ORANGE CITY COUNCIL
Services Policy Committee
Agenda
3 April 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 3 April 2018.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 3 April 2018
2.1 Minutes of the Ageing and Access Community Committee - 22 February 2018
2.2 Minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018
2.3 Minutes of the Community Safety and Crime Prevention Committee - 26 February 2017
2.4 Minutes of the NAIDOC Week Community Committee Meeting - 8 February and 1 March 2018
2.5 Minutes of the Clifton Grove Community Committee - 8 March 2018
2.6 Minutes of the Lucknow Community Committee - 1 March 2018
2.7 Minutes of the Orange Health Liaison Committee - 19 March 2018
Services Policy Committee 3 April 2018
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
|
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
RECORD NUMBER: 2018/504
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 22 February 2018 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting of 22 February 2018. 2 That Council determine recommendations 3.1 and 4.5 from the minutes. 3 That the remainder of the minutes of the Ageing and Access Community Committee meeting of 22 February 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The report by Mr Adrian Mielke on Pedestrian Access dated 21 February 2018 is attached for information.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 22 February 2018
2 Report - Adrian Mielke - Pedestrian Access - AACC - 22 February 2018, D18/9397⇩
3 Charter - Ageing and Access Community Committee - 2017, 2017/2264⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN HACC Centre, 286 Lords Place, Orange
ON 22 February 2018
COMMENCING AT 12.00pm
1 Introduction
Attendance
Cr Kevin Duffy (Chairperson), Cr Joanne McRae, Cr Sam
Romano, Mr Darryl Curran,
Mr Matthew Goodacre, Ms Sue Duchnaj, Mr Joel Everett, Mrs Kim Gray, Mrs Lina
Moffitt, Ms Maureen Morgan, Mr Adrian Mielke, Community Services Manager, Works
Manager, Environment Health and Building Surveyor, Community Development and
Support Coordinator, Community Support and Resource Officer
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
Cr Duffy conducted the Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 Presentations
The Meeting Closed at 12.30pm.
Services Policy Committee 3 April 2018
2.1 Minutes of the Ageing and Access Community Committee - 22 February 2018
Attachment 1 Report - Adrian Mielke - Pedestrian Access - AACC - 22 February 2018
21/02/2018
Dear Sir/Madam
My name is Adrian Mielke, and I work as a Guide Dog Mobility Instructor for Guide Dogs NSW/ACT. I work with people with vision impairment who reside in the Orange City Council area and it is due to safety concerns for these clients that I write to you.
It is fantastic that council is upgrading kerbs and footpaths around town and I commend council for doing so. However, we have been experiencing problems with the new kerbs, resulting in serious safety implications for people with vision impairments.
COMPLIANT KERB RAMPS
Guide Dogs NSW/ACT advocates for the installation of compliant kerb ramps as per Australian Standards AS 1428.1 (2009). The use of tactile ground surface indicators (TGSI’s) are often installed on kerb ramps where compliancy could not be achieved. If, for example a kerb ramp has a gradient less than 1:8/8.5, it is extremely difficult to detect the transition between the kerb and road. Warning TGSI’s can assist with differentiating the difference between the road and footpath.
Issue – non detectable kerb ramps
Recently I was orientating a person with vision impairment to the corner of Sale and March Streets, where a new kerb ramp had been installed. Unfortunately, the client was unable to locate the kerb ramp by tactile feedback (the client’s vision is so low that he can only perceive light) and walked straight out onto the road. Thankfully, there was no traffic at the time. When quizzed at the other side of the road, he stated that he could not feel the ramp and was not aware that he was on the ramp, and subsequently the road.
Solution
We discussed that if there were warning Tactile Ground Surface Indicators (TGSI’s) placed at this ramp, he would be able to detect the kerb ramp and more importantly, to know that he was stepping onto a road.
NEW WORKS
It appears that of all the new kerb ramps being installed around town by Orange City Council do not achieve the functional requirements to ensure safe road crossings for people with vision impairment. This is of great concern for people with vision impairment.
Fig 1. At-grade crossing - NW corner of Lords and March St.
A person with vision impairment would not know if they are on the footpath or road. Installation of warning TGSI’s would help with detection of the road.
Fig 2. Byng St mid-block crossing between Hill and Sale St’s.
This pedestrian crossing actually just follows the camber of the road so there is no clue whatsoever for a person with a vision impairment to discern whether they are still on the crossing or on the road. Installation of warning TGSI’s would help with detection of the road.
The level of the kerb ramp is a gradient that is less than 1 in 8, presenting people with vision impairments a significant danger in terms of determining whether they are still on the footpath/kerb ramp or have in fact entered the roadway.
FOOTPATHS
The footpaths around Orange, particularly within the first 5-6 blocks of the CBD are a safety concern due to their uneven nature, presenting significant risk in the form of trip hazards. This risk is not just for people with vision impairment, but also for people with mobility issues, the elderly who use wheeled walkers, parents with prams, and indeed all ratepayers and residents of the community of Orange.
See figure 4 below. We acknowledge that this concrete footpath in Figure 4 is the best for mobility for the whole community.
Figure 4 – Footpath on Kite Street outside Lands Office.
Issue – Bitumen footpaths with uneven surfaces and numerous trip hazards
There are many areas of Orange where the condition of bitumen footpaths are in very poor condition. The safety of all citizens in Orange travelling on foot is at risk when this aspect of council infrastructure is taken into consideration. Please see figure 5 below which are just some sections of the footpath on the southern side of March Street between Hill and Sale. There are 2 images highlighting the poor nature of the paths in Figure 5, but we counted 17 trip hazards on this one section of path. This is known to council as they have been painted to highlight the potential trip hazard with contrasting paint. It appears this has been known for some time as much of the paint is now faded.
Solution
Replace with concrete footpaths. Where this is not possible or viable due to extenuating circumstances, remove existing bitumen, dig-up and remove surface tree roots and fill with substrate to prevent tree roots growing directly underneath the path and re-cover with hot-mix bitumen.
Figure 5: Examples of trip hazards on
March Street between Hill and Sale
There are many other areas identified as being particularly bad for the
potential of trip hazards due to poor maintenance of bitumen footpaths. These
are mostly within the first 4-5 blocks away from the CBD in all directions.
This issue is further compounded when one considers that these footpaths are the
most highly used areas of foot traffic around Orange.
If Orange City Council or its representatives would like to speak further with one of Guide Dogs NSW/ACT’s access specialists regarding these issues outlined above, or with any other issue to do with access and safety, we would welcome the opportunity to work with you to find the best solutions for all.
I look forward to your response.
