ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

16 May 2017

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 16 May 2017  commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                                16 May 2017

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Opening Prayer. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

 

PRESENTATION - ORANGE BMX CLUB TO ADDRESS COUNCIL ON PLANS FOR BMX TRACK

 

2                Mayoral Minutes. 4

Nil

3                Confirmation of Minutes of Previous Meeting.. 5

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 02 May 2017  6

3.2            Minutes of the Extraordinary Meeting of Orange City Council held on 09 May 2017  15

4                Notices of Motion/Notices of Rescission.. 17

4.1            Tree surrounds in Lords Place. 17

5                General Reports. 21

5.1            Recommendations and Resolutions from Policy Committees. 21

5.2            Outstanding Questions Taken on Notice. 37

5.3            March Quarterly Budget Review and Performance Indicators. 41

5.4            Statement of Investments - April 2017. 149

5.5            Strategic Policy Review - ST136. 153

5.6            Reduction of 2016/17 second and third quarter water/sewerage charges - 113 March Street Orange. 158

 

 

6                Closed Meeting - See Closed Agenda.. 160

6.1            Loan Borrowings 2017 Financial Year. 161

6.2            Reduction of 2016/17 Second and Third Quarter Water Consumption Charges - Ophir Road Orange. 162

6.3            Reduction of 2016/17 Third Quarter Water Consumption Charges 5 Fawcett Ridge Clifton Grove. 163

6.4            Gold Coast 2018 Commonwealth Games Queen's Baton Relay Council Selected Batonbearer. 164

 

7                Resolutions from closed meeting.. 165

 


Council Meeting                                                                                                16 May 2017

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Opening Prayer

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

2       Mayoral Minutes

Nil     


 

 

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 2 May 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 2 May 2017.

 

RECOMMENDATION

That the Minutes of the Extraordinary Meeting of Orange City Council held on 9 May 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 9 May 2017.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 2 May 2017

2        Minutes of the Extraordinary Meeting of Orange City Council held on 9 May 2017



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager.

 

1.1     APOLOGIES

 

RESOLVED - 17/152                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner for the Council Meeting of Orange City Council on 2 May 2017.

 

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

RESOLVED - 17/153                                                                              Cr K Duffy/Cr C Gryllis

That Council allow the media to record the Council Meeting.

 

 

The Mayor reminded the public gallery that any individual wishing to record the Council Meeting is only permitted to do so on request and specific permission being granted by Council resolution.


 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Item 2.2 – PDC – Items Approved Under the Delegated Authority of Council

Cr R Kidd declared a less than significant non-pecuniary interest in Item 2.1 of the Planning and Development Committee, in the item relating to Tony Leahey Motor Group, as the business owner is a close personal friend of Cr Kidd, as well as the item relating to Ross Hill Wine Group Pty Ltd, as the business owner is a close personal friend of Cr Kidd.

Item 4.2 – CCL - DA 4/2016(1) - 61B Moulder Street

Cr A Brown declared a less than significant non-pecuniary interest in this item as he has business interests with two objectors.

Cr C Gryllis declared a less than significant non-pecuniary interest in this item as he is the managing agent for the property currently leased by the architect.

Item 6.1 – CCL – Acquisition of part of 260 McLachlan Street – Lot 1 DP 660547

Cr Gryllis declared a less than significant non-pecuniary interest in this item as the real estate agent selling land adjacent to this site.

Item 6.3 – CCL – Expression of Interest to sell Council Land

Cr C Gryllis declared a less than significant non-pecuniary interest in item 6.3 as real estate agent selling land adjacent to this site.

 

MATTER ARISING

RESOLVED - 17/154                                                                                 Cr K Duffy/Cr R Kidd

That a motion be submitted to the Local Government Conference seeking reform to the Local Government Act 1993 to introduce measures to allow Councillors to more easily identify potential conflicts of interest in relation to planning matters.

 

 

2       Mayoral Minutes

Nil

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.08PM

 

OPEN FORUM

Item 4.2 – Planning and Development Committee - DA 61B Moulder Street, Orange

Mrs Sarah Carter

Mrs Carter outlined her objection to the development.

Mr Daniel Fock

Mr Fock outlined his objections to the development.


 

Mr Peter Grant

Mr Grant outlined his objections to the development.

Ms Sally Sutherland

Ms Sutherland requested Council’s approval of the development be upheld.

Mr Scott Gilbank

Mr Gilbank outlined his objection to the development.

Mr Ian Carter

Mr Carter outlined his objection to the development.

Ms Jacqueline Grant

Ms Grant outlined her objection to the development.

Ms Sue Bourke

Ms Bourke outlined her objections to the development.

 

THE OPEN FORUM CONCLUDED AT 7.49PM

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 17/155                                                                           Cr J Whitton/Cr K Duffy

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 April 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 April 2017.

 

4       Notices of Motion/Notices of Rescission

4.1     Environmental Learning Facility by Cr Jones

TRIM Reference:        2017/761

RESOLVED - 17/156                                                                                Cr N Jones/Cr R Kidd

1        That Council receive a report on the maintenance needs of the Environmental Learning Facility at the Orange Showground.

2        That Council investigate broader community occupation and use of the Environmental Learning Facility.

 

 


 

4.2     DA 4/2016(1) - 61B Moulder Street, Orange

TRIM Reference:        2017/803

Cr A Brown declared a less than significant non-pecuniary interest in this item as he has business interests with two objectors, left the Chamber and did not participate in the debate or voting on this item.

Cr C Gryllis declared a less than significant non-pecuniary interest in this item as he is the managing agent for the property currently leased by the architect, left the Chamber and did not participate in the debate or voting on this item.

Cr S Munro advised that while he does not have a conflict of interest in this development application, however left the meeting and did not participate in the debate or voting on this item.

RESOLVED - 17/157                                                                           Cr K Duffy/Cr J Whitton

That Council rescind the resolution of Item 5.4 – DA 4/2016(1) – 61B Moulder Street, Orange of the Council Meeting held on 18 April 2017.

RESOLVED - 17/001                                                                                 Cr J Davis/Cr S Munro

That Council consents to development application DA 4/2016(1) for Dwelling Alterations and Additions at Lot 13 DP 1037756 - 61B Moulder Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

MATTER ARISING

RESOLVED - 17/158                                                                           Cr K Duffy/Cr J Whitton

That Council refuse development application DA 34/2016(1) – for dwelling alterations and additions, at 61B Moulder Street, Orange, on the following grounds:

1        The proposal does not satisfy the aims and objectives of clauses 1.2(2)(f) and 5.10 of Orange Local Environmental Plan (LEP) 2011 in that the development does not conserve the heritage significance of the heritage items in the vicinity and the Heritage Conservation Area including associated fabric, settings and views.

2        The proposal adversely effects the overall heritage value and appeal of the locality.

3        The proposal will compromise the long term integrity of Orange’s central heritage precinct.

4        The proposal will have adverse effects on neighbourhood character.

5        The proposal will have seriously adverse effects on visual amenity and heritage considerations.

6        The proposal represents excessive bulk and scale with regard to its surroundings and does not satisfy the controls with the proposed addition not complying with the visual bulk envelope and visual bulk objectives of the Development Control Plan (DCP).

7        The proposal includes significant non-compliance regarding the western side of the building and the bulk-scale envelope required under DCP 2004.

8        The proposal fails to address bulk, scale or visual interest.

9        The proposal has no visual relationship to the existing surrounding dwellings in terms of materials and roof design.

10    The proposal does not provide a satisfactory solution to the privacy conflict issues.

11    The proposal does not satisfy the controls and objectives set out in the DCP with adverse overshadowing effects.

12    The proposal adversely impacts the broader visual quality of Orange and erodes the quality of Orange’s inner city built environment.

13    The proposal proposes a development of land not consistent with Council’s LEP and DCP heritage planning intentions.

14    The proposal is not in the public interest because it proposes a development of land inconsistent with the Principles for Sustainable Communities in Council’s Community Strategic Plan as required by the Local Government Act NSW which is the primary forward planning document, aligning the community’s vision with a clear strategic direction for the long term future of Orange.

15    The proposal proposes a development of land inconsistent with the objective for our Environment in Council’s Community Strategic Plan (CSP) that the Council manages the appropriate and sensitive use of the City’s natural resource assets and heritage (CSP page 20) by the strategic recognition of the importance of heritage within the City by ensuring the currency of policies and procedures and seeking compliance with regulations.

16    The proposal does not comply with the precautionary principle (more simply put, setting a precedent) in that it will allow a permanent and irreversible effect on the quality of the built environment in the locality.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr G Taylor, Cr J Whitton, Cr N Jones

Voted Against

Nil

Absent

Cr C Gryllis, Cr A Brown, Cr S Munro, Cr R Turner

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 8.25PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.16PM

5       General Reports

5.1     Lease of Hangar Site - Orange Airport

TRIM Reference:        2017/709

RESOLVED - 17/180                                                                                Cr C Gryllis/Cr R Kidd

1        That Council enter into a five year lease, with three five year options, for Hangar N at the Orange Airport.

2        That approval be granted for the use of the Council Seal on any necessary documentation if required.

 

 

5.2     Identity of Code of Conduct complainant

TRIM Reference:        2017/818

RESOLVED - 17/181                                                                               Cr J Davis/Cr C Gryllis

That the advice from the Office of Local Government, that Council’s resolution “That a legally prepared statutory declaration be prepared for Councillors to sign on a voluntary basis to state they are not the complainant in the Code of Conduct matter relating to the 24 allegations” is contrary to the Code of Conduct and Procedures for the Administration of the Code of Conduct be acknowledged, and that this resolution not be enacted.

 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 17/182                                                                             Cr S Munro/Cr K Duffy

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Acquisition of Part 260 McLachlan Street - Lot 1 DP 660547

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tender for Clergate Road street lighting

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Expression of interest to sell Council land

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

     

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.22am.

The Mayor declared the Ordinary Meeting of Council resumed at 10.05pm.


 

 

7       Resolutions from Closed Meeting

The Mayor read out the following resolutions made in the Closed Meeting of Council.

6.1     Acquisition of Part 260 McLachlan Street - Lot 1 DP 660547

TRIM Reference:        2017/726

Cr C Gryllis declared a less than significant non-pecuniary interest in this item as a real estate agent selling land adjacent to this site, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 17/183                                                                        Cr R Gander/Cr J Hamling

1        That Council purchase part Lot 260 McLachlan Street for the sum of $14.50 plus GST per square metre.

2        That upon purchase the land be classified as Operational.

3        That authority be granted to affix the Common Seal on all necessary documentation.

 

 

6.2     Tender for Clergate Road street lighting

TRIM Reference:        2017/727

RESOLVED - 17/184                                                                                Cr R Kidd/Cr C Gryllis

1        That Council award the contract for the Clergate Road street lighting to Activenergy Pty Ltd for the amount of $143,970.00 exclusive of GST.

2        That permission be granted to affix the Council Seal to all relevant documents if necessary.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton, Cr A Brown, Cr N Jones

Voted Against

Nil

Absent

Cr R Turner

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Gander asked what type of lighting will be used. A memo will be provided to Councillors.

 


 

 

6.3     Expression of interest to sell Council land

TRIM Reference:        2017/812

Cr C Gryllis declared a less than significant non-pecuniary interest in this item as a real estate agent selling land adjacent to this site, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 17/185                                                                          Cr J Hamling/Cr G Taylor

That Council decline the expressions of interest in the Council property identified in the report and not consider further offers on this site at the present time.

 

 

The Meeting Closed at 10.06pm

 

This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 2 May 2017.



ORANGE CITY COUNCIL

 

MINUTES OF THE

Extraordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 9 May 2017

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Water & Sewerage Strategic Manager, Manager Building and Environment

** In the absence of the Mayor, Cr Hamling chaired the meeting. **

 

1.1     APOLOGIES

 

RESOLVED - 17/187                                                                          Cr R Gander/Cr S Munro

That the apologies be accepted from Cr J Davis (Mayor) and Cr R Turner for the Council Meeting of Orange City Council on 9 May 2017.

 

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

 


 

 

2       General Reports

2.1     Draft Community Strategic Plan and Draft Delivery/Operational Plan 2017/18 - 2020/21

TRIM Reference:        2017/839

RESOLVED - 17/188                                                                               Cr R Kidd/Cr S Munro

That Council place the Draft Community Strategic Plan and Draft Delivery/Operational Plan 2017/18 – 2020/21 on public exhibition, excluding the $2.00 non-swimmers/spectators fee at the Orange Aquatic Centre

 

 

2.2     Strategic Policy Review

TRIM Reference:        2017/856

RESOLVED - 17/189                                                                             Cr N Jones/Cr S Munro

That Council adopt the following Strategic Policies:

·         ST009 – Revenue and Pricing

·         ST007 – Asset Management

·         ST011 – Community Engagement

 

 

2.3     Draft Resourcing Strategy

TRIM Reference:        2017/840

RESOLVED - 17/190                                                                         Cr J Whitton/Cr S Munro

That Council place the draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Strategy) on public exhibition.

 

 

3       Closed Meeting

Nil

 

The Meeting Closed at 7.48PM

 

This is Page Number 16 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 9 May 2017.

  


Council Meeting                                                                                                16 May 2017

 

 

4       Notices of Motion/Notices of Rescission

4.1     Tree surrounds in Lords Place

TRIM REFERENCE:        2017/912

 

 

We, Cr Neil Jones, cr jason hamling and CR RON GANDER wish to move the following Notice of Rescission at the Council Meeting of 16 May 2017:

 

Motion

That Council rescind the decision of the Infrastructure Policy Committee of 2 May 2017 in relation to the removal of concrete tree surrounds in Lords Place, as follows:

RESOLVED - 17/001                                                                                 Cr R Kidd/Cr S Munro

That the concrete tree surrounds in Lords Place from Byng Street to Kite Street be removed and replaced with street posts around the trees, to create additional car parking spaces.

 

Background

Council has previously considered the removal of the concrete tree surrounds in this area of Lords Place, and information provided by staff has confirmed that the removal of these concrete surrounds will result in no net gain of car parking spaces.

 

ORIGINAL SIGNED

Signed        Cr Neil Jones          Cr Jason Hamling        Cr Ron Gander        

STAFF COMMENT

Typically the distance from a tree to an existing concrete guard is in the range of 50 – 70cm.

The minimum width for car space is 2.4m plus 30cm when adjacent to obstruction – pole, tree, wall etc.

If Council were to remove two concrete tree guards on the end of each car space section and install bollards to protect tree roots at 20cm – 30cm away from the tree at each end of the section this will generate additional space between two trees of between 60cm to 80cm.

Even allowing for some existing surplus space and entire strip remarking there is no ability to generate any additional spaces.

Further the concrete tree surrounds provide multiple benefits that encourage sound health and vigour of the street trees. These include the provision for a raised planting position that permits the tree’s root system to develop in imported organically improved soil; allows for nutrient, oxygen and water exchange between soil and air.

The concrete surrounded tree site ensures that compaction of soil due to the direct consequence of vehicle traffic is greatly reduced. Compacted soils inhibit root growth by reducing water penetration sand pore spaces for oxygen.

The concrete surrounded trees sites provide an aesthetically improved barrier to prevent motor vehicle damage to trees or structures (e.g. bollards) to unobservant motorists. The tree surround helps to provide a suitable area for tree roots to function and grow and reduce the risk to the public from exposed tree roots being a trip hazard, deformation of the road surface, a significant factor in risk minimisation.

