ORANGE CITY COUNCIL
Ordinary Council Meeting
Agenda
21 February 2017
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 21 February 2017 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Council Meeting 21 February 2017
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 07 February 2017
4 Notices of Motion/Notices of Rescission
4.1 Harvest Tourism by Cr Gryllis
5.1 Recommendations and Resolutions from Policy Committees.
5.2 Outstanding Questions Taken on Notice
5.3 Statement of Investments - January 2017
5.4 Quarterly Budget Review and Performance Indicators
5.5 At the Vineyard's Concert at Borrodell
5.7 Building Better Regions Funding Submission
6 Closed Meeting - See Closed Agenda
The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
7 Resolutions from closed meeting
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 7 February 2017. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
RESOLVED - 17/001 Cr K Duffy/Cr C Gryllis That Council allow the media to record the Council Meeting. |
1.1 APOLOGIES
RESOLVED - 17/002 Cr C Gryllis/Cr S Munro That the leave of absence be granted to Cr R Kidd for the Council Meeting of Orange City Council on 7 February 2017, and for all Council functions to 28 February 2017. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
APOLOGY BY CR TURNER – CODE OF CONDUCT MATTERS
At its meeting of 20 December 2016, Council resolved that Cr Turner provide an unqualified apology to the next Open Council Meeting in relation to breaches of the Code of Conduct.
Cr Turner delivered these apologies to Council.
QUESTION TAKEN ON NOTICE Cr Duffy asked if the breaches found against Cr Turner constituted strikes under changes to the Code of Conduct and if so, would it be one or two strikes. A response to be circulated to Councillors. |
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
RESOLVED - 17/003 Cr R Gander/Cr S Munro That the Minutes of the Extraordinary Meeting of Orange City Council held on 13 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 13 December 2016. |
RESOLVED - 17/004 Cr S Munro/Cr R Gander That the Minutes of the Ordinary Meeting of Orange City Council held on 20 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 December 2016. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.07PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.14PM
4 Notices of Motion/Notices of Rescission
4.1 Pedestrian Access March and Sale Streets by Cr Duffy TRIM Reference: 2017/53 |
RESOLVED - 17/032 Cr K Duffy/Cr C Gryllis That Council modify the pedestrian access along Sale Street on the eastern side of the intersection of March Street and Sale Street be aligned with the streetscape footpath, as it is on the western side of the intersection.
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4.2 Recording of Council Meetings by Cr Duffy TRIM Reference: 2017/74 |
MOTION Cr K Duffy/Cr C Gryllis 1 That all Council Meetings be recorded and allowed to be recorded by Council and or any individual, group or corporate body, except in the case of Closed meetings which are to be recorded and filed for reference, with any listening device including video, electronic media, live stream social media or any other device. 2 That Council staff prepare an amended Code of Meeting Practice to incorporate these changes for public exhibition.
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AMENDMENT Cr C Gryllis/Cr J Davis That Council receive a report on the impact and legal and other issues relating to recording and broadcasting of Council Meetings.
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THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST THE MOTION ON BEING PUT TO THE MEETING WAS LOST |
** Cr Taylor left the meeting with the time being 8.56pm **
5 General Reports
5.1 External Loan TRIM Reference: 2017/100 |
RESOLVED - 17/033 Cr R Turner/Cr S Munro That failing the receipt of approval from the Minister of Local Government’s office for a re-submission of the application for an internal loan, the Council pursue an external loan for the purchase of two properties.
