ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

7 March 2017

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 7 March 2017.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 

Services Policy Committee                                                                          7 March 2017

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Community Safety and Crime Prevention Committee – 13 February 2017  4

2.2            Minutes of the Orange Showground Community Committee Meeting – 7 February 2017  15

 

Services Policy Committee                                                                          7 March 2017

 

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 


Services Policy Committee                                                                          7 March 2017

 

 

2       Committee Minutes

2.1     Minutes of the Community Safety and Crime Prevention Committee - 13 February 2017

TRIM REFERENCE:        2017/302

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 13 February 2017 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 13 February 2017 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 13 February 2017

2        Action Plan - Community Safety and Crime Prevention Committee - 2017, D17/3318⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 13 February 2017

COMMENCING AT  

 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Gander, Superintendent Shane Cribb, A/Inspector Andrew McLean, Mr Gavin Hillier, Mr Derek Johns, Mr Bill Kelly, Mr Phillip Kirkwood, Community Services Manager, Road Safety Officer

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                           Cr R Gander/Mr B Kelly

That the apologies be accepted from Mrs Charmaine Bennett and Director Community Recreation and Cultural Services for the Community Safety & Crime Prevention Committee meeting on 13 February 2017.

 

1.2     Acknowledgement of Country

An Acknowledgement of Country was conducted.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                            Mr B Kelly/Mr G Hillier

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 14 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 14 November 2016.

 

 

3       Presentations

3.1     Report by Canobolas Local Area Command (Police)

TRIM Reference:        2017/90

There has been a spike in crime rates for the period October to December 2016. Subsequent to this a number of significant arrests were made which resulted in a drop in reported incidents. Officers continue to focus on property crime.

Currently the reported incidents are down for:

·         Break and Enters

·         Steal from Dwellings

·         Steal from Motor Vehicle

·         Non-Domestic Violence Assualt – at an all time low

Stolen vehicles continue to be an ongoing problem with high recording of incidents. Deliberately lit fires are also a concern of late, though significant arrests may see a decrease in these types of activities.

Police are seeking support from the community in regards to reporting crime or suspicious activity.

Superintendent Cribb voiced his desire to rationalise the number of meetings attended by the Police to achieve more efficient use of their time and more effective contact with the community.

Superintendent Cribb will send an invitation to Councillors for the Canobolas Community Safety Precinct Committee meeting scheduled for 2 March 2017.

RECOMMENDATION                                                                          Mr D Johns/Mr G Hillier

That the verbal report by Canobolas Local Area Command be acknowledged.

 

3.2     Liquor Accord Update

TRIM Reference:        2017/91

There is currently a focus on Plan B to raise awareness and intervention prior to drink driving incidents occurring. The Accord has assisted with financial support. 

There has been a change of Manager at the Hotel Orange.

January has been a relatively quiet month other than some problems reported at the Lords Place taxi rank on New Years Eve.

RECOMMENDATION                                                                            Mr B Kelly/Mr D Johns

That the verbal report on the Liquor Accord Update by acknowledged.

 

 

4       General Reports

4.1     Parental Responsibility Act Report - 1 July to 31 December 2016

TRIM Reference:        2017/88

Recommendation                                                                           Mr B Kelly/Mr G Hillier

That the report by the Community Services Manager on Parental Responsibility Act Report – July to December 2016 be acknowledged.

 

 

4.2     Community Safety and Crime Prevention Committee Action Plan

TRIM Reference:        2017/92

·         Post Office Lane enhancements will be influenced by the redevelopment of the MYER building.

·         Vehicles that congregate late at night at the Summer Centre are being monitored by police.

·         A letter of thanks will be sent to the Emergency Services departments that attended the William Street fire on Saturday 11 February 2017.

Recommendation

That the Community Safety and Crime Prevention Committee note the contents of the Community Safety and Crime Prevention Committee Action Plan and that it is to be reviewed and updated at each meeting.

 

   

The Meeting Closed at 6.20pm

 

Services Policy Committee                                                                                                    7 March 2017

2.1                       Minutes of the Community Safety and Crime Prevention Committee - 13 February 2017

Attachment 1      Action Plan - Community Safety and Crime Prevention Committee - 2017

D17/3318

Community Safety and Crime Prevention Committee

Action Plan - 2017

 

Date

Action

Who

Community Strategic Plan reference

Budget status

Start

End

Update/Completed

 

Property Crime

Break Enter and Steal

Steal from Motor Vehicle

 

Maintain Operation Never Again

Seek funding to resource promotion.

Provide regular updates of security assessments and promotion activities.

Malicious Damage

 

 

 

 

 

OCC

 

Canobolas LAC

OCC

 

 

 

 

7.1.1

 

 

 

In current budget

 

 

 

 

 

Funding application to ClubGRANTS achieved $1,500 contribution to the cost of promoting Operation Never Again.

Operation Never Again promoted during the Christmas and New Year period.

Currently liaising with the Canobolas LAC re appropriate communication tools given a desire to reduce the number of Crime Prevention meetings attended by police.

 

Community Engagement:

Use community events and information stalls as a crime prevention tool.

 

Canobolas LAC

7.1.1

Project budgets identified as required.

 

 

Working with the LAC to promote local crime prevention strategies.

 

Ineffective lighting:

Conduct lighting audit.

 

Essential Energy

 

 

 

 

 

Letter to Essential Energy

 

Report to Community Safety and Crime Prevention Committee (CSCPC).

Essential Energy

 

 

 

 

D16/10924, further action required.

 

Engagement of young people:

Interagency approach to responding to youth crime.

