Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 1 August 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 1 August 2017.

RESOLVED - 17/345                                                                            Cr S Munro/Cr C Gryllis

That Council allow the media to record the Council Meeting.

RESOLVED - 17/346                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Council Meeting of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1638

RESOLVED - 17/347                                                                             Cr J Davis/Cr R Gander

That Council provide $2,500 for the conduct of suicide prevention training/peer support program funded from the donations budget.

RESOLVED - 17/348                                                                          Cr R Gander/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 July 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 July 2017.

RESOLVED - 17/349                                                                          Cr R Gander/Cr R Turner

1       That the following late items be dealt with at the meeting of Orange City Council held on 1 August 2017.

          Item 2.6 (PDC)  DA63/2017(1) Supplementary Report – 36-40 Turner Crescent, Orange

          Item 6.4 (CCL)   Supplementary Information for Item 6.3 – Expression of Interest – Council Land

          Item 6.5 (CCL)   Purchase of Land – Casey Street

2        That Council deal with Item 6.4 in conjunction with Item 6.3 of Closed Council and Item 2.6 of Planning and Development Committee with Item 2.3 of the Planning and Development Committee.

TRIM Reference:        2017/1542

RESOLVED - 17/350                                                                               Cr N Jones/Cr K Duffy

1    That Council continues to advocate for overnight stabling of the Bathurst Bullet in Orange.

2    That Council continues discussions and seeks feedback from Dubbo Regional Council about improved access to the adjustments to the XPT service.

3    That when the new Orange City Council is formed post the September election consideration be given to continuing support for the Orange Rail Action Group.

RESOLVED - 17/351                                                                              Cr N Jones/Cr C Gryllis

That Council write to the Member for Orange, Phillip Donato, NSW Minister for Transport and Infrastructure, the Hon Andrew Constance, the NSW Premier, the Hon Gladys Berejiklian, seeking a discussion paper on the proposed XPT fleet replacement and scheduling to ensure services to the Central West are enhanced and direct consultation with Orange City Council and Cental West stakeholders on current planning options.

TRIM Reference:        2017/1635

RESOLVED - 17/381                                                                              Cr C Gryllis/Cr K Duffy

1    That Council adopt the amendments to the Schedule of Fees and Charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2017 to 30 June 2018, provided that such changes may be varied by any alteration to the Local Government Act 1993 or Local Government (General) Regulation as directed by the NSW Government, noting these are the ex GST amounts:

a    The interest rate payable on overdue rates and charges be set at 7.5%.

b    Showground Pavilion – events of greater than 1 week duration – fee determined individually for each application

c    Before and After School Care – Before school session per child - $21.00

d    Before and After School Care – After school session per child - $27.00

e    Vacation Care – per child per day - $57.00

f     Family Day Care – Fee per hour of contracted care or part there if - Before and After School Care - $7.70 - $12.50

g    Family Day Care – Vacation Care – Daily Rate - $55.00 - $60.00

h    Spring Street Childcare Centre - Bookings for extra Day - $96.00

i     Yarrawong Childcare Centre – Bookings for extra day - $96.00

j     Residential Services – Residents contribution of their benefits – Residents rent contribution – to be determined by the National Disability Insurance Agency

k    Residential Services – Residents contribution of their benefits – Residents board and lodgings – to be determined by the National Disability Insurance Agency

l     Companion Animals – For a de-sexed animal - $53.00 with CPI to be applied from 1 July 2017

m   Companion Animals - For a de-sexed animal owned by an eligible pensioner - $22.00 with CPI to be applied from 1 July 2017

n    Companion Animals - For an animal not de-sexed - $195.00 with CPI to be applied from 1 July 2017

o    Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $53.00 with CPI to be applied from 1 July 2017

p    Private Certification – Lodgement of privately certified Part 4A certification with Council (Clause 263(2))- $36.00

q    Property Certificate – Certificate under s735A of the Local Government Act - $195.00

r     Environmental Learning Facility – usage by not for profit community groups – Free hire of venue

s     Certificate 603 - $80.00

t     Amend references to the “Friends of the Gallery” free venue hire to include “Friends of the Museum”.

u    Amend Carriage Cottage – Community Group entries to the following:

i.   Community Group – non-profit – up to 10 times in one year – free

ii.  Community Group – non-profit – per hour after 10 times per year - $9.55.

TRIM Reference:        2017/1637

RESOLVED - 17/382                                                                            Cr R Gander/Cr K Duffy

1    That Council provide a guarantee to Westpac for a $100,000 loan provided to the Emu’s Rugby Club Inc.

2    That the General Manager be authorised to sign all relevant documents.

3    That permission be granted for the use of the Council Seal on any relevant document, if required.

TRIM Reference:        2017/1617

RESOLVED - 17/383                                                                             Cr J Davis/Cr R Gander

1        That the information provided in the report on Orange to Carcoar Pipeline – Malicious Damage be acknowledged.

2        That Council offer a reward of $25,000 for information leading to the offender(s) being charged and convicted in relation to this malicious damage.

QUESTION TAKEN ON NOTICE  

Cr Duffy requested information on Council’s funding contribution to the Orange to Carcoar pipeline project. Information to be circulated.

TRIM Reference:        2017/1431

RESOLVED - 17/384                                                                          Cr R Gander/Cr R Turner

That Council place on public exhibition the following proposed fees and charges:

a        Clover Hill Function Centre

B       Private Works Management

RESOLVED - 17/385                                                                               Cr R Kidd/Cr G Taylor

That Council provide a letter of congratulations to the Pay It Forward group for their emergency accommodation facility.

RESOLVED - 17/386                                                                           Cr R Gander/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Acquisition of Land - Southern Feeder Road

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tenders for the Transportation of Liquid Waste

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Expression of Interest - Council Land (Restricted)

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4     Supplementary Information for Item 6.3 - Expression of Interest - Council Land - Closed Council Meeting 1 August 2017

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.5     Purchase of land - Casey Street

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

TRIM Reference:        2017/1467

RESOLVED - 17/387                                                                           Cr R Turner/Cr S Munro

1        That Council acquires approximately 310m² of part Lot 1 DP 68495 and approximately 1,341m² of part Lot 150 DP 706655 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2        That the General Manager be delegated authority to finalise the acquisitions.

3        That upon acquisition, the land be classified as Operational.

TRIM Reference:        2017/1584

RESOLVED - 17/388                                                                            Cr C Gryllis/Cr S Munro

1     That Council award the contract for Transportation of Liquid Waste (Leachate) from the Euchareena Road Resource Recovery Centre to the Orange Waste Water Treatment Plant to JR Richards & Sons at a rate of $15.79/KL (GST exclusive) for a three year term based on renewal of the contract being subject to annual review.

2     That authority be granted to affix the Council Seal to any necessary documentation if required.

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr J Hamling, Cr A Brown

TRIM Reference:        2017/1706

Cr C Gryllis declared a pecuniary interest in this item as a real estate agent previously involved in this site, left the Chamber, and did not participate in the voting or debate on this item.

This item is to be dealt with in conjunction with Item 6.3.  