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5.2 Amendments to Fees and Charges TRIM Reference: 2017/8 |
RESOLVED - 17/034 Cr R Turner/Cr S Munro That the following amendments to the Schedule of Fees and Charges be adopted: 1 Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons: a) Remove the minimum length of stay b) Retain maximum length of stay of 2 weeks c) Low season: Night fee of $180 (Inc. GST) d) Low Season: Per week fee of $1,260 (Inc. GST) e) Peak Season: Night fee of $200 (Inc. GST) f) Peak Season: Per week fee of $1,400 (Inc. GST) g) Additional person to be charged at $30 (Inc. GST) per head 2 Fees for commercial hire of Wade Park to be as follows: a) Charge per day $1,000 (plus GST) b) Security bond $10,000 (plus GST) 3 Payment for Service – Audit and Risk Independent Committee Members: a) Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time. b) Independent member $840 per meeting (plus GST) inclusive of all reading/other time. c) All travel costs for independent members and chairperson to attend Audit and Risk Management Committee meetings as to be at the km rate in the Local Government State Award for the use of own vehicles. d) All other expenses are considered to be covered in the meeting fees. 4 Payment for Service – Conduct Review Panel Members: a) Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses. b) Sole Reviewer investigation costs: i. For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses. ii. For subsequent hours - $220 (plus GST) per hour inclusive of all expenses. iii. Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award. iv. Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.
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c) Conduct Review Panel members (where a Conduct Committee is formed – minimum three members): i. For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses. ii. For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses. iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award. iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.
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QUESTION TAKEN ON NOTICE Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park. A memo will be provided to Councillors. |
5.3 Statement of Investments - December 2016 TRIM Reference: 2017/30 |
RESOLVED - 17/035 Cr K Duffy/Cr R Gander 1 That Council receives the Statement of Investments as at 31 December 2016. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
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5.4 Centroc Board Report TRIM Reference: 2016/2944 |
RESOLVED - 17/036 Cr K Duffy/Cr R Gander That the Report from the General Manager from the Centroc Board Meeting 24 November 2016 at Parliament House be noted.
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QUESTION TAKEN ON NOTICE Cr Duffy requested a report on the representation and voting structure of Centroc. A memo will be provided to Councillors. |
5.5 Strategic Policy Review TRIM Reference: 2017/113 |
RESOLVED - 17/037 Cr R Gander/Cr S Munro That Strategic Policy ST138 – Related Parties be adopted.
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6 Closed Meeting
Nil
The Meeting Closed at 9.14pm
This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017.
4 Notices of Motion/Notices of Rescission
TRIM REFERENCE: 2017/115
I, CR Chris Gryllis wish to move the following Notice of Motion at the Council Meeting of 21 February 2017:
1 That a report be presented to Council outlining the impact of harvest tourism on the Orange economy and what plans there are to support this sector in the coming year. 2 That Orange City Council work with Cabonne Council to support growth in this sector that could include a picking train from Central Station with connections to local transport services and orchards.
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Background
This year tens of thousands of visitors came to Orange for a pick your own cherries experience but there is potential for this to grow.
This venture can support local orchardists who have an interest in offering this type of picking experience. But it could also create economic benefits for sections of the hospitality and accommodation sectors.
Signed Cr Chris Gryllis
STAFF COMMENT
The current contract with Brand Orange includes the development and marketing package focussed of harvest based pick your own farm experience.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings were expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
POLICY AND GOVERNANCE IMPLICATIONS
Nil
TRIM REFERENCE: 2017/194
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications in this report
Nil
Policy and Governance Implications
Nil
1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 February 2017 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 February 2017 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 February 2017 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 February 2017 be noted. 5 That the resolutions made by the Environmental Sustainability Development Policy Committee at its meeting held 7 February 2017 be noted 6 That the resolutions made by the Finance Policy Committee at its meeting held on 7 February 2017 be noted. 7 That the resolutions made by the Services Policy Committee at its meeting held on 7 February 2017 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.
Employment and Economic Development Policy Committee
At the Employment and Economic Development Policy Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.
Sport and Recreation Policy Committee
At the Sport and Recreation Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.
