Agenda of Council Meeting - 21 February 2017

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

RESOLVED - 17/001 Cr K Duffy/Cr C Gryllis

That Council allow the media to record the Council Meeting.

1.1 APOLOGIES

RESOLVED - 17/002 Cr C Gryllis/Cr S Munro

That the leave of absence be granted to Cr R Kidd for the Council Meeting of Orange City Council on 7 February 2017, and for all Council functions to 28 February 2017.

1.2 ACKNOWLEDGEMENT OF COUNTRY

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

APOLOGY BY CR TURNER – CODE OF CONDUCT MATTERS

At its meeting of 20 December 2016, Council resolved that Cr Turner provide an unqualified apology to the next Open Council Meeting in relation to breaches of the Code of Conduct.

Cr Turner delivered these apologies to Council.

QUESTION TAKEN ON NOTICE

Cr Duffy asked if the breaches found against Cr Turner constituted strikes under changes to the Code of Conduct and if so, would it be one or two strikes. A response to be circulated to Councillors.

2 Mayoral Minutes

Nil

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 17/003 Cr R Gander/Cr S Munro

That the Minutes of the Extraordinary Meeting of Orange City Council held on 13 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 13 December 2016.

RESOLVED - 17/004 Cr S Munro/Cr R Gander

That the Minutes of the Ordinary Meeting of Orange City Council held on 20 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 December 2016.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.07PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.14PM

4 Notices of Motion/Notices of Rescission

4.1 Pedestrian Access March and Sale Streets by Cr Duffy

TRIM Reference: 2017/53

RESOLVED - 17/032 Cr K Duffy/Cr C Gryllis

That Council modify the pedestrian access along Sale Street on the eastern side of the intersection of March Street and Sale Street be aligned with the streetscape footpath, as it is on the western side of the intersection.

4.2 Recording of Council Meetings by Cr Duffy

TRIM Reference: 2017/74

MOTION Cr K Duffy/Cr C Gryllis

1 That all Council Meetings be recorded and allowed to be recorded by Council and or any individual, group or corporate body, except in the case of Closed meetings which are to be recorded and filed for reference, with any listening device including video, electronic media, live stream social media or any other device.

2 That Council staff prepare an amended Code of Meeting Practice to incorporate these changes for public exhibition.

AMENDMENT Cr C Gryllis/Cr J Davis

That Council receive a report on the impact and legal and other issues relating to recording and broadcasting of Council Meetings.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

** Cr Taylor left the meeting with the time being 8.56pm **

5 General Reports

5.1 External Loan

TRIM Reference: 2017/100

RESOLVED - 17/033 Cr R Turner/Cr S Munro

That failing the receipt of approval from the Minister of Local Government’s office for a re-submission of the application for an internal loan, the Council pursue an external loan for the purchase of two properties.

5.2 Amendments to Fees and Charges

TRIM Reference: 2017/8

RESOLVED - 17/034 Cr R Turner/Cr S Munro

That the following amendments to the Schedule of Fees and Charges be adopted:

1 Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons:

a) Remove the minimum length of stay

b) Retain maximum length of stay of 2 weeks

c) Low season: Night fee of $180 (Inc. GST)

d) Low Season: Per week fee of $1,260 (Inc. GST)

e) Peak Season: Night fee of $200 (Inc. GST)

f) Peak Season: Per week fee of $1,400 (Inc. GST)

g) Additional person to be charged at $30 (Inc. GST) per head

2 Fees for commercial hire of Wade Park to be as follows:

a) Charge per day $1,000 (plus GST)

b) Security bond $10,000 (plus GST)

3 Payment for Service – Audit and Risk Independent Committee Members:

a) Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time.

b) Independent member $840 per meeting (plus GST) inclusive of all reading/other time.

c) All travel costs for independent members and chairperson to attend Audit and Risk Management Committee meetings as to be at the km rate in the Local Government State Award for the use of own vehicles.

d) All other expenses are considered to be covered in the meeting fees.

4 Payment for Service – Conduct Review Panel Members:

a) Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses.

b) Sole Reviewer investigation costs:

i. For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses.

ii. For subsequent hours - $220 (plus GST) per hour inclusive of all expenses.

iii. Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award.

iv. Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.

c) Conduct Review Panel members (where a Conduct Committee is formed – minimum three members):

i. For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

ii. For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award.

iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.

QUESTION TAKEN ON NOTICE

Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park. A memo will be provided to Councillors.

5.3 Statement of Investments - December 2016

TRIM Reference: 2017/30

RESOLVED - 17/035 Cr K Duffy/Cr R Gander

1 That Council receives the Statement of Investments as at 31 December 2016.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

5.4 Centroc Board Report

TRIM Reference: 2016/2944

RESOLVED - 17/036 Cr K Duffy/Cr R Gander

That the Report from the General Manager from the Centroc Board Meeting 24 November 2016 at Parliament House be noted.

QUESTION TAKEN ON NOTICE

Cr Duffy requested a report on the representation and voting structure of Centroc. A memo will be provided to Councillors.

5.5 Strategic Policy Review

TRIM Reference: 2017/113

RESOLVED - 17/037 Cr R Gander/Cr S Munro

That Strategic Policy ST138 – Related Parties be adopted.

6 Closed Meeting

Nil

The Meeting Closed at 9.14pm

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017.

Council Meeting 21 February 2017

5.3 Statement of Investments - January 2017

TRIM REFERENCE: 2017/179

AUTHOR: Brock Gannon, Financial Accounting Officer

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 January 2017.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council receives the Statement of Investments as at 31 January 2017.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 January 2017, the investments held by Council totalled $117,904,055.65 and is attributed to the following funds.

	31/01/2017	31/12/2016
General Fund	44,925,560.25	45,510,332.46
Sewer Local Fund	34,085,795.76	33,820,820.98
Water Supply Local Fund	38,892,699.64	37,898,092.83
Orange CBD Special Rate
	117,904,055.65	117,229,246.27

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

Externally Restricted	31/01/2017	31/12/2016
General Fund	22,139,049.74	21,737,621.40
Water Fund	39,892,699.64	37,898,092.83
Sewer Fund	34,585,795.76	33,820,820.98
Auspiced	1,522,412.52	1,522,412.52
Internally Restricted	7,396,935.86	7,396,935.86
Unrestricted	12,367,162.13	14,853,362.68
	117,904,055.65	117,229,246.27

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 January 2017 remained at 1.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06% (weighted average 2.73%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.50% plus 0.75% (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 Janaury 2017, the AusBond rate was 1.86%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holding	Capacity
0 - 3 Months	100.00%	10.81%	89.19%
3 - 12 Months	100.00%	60.55%	39.45%
1 - 2 Years	70.00%	11.89%	58.11%
2 - 5 Years	50.00%	16.75%	33.25%
5+ Years	25.00%	0.00%	25.00%

Table 2: Credit Rating Limits

	Maximum	Holding	Capacity
AAA	100.00%	0.00%	100.00%
AA	100.00%	12.94%	87.06%
A	60.00%	48.96%	11.04%
BBB & NR	40.00%	34.56%	5.44%
Below BBB	0.00%	0.00%	0.00%

Certification by Responsible Accounting Officer

I, Kathy Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 21 February 2017

5.4 Quarterly Budget Review and Performance Indicators

TRIM REFERENCE: 2017/124

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

This report provides the second quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications in this report

The December Quarterly Review process has identified variations totalling $2,790,682 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $5,103,560 (from $2,312,878).

The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).

The following table presents Council’s project year-end Operating Result (before capital) by Fund.

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following pages.

