ORANGE CITY COUNCIL

Services Policy Committee

Agenda

4 April 2017

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 4 April 2017.

Garry Styles

General Manager

For apologies please contact Michelle Catlin on 6393 8246.

Services Policy Committee                                                                             4 April 2017

Agenda

1 Introduction.. 3

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2 Committee Minutes. 4

2.1 Minutes of the Ageing and Access Community Committee - 2 February 2017. 4

2.2 Minutes of the Spring Hill Community Committee - 27 February 2017. 8

2.3 Minutes of the Cultural Heritage Committee Meeting - 13 March 2017. 15

Services Policy Committee                                                                             4 April 2017

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee                                                                             4 April 2017

2       Committee Minutes

2.1     Minutes of the Ageing and Access Community Committee - 2 February 2017

TRIM REFERENCE:        2017/476

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on 2 February 2017 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Ageing and Access Community Committee at its meeting held on 2 February 2017 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Ageing and Access Community Committee held on 2 February 2017

---

ORANGE CITY COUNCIL

MINUTES OF THE

Ageing and Access Community Committee

HELD IN HACC Centre, 286 Lords Place, Orange

ON 2 February 2017

COMMENCING AT

---

 1      Introduction

Attendance

Cr Ron Gander (Chairperson), Mrs Cecily Butcher, Mrs Nanette Fogarty, Ms Donna Holland, Mrs Jennifer Smith, Ms Jenny Stephens, Ms Lauren Watson, Mrs Elma Woolfe, Community Services Manager, Community Development and Support Coordinator, Community Support and Resource Officer, Central West HACC Development Officer, Central West Aboriginal Community Engagement Officer, Works Engineer

1.1     Apologies and Leave of Absence

RECOMMENDATION

That the apologies be accepted from Cr Neil Jones, Cr Reg Kidd, Mr Tony Gosper, Director Community Recreation and Cultural Services and Works Manager for the Ageing and Access Community Committee meeting on 2 February 2017.

1.2     Acknowledgement of Country

Cr Gander conducted the Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 Nil

2       Previous Minutes

RECOMMENDATION                                                                 Mrs E Woolfe/Mrs C Butcher

That the Minutes of the Meeting of the Ageing and Access Community Committee held on
3 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 3 November 2016.

3      Presentations

3.1     Disability Inclusion Action Plan Update

TRIM Reference:        2017/26

The community consultation process for the development of the Disability Inclusion Action Plan has been completed. A consultant has been engaged to write the Plan and guide the review and development process. As a part of the development process a reference group will be formed to discuss the strategies and actions which will be contained within the Disability Inclusion Action Plan. Following the development of a draft Plan, it will be distributed to Committee members for comment before going to Council for approval and public exhibition.

RECOMMENDATION                                                                Mrs C Butcher/Mrs N Fogarty

That the information provided to the Committee on Disability Inclusion Action Plan Update be acknowledged.

4       General Reports

4.1     Senior Citizens' and Pensioners' Centre Consultation

TRIM Reference:        2017/29

Recommendation                                                                     Mrs E Woolfe/Mrs J Smith

That the information provided in the report by the Community Support and Resource Officer on Senior Citizens' and Pensioners' Centre Consultation be acknowledged.

4.2     Ageing and Access Community Committee Action Plan

TRIM Reference:        2017/27

Recommendation                                                                   Ms D Holland/Ms L Watson

That the Ageing and Access Community Committee Action Plan be reviewed and updated.

MATTER ARISING

TRIM Reference:        IC17/549

The Committee was informed that Mr Don Hume has resigned from the Committee.

RECOMMENDATION                                                                  Ms D Holland/Mrs E Woolfe

That the resignation of Mr Don Hume be accepted and a letter of thanks be sent aknowledging his work with the Committee.

The Meeting Closed at 3.40 PM.

Services Policy Committee                                                                             4 April 2017

2.2     Minutes of the Spring Hill Community Committee - 27 February 2017

TRIM REFERENCE:        2017/506

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The Spring Hill Committee met on 27 February 2017 and the minutes of the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Our City - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Spring Hill Community Committee at its meeting held on 27 February 2017 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Spring Hill Community Committee held on 27 February 2017

2        Spring Hill Action Plan, D15/9637⇩

---

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 27 February 2017

COMMENCING AT  5.35pm

---

 1      Introduction

Attendance

Cr R Gander (Chairperson), Cr K Duffy, Mrs J Davies, Ms P Davis, Ms Elizabeth Mills, Mrs B Nesbitt, Ms A Rezko, Mr J Nalder, Director Community, Recreation and Cultural Services

Observer:  Bill Farrell

1.1     Apologies and Leave of Absence

RESOLVED                                                                                            Ms E Mills/Mr J Nalder

That the apologies be accepted from Mr P Worboys and Mr S Nelson for the Spring Hill Community Committee meeting on 27 February 2017.

