ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

20 March 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Lucknow School, Newman Street, Lucknow on Tuesday, 20 March 2018 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                           20 March 2018

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the side entrance and gather at the emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Acknowledgement of Country. 4

1.3            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 06 March 2018  5

4                Notices of Motion/Notices of Rescission.. 13

4.1            Notice of Motion - Association of Mining Related Councils by Cr J McRae. 13

4.2            Notice of Motion - Bells Line Of Road by Cr Hamling. 15

5                General Reports. 17

5.1            Recommendations and Resolutions from Policy Committees. 17

5.2            Outstanding Questions Taken on Notice. 31

5.3            Statement of Investments - February 2018. 37

5.4            Council consideration of recommendations from Community Committees. 43

5.5            Establishment of a Joint Organisation of Councils. 45

5.6            Gosling Creek Reserve Plan of Management 99

5.7            2018 Australian Blue Stars (Tidy Towns) Awards. 151

5.8            Grant Funding and Project Priorities. 153

5.9            2018 National General Assembly of Local Government - Call for Motions/Councillor Attendance. 165


 

 

5.10          Crown Land Negotiation Program.. 191

5.11          Minutes of the City of Orange Traffic Committee meeting - 13 February 2018  195

5.12          Participation in Regional Procurement Process for Sewer Rehabilitation. 523

5.13          Proposed Amendment to Schedule of Fees and Charges - Choices at Home and Disability Services. 527

 

6                Closed Meeting – no items

 


Council Meeting                                                                                           20 March 2018

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past afnd present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

 

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 6 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 6 March 2018.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 6 March 2018



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 March 2018

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Operations Manager, Manager Building Services

 

THE COUNCIL OBSERVED A MINUTES SILENCE TO REFLECT ON THE RECENT PASSING OF FORMER COUNCILLOR TREVOR JAEGER AND RESIDENT MR TOM HETHERINGTON

1.1     APOLOGIES

 

RESOLVED - 18/058                                                                          Cr T Mileto/Cr J Hamling

That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Council Meeting of Orange City Council on 6 March 2018.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     ACKNOWLEDGEMENT OF COUNTRY

 

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr J McRae declared a pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as she is a current Board Member of Rotary Daybreak.

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.3 of the Planning and Development Committee (DA 442/2017(1) – 122 McLachlan Street) as he has an employment relationship and close friendship with an objector.

Cr S Nugent declared a pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as his wife is teaching yoga at the International Women’s Day Women in Agribusiness Workshop.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.3 of the Planning and Development Committee (DA 442/2017(1) – 122 McLachlan Street) as he is a Board Member of OCTEC and has an employment relationship with an objector.

2       Mayoral Minutes

Nil 

 

Ms Samantha Rath thanked Cr Joanne McRae for attending the recent Kan-do softball game.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.08PM

 

OPEN FORUM 

Item 2.3 – PDC – Development Application - 122 McLachlan Street, Orange

Mr Greg King

Mr King sought Council’s approval of the development application as presented.

 

Item 2.1 – FPC – Requests for Financial Assistance

Mr Murray Paterson

** Cr McRae declared a pecuniary interest in this item, as a current Board Member of Rotary Daybreak, and left the chamber for this speaker. **

Mr Paterson sought Council’s support of the NSW Regional Technology Expo.

 

Item 3.1 – IPC – Current Works

Mr Sam Pennisi

Mr Pennisi sought Council’s assistance to make representations to the local State Member to seek the Government policy position to require dual carriageways installed on main highways when these highways are upgraded (for example the recent Guanna Hill upgrades)

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.25PM

 

LATE ITEMS

 

RESOLVED - 18/059                                                                          Cr S Munro/Cr S Nugent

That the following late items be dealt with at the meeting of Orange City Council held on 6 March 2018.

Item 2.2 – IPC – Minutes of the City of Orange Traffic Committee meeting - 1 March 2018

Item 6.5 – Closed Council – Tender for Forest Road Upgrade

 

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 18/060                                                                           Cr S Nugent/Cr J McRae

That the Minutes of the Ordinary Meeting of Orange City Council held on 20 February 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 February 2018.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.26PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.21PM

 

4       Notices of Motion/Notices of Rescission

Nil

5       General Reports

5.1     Lease Shop 1 and 2 Leaheys Arcade

TRIM Reference:        2018/237

RESOLVED - 18/082                                                                           Cr R Turner/Cr S Munro

1        That Council enter into a five year lease of Shops 1 and 2 Leaheys Arcade with one five year option at the market rental rate.

2        That approval be granted to use the Common Seal on any necessary documentation.

 

 

5.2     Consultation - Model Code of Meeting Practice

TRIM Reference:        2018/398

RESOLVED - 18/083                                                                           Cr S Nugent/Cr J McRae

That Council make a submission to the Office of Local Government on the Model Code of Meeting Practice, as set out in this report.

 

 


 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the Acting General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 18/084                                                                            Cr J Hamling/Cr K Duffy

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Sale 2 Trappit Place - Lot 100 DP 1180866

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tender - Cleaning of Council's Offices and Buildings

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Tender - Provision of Air Conditioning Maintenance

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4     Tender - Construction of Detention Basin - William Maker Drive

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.5     Tender for Forest Road Upgrade

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

     

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.25pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.03pm


 

 

7       Resolutions from Closed Meeting

The Acting General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1     Sale 2 Trappit Place - Lot 100 DP 1180866

TRIM Reference:        2018/401

RESOLVED - 18/085                                                                             Cr K Duffy/Cr R Turner

1        That Council sell 2 Trappit Place Orange for the sum of $182,750 (ex GST). 

2        That the proceeds be transferred to the Land Development Reserve.

3        That permission be granted for the use of the Council Seal on any relevant document if required.

 

 

6.2     Tender - Cleaning of Council's Offices and Buildings

TRIM Reference:        2018/110

RESOLVED - 18/086                                                                    Cr S Nugent/Cr M Previtera

1        That the contract for the cleaning Council offices and buildings be awarded to SKG Services for the amount of $336,940.48 for a two year period.

2        That permission be granted for the use of the Council Seal on any relevant document if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 

QUESTION TAKEN ON NOTICE

Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract.

 

6.3     Tender - Provision of Air Conditioning Maintenance

TRIM Reference:        2018/113

This item was withdrawn.

 

 

6.4     Tender - Construction of Detention Basin - William Maker Drive

TRIM Reference:        2018/208

RESOLVED - 18/087                                                                           Cr R Turner/Cr S Munro

1        That Tender F2734 for the Construction of Detention Basin – William Maker Drive Orange, be awarded to CPB Excavations for their tendered price of $289,797 (ex GST).

2        That permission be granted for the use of the Council Seal on any relevant document if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 

6.5     Tender for Forest Road Upgrade

TRIM Reference:        2018/562

RESOLVED - 18/088                                                                        Cr R Turner/Cr S Romano

1        That Council accepts the revised tender from Hamcon of $3,830,760 for the Forest Road upgrade.

2        That Council engages separate contracts for the lighting and traffic lights.

3        That Council makes the necessary budget adjustments in the March Quarterly Budget Review.

4        That permission be granted for the use of the Council Seal on any relevant document if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 


 

 

QUESTION TAKEN ON NOTICE

Cr Duffy requested a memo be circulated to Councillors explaining change in tender prices, together with an estimated start and end date for the works.

 

The Meeting Closed at 10.16PM

 

This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 6 March 2018.

  


Council Meeting                                                                                           20 March 2018

 

 

4       Notices of Motion/Notices of Rescission

4.1     Notice of Motion - Association of Mining Related Councils by Cr J McRae

RECORD NUMBER:       2018/456

 

 

I, CR Joanne McRae wish to move the following Notice of Motion at the Council Meeting of 20 March 2018:

 

Motion

That the report on the Association of Mining Relating Councils from Cr Joanne McRae be acknowledged.

 

 

Background

Overview

Association of Mining and Energy Related Councils

Friday 23 February 2018 (9am – 1pm)

Parliament House – Sydney, Jubilee Room

Attended by Cr. Duffy and Cr. McRae

http://miningrelatedcouncils.asn.au

 

Notes from Cr. McRae:

Special General Meeting: Approved new logo. Constitution was also updated.

Meeting: Minutes will be available online: http://miningrelatedcouncils.asn.au/meeting-minutes

Summary of speakers:

1        Address by Hon. Don Harwin, MLC; Minister for Resources, Minister for Energy and Utilities, and Minister for the Arts

          Made comment on clean, reliable, affordable energy; new projects generating construction jobs in Central Western NSW, orderly transition from coal-fired energy to other renewables; royalties, planning and rehabilitation of mining sites, including Mine rehabilitation regulation paper. Answered questions from the floor.

2        Address by Katharine Hole, Executive Director, Strategy Policy and Coordination; Division of Resources and Energy.

          Reference to lifespan of coal power stations, increases in NSW Rooftop solar, new solar projects (7 under construction, 27 new proposals). New infrastructure projects in new developments, including West Dapto/Lake Illawarra trial of battery storage instead of network connection/ substation construction. Answered questions from the floor.

 

3        Address by Felicity Greenway, Executive Director at NSW Department of Planning and Environment: Resources and Reform Implementation Team.

          Spoke to NSW strategic context for net zero emissions by 2050. New projects, including council and community consultation processes, legislative reforms on agenda, site selection as a key for projects, reminder of State Significant Developments: large scale projects > $30mill or > 30MW. Answered questions from the floor.

 

4        Hon Adam Searle, MLC; Leader of the Opposition in the Legislative Council, Shadow Minister for Industry, Resources and Energy, Shadow Minister for Industrial Relations

          Made comment regarding energy delivery and privatisation, role of government as a regulator, coal station lifespan and management of energy supply, investment priorities and investor choices. Questioned the safety of unconventional gas (tight, shale and coal seam). Answered questions from the floor.

5        Warwick Giblin: Oz Environmental Consulting presented an overview of industry changes.

 

6        Cr Linda Scott (City of Sydney) made a brief introduction as President of LGNSW.

Next meeting: 1pm Thursday 10 May, Friday 11 May Cobar.

Relevant resources:

Mine Rehabilitation Discussion Paper (closed 16 Feb) http://www.planning.nsw.gov.au/Policy-and-Legislation/Under-review-and-new-Policy-and-Legislation/Mine-Rehabilitation-Discussion-Paper

 

NSW Renewable Energy Action Plan: https://www.resourcesandenergy.nsw.gov.au/energy-consumers/sustainable-energy/renewable-energy-action-plan

 

Battery Storage as alternative to Substation Construction (West Dapto)

http://www.illawarramercury.com.au/story/4505528/battery-power-for-west-dapto/

http://www.esdnews.com.au/endeavour-energy-kicks-off-first-grid-connected-battery-storage-trial/

 

 

Signed Cr Joanne McRae

 

  


Council Meeting                                                                                           20 March 2018

 

 

4.2     Notice of Motion - Bells Line Of Road by Cr Hamling

RECORD NUMBER:       2018/604

 

 

I, CR Jason Hamling wish to move the following Notice of Motion at the Council Meeting of 20 March 2018:

 

Motion

That Council propose to Centroc that a sub-committee of Centroc Councillors and industry representatives be formed to assist with the lobbying for, and promotion of, the need for the Bells Line Expressway/efficient and fast crossing of the Blue Mountains for the population of the central and western NSW, its businesses and visitors.

 

 

Background

 

The issue of the need for the Bells Line of Road expressway has been around for decades. While there is some recognition in government for the project, work is needed on a timeframe or even getting stronger in principle support.

Recently in the media NSW Government Roads Minister the Hon Melinda Pavey welcomed “honest and genuine conversations” on the proposal.

It could be the role of this new subcommittee to take the Minister up on the offer.

This is in no way a reflection on the hard-yards done to date from many including the Bells Line Expressway Group.

This is about looking for new ways to try to make this happen.

The time is right as there is growing recognition of the importance of this region to the state economy and the need to support our region through better transport linkages.

 

Signed Cr Jason Hamling

Financial Implications

This proposal can be supported within existing resources.

POLICY AND GOVERNANCE IMPLICATIONS

Nil

STAFF COMMENT

Centroc is currently considering and reviewing its advocacy approach on this important project and it is an opportune time for Councils’ to have input, particularly in the lead up to elections at the State and Federal level.

 

   


Council Meeting                                                                                           20 March 2018

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2018/561

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 6 March 2018 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 6 March 2018 be noted.

3        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 6 March 2018 be noted.

4        That the resolutions made by the Finance Policy Committee at its meeting held on 6 March 2018 be noted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 6 March 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 6 March 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 6 March 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 6 March 2018, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 6 March 2018 Minutes, 2018/495

2          IPC 6 March 2018 Minutes, 2018/493

3          ESPC 6 March 2018 Minutes, 2018/491

4          FPC 6 March 2018 Minutes, 2018/492

  


Planning and Development Committee                                              20 March 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 6 March 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 March 2018

COMMENCING AT 7.26pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano,  Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Operations Manager, Manager Building Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 18/061                                                                          Cr T Mileto/Cr J Hamling

That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Planning and Development Committee of Orange City Council on 6 March 2018.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.3 (DA 442/2017(1) – 122 McLachlan Street) as he has an employment relationship and close friendship with an objector.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.3 (DA 442/2017(1) – 122 McLachlan Street) as he is a Board Member of OCTEC and has an employment relationship with an objector.