Adrian Mielke
Guide Dog Mobility Instructor/ Orientation and Mobility Specialist
Dubbo Office
1/80 Gipps St, Dubbo, NSW 2830
2.1 Minutes of the Ageing and Access Community Committee - 22 February 2018
Attachment 2 Charter - Ageing and Access Community Committee - 2017
AGEING AND ACCESS
COMMUNITY COMMITTEE
2017/2264 F1509
purpose
To advise Council and make recommendations in relation to policy and planning in meeting the needs of older people, people with disabilities and families with younger children.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Ageing and Access Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten community representatives
Representative(s) of relevant government or community agencies as determined by Committee
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Quarterly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
AGEING AND
ACCESS
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Pedestrian Access Mobility Plan
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
RECORD NUMBER: 2018/523
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Conservatorium and Planetarium Community Committee met on 28 February 2018 and the minutes from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Orange Conservatorium and Planetarium Committee at its meeting of 28 February 2018. 2 That Council determine recommendation 3.3 and 3.4 from the minutes of the Orange Conservatorium and Planetarium Committee held 28 February 2018. 3 That the remainder of the minutes of the Orange Conservatorium and Planetarium Committee minutes held 28 February 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Conservatorium and Planetarium Community Committee held on 28 February 2018
2 OCPCC Charter, 2017/2268⇩
3 ORPC Committee Action Plan, D18/10781⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Conservatorium and Planetarium Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 28 February 2018
COMMENCING AT 12.00 noon
1 Introduction
Attendance
Cr K Duffy (Chairperson), Cr R Turner, Mr Rod Somerville, Mr Nat Burgio, Mr Phil Stevenson, Ms Kelly Dent, Director of Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
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RESOLVED Ms K Dent/Mr R Somerville That the apologies be accepted from Melanie Smyth for the Orange Conservatorium and Planetarium Community Committee meeting on 28 February 2018, and that Mr Nat Burgio be granted Leave of Absence from the Orange Conservatorium and Planetarium Community Committee for a period of 12 months. |
1.2 Acknowledgement of Country
Cr Duffy conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RECOMMENDATION Ms K Dent/Mr R Somerville That a copy of the previous Minutes of the former committee be tabled at the next Orange Conservatorium and Planetarium Community Committee. |
3 General Reports
|
TRIM Reference: 2018/372 |
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Recommendation Ms K Dent/Mr R Somerville That the next meeting of the Orange Conservatorium and Planetarium Community Committee be held on 21 March 2018 commencing at 1.00pm.
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The Meeting Closed at 12.32pm
Services Policy Committee 3 April 2018
2.2 Minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018
Attachment 1 OCPCC Charter
ORANGE CONSERVATORIUM
AND PLANETARIUM
COMMUNITY COMMITTEE
2017/2268 F1504
purpose
To advise Council and make recommendations in relation to the development of the Orange Conservatorium Planetarium project.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Orange Conservatorium and Planetarium Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Up to four representatives of the Community
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
As required, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
ORANGE PLANETARIUM
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
2.2 Minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018
Attachment 2 ORPC Committee Action Plan
D18/10781
Orange Conservatorium and Planetarium Community Committee Action Plan
|
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
|
That a copy of the DA together with attachments be provided to Members |
DCCS |
|
Nil |
Staffing |
28/02/18 |
21/03/18 |
|
|
That the costings for the development be provided to Members |
DCCS |
|
Nil |
Staffing |
28/02/18 |
21/03/18 |
|
|
That Council and Committee Members explore funding opportunities |
All |
|
Nil |
Staffing |
28/02/18 |
Ongoing |
|
|
That the Council and Committee develop a publicity program |
All |
|
|
Staffing |
03/04/18 |
Ongoing |
|
|
That a delegation of Council and Committee Members travel to meet with NSW Minister and Shadow Ministers |
TBC |
|
Approx $1,000 |
Staffing |
TBA |
|
|
|
That a listing of Ministers and Shadow Minister for State and Federal Governments be provided at next meeting |
DCCS |
|
Nil |
Staffing |
28/02/18 |
21/03/18 |
|
TRIM REFERENCE: 2018/579
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 26 February 2018 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 26 February 2018. 2 That Council determine recommendations 4.3 and 4.4 from the minutes of the Community Safety and Crime Prevention Committee meeting of 26 February 2018. 3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 26 February 2018 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 26 February 2018
2 Charter - Community Safety and Crime Prevention Community Committee - 2017, 2017/2269⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 26 February 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr J McRae (Deputy Mayor), Cr T Mileto, Mr Ron Gander, Mr Sam Nelson, Acting Superintendent Peter Atkins, Director Community, Recreation and Cultural Services, Community Services Manager, Road Safety Officer.
1.1 Apologies and Leave of Absence
|
RESOLVED - 18/058 Mr R Gander/Cr J McRae That the apologies be accepted from Detective Inspector Bruce Grassick, Mr Frederick Maw, Mr Bill Kelly, Mr Anthony Daley and Mr Matthew Chisholm for the Community Safety & Crime Prevention Committee meeting on 26 February 2018. |
1.2 Acknowledgement of Country
An Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
Nil
3 Presentations
|
TRIM Reference: 2018/277 |
|
RECOMMENDATION Cr J Hamling/Mr S Nelson That Liquor Accord Update be held over to the next meeting. |
4 General Reports
The Meeting Closed at 6.30pm.
Services Policy Committee 3 April 2018
2.3 Minutes of the Community Safety and Crime Prevention Committee - 26 February 2017
Attachment 1 Charter - Community Safety and Crime Prevention Community Committee - 2017
COMMUNITY SAFETY AND CRIME
PREVENTION COMMUNITY COMMITTEE
2017/2269 F165
purpose
To advise Council and make recommendations in relation to community safety and crime prevention.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Community Safety and Crime Prevention Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Up to seven community representatives
Representatives of other agencies/organisations deemed relevant by Committee
General Manager (or nominee)
Manager Community Services (non-voting Committee Clerk)
Council staff as required (non-voting)
Quorum
One Councillor, one representative of the Canobolas Local Area Command and a majority of community members.