Council has progressively moved away from the use of bollards as tree protection measures as they are unsatisfactory in protecting the tree. Vehicles have often reversed into bollards as they appear to be difficult to observe, presenting an untidy street appearance with bollards leaning at all different angles.

The impact sustained on motor vehicles from bollards has a higher repair cost than a car impacting upon the current concreting kerb, where a tyre is generally the impact point.

Bollards are often impacted at an angle where they cause damage to the trunk of trees. 

 

Pictorial representation of the tree guards and spaces follows.

 

Lords Place Tree Site – Western side from Kite Street to Byng Street

 

Kite to Summer

 

Kite to Summer: Note driveways either side of the two car parking spaces either side of tree surround

 

Kite to Summer

 

Kite to Summer

 

Summer to Byng: Note tree surround well positioned to permit one parallel car parking space between car park exit and tree site.

 

 

Summer to Byng: Note driveways either side of building and tree site well positioned centrally to allow for car parking on either side

 

Summer to Byng: Note driveways either side of building and tree site well positioned centrally to allow for car parking on either side

 

 

Summer to Byng

 


 

 


Lords Place Eastern Side Summer to Kite Street

 

Summer to Kite. Note: tree surround well positioned to permit one parallel car parking space at between car park entry and tree site.

 

Summer to Kite. Note: tree surround well positioned to permit two rear to kerb car parking space between car park entry and tree site.

 

Summer to Kite. Note tree surround at edge of service driveway exit/entrance

 

Summer to Kite

 

 

 

Summer to Kite: Note: tree surround well positioned to permit two rear to kerb car parking space between car park entry and tree site.

Summer to Kite.

 

Financial Implications

The cost per tree to remove the concrete surround and install two bollards is $745. There are 16 tree sites, so the total cost is in the order of $11,920. There is no budget for these works, therefore a funding source would need to be identified.

 

   


Council Meeting                                                                                                16 May 2017

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2017/877

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 2 May 2017 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 2 May 2017 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 2 May 2017 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 2 May 2017 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 2 May 2017 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 2 May 2017 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 2 May 2017 all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 2 May 2017 all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 2 May 2017 all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 2 May 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 2 May 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 2 May 2017, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 2 May 2017 Minutes, 2017/847

2          EEDPC 2 May 2017 Minutes, 2017/848

3          IPC 2 May 2017 Minutes, 2017/849

4          SRPC 2 May 2017 Minutes, 2017/850

5          FPC 2 May 2017 Minutes, 2017/852

6          SPC 2 May 2017 Minutes, 2017/851

  


Planning and Development Committee                                                   16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 8.25pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling (Deputy Mayor), Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

** In the absence of the Chairperson, the Mayor chaired the meeting. **

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/159                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner (Chairperson) for the Planning and Development Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Cr R Kidd declared a less than significant non-pecuniary interest in Item 2.1, in the item relating to Tony Leahey Motor Group, as the business owner is a close personal friend of Cr Kidd, as well as the item relating to Ross Hill Wine Group Pty Ltd, as the business owner is a close personal friend of Cr Kidd.


 

 

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2017/619

Cr R Kidd declared a less than significant non-pecuniary interest Item 2.1, in the item relating to Tony Leahey Motor Group, as the business owner is a close personal friend of Cr Kidd, as well as the item relating to Ross Hill Wine Group Pty Ltd, as the business owner is a close personal friend of Cr Kidd. Cr Kidd remained in the Chamber and participated in the voting on this item.

RESOLVED - 17/160                                                                          Cr J Hamling/Cr C Gryllis

That the information provided in the report by the Acting Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 

The Meeting Closed at 8.26PM.


Employment and Economic Development Policy Committee            16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      EEDPC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 8.26pm


 1      Introduction

Attendance

Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/161                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner for the Employment and Economic Development Policy Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 


 

 

2       Committee Minutes

2.1     Minutes of the Economic Development Community Committee held 5 April 2017

TRIM Reference:        2017/684

RESOLVED - 17/162                                                                            Cr C Gryllis/Cr S Munro

That the recommendations made by the Economic Development Community Committee at its meeting held on 5 April 2017 be adopted.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Kidd suggested staff consider promoting the Orange Function Centre carpark for RV parking. Cr Kidd requested directional signage to the RV dump point be reviewed.

 

MATTER ARISING

RESOLVED - 17/163                                                                                Cr C Gryllis/Cr R Kidd

That attempts be made to secure rights to use the promotional video featuring Orange’s golf courses.

 

 

 

The Meeting Closed at 8.44PM.                                  


Infrastructure Policy Committee                                                              16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      IPC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 8.44pm


 1      Introduction

Attendance

Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/164                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner for the Infrastructure Policy Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 


 

 

2       Committee Minutes

2.1     Minutes - City of Orange Traffic Committee - 12 April 2017

TRIM Reference:        2017/730

RESOLVED - 17/165                                                                          Cr C Gryllis/Cr J Hamling

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 12 April 2017 be adopted.

 

 

MATTER ARISING

RESOLVED - 17/166                                                                               Cr R Kidd/Cr S Munro

That the concrete tree surrounds in Lords Place from Byng Street to Kite Street be removed and replaced with street posts around the trees, to create additional car parking spaces.

 

 

Cr Gander gave notice of a Rescission Motion relating to the item in City of Orange Traffic Committee relating to the removal of pedestrian crossing at the intersection of Dalton Street and Spring Street.

 

3       General Reports

3.1     Current Works

TRIM Reference:        2017/729

RESOLVED - 17/167                                                                               Cr C Gryllis/Cr J Davis

That the information provided in the report on Current Works be acknowledged.

 

 

QUESTIONS TAKEN WITHOUT NOTICE                                                                                      

Cr Duffy requested the City of Orange Traffic Committee to review the operation of the pedestrian crossing in Anson Street.

Cr Duffy requested the City of Orange Traffic Committee to consider the installation of a timer on traffic lights to indicate how long pedestrians have to cross.

 

  

The Meeting Closed at 8.55PM.


Sport and Recreation Policy Committee                                                 16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      SRPC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 8.55pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson) (Deputy Mayor), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

 

APOLOGIES

 

RESOLVED - 17/168                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner for the Sport and Recreation Policy Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 


 

 

2       Committee Minutes

2.1     Minutes of the Orange Showground Community Committee Meeting – 11 April 2017

TRIM Reference:        2017/772

RESOLVED - 17/169                                                                          Cr R Gander/Cr S Munro

That the recommendations made by the Orange Showground Community Committee at its meeting held on 11 April 2017 be adopted.

 

 

The Meeting Closed at 8.57PM.

 


Finance Policy Committee                                                                             16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 5      FPC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 8.58pm


 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/170                                                                            Cr C Gryllis/Cr S Munro

That the apologies be accepted from Cr R Turner for the Finance Policy Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       Committee Minutes

2.1     Minutes of the Audit and Risk Management Committee - 24 March 2017

TRIM Reference:        2017/758

RESOLVED - 17/171                                                                             Cr R Gander/Cr J Davis

1        That Council note the proposed external review of the internal audit function will be considered by the General Managers in Bathurst, Orange and Dubbo Councils, before the review is commissioned with a quarterly budget adjustment to be made to allocate funding to the item if required.

2        That in regard to item 3.7 of the draft ARMC meeting minutes of 24 March 2017,    the item concerning the review of the implementation of the mitigation strategies in the Corporate Risk Register be undertaken by staff, not an external resource,  given:

          a        the level of knowledge across the entire Council required to undertake such a review

          b        the work already done by staff who are Council’s risk experts on this specific task

          c        the costs associated with bringing in an external resource in dollar terms plus time staff will have to dedicate to manage the process

          d        That the ARMC Committee members be given an opportunity to comment on the methodology to be undertaken for the mitigation strategy review for the General Manager’s consideration in finalising the scope of the project.

3        That the balance of the minutes of the meeting of the Audit and Risk Management Committee held on 24 March 2017 be adopted

4        That the Audit and Risk Management Committee Annual report from the Chair be noted.

 

 

3       General Reports

3.1     Statement of Bank Balances as at 31 March 2017

TRIM Reference:        2017/774

RESOLVED - 17/172                                                                         Cr J Hamling/Cr S Munro

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 31 March 2017 be acknowledged.

 

 


 

 

3.2     Request for Financial Assistance

TRIM Reference:        2017/775

RESOLVED - 17/173                                                                           Cr G Taylor/Cr S Munro

That Council approve the donation request to Blossoms Rescue of $500 from Councillor Taylor’s allocation.

 

 

The Meeting Closed at 9.01PM.


Services Policy Committee                                                                            16 May 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 6      SPC 2 May 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 May 2017

COMMENCING AT 9.01pm


 1      Introduction

Attendance

Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager, Manager Building and Environment, Community Services Manager

 

APOLOGIES

 

RESOLVED - 17/174                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Turner for the Services Policy Committee of Orange City Council on 2 May 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil  


 

 

2       Committee Minutes

2.1     Minutes of the NAIDOC Week Community Committee Working Party Meeting - 3 March 2017 and 7 April 2017

TRIM Reference:        2017/598

RESOLVED - 17/175                                                                              Cr C Gryllis/Cr K Duffy

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 3 March 2017 and 7 April 2017 be adopted.

 

 

2.2     Minutes of the Extraordinary Meeting of the Central West Libraries Committee 8 March 2017

TRIM Reference:        2017/565

RESOLVED - 17/176                                                                          Cr J Whitton/Cr C Gryllis

1        That the recommendations made by the Central West Libraries (CWL) at its meeting held on 8 March 2017 be adopted.

2        That Option One, be adopted as the future model of CWL, being that Orange City Council assumes the full responsibility of the service currently provided by CWL, continuing to deliver a service under the branding of CWL, and that multi-year performance based contracts for the delivery of the CWL service be entered into individually between councils using the service and Orange City Council.

 

 

MATTER ARISING

RESOLVED - 17/177                                                                               Cr R Kidd/Cr S Munro

That Library staff be congratulated on the renovations to the Library building.

 

 

3       General Reports

3.1     Disability Inclusion Action Plan

TRIM Reference:        2017/725

RESOLVED - 17/178                                                                            Cr C Gryllis/Cr S Munro

That Council place the Draft Blayney Cabonne Orange Disability Inclusion Action Plan 2017-2021 on public exhibition for 28 days.

 

 

QUESTIONS TAKEN ON NOTICE                                                                                                 

Cr Munro requested staff review the disabled parking space in front of the Roads and Maritime Services building and access to the footpath.

 

Cr Hamling requested staff look into inviting currently serving members of the armed forces to attend the Anzac Day ceremony.

 

MATTER ARISING

RESOLVED - 17/179                                                                               Cr R Kidd/Cr S Munro

That a letter of congratulations from the Mayor be sent to 2CR/ABC on their 80th birthday.

 

The Meeting Closed at 9.16PM.


Council Meeting                                                                                                16 May 2017

 

 

5.2     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2017/878

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 November 2016 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                                          16 May 2017

5.2                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

2014/745                                                                                                OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting

Question

Responsible Staff Member

Action

Date for completion

2 May

2017

Cr Kidd suggested staff consider promoting the Orange Function Centre carpark for RV parking. Cr Kidd requested directional signage to the RV dump point be reviewed.

 

Manager Business Development

Councillors will be provided a memo outlining the recently acquired RV Friendly town status and existing signage for services for RVs. 

May 2017

Cr Munro requested staff review the disabled parking space in front of the Roads and Maritime Services building and access to the footpath.

Commercial and Emergency Services Manager

The designated parking space for people with disabilities to access Service NSW is located in Kite Street next to a vehicle layback. Staff will arrange to get the space repainted. There is also a designated parking space for people with disabilities available in the Services NSW car park off McNamara Street.

Completed

Cr Hamling requested staff look into inviting currently serving members of the armed forces to attend the Anzac Day ceremony.

 

Manager Business Development

Matter to be investigated.

July 2017

Cr Duffy requested the City of Orange Traffic Committee to review the operation of the pedestrian crossing in Anson Street.

 

Commercial and Emergency Services Manager

Report has been completed for the COTC meeting to be held in June.

June 2017

Cr Duffy requested the City of Orange Traffic Committee to consider the installation of a timer on traffic lights to indicate how long pedestrians have to cross.

Commercial and Emergency Services Manager

Letter written to the RMS regarding the timing at traffic lights.

 

June 2017

Cr Gander asked what type of lighting will be used for Clergate Road.

Works Manager

A memo will be provided to Councillors.

May 2017

18 April

2017

Cr Duffy requested the information on bats in Cook Park include reference to how Singleton have managed this issue.

Manager City Presentation

Information to be circulated to Councillors.

May 2017

Cr Duffy asked a series of questions on valves and hydrants.

Water and Sewerage Strategic Manager

Report listed for Council Meeting to be held on 6 June 2017.

June 2017

 

 

4 April

2017

Cr Duffy asked about rats in William Street.

Manager Building and Environment

Matter to be investigated and information supplied to councillors.

May 2017

Cr Duffy asked could excessive water in Diamond Drive on the north side of Romano Drive following recent heavy rains be investigated

Water and Sewer Strategic Manager

The drainage culvert under Diamond Drive has been blocked by silt.  Works will be programmed in upcoming months to clear the culvert and downstream drainage channel to allow stormwater to flow freely.  Communicated to Councillors via weekly email Friday 21/4/17.

Completed

Cr Duffy asked was the Franklin Road and Peisley Street intersection being considered for reopening to ease traffic congestion when the East Fork bridge construction was under way.

Cr Duffy asked was the closure of Warrendine Street, between Anson and Sale Street, being considered.

Director Technical Services

Information provided to Councillors in weekly email on Friday 21/4/17.

Completed

21 March

2017

Cr Duffy requested details of all costs for the Northern Distributor Road.

Director Technical Services

Information to be provided to Councillors.

May 2017

Cr Duffy requested a report on the issue of bats in Cook Park and what action can be taken to remove the bats.

Manager City Presentation

Information to be circulated to Councillors.

May 2017

Cr Gryllis requested Council report on the possibility of making other water reserves available for recreational purposes to be provided as soon as possible.

 

Director Technical Services

Matter to be discussed at a briefing session initially before being reported to Council.

June 2017

Cr Turner requested a report on the BMX track and what is planned for this site.

The Mayor requested the Club be invited to attend the next meeting and discuss their plans and progress on attracting competitions, installing starting gates etc

Director Community, Recreation and Cultural Services

Staff contacted the BMX Club on 21 March 2017 and President currently overseas until 6 May 2017. President will make a presentation to Council at its meeting of 16 May 2017.

May 2017

7 March

2017

Cr Duffy requested results of the Benkelman beam testing undertaken on the Northern Distributor Road, William Street and Ophir Road.

Director Technical Services

Cr Duffy to provide clarification on details required.

May 2017

20 Dec 2016

Cr Duffy asked if roadside vendors are required to submit a development application.

Director Development Services

Information provided to Councillors in weekly email on Friday 21/4/17.

Completed

15 Nov 2016

Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.

Director Development Services

Information to be provided to Councillors.

May 2017

 


Council Meeting                                                                                                16 May 2017

 

 

5.3     March Quarterly Budget Review and Performance Indicators

TRIM REFERENCE:        2017/916

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

This report provides the third quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The Quarterly Review process has identified variations totalling $1,539,698 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $6,643,258 from ($5,103,560).

The next table presents Council’s projected year-end result by Fund showing Cost to Council (which includes capital expenditure, capital income and funding).

Year-End Result

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(2,604,153)

(403,651)

(3,007,804)

Water

(2,964,056)

(669,179)

(3,633,235)

Sewer

464,649

(466,868)

(2,219)

Total

(5,103,560)

(1,539,698)

(6,643,258)

The following table presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan.