 

 

 

2       General Reports

2.1     Items Approved Under Delegated Authority of Council

TRIM Reference:        2018/155

RESOLVED - 18/062                                                                                 Cr R Kidd/Cr K Duffy

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 

2.2     Development Application DA 212/2017(1) - 13, 15 and 17 Colliers Avenue

TRIM Reference:        2018/245

RESOLVED - 18/063                                                                         Cr J Hamling/Cr S Munro

That Council consents to development application DA 212/2017(1) for General Industry and Business Identification Signage at Lots 34, 35 and 36 DP 1035913 - 13, 15 and 17 Colliers Avenue, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 


 

2.3     Development Application DA 442/2017(1) - 122 McLachlan Street

TRIM Reference:        2018/246

Cr S Nugent declared a less than significant non-pecuniary interest in item 2.3 (DA 442/2017(1) – 122 McLachlan Street) as he has an employment relationship and close friendship with an objector, left the Chamber, and did not participate in the voting or debate on this item.

Cr R Kidd declared a less than significant non-pecuniary interest in item 2.3 (DA 442/2017(1) – 122 McLachlan Street) as he is a Board Member of OCTEC and an employment relationship with an objector, left the Chamber, and did not participate in the voting or debate on this item.

MOTION                                                                                             Cr R Turner/Cr S Munro

That Council develop a Notice of Approval for development application DA 442/2017(1) for Boarding House (four boarding houses), Subdivision (four lot Strata) and Demolition (tree removal) at Lot 172 DP 1238302 – 122 McLachlan Street, Orange.

AMENDMENT                                                                                       Cr T Mileto/Cr K Duffy

That Council defer determination of development application DA 442/2017(1) for Boarding House (four boarding houses), Subdivision (four lot Strata) and Demolition (tree removal) at Lot 172 DP 1238302 – 122 McLachlan Street, Orange and the applicant be requested to redesign the development to comply with the requirements of Council’s Infill Guidelines, the provisions of Clause 5.10(4) of Orange Local Environmental Plan 2011, and the provisions of Clause 30A of State Environmental Planning Policy (Affordable Rental Housing) 2009 in terms of its impact upon the character of the locality and the Heritage Conservation Area in general.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 18/064                                                                              Cr T Mileto/Cr K Duffy

That Council defer determination of development application DA 442/2017(1) for Boarding House (four boarding houses), Subdivision (four lot Strata) and Demolition (tree removal) at Lot 172 DP 1238302 – 122 McLachlan Street, Orange and the applicant be requested to redesign the development to comply with the requirements of Council’s Infill Guidelines, the provisions of Clause 5.10(4) of Orange Local Environmental Plan 2011, and the provisions of Clause 30A of State Environmental Planning Policy (Affordable Rental Housing) 2009 in terms of its impact upon the character of the locality and the Heritage Conservation Area in general.

 

 

Division of Voting

 

Voted For

Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr M Previtera

 

Voted Against

Cr S Munro, Cr S Romano, Cr R Turner

 

Absent

Cr R Kidd (Mayor), Cr S Nugent, Cr G Taylor, Cr J Whitton

 

2.4     Development Application DA 12/2018(1) - 3 Redmond Place

TRIM Reference:        2018/266

RESOLVED - 18/065                                                                         Cr J McRae/Cr S Romano

That Council consents to development application DA 12/2018(1) for Warehouse or Distribution Centre (change of use) at Lot 6 DP 1031236 - 3 Redmond Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 

2.5     Development Application DA 454/2017(1) - 58-64 Summer Street

TRIM Reference:        2018/267

RESOLVED - 18/066                                                                               Cr R Kidd/Cr S Munro

That Council consent to development application DA 454/2017(1) for Hotel or Motel Accommodation and Business Identification Signs at Lots A and B DP 153476, Lot 5 Sec 22 DP 758817, and Lot 1 DP 1128940 – 58-64 Summer Street, Orange pursuant to the conditions of consent in the attached Notice of Approval, with an addition to condition 9 of “and appropriate signage to the satisfaction of the Director Technical Services”.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 


 

2.6     Development Application DA 247/2017(1) - Tarawell Crescent and Margaret Road

TRIM Reference:        2018/440

RESOLVED - 18/067                                                                        Cr K Duffy/Cr M Previtera

That Council consents to development application DA 247/2017(1) for Subdivision (29 lot residential) at Lots 30 and 31 DP 246174, and Lot 33 DP 1055815 – Tarawell Crescent and Margaret Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Voted Against

Nil

Absent

Cr G Taylor, Cr J Whitton

 

QUESTION TAKEN ON NOTICE

Cr Previtera requested the City of Orange Traffic Committee to consider a change to the name “Margaret Road” given there is also a Margaret Street which can cause confusion in relation to emergency services.

 

2.7     Recent changes to the Environmental Planning & Assessment Act and other matters

TRIM Reference:        2018/297

RESOLVED - 18/068                                                                                 Cr R Kidd/Cr K Duffy

That the information provided in the report by the Director Development Services on Recent Changes to the Environmental Planning & Assessment Act and other matters be acknowledged.

 

 

QUESTION TAKEN ON NOTICE

Cr Kidd requested a Councillor Workshop be held to discuss changes to the Environmental Planning & Assessment Act.

 

MATTER ARISING

Crs Munro, Duffy and Nugent requested the Development Application 33/2018(1) at 4613 Mitchell Highway, Lucknow in relation to a Service Station at Lucknow be presented to Council for determination.

the Meeting Closed at 8.16PM.


Infrastructure Policy Committee                                                         20 March 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      IPC 6 March 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 March 2018

COMMENCING AT 8.16pm


 1      Introduction

Attendance

Cr S Romano (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr R Turner

Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Manager Building Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 18/069                                                                          Cr T Mileto/Cr J Hamling

That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Infrastructure Policy Committee of Orange City Council on 6 March 2018.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee meeting - 13 February 2018

TRIM Reference:        2018/243

RESOLVED - 18/070                                                                               Cr R Kidd/Cr S Munro

1        That the recommendations made by the City of Orange Traffic Committee at its   meeting held on 13 February 2018 be deferred to the next meeting of Council, and a         report be provided with all reports considered by the Committee attached.

2        That a report be provided in relation to the City of Orange Traffic Committee that         addresses:

 

·    clarification of the current non-voting members, who they represent and their role in the Committee

·    an overview of the past concerns of involving other members as indicated by the City of Orange Traffic Committee

·    consultation processes for the Committee that identifies how the community is informed of meetings and items to be considered

·    responsibilities of the City of Orange Traffic Committee in relation to public transport and the opportunity for Council to consider a separate forum for the community to engage with Council on broad transport issues.

 

Cr Turner requested his name be recorded as having voted against this decision of Council.

 

 

2.2     Minutes of the City of Orange Traffic Committee meeting - 1 March 2018

TRIM Reference:        2018/528

RESOLVED - 18/071                                                                               Cr R Kidd/Cr S Munro

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 1 March 2018 be adopted.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2018/335

RESOLVED - 18/072                                                                          Cr J Hamling/Cr J McRae

That the information provided in the report on Current Works be acknowledged.

 

 

 The Meeting Closed at 8.45pm.


Environmental Sustainability Policy Committee                            20 March 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      ESPC 6 March 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 March 2018

COMMENCING AT 8.45pm


 1      Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr S Romano, Cr R Turner

Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Operations Manager, Manager Building Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 18/073                                                                          Cr T Mileto/Cr J Hamling

That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Environmental Sustainability Policy Committee of Orange City Council on 6 March 2018.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       Committee Minutes

2.1     Minutes of the Environmental Sustainability Community Committee – 23 February 2018

TRIM Reference:        2018/431

RESOLVED - 18/074                                                                          Cr S Nugent/Cr R Turner

That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 23 February 2018 be adopted.

 

 

MATTER ARISING

RESOLVED - 18/075                                                                                 Cr K Duffy/Cr R Kidd

That Council allow the Tidy Towns organisers to use Council’s logo, and that Council’s appreciation to those involved in the event be extended.

 

 

QUESTION TAKEN ON NOTICE

Cr Romano asked for a recent report on the condition of public waste bins in Summer Street and the Civic Precinct, to include the possibility of upgrading these bins to a higher standard.

 

The Meeting Closed at 9.12PM.


Finance Policy Committee                                                                        20 March 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      FPC 6 March 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 6 March 2018

COMMENCING AT 9.12pm


 1      Introduction

Attendance

Cr J McRae (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner

Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Operations Manager, Manager Building Services

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 18/076                                                                          Cr T Mileto/Cr J Hamling

That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Finance Policy Committee of Orange City Council on 6 March 2018.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr J McRae declared a pecuniary interest in item 2.1 (Request for Financial Assistance) as she is a current Board Member of Rotary Daybreak.

Cr S Nugent declared a pecuniary interest in item 2.1 (Request for Financial Assistance) as his wife is teaching yoga at the International Women’s Day Women in Agribusiness Workshop.

 


 

2       General Reports

2.1     Requests for Financial Assistance

TRIM Reference:        2018/86

RESOLVED - 18/077                                                                          Cr J McRae/Cr J Hamling

That Council deal with items 1-5 together, the recommendation 7 and recommendation 6 separately.

 

 

RESOLVED - 18/078                                                                             Cr J Hamling/Cr R Kidd

1        That the request from Hayley Murphy for a donation of $100.00 (ex GST) for attendance at the 2018 Touch Football Junior State Cup be declined.

2        That the request from Tyrell Murphy for a donation of $100.00 (ex GST) for attendance at representative tournaments for the Touch Football Representative Team be declined.

3        That a donation of $250.00 (ex GST) be made from the Sports Participant Program to Alicia McFadden for attendance at the 2018 Australian Junior Tenpin Championship as a member of the NSW Girls' President's Interstate Shield Team.

4        That a donation of $500.00 (ex GST) be made from the Sports Participant Program to Michael Dillon for attendance at the 2018 Oceania Cup as a member of the Australian Country Hockey Team.

5        That an in-kind donation of $300.00 (availability-dependent equipment loan and line marking) be made to the Cancer Council NSW for the Orange and District Relay for Life 2018.

 

Cr S Nugent declared a pecuniary interest in this item as his wife is teaching yoga at this event, left the Chamber and took no part in the debate or voting on this matter.

RESOLVED - 18/079                                                                               Cr R Kidd/Cr S Munro

That the donation request from MBC Orange to support the International Women's Day Women in Agribusiness Workshop be declined.

 

 


 

 

Cr J McRae declared a pecuniary interest in this item as she is a current Board Member of Rotary Daybreak, left the Chamber and took no part in the debate or voting on this matter.

** Cr R Kidd chaired the meeting for this item. **

RESOLVED - 18/080                                                                          Cr J Hamling/Cr T Mileto

That a donation of $5,000.00 (ex GST) and up to $5,000.00 in kind (Platinum sponsorship status) be made to the Rotary Club of Orange Daybreak from the Regional Enterprise Development Skills and Training Project budget to support the inaugural NSW Regional Technology Expo 2018.

 

** Cr McRae returned back to the Chamber. **

 

MATTER ARISING

RESOLVED - 18/081                                                                               Cr R Kidd/Cr S Munro

That Council be provided with the audited financial statements and report required under the funding agreement for Council’s donation to Racing Orange.

 

 

The Meeting Closed at 9.21pm.


Council Meeting                                                                                           20 March 2018

 

 

5.2     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2018/603

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 21 March 2017 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                                     20 March 2018

5.2                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

2014/745                                                                                                OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting

Question

Responsible Staff Member

Action

Date for completion

6 March

2018

Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract (Tender - Cleaning of Council’s Offices and Buildings).

Manager Building Services

Report to be provided.

April 2018

Cr Duffy requested a memo be circulated to Councillors explaining change in tender prices, together with an estimated start and end date for the works.

Director Technical Services

Memo to be circulated to Councillors.

May 2018

Cr Romano asked for a recent report on the condition of public waste bins in Summer Street and the Civic Precinct, to include the possibility of upgrading these bins to a higher standard.

Works Manager

Report to be provided.

April 2018

Cr Previtera requested the City of Orange Traffic Committee to consider a change to the name “Margaret Road” given there is also a Margaret Street which can cause confusion in relation to emergency services.