TRIM Reference:        2017/1646

Cr C Gryllis declared a pecuniary interest in this item as a real estate agent previously involved in this site, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 17/389                                                                              Cr G Taylor/Cr K Duffy

1        That the report – Supplementary Information for Item 6.3 – Expression of Interest – Council Land – Closed Council Meeting 1 August 2017 be acknowledged.

2        That Council note the report by the General Manager on Expression of Interest – Council Land.

TRIM Reference:        2017/1695

RESOLVED - 17/390                                                                               Cr R Kidd/Cr R Turner

1    That Council purchase Lot 6 Section 14 DP 5265 to be funded from the drainage budget allocation and the drainage reserve.

2    That in the event of negotiations for the purchase of this property not being successful, Council resolve to:

a     Acquire by compulsory acquisition under section 186 and 187 of the Local Government Act 1993, an easement of 4 metres wide for drainage purposes over Lot 6 Section 14 DP 5265

b     Approve the making of an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

c     Approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

3    That the land be classified operational on acquisition.

4    That the General Manager be delegated authority to finalise negotiations for this purchase.

5    That authority be granted for the use of the Council Seal on any documentation if required.

6    That upon resolution of all drainage issues on this property, Council sell the residual property as discussed in the body of this report.

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 1 August 2017 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 August 2017 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 August 2017 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 1 August 2017 be noted.

5        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 August 2017 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 1 August 2017 be noted.

7        That the resolutions made by the Services Policy Committee at its meeting held on 1 August 2017 be noted.

RESOLVED - 17/352                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Planning and Development Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1372

RESOLVED - 17/353                                                                                 Cr K Duffy/Cr J Davis

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

TRIM Reference:        2017/1600

RESOLVED - 17/354                                                                               Cr C Gryllis/Cr J Davis

1     That Council resolves to proceed with Amendment 20 to Orange Local Environmental Plan 2011.

2     That Amendment 20 to Orange Local Environmental Plan 2011 be forwarded to the Parliamentary Counsel's Office for legal opinion.

3     That subject to a satisfactory outcome from the Parliamentary Counsel's Office, Amendment 20 to Orange Local Environmental Plan 2011 be submitted to the Department of Planning and Environment for final determination and publication.

Division of Voting

Voted For

Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr J Hamling, Cr A Brown

TRIM Reference:        2017/1692

This item was dealt with in conjunction with Item 2.3.

TRIM Reference:        2017/1604

MOTION                                                                                             Cr J Whitton/Cr N Jones

That Development Application DA 63/2017(1) for Child Care Centre at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, be refused on the grounds of traffic impacts both at the entrance and in the locality, amenity, car parking, access, safety including pedestrian safety, site suitability, noise, privacy, neighbourhood character and overall incompatibility of the location.

AMENDMENT                                                                                        Cr S Munro/Cr R Kidd

That Development Application DA 63/2017(1) for Child Care Centre at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, be deferred.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

RESOLVED - 17/355                                                                           Cr J Whitton/Cr N Jones

That Development Application DA 63/2017(1) for Child Care Centre at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, be refused on the grounds of traffic impacts both at the entrance and in the locality, amenity, car parking, access, safety including pedestrian safety, site suitability, noise, privacy, neighbourhood character and overall incompatibility of the location.

Division of Voting

Voted For

Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr J Hamling, Cr A Brown

TRIM Reference:        2017/1606

RESOLVED - 17/356                                                                         Cr J Whitton/Cr G Taylor

That Council consents to development application DA 93/2017(1) for Secondary Dwelling at Lot 2 DP 615933 - 1693 Forest Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting

Voted For

Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr J Hamling, Cr A Brown

TRIM Reference:        2017/1607

RESOLVED - 17/357                                                                        Cr R Gander/Cr J Whitton

That Council refuse development application DA 192/2017(1) for Kiosk at Lot 87 DP 1086540 - 87 Byng Street, Orange with staff to issue a notice of refusal with the reasons for refusal to be reported to Council for information.

Division of Voting

Voted For

Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr J Hamling, Cr A Brown

RESOLVED - 17/358                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Employment and Economic Development Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1618

RESOLVED - 17/359                                                                            Cr C Gryllis/Cr S Munro

That the recommendations made by the Sister Cities Community Committee at its meeting held on 12 July 2017 be noted.

TRIM Reference:        2017/1363

RESOLVED - 17/360                                                                               Cr C Gryllis/Cr J Davis

That the report on Youth Unemployment be acknowledged.

TRIM Reference:        2017/1424

RESOLVED - 17/361                                                                              Cr C Gryllis/Cr K Duffy

That the report on the unemployment figures for Orange be acknowledged.

TRIM Reference:        2017/1569

RESOLVED - 17/362                                                                               Cr R Kidd/Cr R Turner

That the report on the employment of apprentices/trainees and cadets at Orange City Council be acknowledged.

MOTION                                                                                                   Cr K Duffy/Cr R Kidd

1        That Council seek an independent review of the processes taken in all Orange City Council land purchases and rezonings in the last 5 years.

2        That Council seek the assistance of the Office of Local Government in this process.

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

RESOLVED - 17/363                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Infrastructure Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1527

RESOLVED - 17/364                                                                               Cr C Gryllis/Cr J Davis

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 11 July 2017 be adopted.

TRIM Reference:        2017/1568

RESOLVED - 17/365                                                                            Cr C Gryllis/Cr S Munro

That the information provided in the report on Current Works be acknowledged.

QUESTIONS TAKEN ON NOTICE                                                                                                 

Cr Kidd requested maintenance on Huntley Road in the area of Bloomfield Road and Louie Lane. To be entered into the Customer Request Management system.

Cr Duffy requested Council add to the program of new footpaths both sides of Wakeford Street, both sides of March and Olver Streets in the vicinity of the nursing home and March Street between Hill and Sale Streets. The General Manager indicated a report would be provided on the footpath program including Council’s adopted methodology for prioritising footpaths.

Cr Duffy requested information on the timeline for sealing Springbank Lane.

Cr Duffy requested a review of signage and speed limits on Burrendong Way, adjacent to recent roadworks.

Cr Duffy requested information on the economic benefit of the Northern Distributor Road. The report adopted by Council at its last meeting to be re-circulated to Councillors.

RESOLVED - 17/366                                                                           Cr K Duffy/Cr J Whitton

That Council write to relevant councils, the State Member for Orange, the National Member for Calare, and the Minister for Roads to seek funding to improve the road between Trangie and Nevertire.

RESOLVED - 17/367                                                                         Cr J Whitton/Cr S Munro

1        That Council organise a petition expressing Orange’s disgust in relation to the cost of electricity and request that the supply of electricity revert back to a government only system.

2       That this petition be sent to the relevant State and Federal Ministers.

RESOLVED - 17/368                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Chairperson) (Deputy Mayor) and Cr A Brown for the Sport and Recreation Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1564

RESOLVED - 17/369                                                                           Cr C Gryllis/Cr R Gander

1        That the event concept for the 2018 Australia Day Celebration be developed along with an associated Event Action Plan.