meeting Frequency
Quarterly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
COMMUNITY SAFETY AND CRIME PREVENTION
COMMUNITY COMMITTEE CHARTER
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Crime Prevention Plan
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
TRIM REFERENCE: 2018/590
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 8 February 2018 and 1 March 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council acknowledge the reports presented to the NAIDOC Week Committee at its meeting of 8 February 2018. 2 That Council determine recommendation 4.1 from the minutes of the NAIDOC Week Community Committee meeting held on 8 February 2018. 3 That the remainder of the minutes of the NAIDOC Week Community Committee meeting held on 8 February 2018 be adopted. 4 That, as there was not a quorum, Council note the recommendations made by the NAIDOC Committee at its meeting held on 1 March 2018. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 8 February 2018
2 NAIDOC Week Task List and Action Plan, D17/4235⇩
3 NAIDOC Week Minutes, 01 March 2018, 2018/552⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange
ON 8 February 2018
COMMENCING AT 12.30pm
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Mr Jordan Moore, Mr Corey McLean, Mrs Mary Croaker, Miss Taniesha Croaker, Mr Mike Cooper, Mrs Annette Uata, Community Development Officer, Community Development and Support Coordinator
1.1 Apologies and Leave of Absence
|
RESOLVED Mr C McLean/Ms A Uata That the apologies be accepted from Naomi Escreet and Danielle Annesley for the NAIDOC Week Community Committee meeting on 8 February 2018. |
1.2 Acknowledgement of Country
An Acknowledgement of Country was conducted.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RECOMMENDATION Mr G Power/Mr Cooper That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 11 December 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 11 December 2017. |
3 Presentations
4 General Reports
|
TRIM Reference: 2017/2608 |
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Recommendation Mrs Uata/Mrs Croaker That the Task List for the NAIDOC Week Celebrations 2017 be finalised.
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The Meeting Closed at 2.30pm.
Services Policy Committee 3 April 2018
2.4 Minutes of the NAIDOC Week Community Committee Meeting - 8 February and 1 March 2018
Attachment 1 NAIDOC Week Task List and Action Plan
Task List – updated 9 November 2017
NAIDOC Week Celebrations – 11 to 18 November 2017
|
Activity |
Location |
Task/Action |
Who |
Completed |
When |
|
Friday |
|
|
|
|
|
|
Art Exhibition |
Orange Regional Museum |
· Organisation has already began. Flyer to Lynda with appropriate logos · Begins at 5:30pm on the 10/11/17. · Corey to organise artwork handover to Jess · Event will have no alcohol due to new changes at the Muesum. · $300 confirmed for canvases requested by Annette Uata. Catering for 40 people at 5.30pm · Jason French will get small canvases from Designing Futures program today to the museum to be added to the display. · Media coverage to be organised by Gerald. |
Jess Dowdell/Annette Auta Corey |
|
Next NAIDOC meeting |
|
Saturday |
|
· |
|
|
|
|
Girls Night Out |
Kelly’s Rugby Hotel |
· Confirm venue booking · Venue confirmed (Mary Croaker, Corin Langlo and Donna Monaghan – assisting with event) |
Mary Croaker
|
Yes
|
|
|
· Update provided – Karen Boyde confirmed that Kelly’s Rugby Bar had been booked and a deposit of $75 paid. |
Karen Boyde |
Yes |
|
||
|
· Lynda Bowtell to make contact with Mary Croaker to confirm arrangements and to complete the risk assessment. · Funding confirmed $500 from the Benevolent Society. · $900 budgeted last year – requested same for this year. Including $75 already spent from OCC Budget for Room Hire. |
Lynda Bowtell
|
Yes |
|
||
|
Sunday |
|
· |
|
|
|
|
Church Services |
Christian Ministry Church Cecil Road Orange |
· Gerald to follow up with Sharon. · Jason French to follow up along with Gerald. · 10:30am start budget to be confirmed · Community attendance is to be encouraged · Confirm final arrangements · Funding confirmed $250 |
Sharon Sutherland
Donna Monaghan Jason |
|
|
|
Family Fun Day |
North Court |
· Donna Stanley to be asked to provide an update to the next meeting · Lynda to make contact with Donna Stanley to confirm arrangements and to complete the risk assessment · Extra bins to be arranged · A flyer is required for the Family Fun Day · Gerald has booked two jumping castles · FACS confirmed to run BBQ with six workers. Gerald will arrange BBQ food and drinks Budget - $200. · 2 Jumping Castles - $400, Steves Karaoke - $200. · Lynda to be available for key access to site electical boxes |
Donna Stanley Lynda Bowtell Lynda Bowtell
|
Yes Yes |
|
|
Monday |
|
· |
|
|
|
|
Schools Award |
Junior Awards to be presented at the Opening Ceremony |
· Julie Armstrong to follow up with the AECG regarding school awards. · OLALC will not be covering costs of the awards · Source funding to cover costs · Mary Croaker proposed to work with the AECG to host a separate Schools Award afternoon. Mary is asked to confirm with Julie Armstrong regarding the new proposal. The proposed day allocated would be Tuesday afternoon and this will replace the awards being presented at the Official Opening Ceremony. Confirmation of the correct day for NAIROC – is it Tuesday or Wednesday. Moved Albert Ryan, Seconded Katy Chatfield the concept of a separate awards event for school students be endorsed. · Years 7 – 12 Awards night at Orange High proposed date Friday 17 November 2017 · A subcommittee meeting will be arranged for further clarification · The AECG needs to convey to schools that NAIDOC Awards are only for identified Aboriginal students and should be limited to two students per school. · Mary Croaker to provide an update at the next meeting · Corey McLean is coordinating the School Academic Awards to be presented at the Official Opening Ceremony · Further clarification regarding the coordination of the presentation of the award. · Jamie Newman will MC the Official Opening Ceremony · School Principals are to be invited to have their school participate in the march · Extra bins and porta loos to be arranged |
AECG OLALC Collette Vincent Annette Uata and Corey McLean Mary Croaker
Lynda Bowtell
Mary Croaker Corey McLean
Bryce O’Neill-Baker (LALC) Lynda Bowtell |
· ? · yes · ? |
|
|
Street March and Official Ceremony |
Summer Street and Robertson Park |