Strategic Planning and Design Engineer

Road renaming does not fit within the delegations of City of Orange Traffic Committee. The process is managed by Council through communuity consultation and may require ministerial approval.  A report will need to be brought back to Council to approve the renaming following the consultation process.  Further information regarding the process can be found at http://www.gnb.nsw.gov.au/road_naming/roads_regulation_2008 and in the regulation at https://legislation.nsw.gov.au/inforce/a5c0ad50-66d2-cd81-e89e-9d121ac3f74f/2008-156.pdf

 

June 2018

Cr Kidd requested a Councillor Workshop be held to discuss changes to the Environmental Planning & Assessment Act.

Director Development Services

Item to be listed for a future Councillor Workshop.

May 2018

20 Feb

2018

Cr Whitton asked if a response could be provided to residents who report an issue via Council’s website, advising of completion of the works.

Manager Administration and Governance

This option is being investigated.

April 2018

Cr Nugent requested a summary of any response provided directly to Councillors be included in the Questions Taken on Notice table. 

Manager Administration and Governance

This has commenced

Completed

Cr Nugent requested a progress table be provided on Councillor Notice of Motions adopted by Council.

Manager Administration and Governance

A report format is being finalised with this detail

April 2018

Cr Nugent requested a report providing further information on the process for investing Council funds and the types of products Council funds are invested in.

Manager Financial Services

Report to be provided.

April 2018

Cr Nugent requested the next report provide information on why Lithgow Council has chosen not to participate in the Joint Organisation, and also how the funding is likely to be allocated.

Acting Director Corporate Services

Information provided in report to Council on 20 March 2018.

March 2018

Cr Nugent requested a Councillor Workshop to explain the figures and performance indicators in the Quarterly Review.

Acting Director Corporate Services

Item to be listed for a future Councillor Workshop.

May 2018

Cr Turner requested a report on the Orange City Council resources used to assist in the two recent bushfires near Orange. 

Acting Director Corporate Services

Report to be provided.

April 2018

6 Feb

2018

Cr Duffy requested information on the utilisation of the Naylor Pavilion at the Showground.

Director Community, Recreation and Cultural Services

A summary of use is attached. D18/10196

March 2018

Cr Hamling requested the Australia Day Committee look at the possibility of extending the Australia Day celebration and moving to Robertson Park and possibly closing part of Byng or Summer Street and/or include the Civic Precinct in the celebration.

Manager Business Development

Cr Hamling was contacted 6 March to seek further information.  The proposal was tabled at 7 March Australia Day Community Committee meeting and discussed.  As recorded in the meeting minutes, Australia Day activities will remain in Cook Park based on existing infrastructure in place (such as toilets) and showcasing Cook Park.  An afternoon event at a separate location is being investigated.

March 2018

Cr Duffy requested information on what is covered in staff costs for Code of Conduct complaint management and whether legal costs are included in total costs. Cr Duffy also asked if any Councillor involved in a Code of Conduct matter can have their legal costs met by Council.

Manager Administration and Governance

Report prepared for Council Meeting of 27 March 2018

March 2018

 

Cr Duffy requested information on whether Council could be advised if a complainant in a Code of Conduct complaint is a Councillor, staff member or member of the public.

Manager Administration and Governance

Report prepared for Council Meeting of 27 March 2018.

March 2018

7 Dec 2017

Cr Duffy requested staff look into landing charges and flight costs for Rex flights from Albany to Perth.

Manager Plant and Depot

Report to be provided.

April 2018

Cr Kidd requested clarification be sought from the Roads and Maritime Services on its position in relation to the approval of any additional low level crossing in Orange. If the Roads and Maritime Services would consider a further crossing, the Notice of Motion from Cr Mileto is to be referred to the City of Orange Traffic Committee for consideration.

Manager Works

Council has received advice from the Roads and Maritime Services on the policy position of Transport for NSW on new level crossings.  This policy position will be distributed to Councillors.

March 2018

Cr Duffy requested a report on the feasibility of using a data analytics system to assist in supporting Council’s applications for Grant Funding.

Manager Works

System to be reviewed and information provided to Councillors.

April 2018

Cr Taylor requested the City of Orange Traffic Committee review concerns of speeding drivers in Green Lane.

Manager Works

A report was presented to the City of Orange Traffic Committee on 13 March 2018. Minutes to be presented to Infrastructure Policy Committee on 3 April 2018.

April 2018

Cr Kidd requested an update report to the next meeting on the possibility of using the old netball courts in Moulder Park for car parking.

Director Development Services

A meeting has been held with Orange Public School to discuss implications.

 

Awaiting flood outcomes to finalise report. 

April 2018

21 Nov 2017

Cr Duffy requested a report on outstanding Council resolutions.

Manager Administration and Governance

List being prepared and will be reported to Council in April 2018.

April 2018

17 Oct 2017

Cr Munro requested a report be prepared on whether the Pay It Forward facility could be used as a domestic violence crisis centre.

Director Community Recreation and Cultural Services

The site (83 Glenroi Ave) is in the B6 Enterprise Corridor Zone. This zone permits “Community Facilities” defined as:

community facility means a building or place:

(a)  owned or controlled by a public authority or non-profit community organisation, and

(b)  used for the physical, social, cultural or intellectual development or welfare of the community, but does not include an educational establishment, hospital, retail premises, place of public worship or residential accommodation.

The zone prohibits residential accommodation but does allow a range of tourist and visitor accommodation.

The distinction is between long term residents versus temporary short term guest accommodation depending primarily on the length of stay.

The interpretation is not clear. Council is aware of previous court cases where the Court formed the view that periods over 90 days would be regarded as residential rather than tourist.

Our interpretation is that if the Domestic Violence centre does not provide any on-site accommodation then it’s permissible (subject to a DA).

However if temporary on-site crisis accommodation is intended then it would need to limit the duration to 90 days to be permissible (without triggering the need for a rezoning or LEP amendment to create an APU).

The State Environmental Planning Policy “SEPP” (Affordable Residential Housing) 2009 has some provisions for “Supportive Accommodation” but unfortunately the site does not meet the SEPP criteria (i.e. does not apply to the B6 zone and the site is not within 400m of a B3 or B4 zone).

March 2018

1 Aug

2017

Cr Duffy requested Council add to the program of new footpaths both sides of Wakeford Street, both sides of March and Oliver Streets in the vicinity of the nursing home and March Street between Hill and Sale Streets.

Director Technical Services

Information regarding the proposed footpath program and methodology for project selection will be provided to Council at a workshop, planned for April 2018.

April 2018

 

 

 

 

 

 

 

 

 

 

                                                                                                                                                                                                                   

Works Requests lodged:

 


Council Meeting                                                                                           20 March 2018

 

 

5.3     Statement of Investments - February 2018

TRIM REFERENCE:        2018/522

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 28 February 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council receives the Statement of Investments as at 28 February 2018.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 28 February 2018, the investments held by Council in each fund is shown below:

 

 

28/02/2018

31/01/2018

General Fund

51,780,405.25

50,816,035.35

Sewer Fund

37,229,725.59

36,843,438.54

Water Fund

40,004,062.00

37,169,483.88

Total Funds

$129,014,192.84

$124,828,957.77

 

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

Externally Restricted

28/02/2018

31/01/2018

General Fund

19,735,932.56

19,400,956.03

Water Fund

40,004,062.00

37,169,483.88

Sewer Fund

37,229,725.59

36,843,438.54

Auspiced

1,605,931.39

1,605,931.39

Internally Restricted

9,576,607.44

9,576,607.44

Unrestricted

20,861,933.86

20,232,540.49

Total Funds

$129,014,192.84

$124,828,957.77

 

The increase of cash in the water fund is due to the payment of a $2.9 million invoice by Restart NSW in relation to the Orange to Carcoar pipeline.

 

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

 

 

 

 

 

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is CPG Research & Advisory Pty Limited (CPG), an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. CPG is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

CPG’s major services provided to Council include:

·    Quarterly portfolio summary reports

·    Advice on investment opportunities, in particular Floating Rate Note products

·    Advice on policy construction

·    Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 28 February 2018 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.78 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 28 February 2018, the AusBond rate was 1.76 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.78 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

16.31%

83.69%

3 - 12 Months

100.00%

53.46%

46.54%

1 - 2 Years

70.00%

13.00%

57.00%

2 - 5 Years

50.00%

17.24%

32.76%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (eg payroll, materials and contracts typical level of expenditure, utilities etc).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

8.49%

91.51%

$10,955,578.89

1.50%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

30.62%

69.38%

$39,500,000.00

2.70%

A

60.00%

37.25%

22.75%

$48,058,613.95

2.81%

BBB & NR

40.00%

23.64%

16.36%

$30,500,000.00

2.93%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

 

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.4     Council consideration of recommendations from Community Committees

RECORD NUMBER:       2018/612

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

This report seeks to clarify the interpretation of Council’s resolution of 6 February 2018:

 

RESOLVED - 18/001                                                                             Cr K Duffy/Cr J Hamling

That Council acknowledge all Committee Reports and any actions seeking funding or actions come to Council as a separate report to Council or Council Policy Committee.

 

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Council’s Community Committees make recommendations only to Council and have no authority to commit Council funds or resources.

 

Recommendation

That the process for Council’s consideration of Community Committee recommendations as set out in this report be adopted.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Image and Reputation

Council’s Community Committees provide a mechanism for Council to engage with key stakeholders in topic areas. These individuals provide insight and experience and a mechanism for two-way communication with those that are engaged and interested in Council issues. Council has always had the opportunity to accept, decline or amend any recommendation from a Committee and Community Committees do not have the power to incur expenditure or commit resources. There may be a reputational risk if Community Committees interpret Council’s resolution as implying the recommendations from the Committee are not considered by Council.

SUPPORTING INFORMATION

At its meeting held on 6 February 2018, Council resolved:

 

RESOLVED - 18/002                                                                             Cr K Duffy/Cr J Hamling

That Council acknowledge all Committee Reports and any actions seeking funding or actions come to Council as a separate report to Council or Council Policy Committee.

 

 

Minutes from meetings of Community Committees have previously been presented to Council with a covering report, to adopt the recommendations of the Committee. It is noted that these are only recommendations, and Council has always had the opportunity to accept, decline or amend these recommendations.

No Committee has the authority to commit Council resources, and Committees are only able to make recommendations to Council. This is noted in the Charter for the Committees which have been adopted by Council.

Cr Duffy has expressed concern that Council is adopting recommendations from Committees without the benefit of the supporting reports and information that went to the Committee.

The following process is therefore proposed to enact Council’s resolution and address concerns on this issue:

·    Minutes of Community Committees will be presented to Council and include the agenda (and any other information tabled at the Committee Meeting) to allow Council to have all the information on which to make a decision.

·    Community Committee minutes continue to have a covering report when presented to Council or the relevant Policy Committee.

·    Any recommendation requiring action or seeking funding to be identified as a separate recommendation for Council’s determination in this covering report.

·    Council could then “acknowledge” the reports of the Community Committee meeting and adopt the minutes.

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.5     Establishment of a Joint Organisation of Councils

RECORD NUMBER:       2018/397

AUTHOR:                       Nick Redmond, Manager Corporate and Community Relations    

 

 

EXECUTIVE Summary

The purpose of this report is to provide advice to the Minister for Local Government that Council seeks to be part of a Joint Organisation (JO) in Central NSW. The resolution is as provided by the Office of Local Government (OLG) to give effect to this decision.

The report provides background advice to this and has been developed in consultation with Central NSW Councils (Centroc), a Pilot Joint Organisation, using advice from the OLG.

A version of this report was tabled at a Council meeting on 20 February. The report was deferred in the absence of the draft regulations in relation the operation of JOs. The draft regulations have now been released and are attached to this report.

Also attached to this report are:

·    The NSW Government Establishment of JOs documentation

·    Legal advice in relation to the JO amendment of the Local Government Act 1993

·    The Office of Local Government JO guide

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Our City – Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community”.

Financial Implications

The current year’s Orange City Council membership fee for Centroc is $51,251. It is anticipated that level of membership costs would be maintained. JO member councils will set financial contributions.

The OLG has advised that there is $3.3 million available in seed funding to establish JOs across NSW. Also, the OLG provides advice that Councils that are members of Jos will be able to take advantage of investment opportunities that are delivered through the Joint Organisation.

Funding for each JO will be based on the number of councils that choose to form a JO, with maximum funding provided to regions where all councils in a region choose to be members of the new regional body. The allocation for this region’s JO is not known at this time. While there are 10 state planning regions in NSW it is not yet known how many JOs will be formed and share in the $3.3 million.

Policy and Governance Implications

Nil

 

Recommendation

That in accordance with Part 7 of Chapter 12 of the Local Government Act:

1        That Orange City Council inform the Minister for Local Government (Minister) of Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (Joint Organisation) in accordance with this resolution.

2        Council approve the inclusion of Orange City Council’s area in the Joint Organisation’s area.

3        The Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

a    Bathurst Regional Council, Blayney Shire Council, Cabonne Council, Cowra Shire Council, Forbes Shire Council, Lachlan Shire Council, Lithgow City Council, Oberon Council, Orange City Council, Parkes Shire Council and Weddin Shire Council.

