Agenda of Council Meeting - 15 August 2017

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 August 2017

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr J Davis OAM (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor (7.12pm), Cr R Turner, Cr J Whitton (7.09pm)

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Works Manager, Manager Engineering Services, Manager Development Assessments

RESOLVED - 17/345 Cr S Munro/Cr C Gryllis

That Council allow the media to record the Council Meeting.

1.1 APOLOGIES

RESOLVED - 17/346 Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Council Meeting of Orange City Council on 1 August 2017.

1.2 ACKNOWLEDGEMENT OF COUNTRY

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr C Gryllis declared a pecuniary interest in item 6.3 (Expression of Interest – Council Land) and Item 6.4 (Supplementary Information for Item 6.3) as a real estate agent previously involved in this site.

2 Mayoral Minutes

2.1 Suicide Prevention Awareness and Training

TRIM Reference: 2017/1638

RESOLVED - 17/347 Cr J Davis/Cr R Gander

That Council provide $2,500 for the conduct of suicide prevention training/peer support program funded from the donations budget.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.04PM

Item 2.3 – PDC – DA 63/2017(1) – 36-40 Turner Crescent, Orange

Mr Graeme Scott

Mr Scott outlined his objection to the development application.

** Cr Whitton arrived with the time being 7.09pm**

Ms Janelle Calder

Ms Calder outlined her objection to the development application.

** Cr Taylor arrived with the time being 7.12pm**

Item 2.5 – PDC – DA 192/2017(1) – 87 Byng Street, Orange

Ms Cheryl McDonald

Ms McDonald outlined her objection to the development application.

Mr Dino Cunial

Mr Cunial outlined his objection to the development application.

THE OPEN FORUM CONCLUDED AT 7.26PM

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 17/348 Cr R Gander/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 July 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 July 2017.

** Crs Duffy and Kidd requested that their names be recorded as having voted against Item 2.1 of the Council Minutes held on 18 July 2017.**

LATE ITEMS

RESOLVED - 17/349 Cr R Gander/Cr R Turner

1 That the following late items be dealt with at the meeting of Orange City Council held on 1 August 2017.

Item 2.6 (PDC) DA63/2017(1) Supplementary Report – 36-40 Turner Crescent, Orange

Item 6.4 (CCL) Supplementary Information for Item 6.3 – Expression of Interest – Council Land

Item 6.5 (CCL) Purchase of Land – Casey Street

2 That Council deal with Item 6.4 in conjunction with Item 6.3 of Closed Council and Item 2.6 of Planning and Development Committee with Item 2.3 of the Planning and Development Committee.

4 Notices of Motion/Notices of Rescission

4.1 Orange Rail Action Group Update by Cr Jones

TRIM Reference: 2017/1542

RESOLVED - 17/350 Cr N Jones/Cr K Duffy

1 That Council continues to advocate for overnight stabling of the Bathurst Bullet in Orange.

2 That Council continues discussions and seeks feedback from Dubbo Regional Council about improved access to the adjustments to the XPT service.

3 That when the new Orange City Council is formed post the September election consideration be given to continuing support for the Orange Rail Action Group.

MATTER ARISING

RESOLVED - 17/351 Cr N Jones/Cr C Gryllis

That Council write to the Member for Orange, Phillip Donato, NSW Minister for Transport and Infrastructure, the Hon Andrew Constance, the NSW Premier, the Hon Gladys Berejiklian, seeking a discussion paper on the proposed XPT fleet replacement and scheduling to ensure services to the Central West are enhanced and direct consultation with Orange City Council and Cental West stakeholders on current planning options.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.29PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.18PM

5 General Reports

5.1 Adoption of Amendments to Schedule of Fees and Charges

TRIM Reference: 2017/1635

RESOLVED - 17/381 Cr C Gryllis/Cr K Duffy

1 That Council adopt the amendments to the Schedule of Fees and Charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2017 to 30 June 2018, provided that such changes may be varied by any alteration to the Local Government Act 1993 or Local Government (General) Regulation as directed by the NSW Government, noting these are the ex GST amounts:

a The interest rate payable on overdue rates and charges be set at 7.5%.

b Showground Pavilion – events of greater than 1 week duration – fee determined individually for each application

c Before and After School Care – Before school session per child - $21.00

d Before and After School Care – After school session per child - $27.00

e Vacation Care – per child per day - $57.00

f Family Day Care – Fee per hour of contracted care or part there if - Before and After School Care - $7.70 - $12.50

g Family Day Care – Vacation Care – Daily Rate - $55.00 - $60.00

h Spring Street Childcare Centre - Bookings for extra Day - $96.00

i Yarrawong Childcare Centre – Bookings for extra day - $96.00

j Residential Services – Residents contribution of their benefits – Residents rent contribution – to be determined by the National Disability Insurance Agency

k Residential Services – Residents contribution of their benefits – Residents board and lodgings – to be determined by the National Disability Insurance Agency

l Companion Animals – For a de-sexed animal - $53.00 with CPI to be applied from 1 July 2017

m Companion Animals - For a de-sexed animal owned by an eligible pensioner - $22.00 with CPI to be applied from 1 July 2017

n Companion Animals - For an animal not de-sexed - $195.00 with CPI to be applied from 1 July 2017

o Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $53.00 with CPI to be applied from 1 July 2017

p Private Certification – Lodgement of privately certified Part 4A certification with Council (Clause 263(2))- $36.00

q Property Certificate – Certificate under s735A of the Local Government Act - $195.00

r Environmental Learning Facility – usage by not for profit community groups – Free hire of venue

s Certificate 603 - $80.00

t Amend references to the “Friends of the Gallery” free venue hire to include “Friends of the Museum”.

u Amend Carriage Cottage – Community Group entries to the following:

i. Community Group – non-profit – up to 10 times in one year – free

ii. Community Group – non-profit – per hour after 10 times per year - $9.55.

5.2 Request to guarantee loan - Orange Emu's Rugby Club

TRIM Reference: 2017/1637

RESOLVED - 17/382 Cr R Gander/Cr K Duffy

1 That Council provide a guarantee to Westpac for a $100,000 loan provided to the Emu’s Rugby Club Inc.

2 That the General Manager be authorised to sign all relevant documents.

3 That permission be granted for the use of the Council Seal on any relevant document, if required.

5.3 Orange to Carcoar Pipeline - Malicious Damage

TRIM Reference: 2017/1617

RESOLVED - 17/383 Cr J Davis/Cr R Gander

1 That the information provided in the report on Orange to Carcoar Pipeline – Malicious Damage be acknowledged.

2 That Council offer a reward of $25,000 for information leading to the offender(s) being charged and convicted in relation to this malicious damage.

QUESTION TAKEN ON NOTICE

Cr Duffy requested information on Council’s funding contribution to the Orange to Carcoar pipeline project. Information to be circulated.

5.4 Additions to Register of Fees and Charges

TRIM Reference: 2017/1431

RESOLVED - 17/384 Cr R Gander/Cr R Turner

That Council place on public exhibition the following proposed fees and charges:

a Clover Hill Function Centre

User		Fee ex GST	Fee Inc GST
Orange City Council		no charge for all categories
Monday to Friday (Function Room only)
Community Groups – not for profit
Per hour		$10	$12
5+ hours per day		$50	$55
Cleaning fee		$100	$110
For Profit Organisation
Per hour		$20	$22
5+ hours per day		$100	$110
Cleaning fee		$100	$110
Private Hire – Non-commercial
Per hour		$10	$12
5+ hours per day		$50	$55
Cleaning fee		$100	$110
Private Hire – Commercial
Per hour		$20	$22
5+ hours per day		$100	$110
Cleaning fee		$100	$110
Monday to Friday (Use of Kitchen and Function Room)
Community Groups – not for profit
Per hour		$10	$12
5+ hours per day		$50	$55
Cleaning fee		$100	$110
For Profit Organisation
Per hour		$20	$22
5+ hours per day		$100	$110
Cleaning fee		$100	$110
Private Hire – Non-commercial
Per hour		$10	$12
5+ hours per day		$50	$55
Cleaning fee		$100	$110
Private Hire – Commercial
Per hour		$20	$22
5+ hours per day		$100	$110
Cleaning fee		$100	$110
Weekend Hire (Function Room Only)
Community Groups – not for profit
Hire	$250			$275
Security bond	$250			$275
Cleaning fee	$100			$110
For Profit Organisation
Hire	$500			$550
Security bond	$500			$550
Cleaning fee	$100			$110
Private Hire – Non-commercial
Hire	$250			$275
Security bond	$250			$275
Cleaning fee	$100			$110
Private Hire – Commercial
Hire	$500			$550
Security bond	$500			$550
Cleaning fee	$100			$110
Weekend Hire (Kitchen and Function Room)
Community Groups – not for profit
Hire	$500			$550
Cleaning fee	$200			$220
Security bond	$250			$275
For Profit Organisation
Hire	$750			$825
Cleaning fee	$200			$220
Security bond	$500			$550
Private Hire – Non Commercial
Hire	$500			$550
Cleaning fee	$200			$220
Security bond	$250			$275
Private Hire – Commercial
Hire	$750			$825
Cleaning fee	$200			$220
Security bond	$500			$550