Direction

Adopted Budget

Proposed Variations

Proposed Budget

Our City

(29,448,498)

355,609

(29,092,889)

Our Community

13,466,695

132,240

13,598,935

Our Economy

2,363,108

119,863

2,482,971

Our Environment

8,515,135

(2,147,410)

6,367,725

Total

(5,103,560)

(1,539,698)

(6,643,258)


The following table presents Council’s project year-end Operating Result (before capital) by Fund.

Operating Result

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(42,739)

(1,077,494)

(1,120,233)

Water

(1,114,156)

(206,667)

(1,320,823)

Sewer

(636,128)

240,000

(396,128)

Total

(1,793,023)

(1,044,161)

(2,837,184)

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following pages.

 

Proposed changes:

 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

General Fund                           

 

Our City

 

User Charges

-1,495,639

500,000

-995,639

Reduced income expectation based on new projections

Other Income

-786,094

-49,036

-835,130

Additional income from Southern Phone Company Dividend

Employee Costs

10,530,852

35,000

10,565,852

Revote from consultant budget to temporary staffing costs

Materials and Contracts

6,787,673

-298,150

6,489,523

Election expenditure transferred to 2017/18

Depreciation

1,029,424

-13,033

1,016,391

Adjustment to remove budget relating to Emergency Services Vehicles

Other Expenses

1,368,583

45,000

1,413,583

Reallocation of materials and contracts re: Computer Services to Other Expenses

Internal Transfer

-8,567,881

-12,644

-8,580,525

Alignment of Training Budgets to adopted training program

Non-Current Fixed Assets

3,690,126

48,709

3,738,835

Reallocation of capital projects to 2017/18   and Capital funded from Restricted assets

Equity

-393,069

86,730

-306,339

Transfer from Reserves not required as Elections in 2017/18 and Capital works funded from restricted assets

 

 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

Our Economy

 

User Charges

-2,207,384

-52,727

-2,260,111

Bloomfield Internal Roads Budget to match income

Operational contributions

0

-65,000

-65,000

Bloomfield Internal Roads Budget to match income

Materials and Contracts

2,057,900

366,737

2,424,637

Bloomfield Internal Roads funded from Additional Income and unexpended loan repayments

Current Assets

160,940

-8,531

152,409

 

Non-Current Fixed Assets

8,847,763

-572,550

8,275,213

Additional Land Development Income

Equity

-5,399,684

451,934

-4,947,750

Additional Land Development Income transferred to Restricted Asset

 


 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

Our

Community

 

User Charges

-3,867,161

-1,991,367

-5,858,528

Reclassification of Income from Operational Grant to User Charges re Child Care Centres

Other Income

-1,395,257

-1,500

-1,396,757

 

Operational Grants

-5,036,125

1,889,367

-3,146,758

Reclassification of Income from Operational Grant to User Charges re Child Care Centres

Operational contributions

-41,200

-15,000

-56,200

Additional Contribution for Disability Inclusion action plan

Capital Contributions

-130,400

-454,500

-584,900

Alignment funding to match actual contribution -  Museum

Employee Costs

11,958,817

-13,000

11,945,817

Movement between to Gallery Employee costs to fund Consultants fees, materials and contracts

Materials and Contracts

5,466,019

117,667

5,583,686

Allocation of Expenditure Re: Designing Futures Grant / Lucknow Master Plan

Internal Transfer

1,591,399

599

1,591,998

 

Non-Current Fixed Assets

2,498,433

1,764,372

4,262,805

Allocation of Capital budget for Museum and Showground - Funded from Restricted assets

Equity

-1,169,720

-1,164,398

-2,334,118

Allocation of Capital budget for Museum and Showground - Funded from Restricted assets

 


 

 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

Our

Environment

 

User Charges

-4,780,274

-189,802

-4,970,076

Reallocation of RMS Grant funding to User Charges from Operational Grant / Central Tablelands Weeds

          Operational Grants

-2,207,650

-1,674,578

-3,882,228

Operational Grants Re: NDR / Reallocation of RMS grant to User Charges

Capital Grants

-18,373,224

12,644,578

-5,728,646

SFR Stage 1C - To be transferred in 2017/18

Operational contributions

-200,664

75,655

-125,009

Weeds Funding reclassified as User Charges

Capital Contributions

-2,157,895

2,000,000

-157,895

CDB Refurbishment - Adjust budget to match income

Planning agreements - Capital

-900,000

900,000

0

Forest Road - SFR to Main Hospital - Transferred to 2017/18

Employee Costs

6,796,160

121,963

6,918,123

Sealed Roads Program - increases in accelerated roads program

Materials and Contracts

8,815,022

65,105

8,880,127

Sealed Roads Program - increases in accelerated roads program

Borrowing Costs

798,985

-30,160

768,825

Reduction to borrowing costs to fund Roads Program

Plant Expenses

554,251

111,410

665,661

Sealed Roads Program - increases in accelerated roads program

Non-Current Fixed Assets

42,269,772

-16,752,012

25,517,760

SFR Stage 1C - To be transferred in 2017/18

Liabilities

1,877,223

-2,886,766

-1,009,543

Accelerated Roads Program

Equity

-15,770,085

4,603,244

-11,166,841

SFR Stage 1C - To be transferred in 2017/18

 


 

 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

Water Fund

 

     Water Supply

 

Operational Grants

-220,160

-2,429,104

-2,649,264

Reallocation of Capital Grant to Operational Re: Orange to Carcoar Pipeline

Capital Grants

-15,820,000

7,055,077

-8,764,923

Reallocation of Capital Grant to Operational Re: Orange to Carcoar Pipeline

Operational contributions

0

-3,255,587

-3,255,587

Reallocation of Capital Grant to Operational Re: Orange to Carcoar Pipeline

Capital Contributions

-1,380,000

1,380,000

0

Reallocation of Capital Grant to Operational Re: Orange to Carcoar Pipeline

Employee Costs

2,196,076

-70,618

2,125,458

Reduction Re: Macquarie River pipeline, funds not required

Materials and Contracts

2,232,178

5,534,065

7,766,243

Reallocation of Capital Expenditure to Materials And Contracts Re: Orange to Carcoar Pipeline

Plant Expenses

169,129

9,700

178,829

 

Other Expenses

1,251,711

127

1,251,838

 

Internal Transfer

3,199,190

3,450

3,202,640

 

Sewer Avail.-Internal

968

1,300

2,268

 

Non-Current Fixed Assets

23,254,849

-11,394,258

11,860,591

Reallocation of Capital Expenditure to Materials and Contracts Re: Orange to Carcoar Pipeline

Equity

-3,256,984

2,496,669

-760,315

Reallocation of Restricted asset Re: Orange to Carcoar Pipeline

 


 

Activity

Adopted budget

Quarter
3
Budget
Revision
Combined

Revised Budget

Comment

Sewerage Fund

 

     Sewer Operations

 

Capital Contributions

-800,000

800,000

0

Cadia UV design not required 2016/17

Employee Costs

1,602,711

6,704

1,609,415

 

Materials and Contracts

1,790,751

-238,132

1,552,619

Reduction to fund increases in Electricity and Legal Expenditure

Depreciation

3,147,903

400,000

3,547,903

Additional expenditure relating to Sewer Reticulation

Plant Expenses

192,494

5,000

197,494

 

Other Expenses

639,709

53,943

693,652

Additional budget required for electricity

Internal Transfer

1,924,539

8,595

1,933,134

Realignment to training budget

Water Avail.-Internal

239,601

3,890

243,491

 

Non-Current Fixed Assets

5,791,820

-323,690

5,468,130

Reallocation of Capital program - 2017/18

Equity

-1,738,945

-783,178

-2,522,123

Reallocation of Capital program drawn from restricted assets

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.

Note:  Excludes adjustment for depreciation made in the quarter

Policy and Governance Implications

Nil

 

Recommendation

1        That the information provided in the report on the Quarterly Budget Review and Performance Indicators – January to March 2017, be acknowledged.

2        That the variations arising from the Quarterly Budget Review, amounting to an improvement of $1,539,698 be adopted.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process.

SUPPORTING INFORMATION

Highlights of the Quarter

·    Council secured daily flights (Monday-Friday) to Brisbane following negotiations with Fly Corporate. Flights commenced in the quarter.

·    Monthly training of customer service staff included topics of the impacts of the implementation of the Ploughman’s Valley Raw Water Supply System and the Emergency Fire Services Levy which the NSW Government is requiring Council collect on its behalf from July 2017

·    1,693 requests were added in the quarter to the Customer Service management system with information flowing from phone calls, online “report it” posts, councillor and staff requests and face to face requests/reports from customers. This is the most efficient means of managing work requests and is the key tool used to allocate resources.

·    141 businesses were assisted in the quarter – including:

o 54 businesses participating in Council’s Shop Local program

o 52 businesses participated in the Back to Business event entitled “Retail Revamp” which assisted businesses in improving marketing and displays

o 35 businesses were provided with support for seeking grant funds

·    Detailed survey work on the CBD refurbishment project commenced.

·    Council’s online presence continues to grow and has become the best means to effectively communicate with the highest volume of community members. Likes on the Council’s main page increased by 20% in the quarter to 4,595 people

·    Council reached 40,300 on its Twitter presence and dis building its presence in Snapchat and Instagram

·    The Council’s Facebook page has a weekly reach of around 11,000 people with an unusual spike to 1.3M during the quarter from people accessing roadworks video materials.

·    NSW Government withdrew the merger proposal for uniting of Orange, Blayney and Cabonne Councils in the quarter. The postponed September 2016 Council elections were re-scheduled for September 2017. Some activities have been re-scheduled and are noted in the attached Delivery/Operational Plan report.

·    The Local Emergency Management Committee endorsed the Community Recovery Guide and Orange Flood Plan Volume 1 during the quarter. 

·    The Rural Fire Service new stations works in Springhill were completed with works at Clifton Grove continuing during the quarter.

·    The Canobolas Zone RFS held a strategic planning day on 23 March 2017.

·    Donations of $2,800 were added in the quarter to take total donations to just under $126K for the year. 

·    Orange Library refurbishments were completed in the quarter.

·    NSW Property released an Expression of Interest document at the end of the quarter relating to options for the Department of Primary Industry headquarters. Council identified possible sites should the NSW Government determine to relocate.  A 8,500 m2 area is required which limits the sites available. Information packages have been provided to interested developers as their queries come in to Council for possible sites.

·    Council has also submitted responses to requests from NSW Government for the location of the Destination NSW Country and Outback offices in the City,

·    Further work has been done on both State and Federal governments considerations of decentralisation opportunities.

·    As part of the Sister Cities program, Council welcomed an exchange group from Ushiku visiting Canobolas High.

·    Also under the Sister Cities program, the long-awaited visit by two Mount Hagen residents for trades training with a local engineering firm has begun.

·    The Showground Pavilion was completed in the quarter.

·    Drafting of the update to the Community Strategic Plan and 2017/18-2020/21 Delivery/Operational Plan progressed to enable presentation to Council and exhibition of the documents at the commencement of the next quarter. Three councillor briefings were held during the quarter with Councillors providing input into the documents and reviewing what they had previously adopted in considering these documents for the 2016/17 year.

·    The community received notification of success for an $8K grant submission to reinvigorate Edye Park, work has commenced on the construction of a new basketball court and associated facilities.

·    The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 2 February 2017.

·    Detailed planning for the Cricket Centre of Excellence at Wade Park has commenced with DA expected to be lodged by the end of quarter 4.

·    Regional Growth Environment and Tourism Fund submissions drafted for Scout Camp and Mountain Bike Trail Centre during the quarter.

·    Council has committed to the creation of a transition board to enable the tourism sector to prepare a model that would see the sector taking greater control of planning and contributing to tourism related promotion. A funding proposal is due in the next quarter. The Mayor and Councillors Hamling and Whitton along with the General Manager have been appointed to the transition board to assist in getting a proposed new industry led tourism entity scoped. 

·    To ensure ongoing support for events that Council had contracted Brand Orange to run since 2010, Council engaged Brand Orange for the second of two 6 month contracts to ensure FOOD Week, Wine Week, Banjo Paterson Festival and Apple Festival/Ramble were supported. The contract also provided sponsorship for out of region events including Watsons Bay to be held in May. 

·    Utilisation of the Aquatic Centre continues at a high level. Learn to swim has been subscribed at above 97%.

·    Summer Merge was conducted 10-20 January with 32 young people participating in Ten Pin Bowling, Dragon Boating, Basket Weaving with reeds that they had collected from Gosling Creek, swimming and gymnastics.

·    The Youth Action Council planned and conducted a Pool Party with over 200 young people attending.

·    Designing Futures has included successful participation in Touch Football, Friday Night Athletics, the NSW Knockout Health Challenge and the local basketball competition.

·    Council coordinated a Seniors Transport Information Session during Seniors Festival and supported the planning and conduct of the Central West Elders Olympics. The activities brought together approximately 130 Elders and 70 high school students.

·    During the quarter Orange hosted the following major events which have significant contributions from Council to assist organisers while others were Council’s own events:

·    Event management categories:

-     Council’s event program  supported the following events in the quarter:

o Category 1 - small events (weddings and similar) - 35 events

o Category 2 - community events on Council land - 65 events

o Category 3 - events organised by Council staff - 21 events held.

Details of these – and other events – includes:

-     New residents function held in February

-     FOOD week preparations continued to be supported both directly to the Committee via a donation and via the services Council pays Brand Orange to deliver

-     Banjo Paterson Festival - Council contributed over $25K to the event by funding the organising committee directly and via funding to Brand Orange to assist the Committee in its organisations

-     Wine Week funding continued via the services Council pays for Brand Orange to deliver plus direct funding to the Committee itself

-     Apple Festival/Ramble – Council’s funding to the committee continued in addition to services Council paid Brand Orange to deliver to assist the Committee

-     2017 Mountain Biking Australia Cross Country National Series

-     Newcrest Orange Challenge (cycling event)

-     Triathlon NSW Club Championships

-     Athletics NSW Orange Fun Run (part of the Great Volcanic Mountain Challenge)

-     Western NSW U/13 and U/15 Junior Cricket Carnivals.

-     Second Try2Wheels session on 29 March 2017 in the Museum Forecourt. The Try2Wheels sessions are an opportunity for non-riders and occasional riders of all ages to test a range of bikes in a relaxed and safe environment and are designed to break down barriers that prevent people from riding to work or for recreation.

-     As part of Council’s Parks Alive program, two community events were held with one being Ploughman's Hill Estate where mulching and planting was undertaken and the other at Lake Canobolas with the Lake Landcare Group undertaking woody weed control.

-     Speakers for 2017 NSW and ACT Association of Family History Associations Conference secured and workshop series planned. Marketing of conference continued.

-     Harmony Day was highlighted by the Harmony Cup with soccer, food and entertainment for over 250 people and the conduct of Parkes Harmony Day by TAFE Community Services students.

-     International Women's Day hosted by the Orange Women's Shed engaged multicultural women and general community.

-     Facilitated a Saver Plus session.

-     Six families attended a We Publish literacy workshop.

-     Sessions of the Women's Arts and Sewing Circle.

-     Parkes Meet and Greet with 19 participants.

-     Liaised with Orange Social Justice Group and Nuba community to develop Orange Days for Girls.

-     Supported Orange Culture Hub with their AGM, Chinese New Year, Belly Dance workshop and a funding application to Multicultural NSW for Mentor Connections.