4        On the expiry of a period of 28 days from the making of this resolution, the General Manager provide the Minister:

a    with a copy of this resolution including the date on which Council made this resolution

b    inform the Minister that this resolution has not been rescinded, for the purpose of the Minister issuing a certificate under section 400P of the Act.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Service Delivery

It is anticipated that similar levels of Council resources as required to maintain the Centroc relationship would be required with a JO.

Image and Reputation

Council has taken in leadership role in regional initiatives in ventures such as tourism and JO collaboration fits that regional commitment.

Political

The NSW Government is encouraging a regional approach and it is likely there will be further opportunities for Council to take advantage of this through a Joint Organisation.

Stakeholders

Council has along played a role in regional matters not limited to the membership of Centroc. Not continuing that role within a JO would be a significant change to the relationship with other Councils within the region.

SUPPORTING INFORMATION

Joint Organisations (JOs) are a key component of the local government reform process and have the intention to transform the way in which the State Government and local government collaborates and sets regional priorities to support local communities. Centroc was selected as one of five Pilot JOs.

Centroc’s entity status is currently a Section 355 Committee of Forbes Shire Council. The Centroc Board has had ongoing concerns with this structure as it unfairly burdens Forbes. The Centroc Board acknowledges that the JO legislation addresses this issue.

The State Government has passed legislation for the formal creation of Joint Organisations under the Local Government Amendment (Regional Joint Organisations) Bill 2017. This allows Councils in regional NSW to voluntarily create Joint Organisations.

 

Legislation

A review of the Legislation shows the essential elements of a Joint Organisation’s operation are as follows:

 

•     Established and dissolved by Proclamation. This means that if a council wants to join or leave a JO then the JO must be recreated through Proclamation

•     Body Corporate and a statutory corporation under the Interpretation Act

•     Council must resolve to join the JO. The resolution must be in a specific format that mentions the other councils in the JO (the resolution in this report is that recommended by the OLG)

•     Principal Functions:

•     Establish strategic regional priorities and strategies and plans for their delivery

•     Regional Leadership to advocate for strategic regional priorities

•     Identify and take up opportunities for intergovernmental co-operation.

•     Other functions:

•     As directed by the members (including regulatory functions)

•     As directed by legislation

•     As delegated by the CEO of the OLG

•     Board – Mayors only. One delegate per council unless the JO decides it wants two. Then it must be two from each council. The second delegate must be a councillor. General Managers attending meetings are not voting Board members

•     Associate Membership – is provided for and includes Department of Premier and Cabinet (DPC) and County Councils which means that Central Tablelands Water can be an associate member. Hilltops, Upper Lachlan and other neighbouring Councils outside the Planning Boundary may seek to be associate members

•     Voting – equal votes per member council, no votes for associates

•     Chair – holds office for two years and can be a non-voting Chair. Where there is a non-voting chair the chair’s council nominates another representative to be the voting delegate

•     Executive Officer is the Public Officer

•     Exercise of Functions – can be by employees, agents and contractors, committees of the board, jointly with others including member councils or another JO and by a delegate of the joint organisation. A council cannot be required by a decision of the JO to delegate any of its functions to the JO

•     Delegations – can delegate to an EO, a Board committee or any other person or body any of the functions of the JO. The JO can sub-delegate any functions delegated to it by the CEO of OLG

•     The Act applies to a JO the same way as it applies to a council except for the stated exemptions. JOs are exempted from activities such as Integrated Planning and Reporting, community consultation, elections, planning, strategic planning and annual reports

•     Staff are employed under the State Industrial Relations system

 

Forming a Joint Organisation

Joint Organisations can be formed with a minimum of 2 councils and those councils must lie within a State Planning Region as shown in the map below. 

According to advice from the Office of Local Government, Joint Organisation boundaries should: 

•     align with, or ‘nest’ within one of the State’s planning regions

•     demonstrate a clear community of interest between member councils and regions

•     not adversely impact on other councils or JOs, for example, leaving too few councils to form a JO

•     be based around a strong regional centre or centres

•     be of an appropriate size to partner with State, Commonwealth and other partners.

While the choice to join and the composition of a Joint Organisation is voluntary, the NSW Government will only support the creation of Joint Organisations within existing State planning regions and in regional NSW.  For Council this would mean membership within the Central West/Orana Planning Area. (See below map)

It is noteworthy that while it is voluntary and Council can opt into the Joint Organisation, opting out is more difficult and would require Proclamation through State Parliament. Having said that, Council has been a voluntary member of Centroc since its inception in the 1980s.

The Office of Local Government has provided advice that should Councils wish to take advantage of the Joint Organisation provisions they must do so by 23 March 2018. This is to allow for the Proclamation process and a start date of 1 July 2018. It is acknowledged that this timeframe is tight.

Discussion in the region

The Centroc Board met on 23 November 2017 and gave consideration to becoming a JO. Included in its considerations was the attached legal advice.

The Centroc Board subsequently resolved as follows:

1    Support in principle Joint Organisation legislation

2    Seek an extension of time for Councils to opt in to allow for the development of the regulations

3    Invite the Office of Local Government to present to the region as soon as possible

The Office of Local Government made a presentation to the region on Joint Organisations on 12 December 2017. Attendees at the meetings were generally positive about the opportunity to leverage becoming a member of a Joint Organisation with a boundary similar to that of Centroc.

Attendees were in agreement that the Joint Organisation would offer a better structural arrangement than a Section 355 Committee of Forbes Shire Council as is current with Centroc.

Disappointment of Centroc members was expressed at the presentation Tuesday 12 December regarding the lack of clarity due to the Regulations for Joint Organisations not being developed. The region has sought advice particularly with regard to any liability of the Joint Organisation being extended to member Councils. The Office of Local Government representative agreed to undertake follow-up both in this regard and in relation to enabling aggregated procurement.

Councils in the Central West Planning sub region (the Centroc region) with the exception of Lithgow and Orange have resolved to join the JO.

Those current Centroc members who have resolved to join the JO are Bathurst, Blayney, Cabonne, Cowra, Forbes, Lachlan, Oberon, Parkes and Weddin.

Current Centroc members Upper Lachlan and Hilltops are outside the subregion zone as defined by the OLG. Central Tablelands Water, as a county council, could be an associate member as detailed in the legislation section of this report.

A question taken on notice at the Council meeting on 20 February sought information on why Lithgow Council has chosen not to participate in the Joint Organisation, and also how the funding is likely to be allocated. The funding issue is detailed in the financial implications section of this report.

In relation to Lithgow Council, it has resolved the following:

That Council:

1.   Not seek membership to any Joint Organisation at this time and

2.   Advise the Office of Local Government of its decision.

A report to a Lithgow Council meeting on 22 January included the following:

·    Lithgow City Council does not have a strong community of interest with Centroc.

·    OLG has indicated that membership of Joint Organisations is voluntary. In such situations no penalty can apply for Council exercising its right to not join at this time.

·    Should Council join the Joint Organisation, it would not be able to resign its membership and would potentially be subject to changes it may not agree with if the State Government of the day amended JO legislation.

Consultation regarding membership

Direction from the Office of Local Government is that full members of a Joint Organisation must fall into a regional planning area. Centroc members share a planning boundary with Orana Regional Organisations of Councils (OROC). Advice from OROC is that there is no interest in forming a Joint Organisation with any Centroc members, rather they have State permission to include Councils in the Far West in their JO.

Centroc members agreed at the workshop of 12 December to recommend to members they proceed with JOs with the membership of the Centroc within the planning boundary. That is Bathurst Regional Council, Blayney Shire Council, Cabonne Council, Cowra Shire Council, Forbes Shire Council, Lachlan Shire Council, Lithgow City Council, Oberon Council, Orange City Council, Parkes Shire Council and Weddin Shire Council.

Associate members will be at the discretion of the membership and developed as part of the Charter. The Charter will be developed subsequent to the Proclamation of the Joint Organisation and advice from the Office of Local Government is that it will be similar to the Charter developed during the Pilot period.

Draft Regulation

The draft regulations have now been released and are attached to this report. Also attached is the regulation guide.

In short, regulations dictate how the legal provisions of an Act should be applied.

Centroc sought legal advice on the regulations.

It advised that the JOs appear to be a statutory embodiment of regional organisations not dissimilar to the Cetroc experience but the JO will be its own legal personality. It also noted that the draft regulations were generally facilitative of the development of JOs rather than prescriptive

Councils were invited to provide feedback on the draft regulation to support JOs by 5pm on Friday 16 March 2018.

Centroc will make a submission to this process.

Name

The preferred name for the Joint Organisation of Councils is suggested as “Central NSW Councils Joint Organisation.”

Conclusion

Council has the option to evolve its existing Centroc membership into a membership of a Joint Organisation of Councils in Central NSW. This will overcome the ongoing issue of the entity status of Centroc as a Section 355 Committee of Forbes Shire Council.

Discussion in the region is generally positive, encouraging Centroc members to take up this offer where the Centroc Board has provided in principle support. It is clear that the State is looking to leverage a regional approach and there will be further opportunities for Council to take advantage of this through the Joint Organisation.

Attachments

1          Establishment of Joint Organisation, D18/11835

2          Legal Advice Re Joint Organisation, D18/11838

3          Draft Amendment JO , d18/11560

4          OLG Joint Organisation Regulation Guide, d18/11563

 


Council Meeting                                                                                               20 March 2018

5.5                       Establishment of a Joint Organisation of Councils

Attachment 1      Establishment of Joint Organisation

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Council Meeting                                                                                          20 March 2018

5.5                       Establishment of a Joint Organisation of Councils

Attachment 2      Legal Advice Re Joint Organisation

 

 


Council Meeting                                                                                               20 March 2018

5.5                       Establishment of a Joint Organisation of Councils

Attachment 3      Draft Amendment JO

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Council Meeting                                                                                               20 March 2018

5.5                       Establishment of a Joint Organisation of Councils

Attachment 4      OLG Joint Organisation Regulation Guide

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Council Meeting                                                                                           20 March 2018

 

 

5.6     Gosling Creek Reserve Plan of Management

RECORD NUMBER:       2018/156

AUTHOR:                       Nigel Hobden, Manager City Presentation    

 

 

EXECUTIVE Summary

Council, at its Infrastructure Policy Committee Meeting of 7 December 2017 resolved as follows:

 

RESOLVED – 17/546                                                                       Cr R Kidd/Cr S Munro

1.   That Council place the draft Gosling Creek Reserve Plan of Management on public exhibition for a period of 28 days.

 

Council placed the draft Gosling Creek Reserve Plan of Management on public exhibition for a period of 28 days, concluding on 19 January 2018. At the conclusion of the public exhibition period Council had received two submissions. An analysis of the submissions appears in the body of this report however neither were regarded as major issues and can be resolved.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council forward the amended draft Gosling Creek Reserve Plan of Management and comments received during the public exhibition period to the Minister for Lands and Forestry for approval and adoption.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 


 

SUPPORTING INFORMATION

Council placed the draft Gosling Creek Reserve Plan of Management on Public Exhibition for a period of 28 days, concluding on the 19 January 2018. At the conclusion of the public exhibition period Council had received two submissions:

Submission 1 (L Cook)

·    I have had a look at this plan and see no major issues except, as a cyclist who uses the paths on an irregular basis (and usually only early on a week day morning), I am not clear what is intended by the following: (Cycling, third dot point)

Can I find out what track heads and intersections are intended to be signposted please?

Comment: At this point in the development of Gosling Creek Reserve the only pathway that cycling is not permitted to occur upon is the gravel path following the northern shoreline in the vicinity of the playground and picnic area. As further trail development occurs within the reserve, particularly on the southern side signage will be installed should other trails not permit cycling.

Submission 2 (K Willoughby)

·    I wish to make a submission as a member of the Orange community to request that a filtered water, bottle refilling station be included in the redevelopment of Gosling Creek Reserve.
These stations are a sustainable solution to plastic water bottle waste and will reduce litter in the area. They can be installed at minimal cost in locations where pre-existing plumbing for water bubblers are in place. Many councils in NSW have already installed these stations around their cities with great success. Furthermore, water bottle refilling stations should not be exclusively installed at Gosling Creek, but in each location a bubbler can be found or where the public gather such as; Cook park, Botanical gardens, Adventure playground, Matthews Park, Robinson Park, Waratah Oval, Elephant park, Perry Oval and more importantly, in the city centre such as Post Office Lane (as there is plans for its redevelopment in the near future).    

Comment: With the construction of the NSW Rural Fire Service Canobolas Fire Control Centre on the corner of Forest Road and Cadia Road a potable water supply line passes Gosling Creek Reserve and therefore an opportunity to provide potable water to Gosling Creek Reserve exists. This item has been included as a priority in the Strategies to improve picnicking facilities. 

As required for Plans of Management for Crown Lands (Crown Lands Act 1989) following public exhibition the draft Plan of Management and comments received shall be forward to the Minister for Lands, the Hon Paul Toole MP for approval and adoption.

