machinery area	Jan-Mar	Deferred awaiting funding to undertake works	n
			Upgrade play facilities	Year 2	Will commence next year	n
			Sir Jack Brabham Park - installation of playground	Year 2	Will commence next year	n
			Max Stewart Oval - installation of training lights	Year 3	Current year project - lighting design for training level floodlighting commissioned.	n
			Rosewood Oval - installation of training lights	Year 2	Will commence next year	n
			Construct Robertson Park toilets	Year 2	Will commence next year	n
			Moulder Park master plan works	Apr-Jun annually	Will commence next quarter	n
			Replacement of pedestrian timber bridges in Moulder Park	Apr-Jun and Year 2	Deferred awaiting funding for next stage of bridge replacement	n
			Orange Botanic Gardens - Koori Walk	Year 4	Will commence in Year 4	n
			Lake Canobolas Reserve - enhance the dugout area	Jan-Mar, Apr-Jun	Planning commenced	n
			Camping facilities in Lake/Mount Canobolas precinct	Year 2	Will commence next year	n

6 - Encourage and support the development and growth of sport, recreational, healthy and active-living pursuits that are inclusive and adapted to the needs of a diverse community

6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
6.1.1	Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community	Committee Action Plan development completed at April meeting.	Annual planning session with ageing related services community committee to create action plan and adoption by Council	Oct-Dec annually	Action Plan completed for new Council period	n
6.1.1			Report on implementation of the approved ageing related services action plan	Each quarter annually	First report on the new plan due in June.	n

6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities

Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
6.2.1	Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities	Council continues to work with sporting groups for the development of sporting infrastructure. Sport and Recreation Committee to consider priorities for infrastructure	Implement Council's sports facility program (minor grants)	Jan-Mar annually	Council's sports facility grant program conducted and grants awarded to successful sporting groups	n
6.2.1			Development of Cricket Centre of Excellence - Wade Park	April-June and Years 2 and 3	Continued works on Centre of Excellence.	n
6.2.2	Develop the Mount Canobolas precinct	Development of the MT Canobolas precinct is predicated on an amendment to the Plan of Management. Council continues to work with NPWS in this regard	Development the Mount Canobolas precinct for mountain bike activities	Years 2, 3 and 4	Council continues to work with NPWS to seek an amendment to the plan of Management. Council has responded to the draft amendment and will participate in public comment when opportunity arises	n
6.2.3	Fund works at the Scout Camp	Council submitted a grant application under the Building Better Regions Fund Program.	Report on facilities upgraded	Each quarter	Control of the Scout Camp is now with Council. Scouts will remain involved and have access to the site. One grant application has been submitted.	n
6.2.4	Install ABC Emmaville documentary in Emmaville Cottage	ABC Documentary purchased. Seeking funding opportunities to purchase TV and security case.	Installation of secure television stand and video	Apr-Jun	ABC Documentary purchased, seeking quotes for secure enclosure that holds TV and electrical works.	n

6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Through Council's Sporting Event Attraction Program, Orange was successful in securing and hosting one national level event and four state championship events during the reporting period.	Support at least five major events annually sourced by agency	Apr-Jun annually	Orange continued to host a number of major sporting events during the second quarter reporting period, including: 2018 NSW Country Diving Championships 2018 Swimming NSW Country Regional Meet Newcrest Orange Challenge 2018 Triathlon NSW Club Championships 2018 Australian O/50'S National Cricket Championships.	n
6.3.1			Identify and attract an additional two major state/national sporting events to host	Apr-Jun		n
6.3.2	Operate the Orange Aquatic Centre	Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines.	Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits	Oct-Dec annually	Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines.	n
			Maintain 90% occupancy rate for all learn-to-swim classes	Each quarter annually	LTS classes fully subscribed	n
			Deliver the Aquatic Centre capital works program	Apr-Jun annually	Capital works being conducted in accordance with Capital Works Plan	n

6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
6.4.1	Provide recreational activities for older people, people with a disability and younger people to support healthy and active living	Council facilities provided for a range of activities to support healthy and active living. Elders Olympics provided to celebrate Seniors Festival.	Provide recreational activities including after school and school holiday activities for identified young people	Each quarter annually	Vacation care and Before and After School Care programs provided at capacity.	n
			Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998	Apr-Jun annually	Compliance maintained.	n
			Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually	Oct-Dec, Jan-Mar annually	Expo and Elders Olympics successfully provided.	n
6.4.2	Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health	Council has supported the conduct of a community event designed to have a positive impact on community health during the reporting period and has agreed to host a junior Rugby League camp in 2018.	Provide support for three events annually	Apr-Jun annually	Council supported the Orange Running Festival which was held on the 24 & 25 February 2018 and attracted over 1,500 entries. Following discussions with Pacific Sports Management, Orange will be hosting a junior NRL camp at Wade Park in July 2018. The camp is designed to develop rugby league skills of participants and identify talented players.	n
6.4.3	Engage the community in the Parks Alive program and environmental activities	During the quarter 10 community events were held with 153 community members participating.	Deliver four school programs, four educational programs and four community events per annum	Apr-Jun annually	Events held during the quarter included 7 educational events and 3 planting events. Events were held at Lake Canobolas, Waratahs Wetlands, Gosling Creek Precinct and Nelson Park	n

7 - Encourage resident and government involvement to ensure a supportive and safe City

7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
7.1.1	Engage the community in addressing crime	Community Safety and Crime Prevention Committee meetings re activated in February.	Participate in the Orange Liquor Accord	Each quarter annually	Liquor accord update expected at CSCP Committee 28 May.	n
			Promote the Operation Never Again program	Oct-Dec, Jan-Mar annually	Media campaign provided over Festive Season.	n
			Participate in relevant crime prevention networks	Each quarter annually	Community Safety and Crime Prevention Committee schedule and Action Plan developed	n
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys	6 monthly report provided to Attorney General. No increase in reported incidents.	Compile and submit six monthly reports to the Attorney General on the implementation of the Act	Oct-Dec, Apr-Jun annually	December report provided to the Attorney General.	n

7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Successful Free Cuppa for the Driver, Child Safety Restraint Checks and Alternative to Drink Driving campaigns provided over the last quarter. Road Safety Committee reactivated from February.	Deliver the Road Safety Officer Action Plan	Each quarter annually	Action Plan deliverables on track.	n
7.2.2	Manage companion animals within the City	In the last quarter RSPCA withdrew from the management of stray animals. Council managed to strike an agreement with Canobolas Family Pet Hospital who act as a drop off point for stray animals. Canobolas Family Pet Hospital have provided a new style of service for Council which has been very effective in reuniting animals with their owners prior to Council having to impound the animals. Canobolas Family Pet Hospital also provide veterinary treatment services for the operation of the Council pound, and have assisted in rehoming a number of animals after their holding period. Using Canobolas Family Pet Hospital and some welfare agencies, to date, animal rehoming numbers are well up on previous years. Whilst this new approach has taken a lot of resource from both Council and Canobolas Vets, the result has been a very positive experience for animals and their owners. Over the next six months a longer term, formal agreement will be organised with the Vet given this success. Pound solutions will also be formalised.	Review the Companion Animals Management Plan annually	Apr-Jun annually	New Companion Animals Community Committee formed and will consider CAMP draft later in year.	n
7.2.2	Manage companion animals within the City		Deliver ranger services	Each quarter annually	Ranger services have been provided. Priority is given to incidents that impact upon community safety. Taking over the management of pound services has very much impacted on Ranger availability for smaller issues such as barking dogs	n
7.2.3	Manage abandoned articles within the City	Abandoned trollies continue to be a regular focus of staff, who report them through the collection agencies. Reporting trollies is a daily activity of staff. The response from trolley providers and their collection agencies is somewhat varied. Staff will continue to focus on this matter. There have been an substantial number of abandoned vehicles that have been attended to by Ranger Services this year.	Report abandoned shopping trolleys to stores	Each quarter annually	Staff report trollies daily to the trolley collection agencies.	n

8 - Support the growth and development of a responsive, creative, innovative, learning and culturally-rich community that is inclusive and adapted to the needs of a diverse population

8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
8.1.1	Implement the Central West Libraries Strategic Plan	All scheduled actions in the Central West Libraries Plan were implemented.	Actions implemented in accordance with the Central West Libraries Strategic Plan	Each quarter annually	All scheduled actions in the Central West Libraries Plan were implemented	n
8.1.2	Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan	Strategically working with Orange City Council's cultural partners to deliver programming and marketing opportunities when available. This quarter has seen multiple cross promotions shared and include the Library, the Orange Regional Conservatorium, and Aged Care Services.	Actions implemented in accordance with the strategic plan	Each quarter annually	Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Strategic Plan.	n
			Actions implemented in accordance with the programming plan	Jan-Mar annually	Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre programming Plan.	n
			Actions implemented in accordance with the marketing plans	Jan-Mar annually	Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Marketing Plan.	n
8.1.3	Ensure the Orange Civic Theatre is well-equipped and facilitated community resources able to accept and develop touring performance art product	Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level.	Sound, lighting, staging and maintenance implemented in accordance with asset management	Oct-Dec, Apr-Jun annually	Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level.	n
8.1.4	Engage the community in the development of the Region Art Gallery's programs	Exhibition proposals were reviewed by the Exhibition Advisory group in mid-February 2018 and will be incorporated into upcoming programs over the next two years.	Meet biannually with the advisory group to assess exhibition proposals	Each quarter annually	Exhibition proposals were reviewed by the Exhibition Advisory group in mid-February 2018	n
			Seek input from teachers in the development of the educational program on an ongoing basis	Each quarter annually	Engagement with teachers on programs for 2018 has commenced.	n
			Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website, with applications assessed biannually	Each quarter annually	Applications continue to be received through the Gallery’s website.	n
8.1.5	Improve the visitor experience through increased functionality of galleries and associated public spaces	Refurbishment of the East/West Room commenced in this quarter and is due for completion early May 2018. These works will greatly improve the functionality of the rooms. Council has also submitted a funding application for the expansion of the Orange Regional gallery through the NSW Government cultural fund program. Outcomes of that program are expected in May 2018.	Install windows in West Room	Year 2	Will commence in Year 2	n
			Replace blinds	Year 2	Will commence in Year 2	n
			Upgrade furniture	Year 2	Will commence in Year 2	n
			Install data projector and associated equipment	Year 2	Will commence in Year 2	n
8.1.6	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	The Gallery continues to promote upcoming shows through traditional media mediums and increasingly social media avenues. Council programs and projects are also being promoted through the role of the Public Engagement Officer. School programs, artist talks, lecture series and participatory programs aimed at young people continue to be delivered.	Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced	Each quarter annually	The Gallery continues to promote upcoming shows through traditional media mediums and increasingly social media avenues. Council programs and projects are also being promoted through the role of the Public Engagement Officer. School programs, artist talks, lecture series and participatory programs aimed at young people continue to be delivered.	n
8.1.7	Reduce the carbon footprint of the Gallery	Gallery has commenced investigations into energy efficient lighting and will incorporate into future designs.	Investigate energy efficient devices for gallery lighting	Year 2	Gallery has commenced investigations into energy efficient lighting and will incorporate into future designs.	n
8.1.8	Manage the Museum collection to museum industry standards	Museum objects are acquired, catalogued and uploaded to Vernon CMS.	Complete the migration of database records to the new content management system (Vernon)	Year 2	Museum objects catalogued and migrated to Vernon on an ongoing basis. The development of Paddock to Plate exhibition has affected this program over the past 5 months.	n
			Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection	Each quarter annually	New acquisitions and collection items documented and stored to museum standards.	n
			Identify and pursue funding opportunities for improvements to collection storage facilities	Apr-Jun annually	Orange Regional Museum continues to pursue funding opportunities for collection storage facilities.	n
8.1.9	Deliver the Orange Regional Gallery exhibition, education and public programs	The exhibition, education and public programs for the Orange Regional Gallery continued to be delivered.	Plan and implement program of exhibitions in accordance with the exhibition timetables and budgets	Each quarter annually	The exhibition, education and public programs for the Orange Regional Gallery continued to be delivered.	n
8.1.10	Delivery the annual performing arts program	The take up for the 2018 Subscription Season and theatre program has commenced with take up in line with previous years. Programming for the 2019 Seasons has begun.	Develop and implement an annual subscription season and performing arts program across a diverse range of genres	Jan-Mar annually	The 2018 season comprises of a variety of product and includes cross divisional opportunities, Indigenous, music, dance, circus, children's productions, workshops, mainstream and challenging performances.	n
			Present a dedicated annual children's program for primary and secondary students	Oct-Dec annually	The 2018 Children's dedicated season has been presented to schools and the up-take has commenced. 2018 sees four dedicated children's works (with fifteen performances) with a variety of performances and engagement opportunities considered.	n
			Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs	Each quarter annually	Orange Eisteddfod has 22 days booked between the theatre and the Function Centre. Schools performances booked - six. Local dance schools - seven.	n
			Develop an annual satisfaction survey of patrons and hirers	Jan-Mar annually	In development	n
			Develop and facilitate a school holiday acting/drama program	Oct-Dec annually	The dedicated workshop program scheduled for the 2018 April school holiday is fully subscribed - this is being facilitated by Shake and Stir Theatre Co and Orange Civic Theatre.	n
8.1.11	Development of options for new Planetarium and Conservatorium	A detailed design concept has been developed of the Orange Regional Conservatorium and Planetarium with an anticipated development application lodgement date in late 2017. The estimated cost for the project is approximately $18 million and will be reliant on State and Australian government funding. Council has lodged an application with the NSW Government for funding under the Cultural Grant Program.	Project plan for approved project implemented according to budget and time frames	Apr-Jun	Council seeking funding for delivery of this project.	n

8.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
8.2.1	Deliver the Orange Library service	Service delivered to the Orange Community through a range of services and programs as detailed in Library's Strategic Plan.	Develop a calendar of events and activities by January annually	Jan-Mar annually	Calendar of events developed and used as basis for programming.	n
			Host the NSW and ACT Family History Association Annual Conference in September 2017	Jul-Sep	Completed.	n
			Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries	Each quarter annually	Programs held during school terms. Ten Minutes a day x 1 weekly 1,2 Books x 1 weekly Music for Little Ears x 2 weekly Storytime x 4 weekly	n
			Implement NSW Public Libraries Strategy for indigenous services	Each quarter annually	Signage for Aboriginal Collections changed following recommendations by State Library of NSW	n
			Consolidate STEAM (science, technology, engineering, arts and mathematics) programs for the library for children and young people	Each quarter annually	STEAM programs offered for children and young people as part of school holiday activities and during term time. Adult STEAM introduced during term 1.	n
8.2.2	Make the Library's heritage collections available on-line	Relevant resources made available through the Library's on-line presence	Continue to add digitised and digital content to the Spydus library management system	Each quarter annually	Relevant resources made available through the Library's on-line presence. Indexing of local newspapers continues with entries added to online index. Email Oral History Collection selected by State Library of NEW South Wales as pilot collection for Amplify, State wide resource.	n
8.2.3	Link visual arts with other organisations via partnerships and other innovative shared events	The Orange Regional Gallery continues its program with NSW Health for the delivery of the Arts in Health program at the Orange Health Service. Council also actively works with Museums and Galleries NSW, Arts Outwest, Regional Arts Fund, Regional Arts Australia and the Corridor Project. This collaboration most resulted in the opening on Friday 9 February at Orange Regional Gallery of StarPicket	Identify and pursue additional funding	Each quarter annually	New funding has been sought from the State Government for the extension.	n
			Collaborate with other organisations to produce two events per annum	Apr-Jun annually	The events included the Arts and Health program and Kedumba Drawing Award.	n
			Participate in regional festivals with a minimum of two per annum	Apr-Jun annually	Preparations are under way for 'Interiors' curated by Gavin Wilson, which will be Launched during FOOD week in April 2018.	n
			Conduct programs associated with Arts and Health with a minimum of two per annum	Apr-Jun annually	Installations are continuing with plans for temporary exhibitions at the Health service such as Operation Art.	n
8.2.4	Engage the community in the development of programs for the Orange Regional Museum	A range of education and public programs have been developed to complement the new exhibition - Paddock to Plate; a history of food and wine in Orange and district.	Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities	Each quarter annually	A range of education and public programs have been developed to complement the new exhibition.	n
8.2.4			Work with young people to create opportunities to contribute to the content and programs of the Museum	Each quarter annually	New programs are developed, a grant was submitted to Create NSW which will see young people as content creators for the museum.	n

8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s cultural services are professionally managed
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
8.3.1	Provide for the management and operation of Central West Libraries on behalf of the Member Councils	Requirements of the Library Act 1939 and the Central West Libraries agreements are met	Requirements of the Library Act 1939 and the Central West Libraries agreements are met	Each quarter annually	Requirements of the Library Act 1939 and the Central West Libraries agreements are met. All Councils agree to Service Level Agreements	n
8.3.2	Develop a Regional Museum program for Orange	Orange Regional Museum continues to work with regional museums as part of the Sustainable Collections Project. Many of the regional museums have involvement with the Paddock to Plate exhibition and have loaned objects and photographs.	Plan and implement an innovative and engaging program of exhibitions and educational activities	Oct-Dec, Jan-Mar, Apr-Jun annually	Paddock to Plate; a history of food and wine will open on 7th April, a comprehensive educational and public programs has been developed.	n
			Develop the Museum's collection and maintain records of acquisitions and loans	Oct-Dec, Jan-Mar, Apr-Jun annually	Collection continues to be developed in line with Council's Heritage Collection Policy	n
			Promote and provide on-line access to collections	Oct-Dec, Jan-Mar, Apr-Jun annually	Vernon CMS content has been uploaded, official launch date to be ascertained once the new exhibition is opened.	n
			Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region	Oct-Dec, Jan-Mar, Apr-Jun annually	Museum exhibitions are developed to tell the stories, cultures and places of the region.	n
			Ensure the Council's Heritage collections are stored to meet industry standards	Each quarter annually	Council's Heritage Collection is stored to industry standards.	n
			Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage	Each quarter annually	Museum Program is delivered in accordance with Orange Regional Museum Plan. Wentworth Mine and Emmaville Cottage continue to open to the public as a way of engaging new audiences.	n
			Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling	Each quarter annually	Funding to be sought in 2018/2019 to include industry standard museum environment at Orange Regional Museum	n
			Continue to implement the sustainable collections project in partnership with regional museums, cultural groups and participating councils	Oct-Dec, Jan-Mar, Apr-Jun annually	Sustainable Collections Project continues. As part of the Paddock to Plate exhibtion, 6 sateliite exhibitions will be installed in regional museums.	n