·    Operation Never Again advertising was updated and screened over the Christmas/New Year period. Council continues to liaise with the Local Area Command through other forums including the Community Safety Crime Prevention Committee which continues to meet quarterly.

·    The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 July to 31 December 2016 was submitted to the NSW Attorney General's Department on 11 January 2017 and was reported to the Community Safety and Crime Prevention Committee on 13 February 2017.


 

·    In the Road Safety program Council does jointly with Cabonne Council,  the following activities were delivered:

Completed the Free Cuppa website development and App upgrade and launched the phase 8 of the program.

Developed and implemented the Free Cuppa social media strategy.

Developed the Cabonne Child Restraint Free Checking Days

Participated in social media for Road Safety on Twitter and Facebook.

Presented at 2 PCYC Traffic Intervention programs.

Developed and submitted the Road Safety Action Plan for 2017/18

Presented a Use the Road Safely workshop during the Seniors Festival.

Implemented the Green Man/Red Man campaign using newspaper advertising and social media.

Shared safe cycling messages with Ride Orange Facebook page and the Orange and Cabonne Facebook pages.

·    Council will work on options for replacement of the RSPCA contract for pound services following advice the contract would not be continued.

·    In the Orange Regional Gallery:

Works have been undertaken to refocus how the collections and exhibitions will be managed and determined. 

Promotions have been enhanced via Social media and print media expansions.

The Gallery is also working closely with Artist Profile magazine towards their 10th Anniversary survey of contemporary Australian painting. This will see substantial exposure for the Gallery from June 2017 to September 2017 and is proving already to be a productive partnership for the Gallery.

Regular column in the Central Western Daily continued.

Exhibition Program was released in this quarter and is now widely disseminated.

Exhibitions in the quarter have been very successful and well received:

§ The 100km art exhibition in January opened the doors of the Gallery to 65 artists.

§ Private Treasures/Public treasures exhibition in planning with contact made with 50 private lenders in our region in preparation for the exhibition opening on 31 March.

§ Work on the Artist Profile Magazine anniversary exhibition - due to open in July.

§ Recent acquisitions were presented

§ Began a new series of exhibitions titled Different Takes in which we ask local artists and enthusiasts to curate an exhibition from our collection.

§ Sonny Day presented the first edition titled Shtick.

·    Over 30,000 people went through Visitor Information Centre in the quarter

·    Around 1,800 online/telephone inquiries received by the Visitor Information Centre during the quarter.

·    14 groups participated in the Museum program for schools.

·    Designs for the possible conservatorium/planetarium in the Civic Precinct progressed during the quarter. 

·    Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance:

Meals - 4,559

Social Support- 1,744 hours

Transport - 598 trips

Home Maintenance - 329 hours

·    Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.

·    Council supported the implementation of the Merge, Designing Futures and Elders programs in line with the Orange Aboriginal Social Development Plan.

·    Supported the conduct of the United Sports Club by facilitating participation in the local basketball competition and supporting young people into mainstream sport.

·    Facilitated the production of the Koori Grapevine Newsletter.

·    Undertaken the secretarial role for the Aboriginal Community Working Party.

·    Utilisation rates at child care centres in excess of 83%.

·    Residential services continue to house 10 residents.

·    Work on transitions under the NDIS changes have been progressed during the quarter.

·    Council undertook a total of 356 inspections including 190 private property inspections, 66 high risk pathways and 100 inspections of Council managed lands. Privet growing in the urban areas was targeted throughout January.

·    Clean up Australia activities were held in 3 locations on the 5 March 2017. The main site was in Moulder/Elephant Park where 52 community members joined in the clean-up activities. Spring Street had 19 locals assist whilst Rotary Park had 5 assist on the day. Approximately 1.5 tonnes of rubbish was collected overall.

·    122 development applications determined within a median time of 22 days.

·    53 construction certificate applications determined within a median of 21 days

·    4 complying development certificates determined within a median time of 9 days

·    Works commenced on the design of the Central Tablelands Water pipeline project proceeded in the quarter with contractor appointed and design works and preliminaries progressing.

·    Expansion of the Hydrant and Valve maintenance program has been implemented in the quarter.

Other Expenses

Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.

Adopted Budget

Actuals as at 31/03/2017

Balance

Proposed Variation

Revised Budget

Other Expenses

Telephone Charges

366,640

236,822

129,818

127

366,767

Insurance / Worker's Compensation

1,398,569

1,098,425

300,144

0

1,398,569

Donations

84,878

79,909

4,969

0

84,878

Electricity Charges

3,461,552

2,083,882

1,377,670

53,943

3,515,495

Gas Charges

285,160

189,412

95,748

0

285,160

Mayor and Councillor Fees

265,827

184,962

80,865

0

265,827

Computer Leases

142,100

143,861

(1,761)

45,000

187,100

Regional Library Administration Fee

1,115,109

625,097

490,012

0

1,115,109

Other

147,734

89,484

58,250

0

147,734

Total Other Expenses

7,267,569

4,731,853

2,535,716

99,070

7,366,639

 

Review of Income

The following chart provides a snapshot of the split of Council’s income.

 

Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.

As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.

Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the March quarter 75% should have been received. The “all Income” bar shows overall tracking in accordance with the expected figure.

Rates and Charges Collection

For the third quarter, a total of $3,625,264.13 (7.06%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 7.82% of the amount payable remained outstanding.

 

Review of Expenditure

The following chart provides a snapshot of the progress of Council’s expenditure.

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. The All Expenses bar shows that expenses are tracking slightly under what would be expected overall at around 75% at this time of the financial year. Those that are lower are areas where an end of financial year expense is applied.


 

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 March 2017 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Kathy Woolley, Responsible Accounting Officer

 

 

Attachments

1          Quarterly Performance report - March 2017, D17/22353

2          Major Works Table - 31 March 2017 - Quarter 3 Review PDF, D17/28150

3          March Quarterly Review, D17/28269

  


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Quarterly Performance Indicators

Delivery/Operational Plan 2016/20

Quarter 3 - January to March 2017

 

 

 

 

 

D17/22353


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.1

Maintain Delegations and Sub-Delegations Register

Review delegations to the General Manager in November annually - Due Quarter 2

n

Updates were made to the Sub-Delegations Register during the quarter to reflect changes made to the Environmental Planning and Assessment Act. Staff reminders were issued to acknowledge sub‑delegations during the quarter. The comprehensive review of delegations to the General Manager will be provided to Council once the amendments to the Local Government Act 1993 are finalised.

Update and distribute sub-delegations to staff in December annually - Due Quarter 2

1.1.2

Provide information to Councillors on training and development opportunities

Number of opportunities for training notified to Councillors - Due All Quarters

n

Training and development opportunities are reported to Council as they arise. The opportunity to attend the National General Assembly of Local Government was reported during the quarter.

1.1.3

Undertake testing of Council's Business Continuity Plan (BCP)

BCP tested and reviewed in December annually - Due Quarter 2

n

Testing of business continuity plans for main Council buildings were completed in December.

1.1.4

Maintain the Enterprise Risk Management System

Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee - Due All Quarters

n

A comprehensive review of the Enterprise Risk Management program was commenced in the quarter.

The Corporate Risk Register was updated and reported to Audit and Risk Management Committee in November 2016.

Quarterly compliance report issued to GM and Directors. Ongoing reviews of Risk Assessments are occurring, as well as development of new Risk Assessments for projects and operational functions.

Compliance reporting quarterly to Directors - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.5

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Increase social media engagement and reach by 25% - Due Quarter 4

n

The main council page has been marketed recently as a “go to” news source for information about the city such as road closures, burst water mains but also council announcements. This has helped increase the number of ‘likes’ on the page by 20 per cent during the last quarter to 4,595 people.

The main Facebook page had a varying weekly ‘reach’ from 11,000 people to an unusual spike of 1.3 million people during the quarter.

Twitter is used and it reached about 40,300 people during the quarter.

Instagram now being used with daily posts covering a range of council activates and Snapchat account is growing at slower rate.

Maintain the Council website with weekly updates - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.1

Manage Council’s Records System

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member - Due All Quarters

n

All incoming letters and emails to Council are registered into Council's electronic records system daily and allocated to the appropriate staff member for action.

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November - Due Quarter 2

n

Completed – Annual statements completed in last quarter.

 Quarterly reports have been provided on time. Annual report has been provided.

Quarterly reports presented to Council within two months of the end of each quarter - Due All Quarters

1.2.3

Establish and support Council Meetings, Policy Committees and Council's Community Committee Network

Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings - Due All Quarters

n

Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes.

Review Council's Community Committee network structure in September annually  Due Quarter 1

Establish the annual Committee Meetings Schedule in September annually - Due Quarter 1

Undertake a strategic planning session with all Community Committees in September-October annually - Due Quarters 1 and 2

Review Charters of Community Committees in October annually - Due Quarter 2

Annual Report from the Audit and Risk Management Committee by April - Due Quarter 4

Report of complaints under Council's Code of Conduct to Council by December annually - Due Quarter 2


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.4

Implement Information Technology Strategy initiatives

Virtualisation server and storage hardware refresh replacement completed - Due Year 2

n

Scope document being finalised for Virtualisation server and storage hardware refresh.

Services Review - Review currently underway for intranet and security.

The remote access system upgrade has been delayed until December 2017 due to supplier availability in related programs impacting on scheduling.

Records system upgrade is currently in test environment. Go live planned for late May 2017.

Review of cloud security and operational issues completed in March 2017.

Services review - desktop management system, online payment processing and other E-services, security, intranet software - Due Quarter 4

Remote access system upgrade - Due Quarter 4

Upgrade records management system - Due Quarter 4

Review cloud computing security and operational issues - Due Year 2

1.2.5

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly reports to Council on the performance of the investment portfolio - Due All Quarters

n

Monthly reports made to Council. Return on investment continues to meet the legislative requirements and exceed Council's benchmark.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Performance Indicator

Status

Progress Report

1.3.1

Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)

Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016 - Due Quarters 1 and 2

n

Target date for draft DCP is now June council meetings.

Work has continued on finalising draft and incorporating numerous other documents including infill policy.

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November - Due Quarter 2

n

Completed - State of the Environment Report prepared and submitted to the Department in November 2016.

1.3.3

Support the Local Emergency Management Committee (LEMC)

Finalise Council's input into local emergency planning in conjunction with key agencies - Due All Quarters

n

The Community Recovery Guide has been endorsed by the Committee however is waiting for more guidelines from the State.

The Orange Flood Plan Volume 1 has been endorsed by the Committee.

1.3.4

Support the Rural Fire Service

Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings - Due All Quarters

n

Staff attended the Bush Fire Liaison Committee in February.

There are currently new stations being built for Springhill and Clifton Grove brigades with the Springside Station being completed.

The Canobolas Zone held a strategic planning day on 23 March 2017.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Performance Indicator

Status

Progress Report

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by June 2017 - Due Quarter 3

n

Community Strategic Plan not required by July 2017 due to NSW Government merger proposal.  New election date of September 2017 now that merger proposal has been withdrawn will see the next Community Strategic Plan required to be updated in six months after September 2017.

A minor review of the current plan was completed in February to enable the creation of the 2017/18 - 2020/21 Delivery/Operational Plan and Resourcing Strategy.

Drafts of the Delivery/Operational Plan for the 2017/18 year and the subsequent three years commenced in the quarter with managers considering projected budgets and operational programs.

Resourcing Strategy elements were updated in the quarter.

Completed - Annual Report submitted on time.

Quarterly reports submitted on time.

Annual minor review of the Community Strategic Plan by February annually - Due Quarter 3

Finalisation of the Delivery/Operational Plan by June annually - Due Quarter 4

Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan - Due Quarter 2

Preparation of the Annual Report by October annually - Due Quarter 2

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan

Ref

Task

Performance Indicator

Status

Progress Report

1.4.1

Maintain a framework of relevant policies and procedures

Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September - Due All Quarters

n

During the quarter Council adopted the Strategic Policy ST138 Related Parties following exhibition. Council resolved to place on public exhibition a new Strategic Policy ST136 Orange Aquatic Centre Conditions of Entry. Work on the Code of Meeting Practice has been deferred following advice from the Office of Local Government that a Model Code of Meeting Practice is currently being developed.

Council considered the Aquatic Centre Usage Operational Policy which will be finalised by the General Manager. Work was also undertaken on the Operational Policies and Procedures relating to OP011 Relief Duties and OP018 Employee Exit.

Facilitate the review of Operational Policies annually - Due All Quarters

1.4.2

Ensure Councillors are made aware of key Policy requirements

Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April - Due Quarter 4

n

Following finalisation of the Model Code of Meeting Practice by Office Local Government, training in that Code, and the Code of Conduct, will be provided to Councillors.

Information is circulated to Councillors as the need arises in relation to various policy requirements. An example is the information provided on the new Related Parties policy adopted in the quarter which arises due to the changes to the Accounting Code for Local Government.

1.4.3

Maintain and implement the Disability Action Plan 2012/16

Facilitate the implementation of tasks within the Disability Action Plan - Due All Quarters

n

The draft Disability Inclusion Action Plan has been compiled based on the information gathered from consultations. It will be presented to Council for exhibition in the next quarter. This has been a joint project with Blayney and Cabonne councils.

Develop the 2017/20 Disability Inclusion Action Plan - Due Quarter 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums

Ref

Task

Performance Indicator

Status

Progress Report

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Host community information sessions on key projects and activities as appropriate - Due All Quarters

n

The Your Say site within the Council website received 6,500 visits during the reporting period. The Your Say site engaged with the community about topics including the Orange to Carcoar pipeline, the Active Travel Plan and road building strategies.

There were three e-newsletters delivered during the quarter with an increase of 13 per cent.

Council has issued more than 40 media releases for the quarter.

 

Issue bulletins through the Council E-news service monthly - Due All Quarters

Issue media releases at a minimum of one weekly - Due All Quarters

Maintain Council's social media presence and provide information on a weekly basis via social media - Due All Quarters

Provide at least one media briefing per week - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive

Ref

Task

Performance Indicator

Status

Progress Report

2.2.1

Provide a highly responsive customer service function

Undertake monthly training of Customer Service Team on key issues - Due All Quarters

n

Training for the Customer Service Team continues on a monthly basis. Recent training topics included Council's Raw Water Supply System and the Emergency Fire Services Levy which the NSW Government is requiring Council collect on its behalf from July 2017.

All issues requiring action that are reported to Council via the website, phone, email or in person are added to the Customer Request Management System within two days of receipt and allocated to the appropriate staff member.

1,693 requests were entered during the quarter.

Council's after-hours phone service continues to be provided.

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days - Due All Quarters

Continue to provide after-hours call answering service - Due All Quarters

Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually - Due Quarter 4

 


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders

Ref

Task

Performance Indicator

Status

Progress Report

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services - Due All Quarters

n

Council maintained strong relationships with regional and key lobby groups during the quarter, including NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services

Ref

Task

Performance Indicator

Status

Progress Report

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner - Due Quarters 2, 3 and 4

n

With the Local Government Election for Orange confirmed to be held on 9 September 2017, planning is underway in conjunction with the NSW Electoral Commission, including possible locations for the Returning Office and Counting Centre that is to be established in Orange.

Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election - Due Quarter 3


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Performance Indicator

Status

Progress Report

3.2.1

Implement the Workforce Management Plan

Implement succession planning for identified critical positions - Due Quarters 1 and 2

n

Review of the apprentices/trainees conducted in the quarter. Meetings with Skillset to review delivery of services held.

Test phase commenced for work patterns and electronic leave within the Payroll system.

Review of the Employee Recognition Policy completed.

