Agenda of Council Meeting

Council Meeting 17 April 2018

2.1 Centroc Board Report - 22 February 2018

RECORD NUMBER: 2018/764

Mayoral Minute

I attended the Centroc Board Meeting in Condobolin on Thursday 22 February 2018. This report provides an overview of the meeting.

Recommendation

That the information contained in this Mayoral Minute be acknowledged.

Reg Kidd
Mayor

SUPPORTING INFORMATION

The Board heard from Mr Gary Worboys, Deputy Commissioner Regional NSW Field Operations, NSW Police who provided advice on the restructure of policing including more front-line officers. Councils can expect more contact with their local police who will be taking a more proactive approach in Central NSW communities.

Also in attendance was Ms Jennie White of the Department of Premier and Cabinet Infrastructure Coordination Unit.

I provide the following summary for Council’s information, along with the meeting minutes (attached).

Transport Infrastructure – The Centroc Board continue advocating aggressively regarding the need for a safe swift link between Central NSW and Western Sydney. This was expressed directly in a recent meeting with the Deputy Premier and Minister for Roads, in Orange earlier in March.

The Deputy Premier gave the region the opportunity to provide advice on the suggested changes to the Future Transport 2056 documents and the Minister is interested in getting an agreement on costings with discussion on a potential working party.

In December Centroc met with Penrith, Hawkesbury, and Blue Mountains Councils, whilst at the LGNSW conference in Sydney. All parties agreed to continue to collaborate. This was followed up by arranging a joint meeting with the Minister for Roads in Sydney 14 March.

Members are encouraged to respond to the TfNSW Draft Freight and Ports Plan where Centroc has circulated a draft regional response and to engage in the Social Media campaign to focus attention on the region’s transport constraints - Central NSW Connex.

Noteworthy is that Centroc was successful in 100% funding of $1.1m for 145 bridge assessments for members Councils across the region under the Fixing Country Roads Program.

Water Infrastructure - A confidential briefing from CTW on the Lithgow to Kings Plains Water Transfer Pipeline Concept was noted by the Board and a review will be undertaken to include this document in Centroc advocacy. The review will include, engagement with Centroc Councils particularly Lithgow, Oberon, Bathurst and Blayney, engagement with Regis; and inclusion of other linkage options; a position be developed on a terminal storage high in the catchment for advocacy purposes.

Advocacy continues with DPI-Water for engagement in the review of the best practice framework including the design of the process, to ensure an optimal fit-for-purpose process that engages Local Water Utilities to deliver the best possible outcomes. To this end, Mr Michael Blackmore, Director,

Water and Sewerage Regulation met with the CWUA Executive and attended the CWUA Meeting in Cowra on 13 December.

Verbal advice is that DPI-Water continues to implement their structural reform with more recruitment underway including the appointment of Mr Sascha Moege formerly LGNSW to the role of Manager, Policy, Planning and Performance Reporting.

Regional Development – The Regional Leadership Executive has created a sub-committee for Regional Development. This sub-committee met for the first time Thursday 28 September 2017. While early days, it is suggested that there would be greater benefit to members if the Central West and Orana Regions were administered separately given their distinct differences and that Central NSW has been identified by Infrastructure Australia as one of the top 7 regions for Gross Regional Product in 2031.

Planning – The implementation of the Department of Planning Regional Plan for this region is on track. This involves the Joint Organisations working with other State agencies under the auspices of the Department of Planning on a variety of projects to benefit our communities. These include to deliver freight network advice, improvements to the planning system to facilitate tourism and a food and fibre strategy for Central NSW.

Advice with regard to Joint Organisation Reform was provided. Lithgow is the only Centroc member not supporting joining a Joint Organisation. Workshops with General Managers and elected representatives are being arranged to facilitate transition from Centroc to the new Joint Organisation.

Tourism – Ms Lisa Ditchfield has resigned from the position as Tourism Manager for the regional program. Given the JO reform period, it is not intended to replace her until the new structure is under way. The Centroc Regional Tourism Group have given consideration to this challenge and suggested the region continue to deliver the current program using any unexpended funds on a strategic approach to product and marketing. Some members have agreed to provide additional support to specific initiatives. Fortnightly phone hook-ups are underway to best embed the current campaigns which are progressing well.

Members are encouraged to read the correspondence from Centroc to the Minister for Tourism as it contains some salient advice on funding inequity. Also of note is that all members enjoy remote status under the Building Better Regions fund for the recent Centroc funding application as a result of Lachlan being a Centroc member. If successful this means the region will be able to triple its marketing budget.

Operational – Where the administration of the national award winning online training program and 22 regional contracts continues to deliver substantial savings to members, work in the energy space is ramping up. A strategic workshop with Essential Energy and the participating ROCs was held in Manly on 13 December 2017 to build a shared understanding of the current street lighting situation and to discuss the next steps in the Southern Lights Project. The workshop was attended by Ms Jenny Bennett and Ms Deborah Taylor from Bathurst Regional Council, along with Graham Mawer and Paul Gowans from Next Energy as the Project Consultants, and representatives from other participating ROCs to the south.

Next Energy have been asked by the ROCs participating in the Southern Lights Project to provide a proposal for the next step in the project which will include:

• LED accelerated replacements

• Accelerated replacement funding

• LEDs and smart controls

• NSW Public Lighting Code

• AER 2019-2024 Pricing Review.

The Board resolved to have this fully funded by Centroc from reserves dedicated for energy management.

Please see the full Operational report for a detailed list of savings, contracts and training figures.

Financial – The Board anticipates a profit of $29,039 at 30 June 2018 against a budgeted profit of $842.

The next meeting of the Centroc Board will be held in Parliament House in Sydney. State Ministers are already responding enthusiastically to attend.

Attachments

1 Centroc Board Meeting - 22 February 2018 - Minutes, D18/15303 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Extraordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 27 March 2018

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Senior Planner (Crump), Manager Development Assessments, Governance Coordinator

1.1 APOLOGIES

RESOLVED - 18/112 Cr K Duffy/Cr T Mileto

That the apologies be accepted from Cr S Nugent and Cr M Previtera for the Council Meeting of Orange City Council on 27 March 2018, noting Cr Previtera had submitted a written leave of absence request for the meeting.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

RESOLVED - 18/113 Cr S Munro/Cr J McRae

That Council allow Channel 9 and the Central Western Daily to also record the meeting.

1.4 ACKNOWLEDGEMENT OF COUNTRY

1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

THE COUNCIL OBSERVED A MINUTES SILENCE TO REFLECT ON THE RECENT PASSING OF RESIDENT MRS VAL GREGORY

THE MAYOR DECLARED THE EXTRAORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.07PM

** Cr Taylor arrived with the time being 7.07pm **

OPEN FORUM

Item 2.1 – Development Application DA 242/2017(1) – 212-220 Summer Street and Post Office Lane

Mr Euan Greer

Mr Greer noted the complexity of this development and acknowledged the negotation and hard work of staff and the developer. Mr Greer requested Council approve the development application and require all of the conditions as set out in the Determination.

The Mayor declared the Extraordinary Meeting of Council resumed at 7.12PM

2 General Reports

2.1 Development Application DA 242/2017(1) - 212-220 Summer Street and Post Office Lane

TRIM Reference: 2018/248

RESOLVED - 18/114 Cr J Whitton/Cr S Munro

That Council consents to development application DA 242/2017(1) for Demolition (ground, first and second floors, and roof of existing retail tenancy), and Commercial Premises (alterations and additions including elevated outdoor dining area) at Lot 564 DP 776383 - 212-220 Summer Street and Post Office Lane, Orange pursuant to the conditions of consent in the amended Notice of Approval, with amendment to Condition 27 to include that the existing tessellated tiles be investigated and re-used where possible.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Nugent, Cr M Previtera

2.2 Development Application DA 303/2017(1) - Lots 201 and 808 Astill Drive, and 12A and 363 Phillip Street

TRIM Reference: 2018/606

RESOLVED - 18/115 Cr G Taylor/Cr S Munro

That Council consents to development application DA 303/2017(1) for Resource Recovery Facility (composting) at Lot 201 DP 1227253, Lot 808 DP1240445, and Lots 1 and 2 DP 738478 – Astill Drive, and 12A and 363 Phillip Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Nugent, Cr M Previtera

QUESTION TAKEN ON NOTICE

Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed.

2.3 Strategic Policy Review

TRIM Reference: 2018/417

RESOLVED - 18/116 Cr K Duffy/Cr J Hamling

That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

1 ST046 – Liquid Trade Waste

2 ST002 – Central West Libraries

3 ST059 – Public Interest Disclosures and Internal Reporting

4 ST011 – Community Engagement

5 ST083 – Access to Information held by Council

6 ST029 – Donations and Grants

7 ST106 – Priority Weeds

2.4 Relocation of Community Information and Services Centre to HACC Centre and Renaming of HACC Centre

TRIM Reference: 2018/598

RESOLVED - 18/117 Cr G Taylor/Cr J McRae

1 That the Community Information and Services Centre operational functions are relocated to the HACC Centre.

2 That staff currently located at the Community Information and Services Centre are relocated to the HACC Centre.

3 That the HACC Centre is renamed Orange Community Services Centre – Giyalang Ganya.

3 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

Cr Duffy advised that he considered Item 3.2 – General Manager Performance Appraisal – to relate to procedural matters only and therefore did not warrant being in a Closed Meeting.

The Mayor ruled the item would be considered in Closed Meeting, and that the Mayor would seek legal opinion on the question and provide feedback to Councillors.

RESOLVED – 18/118 Cr S Munro/Cr R Turner

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

3.1 Acquisition of Land - Southern Feeder Road

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

3.2 General Manager Performance Appraisal

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

3.3 Director Corporate and Commercial Services Appointment (RESTRICTED - COUNCILLORS AND GENERAL MANAGER)

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

The Mayor declared the Extraordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.47pm.

The Mayor declared the Extraordinary Meeting of Council resumed at 7.53pm.

4 Resolutions from Closed Meeting

The Mayor read out the following resolutions made in the Closed Meeting of Council.

3.1 Acquisition of Land - Southern Feeder Road

TRIM Reference: 2018/467

RESOLVED - 18/119 Cr K Duffy/Cr R Turner

1 That Council acquire approximately 328.3m² of part Lot 101 DP 1120099 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2 That the General Manager be delegated authority to finalise the acquisitions.

3 That upon acquisition, the land be classified as Operational.

4 That permission be granted for the use of the Council Seal on any document if required.

3.3 Director Corporate and Commercial Services Appointment (RESTRICTED - COUNCILLORS AND GENERAL MANAGER)

TRIM Reference: 2018/722

RESOLVED - 18/120 Cr K Duffy/Cr S Munro

That the report by the General Manager on appointment of Director Corporate and Commercial Services be acknowledged, together with the consultation which has occurred.

3.2 General Manager Performance Appraisal

TRIM Reference: 2018/726

RESOLVED - 18/121 Cr J McRae/Cr J Hamling

That an independent facilitator with appropriate training and experience be engaged to facilitate Council’s annual review of the General Manager’s performance.

The Meeting Closed at 7.58PM.

This is Page Number 6 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 27 March 2018.

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 April 2018

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto (9.15pm), Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.07pm), Cr R Turner, Cr J Whitton

1.1 APOLOGIES

RESOLVED - 18/122 Cr J Hamling/Cr S Munro

That the apology be accepted from Cr Mileto for lateness for the Council Meeting of Orange City Council on 3 April 2018.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 ACKNOWLEDGEMENT OF COUNTRY

1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.4 of the Planning and Development Committee (DA 442/2017(1) - 122 McLachlan Street) as he has a business relationship and has a friendship with submitter.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.4 of the Planning and Development Committee (DA 442/2017(1) - 122 McLachlan Street) as he is the Chair of OCTEC and has a working relationship with submitter.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.4 of the Planning and Development Committee (DA 442/2017(1) - 122 McLachlan Street) as he is a Director of OCTEC and has a working relationship with submitter.

Cr G Taylor declared a less than significant non-pecuniary interest in item 2.4 of the Planning and Development Committee (DA 442/2017(1) - 122 McLachlan Street) as he is a Director of OCTEC and has a relationship with submitter.