B Private Works Management

Name	2017/18
Government Grant Roads and Maritime Services (RMS) works on-cost on labour	36.90%
On-cost on labour wages	40%
On-cost on plant hire charges	30%
On-cost on material charges	10%
Administration on-cost of total account including above on-cost	20%

MATTER ARISING

RESOLVED - 17/385 Cr R Kidd/Cr G Taylor

That Council provide a letter of congratulations to the Pay It Forward group for their emergency accommodation facility.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 17/386 Cr R Gander/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Acquisition of Land - Southern Feeder Road

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Tenders for the Transportation of Liquid Waste

6.3 Expression of Interest - Council Land (Restricted)

6.4 Supplementary Information for Item 6.3 - Expression of Interest - Council Land - Closed Council Meeting 1 August 2017

6.5 Purchase of land - Casey Street

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.45pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.00pm.

7 Resolutions from Closed Meeting

The Manager Administration and Governance read out the following resolutions made in the Closed Meeting of Council.

6.1 Acquisition of land - Southern Feeder Road

TRIM Reference: 2017/1467

RESOLVED - 17/387 Cr R Turner/Cr S Munro

1 That Council acquires approximately 310m² of part Lot 1 DP 68495 and approximately 1,341m² of part Lot 150 DP 706655 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2 That the General Manager be delegated authority to finalise the acquisitions.

3 That upon acquisition, the land be classified as Operational.

6.2 Tenders for the Transportation of Liquid Waste

TRIM Reference: 2017/1584

RESOLVED - 17/388 Cr C Gryllis/Cr S Munro

1 That Council award the contract for Transportation of Liquid Waste (Leachate) from the Euchareena Road Resource Recovery Centre to the Orange Waste Water Treatment Plant to JR Richards & Sons at a rate of $15.79/KL (GST exclusive) for a three year term based on renewal of the contract being subject to annual review.

2 That authority be granted to affix the Council Seal to any necessary documentation if required.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones
Voted Against	Nil
Absent	Cr J Hamling, Cr A Brown

6.4 Supplementary Information for Item 6.3 - Expression of Interest - Council Land - Closed Council Meeting 1 August 2017

TRIM Reference: 2017/1706

Cr C Gryllis declared a pecuniary interest in this item as a real estate agent previously involved in this site, left the Chamber, and did not participate in the voting or debate on this item.

This item is to be dealt with in conjunction with Item 6.3.

6.3 Expression of Interest - Council Land (Restricted)

TRIM Reference: 2017/1646

Cr C Gryllis declared a pecuniary interest in this item as a real estate agent previously involved in this site, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 17/389 Cr G Taylor/Cr K Duffy

1 That the report – Supplementary Information for Item 6.3 – Expression of Interest – Council Land – Closed Council Meeting 1 August 2017 be acknowledged.

2 That Council note the report by the General Manager on Expression of Interest – Council Land.

6.5 Purchase of land - Casey Street

TRIM Reference: 2017/1695

RESOLVED - 17/390 Cr R Kidd/Cr R Turner

1 That Council purchase Lot 6 Section 14 DP 5265 to be funded from the drainage budget allocation and the drainage reserve.

2 That in the event of negotiations for the purchase of this property not being successful, Council resolve to:

a Acquire by compulsory acquisition under section 186 and 187 of the Local Government Act 1993, an easement of 4 metres wide for drainage purposes over Lot 6 Section 14 DP 5265

b Approve the making of an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

c Approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 with respect to the Land.

3 That the land be classified operational on acquisition.

4 That the General Manager be delegated authority to finalise negotiations for this purchase.

5 That authority be granted for the use of the Council Seal on any documentation if required.

6 That upon resolution of all drainage issues on this property, Council sell the residual property as discussed in the body of this report.

The Meeting Closed at 10.04pm

This is Page Number 15 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 1 August 2017.

Council Meeting 15 August 2017

5 General Reports

5.1 Recommendations and Resolutions from Policy Committees

TRIM REFERENCE: 2017/1717

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE SUMMARY

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 August 2017 be noted.

2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 August 2017 be noted.

3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 August 2017 be noted.

4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 1 August 2017 be noted.

5 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 August 2017 be noted.

6 That the resolutions made by the Finance Policy Committee at its meeting held on 1 August 2017 be noted.

7 That the resolutions made by the Services Policy Committee at its meeting held on 1 August 2017 be noted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Infrastructure Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 1 August 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Attachments

1 PDC 1 August 2017 Minutes, 2017/1699 ⇩

2 EEDPC 1 August 2017 Minutes, 2017/1700 ⇩

3 IPC 1 August 2017 Minutes, 2017/1701 ⇩

4 SRPC 1 August 2017 Minutes, 2017/1702 ⇩

5 ESPC 1 August 2017 Minutes, 2017/1703 ⇩

6 FPC 1 August 2017 Minutes, 2017/1704 ⇩

7 SPC 1 August 2017 Minutes, 2017/1705 ⇩

Planning and Development Committee 15 August 2017

5.1 Recommendations and Resolutions from Policy Committees

Attachment 1 PDC 1 August 2017 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 August 2017

COMMENCING AT 7.29pm

1 Introduction

Attendance

Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

RESOLVED - 17/352 Cr S Munro/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) and Cr A Brown for the Planning and Development Committee of Orange City Council on 1 August 2017.

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2 General Reports

2.1 Items Approved Under the Delegated Authority of Council

TRIM Reference: 2017/1372

RESOLVED - 17/353 Cr K Duffy/Cr J Davis

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

2.2 Orange Local Environmental Plan 2011 - Amendment 20 - Eastern Gateway Caravan Park

TRIM Reference: 2017/1600

RESOLVED - 17/354 Cr C Gryllis/Cr J Davis

1 That Council resolves to proceed with Amendment 20 to Orange Local Environmental Plan 2011.

2 That Amendment 20 to Orange Local Environmental Plan 2011 be forwarded to the Parliamentary Counsel's Office for legal opinion.

3 That subject to a satisfactory outcome from the Parliamentary Counsel's Office, Amendment 20 to Orange Local Environmental Plan 2011 be submitted to the Department of Planning and Environment for final determination and publication.

Division of Voting
Voted For	Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones
Voted Against	Nil
Absent	Cr J Hamling, Cr A Brown

2.6 Development Application DA 63/2017(1) - supplementary report - 36-40 Turner Crescent

TRIM Reference: 2017/1692

This item was dealt with in conjunction with Item 2.3.

2.3 Development Application DA 63/2017(1) - 36-40 Turner Crescent

TRIM Reference: 2017/1604

MOTION Cr J Whitton/Cr N Jones

That Development Application DA 63/2017(1) for Child Care Centre at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, be refused on the grounds of traffic impacts both at the entrance and in the locality, amenity, car parking, access, safety including pedestrian safety, site suitability, noise, privacy, neighbourhood character and overall incompatibility of the location.

AMENDMENT Cr S Munro/Cr R Kidd

That Development Application DA 63/2017(1) for Child Care Centre at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, be deferred.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

RESOLVED - 17/355 Cr J Whitton/Cr N Jones

Division of Voting
Voted For	Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones
Voted Against	Nil
Absent	Cr J Hamling, Cr A Brown

2.4 Development Application DA 93/2017(1) - 1693 Forest Road

TRIM Reference: 2017/1606

RESOLVED - 17/356 Cr J Whitton/Cr G Taylor

That Council consents to development application DA 93/2017(1) for Secondary Dwelling at Lot 2 DP 615933 - 1693 Forest Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones
Voted Against	Nil
Absent	Cr J Hamling, Cr A Brown

2.5 Development Application DA 192/2017(1) - 87 Byng Street

TRIM Reference: 2017/1607

RESOLVED - 17/357 Cr R Gander/Cr J Whitton

That Council refuse development application DA 192/2017(1) for Kiosk at Lot 87 DP 1086540 - 87 Byng Street, Orange with staff to issue a notice of refusal with the reasons for refusal to be reported to Council for information.

Division of Voting
Voted For	Cr J Davis, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr N Jones
Voted Against	Nil
Absent	Cr J Hamling, Cr A Brown

The Meeting Closed at 8.05PM.