 

Youth Services Providers

 

7.1.1

 

In current budget

 

 

 

Children (Protection and Parental Responsibility) Act 1997 – application successful for reinstatement of Orange Operational Area - 1 July 2015 to 30 June 2019, (IC15/9722).

Report to NSW Attorney General on implementation of PRA D16/5483

 

Maintain the Parental Responsibility Act

OCC

7.1.12

No costs expected

 

 

 

 

Canobolas LAC participation in the Community Services Interagency

Canobolas LAC

 

No cost expected

 

 

Youth Advisory Council established.

 

Establish and support the Youth Advisory Council

OCC

9.1.1

Project budgets identified as required

 

 

 

 

Conduct after school and vacation programs for identified young people

OCC

9.1.1

Project budgets identified as required

 

 

Merge program conducted during the summer holidays involving 58 young people.

The Designing Futures program has been funded to engage 40 identified young people to support their continued involvement in education by positive participation in   sporting, cultural and recreational activities.

 

Alcohol and other drugs related crime (including  Assault):

 

Domestic Violence Related:

Responded to via Safer Pathways and Fortnightly Safety Action Meetings attended by a number of relevant agencies (facilitated by Police).

 

 

 

 

Canobolas LAC

 

 

 

 

 

 

 

 

 

No expected costs

 

 

 

 

 

 

 

 

 

 

Non-Domestic Violence Related:

Responded to via:

 

 

 

 

 

 

 

·    The Orange Liquor Accord;

Canobolas LAC

7.1.1

No expected costs

 

 

Representation at Liquor Accord meetings and a regular Liquor Accord report provided to the Community Safety and Crime Prevention Committee.

 

·    Health Promotion Activities (eg Drug Action Week);

 

 

 

 

 

 

 

·    Ice Campaign - (Workshops / forums / advertising and promotion);

OCC

7.1.1

In current budget

May 2015

Dec 2015

Council has supported Calare Rotary in the conduct of their Ice Forums – Ice..Not Once..Not Ever.

Australian Drug Foundation considering conducting Ice Information sessions in Orange late in 2016

 

·    Alcohol Free Zones;

 

7.1.1

In current budget

1 Nov 2015

31 Oct 2019

CBD Alcohol Free Zones reinstated from 1 November 2015 to 31 October 2019.

 

·    CDAT

 

7.1.1

No costs

May 2015

Dec 2015

Council has facilitated the reestablishment of the Orange CDAT.

CDAT will focus on value adding to relevant activities during:

·   Youth Week,

·   Drug Action Week,

·   White Ribbon Day.

 

·    CCTV

Canobolas LAC

7.1.1

 

 

 

Council continues to support to operation of the CCTV network.

 

·    BOSCAR data reported to the Crime Prevention Partnership and the (CSCPC); and

Canobolas LAC

 

In current budget

Ongoing

 

 

 

·    Community Safety Audits, conducted, recommendations implemented and reviewed.

 

 

 

Ongoing

 

 

 

·    Alcohol Licensing Enforcement  – reviews of local alcohol related crime and provide reports to the CSCPC

Canobolas LAC

 

 

Ongoing

 

 

16 May 2016

Post Office Lane Enhancement:

·    Application for improved lighting and upgrades to Post Office Lane have been submitted to Attorney General’s Department – Safer Streets Funding program.

 

 

7.1.1

 

 

Ongoing

 

 

 

Services Policy Committee                                                                          7 March 2017

 

 

2.2     Minutes of the Orange Showground Community Committee Meeting - 7 February 2017

TRIM REFERENCE:        2017/191

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Showground Community Committee met on 7 February 2017 and the minutes are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange Showground Community Committee at its meeting held on 7 February 2017 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange Showground Community Committee held on 7 February 2017

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Showground Community Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT  4.32pm

 1      Introduction

Attendance

Cr R Gander (Chairperson), Mr P Naylor, Ms B Dunn, Mr M Meagher, Ms J Cleary, Mr P Garlick, Director Community, Recreation and Cultural Services

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                     Ms B Dunn/Mr M Meagher

That the apologies be accepted from Cr J Davis, Mr C Ross and Ms A Field for the Orange Showground Community Committee meeting on 7 February 2017.

 

1.2     Acknowledgement of Country

Cr Gander conducted an Acknowledgment of Country.

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                         Cr R Gander/Ms J Cleary

That the Minutes of the Meeting of the Orange Showground Community Committee held on 13 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Showground Community Committee meeting held on 13 October 2016.

 

 

 

MATTER ARISING

 

RECOMMENDATION                                                                  Mr P Naylor/Mr M Meagher

1           That Council prioritise minor capital works on the infrastructure of the showground as:

a          Retiling of toilet facility adjacent to the Agricultural Pavilion,

b          Repairing leak in Secretaries office in Dalton Pavilion,

c           Repair or replacement of Leeds Parade Fencing

d          Repair or replacement of fencing of Square show ring

2               That a report be presented to the committee as to likely timeframe these works can take place; and

3               Council consider an allocation in future capital works programs for the diversion of water or the underground piping of water so that the swale is able to be removed to enable the showground to be developed and better utilised.

 

3       General Reports

3.1     Orange Showground Pavilion Update

TRIM Reference:        2017/136

RECOMMENDATION                                                                           Ms B Dunn/Ms J Cleary

1               That the report on the Orange Showground Pavilion be acknowledged, and

2               That representatives of Council and Showground Committee meet on site on 8 February 2017 to determine the location of the external fire hydrant such that it meets fire regulation and does not impact on the operation of the facility or possible future expansion of the Pavilion.

 

The Meeting Closed at 5.48 pm.