1.2     Acknowledgement of Country

Cr Gander conducted an Acknowledgment of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                            Mr J Nalder/Ms E Mills

That the Minutes of the Meeting of the Spring Hill Community Committee held on 17 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 17 October 2016.

3       Presentations

3.1     Speed Limit Entrance to Spring Hill – MS Beth Mills

TRIM Reference:        2017/156

Ms Beth Mills provided a presentation on the need for a speed limit sign to be placed on Forrest Road and for the speed limit to be reduced to 80km on Davis Road upon entrance to Spring Hill. Ms Mills also expressed concern regarding speeding in Carcoar Street.

RECOMMENDATION                                                                            Ms E Mills/Ms A Rezko

That the presentation on the Speed Limit in Spring Hill be acknowedged and that a request be sent to the City of Orange Traffic Committee to consider the community requests in relation to speed limits and associated signage in the Spring Hill area.

3.2     Spring Hill Master Plan - Part A

TRIM Reference:        2017/292

RECOMMENDATION                                                                         Ms A Rezko/Mr J Nalder

1 That the update on the Spring Hill Master Plan – Part A be acknowleged.

2 That Council bring back to the community the plans and costing for the community proposed works on Worboys Street.

4       General Reports

4.1     Spring Hill Rural Fire Service Location

TRIM Reference:        2017/264

Recommendation                                                                            Ms A Rezko/Ms E Mills

That the report on the Spring Hill Rural Fire Service be acknowledged.

4.2     Spring Hill Community Committee Action Plan

TRIM Reference:        2017/294

Recommendation                                                                           Ms E Mills/Mr J Nalder

That the Spring Hill Community Action Plan be reviewed and updated.

The Meeting Closed at 6.55pm.

Services Policy Committee                                                                                                       4 April 2017

2.2                       Minutes of the Spring Hill Community Committee - 27 February 2017

Attachment 1      Spring Hill Action Plan

D15/9637

Spring Hill Community Committee

Action Plan

Action	Task	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
Spring Hill Master Plan Part A
Priority Works identified by Committee	1.   Kerb and guttering installed in Worboys Street between Seaton Street and Hill Street	Council	8.3	2017 - 2018	Dec 16	Dec 17	Design work and costing commenced.
	2.   Installation of pedestrian crossing in Worboys Street adjacent to Hill Street	Council	8.3	N/A	TBA	TBA	Request submitted to Traffic Committee.  Committee to be advised of outcome when received.
	3.   Installation of bubbler in Alf Read park	Council	8.3	As per update	TBA	TBA	Pending following costings of Priority 1 - Kerb and Guttering in Worboys Street.
	4.   Commencement of Street Tree Program	Council, Community Committee	8.3	2017	TBA	TBA	Tree planting conducted in park. Other plantings to be determined as program.
	5.   Installation of footpath on eastern side of Carcoar Street between Seaton Street and Hill Street	Council	8.3	As per update	TBA	TBA	Pending following costings of Priority 1 – Kerb and guttering in Worboys Street.
Other Actions Identified by Committee
Tree planting to assist in slowing traffic and  to minimise unintended through traffic,  increase sense of driving in a residential area and increase visual amenity	·    Infill tree planting throughout the village to enhance the village character  ·    Forest Road and along Seaton Street ·    Hill Street Road reserve ·    Carcoar Street ·    Form working group to progress tree planting strategies  in consultation with Council ·    Council staff to advise suitable tree species	Council, Community Committee	8.3	2015-17	April 2015	Ongoing	Village Master Plan conducted September 2016. Tree planting conducted in park. Other plantings to be determined as component of master planning process.
Improving Road Safety	·    Raised pedestrian crossing to provide connectivity with footpath network and traffic calming – Spring Street and Seaton Street	Council	8.3	2016-17	Dec 2015		Priority 1 – Pathway outside the Post Office working towards the railway as a starting point, (Committee Meeting 30/3/15)   Options for alternative (cheaper) surfaces for the footpaths to be explored.
	·    Provide speed reductor marking on Beasley Road and Forest Road indicating to drivers they are entering a residential zone	Council	8.3	N/A	TBC		Memo to Traffic Committee requesting advice/action.
	·    Opportunity to work with plans to move the current fence at the old railway station back and clean up the area to allow off road parking	Community Committee Working Group			April 2015		To be further determined / guided by master planning process.
	·    Speed hump to slow traffic – Worboys Street same for Chapman Street	Council	8.4	2016
	·    Reduce speeding on Chapman Street and Spring Street
	·    Install pedestrian crossing along Spring Street			2016
	·    Kerb and guttering in Baker Street and with footpath for water to disperse – in  Carcoar Street			2016
Flashing lights for School Crossing	·    Request to Police			Funds to be sought by Committee			Lights installed as a NSW Government initiative