Environmental Sustainability Policy Committee
At the Environmental Sustainability Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 7 February 2017 Minutes, 2017/146⇩
2 EEDPC 7 February 2017 Minutes, 2017/147⇩
3 IPC 7 February 2017 Minutes, 2017/149⇩
4 SRPC 7 February 2017 Minutes, 2017/150⇩
5 ESPC 7 February 2017 Minutes, 2017/151⇩
6 FPC 7 February 2017 Minutes, 2017/152⇩
7 SPC 7 February 2017 Minutes, 2017/153⇩
Planning and Development Committee 21 February 2017
5.1 Recommendations and Resolutions from Policy Committees
Attachment 1 PDC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.07pm
1 Introduction
Attendance
Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling (Deputy Mayor), Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/005 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Planning and Development Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
2.1 Items Approved Under the Delegated Authority of Council TRIM Reference: 2016/2855 |
RESOLVED - 17/006 Cr J Hamling/Cr S Munro That the information provided in the report by the Acting Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.
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** Cr Taylor arrived at the meeting with the time being 7.10pm **
2.2 Orange Local Environmental Plan 2011 - Amendment 20 - Planning Proposal - Caravan Park - Gateway Park TRIM Reference: 2017/93 |
RESOLVED - 17/007 Cr C Gryllis/Cr J Davis 1 That Council seek a Gateway Determination from the Department of Planning and Environment: To rezone the following land from E3 Environmental Management to RE2 Private Recreation: · Lot 10 DP 732585 - 4 Perc Griffith Way and 40 Mitchell Highway · Lot 2 DP 530183 - 5190 Mitchell Highway · Lot 3 DP 530183 - Mitchell Highway. To reclassify the following land from Community Land to Operational Land under the Local Government Act 1993: · Lot 1 DP 502526 - 32 Perc Griffith Way and 70 Mitchell Highway. 2 That Council include in the planning proposal adjustments to Orange Local Environmental Plan 2011 written instrument and maps to reflect the proposed amendments. 3 That Council undertake such studies, reports and consultations as may be required by the Gateway Determination. 4 That Council proceed to place the planning proposal on exhibition in accordance with any requirements of the Gateway Determination.
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The Meeting Closed at 7.13pm
5.1 Recommendations and Resolutions from Policy Committees
Attachment 2 EEDPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Employment and Economic Development Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.13pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/008 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Employment and Economic Development Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Economic Development Community Committee held 7 December 2016 TRIM Reference: 2017/11 |
RESOLVED - 17/009 Cr J Davis/Cr J Hamling That the recommendations made by the Economic Development Community Committee at its meeting held on 7 December 2016 be adopted.
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3 General Reports
3.1 Update on quarterly Unemployment data for Orange TRIM Reference: 2017/7 |
RESOLVED - 17/010 Cr C Gryllis/Cr J Hamling That the report by the Business Projects Officer on the unemployment figures for Orange be acknowledged.
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QUESTION TAKEN ON NOTICE Cr Taylor requested an update report on property sales in Orange be provided. |
The Meeting Closed at 7.21PM
5.1 Recommendations and Resolutions from Policy Committees
Attachment 3 IPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.21pm
1 Introduction
Attendance
Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/011 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Infrastructure Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the City of Orange Traffic Committee - 13 December 2016 TRIM Reference: 2016/2995 |
RESOLVED - 17/012 Cr R Turner/Cr S Munro That the recommendations made by the City of Orange Traffic Committee at its meeting held on 13 December 2016 be adopted.
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3 General Reports
3.1 Current Works TRIM Reference: 2017/75 |
RESOLVED - 17/013 Cr J Davis/Cr S Munro That the information provided in the report on Current Works be acknowledged. |
MATTER ARISING
RESOLVED - 17/014 Cr G Taylor/Cr C Gryllis That Council approach the NSW Minister for Roads seeking a meeting either in Orange for the purposes of an inspection, or elsewhere, to discuss funding for maintenance of the Northern Distributor Road. |
QUESTIONS TAKEN ON NOTICE
Cr Duffy asked for the expected date of commencement of works on the Robertson Park toilet block. |
Cr Whitton raised concerns about impacts on traffic with works on the Peisley Street bridge. The matter will be listed for a future Councillor Briefing |
Cr Whitton requested staff to investigate a fence in the laneway off Lords Place, adjacent to Torpy Street. This will be referred to staff to handle. |
Cr Gander asked if the energy usage for the Airport could be added into the Current Works report. |
3.2 Aquatic Centre Programming TRIM Reference: 2016/2968 |
RESOLVED - 17/015 Cr R Turner/Cr J Hamling That Council place on exhibition the following fees and charges for the Aquatic Centre for public comment: 1 Active Ageing/Staying Active program only – reduced entry fee of $4 instead of $4.40 for participants directly participating in a program activity. 2 Active Ageing/Staying Active program only - land based activities (various) - $5 per activity (additional to entry costs).
