ORANGE CITY COUNCIL
Finance Policy Committee
Agenda
5 September 2017
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 September 2017.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Finance Policy Committee 5 September 2017
2.1 Statement of Bank Balances as at 31 July 2017
2.2 Request for Financial Assistance - City of Orange Veterans' Golf and Anglicare Western NSW
Finance Policy Committee 5 September 2017
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
TRIM REFERENCE: 2017/1798
AUTHOR: Kim Thompson, Accounting Officer - Management
EXECUTIVE Summary
Council operates one Bank Account and is required to carry out a Bank Reconciliation at the end of each month. As at 31 July 2017 the Cash Book Balances was $696,876.40.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 31 July 2017 be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
1 Bank Reconciliation as at 31 July 2017, D17/45548⇩
Finance Policy Committee 5 September 2017
2.1 Statement of Bank Balances as at 31 July 2017
Attachment 1 Bank Reconciliation as at 31 July 2017
TRIM REFERENCE: 2017/1854
AUTHOR: Linda McFadden, Divisional Administrative Officer - Corporate and Commercial Services
EXECUTIVE Summary
Council is in receipt of requests for financial assistance under section 356 of the Local Government Act 1993. The report provides details of applications received.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “3.3 Our City – Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance”.
Financial Implications
The overall donations/sponsorship budget for 2017/18 is as follows:
|
Program |
Adopted Budget |
Actual/ committed |
Remaining balance |
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General Donations |
$61,500.00 |
* $60,259.00 |
$1,241.00 |
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Major Promotions |
$51,072.00 |
$48,000.00 |
$3,072.00 |
|
Orange Harness Racing |
$20,000.00 |
$20,000.00 |
$0.00 |
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Racing Orange |
$100,000.00 |
$100,000.00 |
$0.00 |
|
Waratah’s Sporting Club contribution |
$94,188.00 |
$94,188.00 |
$0.00 |
|
Sports participants grants |
$13,900.00 |
$800.00 |
$13,100.00 |
|
Sports capital improvements grants |
$50,000.00 |
$50,000.00 |
$0.00 |
|
TOTAL |
$390,660.00 |
$373,247.00 |
$17,413.00 |
* The allocation of 20 x $100 reserved for school prize giving is accounted for in the actual/committed column of the table.
Process for the application of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the Donations Policy. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details that inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
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1 That Council declines the donation request from City of Orange Veterans’ Golf. 2 That Council approves a donation of $500.00 fee reduction to Anglicare NSW - Western Region for hire of the Orange Function Centre, with this donation to be paid from the general donations. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
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1 |
Organisation |
City of Orange Veterans’ Golf |
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Not for Profit |
Yes |
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Event - Annual Orange Golf Classic for Veteran Golfers This is a week-long event that attracts golfers and their partners from several states and territories. |
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Donation Request 1 Sponsorship from the Colour City Caravan Park. Cash donation: $500.00. 2 Postage of the event’s program, entry forms and tourist brochures through the Visitor Information Centre. Estimated cost: 500 brochures x $1.97 = $985.00.
In return, the organisation is offering marketing advertisements for the Colour City Caravan Park and for the Visitor Information Centre in 500 brochures. The brochures will be distributed throughout New South Wales and interstate. |
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Policy Status The policy allows one donation to an organisation in the current financial year. At its meeting on 13 June 2017, Council approved a donation of $750.00 to this organisation for the running of this event. This donation is in the current financial year. |
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2 |
Organisation |
Anglicare NSW - Western Region |
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Not for Profit |
Yes |
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Event - Time to Shine Out-of-Home Care School Formal - Friday, 24 November 2017 Anglicare Out-of-Home Care provides foster care, adoption and adolescent residential care. It also provides youth and family assistance to children, young people and families. The School Formal is the main event for young people in foster care. |
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Donation Request Part or full fee reduction for the hire of the Orange Function Centre. The draft quotation venue-hire fee for this event is $1,259.00. |
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Policy Status The policy allows 50% reduction for venue-hire fees (to a maximum of $500.00). |
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1 Donation Request - from City of Orange Veterans' Golf, IC17/15756⇩
2 Donation Request - from Anglicare NSW - Western Region, IC17/15853⇩
Finance Policy Committee 5 September 2017
2.2 Request for Financial Assistance - City of Orange Veterans' Golf and Anglicare Western NSW
Attachment 1 Donation Request - from City of Orange Veterans' Golf