 

Attachments

1          Gosling Creek Reserve Plan of Management August 2017, D17/69751

  


Council Meeting                                                                                               20 March 2018

5.6                       Gosling Creek Reserve Plan of Management

Attachment 1      Gosling Creek Reserve Plan of Management August 2017

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Council Meeting                                                                                                                     20 March 2018

5.6                       Gosling Creek Reserve Plan of Management

Attachment 1      Gosling Creek Reserve Plan of Management August 2017

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Council Meeting                                                                                               20 March 2018

5.6                       Gosling Creek Reserve Plan of Management

Attachment 1      Gosling Creek Reserve Plan of Management August 2017

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Council Meeting                                                                                           20 March 2018

 

 

5.7     2018 Australian Blue Stars (Tidy Towns) Awards

RECORD NUMBER:       2018/489

AUTHOR:                       Catherine Davis, Executive Support Manager    

 

 

EXECUTIVE Summary

Orange recently won the 2018 NSW Blue Stars Award (formerly Tidy Towns) for being the most Sustainable City in Regional NSW. As a consequence Orange automatically became the NSW finalist for the Australian Tidy Towns Awards which will be held in Barmera, South Australia in April 2018. Approval for attendance for Councillors McRae and Duffy is sought in this report. Council is also advised that two Committee members, Ms Wendy Fisher and Mr Chris Gryllis, and the Natural Resources Coordinator will also be attending.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Our City – Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community”.

Financial Implications

The success in this year’s awards was unexpected and with the national event being held in South Australia, an insufficient budget had been allocated. The existing budget was supplemented with Council resolving a further $6,000 in the December quarterly review.

Policy and Governance Implications

Nil

 

Recommendation

1     That Council acknowledge the receipt of the award of the 2018 most sustainable town/city in regional NSW in the NSW Blue Stars Award (formerly Tidy Towns) which makes Council an automatic finalist in the Australian Tidy Towns Awards.

2     That Councillors McRae and Duffy be authorised to attend the Blue Stars Award event in Barmera in April 2018 with expenses to be met by the Councillors “Conferences” allocations.

3     That Tidy Towns Committee members Ms Wendy Fish and Mr Chris Gryllis and the Natural Resources Coordinator also attend the event at a cost of $4,500.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The opportunity to represent NSW in the National Tidy Town Awards and become Australia’s most sustainable regional city has not arisen before and is a great achievement for the City.

 

Councillor attendance at conferences requires a Council resolution (or Mayoral approval out of session) in accordance with Strategic Policy ST020 Payment of Expenses and Provision of Facilities (clause 3.2).

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.8     Grant Funding and Project Priorities

RECORD NUMBER:       2018/299

AUTHOR:                       Catherine Davis, Executive Support Manager

                                      Garry Styles, General Manager

                                      Nick Redmond, Acting Director Corporate and Commercial Services   

 

 

EXECUTIVE Summary

This report is to outline Orange City Council’s project priorities for the upcoming period as well as identify potential funding areas and inform Council of grant submissions that have been put forward to the State and Federal Governments. This report is provided at this time given the curtilage of upcoming elections and can be refined through the Community Strategic Plan/budget planning process over the next few months.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The successful funding applications listed in this report include a mix of funding models. This would also be the case for the go forward projects listed at the end of this report.

Policy and Governance Implications

Nil

 

Recommendation

That Council note this report and note the grant submissions recently put forward to the State and Federal Governments and endorse the suggested project priority list.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

 

Service Delivery

Success in these grant funding applications would require a resourcing assessment in delivering the projects.

Political

Success in these applications requires a consistent message to illustrate the importance of these projects to the Orange community.

SUPPORTING INFORMATION

Over recent years some broad grant project priorities were established, particularly through the Community Strategic Plan/budgeting processes, specifically the 10 year Long Term Financial Plan (LTFP) with several key projects in the LTFP contingent on co-funding; through Council resolutions as issues have arisen, for example the proposed re-alignment of Hill Street and the roundabout on the Northern Distributor Road /William Maker Drive (NDR/WMD) intersection and in response to funding programs and criteria as they have arisen and changed.

Council has also had input into regional priorities through Centroc.

All of the above has seen significant funding achieved for projects including inter alia:

·         Water security projects, the Macquarie Pipeline, Stormwater harvesting, regional pipelines

·         Transport projects such as Northern Distributor Road, North Orange Bypass and Southern Link Road

·         Community/cultural projects such as the Museum

·         A number of sporting facilities projects

·         Aquatic Centre

·         PCYC

·         Airport expansion

·         See tabulated list in this document for comprehensive details of projects

The projects put forward for potential funding have become more dynamic in recent times with a wide variety and ever increasing number of specific programs with targeted criteria. For example recently the Federal Government has just released a new Regional Growth Fund.

Similarly State Government consultation in the lead up to the sale of the poles and wires has focussed largely on jobs. Arising from the sale of the poles and wires has been a multi-tranche funding program covering inter alia:

·         Connecting Country Communities

·         Regional Sports Infrastructure

·         Growing Local Communities

·         Resources for the Regions

·         Regional Cultural Fund

Most recently the Stronger Country Communities Fund announced funding for:

·         Robertson Park Toilets

·         Footpaths

·         CBD lighting

A further tranche of this program was also recently announced with increased funding and refined criteria.

To respond to the grant funding environment, Council has kept a list of key projects and a long list of other projects to draw upon as opportunities arise, as well as developing specific projects as programs and criteria emerge. Example of specific project programs include the blackspot road project program and funding associated with mining impacted Council areas.

The list of key projects most recently has been:

·         Southern Link Road (South Orange Economic Development Corridor). Partial funding has been achieved

·         Mountain Bike Centre Mount Canobolas

·         Regional Pipeline projects. Funding achieved

·         Clergate Road upgrade. Funding achieved for Stage 1. Further stages remaining.

·         Cricket Centre of Excellence. Funding achieved


 

Other key projects put forward have included:

·         Support for Murray Darling Medical School

·         CBD upgrade in general terms during consultations with Government and when lobbying opportunities arise

·         Sporting precinct in general terms during consultation with Government and when lobbying opportunities arise

 

STATE GOVERNMENT FUNDING HISTORY

By way of providing a brief history of successful and unsuccessful funding from the State Government, please see here a table which details that history since 2014:

 

Successful State Funding

Registered Date

Council Project

Funding

Funding

Round

$

$

$

 

 

Organisation

Name

 

Requested

Awarded

from Cl

2014

Anzac Park Skate Facility

Sport & Recreation

Sport & Recreation Facility Grants

1

25,000

25,000

$120,000 

2014

Orange Showground - Pavilion (site preparation and construction)

NSW Trade & Investment Crown Lands

Public Reserves Management Fund Program

2

275,000

275,000

770,000

2014

Cycling Towns 2015/16 - Year One of a Three-year Program

Roads & Maritime Services

Active Transport Funding Program (NSW)

1

675,000

675,000

209,500

2014

Cycling Towns 2016/17 - Year Two of a Three-year Program

Roads & Maritime Services

Active Transport Funding Program (NSW)

1

622,000

622,000

208,500

2014

Cycling Towns 2017/18 - Year Three of a Three-year Program

Roads & Maritime Services

Active Transport Funding Program (NSW)

1

680,000

680,000

281,500

2014

Kite Street/Woodward Street, Kite Street/Sampson Street and Byng Street/Clinton Street Intersections (Pedestrian Amenity)

Roads & Maritime Services

Active Transport Funding Program (NSW)

1

30,000

65,000

30,000

2014

Summer Street/Sampson Street and Summer Street/Clinton Street Intersections (Pedestrian Amenity)

Roads & Maritime Services

Active Transport Funding Program (NSW)

1

40,000

40,000

0

2014

Celebrating International Women's Day 2015

Community Relations Commission

Multicultural NSW Grant Program

1

5000 

3,500

4500 

2014

Merge Holiday Activity Program 2015

NSW Government - Education and Communities

Multicultural NSW Grant Program

1

30,000 

$30,000

20,000 

2014

Pipeline Between Orange and Blayney to Carcoar

NSW Infrastructure

Restart NSW - Water Security for Regions

1

28,280,000

21,210,000

5,000,000 

2015

Orange Regional Museum Program 2016

Create NSW

Arts & Cultural Development-Annual

 

64,500

64,500

70,000 

2015

Orange Community Recycling Centre

Office of Environment & Heritage

Community Recycling Centre Funding

 

224,221

190,756

33,465

2015

Orange Regional Gallery Refurbishment (Stage 1)

Create NSW

Arts & Cultural Development-Regional Capital

 

1

54,500

54,500

54,500 

2015

Bike Week 2015 - Celebration of the Cycle

Roads & Maritime Services

Bike Week Funding Program

1

5,000

5,000

9,180

2015

Pinnacle Road - 2.4 km south of Shiralee Road, Canobolas

Roads & Maritime Services

Safer Roads Funding Program (NSW)

1

45,000

45,000

0

2015

Urban Waterways Rehabilitation Plan - Waterway Values

Central Tablelands Local Lands Service

Waterways Values Funding Program

1

10,000 

10,000

2015

Orange Heritage Advisor

NSW Government Office of Environment & Heritage

Heritage NSW - Heritage Advisors

1

3,500 

3,500

15,000 

2015

Child Restraints

Roads & Maritime Services

Road Safety Funding Program

1

6,000 

6,000

1,000 

2015

Free Cuppa for the Driver (Orange and Cabonne)

Roads & Maritime Services

Road Safety Funding Program

1

5,000 

5,000

3,000 

2015

Workshops for Parents and Supervisors of Learner Drivers

Roads & Maritime Services

Road Safety Funding Program

1

1,800 

1,800

2,000 

2015

Blackman's Swamp Creek Floodplain Management Study and Plan

NSW Government Office of Environment & Heritage

Floodplain Management Grant Program NSW

1

100,000 

100,000

50,000 

2015

Accessible Outdoor Gym - Moulder Park

Sport & Recreation

Sport & Recreation Disability Grants

1

35,000 

35,000

1,850 

2015

RFID (Radio Frequency Identification) - Facilitating Enhanced Services for Central West Libraries

State Library Of NSW

Public Library Infrastructure Program

1

175,000

175,000

54,000

(CWL) 

2015

Ophir Road from Phillip Street to Orange City Council Waste Facility - Shoulder Widening and Delineation

Roads & Maritime Services

Safer Roads Funding Program (NSW)

1

372,000 

372,000

2015

Live Life - Healthy, Creative and Social

NSW Family & Community Services

Seniors Festival Grants (NSW)

1

6,165 

3,200

4,000 

2016

Orange Regional Gallery Refurbishment (Stage 2)

Create NSW

Arts & Cultural Development-Reg Capital

 

54,500

54,500

116,000

2016

Orange Regional Museum Program 2017

Create NSW

Arts & Cultural Development-Annual

 

150,000

80,000

 100,000

2016

Orange Regional Gallery Program 2016-2018

Create NSW

Arts & Cultural Development-Multi-Year

 

191,100

191,100

Pending 

2015

Cricket Centre of Excellence

Liquor & Gaming NSW

ClubGRANTS - Large-scale Infrastructure

 

1,000,000

 

1,000,000

2016

Orange Regional Gallery - Travel to Gather Information Towards a  proposed Extension of the Gallery

Gordon Darling Foundation

Gordon Darling Foundation Travel Grant

 

2,030

2,030 

2016

Activating the Reform Mine, Lucknow

NSW Office of Environment and Heritage

Heritage Near Me Program

 

19,000

19,000

15,000 

2014

Forest Road Rail Bridge Duplication

NSW Infrastructure

Bridges Renewal Program

2

1,250,000

1,250,000

Funding returned

0

2015

Private John Patrick Hamilton Victoria Cross (VC) Statue

NSW Department of Family and Community Services

Community Building Partnerships

 

25,000

25,000

 25,000

2016

Rain Event - 9 May 2016 to 27 July 2016

NSW Justice

Natural Disaster Assessment

 

161,776

114,440

30,000 

2016

Airport Runway Upgrade

NSW Infrastructure

Restart NSW - Resources for Regions

 

1,460,000

1,460,000 

2016

Forest Road Upgrades

NSW Infrastructure

Restart NSW - Resources for Regions

 

2,100,000

1,550,000

1,550,000

2016

Pedestrian Safety - Various Sites

Roads & Maritime Services

Pedestrian Infrastructure Safety Around

 

127,000

30,400

2016

Orange Region Economic Diversification Project

NSW Industry & Investment

MDBREDP - Energise Enterprise Funding

2

40,000

35,000

35,000

2016

Restoration of Flood Damage 30 August 2016

Roads & Maritime Services

NDRRA-Natural Disaster Relief & Recovery

 

158,881

114,440

29,000

2016

High Risk Weeds Study Tour

NSW Office of Environment and Heritage

Environmental Trust Enviro Education NSW

 