Proposed changes:

	Adopted Budget	Proposed Variation	Revised Budget
Our City
*Other Income*
Depot overestimate excess goods sales income funded by reduction in fuel allocation	(32,307)	32,307	0
Employee Assistance program increase	(41,755)	(10,900)	(52,655)
*Materials and Contracts*
Reduction in Advertising allocation to fund Contribution to Orange Harness Racing Club	136,818	(20,000)	116,818
Adjustment to balance program made from Training Budget alignment from September Review	4,304	(401)	3,903
Contribution to Orange Harness Racing Club funded by reduction Advertising allocation	0	20,000	20,000
Safety audit funded from Insurance Incentive bonus	0	3,900	3,900
Additional allocation to Employee Assistance Program (EAP) funded from Insurance Incentive Program	24,500	7,000	31,500
Alignment of Training Budgets to adopted training program	516,233	600	516,833
Reduction to fuel allocation to fund the correction of Old Materials Sales at depot	670,214	(32,307)	637,907
Adjustment to balance program made from Training Budget alignment from September Review	7,734	(2,505)	5,229
Adjustment to balance program made from Training Budget alignment from September Review	0	3,298	3,298
*Depreciation*
Adjustment to balance program made from Training Budget alignment from September Review	6,096	(1,634)	4,462
*Other Expenses*
Adjustment to balance program made from Training Budget alignment from September Review	1,624	(1,000)	624
*Internal Transfer*
Alignment of Training Budgets to adopted training program	(469,013)	(600)	(469,613)
*Capital Items*
Reduction to Vermin proofing and roof drainage system as part of works deferred to 2017/18	32,500	(15,000)	17,500
Reduction to Civic Centre Height Safety Installations as part of work has been deferred to 2017/18	35,000	(20,000)	15,000
Led lights for Civic Centre downstairs foyer funded from restricted asset	0	5,600	5,600
*Equity*			0
Restricted asset used for vermin proofing and drainage	(32,500)	15,000	(17,500)
Restricted asset used to fund Height Safety Installation sat Civic Centre	(35,000)	20,000	(15,000)
Restricted asset used to fund LED lights for Civic Centre downstairs foyer	0	(5,600)	(5,600)
Our Economy	Adopted Budget	Proposed Variation	Revised Budget
*Capital Contributions*
Orange Regional Conservatorium - deferred to 2017/18	(3,000,000)	3,000,000	0
*Capital Items*
Former Hospital Site, allocation to the trust funds held for demolition and movement to align with demolition timetable	1,715,000	(1,629,060)	85,940
*Capital Items*
Orange Regional Conservatorium - deferred to 2017/18	5,000,000	(5,000,000)	0
Adjustment to income Re: Former Hospital Site as no sales will occur	(2,000,000)	2,000,000	0
*Equity*
Restricted asset used to fund Former Hospital Site, deferred to 2017/18	285,000	(370,940)	(85,940)

Our Community
*User Charges*
Increase in Meal sales income used to fund additional Meal purchases	(94,090)	(15,910)	(110,000)
*Other Income*
Income Received for Fire Hazzard Reduction	0	(45,000)	(45,000)
Monies received from Zauner to fund the maintenance costs of the Museum roof.	0	(12,496)	(12,496)
Reduction in Income for NSW Family History conference offset by reduction in expenditure	(46,000)	41,000	(5,000)
Alignment actual grant monies for Aged Services projects	(1,060)	(818)	(1,878)
*Operational Grants*
Grant monies received for Ammerdown Riparian Project	0	(7,080)	(7,080)
Operational Grant for Disability Inclusion Action Plan	0	(5,000)	(5,000)
Additional allocation to match funding for Out of School Care integration	(56,718)	(3,077)	(59,795)
Additional allocation to match funding for Teen time	(122,866)	(13,080)	(135,946)
Reduction to Grant budget to match funding for Aged Services, offset by reduction in expenditure	(39,798)	2,712	(37,086)
Additional allocation to match funding for Aging and Disability Services	(402,924)	(17,066)	(419,990)
Reduction to Grant budget to match funding for Residential Services , offset by reduction in expenditure	(1,088,685)	44,252	(1,044,433)
Reduction to Grant budget to match funding for HACC development , offset by reduction in expenditure	(157,680)	7,587	(150,093)
Reduction to Grant budget to match funding for Aboriginal HACC development, offset by reduction in expenditure	(152,170)	6,054	(146,116)
Migrant services - Additional unspent funds	(101,797)	(2,308)	(104,105)
*Operational contributions*
Contribution received for Harmony Day Soccer Cup	0	(2,000)	(2,000)
*Capital Contributions*
Planetarium deferred to 2017/18	(750,000)	750,000	0
*Employee Costs*
Additional expenditure to match grant monies for Teen Time	5,438	14,386	19,824
Reduction to expenditure for Residential Services to match funding received	223,525	(45,362)	178,163

*Materials and Contracts*	Adopted Budget	Proposed Variation	Revised Budget
Reduction to tree maintenance to fund Ammerdown Riparian Project	33,916	(7,160)	26,756
Fire Hazzard Reduction funded from income received	0	45,000	45,000
Ammerdown Riparian restoration Project, funded from grant monies and tree maintenance	0	14,240	14,240
Increase allocation for maintenance of museum roof funded by Zauner	6,495	12,496	18,991
Decrease in allocation for NSW family History Conference	40,000	(35,000)	5,000
Disability Inclusion Action Plan funded from Operational Grant	0	5,000	5,000
Adjustment to balance program made from Training Budget alignment from September Review	3,024	(1,600)	1,424
Additional expenditure to match grant monies for Out Of School Integration	15,327	4,960	20,287
Adjustment to balance program made from Training Budget alignment from September Review	909	523	1,432
Reduction to expender for Aged Services to match funding received	1,635	(1,569)	66
Increase in Meal purchases funded from additional income	71,469	32,531	104,000
Reduction to expenditure HACC development to match funding received	11,858	(6,572)	5,286
Reduction to expenditure Aboriginal HACC development to match funding received	11,018	(6,211)	4,807
Migrant services - additional expenditure offset by additional unspent funds	1,625	3,254	4,879
Harmony Day Soccer Cup funded from Grant monies	0	2,000	2,000
*Other Expenses*	2,651,393	(325)	2,651,068
Reduction to expenditure for Aged Services to match funding received	823	(325)	498
*Capital Items*
Reduction to Rewire Conservatory at Cook Park to fund Air Conditioner at Courallie and Yarrawong	25,000	(18,000)	7,000
Upgrade smoke detectors at PCYC	0	32,000	32,000
Planetarium deferred to 2017/18	1,500,000	(1,350,000)	150,000
Replace Air Conditioner unit at Courallie Child Care Centre	0	15,000	15,000
Softfall at Courallie funded from restricted asset	0	24,000	24,000
Softfall at Occasional Care funded from restricted asset	0	18,000	18,000
Softfall at Spring Street funded from restricted asset	0	24,000	24,000
Replace Air Conditioner unit at Yarrawong Childcare Centre	0	3,000	3,000
*Equity*
Restricted used to fund upgrade of smoke detectors at PCYC	0	(32,000)	(32,000)
Restricted asset used to fund Softfall at Courallie	0	(24,000)	(24,000)
Restricted asset used to fund Softfall at Occasional Care	0	(18,000)	(18,000)
Restricted asset used to fund Softfall at Spring Street	0	(24,000)	(24,000)