Council Meeting 15 August 2017

5.2 Outstanding Questions Taken on Notice

Attachment 1 Outstanding Questions Taken on Notice

2014/745 OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting	Question	Responsible Staff Member	Action	Date for completion
1 August 2017	Cr Duffy requested Council add to the program of new footpaths both sides of Wakeford Street, both sides of March and Olver Streets in the vicinity of the nursing home and March Street between Hill and Sale Streets.	Director Technical Services	The General Manager indicated a report would be provided on the footpath program including Council’s adopted methodology for prioritising footpaths.	September 2017
	Cr Duffy requested information on the timeline for sealing Springbank Lane.	Works Manager	That information be provided to Councillors.	September 2017
	Cr Duffy requested a review of signage and speed limits on Burrendong Way, adjacent to recent roadworks.	Commercial & Emergency Services Manager	That a review be undertaken.	September 2017
	Cr Duffy requested information on the economic benefit of the Northern Distributor Road.	Executive Support Manager	The report adopted by Council at its last meeting to be re-circulated to Councillors.	August 2017
	Cr Kidd requested the WWI Community Committee consider a community event to commemorate the Battle of Passchendaele	Director Community Recreation and Cultural Services	The Centenary of Passchendaele – The Third Battle of Ypres, took place on 30 and 31 July 2017. The WW1 Committee is not scheduled to meet again prior to the Council elections in 2017.	Completed
18 July	Cr Gryllis requested a report on the operation of the pedestrian crossing in Anson Street (between Summer Street and Kite Street) and options for improving the flow of pedestrian and vehicular traffic in this area.	Commercial and Emergency Services Manager	Memo provided to Councillors in weekly email on Friday 4 August 2017.	August 2017
4 July 2017	Cr Duffy requested information on the fees that applied to DA 162/2017(1) – Tree Removal – 64 March Street.	Director Development Services	Information provided to Councillors in weekly email on Friday 14 July 2017.	Completed
	Cr Hamling requested the City of Orange Traffic Committee review: · The need for the taxi rank in Lords Place adjacent to the former Occidental Hotel · Disabled parking spaces in front of former Australia Cinema in Lords Place · Reports of speeding on the new Waratah link road.	Commercial and Emergency Services Manager	Reports to be provided to the City of Orange Traffic Committee. The taxi rank has been removed. The disable spaces are still used. Traffic counters will be placed in Platinum Drive to ascertain speed.	August 2017
	Cr Duffy requested a report on the small park that has been established in McNamara Lane, including the cost.	Director Community, Recreation & Cultural Services	Memorandum Issued to Councillors	August 2017
	Cr Jones requested a report on the status of the smoke free zones in the CBD, to include the success or otherwise of the program.	Manager Building and Environment	Report to be provided to Council.	August 2017
22 June 2017	Council requested the City of Orange Traffic Committee consider the proposal to open Franklin Road at the Peisley Street intersection.	Commercial and Emergency Services Manager	Report submitted to July City of Orange Traffic Committee meeting and adopted by Council 1 August: 1 That Franklin Road not be opened up at the Peisley Street intersection. 2 That the proposal be referred to the RMS for comment.	Completed
22 June 2017	Cr Kidd requested an update on Barkers Cottage at Lucknow.	Director Community, Recreation & Cultural Services	Memorandum Issued to Councillors	August 2017
6 June 2017	Cr Taylor requested concept plans for the Hill Street/William Maker Drive intersection be placed on Council’s website.	Director Technical Services	Concept plans to be placed on website. Waiting on final drawings which are expected end July, early August	Early August 2017
	Cr Gryllis requested an educational campaign be undertaken to inform the community of the benefits and purpose of the blisters being installed at various intersections.	Director Technical Services	It was agreed to list the issue of intersection treatments for a future Councillor Briefing to discuss the various compliance and design issues.	August 2017
	Cr Hamling requested the opening date for the Toll hangar.	Commercial & Emergency Services Manager	Staff have contacted Toll who are yet to confirm.	August 2017
	Cr Kidd asked the following questions in relation to the Planning Proposal for the old hospital site: · Are there Council guidelines for unsolicited proposals? · How has Council entered into an option with a developer without going to the market? · Have other developers had the opportunity to also submit offers to Council? · How much are they paying for the land? Is it a good deal for the ratepayers? · Who is the agent?	Director Corporate and Commercial Services	General Manager provided advice at the meeting on unsolicited offers. The details of the unsolicited offer on the Old Hospital site were considered by Council as presented in the report to 7 March 2017. The report detailed the offer and identified the offer against a market appraisal. All land sales and purchases require a resolution of Council and price is identified and accepted by Council in this process. Information on agent provided to councillors via email 10 July 2017 (D17/38922).	Completed
18 April 2017	Cr Duffy requested the information on bats in Cook Park include reference to how Singleton have managed this issue.	Manager City Presentation	Memorandum Issued to Councillors	August 2017
4 April 2017	Cr Duffy asked about rats in William Street.	Manager Building and Environment	Matter to be investigated and information supplied to councillors.	June 2017
21 March 2017	Cr Duffy requested a report on the issue of bats in Cook Park and what action can be taken to remove the bats.	Manager City Presentation	Information to be circulated to Councillors.	July 2017
21 March 2017	Cr Gryllis requested Council report on the possibility of making other water reserves available for recreational purposes to be provided as soon as possible.	Director Technical Services	Report taken to the 6 June 2017 meeting on Gosling Creek. Follow up report on Suma Park and Spring Creek to be provided.	August 2017
15 Nov 2016	Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.	Director Development Services	Information to be provided to Councillors.	June 2017

Entered into the Customer Request Management System

Cr Kidd requested maintenance on Huntley Road in the area of Bloomfield Road and Louie Lane.

Council Meeting 15 August 2017

5.3 Statement of Investments - July 2017

TRIM REFERENCE: 2017/1742

AUTHOR: Brock Gannon, Financial Accounting Officer

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 July 2017.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council receives the Statement of Investments as at 31 July 2017.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

further considerations

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 July 2017, the investments held by Council totalled $115,229,510.36 and is attributed to the following funds.

	31/07/2017	30/06/2017
General Fund	45,403,491.76	47,475,156.37
Sewer Local Fund	34,993,667.69	35,106,476.38
Water Supply Local Fund	34,832,350.91	37,716,976.43
Orange CBD Special Rate
	115,229,510.36	120,298,609.18

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

Externally Restricted	31/07/2017	30/06/2017
General Fund	15,985,828.81	17,284,567.34
Water Fund	34,832,350.91	37,716,976.43
Sewer Fund	34,993,667.69	35,106,476.38
Auspiced	1,622,805.39	1,522,412.52
Internally Restricted	9,501,484.57	10,416,175.71
Unrestricted	18,293,372.99	18,252,000.80
	115,229,510.36	120,298,609.18

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 July 2017 remained at 1.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.89% (weighted average 2.75%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.50% plus 0.75% (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 July 2017, the AusBond rate was 1.73%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.89%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holding	Capacity
0 - 3 Months	100.00%	10.39%	89.61%
3 - 12 Months	100.00%	62.84%	37.16%
1 - 2 Years	70.00%	5.69%	64.31%
2 - 5 Years	50.00%	21.08%	28.92%
5+ Years	25.00%	0.00%	25.00%

Table 2: Credit Rating Limits

	Maximum	Holding	Capacity
AAA	100.00%	0.00%	100.00%
AA	100.00%	17.18%	82.82%
A	60.00%	44.85%	15.15%
BBB & NR	40.00%	37.97%	2.03%
Below BBB	0.00%	0.00%	0.00%

It should be noted that the amounts presented in this report will be audited as part of the preparation of Council’s General Purpose Financial Statements for the 2016/17 year and may be subject to change.

Certification by Responsible Accounting Officer

I, Kathy Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 15 August 2017

5.4 June 2017 Quarterly performance indicators

TRIM REFERENCE: 2017/1720

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

The June quarter report on the performance indicators is presented to Council. The financial position is reported to Council in the end of year statements which are scheduled to be presented on 5 September 2017.

Link To Delivery/OPerational Plan

Financial Implications

There is no required financial reporting with this quarter’s report as the end of year financial statements provide the position. These are currently being prepared and are to be presented to Council in draft on 5 September 2017 so they can be sent for Audit.

Policy and Governance Implications

Nil

Recommendation

That the report on the June 2017 Quarterly Performance Indicators be acknowledged.

further considerations

SUPPORTING INFORMATION

The last quarter of the 2016/17 year presented the following highlights:

OUR CITY

· Three Councillors attended the National General Assembly of Local Government during the quarter.

· Better Homes and Gardens filmed an episode at the Orange show.

· Orange was selected to have a spot on the latest Australian Monolopy.