2        That the nominations from Siobhan Harvey and Jackie Taylor to join the Australia Day Community Committee be accepted.

RESOLVED - 17/370                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Environmental Sustainability Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1448

RESOLVED - 17/371                                                                               Cr R Kidd/Cr S Munro

That the recommendations made by the Companion Animals Community Committee at its meeting held on 3 July 2017 be adopted.

RESOLVED - 17/372                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Finance Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1636

RESOLVED - 17/373                                                                                  Cr J Davis/Cr R Kidd

1      That the recommendations made by the meeting of the Audit and Risk Management Committee held on 30 June 2017 be adopted.

2      That the Council note that the development applications audit process has been satisfactorily finalised following the provision of additional information to Committee members.

TRIM Reference:        2017/1534

RESOLVED - 17/374                                                                           Cr R Turner/Cr S Munro

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 30 June 2017 be acknowledged.

TRIM Reference:        2017/1599

RESOLVED - 17/375                                                                             Cr R Turner/Cr N Jones

1        That Council decline the donation requests of $5,000.00 cash event/major promotion sponsorship and $1,680.00 fee-waiver from G & S Willoughby as the requests are outside the scope of Council’s donations and sponsorship policy.

2        That Council approve $225.00 fee waiver for the Central West Charity Tractor Trek Group to be funded from the General Donations Budget.

RESOLVED - 17/376                                                                                 Cr K Duffy/Cr R Kidd

That a report be provided in relation to Council supporting the Redhead Hunt 4 HD Guinness World Record attempt.

RESOLVED - 17/377                                                                            Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Services Policy Committee of Orange City Council on 1 August 2017.

TRIM Reference:        2017/1616

RESOLVED - 17/378                                                                                  Cr R Kidd/Cr J Davis

That as there was not a quorum, Council note the recommendations made by the World War I Centenary Community Committee at its meeting held on 18 July 2017.

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Kidd requested the WWI Community Committee consider a community event to commemorate the Battle of Passchendaele.

TRIM Reference:        2017/1336

RESOLVED - 17/379                                                                                  Cr R Kidd/Cr J Davis

1        That the report on Children’s Services – Cessation of Community Support Programme Funding be acknowledged.

2        That the Council undertake a review of the current Children’s Services business models and determine appropriate fees and charges of for each service for consideration in the 2018-2022 Delivery/Operational plan.

TRIM Reference:        2017/1278

RESOLVED - 17/380                                                                              Cr N Jones/Cr C Gryllis

That the report on Tutoring Fees be acknowledged.

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

1 August

2017

Cr Duffy requested Council add to the program of new footpaths both sides of Wakeford Street, both sides of March and Olver Streets in the vicinity of the nursing home and March Street between Hill and Sale Streets.

Director Technical Services

The General Manager indicated a report would be provided on the footpath program including Council’s adopted methodology for prioritising footpaths.

September 2017

Cr Duffy requested information on the timeline for sealing Springbank Lane.

Works Manager

That information be provided to Councillors.

September 2017

Cr Duffy requested a review of signage and speed limits on Burrendong Way, adjacent to recent roadworks.

Commercial & Emergency Services Manager

That a review be undertaken.

September 2017

Cr Duffy requested information on the economic benefit of the Northern Distributor Road.

Executive Support Manager

The report adopted by Council at its last meeting to be re-circulated to Councillors.

August 2017

Cr Kidd requested the WWI Community Committee consider a community event to commemorate the Battle of Passchendaele

Director Community Recreation and Cultural Services

The Centenary of Passchendaele – The Third Battle of Ypres, took place on 30 and 31 July 2017.

The WW1 Committee is not scheduled to meet again prior to the Council elections in 2017.

Completed

18 July

Cr Gryllis requested a report on the operation of the pedestrian crossing in Anson Street (between Summer Street and Kite Street) and options for improving the flow of pedestrian and vehicular traffic in this area.

Commercial and Emergency Services Manager

Memo provided to Councillors in weekly email on Friday 4 August 2017.

August 2017

4 July 2017

Cr Duffy requested information on the fees that applied to DA 162/2017(1) – Tree Removal – 64 March Street.

Director Development Services

Information provided to Councillors in weekly email on Friday 14 July 2017.

Completed

Cr Hamling requested the City of Orange Traffic Committee review:

·    The need for the taxi rank in Lords Place adjacent to the former Occidental Hotel

·    Disabled parking spaces in front of former Australia Cinema in Lords Place

·    Reports of speeding on the new Waratah link road.

Commercial and Emergency Services Manager

Reports to be provided to the City of Orange Traffic Committee.

The taxi rank has been removed.

The disable spaces are still used.

Traffic counters will be placed in Platinum Drive to ascertain speed.

August 2017

Cr Duffy requested a report on the small park that has been established in McNamara Lane, including the cost.

Director Community, Recreation & Cultural Services

Memorandum Issued to Councillors

August 2017

Cr Jones requested a report on the status of the smoke free zones in the CBD, to include the success or otherwise of the program.

Manager Building and Environment

Report to be provided to Council.

August 2017

22 June

2017

Council requested the City of Orange Traffic Committee consider the proposal to open Franklin Road at the Peisley Street intersection.

Commercial and Emergency Services Manager

Report submitted to July City of Orange Traffic Committee meeting and adopted by Council 1 August:

1     That Franklin Road not be opened up at the Peisley Street intersection.

2     That the proposal be referred to the RMS for comment.

Completed

Cr Kidd requested an update on Barkers Cottage at Lucknow.

Director Community, Recreation & Cultural Services

Memorandum Issued to Councillors

August 2017

6 June

2017

Cr Taylor requested concept plans for the Hill Street/William Maker Drive intersection be placed on Council’s website.

Director Technical Services

Concept plans to be placed on website.  Waiting on final drawings which are expected end July, early August

Early August 2017

Cr Gryllis requested an educational campaign be undertaken to inform the community of the benefits and purpose of the blisters being installed at various intersections.

Director Technical Services

It was agreed to list the issue of intersection treatments for a future Councillor Briefing to discuss the various compliance and design issues.

August 2017

Cr Hamling requested the opening date for the Toll hangar.

Commercial & Emergency Services Manager

Staff have contacted Toll who are yet to confirm.       

August 2017

Cr Kidd asked the following questions in relation to the Planning Proposal for the old hospital site:

·    Are there Council guidelines for unsolicited proposals?

·    How has Council entered into an option with a developer without going to the market?

·    Have other developers had the opportunity to also submit offers to Council?

·    How much are they paying for the land? Is it a good deal for the ratepayers?

·    Who is the agent?

Director Corporate and Commercial Services

General Manager provided advice at the meeting on unsolicited offers. The details of the unsolicited offer on the Old Hospital site were considered by Council as presented in the report to 7 March 2017. The report detailed the offer and identified the offer against a market appraisal. All land sales and purchases require a resolution of Council and price is identified and accepted by Council in this process. Information on agent provided to councillors via email 10 July 2017 (D17/38922).

Completed

18 April

2017

Cr Duffy requested the information on bats in Cook Park include reference to how Singleton have managed this issue.