2 Mayoral Minutes

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.03PM

OPEN FORUM

Planning and Development Committee – Item 2.2 – DA 347/2017(1) – 68-74 Molong Road

Mauro D’Amico

Mr D’Amico outlined concerns with the proposed development as an adjoining neighbour, including exhaust and petrol vapours, lighting and noise impacts.

** Cr Taylor arrived at the meeting with the time being 7.07pm **

Joshua Fitzgerald

Mr Fitzgerald outlined concerns with proposed development as a neighbour, including noise impacts, exhaust and petrol vapours and the possible health implications for neighbours.

Lynette Bullen

Ms Bullen outlined concerns related to the number of other service stations already in the vicinity, the possibility of this development taking traffic away from the Northern Distributor Road and possible contamination risks.

Environmental Sustainability Policy Committee – Item 3.1 - Cities Power Partnership Pledges

David Mallard

Mr Mallard sought Council’s endorsement of the 5 pledges for the Cities Power Partnership.

Planning and Development Committee – Item 2.6 – Draft Planning Proposal – Towac Equine Precinct

Andrew Saunders

Mr Saunders sought Council’s approval of the planning proposal.

Sport and Recreation Policy Committee – Item 3.1 – Formation of Orange Swim Club

Michael Thornhill

Mr Thornhill spoke as President of the Jets Swim Club and advised the Club supported the proposal and would voluntarily dissolve if Council proceeds.

Tanya Chapman

Ms Chapman spoke on behalf of the City of Orange Swim Club and advised that the Club had not yet resolved a position on Council’s proposal.

Planning and Development Committee – Item 2.4 – DA 442/2017(1) – 122 McLachlan St

Greg Kings

Mr Kings sought Council’s approval of the planning proposal.

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 18/123 Cr S Nugent/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 20 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 March 2018.

QUESTION TAKEN ON NOTICE

Cr Romano noted that Council had resolved in November 2017 to receive a report on the possibility of including camping at Gosling Creek Reserve, and noted that this was not included in the Gosling Creek Reserve Management Plan, nor had Council received the report. The Mayor requested the General Manager seek a deferral of the Minister’s consideration of the Management Plan pending Council’s consideration of this report.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.41PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 10.28PM

4 Notices of Motion/Notices of Rescission

4.1 Notice of Motion - Investigation of an Archery Site by Cr Romano and Cr Previtera

TRIM Reference: 2017/2291

RESOLVED - 18/152 Cr S Romano/Cr M Previtera

That Council investigate a suitable site for Olympic target archery for both outdoor and indoor opportunities.

QUESTION TAKEN ON NOTICE

Cr Mileto requested the Archery Club be invited to make a presentation to Council on their plans and attempts to secure funding.

4.2 Notice of Motion - ALGWA NSW Conference 2018 by Cr McRae

TRIM Reference: 2018/713

RESOLVED - 18/153 Cr J McRae/Cr K Duffy

That the report on the Australian Local Government Women’s Association (ALGWA) NSW Conference 2018 by Cr Joanne McRae be acknowledged.

QUESTION TAKEN ON NOTICE

A report was requested on actions that could be taken to secure the ALGWA Conference to be held in Orange.

5 General Reports

Nil

6 Closed Meeting

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 18/154 Cr J Hamling/Cr S Munro

6.1 Tenders for Traffic Signals on the Forest Road upgrade

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.44pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.46pm.

7 Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1 Tenders for Traffic Signals on the Forest Road upgrade

TRIM Reference: 2018/619

RESOLVED - 18/155 Cr J Hamling/Cr S Munro

1 That Council award the contract for the installation of traffic signals for the Forest Road upgrade to Curran and Curran Pty Ltd for the amount of $192,445.00 inclusive of GST.

2 That permission be granted to affix the Council Seal to all relevant documents if required.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

The Meeting Closed at 10.46PM

This is Page Number 5 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 3 April 2018.

Planning and Development Committee 17 April 2018

5.1 Recommendations and Resolutions from Policy Committees

Attachment 1 PDC 3 April 2018 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 April 2018

COMMENCING AT 7.41pm

1 Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

RESOLVED - 18/124 Cr J Hamling/Cr S Munro

That the apology be accepted from Cr T Mileto for the Planning and Development Committee of Orange City Council on 3 April 2018.

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.4 - DA 442/2017(1) - 122 McLachlan Street as he has a business relationship and friendship with a submitter.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.4 - DA 442/2017(1) - 122 McLachlan Street as he is the Chair of OCTEC and has a working relationship with a submitter.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.4 - DA 442/2017(1) - 122 McLachlan Street as he is a Director of OCTEC and has a working relationship with a submitter.

Cr G Taylor declared a less than significant non-pecuniary interest in item 2.4 - DA 442/2017(1) - 122 McLachlan Street as he is a Director of OCTEC and has a working relationship with a submitter.

2 General Reports

2.1 Items Approved Under the Delegated Authority of Council

TRIM Reference: 2018/459

RESOLVED - 18/125 Cr J Hamling/Cr R Kidd

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

2.2 Development Application DA 347/2017(1) - 68-74 Molong Road

TRIM Reference: 2018/702

MOTION Cr R Turner/Cr S Romano

That Council consents to development application DA 347/2017(1) for Service Station; Neighbourhood Shop (two); Business Premises (car wash); Category 1 Remediation; Subdivision (two lot commercial), Signage, Demolition and Tree Removal at Lot 1 DP 393543 - 68-74 Molong Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

AMENDMENT Cr J Whitton/Cr S Munro

That staff prepare a Notice of Refusal for development application DA 347/2017(1) for Service Station; Neighbourhood Shop (two); Business Premises (car wash); Category 1 Remediation; Subdivision (two lot commercial), Signage, Demolition and Tree Removal at Lot 1 DP 393543 - 68-74 Molong Road, Orange based on the grounds of loss of amenity.

NOTICE WAS GIVEN OF A FORESHADOWED AMENDMENT

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

AMENDMENT Cr G Taylor/Cr K Duffy

That development application DA 347/2017(1) for Service Station; Neighbourhood Shop (two); Business Premises (car wash); Category 1 Remediation; Subdivision (two lot commercial), Signage, Demolition and Tree Removal at Lot 1 DP 393543 - 68-74 Molong Road, Orange be deferred and staff negotiate with the developer to reduce the hours of operation.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 18/126 Cr G Taylor/Cr K Duffy

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Cr S Munro
Absent	Cr T Mileto

2.3 Development Application DA 309/2017(1) - 26 Cox Avenue

TRIM Reference: 2018/761

RESOLVED - 18/127 Cr R Kidd/Cr J Whitton

That Council consents to development application DA 309/2017(1) for Demolition (existing dwelling and garage), Multi Dwelling housing (three dwellings) and Subdivision (three lot residential strata) at Lot 9 Sec 4 DP 2986 - 26 Cox Avenue, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Deputy Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr T Mileto

2.4 Development Application DA 442/2017(1) - 122 McLachlan Street

TRIM Reference: 2018/703

Cr S Nugent declared a less than significant non-pecuniary interest in this item as he has a business relationship and friendship with a submitter, left the Chamber and took no part in the debate or voting on this item.

Cr J Whitton declared a less than significant non-pecuniary interest in this item as he is the Chair of OCTEC and has a working relationship with a submitter, left the Chamber and took no part in the debate or voting on this item.

Cr R Kidd declared a less than significant non-pecuniary interest in this item as he is a Director of OCTEC and has a working relationship with a submitter, left the Chamber and took no part in the debate or voting on this item.

Cr G Taylor declared a less than significant non-pecuniary interest in this item as he is a Director of OCTEC and has a working relationship with a submitter, left the Chamber and took no part in the debate or voting on this item.

RESOLVED - 18/128 Cr R Turner/Cr J Hamling

That Council consents to development application DA 442/2017(1) for Boarding House (four boarding houses), Subdivision (four lot Strata) and Demolition (tree removal) at Lot 172 DP 1238302 - 122 McLachlan Street, Orange, pursuant to the conditions of consent in the attached Notice of Approval, with an amendment to Condition 7 to replace the word “horizontal” to “vertical”.

Division of Voting
Voted For	Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Munro, Cr M Previtera, Cr S Romano, Cr R Turner
Voted Against	Nil
Absent	Cr R Kidd (Mayor), Cr T Mileto, Cr S Nugent, Cr G Taylor, Cr J Whitton

2.5 Development Application DA 19/2018(1) - 23 Honeyman Drive and Quinlan Run

TRIM Reference: 2018/691

RESOLVED - 18/129 Cr K Duffy/Cr M Previtera

That Council consents to development application DA 19/2018(1) for Subdivision (22 lot residential) and Demolition (dwelling, outbuildings and tree removal) at Lot 44 DP 1183090 and Lot 750 DP 1091475 - 23 Honeyman Drive and Quinlan Run, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Deputy Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr T Mileto
2.6 Draft Planning Proposal - Towac Equine Precinct TRIM Reference: 2018/591
RESOLVED - 18/130 Cr K Duffy/Cr S Munro 1 That Council give in principle support to the planning proposal, subject to: · a preliminary design and costing of a horse underpass to convey horse riders to Towac Park without conflicting with future Southern Feeder Road traffic. · a draft Development Control Plan masterplan being prepared containing specific equine controls and an indicative lot layout, with horse laneways and provisions relating to the construction of horse stables, exercise paddocks and animal welfare requirements. 2 That the Local Environmental Plan amendment be drafted on the basis of amending the land use zone and minimum lot size maps to reflect: · rezoning the subject land to RU4 Primary Production Small Lots, excluding the residue land (to remain RU1 Primary Production). · establishing a minimum lot size of 2ha for the subject land, excluding the residue land (to remain 100ha) and also establishing a minimum lot size of 1ha for the easternmost property (Lot 1 DP 310521). 3 That once the above matters are completed, the planning proposal be returned to Council for further consideration to determine whether the matter proceed to a Gateway determination.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr T Mileto

2.7 Itinerant Trading

TRIM Reference: 2018/213

RESOLVED - 18/131 Cr K Duffy/Cr S Nugent

That the General Manager develop a comprehensive Local Approvals Policy for Mobile Food Vending Vehicles operating within the Orange Local Government Area.

The Meeting Closed at 8.45PM.

Services Policy Committee 17 April 2018

5.1 Recommendations and Resolutions from Policy Committees

Attachment 7 SPC 3 April 2018 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 April 2018

COMMENCING AT 10.23pm

1 Introduction

Attendance

Cr K Duffy (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2 Committee Minutes

2.1 Minutes of the Ageing and Access Community Committee - 22 February 2018

TRIM Reference: 2018/504

RESOLVED - 18/145 Cr R Kidd/Cr J Hamling

1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting of 22 February 2018.

2 That the minutes of the Ageing and Access Community Committee meeting of 22 February 2018 be adopted.

2.2 Minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018

TRIM Reference: 2018/523

RESOLVED - 18/146 Cr J Hamling/Cr J McRae

1 That Council acknowledge the reports presented to the Orange Conservatorium and Planetarium Committee at its meeting of 28 February 2018.

2 That the minutes of the Orange Conservatorium and Planetarium Committee Meeting held on 28 February 2018 be adopted, with the amendment that Cr Turner was not in attendance at this meeting.

2.3 Minutes of the Community Safety and Crime Prevention Committee – 26 February 2017

TRIM Reference: 2018/579

RESOLVED - 18/147 Cr J McRae/Cr S Munro

1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 26 February 2018.

2 That the minutes of the Community Safety and Crime Prevention Committee Meeting of 26 February 2018 be adopted.

2.4 Minutes of the NAIDOC Week Community Committee Meeting - 8 February and 1 March 2018

TRIM Reference: 2018/590

RESOLVED - 18/148 Cr S Munro/Cr S Nugent

1 That Council acknowledge the reports presented to the NAIDOC Week Committee at its meeting of 8 February 2018.

2 That the minutes of the NAIDOC Week Community Committee meeting held on 8 February 2018 be adopted.

3 That, as there was not a quorum, Council note the recommendations made by the NAIDOC Committee at its meeting held on 1 March 2018.

2.5 Minutes of the Clifton Grove Community Committee - 8 March 2018

TRIM Reference: 2018/667

RESOLVED - 18/149 Cr R Turner/Cr J McRae

1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 8 March 2018.