Third quarter safety inspections have been completed.   Contact Officer Training conducted to improve information available and avenues to raise concerns of bullying and harassment.

Information sessions delivered to staff on flexible working arrangements.

Commenced 2017 Certificate IV in Leadership and Management Training for 16 frontline leaders.

Skin cancer checks undertaken for 260 employees.

Complete the action plan outlined in the Equal Employment Opportunity Management Plan - Due Quarter 4

Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees - Due Quarter 3

Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets - Due Quarter 4

Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors - Due All Quarters

Review the Employee Recognition Policy - Due Quarter 3

Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites - Due All Quarters

Implement leadership programs including recruitment, performance management and new manager induction - Due Quarter 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Performance Indicator

Status

Progress Report

3.3.1

Apply Council's adopted Donations and Grants Policy to support the community

Report requests for support to Council quarterly - Due All Quarters

n

Requests for financial assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $2,800 during the quarter:

- At the Vineyard
- Historical Society
- CWA Public Speaking
- Mac Reith-Snare
- Dallas Sydney George
- Jack Connors


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Performance Indicator

Status

Progress Report

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region - Due All Quarters

n

Council met with the NSW Government advisers on infrastructure development opportunities and provided information on the priority projects in the Orange area in the quarter. A number of funding streams have been announced in the quarter and are being considered. 

Interaction with the funders has been undertaken to ensure the applications are considered in the best light.

A submission for the head office of Destination NSW Country and Outback to be in Orange has been lodged.

 Interaction with Property NSW on possible sites for the Department of Primary Industry office have occurred following the NSW Government's release of its expression of interest for this project in March.

 Federal government consideration of decentralisation of offices has also been considered and investigations commenced.

 


 

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Performance Indicator

Status

Progress Report

4.2.1

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Support opportunities for cultural exchange - Due All Quarters

n

During the quarter, Council welcomed an exchange group from Ushiku visiting Canobolas High. The long-awaited visit by two Mount Hagen residents for trades training with a local engineering firm has begun.

Finalise employment skills exchange program with Mt Hagen - Due Quarter 2


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

 

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.1

Engage with the community in the planning and development of public open space

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space - Due All Quarters

n

Consultation with the Friends of the Orange Botanic Gardens has been undertaken with regard to implementation of the master plan and the development of the native display garden and renovation of the sensory garden.

 

Cook Park Master Plan reviewed by December 2016, then annually - Due Quarter 2

Botanic Gardens Master Plan reviewed by December 2016, then annually - Due Quarter 2


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Sir Jack Brabham Park Sports Centre - Stage 1 commenced - Due Quarter 3

n

Quotations for the design and upgrading of the boardwalk crossing the Billabong at the Orange Botanic Gardens have closed during the reporting period. The upgrade will improve accessibility of the structure including ramp access to a lower deck suspend out over the Billabong.

Grant funding was not secured for this project. Alternative funding will be sought.

Renewal of the Orange Botanic Garden's Billabong boardwalk - Due Quarter 3

5.1.3

Increase utilisation and functionality of the Orange Showground

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground - Due All Quarters

n

Showground Pavilion project completed.

Engagement with user groups for utilisation conducted throughout the project - for example, Roller Derby, Farmers markets.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Performance Indicator

Status

Progress Report

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years - Due Quarter 4

n

Safety inspections, repair and maintenance to play facilities across the Local Government Area have been undertaken on a monthly basis during the reporting period.

A new grant submission under the Public Reserves Management Fund Program (Crown Lands) for the Moulder Park master plan works was submitted following notification that the Community Building Partnership Grant application was not successful.

Undertake playground inspections for each playground on a monthly basis - Due All Quarters

Re-oil the Orange Adventure Playground by June every two years - Due Quarter 4

Moulder Park Master Plan works - Due Quarter 4

Replacement of pedestrian timber bridges in Moulder Park - Due Quarter 3

5.2.2

Implement the renewal and enhancement of recreational assets

Renewal of Wade Park floodlighting - Due Quarter 4

 

n

 

Wade park lighting has been deferred to 2017/18.

The community received notification of success for a grant submission to reinvigorate Edye Park, work has commenced on the construction of a new basketball court and associated facilities.

Site selection for the installation of a neighbourhood playground in North Orange has been undertaken following extensive on-site inspection. Quotes are currently being obtained for the installation of the playground.

Council has resolved to develop an amenities facility in Robertson Park adjoining the CWA Hall. These works will not commence until 2017/18.

Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade - Due Quarter 4

Upgrade Play Facilities - Due Quarter 4

Sir Jack Brabham Park - installation of playground - Due Year 2

Max Stewart Oval - installation of training lights - Due Year 2

Construct Robertson Park toilets - Due Quarter 4

Rosewood Oval - installation of training lights - Due Year 3


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

Ref

Task

Performance Indicator

Status

Progress Report

6.1.1

Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community

Annual planning session conducted and implementation of the Action Plan  Due Quarter 2

n

The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 2 February 2017.

Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program - Due Quarter 3

n

Detailed planning for the Cricket Centre of Excellence at Wade Park has commenced with DA expected to be lodged by the end of Quarter 4.

Development of Cricket Centre of Excellence - Wade Park - Due Quarter 4

6.2.2

Development of recreational sporting precinct

Development of concept plan and preliminary costing - Due Quarter 4

n

Purchase of rectangular playing field site concluded in Quarter 2. Planning proposal included an initial concept plan. Agistment of the site arranged in the quarter to assist with maintenance

6.2.3

Develop the Canobolas Precinct

Develop the Mount Canobolas precinct for mountain bike activities - Due Year 2

 

n

 

Council still awaiting advice from the Minister of Environment and Minister of Heritage regarding the request to amend the Canobolas State Conservation Area Plan of Management to permit Mountain Biking.

Works on the pump house have been deferred to 2017/18.

Improvements to the Pump House - Due Quarter 4

6.2.4

Fund works at the Scout Camp

Report on facilities upgraded - Due Quarter 1

n

Working closely with Scouts on review of leasing arrangements. 

Expression of Interest application submitted under the funding program Regional Growth Environment and Tourism Fund.

6.2.5

Install solar lighting on Emmaville cottage

Installation of lighting - Due Quarter 4

n

Lighting has been installed inside the cottage and provides an ambient light effect.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices

Ref

Task

Performance Indicator

Status

Progress Report

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least five major events annually - Due All Quarters

n

During the third quarter reporting period Orange hosted the following major sporting events:

- 2017 Mountain Biking Australia Cross Country National Series

- Newcrest Orange Challenge (cycling event)

- Triathlon NSW Club Championships

- Athletics NSW Orange Fun Run (part of the Great Volcanic Mountain Challenge)

- Western NSW U/13 and U/15 Junior Cricket Carnivals.

6.3.2

Operate the Orange Aquatic Centre

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits - Due Quarters 2 and 4

n

Regular water testing has been completed in this period with no abnormalities found.

The upgraded disable facilities have been completed.

The learn-to-swim program has had a 97.44 occupancy rate.

Maintain 90% occupancy rate for all learn to swim classes - Due All Quarters

Upgrade Aquatic Centre changerooms - Due Year 2

Walkway between amenities and Café - Due Quarter 4

Repair wet deck, diving pool - Due Year 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Performance Indicator

Status

Progress Report

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Provide recreational activities including after school and school holiday activities for identified young people - Due All Quarters

n

Summer Merge was conducted 10-20 January with 32 young people participating in Ten Pin Bowling, Dragon Boating, Basket Weaving with reeds that they had collected from Gosling Creek, swimming and gymnastics.

The Youth Action Council (YAC) planned and conducted a Pool Party with over 200 young people attending.

Designing Futures has included successful participation in Touch Football, Friday Night Athletics, the NSW Knockout Health Challenge and the local basketball competition.

Council coordinated a Seniors Transport Information Session during Seniors Festival and supported the planning and conduct of the Central West Elders Olympics. The activities brought together approximately 130 Elders and 70 high school students.

All services are delivered in line with relevant standards and legislation.

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 - Due Quarter 4

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually - Due Quarters 2 and 3

6.4.2

Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support for three events annually- Due All Quarters

n

Council conducted a second Try2Wheels session on 29 March 2017 in the Museum Forecourt. The Try2Wheels sessions are an opportunity for non-riders and occasional riders of all ages to test a range of bikes in a relaxed and safe environment and are designed to break down barriers that prevent people from riding to work or for recreation.

6.4.3

Engage the community in the Parks Alive program and environmental activities

Deliver four school programs, four educational programs and four community events per annum - Due Quarter 4

n

In the quarter two community events were held with one being Ploughman's Hill Estate where mulching and planting was undertaken and the other at Lake Canobolas with the Lake Landcare Group undertaking woody weed control.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth

Ref

Task

Performance Indicator

Status

Progress Report

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP) - Due All Quarters

n

Operation Never Again advertising was updated and screened over the Christmas/New Year period.

Representation at the meetings of the Orange Liquor Accord continues. The Crime Prevention Partnership has been disbanded on the decision of the Canobolas Local Area Commander.

Council continues to liaise with the LAC through other forums including the Community Safety Crime Prevention Committee which continues to meet quarterly.

Participate in the Orange Liquor Accord - Due All Quarters

Promote the Operation Never Again program - Due All Quarters

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Compile and submit six monthly reports to the Attorney General on the implementation of the Act - Due Quarter 2

n

The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 July to 31 December 2016 was submitted to the NSW Attorney General's Department on 11 January 2017 and was reported to the Community Safety and Crime Prevention Committee on 13 February 2017.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Performance Indicator

Status

Progress Report

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Deliver the Road Safety Officer Action Plan - Due All Quarters

n

Completed the Free Cuppa website development and App upgrade and launched the phase 8 of the program. Developed and implemented the Free Cuppa social media strategy.

Developed the Cabonne Child Restraint Free Checking Days

Participated in social media for Road Safety on Twitter and FaceBook.

Presented at 2 PCYC Traffic Intervention programs.

Attended the Orange and Cabonne Traffic Committees meetings.

Developed and submitted the Road Safety Action Plan for 2017-2018

7.2.2

Manage companion animals within the City

Review Companion Animals Management Plan annually - Due Quarter 4

n

New options are currently being identified following RSPCA advice would not continue with current contract. 

Ranger Services levels as per program.

Deliver Ranger Services - Due All Quarters

7.2.3

Manage abandoned articles within the City

Report abandoned shopping trolleys to stores - Due All Quarters

n

Service continues to be provided.

7.2.4

Increase the safety of pedestrians and cyclists

Deliver an education program to improve driver awareness of pedestrians and cyclists - Due Quarter 4

n

Presented a Use the Road Safely workshop during the Seniors Festival.

Implemented the Green Man/Red Man campaign using newspaper advertising and social media.

Shared safe cycling messages with Ride Orange FaceBook page and the Orange and Cabonne FaceBook pages.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan - Due All Quarters

n

All Actions identified in the Central West Libraries Strategic Plan for this period addressed.

8.1.2

Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan

Actions implemented in accordance with the Strategic Plans - Due All Quarters

n

The development of a Theatre marketing plan is currently underway.

2018 Subscription Season currently being prepared with a range of community engagement opportunities in place.

Develop a policy for programming to provide artistic direction and assist in selective processes - Due Quarter 3

Develop annual Strategic Marketing Plans - Due Quarter 3

8.1.3

Engage the community in the development of the Region Art Gallery's programs

Meet quarterly with the advisory group to assess exhibition proposals - Due All Quarters

n

The design of the exhibitions application process is developing well with the decision taken to divide the applications into two streams:

-     to support artists from the region

-     to assess applications from across the country and to decide on proposed touring exhibitions as well as exhibitions which ORG generates.

The decision to split the process in this way will lead to the Gallery being more proactive in the professional development and general support to artists from our region. It has meant though that the Gallery is yet to host an advisory meeting but will aim to have a meeting before end of the next quarter.

Seek input from teachers in the development of the educational program on an ongoing basis - Due All Quarters

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.4

Improve the visitor experience through increased functionality of galleries and associated public spaces

Install windows in West Room - Due Year 2

n

 

Still Space architects have been engaged to produce the DA and drawings for the West Room project. Meetings were held with the architects in March and they are now working toward the DA application.

The Minister for the Arts as well as the head of MGNSW toured the Gallery and are very supportive of our refurbishment and expansion plans.

Replace blinds - Due Year 2

Complete minor modifications to walls and storage areas in the West Room - Due Year 2

Upgrade furniture - Due Year 2

Install data projector and associated equipment - Due Year 2


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.5

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced - Due All Quarters

n

Social media and print media are continuing to grow. The Gallery is also working closely with Artist Profile magazine towards their 10th Anniversary survey of contemporary Australian painting. This will see substantial exposure for the Gallery from June 2017 to September 2017 and is proving already to be a productive partnership for the Gallery. The regular column in the Central Western Daily continued. The Gallery exhibition program was released in this quarter and is now widely disseminated.

8.1.6

Reduce the carbon footprint of the Gallery

Investigate energy efficient devices for gallery lighting - Due Year 2

n

The Gallery continues to work with Still Space Architects who have now completed the concept designs for a possible extension to the Gallery which will add energy efficient storage areas and additional gallery spaces which allow plenty of natural light into the Gallery.

8.1.7

Manage the Gallery collection to museum industry standards

Complete the migration of database records to the new Content Management System (Vernon) - Due all Quarters

n

Staff resourcing has been reviewed with a proposal to share collections management across the Gallery and Museum now the latter is operational.

Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection - Due All Quarters

Identify and pursue opportunities for improvements to collection storage facilities - Due Quarter 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.8

Deliver the Orange Regional Gallery Exhibition, Education and Public Programs

Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets - Due All Quarters

n

Exhibitions in the quarter have been very successful and well received:

-       The 100km art exhibition in January opened the doors of the Gallery to 65 artists in what was a great community event.

-       The Assistant Director also curated the Private Treasures/Public treasures exhibition and visited 50 private lenders in our region in preparation for the exhibition opening on 31 March.

-       Work on the Artist Profile Magazine anniversary exhibition - due to open in July.

-       Recent acquisitions were presented

-       Began a new series of exhibitions titled Different Takes in which we ask local artists and enthusiasts to curate an exhibition from our collection.

-       Sonny Day presented the first edition titled Shtick.

Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.9

Delivery Annual Performing Arts Program

Develop and implement an annual subscription season and performing arts program across a diverse range of genres - Due Quarter 3

n

Negotiation and development of the 2018 Theatre season now being prepared with a variety of performances and engagement opportunities being considered.

Continued engagement with funding bodies through multiple avenues ensuring varied support to the performing arts sect.

Survey will be undertaken in 2017/18 due to other commitments.

 

 

Present a dedicated annual children's program for primary and secondary students - Due Quarter 2

Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs - Due All Quarters

Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities - Due Quarter 2

Develop an annual satisfaction survey of patrons and hirers - Due Quarter 3


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.10

Develop the cultural and community facilities within the Civic Precinct

Concept planning prepared for the precinct by June 2017 - Due Quarter 4

n

14,000 people through Visitor Information Centre – of these, 6,700 people visited the Museum. Number of functions held in the precinct.

8.1.11

Development of options for new Planetarium and Conservatorium

Project Plan for approved project implemented according to budget and timeframes - Due Quarter 4

n

Design for conservatorium/planetarium progressing. Initial meetings held with stakeholders. Site inspections of Brisbane and Sydney facilities conducted.  Concepts for design being developed.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

8.2.1

Deliver the Orange Library Service

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement - Due All Quarters

n

Requirements of the Strategic Plan and the Joint Agreement were met.
Orange City Library's 60th birthday was marked with a celebration that included former Library Manager Joan Barry. Significant media coverage.