Manager City Presentation

Memorandum Issued to Councillors

August 2017

4 April

2017

Cr Duffy asked about rats in William Street.

Manager Building and Environment

Matter to be investigated and information supplied to councillors.

June 2017

21 March

2017

Cr Duffy requested a report on the issue of bats in Cook Park and what action can be taken to remove the bats.

Manager City Presentation

Information to be circulated to Councillors.

July 2017

Cr Gryllis requested Council report on the possibility of making other water reserves available for recreational purposes to be provided as soon as possible.

Director Technical Services

Report taken to the 6 June 2017 meeting on Gosling Creek. Follow up report on Suma Park and Spring Creek to be provided.

August 2017

15 Nov 2016

Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.

Director Development Services

Information to be provided to Councillors.

June 2017

Recommendation

1        That Council receives the Statement of Investments as at 31 July 2017.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

31/07/2017

30/06/2017

General Fund

45,403,491.76

47,475,156.37

Sewer Local Fund

34,993,667.69

35,106,476.38

Water Supply Local Fund

34,832,350.91

37,716,976.43

Orange CBD Special Rate

115,229,510.36

120,298,609.18

Externally Restricted

31/07/2017

30/06/2017

General Fund

15,985,828.81

17,284,567.34

Water Fund

34,832,350.91

37,716,976.43

Sewer Fund

34,993,667.69

35,106,476.38

Auspiced

1,622,805.39

1,522,412.52

Internally Restricted

9,501,484.57

10,416,175.71

Unrestricted

18,293,372.99

18,252,000.80

115,229,510.36

120,298,609.18

Term to Maturity Allocation

Maximum

Holding

Capacity

0 - 3 Months

100.00%

10.39%

89.61%

3 - 12 Months

100.00%

62.84%

37.16%

1 - 2 Years

70.00%

5.69%

64.31%

2 - 5 Years

50.00%

21.08%

28.92%

5+ Years

25.00%

0.00%

25.00%

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

17.18%

82.82%

A

60.00%

44.85%

15.15%

BBB & NR

40.00%

37.97%

2.03%

Below BBB

0.00%

0.00%

0.00%

Recommendation

That the report on the June 2017 Quarterly Performance Indicators be acknowledged.

1.1.1

Maintain Delegations and Sub-Delegations Register

Review delegations to the General Manager in November annually - Due Quarter 2

n

Delegations register adopted by Council in June 2017. This had been delayed pending merger decisions.

Updates were made to the sub-delegations applying to staff during the quarter to reflect changes made to the Local Government Act 1993. Staff reminders were issued to acknowledge delegations during the quarter.

Update and distribute sub-delegations to staff in December annually - Due Quarter 2

1.1.2

Provide information to Councillors on training and development opportunities

Number of opportunities for training notified to Councillors - Due All Quarters

n

3 Councillors attended the National General Assembly of Local Government during the quarter.

1.1.3

Undertake testing of Council's Business Continuity Plan (BCP)

BCP tested and reviewed in December annually - Due Quarter 2

n

Testing of business continuity plans for main Council buildings has been completed. A new two-way radio system for wardens in the Civic Centre was implemented during the quarter. A training program was completed for wardens.

1.1.4

Maintain the Enterprise Risk Management System

Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee - Due All Quarters

n

The Enterprise Risk Management System was maintained during the quarter, with a minor review of the Corporate Risk Register undertaken and no significant variations identified. Ongoing reviews of risk assessment are occurring, as well as development of new risk assessments for project, operational functions and key issues as they arise. WHS issues reported to GM and Directors weekly. Results of safety audits are reported and monthly updates on risks arising from the audits are considered by the GM and Directors.   Minutes of the WHS Committee and Consultative Committee are reported to GM and Directors on quarterly basis. Minutes of the Audit and Risk Management Committee are presented to Council on a quarterly basis.  The Audit and Risk Committee reviews the Corporate risk register and signs off on the management processes used to manage risk.

Compliance reporting quarterly to Directors - Due All Quarters

1.1.5

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Increase social media engagement and reach by 25% - Due Quarter 4

n

Orange City Council’s social media footprint was bolstered with publicity surrounding the visit of the Better Homes and Gardens team and subsequent screening of the show during the quarter. This had a flow-on effect to the visitOrange social media accounts.

Orange was chosen to be on the Australian Monopoly board. Social media launched the inclusion.

The total number of followers on the main council page increased by 13% during the quarter to 5,208 people. The lowest weekly reach was 12,000 people and the highest was 66,000, during the week of the Monopoly announcement.

The Your Say site within the Council website received 7,100 visits during the reporting period.

Maintain the Council website with weekly updates - Due All Quarters

1.2.1

Manage Council’s Records System

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member - Due All Quarters

n

All incoming letters and emails to Council are registered into Council's electronic records system daily and allocated to the appropriate staff member for action.

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November - Due Quarter 2

n

Quarterly report made on time.

Quarterly reports presented to Council within two months of the end of each quarter - Due All Quarters

1.2.3

Establish and support Council Meetings, Policy Committees and Council's Community Committee Network

Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings - Due All Quarters

n

Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes.

Annual report from the Audit and Risk Management Committee presented to Council in March 2017.

Review Council's Community Committee network structure in September annually  Due Quarter 1

Establish the annual Committee Meetings Schedule in September annually - Due Quarter 1

Undertake a strategic planning session with all Community Committees in September-October annually - Due Quarters 1 and 2

Review Charters of Community Committees in October annually - Due Quarter 2

Annual Report from the Audit and Risk Management Committee by April - Due Quarter 4

Report of complaints under Council's Code of Conduct to Council by December annually - Due Quarter 2

1.2.4

Implement Information Technology Strategy initiatives

Virtualisation server and storage hardware refresh replacement completed - Due Year 2

n

Scope document finalised for Virtualisation server and storage hardware refresh in late May 2017.  Project planned to be completed in 2017/18. This project had been delayed whilst awaiting merger decision.

Services Review - Review continuing for intranet and security.

The remote access system upgrade has been delayed until December 2017 due to supplier availability in related programs impacting on scheduling.

Records system upgrade commenced in the quarter and completed on 4th July 2017.

Review of cloud security and operational issues completed in March 2017.

Services review - desktop management system, online payment processing and other E-services, security, intranet software - Due Quarter 4

Remote access system upgrade - Due Quarter 4

Upgrade records management system - Due Quarter 4

Review cloud computing security and operational issues - Due Year 2

1.2.5

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly reports to Council on the performance of the investment portfolio - Due All Quarters

n

Monthly reports to Council on the investment portfolio complied with requirements.  .

As at 31 May 2017, the AusBond rate was 1.82%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.97%.

1.3.1

Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)

Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016 - Due Quarters 1 and 2

n

Final draft for in-house review almost complete. 

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November - Due Quarter 2

n

State of the Environment Report prepared and submitted to the Department in November 2016.

1.3.3

Support the Local Emergency Management Committee (LEMC)

Finalise Council's input into local emergency planning in conjunction with key agencies - Due All Quarters

n

Cadia Valley representatives provided a presentation on a proposed communications tower south of Orange.