· The total number of followers on Council’s web page increased by 13% during the quarter to 5,208 people. The lowest weekly reach was 12,000 people and the highest was 66,000, during the week of the Monopoly announcement.

· The Your Say site within the Council website received 7,100 visits during the reporting period.

· More than 50 media releases were issued in the quarter.

· Council developed, exhibited and finalised the Integrated Planning and Reporting documents – Community Strategic Plan, Delivery/Operational Plan, Workforce Management Plan, Assets Management Strategy and Policy and Long Term financial Plan.

· Orange Disability Inclusion Action Plan 2017-2021 was adopted by Council on 22 June 2017. This was done jointly with Blayney and Cabonne Councils.

· 1,627 customer service requests were received during the quarter.

· In addition to the $125,959 in the Delivery/Operational Plan for donations, a further $3,449.64 was donated in the quarter.

· Council attended a Centroc Board meeting in NSW Parliament which was attended by representatives of the NSW Government including the Premier, Deputy Premier and eight Ministers.

· During the quarter Council farewelled the two Mount Hagen residents who had been in the city undertaking trades training with Jeff Hort Engineering.

OUR COMMUNITY

· Orange continued to host a number of major events during the quarter including:

o Round 1 of the 2017 NSW Karting Championships

o 2017 NSW Masters Road Cycling Championships

o Shute Shield Rugby Game - Easts V Gordon (televised live)

o 2017 NSW U/14's Rugby Championships

· The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee on 4 May 2017.

· Applications for the Mount Canobolas Mountain Bike Trail and Scout Camp upgrades were submitted in the Regional Growth Environment and Tourism Fund during the quarter. Almost $12M was requested for these projects.

· Youth Week activities were conducted in partnership with relevant services from 31 March to 9 April. Activities included responded to the needs of a diversity of young people such as sporting, cultural and recreational activities including, movies, art workshops and Totem Skate School for approximately 600 people.

· Merge activities included traditional Indigenous games, craft, sport and films for approximately 100 identified young people.

· The Youth Action Council (YAC) planned and conducted a Pool Party with over 200 young people attending.

· Council hosted Eastern Suburbs and Gordon Rugby teams at Wade Park for their Shute Shield Game in May 2017 with both clubs involved with junior coaching clinics in the lead up to the event.

· 10 community engagement events involving 129 community members were held at various sites including Ploughman's Hill Estate, Lake Canobolas, Suma Park, Clifton Grove, Gosling Creek, Bel Air and Nelson Park.

· Over 1200 native tube stock were planted, 20m³ of mulch spread and 0.5 hectare of wood weeds controlled.

· The road safety program Council shares with Cabonne Council delivered:

o Free Cuppa for the Driver Campaign

o 8 Child Restraint Checking Days

o 2 Helping Learner Drivers Become Safer Drivers workshops for parents and supervisors.

o Conducted campaigns on social media including: Be Seen Be Safe, Safe Cycling, Be Aware of Ice and Fog This Winter, Walk Safely and International Road Safety Week.

· Regional Gallery exhibitions held included:

o The Private Pleasures/Public treasures exhibition - 50 private lenders in our region contribute to a very popular and well received exhibition.

o 20 works by Neil Cuthbert was launched in association with Friends of Orange Regional Gallery as their priority one fundraiser

o Exhibitions series 'Different Takes' continued with Cecilie Knowles presenting 'Common-Place: Works from the permanent Collection'.

· Design options for the Orange Regional Conservatorium were completed.

· The Library refurbishment was bedded down in the quarter.

· 210 registrations for the NSW and ACT Association of Family History Associations Conference to be held in Orange have been received.

· Activities in the Orange regional Museum included:

· Easter School holiday Rolling Railways - attended by 86 primary aged students.

· Friends of Orange Regional Museum officially launched on 11 April 2017 - approximately 80 attendees.

· Work commenced on the Paddock to Plate exhibition.

· The 2016 Cultural Heritage Awards were held at Orange Regional Museum on 5

· Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance:

o Meals - 4,350

o Social Support- 2,050 hours

o Transport - 517 trips

o Home Maintenance – 154 hours

· Refugee Week was celebrated in the quarter with the Orange Social Justice group at the Orange Museum, 80 people heard speakers from Amnesty International and Nuba Mountains, focusing on genocide in Nuba as well as the Days for Girls sewing program.

· Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.

· Child care centres above the target utilisation rates – averaging 84.86% across all centres.

OUR ECONOMY

· Over 34,000 used the Visitor Information Centre in the quarter

· 3.5 star rating maintained at the Colour City Caravan Park and 54% occupancy higher than 50% target in the quarter.

· Council assisted the following events in the quarter:

o Category 1 - small events (weddings and similar) - 9 events

o Category 2 - community events on Council land - 106 events

o Category 3 - events organised by Council staff - 29 events

· Council assisted 231 businesses in the quarter through:

o Orange Shop Local program – 52 businesses participating – promotes local purchases

o 39 businesses were assisted with grant funding information

o 140 businesses responded to the survey for the Supply Directory project which will link businesses to offer opportunities for growth and efficiency gains.

· The CBD refurbishment project survey works commenced in the quarter.

· Almost 57,000 passengers used the airport in the year.

OUR ENVIRONMENT

· Clearing of willows below the dam wall of Suma Park occurred with the assistance of the Clifton Grove Working party, adjoining land owner and Summerhill CreekCare.

· 207 inspections were undertaken by the weeds crew including 24 inspections of High Risk Pathways, 117 inspections of Council managed lands and 66 private property inspections.

· Advice on 29 heritage matters was provided in the quarter.

· 500 domestic organics bin random bin audit undertaken to identify food waste and contamination content for future education strategies and determination of waste diversion capacity.

· Four NSW Blue Stars Award submissions lodged by 30th June 2017 - Young Environmental Achievement Award, Cultural Heritage Award, Habitat Wildlife Guardianship Award and Waste Less, Recycle More Award.

· 141 development applications determined within a median time of 18 days.

· 53 construction certificate applications determined within a median of 19 days.

· 5 complying development certificates determined within a median time of 6 days.

· 373 149 certificates issued in a median time of 3 working days. As these are required for real estate sales contract, it is an indicator of the real estate market activity.

· The Sewerage Treatment plan ultraviolet treatment processes project commenced.

· Significant progress was made on the Central Tablelands pipeline project including:

o Installation of 21 km of water pipeline (around 35%)

o 3.5km (35%) of the sewerage pipeline between Spring Hill and Orange

· Realignment of the reticulation main and renewal of 300mm diameter trunk main around the Moulder and Woodward Street roundabout was completed.

· The East Orange Drainage channel widening between Byng and McLachlan Streets was completed.

· Council has commenced the inspections of valves and hydrants in the water network with 30% of valves and 20% of hydrants having been inspected in the quarter.

· The annual sewer mains relining program was completed.

· Council continued its annual Water Meter Replacement Program (approximately 1,000 meters per year). In this quarter, Council has replaced 80 water meters at a cost of $140 per meter and has ordered an additional 1500 water meters for the 2017/18 Meter Replacement Program.

Attachments

1 Performance Indicators Report , D17/36820 ⇩

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.1	Maintain Delegations and Sub-Delegations Register	Review delegations to the General Manager in November annually - Due Quarter 2	n	Delegations register adopted by Council in June 2017. This had been delayed pending merger decisions. Updates were made to the sub-delegations applying to staff during the quarter to reflect changes made to the Local Government Act 1993. Staff reminders were issued to acknowledge delegations during the quarter.
1.1.1	Maintain Delegations and Sub-Delegations Register	Update and distribute sub-delegations to staff in December annually - Due Quarter 2	n
1.1.2	Provide information to Councillors on training and development opportunities	Number of opportunities for training notified to Councillors - Due All Quarters	n	3 Councillors attended the National General Assembly of Local Government during the quarter.
1.1.3	Undertake testing of Council's Business Continuity Plan (BCP)	BCP tested and reviewed in December annually - Due Quarter 2	n	Testing of business continuity plans for main Council buildings has been completed. A new two-way radio system for wardens in the Civic Centre was implemented during the quarter. A training program was completed for wardens.
1.1.4	Maintain the Enterprise Risk Management System	Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee - Due All Quarters	n	The Enterprise Risk Management System was maintained during the quarter, with a minor review of the Corporate Risk Register undertaken and no significant variations identified. Ongoing reviews of risk assessment are occurring, as well as development of new risk assessments for project, operational functions and key issues as they arise. WHS issues reported to GM and Directors weekly. Results of safety audits are reported and monthly updates on risks arising from the audits are considered by the GM and Directors. Minutes of the WHS Committee and Consultative Committee are reported to GM and Directors on quarterly basis. Minutes of the Audit and Risk Management Committee are presented to Council on a quarterly basis. The Audit and Risk Committee reviews the Corporate risk register and signs off on the management processes used to manage risk.
1.1.4	Maintain the Enterprise Risk Management System	Compliance reporting quarterly to Directors - Due All Quarters	n