Services Policy Committee                                                                             4 April 2017

2.3     Minutes of the Cultural Heritage Committee Meeting - 13 March 2017

TRIM REFERENCE:        2017/524

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The Cultural Heritage Community Committee met on 13 March 2017 and the Minutes of the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 13 March 2017 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Cultural Heritage Community Committee held on 13 March 2017

2        CHCC Action Plan, D15/5189⇩

---

ORANGE CITY COUNCIL

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 13 March 2017

COMMENCING AT  5.00pm

---

 1      Introduction

Attendance

Cr Ron Gander (Chairperson), Mr Charles Everett, Ms Elizabeth Griffin, Ms Alexandra Rezko, Mr Phil Stevenson, Mr Rodney Tonkin, Director Community, Recreation and Cultural Services,  Museum and Heritage Manager

1.1     Apologies and Leave of Absence

RESOLVED                                                                                  Ms E Griffin/Mr P Stevenson

That the apologies be accepted from  Cr R Kidd and Mr J Nicholson for the Cultural Heritage Community Committee meeting on 13 March 2017.

1.2     Acknowledgement of Country

Cr Gander conducted an Acknowledgement of Country.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                          Ms E Griffin/Ms A Rezko

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 12 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 12 December 2016.

3       General Reports

3.1     2016 Cultural Heritage Awards

TRIM Reference:        2017/397

Recommendation                                                                Mr R Tonkin/Mr P Stevenson

That the report be acknowledged and the 2016 Heritage Awards Ceremony be held 5 May 2017.

3.2     Banjo Paterson Park

TRIM Reference:        2017/404

Recommendation                                                                       Mr R Tonkin/Ms E Griffin

1 That the report on Banjo Paterson Park be acknowledged.

2 That a report providing a scope of works for Banjo Paterson Park be bought back to the next meeting.

3.3     Cultural Heritage Action Plan

TRIM Reference:        2017/395

Recommendation                                                                       Mr R Tonkin/Ms E Griffin

That the Cultural Heritage Action Plan be reviewed and updated.

The Meeting Closed at 6.06pm.

Services Policy Committee                                                                                                       4 April 2017