1.3.4

Support the Rural Fire Service

Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings - Due All Quarters

n

Staff have attended the Bush Fire Liaison Committee and Bush Fire Management Committee meetings.

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by June 2017 - Due Quarter 3

n

Community Strategic Plan not required by July 2017 due to NSW Government merger proposal. New election date of September 2017 now that merger proposal has been withdrawn will see the next Community Strategic Plan required to be updated in six months after September 2017.

A minor review of the current plan was completed in February to enable the creation of the 2017/18 - 2020/21 Delivery/Operational Plan and Resourcing Strategy.

Drafts of the Delivery/Operational Plan for the 2017/18 year and the subsequent three years commenced in the quarter with managers considering projected budgets and operational programs.

Resourcing Strategy elements were updated in the quarter.

Annual Report submitted on time.

Quarterly reports submitted on time.

Annual minor review of the Community Strategic Plan by February annually - Due Quarter 3

Finalisation of the Delivery/Operational Plan by June annually - Due Quarter 4

Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan - Due Quarter 2

Preparation of the Annual Report by October annually - Due Quarter 2

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council - Due All Quarters

1.4.1

Maintain a framework of relevant policies and procedures

Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September - Due All Quarters

n

During the quarter, Council resolved to place on exhibition ST010 Code of Conduct, ST050 Code of Meeting Practice and ST001 Asbestos Management. Strategic policies adopted included ST009 Revenue and Pricing, ST007 Asset Management and ST011 City Engagement. 5 Operational Policies were reviewed, including Grievance, Leave Provisions, Employee Exit, Procedure and Relief Duties, and Flexible Working Arrangements.

Facilitate the review of Operational Policies annually - Due All Quarters

1.4.2

Ensure Councillors are made aware of key Policy requirements

Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April - Due Quarter 4

n

Information is circulated to Councillors as the need arises in relation to various policy requirements. An example is the further information provided to Councillors on the new Related Parties Policy and reporting requirements resulting from changes to the Accounting Code for Local Government.

1.4.3

Maintain and implement the Disability Action Plan 2012/16

Facilitate the implementation of tasks within the Disability Action Plan - Due All Quarters

n

Orange Disability Inclusion Action Plan 2017-2021 was adopted by Council on 22 June 2017. It has now been lodged with the NSW Disability Council and Local Government NSW.

Develop the 2017/20 Disability Inclusion Action Plan - Due Quarter 4

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Host community information sessions on key projects and activities as appropriate - Due All Quarters

n

Council issued more than 50 media releases for the quarter. On average the Council communications team responded to two media requests for information daily. Separate to this there were also regular backgrounding briefings offered to the media.

During the quarter Council also organised 7 media events/opportunities that focussed on Council projects, facilities and activities and arranged another 17 interviews/photographs with council spokespeople.

Issue bulletins through the Council E-news service monthly - Due All Quarters

Issue media releases at a minimum of one weekly - Due All Quarters

Maintain Council's social media presence and provide information on a weekly basis via social media - Due All Quarters

Provide at least one media briefing per week - Due All Quarters

2.2.1

Provide a highly responsive customer service function

Undertake monthly training of Customer Service Team on key issues - Due All Quarters

n

The Team undertook resilience training sessions during the quarter.

All issues requiring action that are reported to Council via the website, phone, and email or in person are added to the Customer Request Management System within two days of receipt and allocated to the appropriate staff member.

1,627 requests were entered during the quarter. Council's after-hours phone service continues to be provided.

Customer service staff reminded of the Customer Service Obligation Policy.

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days - Due All Quarters

Continue to provide after-hours call answering service - Due All Quarters

Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually - Due Quarter 4

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services - Due All Quarters

n

Council maintained strong relationships with regional and key lobby groups during the quarter, including NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands.

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner - Due Quarters 2, 3 and 4

n

With the Local Government Election for Orange confirmed to be held on 9 September 2017, planning is underway in conjunction with the NSW Electoral Commission. This has involved assisting with the establishment of the Returning Office and Counting Centre, as well as planning for promotion of the election, as well as planning for promotion of the election and the provision of information to people wishing to enrol to vote, or to nominate as a candidate.

Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election - Due Quarter 3

3.2.1

Implement the Workforce Management Plan

Implement succession planning for identified critical positions - Due Quarters 1 and 2

n

Work on engaging apprentices/trainees:

·      Finalising service level agreement with Skillset regarding management of apprentices.

·      Charles Sturt University Cadet Program commenced with the first Cadet Engineer starting in July 2017, this will increase to a maximum of 3 Cadets at any one time over the next 3 years.

EEO Plan action items as followed were delivered:

·      Training materials were developed to allow in-house delivery of Preventing Bullying and Harassment training in 2017/18.

·      The Grievance Policy and Procedure were reviewed and updated with the addition of Contact Officers and more guidance to staff on resolving concerns informally.

Human resources systems improvements included the implementation of a Learning Management System to replace the current e-learning program.

Council’s safety plan items completed in the quarter included:

·      Random drug and alcohol testing conducted in the quarter

·      A major review of the Council’s safety policies and systems commenced in the quarter.

WHS audits and inspections were completed under AS4801 and the National accreditation safety audit requirements in the quarter.  Contractor and volunteer inductions conducted in the quarter.

Leadership initiatives included corporate training in :

·      Dealing with Difficult Customers/Frontline Customer Service Training

·      Building Resilient Team Workshop for leaders

·      Asset Management – lifecycle.

Complete the action plan outlined in the Equal Employment Opportunity Management Plan - Due Quarter 4

Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees - Due Quarter 3

Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets - Due Quarter 4

Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors - Due All Quarters

Review the Employee Recognition Policy - Due Quarter 3

Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites - Due All Quarters

Implement leadership programs including recruitment, performance management and new manager induction - Due Quarter 4

3.3.1

Apply Council's adopted Donations and Grants Policy to support the community

Report requests for support to Council quarterly - Due All Quarters

n

Requests for financial assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $3,449.64 during the quarter:

- Bella Slattery
- Tianah Windiate
- David Hayward
- Eva Reith-Snare
- Olivia Malise Buckerfield
- Blossoms Rescue
- Lions Club of Orange
- Red Shield Appeal
- Duntryleague Golf Club
- Bloomfield Junior Rugby League Football Club

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region - Due All Quarters

n

Council met with the Deputy Secretary - Economic, Skills and Regional Development from NSW Department of Industry and the Regional Manager NSW Department of Industry from Orange regarding funding opportunities and regional development.

Council attended a Centroc Board meeting in NSW Parliament which was attended by representatives of the NSW Government including the Premier, Deputy Premier and eight Ministers.

Council also met with NSW Government representatives investigating funding priorities during the quarter.

Ongoing liaison with the NSW Department of Primary Industry about their upgrade/relocation to a new site in the City were undertaken.

4.2.1

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Support opportunities for cultural exchange - Due All Quarters

n

During the quarter Council farewelled the two Mount Hagen residents who had been in the city undertaking trades training with Jeff Hort Engineering. Preliminary discussions were held on the next stage of this scheme.