2 That the minutes of the Clifton Grove Community Committee meeting held on 8 March 2018 be adopted.

2.6 Minutes of the Lucknow Community Committee - 1 March 2018

TRIM Reference: 2018/690

RESOLVED - 18/150 Cr J Hamling/Cr S Munro

1 That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting of 1 March 2018.

2 That the minutes of the Lucknow Community Committee meeting held on 1 March 2018 be adopted, with an amendment to the minutes to note that Mr Ron Gander was in attendance.

2.7 Minutes of the Orange Health Liaison Committee - 19 March 2018

TRIM Reference: 2018/724

RESOLVED - 18/151 Cr R Kidd/Cr G Taylor

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting of 19 March 2018.

2 That the minutes of the Orange Health Liaison Committee meeting held on 19 March 2018 be adopted.

The Meeting Closed at 10.28pM.

Council Meeting 17 April 2018

5.2 Outstanding Questions Taken on Notice

Attachment 1 Outstanding Questions Taken on Notice

2014/745 OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting	Question	Responsible Staff Member	Action	Date for completion
3 April 2018	Cr Romano noted that Council had resolved in November 2017 to receive a report on the possibility of including camping at Gosling Creek Reserve, and noted that this was not included in the Gosling Creek Reserve Management Plan, nor had Council received the report. The Mayor requested the General Manager seek a deferral of the Minister’s consideration of the Management Plan pending Council’s consideration of this report.	Director Community, Recreation and Cultural Services	Request to Minister for adoption of Plan of Management for Gosling Creek will not proceed until this matter is resolved. Council staff are compiling information to provide a detailed response consistent with Council resolution. This will be reported in May.	May 2018
	Cr Mileto requested the Archery Club be invited to make a presentation to Council on their plans and attempts to secure funding.	Director Community, Recreation and Cultural Services	Discussions to be held with the Archery Club.	May 2018
	A report was requested on actions that could be taken to secure the ALGWA Conference to be held in Orange.	Manager Business Development	Report to be provided.	June 2018
	Cr Taylor requested the current works report include total usage of water per day.	Water and Sewerage Strategic Manager	Information to be included with Current Works report.	May 2018
	Cr Taylor requested information on the streets/locations that have been hot-mixed over the last 5 years.	Works Manager	Information to be provided.	May 2018
	The Mayor requested that a letter of appreciation be forwarded to Mark Frecklington, Ben Keegan and Council’s grounds staff for their work on the very successful recent cricket carnival.	Executive Support Manager	Letters to be forwarded to relevant staff members.	April 2018
27 March 2018	DA 303/2017(1) - Lots 201 And 808 Astill Drive, and 12a And 363 Phillip Street Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed.	Senior Planner (Walker)	Whilst ever there is a valid consent in place, and the development has the necessary EPA licence, the applicant would be entitled to operate under that consent.	COMPLETED
20 March 2018	Cr Turner requested an update report on Wade Park, to include planned works and current funding.	Director Community, Recreation and Cultural Services	Report listed for Council Meeting on 17 April 2018.	April 2018
	Cr Nugent requested information on the requirements to provide accessible parking spaces for hotel/motel accommodation and restaurants.	Director Development Services	Information to be provided.	April 2018
	Cr Kidd requested the General Manager prepare a summary of the current status of the Bells Line of Road to include previous Centroc reports and NSW Government that include commentary on the Bells Line of Road to be circulated to Councillors.	Executive Support Manager	Information to be provided.	April 2018
6 March 2018	Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract (Tender - Cleaning of Council’s Offices and Buildings).	Manager Building Services	Report to be provided.	July 2018
	Cr Duffy requested a memo be circulated to Councillors explaining change in tender prices for the Forest Road reconstruction, together with an estimated start and end date for the works.	Director Technical Services	Email circulated to Councillors on 14 March 2018.	COMPLETED
	Cr Romano asked for a recent report on the condition of public waste bins in Summer Street and the Civic Precinct, to include the possibility of upgrading these bins to a higher standard.	Works Manager	Report to be provided.	April 2018
	Cr Previtera requested the City of Orange Traffic Committee to consider a change to the name “Margaret Road” given there is also a Margaret Street which can cause confusion in relation to emergency services.	Strategic Planning and Design Engineer	Geographical Naming Board of NSW in Bathurst and the have advised the following re Margaret Road: · It is not a gazetted road · Does not appear on Six maps · Does not have any addressing attached The name has been removed from Enlighten Maps.	COMPLETED
	Cr Kidd requested a Councillor Workshop be held to discuss changes to the Environmental Planning & Assessment Act.	Director Development Services	Item to be listed for a future Councillor Workshop.	June 2018
20 Feb 2018	Cr Whitton asked if a response could be provided to residents who report an issue via Council’s website, advising of completion of the works.	Manager Administration and Governance	This option is being investigated.	April 2018
	Cr Nugent requested a progress table be provided on Councillor Notice of Motions adopted by Council.	Manager Administration and Governance	Update report listed for Council Meeting of 17 April 2018	April 2018
	Cr Nugent requested a report providing further information on the process for investing Council funds and the types of products Council funds are invested in.	Manager Financial Services	Report to be provided.	April 2018
	Cr Nugent requested a Councillor Workshop to explain the figures and performance indicators in the Quarterly Review.	Acting Director Corporate Services	Item to be listed for a future Councillor Workshop.	May 2018
	Cr Turner requested a report on the Orange City Council resources used to assist in the two recent bushfires near Orange.	Acting Director Corporate Services	Report to be provided.	April 2018
6 Feb 2018	Cr Duffy requested information on the utilisation of the Naylor Pavilion at the Showground.	Director Community, Recreation and Cultural Services	A summary of use is attached. D18/10196	April 2018
	Cr Duffy requested information on what is covered in staff costs for Code of Conduct complaint management and whether legal costs are included in total costs. Cr Duffy also asked if any Councillor involved in a Code of Conduct matter can have their legal costs met by Council.	Manager Administration and Governance	Report prepared for Council Meeting of 17 April 2018	April 2018
	Cr Duffy requested information on whether Council could be advised if a complainant in a Code of Conduct complaint is a Councillor, staff member or member of the public.	Manager Administration and Governance	Report prepared for Council Meeting of 17 April 2018.	April 2018
7 Dec 2017	Cr Duffy requested staff look into landing charges and flight costs for Rex flights from Albany to Perth.	Manager Plant and Depot	Report to be provided. Meeting with Rex in the week beginning 19 March 2018 to progress negotiations on airfares.	April 2018
	Cr Kidd requested clarification be sought from the Roads and Maritime Services on its position in relation to the approval of any additional low level crossing in Orange. If the Roads and Maritime Services would consider a further crossing, the Notice of Motion from Cr Mileto is to be referred to the City of Orange Traffic Committee for consideration.	Manager Works	Council has received advice from the Roads and Maritime Services on the policy position of Transport for NSW on new level crossings. This policy position will be distributed to Councillors. Email to Crs 23/03/2018 – Transport for NSW (TfNSW) position ““ The approach taken by TfNSW and rail and road agencies is to avoid building new level crossings wherever possible given the inherent risk attached to any level crossing, even those with modern active controls. “Further, the approval process needs to “exhaust all other options including grade separation“ (typically this means a bridge or underpass).	COMPLETED 23 March 2018
	Cr Duffy requested a report on the feasibility of using a data analytics system to assist in supporting Council’s applications for Grant Funding.	Manager Works	System to be reviewed and information provided to Councillors.	2018/2019
	Cr Kidd requested an update report to the next meeting on the possibility of using the old netball courts in Moulder Park for car parking.	Director Development Services	A meeting has been held with Orange Public School to discuss implications. Awaiting flood outcomes to finalise report.	April 2018
21 Nov 2017	Cr Duffy requested a report on outstanding Council resolutions.	Manager Administration and Governance	Report prepared for Council Meeting of 17 April 2018.	April 2018
1 Aug 2017	Cr Duffy requested Council add to the program of new footpaths both sides of Wakeford Street, both sides of March and Oliver Streets in the vicinity of the nursing home and March Street between Hill and Sale Streets.	Director Technical Services	Information regarding the proposed footpath program and methodology for project selection will be provided to Council at a workshop, planned for April 2018.	April 2018

Council Meeting 17 April 2018

5.3 Outstanding Council Resolutions

Attachment 1 Outstanding Council Resolutions 2012 - 2017

2018/214

RESOLUTIONS THAT REQUIRE ACTION

Date of Meeting	Meeting	Resolution	Comment
6 March 2018	Finance	Matter Arising – Audited Financial Statements and Report That Council be provided with the audited financial statements and report required under the funding agreement for Council’s donation to Racing Orange.	Report to be presented to Council at an upcoming meeting.
20 February 2018	Council	Matter Arising – Funding Southern Feeder Road Stage 2 That the Mayor and General Manager make urgent representations to relevant Ministers to resolve confusion around funding of the Southern Feeder Road Stage 2 under the Restart NSW Fixing Country Roads Program.	Director Technical Services advised 6/3/18 that he has been in contact with the Minister's office and we are now awaiting a letter from the Government detailing funding granted for all 3 Rounds.
6 February 2018	Council	Matter Arising – Investigate a Suitable App for Community to Report Issues	For a number of years an independently produced app called ‘Snap, send and solve’ has been available from the App Store. It lets people conveniently report problems to their local Council such as potholes, barking dogs, etc. using their smartphone. It sends information about the problem’s location and includes the option of attaching a photograph. In Orange, submitting these details from a smartphone generates an email which is sent to the council@orange.nsw.gov.au address and staff send the details to the appropriate council staff member for action. By comparison, many more people use the ‘Report it’ button on the Orange City Council website to report these issues. This feature is also mobile-friendly. This online form also prompts residents to supply much more valuable information than the app to let the issue be addressed. In the case of reporting a barking dog for example, the form requests the specific information a ranger needs to begin to tackle the problem. Lodging an issue on the ‘Report it’ button generates an automatic email reply. Council is also establishing protocols to generate a response once the particular issue has been resolved.
7 December 2017	Council	Update on BMX Track	Council has written to the representatives on two occasions and followed up with phone call requesting an update. Council will continue to seek a response.
7 November 2017	Infrastructure	Matter Arising from Current Works - Public Forum on Council's Footpath and Roadworks Program	Forum to be held in the future on this matter.
5 September 2017	Infrastructure	Recreational use of Gosling Creek Dam, Spring Creek Dam and Suma Park Dam	Plan of Management for Gosling Creek has been updated, exhibited and period for comments closed. Report considered by Council to adopt the Master Plan. Council resolved to adopt the Master Plan and forward to Minister for approval. Investigation of other sites and works required for Recreational use is ongoing. Subsequent request from Council to defer Minister’s consideration of the Plan of Management, pending a report on the inclusion of camping at Gosling Creek.
22 June 2017	Council	Animal Shelter Project	Memo provided. Report to Council 1 May 2018.
3 February 2015	Services	Human Powered Vehicles - HPV - Consideration of Event to be held in Orange	Council worked with HPV Club (Kinross) and HPV Australia to explore the possibility of hosting an HPV event in Orange. Council committed $200k towards the upgrade of Gosling Creek subject to $100k being raised by the HPV groups which to date has not been achieved. Council considering other funding sources (grants) to fund the project. It is listed for consideration on the Stronger Country Communities fund.
14 January 2014	Council	6-8 Callawa Street (Kurim Shops) That Council continue to work collaboratively with the owners of 6-8 Callawa Street to deal with any matters as they arise.	Now a legal matter.
18 February 2014	Council	That Council investigate options to provide assistance for residents in maximising value for money in their purchase of electricity.	The Environmental Sustainability Community Committee, through a sub-group, worked on energy efficiency initiatives including public information on Council’s website.
15 April 2014	Council	Coal Seam Gas Mining 1 That Orange City Council create a policy banning any and all Coal Seam Gas in the Orange Council area, in affect creating Orange as a Coal Seam Gas Free Zone. 2 That Orange City Council as a member of Centroc, request that our Motion be considered as a Centroc wide policy for ALL Member Councils in Centroc. 3 That Council seek support for this policy through the Association of Mining Related Councils. 4 That Council supports NSW Farmers in their opposition to coal seam gas mining.	Council wrote to three organisations listed in the resolution. Council has not yet received a response from the Association of Mining Related Councils or the NSW Farmers Association. The matter was raised with Centroc. A coal seam gas policy was adopted by the Association of Mining Related Councils and circulated to Councillors. A policy has not yet been prepared by Council.
6 August 2013	Infrastructure	Asphalt Production 1 That the information provided in the report by Manager Works on Asphalt Production dated 24 July 2013 be acknowledged. 2 That this matter be reviewed in future pending alternative developments.	Council staff have been approached by parties exploring options to establish an asphalt plant in Orange. Council staff will continue to facilitate as appropriate and information will be provided to Council when matters are progressed further by the proponents.
17 September 2013	Council	Future Forum (Mayoral Minute) 1 That Council host Future Forums to discuss and develop strategies for opportunities and challenges facing the city. 2 That the forums are held on a needs basis.	Forums were held with the Orange Business Chamber and Industry Consultations were held with Master Builders Association. Council has held Tourism and Economic Development Forums.
6 September 2012	Council	Parking Sensors That staff prepare a report in conjunction with suppliers which identifies how a trial of parking sensors might work and which parking areas might be appropriate.	Council subsequently went with Mobile car parking Technology. Additionally the CBD Project will address the best methods of addressing parking technologies within the Smart City element of the project.
6 November 2012	Infrastructure	Discharging Treated Effluent Cr Jones requested information on the amount paid by Council to the Environmental Protection Authority for discharging treated effluent (that has not been sent to Cadia Mine) in the past 2 years.	Staff are unclear if actioned. Information will be provided by the end of April 2018.
20 November 2012	Council	Gardiner Road and Peisley Street Intersection That the City of Orange Traffic Committee investigate widening the Gardiner Road and Peisley Street intersection and create a left turn lane in Gardiner Road and also review the closure of Franklin Road at Peisley Street.	This matter went back to the City of Orange Traffic Committee on 12 November 2013. They resolved to have design staff draw up another plan. Issue of intersection of Gardiner Road and Peisley Street requires relocation of major electricity infrastructure at a very high cost so not pursued.
4 December 2012	Sustainable Development	Cr Kidd requested Council have a presentation on the concept of vertical landscaping.	Information circulated to Councillors in a memo however no presentation provided to date.
10 December 2012	Sustainable Development (Extraordinary)	Matter Arising That Council investigate the feasibility of making a provision of between 5% and 10% of rates collected in the Central Business District to be designated for future parking facilities.	This has not been finalised but will be considered as part of the CBD project. The concept does not provide Council with additional funds as it would simply reallocate existing funds and may cause an opportunity cost elsewhere.