Calendar of events for 2017 operational.

Speakers for 2017 NSW and ACT Association of Family History Associations Conference secured and workshop series planned. Marketing of conference continued.

2017 program of early childhood literacy events commenced.

Training towards implementation of NSW Public Libraries Strategy for indigenous services by relevant staff continued.

Commemorate the Library's 60th birthday in November 2016 - Due Quarter 2

Develop a calendar of events and activities by January annually - Due Quarter 3

Host the 2017 NSW and ACT Family History Association Annual Conference - Due All Quarters

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines - Due All Quarters

Implement NSW Public Libraries Strategy for indigenous services - Due All Quarters

8.2.2

Make the Library's heritage collections available on-line

Continue to add digitised and digital content to the Spydus Library Management System - Due Quarter 3

n

Work continues on identification of historic photographs which are included in the online Spydus digital repository.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Identify and pursue additional funding - Due Quarter 3

n

The Gallery is developing partnerships for later in the year with Dlux media to coincide with the youth arts festival. The Private Treasures/Public Pleasures exhibition is essentially a community partnership exhibition with local collectors which is proving to be very successful. Sponsorship deal with de Salis wines is going well and they have confirmed that they will continue through 2017. The Gallery continues to collaborate with Orange Health Service on its highly successful and sustainable Arts + Health Program.

Collaborate with other organisations to produce two events per annum - Due Quarter 4

Participate in regional festivals with a minimum of two per annum - Due Quarter 4

Conduct programs associated with Arts and Health with a minimum of two per annum - Due Quarter 4

8.2.4

Engage the community in the development of programs for the Orange Regional Museum

Develop innovative learning and educational resources to assist teachers and students to engage in the Museum's programs and activities - Due All Quarters

n

14 school groups have attended educational programs during the quarter.

 Visitors to the museum are encouraged to complete a feedback form on future exhibitions and programs for the museum.

Work with young people to create opportunities to contribute to the content and programs of the Museum - Due All Quarters

Create opportunities for individuals and community groups to contribute to the Museum's content and programs through exhibitions, digital engagement and social media initiatives - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met - Due All Quarters

n

All requirements met.

8.3.2

Develop a Regional Museum Program for Orange

Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling - Due All Quarters

n

The Bloomfield Hospital documentation project was recently completed by a group of volunteers who have documented and photographed over 2,500 object over the last 3 years.

The volunteers are now focusing on work at the RSL War Memorial Museum and the Orange Regional Museum collections.

Plan and implement an innovative and engaging program of exhibitions and educational activities - Due Quarters 2, 3 and 4

Develop the Museum's collection and maintain records of acquisitions and loans - Due Quarters 2, 3 and 4

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region - Due Quarters 2, 3 and 4

Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage - Due All Quarters

Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils - Due Quarters 2, 3 and 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people

Ref

Task

Performance Indicator

Status

Progress Report

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings - Due All Quarters

n

Support given to Anzac Experience exhibition for local content.

Blog entries added as appropriate to coincide with world events 100 years ago.

Add to Centenary of World War I in Orange blog and Wiki - Due All Quarters

8.4.2

Support heritage conservation in the City

Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs - Due All Quarters

n

A new round of grant funding became available to owners of heritage properties.

8.4.3

Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove

Continue to implement each Village action plan in accordance with the allocated budget - Due All Quarters

n

Quarterly meetings conducted with communities of villages.

 

Lucknow progressing with Southern Poppet Head refurbishment.

 

Spring Hill priorities for village determined and progressing.

8.4.4

Implement the Aboriginal Heritage Strategy

Develop process for the documentation and conservation of significant Aboriginal artefacts - Due Year 2

n

Brief for Aboriginal themed public art work is currently being developed. Discussions have been held with the Local Aboriginal Lands Council on a project to interpret the Springs.

Develop concept for Aboriginal themed public art works - Due Year 2


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.1

Implementation of "consumer directed service delivery" in the home and community services area

Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014 - Due All Quarters

n

Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance:

• Meals - 4,559
• Social Support- 1,744 hours
• Transport - 598 trips
• Home Maintenance - 329 hours

Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.

9.1.2

Provide support to the Commonwealth Home Support Program (CHSP) in the Central West

Implement transition to new funding arrangements through training and strategic planning - Due Quarters 1 and 2

n

Activities included provision of information on aged care reforms, support of services in preparation for standards audits, provision of resources and responding to requests from individuals and also provision of information on the rollout of the National Disability Insurance Scheme.

Attendance at 12 external meetings including - Central West Community Care Forum, Sector Support and Development Network, Bathurst and Oberon Interagencies, NDIS regional meeting and the Western Food Forum.

21 site visits.

 

Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services - Due All Quarters

Attend quarterly meetings of interagencies - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.3

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies Due All Quarters

n

Harmony Day was highlighted by the Harmony Cup with soccer, food and entertainment for over 250 people and the conduct of Parkes Harmony Day by TAFE Community Services students.

International Women's Day hosted by the Orange Women's Shed engaged multicultural women and general community.

Facilitated a Saver Plus session.

Six families attended a We Publish literacy workshop.

4 sessions of the Women's Arts and Sewing Circle. Parkes Meet and Greet with 19 participants.

Liaised with Orange Social Justice Group and Nuba community to develop Orange Days for Girls.

Supported Orange Culture Hub with their AGM, Chinese New Year, Belly Dance workshop and a funding application to Multicultural NSW for Mentor Connections.

Attended meetings of the Orange Social Justice Group, Orange Multicultural Network, Regional Multicultural Interagency and Multicultural NSW Regional Advisory Council.

Ongoing client work and connections with many new clients.

 


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.4

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes - Due All Quarters

n

Council supported the implementation of the Merge, Designing Futures and Elders programs in line with the Orange Aboriginal Social Development Plan.

Supported the conduct of the United Sports Club by facilitating participation in the local basketball competition and supporting young people into mainstream sport.

Facilitated the production of the Koori Grapevine Newsletter.

Undertaken the secretarial role for the Aboriginal Community Working Party.

Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council's Children's Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

9.2.1

Deliver quality children's services

Utilisation rates of Council's Children's Services maintained at an average of 80% across all services - Due All Quarters

n

Couralllie Park Child Development Centre and Before and After School Care/Vacation Care (Calare) are waiting for notification of their reassessment visit.

Average utilisation rate for the period is 86.37%:

• Yarrawong Children's Centre - 82.14%;

• Courallie Park Child Development Centre - 94.64%;

• Spring Street Children's Centre - 82.34% and their After School Care and Vacation Care - 75.86%.

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs

Ref

Task

Performance Indicator

Status

Progress Report

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Funding options identified and grant applications submitted - Due All Quarters

n

Quarterly data reporting requirements met within timeframe.

Application submitted to the Commonwealth Home Support Program for additional funding but unsuccessful.

Notification received of the extension of Sector Support and Development funding to 30 June 2018.

Letter sent to the Commonwealth Government seeking clarification of arrangements for funding of the Commonwealth Home Support Program beyond 30 June 2018.

Relevant grant and compliance reporting requirements met - Due All Quarters

9.3.2

Provide supported accommodation services to adults with an intellectual disability

Compliance with Ageing, Disability and Home Care funding agreement - Due All Quarters

n

All services are delivered within the requirements of the funding agreements and the NSW Disability Services Standards.

Supported accommodation is currently being provided to 10 adults with disability.

Disability Services is currently undertaking registration under the National Disability Insurance Scheme.

Ageing Disability and Home care has confirmed that current residents will transition to the NDIS in July 2017.

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 - Due All Quarters

Number of residents supported - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

Our Economy

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism

Ref

Task

Performance Indicator

Status

Progress Report

10.1.1

Deliver Visitor Information Services

Increase social media engagement and reach by 25% by June 2017 - Due Quarter 4

n

Social media engagement has seen Visit Orange Facebook “Likes” to 4,660 and Orange Is Open Facebook “Likes” to 3,570.

Visitor Information Centre (VIC) is operating within budget.  Total attendance at the VIC for the quarter in excess of 31,000 (January was 11,990 people, February was 8,628 people and March was 10,636 people). Phone and email enquiries around 1,800 (354 in January, 588 in February and 857 in March).

Participation in the Destination Ambassadors Program with TAFE continues which is a training program for Visitor Information Centre staff.  Blayney and Cabonne staff have been invited to attend too.

BookEasy online site has 18 accommodation providers active.

Operate the Orange Visitor Information Centre within budget - Due All Quarters

Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2017 - Due Quarter 4

10.1.2

Implement the Orange Tourism Strategy

Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council - Due All Quarters

n

Outcomes of the tourism strategy are to be implemented including:

-     Creation of the Transition Board tasked to develop the framework for an industry led tourism entity that Council will consider funding

-     event sponsorship

-     enhancement of the  visitorange branding

-     package development promoting natural beauty/ seasonality and indigenous heritage

-     One calendar of events

-     Destination NSW network

-     Mt Canobolas and surrounds activities

-     caravan park development (3J).

As the new entity has not yet been proposed, let alone formed, an extension to June 2017 of a cut down version of the tourism services contract was executed with Brand Orange to ensure FOOD Week and Banjo Paterson Festival and Apple Festival/Ramble in particular could proceed.

Implement the tourism services contract - Due Quarters 3 and 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people

Ref

Task

Performance Indicator

Status

Progress Report

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Maintain occupancy rate at an annual average of at least 50% - Due All Quarters

n

The occupancy rate for this quarter was 65%. Accommodation for pickers of cherries and apples has been provided onsite. 

The Colour City Caravan Park continues to maintain its 3.5 star rating during this quarter.

 

Undertake asset improvements in accordance with the Buildings Asset Management Plan - Due All Quarters

Maintain three star rating - Due All Quarters

10.2.2

Support a range of community events

Number of events held on Council land by external parties - Due All Quarters

n

Event management categories:

• Category 1 - small events (weddings and similar) - 35 events held
• Category 2 - community events on Council land - 65 events held
• Category 3 - events organised by Council staff - 21 events held.

Number of Council hosted events organised by Council - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange

Ref

Task

Performance Indicator

Status

Progress Report

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Number of business provided with support - Due All Quarters

n

A total of 141 businesses were assisted in the quarter:

• Orange Shop Local Program is a shop local gift card program with 54 businesses participating.
• Back to Business Week held in February. Council hosted the Retail Revamp workshop with 52 businesses registered to attend.
• 35 business were provided with support on grant funding.

Referrals also from and to the Business Enterprise Centre, NSW Department Trade and Investment, Orange Business Chamber, NSW Business Chamber, relocation enquiries, start up business enquiry, leasing assistance.

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Number of businesses listed on Council's on-line Business Directory - Due All Quarters

n

377 businesses listed on Council's online business directory.

11.1.3

Undertake refurbishment of the Central Business District

Project planning completed and delivery to budget and timeframes Due Quarter 4

n

Detailed Survey work of CBD/Summer Street has been commissioned, to provide a base plan for future design work. Tenders for installation of new Whiteway lighting currently underway.

11.1.4

Manage Council's land portfolio

Number of transactions to sell and purchase land - Due All Quarters

n

Sales of one residential lot occurred during the quarter.

Council reports on several options agreements subject to confidentiality at this stage were considered in the quarter.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Objective 11.2 - Foster partnerships and encourage development across a range of industry clusters

Ref

Task

Performance Indicator

Status

Progress Report

11.2.1

Participate in the Evocities Program

Annual function for new residents - Due Quarter 2

n

While Council withdrew from the Evocities campaign in June 2016, it has continued to promote Orange as a new location.   Information has been provided to 20 interested parties considering relocation to the area.

The annual function for new residents was held in February 2017.

Number of relocatees to Orange - Due All Quarters

Provision of information to relocates - Due All Quarters

11.2.2

Facilitate industry cluster engagement

Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group Due Quarter 2

n

A meeting were held with the Manufacturing/Engineering group during the quarter.

A meeting was held with local orchardists during the quarter who are informative to the Agribusiness sector group.

The new transition board for tourism has been meeting regularly with Councillors and General Manager appointed to the Board. Staff of the transition board have also met with Council staff during the quarter. .

 

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market

Ref

Task

Performance Indicator

Status

Progress Report

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Develop programs to assist business sectors management of skills shortages - Due All Quarters

n

Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies.

Council’s withdrawal from Evocities has focused monitoring of jobs on commercial sites - Indeed (210 jobs), Adzuna (101 jobs), Seek (386 jobs) and Jora (263 jobs). Some jobs are listed in multiple sites.

Number of jobs on Evocities jobs site from local businesses - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.1

Maintain an accurate and updated register of all land owned or managed by Orange City Council

Changes to register made within three weeks of land transaction - Due All Quarters

n

Updates are made to the Land Register within three weeks of the completion of the transaction.

 

The annual inspection schedule is in place.

Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed - Due Quarters 3 and 4

11.4.2

Operate the Orange Airport

Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security - Due All Quarters

n

Reseal has been completed on the old section of the main runway. Construction is being carried out on taxiway Bravo.

Fly Corporate have commenced services to Brisbane.

There have been 34,036 passengers up until the end of February.

Trees penetrating the Obstacle Limitation Surface have been removed from two adjoining properties.

11.4.3

Manage the issues arising from telecommunications opportunities

Support the NBN rollout - Due All Quarters

n

NBN rollout continues.  Issues with NBN services have been raised by Economic Development Community Committee and via Councillors.

Ensure the Orange community is aware of the rollout and the opportunities it creates - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.4

Undertake upgrades of Airport precinct

Complete Airport precinct planning processes - Due Year 2

n

Airport precinct planning project continued with proposal on exhibition in the quarter. Meetings with neighbouring councils and NSW Planning held in the quarter.   Traffic impacts report being developed along with further economic impact analysis.

 

A section of fencing completed.

Runway crack sealing and seal completed.

Master plan consultation completed.

Complete security fencing - Due Year 2

Re-seal runway - Due Year 2

Complete runway crack sealing and backup lighting for runway - Due Year 2

Airport carpark - Due Year 4

Airport - Chlorination of Water Supply - Due Quarter 4

Runway liquid road application - Due Quarter 4

Airport masterplan update - Due Quarter 4

Re-seal "Charlie" and "Delta" (2018/19) and "Bravo" (2017/18) taxiways - Due Years 2 and 3


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

Our Environment

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed

Ref

Task

Performance Indicator

Status

Progress Report

12.1.1

Implement the Open Space Strategy

Finalise Plans of Management for Community Land by December 2016 - Due Quarter 2

n

Council received notification of successful grant submissions from the Central Tablelands Local Lands Service for environmental works that will enhance the City's natural resources.

Implementation of Open Space Strategy in accordance with approved budget and project timeframes - Due Years 2, 3 and 4

12.1.2

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements - Due Quarter 4

n

In this quarter Council undertook a total of 356 inspections including 190 private property inspections, 66 high risk pathways and 100 inspections of Council managed lands. Privet growing in the urban areas was targeted throughout January.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Objective 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

Ref

Task

Performance Indicator

Status

Progress Report

12.2.1

Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design

Number of heritage and urban design advisory services delivered per quarter - Due All Quarters

n

 A total of 10 pieces of heritage advice for the quarter.

12.2.2

Operate the Orange Cemetery

Allocation of allotments for burial within 24 hours of receipt of Application for Burial - Due All Quarters

n

All allocations have been undertaken and records kept in accordance with legislative requirements.