8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
8.4.1	Deliver a program to commemorate the centenary of World War I 2014-2018	Research on the role of Orange residents in World War I continues as a basis for informing commemorative programs and stakeholder meetings.	Facilitate meetings of relevant stakeholders as appropriate	Each quarter and Year 2	First meeting of newly established committee planned for April 2018	n
			Add to centenary of World War I in Orange blog and Wiki	Each quarter and Year 2	1,578 posts 266 profiles of servicemen and women 162,500 visits worldwide	n
			Develop a program to commemorate the centenary of the Armistice in November 2018	Each quarter and Year 2	Program to be progressed in next quarter	n
8.4.2	Support heritage conservation in the City	Council has received a large response to the annual small grant program for 2018/2019. The heritage adviser will inspect all potential grant applications during April. Council continues to implement the Heritage Strategy annually.	Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual small grants heritage fund and presenting a range of educational and promotional programs	Each quarter annually	Annual small heritage grants were advertised in February 2018	n
8.4.3	Support the villages of Orange including Spring Hill, Lucknow and Clifton Grove	Council supports the villages primarily through community committee established for each village.	Continue to implement each village action plan in accordance with the allocated budget	Each quarter annually	Council committees established with Community representatives. Action plans being developed. Funding being considered in 2018/19 budget	n
8.4.4	Implement the Aboriginal Heritage Strategy	Orange City Council continues to work with the Orange Local Aboriginal Lands Council on the implementation of the Aboriginal Heritage Study. Council was recently successful to submit a project plan to the Heritage Near Me funding to complete an archaeological assessment and a master plan for the Springs.	Develop process for the documentation and conservation of significant Aboriginal artefacts	Year 2	Through the Sustainable Collections Project to document Aboriginal collections within the region.	n
8.4.4	Implement the Aboriginal Heritage Strategy		Develop concept for Aboriginal-themed public art works	Year 2	Orange Regional Museum is currently seeking suitable artists for public art.	n

9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
9.1.1	Implementation of "consumer directed service delivery" in the home and community services area	Community Strategic Plan consultation results to inform planning. New services with a focus on wellness and reablement are to be implemented to comply with contractual requirements.	Deliver high quality services in compliance with the Commonwealth Home Care Standards, the NSW Disability Service Standards and the NSW Disability Inclusion Act 2014	Each quarter annually	All services operating to expected deliverables and contractual requirements.	n
9.1.2	Provide support to the Commonwealth Home Support Program in the Central West	A comprehensive program of support has continued to be provided to regional service providers including assistance with preparation of alternative business models due to cessation of the NSW Government Community Care Support Program in July 2018.	Implement transition to new funding arrangements through training and strategic planning	Apr-Jun	Training and workshop attendance provided.	n
			Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Plan services and maintaining regional directory of services	Apr-Jun	Required outputs are met, Activity Workplans developed and reported against. Regional Directory of Services provided.	n
			Attend quarterly meetings of interagencies	Each quarter annually	Staff represent Council at Interagency meetings.	n
9.1.3	Engage with the local culturally and linguistically diverse community to identify needs and opportunities	Engagement activities included: Harmony Day, Multicultural Family Picnic Day, 2 Circle of Understanding groups, fortnightly Women's Art and Sewing Group, attending the Multicultural Regional Network and supporting multicultural communities to attend Australia Day and International Women's Day events.	Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies	Each quarter annually	A diverse range of programs and activities provided to support people from different cultural backgrounds to settle in the local community.	n
9.1.4	In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan	New Traditional Newsletter developed to support cross cultural knowledge within the community, a new Aboriginal Social Support Group and Elders Volunteer program developed in consultation with the Community Working Party.	Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed time frames	Each quarter annually	Report on activity outcomes received by the Aboriginal Engagement Officer	n
9.1.4			Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community	Each quarter annually	Aboriginal Engagement Officer has liaised with the CWP to develop newsletter, increased activities with Elders and volunteer recruitment and cultural support to Council Community Services.	n

9.2 - Ensure the precincts, buildings, programs and activities provided by Council's children's services are professionally managed
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
9.2.1	Deliver quality children's services	All Children's Services are operating within legislated requirements and exceeding quality measures. Planning and communication with parents has been initiated to comply with new funding requirements from July 2018.	Utilisation rates of Council's children's services maintained at an average of 80% across all services	Each quarter annually	All Children's Services operating at high level of utilisation.	n
9.2.1	Deliver quality children's services		Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework	Each quarter annually	All services complying with National Standards and in accordance with Quality Framework.	n

9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
9.3.1	Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Grant opportunities to support older people and people with disability submitted when available. A Liveable Communities grant was submitted to fund a program to assist people with dementia to engage in activities that spark a connection between creativity and memory.	Funding options identified and grant applications submitted	Each quarter annually	Livable Communities Grant application submitted	n
9.3.1			Relevant grant and compliance reporting requirements met	Each quarter annually	All required reporting provided	n
9.3.2	Provide supported accommodation services to adults with an intellectual disability	All residents have transitioned to either the NDIS or Continuity of Support programs. Residents are reporting satisfaction with new opportunities the NDIS is providing e.g new independent social activities.	Number of residents supported	Each quarter annually	Council has 12 accommodation spaces. 11 are occupied and two applications are being assessed to fill the vacancy.	n
			Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998	Each quarter annually	Compliance achieved for all regulatory and contractual standards.	n
			Compliance with Ageing, Disability and Home Care funding agreement	Each quarter	Compliance achieved for all regulatory and contractual standards	n

3. Our Economy

The Orange community will plan and grow an innovative, diverse and balanced economy while protecting the character of the City and the region.

10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
10.1.1	Deliver Visitor Information Services	The City of Orange is fast becoming a destination of choice with the Visitor Information Centre providing customer service to 27,501 people and 1,196 online enquiries. Both social media and online bookings increased for the quarter.	Operate the Orange Visitor Information Centre within budget	Each quarter annually	The Visitor Information Centre is operating within budget.	n
			Increase online bookings by 10% annually	Apr-Jun annually	BookEasy online site has 29 bookable accommodation providers. This is an increase of 10% for this quarter.	n
			Increase social media engagement and reach by 25% by annually	Apr-Jun annually	Social media engagement has seen Visit Orange Facebook “Likes” to 5,015 and Instagram followers to 4,032. This is an increase of 11% for this quarter.	n
10.1.2	Implement the Orange tourism strategy	Visitation to Orange VIC continues to be strong. 24 actions in the Orange Regional Tourism Strategy were delivered this quarter.	Actions from the Orange tourism strategy delivered in accordance with the strategy items adopted by Council	Each quarter annually	Tasks completed in the Tourism Strategy include: • Council advertising • Co-operative marketing • Visit Orange call to action development • Develop visitation packages • Share service levels with Cabonne and Blayney Councils • Develop online calendar of events • Maintain regional events calendar • VIC survey implemented • Local marketing via social media and other promotions • Famils conducted • Tourism sector included in Banjo Business Awards - Orange VIC is a finalist • Enhanced VIC operations - Trip Advisor 5 star rating	n
10.1.2	Implement the Orange tourism strategy		Manage the outsourced tourism service contract	Each quarter annually	Contract is being managed and Council involvement in development of new regional tourism body resourced.	n

10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
10.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park	Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange. This quarter also accommodated backpackers working the apple harvest.	Maintain three-star rating	Each quarter annually	The Colour City Caravan Park continued to maintain its 3.5 star rating during this quarter.	n
			Maintain occupancy rate at an annual average of at least 50%	Apr-Jun annually	The occupancy rate for this quarter was 63%.	n
			Undertake asset improvements in accordance with the Buildings Asset Management Plan	Apr-Jun annually	Maintenance performed included tree lopping, replacing cement slabs, repair and stained decking on cabins, replacing taps, plumbing, mowing, weeding, pruning, removal of leaves, gutter cleaning, replacing light bulbs, security improvements, waste management and sewage repairs.	n
10.2.2	Support a range of community events	For this quarter, 80 events held on Council land and facilities, ensuring the City of Orange is a destination of choice.	Number of events held on Council land by external parties	Each quarter annually	80 events held on Council land by external parties.	n
			Number of Council hosted-events organised by Council	Each quarter annually	21 Council-hosted events held.	n
			Implement the Disability Inclusion Action Plan events-related actions	Each quarter annually	Disability inclusion has commenced in Council hosted events	n

11 - Encourage a strong, multi-faceted economy and stimulate interactions within the business community and between business and Council

11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
11.1.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations	Orange City Council continues to support business development, through the administration of Shop Local Program, Supply Directory, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project).	Number of business enquiries responded to each quarter	Each quarter annually	A total of 173 businesses were assisted in the quarter.	n
11.1.2	Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms	Council’s online business directory is active and continues to provide local business support.	Number of businesses listed on Council's on-line business directory	Each quarter annually	387 businesses listed on Council's online business directory.	n
11.1.3	Undertake refurbishment of the Central Business District	No Comments	Project planning completed and delivery to budget and time frames	Each quarter annually	Council resolved to replace under awning pedestrian lighting with pole type lighting (including a two stage implementation plan driven by funding). Design & Construct tender to go out to the market in the fourth Quarter 2017/18.	n
11.1.4	Manage Council's land portfolio	Council's land portfolio is being managed.	Number of transactions to sell and purchase land	Each quarter annually	2 properties were sold in the quarter.	n

11.2 - Foster partnerships and encourage development across a range of industry clusters
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
11.2.1	Develop and manage Council's residential relocation program	Council's residential relocation program continues to perform well, with 42 enquiries completed. Participation in the Evocities program continues.	Number of enquiries answered about relocating to Orange	Each quarter annually	42 enquiries addressed. Continued participation in Evocities.	n
11.2.1	Develop and manage Council's residential relocation program		Number of relocatees attending the annual function for new residents	Oct-Dec annually	Will be commenced later in 2018	n
11.2.2
11.2.2	Facilitate industry cluster engagement	Council continues to work in partnership with local businesses, industry and government/ non-government organisations. Partnerships with manufacturing/engineering, orchardists, tourism, retail, government agencies, etc. Shop Orange has 69 businesses participating.	Number of meetings/events hosted and attended with the members of Orange business sector	Oct-Dec, Apr-Jun annually	A monthly catch-up is held with all regional government and non-government entities.	n
Work with the retail sector on a shop locally campaign annually	Facilitate industry cluster engagement		Apr-Jun annually	Shop Orange has 69 businesses participating.	n

11.3 - Encourage training and skills development for a diverse and sustainable labour market
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
11.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Council works closely with local business, industry and government/ non-government agencies. This quarter has seen participation in the launch of the Regional NSW Technology Expo, CenWest Innovate Program, Shop Orange Program, Regional Economic Development Strategy and 613 jobs loaded onto the Evocities website.	Annual events to assist industry in skills development	Apr-Jun annually	Council has been an active participant and sponsor of the Orange Jobs Expo held in November with over 500 people attending. Council has loaded 635 jobs onto Evocities website for this quarter.	n
11.3.1			Measure the impact of the Jobs Creation Strategy by assessing the number of jobs initiative has identified/supported	Apr-Jun annually	Projects include: · 613 jobs loaded onto the Evocities website · Delivery of Shop Orange Program · Continuation of the Supply Directory Project working closely with BizHQ to deliver further outcomes · Support to Cenwest Innovate Program · Sponsorship of the Banjo Paterson Business Awards with 2 Council services making the finals · Assisted multiple requests for business developments	n

11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
11.4.1	Maintain an accurate and updated register of all land owned or managed by Orange City Council	The Land Register is maintained and kept up-to-date. The annual inspection schedule of leased properties is in place which allows for any issues to be identified and resolved were required.	Changes to register made within three weeks of land transaction	Each quarter annually	The Land Register is maintained and kept up-to-date.	n
11.4.1			Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed	Oct-Dec, Jan-Mar annually	The annual inspection schedule of leased properties is in place which allows for any issues to be identified and resolved were required.	n
11.4.2	Operate the Orange Airport	During the last quarter the Civil Aviation Safety Authority conducted an audit of the Airport. Passenger numbers are continuing to grow on all flight services.	Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security	Each quarter annually	During the last quarter the Civil Aviation Safety Authority conducted an audit of the Airport.	n
			Annual technical inspection completed	Apr-Jun annually	To be undertaken next quarter	n
			Obstacle limitation surface survey completed	Oct-Dec annually	Completed	n
			Annual exercise completed	Oct-Dec annually	Completed	n
11.4.3	Manage the issues arising from telecommunications opportunities	Ongoing - subject to conclusion of NBN roll out for the City.	Ensure the Orange community is aware of the rollout and the opportunities it creates	Each quarter annually	Ongoing until NBN roll out concludes	n
11.4.4	Undertake upgrades of Airport precinct	Still awaiting information on grant funding for additional carpark and awning out the front of the terminal. Have also taken a number of enquiries from organisations seeking to build new hangers at the Airport. An Airport Community Committee Meeting was also held in the last quarter.	Complete Airport precinct planning processes	Year 2	To be undertaken in Year 2	n
			Complete security fencing	Year 2	To be undertaken in Year 2	n
			Re-seal "Charlie" and "Delta" (2019/20) and "Bravo" (2018/19) taxiways	Years 3 and 4	To be undertaken in Year 3	n

Our Environment

The Orange community will pursue the balance of growth and development with the protection and enhancement of the built and natural environment while recognising climate impacts and the diverse needs of the urban, village and rural communities.

12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
12.1.1	Implement the open space strategy	Draft Plan of Management for Gosling Creek Reserve placed on public exhibition for 28 days as per Crown Land requirements. Two written submission from the public received, suggesting potable water points and signage on the path network for cyclists. Plan to be referred to the Minister for Lands and Forestry for approval.	Finalise plans of management for community land by December 2018	Year 2	Work continues on the plans of management	n
12.1.1	Implement the open space strategy		Implementation of open space strategy in accordance with approved budget and project time frames	Years 2, 3 and 4	To be undertaken in Year 2	n
12.1.2	Monitor and implement awareness events and campaigns for noxious and environmental weeds	Orange City Council Weed Management Officers have undertaken 143 inspections during the 3rd quarter including 27 high risk pathways, 64 on Council managed lands and 52 private property inspections. Staff also attended a Small Landholder Workshop organized by the CT Local Land Services with some 40 landholders attending the workshop. Weed Management staff have also designed a landholder information pamphlet which can be distributed during inspections or promotional events.	Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements	Apr-Jun annually	143 inspections including 27 high risk pathways, 64 Council managed lands and 52 private property inspections.	n

12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
12.2.1	Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design	A total of 18 lots of heritage advice provided for the reportable period.	Number of heritage and urban design advisory services delivered per quarter	Each quarter annually	A heritage advisory service was provided to the community.	n
12.2.2	Operate the Orange Cemetery	The Cemetery continues to be maintained to a high standard, with all interment applications attended to within 24 hours and records kept as required by legislation.	Allocation of allotments for burial within 24 hours of receipt of application for burial	Each quarter annually	Allocation of allotments for burial completed as soon as practical following receipt of application for burial	n
			Keep records in accordance with Cemeteries and Crematoria Act 2013	Each quarter annually	Records maintained in accordance with Cemeteries and Crematoria Act 2013	n
			Undertake landscaping and irrigation of new section	Apr-Jun annually	Works conducted on regular basis	n
			Construct 300 square metres of paths	Year 2	Will commence next year	n
			Extend road network within non-denominational lawn	Year 4	Will commence in Year 4	n

13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
13.1.1	Upgrade under-awning lighting in the Central Business District	Tender in final draft - Budget allocated however awaiting result of Safer Community funding due April	Complete upgrades of under-awning lighting	Apr-Jun annually	Tender in final draft - Budget allocated however awaiting result of Safer Community funding due April	n
13.1.1			Continue planning for under-awning light replacement	Each quarter annually		n

13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
13.2.1	Implement water conservation strategies	Level 2 water restrictions remain in place	Implement annual water conservation strategies (media, education, advertising, water audits)	Oct-Dec, Jan-Mar annually	Level 2 water restrictions remain in place	n
13.2.2	Work with Centroc to develop and implement effective regional water security plan	Council staff attended one Centroc Water Utility Alliance meetings held in the third quarter, which had a continued focus on regional sustainability of water infrastructure. Council continued to work with Centroc on regional water security issues.	Attend meetings of the Centroc Water Utilities Alliance to review the regional water security study	Each quarter annually	Council staff attended one Centroc Water Utility Alliance meetings held in the third quarter	n
13.2.2			Report on key milestones established as part of the review of the regional water security study	Apr-Jun annually	Will commence next year	n
13.2.3	Mid-term review of water and sewer strategic business plan (including financial plan)	Annual review of Water and Sewer Financial Model (FINMOD) completed.	Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Primary Industries Water Best Practice criteria by May 2018	Apr-Jun	Will commence in the next quarter	n
13.2.4	Prepare new integrated water cycle management strategy (including water conservation measures)	Minimal data gathering has occurred during the third quarter	Prepare new integrated water cycle management strategy in accordance with best practice criteria by May 2018	Apr-Jun	Will commence in the next quarter	n
13.2.5	Implement Council's drought management plan	Review of Council's Drought Management Plan to be conducted in line with review of Council's Integrated Water Cycle Management Strategy, now due for completion by May 2020	Review outcomes of Council's drought management plan in accordance with Department of Primary Industries Water Best Practices criteria by May 2018	Apr-Jun	Review of Council's Drought Management Plan to be conducted in line with review of Council's Integrated Water Cycle Management Strategy, now due for completion by May 2020	n