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.5	Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities	Increase social media engagement and reach by 25% - Due Quarter 4	n	Orange City Council’s social media footprint was bolstered with publicity surrounding the visit of the Better Homes and Gardens team and subsequent screening of the show during the quarter. This had a flow-on effect to the visitOrange social media accounts. Orange was chosen to be on the Australian Monopoly board. Social media launched the inclusion. The total number of followers on the main council page increased by 13% during the quarter to 5,208 people. The lowest weekly reach was 12,000 people and the highest was 66,000, during the week of the Monopoly announcement. The Your Say site within the Council website received 7,100 visits during the reporting period.
1.1.5		Maintain the Council website with weekly updates - Due All Quarters	n

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.1	Manage Council’s Records System	All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member - Due All Quarters	n	All incoming letters and emails to Council are registered into Council's electronic records system daily and allocated to the appropriate staff member for action.
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements	Annual financial statements finalised by November - Due Quarter 2	n	Quarterly report made on time.
1.2.2		Quarterly reports presented to Council within two months of the end of each quarter - Due All Quarters	n	Quarterly report made on time.
1.2.3	Establish and support Council Meetings, Policy Committees and Council's Community Committee Network	Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings - Due All Quarters	n	Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes. Annual report from the Audit and Risk Management Committee presented to Council in March 2017.
		Review Council's Community Committee network structure in September annually Due Quarter 1
		Establish the annual Committee Meetings Schedule in September annually - Due Quarter 1
		Undertake a strategic planning session with all Community Committees in September-October annually - Due Quarters 1 and 2
		Review Charters of Community Committees in October annually - Due Quarter 2
		Annual Report from the Audit and Risk Management Committee by April - Due Quarter 4
		Report of complaints under Council's Code of Conduct to Council by December annually - Due Quarter 2

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.4	Implement Information Technology Strategy initiatives	Virtualisation server and storage hardware refresh replacement completed - Due Year 2	n	Scope document finalised for Virtualisation server and storage hardware refresh in late May 2017. Project planned to be completed in 2017/18. This project had been delayed whilst awaiting merger decision. Services Review - Review continuing for intranet and security. The remote access system upgrade has been delayed until December 2017 due to supplier availability in related programs impacting on scheduling. Records system upgrade commenced in the quarter and completed on 4th July 2017. Review of cloud security and operational issues completed in March 2017.
		Services review - desktop management system, online payment processing and other E-services, security, intranet software - Due Quarter 4
		Remote access system upgrade - Due Quarter 4
		Upgrade records management system - Due Quarter 4
		Review cloud computing security and operational issues - Due Year 2
1.2.5	Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy	Monthly reports to Council on the performance of the investment portfolio - Due All Quarters	n	Monthly reports to Council on the investment portfolio complied with requirements. . As at 31 May 2017, the AusBond rate was 1.82%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.97%.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions
Ref	Task	Performance Indicator	Status	Progress Report
1.3.1	Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)	Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016 - Due Quarters 1 and 2	n	Final draft for in-house review almost complete.
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)	Publish the annual SOE by November - Due Quarter 2	n	State of the Environment Report prepared and submitted to the Department in November 2016.
1.3.3	Support the Local Emergency Management Committee (LEMC)	Finalise Council's input into local emergency planning in conjunction with key agencies - Due All Quarters	n	Cadia Valley representatives provided a presentation on a proposed communications tower south of Orange.
1.3.4	Support the Rural Fire Service	Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings - Due All Quarters	n	Staff have attended the Bush Fire Liaison Committee and Bush Fire Management Committee meetings.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan
Ref	Task	Performance Indicator	Status	Progress Report
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September - Due All Quarters	n	During the quarter, Council resolved to place on exhibition ST010 Code of Conduct, ST050 Code of Meeting Practice and ST001 Asbestos Management. Strategic policies adopted included ST009 Revenue and Pricing, ST007 Asset Management and ST011 City Engagement. 5 Operational Policies were reviewed, including Grievance, Leave Provisions, Employee Exit, Procedure and Relief Duties, and Flexible Working Arrangements.
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Operational Policies annually - Due All Quarters	n
1.4.2	Ensure Councillors are made aware of key Policy requirements	Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April - Due Quarter 4	n	Information is circulated to Councillors as the need arises in relation to various policy requirements. An example is the further information provided to Councillors on the new Related Parties Policy and reporting requirements resulting from changes to the Accounting Code for Local Government.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Facilitate the implementation of tasks within the Disability Action Plan - Due All Quarters	n	Orange Disability Inclusion Action Plan 2017-2021 was adopted by Council on 22 June 2017. It has now been lodged with the NSW Disability Council and Local Government NSW.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Develop the 2017/20 Disability Inclusion Action Plan - Due Quarter 4	n

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums
Ref	Task	Performance Indicator	Status	Progress Report
2.1.1	Promote Council's activities through media releases, media briefings and host community information sessions when appropriate	Host community information sessions on key projects and activities as appropriate - Due All Quarters	n	Council issued more than 50 media releases for the quarter. On average the Council communications team responded to two media requests for information daily. Separate to this there were also regular backgrounding briefings offered to the media. During the quarter Council also organised 7 media events/opportunities that focussed on Council projects, facilities and activities and arranged another 17 interviews/photographs with council spokespeople.
		Issue bulletins through the Council E-news service monthly - Due All Quarters
		Issue media releases at a minimum of one weekly - Due All Quarters
		Maintain Council's social media presence and provide information on a weekly basis via social media - Due All Quarters
		Provide at least one media briefing per week - Due All Quarters

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive
Ref	Task	Performance Indicator	Status	Progress Report
2.2.1	Provide a highly responsive customer service function	Undertake monthly training of Customer Service Team on key issues - Due All Quarters	n	The Team undertook resilience training sessions during the quarter. All issues requiring action that are reported to Council via the website, phone, and email or in person are added to the Customer Request Management System within two days of receipt and allocated to the appropriate staff member. 1,627 requests were entered during the quarter. Council's after-hours phone service continues to be provided. Customer service staff reminded of the Customer Service Obligation Policy.
		All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days - Due All Quarters
		Continue to provide after-hours call answering service - Due All Quarters
		Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually - Due Quarter 4

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders
Ref	Task	Performance Indicator	Status	Progress Report
2.3.1	Maintain membership of key lobby groups to advance regional priorities	Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services - Due All Quarters	n	Council maintained strong relationships with regional and key lobby groups during the quarter, including NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref	Task	Performance Indicator	Status	Progress Report
3.1.1	Ensure all requirements for the conduct of the election are undertaken within required timeframes	Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner - Due Quarters 2, 3 and 4	n	With the Local Government Election for Orange confirmed to be held on 9 September 2017, planning is underway in conjunction with the NSW Electoral Commission. This has involved assisting with the establishment of the Returning Office and Counting Centre, as well as planning for promotion of the election, as well as planning for promotion of the election and the provision of information to people wishing to enrol to vote, or to nominate as a candidate.
3.1.1		Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election - Due Quarter 3	n

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task	Performance Indicator	Status	Progress Report
3.2.1	Implement the Workforce Management Plan	Implement succession planning for identified critical positions - Due Quarters 1 and 2	n	Work on engaging apprentices/trainees: · Finalising service level agreement with Skillset regarding management of apprentices. · Charles Sturt University Cadet Program commenced with the first Cadet Engineer starting in July 2017, this will increase to a maximum of 3 Cadets at any one time over the next 3 years. EEO Plan action items as followed were delivered: · Training materials were developed to allow in-house delivery of Preventing Bullying and Harassment training in 2017/18. · The Grievance Policy and Procedure were reviewed and updated with the addition of Contact Officers and more guidance to staff on resolving concerns informally. Human resources systems improvements included the implementation of a Learning Management System to replace the current e-learning program. Council’s safety plan items completed in the quarter included: · Random drug and alcohol testing conducted in the quarter · A major review of the Council’s safety policies and systems commenced in the quarter. WHS audits and inspections were completed under AS4801 and the National accreditation safety audit requirements in the quarter. Contractor and volunteer inductions conducted in the quarter. Leadership initiatives included corporate training in : · Dealing with Difficult Customers/Frontline Customer Service Training · Building Resilient Team Workshop for leaders · Asset Management – lifecycle.
		Complete the action plan outlined in the Equal Employment Opportunity Management Plan - Due Quarter 4
		Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees - Due Quarter 3
		Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets - Due Quarter 4
		Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors - Due All Quarters
		Review the Employee Recognition Policy - Due Quarter 3
		Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites - Due All Quarters
		Implement leadership programs including recruitment, performance management and new manager induction - Due Quarter 4