Our Environment	Adopted Budget	Proposed Variation	Revised Budget
*Annual Charges*
Alignment of budget to actual income received - Waste Management Domestic	(3,835,551)	(41,226)	(3,876,777)
Alignment of budget to actual income received - Recycle Charge Domestic	(1,196,178)	(13,088)	(1,209,266)
Alignment of budget to actual income received -Organics Charge Domestic	(1,059,875)	(10,732)	(1,070,607)
Alignment of budget to actual income received -Organics Equal Domestic	(344,743)	(3,332)	(348,075)
Alignment of budget to actual income received - Waste Management Non Domestic	(420,136)	(7,844)	(427,980)
Alignment of budget to actual income received - Depot Access Non Domestic	(10,529)	(246)	(10,775)
Alignment of budget to actual income received - Recycle Charge Non Domestic	(90,593)	(3,285)	(93,878)
Alignment of budget to actual income received -Organics Charge Non Domestic	(4,392)	(748)	(5,140)
*Other Income*
Correct Budget allocation at for Waste Depot Equipment Hire	(523)	523	0
Alignment of budget to actual income received -Recovery Shop	0	(4,883)	(4,883)
*Operational Grants*
Operational Monies received for Blackmans Swamp Creek Flood Plain Study	0	(124,040)	(124,040)
*Capital Grants*
Reallocation of Grant monies received for Roads to Recovery	(1,012,145)	492,465	(519,680)
Capital Grant for Flood Affected Roads	0	(400,000)	(400,000)
Capital Grant for Flood Affected Kite Street - Clinton to Anson	0	(100,000)	(100,000)
*Operational contributions*
Reallocation of operational Contribution for SFR Forest/Huntley	0	(19,900)	(19,900)
Netwaste Contribution to fund Waste Composition Assessment	0	(13,500)	(13,500)
*Materials and Contracts*
Blackmans Swamp Creek Flood Plain Study funded from operational Grant	0	124,040	124,040
Waste consultant allocation funded from additional Income	50,000	1,565	51,565
Waste Composition assessment to be funded from Netwaste Contribution	0	13,500	13,500
Allocation for Waste Diversion Education program as per Council resolution funded from restricted asset	0	30,000	30,000

*Capital Items*	Adopted Budget	Proposed Variation	Revised Budget
Reallocation of Unsealed Roads and footpaths budget used to fund Sealed Urban roads	169,489	(98,765)	70,724
Stabilising and AC Surfacing Lords Place- Deferred	335,000	(335,000)	0
Stabilising and AC Surfacing Anson Street- Deferred	229,900	(229,900)	0
Flood Affected Road Patching funded from Capital Grant	0	400,000	400,000
Reallocation of funds SFR Forest/Huntley Intersection	0	8,510	8,510
Reallocation of funds SFR Anson to Forest	0	8,715	8,715
Reallocation of funds SFR Leeds Parade / NDR Bunnings	0	82,690	82,690
Reallocation of funds Forest Road/ Private Hospital	0	13,000	13,000
Reallocation of funds Boundary Adjustment SFR	0	3,500	3,500
Kite St - Clinton To Anson funded from Capital Grant	0	100,000	100,000
Lirs Drainage Upstream of Shiralee funded from restricted asset	0	2,643,265	2,643,265
Reallocation of classification for East Orange Chanel Widening	100,000	900,000	1,000,000
Additional Funds For East Orange Channel Widening funded from Restricted asset	0	800	800
Widen Chanel - Summer To McLachlan funded from restricted asset	0	82,000	82,000
LIRS Detention Basin funded from restricted asset	0	302,861	302,861
Reallocation of classification for East Orange Chanel Widening	900,000	(900,000)	0
Reallocation to fund Road Blisters	53,210	2,250	55,460
Waste Depot Weighbridge Hardware funded from restricted asset	0	17,272	17,272
ORRRC Capping and Rehabilitation funded from restricted asset	26,523	24,000	50,523
*Equity*
Restricted asset used to fund Stabilising and AC Surfacing Anson Street- Deferred	0	72,435	72,435
Restricted asset used to fund East Orange Channel Widening	0	(800)	(800)
Restricted asset used to fund Widen Chanel - Summer To McLachlan	0	(82,000)	(82,000)
Restricted asset used to fund LIRS Detention Basin	0	(302,861)	(302,861)
Restricted asset used to fund LIRS Drainage Upstream of Shiralee	0	(2,643,265)	(2,643,265)
Restricted asset used to fund Waste Depot Weighbridge hardware	0	(17,272)	(17,272)
Restricted asset used to Fund ORRRC Capping and Rehabilitation	0	(24,000)	(24,000)
Restricted asset used to fund Waste Diversion Education	0	(30,000)	(30,000)
Waste program balance transferred back into restricted asset	0	84,861	84,861

Water Fund (Our Environment)	Adopted Budget	Proposed Variation	Revised Budget
*User Charges*
Reallocation of Water Usage charges to Non Residential water usage	(8,551,730)	1,966,898	(6,584,832)
Reallocation of Water Usage charges to Non Residential water usage	0	(1,966,898)	(1,966,898)
*Materials and Contracts*
Additional budget required for water extraction licence fees	62,727	5,000	67,727
Reduction to align to training budget	15,530	(600)	14,930
Reduction to Waterwise program to fund licence fees	21,538	(5,000)	16,538
Reduction from dam surveillance to fund fencing at Gosling Creek	73,717	(18,000)	55,717
Increase for Gosling Creek fencing funded from reduction to dam surveillance	548	18,000	18,548
Increase for Blackmans Swamp Harvesting sampler costs funded from Macquarie Pipeline monitoring costs	12,383	20,000	32,383
Reduction to monitoring costs to fund addition sampler costs and Steam gauging	115,710	(60,000)	55,710
*Internal Transfer*
Alignment of Training Budgets to adopted training program	18,460	600	19,060
*Capital Items*
Steam gauging station funded from reduction in monitoring costs	20,990	40,000	60,990
Suma Environmental Release logger funded from restricted asset	0	25,000	25,000
*Equity*
Restricted asset used to fund Suma Environmental Release Logger	0	(25,000)	(25,000)
Sewer Fund (Our Environment)
*Other Expenses*
Reduction to electricity budget to fund additional water usage and gas charges	454,852	(74,285)	380,567
Increase in gas charges due to digester offline, requiring the use of natural gas, funded from electricity budget	10,769	10,000	20,769
*Water Availability-Internal*
Increase in water usage due to production process problems	174,309	64,285	238,594
*Capital Items*
Orange STP UV Concept design	0	89,000	89,000
Reduction to the sewer main upgrade - unable to complete works 2016/17 due to project complexity	300,000	(200,000)	100,000
*Equity*
Restricted asset used to fund Orange STP Ultra Violet Concept design	0	(89,000)	(89,000)

Note:Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.

Policy and Governance Implications

Nil

Recommendation

1 That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – October to December 2016, be acknowledged.

2 That the variations arising from the December Quarterly Budget Review, amounting to an improvement of $2,790,682, be adopted.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process.

SUPPORTING INFORMATION

Highlights of the Quarter

· The Orange Library celebrated its 60^th birthday.

· The tender for the construction of the Orange to Central Tablelands Water was let during the quarter. This project was valued at in excess of $35M in the funding submission with the potential to add a further $7M if funding is secured.

· Annual roads resealing program has been completed.

· Roads rehabilitation program is 60% complete.

· Footpath rehabilitation program has commenced with works in Kite Street between Lords Place and Anson Street.

· As part of Council’s Parks Alive program, 17 community events were held with 400 community members participating. Tree planting and mulching activities were included in the events.

· Council adopted a new Tourism Strategy in the quarter.

· Following the opening in October, over 2,000 per month have attended the new Visitor Information Centre.

· 900 of the visitors also visited the Museum. 230 children participated in the Volcanoes school holidays program.

· Council’s website is updated daily and attracts more than 22,000 page views a week.

· The Grow Local project concluded. This funding program was a joint initiative with the NSW Government. 59 businesses in total were given financial support to build their business.

· The Shop Local campaign continues with 54 businesses participating.

· Information was provided to 32 people seeking to move to Orange in the quarter.

· Over 400 planning certificates were issues in the quarter, plus 130 development applications were determined within a median time of 21 days, 46 construction certificates (median processing time of 19 days) and 2 complying development certificates (median time of 10 days).

· Council participated in the Australian National Field Days event in October.

· Community consultation on the Disability Action Plan occurred in the quarter.

· 40 media releases were issued.

· Commissioning of the design for a new Conservatorium and Planetarium progressed in the quarter with the engagement of architects.

· Staff excellence awards were made.

· $125,959 was donated to a variety of organisations and individuals during the quarter.

· Residents of the Bowen and Glenroi communities assisted with planning and development of open space in partnership with Housing Plus.