Council Meeting 17 April 2018

5.4 Progress Report - Councillor Notices of Motion - April 2018

Attachment 1 Table - Status of Notices of Motion - September 2017 to March 2018

D18/16498 NOTICES OF MOTION – PROGRESS REPORT

Date of Meeting

Submitted by

Subject

Motion

Where up to

17 October 2017

Crs Duffy, Kidd, Munro, Mileto, McRae

Orange Local Environmental Plan Amendment 9 – Orange Airport Industrial Park

RESOLVED - 17/434 Cr S Munro/Cr J McRae

That Council rescind its decision made at the Council Meeting held on 22 June 2017:

RESOLVED - 17/266 Cr J Davis/Cr R Turner

1 That, having considered the report by the Director Development Services and the submissions made following exhibition, Council resolves in accordance with Section 59 of the Environmental Planning and Assessment Act 1979 to proceed with Amendment 9 to Orange Local Environmental Plan 2011 subject to:

· the proposed IN1 General Industrial zone being altered to IN2 Light Industrial zone and including as additional permissible uses Rural Industries, Agricultural Produce Industries and Freight Transport Facilities

· an Additional Permitted Use listing being added to schedule 1 of the Local Environmental Plan to enable Industrial Training Facilities in the proposed B7 area

2 That in the event that the additional permissible uses for Rural Industries, Agricultural Produce Industries and Freight Transport Facilities are not included for land in the IN2 Light Industrial Zone, the IN1 General Industrial zone in the original proposal be maintained.

3 That as the changes are made to address community submissions and in consultation with the Department of Planning and Environment, the proposal not be re-exhibited.

4 That, in consultation with the Department of Planning and Environment, the proposal be forwarded to the Parliamentary Counsel Office for legal opinion and subject to a satisfactory outcome the matter being submitted to Department of Planning and Environment for final determination and publication.

COMPLETE

Project terminated as per Council resolution.

17 October 2017

Crs Duffy, Kidd, Munro, Mileto, McRae

Orange Airport Industrial Park

RESOLVED - 17/435 Cr K Duffy/Cr S Nugent

That Council resolve to withdraw, from the Department of Planning and Environment, proposed Amendment 9 of the Orange Local Environment Plan 2011, described as Orange Airport Industrial Park.

COMPLETE

Project terminated as per Council resolution.

17 October 2017

Cr Nugent

Revitalising the Central Business District

RESOLVED - 17/437 Cr S Nugent/Cr J McRae

1 That Council’s communication strategy on the Orange Central Business District revitalisation project be brought forward and commence before the end of 2017 to inform the community about the timing, strategies and opportunities for input into the project.

2 That the Council, in consultation with key stakeholders including the Orange Business Chamber and Central NSW Business HQ, lead a business and community engagement forum to communicate the planned strategies of Council and provide an avenue for consultation to revitalise the Orange Central Business District.

Revitalisation of the CBD was raised during “Where to Now” campaign.

Business forum yet to be held.

Staff are working on a brief for the CBD and have sought grant funding for the consultation and design phase.

17 October 2017

Cr Nugent

Carrington Hotel Re-Development

RESOLVED - 17/438 Cr S Nugent/Cr J McRae

1 That, in relation to the Carrington Hotel re-development considered at the Council Meeting of Tuesday 3 October 2017 (Item 5.3 Development Application 129-131 Byng Street), Council:

a Write to Mr Euan Greer and thank him for his detailed written submission on the history of the Carrington Hotel, as well as his presentation to Council at its meeting on October 3rd.

b Provide Councillors with information on:

· the detailed landscape plan for the site (once developed) including the tree species proposed for the five new trees shown on the approved plan.

· the specific location of the bicycle rack to be included in the development.

c Request Council’s Heritage Adviser to prepare a report assessing the Carrington Hotel against the relevant criteria to warrant being identified as an individual heritage item.

2 That Council consult with the property owner in relation to a possible heritage listing of this site.

1a. Letter to Mr Greer sent 24/10/2017

1b. Plans have not been submitted as yet by the developer.

1c. Council's Heritage Advisor has completed this task.

2. Council staff are yet to consult with the owner.

7 November 2017

Cr Romano

Activities for Young People

RESOLVED - 17/492 Cr S Romano/Cr S Nugent

That Council be provided a report on the activities of the Youth Action Council, and other youth related activities in Orange, and explore opportunities to promote and increase the membership of this group and the activities and events that are provided for young people.

COMPLETE

Report was provided to Council on 7 November 2017.

7 November 2017

Cr Romano

Recreational Use – Suma Park Dam, Spring Creek Dam and Gosling Creek

RESOLVED - 17/493 Cr S Romano/Cr M Previtera

That Council receive a report on the costs and timeframe for allowing supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.

Council staff have been conducting the analysis of the various areas and works required as detailed in the resolution. A report will be provided to the May Council meeting.

7 November 2017

Cr Whitton

Local Hotmix Plant

RESOLVED - 17/494 Cr J Whitton/Cr G Taylor

1 That Council seek a hot-mix asphalt plant to be located in Orange to service the needs of the City of Orange and the region.

2 That Council prepare a business case for the establishment of a hot-mix asphalt plant in Orange.

Negotiations with hot-mix company continuing.

21 November 2017

Cr Romano

Establishment of Rest Stops

RESOLVED - 17/509 Cr S Romano/Cr S Munro

1 That Council build a stop and rest area at the entrances to Orange (similar to the one opposite Bathurst Correctional Centre) in the following locations:

· Mitchell Highway – Bathurst side in the area adjacent to Dairy Creek Road

· Mitchell Highway – Molong side in a suitable location to be identified

2 That these rest areas include a toilet block with disabled toilet including security lighting, space for caravans and RVs to stop, picnic area including BBQ’s with shaded seats and garbage bins, a children’s play area and a large sign including a map of Orange and visitor attractions.

3 That Council seek State and Federal Government funding for these rest stops.

Revised timeframe from 5 Dec 2017 to 5 Jul 2018 to allow for investigation and design work to be completed. No suitable grant funding opportunities identified at the moment.

Estimates will be brought forward with budget considerations.

21 November 2017

Cr Duffy

Land Sales and Purchases

RESOLVED - 17/510 Cr K Duffy/Cr G Taylor

That Councillors be supplied with details on Council-owned vacant land, residential land (including houses) industrial land and farming land sales and purchases in the period of 1 July 2007 to 10 November 2017, to include:

1 Date of purchase

2 Purchase price

3 Reason for purchase

4 Reason for sale (even if not completed)

5 Agent details and commission paid

6 Details of resumptions

7 Any other notes of interest

To be provided prior to the last Council Meeting in December 2017.

COMPLETE

Report went to Council 19 December 2017.

19 December 2017

Crs Taylor, Hamling, Whitton

Association of Mining Related Councils

RESOLVED - 17/571 Cr G Taylor/Cr J Hamling

That Council rescind its decision made at the Council Meeting held on 21 November 2017:

RESOLVED - 17/524 Cr R Kidd/Cr S Munro

That Council not renew membership of the Association of Mining Related Councils.

COMPLETE

Council has subsequently resolved its delegates as Crs Kidd, McRae and Duffy.

19 December 2017

Cr Taylor

Council Delegate – Association of Mining Related Councils

RESOLVED - 17/572 Cr K Duffy/Cr S Munro

That the Mayor, Deputy Mayor and Cr Duffy be Council’s representatives, as well as any interested Councillor invited to meetings, of the Association of Mining and Energy Related Councils.

COMPLETE

See above

19 December 2017

Cr Nugent

Support for Disability Advocacy Services

RESOLVED - 17/573 Cr S Munro/Cr S Romano

That Council:

1 Notes the importance of groups advocating for people with disabilities, who work on important issues ranging from making public transport more accessible, to campaigning to end the high rate of preventable deaths for people with an intellectual disability in healthcare.

2 Notes that up to half of NSW’s disability advocacy groups face closure after 30 June 2018, when State funding will be cut.

3 Supports the campaign by the NSW Disability Advocacy Alliance for these important services to continue to be funded.

4 Writes to the NSW Disability Services Minister, the Hon. Ray Williams and the NSW Premier calling on the NSW Government to continue to fund the important work done by disability advocacy services around the state.

COMPLETE

Letters sent to Minister for Disability Services and the NSW Premier.

Awaiting response.

19 December 2017

Crs McRae, Nugent, Mileto

Easy to Do Business Program

RESOLVED - 17/574 Cr T Mileto/Cr G Taylor

That representatives of the Easy to do Business program be invited to make a presentation to Councillors and staff on the program.

On Workshop Agenda for 10 April.

19 December 2017

Crs Romano, Previtera, Nugent

Rescission Motion – Development Application DA 421/2016(1) – 1083 Forest Road, Orange

Motion Cr S Romano/Cr S Nugent

That Council rescind the decision of the Planning and Development Committee Meeting held on 7 December 2017:

2.9 Development Application DA 421/2016(1) - 1083 Forest Road

RESOLVED - 17/540 Cr R Turner/Cr S Munro

That Council consents to development application DA421/2016(1) for a Resource Recovery Facility at Lot 2 DP 1069705 - 1083 Forest Road, Spring Creek pursuant to the conditions of consent in the attached Notice of Approval.

COMPLETE

The Motion on being put to the meeting was lost.

6 February 2018

Cr Taylor

Toilet Facility in Robertson Park

RESOLVED - 18/023 Cr G Taylor/Cr J Whitton

That pending the outcome of Council’s submission to the Stronger Communities Fund, Council construct a stand-alone brick toilet facility (incorporating male toilets with a urinal, female toilets, disabled toilets and change facilities) in Robertson Park, located adjacent to existing sewer facilities, in a style sympathetic to the park and its heritage, and to a budget of circa $200,000.

Awaiting receipt of approved funding.

6 February 2018

Cr Munro

Possible Installation of Traffic Lights

RESOLVED - 18/024 Cr S Nugent/Cr J McRae

That Council investigate appropriate management options for pedestrian and vehicular traffic in Anson Street adjacent to James Sheahan Catholic High School.