22,400 

22,400

2016

Regional Roads - 2016/2017 Block Grant Assistance – grant allocated, no application necessary

Roads & Maritime Services

Regional Roads Block Grant Program

 

 

477,000

2016

Resurfacing of Eyde Park Basketball Court

Department of Premier and Cabinet

Community Building Partnerships

1

17,000

6,000

17,000

2016

Orange Aquatic Centre - Conversion of a Family Change Room to a Lift and Change Facility

Local Government NSW

Lift and Change Facilities Grant

1

32,000

32,000

20,526.83 

2016

Bike Week 2016 - Celebration of the Cycle

Roads & Maritime Services

Bike Week Funding Program

1

5,000

5,000

3,380

2016

Orange Towards Stuart Town - Widening of Road

Roads & Maritime Services

Regional Roads REPAIR Program

1

290,000 

290,000

145,000 

2016

South Orange Economic Development Corridor (Southern Feeder Road) (SFR) - Stage 2

NSW Infrastructure

Restart NSW - Fixing Country Roads

2

6,825,000

3,412,500

0

2017

Business Lunch (to create business strategies for 2017) - Wednesday, 1 March 2017

Department of Industry, Skills and Regional Development

Back to Business Week

 

5,000

5,000

2017

Waratah Wetland Restoration Program

Central Tablelands Local Lands Service

Waterways Values Funding Program

1

42,000

42,000

20,000

2017

Gosling Ecological Endangered Vegetation Community Restoration

Central Tablelands Local Lands Service

Waterways Values Funding Program

1

32,000

34,500

4,300 

2017

Readiness for the National Disability Insurance Scheme (NDIS)

NSW Department of Family & Community Services

Transition Assistance for Local Councils

1

35,000

35,000

15,000

2017

Burrendong Way Reconstruction

NSW Premier & Cabinet

 

Tourism Demand Driver Infrastructure

 

200,000

200,000

200,000

2017

Central Tablelands Weeds Action Program 2015/20 (Year 3 - 2017/18) (grant for all participating partners in Central Tablelands)

NSW Department of Industry - Local Land Services

Central Tablelands Weeds Action Program

 

884,514 

884,514

72,598 

2017

Orange Regional Museum 2018 Annual Program

Create NSW

Create NSW

1

80,000

80,000

80,000 

2017

2018 Annual Program

Create NSW

Create NSW

1

80000

80000

80000 

2017

History Here 2018

NSW Office of Environment & Heritage

Community Heritage Projects

1

50,000

50,000

Staff admin only 

2017

Sharing object stories and community conversations about objects and collections

Create NSW

Regional Culture Fund

1

71000

71000

Staff admin only  

2017

South Orange Economic Development Corridor (Southern Feeder Road Stage 2)

Transport for NSW

Restart NSW - Fixing Country Roads

3

5,361,000

3,412,500

Dependent upon final funding amounts

 

Unsuccessful State Funding:

Registered Date

Council Project

Funding

Funding

Round

$

$

$

 

 

Organisation

Name

 

Requested

Awarded

from Cl

2015

Family Friendship Faith and Fulfilment Program (4F)

Multicultural NSW

Multicultural NSW Grant Program

1

625,400

0

 0

2015

Best in Show - Dogs in Australian Art

Museums & Galleries Foundation NSW

Dobell Exhibition Grant

1

40000

0

110000

2015

Clergate Road Upgrade

Transport for NSW

Restart NSW - Fixing Country Roads

2

1,293,782

0

1,293,782

2016

Moulder Park Sports Area

NSW Dpt of Family and Community Services

Community Building Partnerships

 

25,000

0

50,000

2016

Private John Patrick Hamilton Victoria Cross (VC) Statue

Cmth Dept of Veterans' Affairs

Major Commemorative Grant

 

25,000

0

25,000 

2016

Orange Aquatic Centre - LED Scoreboard

NSW Dpt of Family and Community Services

Community Building Partnerships

 

14,840

0

15,000

2016

Burrendong Way - Stage 4

NSW Premier & Cabinet

Tourism Demand Driver Infrastructure

 

300,000

 

300,000

2016

Mentor Connections

Multicultural NSW

Multicultural NSW Grant Program

 

30,000

0

 0

2016

Responsible Pet Ownership

NSW Office of Local Government

Responsible Pet Ownership Grants Program

 

15,000

0

$15,682 

2016

Hanging with the YAC (Youth Action Council)

NSW Family & Community Services

Youth Opportunities Program

5

23,730

0

2016

Grow Young, Grow Together

NSW Dpt of Family and Community Services

Seniors Festival Grants (NSW)

 

5,000

0

9,480

CURRENT STATE FUNDING OPPORTUNITIES

The State Government announced $1.3 billion to invest in regional infrastructure to support the growth of regional centres, activate local economies and improve services in communities, through the Regional Growth Fund. This Fund sees 6 tranches of funding, these being Connecting Country Communities; Regional Sports Infrastructure; Growing Local Communities; Resources for Regions; Regional Cultural Fund and the Stronger Country Communities Fund.

 

Growing Local Economies

Fund is open on an ongoing basis and will remain open until funding has been fully allocated. Council has not submitted any applications for this tranche as yet, however investigations are underway into expressions of interest.

 

Resources for Regions (Restart NSW)

Three applications have been submitted under this tranche:

·      Northern Distributor Road and Hill Street Roundabout ($4.6M) – co-funded from Developer Contributions and General Revenue

·      Airport Security and Passenger Enhancements ($2.28M) - not co-funded

·      South Orange Economic Development Corridor Stage 4 – Anson St to Pinnacle Rd ($4.5M) – co-funded from Developer Contributions and General Revenue

 

Connecting Country Communities

Council is awaiting announcement that this fund is open for submissions and further guidelines.

 

Regional Sports Infrastructure

Fund remains open year-round. Application has been submitted for the following project:

·         Mountain Bike Trail project ($10M)

 

Regional Cultural Fund

Two applications have been submitted for the following projects:

·         Conservatorium/Planetarium (“ConPlan”) project ($10M) – Council has been notified that this submission was unsuccessful

·         Orange Regional Gallery Extension ($4M)

 

Stronger Country Communities Fund

Nine projects were submitted under this tranche, they include:

·         Re-surface Hockey Field ($374K) - Unsuccessful

·         Enhance Rotary & Somerset Park ($400K) - Unsuccessful

·         Child safe landscaping & parking ($290K) - Unsuccessful

·         Robertson Park Toilets ($220K) – Granted

·         Jack Brabham new amenities ($550K) - Unsuccessful

·         Wade Park field lighting upgrade ($100K) - Unsuccessful

·         CBD Lighting upgrade ($700K) – Granted

·         Footpath Program/Acting Travel Plan ($320K) – Granted

·         Domestic Violence Centre ($670K) – Unsuccessful

FEDERAL GOVERNMENT FUNDING

By way of providing a brief history of successful and unsuccessful funding from the Federal Government, please see here a table which details that history since 2014:

 

Successful Federal Funding

Registered Date

Council Project

Funding

Funding

Round

$

$

$

 

 

Organisation

Name

 

Requested

Awarded

from Cl

2016

Clergate Road Upgrade - Stage 1

Commonwealth Department of Infrastructure and Regional Development

Heavy Vehicle Safety and Productivity

 

1,423,161

1,423,161 

1,423,161 

2016

Moulder Street/Sale Street Intersection Update

Roads & Maritime Services

Black Spot Funding Program (National)

1

110,000

110,000

0

2016

Purchase Senden Blackwood Sculpture

Orange Regional Museum Fundraising Co

Orange Regional Museum Fund Ltd

 

80,000

80,000 

2016

Migrant Settlement Services - carry forward unexpended funds from 2015/2016 financial year

Australian Government Department of Social Services

Settlement Services Grants

 

2,308

2,308

1,000 

2015

Designing Futures - Aboriginal Children Out of School and Vacation Activity Programs

Commonwealth Department of the Prime Minister and Cabinet

 

 

300,000

300,000

15,000 

2016

Gosling Creek Bridge - Forest Road (1.8km length), Cadia Road/Forest Road Intersection (380m south of), installation of safety barrier and

Roads & Maritime Services

Black Spot Funding Program (National)

1

310,000

310,000

0

2016

Wentworth Lane/Kenna Street Intersection Improvements

Roads & Maritime Services

Black Spot Funding Program (National)

1

200,000

200,000

0

2016

March Street/Sale Street Intersection Improvements

Roads & Maritime Services

Black Spot Funding Program (National)

1

120,000

120,000

0

2016

Prince Street/Clinton Street Intersection Improvements

Roads & Maritime Services

Black Spot Funding Program (National)

1

110,000

110,000

0

2016

Sale Street/Warrendine Street Intersection Improvements

Roads & Maritime Services

Black Spot Funding Program (National)

1

80,000

80,000

0

2016

Dalton Street/Spring Street Intersection Improvements

Roads & Maritime Services

Black Spot Funding Program (National)

1

80,000

80,000

0

2016

Pinnacle Road from Shiralee Road to 1.8 km North of Shiralee Road Curve Widening, Super-elevation Improvement and Delineation (Black

Roads & Maritime Services

Black Spot Funding Program (National)

1

322,000

322,000

0

2017

National Reconciliation Week 2017 (commemorating and celebrating the 50th Anniversary of the 1967 Referendum and the 25th Anniversary of

Department of the Prime Minister & Cabinet

Indigenous Advancement Strategy Grant

1

5,000 

5,000

1,200 

2017

Forest Road 400m section at rail overbridge, Orange

Roads & Maritime Services

Black Spot Funding Program (National)

 

250,500 

250,500

2017

Icely Road Paling Street roundabout

Roads & Maritime Services

Black Spot Funding Program (National)

 

225,000 

225,000

2016

Woodward Street/Moulder Street Intersection - Installation of Two-Lane Black Spot - Roundabout

Roads & Maritime Services

Black Spot Funding Program (National)

1

635,000

250,000

0

 

Unsuccessful Federal Funding

Registered Date

Council Project

Funding

Funding

Round

$

$

$

 

 

Organisation

Name

 

Requested

Awarded

from Cl

2015

Stepping Stones to Recovery of Woodland Habitats in Central Tablelands

Department of the Environment and Energy

Green Army Program

4

7,875

0

9,960

2015

Orange - Corridors Linking Urban to Peri-Urban Open Spaces

Department of the Environment and Energy

20 Million Trees Program

2

59,580

0

13,500

2015

South Orange Economic Development Corridor (Southern Feeder Road) (SFR) - Stage 2

Department of Infrastructure & Regional Development

National Stronger Regions Fund

2

6,850,000

0

2016

South Orange Economic Development Corridor (Southern Feeder Road) (SFR) - Stage 2

Department of Infrastructure & Regional Development

National Stronger Regions Fund

3

6,850,000

0

2016

Choices at Home

Australian Government Department of Health

CHSP Growth Funding

1

541,183

0

1,000 

2016

Documentation and Conservation of WE Agland Memorial Museum Collection

Commonwealth Department of Veterans' Affairs

Community Commemorative Grant

1

3,000

0

6,000

2016

Post Office Lane

Attorney-General's Department -Crime Prevention Section

Safer Streets Program (Crime Prevention)

2

141,635

2017

Hill Street Realignment and Northern Distributor Road Roundabout

Department of Industry, Innovation and Science

Building Better Regions Fund

1

2,000,000

2,300,000

 

CURRENT FEDERAL FUNDING OPPORTUNITIES

Current funding guidelines indicate that we will not be notified whether we have been successful in our applications for up to six months, this could be as late at June 2018. The following projects have been submitted for consideration:

 

Infrastructure Investments Stream (Co-funded)

·         Mt Canobolas Mountain Bike, Recreation and Accommodation Precinct ($10M)

 

Community Investments Stream

·         CBD Revitalisation Project – Stage 1  ($100K)

·         Enhancing Capabilities of Community Leaders ($50K)

 

Building Better Regions Fund

·         Wade Park Refurbishment ($2.5M) –submission was based on the existing Masterplan for Wade Park. Leveraged off the arrangement for Cricket Centre of Excellence to provide additional funding for Wade Park on a dollar for dollar basis

·         Northern Distributor Road/Hill St/William Maker Drive Roundabout ($4.6M)

 

Safer Communities Fund

·         Bowen and Glenroi CCTV, lighting and bollards project ($472K)

·         CBD lighting upgrade project ($900K)

 

The Federal Government has also just released a new Regional Growth Fund. It is dollar for dollar and the minimum project size is $20M.

The criteria is

·         Create Jobs

·         Drive Economic Growth

·         Build Stronger Regional Communities

 

GOING FORWARD

 

It is suggested that Council continue with a succinct range of key priorities projects as well as retaining flexibility to morph existing projects or develop new projects in response to new or changing programs and criteria.