· Works progressed on the Showground pavilion with an expected completion in the next quarter.

· Council hosted the Japanese Language Speech contest in association with Ushiki and the Japanese Foundation.

· $70,000 outdoor gym installed at Margaret Stevenson Park at minimal cost to Council.

· Consultation occurred with the Senior Citizens and Pensioners Centre users regarding future services.

· The Age Friendly Cities action plan was reviewed.

· Purchase of the site for the Rectangular Playing Field was completed.

· Meetings with Scouts re Scout Camp operations and future possible developments were held.

· International cricket came to Orange’s Wade Park in December with the T20 between Sydney Thunder and Hong Kong national team.

· The City’s youth participated in Council supported programs including the Designing Futures project, NAIDOC week activities and Youth Advisory Council’s Halloween Disco.

· Bike week activities postponed from September due to weather were held in the quarter.

· Upgrade of 300mm sewer main across Margaret Stevenson Park was completed.

· Contractors have been engaged to complete the sewer mains renewals program and works are expected to commence in the beginning of quarter 4.

Other Expenses

Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.

Other Expenses	Adopted Budget	Actuals as at 31/12/2016	Balance	Proposed Variation	Revised Budget
Telephone Charges	367,965	151,913	216,052	(1,325)	366,640
Insurance / Worker's Comp	1,398,569	1,111,387	287,182	0	1,398,569
Donations	84,878	77,607	7,271	0	84,878
Electricity Charges	3,535,837	1,322,380	2,213,457	(74,285)	3,461,552
Gas Charges	275,160	160,361	114,799	10,000	285,160
Mayor and Councillor Fees	265,827	118,169	147,658	0	265,827
Computer Leases	142,100	97,194	44,906	0	142,100
Regional Library Administration Fee	1,115,109	625,097	490,012	0	1,115,109
Other	147,734	67,630	80,104	0	147,734
Total Other Expenses	7,333,179	3,731,738	3,601,441	(65,610)	7,267,569

Review of Income

The following chart provides a snapshot of the split of Council’s income.

Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.

As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.

Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the December quarter 50% should have been received. The “all Income” bar shows overall tracking in accordance with the expected figure.

Rates and Charges Collection

For the second quarter, a total of $4,570,401.05 (13.19%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 12.82% of the amount payable remained outstanding.

Review of Expenditure

The following chart provides a snapshot of the progress of Council’s expenditure.

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. The All expenses bar shows that expenses are tracking as would be expected overall at around 50% at this time of the financial year. Those that are lower are areas where an end of financial year expense is applied.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2016 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Kathy Woolley, Responsible Accounting Officer

Attachments

1 December quarter 2016 performance report, D17/3343 ⇩

2 Council Summary December Quarter 2016, D17/6235 ⇩

3 Major Works December 2016 quarter - report, D17/6401 ⇩

Council Meeting 21 February 2017

5.5 At the Vineyard's Concert at Borrodell

TRIM REFERENCE: 2017/238

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

Council considered a request for financial assistance for the At the Vineyard’s concert to be held at Borrodell Vineyard on 1 April 2017. Council resolved to consider this request in a further meeting. This report provides the opportunity for the item to be finalised.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications in this report

The donations budget is fully expended. Council resolved to provide $1,500 to this event at the meeting on 7 February 2017. Council has also offered in kind support through the free loan of its grand piano which is usually housed at the Orange Regional Conservatorium. The event organiser had a quote for $4,000 for the hire of a piano. This in-kind assistance is a valuable contribution to the event.

Policy and Governance Implications

Nil

Recommendation

That Council assist in the promotion of the At the Vineyard’s event via a social media campaign.

further considerations

SUPPORTING INFORMATION

Council resolved at the 7 February 2017 meeting as follows:

3.2 Request For Financial Assistance

TRIM Reference: 2017/83

RESOLVED - 17/025 Cr J Davis/Cr J Hamling

1 That a donation of $1,500 to be made to At the Vineyard from Cr Turner’s allocation.

2 That Council explore other opportunities to assist the At the Vineyard event.

The Council has asked for additional opportunities to assist the event.

The donations budget is allocated, with the exception of some of the allocation of individual Councillor votes which is summarised below.

Councillor	Adopted Budget	Actual/Committed (as resolved)	Remaining balance
Councillor Davis	$2,000	$2,000 – Forbes Flood Appeal	Nil
Councillor Hamling	$2,000	$500 – Canobolas High School $500 – Orange White Ribbon $500 – Clontarf Foundation $500 – Orange Bush Nippers	Nil
Councillor Brown	$2,000	$2,000 - Leukaemia Foundation	Nil
Councillor Duffy	$2,000	$500 – Come Together Choir $500 – Foodcare Orange $500 – Fusion $500 – Carewest Preschool	Nil
Councillor Gander	$2,000	$1,500 – Foodcare Orange $500 - Fusion	Nil
Councillor Gryllis	$2,000	$500 – Canobolas High School $500 – Carewest Preschool $1,000 – Forbes Flood Appeal	Nil
Councillor Jones	$2,000	$2,000 - Riding for the Disabled	Nil

Councillor	Adopted Budget	Actual/Committed (as resolved)	Remaining balance
Councillor Kidd	$2,000	$2,000 – Light it Red for Dyslexia	Nil
Councillor Munro	$2,000	$2,000 – Anson St School	Nil
Councillor Taylor	$2,000	$500 – Community Christmas Lunch	$1,500
Councillor Turner	$2,000	$500 – Come Together Choir $1,500 – At the Vineyard concert and workshops	Nil
Councillor Whitton	$2,000	$350 – Riding for the Disabled $500 – Community Christmas Lunch $200 – Tiarah Jade Fisher	$950

In addition to the $1,500 already pledged to the event, Council has provided free of charge the loan of Council’s grand piano that is used by the Conservatorium. Additionally, there has been assistance in promoting the event. Council’s donations policy limits a financial allocation of one per year per organisation/recipient.

The provision of a social media campaign run by Council is recommended as the additional opportunity to assist the event. There is a cost associated with this but it is a further in-kind cost.

Council’s Visit Orange social media presence currently has an overall reach of about 12,000 a week. Council could promote the event using the news, updates and videos via its social media presence.

An additional allocation of cash would need to be taken from another program seeing a reduction in that activity. Any additional financial assistance would require advertising as this would constitute the financial assistance of a for profit business.

Attachments

1 Press release - At the Vineyards - Charlie Siem, D17/5528 ⇩

Date of Meeting	Question	Responsible Staff Member	Action	Date for completion
7 Feb 2017	Cr Duffy asked if the breaches found against Cr Turner constituted one or two strikes under changes to the Code of Conduct.	Manager Administration and Governance	Email sent to Councillors 8 February 2017 with response.	Completed
	Cr Duffy asked for the expected date of commencement of works on the Robertson Park toilet block.	Director Community, Recreation and Cultural Services	Information to be provided to Councillors.	Mar 2017
	Cr Whitton raised concerns about impacts on traffic with works on the Peisley Street bridge.	Executive Support Manager	The matter has been listed for a future Councillor Briefing.	Mar 2017
	Cr Whitton requested staff to investigate a fence in the laneway off Lords Place, adjacent to Torpy Street.	Manager Building and Environment	This matter has been referred to staff to investigate.	Mar 2017
	Cr Gander asked if the energy usage for the Airport could be added into the Current Works report.	Commercial and Emergency Services Manager	Arrangements have been made to provide these figures on a monthly basis.	Mar 2017
	Cr Taylor requested regular reports be provided on property sales in Orange.	Business Project Officer	A quarterly report will be included with the Employment and Economic Development Policy Committee commencing March 2017.	Mar 2017
	Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park.	Manager Business Development	Information to be provided to Councillors.	Mar 2017
	Cr Duffy requested a report on the representation and voting structure of CENTROC.	Executive Support Manager	A memo was provided to Councillors on 13 February 2017.	Completed