Discussions were held with James Sheahan in September 2017. An onsite meeting was held on 20 March 2018. James Sheahan Corporate Team will discuss and get back to Council.

6 February 2018

Cr Duffy

Quarterly Reports – Status of Complaints – Code of Conduct

RESOLVED - 18/025 Cr K Duffy/Cr S Munro

That Council receive quarterly reports on the status of complaints made against Councillors and the General Manager under Council’s Code of Conduct.

Reports to be presented to Council on a quarterly basis with the first report listed for the Council Meeting of 17 April 2018.

6 February 2018

Cr McRae

Local Government NSW Annual Conference

RESOLVED - 18/026 Cr J McRae/Cr R Kidd

That the report on the Local Government NSW Annual Conference 2017 from Cr Joanne McRae be acknowledged.

COMPLETE

No action required.

6 February 2018

Cr Romano

Airport Memorabilia Display at Orange Airport

RESOLVED 18/026a Cr S Romano/Cr R Kidd

That Council install a display cabinet presenting the history of the Orange Airport, in a prominent location within the Airport terminal.

Council staff will seek prices on cabinet and availability of Airport Memorabilia.

6 February 2018

Cr Duffy

Sporting Precinct and Wade Park

RESOLVED - 18/027 Cr K Duffy/Cr J Hamling

1 That Council develop concept plans for a Sports Precinct and concept plans to upgrade Wade Park.

2 That Council engage consultants to develop concept plans and identify possible sites.

3 That the plans incorporate various sports fields, athletics tracks, velodrome, rectangular fields, and any other sports identified in the process.

4 That the report be provided to Council as soon as possible.

5 That a Councillor Committee be formed to include Cr Hamling, Cr Duffy and the Chairperson of the Infrastructure Policy Committee.

Needs analysis Sporting Precinct and Wade Park distributed to Councillors 28 February. Followed up with Councillors Friday 6 April. Mayor suggested a workshop. No other feedback at this stage.

6 February 2018

Cr Duffy

Review of Blisters, Roundabouts and Footpaths

RESOLVED - 18/028 Cr K Duffy/Cr R Kidd

That Council hold a workshop to review blisters, roundabouts and footpaths.

On Workshop agenda for 10 April.

6 February 2018

Cr Duffy

Committee Reports and Actions for funding acknowledged as separate resolutions

RESOLVED - 18/029 Cr K Duffy/Cr J Hamling

That Council acknowledge all Committee Reports and any actions seeking funding or actions come to Council as a separate report to Council or Council Policy Committee.

COMPLETE

Strategy for the implementation of this resolution has been agreed and is in place.

6 February 2018

Cr Duffy

Court Cases of 62 Byng St, Highland Heritage and classification of Byng Street Cafe

RESOLVED - 18/030 Cr G Taylor/Cr J Hamling

That a report be provided on a protocol for providing legal advice on development application matters to Councillors on a case by case basis.

Protocols being developed by the General Manager.

20 February 2018

Cr Hamling

Swim Safety

RESOLVED - 18/045 Cr J Hamling/Cr K Duffy

1 That Council seek a meeting with the Minister for Education the Hon Rob Stokes to discuss opportunities to improve swim safety in NSW schools.

2 That Council offer to host a pilot program focussed on swim safety for school aged and pre-school aged children including all three tiers of government and private enterprise to fund the program.

Letter sent to Minister Stokes.

Awaiting response.

20 March 2018

Cr McRae

Association of Mining Related Councils

RESOLVED - 18/091 Cr J McRae/Cr R Kidd

That the report on the Association of Mining and Energy Related Councils from Cr Joanne McRae be acknowledged.

COMPLETE

No action required.

20 March 2018

Cr Hamling

Bells Line of Road

RESOLVED - 18/092 Cr J Hamling/Cr R Kidd

That Council propose to Centroc that a sub-committee of Centroc (or it’s successors) Councillors and industry representatives be formed to assist with the lobbying for, and promotion of, the need for the Bells Line Expressway/efficient and fast crossing of the Blue Mountains for the population of Central and Western NSW, its businesses and visitors.

Letter emailed to Centroc. Awaiting reply.

Council Meeting 17 April 2018

5.5 Statement of Investments - March 2018

TRIM REFERENCE: 2018/908

AUTHOR: Brock Gannon, Financial Accounting Officer

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 March 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council receives the Statement of Investments as at 31 March 2018.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 March 2018, the investments held by Council in each fund is shown below:

	31/03/2018	28/02/2018
General Fund	51,170,321.30	51,780,405.25
Sewer Fund	37,914,270.75	37,229,725.59
Water Fund	41,886,888.60	40,004,062.00
Total Funds	$130,971,480.65	$129,014,192.84

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

Externally Restricted	31/03/2018	28/02/2018
General Fund	19,421,065.50	19,735,932.56
Water Fund	41,886,888.60	40,004,062.00
Sewer Fund	37,914,270.75	37,229,725.59
Auspiced	1,605,931.39	1,605,931.39
Internally Restricted	8,916,728.35	9,576,607.44
Unrestricted	21,226,596.06	20,861,933.86
Total Funds	$130,971,480.65	$129,014,192.84

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is CPG Research & Advisory Pty Limited (CPG), an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. CPG is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

CPG’s major services provided to Council include:

· Quarterly portfolio summary reports

· Advice on investment opportunities, in particular Floating Rate Note products

· Advice on policy construction

· Year-end market values for Floating Note Rate products held by Council.

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 March 2018 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.80 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 March 2018, the AusBond rate was 1.64 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.80 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holding	Remaining Capacity
0 - 3 Months	100.00%	11.06%	88.94%
3 - 12 Months	100.00%	59.51%	40.49%
1 - 2 Years	70.00%	14.63%	55.37%
2 - 5 Years	50.00%	14.79%	35.21%
5+ Years	25.00%	0.00%	25.00%

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (eg payroll, materials and contracts typical level of expenditure, utilities etc).

Table 2: Credit Rating Limits

Credit Rating	Maximum	Holding	Remaining Capacity	Value	Return on Investment
Bank Accounts	100.00%	7.99%	92.01%	$10,462,866.70	1.50%
AAA	100.00%	0.00%	100.00%	N/A	N/A
AA	100.00%	32.64%	67.36%	$42,750,000.00	2.71%
A	60.00%	35.55%	24.45%	$46,558,613.95	2.88%
BBB & NR	40.00%	23.82%	16.18%	$31,200,000.00	2.93%
Below BBB	0.00%	0.00%	0.00%	N/A	N/A

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 17 April 2018

5.6 Strategic Policy Review

RECORD NUMBER: 2018/771

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE Summary

This report seeks Council’s adoption of Strategic Policy ST050 Code of Meeting Practice.

Council considered the draft policy at its meeting of 20 February 2018 and was on exhibition until 28 March 2018.

No submissions were received during the exhibition period.

This report also presents Council with the continuation of review of Council’s Strategic Policies, with this report presenting a number of policies that have been reviewed and amended, and are recommended for placement on public exhibition.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Council’s Strategic Policies are being reviewed and amended to ensure ongoing compliance with legislation and industry best practice.

Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community.

The Local Government Act 1993 requires the public exhibition of Strategic Policies (if new or include significant changes) and adoption by Council.

Operational Policies are determined and implemented by the General Manager, and relate to staff and the operations of the organisation.

Council will be presented with all Strategic Policies over the coming months as the comprehensive review continues.

Recommendation

1 That the Strategic Policy ST050 Code of Meeting Practice be adopted.

2 That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

a ST042 – Investment of Council Funds

b ST032 – Gallery – Collection

c ST036 – Gallery – Exhibitions

d ST037 – Gallery – Public Art

e ST038 – Gallery – Usage for Commercial Project Ventures

f ST056 – Enterprise Risk Management

g ST093 – Purchasing

h ST095 – Debt Recovery

i ST107 – Outdoor Dining Areas

further considerations

SUPPORTING INFORMATION

Policy for adoption

At its meeting of 20 February 2018 Council considered draft amendments to the Code of Meeting Practice and resolved to place this policy on public exhibition.

Council received no submissions in relation to the amendments to this policy, which is now presented to Council for adoption. The Code of Meeting Practice is required to have a 42 day period for the acceptance of submissions, so this will be reported, together with any submissions, to Council in February 2018.

Policy Review Schedule

A review of Council’s Strategic Policy framework continues, and the following policies have been reviewed and are recommended for placement on public exhibition.

Following the exhibition process, and consideration of any submissions, a further report will be provided to Council attaching any submissions and suggesting any amendments to the policies prior to final adoption by Council.

While each Policy has had formatting updates, a summary of any significant amendments to each policy are set out below.

Policy	Updates
ST042 – Investment of Council Funds	· Formatting amendments · Definitions – Addition of AusBond Bank Bill Index · Prohibited investments – Addition of “However, nothing in the policy shall prohibit the short-term investment of loan proceeds where the loan is raised for non-investment purposes and there is a delay prior to the expenditure of loan funds” in part 4. · Clarification – Tier 1 rated banks replaced with “major banks” (being Commonwealth Bank, ANZ, Westpac, National Australia Bank). · Minor word changes/additions
ST032 – Gallery – Collection	· Update title of Gallery and Museum Director throughout. · New provision – Loans - Loans may be returned when it is deemed that there is no longer any benefit to the Gallery in maintaining the loan, and the loan agreement has lapsed.
ST036 – Gallery – Exhibitions	· Update title of Gallery and Museum Director throughout. · Minor formatting updates only
ST037 – Gallery – Public Art	· Minor formatting updates only
ST038 – Gallery – Usage for Commercial Project Ventures	· Minor formatting updates only
ST056 – Enterprise Risk Management	· Inclusion of Tool 4 into the toolkit – Project Risk Questionnaire · Replaced the ERM Committee with the Audit and Risk Management Committee in the toolkit. · Replaced ERM Officer with Governance Coordinator.
ST093 – Purchasing	· Combine Policy “Purpose” and “Objective” sections.
ST095 – Debt Recovery	· Minor formatting updates only
ST107 – Outdoor Dining Areas	· Applicability of policy extended to the City rather than just the Central Business District · Added Food Act 2003, Work Health and Safety Act and Regulation 2011, Smoke Free Environment Act 2000 as relevant legislation. · Responsible area changed to Corporate and Commercial Services · Change to Guidelines to clarify that rent is set in accordance with Council’s Schedule of Fees and Charges.

Attachments

1 FOR ADOPTION - Strategic Policy - ST050 - Code of Meeting Practice - Policy & Attachment, D18/18646 ⇩

2 DRAFT - Strategic Policy - ST042 - Investment of Council Funds, D18/18611 ⇩

3 DRAFT - Strategic Policy - ST032 - Gallery - Collection, D18/18640 ⇩

4 DRAFT - Strategic Policy - ST036 - Gallery - Exhibitions, D18/18641 ⇩

5 DRAFT - Strategic Policy - ST037 - Gallery - Public Art, D18/18642 ⇩

6 DRAFT - Strategic Policy - ST038 - Gallery - Usage for Commercial Project Ventures, D18/18643 ⇩

7 DRAFT - Strategic Policy - ST056 - Enterprise Risk Management and Toolkit, D18/18647 ⇩

8 DRAFT - Strategic Policy - ST093 - Purchasing, D18/18648 ⇩

9 DRAFT - Strategic Policy - ST095 - Debt Recovery, D18/18649 ⇩

10 DRAFT - Strategic Policy - ST107 - Outdoor Dining Areas, D18/18650 ⇩

Council Meeting 17 April 2018

5.7 Code of Conduct complaint reporting

RECORD NUMBER: 2018/479

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE Summary

At the Council Meeting held in 6 February 2018, Council resolved to receive quarterly reports on the status of complaints made against Councillors and the General Manager under Council’s Code of Conduct.

This report provides an update on the current status of complaints from September 2017 to the 31 March 2018, as well as providing a response to other questions asked by Cr Duffy at the meeting of 6 February.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Our City - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community”.

Financial Implications

Nil

Policy and Governance Implications

Part 12 of the Procedures for the Code of Conduct set out the information that is to be reported to Council.

Other information is not included given the requirements of Part 13 of the Procedures, which require information about complaints and the management and investigation of complaints is to be treated as confidential and not disclosed publicly.