 

Key to much of this will be co-funding. Many programs now require co-funding or alternatively look favourably on co-funding. Obviously, Council has limited funds for co-funding and arising from this, projects which have made it into the 10 year LTFP on co-funding assumptions which also retain a sound Council financial position have been the basis of the key priorities list. In this regard, co-funding can include general Council revenue, development contributions, other government funding when pitching to either State or Federal Government or private contributions such as the Cadia Valley Operations contribution to the airport upgrade.

 


 

On this basis it is suggested that the key project priority list include:

 

·         CBD renewal and upgrade

·         Southern Link Road (South Orange Economic Development Corridor)

·         Northern Distributor Road/William Maker Drive re-alignment

·         Mount Canobolas Mountain Bike, Recreation and Accommodation Precinct

·         Specific criteria projects such as Airport Security and Cultural projects such as the Gallery extension and Conservatorium

·         Sports projects arising from the current review and as already put forward

 

Additionally it is suggested that the list be refined through the CSP/Budget process and as new programs emerge such as the recently announced second tranche of the Stronger Country Communities Fund which may well provide opportunities for further sporting facilities.

 

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.9     2018 National General Assembly of Local Government - Call for Motions/Councillor Attendance

RECORD NUMBER:       2018/533

AUTHOR:                       Catherine Davis, Executive Support Manager    

 

 

EXECUTIVE Summary

Council has received correspondence regarding the 2018 National General Assembly (NGA) of Local Government to be held in Canberra from 17-20 June 2018. The correspondence calls for motions to the Assembly to be submitted by 30 March 2018. This report also seeks names of Councillors wishing to attend the NGA.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Attendance costs for each Councillor to attend the NGA will include $969.00 for registration plus accommodation for three nights and incidentals which will equate to approximately $2300 each.

Attendance at the National General Assembly has been previously allowed for in Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

1    That Council determine any motions for submission to the National General Assembly.

2    That Council determine which Councillors will represent Orange at the National General Assembly to be held in Canberra 17 to 20 June 2018.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The National General Assembly (NGA) of Local Government will be held in Canberra from 17-20 June 2018.

The theme for this year’s Assembly is ‘Australia’s Future, Make it Local’. Attached for the information of Councillors is the full Program for the Assembly including speaker profiles and associated events.

Listed below is the criteria that must be met for motions to be included in the NGA Business Papers and subsequent debate on the floor of the NGA:

 

·    Be relevant to the work of local government nationally

·    Be consistent with the theme of the NGA

·    Complement or build on the policy objectives of your state and territory local government association

·    Be submitted by a council which is a financial member of their state or territory Local Government Association

·    Propose a clear action and outcome

·    Not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

To assist Councillors in identifying motions that address the 2018 theme ‘Australia’s Future, Make it Local’ the Australian Local Government Association Secretariat has prepared a short discussion paper which is attached to this report.

The NGA typically attracts more than 700 Mayors, Councillors and senior staff across Australia, and provides an opportunity to contribute to the development of national local government policy. Those motions adopted by the NGA are pursued by the Australian Local Government Association.

The Mayor and General Manager generally attend the NGA however other interested Councillors may also attend.

 

Attachments

1          NGA Program 2018, D18/10957

2          NGA Call for Motions Discussion Paper, D18/10959

 


Council Meeting                                                                                               20 March 2018

5.9                       2018 National General Assembly of Local Government - Call for Motions/Councillor Attendance

Attachment 1      NGA Program 2018

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Council Meeting                                                                                               20 March 2018

5.9                       2018 National General Assembly of Local Government - Call for Motions/Councillor Attendance

Attachment 2      NGA Call for Motions Discussion Paper

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Council Meeting                                                                                           20 March 2018

 

 

5.10   Crown Land Negotiation Program

RECORD NUMBER:       2017/2626

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

This report provides information to Council on the Crown Land Negotiation Program being facilitated by the NSW Department of Industry, and the partnership between Orange City Council and the Orange Local Aboriginal Land Council, Blayney Council and Cabonne Shire Council. This partnership has successfully applied to participate in the Negotiation Program in 2017/18.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Our City – Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community”.

Financial Implications

The full extent of the financial implications arising from this project will be more evident as the program progresses, and will be reported to Council as more information becomes available.

Policy and Governance Implications

Council has the opportunity to negotiate the transfer of Crown Land that it currently manages into Council ownership. This provides significant benefits to Council in terms of reduced reporting and management obligations to the State Government, as well as surety over land that the community is currently investing in.

 

Recommendation

That the report on the Crown Land Negotiation Program be acknowledged.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

By participating in this program, it is expected that there will be a reduction in the reporting requirements staff will need to undertake for Crown Reserves if they come into Council ownership.

Having surety of tenure of current Crown Land is considered a significant opportunity for Council.

Stakeholders

There are many positive benefits for Council to participate in this program as a partner with the Orange Local Aboriginal Land Council and Blayney and Cabonne Councils.

Council also has the opportunity to explore opportunities for joint ventures or projects with the Orange Local Aboriginal Land Council to provide economic development and growth opportunities.

SUPPORTING INFORMATION

For a number of years now, the NSW State Government has been reviewing the management of Crown Land in NSW. Crown Land currently comprises over one third of NSW and up until recently, there were several pieces of legislation governing the management of Crown Land. Councils, as trustees of a significant proportion of Crown Land, are required to comply with the legislation applicable to Crown Land.

There are currently over 30,000 outstanding Aboriginal Land Rights Claims over Crown Land in NSW, with the Government determining a very small number of these claims each year.

The State Government has introduced a number of measures to improve the management of Crown Land.

Firstly the consolidated Crown Land Management Act 2016 will reduce red tape, duplication and the administrative burden on Councils in their public land management role. The majority of the Act will commence in 2018 and will clarify Council’s obligations in relation to Crown Land.

Secondly, the Department of Industry is rolling out a new program across NSW, known as the Crown Land Negotiation Program. This innovative program involves:

§ A comprehensive voluntary negotiation program between the NSW Government, the NSW Aboriginal Land Council, Local Government and Local Aboriginal Land Councils, to ensure that Crown Land in NSW is held by the most appropriate landholder to achieve the most positive social, economic, cultural and environmental benefits for the people of NSW

§ The transfer of title (ie ownership) of Crown Land to either Council or the Local Aboriginal Land Council at no cost from the NSW Government where this is agreed by the parties

§ The negotiated agreement (through new Aboriginal Land Agreement process) to withdraw any Aboriginal Land Rights Claim on the subject Crown Land proposed to be transferred to Council

§ Council will be able to identify, understand and recognise local sites that are significant to Aboriginal people

§ Council has the opportunity to partner with the Orange Local Aboriginal Land Council on development opportunities

The Negotiation Program is facilitated by a designated team within Department of Primary Industries, and is funded for three years. Following a recent expression of interest process, a joint submission made by Orange, Cabonne and Blayney Councils and the Orange Local Aboriginal Land Council was successful and so preliminary work on our negotiation is underway and is scheduled to be finalised by the end of 2018.

Council will have the opportunity to negotiate the transfer of those parcels of Crown Land that Council currently manages and invests significantly in (eg Cook Park, Robertson Park, Moulder Park, Sir Jack Brabham Park). 246 parcels within the Orange Local Government Area have been identified as Crown Land.


 

Any land transferred to Council will generally be classified as Community Land under the Local Government Act 1993. Ministerial consent for the transfer of land to be classified as Operational Land would be required.

Update reports will be provided to Council as the program progresses and access to detailed mapping information through the Department of Industries is provided.

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.11   Minutes of the City of Orange Traffic Committee meeting - 13 February 2018

RECORD NUMBER:       2018/602

AUTHOR:                       Ian Greenham, Director Technical Services    

 

 

EXECUTIVE Summary

The City of Orange Traffic Committee met on 13 February 2018 and the recommendations from that meeting were deferred from the Infrastructure Policy Committee meeting held on 6 March 2018.

The agenda for the meeting of the Committee of 13 February 2018 is attached and those recommendations made by the Committee that require action/determination by Council are identified in the recommendation.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.

Financial Implications

The cost of signage changes can be funded from the existing budget. The education campaign will have to be budgeted for.

Policy and Governance Implications

Nil

 

Recommendation

1    That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 13 February 2018.

2    That Council determine recommendations 3.1 to 3.17 from the minutes of the City of Orange Traffic Committee meeting of 13 February 2018.

3    That the remainder of the minutes of the City of Orange Traffic Committee Meeting of 13 February 2018 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Committee recommended ‘No Stopping’ signage at the railway carpark and repeater 50kph speed signs in Hill Street which can be funded from the existing signs budget.

The Committee also recommended an education campaign to encourage safe passing of cyclists on high cycle routes. This would have to be budgeted for.

1.   Regarding Item 3.6 Speeding Complaint Hill Street; the supporting information for this report incorrectly references AS1732.4-2008 Clause 3.2.7 as the guiding document for the use of speed limit repeater signs, which states that they should not be used within a default urban or rural speed limit zone.

Subsequently when discussing this topic at the Committee meeting the Roads and Maritime Services (RMS) representative made reference to a RMS document ‘NSW speed zoning guidelines’ which overrides the Australian Standard for use in NSW, and states that the default urban speed limit can be signposted if unclear.

The City of Orange Traffic Committee also discussed the suggestion to invite representatives from the bus companies and Taxi Co-operative to become non-voting members of the Committee. It was agreed not to invite non-voting members at this time as:

·     The Committee was a technical committee that gave recommendations only

·     Most matters considered by the Committee do not relate to public transport

·     There was first hand history from the voting members that having non-voting members had not worked well

·     Any community member is welcome to register as a speaker and present to any item listed on the agenda of the City of Orange Traffic Committee. 

Recommendations 3.1 to 3.17 in the minutes recommend action by Council and require Council determination on these recommendations.

 

Attachments

1          COTC 13 February 2018 Minutes, 2018/223

2          COTC 13 February 2018 Agenda, D18/12806

 


City of Orange Traffic Committee                                                         20 March 2018

5.11                     Minutes of the City of Orange Traffic Committee meeting - 13 February 2018

Attachment 1      COTC 13 February 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

City of Orange Traffic Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 13 February 2018

COMMENCING AT 9.30am


 1      Introduction

Attendance

Cr R Turner (Chairperson), Mr David Vant, Sgt Mark Hevers, Mr Geoff Lewis, Mr Alex Morgan (Roads & Maritime Services), Chief Inspector David Harvey, Manager Development Assessments, Strategic Planning and Design Engineer, Road Safety Officer, Divisional Administration Officer, Operations Manager.

1.1     Apologies and Leave of Absence

1.2     Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                            Cr R Turner/Mr D Vant

That the Minutes of the Meeting of the City of Orange Traffic Committee held on 12 December 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the City of Orange Traffic Committee meeting held on 12 December 2017.

 


 

3       General Reports

3.1     Residential Parking Scheme - Hill Street between Summer Street and Kite Street

TRIM Reference:        2018/83

Recommendation                                                                            Mr D Vant/Mr G Lewis

That Council makes no changes to the parking arrangements on Hill Street between Summer Street and Kite Street.

 

 

3.2     Residential Parking Scheme - Lords Place between Moulder Street and Wade Place

TRIM Reference:        2018/85

Recommendation                                                                          Mr G Lewis/Cr R Turner

That Council makes no changes to the parking arrangements on Lords Place between Moulder Street and Wade Place.

 

**The Committee then considered item 3.17 to allow Chief Inspector David Harvey to leave the meeting to attend to urgent matters.

**Chief Inspector David Harvey left themeeting with the time being 10.20am.

 

3.3     Parking on Byng Street adjacent to Byng Street Cafe

TRIM Reference:        2018/146

Recommendation                                                                          Cr R Turner/Mr G Lewis

That this matter be referred to Council’s Parking Officers for the enforcement of parking restrictions in the vicinity of the Byng Street Cafe.

 

 

3.4     Visibility issues exiting Orange Railway Station car park

TRIM Reference:        2018/84

Recommendation                                                                            Mr G Lewis/Mr D Vant

That Council place ‘No Stopping’ signage 10m from the railway carpark driveway on Peisley Street either side of the driveway.

 

 


 

 

MATTER ARISING

RECOMMENDATION                                                                           Mr D Vant/Cr R Turner

That Council write to State Rail requesting they close off the unused driveway of the railway station carpark and reinstate the kerb.

 

 

3.5     Disable car parking availablity at Service NSW

TRIM Reference:        2018/145

Recommendation                                                                            Mr D Vant/Mr G Lewis

That there be no further progression on the installation of disabled car parking adjacent to Service NSW on Lords Place until a full CBD wide review of disabled car parking is conducted as part of the CBD upgrade plans.