13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
13.3.1	Deliver waste and recycling services	All waste services including domestic waste, recycling and organics collection and processing services provided to the domestic and commercial sectors and performed in accordance with respective contract Key Performance Indicators and reviewed quarterly with J R Richards senior management. Education programs for the domestic waste, recycling and organics services continued to be rolled out and grant application for promoting uptake of food and garden organics recycling in multi-unit developments awarded by the Environmental Trust and a second grant application to the EPA for promoting food recycling in Cafe's submitted and awaiting outcome of this application. Both Waste facilities (Ophir Road Orange and Euchareena Road Molong) operating in accordance with licence conditions and Operational Environmental Management Plans.	Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre	Oct-Dec annually	Scheduled for collection next October 2018 in addition to servicing of the Community Recycling Centre at Ophir Road Resource Recovery Centre	n
13.3.1	Deliver waste and recycling services		Deliver education materials or services to Orange residents relating to the waste, recycling and organics contract provisions	Each quarter annually	Awaiting outcome of Bin Trim Grant application	n
13.3.2	Participate in the NSW Blue Star Program (previously Tidy Towns)	Clean Up Australia was held in Orange on Sunday the 4th March with 93 community members attending at 4 sites those being Elephant Park, Hill Park, Rotary Park and Clifton Grove. Some 40 bags of rubbish was collected on the day. By winning the NSW Tidy Towns Awards for 2018, Orange qualified for the National Tidy Towns Awards to be held in Barmera in April 2018. The National Assessor visited Orange on 28th February 2018 inspecting the Ophir Road RRC, Kinross School, Orange Base Hospital, Gosling Creek Precinct, Orange Regional Museum, Emmaville Cottage, Suma Park Dam, Bowen Community Technology Centre, Council Depot and the Ploughmans' Wetlands.	Participate in Clean Up Australia activities	Jan-Mar annually	Clean up Australia Day, 90 participants and 40 bags of rubbish	n
			Raise awareness of the NSW Blue Star Program through four local media events and engaging with local schools	Each quarter annually	All schools were invited to show off any worthy projects for the National awards	n
			Compile annual NSW Blue Star Sustainable Communities Award submissions	Each quarter annually	Submissions were compiled for the National awards	n

13.4 - Monitor and enforce regulations relating to City amenity
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
13.4.1	Conduct Retail Food Premises inspections	Council's Environmental Health team have continued to inspect food shops in the City as required by the Memorandum of Understanding with the NSW Food Authority. The condition of food shops on the whole have been of a high standard. The Scores on Doors program is successful, with shops regularly asking about the program and how do they increase their scores, which is one of the major goals of the programs.	All complaints about retail food premises investigated within 48 hours and action taken if required	Each quarter annually	All complaints were investigated by staff within 48 hours	n
			Annual inspection of all retail food premises completed	Apr-Jun annually	Inspections continued to be carried out during the reporting period and are on track to be completed by the end of June as required.	n
			Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually	Jul-Sep annually	The 2017/18 reporting was provided to the NSW Food Authority by August as required.	n
			Continue to support the "Scores on Doors" Program	Oct-Dec annually	Scores on doors continues to be implemented throughout the City and has been well received by the food retail industry.	n
13.4.2	Enforce environmental legislation	All pollution incidents were promptly investigated. Council currently has one active Court case relating to a pollution incident.	All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events, and action taken if required	Each quarter annually	Pollution incidents were promptly investigated as they are received.	n
13.4.3	Provide efficient and effective development assessment and compliance service in a timely manner	A total of 128 development applications were determined during the reportable period, comprising 109 x new DAs and 19 modifications. The new DAs were determined with a median processing time of 27 days - the modifications were determined with a median processing time of 18 days. A total of 5 Complying Development Certificates applications were determined with a median processing time of 9 days. A total of 47 Construction Certificate applications were determined with a median processing time of 22 days.	Applications determined within a median time of 35 days, construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 15 days	Each quarter annually	Development assessment and compliance service were provided in a timely manner.	n
13.4.4	Provide property information in a timely manner	A total of 472 x 149 (10.7) certificates were issued in the reportable period, comprising 413 x 149(2)s and 59 x 149(5)s. 438 of these applications were issued with a median processing time of 4 days. Urgency fees were paid for the other 34 applications and these certificates were issued with a median processing time of 1 day. 10 x Building Certificates were issued with a median processing time of 6 days.	Issue section 149 planning certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid)	Each quarter annually	Property information was provided in a timely manner.	n
13.4.4	Provide property information in a timely manner		Issue section 149(B) - (E) building certificates and other property information within a median processing time of four days	Each quarter annually	The issuing of building certificates is reliant on gaining access to the property for an inspection - this quite often does not occur quickly.	n

14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
14.1.1	Construct the Southern Feeder Road	Council advised that it was successful in its application for $5.361M under Restart NSW, Fixing Country Roads Round 3 in Dec 2017 for stage 2 (Huntley to Elsham Avenue). Following an expression of interest process, Council was also invited to submit a detailed submission for funding under the NSW Government Resources for Regions program for Stage 4 (Anson Street to Pinnacle Road).	Explore further grant opportunities and make submissions	Each quarter annually	Applications submitted under fixing Country Roads, Building better regions and Heavy Vehicle Safety and Productivity Program	n
			Complete design for Stage 1(b)	Each quarter	Designs for Huntley to Blowes Stage completed but subject to current design amendments	n
			Complete Stage 2	Year 4	Commence in Year 4	n
14.1.2	Design and construct Orange to Carcoar Pipeline and associated infrastructure	Work has continued on project commissioning and minor design adjustments to correct some operational issues. System control infrastructure is still being developed with the completion target July 2018	Project undertaken in accordance with the project plan and funding conditions	Each quarter	Project reporting required by funding conditions has been undertaken as required. Project still expected to be completed within available funding and within programmed time	n
14.1.3	Implement water mains extension/realignment program	Material has been delivered for the water reticulation upgrade along Cargo Road and works are planned to commence in April 2018	Construction undertaken on time and within budget	Apr-Jun annually	Material has been delivered for the water reticulation upgrade along Cargo Road and works are planned to commence in April 2018	n
14.1.4	Develop and implement North Orange sewer strategy	Council has recently employed a Water and Sewer Design Engineer and recommendations from the North Orange Sewer Strategy are programmed to be designed in house	Preconstruction works undertaken on time and within budget by June 2018	Apr-Jun	Council has recently employed a Water and Sewer Design Engineer and recommendations from the North Orange Sewer Strategy are programmed to be designed in house	n
14.1.4	Develop and implement North Orange sewer strategy		Construction activities commenced by 2020/21	Year 4	Will commence in Year 4	n
14.1.5	Design and construct Redmond Place sewer pump station and associated sewer mains	Water and Sewer Engineer scheduled to commence design work in 2019	Preconstruction works undertaken on time and within budget by June 2018	Apr-Jun	Will commence in the next quarter	n
14.1.5			Construction activities undertaken on time and within budget by June 2021	Year 4	Will commence in Year 4	n
14.1.6	Design and construct Blackman's Swamp Creek Stormwater Harvesting Stage 2 (Jilba Street Wetland)	Minimal work undertaken in third quarter - concept design activities to be assigned to Water and Sewer Design Engineer. Land negotiations commenced	Design activities undertaken on time and within budget by June 2018	Apr-Jun	Land negotiations commenced	n
14.1.6			Construction activities undertaken on time and within budget by June 2020	Year 3	Will commence in Year 3	n
14.1.7	Construct sewer pumps and associated sewer mains to serve Phillip Street Developmental Control Plan	Phillip Street Sewer Servicing Design Report completed. Advice being provided to landowners and prospective developers of Council's requirements for sewer servicing.	Construction activities undertaken on time and within budget by June 2019	Year 2	Will commence in Year 2	n
14.1.8	Develop and design South Orange Stage 2 Water	Water and Sewer Design Engineer commenced Stage 2 Shiralee design work	Design completed by June 2019	Year 2	Will commence in Year 2	n
14.1.9	Design and construct South Orange Stage 1C Sewer	Water and Sewer Design Engineer commenced Stage 1C Shiralee Sewer Servicing design work	Design completed by June 2018	Apr-Jun	Will commence in the next quarter	n
14.1.9	Design and construct South Orange Stage 1C Sewer		Construction completed by June 2019	Year 2	Will commence in Year 2	n
14.1.10	Develop and design South Orange Stage 2 Sewer	Water and Sewer Design Engineer commenced Stage 2 Shiralee design work	Design completed by June 2020	Year 3	Will commence in Year 3	n
14.1.11	Develop and design Robindale Downs sewer pump station and associated sewer rinsing main	Design of Robindale Downs sewer pump station scheduled for 2019/20	Design completed by June 2020	Year 3	Will commence in Year 3	n
14.1.12	Design and construct Airport Technology Park Stage 1A Water	Airport Technology Park Development not progressing	Design undertaken on time and within budget by June 2018	Apr-Jun		n
14.1.12	Design and construct Airport Technology Park Stage 1A Water	Airport Technology Park Development not progressing	Construction activities undertaken on time and within budget by June 2019	Year 2		n
14.1.13	Design and construct Airport Technology Park Stage 1A Sewer	Airport Technology Park Development not progressing	Design undertaken on time and within budget by Jun 2018	Apr-Jun		n
14.1.13	Design and construct Airport Technology Park Stage 1A Sewer	Airport Technology Park Development not progressing	Construction activities undertaken on time and within budget by June 2019	Year 2		n
14.1.14	Spring Hill - Lucknow sewer strategy	Design is due for completion in June 2019	Design completed by June 2019	Year 2	Will commence in Year 2	n
14.1.14	Spring Hill - Lucknow sewer strategy	Design is due for completion in June 2019	Construction activities undertaken on time and within budget by June 2021	Year 4	Will commence in Year 4	n
14.1.15	Installation of solar panels at the Orange Sewage Treatment Plant and Icely Road Water Filtration Plant	Tender process shall enable the installation of solar panels at both treatment plants by end June 2018.	Installation of solar panels at both sites by June 2018	Apr-Jun	Tender requests made March 2018 for 30 kW at the Sewage Treatment Plant and 35 kW at the Water Treatment Plant.	n
14.1.16	Deliver shared cycleway construction program as identified in the active travel plan and in accordance with the adopted budget	All grant reporting requirements met for the quarter. Construction on the pedestrian/cyclist crossing facility at Cargo Road and Ploughmans Lane completed with the exception of landscape planting. Negotiations finalised with the rail authority for the Southern Link Cycleway pedestrian subway under the rail line near Namatjira Crescent and construction works completed. Deed of agreement reached with Council and James Sheehan High School for the cycleway easement through to Sundew Circuit and construction of paths, fencing, security gates and service connections commenced.	Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services	Apr-Jun annually	All grant reporting requirements met	n
14.1.16			Grant-funded cycleway construction program completed within allocated budget	Apr-Jun annually	On track to complete works in May 2018	n
14.1.17	Increase capacity in East Orange drainage channel	Project deferred for current year due to funding constraints.	Develop, design and issue construction tender for channel under McLachlan Street	Year 2	Project deferred for current year due to funding constraints.	n
			Develop, design and issue construction tender for channel from McLachlan Street to March Street	Year 2	Project deferred for current year due to funding constraints.	n
			Develop, design and issue construction tender for channel under March Street	Year 2	Project deferred for current year due to funding constraints.	n
			Develop, design and issue construction tender for channel from William to Dalton Street	Year 3	Will commence in Year 3	n
			Reshape the stream bank to increase capacity from McLachlan to Jilba Street	Year 3	Will commence in Year 3	n
14.1.18	Deliver planned flood mitigation strategies across the City	Tender for construction of W4 basin on William Maker Drive advertised.	Construct stormwater detention basin W4 in Waratahs development precinct	Oct-Dec, Jan-Mar	Tender awarded Feb 2018	n
			Construct stormwater detention basin W5 in Waratahs development precinct	Year 2	Will commence in Year 2	n
			Construct stormwater detention basin W7 in Waratahs development precinct	Year 3	Will commence in Year 3	n
			Construct stormwater detention basin in Moulder Park precinct	Jan-Mar	Planning commenced	n
			Construct stormwater detention basin at Ridley Oval	Year 2	Will commence in Year 2	n
			Construct stormwater detention basin on Rifle Range Creek near railway	Year 4	Will commence in Year 4	n
			Undertake stormwater improvement works at Orange Showground	Year 4	Will commence in Year 4	n

15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
15.1.1	Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan	Rehabilitation projects commenced or completed include: Lords Place Ophir Road Anson and Lister Street intersection Hill Street Kite Street Leeds Parade Forest Road William Street upgrade from March Street to Byng Street commenced Canobolas Road causeway upgrade commenced. Cargo Road upgrade from the Water tank to the Boundary completed Burrendong Way upgrading north of the NDR completed Forest Road upgrading works SFR to Hospital commenced March 2018. Tender for drainage works required for road upgrading on Cargo Road was awarded. All actionable reseal projects have been completed.	Annual road rehabilitation program completed within allocated budget	Oct-Dec, Jan-Mar annually	Works ongoing	n
			Annual reseal program completed within allocated budget	Oct-Dec, Jan-Mar annually	Works completed	n
			Construction of road pavement, car parking and intersection upgrades on Forest Road from the Southern Feeder Road to traffic signals at Bloomfield - subject to grant funding	Oct-Dec, Jan-Mar, Apr-Jun	Works commenced	n
			Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road - subject to grant funding	Year 2	Will commence in Year 2	n
			Reconstruct Clergate Road Stage 2 from Quartz Street to Ralstone Drive	Year 4	Will commence in Year 4	n
			Reconstruct Cargo Road to an urban standard from Ploughmans Lane to Whitton Place	Apr-Jun	Will commence in the next quarter	n
			Whiley Road/Forest Road upgrading - subject to grant funding	Years 2, 3 and 4	Will commence in Year 2	n
15.1.2	Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan	Works continued on both footpath construction and rehabilitation this quarter.	Construction of pedestrian crossing lighting as per allocated budget	Jan-Mar, Apr-Jun annually	Works continuing at four sites	n
15.1.2			Annual footpath rehabilitation program completed within allocation budget	Each quarter annually	Works ongoing	n
15.1.3
Maintain Council's fleet of plant and equipment to ensure availability	The workshop has kept the availability of Council's plant fleet above the target limit in the third quarter.	Ensure 95% availability of Council plant at all times	Each quarter annually		n
15.1.4	Provide and manage public car parking in the Orange Central Business District	Parking patrols provided. To ease the pressure for on street parking in the CBD Council provided a free trial period for use of Ophir carpark for a month which was well received and provided a near 100% use of the car park.	Implement parking study deliverables	Jan-Mar, Apr-Jun annually	Parking patrols provided as identified.	n
15.1.4			Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules	Each quarter annually	Parking patrols carried out in accordance with schedule	n

15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
15.2.1	Provide safe drinking and re-use water	Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System.	Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October	Oct-Dec annually	Requirements were satisfied in the third quarter.	n
15.2.2	Conduct routine operation and maintenance of water and sewerage infrastructure	Levels of service for all water and sewer operational and maintenance functions of Council achieved.	Conduct annual monitoring and reporting according to the requirements for inclusion in Department of Primary Industries NSW Water Supply and Sewerage Performance Monitoring Report by September annually	Jul-Sep annually	Completed	n
15.2.2			Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans	Each quarter annually	Completed	n
15.2.3	Deliver sewer mains upgrade program	Council is currently undertaking a review into the flow monitoring for the gravity sewer network to determine if the upgrade at Cox Ave and Mitchell Highway is required	Sewer mains upgrade program delivered by June annually	Apr-Jun annually	Council is currently undertaking a review into the flow monitoring for the gravity sewer network to determine if the upgrade at Cox Ave and Mitchell Highway is required	n
15.2.4	Deliver sewer mains relining program	Sewer relining works is nearing completion with 95% of sewer main relined and 85% of sewer junction sealed. Works are expected to be completed in May 2018	Sewer mains relining program delivered by June annually	Apr-Jun annually	Sewer relining works is nearing completion with 95% of sewer main relined and 85% of sewer junction sealed. Works are expected to be completed in May 2018	n
15.2.5	Implement water loss management program	Council staff have included budgetary amounts in the 2018-2022 draft Management Plan for the establishment of District Metering Area	Establish district metering areas in order to quantify water losses from water supply system	Apr-Jun annually	Council staff have included budgetary amounts in the 2018-2022 draft Management Plan for the establishment of District Metering Area	n
15.2.6	Deliver water services renewals program	Council has completed 10 water service renewals for 2017/18 and is planning on an increasing focus is on water service renewals through to the end of the year	Water services renewals program delivered by June annually	Apr-Jun annually	Council has completed 10 water service renewals for 2017/18 and is planning on an increasing focus is on water service renewals through to the end of the year	n
15.2.7	Deliver water meter replacement program	Council has replaced 489 Water meters with works teams continuing to undertake water meter replacement	Water meter replacement program delivered by June annually	Apr-Jun annually	Council has replaced 489 Water meters with works teams continuing to undertake water meter replacement	n
15.2.8	Deliver water mains renewals program	Water mains in Windred Street and Frederica Street have been renewed and Icely Road water main renewal has been deferred until 2018/19	Annual water mains renewal program delivered by June annually	Apr-Jun annually	Water mains in Windred Street and Frederica Street have been renewed and Icely Road water main renewal has been deferred until 2018/19	n
15.2.9	Investigate Lake Canobolas Dam upgrade works	Gosling Creek Dambreak Modelling Update provided to Council on 17 November 2011. Applications for funding under the INSW Water Security for Regions Program and the Department of Industry Water Safe and Secure Water Program for scoping and preliminary investigations currently being developed.	Preliminary investigations completed by June 2019	Year 2	Gosling Creek Dambreak Modelling Update provided to Council on 17 November 2011. Applications for funding under the INSW Water Security for Regions Program and the Department of Industry Water Safe and Secure Water Program for scoping and preliminary investigations currently being developed.	n
15.2.10	Undertake ongoing condition assessment on Council's stormwater network	In progress	Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan	Each quarter annually	In progress	n
15.2.11	Icely Road Water Treatment Plan land acquisition/noise management	Whilst preliminary discussions with the landholder have been undertaken, minimal progress has occurred in the third quarter	Completed by June 2018	Apr-Jun	Whilst preliminary discussions with the landholder have been undertaken, minimal progress has occurred in the third quarter	n
15.2.12	Icely Road Water Treatment Plant lagoon upgrade	All earthworks and structural components are complete and the lagoon is operating to expectations.	Completed by June 2018	Apr-Jun	Structural components were installed with commissioning generating positive operational outcomes.	n
15.2.13	Lake Canobolas sewer upgrade	The Lake Canobolas sewer upgrade has commenced with Council awarding the construction contract and material supply works.	Completed by June 2018	Apr-Jun	Works are expected to be completed by June 2018	n
15.2.14	Orange Sewage Treatment Plant treated effluent re-use system upgrade	The concept design of an ultra-violet treatment system at the Orange Sewage Treatment Plant will progress into the 4th quarter.	Various upgrades to Cadia re-use system by June 2018	Apr-Jun	Investigation began into the concept design phase.	n
15.2.15	Orange Sewage Treatment Plant de-chlorination dosing	The preferred option of an ultraviolet disinfection system upstream of the chlorine contact tank at the Orange Sewage Treatment Plant negates the need for de-chlorination.	Design and construct new dosage system by June 2018	Apr-Jun	Will commence in the next quarter	n
15.2.16	Orange Sewage Treatment Plant works upgrade	The design phase for the new inlet works is scheduled for 2018/19.	Design and construct new inlet works by June 2020	Year 3	Will commence in Year 3	n
15.2.17	Orange Sewage Treatment Plant primary settling tank coating	This project is scheduled for 2020/21.	Specialist paint coating of tank completed by June 2021	Year 4	Will commence in Year 4	n
15.2.18	Orange Sewage Treatment Plant aeration upgrade options investigation	An aeration options report was delivered in June 2017 with design scheduled for 2018/19.	Complete options investigation by June 2019	Year 2	Will commence in Year 2	n

15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Comment on Task	Performance Indicator	Target	Comment on Indicator	Status
15.3.1	Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licenses	Both facilities managed and complying with management plans, standard operating procedures, work health and safety standards and NSW Environment Protection Licence requirements.	Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required	Each quarter annually	Annual Flora and Fauna Management report compiled in March 2018 for submission to OEH	n
			Divert greater than 50% of the waste stream from landfill; annual reporting by August	Jul-Sep annually	Domestic services average 63% whilst overall diversion is in the order of 47-50%	n
			Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area	Apr-Jun annually	Main road to scrap steel and green waste processing areas stabelised and resealed including the lower carpark area of the receival station and entry/exit ramps to the receival station	n
			Construction of new landfill cell at Euchareena Road Facility	Year 3	Tender to be advertised in April 2018 with construction commencing in June/July 2018	n
			Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis	Each quarter annually	Works to be completed in April/May 2018	n

Council Meeting 15 May 2018

5.3 Quarterly Budget Review and Performance Indicators

Attachment 2 March Quarterly Review

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Council Meeting 15 May 2018

5.3 Quarterly Budget Review and Performance Indicators

Attachment 2 March Quarterly Review

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Council Meeting 15 May 2018

5.3 Quarterly Budget Review and Performance Indicators

Attachment 3 Major Works Table - March Quarter 2018

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Council Meeting 15 May 2018

5.3 Quarterly Budget Review and Performance Indicators

Attachment 4 March 2018 Quarterly Bank Reconciliation

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Council Meeting 15 May 2018

5.4 Additional Fees and Charges - Choices at Home and Disability Services

TRIM REFERENCE: 2018/1153

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE Summary

At the Council Meeting held on 20 March 2018, Council considered amendments to the Schedule of Fees and Charges relating to Choices at Home and Disability Services. Council resolved to place these additions on public exhibition which has now been finalised, with no submissions received.