· Gerald Power noted he is happy to assist with preparations for the March, road closure BBQ and the service day. · Follow up with Lynda Bowtell regarding road closure for the march Application with the Traffic Committee for Approval · Street Banners · An update on the March was given · Lynda Bowtell to make contact with Collette to confirm the final arrangements for the street march. · Invitations to services to participate in the service day are yet to be sent out. · The PA used on Anzac Day would be ideal for NAIDOC – the supplier is to be sourced. Bryce followed up all sorted · It was suggested that Radio Redfern be invited to participate · The location of the audience in Robertson Park is to be moved to the south of the rotunda. · Redfern Radio is to be invited to be present on the day · Neverfail Water to be approached re sponsorship and supplying Water · OAMS to be approached regarding sponsorship for the BBQ · The Sally Foundation has provided $3000 with $2000 toward the Junior Awards and $1000 towards the Senior Youth Ball. · 84 Awards are to be presented at the opening ceremony · 42 Year 12 students to be recognised for school completion · Marquees to be sourced – still to be confirmed · Suggest a fee be introduced in 2018 for services participating in the services day · Six portaloos have been donated by Kennards Hire · Marquees have been organised by Gerald · Street approval confirmed by Lynda. · Collette confirmed there will be no band this year. · Hand wave flags confirmed, 1000 Aboriginal Flags by Council, 500 Torres Strait Island flags by OLALC. · Collette confirmed 26 service stalls this year. · OLALC has confirmed to OAMS all BBQ requirements · Budget - $1740 approved. |
OLALC & Ability Links
Collette Vincent Annette Uata
Collette Vincent
Jason French
Katy Chatfield Lynda and Gerald
Collette Vincent Gerald
Gerald
Mike Cooper Gerald Power |
· · · Yes
· Yes · Yes · Yes
· Yes
Yes |
5 May |
|
Monday Youth Ball and Award Night |
Ex Services Club |
· This event is to be coordinated by the AECG · A flyer has been distributed and ticket printed $30 per student who will have the option to use a payment plan. The tickets will be available from schools . This is a student only event Years 7 to 12 and it is anticipated there will be between 300-400 students attending. Parents will be encouraged to provide supervision and support as well as other service providers.. · Students will nominate their peers – 3 students per school year in the following categories: Sports Person male/female, achievement, leadership, deadly · 390 students invited final numbers to be confirmed · 7 supervisors are available. Mary and Corey to approach schools for staff supervisors. · concerns of new event, cost to families with several children, and poor sales of tickets of 50 so far, with deadline tomorrow at 12pm. · Mary asked the committee to sponsor a table of 16 people for $480, to be used for students whose parents have multiple siblings. · OESC and Sally Foundation funding has paid for photo booth and room hire. · The girls academy will pay for the celebrational cake. · Agreed that two tables to be paid for by NAIDOC Committee total cost $960. * provided free tickets are to students where families have paid for first student and second sponsored. |
Mary Croaker and the AECG |
Yes |
|
|
Tuesday |
|
· |
|
|
|
|
Sports Day |
Waratahs |
· Suggested a disability league tab event – suggested by Annette Uata. Would be supported by Dubbo’s Break Thru Disability Service. · A subcommittee will be formed to organise this. · Jason French will follow up with Annette Uata regarding the status of these arrangements. · Venue booking to be confirmed · Event to now be Mini School Carnival with a focus on students with additional needs. · Help will be required to facilitate this event · Donna Monaghan to follow up with Annette to confirm arrangements, and to get flyer completed |
Annette Uata
Annette Uata |
· ?
· ? |
|
|
Elder’s visit to work with pre school students |
|
· Yarning circle with Elders and pre-school students · The Elders would like to have an opening for their space at the old LALC – a written invitation is to be issued · All arrangement need to be confirmed · Donna confirmed times for elders at preschool visit, will be for a morning tea and finish at lunch time. · No funds required – sponsored by preschool. |
Jordon Moore Maddison Leonard Moad Street Pre School Atahlia Sutherland Donna Monaghan |
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Elders Office Opening |
|
· Contact elders group to attend next meeting and speak to them about the opening plans. · Make a flyer and get to Lynda once event has been finalised. · No budget requested. · Lands Council contacted for Welcome to Country. |
Donna
Elders and Donna |
|
18/10/17 |
|
Wednesday |
|
· |
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NAIROC |
N/A |
· Entry forms to be sent to schools · Logo/emblem for NAIROC 2017 to be determined during National NAIDOC week · See support from Glenroi School community and Designing Futures Program. · Update on changed program to be provided · Entry forms to be sent week commencing 8 May · Voting will be done during NAIDOC Week · Over 100 entries for the NAIROC logo competition have been received on Facebook · Moved Annette Uata seconded Collette Vincent that the $1175.00 fee for the Function Centre be paid from approved funds from Council. · Aunty Kathy to be invited to be a guest judge. · Judges to be Alby Ryan and Danielle Escreet · Still looking for 1 more judge for NAIROC – suggestion for someone who is not afraid and would be very well spoken to provide positive constructive feedback to performers. · Junior AECG will be helping on the day to organise backstage and usher audience. · Catering by Diane Wade, further help may be needed. · Josh Boney making three new encouragement awards. · OLALC will provide morning tea for Elders · $600 budget. Plus $50 voucher for Art Shield engraving costs. |
Corey McLean ?
Corey McLean Corey McLean Corey McLean
Donna Monaghan
Corey/Community Junior AECG Corey
|
· ? · ?
· ? · ? · ? · ? |
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Thursday |
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· |
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Elders Day |
Old Dalton Street OLALC |
· Elders will organise NAIDOC Elders Day, with the assistance of Sharon Holmes. · Jordon to provide an update on Elders Lunch. · Conflicting events occurring – to be addressed · Gerald Power will follow up on the status of these arrangements with Alice Williams. · Elders will attend pre-school events throughout the week · A Menu and costing to be provided to the next meeting for approval. · Girls Academy to assist on the day. · Draft budget for catering cost, hire fees, table dressings etc · The menu has been distributed and all in hand · HousingPlus have issued invitations and have donated eight staff to assist with the lunch and provided funding for decorations. · Tables and chairs are available from Birrang.
· Jordan will inform of luncheon budget at next meeting · RSVP from 4 elders. Some will be in Dubbo that day. Estimated 15 on the day. |
Sharon Holmes & Jordon Moore Jordon Moore Gerald
Jordon Moore
Jordon Moore
Gerald Jordan |
· ?