Keep records in accordance with Cemeteries and Crematoria Act 2013 - Due All Quarters

Undertake landscaping and irrigation of new section - Due Quarters 1 and 4

 

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure

Ref

Task

Performance Indicator

Status

Progress Report

13.1.1

Upgrade under-awning lighting in the Central Business District

Complete upgrades of under-awning lighting - Due Quarter 4

n

Tender documents completed.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities

Ref

Task

Performance Indicator

Status

Progress Report

13.2.1

Implement water conservation strategies

Implement annual water conservation strategies (media, education, advertising, water audits) - Due All Quarters

n

Water Conservation Measures to be revised when developing Integrated Water Cycle Management Strategy by May 2018 (previously May 2017). New completion date May 2018 due to higher priority projects taking precedence.

13.2.2

Work with CENTROC to develop and implement effective regional water security plan

Attend meetings of the Centroc Water Utilities Alliance to review the Regional Water Security Study - Due All Quarters

n

Attended four Centroc Water Utilities Alliance meetings.

Report on key milestones established as part of the review of the Regional Water Security Study - Due All Quarters

13.2.3

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan)

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan) in accordance with the NSW Office of Water Best Practice Criteria by May 2020 - Due Year 4

n

Mid-term review of Water and Sewer Strategic Business Plan (and Financial Plan) are in accordance with the Department of Primary Industry’s Water Best Practice Criteria by May 2018. Previously May 2017, however other higher priority projects have taken precedence.

13.2.4

Prepare new Integrated Water Cycle Management Strategy (including water conservation measures)

Prepare new Integrated Water Cycle Management Strategy in accordance with best practice criteria by May 2017 - Due Quarter 4

n

Work has commenced on comprehensive data gathering required for development of Council's IWCM (and associated Financial Plan (FINMOD)). Due to other higher priority projects, development of the IWCM Strategy to be put back to May 2018.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery

Ref

Task

Performance Indicator

Status

Progress Report

13.3.1

Deliver waste and recycling services

Promote and offer a free annual Household Hazardous Waste Collection service at the Ophir Road Resource Recovery Centre - Due Quarter 2

n

Education program in accordance with adopted strategy.

 

Auditing of domestic recycling and organics bins undertaken in week of 27-31 March 2017 which will assist with identification of education strategies and determination of actual waste diversion achievements.

Deliver education materials to Orange residents relating to the new waste and recycling service provisions - Due All Quarters

13.3.2

Participate in the NSW Blue Star Program (previously Tidy Towns)

Compile annual NSW Blue Star Sustainable Communities Award submissions - Due All Quarters

n

Clean up Australia activities were held in 3 locations on the 5 March 2017. The main site was in Moulder/Elephant Park where 52 community members joined in the clean-up activities. Spring Street had 19 locals assist whilst Rotary Park had 5 assist on the day. Approximately 1.5 tonnes of rubbish was collected overall. The event was reported through the local media including radio, print and television whilst social media was also used to promote the event.

Participate in Clean Up Australia activities - Due Quarter 3

Raise awareness of the NSW Blue Star Program through four local media events and engaging with local schools - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.4 - Monitor and enforce regulations relating to city amenity

Ref

Task

Performance Indicator

Status

Progress Report

13.4.1

Conduct Retail Food Premises inspections

All complaints of unclean or unhealthy retail food premises investigated within 48 hours and action taken if required - Due All Quarters

n

Final round of inspections of food shops is currently being undertaken.  Assistance is also being provided to Blayney Shire to ensure all of their inspections are undertaken by the end of the financial year, similarly to the assistance provided to them last year.

Annual inspection of all retail food premises completed - Due Quarter 4

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually - Due Quarter 1

Implement "Scores on Doors" Program - Due Quarter 2

13.4.2

Enforce environmental legislation

All pollution complaints investigated within two working days for non-urgent events, and within four hours for urgent events, and action taken if required - Due All Quarters

n

All incidents investigated as required.

13.4.3

Provide efficient and effective development assessment and compliance service in a timely manner

Applications determined within a median time of 35 days; construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 15 days - Due All Quarters

n

122 development applications determined within a median time of 22 days; 53 construction certificate applications determined within a median of 21 days and 4 complying development certificates determined within a median time of 9 days

13.4.4

Provide property information in a timely manner

Issue Section 149 Planning Certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid) - Due All Quarters

n

A total of 442 planning certificates (388 x 149(2) and 54 x (149(5)) were issued,   422 of these certificates were issued with a median processing time of 4 days. 20 of these certificates had an urgency fee paid and were issued with a median processing time of 1 working day.

8 building certificates were issued with a median processing time of 6 days.

Issue Section 149(B) - (E) Building Certificates and other property information within a median processing time of four days - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.1

Construct the Southern Feeder Road

Complete design for Stage 1C - Huntley Road to Elsham Avenue - Due Quarter 1

n

Grant funding has not yet been secured for this project.

Explore further grant opportunities and make submissions - Due All Quarters

Complete Stage 2 - Due Year 2

Complete Stage 3 - Due Year 4

14.1.2

Sewerage Treatment Plant - Cadia effluent disinfection (Ultraviolet Treatment)

Investigation/design delivered by June 2017 - Due All Quarters

n

Tender for Reference Concept Design for the Orange STP Disinfection Upgrade closed 17 March with assessment conducted for consideration by Council in next quarter.

Construction delivered by June 2018 - Due Year 2

14.1.3

Develop Orange to Central Tablelands Water Pipeline

Project undertaken in accordance with the project plan and funding conditions - Due All Quarters and Year 2

n

Works completed  in relation to the preliminaries for the project including:  site establishment, site specific safety management plan, project quality plan, project traffic management plan, construction and environmental management plan, pre-construction dilapidation survey and service locations.

Also completed design and design workshops for Section 4 of the pipeline and commenced construction on this Section in next quarter.

Proposed to complete the design for the remaining pipeline sections and hold the design workshop on 11 May 2017. Construction of the remaining sections is proposed to commence in May 2017. It is proposed the Project will be completed by 30 June 2018.

14.1.4

Implement water mains extension/re-alignment program

Construction undertaken on time and within budget - Due Years 2, 3 and 4

n

Council has commenced works on the water main realignment on Clergate Road between Farrell Road and Strathgrove Way. Council is currently realigning all water assets under the proposed roundabout at Moulder Street and Woodward Street.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.5

Undertake managed aquifer recharge trial

Investigation, detailed design and construction - Due Years 2, 3 and 4

n

Investigation into a Managed Aquifer Recharge Trial due to commence in 2021/22.

14.1.6

Develop North Orange Sewer Strategy

Pre-construction/land acquisition works undertaken on time and within budget - Due Years 2, 3 and 4

n

Council staff are currently finalising modelling works in order to further develop the North Orange Sewer Strategy. Investigation is currently underway to utilise existing assets and the requirements to refurbish or replace existing sewer pump station and rising main components.

14.1.7

Develop Redmond Place sewer pump station

Works undertaken on time and within budget - Due Years 2, 3 and 4

n

The project is due to start in 2017/18 financial year.

14.1.8

Blackmans Swamp Creek Stormwater Harvesting Stage 2

Project delivered in accordance with the budget - Due Year 2

n

Investigation and design work associated with Blackmans Swamp Creek Stormwater Harvesting Stage 2/3 (Jilba Street Wetlands) due to commence in 2017/18.

14.1.9

Construct Ridley Oval detention basin

Project delivered in accordance with the budget - Due Year 3

n

The project is due to start 2018/19.

14.1.10

Construct Moulder Park detention basin

Project delivered in accordance with the budget - Due Year 3

n

The project is due to start 2018/19.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.11

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accordance with the adopted budget

Grant funded cycleway construction program completed within allocated budget. Projects include:
- Southern Link Cycleway, from Gardiner Road to railway
- Ploughmans Lane Cycleway, from Escort Way to Riawena Oval
- Widen path through Matthews Park to cycleway by 1.3m - Due Quarter 4 and Year 2

n

Alternate paths for cycleway between Gardiner Road and Franklin Road provided due to difficulties in securing land purchases to facilitate the construction over the drainage easement.

Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services - Due All Quarters

14.1.12

Deliver footpath construction program as identified in the Active Travel Plan and in accordance with the adopted budget

Complete the Active Travel Plan - Quarter 1

n

Bridge placed and designs for pedestrian refuge blisters on Escort Way has been approved by the RMS.

14.1.13

Upgrade Council's road network in accordance with imposed development condition contributions and Voluntary Planning Agreement outcomes

Construction of new signalised intersection on Forest Road at base hospital and upgrading of road through to Bloomfield intersection - Due Quarter 3

n

Funding approved for construction under Resources for Regions. Due to late timing of funding announcement, works cannot practically commence on Forest Road until September 2017.

Upgrade of drainage culverts in Leeds Parade from the Northern Distributor Road - Due Quarter 4

14.1.14

Increase capacity in East Orange Drainage Channel

Develop and issue design and construct tender for section of channel between Byng and McLachlan Streets - Due Quarter 2

n

Contractor initially awarded this work cancelled the contract and abandoned the worksite. New contractor subsequently engaged.

Complete construction of widening of channel between Byng and McLachlan Streets - Due Quarter 4


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Annual reseal program completed within allocated budget - Due Quarter 4

n

The annual road reseal programme has been completed.

The road rehabilitation programme has commenced and is 70% complete.

The Burrendong Way upgrade commenced in March 2017.

The Northern Distributor Road upgrade commenced in March 2017.

Construction of link-road (Waratahs) has commenced.

 Slip-lane (Telopea Way) project deferred pending timing of adjacent development.

Reconstruction of Clergate Road Stage 1 (from the Northern Distributor Road to Strathgrove Way) commenced in January 2017.

Reconstruction of William Street commenced in March 2017.

Annual road rehabilitation program completed within allocated budget - Due Quarter 4

Forest Road pavement upgrade - Due Quarter 4

Burrendong Way upgrade - Due Quarter 4 and Year 2

Northern Distributor Road upgrade - Due Quarter 4

Construction of link road - Waratahs - Due Quarter 4

Slip lane - Telopea Way - Due Quarter 4

Reconstruct Clergate Road Stage 1 from Northern Distributor Road to Strathgrove Way - Due Quarter 4

15.1.2

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Annual footpath rehabilitation program completed within allocation budget - Due Quarter 4

n

Further footpath upgrading works undertaken in McNamara Street.

Construction of pedestrian crossing lighting as per allocated budget - Due Quarter 4 and Year 2

15.1.3

Maintain Council's fleet of plant and equipment to ensure availability

Ensure 95% availability of Council plant at all times - Due All Quarters

n

Continuing to purchase light vehicles as per the Delivery/Operational Plan.  Plant remains available.

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

15.1.4

Provide and manage public car parking in the Orange Central Business District

Implement Parking Study deliverables - Due Quarters 3 and 4 and Year 2

n

The Licence Plate Recognition vehicle is operational. Parking patrols were carried out in accordance with patrol schedule and Council's adopted parking rules. The contracted car parks have been managed in accordance with private agreements. Review of parking signage within the CBD has commenced.

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules - Due All Quarters


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.1

Provide safe drinking and re-use water

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October - Due Quarter 2

n

Drinking water was provided to customers in accordance with quality standards through implementation of the drinking water management system.

Updates to the recycled water management system made in consideration of the Ploughman's Valley and North Orange Dual Water Scheme.

Tender submissions for the Reference Concept Design for the Orange Sewage Treatment Plant Disinfection Upgrade have been received.

Review and update Risk Assessment for Council's Drinking Water Management System by June annually - Due Quarter 4

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure

Conduct annual monitoring and reporting according to the requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually - Due Quarter 1

n

Levels of service for all water and sewer operational and maintenance functions of Council achieved.

An extensive Hydrant and Valve Maintenance Program commenced this quarter with additional resources being allocated to the work.

Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans - Due All Quarters

15.2.3

Implement Council's Drought Management Plan

Review and update Council's Drought Management Plan in accordance with NSW Office of Water Best Practice Criteria by May 2017 - Due Quarter 4

n

Review outcomes and update Council's Drought Management Plan in accordance with DPI Water Best Practice Criteria by May 2018 (new completion date).

Previous completion date of May 2017 put back due to other higher priority projects taking precedence.

15.2.4

Sewage Treatment Plant - Primary Tank Number 2 coating

Delivered by April 2017 - Due Quarter 4

n

This project has been deferred until the 2017/18 financial year.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.5

Deliver sewer mains upgrade program

Identified sewer mains upgrades completed by June annually - Due Quarter 4

n

Council is currently reviewing the sewer mains upgrade of the Cox Ave and Mitchell Highway Project. The project requires working around the Intersection of Cox Ave and the Mitchell Highway and planning is underway to minimise the impact on traffic.

15.2.6

Deliver sewer mains relining program

Annual sewer mains relining program delivered by June annually - Due Quarter 4

n

Contractors have been engaged to complete Council's Sewer Mains Renewals Program. Works are nearing completion with a few lines to be modified due to quality concerns.

15.2.7

Implement pressure management/leak reduction program

Establish District Metering Areas in order to monitor/measure water losses from network every two years - Due Quarter 4 and Year 3

n

Council staff have undertaken detailed modelling across the water network and are currently proposing large District Metering Areas (DMAs). These DMA’s will assist Council staff in their ability to reduce water loss. Currently these DMAs are under review and works are expected to on the implementation in 2017/18.

15.2.8

Deliver water services renewals program

Annual water services renewals program delivered by June annually - Due Quarter 4

n

Council is currently completing the Water Service Renewals Program based on Asset condition. To date, Council has completed 16 water service renewals at an average cost of $1,513 per water service.

15.2.9

Deliver water meter replacement program

Annual water meter replacement program delivered by June annually - Due Quarter 4

n

Council is continuing its annual Water Meter Replacement Program (approximately 1,000 meters per year). In this quarter, Council has replaced 295 water meters at a cost of $140 per meter. Council is currently ordering an additional 1500 water meters for the 2017/18 Meter Replacement Program.

15.2.10

Deliver water mains renewals program

Annual water mains renewal program delivered by June annually - Due Quarter 4

n

Works are nearing completion on the replacement of the Nile Street water main with changing of water services currently being undertaken. Works on the Burrendong way water main are completed and Council is currently planning for the 2017/18 Program.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.11

Investigate Gosling Creek Dam upgrade works

Preliminary investigations completed by June 2017 - Due Quarter 4

n

Dam Safety Emergency Plan (DSEP) and Dambreak modelling currently under review. Proposed Geotechnical Investigations to be undertaken in 2017/18.

15.2.12

Investigate Lake Canobolas Dam upgrade works

Preliminary investigations completed by June 2017 - Due Quarter 4

n

Project deferred to commence in 2018/19.

15.2.13

Sewage Treatment Plant - Dissolved Air Flotation Scraper upgrade

Delivered by June 2017 - Due Quarter 4

n

Dissolved Air Flotation Scraper replacement components request for quotation issued.

15.2.14

Undertake ongoing condition assessment on Council's stormwater network

Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan - Due All Quarters

n

Council has joined a Centroc contract with works to be done this financial year.

15.2.15

Deliver Sewage Treatment Plan - Aeration upgrade

Investigation and design complete by June 2019 - Due Year 3

n

Consultant appointed with aeration options shortlisted.

Construction works delivered by June 2020 - Due Year 4

15.2.16

Deliver the Central Tablelands Regional Water Security Project

Project delivered in accordance with budget - Due All Quarters

n

Construction of the Orange to Molong Creek dam pipeline have progressed significantly in recent months with completion expected in May/June 2017.