Recommendation

That the report on Code of Conduct Complaint Reporting be acknowledged.

further considerations

SUPPORTING INFORMATION

This report provides statistics on Code of Conduct complaints against Councillors and the General Manager, from 1 September 2017 to 31 March 2018.

Required information	Current period
Total number of Code of Conduct complaints made about Councillors and the General Manager under the Code of Conduct since September 2017	2
Number of Code of Conduct complaints referred to a Conduct Reviewer	0
Number of Code of Conduct complaints finalised by a Conduct Reviewer at the Preliminary Assessment stage and the outcome of those complaints	0
Number of Code of Conduct complaints investigated by a Conduct Reviewer	0
Number of Code of Conduct complaints investigated by a Conduct Review Committee	0
Without identifying particular matters, the outcome of Code of Conduct complaints investigated by a Conduct Reviewer or Conduct Review Committee under the Procedures	0
Number of matters reviewed by the Office, and without identifying particular matters, the outcome of the reviews	Council may recall that in December it was reported that the Office of Local Government had yet to determine six matters that had been referred to it. Council has been advised that five of the six matters have now been finalised by the Office, and no action to be taken on all five matters.
The total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager in the year from 1 September 2017 to 31 March 2018, including staff costs.	$2,516.19

At the Council Meeting held on 6 February 2018, Councillor Duffy asked the following questions that were taken on notice. The questions and responses to those are set out below:

Cr Duffy requested information on what is covered in staff costs for Code of Conduct complaint management and whether legal costs are included in total costs.

Council is required to report on the total cost of dealing with Code of Conduct complaints made about Councillors and the General Manager, inlcuding staff costs. The Complaints Coordinator records time spent on each matter and the total cost is calculated on the time spent at the hourly rate of the staff member including on-costs. Total costs does include the cost of any Conduct Reviewer and if Council is required to seek legal advice, this too is included in the total cost.

Cr Duffy asked if any Councillor involved in a Code of Conduct matter can have their legal costs met by Council.

In relation to the legal cost of Councilors involved in a Code of Conduct matter, the Councillors Payment of Expenses and Provision of Facilities Policy provides:

8 Legal assistance

8.1. Council may, if requested by the Councillor, indemnify or reimburse the reasonable legal expenses of:

· a Councillor defending an action arising from the performance in good faith of a function under the Local Government Act provided that the outcome of the legal proceedings is favourable to the Councillor

· a Councillor defending an action in defamation, provided the statements complained of were made in good faith in the course of exercising a function under the Act and the outcome of the legal proceedings is favourable to the Councillor

· a Councillor for proceedings before an appropriate investigative or review body, provided the subject of the proceedings arises from the performance in good faith of a function under the Act and the matter has proceeded past any initial assessment phase to a formal investigation or review and the investigative or review body makes a finding substantially favourable to the Councillor.

8.2. In the case of a Code of Conduct complaint made against a Councillor, legal costs will only be made available where the matter has been referred by the General Manager to a Conduct Reviewer and the Conduct Reviewer’s investigation makes a finding favourable to the Councillor.

8.3. Legal expenses incurred in relation to proceedings arising out of the performance by a Councillor of his or her functions under the Act are distinguished from expenses incurred in relation to proceedings arising merely from something that a Councillor has done during his or her term in office. For example, expenses arising from an investigation as to whether a Councillor acted corruptly would not be covered by this policy.

8.4. Council will not meet the legal costs:

· of legal proceedings initiated by a Councillor under any circumstances

· of a Councillor seeking advice in respect of possible defamation, or in seeking a non-litigious remedy for possible defamation

· for legal proceedings that do not involve a Councillor performing their role as a Councillor.

8.5. Reimbursement of expenses for reasonable legal expenses (based on a cost estimate of the legal practitioner) must have Council approval by way of a resolution at a Council meeting prior to costs being incurred.

Cr Duffy requested information on whether Council could be advised if a complainant in a Code of Conduct complaint is a Councillor, staff member or member of the public.

Part 13 of the Procedures for the Administration of the Code of Conduct state that information about Code of Conduct complints and management and investigation of Code of Conduct complaints is to be treated as confidential and is not to be publicly disclosed.

Council also sought clarification on Cr Duffy’s question from the Office of Local Government, and their advice is attached.

Attachments

1 Office of Local Government advice, IC18/4454 ⇩

Council Meeting 17 April 2018

5.8 Request for Financial Assistance

RECORD NUMBER: 2018/921

AUTHOR: Jason Cooke, Manager Financial Services

EXECUTIVE Summary

Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.3 Our City – Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance”.

Financial Implications

The overall donations/sponsorship budget for 2017/18 is as follows:

Program	Adopted Budget	Actual/ committed	Remaining balance
General Donations	$61,500.00	* $60,000.00	* $1,500.00
Major Promotions	$51,072.00	$51,072.00	$0.00
Orange Harness Racing	$20,000.00	$20,000.00	$0.00
Racing Orange	$100,000.00	$100,000.00	$0.00
Waratah’s Sporting Club contribution	$94,188.00	$94,188.00	$0.00
Sports participants grants	$13,900.00	$4,650.00	$9,250.00
Sports capital improvements grants	$50,000.00	$50,000.00	$0.00
TOTAL	$390,660.00	$379,910.00	$10,750.00

Funded from other budget areas

(outside donations budget area)

$14,153.00

*The remaining balance of the reserve for school prize giving, $1,800.00, was put back in the general donations remaining balance as no more school prize giving will be in in this financial year.

Process for applications of the remaining budget allocation

A Council resolution is required to allocate funds to any external entity, including as a donation.

Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.

Policy and Governance Implications

Nil

Recommendation

That a donation of $3,000.00 (ex GST) be made from the Donations - Emergent Funding budget to the Orange Show Society for costs associated with the hire of portable toilets at the Naylor Pavilion at the Orange Showground during the Orange Show 28-29 April 2018.

further considerations

SUPPORTING INFORMATION

1	Applicant	Orange Show Society
	Not for Profit	Yes
	Orange Show - 28-29 April 2018 (hire of portable toilets) The Show Society has used the Agricultural Pavilion in the past. Visitors to the Orange Show were able to use the toilets situated adjacent to that Pavilion. Now the Show Society will use the Naylor Pavilion. This Pavilion is located where the old stables were. There are no nearby toilets. The Society now needs to hire portable tables beside the Naylor Pavilion during the Orange Show.
	Donation Request $3,000.00
	Policy Category Event sponsorship. Maximum amount with weighting for a first-time applicant non-profit entity is $5,000.00
	Policy Status Eligible

This donation can be funded from the Donations - Emergent Funding budget.

Attachments

1 Donations - Orange Show Society - application form - Orange Show - 28-29 April 2018 (hire of portable toilets), IC18/6229 ⇩

Council Meeting 17 April 2018

5.9 Stronger Country Communities Round 2

RECORD NUMBER: 2018/913

AUTHOR: Nick Redmond, Manager Corporate and Community Relations

EXECUTIVE Summary

Round 2 of the NSW Government’s Stronger Country Communities Fund (SCC) opened on 12 March.

Initially Council was to receive $950,000 in year 1 and $950,000 in year 2.

The approved projects in Round 1 for a total of $1.24 million were:

· Robertson Park Public Toilet Facilities $220,000

· Footpaths including Active Travel Plan $320,000

· Orange CBD Lighting Upgrade $700,000

Council has been advised that $1,613,099 is available in Round 2.

Applications close on 4 May and this report seeks to determine priorities for Council to put forward in Round 2.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The Council financial contributions listed in the body of this report are for amounts already included in the Delivery/Operational Plan.

Operational and maintenance costs in some cases will be a carried by the applicant to fund such as the hockey field resurfacing and the domestic violence crisis centre. However, there will be ongoing operational and maintenance costs to Council for other projects such as Sir Jack Brabham new amenities and the Gosling Creek upgrade.

The projects will need to go through a further procurement process which could include tenders. In these cases the estimates may vary.

Policy and Governance Implications

On each funding application Council will be required to advise if any Councillors have a conflict of interest with a project.

Recommendation

That Council determine which projects and in what order are to be submitted to the Stronger Country Communities Fund Round 2.

further considerations

SUPPORTING INFORMATION

As with Round 1 Council undertook a two part consultation process in identifying projects for possible funding under Round 2.

The first stage sought nominations from the community for funding. Council ran this process through the Orange Your Say online consultation portal and the second stage was to seek feedback on the projects put forward.

Given the timeframe there was a short period for seeking community input.

This included contacting proponents of unsuccessful projects put forward in Round 1.

The projects not approved in Round 1 were:

· Enhancement of Rotary Park and Somerset Park $367,500

· Wade Park - Field Lighting Upgrade $100,000

· Sir Jack Brabham Park Sports Centre (Stage 1) - Amenities Pavilion $550,000

· Resurfacing of Smith Field at the Orange Hockey Stadium $374,500

· Child Safe Landscaping and Car Parking Orange Presbyterian Church $290,000

The Domestic Violence Crisis Centre was excluded by the NSW Government in Round 1 as it was deemed not to meet the criteria of the grant. However, under Round 2 infrastructure projects related to the delivery of community services may be considered where the council is willing to submit the application and the project is shown to be a priority for the community.

Of those unsuccessful in Round 1 all but the Enhancement of Rotary Park and Somerset Park (Rotary Club of Orange) have been put forward again.

Councils are asked to make multiple applications with a combined total value that exceeds their funding allocation.

There is $200 million available in Round Two for local amenity and sporting infrastructure projects. $100 million is for general community amenity and $100 million is for local sport infrastructure projects. To reflect the funding split, councils are required to submit sport projects that total at least 50 per cent of their total Round Two allocation. If a council does not submit sport projects that total on or above this quota, their full allocation may not be committed. Where a sports project is seeking over $1 million in grant funding, it must be supported by the relevant NSW state sporting organisation. Emus Rugby Club have put forward a grant submission (see detail later in this report) and have complied with this requirement.

The projects listed in the report total $6.4 million and $4.4 million is sort from the SCCF. $3.174 million is for sports related infrastructure, which represents 72 per cent of the funds sort.

All projects must commence within a 12-month time period and be completed within two years of funding approval.

The upcoming key dates in Round 2 are:

· Round 2 applications close for all councils 5pm, Friday 4 May 2018

· Eligibility, assessment and approval process May to August 2018

· Announcement of successful projects August 2018

The 10 projects on the short-list are:

Domestic Violence Crisis centre for women and children

Project Description

The proposal is to construct a purpose-built crisis centre for women and children experiencing domestic violence. The centre would include short-term high security beds, self-contained units for more independence and eventually transitional housing.

Total Cost: $1.977 million for Stage 1

SCC Funds Required: $685,000

Proponent: Housing Plus

Sir Jack Brabham new amenities facilities (Stage 1)

Project Description

The Sir Jack Brabham Park sportsgrounds hosts a broad cross section of sports, including softball, football (soccer), cricket and school sport. The existing amenity buildings are located on the eastern and western side of the 21 hectare sportsground. The proposal is to construct a new amenities building near the Forest Road softball diamonds to the south of the park. Facilities will include accessible toilets, change rooms, showers and storage.

The proposal also includes a children’s playground.

Total Cost: $610,000

SCC Funds Required: $550,000

Proponent: Orange City Council

Wade Park lighting

Project Description

In recent years Wade Park has undergone a number of upgrades including a new playing surface and LED scoreboard. The next priority is lighting. The field lighting is in need of an upgrade to meet the requirements of local and regional sporting competitions conducted at the venue, including cricket, rugby league, rugby union, football and AFL. The lighting upgrade would significantly improve the current lighting standard to ensure player safety as well as providing improved experience for spectators.

Total Cost: $240,000

SCC Funds Required: $100,000

Proponent: Orange City Council

Re-Surface hockey playing field

Project Description

The project is to upgrade the playing surface of a hockey field (known as the ‘Smith Field) at the Orange Hockey Centre. Currently the field is a sand-based artificial turf field that is nearing the end of its useful life. The club intends to replace the playing surface with a new water based synthetic turf, installing the necessary infrastructure to be able to water the field.

Total Cost: $749,000

SCC Funds Requested: $412,000

Proponent: Orange Hockey Club Inc

Child-safe play area and car parking

Project Description

The proposal is to replace on-site parking at the Orange Presbyterian Church on-site car parking areas with a landscaped area. The church proposes to remove the hardstand areas and remediate the soil and adjust the ground levels to provide soft landscaped lawn and trees as a safe area for play. The church also proposes to provide a layout of 50 car spaces (including 4 disabled spaces) to the south of the site.