· ? · ? |
|
|
Orange Health Service Morning Tea |
Orange Health Service Hospital Wards |
· Health services staff will decorate their respective wards. · Aboriginal Health services liaison officers staff will be promoted · Morning tea and a cake cutting will be held from 9:30 – 12 noon. · External invitations will be issued this year. · An event flyer is required. Lynda to follow up · All event flyers under Orange City Council’s banner must have the Council logo and NAIDOC logo included · Alby tabled program and overview of event including awards to be presented to the various Wards decorations. |
Cathy Robbins, Albert Ryan and Cara McAlpine
Lynda Bowtell
|
· |
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Friday |
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· |
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Golf Day |
|
· Gerald to follow up with organisers. · To be confirmed if the venue will be Bloomfield or Wentworth both venues tentatively booked. · $50 per player includes shirt catering and green fees. $10 will be reimbursed back to the NAIDOC budget for 2018. This event is self funded. · Chairperson moved to allocate funds. Committee approved. · Flyer has been distributed · Suggested that the bowling greens be booked so that Elders who can’t manage golf can participate on the day · Bowling will be available on the day. · Mike Cooper confirmed event plans. · Funding confirmed $600. |
Mike Cooper & Jamie Newman
Mike Cooper
|
· ? |
|
|
Youth Disco &
|
|
· Katrina to provide an update. · Jason French to follow up with Katrina regarding whether the Disco will go ahead. · Discussion on whether this could be combined with the Awards Night for years 2 – 12 however younger kids may miss out. · Karen to confirm with Katrina on whether the YAC may consider facilitating this activity · The junior disco event will not be conducted this year. · The AECG may consider organising a primary disco. · Request for the Youth Disco funds to be redirected to the Junior AECG Awards to make ticket prices cheaper. |
Katrina Hausia Jason French
|
· ? |
|
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Saturday |
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· |
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Awards Night |
|
· Look at sponsorship opportunities to sponsor the event. · OLALC confirmed their contribution to hosting the Awards night, with assistance from Birrang Enterprise Development Co Ltd. · Closing date for entries – 1 November 2017 · Judges to be identified and transparent panel. · Suggested add criteria noting expectation of entries to meet the deadline. · OLALC considering contributing to the full cost of the awards night · Funds contributed cover the cost of the Awards night · Sponsorship opportunities for NGO’s to assist with award presentations · Criteria for Awards to be determined · Award nominations to be sent week commencing 8 May · Committee seeking 5 – 10 nominations per category · Vision of the program – ‘To Build Strong Aboriginal Leaders’ · Tickets are on sale at the Ex Services Club @ $50 per head · Bell River Band has been chosen $4,000 · The Photo Booth has been booked and paid for · The menu is to be confirmed · Nomination’s for community awards are being encouraged · Suggested that Artworks will be the prizes for the award categories this year. · The MC is confirmed – Roy Ah-See · An Honour Roll is to be developed for community members who have passed and those community members deserving recognition · A Welcome to Country will be arranged and confirmed · Bryce and Collette will work together on designing the awards night. · To reflect the 2017 theme Our Language Matters the Welcome To Country will be delivered by either Uncle Sam or Darren Sutherland – to be confirmed by OLALC. · Cadia Valley Operations will contribute $2000 with further contributions to be confirmed. · A celebration cake to be arranged by Bryce · Guest Speaker Stan Grant to be confirmed · Albert Ryan to MC to be confirmed · National Indigenous TV to be invited · A tribute to Sam Ahsee will be given - Karen to located photographs of Sam · More nominations are required for community awards · Judges to be appointed · A ClubsNSW grant to be submitted in 2018 to support the reimbursement of the Ex Services Coral Sea Room · Collette will provide to Gerald numbers of estimated students from each school who will access strategically located BBQs. · MC for the Awards Night to be confirmed by Donna Monaghan · More nominations are to be encouraged. · Cadia Valley Operations has donated $2000 and the Indigenous Advancement Strategy has donated $2000 also towards the awards night. · 66 tickets sold. 120 Reserved. Deadline Friday, not Monday of the March as many of the community are presuming. · Collette confirmed event plans including presenters, judges, Welcome to Country. · Funding confirmed $2,000 from Cadia. |
Committee/Gerald and Annette OLALC
Jason ? Jason
Collette
Jason Gerald Committee Collette
Collette Mary Croaker
|
·
· · ?
· ?
· ? · ? · ?
· ?
· Yes · ? · ?
· ? · ? |
|
|
General arrangements |
|
· Orange NAIDOC Week to occur later in the year due to the Orange climate · Orange NAIDOC Week will occur early November subject to availability of Key Event locations. · Key NAIDOC Week Event venues will be confirmed at April meeting. · Multimedia concept incorporated into NAIDOC Week this year from Orange City Council’s Designing Futures Program. · Elders noted they would like to have up to two representatives to attend the NAIDOC Week Community Working Party at every NAIDOC Meeting. · Any costs associated with NAIDOC Week events to be presented. · Any suggestions regarding celebrations be presented to the working party. · CentaCare Bathurst – Wambigi – to provide an expression of interest to host/plan an event. · Gerald to follow up with Sharon Sutherland regarding CareWest’s event from last year. · Any and all NAIDOC Week events need to be presented to this working party for an update. · NAIDOC Week program – draft to be provided. · Follow up on booking for key NAIDOC venues · Finalise funding submission · Aboriginal Artist to be sourced – no capacity to seek high profile due to cost involved · An email addressed to Orange City Council seeking full financial support regarding Orange NAIDOC Community Committee to be sent · NAIDOC Week Committee to follow up on promotional resources for NAIDOC WEEK 2017 · School letters to be sent encouraging art submissions · Albert Ryan and Katy Chatfield advised Orange Health Service are planning an open day on the Thursday morning from 9:00am – 12:30pm. Each ward will be encouraged to decorate their section to reflect the theme Our Language Matters and a donated artworks will offered as a prize. · It was acknowledged that Lara Whybrow from Orange Anglican Grammar was judges as one of forty winners across the state and a recipient of the NAIDOC medal of excellence as part of the NAIDOC Week School Initiatives in our local government area. · The Chair was approached to subsidise Elders located outside the LGA to attend the NAIDOC Awards Night. Moved Gerald Power Seconded Albert Ryan that a subsidy would not be offered. · Due to low attendance last year resulting in expense to the committee, Local Elders are now required to pay a $20 deposit on subsidised tickets for the Awards Night. A refund of $20 will be offered when the Elder presents at the Awards Night. Moved Albert Ryan, seconded Gerald Power. · Street banners have been booked. Moved Annette Uata seconded Gerald Power that the cost for erecting the banners approximately $600 be paid from Council approved funds. · All event coordinators are to get promotional flyers for their various events to Lynda Bowtell by the next meeting Thursday 14 September 2017 so that the program can be collated. · Chairperson suggested the Orange NAIDOC Week Committee table an item to consider implementing a ‘Service Stall Fee’ for the March | Service Stall day for NAIDOC WEEK – 2018 · Gerald Power will be responsible for all media contacts. · Gerald will talk on radio 107.5 at 9.30am on Monday. · Programs tabled by Lynda for distribution. Some additional sponsorship details provided for future printing. · Annette Steele provided next year’s theme “Because of her we can”. · Gerald has 1500 water bottles for across all events. Cost $395 from ALDI. · Gerald will arrange BBQ meat requirements from Hacketts |
Committee
Committee Committee
?
Elders
Birrang
Committee
Wambigi Gerald
Committee
Lynda Gerald
Gerald
Committee Gerald
Committee Annette |
· Yes
· Yes · Yes
· ?
· ?
· ?
· ?
· ? · ?
· ?
· ? · ?
· Yes
· ? · ?