20 December 2016	Cr Duffy asked if roadside vendors are required to submit a development application.	Director Development Services	Information to be circulated to Councillors.	Mar 2017
	Cr Taylor requested the City of Orange Traffic Committee consider installing speed reduction measures in William Maker Drive, particularly the newer section.	Commercial and Emergency Services Manager	Traffic Counter will be installed to ascertain speed of vehicles.	Mar 2017
	Cr Taylor requested a report on whether the identity of complainants (if a Councillor) can be disclosed if considered to be in the public interest.	Manager Administration and Governance	Council has sought advice from the Office of Local Government, information will be provided once response is received.	Mar 2017
6 Dec 2017	Cr Turner requested a review of the quality of mulch and topsoil sold at the Resource Recovery Centre.	Manager Waste Services and Technical Support	Log chip is only utilised for internal Council operations at the RRC or for customers who require coarse chipped material for bush regeneration purposes. Compost is sold to public and meets Australian Standard. Stockpile site became cross contaminated with adjoining mound of material which has since been rectified and larger volumes of compost maintained to ensure quality material is available to the public.	Completed
	Cr Munro requested a report on the provision of facilities/services for people with a disability.	Community Services Manager	Information to be provided to Councillors.	Mar 2017
	Cr Duffy requested an update on the Cycleways project.	Works Manager	Information to be provided to Councillors.	Mar 2017
15 Nov 2016	Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.	Director Development Services	Information to be provided to Councillors.	Mar 2017
6 September 2016	Cr Gryllis requested that Council invite the President of the Orange Chamber of Commerce to attend either a Council Meeting, or the Economic Development Community Committee meeting, to outline the Chamber’s suggestions on ways to encourage development in the City.	Executive Office Manager	Scheduled for 14 March 2017.	Mar 2017
16 Aug 2016	Cr Duffy asked if Council is able to apply a bond for developments in relation to any damage to infrastructure.	Manager Engineering Services	Following detailed investigation into this matter, Council staff believe a damage bond should be applied to development work. A detailed report will be prepared for Councillor’s consideration in the New Year.	Mar 2017
2 Feb 2016	Cr Jones requested a briefing to discuss progress on a new caravan park.	Director Corporate and Commercial Services	Councillors have been provided with updates on progress on the relocation of the harness racing facility to Towac Park in briefings and via two reports to Council (4 October 2016 and 7 February 2017).	Completed

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.1	Maintain Delegations and Sub-Delegations Register	Review delegations to the General Manager in November annually	n	Delegations and Sub-Delegations managed during the quarter. A full review of the Delegations to the General Manager was commenced in the quarter for reporting to Council in the next quarter. The delay was due to the merger proposal having not been decided.
1.1.1	Maintain Delegations and Sub-Delegations Register	Update and distribute sub-delegations to staff in December annually	n
1.1.2	Provide information to Councillors on training and development opportunities	Number of opportunities for training notified to Councillors	n	Training and development opportunities reported to Council as they arise. During the quarter the opportunity to attend the National Local Roads and Transport Congress was reported to Council.
1.1.3	Undertake testing of Council's Business Continuity Plan (BCP)	BCP tested and reviewed in December annually	n	Testing of business continuity plans for main Council buildings completed in December.
1.1.4	Maintain the Enterprise Risk Management System	Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee	n	The Enterprise Risk Management System was maintained during the quarter. A summary of Risk Assessments undertaken was prepared for Directors during the quarter. A comprehensive review of the Corporate Risk Register was completed and reported to the Audit and Risk Management Committee.
1.1.4	Maintain the Enterprise Risk Management System	Compliance reporting quarterly to Directors	n

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.5	Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities	Increase social media engagement and reach by 25%	n	There has been an increase in social media activity during the quarter. There has been a continuing focus on road works and the creation of new videos to better explain the scope of works and how roads are built and maintained. The Council website is updated daily and attracts more than 22,000 page views a week. There were 4 e-newsletters issued in the quarter, with an average opening rate of 58%. During the quarter the number of ‘Likes’ on the main Council Facebook page grew by 5% from 3,605 to 3,807. During the same period, the number of Facebook users engaging with the page (though comments, shares etc.) varied widely week to week, depending on the topics being posted about and discussed. This ranged from 1,198 people per week through to 3,555 per week. The number of Twitter impressions showed steady growth with a total of 46.8K compared to 35K in the previous quarter, up by 33% over the quarter.
1.1.5		Maintain the Council website with weekly updates	n

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.1	Manage Council’s Records System	All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member	n	All incoming letters and emails to Council were registered into Council's system on a daily basis, and allocated to the appropriate staff member for action.
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements	Annual financial statements finalised by November	n	The September Quarterly budget review report was reported to Council on 15 November 2016. Annual financial statements for 2015/16 were externally audited during the week commencing on 17 October 2016 and were lodged with the Office of Local Government on 7 November 2016. September and December quarterly reports completed on time.
1.2.2		Quarterly reports presented to Council within two months of the end of each quarter	n
1.2.3	Establish and support Council Meetings, Policy Committees and Council's Community Committee Network	Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings	n	Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes. Community Committees have action plans that provide input into strategic direction setting. The report on complaints under Council's Code of Conduct was presented to the 20 December 2016 Council Meeting. Pending merger decision charters of committee review was placed on hold.
		Review Council's Community Committee network structure in September annually
		Establish the annual Committee Meetings Schedule in September annually
		Undertake a strategic planning session with all Community Committees in September-October annually
		Review Charters of Community Committees in October annually
		Annual Report from the Audit and Risk Management Committee by April
		Report of complaints under Council's Code of Conduct to Council by December annually

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions
Ref	Task	Performance Indicator	Status	Progress Report
1.3.1	Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)	Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016	n	On hold due to merger. The Development Control Plan is in draft state and includes Shiralee component.
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)	Publish the annual SOE by November	n	State of the Environment Report prepared and submitted to the Department in November 2016.
1.3.3	Support the Local Emergency Management Committee (LEMC)	Finalise Council's input into local emergency planning in conjunction with key agencies	n	The Flood Emergency Flood Plan Volume 1 was endorsed by the Committee. The Emergency Impact Assessment was completed. The Cabonne Standard Operating Procedures were endorsed by the Committee.
1.3.4	Support the Rural Fire Service	Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.	n	Bush Fire Management Committee and Zone Liaison Committees attended. The Risk Management Plan was submitted to the Rural Fire Service for approval. The Rural Fire Service has changed funding arrangements and Council has been advised it no longer be providing a rebate.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan
Ref	Task	Performance Indicator	Status	Progress Report
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September	n	Council considered a new Strategic Policy ST138 - Related Parties and resolved to place this policy on public exhibition. Council adopted the Strategic Policy ST020 Payment of Expenses and Provision of Facilities to Councillors and ST137 Orange Regional Museum Sponsorship during the quarter. Operational Policies reviewed and adopted by the General Manager during the quarter included OP107 - Working Alone, OP095 - Bullying and Harassment Prevention, OP011 - Relief Duties, OP086 - Recover at Work, OP106 - Testing and Tagging of Electrical Equipment and OP092 - Flexible Working Arrangements.
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Operational Policies annually	n
1.4.2	Ensure Councillors are made aware of key Policy requirements	Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April	n	Training for Councillors on specific provisions in relation to the Code of Conduct and Code of Meeting Practice will be considered early in 2017, in particular to however when required, information is circulated to Councillors on policy provisions.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Facilitate the implementation of tasks within the Disability Action Plan	n	Community consultation has been undertaken, a community survey and a staff survey distributed. Quotes were called for the writing up of the plan and a consultant engaged.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Develop the 2017/20 Disability Inclusion Action Plan	n