Total Cost: $290,000

SCC Funds Required: $290,000

Proponent: Orange Presbyterian Church

Endeavour Oval new gym and change rooms

Project Description

The project is to demolish an existing gym and construct two new change-rooms and an education space. The new facility would be positioned to provide the change-rooms for the No. 2 field at Endeavour Oval. The second level, to house the new gym and education space, would have elevator access.

Total Cost: $1.372 million

SCC Funds Required: $1.372 million

Proponent: Emus Rugby Club

Gosling Creek track upgrade and storage facilities

Project Description

Widening the existing 1.2 km bitumen circuit track at Gosling Creek Reserve to be 6 metre wide. This would let the track be used for criterium bike racing and by the Human Powered Vehicle (HPV) races. Also a storage shed next to the current toilet facility. The upgraded track would provide a safe off-road place for races, which would not require the closure of public roads.

Total Cost: $370,000

SCC Funds Required: $300,000

Proponent: Orange Cycle & Triathlon Club

Sports field lighting Sir Jack Brabham Park

Project Description

This project is to provide competition standard field lighting (200 Lux) on Bernie Stedman Field (BSF) located at Sir Jack Brabham Park, designed and installed to Australian Standards. The scope of the project will also include the upgrade of the power supply to Sir Jack Brabham Park. This upgraded power supply will service all future needs to the park as power supply is currently at full capacity and facilities at the park cannot be upgraded without the increase in power supply.

Total Cost: $430,000

SCC Funds Required: $390,000

Proponent: Orange & District Football Association

New solar blanket for outdoor pool and disability lifting equipment, Orange Aquatic Centre

Project Description

The project aims to enhance facilities at the Orange Aquatic Centre by installing a new solar blanket on the outdoor 50 metre pool. This covering would be unrolled at night, delivering energy savings through less heat loss. The proposed lift is a pool-side hoist which would allow people to be lifted directly from their own wheel chair into the water. The hoist is designed with 3 base plates so that it can be moved to the edge of every pool for access.

Total Cost: $122,000

SCC Funds Required: $122,000

Proponent: Orange City Council

New toilet facilities Naylor Pavilion Orange Showground

Project Description

The proposal is to construct new toilet facilities on the southern side of the new Naylor Pavilion at the Orange Showground. The facilities would include dual access from inside and outside the building. The pavilion is used during the annual show and through the year.

Total Costs: $250,000

SSC Funds Required: $250,000

Proponent: Orange City Council

A project summary is as follows:

Applicant	Project	Project costs	Funds requested	Located on open public space	Cost to Council
Housing Plus	DV Crisis centre for women and children	$1.977M	$685,000	No	Assistance to date
Orange City Council	New amenities block Sir Jack Brabham	$610,000	$550,000	Yes	$60,000 plus ongoing operation and maintenance
Orange City Council	Wade Park lighting upgrade	$240,000	$100,000	Yes	$140,000 plus ongoing operation and maintenance
Orange Hockey	Re-surface Hockey Field	$749,000	$412,000	No	Nil
Orange Presbyterian Church	Child safe landscaping and car parking	$290,000	$290,000	No	Nil
Emus Rugby Club	Endeavour Oval new gym and change rooms	$1.372M	$1.372M	No	Nil
Orange Cycle and Triathlon club	Gosling Creek track upgrade and storage facilities	$370,000	$300,000	Yes	Ongoing operation and maintenance
Orange and District Football Association	Sports fid lighting Sir Jack Brabham Park	$430,000	$390,000	Yes	Ongoing operation and maintenance
Orange City Council	New solar blanket and disability lifting equipment	$122,000	$122,000	Yes	Ongoing operation and maintenance
Orange City Council	New Toilet facilities Naylor Pavilion Orange Showground	$250,000	$250,000	Yes	Ongoing operation and maintenance

The second stage of the consultation process through the Your Say site asked registered users to nominate the top four projects.

Council’s application for SCCF Round Two is required to show evidence of community surveys that show community preferences for all projects submitted.

The YourSay Orange online platform was used to initially publicise the SCCF program, invite project applications from community groups, and later host an online poll. 1321 participants visited the site over a number of weeks.

A news item outlined ten projects. The poll was open from 4 April to 9 April and 430 people voted. People could vote to show their preference for up to four of the ten listed projects. Registration was required to complete the poll so people could only vote once.

Council Meeting 17 April 2018

5.10 Wade Park Works Report

RECORD NUMBER: 2018/740

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

This report provides Council with an update on works at Wade Park and provides background rationale for works, in particular location of turf cricket training wickets and the Cricket Centre of Excellence.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the Wade Park Works report be acknowledged.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery	The future use and development of Wade Park is a strategic priority for the planning of the development and availability of sporting facilities in Orange.
Image and Reputation	The upgrade of facilities at Wade Park generates positive goodwill and significant economic benefit.
Stakeholders	The enhancement of facilities and conduct of major events creates and positive relationship with stakeholders and the Orange community.

SUPPORTING INFORMATION

1 Wade Park Master Plan

Council developed a Master Plan for Wade Park in 2012. At its meeting of 20 May 2014 Council resolved:

RESOLVED – 14/187 Cr Duffy/Cr Gryllis

That Council

1 Investigate options and costings for upgrades to lift Wade Park to one of Orange’s main ongoing active sports facilities including (not exhaustively)

· Grandstand

· Player facilities

· Access for people with disabilities

· Corporate facilities

· Media facilities

· Multi-sport usage

· Growth and staging pending demand

2 Scope out opportunities for the further use of Wade Park.

3 Investigate funding options and priorities within Council’s budget for upgrades.

4 Submit a report to Council by November 2014 including actions necessary to have projects determined by Council as “shovel ready”.

5 Undertake broad consultation including the newly formed Friends of Wade Park group.

6 Acknowledge the rectangular field project that is also progressing and is part of Council’s strategic open space provision.

Council conducted a review of the Master Plan consistent with the resolution with the following groups.

· CYMS Rugby League

· Hawks Rugby League

· Orange District Cricket Association

· Orange Tigers (AFL)

· Friends of Wade Park Group

· Councillors Duffy, Hamling and Davis

· Orange City Council Staff

Following this review Council Developed an amended Master Plan. Council resolved to place this on public exhibition in June 2015. At its meeting of 12 October 2015 the Sport and Recreation Policy Committee Meeting resolved:

RESOLVED - 15/435 Cr K Duffy/Cr A Brown

That Council adopts the Wade Park Master Plan including the amendments from the community consultation conducted in 2015.

The amendments referred to above were consistent with those approved by Council to be further investigated (20 May 2014).

The amendments recommended facility improvements include:

· an extension of the main grandstand and surrounding areas to include:

− seating capacity of 1,000

− all redevelopments to meet standards in regard to access for people with disabilities

· change room upgrades to meet national requirements of the sports of cricket, rugby league, rugby union and AFL standards

· replacement of the greyhound structure with a modern and functional structure connected to the extended grandstand

· redevelopment to incorporate elements that meet media requirements (especially television)

· shaded licensed areas (standing) to be incorporated where appropriate.

· other developments as outlined by the site’s master plan.

It was also recommended that when developed the design brief include, but not be limited to, the following considerations

· facility requirements for the sports of cricket, rugby league, rugby union and AFL to be met for National level competition

· relevant standards for disabled access requirements be met

· media requirements to be included - lighting, general access, camera positions, etc

· adequate car parking (either on-site or within reasonable walking distance)

· that the design maintain the ‘country’ atmosphere currently created by facility

· that the venue develops an increased ability to host large community events

· the addition of a cricket Centre of Excellence be included, designed to also meet warm-up/training needs of other sports

· that the new building/grandstand extension proposed to replace the existing greyhound structure be designed to act as both a corporate area and a function room at other times.

2 Agreement with Cricket NSW

In the report to Council of 7 July 2015 it was advised that Council staff had met with Cricket NSW to progress the possibility of establishing a Cricket Centre of Excellence in Orange following a proposal received by Council on 20 March 2015. A copy of the report to Council on 7 July 2015 is attached.

The discussions centred on three elements being:

· The creation of a Cricket Centre of Excellence in Orange and other regional locations in NSW for 10-12 sites;

· The development of a “content program” for bringing games to Orange;

· Facility requirements for conduct of elite cricket fixtures at Wade Park.

Further meetings were conducted with Cricket NSW including a number of onsite meetings.

Council received a proposal for the construction of a Cricket Centre of Excellence from Cricket NSW on 20 March 2015.

At the Extraordinary Meeting of Council on 12 May 2015 Council resolved to adopt the suite of Integrated Planning and Reporting documents including the 2015/2019 Delivery/Operational Plan. This included the construction of the Cricket Centre of Excellence.

A content proposal including requirements to host games and specifically the construction of turf practice wickets was considered by Council at its meeting of 2 February 2016. Council resolved:

RESOLVED - 16/031 Cr J Hamling/Cr S Munro

1 That Council note the discussions with Cricket NSW regarding cricket fixtures at Wade Park have been before Council since February 2015 and the project is subject to expenditure already included in the current Delivery/Operational Plan.

2 That Council resolve that $125,000 for the Wade Park cricket facilities capital works budgeted in 2015/16 be carried forward to the 2016/17 year.

3 That Council execute the partnership agreement with Cricket NSW attached to this report.

4 That the seal of Council be applied to any documents as necessary.

The $125,000 included in this recommendation was for the construction of the turf practice wickets.

The content agreement included hosting of Sydney Thunder BBL Warm Up match, continuation of Aboriginal T20 Cup, both of which have occurred, and other fixtures.

3 Construction of Turf Practice Wickets

The availability of Turf Practice Wickets has been a long standing aspiration of the ODCA and its members.

The agreement between Cricket NSW and Council provided the impetus for their construction at Wade Park. As mentioned previously in this report Council resolved to allocate funding for their construction.

Consultation of location occurred on site with Cricket NSW subject matter experts whose responsibilities with the organisation include the development of infrastructure.

This was most recently discussed on site on 29 November 2017 with Cricket NSW: Dee Brock (DB) (State Infrastructure Manager), Ivan Spyrdz (IS) (General Manager - Game Development), Teale Blessington (TB) (Community Facilities and Grants Coordinator) and Matthew Tabbernor (MT) (Development Manager – Central West)

This follows prior meetings with Dee’s predecessor Anthony Brooks who held the role of Manager – State Infrastructure and Government Relations and Ivan’s predecessor Cameron French, General Manager - Game Development (NSW/ACT). Anthony now holds the same role with the AFL and Cameron is CEO of Cricket ACT.

The ODCA past and current President and the current Secretary (in the role for 15 years) and the Curator of Wade Park have been involved in the discussion of the need for and location of the practice wickets for many years. The location was determined and confirmed prior to the commencement of works. That process included review of pros and cons for other options for other locations.

A summary of the assessment of the available locations is:

Corner Lords Place and Moulder: primarily discounted due to heritage grounds relating to the impact on entrance gates and the multiple other uses of this location including warm up space for competition games of Rugby League and use by the community for activities such as football (soccer) and a free space for children’s activities.

Space adjacent to tennis court area in South West corner of Wade Park:

This was the site of the former synthetic cricket nets. The site was discounted as not sufficient space to construct a practice wicket in the required north/south direction, provide for a 20 – 30 metre run up and hitting zone for batters.

Other difficulties with the site even if there was sufficient room for the construct of the wickets include the shadowing of trees which would result in poor wicket condition, the level change requiring bowlers to run uphill or would require substantial earth works for the wicket and run up to be on the same level.

This location was further compromised by the indoor cricket centre construction. This would also preclude access point for large vehicles for deliveries to the grounds, parking for team buses and required parking on game day for large events.

South East corner of Wade Park:

As with the above location the site was discounted as there was insufficient space for the construct of the wicket with the required run up length which would be in conflict with internal road. The hitting zone for batters would also be compromised with the road and the eastern Grand Stand.

North East Corner of Wade Park:

This site was selected as it meets all requirements, allows extended run ups, no conflict with other infrastructure and there is efficiency of maintenance as adjacent to works shed.