· ? · ? |
|
Budget for 2017 NAIDOC Week Celebrations:
|
Date: |
Current Funds Available: |
Funds Allocated to events: |
Funds remaining: |
|
3/3/2017 |
$1,600.00 |
|
|
|
9/11/2017 |
|
$600 Golf Day prizes |
|
|
26/10/2017 |
$12,000 |
|
|
|
9/11/2017 |
|
$300 Art Exhibition |
|
|
9/11/2017 |
|
$900 Ladies Night Out |
|
|
26/10/2017 |
|
$200 OLALC for Awards Night |
|
|
9/11/2017 |
|
$250 Church Service |
|
|
9/11/2017 |
|
$800 Family Fun Day ($200 BBQ, $400 Jumping Castles, $200 Karaoke) |
|
|
9/11/2017 |
|
$1,740 Street March and Awards |
|
|
9/11/2017 |
|
$960 Junior AECG Youth Awards Night |
|
|
9/11/2017 |
|
$650 NAIROC (inc $50 Art Shield engraving) |
|
|
9/11/2017 |
$2,000 |
Awards Night from Cadia |
|
|
9/11/2017 |
|
$395 water bottles |
|
Notes and other information
· Jessica Dowdell - Opportunity to display art for NAIDOC Week in Orange at the Art Gallery
· Jessica Dowdell - The Gallery can assist with acknowledging and promoting Orange NAIDOC Week and be used for showcasing Aboriginal programs (Designing Futures) school initiatives and local artists.
· NAIROC - Logo entries were suggested to feature in the Gallery with the addition of school students artwork
· Annette - Local shopping centres previously acknowledged and promoted local school’s NAIDOC art
· Orange NAIDOC Week art to be displayed in the Gallery/Museum along with NAIROC art logo entries – Committee/Corey
· Jessica Dowell – Preparations at the Gallery to showcase the art utilising easel’s
· Gerald Power to source a photographer to capture the whole week’s events and activities.
|
50th Anniversary of the ’67 Referendum · Elders will take the lead role · Media release and identified invitations to Local, State and Federal member, along with Orange Mayor to be arranged · Welcome to Country to be arranged · Resources for promotion of the event to be followed up · Multimedia presentation display at the event · OCC be approached for full financial support of the event · Information to be posted to community Elders |
· Gerald · Gerald
· Gerald · Gerald/Annette · Bryce · Gerald · Annette |
|
National Sorry Day occurring 26 May · Be acknowledged with a screening of a short film · Discussion on approaching Orange City Council to provide an Acknowledgment and Reflection Ceremony to the community |
· Jordon · Jordon |
2.4 Minutes of the NAIDOC Week Community Committee Meeting - 8 February and 1 March 2018
Attachment 2 NAIDOC Week Minutes, 01 March 2018
ORANGE CITY COUNCIL
NOTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre, Conference Room, 286 Lords Place Orange
ON 1 March 2018
COMMENCING AT 10.00am
1 Introduction
Attendance
Cr Stephen Nugent, Mr Gerald Power, Mr Chris Gryllis, Orange City Council Aboriginal Community Engagement Officer
1.1 Apologies and Leave of Absence
|
RECOMMENDATION Mr G Power/Mr C Gryllis That the apologies be accepted from the Community Development and Support Coordinator for the NAIDOC Week Community Committee meeting on 1 March 2018. |
As there was not a quorum of six community members, the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Thursday 23 March 2018
1.2 Acknowledgement of Country
An Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
Nil
3 Presentations
|
3.1 Budget Update TRIM Reference: 2018/286 |
|
This item will be referred to the next meeting of the NAIDOC Community Committee. |
|
3.2 Calendar of Annual and Significant Events 2018 TRIM Reference: 2018/287 |
|
This item will be referred to the next meeting of the NAIDOC Community Committee. |
4 General Reports
|
4.1 Code of Conduct TRIM Reference: 2018/281 This item will be referred to the next meeting of the NAIDOC Community Committee. |
|
4.2 Code of Meeting Practice TRIM Reference: 2018/282 This item will be referred to the next meeting of the NAIDOC Community Committee. |
|
4.3 Committee Charter TRIM Reference: 2018/283 This item will be referred to the next meeting of the NAIDOC Community Committee. |
|
4.4 Committee Action Plan TRIM Reference: 2018/284 It was proposed by Chris Gryllis that a flame torch, similar to the Olympic and Commonwealth torch, be introduced to the NAIDOC events in Orange, and be taken from the Aboriginal ceremonial area at Charles Sturt University and brought to Robertson Park. Gerald Power will invite Chris Gryllis to attend the Aboriginal Working Party Committee meeting to discuss the viability of this proposal or if an alternative event or sports function would be more appropriate for Orange.
|
|
Recommendation Mr G Power/Mr Gryliss That the Committee Action Plan and this proposal be carried over to the next meeting.
|
|
4.5 Meeting dates and times TRIM Reference: 2018/285 This item will be referred to the next meeting of the NAIDOC Community Committee. |
The Meeting Closed at 10.15am
RECORD NUMBER: 2018/667
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Clifton Grove Community Committee met on 8 March 2018 and the minutes of the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 8 March 2018. 2 That Council determine recommendation 3.3 and 3.4 from the minutes of the Clifton Grove Community Committee meeting held on 8 March 2018. 3 That the remainder of the minutes of the Clifton Grove Community Committee meeting held on 8 March 2018 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Clifton Grove Community Committee held on 8 March 2018
2 CGCC Charter, 2017/2266⇩
3 CGCC Action Plan, D18/13730⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Clifton Grove Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 8 March 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J McRae (Chairperson), Cr M Previtera, Ms Angela Cleall, Mrs Jenny Glastonbury, Mr Rob Nevins, Mr Peter Reid, Mr Peter West, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
Cr McRae conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
|
Nil |
3 General Reports
|
TRIM Reference: 2018/258 |
|
Recommendation Mr P West/Mrs J Glastonbury That the Committee consider and discuss items to be included on the Action Plan.
|
|
Recommendation Mr P West/Mr R Nevins That Council consider an annual allocation for implementation of action items in Clifton Grove, for example $25,000.