15.2.17

South Orange Stage 2 water supply and sewerage system preconstruction

Project delivered in accordance with budget - Due Year 3

n

Stage 2 water supply design works are due to start in 2018/19.

Stage 2 sewerage design works are due to start in 2019/20.


Council Meeting                                                                                                                          16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 1      Quarterly Performance report - March 2017

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.3.1

Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required - Due All Quarters

n

Ophir Road and Euchareena Road Resource Recovery Centres are operating in accordance with operational environmental management plans and licences. Monthly reporting completed as per licenses.

The proposed Community Recycling Centre received approval for additional fire-fighting services and construction will commence on 3 April 2017.

Divert greater than 50% of the waste stream from landfill. Annual reporting by June - Due Quarter 4

Complete the Community Recycling Centre - Due Quarter 4

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area - Due Quarter 4

Construction of new landfill cell at Euchareena Road facility - Due Year 3


Council Meeting                                                                                                    16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 2      Major Works Table - 31 March 2017 - Quarter 3 Review PDF

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Council Meeting                                                                                                    16 May 2017

5.3                       March Quarterly Budget Review and Performance Indicators

Attachment 3      March Quarterly Review

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Council Meeting                                                                                                16 May 2017

 

 

5.4     Statement of Investments - April 2017

TRIM REFERENCE:        2017/925

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2017.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council receives the Statement of Investments as at 30 April 2017.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 30 April 2017, the investments held by Council totalled $117,884,522.17 and is attributed to the following funds.

 

 

30/04/2017

31/03/2017

General Fund

44,729,299.05

48,807,835.67

Sewer Local Fund

33,672,127.70

34,181,870.71

Water Supply Local Fund

39,483,095.42

39,452,671.35

Orange CBD Special Rate

 

 

117,884,522.17

122,442,377.73

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

 

Externally Restricted

30/04/2017

31/03/2017

General Fund

17,748,846.41

17,748,846.41

Water Fund

39,483,095.42

39,452,671.35

Sewer Fund

33,672,127.70

34,181,870.71

Auspiced

1,522,412.52

1,522,412.52

Internally Restricted

9,950,332.74

9,950,332.74

Unrestricted

15,507,707.38

19,586,244.00

117,884,522.17

122,442,377.73

 

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2017 remained at 1.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.97% (weighted average 2.85%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.50% plus 0.75% (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 April 2017, the AusBond rate was 1.82%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 2.97%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Capacity

0 - 3 Months

100.00%

13.41%

86.59%

3 - 12 Months

100.00%

60.30%

39.70%

1 - 2 Years

70.00%

7.83%

62.17%

2 - 5 Years

50.00%

18.45%

31.55%

5+ Years

25.00%

0.00%

25.00%

Table 2: Credit Rating Limits

 

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

16.80%

83.20%

A

60.00%

41.58%

18.42%

BBB & NR

40.00%

39.82%

0.18%

Below BBB

0.00%

0.00%

0.00%

Certification by Responsible Accounting Officer

I, Kathy Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
  


Council Meeting                                                                                                16 May 2017

 

 

5.5     Strategic Policy Review - ST136

TRIM REFERENCE:        2017/809

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

This report seeks Council’s adoption of the Strategic Policy ST136– Orange Aquatic Centre –Conditions of Entry. Council considered this draft Policy at its meeting of 21 March 2017 and the Policy was on exhibition until 18 April 2017. No submissions were received during the exhibition period.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

The Strategic Policy Orange Aquatic Centre – Conditions of Entry has been developed to provide guidance to visitors to the facility in terms of their behaviour and requirements for entry. This also provides a framework for staff in which to deal with behaviour outside the policy.

 

Recommendation

That Strategic Policy ST136 – Orange Aquatic Centre – Conditions of Entry be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Council received no submissions for this policy. It is therefore attached and presented for adoption.

 

Attachments

1          ST136 - Strategic Policy - Orange Aquatic Centre - Terms and Condition of Entry, D17/7809

 


Council Meeting                                                                                               16 May 2017

5.5                       Strategic Policy Review - ST136

Attachment 1      ST136 - Strategic Policy - Orange Aquatic Centre - Terms and Condition of Entry

STRATEGIC POLICYORANGE AQUATIC CENTRE

Conditions of Entry

ST136                                                                                                                                                                                 F1243

 

Objective

To have a set of entry rules at the Orange Aquatic Centre that promotes safety and creates a family friendly centre for the public to use.

General

The Aquatic Centre is a high usage/high risk facility. The overriding purpose of this Policy is to provide a safe and non-threatening environment for all patrons, employees and other users of the Centre and its facilities.

 

Procedure

The main conditions of entry will be displayed at the entry to the Centre. They will also be displayed on the Council website, and can be advertised on the Orange Aquatic Centre Facebook page. Patrons will be able to access a hard copy of these rules at the facility at any time during opening hours.

 

TERMS AND CONDITIONS OF ENTRY

 

1      Centre Management

For safety and security reasons, all patrons accessing the Centre must:

1.1.  Obey all signs around the Centre

1.2.  Follow all requests and instructions given by Centre management and employees.

2      General Terms of Entry

An entry fee to access the Centre must be paid in accordance with the fee schedule. This fee enables you to enter the Centre once per day - pass outs are not given (with the exception of organised carnival events). Bags and other items may be subject to inspection and patrons may be searched. Persons who refuse inspections or searches may be refused entry to the Centre. The consumption of alcohol, smoking and drug use is not permitted in the Centre. Alcoholic beverages, drugs, weapons or any other substances or objects which are prohibited by law are not permitted to be brought into the Centre. Glass and other breakables are not permitted to be brought into the Centre. Animals are not permitted to be brought into the Centre (other than Guide Dogs or Companion animals – with appropriate certification).

All carers who are assisting patrons with a disability are permitted to enter the facility free of charge.

3      No Smoking

The Orange Aquatic Centre facility (including outdoor areas) is a non-smoking venue. The venue area includes the car park and entire footpath area to the edge of Hill Street. Pass outs will not be given for the purpose of smoking. Persons found to be smoking within the facility will be asked to leave.

4      Lost or Stolen Items

Orange City Council does not accept liability for any theft, loss or damage to personal property, whether in the Centre or in the carpark. Patrons are advised not to bring valuables into the Centre.

5      Child Supervision

All children under 12 years of age must be accompanied into the facility and supervised at all times by a parent or responsible guardian of 16 years of age or older. If a child under 12 years of age is being given into the care of another supervisor (16 years of older) for the purpose of attending an organised activity (club training, school carnivals, swimming lessons) the child under 12 must be escorted to and collected from the activity.  All children 5 years and under must be in arms reach supervision of a parent or responsible guardian of 16 years of age or older. Children aged 6-12 years must be actively supervised.

6      Non swimmers of any age

Any children or persons who are identified by staff as being ‘at risk’ (a non-swimmer or poor swimmer) who is attempting to enter the pool ‘out of their depth’ may be asked to wear a wrist band and may be asked to confine their access to areas of the pool within their depth. Refusal to wear the wristband may lead to staff requesting the patron to leave the water, or asked to leave the facility.

7      General Behaviour

All patrons must behave in a manner that is safe and respectful for the enjoyment and safety of other patrons using the Centre. Any behaviour which is considered unsafe, offensive, inappropriate or interferes with the enjoyment of other patrons within the Centre, will be acted upon and will result in the patron being evicted and/or banned from the Centre.

8      Cameras, video or recording equipment

To respect the privacy of all visitors, any video, camera or recording equipment is not to be used in the Centre without the prior written approval of the Centre. These items are not to be used in the change rooms at any time.

9      Clothing, Attire and Related Matters

All patrons are requested to shower before using the facilities of the Centre. Appropriate bathing attire is to be worn at all times. Underwear is not an acceptable alternative to approved swimwear. Articles of clothing such as street wear, underwear, cut-off jeans, t-shirts, bike-pants, leotards, casual wear and sporting wear are strictly prohibited in pools. Only recognised swimwear, made from lycra and nylon is to be worn in the water. Only recognised waterproof nappies are to be worn in the water for infants.

10   Commercial and/or business activity

No person entering the Centre shall carry out any form of commercial and/or business activity and/or enterprise within the Centre unless consent has first been obtained from Centre management. If Centre management provides its consent to any form of commercial and/or business activity or enterprise, the person carrying out or responsible for the commercial and/or business activity or enterprise shall ensure that they comply with the terms of the consent issued by Centre management. For the avoidance of doubt, coaching or training must not be conducted for a fee without the prior permission of Council.

11   Medical conditions and related matters

People with serious medical conditions, including, but not limited to, epilepsy and heart conditions, must report their condition to the Centre Duty Manager (or senior lifeguard). In the interests of public health and safety, incontinent people must take necessary precautions. Patrons consent to receiving any medical treatment that the Centre’s staff may reasonably consider necessary or desirable in the event that they suffer an injury or a medical emergency whilst at the Centre.

12   Right of refusal of entry and eviction

Council reserves the right to refuse entry and to evict any person at any time from the Centre at its sole discretion. Refused entry to any person or the eviction of patrons from the Centre includes, but is not limited to:

12.1.        persons under the influence of drugs or alcohol

12.2.        abusive behaviour and language

12.3.        dangerous or unsafe behaviour

12.4.        disorderly, disruptive, inappropriate or antisocial behaviour

12.5.        vandalism

12.6.        admission evasion.

Specifically, Centre management may refuse entry to, or evict a person from, the Centre who in the opinion of Centre management may compromise the safety or overall enjoyment of other patrons of the Centre or its facilities. A person refused entry to, or evicted from the Centre, has no right to a refund of any monies paid for admission to the Centre and any request of refund will be refused. Centre management reserves the right to ban a person or group of persons from the Centre for as long as a period of time as it may deem suitable. Council may decide at its sole discretion to permanently ban a person from the Centre.

13   Risk and Injury

Patrons enter the Centre and use its facilities at their own risk. Risks may include, but are not limited to, drowning, slipping on wet surfaces, impact injuries due to shallow water entry, or utilising diving towers. 

14   Indemnity

To the full extent permitted by law, patrons release the Orange Aquatic Centre and Orange City Council from all claims and liability in respect of any personal injury, death, theft, loss or damage arising from entry into and use of the Centre and its facilities.

15   Commercial and fast foods

Commercial fast foods are not permitted (pizzas, BBQ chicken and chips, take away coffee). Food may be brought into the facility for the purpose of cooking on the BBQ or hosting a birthday party, however patrons will be responsible for cleaning up of all mess caused due to food brought into the facility for such events. Food cannot be stored in the Centre’s fridges.

16   Diving Pool, boards and tower access

The additional depth of the diving pool and the height of the towers represents an additional risk for patrons and staff. The diving pool, boards and tower will only be opened under the following conditions:

16.1         patrons wanting to use this facility demonstrate competency in swimming (can rotate body in the water and return to surface and reach the edge) and body control (in the air) as tested by staff.

16.2         Two available qualified lifeguards (who have passed additional competencies in underwater swimming, retrieve object from a depth of 5 metres, deep water spinal retrievals and 12 months lifeguarding experience). These lifeguards cannot be removed from other pool supervision duties.

 

If these conditions cannot be met, this pool will not be opened.

17    Rules relating to Pool Deck and in Pool Behaviours include

17.1        No diving in the shallow end of either the 25m or 50m pools

17.2        No head first entry into ANY part of the toddlers/leisure pool

17.3        No running on the pool deck

17.4        No bombing or flipping

17.5        No riding on shoulders

17.6       Ball games or object retrieval games may be restricted depending on the type and size of ball and the number and age of other patrons in the pool

17.7        No throwpedos

17.8        No mermaid tails

17.9        Standing and storage of belongings on seats is not permitted.

17.10     No climbing on railings, tables, chairs or other fixtures around pools

17.11     No spitting

17.12     No walking on or sitting on the ramp wall (between the ramp and the pool)

17.13     No sitting or leaning heavily on lane ropes

17.14     No nudity (except while showering in the private shower facilities) at any age including changing on pool deck.

17.15     No diving from blocks without prior permission from staff.

17.16     No entry into the dive pool or jumping off any diving boards without permission of staff.

Related Policies/Documents

Orange City Council Fees and Charges

 

 

SUMMARY OF AMENDMENTS

Date

Amendment

Date of Council resolution

May 2017

New Policy

 

                                                                                                                                                


Council Meeting                                                                                                16 May 2017

 

 

5.6     Reduction of 2016/17 second and third quarter water/sewerage charges - 113 March Street Orange

TRIM REFERENCE:        2017/830

AUTHOR:                       Matt Dean, Clerical Assistant - Water Billing    

 

 

EXECUTIVE Summary

This reports seeks a reduction of the 2016/17 second and third quarter water/sewerage charges due to a concealed water leak.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

If Council resolves to adopt the recommendation of this report, a reduction of 2016/17 water and sewer income would occur.

Policy and Governance Implications

Nil

 

Recommendation

1       That the 2016/17 third quarter water consumption charge for TAFE at 113 March Street, Orange of $10,103.77 be reduced by 40% and the combined sewer/trade waste charge of $9,557.49 be reduced to $2,425.30 pro-rata to previous consumption.

2       That the 2016/17 second quarter water consumption charge for TAFE at 113 March Street, Orange of $24,516.00 be reduced by 40% and the combined sewer/trade waste charge of $22,690.40 be reduced to $2,880.37 pro-rata to previous consumption.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

 

SUPPORTING INFORMATION

Council has received correspondence from TAFE Orange requesting a reduction of the 2016/17 water and sewerage charges levied on 113 March Street, Orange due to a concealed water leak.

Laser Plumbing contacted Council in mid-December 2016 following issue of the 2016/17 second quarter water/sewerage charges notice which exceeded $48,500.00. At this time the concealed water leak had not been located due to the 3.166 hectare site consisting of a number of buildings and several large areas of concrete. Confirmation that the water leak had been located and repaired was received the following week. However, as the meter reading for the second quarter billing period was recorded 18 November 2016, the 2016/17 third quarter water/sewerage charges were significantly higher than previous years.

 

 


Council Meeting                                                                                                16 May 2017

 

 

6     Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Loan Borrowings 2017 Financial Year

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Reduction of 2016/17 Second and Third Quarter Water Consumption Charges - Ophir Road Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.3     Reduction of 2016/17 Third Quarter Water Consumption Charges 5 Fawcett Ridge Clifton Grove

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

6.4     Gold Coast 2018 Commonwealth Games Queen's Baton Relay Council Selected Batonbearer

          This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 


Council Meeting                                                                                                16 May 2017

 

 

6.1     Loan Borrowings 2017 Financial Year

TRIM REFERENCE:        2017/855

AUTHOR:                       Julie Murray, Financial Accountant    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                                16 May 2017

 

 

6.2     Reduction of 2016/17 Second and Third Quarter Water Consumption Charges - Ophir Road Orange

TRIM REFERENCE:        2017/853

AUTHOR:                       Matt Dean, Clerical Assistant - Water Billing    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

 

 


Council Meeting                                                                                                16 May 2017

 

 

6.3     Reduction of 2016/17 Third Quarter Water Consumption Charges 5 Fawcett Ridge Clifton Grove

TRIM REFERENCE:        2017/867

AUTHOR:                       Matt Dean, Clerical Assistant - Water Billing    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.

 

 


Council Meeting                                                                                                16 May 2017

 

 

6.4     Gold Coast 2018 Commonwealth Games Queen's Baton Relay Council Selected Batonbearer

TRIM REFERENCE:        2017/800

AUTHOR:                       Garry Styles, General Manager    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

  


Council Meeting                                                                                                16 May 2017

 

 

7       Resolutions from closed meeting