The amendments are therefore recommended to Council for adoption.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the following additions to the fees and charges be adopted:

Service type	Unit cost
Food services – Private/package/NDIS	Variable
Social support, home visiting and related transport i.e. trips and outings – Commonwealth Home Support Program	$5.00 per return outing in Orange Local Government Area $13.00 per return trip out of the Local Government Area NOTE An additional fee of $2 each way will be charged for home pick up and drop off.
Social support – Private/package /NDIS	Variable
Teen Time – After school session per child	To be determined by the National Disability Insurance Agency
Teen Time – Pupil free day per child	To be determined by the National Disability Insurance Agency
Teen Time – Vacation care per child	To be determined by the National Disability Insurance Agency
Supported Independent Living program activities	To be determined by the National Disability Insurance Agency

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

As Council was advised on 20 March 2018, legislated and funding requirements for Aged Care Services and Disability Services mandate a change in fee structure.

Approval was sought to amend changes to the Schedule of Fees and Charges for Council’s:

1 Aged Care Services – Choices at Home, funded under the Commonwealth Home Support Program (CHSP)

2 Disability Services now funded through the National Disability Insurance Scheme (NDIS).

Individuals with a disability will not be financially disadvantaged provided the service they use is included in their disability plan and thereby funded.

Choices at Home clients who are provided with an NDIS or Home Care Package will be charged according to the fee allocated in their individual package. They will not be financially disadvantaged by the fee.

Following exhibition of these proposed fees, and no public submissions, the fees are recommended for adoption.

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

RECORD NUMBER: 2018/1171

AUTHOR: Daniel Drum, Senior Planner

EXECUTIVE Summary

Application lodged	22 February 2018
Applicant/s	Landorange Partnership
Owner/s	Mr TJ and Mrs MA Hewitt
Land description	Lot 3 DP 878088 - 45 William Maker Drive, Orange
Proposed land use	Subdivision (19 lot residential) (3 stage)
Value of proposed development	$0

Council's consent is sought for a 19 lot residential subdivision of 45 William Maker Drive, Orange, being Lot 3 DP 878088 (the ‘subject property’). The subject property is located at the western periphery of the Waratah Hills Estate (Figure 1).

The proposed subdivision would create 18 vacant lots in the order of 790 to 1,000m², and one lot of 2,591m² which would contain an existing dwelling. The proposed subdivision also provides for the extension of Emmaville Street through the subject property.

The proposed subdivision is to be undertaken in three separate stages:

· Stage 1: Lots 101 – 106

· Stage 2: Lots 201 – 213

· Stage 3: Lots 301 – 302

The proposed subdivision would effectively complete the development of the north-western portion of the Waratah Hills Estate.

Figure 1 - locality plan

RECENT LEGISLATIVE CHANGES

On 1 March 2018 the Environmental Planning and Assessment Act 1979 was substantially amended. The most immediate change involves the restructuring and renumbering of the Act, with other more substantive changes to be phased in over time. However, for some applications (particularly where an application was lodged prior to the changes coming into effect) the supporting documentation may still reference the previous numbering regime. In the drafting of this report the content and substance of the supporting material has been considered irrespective of which legislative references were used.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “13.4 Our Environment – Monitor and enforce regulations relating to City amenity”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council consents to development application DA 57/2018(1) for Subdivision (19 lot residential) (3 stage) at Lot 3 DP 878088 - 45 William Maker Drive, Orange pursuant to the conditions of consent in the attached Notice of Approval.

further considerations

SUPPORTING INFORMATION

Council's consent is sought for a 19 lot residential subdivision of the subject property. Consent is also required for the demolition of some small structures.

The proposed subdivision would create 18 vacant lots in the order of 790 to 1000m², and one lot of 2,591m² which would contain an existing dwelling. The proposed subdivision also provides for the extension of Emmaville Street.

The proposed subdivision is to be undertaken in three separate stages:

· Stage 1: Lots 101 – 106

· Stage 2: Lots 201 – 213

· Stage 3: Lots 301 – 302

The layout of the proposed subdivision is illustrated in Figure 2, below.

Figure 2 - proposed subdivision layout

MATTERS FOR CONSIDERATION

Section 1.7 - Application of Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994

Section 1.7 of the EP&A Act 1979 identifies that Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environments.

Notwithstanding, Section 28 of the Biodiversity Conservation (Savings and Transitional) Regulation 2017 states that the former planning provisions continue to apply to the determination of a pending planning application, being an application for planning approval made before the commencement of the new Act but not determined before that commencement. The relevant provisions are set out at Part 5A of the historical version of the EP&A Act 1979 dated 24 August 2017.

Having regard to the relevant provisions and based on an inspection of the subject property, it is considered that the proposed development is not likely to have a significant effect on any threatened species, populations or ecological communities or their habitats.

In particular, it is noted that while the subject property comprises a substantial stand of native trees, including tree species which are typically part of the Box Gum Grassy Woodland endangered ecological community, the trees were planted for landscape purposes 10 -15 years ago. Prior to this the land had been used for grazing and horticulture which was likely to have eliminated any substantial seedbank over time.

On this basis it is considered that it is unlikely the subject property comprises any significant remnant of the Box Gum Grassy Woodland or that the removal of trees is not likely to have a significant effect on any threatened species, populations or ecological communities or their habitats.

Section 4.15 Evaluation

Section 4.15 of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Orange Local Environmental Plan 2011

Part 1 - Preliminary

Clause 1.2 - Aims of Plan

The aims of the Orange Local Environmental Plan 2011 (‘OLEP 2011’) relevant to the application include:

(a) to encourage development which complements and enhances the unique character of Orange as a major regional centre boasting a diverse economy and offering an attractive regional lifestyle,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Orange in a way that allows present and future generations to meet their needs by implementing the principles for ecologically sustainable development,

(e) to provide a range of housing choices in planned urban and rural locations to meet population growth,

(f) to recognise and manage valued environmental heritage, landscape and scenic features of Orange.

The proposed development is considered to be consistent with the relevant aims of the Orange LEP 2011. The relevant matters are addressed in the body of this report.

Clause 1.6 - Consent Authority

Clause 1.6 establishes that Council is the consent authority for the purposes of the Orange LEP 2011.

Clause 1.7 - Mapping

The subject site is identified on the LEP maps in the following manner:

Land Zoning Map:	Land zoned R1 General Residential
Lot Size Map:	No Minimum Lot Size
Heritage Map:	Not a heritage item or conservation area
Height of Buildings Map:	No building height limit
Floor Space Ratio Map:	No floor space limit
Terrestrial Biodiversity Map:	No high biodiversity sensitivity on the site
Groundwater Vulnerability Map:	Ground water vulnerable
Drinking Water Catchment Map:	Not within the drinking water catchment
Watercourse Map:	Not within or affecting a defined watercourse
Urban Release Area Map:	Not within an urban release area
Obstacle Limitation Surface Map:	No restriction on building siting or construction
Additional Permitted Uses Map:	No additional permitted use applies
Flood Planning Map:	Not within a flood planning area

Those matters that are of relevance are addressed in detail in the body of this report.

Clause 1.9A - Suspension of Covenants, Agreements and Instruments

Clause 1.9A provides that covenants, agreements and other instruments which seek to restrict the carrying out of development do not apply with the following exceptions:

· covenants imposed or required by Council

· prescribed instruments under Section 183A of the Crown Lands Act 1989

· any conservation agreement under the National Parks and Wildlife Act 1974

· any trust agreement under the Nature Conservation Trust Act 2001

· any property vegetation plan under the Native Vegetation Act 2003

· any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· any planning agreement under Division 6 of Part 4 of the Environmental Planning and Assessment Act 1979.

This clause does not affect the rights or interests of any public authority under any registered instrument.

A search of Council’s records identifies that the subject property is not affected by any of the foregoing covenants, instruments, agreements or plans.

Notwithstanding, the eastern and southern boundary of the subject property is affected by a 3m wide easement for the drainage of water.

Part 2 - Permitted or Prohibited Development

Clause 2.1 - Land Use Zones and Clause 2.3 - Zone Objectives and Land Use Table

The subject site is zoned R1 General Residential zone (Figure 3, below).

Figure 3 – Zone Context Plan

R1 General Residential Zone (subject property identified by heavy clack line)

Section 4B of the Environmental Planning and Assessment Act 1979 identifies that subdivision of land means:

“… the subdivision of land into two parts that, after the division, would be obviously adapted for separate occupation, use or disposition.”

The objectives for land zoned R1 General Residential are:

· To provide for the housing needs of the community.

· To provide for a variety of housing types and densities.

· To enable other land uses that provide facilities or services to meet the day to day needs of residents.

· To ensure development is ordered in such a way as to maximise public transport patronage and encourage walking and cycling in close proximity to settlement.

· To ensure that development along the Southern Link Road has an alternative access.

The proposed subdivision is considered to be consistent with the foregoing objectives.

The relevant matters are discussed in the body of this report.

Clause 2.6 - Subdivision - Consent Requirements

Clause 2.6 Subdivision - Consent Requirements identifies that land may be subdivided, but only with development consent.

Part 7 - Additional Local Provisions

7.1 - Earthworks

Clause 7.1 establishes a range of matters that must be considered prior to granting development consent for any application involving earthworks, such as:

(a) the likely disruption of, or any detrimental effect on, existing drainage patterns and soil stability in the locality of the development

(b) the effect of the development on the likely future use or redevelopment of the land

(c) the quality of the fill or the soil to be excavated, or both

(d) the effect of the development on the existing and likely amenity of adjoining properties

(e) the source of any fill material and the destination of any excavated material

(f) the likelihood of disturbing relics

(g) the proximity to and potential for adverse impacts on any waterway, drinking water catchment or environmentally sensitive area

(h) any measures proposed to minimise or mitigate the impacts referred to in paragraph (g).

The applicant has not proposed earthworks as part of the development application.

Notwithstanding, it is expected that some minor earthworks are likely to be limited to the extent of cut and fill required to construct new internal roads and create developable lots.

It is accepted that the required earthworks are unlikely to disrupt or have a detrimental effect on the existing drainage patterns and soil stability of the area; detrimentally affect a future use or redevelopment of the land; detrimentally affect the amenity of adjoining properties; or disturb any relics.

7.3 - Stormwater Management

Clause 7.3 applies to all industrial, commercial and residential zones and requires that Council be satisfied that the proposal:

(a) is designed to maximise the use of water permeable surfaces on the land having regard to the soil characteristics affecting onsite infiltration of water

(b) includes, where practical, onsite stormwater retention for use as an alternative supply to mains water, groundwater or river water; and

(c) avoids any significant impacts of stormwater runoff on adjoining downstream properties, native bushland and receiving waters, or if that impact cannot be reasonably avoided, minimises and mitigates the impact.

Council’s Technical Services Department has recommended conditions of consent to require that all stormwater be discharged to the kerb and getter at the lot frontage.

7.6 - Groundwater Vulnerability

Clause 7.6 seeks to protect hydrological functions of groundwater systems and protect resources from both depletion and contamination. Orange has a high water table and large areas of the LGA, including the subject site, are identified with “Groundwater Vulnerability” on the Groundwater Vulnerability Map. This requires that Council consider:

(a) whether or not the development (including any onsite storage or disposal of solid or liquid waste and chemicals) is likely to cause any groundwater contamination or have any adverse effect on groundwater dependent ecosystems, and

(b) the cumulative impact (including the impact on nearby groundwater extraction for potable water supply or stock water supply) of the development and any other existing development on groundwater.

Furthermore, consent may not be granted unless Council is satisfied that:

(a) the development is designed, sited and will be managed to avoid any significant adverse environmental impact, or

(b) if that impact cannot be reasonably avoided - the development is designed, sited and will be managed to minimise that impact,

(c) if that impact cannot be minimised - the development will be managed to mitigate that impact.

Given that the proposed development is not anticipated to involve the discharge of toxic or noxious substances, it is considered unlikely to contaminate the groundwater or related ecosystems. Similarly, the proposed development is not anticipated to involve the extraction of groundwater and therefore would not contribute to groundwater depletion.

Clause 7.11 - Essential Services

Clause 7.11 - Essential Services provides that development consent must not be granted to development unless the consent authority is satisfied that any of the following services which are essential for the proposed development are available, or that adequate arrangements have been made to make them available when required.

Essential services include the supply of water and electricity; the disposal and management of sewage; stormwater drainage or onsite conservation and suitable road access.

The applicant has indicated that all services have the capacity to be extended to the site.

Council’s Technical Services Department has recommended a condition of consent to ensure arrangements can be made for all necessary essential services to be provided to the subject property.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy 55 Remediation of Land

State Environmental Planning Policy 55 - Remediation of Land (SEPP 55) requires that a consent authority must not consent to the carrying out of development of land unless it has considered whether the land is contaminated; is satisfied that the land is suitable in its contaminated state for the development that is proposed, and if the land requires remediation to be made suitable for the proposed development it is satisfied that the land will be remediated before the land is used for that purpose.

Furthermore, SEPP 55 requires that before determining an application to carry out development that would involve a change of use of land (specified in subclause 4), the consent authority must consider a preliminary investigation of the land concerned.

A Preliminary Contamination Investigation (PCI) prepared by EnviroWest Consulting was submitted by the applicant following a request for further information from Council staff. The PCI was prepared in 1999 for the purpose of identifying whether the location of the existing dwelling was suitable for residential land use. The PCI concluded that while chemical testing indicated that arsenic, lead and organochlorines had historically been used on the site, the levels were below the NSW EPA thresholds for human health.

On this basis, it is considered that the subject property is unlikely to be contaminated and that no further chemical testing is required.

State Environmental Planning Policy Infrastructure

The Development Application was referred to Essential Energy pursuant to Clause 45 of State Environmental Planning Policy (Infrastructure) 2007.

Essential Energy has advised that it has no comment to make, other than a series of general comments. Those comments have been incorporated as conditions of consent and advisory notes as appropriate.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION 4.15(1)(a)(ii)

There are no draft environmental planning instruments that apply to the subject land or proposed development.

DESIGNATED DEVELOPMENT

The proposed development is not designated development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Development Control Plan 2004

The Orange Development Control Plan 2004 (the ‘DCP’) applies to the subject land. Chapters of the DCP relevant to the proposed subdivision include:

· Chapter 0 - Transitional Provisions.

· Chapter 2 - Natural Resource Management.

· Chapter 3 - General Considerations.

· Chapter 4 - Special Environmental Considerations.

Chapter 0 - Transitional Provisions

Section 0.2 - General Translation of Zones

Section 0.2 provides that any reference to a zone under Orange Local Environmental Plan 2000 is to be a reference to the corresponding zones in the zone conversion table.

The table identifies that R1 General Residential Zone corresponds with the 2a Urban Residential and 2d Urban Transitional Zones.

Chapter 2 - Natural Resource Management

Section 2.1 - Water Quality

Section 2.1 - Water Quality identifies that development which concentrates, redirects flows, increases flow rates or disturbs land in close proximity to creeks, has the potential to affect waterways with associated erosion, sedimentation and release of nutrients, which combine to affect downstream water quality. Section 2.1 also identifies that development involving groundwater extraction and/or onsite wastewater disposal is deemed to have the potential to affect groundwater resources.

Stormwater and groundwater quality issues have previously been addressed under “7.3 – Stormwater Management” and “7.6 - Groundwater Vulnerability”, respectively. In summary, it is considered that the proposed development is unlikely to have a detrimental impact on storm and ground water quality.

Section 2.3 - Vegetation and Section 2.4 - Flora, Fauna and Biodiversity

Section 2.3 - Vegetation and Section 2.4 – Flora, Fauna and Biodiversity identify that the natural environment of the Orange LGA has been heavily modified as a consequence of land clearing for various uses, including agriculture, plantation forests, mining and urban development; and that clearing of native vegetation has significantly affected native habitats.

As previously noted, while the subject property comprises a substantial stand of native trees, including tree species which are typically part of the Box Gum Grassy Woodland endangered ecological community, the trees were planted for landscape purposes 10‑15 years ago. Prior to this the land had been used for grazing and horticulture which was likely to have eliminated any substantial seedbank over time.