Council also had preliminary discussions with local government representatives in Mount Hagen regarding updating the 10 years Mount Hagen City Plan that covered 2007-2017. It was suggested that as a nationwide PNG election is due this year the updating should proceed post that election. Costs assessment of the suggested visit need to be determined as this initiative has previously been part funded by AusAid.

Finalise employment skills exchange program with Mt Hagen - Due Quarter 2

5.1.1

Engage with the community in the planning and development of public open space

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space - Due All Quarters

n

In a collaborative approach with the Friends of the Orange Botanic Gardens and the Central Tablelands Heritage Rose Group a way forward to assist with the maintenance of the Heritage Rose Garden has been achieved. To assist with the maintenance of the Rose Garden, the Friends Group and Council offer labour and resources to enable Rose Group volunteers to remain active, utilise their extensive knowledge and skills to maintain areas of the rose collection within their capacity. Liaison and concept planning for improvements to the Orange Botanic Gardens continues to occur with the Friends Group for the development of the Native Display Garden.

Cook Park Master Plan reviewed by December 2016, then annually - Due Quarter 2

Botanic Gardens Master Plan reviewed by December 2016, then annually - Due Quarter 2

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Sir Jack Brabham Park Sports Centre - Stage 1 commenced - Due Quarter 3

n

The installation of the upgraded Billabong Boardwalk is nearing completion, providing a more accessible, aesthetic and inspiring connection with nature.

Renewal of the Orange Botanic Garden's Billabong boardwalk - Due Quarter 3

5.1.3

Increase utilisation and functionality of the Orange Showground

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground - Due All Quarters

n

Works have been completed on the Showground Pavilion which is now available for use.

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years - Due Quarter 4

n

Costs of engaging playground consultant prohibitive and project has been deferred .

Playgrounds inspected monthly and visual inspection sheets entered into electronic document management system.

Service organisations / youth groups approached to assist with oiling of playground; limited response oiling deferred.

Deferred to three yearly due to significantly higher costs involved in engaging a consultant.

Moulder Park works deferred due to seek supporting grant funding to enhance objectives

Undertake playground inspections for each playground on a monthly basis - Due All Quarters

Re-oil the Orange Adventure Playground by June every two years - Due Quarter 4

Moulder Park Master Plan works - Due Quarter 4

Replacement of pedestrian timber bridges in Moulder Park - Due Quarter 3

5.2.2

Implement the renewal and enhancement of recreational assets

Renewal of Wade Park floodlighting - Due Quarter 4

n

Quotations obtained for Wade Park floodlighting – these have been, reviewed and work deferred whilst alternative light solutions (technologies) / opportunities are being investigated to achieve maximum lux with the funding available.

Upgrades to the play facilities have been installed two new local play spaces in the urban growth area of north Orange:

·      Waratahs estate;

·      Brooklands estate.

Both facilities offer inclusive play opportunities as appropriate for a local facility.

Council considered further plans on the Robertson Park toilets.  Works have not been completed and will be carried into the 2017/18 year.

Through programmed activities Council's ovals and playing surfaces undergo renovation works to improve the turf coverage, assist with drainage and aeration to provide quality playing surfaces for all levels of sporting competition.

Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade - Due Quarter 4

Upgrade Play Facilities - Due Quarter 4

Sir Jack Brabham Park - installation of playground - Due Year 2

Max Stewart Oval - installation of training lights - Due Year 2

Construct Robertson Park toilets - Due Quarter 4

Rosewood Oval - installation of training lights - Due Year 3

6.1.1

Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community

Annual planning session conducted and implementation of the Action Plan  Due Quarter 2

n

The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 4 May 2017.

Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan - Due All Quarters

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program - Due Quarter 3

n

Council's Sports Facilities Partnership grants budget was fully expended when grants were awarded in Quarter 1 of the 2016/17 financial year.

Detailed planning for the Cricket Centre of Excellence at Wade Park has commenced with DA expected to be lodged by the end of Quarter 4.

Development of Cricket Centre of Excellence - Wade Park - Due Quarter 4

6.2.2

Development of recreational sporting precinct

Development of concept plan and preliminary costing - Due Quarter 4

n

Purchase of rectangular playing field site concluded. Planning proposal included an initial concept plan

6.2.3

Develop the Canobolas Precinct

Develop the Mount Canobolas precinct for mountain bike activities - Due Year 2

n

n

Council has written to the Minister for Environment and Minister for Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas SCA and has also met with the Minister for Trade, Tourism and Major Events and Minister for Sport to discuss the Mountain Bike Trail proposal. Council has been advised that the Plan of Management review process is likely to commence in September 2017.

Works on the Lake Canobolas Pump House have been deferred to 2017/18.

Improvements to the Pump House - Due Quarter 4

6.2.4

Fund works at the Scout Camp

Report on facilities upgraded - Due Quarter 1

n

Documents for the Deed of Surrender of Lease and MOU have been sent to Scouts Australia for consideration and signature. $1.8M EOI application submitted under the funding program Regional Growth Environment and Tourism Fund. Council continues to work on the improved sewerage project for Canobolas Scout Camp and Lake Canobolas area.

6.2.5

Install solar lighting on Emmaville cottage

Installation of lighting - Due Quarter 4

n

Lighting has been installed inside the cottage.

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least five major events annually - Due All Quarters

n

Orange continued to host a number of major sporting events during the fourth quarter reporting period, including:

- Round 1 of the 2017 NSW Karting Championships
- 2017 NSW Masters Road Cycling Championships
- Shute Shield Rugby Game - Easts V Gordon (televised live)
- 2017 NSW U/14's Rugby Championships

6.3.2

Operate the Orange Aquatic Centre

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits - Due Quarters 2 and 4

n

Regular water testing has been completed in this period with no abnormalities found.

The Learn to Swim numbers for the April to June gave a total of 572 participants.  Occupancy rate 78.49%. Lower rates are typical in winter months. Bookings indicate higher occupancy in the coming quarter.

The new lift and change facilities have been completed and are now in operation.

There have been 137,025 patrons using the facility.

Maintain 90% occupancy rate for all learn to swim classes - Due All Quarters

Upgrade Aquatic Centre changerooms - Due Year 2

Walkway between amenities and Café - Due Quarter 4

Repair wet deck, diving pool - Due Year 4

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Provide recreational activities including after school and school holiday activities for identified young people - Due All Quarters

n

Youth Week activities were conducted in partnership with relevant services from 31 March to 9 April. Activities included responded to the needs of a diversity of young people such as sporting, cultural and recreational activities including, Movies, Art Workshops and Totem Skate School for approximately 600 people.

Merge activities included Traditional Indigenous Games, craft, sport and films for approximately 100 identified young people.

The Youth Action Council (YAC) planned and conducted a Pool Party with over 200 young people attending.

Designing Futures has included successful participation in the local basketball and netball competitions and a variety of cultural and other sporting competitions.

Choices at Home staff coordinated social support activities for Aboriginal Elders, older men's and women's group. Activities included community restaurants, bus trips and movies.