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task	Performance Indicator	Status	Progress Report
3.3.1	Apply Council's adopted Donations and Grants Policy to support the community	Report requests for support to Council quarterly - Due All Quarters	n	Requests for financial assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $3,449.64 during the quarter: - Bella Slattery - Tianah Windiate - David Hayward - Eva Reith-Snare - Olivia Malise Buckerfield - Blossoms Rescue - Lions Club of Orange - Red Shield Appeal - Duntryleague Golf Club - Bloomfield Junior Rugby League Football Club

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Performance Indicator	Status	Progress Report
4.1.1	Engage with State and Federal Governments on funding and policy matters	Demonstrated advocacy on emerging strategic matters important to the City and region - Due All Quarters	n	Council met with the Deputy Secretary - Economic, Skills and Regional Development from NSW Department of Industry and the Regional Manager NSW Department of Industry from Orange regarding funding opportunities and regional development. Council attended a Centroc Board meeting in NSW Parliament which was attended by representatives of the NSW Government including the Premier, Deputy Premier and eight Ministers. Council also met with NSW Government representatives investigating funding priorities during the quarter. Ongoing liaison with the NSW Department of Primary Industry about their upgrade/relocation to a new site in the City were undertaken.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Performance Indicator	Status	Progress Report
4.2.1	Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea	Support opportunities for cultural exchange - Due All Quarters	n	During the quarter Council farewelled the two Mount Hagen residents who had been in the city undertaking trades training with Jeff Hort Engineering. Preliminary discussions were held on the next stage of this scheme. Council also had preliminary discussions with local government representatives in Mount Hagen regarding updating the 10 years Mount Hagen City Plan that covered 2007-2017. It was suggested that as a nationwide PNG election is due this year the updating should proceed post that election. Costs assessment of the suggested visit need to be determined as this initiative has previously been part funded by AusAid.
4.2.1		Finalise employment skills exchange program with Mt Hagen - Due Quarter 2	n

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.1	Engage with the community in the planning and development of public open space	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space - Due All Quarters	n	In a collaborative approach with the Friends of the Orange Botanic Gardens and the Central Tablelands Heritage Rose Group a way forward to assist with the maintenance of the Heritage Rose Garden has been achieved. To assist with the maintenance of the Rose Garden, the Friends Group and Council offer labour and resources to enable Rose Group volunteers to remain active, utilise their extensive knowledge and skills to maintain areas of the rose collection within their capacity. Liaison and concept planning for improvements to the Orange Botanic Gardens continues to occur with the Friends Group for the development of the Native Display Garden.
		Cook Park Master Plan reviewed by December 2016, then annually - Due Quarter 2
		Botanic Gardens Master Plan reviewed by December 2016, then annually - Due Quarter 2

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Performance Indicator	Status	Progress Report
5.2.1	Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years - Due Quarter 4	n	Costs of engaging playground consultant prohibitive and project has been deferred . Playgrounds inspected monthly and visual inspection sheets entered into electronic document management system. Service organisations / youth groups approached to assist with oiling of playground; limited response oiling deferred. Deferred to three yearly due to significantly higher costs involved in engaging a consultant. Moulder Park works deferred due to seek supporting grant funding to enhance objectives
		Undertake playground inspections for each playground on a monthly basis - Due All Quarters
		Re-oil the Orange Adventure Playground by June every two years - Due Quarter 4
		Moulder Park Master Plan works - Due Quarter 4
		Replacement of pedestrian timber bridges in Moulder Park - Due Quarter 3
5.2.2	Implement the renewal and enhancement of recreational assets	Renewal of Wade Park floodlighting - Due Quarter 4	n	Quotations obtained for Wade Park floodlighting – these have been, reviewed and work deferred whilst alternative light solutions (technologies) / opportunities are being investigated to achieve maximum lux with the funding available. Upgrades to the play facilities have been installed two new local play spaces in the urban growth area of north Orange: · Waratahs estate; · Brooklands estate. Both facilities offer inclusive play opportunities as appropriate for a local facility. Council considered further plans on the Robertson Park toilets. Works have not been completed and will be carried into the 2017/18 year. Through programmed activities Council's ovals and playing surfaces undergo renovation works to improve the turf coverage, assist with drainage and aeration to provide quality playing surfaces for all levels of sporting competition.
		Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade - Due Quarter 4
		Upgrade Play Facilities - Due Quarter 4
		Sir Jack Brabham Park - installation of playground - Due Year 2
		Max Stewart Oval - installation of training lights - Due Year 2
		Construct Robertson Park toilets - Due Quarter 4
		Rosewood Oval - installation of training lights - Due Year 3

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Performance Indicator	Status	Progress Report
6.1.1	Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community	Annual planning session conducted and implementation of the Action Plan Due Quarter 2	n	The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 4 May 2017.
6.1.1		Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan - Due All Quarters	n

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
6.2.1	Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities	Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program - Due Quarter 3	n	Council's Sports Facilities Partnership grants budget was fully expended when grants were awarded in Quarter 1 of the 2016/17 financial year. Detailed planning for the Cricket Centre of Excellence at Wade Park has commenced with DA expected to be lodged by the end of Quarter 4.
6.2.1		Development of Cricket Centre of Excellence - Wade Park - Due Quarter 4	n
6.2.2	Development of recreational sporting precinct	Development of concept plan and preliminary costing - Due Quarter 4	n	Purchase of rectangular playing field site concluded. Planning proposal included an initial concept plan
6.2.3	Develop the Canobolas Precinct	Develop the Mount Canobolas precinct for mountain bike activities - Due Year 2	n n	Council has written to the Minister for Environment and Minister for Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas SCA and has also met with the Minister for Trade, Tourism and Major Events and Minister for Sport to discuss the Mountain Bike Trail proposal. Council has been advised that the Plan of Management review process is likely to commence in September 2017. Works on the Lake Canobolas Pump House have been deferred to 2017/18.
6.2.3	Develop the Canobolas Precinct	Improvements to the Pump House - Due Quarter 4	n n
6.2.4	Fund works at the Scout Camp	Report on facilities upgraded - Due Quarter 1	n	Documents for the Deed of Surrender of Lease and MOU have been sent to Scouts Australia for consideration and signature. $1.8M EOI application submitted under the funding program Regional Growth Environment and Tourism Fund. Council continues to work on the improved sewerage project for Canobolas Scout Camp and Lake Canobolas area.
6.2.5	Install solar lighting on Emmaville cottage	Installation of lighting - Due Quarter 4	n	Lighting has been installed inside the cottage.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices
Ref	Task	Performance Indicator	Status	Progress Report
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Support at least five major events annually - Due All Quarters	n	Orange continued to host a number of major sporting events during the fourth quarter reporting period, including: - Round 1 of the 2017 NSW Karting Championships - 2017 NSW Masters Road Cycling Championships - Shute Shield Rugby Game - Easts V Gordon (televised live) - 2017 NSW U/14's Rugby Championships
6.3.2	Operate the Orange Aquatic Centre	Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits - Due Quarters 2 and 4	n	Regular water testing has been completed in this period with no abnormalities found. The Learn to Swim numbers for the April to June gave a total of 572 participants. Occupancy rate 78.49%. Lower rates are typical in winter months. Bookings indicate higher occupancy in the coming quarter. The new lift and change facilities have been completed and are now in operation. There have been 137,025 patrons using the facility.
		Maintain 90% occupancy rate for all learn to swim classes - Due All Quarters
		Upgrade Aquatic Centre changerooms - Due Year 2
		Walkway between amenities and Café - Due Quarter 4
		Repair wet deck, diving pool - Due Year 4