Chapter 3 - General Considerations

Section 3.1 - Cumulative Impacts

Section 3.1 - Cumulative Impacts identifies that Council will consider not only the direct impacts of a particular development but also whether the development, when carried out in conjunction with other development in the locality, has a more significant environmental impact.

The proposed subdivision is generally consistent with the intended future of the land for residential purpose. Any likely environmental impact will be within community accepted levels.

Chapter 4 - Special Environmental Considerations

Section 4.3 - Land Shaping

Section 4.3 - Land Shaping identifies that substantial land shaping, including filling or excavating land, has the potential to generate significant environmental impacts, and that land shaping should not adversely affect land in the vicinity as a result of drainage, erosion or sedimentation, or as a result of leachate entering surface or groundwater.

Land shaping has previously been addressed under “Section 7.1 - Earthworks”. In summary, while the applicant has not proposed earthworks as part of the development application, it is expected that some minor earthworks are likely and generally to be limited to the extent of cut and fill required to construct new internal roads and create developable lots.

Section 4.4 - Contaminated Land

Section 4.4 - Contaminated Land identifies that contaminated land can pose a risk to human health and the environment. Contaminants can be released into waterways and humans exposed when contaminated land is disturbed as a consequence of development.

Land contamination has previously been addressed under “State Environmental Planning Policy 55 - Remediation of Land”.

Chapter 7 – Development in Residential Areas

Section 7.2 – Residential Subdivision

Section 7.2 establishes guidelines for residential subdivision.

Subdivision Layout

The DCP sets out the following relevant planning outcomes for urban residential subdivision:

· Subdivision layout in areas zoned Urban Residential prior to this plan are generally in accordance with the applicable plan maps in Appendix 1.

An extract of the Waratah Hills Concept Plan, contained within the DCP, is shown below (Figure 4).

Figure 4 – extract of Waratah Hills Concept Plan

Development Control Plan 2004

The subject land is identified as containing in the order of 18 lots, with four lots fronting William Maker Drive and the balance of the lots fronting the extension of Emmaville Street. The proposed development includes 19 lots generally set out in accordance with the Waratah Hills Concept Plan.

Aside from one additional lot, the only notable variation to Waratah Hills Concept Plan is that a battleaxe lot would be accessed from William Maker Drive rather than Emmaville Street.

· Lots are orientated to optimise energy efficiency principles.

The proposed lots have been orientated to optimise energy efficiency of future dwellings.

· New roads are planned according to modified grid layouts with restrained use of cul‑de-sac roads in new developments according to the UDAS Urban Form principles for Orange.

Council’s Technical Services Department has identified that the proposed road layout is generally in accordance with the Waratah Hills Development Control Plan, with the exception of William Maker Drive being widened by 2m under the Stage 1 development.

· Local open space is provided along creek corridors to create open space linkages for environmental conservation and social interaction. Release areas removed from creeks provide for open-space links incorporating substantial stands of native vegetation.

Not applicable.

· Release areas indicate trunk cycle and pedestrian ways that link the area to major open space networks and activity centres (schools, shopping centres and employment areas).

Not applicable.

· Lots below 500m² indicate a mandatory side setback to provide for solar access and privacy.

All proposed lots exceed 600m².

· Lots below 350m²indicate existing or planned house layouts, which identify how privacy, solar access, vehicular access and private open-space needs are to be achieved.

Not applicable.

· Up to 25% of new subdivisions comprise small lots in dispersed locations.

The proposed development does not comprise any small lots. Notwithstanding, it is acknowledged that a number of dual occupancy developments and two lot subdivisions have occurred within the Waratah Estate during the past five years.

· Lots are fully serviced and have direct frontage/access to a public road.

Council’s Technical Services Department has confirmed that the proposed lots can be appropriately serviced and that all lots will have appropriate frontage/access to a public road.

· Design and construction complies with the Orange Development and Subdivision Code.

Councils Technical Services Department has recommended a condition of consent requiring all works constructed with the development are to be in accordance with the Orange City Council Development and Subdivision Code.

· Corner lots provide for a house to front one street.

The proposed development does not include any corner lots.

· Battleaxe lots provide an adequate accessway width for the number of dwellings proposed to be served in order to allow for vehicle and pedestrian access and location of services.

The proposed battleaxe lot, Lot 301, is shown to have a driveway width of 10m which is adequate for a single lot.

· Lots proposed to be used specifically for dual occupancy or units in new residential areas are identified on development application plans to inform prospective purchasers of mixed residential form of the area and measures are outlined on how prospective residents are to be informed of these identified sites prior to purchasing land.

No proposed lots have been identified as being specifically for the purpose of dual occupancy development.

Subdivision in North Orange – Waratah

The DCP sets out the following relevant planning outcomes for residential subdivision in the Waratah Estate:

· The subdivision layout is generally in accordance with the Conceptual Subdivision Layout (Appendix 16.6).

As previously noted, the proposed subdivision is generally consistent with the Waratah Hills Concept Plan.

Aside from one additional lot, the only notable variation to Waratah Hills Concept Plan is that a battleaxe lot would be accessed from William Maker Drive rather than Emmaville Street.

· Subdivision design and construction complies with the Orange City Development and Subdivision Code.

Councils Technical Services Department has recommended a condition of consent requiring all work constructed with the development are to be in accordance with the Orange City Council Development and Subdivision Code.

· Lots are oriented to maximise energy-efficiency principles. Where practicable, lots are rectangular rather than splay shaped and oriented to provide the long axis within the range N20⁰W to N30⁰E or E20⁰N to E30⁰S.

The proposed lots have been orientated to optimise energy efficiency of future dwellings.

· Battleaxe lots have a minimum area of 650m², excluding the access handle. Access handles have a minimum width of 4.5m incorporating a 3m- wide driveway.

The proposed subdivision includes one battle axe lot which will have a total are in the order of 1000m² excluding the driveway.

· Local collector roads connect to the Northern Distributor Road, Clergate Road and Farrell Road generally at the locations shown on the Conceptual Subdivision Layout. Future road connections to adjoining land are located generally in accordance with the Conceptual Subdivision Layout.

Not applicable.

· Residential lots have direct frontage and access to a public road. Access is not available to the Northern Distributor Road and Clergate Road for adjoining lots.

All proposed lots have a direct frontage to a public road.

· Footpath cycleways (4.5m wide) are provided in the locations shown on the Conceptual Subdivision Layout.

Not applicable.

· A pedestrian overpass over the Northern Distributor Road is provided in the vicinity of the proposed Catholic school site (ie, Lot 2 DP 1074558).

Not applicable.

· Hard and soft landscape treatment is provided at the intersection of collector roads with the Northern Distributor Road, Farrell Road and Clergate Road.

Not applicable.

· Onsite stormwater detention basins and drainage reserves are provided.

Council’s Technical Services Department has advised that stormwater will be drained to the kerb and gutter at the lot frontage. Where the surface of an entire lot cannot be drained to the kerb and gutter at the lot frontage interlot stormwater drainage must be provided.

· All utility services are provided to the proposed lots. The capacity for sewer reticulation to lots to the west of the ridgeline is investigated at development application stage.

Council’s Technical Services Department has advised that utility services can be provided to each proposed lot. Specific requirements are included within the recommended conditions of consent.

· Significant landscape features are retained and disturbance to natural vegetation, landform and overland-flow paths is minimised.

The main landscape feature of the subject property is a significant stand of juvenile native vegetation which has been planted in 10–15 years ago. While it is preferable to maintain native vegetation as a landscape feature, it also necessary to ensure that the subject property can be developed in accordance with the Waratah Hills Concept Plan.

In this regard, it is noted that the applicant has sought to maintain at least one tree within the frontage of each property fronting William Maker Drive. Given that vegetation is not considered to form part of the Box Gum Grassy Woodland, it is considered that the proposed outcome is acceptable.

· Public open-space areas are sited in accordance with the Conceptual Subdivision Layout. Public open-space contains significant trees/tree groups, threatened species, populations, ecological communities or their habitats. Public open-space areas incorporate stormwater detention basins where required.

Not applicable.

· An assessment under Section 5A of the Environmental Planning and Assessment Act 1979 is submitted at development-application stage to identify the effect of subdivision on threatened species, ecological communities or their habitats.

Refer to previous assessment under “Section 1.7 - Application of Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994.”

· Building envelopes are identified on lots with trees or tree groups. Building envelopes, roads, drainage and service trenches are sited a minimum 4m from trees and tree groups.

It is recommended that a condition of consent be applied requiring that a tree management plan be submitted prior to the issue of a Construction Certificate to demonstrate how trees proposed for retention can be protected during construction.

It is not considered necessary in this instance to require building envelopes.

· Allotments for multi-unit housing are identified on development application plans.

The proposed development does not include any lots identified for multi-unit housing.

· Dividing fences erected on the common boundaries between residential lots and Waratah Sportsground comprise 1.8m-high Colorbond in 'Meadow' frames and infill panels. Individual access by gates from lots to the sportsground is not permitted.

Not applicable.

· A 15m wide landscape buffer with a vegetative height of 15-20m is provided adjacent to the eastern boundary of lots adjoining Clergate Road and on the northern boundary of parent parcel Lot 1 DP 833569.

Not applicable.

· A traffic-noise assessment (potential impacts and attenuation measures) prepared by a qualified acoustic engineer is required for lots adjoining the Northern Distributor Road. Consideration is given to the Noise and Vibration Assessment prepared by Richard Heggie Associates Pty Ltd in support of the EIS for the Northern Distributor Road.

Not applicable.

· A single allotment buffer is provided between residential lots and Ibis Vineyard. The buffer incorporates a 20m landscaping screen adjacent to the vineyard with a vegetative height of 15-20m. A landscape plan for the buffer is submitted with the development application for subdivision of adjoining land.

Notably, the subject property adjoins the former Ibis Vineyard to the immediate south. On the basis that the vineyard has recently been subdivided and is substantially developed, it is considered that this outcome is no longer relevant.

· Dwelling construction on lots directly adjoining the vineyard proper will not proceed until development consent is granted for subdivision of the vineyard lands. A Restriction-as-to-User will be created on the title of the adjoining lots, restricting dwelling construction until this time.

As noted above, given that the former Ibis Vineyard has recently been subdivided and is substantially developed, it is considered that this outcome is no longer relevant.

DEVELOPMENT CONTRIBUTIONS

Section 7.11 Contributions

The proposed development contains three stages. Stage 1 will result in five additional lots, Stage 2 will result in 12 additional lots and Stage 3 will result in one additional lot. The subject property has a credit of one Equivalent Tenement (ET) for the existing lot.

Stage 1

Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

The payment of contributions as per the following shall be made to Council in accordance with Section 7.11 of the Act and the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area) towards the provision of the following public facilities:

Open Space and Recreation	@ 3,876.54 x 5 additional lots	19,382.70
Community and Cultural	@ 1,124.19 x 5 additional lots	5,620.95
Roads and Traffic Management	@ 5,116.91 x 5 additional lots	25,584.55
Local Area Facilities	@ 9,299.84 x 5 additional lots	46,499.20
Plan Preparation and Administration	@ 582.52 x 5 additional lots	2,912.60
TOTAL (subtotal less compensation):		$100,000.00

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

Stage 2

Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

Open Space and Recreation	@ 3,876.54 x 12 additional lots	46,518.48
Community and Cultural	@ 1,124.19 x 12 additional lots	13,490.28
Roads and Traffic Management	@ 5,116.91x 12 additional lots	61,402.92
Local Area Facilities	@ 9,299.84 x 12 additional lots	111,598.10
Plan Preparation and Administration	@ 582.52 x 12 additional lots	6,990.24
TOTAL (subtotal less compensation):		$240,000.02

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

Stage 3

Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

Section 7.11 Contributions

Open Space and Recreation	@ 3,876.54 x 1 additional lot	3,876.54
Community and Cultural	@ 1,124.19 x 1 additional lot	1,124.19
Roads and Traffic Management	@ 5,116.91x 1 additional lot	5,116.91
Local Area Facilities	@ 9,299.84 x 1 additional lot	9,299.84
Plan Preparation and Administration	@ 582.52 x 1 additional lot	582.52
TOTAL (subtotal less compensation):		$20,000.00

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

Section 64 Water and Sewer Headwork Charges

Section 64 water and sewer headwork charges are also applicable to the proposal. Such charges are calculated at the time of a Subdivision Certificate for the proposed development. Attached are draft conditions requiring the payment of the required contribution prior to the issue of a Subdivision Certificate.

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

Demolition of a Building (clause 92)

The proposal involves the demolition of an existing shed. A condition is attached requiring the demolition to be carried out in accordance with Australian Standard AS2601 - 1991: The Demolition of Structures.

Fire Safety Considerations (clause 93)

The proposal does not involve a change of building use for an existing building.

Buildings to be Upgraded (clause 94)

The proposal does not involve the rebuilding, alteration, enlargement or extension of an existing building.

BASIX Commitments (clause 97A)

BASIX is not applicable to the proposed development.

THE LIKELY IMPACTS OF THE DEVELOPMENT s4.15(1)(b)

The proposed subdivision has been assessed against the relevant aims, objectives, planning outcomes and controls of the Orange LEP 2011 and the Orange DCP 2004.

The assessment demonstrates that the proposed subdivision is generally in accordance with the Waratah Hills Concept Plan.

The subdivision will have the effect of transforming one of few remaining rural residential blocks in North Orange to a conventional residential estate, consistent with the strategic vision for Waratah Hills.

The likely impacts associated with transformation are clearly extensive and will range from obvious impacts such as visual impact on the existing landscape through to less obvious impacts such as increased stormwater flows from impermeable surfaces. Notwithstanding, it is considered that these impacts are consistent with the anticipated impacts of residential development and within community accepted levels.

THE SUITABILITY OF THE SITE s4.15(1)(c)

The foregoing assessment demonstrates that the subject property is suitable for the proposed development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

The proposed development is not defined as advertised development under the provisions of the LEP, and as such no formal exhibition of the application was required.

Notwithstanding, the development application was notified to the residents surrounding the subject property.

Two submissions were received at the end of the notification period.

Historic use of the land

The submitter noted that the historic use of the land was for the purpose of native vegetation inhabited by the Wiradjuri.

The comment is respectfully noted.

Vegetation

The submitter states that the existing vegetation should be taken into consideration as the ecology of the area has changed in the past 20 years. Further, the submitter notes that the importance of the existing trees to the environment has not been determined and that there is no reference to the wildlife potentially supported by existing trees. The submitter questions whether the existing vegetation supports the blue faced honey eater.

As addressed previously under the heading “Section 1.7 - Application of Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994”, it is considered unlikely that the subject property comprises any remnant of the Box Gum Grassy Woodland.

Further, given that the majority of vegetation is still in a juvenile state, it is considered unlikely that it would form significant habitat for any other threatened or endangered species.

Contamination

The submitter states that a chemical residue assessment should be presented by the applicant.

As addressed under the heading ‘State Environmental Planning Policy 55 Remediation of Land’, a Preliminary Contamination Investigation prepared by EnviroWest Consulting was submitted by the applicant following a request for further information from Council staff.

The PCI was prepared in 1999 for the purpose of identifying whether the location of the existing dwelling was suitable for residential land use. The PCI concluded that while chemical testing indicated that arsenic, lead and organochlorines had historically been used on the site, the levels were below the NSW EPA thresholds for human health.

On this basis, it is considered that the subject property is unlikely to be contaminated and that no further chemical testing is required.

Ridgeline

The submitter has questioned whether the subject property contains a ridge given that the Orange Sustainable Settlement Strategy importance of ridgeline trees.

The subject property does not contain a significant ridgeline.

Waratah DCP

The submitter identifies that the Waratah Development Control Plan appears to be outdated and could be inappropriate.

Given that the submitter did not provide any reasons as to why the Waratah Hills Estate Concept Plan is outdated this matter is not addressed in any further detail. Further, such a matter is outside the scope of this assessment.

Public Park

The submitter indicates that it is unclear how the proposed development achieves the provision for open space. Further, the submitter indicates that proposed Lot 301 could be developed into a public park by creating a walkway from Emmaville Street along the boundary of proposed Lot 202.

The Waratah Hills Concept Plan does not require provision of a small park on the subject land. The extent and location of public open space is shown on the Waratah Hills Concept Plan.

Consideration of other Documents

The submitter indicates that policy drafts, such as ‘Greener Places’ should be considered. In addition, the submitter indicates that the Shiralee Development Control Plan would be a better guide to the quality of development.

The proposed development has been assessed against the current and applicable documents.

Permissibility

The submitter indicates that following the revision of the Orange Local Environmental Plan and Development Control Plan, the proposed development may not be permissible.

The proposed development is permissible at present. What may or may not be permissible in the future is outside the scope of this assessment.

Roads and Access

The submitter identifies that a more rectangular grid street pattern is more efficient for traffic movements and that there is no functionality of the proposed roads. The submitter also queries whether Council would consider car parking spaces on the verge.

The proposed extension of Emmaville Street has been assessed by Council’s Technical Services Department. It is understood that the proposed layout is generally in accordance with the Waratah Hills Concept Plan.

Stormwater Management

The submitter identifies that designing a stormwater system to a 1 in 10 year average recurrence would be a gross under design and that the proposal does not detail how the existing stormwater system will accommodate any increased stormwater associated with the development.

Council’s Technical Services Department has assessed the proposed development and recommended conditions of consent regarding stormwater management.

Erosion and Sediment Control

The submitter identifies that the development application does not include any information regarding erosion and sediment control during the construction stage and notes that the removal of trees is likely to have an adverse impact on the environment.

Council’s Technical Services Department has recommended a condition of consent requiring a water and soil erosion control plan to be submitted prior to the issue of a Construction Certificate.

Traffic

The submitter notes that construction of a roundabout at the intersection of William Maker Drive and the Northern Distributor Road would alleviate some traffic problems. The comment is not relevant to the proposed development. No further comment is required.

Time to Make Submissions

The submitter noted that from the time Council’s letter of notification was received until the time in which submissions were due was 6 days.

Council staff acknowledge that in some circumstances there can be a delay associated with the postal service. Council staff endeavour to ensure that information is received in a timely manner and will often hand deliver mail if considered necessary.

Other matters

A number of other matters were raised in submissions, however these were not considered to be relevant to a proper planning assessment. As such these matters are not addressed.

PUBLIC INTEREST s4.15(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. The proposal is not inconsistent with any relevant policy statements, planning studies, guidelines etc that have not been considered in this assessment.