All services are delivered in line with relevant standards and legislation.

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 - Due Quarter 4

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually - Due Quarters 2 and 3

6.4.2

Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support for three events annually- Due All Quarters

n

Council hosted Eastern Suburbs and Gordon Rugby teams at Wade Park for their Shute Shield Game in May 2017 with both clubs involved with junior coaching clinics in the lead up to the event.

6.4.3

Engage the community in the Parks Alive program and environmental activities

Deliver four school programs, four educational programs and four community events per annum - Due Quarter 4

n

10 community engagement events involving 129 community members were held at various sites including Ploughman's Hill Estate, Lake Canobolas, Suma Park, Clifton Grove, Gosling Creek, Bel Air and Nelson Park.

Over 1200 native tube stock were planted, 20 m3 of mulch spread and 0.5 hectare of wood weeds controlled.

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP) - Due All Quarters

n

Application submitted to ClubGRANTS for funding to promote Operation Never Again.

Council representation at the Community Safety Precinct meeting called by the Canobolas Local Area Commander (LAC).

Council officers attended a Orange Liquor Accord meeting.

Participate in the Orange Liquor Accord - Due All Quarters

Promote the Operation Never Again program - Due All Quarters

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Compile and submit six monthly reports to the Attorney General on the implementation of the Act - Due Quarter 2

n

Next report is due July 2017.

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Deliver the Road Safety Officer Action Plan - Due All Quarters

n

Completed the Free Cuppa for the Driver Campaign, held 8 Child Restraint Checking Days, 2 Helping Learner Drivers Become Safer Drivers workshops for parents and supervisors.

Conducted campaigns on social media including: Be Seen Be Safe, Safe Cycling, Be Aware of Ice and Fog This Winter, Walk Safely and International Road Safety Week.

Presented at 3 PCYC Traffic Offenders Intervention programs.

Local Government Road Safety Action drafted and successfully submitted.

7.2.2

Manage companion animals within the City

Review Companion Animals Management Plan annually - Due Quarter 4

n

Companion animals plan did not get updated.

Expressions of Interest has been called for provision of animal shelter facilities (dogs and cats) relating to both short term and long term solutions.  Until a solution which identifies and provides an alternative shelter, Council will continue to have a short term service with the RSPCA.

Ranger Services continued to be provided to a high level during the last quarter, with staff responding to 342 incidents and complaints.  Of these, 28 were attacks, 3 were dangerous dog complaints, 153 noise complaints,  25 nuisance complaints and 133 complaints of stray dogs.

Deliver Ranger Services - Due All Quarters

7.2.3

Manage abandoned articles within the City

Report abandoned shopping trolleys to stores - Due All Quarters

n

Staff continued to report abandoned articles, including shopping trolleys – in excess of 100 were impounded. 

7.2.4

Increase the safety of pedestrians and cyclists

Deliver an education program to improve driver awareness of pedestrians and cyclists - Due Quarter 4

n

Presented a Use the Road Safely workshop.

Shared safe cycling messages with Ride Orange FaceBook page and the Orange and Cabonne FaceBook pages.

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan - Due All Quarters

n

All actions identified in the Central West Libraries Strategic Plan for this period addressed.

8.1.2

Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan

Actions implemented in accordance with the Strategic Plans - Due All Quarters

n

In accordance with the Strategic plan an annual marketing and programming policy has been implemented.

Develop a policy for programming to provide artistic direction and assist in selective processes - Due Quarter 3

Develop annual Strategic Marketing Plans - Due Quarter 3

8.1.3

Engage the community in the development of the Region Art Gallery's programs

Meet quarterly with the advisory group to assess exhibition proposals - Due All Quarters

n

A new series application process has been finalised and will be launched in July 2017, providing a clear and supportive pathway for artists from across the central west to apply for exhibitions and receive professional development opportunities from their Regional Gallery.

Seek input from teachers in the development of the educational program on an ongoing basis - Due All Quarters

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly - Due All Quarters

8.1.4

Improve the visitor experience through increased functionality of galleries and associated public spaces

Install windows in West Room - Due Year 2

n

The DA plans have been completed by Still Space Architects and will be submitted in July 2017. Create NSW have approved the delay in works, which are scheduled to take place between November 2017 and February 2018 (Subject to DA Approval.) See attached documents.

The Concept plans for the extension of the gallery have also been received from Still Space architects and a QS is being sought from a local provider.

Replace blinds - Due Year 2

Complete minor modifications to walls and storage areas in the West Room - Due Year 2

Upgrade furniture - Due Year 2

Install data projector and associated equipment - Due Year 2

8.1.5

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced - Due All Quarters

n

The gallery is increasing its reach in the online space with increased visits to the website and a growing Facebook and Instagram presence.

8.1.6

Reduce the carbon footprint of the Gallery

Investigate energy efficient devices for gallery lighting - Due Year 2

n

Due in 2017/18

8.1.7

Manage the Gallery collection to museum industry standards

Complete the migration of database records to the new Content Management System (Vernon) - Due all Quarters

n

Progressed getting the Museum and Gallery's collections online and accessible to the public and have purchased the online module of software to enable this next step.

Designs received and being costed for storage.

Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection - Due All Quarters

Identify and pursue opportunities for improvements to collection storage facilities - Due Quarter 4

8.1.8

Deliver the Orange Regional Gallery Exhibition, Education and Public Programs

Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets - Due All Quarters

n

Exhibitions held:

·      The Private Pleasures/Public treasures exhibition -  50 private lenders in our region contribute to a very popular and well received exhibition.

·      20 works by Neil Cuthbert was launched in association with Friends of Orange Regional Gallery as their priority one fundraiser

·      Exhibitions series 'Different Takes' continued with Cecilie Knowles presenting 'Common-Place: Works from the permanent Collection'.

Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget - Due All Quarters

8.1.9

Delivery Annual Performing Arts Program

Develop and implement an annual subscription season and performing arts program across a diverse range of genres - Due Quarter 3

n

2018 Subscription Season nearing completion with community engagement opportunities in place - these include cross divisional opportunities, Indigenous, music, dance, circus, children's productions, workshops, mainstream and challenging performances.

Present a dedicated annual children's program for primary and secondary students - Due Quarter 2

Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs - Due All Quarters

Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities - Due Quarter 2

Develop an annual satisfaction survey of patrons and hirers - Due Quarter 3

8.1.10

Develop the cultural and community facilities within the Civic Precinct

Concept planning prepared for the precinct by June 2017 - Due Quarter 4

n

See item 8.1.11

8.1.11

Development of options for new Planetarium and Conservatorium

Project Plan for approved project implemented according to budget and timeframes - Due Quarter 4

n

Design for options for Orange Regional Conservatorium and Planetarium have been finalised and presented to user groups. Feedback will be incorporated into the detailed design for DA lodgement.

8.2.1

Deliver the Orange Library Service

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement - Due All Quarters

n

Requirements of the Strategic Plan and the Joint Agreement were met.

Library services bedded down following the refurbishment of Orange City Library.