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Performance Indicator	Status	Progress Report
6.4.1	Provide recreational activities for older people, people with a disability and younger people to support healthy and active living	Provide recreational activities including after school and school holiday activities for identified young people - Due All Quarters	n	Youth Week activities were conducted in partnership with relevant services from 31 March to 9 April. Activities included responded to the needs of a diversity of young people such as sporting, cultural and recreational activities including, Movies, Art Workshops and Totem Skate School for approximately 600 people. Merge activities included Traditional Indigenous Games, craft, sport and films for approximately 100 identified young people. The Youth Action Council (YAC) planned and conducted a Pool Party with over 200 young people attending. Designing Futures has included successful participation in the local basketball and netball competitions and a variety of cultural and other sporting competitions. Choices at Home staff coordinated social support activities for Aboriginal Elders, older men's and women's group. Activities included community restaurants, bus trips and movies. All services are delivered in line with relevant standards and legislation.
		Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 - Due Quarter 4
		Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually - Due Quarters 2 and 3
6.4.2	Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health	Provide support for three events annually- Due All Quarters	n	Council hosted Eastern Suburbs and Gordon Rugby teams at Wade Park for their Shute Shield Game in May 2017 with both clubs involved with junior coaching clinics in the lead up to the event.
6.4.3	Engage the community in the Parks Alive program and environmental activities	Deliver four school programs, four educational programs and four community events per annum - Due Quarter 4	n	10 community engagement events involving 129 community members were held at various sites including Ploughman's Hill Estate, Lake Canobolas, Suma Park, Clifton Grove, Gosling Creek, Bel Air and Nelson Park. Over 1200 native tube stock were planted, 20 m3 of mulch spread and 0.5 hectare of wood weeds controlled.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth
Ref	Task	Performance Indicator	Status	Progress Report
7.1.1	Engage the community in addressing crime	Participate in Crime Prevention Partnership (CCP) - Due All Quarters	n	Application submitted to ClubGRANTS for funding to promote Operation Never Again. Council representation at the Community Safety Precinct meeting called by the Canobolas Local Area Commander (LAC). Council officers attended a Orange Liquor Accord meeting.
		Participate in the Orange Liquor Accord - Due All Quarters
		Promote the Operation Never Again program - Due All Quarters
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys	Compile and submit six monthly reports to the Attorney General on the implementation of the Act - Due Quarter 2	n	Next report is due July 2017.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Performance Indicator	Status	Progress Report
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Deliver the Road Safety Officer Action Plan - Due All Quarters	n	Completed the Free Cuppa for the Driver Campaign, held 8 Child Restraint Checking Days, 2 Helping Learner Drivers Become Safer Drivers workshops for parents and supervisors. Conducted campaigns on social media including: Be Seen Be Safe, Safe Cycling, Be Aware of Ice and Fog This Winter, Walk Safely and International Road Safety Week. Presented at 3 PCYC Traffic Offenders Intervention programs. Local Government Road Safety Action drafted and successfully submitted.
7.2.2	Manage companion animals within the City	Review Companion Animals Management Plan annually - Due Quarter 4	n	Companion animals plan did not get updated. Expressions of Interest has been called for provision of animal shelter facilities (dogs and cats) relating to both short term and long term solutions. Until a solution which identifies and provides an alternative shelter, Council will continue to have a short term service with the RSPCA. Ranger Services continued to be provided to a high level during the last quarter, with staff responding to 342 incidents and complaints. Of these, 28 were attacks, 3 were dangerous dog complaints, 153 noise complaints, 25 nuisance complaints and 133 complaints of stray dogs.
7.2.2	Manage companion animals within the City	Deliver Ranger Services - Due All Quarters	n
7.2.3	Manage abandoned articles within the City	Report abandoned shopping trolleys to stores - Due All Quarters	n	Staff continued to report abandoned articles, including shopping trolleys – in excess of 100 were impounded.
7.2.4	Increase the safety of pedestrians and cyclists	Deliver an education program to improve driver awareness of pedestrians and cyclists - Due Quarter 4	n	Presented a Use the Road Safely workshop. Shared safe cycling messages with Ride Orange FaceBook page and the Orange and Cabonne FaceBook pages.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.1	Implement the Central West Libraries Strategic Plan	Actions implemented in accordance with the Strategic Plan - Due All Quarters	n	All actions identified in the Central West Libraries Strategic Plan for this period addressed.
8.1.2	Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan	Actions implemented in accordance with the Strategic Plans - Due All Quarters	n	In accordance with the Strategic plan an annual marketing and programming policy has been implemented.
		Develop a policy for programming to provide artistic direction and assist in selective processes - Due Quarter 3
		Develop annual Strategic Marketing Plans - Due Quarter 3
8.1.3	Engage the community in the development of the Region Art Gallery's programs	Meet quarterly with the advisory group to assess exhibition proposals - Due All Quarters	n	A new series application process has been finalised and will be launched in July 2017, providing a clear and supportive pathway for artists from across the central west to apply for exhibitions and receive professional development opportunities from their Regional Gallery.
		Seek input from teachers in the development of the educational program on an ongoing basis - Due All Quarters
		Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly - Due All Quarters

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
8.2.1	Deliver the Orange Library Service	Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement - Due All Quarters	n	Requirements of the Strategic Plan and the Joint Agreement were met. Library services bedded down following the refurbishment of Orange City Library. Registration for the NSW and ACT Association of Family History Associations Conference opened with 210 registrations received by 30 June 2017. Early childhood literacy programs offered weekly during school term – Storytime (4 x per week), Music for Little Ears (2 x per week), One, Two Book! (1 x per week), 10 Minutes a Day (1xper week). Appropriate signage included in the Library as part of refurbishment project to indicate Indigenous collections. Staff continued to participate in Cultural Awareness training.
		Commemorate the Library's 60th birthday in November 2016 - Due Quarter 2
		Develop a calendar of events and activities by January annually - Due Quarter 3
		Host the 2017 NSW and ACT Family History Association Annual Conference - Due All Quarters
		Provide early childhood literacy programs that meet National Public Library Standards and Guidelines Due All Quarters
		Implement NSW Public Libraries Strategy for indigenous services - Due All Quarters
8.2.2	Make the Library's heritage collections available on-line	Continue to add digitised and digital content to the Spydus Library Management System - Due Quarter 3	n	Work continues on identification of historic photographs which are included in the online Spydus digital repository.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
8.3.1	Provide for the management and operation of Central West Libraries on behalf of the Member Councils	Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met - Due All Quarters	n	All requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met. Discussions continued within the Central West Libraries Committee and member councils about the future model with a decision made to adopt a service contract approach form 1 July 2018.
8.3.2	Develop a Regional Museum Program for Orange	Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling - Due All Quarters	n	The collection officer continues to catalogue Council's Heritage Collection. The Sustainable Collections Program meets regularly with regional museums to discuss training programs and future development of collaborative exhibitions and programs. A consultant was engaged to conduct research for the next exhibition, Paddock to Plate.
		Plan and implement an innovative and engaging program of exhibitions and educational activities - Due Quarters 2, 3 and 4
		Develop the Museum's collection and maintain records of acquisitions and loans - Due Quarters 2, 3 and 4
		Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region - Due Quarters 2, 3 and 4
		Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage - Due All Quarters
		Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils - Due Quarters 2, 3 and 4

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people
Ref	Task	Performance Indicator	Status	Progress Report
8.4.1	Deliver a program to commemorate the Centenary of World War I 2014-2018	Facilitate bi-monthly Working Party meetings - Due All Quarters	n	Committee meeting held to begin discussions around commemorations to mark 100 years since the Armistice. Daily blog posts were added to correspond with activities 100 years earlier as part of World War I.
8.4.1		Add to Centenary of World War I in Orange blog and Wiki - Due All Quarters	n
8.4.2	Support heritage conservation in the City	Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs - Due All Quarters	n	The 2016 Cultural Heritage Awards were held at Orange Regional Museum on 5th May 2017. The 2016/17 local heritage assistance fund grants was completed in April. Orange City Council heritage adviser continued to provide heritage advice to property owners on heritage and urban design issues.
8.4.3	Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove	Continue to implement each Village action plan in accordance with the allocated budget - Due All Quarters	n	Community Committee meetings conducted. Capital works program unspent monies rolled over to the next financial year.
8.4.4	Implement the Aboriginal Heritage Strategy	Develop process for the documentation and conservation of significant Aboriginal artefacts - Due Year 2	n	The Museum continues to work with the Local Aboriginal Lands Council on implementation of the Orange Aboriginal Heritage Strategy.
8.4.4	Implement the Aboriginal Heritage Strategy	Develop concept for Aboriginal themed public art works - Due Year 2	n

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability
Ref	Task	Performance Indicator	Status	Progress Report
9.1.1	Implementation of "consumer directed service delivery" in the home and community services area	Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014 - Due All Quarters	n	Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance: • Meals - 4,350 • Social Support- 2,050 hours • Transport - 517 trips • Home Maintenance - 154 hours Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.
9.1.2	Provide support to the Commonwealth Home Support Program (CHSP) in the Central West	Implement transition to new funding arrangements through training and strategic planning - Due Quarters 1 and 2	n	Attended 16 service visits, 8 meetings including Food Forum, Neighbour Aid Forum, Central West Community Care Forum and NSW Sector Support Network. Other activities include: • Dissemination of information about aged care reforms to service providers, presentations to 3 community groups and emails to local community interagencies • Information about NDIS rollout • Providing resources and assistance relating to governance, aged care audit, compliance, policies and procedures, training opportunities, risk management, funding guidelines, LGBTI and inclusion strategies, TiS, complaints • Preparation of new work plan for 2017/18 for the Commonwealth government.
		Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services - Due All Quarters
		Attend quarterly meetings of interagencies - Due All Quarters