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums
Ref	Task	Performance Indicator	Status	Progress Report
2.1.1	Promote Council's activities through media releases, media briefings and host community information sessions when appropriate	Host community information sessions on key projects and activities as appropriate	n	Council has issued more than 40 media releases for the quarter. The Your Say site within the Council website received 8,500 visits during the reporting period. The Your Say site engaged with the community about topics including the Orange to Carcoar pipeline, road building strategies and disabled access.
		Issue bulletins through the Council E-news service monthly
		Issue media releases at a minimum of one weekly
		Maintain Council's social media presence and provide information on a weekly basis via social media
		Provide at least one media briefing per week

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive
Ref	Task	Performance Indicator	Status	Progress Report
2.2.1	Provide a highly responsive customer service function	Undertake monthly training of Customer Service Team on key issues	n	Training for the Customer Service Team continues on a monthly basis. All issues reported to Council via the website, phone, email or in person are added to the Customer Request Management System within two days of receipt, and allocated to the appropriate staff member for action. 1,775 requests were entered during the quarter. Council's after-hours phone service continues to be provided.
		All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days
		Continue to provide after-hours call answering service
		Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders
Ref	Task	Performance Indicator	Status	Progress Report
2.3.1	Maintain membership of key lobby groups to advance regional priorities	Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services	n	Council maintained strong relationships with regional and key lobby groups during the year, including Centroc, NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref	Task	Performance Indicator	Status	Progress Report
3.1.1	Ensure all requirements for the conduct of the election are undertaken within required timeframes	Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner	n	With the deferral of the Local Government Election for Orange until September 2017, no action required at this stage.
3.1.1		Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election	n

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task	Performance Indicator	Status	Progress Report
3.2.1	Implement the Workforce Management Plan	Implement succession planning for identified critical positions	n	· Workforce Management Plan reviewed for 2017/18 following meetings with all Managers on their current and future workforce and succession planning needs. · Staff Excellence Awards and service recognition undertaken for 2016. · Council Picnic Day held in November 2016. · Merger planning workshops held with Blayney and Cabonne Council including a session on Planning for a Consultative Committee. · Second quarter safety inspections have been completed. · Office of the Federal Safety Commissioner Audit satisfactorily completed. · Low risk asbestos management training completed for 35 staff. · Bullying and Harassment Prevention Policy reviewed and updated. · Session conducted with Consultative Committee on the proposed Disability Inclusion Action Plan with feedback provided.
		Complete the action plan outlined in the Equal Employment Opportunity Management Plan
		Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees
		Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets
		Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors
		Review the Employee Recognition Policy
		Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites
		Implement leadership programs including recruitment, performance management and new manager induction

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task	Performance Indicator	Status	Progress Report
3.3.1	Apply Council's adopted Donations and Grants Policy to support the community	Report requests for support to Council quarterly	n	Requests for Financial Assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $10,600 during the quarter: - White Ribbon Day - Fusion - Carewest Pre-school - Forbes Council Flood Appeal - Contarf Foundation - Canobolas High School - Community Christmas Lunch - Riding for the Disabled Orange Centre - Orange Bush Nippers - Tiarah Jade Risher - Georgia Westcott - Claudia Frost - Jack Besgrove - Michael Dillon

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Performance Indicator	Status	Progress Report
4.1.1	Engage with State and Federal Governments on funding and policy matters	Demonstrated advocacy on emerging strategic matters important to the City and region	n	Centroc Board meeting in Canberra held in November 2016 was attended. Council met with the Department of Trade and Business Enterprise Centre on opportunities in the small business sector.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Performance Indicator	Status	Progress Report
4.2.1	Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea	Support opportunities for cultural exchange	n	During the quarter Council hosted a Japanese Language Speech Contest in conjunction with Ushiku and the Japanese Foundation. Some progress was made on the initiative to provide training in Orange to two Mount Hagen residents. The program is being run through Jeff Hort Engineering. Delays to the program have been caused by visa issues outside the control this end.
4.2.1		Finalise employment skills exchange program with Mt Hagen	n

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.1	Engage with the community in the planning and development of public open space	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space	n	During the reporting period Council responded to community groups in the Bowen and Glenroi precincts and assisted with the planning and development of public open space areas in partnership with Housing NSW. Cook Park master plan reviewed with continuation of the installation of steel edging to pathway edges to enable consistency of width and sharp and defined lawn edges. Botanic Gardens master plan reviewed and design consultation commenced for the development of the Native Display Garden.
		Cook Park Master Plan reviewed by December 2016, then annually
		Botanic Gardens Master Plan reviewed by December 2016, then annually

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Performance Indicator	Status	Progress Report
5.2.1	Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years	n	Safety inspections, repair and maintenance to play facilities across the Local Government Area have been undertaken on a monthly basis during the reporting period. In this ~~second~~ quarter the cableway at Lake Canobolas Reserve has been renewed and placed on the western side of the Lake with a double cableway including an accessible seat. At the time of completing the performance indicators Council had not received notification with regard to the grant application submitted for the Moulder Park master plan works.
		Undertake playground inspections for each playground on a monthly basis
		Re-oil the Orange Adventure Playground by June every two years
		Moulder Park Master Plan works
		Replacement of pedestrian timber bridges in Moulder Park
5.2.2	Implement the renewal and enhancement of recreational assets	Renewal of Wade Park floodlighting	n	During the reporting period Council responded to an opportunity presented by Real Insurance to provide an outdoor gym for a disadvantaged section of the community. In partnership with Housing NSW, a $70,000 gym was installed at Margaret Stevenson Park at minimal cost to Council. Construction and the planting out of stormwater control devices at the Roselawn Drive entrance to the Botanic Gardens has been completed.
		Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade
		Upgrade Play Facilities
		Sir Jack Brabham Park - installation of playground
		Max Stewart Oval - installation of training lights
		Construct Robertson Park toilets
		Rosewood Oval - installation of training lights

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Performance Indicator	Status	Progress Report
6.1.1	Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community	Annual planning session conducted and implementation of the Action Plan	n	Consultation conducted on 4 October 2016 with the users of the Senior Citizens' and Pensioners' Centre with approximately 20 people attending. Suggestions were provided to support the future of the Centre. The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 3 November 2016.
6.1.1		Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan	n

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
6.2.1	Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities	Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program	n	Council's Sports Facilities Partnership grants budget was fully expended when grants were awarded in Quarter 1 of the 2016/17 financial year. Council received $1M from State Government for the Cricket and Community Centre (Cricket Centre of Excellence) at Wade Park. Detailed planning for the facility commenced in Quarter 2 of the 2016/17 financial year.
6.2.1		Development of Cricket Centre of Excellence - Wade Park	n
6.2.2	Development of recreational sporting precinct	Development of concept plan and preliminary costing	n	Purchase of rectangular playing field site concluded. Planning proposal included an initial concept plan. Agistment of the site arranged in the quarter to assist with maintenance.
6.2.3	Develop the Canobolas Precinct	Develop the Mount Canobolas precinct for mountain bike activities	n	Council has written to the NSW Minister of Environment and Minister of Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas State Conservation Area. Council is awaiting the response from the Minister.
6.2.3	Develop the Canobolas Precinct	Improvements to the Pump House	n
6.2.4	Fund works at the Scout Camp	Report on facilities upgraded	n	Ongoing discussions with Scouts to determine future management of the site. Scouts seeking funding which Council has budgeted to match for sewer infrastructure upgrade to the site.
6.2.5	Install solar lighting on Emmaville cottage	Installation of lighting	n	The project is scheduled to start in April 2017. Discussions to be held with key stakeholders.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices
Ref	Task	Performance Indicator	Status	Progress Report
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Support at least five major events annually	n	International cricket came to Orange on Sunday, 11 December 2016 when Wade Park hosted a double header T20 cricket match between the reigning KFC Big Bash Champions, Sydney Thunder, and the Hong Kong national team. An enthusiastic family-oriented crowd attended the magnificently-prepared facility.
6.3.2	Operate the Orange Aquatic Centre	Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits	n	Regular water testing is done and samples also sent to independent laboratories. All audits had satisfactory results. There have 656 participants in the learn-to-swim program with an occupancy rate of 92%. Attendance in the quarter was 41,977 compared to 47,194 in the same time last year. Changeroom upgrade need has been reassessed and the project has been deferred to 2018/19. Renovations to the staff facilities and repairs to two pump motors on the 50m pool have been completed.
		Maintain 90% occupancy rate for all learn to swim classes
		Upgrade Aquatic Centre changerooms
		Walkway between amenities and Cafe
		Repair wet deck, diving pool