|
The Meeting Closed at 7.12pm
Services Policy Committee 3 April 2018
2.5 Minutes of the Clifton Grove Community Committee - 8 March 2018
Attachment 1 CGCC Charter
CLIFTON GROVE
COMMUNITY COMMITTEE
2017/2266 F177
purpose
To advise Council and make recommendations in relation to Clifton Grove.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Clifton Grove Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to six community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Six monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
CLIFTON GROVE
COMMUNITY COMMITTEE CHARTER
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
2.5 Minutes of the Clifton Grove Community Committee - 8 March 2018
Attachment 2 CGCC Action Plan
Clifton Grove COMMUNITY COMMITTEE Action Plan
(Draft – Items to be finalised and prioritised by Committee)
|
Category |
Action |
Tasks |
Cost |
Who |
Timeframe & resources |
Progress *** |
Priority |
Notes/ comments |
|
|
1. Administration, communication and correspondence. |
Orange City Council to support and respond to CGWG on matters as they arise; coordinated through a single staff member. |
· WG members to correspond with OCC as required, and prior to scheduled meetings. · Contact Customer Service in the first instance on 63938000 |
|
OCC
|
As required |
* |
High |
Previously listed as a ‘place manager’. This was deemed to be outside current OCC delivery plan. |
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Develop Flyer for education of pet owners e.g. responsibility |
· ?? to be developed in conjunction with Council officers?? |
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Printing of Clifton Grove Community Flyer |
· Council to print Clifton Grove Community Flyer at no charge when supplied to Council · CGCC to distribute |
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2. Facilities development |
Clifton Grove Sign |
· Installation of bin at Clifton Grove Sign · Rectification of Trip Hazard at Clifton Grove Sign. |
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Mud Hut |
· Water facilities for horses · Installation of gravel path access at Mud Hut |
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||
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Various |
· Removal of bollards at the Cutting on Iron Bark Drive |
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||
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3. Bridle Path network.
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Maintenance of Bridal Path |
· Correspondence to be sent to Lessee regarding requirements to maintain path |
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Enforcement by Council of weed maintenance obligations on adjusted bridal paths |
· Correspondence to be sent to Lessee regarding requirements to maintain path |
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||
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Council Memo to Lessee of Bridal Paths reminding them of their obligations in regards to ensuring sheep are contained within Bridal Path |
· Correspondence to be sent to Lessee regarding requirements ensuring stock are securely confined to agisted area. |
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||
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4. Riding School for the disabled |
Representation from Riding for the Disabled to invited onto Committee |
· Correspondence to be sent to the Riding for the Disabled School, advising of the Clifton Grove Community Committee and requesting representation on this Committee. |
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5. Weed and pest animal management |
Control of pest animals (foxes) |
· Pest Management Plan to be implemented for foxes and other pests.
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6. Landcare or landholder network |
Partnership with Summer Hill Creek Landcare Group |
· Continue partnership with Summer Hill Creek Landcare Group (Cilla Kinross) |
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7. Fire protection and preparedness |
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|||||||||
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8. Maintain and improve road verges to improve public safety and visual amenity. |
Road Maintenance |
· Provide report on Road Maintenance and renew Program at Clifton Grove. In particular road Banjo Patterson Way between Rossi and Coolabah Drive |
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· Request installation of Traffic Counter on Main Roads and Information provided to Committee |
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9. Reporting inappropriate or illegal activities in Clifton Grove area, including adjacent NSW State Forest, such as hunting. |
Reckless Driving
|
· Request to be sent to Crime Commander for regular patrols to manage speed and Reckless driving. |
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10. Other environmental matters |
Review of NSW National Environment Trust Grants for potential programs |
· Grants opportunities to be sought in regards to beneficial opportunities for the area |
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Conduct Microchipping at Community Days in conjunction with RSPCA (similar to Glenroi) |
· Contact to be made with RSPCA regarding future opportunities |
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Structured Enforcement Program for management of dogs off leads and roaming. |
· Area to be patrolled ?? |
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Review of Biosecurity Act and Application to Clifton Grove |
· Information to be provided to Committee |
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RECORD NUMBER: 2018/690
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Lucknow Community Committee met on 1 March 2018 and the minutes of the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting of 1 March 2018. 2 That Council determine recommendation 3.3 and 3.4 from the minutes of the Lucknow Community Committee meeting held on1 March 2018. 3 That the remainder of the minutes of the Lucknow Community Committee meeting held on 1 March 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Lucknow Community Committee held on 1 March 2018
2 LCC Charter, 2017/2275⇩
3 LCC Action Plan, D18/10786⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Lucknow Community Committee
HELD IN Lucknow Community Hall, Lucknow
ON 1 March 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr M Previtera, Ms Deidre Beasley, Mr Laurence Chapman, Mr Daniel Taurins, Ms Natalee Selwood, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
Cr Mileto conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
Nil
3 General Reports
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TRIM Reference: 2018/340 |
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Recommendation Mr R Gander/Ms D Beasley That the Lucknow Community Committee consider and discuss items to be included on the Action Plan.
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Recommendation Mr R Gander/Ms D Beasley That Council consider an annual allocation for capital works for the Villages of Lucknow, Spring Hill and Clifton Grove.
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TRIM Reference: 2018/341 |
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Recommendation Cr M Previtera /Ms D Beasley That the Lucknow Community Committee meet Thursday 5 July and Thursday 1 November 2018 commencing 5.30pm at the Lucknow Hall.
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The Meeting Closed at 6.35PM.
Services Policy Committee 3 April 2018
2.6 Minutes of the Lucknow Community Committee - 1 March 2018
Attachment 1 LCC Charter
2017/2275 F176
purpose
To advise Council and make recommendations in relation to the Village of Lucknow.
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Services Policy Committee
Term
The Lucknow Community Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time by resolution of Council.
Membership
Two Councillors (one of whom shall be Chairperson, as elected by Council)
Up to ten community representatives
General Manager (or nominee)
Non-voting Committee Clerk
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Six monthly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Services Policy Committee. Council may adopt, amend or decline any recommendation.
LUCKNOW
COMMUNITY COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Delivery/Operational Plan
Asset Management Plan Strategy and Plans
Copies of these and other documents are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk.