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council's Children's Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
9.2.1	Deliver quality children's services	Utilisation rates of Council's Children's Services maintained at an average of 80% across all services - Due All Quarters	n	Average utilisation rate for the period is 84.86%. • Yarrawong Children's Centre - 86.37% • Courallie Park Child Development Centre - 94.96% • Spring Street Children's Centre - 82.25% and their After School Care and Vacation Care - 75.86%
9.2.1	Deliver quality children's services	Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework - Due All Quarters	n

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs
Ref	Task	Performance Indicator	Status	Progress Report
9.3.1	Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Funding options identified and grant applications submitted - Due All Quarters	n	Quarterly data reporting requirements met within timeframe. A new client record management system has been installed and will streamline data collection and reporting processes for Choices at Home and Disability Services.
9.3.1		Relevant grant and compliance reporting requirements met - Due All Quarters	n
9.3.2	Provide supported accommodation services to adults with an intellectual disability	Compliance with Ageing, Disability and Home Care funding agreement - Due All Quarters	n	All services are delivered within the requirements of the funding agreements and the NSW Disability Services Standards. Supported accommodation is currently being provided to 11 adults with disability with the resident currently in transition planning to complete that transition by 30 June 2017. Disability Services has successfully undertaken registration under the National Disability Insurance Scheme. Ageing Disability and Home Care has confirmed that current residents 65 and under will transition to the NDIS in July 2017 and relevant arrangements are underway to support that process. Residents over 65 will transition to the Aged Care System by 1 December 2017.
		Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 - Due All Quarters
		Number of residents supported - Due All Quarters

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism
Ref	Task	Performance Indicator	Status	Progress Report
10.1.1	Deliver Visitor Information Services	Increase social media engagement and reach by 25% by June 2017 - Due Quarter 4	n	Social media engagement has seen Visit Orange Facebook “Likes” to 4,775 Visitor Information Centre (VIC) is operating within budget. Total attendance at the VIC for the quarter in excess of 34,421 (April was 14,456 people, May was 10,639 people and June was 9,326 people). Phone and email enquiries totalled 1,749 (495 in April, 454 in May and 800 in June). Participation in the Destination Ambassadors Program with TAFE NSW was completed and included staff from Blayney Council, Age of Fishes Museum and Cabonne Council. 33 people attended the training. The program was worth $110,000 and was provided free through TAFE NSW. BookEasy online site has 20 accommodation providers active. Achieved the 25% target.
		Operate the Orange Visitor Information Centre within budget - Due All Quarters
		Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2017 - Due Quarter 4
10.1.2	Implement the Orange Tourism Strategy	Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council - Due All Quarters	n	Outcomes of the tourism strategy implemented included: * Transition entity formed by industry and tasked to develop the framework for an industry led tourism entity * Enhancement of the visitorange branding - through the hosting of Better Homes and Gardens TV visit, Monopoly Game, articles in Qantas and Virgin Inflight Magazine. * Packages developed promoting natural beauty/ seasonality, health/ wellbeing and cycling. - One calendar of events - Liaison with DestinationNSW continued - Caravan park development - council working on rezoning of the site. Tourism services contract concluded in June 2017. The new industry led tourism entity has been proposed to take over some of the previous contract activities.
10.1.2	Implement the Orange Tourism Strategy	Implement the tourism services contract - Due Quarters 3 and 4	n

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people
Ref	Task	Performance Indicator	Status	Progress Report
10.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park	Maintain occupancy rate at an annual average of at least 50% - Due All Quarters	n	The occupancy rate for this quarter was 54%. Maintenance performed included tree looping, replacing cement slabs, repair and stained decking on delux cabins, replace taps, plumbing, mowing, weeding, pruning, removal of leaves, gutter cleaning, replace light bulbs, waste management and sewage repairs. The Colour City Caravan Park continues to maintain its 3.5 star rating during this quarter.
		Undertake asset improvements in accordance with the Buildings Asset Management Plan - Due All Quarters
		Maintain three star rating - Due All Quarters
10.2.2	Support a range of community events	Number of events held on Council land by external parties - Due All Quarters	n	Event management categories: • Category 1 - small events (weddings and similar) - 9 events held • Category 2 - community events on Council land - 106 events held • Category 3 - events organised by Council staff - 29 events held
10.2.2	Support a range of community events	Number of Council hosted events organised by Council - Due All Quarters	n

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange
Ref	Task	Performance Indicator	Status	Progress Report
11.1.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations	Number of business provided with support - Due All Quarters	n	A total of 231 businesses were assisted in the quarter: • Orange Shop Local Program is a shop local gift card program with 52 businesses participating. • Co-ordination of the Orange Region Supply Directory Project has seen 140 businesses complete survey. Solid media promotion of this project has occurred. Workshop on findings to be held in July. • 39 business were provided with support on grant funding. Referrals also from and to the Business Enterprise Centre, NSW Department Trade and Investment, Orange Business Chamber, NSW Business Chamber, relocation enquiries, start up business enquiry, leasing assistance, CenWest Innovate, Central West Business Summit.
11.1.2	Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms	Number of businesses listed on Council's on-line Business Directory - Due All Quarters	n	386 business listed on Council's online business directory.
11.1.3	Undertake refurbishment of the Central Business District	Project planning completed and delivery to budget and timeframes Due Quarter 4	n	Detailed Survey work of CBD/Summer Street has been undertaken and is in post processing. Tenders for the installation of new Whiteway lighting have been received and are currently under review. Alternative options are also being investigated. Discussions with RMS have commended on updating the Orange Traffic Management Model, which will feed into the CBD Traffic Model.
11.1.4	Manage Council's land portfolio	Number of transactions to sell and purchase land - Due All Quarters	n	Sales of one residential lot occurred during the quarter. Council reports on several options agreements subject to confidentiality at this stage were considered in the quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Objective 11.2 - Foster partnerships and encourage development across a range of industry clusters
Ref	Task	Performance Indicator	Status	Progress Report
11.2.1	Participate in the Evocities Program	Annual function for new residents - Due Quarter 2	n	Council’s future involvement with Evocities is up for consideration at 4 July 2017 Council meeting. For the past year Council has withdrawn from the Evocities campaign. During this time, Evocities has continued to promote Orange as a new location. Information has been provided to 18 interested parties considering relocation to the area. Council staff submitted an application for funding under the Regional Marketing and Promotion Fund. If successful, funding under this program will assist with a regional approach to business development, investment, employment and relocation.
		Number of relocatees to Orange - Due All Quarters
		Provision of information to relocates - Due All Quarters
11.2.2	Facilitate industry cluster engagement	Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group Due Quarter 2	n	A meeting was held with the Manufacturing/Engineering group during the quarter. A meeting was held with local orchardists during the quarter who are informative to the Agribusiness sector group. The new transition board for tourism has been meeting regularly with Councillors and General Manager appointed to the Board. Staff of the transition board have also met with Council staff during the quarter. In the health areas- a staff member attended the network of General Practice Managers group during the quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market
Ref	Task	Performance Indicator	Status	Progress Report
11.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Develop programs to assist business sectors management of skills shortages - Due All Quarters	n	Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies. Council’s withdrawal from Evocities has focused monitoring of jobs on commercial sites - Indeed (231 jobs), Adzuna (142 jobs), Seek (590 jobs) and Jora (596 jobs). Some jobs are listed in multiple sites.
11.3.1		Number of jobs on Evocities jobs site from local businesses - Due All Quarters	n

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed
Ref	Task	Performance Indicator	Status	Progress Report
11.4.1	Maintain an accurate and updated register of all land owned or managed by Orange City Council	Changes to register made within three weeks of land transaction - Due All Quarters	n	Updates are made to the land register within three weeks of the completion of the transaction. The annual inspection schedule delivered.
11.4.1		Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed - Due Quarters 3 and 4	n
11.4.2	Operate the Orange Airport	Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security - Due All Quarters	n	The annual Technical Inspection has been completed. A draft has been completed for a new Transport Security Program for the Airport. There have been 56,948 passengers use the airport for the financial year, a 15% increase on the previous year.
11.4.3	Manage the issues arising from telecommunications opportunities	Support the NBN rollout - Due All Quarters	n	NBN rollout continues. Issues with NBN services have been raised by Economic Development Community Committee and via Councillors. Meeting with NBN has been pursued on a number of occasions.
11.4.3		Ensure the Orange community is aware of the rollout and the opportunities it creates - Due All Quarters	n