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Performance Indicator	Status	Progress Report
6.4.1	Provide recreational activities for older people, people with a disability and younger people to support healthy and active living	Provide recreational activities including after school and school holiday activities for identified young people	n	16 young people attended after school activities at the Orange Christian School in November and 24 in December. Designing Futures included morning exercise, touch football, gym sessions and athletics. Designing Futures participants conducted a primary students Olympics Day as part of the Youth Arts Festival, with 199 students participating. NAIDOC Week included Traditional Indigenous Games with 89 young people participating and 24 young people attending Cinema Under the Stars. The Youth Advisory Council conducted a Halloween Disco with 130 primary and 65 secondary students attending and a trivia afternoon with 23 young people attending. International Day for People with Disability included 100 + participants involved in the following: drumming, blind fold making followed by blind soccer, quoits, volley ball, paper plane competition, softball targets, hula hoops and snakes and ladders. Local primary schools participated in a scarecrow making competition. Pre-planning was undertaken in the quarter for the Seniors Week activities. Seniors Week will be held in March 2017.
		Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998
		Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually
6.4.2	Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health	Provide support for three events annually	n	Following postponement of Bike Week in response to inclement weather during September 2016, the festival activities were hosted on Sunday, 4 December 2016. Participation and activity numbers were down on previous years but, nonetheless, the event was successful with many first-time or return riders (after many years of absence from the saddle) taking part.
6.4.3	Engage the community in the Parks Alive program and environmental activities	Deliver four school programs, four educational programs and four community events per annum	n	The second quarter produced 17 community events which engaged 400 community members. Of the 17 events held 6 were educational and awareness and 11 were hands-on events undertaking tree planting and mulching activities.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth
Ref	Task	Performance Indicator	Status	Progress Report
7.1.1	Engage the community in addressing crime	Participate in Crime Prevention Partnership (CCP)	n	The Community Safety and Crime Prevention Committee meets quarterly, including community representation and representatives of the Canobolas Local Area Command and the Orange Liquor Accord. Operation Never Again advertising updated and screened over the Christmas/New Year period.
		Participate in the Orange Liquor Accord
		Promote the Operation Never Again program
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys	Compile and submit six monthly reports to the Attorney General on the implementation of the Act	n	The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 July to 31 December 2016 for presentation to the NSW Attorney General's Department is due in January 2017.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Performance Indicator	Status	Progress Report
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Deliver the Road Safety Officer Action Plan	n	Conducted two Stepping On - pedestrian workshops. Attended and presented at the Road Safety Officers Regional Coordination meeting. Attended the Orange Liquor Accord meeting. Developed and implemented: · the Red Man/Green May pedestrian campaign, · Orange Make a Taxi Your Plan B, · Cabonne Drink/Drive campaign - Win a Swag. Undertook the Free Cuppa website development and application upgrade. Participated in social media for Road Safety on Twitter and Facebook. Presented at two PCYC Traffic Intervention programs. Attended the Orange and Cabonne Traffic Committees meetings.
7.2.2	Manage companion animals within the City	Review Companion Animals Management Plan annually	n	Review of the Companion Animals Management Plan had been withheld given potential amalgamations. The Companion Animals Community Committee continues to meet and provide assistance with strategic planning and community engagement programming. Ranger Services continue to be provided with a high level of professionalism and response based on community safety. In this quarter, Rangers have responded to 316 complaints and incidents.
7.2.2	Manage companion animals within the City	Deliver Ranger Services	n
7.2.3	Manage abandoned articles within the City	Report abandoned shopping trolleys to stores	n	Ranger Services continue to monitor abandoned articles. Regular contact is made with stores and trolley contractors. Staff have also impounded a number of trolleys where the store collection services failed to adequately respond to requests.
7.2.4	Increase the safety of pedestrians and cyclists	Deliver an education program to improve driver awareness of pedestrians and cyclists	n	Conducted two Use the Road Safely workshops. Shared safe cycling messages with Ride Orange Facebook page.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.1	Implement the Central West Libraries Strategic Plan	Actions implemented in accordance with the Strategic Plan	n	Central West Libraries annual report was submitted to the member councils in the quarter. Highlights included: · 29,000+ members · Over 225,000 library visits, of which over 140,000 were to the Orange Branch · 87,389 visits to the webpage · 700 Facebook likes · 70 participants in the inaugural Readers and Writers Festival
8.1.2	Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan	Actions implemented in accordance with the Strategic Plans	n	In accordance with the strategic plan, 2017 and 2018 theatre programs are in place with a range of engagement opportunities confirmed. Development for a programming policy providing artistic direction in place.
		Develop a policy for programming to provide artistic direction and assist in selective processes
		Develop annual Strategic Marketing Plans
8.1.3	Engage the community in the development of the Region Art Gallery's programs	Meet quarterly with the advisory group to assess exhibition proposals	n	Currently designing and receiving exhibitions to take to the Advisory Group in April. The Gallery is adjusting the process so that the advisory group meets less frequently but is presented with a richer range of material to assess. The intention is to have the Advisory group meet to assess mainly local artist project exhibitions and some external proposals.
		Seek input from teachers in the development of the educational program on an ongoing basis
		Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
8.2.1	Deliver the Orange Library Service	Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement	n	Requirements of the Strategic Plan and the Joint Agreement were met. A morning tea was held to the Library's 60th birthday. The 2017 Calendar of Events was compiled. Storytime/Ten Minutes a Day/Baby Book Time and Music for Little Ears was offered weekly during school term. Relevant staff continued training towards implementation of NSW Public Libraries Strategy for indigenous services.
		Commemorate the Library's 60th birthday in November 2016
		Develop a calendar of events and activities by January annually
		Host the 2017 NSW and ACT Family History Association Annual Conference
		Provide early childhood literacy programs that meet National Public Library Standards and Guidelines
		Implement NSW Public Libraries Strategy for indigenous services
8.2.2	Make the Library's heritage collections available on-line	Continue to add digitised and digital content to the Spydus Library Management System	n	Work continues on identification of historic photographs on the online Library catalogue, Spydus.

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
8.3.1	Provide for the management and operation of Central West Libraries on behalf of the Member Councils	Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met	n	All requirements met. Central West Libraries Annual Report tabled at Central West Libraries Committee Meeting 25 October 2016.
8.3.2	Develop a Regional Museum Program for Orange	Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling	n	The collection officer is working towards cataloguing Council's Heritage Collection. The Museum service is delivering a range of public and education programs developed around the current exhibition, Journeys: people place stories. The Sustainable Collections Program meetings were held regularly with regional museums to discuss training programs and future development of collaborative exhibitions and programs. Tourism directional signage was installed for Emmaville Cottage. Wentworth Mine is open to the public on the first weekend of each month.
		Plan and implement an innovative and engaging program of exhibitions and educational activities
		Develop the Museum's collection and maintain records of acquisitions and loans
		Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region
		Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage
		Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people
Ref	Task	Performance Indicator	Status	Progress Report
8.4.1	Deliver a program to commemorate the Centenary of World War I 2014-2018	Facilitate bi-monthly Working Party meetings	n	Daily blog posts were added to correspond with activities 100 years earlier as part of World War I.
8.4.1		Add to Centenary of World War I in Orange blog and Wiki	n
8.4.2	Support heritage conservation in the City	Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs	n	2014/17 Heritage Strategy continues to be implemented through the engagement of the Heritage Adviser, the Local Heritage Assistance Fund and the Orange City Council Heritage Awards.
8.4.3	Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove	Continue to implement each Village action plan in accordance with the allocated budget	n	Council continues to work with the community to conduct works as identified in action plans for each community. Working with the owner, the Reform Mine, has undertaken a project to clear woody weeds from the site. Spring Hill master plan priorities for 2016/17: 1 Kerb and guttering installed in Worboys Street between Seaton Street and Hill Street 2 Installation of pedestrian crossing of Worboys Street adjacent to Hill Street 3 Installation of bubbler in Alf Read park 4 Commencement of Street Tree Program 5 Installation of footpath on eastern side of Carcoar Street between Seaton Street and Hill Street
8.4.4	Implement the Aboriginal Heritage Strategy	Develop process for the documentation and conservation of significant Aboriginal artefacts	n	The Museum meets regularly with a group of Aboriginal Elders to develop museum programs. Discussions are to be held with the Local Aboriginal Lands Council on the documentation of collection items held at the Lands Council.
8.4.4	Implement the Aboriginal Heritage Strategy	Develop concept for Aboriginal themed public art works	n