 

 

3.6     Speeding complaint - Hill Street

TRIM Reference:        2017/2715

Recommendation

1     That Council requests additional police patrols of Hill Street to monitor speeding.

2     That Council installs repeater 50kph speed signs in the section of Hill Street north of Dalton Street.

 

 

3.7     Phillip Street Children's Crossing

TRIM Reference:        2018/3

Recommendation                                                                        Mr D Vant/Sgt M Hevers

That Council work with Bletchington Public School and surrounding residents on an education campaign regarding the use of an unmanned children’s crossing

 

 


 

 

3.8     Intersection of Pretty Plains Road and Mitchell Highway

TRIM Reference:        2018/44

Recommendation                                                                       Sgt M Hevers/Mr G Lewis

That Council refers the incoming correspondence from Phillip Donato MP, regarding safety concerns at the intersection of Mitchell Highway and Pretty Plains Road to the Roads and Maritime Services for consideration.

 

 

3.9     Lords Place and Franklin Road Intersection - Speed and Safety Concerns

TRIM Reference:        2018/124

Recommendation                                                                       Sgt M Hevers/Mr G Lewis

That a decision on this item be deferred and considered with Item 3.10 ‘Lords Place and Franklin Street Intersection – Bus Safety Concerns’ at the next City of Orange Traffic Committee meeting.

 

 

3.10   Lords Place and Franklin Street Intersection - Bus Safety Concerns

TRIM Reference:        2018/109

Recommendation                                                                      Cr R Turner/Sgt M Hevers

That after consultation between Roads & Maritime Services and Council, a report be brought to the next City of Orange Traffic Committee meeting.

 

 

3.11   Racecourse Road - Traffic Problems

TRIM Reference:        2018/120

Recommendation                                                                           Mr D Vant/Cr R Turner

1    That Council does not apply for the provision of a fixed speed camera on Racecourse Road.

2    That Council’s Parking officers monitor heavy vehicle parking in the vicinity of Barrett Court and Racecourse Road

 

 


 

 

3.12   Intersection line marking

TRIM Reference:        2018/141

Recommendation                                                                          Cr R Turner/Mr G Lewis

That Council does not amend the line marking at the intersection of Burrendong Way and Phillip Street at this time.

 

 

3.13   Signage - Pass Cyclists Safely

TRIM Reference:        2018/46

Recommendation                                                                           Cr R Turner/Mr D Vant

That Council carries out education to encourage safe passing of cyclists on high cycle routes.

 

 

**Operations Manager left the meeting with the time being 11.18am

 

3.14   Submission to City of Orange Traffic Committee - The Orange Treadlies

TRIM Reference:        2018/68

Recommendation                                                                       Mr G Lewis/Sgt M Hevers

That Council continues to work towards the creation and adoption of the Orange “Active Travel Plan Part B – Implementation” that covers the process of planning, building, encouraging and managing a network in which to walk and ride around the city.

 

 

3.15   Membership of City of Orange Traffic Committee

TRIM Reference:        2018/164

Recommendation                                                                            Mr D Vant/Mr G Lewis

That Council not alter the membership of the City of Orange Traffic Committee, noting that representatives of organisations are able to make presentations to the Committee on items of interest.

 

 


 

 

3.16   Street Event - Pig Push 2018

TRIM Reference:        2018/132

Recommendation                                                                          Mr G Lewis/Cr R Turner

That the Conditional Approval for the 2018 Pig Push be endorsed subject to compliance with the attached conditions with the addition of the requirement to obtain a Road Occupancy License from Roads & Maritime Services and the removal of references to speed restrictions in the Traffic Control Plan.

 

 

3.17   Street Event - Newcrest Challenge 2018

TRIM Reference:        2018/133

Recommendation                                                                          Cr R Turner/Mr G Lewis

1     That the Conditional Approval for the 2018 Newcrest Orange Challenge be endorsed subject to compliance with the attached conditions with the substitution in condition 4 of “Written approval” with “A Section 144 order”, and the addition of a 60kph speed limit in both directions to Roads & Maritime Service standards to be included in the Traffic Control Plan.

2     That Council advise the organisers that future event applications must be submitted six months prior to the event.

 

The Meeting Closed at 11.35AM.


Council Meeting                                                                                               20 March 2018

5.11                     Minutes of the City of Orange Traffic Committee meeting - 13 February 2018

Attachment 2      COTC 13 February 2018 Agenda

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Council Meeting                                                                                           20 March 2018

 

 

5.12   Participation in Regional Procurement Process for Sewer Rehabilitation

RECORD NUMBER:       2018/352

AUTHOR:                       Wayne Beatty, Water and Sewerage Strategic Manager    

 

 

EXECUTIVE Summary

This report seeks Council’s approval to participate in a regional procurement process for sewer rehabilitation (pipe relining) through the Centroc Water Utilities Alliance (CWUA) and Centroc’s Compliance and Cost Savings Program.

Council participated in Centroc’s regional contract for sewer rehabilitation (pipe relining) in 2013 and Council’s continued support is requested for the next contract which is expected to commence on 1 July 2018.

The following report provides more background advice regarding both Centroc’s Compliance and Cost Savings Program and the regional procure for sewer rehabilitation (pipe relining).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Our Environment – Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service”.

Financial Implications

Council allows $700,000 per annum in the budget for sewer rehabilitation works.

Policy and Governance Implications

Nil

 

Recommendation

That Council participate in a regional contract for sewer rehabilitation (pipe relining).

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Background on the Centroc Compliance and Cost Savings Program

Central NSW Councils (Centroc) represents over 200,000 people covering an area of more than 50,000 km2 comprising Bathurst, Blayney, Cabonne, Cowra, Forbes, Hilltops, Lachlan, Lithgow, Oberon, Orange, Parkes, Upper Lachlan and Weddin Councils and Central Tablelands County Council.


 

Centroc exists to:

·        advocate on behalf of the region; and

·        support member operations through regional co-operation and resource sharing.

In order to support member operations, a Compliance and Cost Savings Program was created to add better value to members and generate more cost savings to individual councils.

The program has been in operation since 14 December 2009 and over $4,500,000 of savings to the region have been realised through a variety of programs and numerous regional contracts.

Background on the Centroc Water Utilities Alliance

The Centroc Water Utilities Alliance (CWUA) is a voluntary collaborative alliance between fourteen Councils in the Central NSW region including the Local Government Areas of Bathurst, Blayney, Cabonne, Cowra, Forbes, Hilltops, Lachlan, Lithgow, Oberon, Orange, Parkes, Upper Lachlan and Weddin and Central Tablelands Water.

The need for the region to work co-operatively was identified in the national award winning Centroc Water Security Study 2010. Adapting the successful Lower Macquarie Water Utilities Alliance (LMWUA) model, Centroc Councils have planned for and resourced a growing program of regional support activities.

The aim of the CWUA is for Local Government to be recognised as national leaders in the delivery of secure and quality water supplies and sewerage services to grow Central NSW to 2059 and beyond.

Background on developing a regional contract for Sewer Rehabilitation (Pipe Relining)

The CWUA first decided to undertake a regional contract for sewer rehabilitation (pipe relining) in 2013 through grant funding under the Community Energy Efficiency Program (CEEP).  The work under that contract has completed and the CWUA has requested Centroc conduct a procurement process for members for a new contract to commence on 1 July 2018 for a period of two years (with the option of a 12-month extension).

The following table shows the interest received from Centroc member councils, indicating their estimated spend under the contract for a two year period.

 

Council

Estimated spend over a 2-year contract

Bathurst

$200,000

Blayney

$200,000

Cabonne

$200,000

Cowra

$660,000

CTW

N/A

Forbes

$1,500,000

Hilltops

TBA

Lachlan

$400,000

Lithgow

$750,000

Oberon

TBA

Orange

$1,400,000

Parkes

$1,400,000

Upper Lachlan

$300,000

Weddin

$200,000

TOTAL

$7,210,000

At its meeting on 13 December, the CWUA resolved to undertake a regional procurement process for sewer rehabilitation (pipe relining).  The Centroc Executive has subsequently approved a regional procure for sewer rehabilitation (pipe relining).

Should Council agree to participate in a regional contract, Centroc will put out a Request for Tender (RFT) and proceed to a contract.

Advice regarding service and pricing under a regional contract will be provided to members.

Benefits of a regional approach include:

·        cost savings to members through bulk procurement;

·        time saved by member Council staff though centralised coordination, and

·        income stream to Centroc from the Contractor with a view to reducing fees.

Council contribution

Centroc manages the process including all costs of advertising and tender assessment and takes a management fee from the supplier to cover these costs which Council is not responsible for.  The management fee for this contract will be 1% which is based on the anticipated spend over the life of the contract.

Council should also consider future compliance with the contract.

Benefits

If Council was to participate in Centroc’s regional contract for sewer rehabilitation (pipe relining), benefits of the larger buying power of multiple councils will be seen in the purchase of these services.

 

  


Council Meeting                                                                                           20 March 2018

 

 

5.13   Proposed Amendment to Schedule of Fees and Charges - Choices at Home and Disability Services

RECORD NUMBER:       2018/589

AUTHOR:                       Louise Geaghan, Community Services Manager    

 

 

EXECUTIVE Summary

Legislated and funding requirements for Aged Care Services and Disability Services mandate a change in fee structure.

This report seeks Council’s approval to amend changes to the Schedule of Fees and Charges for Council’s:

1    Aged Care Services – Choices at Home, funded under the Commonwealth Home Support Program (CHSP)

2    Disability Services now funded through the National Disability Insurance Scheme (NDIS).

Individuals with a disability will not be financially disadvantaged provided the service they use is included in their disability plan and thereby funded.

Choices at Home clients who are provided with an NDIS or Home Care Package will be charged according to the fee allocated in their individual package. They will not be financially disadvantaged by the fee.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

In the transition to consumer directed care, it is the aspiration of the funding bodies to move from a block funded financial support system to a consumer funded financial support system.

Block funding has currently been reduced for Council Disability Services in line with the roll out of the NDIS for local people with disability and a client contribution policy has been recommended by the Australian Government Department of Health for CHSP clients in line with the anticipated reduction of block funding in 2020.

With the adoption of these recommended fees and charges there will be no financial impact to Council after the transition to the new funding models.

Policy and Governance Implications

The proposed amendments, if approved, will be placed on public exhibition for a period of 28 days and any submissions will be reported back to Council for consideration following the exhibition period. Under the Local Government Act 1993, Council cannot impose a fee or charge without first being through a public exhibition process.

 

Recommendation

That the following amendments to the Schedule of Fees and Charges be placed on public exhibition:

SERVICE TYPE

UNIT COST

Food services – Private/package/NDIS

Variable

Social support, home visiting  and related transport i.e. trips and outings – Commonwealth Home Support Program

$5.00 per return outing in Orange Local Government Area

$13.00 per return trip out of the Local Government Area

NOTE An additional fee of $2 each way will be charged for home pick up and drop off.

Social support – Private/ package /NDIS

Variable

Teen Time – After school session per child

To be determined by the National Disability Insurance Agency

Teen Time – Pupil free day per child

To be determined by the National Disability Insurance Agency

Teen Time – Vacation care per child

To be determined by the National Disability Insurance Agency

Supported Independent Living program activities

To be determined by the National Disability Insurance Agency

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Service Delivery

Service delivery will continue with no interruption. Additional services will be available as needs arise and in line with NDIS guidelines and flexibility required with consumer directed care.

Image and Reputation

Any negative publicity regarding the fee change will be counterbalanced with explanation regarding the opportunities created with individual funding and the difference to process with previous grant funding being provided directly to individuals.

Political

The change in fees is being driven by a directive from the Commonwealth and State Governments.

Health and Safety

The applicable services improve the health and safety of members of the public.

Employees

The fee changes will contribute to the continuation of existing programs thereby increasing morale and retention of staff.

Stakeholders

All service providers are experiencing the same requirements to change fees and charges in line with changes to block funding and contractual obligations.

SUPPORTING INFORMATION

Individuals with a disability will not be financial disadvantaged by the change in Council fees and charges.

The NDIS provides financial support to individuals with disability through an annually assessed planning process and individual financial assistance. The funds for required supports are included in the individual’s plan which sits with the NDIA. Service providers then invoice the NDIA when they provide a service to the individual. The fees incurred for services are set by the NDIS and the payment provided by the NDIA.

CHSP providers have been provided with pricing guidelines by the Commonwealth Department of Health. All CHSP service providers are now required to provide a fee for service to clients based on a minimum of 15% of the cost of the goods or activities provided.

The introduction of fees to Orange CHSP clients for social support activities does represent a new fee for CHSP clients. However the fee is set at the minimum 15% of the cost of the activity and the CHSP program also provides an allowance for a fee reduction or free service for clients experiencing financial hardship.

Clients in receipt of a Home Care Package are assessed by the Commonwealth Department of Health according to means testing and need. The package is allocated to a service provider of their choice. The Council fee for service will be charged to the package provider and not the client.

Choices at Home clients who are provided with an NDIS or Home Care Package will be charged according to the fee allocated in their individual package. They will not be financially disadvantaged by the fee.

Private clients are those who are not eligible for Government subsidised services or those who have selected not to enter into the means tested package options. These fees will be determined on an individually assessed basis according to circumstances.

 

     


Council Meeting                                                                                           20 March 2018

 

 

6     Closed Meeting – no items

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.