2.6 Minutes of the Lucknow Community Committee - 1 March 2018
Attachment 2 LCC Action Plan
Action Plan
(Draft – to be finalised and placed in order of Priority by Committee)
|
Action |
Who |
Delivery/Operational Plan reference |
Cost implications |
Resourcing implications |
Start |
End |
Update/Completed |
|
Progress Association of Lucknow to be formed by residents and priorities raised with the Committee |
Community |
2.1 Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses and engage with the community through a variety of formats |
Nil |
Nil |
1/03/18 |
Ongoing |
|
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Conduct Lucknow Hall Maintenance as a Priority · Gutter · Timber replacement · Painting |
OCC |
8.3 – Ensure the precincts, buildings, programs and activities provided by the Council’s cultural services are professionally managed |
To be determined. |
Staffing |
To be determined |
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Quotes to be sourced |
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Historic signs to be installed at entrances to the Village – wording to be “Historic Gold Mining Town established in 1851” |
OCC |
8.4 – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban village and rural communities and their people
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$500 Approx |
Staffing |
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Turning Lanes to be formalised from Mitchell highway to Phoenix Mine Road & Beasley Road travelling east |
OCC/RMS |
13.1 Our Environment – Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure. |
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|
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Write to RMS to request turning lanes to be formalised. |
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No stopping signs to be installed on Mitchell Highway adjacent to Beasley Road Turn Off |
OCC/RMS |
13.1 Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure. |
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Council to write to RMS again requesting consideration of no stopping signs at Mitchell Highway adjacent to Beasley Road Turn Off. |
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Solar lighting or Hard Wired lighting to be installed on Bus Stops |
OCC/Essential Energy |
15 Effectively and efficiently maintain and operate current infrastructure assets as specified within the relevant Asset Management Plan to agreed level of Service |
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Reform Mine to be maintained and enhanced |
Owner/OCC |
12.0 Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
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Kerb and Guttering to be installed |
OCC |
15.2 Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service |
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RECORD NUMBER: 2018/724
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Health Liaison Committee met on 19 March 2018 and the minutes of the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting of 19 March 2018. 2 That Council determine recommendations 3.3 and 3.4 from the minutes of the Orange Health Liaison Committee meeting held on 19 March 2018. 3 That the remainder of the minutes of the Orange Health Liaison Committee meeting held on 19 March 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Health Liaison Committee held on 19 March 2018
2 Charter - Orange Health Liaison Committee - 2017, 2017/2281⇩
3 Orange Health Liaison Committee Action Plan 2018, D18/15194⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Health Liaison Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 19 March 2018
COMMENCING AT 8.00am
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Cr J McRae, Mrs Janette Savage, Dr Jannine Bailey, Associate Professor Catherine Hawke, Ms Jennifer Bennett, Ms Catherine Nowlan, Mr Chris Gryllis, Ms Alison Bennett, Mr Andrew Harvey, Director Community, Recreation and Cultural Services, Community Services Manager
1.1 Apologies and Leave of Absence
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RESOLVED Mrs J Savage/Cr J McRae That the apologies be accepted from Mr Jamie Newman and Mr Robert Fabry for the Orange Health Liaison Committee meeting on 19 March 2018. |
1.2 Acknowledgement of Country
Councillor Kidd conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
Nil
3 General Reports
The Meeting Closed at 9.30am
Services Policy Committee 3 April 2018
2.7 Minutes of the Orange Health Liaison Committee - 19 March 2018
Attachment 1 Charter - Orange Health Liaison Committee - 2017
ORANGE HEALTH LIAISON
COMMITTEE
2017/2281 F180
purpose
To advise Council and make recommendations in relation to the interface between Council, health providers and education providers to the health industry to discuss local health issues
The Committee does not have a role in the operational function of Council. This is the responsibility of the General Manager and staff. Equally, where Council has adopted a Strategic Policy or Strategic Planning document, the Committee must observe the Council position as set out in that policy, plan or document.
Reports to
Employment and Economic Development Policy Committee
Term
The Orange Health Liaison Committee shall dissolve at the General Election of Orange City Council. Council may dissolve the Committee at any time.
Membership
Three Councillors (one of whom shall be Chairperson, as elected by Council)
Up to six community representatives
Representatives of relevant agencies/organisations as determined by the Committee
General Manager (or nominee)
Director Community, Recreation and Cultural Services (non-voting Committee Clerk)
Council staff as required (non-voting)
Quorum
Majority of community members and at least one Councillor.
meeting Frequency
Quarterly, with specific meeting dates and times to be determined by the Committee.
voting
Each member of the Committee is entitled to one vote only. In the equality of votes, the matter is to be referred to Council for determination.
reports and recording
Matters to be considered by the Committee must be included in the agenda for the meeting, and must be provided in writing to the Committee Clerk at least 10 days before the meeting. Formal minutes of meetings of the Committee will be produced in accordance with Council’s Code of Meeting Practice. The Committee may make recommendations to Council, via the Employment and Economic Development Policy Committee. Council may adopt, amend or decline any recommendation.
ORANGE
HEALTH LIAISON
COMMITTEE CHARTER
Vacancies
Vacancies may arise during the term of the Committee. If a vacancy does occur, the Committee may invite an individual to join the Committee, or seek expressions of interest to fill the vacancy.
Committee Clerk
The General Manager will provide a Committee Clerk who will be the representative of the General Manager, and will exercise the functions of the General Manager so far as they are relevant to the Committee and its Chairperson.
Relevant Policies/Documents
Orange City Council Code of Conduct
Orange City Council Code of Meeting Practice
Orange Community Strategic Plan
Orange Delivery/Operational Plan
Asset Management Plan Strategy and Plans
(Copies are available on Council’s website at www.orange.nsw.gov.au or from the Committee Clerk)
2.7 Minutes of the Orange Health Liaison Committee - 19 March 2018
Attachment 2 Orange Health Liaison Committee Action Plan 2018
|
Action |
Who |
Delivery/Operational Plan reference |
Cost Implications |
Resourcing implications |
Start |
End |
Update / Completed |
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1. Work with community and Health Services to explore options for the construction and operation of a Palliative Care Hospice |
OCC, Palliative Care Action Group, Primary Health Network (PHN), Orange Health Service |
9.1 Our community – Undertake community engagement, identify changing community aspirations, undertake planning and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, Aboriginal people, people form culturally diverse |
No budget implication |
To be determined |
June 2018 |
Ongoing |
|
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2. Promotion of No Smoking Legislation |
Orange Health Service, OCC, OAMS |
6.4 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
June 2018 |
Ongoing |
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3. Promotion of Orange Aboriginal Medical Service range of medical services to the general public. |
OAMS, OCC |
9.1 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
June 2018 |
Ongoing |
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4. Work in partnership across a range of government and non-government organisations to improve health related workforce outcomes including a Workforce recruitment Strategy. |
Centroc, OCC, PHN, Orange Health Service, Employment Agencies, Orange Business Chamber |
9.1 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
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5. Promotion and support of Cancer Care Western NSW Clinical Trials |
Cancer care Western, OCC, Western NSW Health District |
9.1 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
June 2018 |
Ongoing |
|
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6. Support agencies to promote avenues and resources for the reduction of Domestic Violence |
OCC, Western NSW Health District, LAC |
6.4 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community.
|
No budget implications |
To be determined |
June 2018 |
Ongoing |
|
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7. Evaluate Health Economics benefit to the community |
OCC, Western NSW Health District |
9.1 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
June 2018 |
Ongoing |
|
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8. Investigate options for increased car parking at Orange Health Service |
OCC, Western NSW Health District |
9.1 Our community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices in the community. |
No budget implications |
To be determined |
June 2018 |
Ongoing |
Additional car parking available at the Orange Health Service |