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability
Ref	Task	Performance Indicator	Status	Progress Report
9.1.1	Implementation of "consumer directed service delivery" in the home and community services area	Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014	n	Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance: · Meals - 4,978 · Social Support- 3,158 hours · Transport - 681 trips · Home Maintenance - 110 hours Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.
9.1.2	Provide support to the Commonwealth Home Support Program (CHSP) in the Central West	Implement transition to new funding arrangements through training and strategic planning	n	Transition planning activities included: · “Taking Stock” workshops · Information of unit costing provided at forums and site visits · Participation in 1 strategic planning day. Home Support activities during the quarter included provision of information on aged care reforms, notably Increasing Choice in Home Care (Home Care Packages) and quality audits and also provision of information on the rollout of the NDIS. The Sector Support Officer attended 13 external meetings including - Central West Community Care Forum, the Sector Support Network, Bathurst Interagency, NDS regional meeting, Western Food Forum, Aboriginal NDIS Gathering, and the Dementia Interagency plus 15 site visits and provided 3 training workshops (total attendance 25).
		Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services
		Attend quarterly meetings of interagencies

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council's Children's Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
9.2.1	Deliver quality children's services	Utilisation rates of Council's Children's Services maintained at an average of 80% across all services	n	Average utilisation rate for the period is 90.07%: · Yarrawong Children's Centre - 90.16% · Courallie Park Child Development Centre - 96.90% · Spring Street Children's Centre - 83.15% and their After School Care and Vacation Care - 75.86% Family Day Care and Out of School Hours (Orange Public School) have been assessed under the National Quality Standards and have been rated as exceeding the standards. Couralllie Park Child Development Centre is waiting for notification of their reassessment visit.
9.2.1	Deliver quality children's services	Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework	n

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs
Ref	Task	Performance Indicator	Status	Progress Report
9.3.1	Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Funding options identified and grant applications submitted	n	Acquittals have been submitted to NSW Family and Community Services and Department of Education, Australian Department of Social Services and Department of Health, in line with relevant funding agreements. All service reporting requirements were met within timeframe.
9.3.1		Relevant grant and compliance reporting requirements met	n
9.3.2	Provide supported accommodation services to adults with an intellectual disability	Compliance with Ageing, Disability and Home Care funding agreement	n	All services are delivered within the requirements of the funding agreements and the NSW Disability Services Standards. Supported accommodation is currently being provided to 10 adults with disability and a transition period is currently underway for a new resident recommended for accommodation at Phoenix House.
		Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998
		Number of residents supported

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism
Ref	Task	Performance Indicator	Status	Progress Report
10.1.1	Deliver Visitor Information Services	Increase social media engagement and reach by 25% by June 2017	n	Visitor Information Centre (VIC) is operating within budget. It is open 7 days a week. The Centre was opened in October, and total attendance for November was 7,769 people and December was 11,109 people. Social media engagement has seen an increase with Visit Orange Facebook “Likes” from 4,204 to 4,837 (up by 15%) and Orange Is Open Facebook “Likes” from 3,439 to 3,482 (up by 1%). BookEasy online site has 14 accommodation providers active.
		Operate the Orange Visitor Information Centre within budget
		Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2017
10.1.2	Implement the Orange Tourism Strategy	Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council	n	Council adopted the Tourism Strategy for the Orange region during the quarter. Council resolved to provide $50,000 for the creation of an industry led tourism board which was identified as an objective from the industry workshops held in the previous quarter. New performance based agreement for the delivery of events and marketing initiatives entered into with Brand Orange. Council continued to sponsor attendance at Lane Cove and Barangaroo events during the quarter and provided financial assistance to Wine Week. Participation in the Destination Ambassadors Program with TAFE. Attendance at Australian National Field Days and NSW Tourism Awards Night.
10.1.2	Implement the Orange Tourism Strategy	Implement the tourism services contract	n

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people
Ref	Task	Performance Indicator	Status	Progress Report
10.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park	Maintain occupancy rate at an annual average of at least 50%	n	The Colour City Caravan Park continues to maintain its 3.5 star rating during this quarter. Implementation of a management plan to provide accommodation for pickers for the 2016/17 fruit harvest season undertaken. The occupancy rate for this quarter was 68%. The Orange Showground is accommodating fully self-contained recreational vehicles as part of the RV Friendly Program.
		Undertake asset improvements in accordance with the Buildings Asset Management Plan
		Maintain three star rating
10.2.2	Support a range of community events	Number of events held on Council land by external parties	n	Events held in the quarter on Council properties – some hosted by Council itself: • Category 1 - small events (weddings and similar) - 21 events held • Category 2 - community events on Council land - 50 events held • Category 3 - events organised by Council staff - 17 events held
10.2.2	Support a range of community events	Number of Council hosted events organised by Council	n

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange
Ref	Task	Performance Indicator	Status	Progress Report
11.1.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations	Number of business provided with support	n	A total of 119 businesses were assisted in the quarter: · Orange Shop Local Program is a shop local gift card program with 54 businesses participating. · Six businesses have received Grow Local Program funding. This program is now concluded. · 59 business were provided with support on grant funding, Referrals also from and to the Business Enterprise Centre, NSW Department Trade and Investment, Orange Business Chamber, NSW Business Chamber, relocation enquiries, start up business enquiry, leasing assistance.
11.1.2	Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms	Number of businesses listed on Council's on-line Business Directory	n	384 businesses listed on Council's online business directory.
11.1.3	Undertake refurbishment of the Central Business District	Project planning completed and delivery to budget and timeframes	n	Initial work to commence traffic planning for the project is currently under way. A multi-disciplinary team is to be formed to progress this project in March 2017.
11.1.4	Manage Council's land portfolio	Number of transactions to sell and purchase land	n	Sales of one residential lot occurred during the quarter and another 3 are being negotiated. Council reports on several options agreements subject to confidentiality at this stage were considered in the quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Objective 11.2 - Foster partnerships and encourage development across a range of industry clusters
Ref	Task	Performance Indicator	Status	Progress Report
11.2.1	Participate in the Evocities Program	Annual function for new residents	n	Council resolved to withdraw from the Evocities campaign in June 2016 but has committed to ongoing promotion for relocatees. Information has been provided to 32 interested parties considering relocation to the area. The annual function for new residents is scheduled to be held in Feb 2017 and organisation of this event has commenced.
		Number of relocatees to Orange
		Provision of information to relocatees
11.2.2	Facilitate industry cluster engagement	Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group	n	A meeting were held with the Manufacturing/Engineering group during the quarter. A meeting was held with local orchardists during the quarter who are informative to the Agribusiness sector group.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market
Ref	Task	Performance Indicator	Status	Progress Report
11.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Develop programs to assist business sectors management of skills shortages	n	Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies. Council’s withdrawal from Evocities has focused monitoring of jobs on commercial sites - Indeed (384 jobs), Adzuna (123 jobs), Seek (564 jobs) and Jora (564 jobs). Some jobs are listed in multiple sites.
11.3.1		Number of jobs on Evocities jobs site from local businesses	n