Registration for the NSW and ACT Association of Family History Associations Conference opened with 210 registrations received by 30 June 2017.

Early childhood literacy programs offered weekly during school term – Storytime (4 x per week), Music for Little Ears (2 x per week), One, Two Book! (1 x per week), 10 Minutes a Day (1xper week).

Appropriate signage included in the Library as part of refurbishment project to indicate Indigenous collections. Staff continued to participate in Cultural Awareness training.

Commemorate the Library's 60th birthday in November 2016 - Due Quarter 2

Develop a calendar of events and activities by January annually - Due Quarter 3

Host the 2017 NSW and ACT Family History Association Annual Conference - Due All Quarters

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines  Due All Quarters

Implement NSW Public Libraries Strategy for indigenous services - Due All Quarters

8.2.2

Make the Library's heritage collections available on-line

Continue to add digitised and digital content to the Spydus Library Management System - Due Quarter 3

n

Work continues on identification of historic photographs which are included in the online Spydus digital repository.

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Identify and pursue additional funding - Due Quarter 3

n

The Gallery has been fully engaged in preparations our major partnership exhibition ARTIST PROFILE: Australasian Painters 2007 -2017. The exhibition brings together an impressive selection of works by over 140 artists featured in Artist Profile magazine over its 10 year history.

The Gallery maintains its strong relationship with NSW Health in the continuation of the Arts in Health program which offers an engaging program of visual arts for both patients and visitors. ORG actively engages with patients with Mental illness as part of the program.

Collaborate with other organisations to produce two events per annum - Due Quarter 4

Participate in regional festivals with a minimum of two per annum - Due Quarter 4

Conduct programs associated with Arts and Health with a minimum of two per annum - Due Quarter 4

8.2.4

Engage the community in the development of programs for the Orange Regional Museum

Develop innovative learning and educational resources to assist teachers and students to engage in the Museum's programs and activities - Due All Quarters

n

The Easter School holiday Rolling Railways was attended by 86 primary aged students. 

The Friends of Orange Regional Museum held its official launch on Tuesday 11 April, 2017 with approximately 80 attendees. 

Work with young people to create opportunities to contribute to the content and programs of the Museum - Due All Quarters

Create opportunities for individuals and community groups to contribute to the Museum's content and programs through exhibitions, digital engagement and social media initiatives - Due All Quarters

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met - Due All Quarters

n

All requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met. Discussions continued within the Central West Libraries Committee and member councils about the future model with a decision made to adopt a service contract approach form 1 July 2018.

8.3.2

Develop a Regional Museum Program for Orange

Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling - Due All Quarters

n

The collection officer continues to catalogue Council's Heritage Collection.

The Sustainable Collections Program meets regularly with regional museums to discuss training programs and future development of collaborative exhibitions and programs.

A consultant was engaged to conduct research for the next exhibition, Paddock to Plate.

Plan and implement an innovative and engaging program of exhibitions and educational activities - Due Quarters 2, 3 and 4

Develop the Museum's collection and maintain records of acquisitions and loans - Due Quarters 2, 3 and 4

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region - Due Quarters 2, 3 and 4

Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage - Due All Quarters

Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils - Due Quarters 2, 3 and 4

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings - Due All Quarters

n

Committee meeting held to begin discussions around commemorations to mark 100 years since the Armistice.

Daily blog posts were added to correspond with activities 100 years earlier as part of World War I.

Add to Centenary of World War I in Orange blog and Wiki - Due All Quarters

8.4.2

Support heritage conservation in the City

Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs - Due All Quarters

n

The 2016 Cultural Heritage Awards were held at Orange Regional Museum on 5th May 2017.

The 2016/17 local heritage assistance fund grants was completed in April.

Orange City Council heritage adviser continued to provide heritage advice to property owners on heritage and urban design issues.

8.4.3

Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove

Continue to implement each Village action plan in accordance with the allocated budget - Due All Quarters

n

Community Committee meetings conducted.

Capital works program unspent monies rolled over to the next financial year.

8.4.4

Implement the Aboriginal Heritage Strategy

Develop process for the documentation and conservation of significant Aboriginal artefacts - Due Year 2

n

The Museum continues to work with the Local Aboriginal Lands Council on implementation of the Orange Aboriginal Heritage Strategy.

Develop concept for Aboriginal themed public art works - Due Year 2

9.1.1

Implementation of "consumer directed service delivery" in the home and community services area

Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014 - Due All Quarters

n

Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance:

• Meals - 4,350
• Social Support- 2,050 hours
• Transport - 517 trips
• Home Maintenance - 154 hours
Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.

9.1.2

Provide support to the Commonwealth Home Support Program (CHSP) in the Central West

Implement transition to new funding arrangements through training and strategic planning - Due Quarters 1 and 2

n

Attended 16 service visits, 8 meetings including Food Forum, Neighbour Aid Forum, Central West Community Care Forum and NSW Sector Support Network.

Other activities include:

• Dissemination of information about aged care reforms to service providers, presentations to 3 community groups and emails to local community interagencies
• Information about NDIS rollout
• Providing resources and assistance relating to governance, aged care audit, compliance, policies and procedures, training opportunities, risk management, funding guidelines, LGBTI and inclusion strategies, TiS, complaints
• Preparation of new work plan for 2017/18 for the Commonwealth government.

Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services - Due All Quarters

Attend quarterly meetings of interagencies - Due All Quarters

9.1.3

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies Due All Quarters

n

Refugee Week was celebrated with the Orange Social Justice group at the Orange Museum, 80 people heard speakers from Amnesty International and Nuba Mountains, focusing on genocide in Nuba as well as the Days For Girls sewing program.

Facilitated a Centerlink session for 25 people, 5 sessions of the Women's Arts and Sewing Circle, Parkes Meet and Greet with 19 participants and 20 people attended a picnic at The Dish.

Days for Girls sent 110 packs to Sudan.

Supported Orange Culture Hub with: Belly Dance workshops, Stories From Far Horizons, AGM and Festival of Light planning for October 2017. Successful Multicultural NSW funding: $10,000 for Mentor Connections and $5,000 for Harmony Day 2018.

Facilitated Orange Multicultural Network and Regional Multicultural Interagency, attended: the Orange Social Justice Group, Cabonne Interagency, Thai Consul General visit and Multicultural NSW Regional Advisory Council.

Ongoing client work and connections with many new clients.

9.1.4

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes - Due All Quarters

n

Council worked in partnership with the NAIDOC Week Committee to successfully source funds to support the commemoration of the 50th anniversary of the 1967 Referendum and the 25th anniversary of the 1992 Mabo High Court Decision. A function was held in the Cultural Precinct and the Museum on 27 May 2017.

Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community - Due All Quarters

9.2.1

Deliver quality children's services

Utilisation rates of Council's Children's Services maintained at an average of 80% across all services - Due All Quarters

n

Average utilisation rate for the period is 84.86%.

• Yarrawong Children's Centre - 86.37%
• Courallie Park Child Development Centre - 94.96%
• Spring Street Children's Centre - 82.25% and their After School Care and Vacation Care - 75.86%

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework - Due All Quarters