SUMMARY

The proposed development is permissible with the consent of Council. The proposed development complies with the relevant aims, objectives and provisions of Orange LEP 2011 (as amended) and DCP 2004. A Section 4.15 assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

COMMENTS

The requirements of the Environmental Health and Building Surveyor and the Engineering Development Section are included in the attached Notice of Approval.

Attachments

1 Plans, D18/23809 ⇩

2 Submissions, D18/23813 ⇩

3 Notice of Approval, NA18/277 ⇩

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

PDF Creator

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

PDF Creator

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

PDF Creator

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

PDF Creator

Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 1 Plans

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 2 Submissions

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Council Meeting 15 May 2018

5.5 Development Application DA 57/2018(1) - 45 William Maker Drive

Attachment 3 Notice of Approval

OrangeCityCouncilNEW#45524E (2)

ORANGE CITY COUNCIL

Development Application No DA 57/2018(1)

NA18/277 Container PR17000

NOTICE OF DETERMINATION

OF A DEVELOPMENT APPLICATION

issued under the Environmental Planning and Assessment Act 1979

Section 4.18

Development Application
Applicant Name:	Landorange Partnership
Applicant Address:	1 Borrodell Drive ORANGE NSW 2800
Owner’s Name:	Mr TJ and Mrs MA Hewitt
Land to Be Developed:	Lot 3 DP 878088 - 45 William Maker Drive, Orange
Proposed Development:	Subdivision (19 lot residential) (3 stage) - Demolition

Building Code of Australia building classification:	Not applicable

Determination made under Section 4.16
Made On:	15 May 2018
Determination:	CONSENT GRANTED SUBJECT TO CONDITIONS DESCRIBED BELOW:

Consent to Operate From:	16 May 2018
Consent to Lapse On:	16 May 2023

Terms of Approval

The reasons for the imposition of conditions are:

(1) To ensure a quality urban design for the development which complements the surrounding environment.

(2) To maintain neighbourhood amenity and character.

(3) To ensure compliance with relevant statutory requirements.

(4) To provide adequate public health and safety measures.

(5) Because the development will require the provision of, or increase the demand for, public amenities and services.

(6) To ensure the utility services are available to the site and adequate for the development.

(7) To prevent the proposed development having a detrimental effect on adjoining land uses.

(8) To minimise the impact of development on the environment.

Conditions

(1) The development must be carried out in accordance with:

(a) Sheet No. 1 Rev A Locality Plan, dated 21.02.18.

Sheet No. 2 Rev B Existing boundaries and site detail, dated 02.03.18.

Sheet 2A Rev B Existing boundaries and site detail September 2003 Aerial Photo dated 02.03.18.

Sheet No. 3 Rev B Proposed boundaries Stage 1 dated 02.03.18.

Sheet No. 3A Rev B Proposed boundaries Stage 1 September 2003 Aerial Photo dated 02.03.18.

Sheet No. 4 Rev B Proposed boundaries Stage 2 dated 02.03.18.

Sheet No. 4A Rev B Proposed boundaries Stage 2 September 2003 Aerial Photo dated 02.03.18.

Sheet No. 5 Rev B Proposed Boundaries Stage 3 dated 02.03.18.

Sheet No. 5A Rev B Proposed Boundaries Stage 3 September 2003 Aerial Photo dated 02.03.18 (nine sheets, all by heath Consulting Engineers).

(b) statements of environmental effects or other similar associated documents that form part of the approval

as amended in accordance with any conditions of this consent.

PRESCRIBED CONDITIONS

(2) All building work must be carried out in accordance with the provisions of the Building Code of Australia.

(3) A sign is to be erected in a prominent position on any site on which building work, subdivision work or demolition work is being carried out:

(a) showing the name, address and telephone number of the principal certifying authority for the work, and

(b) showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and

Any such sign is to be maintained while the building work, subdivision work or demolition work is being carried out.

SIX LOT SUBDIVISION

PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

(4) Prior to the issue of a Construction Certificate, a tree management plan must be submitted to Councils Manager of Development Assessments. The tree protection plan must demonstrate how each tree proposed for retention will be protected during the construction of the subdivision.

All works must be undertaken in accordance with the approved tree protection plan.

(5) Prior to the issue of a Constructions Certificate a landscaping strategy must be submitted to Council’s Manager of Development Assessments demonstrating how the frontage of Lot 105 (containing the existing dwelling) to the future alignment of Emmaville Street can be suitably landscaped to achieve an appropriate visual impact as part of the development of Stage 2 and 3.

(6) Engineering plans, showing details of all proposed work and adhering to any engineering conditions of development consent, are to be submitted to, and approved by, Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) prior to the issuing of a Construction Certificate.

(7) A water and soil erosion control plan is to be submitted to Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) for approval prior to the issuing of a Construction Certificate. The control plan is to be in accordance with the Orange City Council Development and Subdivision Code and the Landcom, Managing Urban Stormwater; Soils and Construction Handbook.

(8) Proposed lots 101 to 106 are to be provided with interlot stormwater drainage, including those lots abutting public land, where the surface of the entire lot cannot be drained to the kerb and gutter at the lot frontage. A grated concrete stormwater pit is to be constructed within each lot provided with interlot stormwater drainage. Engineering plans for this drainage system are to be approved by Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) prior to the issuing of a Construction Certificate.

(9) A 150mm-diameter sewer main is to be constructed from Council’s existing main to serve the proposed lots 101 to 106. Prior to a Construction Certificate being issued engineering plans for this sewerage system are to be submitted to and approved by Orange City Council.

The existing residence is to be connected to the proposed reticulated sewer. The existing septic tank is to be accurately located and indicated on the submitted engineering plans.

(10) A water reticulation analysis is to be carried out by Orange City Council on any proposed water reticulation system for the development. Engineering plans are to be submitted to and approved by Orange City Council prior to the issue of a Construction Certificate.

The reticulation system is to be designed to supply a peak instantaneous demand by gravity of 0.15 L/s/tenement at a minimum residual head of 200kPa.

PRIOR TO WORKS COMMENCING

(11) Soil erosion control measures shall be implemented on the site.

(12) A Construction Certificate application is required to be submitted to, and issued by Council/Accredited Certifier prior to any excavation or building works being carried out onsite.

DURING CONSTRUCTION/SITEWORKS

(13) Prior to carrying out any works, a “Dial Before You Dig” enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of Underground Electricity Power Lines) of the Electricity Supply Act 1995 (NSW).

In addition, Essential Energy’s records indicate there is electricity infrastructure located within the property. Any activities within this location must be undertaken in accordance with the latest industry guideline currently known as ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure.

Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines and Code of Practice – Work near Underground Assets.

(14) Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.

(15) The provisions and requirements of the Orange City Council Development and Subdivision Code are to be applied to this application and all work constructed within the development is to be in accordance with that Code.

The developer is to be entirely responsible for the provision of water, sewerage and drainage facilities capable of servicing all the lots from Council’s existing infrastructure. The developer is to be responsible for gaining access over adjoining land for services where necessary and easements are to be created about all water, sewer and drainage mains within and outside the lots they serve.

(16) Half road width is to be constructed for the full frontage of the proposed development to William Maker Drive. This work is to include road pavement and pavement surfacing to the centreline, kerb and gutter construction and earth-formed footpath on the development side of the road.

(17) A heavy-duty concrete kerb and gutter layback and footpath crossing is to be constructed to serve Lot 105. The works are to be carried out to the requirements of the Orange City Council Development and Subdivision Code.

(18) Dual water and sewerage reticulation is to be provided to every lot in the proposed residential subdivision in accordance with the Orange City Council Development and Subdivision Code.

(19) All works must be undertaken in accordance with the approved tree management plan.

PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE

(20) Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

Open Space and Recreation	@ 3,876.54 x 5 additional lots	19,382.70
Community and Cultural	@ 1,124.19 x 5 additional lots	5,620.95
Roads and Traffic Management	@ 5,116.91 x 5 additional lots	25,584.55
Local Area Facilities	@ 9,299.84 x 5 additional lots	46,499.20
Plan Preparation and Administration	@ 582.52 x 5 additional lots	2,912.60
TOTAL (subtotal less compensation):		$100,000.00

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

(21) As part of the subdivision, an easement/s are/is created for any existing electrical infrastructure. The easement/s is/are to be created using Essential Energy’s standard easement terms current at the time of registration of the plan of subdivision.

(22) A Notification of Arrangement (confirming satisfactory arrangements have been made for the provision of power) must be issued by Essential Energy with respect to all proposed lots which will form part of the subdivision, prior to Council releasing the Subdivision Certificate. It is the Applicant’s responsibility to make the appropriate application with Essential Energy for the supply of electricity to the subdivision, which may include the payment of fees and contributions.

(23) Prior to the issuing of the Subdivision Certificate, a Surveyor’s Certificate or written statement is to be provided to the Principal Certifying Authority, stating that the buildings within the boundaries of the proposed Lot 105 comply in respect to the distances of walls from boundaries.

(24) Application shall be made for a Subdivision Certificate under Section 109(C)(1)(d) of the Act.

(25) Payment of contributions for water, sewer and drainage works is required to be made at the contribution rate applicable at the time that the payment is made. The contributions are based on 6 ETs for water supply headworks and 6 ETs for sewerage headworks. A Certificate of Compliance, from Orange City Council in accordance with the Water Management Act 2000, will be issued upon payment of the contributions.

This Certificate of Compliance is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(26) Evidence from a registered NATA laboratory is to be submitted prior to the issuing of a Subdivision Certificate stating that the filling of all dams and low-lying areas has been carried out in accordance with Australian Standard 3798-2007.

(27) Application is to be made to Telstra/NBN for infrastructure to be made available to each individual lot within the development. Either a Telecommunications Infrastructure Provisioning Confirmation or Certificate of Practical Completion is to be submitted to the Principal Certifying Authority confirming that the specified lots have been declared ready for service prior to the issue of a Subdivision Certificate.

(28) A Notice of Arrangement from Essential Energy stating arrangements have been made for the provision of electricity supply to the development, is to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate.

(29) An easement to drain sewage and to provide Council access for maintenance of sewerage works a minimum of 2.0 metres wide is to be created over the proposed sewerage works. The Principal Certifying Authority is to certify that the easement is in accordance with the Orange City Council Development and Subdivision Code prior to the issuing of a Subdivision Certificate.

(30) All services are to be contained within the allotment that they serve. A Statement of Compliance, from a Registered Surveyor, is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(31) A Maintenance Security Deposit, in accordance with the provisions and requirements of the Orange City Council Development and Subdivision Code, is to be provided to Orange City Council prior to the issuing of a Subdivision Certificate.

A Certificate of Compliance, from Orange City Council, certifying that the maintenance security deposit has been paid, is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(32) The existing residence is to be connected to the proposed reticulated sewer by a licensed plumber. The contents of the existing septic tank are to be removed by a licensed contractor for disposal into Council’s sewer system. The septic tank is to be excavated and disposed of at a licensed landfill and the absorption trench is to be drained and the voids limed and backfilled with clean compacted material.

Evidence of such work is to be provided to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(33) Where stormwater crosses land outside the lot it favours, an easement to drain water is to be created over the works. A Restriction-as-to-User under section 88B of the NSW Conveyancing Act 1979 is to be created on the title of the proposed Lots requiring that no structures are to be placed on the site, or landscaping or site works carried out on the site, in a manner that affects the continued operation of the interlot drainage system. The minimum width of the easement is to be as required in the Orange City Council Development and Subdivision Code.

(34) Prior to the issue of a Subdivision Certificate William Maker Drive is to be widened by 2.0 metres on the eastern boundary of Lot 3 DP 878088 and dedicated as Public Road at no cost to Council.

(35) Certification from Orange City Council is required to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate stating that all works relating to connection of the development to Council assets, works on public land, works on public roads, stormwater, sewer and water reticulation mains and footpaths have been carried out in accordance with the Orange City Council Development and Subdivision Code and the foregoing conditions, and that Council will take ownership of the infrastructure assets.

(36) All of the foregoing conditions are to be at the full cost of the developer and to the requirements and standards of the Orange City Council Development and Subdivision Code, unless specifically stated otherwise. All work required by the foregoing conditions is to be completed prior to the issuing of an Occupation or Subdivision Certificate, unless stated otherwise.

THIRTEEN LOT SUBDIVISION

PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

(37) Prior to the issue of a Construction Certificate, a tree management plan must be submitted to Councils Manager of Development Assessments. The tree protection plan must demonstrate how each tree proposed for retention will be protected during the construction of the subdivision.

All works must be undertaken in accordance with the approved tree protection plan.

(38) The applicant is to submit a waste management plan that describes the nature of wastes to be removed, the wastes to be recycled and the destination of all wastes. All wastes from the demolition and construction phases of this project are to be deposited at a licensed or approved waste disposal site.

(39) Engineering plans, showing details of all proposed work and adhering to any engineering conditions of development consent, are to be submitted to, and approved by, Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) prior to the issuing of a Construction Certificate.

(40) A water and soil erosion control plan is to be submitted to Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) for approval prior to the issuing of a Construction Certificate. The control plan is to be in accordance with the Orange City Council Development and Subdivision Code and the Landcom, Managing Urban Stormwater; Soils and Construction Handbook.

(41) All stormwater from the site is to be collected and piped to the existing stormwater drainage on adjoining land. Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6), prior to issuing a Construction Certificate, is to approve engineering plans for this drainage system.

(42) Proposed lots are to be provided with interlot stormwater drainage, including those lots abutting public land, where the surface of the entire lot cannot be drained to the kerb and gutter at the lot frontage. A grated stormwater pit is to be constructed within each lot provided with interlot stormwater drainage. Engineering plans for this drainage system are to be approved by Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) prior to the issuing of a Construction Certificate.

(43) A 150mm-diameter sewer main is to be constructed from Council’s existing main to serve the proposed lots. Prior to a Construction Certificate being issued engineering plans for this sewerage system are to be submitted to and approved by Orange City Council.

(44) A water reticulation analysis is to be carried out by Orange City Council on any proposed water reticulation system for the development. Engineering plans are to be submitted to and approved by Orange City Council prior to the issue of a Construction Certificate.

The reticulation system is to be designed to supply a peak instantaneous demand by gravity of 0.15 L/s/tenement at a minimum residual head of 200kPa.

PRIOR TO WORKS COMMENCING

(45) A Construction Certificate application is required to be submitted to, and issued by Council/Accredited Certifier prior to any excavation or building works being carried out onsite.

(46) Soil erosion control measures shall be implemented on the site.

DURING CONSTRUCTION/SITEWORKS

(47) All works must be undertaken in accordance with the approved tree management plan.

(48) Prior to carrying out any works, a “Dial Before You Dig” enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of Underground Electricity Power Lines) of the Electricity Supply Act 1995 (NSW).

Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines and Code of Practice – Work near Underground Assets.

(49) All construction/demolition work on the site is to be carried out between the hours of 7.00 am and 6.00 pm Monday to Friday inclusive, 7.00 am to 5.00 pm Saturdays and 8.00 am to 5.00 pm Sundays and Public Holidays. Written approval must be obtained from the General Manager of Orange City Council to vary these hours.

(50) Building demolition is to be carried out in accordance with Australian Standard 2601:2001 - The Demolition of Structures and the requirements of Safe Work NSW.

(51) Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.

(52) The provisions and requirements of the Orange City Council Development and Subdivision Code are to be applied to this application and all work constructed within the development is to be in accordance with that Code.

(53) Emmaville Street is to be constructed for the full frontage of the proposed development and tie into existing construction on the adjoining public roads. This work is to include road pavement and pavement surfacing, kerb and gutter construction and earth-formed footpath on the both sides of the road.

(54) Dual water and sewerage reticulation is to be provided to every lot in the proposed residential subdivision in accordance with the Orange City Council Development and Subdivision Code.

(55) Concrete footpaths, a minimum of 1.2 metres wide, are to be constructed on one side of all through streets.

Construction work is to be to the requirements and standards of the Orange City Council Development and Subdivision Code.

PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE

(56) Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

Open Space and Recreation	@ 3,876.54 x 12 additional lots	46,518.48
Community and Cultural	@ 1,124.19 x 12 additional lots	13,490.28
Roads and Traffic Management	@ 5,116.91 x 12 additional lots	61,402.92
Local Area Facilities	@ 9,299.84 x 12 additional lots	111,598.10
Plan Preparation and Administration	@ 582.52 x 12 additional lots	6,990.24
TOTAL (subtotal less compensation):		$240,000.02

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

(57) As part of the subdivision, an easement/s are/is created for any existing electrical infrastructure. The easement/s is/are to be created using Essential Energy’s standard easement terms current at the time of registration of the plan of subdivision.

(58) A Notification of Arrangement (confirming satisfactory arrangements have been made for the provision of power) must be issued by Essential Energy with respect to all proposed lots which will form part of the subdivision, prior to Council releasing the Subdivision Certificate. It is the Applicant’s responsibility to make the appropriate application with Essential Energy for the supply of electricity to the subdivision, which may include the payment of fees and contributions.

(59) Application shall be made for a Subdivision Certificate under Section 109(C)(1)(d) of the Act.

(60) Payment of contributions for water, sewer and drainage works is required to be made at the contribution rate applicable at the time that the payment is made. The contributions are based on 12 ETs for water supply headworks and 12 ETs for sewerage headworks. A Certificate of Compliance, from Orange City Council in accordance with the Water Management Act 2000, will be issued upon payment of the contributions.

This Certificate of Compliance is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(61) Evidence from a registered NATA laboratory is to be submitted prior to the issuing of a Subdivision Certificate stating that the filling of all dams and low-lying areas has been carried out in accordance with Australian Standard 3798-2007.

(62) Application is to be made to Telstra/NBN for infrastructure to be made available to each individual lot within the development. Either a Telecommunications Infrastructure Provisioning Confirmation or Certificate of Practical Completion is to be submitted to the Principal Certifying Authority confirming that the specified lots have been declared ready for service prior to the issue of a Subdivision Certificate.

(63) A Notice of Arrangement from Essential Energy stating arrangements have been made for the provision of electricity supply to the development, is to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate.

(64) An easement to drain sewage and to provide Council access for maintenance of sewerage works a minimum of 2.0 metres wide is to be created over the proposed sewerage works. The Principal Certifying Authority is to certify that the easement is in accordance with the Orange City Council Development and Subdivision Code prior to the issuing of a Subdivision Certificate.