There have been some comments that this location would not allow “hit up” during a fixture. It should be noted that this is a very limited occurrence however if it was required it could be accommodated by either enclosing the wickets or by using the indoor cricket wickets in the Centre of Excellence which would be adjacent to the change rooms.

Lodgement of Development Application:

On selection of location Council staff lodged a development application for the construction of the turf wickets and associated works.

The development application required consent from the Crown, was required to be advertised, make plans available for public inspection and landowners adjacent were also notified in writing. No submissions were received.

Consent was issued on 27 January 2017.

Other comments in relation to location:

· The construction of the wickets was included in the agenda of the Sport and Recreation Consultative Committee meetings of 23 November 2016 and 8 May 2017. These meetings were attended by the Secretary of ODCA who did not raise any concerns.

· A site meeting was held with the President of ODCA two weeks prior to the commencement of the construction of the wickets. No concerns were raised.

· The following information was provided to Council at its meeting of 20 February:

“The $2M Wade Park cricket centre has been deferred until the 2018/19 year due to the necessary review of the project scope to ensure it will meet budget expectations. However an extra $125,000 has been allocated in the 2017/18 budget to fund the turf practice cricket pitches that will be completed in this financial year as part of the project.”

This allocation was approved by Council on 20 February 2018.

· The majority of the works for the Turf Wickets have been completed with the installation of the protective netting to be completed following the preparation of the surface.

4 Indoor Cricket Centre Update

A verbal report was provides to Council at its meeting of 20 March 2018.

The primary purpose of the Cricket Centre is to accommodate all levels of junior and senior cricket training and coaching requirements. Some features were the inclusion of:

· Synthetic training area with state of the art shock absorption landing pads at the bowling crease, underneath the synthetic turf.

· The provision for portable high definition cameras and replay capability on fixed monitors at the rear of the lanes to allow coaches and players to receive immediate feedback and video analysis.

The need for the facility was identified as providing an opportunity to grow the cricket fan base and inspire the next generation of players, fans and volunteers, energise cricket in NSW, and grow investment in the game particularly in rural areas. The focus was developing the game across the Orange region and surrounding area which has 29 primary and 7 secondary schools supporting 10,000 students.

The Cricket Centre of Excellence will deliver a program that would include:

· Cricket NSW Western Zone Academy male program:

o 13 to 19 years age group.

o 30 people in total.

o 5 to 7 sessions (potential to go to 9 if the camps relocated back to Orange).

o Camps being currently held in Bathurst due to accommodation/catering at a private school – could potentially be brought to Orange.

· CNSW Western Zone Academy female program (13-19 years):

o 13 to 19 years age group

o 30 people in total

o 7 sessions

· Western Regional Academy squad (13, 15, 18 age groups) for girls – 20 people total.

· Mitchell Cricket Council Development Squads (Under 12’s, Under 14’s and Under 16’s) – 3 sessions each.

· Orange Junior Cricket run a two-week carnival each January (32-36 teams in total in Under 13’s boys, Under 15’s boys and Under 15’s girls) and use the current Wade Park building as a home base for the competition. This is not a CNSW competition but involves teams from Sydney, ACT and regional NSW.

· ACT/NSW Country training camps:

· Under 15 and Under 18 girls groups – 20 people in total

· Under 17 Under 19 boys groups – 20 people in total

· Level 2 Coaching Courses – 25 people in total.

· Coaching education seminars to be run by coaching and talent specialists engaged by CNSW.

· Umpire seminars – 25 people in total.

· Potential to run MILO in2CRICKET/MILO T20 Blast type events during the week in winter (subject to availability).

· Often two of the groups above might share the facility on the same day to help accommodate the sessions and help share the hire costs of the facility.

· Other potential external cricket uses include: school based programs, private coaching and functions.

As mentioned earlier in this report Cricket NSW entered discussions with Orange Council regarding the construction of a Cricket Centre of Excellence in Orange with the vision to establish multiple centres across regional NSW.

The concepts were mature enough to include in the revision of the Wade Park Master Plan in late 2014 and early 2015.

Council was briefed on the Centre of Excellence on 3 February 2015.

Council received a formal proposal for the Cricket Centre of Excellence on 20 March 2015

Based on the proposal from Cricket NSW Council applied for funding under the 2015 Club Grants Scheme for $1M and were unsuccessful.

Cricket NSW assisted Council in applying for funding under the 2016 Club Grants Scheme for $1M and Council was successful in that application which was announced on 31 October 2016.

Council entered an agreement for funding on 23 February 2017 and progressed the development design consistent with the funding application.

The design included a provision for the future development of an additional grandstand and facilities consistent with the adopted master plan for Wade Park and for the purposes of costing the additional grandstand development.

Council lodged a development application for the Cricket Centre together with required documentation including:

· Heritage Impact Statement

· Statement of Environmental Effects

· Traffic and Parking Assessment

· Noise Assessment

During the development application process Council was made aware that the cost for the proposed facility had increased significantly.

Council wrote to Cricket NSW and NSW Government advising of the cost increase and commenced a process to review the project.

Cricket NSW representatives visited on site on at Wade Park on 29 November 2017 to discuss options.

Following those discussions a revised scope for the Centre was developed by Cricket NSW based on the indoor cricket training centre constructed for Cricket ACT at Phillip Oval.

Council wrote to the NSW Government seeking a change in scope (deletion of two multipurpose courts) to enable the project to be delivered within the funding and to meet the requirements of a Centre of Excellence.

The NSW Government approved the request in principal pending provision of:

· Receipt and acceptance of a comprehensive project plan with time line indicating milestones and completion dates

· Receipt and acceptance of an announcement and event schedule (with dates to be confirmed)

· Reporting will be monitored in line with the new project timeline and milestones

· Funding Agreement to be amended to include project timeline, new milestones and new completion date.

To ensure the delivery of the project within approved budget, a visit to the Cricket ACT facility was organised to review their project and cost. A site visit and meeting was held with the Cricket ACT CEO on 26 February 2018.

Following that meeting and the provision of detailed costing, Council advised Cricket NSW that the likely extent of the facility that could be constructed would be a four lane facility which is the facility that was delivered for Canberra.

Council also requested the architect who designed the Cricket ACT facility to visit Orange to review the site at Wade Park with a view for the future design and construction of the Centre of Excellence.

Given Council’s resolution of 6 February 2018 that review also necessitated that the position of the Centre of Excellence allowed for future expansion of grandstands and facilities should Council resolve to do so, without compromising the desired outcomes of the Centre of Excellence.

Based on the foregoing information Cricket NSW agreed to the scope of the Cricket Centre on 19 March 2018.

This enabled the provision of the documentation above to the NSW Government.

Location

Consistent with the adopted Wade Park Master Plan the determined location for the Centre of Excellence is to replace the existing Greyhound structure whilst allowing for the future expansion of grandstand seating if resolved by Council.

The location of the facility will also provide

· Additional change rooms that service the playing surface to current standards whilst also enabling the conduct of male and female fixtures on the same day

· Direct access from change rooms to playing surface

· Provision of additional male and female amenities incorporating ambulant and accessible toilets

· Resolving the poor location of the kiosk which is situated under the existing grandstand bringing that facility up on to the concourse level.

· Provide a facility for warm up during cricket fixtures connected to change rooms and adjacent to the playing arena.

5 Other Works

Council has for many years worked with ODCA on securing funding for the installation of sight screens at the grounds. This has resulted in ODCA contributing $32k to the project and OCC through its Sports Facility Partnership Program over a number of years contributing $36k. This project is in progress and due for completion March/April 2018.

Council is also replacing the light fittings for the field lights at Wade Park to bring the lighting back to 350 lux (sufficient to accommodate club cricket, premier/regional cricket, semi pro football training and competition, amateur football competition and professional football training). This project is approved in Council’s budget, is in progress and due for completion this financial year.

All works are consistent with the revised master plan adopted by Council in 2015. This followed Council’s Wade Park Master Plan consultants, ROSS Planning facilitated consultation with Councillors, Wade Park user groups, Friends of Wade Park and the Sport and Recreation Community Committee in December 2014 to discuss the future direction for Wade Park and amend the master plan to reflect the user group identified upgrades required for Wade Park.

6 Council resolution regarding Sporting Precinct and Wade Park

At its meeting of 6 February 2018 Council resolved:

4.6 Notice of Motion - Sporting Precinct and Wade Park by Cr Duffy

TRIM Reference: 2018/79

RESOLVED - 18/027 Cr K Duffy/Cr J Hamling

1 That Council develop concept plans for a Sports Precinct and concept plans to upgrade Wade Park.

2 That Council engage consultants to develop concept plans and identify possible sites.

3 That the plans incorporate various sports fields, athletics tracks, velodrome, rectangular fields, and any other sports identified in the process.

4 That the report be provided to Council as soon as possible.

5 That a Councillor Committee be formed to include Cr Hamling, Cr Duffy and the Chairperson of the Infrastructure Policy Committee.

Following the resolution of Council a meeting was held on 12 February 2018 to discuss this matter. It was agreed that an information package would be provided to Councillors on current state and future plans to determine the scope of the inclusions in the concept plan.

This was compiled and distributed to Councillors on 28th February and is pending feedback from Councillors.

Attachments

1 Report - Wade Park - SPC 7 July 2015, D18/18385 ⇩

2 Orange and District Cricket Centre of Excellence Proposal, D15/48500 ⇩

3 Cricket ACT - Centre of Excellence - Summary Set, D18/15374 ⇩

Council Meeting 17 April 2018

5.11 Minutes of the Spring Hill Community Committee - 15 March 2018

Attachment 2 SHCC Action Plan

Spring Hill Community Committee

Action Plan

(Draft – Still to be finalised and prioritised by Committee)

Action	Who	Delivery/Operational Plan reference	Cost implications	Resourcing implications	Start	End	Update/Completed
Traffic/Safety Issues
· Address Issue of volume of traffic and speeding issues – particularly in Worboys Street
· Try to slow Traffic
· Speed reader and information to Police
· Designated Pedestrian Crossings
· Footpaths
· Speed mitigation “Slow Down Our Town”
· Design Principals
· Safety in Town
Beautification
· Entrance into town
· Entrance Signs
· Trees at Entrance to Town
· Heritage Trail
· Pathway around town
· Additional Street Lighting
· Benches
· Sign Garden
Recreational Upgrades/Additions
· Playground Upgrade
· Mini Skate Park
· More activities for kids · Older Age
· Recreation Ground Utilised
· Parks/Jumps
General Maintenance
· Water Issues
· Footpath at Carcoar Street
· Old RFS Building – old use
· Grass at Northern side not managed
· Trees at guardrail
· Causeway – Bev (Chapman)
· Maintain Table Drain (Carcoar Street)
· Treatment works grounds maintenance
Other
· “A history springs to mind” – reprint
· Engineer

1/07/2017 31/12/2017
Room	Booking	Start Time	End Time
Naylor Pavilion	Naylor Pavilion: Ice Skating	22/06/2017 7:00	23/07/2017 19:00
Naylor Pavilion	Naylor Pavilion: Orange Farmers Markets	12/08/2017 5:30	12/08/2017 14:00
Naylor Pavilion	Naylor Pavilion: Orange Farmers Markets	9/09/2017 5:30	9/09/2017 14:00
Naylor Pavilion	Naylor Pavilion: Wet Weather Option for Redhead Hunt 4 HD	29/09/2017 8:00	30/09/2017 18:00
Naylor Pavilion	Naylor Pavilion: Orange Farmers Markets	14/10/2017 5:30	14/10/2017 14:00
Naylor Pavilion	Naylor Pavilion: Orange Farmers Markets (WET WEATHER OPTION)	11/11/2017 5:30	11/11/2017 14:00
Naylor Pavilion	Naylor Pavilion: Luminosity - The Legend of the Phoenix	30/11/2017 9:00	2/12/2017 12:00
Naylor Pavilion	Naylor Pavilion: Orange Farmers Markets (WET WEATHER OPTION)	9/12/2017 5:30	9/12/2017 14:00
Naylor Pavilion	Naylor Pavilion: Carols by Candlelight (WET WEATHER OPTION)	9/12/2017 14:00	10/12/2017 15:00


Service Delivery	Outcome of study will impact the cost and delivery time of the project
Environmental	Would identify the level, if any, of contamination within the site and risk to stakeholders
Stakeholders	Would provide an informed decision for Stakeholders