2.3                       Minutes of the Cultural Heritage Committee Meeting - 13 March 2017

Attachment 1      CHCC Action Plan

D15/5189

Cultural Heritage Community Committee

Action Plan

Item	Key Strategies/Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/ Completed
1	ESTABLISH HERITAGE COMMITTEE
1.1	·   In accordance with Council’s policies, the relevant historical groups, including the National Trust, (Orange Branch), Orange and District Historical Society, the Local Aboriginal Land Council, owners of heritage items and other interest groups, are to be informed of specific heritage matters that will be of interest to the group or individual.	MHC	8.4	NA	2017	2017	Ongoing – representatives from groups on Community
2	HERITAGE CONSERVATION
	Review interpretative signage ·    Signs are regularly inspected for repainting and cleaning ·    Repair, replace/upgrade where necessary ·    Develop signs as identified	Council Staff	8.4	In current budget	2017	2017	Committee to identify signs requiring maintenance
2.1	Develop a series of conservation guideline fact sheets based on FAQ ·    Mail out annually to OCC property owners over next 3 years	HA	8.4	Subject to Delivery/Operational  Plan/Budget
2.2	Develop a program for the conservation of Council owned properties ·    Identify and develop conservation plans and strategies to identify individual places of high local (and higher) significance ·    Implement recommendations from the Chinamen’s Bend Cemetery -      Install interpretation to recognise those that are buried in the cemetery ·    Implement recommendations from the Lake Canobolas Pump House CMP ·    Robertson Park – CMP to be developed ·    Implement findings from Banjo Paterson Park CMP -	HA/MHC	8.4	Ongoing Not in current delivery/Operational Plan	2017	2017 2017	Ongoing Draft Robertson Park CMP developed
2.3	·   Investigate hosting an educative seminar every second year for the community that includes information on how to maintain older buildings -      Victorian Houses and gardens	MHC	8.4	Not in current delivery/Operational Plan			Proposed for 2016
2.4	Identify the heritage items in your area and list them in your local environmental plan ·      Nominate Cook Park as an item of State Significance of the State Heritage Register ·      Seek input from the Aboriginal Community to list the Springs on the State Heritage Register ·      Provide assistance to the NSW Heritage Office in the identification and listing of state significant buildings/places within the Orange area on the State Heritage Register. ·      Continue to utilise the Orange SHI to add relevant information to the listed items, the conservation areas and potential items.	MHC	8.4	Liaise with OLALC Ongoing Ongoing	2017		Ongoing Nomination developed Work with OLALC on Springs nomination Ongoing
2.5	Cemetery Walk Brochure ·   Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery.  Conduct Heritage Walks of significant areas of Orange ·    Review the Cemetery Walk brochure to include the Mayors of Orange in the Cemetery Walk brochure ·    Locate the unmarked graves for past Mayors of Orange, Peisley and Woodward and place small headstone on grave .  (seek appropriate specifications from the Cemetery CMP)	MHC/ E Griffin	8.4		2017	Draft developed
2.6	Present educational and promotional programs ·    Orange City Council Cultural Heritage Awards being held bi-annually as part of the Heritage Festival – scheduled for 2017 ·    Promote Heritage Festival in April/May and History Week in September. -           Develop a program of events that could be included in the promotion of the Heritage Festival and History Week. ·    Facilitate annual awards programs such as the Sir Neville Howse award program ·    Facilitate the Isabel and Stuart Douglas award to primary school located within the Orange City Council Boundary. ·    To continue to promote and identify new opportunities for cultural heritage tourism through the ongoing promotion and identification of sites and tours at the Orange Visitor Information Centre ·    Develop a digital app for Orange heritage	MHSO MHC MHC	8.4	In Delivery/ Operational Plan In Delivery/ Operational Plan Ongoing To be included in Council website upgrade	2017	Ongoing Annual	Museums open day held in 7 May 2017
2.7	·    Provide opportunities to Council staff to attend relevant training courses. ·    Participate in Central West Heritage Network Seminar for professionals. ·    Assist in developing strategies through community consultation for the conservation and protection of specialist places such as the City’s stock of duration/workers cottages.	MHC	8.4		2017		Ongoing
2.8	Boer War Day ·    Hold an annual Boer War Event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War ·    Promote the Boer War through or a brochure	E Griffin	8.4		2017	May - Annually	Event conducted in 28 May 2017
2.9	Develop a program to research the Sudan War	E Griffin	8.4	N/A	2017
2.10	Appoint a heritage and urban design advisor to assist the council, the community and owners of listed heritage items ·    Continue to offer a Heritage Advisory Service to the Orange City Council area ·    To provide urban design comments as part of Council’s development assessment program. ·    Provide owners of heritage listed properties with free conservation advice ·    See appropriate and sensitive development solutions with developers of heritage sites.	HA MHC	8.4	In current Delivery/ Operational Plan			David Scobie appointed Ongoing
2.11	Introduce a local heritage incentives fund to provide small grants to encourage local heritage projects ·      Continue to the Small Grants Heritage Fund on an annual basis to encourage owners of heritage properties to undertake conservation and maintenance works. ·      Promote the fund yearly on an annual basis	H/A MHC	8.4			Annually	Program conducted annually
2.12	Run a heritage main street program ·      Investigate public interest in establishing a Main Street Program for the villages of Lucknow and Spring Hill. ·      Review the potential for DCP clauses for the relevant villages of Lucknow and Spring Hill and the Conservation Areas. ·      Investigate options and fees for a main street study for Orange.	MHC	8.4			30 June 2017	Draft master plan developed for Lucknow. Council commencing works on the “cleaning up” of the site surrounding the Poppet head on O’Malley land and also the lighting of the Poppet head to be similar to that of Wentworth Mine. Owners consent obtained. Master plan for Spring Hill developed in conjunction with airport MP. Committee considering priority of projects consistent with the MP.
2.13	Ensure that advertising, brochures, web site are well-designed including directional information ·    Develop network links with Destination NSW Tourism	Council staff MHS	8.4			Ongoing
2.14	Promote sustainable development as a tool for heritage conservation by ·     Retaining sound existing buildings  and parts of buildings preserves their embodied energy; ·     Use local and recycled materials where possible eg Cypress pine timber and reused sleepers; ·     Water wise plumbing fittings ·     Water wise landscape design ·     Heavy duty thermal insulation ·     Solar passive design principles ·     Solar hot water and solar PV cells ·     Medium density housing layouts where applicable	HA	8.4				Ongoing
3	ABORIGINAL HERITAGE
3.1	·     Implement recommendations from the Aboriginal Heritage Study ·     Develop an Aboriginal Heritage Trail in conjunction with the Local Aboriginal Lands Council	MHC	8.4	In current delivery/ Operational Plan			Aboriginal study of Cabonne and Blayney Councils to be completed by February, 2016 MHC discussions held with OLAC
4	WENTWORTH MINE
4.1	Continue interpretation and conservation of Wentworth ·    Mine open first weekend of each month ·    Interpret the Mine Manager’s Cottage ·    Develop a history of WH Newman (mine manager)	MHC MHC	8.4	In Delivery/ Operational Plan Brief to be written		Annually