(65) All services are to be contained within the allotment that they serve. A Statement of Compliance, from a Registered Surveyor, is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(66) A Maintenance Security Deposit, in accordance with the provisions and requirements of the Orange City Council Development and Subdivision Code, is to be provided to Orange City Council prior to the issuing of a Subdivision Certificate.

(67) Where stormwater crosses land outside the lot it favours, an easement to drain water is to be created over the works. A Restriction-as-to-User under section 88B of the NSW Conveyancing Act 1979 is to be created on the title of the proposed Lots requiring that no structures are to be placed on the site, or landscaping or site works carried out on the site, in a manner that affects the continued operation of the interlot drainage system. The minimum width of the easement is to be as required in the Orange City Council Development and Subdivision Code.

(68) Certification from Orange City Council is required to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate stating that all works relating to connection of the development to Council assets, works on public land, works on public roads, stormwater, sewer and water reticulation mains and footpaths have been carried out in accordance with the Orange City Council Development and Subdivision Code and the foregoing conditions, and that Council will take ownership of the infrastructure assets.

(69) All of the foregoing conditions are to be at the full cost of the developer and to the requirements and standards of the Orange City Council Development and Subdivision Code, unless specifically stated otherwise. All work required by the foregoing conditions is to be completed prior to the issuing of an Occupation or Subdivision Certificate, unless stated otherwise.

(70) Landscaping must be completed in accordance with the landscape strategy approved under Condition 5.

TWO LOT SUBDIVISION

PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

(71) Prior to the issue of a Construction Certificate, a tree management plan must be submitted to Councils Manager of Development Assessments. The tree protection plan must demonstrate how each tree proposed for retention will be protected during the construction of the subdivision.

All works must be undertaken in accordance with the approved tree protection plan.

(72) Proposed lots 300 and 301 are to be provided with interlot stormwater drainage where the surface of the entire lot cannot be drained to the kerb and gutter at the lot frontage. A grated stormwater pit is to be constructed within each lot provided with interlot stormwater drainage. Engineering plans for this drainage system are to be approved by Orange City Council or an Accredited Certifier (Categories B1, C3, C4, C6) prior to the issuing of a Construction Certificate.

(73) A 150mm-diameter sewer main is to be constructed from Council’s existing main to serve the proposed lots. Prior to a Construction Certificate being issued engineering plans for this sewerage system are to be submitted to and approved by Orange City Council.

(74) A Construction Certificate application is required to be submitted to, and issued by Council/Accredited Certifier prior to any excavation or building works being carried out onsite.

DURING CONSTRUCTION/SITEWORKS

(75) All works must be undertaken in accordance with the approved tree management plan.

(76) Prior to carrying out any works, a “Dial Before You Dig” enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of Underground Electricity Power Lines) of the Electricity Supply Act 1995 (NSW).

Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines and Code of Practice – Work near Underground Assets.

(77) Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.

(78) The provisions and requirements of the Orange City Council Development and Subdivision Code are to be applied to this application and all work constructed within the development is to be in accordance with that Code.

(79) Dual water and sewerage reticulation is to be provided to every lot in the proposed residential subdivision in accordance with the Orange City Council Development and Subdivision Code.

PRIOR TO THE ISSUE OF A SUBDIVISION CERTIFICATE

(80) Pursuant to Orange Development Contributions Plan 2017, the following contributions have been levied for the subject development and are attached as a condition of consent.

Open Space and Recreation	@ 3,876.54 x 1 additional lot	3,876.54
Community and Cultural	@ 1,124.19 x 1 additional lot	1,124.19
Roads and Traffic Management	@ 5,116.91 x 1 additional lot	5,116.91
Local Area Facilities	@ 9,299.84 x 1 additional lot	9,299.84
Plan Preparation and Administration	@ 582.52 x 1 additional lot	582.52
TOTAL (subtotal less compensation):		$20,000.00

The contribution will be indexed quarterly in accordance with the Orange Development Contributions Plan 2017 (development in Waratahs Urban Release Area).

(81) As part of the subdivision, an easement/s are/is created for any existing electrical infrastructure. The easement/s is/are to be created using Essential Energy’s standard easement terms current at the time of registration of the plan of subdivision.

(82) A Notification of Arrangement (confirming satisfactory arrangements have been made for the provision of power) must be issued by Essential Energy with respect to all proposed lots which will form part of the subdivision, prior to Council releasing the Subdivision Certificate. It is the Applicant’s responsibility to make the appropriate application with Essential Energy for the supply of electricity to the subdivision, which may include the payment of fees and contributions.

(83) Prior to the issuing of the Subdivision Certificate, a Surveyor’s Certificate or written statement is to be provided to the Principal Certifying Authority, stating that the buildings within the boundaries of the proposed Lot 300 comply in respect to the distances of walls from boundaries.

(84) Application shall be made for a Subdivision Certificate under Section 109(C)(1)(d) of the Act.

(85) Payment of contributions for water, sewer and drainage works is required to be made at the contribution rate applicable at the time that the payment is made. The contributions are based on 1.0 ETs for water supply headworks and 1.0 ETs for sewerage headworks. A Certificate of Compliance, from Orange City Council in accordance with the Water Management Act 2000, will be issued upon payment of the contributions.

This Certificate of Compliance is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(86) Application is to be made to Telstra/NBN for infrastructure to be made available to each individual lot within the development. Either a Telecommunications Infrastructure Provisioning Confirmation or Certificate of Practical Completion is to be submitted to the Principal Certifying Authority confirming that the specified lots have been declared ready for service prior to the issue of a Subdivision Certificate.

(87) A Notice of Arrangement from Essential Energy stating arrangements have been made for the provision of electricity supply to the development, is to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate.

(88) An easement to drain sewage and to provide Council access for maintenance of sewerage works a minimum of 2.0 metres wide is to be created over the proposed sewerage works. The Principal Certifying Authority is to certify that the easement is in accordance with the Orange City Council Development and Subdivision Code prior to the issuing of a Subdivision Certificate.

(89) All services are to be contained within the allotment that they serve. A Statement of Compliance, from a Registered Surveyor, is to be submitted to the Principal Certifying Authority prior to the issuing of a Subdivision Certificate.

(90) Where stormwater crosses land outside the lot it favours, an easement to drain water is to be created over the works. A Restriction-as-to-User under section 88B of the NSW Conveyancing Act 1979 is to be created on the title of the proposed Lots requiring that no structures are to be placed on the site, or landscaping or site works carried out on the site, in a manner that affects the continued operation of the interlot drainage system. The minimum width of the easement is to be as required in the Orange City Council Development and Subdivision Code.

(91) Certification from Orange City Council is required to be submitted to the Principal Certifying Authority prior to the issue of a Subdivision Certificate stating that all works relating to connection of the development to Council assets, works on public land, works on public roads, stormwater, sewer and water reticulation mains and footpaths have been carried out in accordance with the Orange City Council Development and Subdivision Code and the foregoing conditions, and that Council will take ownership of the infrastructure assets.

(92) All of the foregoing conditions are to be at the full cost of the developer and to the requirements and standards of the Orange City Council Development and Subdivision Code, unless specifically stated otherwise. All work required by the foregoing conditions is to be completed prior to the issuing of an Occupation or Subdivision Certificate, unless stated otherwise.

ADVISORY NOTES

(1) Any existing encumbrances in favour of Essential Energy (or its predecessors) noted on the title of the above property should be complied with.

Other Approvals

(1) Local Government Act 1993 approvals granted under Section 68.

Nil

(2) General terms of other approvals integrated as part of this consent.

Nil

Right of Appeal

If you are dissatisfied with this decision, Section 8.7 of the Environmental Planning and Assessment Act 1979 gives you the right to appeal to the Land and Environment Court. Pursuant to Section 8.10, an applicant may only appeal within 6 months after the date the decision is notified.

*Disability Discrimination* Act 1992:	This application has been assessed in accordance with the Environmental Planning and Assessment Act 1979. No guarantee is given that the proposal complies with the Disability Discrimination Act 1992. The applicant/owner is responsible to ensure compliance with this and other anti-discrimination legislation. The Disability Discrimination Act covers disabilities not catered for in the minimum standards called up in the Building Code of Australia which references AS1428.1 - "Design for Access and Mobility". AS1428 Parts 2, 3 and 4 provides the most comprehensive technical guidance under the Disability Discrimination Act currently available in Australia.

*Disclaimer - S88B of the Conveyancing Act 1919* - Restrictions on the Use of Land:**	The applicant should note that there could be covenants in favour of persons other than Council restricting what may be built or done upon the subject land. The applicant is advised to check the position before commencing any work.

Signed:	On behalf of the consent authority ORANGE CITY COUNCIL
Signature:
Name:	PAUL JOHNSTON - MANAGER DEVELOPMENT ASSESSMENTS
Date:	16 May 2018

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

TRIM REFERENCE: 2018/934

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

This report provides information on the costs and timeframe for permitting supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Our Environment – Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service”.

Financial Implications

Additional funds and resources will need to be allocated in order to build infrastructure, manage and operate Suma Park Dam, Spring Creek Dam and Gosling Creek Reserve, if both land-based and water-based recreational use is to be permitted.

Policy and Governance Implications

Council will be required to comply with requirements set by the Local Government Act 1993 as well as the Crown Lands Act 1989.

Recommendation

That Council publicly exhibits, for a period of 28 days, proposals to:

1 Permit primitive camping on the southern side of Gosling Creek.

2 Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping.

3 Not permit land or water based activity at Suma Park.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery	Drinking water quality, security of drinking water supply assets
Political	Project funding and impact on Council’s Long Term Financial Plan
Environmental	Wildlife and wildlife habitat management, preservation of historic sites in the area, introduction of weeds or exotic plants, introduction of vermin and exotic animals, foreshore erosion, litter and heightened risk of bushfires
Health and Safety	Legal and public liability, water quality health risks to users
Stakeholders	Orange residents, external/regional users (including sporting clubs), Federal and State Government Approvals Authorities/Regulators

SUPPORTING INFORMATION

At its meeting of 7 November 2017 Council resolved:

RESOLVED - 17/493 Cr S Romano/Cr M Previtera

That Council receive report that provides information on the costs and timeframe for allowing supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.

Council has previously received reports on this subject matter with the reports also circulated to Councillors on 20 October 2017. Those reports are attached for reference and background.

POTENTIAL ISSUES WITH INCREASED WATER-BASED ACTIVITIES ON RESERVOIRS

Council needs to adopt an appropriately diligent assessment of the water quality issues associated with allowing increased recreational on reservoirs. Consideration needs to be given to the National Health and Medical Research Council’s (NHMRC) 2008 Guidelines for Managing Risks in Recreational Water. Although not mandatory, following these guidelines ensures recreational water environments are managed as safely as possible.

The NHMRC Australian Drinking Water Guidelines (ADWG 2011) is the authoritative document for drinking water management in Australia. It contains information about management of drinking water systems from catchment to consumer. The NHMRC are considering the introduction of additional requirements in a pending guideline review that will be used to determine the appropriate treatment process to address the source water risk. Recreational use of the water body is one of the risk considerations.

The proposed update to the guidelines, discuss ‘inner’ and ‘outer’ catchments. Gosling Creek Dam could be considered to be in the ‘outer’ catchment and as such, the introduction of water-based recreational activities poses less of a risk to source water than our primary and secondary water storages i.e. Suma Park and Spring Creek Dams.

SUPERVISION

The resolution of Council sought information in relation to “supervised” activities of fishing, camping and boating.

Supervision can be conducted in a number of ways including:

1 Staff on site at times of operation (similar to Aquatic Centre)

2 Issuing of licences and spot checks by staff

3 Remote supervision (similar to system imposed on open space areas of Council where certain activities are permitted or prohibited)

4 A combination of above elements

Council utilises the principals of remote supervision for the management of its open space and recreational areas. This has been implemented using the best practice guidelines of Council’s insurer, Statewide Mutual. (With the change of insurer this will require review).

Essentially a risk management analysis is conducted for the site based on:

· Nature of reserve, hazard or pool

· Population use at any one time

· Frequency of use

Each area is then given a score and the relevant signage is installed.

Each proposed site would require assessment and controls to ensure the level of supervision is appropriate.

Example of assessment and required supervision level

For areas which have deep water bodies (depth in excess of 3 metres), high population use at any one time and high frequency of use Council are recommended to consider full time supervision whilst the facility is occupied as well as the display of warning symbols.

In this example the level of risk is such that the installation of a sign alone warning people of the hazards would not be the most appropriate risk reduction technique. A combination of both supervision and signage is the most appropriate approach.

PRIMITIVE CAMPING

Council’s experience over recent years with the provision of primitive camping sites at Lake Canobolas, Orange Showground and Caravan Park is that they require active management to ensure compliance with camp ground provisions, garbage removal, cleaning of amenities, and payment of site fees.

RECREATIONAL VEHICLE (RV) SITE

Council has established RV sites at the Showground and with development consent at Lake Canobolas.

Should Council wish to pursue the establishment of a permanent RV site adjacent to a water body it is recommended that this site be located at Lake Canobolas taking advantage of existing infrastructure.

1 GOSLING CREEK

Gosling Creek precinct consists of two components Crown Land to the north and two parcels of council owned community land to the south.

The three parcels of land that make up Gosling Creek are zoned RE1 – Public Recreation and together with the Plan of Management governs its use and development.

Aerial image purple hatched area is Crown land the area bounded by the red line and adjoining the hatched area is Council Community Land.

The Zone RE1 - Public Recreation objectives are:

· To enable land to be used for public open space or recreational purposes.

· To provide a range of recreational settings and activities and compatible land uses.

· To protect and enhance the natural environment for recreational purposes.

· To protect open space at riparian and foreshore locations.

Developments permitted with consent are:

Child care centres; Community facilities; Depots; Environmental facilities; Environmental protection works; Function centres; Information and education facilities; Kiosks; Markets; Places of public worship; Public administration buildings; Recreation areas; Recreation facilities (indoor); Recreation facilities (major); Recreation facilities (outdoor); Respite day care centres; Restaurants or cafes; Roads; Water recreation structures.

An aerial view of Gosling Creek follows:

IMG_4_2009

Aerial view from south western corner above Forest Road looking down stream along Gosling Creek. Note the shared path network, passive recreational precinct – irrigated grassland, remnant vegetation significant small patch centre left of image.

KEY CONSIDERATIONS

Consistent with the RE1 zoning the precinct is able to be developed to include the provision for camping with an amendment to the Plan of Management. Non-powered boating and fishing is currently permitted at the site.

However the Gosling Creek Reserve is a highly valued recreational area originally set aside to protect the water quality of Orange’s drinking supply following the damming of Gosling Creek in 1890. The Reserve and its surrounds of remnant woodland remains a habitat for native wildlife and is also highly valued as a place for passive recreation and a refuge from the urban development of Orange and the Bloomfield Hospital complex to the North.

The development of the site for camping in particular needs to consider the overall goals of the management of the site in particular sensitive areas. Council has identified areas of high conservation biodiversity as indicated below.

OPPORTUNITIES AND CONSIDERATIONS

Opportunity	Considerations	Advantages	Disadvantages
Camping Located on the southern side (council owned) area with access from Forest Road.	· Supervision of site	· Defined area · Eliminates conflict with current users	· No facilities · Requires active supervision of users · Operational Cost
Boating – non powered and electric	· Non powered boating is permitted	· Existing activity · Good access to water · No additional cost.	· Nil
Boating – powered	· Not permitted and would require a change to the plan of management as activity is with Crown Land zone.		· Small area for conduct of activity · Degradation of water quality for other uses
Fishing	· Permitted activity	· Current activity · Does not require active supervision

Cost estimates

· Pending the level of additional infrastructure and estimate of the capital cost for the development of camping on the southern side of Gosling Creek is $240,000. This includes the following:

o Composting Toilet facilities: $100,000

o Access Road and Parking: $100,000

o Signage: $10,000

o Fencing – biosecurity areas: $10,000

o Potable Water: $20,000

· Operational costs $120,000 per annum for active management of camp sites and management.

· Nil additional operational costs if camping is excluded

Timeframe for approvals, development and implementation

Should Council wish to include camping at Gosling Creek this process would involve advertisement of the proposed amendment to the Plan of Management, report to Council and then if resolved by Council the update of the Plan of Management.

Council would then need to conduct the associated works for the installation of the infrastructure.

It is anticipated that this process would be completed within 9 – 12 months.

2 SPRING CREEK DAM

Spring Creek Reservoir is owned by Orange City Council and is classified as Community Land. The Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licensing arrangements”.

Key considerations

a Drinking water quality risks

Spring Creek Dam is the secondary source of drinking water for Orange residents. The Australian Drinking Water Guidelines outline six guiding principles that are fundamental in the considerations of safe drinking water. One of these principles says that the “protection of water sources and treatment are of paramount importance and must never be compromised”

Introducing recreational activities onto Spring Creek Dam will have public health implications for the Orange Drinking Water Supply

b Plan of Management

Spring Creek Dam is classified as Community land. The current Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licencing arrangements”

Any change to this Plan of Management needs to be exhibited and adopted by Council as required under the Local Government Act. The current Plan of Management for Spring Creek Dam specifically states that “Uncontrolled recreation activities were considered inappropriate due to the needs to protect habitat values and limit access to protect the integrity of the water supply, considering the likely impacts of a range of activities”

c Land zoning

The zoning for Spring Creek Dam is for water supply purposes and recreational use is not permissible under this zoning. The LEP will need to be amended in order to rezone the whole site to Public Recreation RE1. The surrounding private land is zoned E3 Environmental Management and RU1 Primary Production. Recreation would then be permissible in the zone, subject to consent.

d Access to Spring Creek Dam for water non-powered boating activities

As illustrated below access to Spring Creek Dam is controlled by a locked gate and pedestrian access point at the southern end of Lone Pine Avenue at the North East point of the dam. This is the access point to the Kinross Wolaroi School Rowing facility. All other land surrounding Spring Creek Dam is privately owned. The impact of introducing uncontrolled recreation onto Spring Creek Dam on adjoining landowners also needs to be considered.

Council should also note that adjoining landowners access the dam for non-powered boating activities and fishing. There is also strong evidence that members of the public also access the dam for these activities gaining access through fence lines or via the pedestrian access at this access point.

The regulation of this activity would improve the safety of its conduct and provide access to the community.

Access point – Spring Creek Dam

· Council could explore the redevelopment of this entrance point to provide a parking area and access point for non-powered boating activities. Access to the dam wall is available along the eastern side.

· Topography – the slope of land adjacent to the waterbody is suitable for access points

· Variable (low or high) water levels at any one given time may restrict access to the waterbody.

· “No-go” zones – buffer zones around critical water supply infrastructure will be required (i.e. near the dam wall)

· Opening hours need to be considered

e Access and variable water levels

f Health impact on users

· blue green algae outbreaks – using the waterbody would be restricted when blue green algae concentration is above health guidelines

OPPORTUNITIES AND CONSIDERATIONS

Opportunity	Considerations	Advantages	Disadvantages
Boating – non powered, electric	· Access points · Amendment to plan of management, LEP and development application	· Accessible from existing access road · Currently used by community · Regulate current unapproved activity	· Conflict with current users and landholders
Camping Located on western side of Spring creek dam	· Supervision of site · Access · Provision of amenities	· Council Owned · Defined area	· Land locked no access · No facilities · Requires active supervision of users · Operational Cost
Boating – powered	· Access points · Water quality risk · Amendment to plan of management, LEP and development application	· Nil	· Conflict with current users and landholders
Fishing	· Access points · Amendment to plan of management, LEP and development application	· Provides an additional location for recreational fishing in Orange LGA.	· Limited access from land based sites.

Cost Implications

Council staff were asked to provide information on boating, camping, fishing, amenities and car parking. For these to proceed Council would be required to conduct the following works:

· Land acquisition for camping

· Access road(s) and car parking

· Pathways/non-vehicle access routes

· Rubbish Bins

· Signage

· Toilets

· Cleared areas

· Potable water

· Water Entrance similar to that constructed at Gosling Creek

· Operational costs

Cost estimate based on the above requirements is $1.5m to $3.0m

If Council were to consider only access for non-powered boating and fishing the requirements would eliminate the need for land acquisition and reduced infrastructure requirement for the other elements.

Pending approvals it is estimated that the cost for the provision of access for non-powered boating and fishing would require

· Access road and car parking

· Rubbish Bins

· Signage

· Toilets

· Potable water

· Water Entrance similar to that constructed at Gosling Creek

· Fish cleaning areas

· Operational Costs

Estimated cost for these elements would be $500,000 to $1M.

Timeframe for approvals, development and implementation

At this early stage, it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.

As a guide the timeframe for the implementation of Rowing Training for Kinross Wolaroi School on Spring Creek Reservoir was:

· August 1999 – Commence Plan of Management development

· June 2001 – Plan of Management adopted by Council

· June 2002 – Development Application lodged for facility (Boatshed and Pontoon Jetty) and approved with consent to operate

· July 2002 – the Central West Environment Group sought intervention from NSW Land and Environment Court.

· May 2003 – NSW Land and Environment Court decision in favour of Kinross Wolaroi School and Orange City Council

· May 2004 – Orange City Council and Kinross Wolaroi School entered into a Licence to use Spring Creek Dam as a Rowing Facility

· December 2004 – Rowing Training commenced

3 SUMA PARK

Suma Park Reservoir is owned by Orange City Council and is classified as Community Land. The land is categorised as Natural Area (with subcategories of Bushland, Watercourse and Wetland) and will require a Plan of Management to be developed and adopted by Council under the Local Government Act, 1993.

Key considerations

The following areas are key issues to consider if Council were to introduce recreational activities onto Suma Park Dam:

a Impact on drinking water quality

The Australian Drinking Water Guidelines (ADWG 2011) is the authoritative document for drinking water management in Australia. It contains information about management of drinking water systems from catchment to consumer. The second guiding principle of the ADWG highlights the importance of protecting water sources:

‘Protection of water sources and treatment are of paramount importance and must never be compromised’

The NHMRC are now considering the introduction of additional requirements in a pending guideline review that will be used to determine the appropriate treatment process to address the source water risk. Recreational use of the water body is one of the risk considerations. Unprotected catchments may require a higher level of treatment in order to provide a safe drinking water supply. The Orange drinking water supply catchment would be considered an unprotected catchment and, as such, additional treatment upgrades may be necessary unless catchment management practices can be improved. Water treatment cost implications (potential treatment plant upgrades) may need to be considered if water-based recreational activities are introduced to Council’s drinking water storages.

b Land zoning

Land zoning dictates how the land is to be used. The only activity that the current zoning allows is a water supply. The LEP will require amendment in order to rezone the site to Public Recreation RE1. The surrounding private land is zoned E3 Environmental Management and RU1 Primary Production.

c Potential health impact on recreational users

As mentioned earlier, recreational use on dams should follow the Guidelines for Managing Risks in Recreational Water (NHMRC 2008). Although not mandatory, following these guidelines ensures recreational water environments are managed as safely as possible. The potential impacts of water quality, water temperature and blue green algae should be considered

d Legal and Public Liability

Duty of care to persons using the water storage (potential hazards associated with access to dam wall, hazards above and below the water)

e Access To Suma Park Dam For Non-Powered Boating And Fishing

Council recently acquired 494 Priest Lane for the purpose of a future sporting precinct. As demonstrated in the map above this lot does not have access to Suma Park Dam and is not viable for an access point to Suma Park without the acquisition of adjoining land.

Council also owns Lot 49, DP597741 which adjoins Suma Park Dam at the southern extremity of the Dam with entry off Icely Road. Should Council wish to progress access to Suma Park Dam an access point could be established at this location.

Camping is also possible at this site.

f Operational management

The potential costs associated with the operational management of recreational activities could include:

· Additional drinking water treatment processes

· Management of access to water storages

· Maintenance and rehabilitation of infrastructure to support the recreational activities

· Monitoring of water quality and recreational users

· Policing of recreational users

Other issues to consider include:

a Health risks of users

b Public use impacts of foreshore erosion introducing sediment into the water storage

c Wildlife and wildlife habitat management

d Changes in system ecology

e Increased risk of fire

f Legal/public liability/public safety - Proximity to spillway, outlet structures and dam wall

g Security of drinking water supply assets

h Potential land acquisition requirements

i Water storage levels

j Impacts on adjoining neighbours

OPPORTUNITIES AND CONSIDERATIONS

Opportunity	Considerations	Advantages	Disadvantages
Boating – non powered and electric	· Access points · Requires development of plan of management · Amendment to LEP and development application · Risk to drinking water	· Readily accessible from Icely Road	· Increased cost for management of drinking water as primary source for Orange. · Conflict with current users and landholders · Water recedes at water levels under 90%
Camping Located on the southern side (council owned) area with access from Forest Road.	· Supervision of site	· Defined area · Accessible from Icely Road	· No facilities · Requires active supervision of users · Site adjacent to busy road · Operational Cost
Boating – powered	· Access points · Water quality risk · Requires development of plan of management · Amendment to LEP and development application	· Nil	· Conflict with current users and landholders
Fishing	· Requires access points · Requires development of plan of management · Amendment to LEP and development application	· Provides alternative location for recreational fishing in Orange LGA.	· Limited access from land based sites · Conflict with current landholders

Cost Implications

Depending on the type of use, there are cost and resourcing implications in managing all of the risks and infrastructure requirements. Infrastructure requirements need to be funded and other risks mitigated by operational practices and procedures.

Council staff were asked to provide information on boating, camping, fishing, amenities and car parking. For these to proceed Council would be required to conduct the following works:

· Pathways/non-vehicle access routes

· Rubbish Bins

· Signage

· Toilets

· Cleared areas

· Potable water

· Water Entrance similar to that constructed at Gosling Creek

· Operational costs

· System for security of water supply assets

· Fish cleaning areas

· Establishment of restricted zones

· Boating equipment for supervision and inspection of water activities.

Capital cost estimate based on the above requirements is $1.5m to $2.5m

Operational Costs

Operational Costs are estimated to be significant given the sensitivity of the Dam and the need for active management and supervision of the precinct. It is estimated that the site would require two staff to monitor on weekends and one staff member to monitor during weekdays.

The site would also require rubbish removal and maintenance.

On this basis the estimated operational cost is $200,000 - $300,000 per annum.

Timeframe for approvals, development and implementation

As with Spring Creek Dam it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.

Using the example of access to Spring Creek by Kinross Wolaroi School it is estimated that this process would take several years.

Attachments

1 Suma Park Dam Recreation Map, D18/20764 ⇩

2 Spring Creek Dam Recreation Map, D18/20763 ⇩

3 IPC 6 June 2017 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams, D18/24491 ⇩

4 IPC 5 September 2017 Recreational use of Gosling Creek Dam, Spring Creek Dam and Suma Park Dam, D18/24493 ⇩

5 Facility Signs Assessment form Councils, D18/21857 ⇩

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 1 Suma Park Dam Recreation Map

PDF Creator

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 2 Spring Creek Dam Recreation Map

PDF Creator

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 3 IPC 6 June 2017 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

PDF Creator

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 4 IPC 5 September 2017 Recreational use of Gosling Creek Dam, Spring Creek Dam and Suma Park Dam

PDF Creator

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 5 Facility Signs Assessment form Councils

Signs as Remote Supervision

Assessment Worksheet

Council
Facility
Council Office
Date

1	Identify all Council Facilities

	Part 2 Reserves	Part 3 Beaches	Part 4 Pools

2	Determine the development that has taken place

3	Determine the number of people that use the facility

4	Determine the frequency of use of the facility

5	Calculate the Facility Risk Rating

6	Calculate Risk Rating for identified Hazards

7	Select, produce and locate appropriate sign

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 5 Facility Signs Assessment form Councils

FACILITY VISITATION RATING
NAME OF FACILITY: _______________________________________________________ TYPE OF FACILITY: RESERVE/PARK ____ POOL ____ OTHER __________ SKATE PARK ______
CALCULATION OF Facility Visitation Rating
(A)	Development or Improvement:			Rating for Site		Score
(B)	Population using Reserve
(C)	Frequency of Use
FVR	= (A X B) + C
List of Hazards (and Risk Rating (D))
Hazard		Likelihood	Consequence		Risk Rating


List of selected Warning Hazards to be Depicted on the Sign


List of Other General Information Symbols to be Depicted on the Sign


Assessment conducted by:
Position held:
Date assessment conducted
Placement of Sign *A sign should appear at the entrance to the facility*
Size of Sign

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 5 Facility Signs Assessment form Councils

(A) LEVEL of DEVELOPMENT

Rating	Reserves	Natural Hazards	Pools
1	Virginal bush, cleared land, no infrastructure	No hazardous features	Other: e.g. natural still waterway that is an area known for swimming and associated activities (rivers, creeks, lakes, etc).
2	Cleared land, static infrastructure eg grass area with tables and chairs, toilet block, lookout	Sloping ground; no natural water; walking track around reserve	Other: e.g. Any still water environment that has been specifically constructed designed or intended to be used for swimming, diving, paddling or wading (Rock Pools, Dams, Swimming Enclosures, etc).
3	Cleared land with mobile infrastructure eg grassed area with play equipment, cycleway, market, leash free dog areas	Reserve contains natural waterway that runs during wet weather, drops less than 1 metre	Swimming Pool: (Local Community Swimming Pool). Swimming Pool that is managed by the Council and/or a designated community group that has one small swimming pool (less than 25 metres in length) with very low patronage levels and no more than one aquatic activity occurring at any one time. Pool configuration would always be the standard rectangular shape.
4	Council owned infrastructure with no artificial lighting eg golf course, football field, recreational ground, caravan park	Creeks, ponds and ledges between 1 metre and 3 metres	Swimming Pool: (Aquatic Centre). Facility that has one or two bodies of water with medium to low patronage levels and no more than one aquatic activity occurring at any one time eg. one main swimming pool and a diving or toddler pool. Pool configuration is generally a standard rectangular shape.
5	Extensively developed infrastructure with artificial lighting eg sporting complex, artificially lit courts	Contains rivers, dams and cliffs greater than 3 metres	Swimming Pool: (Multi Purpose Aquatic and Recreation Facility). This facility generally has more than one body of water and would typically have a high patronage turnover with multiple activities occurring at the same time eg. School usage, lap swimming, learn to swim, scuba diving, etc. Pool configuration and number of pools within the facility should also be taken into consideration for the purposes of surveillance.

(B) POPULATION USE (C) FREQUENCY OF USE

Rating	Population Use	Frequency of Use
1	Less than 5 people at a time	An annual activity or event in held at the facility
2	5 to 50 people at a time	An activity event takes place in the facility on a monthly basis
3	50 to 100 people at a time	An activity event takes place in the facility on a weekly basis
4	100 to 500 people at a time	An activity event takes place in the facility on a daily basis
5	Greater than 500 people at a time	The facility is in continuous use for the majority of the day

Council Meeting 15 May 2018

5.6 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

Attachment 5 Facility Signs Assessment form Councils

Determining the most Appropriate Sign for a Council Reserve or Beach

FVR	General Sign Description	Location
2 - 3	No sign is required
4 – 6	The sign should contain: · The name of the facility · A general warning message · All Council’s Ordinances that apply to the facility should appear on the sign as prohibition pictograms · Any information symbols relevant to the facility NB: The sign does not require the depiction of warning symbols	A sign should appear in a prominent position within the facility
7 – 10	The sign should contain: · The name of the facility · A general warning message · All Council’s Ordinances that apply to the facility should appear on the sign as prohibition pictograms · All potential hazards identified within the facility that has a risk rating of HIGH should appear on the sign as warning symbols. If no highs then the top hazard should appear · Any information symbols relevant to the facility	A sign should appear at all entrances provided by Council to the facility.
11 – 15	The sign should contain: · The name of the facility · A general warning message · All Council’s Ordinances that apply to the facility should appear on the sign as prohibition pictograms · All potential hazards identified within the facility that has a risk rating of HIGH should appear on the sign as warning symbols. If no highs then the top two hazards should appear · Any information symbols relevant to the facility	A sign should appear at all entrances provided by Council to the facility
16 – 20	The sign should contain: · The name of the facility · A general warning message · All Council’s Ordinances that apply to the facility should appear on the sign as prohibition pictograms · All potential hazards identified within the facility that has a risk rating of HIGH should appear on the sign as warning symbols. If no highs then the top three hazards should appear · Any information symbols relevant to the facility	A sign should appear at all entrances provided by Council to the facility. Consideration should be given to placing signs in other areas of high use
21 – 26	The sign should contain: · The name of the facility · A general warning message · All Council’s Ordinances that apply to the facility should appear on the sign as prohibition pictograms · All potential hazards identified within the facility that has a risk rating of HIGH should appear on the sign as warning symbols. If no highs then the top four hazards should appear · Any information symbols relevant to the facility	A sign should appear at all entrances provided by Council to the facility. Consideration should be given to placing signs in other areas of high use
27 - 30	Council should consider full time supervision whilst the facility is occupied as well as the display of warning symbols. The level of risk is such that the installation of a sign alone warning people of the hazards would not be the most appropriate risk reduction technique. A combination of both supervision and signage is the most appropriate approach. Whatever level of supervision Council elects, the supervisory body · must be experienced and trained for the activity	In addition to supervision, consideration should be given to placing signs at the entrance and in other highly visible areas within the facility.

Determining the most Appropriate Sign for a Council Pool

FVR

General Sign Description

Location

2-20

Council should always consider Full Time Supervision whilst the pool is occupied

A sign should contain:

· The name of the pool

· A general warning message

· All Council’s Ordinances that apply to the pool should appear on the sign as prohibition pictograms

· All hazards identified within the pool should appear on the sign as warning symbols

· Any information symbols relevant to the pool

A sign should appear at all entrances provided by Council to the pool. Consideration should be given to placing signs in other highly visible areas

21-30

Council should always consider Full Time Supervision whilst the pool is occupied. The level of risk is such that a sign warning people of the hazards would not be the most appropriate risk reduction technique

Whatever level of supervision Council elects, the supervisory body must be experienced and trained for the activity

Physical barriers preventing access should be provided and installed unless there is full-time supervision

A sign should

appear at all

entrances provided

by Council to the

pool. Warning

symbols should

also be placed in

close proximity to

the water bodies

and other relevant

signs placed in

other highly visible

areas within the

facility.

(D) Calculate the Risk Rating of the identified Hazards

Rating	Variable	Description
1	LOW (Minor Injury)	Minor cuts, grazes, bruising, bleeding
2	MEDIUM (Sprains and Strains)	An injury resulting in time being spent at home
3	MEDIUM (Serious Injury)	Broken limb, facial lacerations, partial disability etc requiring hospitalisation
4	HIGH (Permanent Disability)	A serious injury resulting in a permanent disability
5	HIGH (Death)	Death as a result of the injuries sustained

Information & Emergency Symbols

NOTE: symbols are current as at June 2012

Council Meeting 15 May 2018

6 Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil
6.3 Lease Lot Hangar Site F Orange Airport TRIM Reference: 2018/961
RESOLVED - 18/209 Cr K Duffy/Cr S Nugent 1 That Council enters into a lease of the eastern section of Hangar F Orange Airport for a period of six months. 2 That permission be granted to use the Council Seal on all necessary documentation, if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Cr S Munro, Cr S Nugent
Absent	Nil

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

Direction	Adopted Budget	Proposed Variations	Proposed Budget
Our City	(27,552,786)	38,300	(27,514,486)
Our Community	14,403,935	33,323	14,437,258
Our Economy	2,460,215	(192,000)	2,268,215
Our Environment	4,070,622	796,525	4,867,147
Total	(6,618,014)	676,148	(5,941,866)

Activity	Adopted Dec17 budget	Quarter 3 budget revision combined	Revised Mar18 budget	Comment
General Fund
Our City
1. Other Income	(983,852)	(1,720)	(985,572)
2. Capital Grants	(2,389,140)	2,351,050	(38,090)	Removal of funds relating to Forest Road Bridge Duplication offset at line item 8. Refer to material changes Note A.
3. Employee Costs	11,306,773	(29,300)	11,277,473	Reduction to employee costs to fund additional costs in materials and contracts at line item 4.
4. Materials and Contracts	7,491,589	(75,350)	7,416,239	Reduction of budget for Election expenses, and reallocation of materials and contracts to fund employee costs in our economy at line item 12.
5. Depreciation	1,028,454	(70,000)	958,454	Reallocation of budget to fund Software and leases of PC and notebooks as per line item 6.
6. Other Expenses	1,378,523	43,000	1,421,523	Addition budget for leases of PC and Notebooks funded from the reallocation of depreciation budget at line item 5.
7. Internal Transfer	(9,317,988)	5,537	(9,312,451)
8. Non-Current Fixed Assets	4,250,291	(2,302,330)	1,947,961	Removal of budget relating to Forest Road Bridge Duplication offset at line item 2.
9. Equity	813,454	47,413	860,867	Additional Budget allocated to the Election Expenses restricted asset to fund future Council elections