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The Meeting Closed at 7.45pm.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 4 SRPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.45pm
1 Introduction
Attendance
Cr J Hamling (Chairperson) (Deputy Mayor), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/015 Cr C Gryllis/Cr S Munro That the apologies be accepted from Cr R Kidd for the Sport and Recreation Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Bicycling Community Committee - 7 November 2016 TRIM Reference: 2016/3028 |
RESOLVED - 17/016 Cr A Brown/Cr R Turner That the recommendations made by the Bicycling Community Committee at its meeting held on 7 November 2016 be adopted.
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2.2 Minutes of the Sport and Recreation Community Committee – 23 November 2016 TRIM Reference: 2016/3030 |
RESOLVED - 17/017 Cr J Davis/Cr N Jones That the recommendations made by the Sport and Recreation Community Committee at its meeting held on 23 November 2016 be adopted.
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2.3 Minutes of the Australia Day Community Committee Meeting – 7 December 2016 TRIM Reference: 2016/2972 |
RESOLVED - 17/018 Cr R Gander/Cr K Duffy That the recommendations made by the Australia Day Community Committee at its meeting held on 7 December 2016 be adopted.
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The Meeting Closed at 7.52pm
5.1 Recommendations and Resolutions from Policy Committees
Attachment 5 ESPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Environmental Sustainability Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.52pm
1 Introduction
Attendance
Cr N Jones (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/019 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Environmental Sustainability Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Companion Animal Community Committee - 5 December 2016 TRIM Reference: 2016/3040 |
RESOLVED - 17/020 Cr C Gryllis/Cr S Munro That the recommendations made by the Companion Animals Community Committee at its meeting held on 5 December 2016 be adopted, subject to an amendment in Item 3.3 – Off Leash Areas, to: That Council ensure in future subdivision design, public recreation areas including parks, playgrounds and off-leash areas be provided, as the population density is increasing and the lot sizes are getting smaller.
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2.2 Minutes of the Environmental Sustainability Community Committee – 9 December 2016 TRIM Reference: 2016/2985 |
RESOLVED - 17/021 Cr J Hamling/Cr S Munro That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 9 December 2016 be acknowledged.
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The Meeting Closed at 7.57PM.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 6 FPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Finance Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.57pm
1 Introduction
Attendance
Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/022 Cr C Gryllis/Cr S Munro That the apologies be accepted from Cr Kidd for the Finance Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Audit and Risk Management Committee - 25 November 2016 TRIM Reference: 2016/2978 |
RESOLVED - 17/023 Cr R Gander/Cr J Hamling That the minutes of the meeting of the Audit and Risk Management Committee held on 25 November 2016 be adopted.
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3 General Reports
3.1 Statement of Bank Balances as at 6 January 2017 TRIM Reference: 2017/33 |
RESOLVED - 17/024 Cr J Whitton/Cr C Gryllis That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 6 January 2017 be acknowledged.
|
3.2 Request For Financial Assistance TRIM Reference: 2017/83 |
RESOLVED - 17/025 Cr J Davis/Cr J Hamling 1 That a donation of $1,500 to be made to At the Vineyard from Cr Turner’s allocation. 2 That Council explore other opportunities to assist the At the Vineyard event.
|
The Meeting Closed at 7.57PM
5.1 Recommendations and Resolutions from Policy Committees
Attachment 7 SPC 7 February 2017 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 8.10pm
1 Introduction
Attendance
Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
APOLOGIES AND LEAVE OF ABSENCE
RESOLVED - 17/026 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Services Policy Committee of Orange City Council on 7 February 2017. |
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of NAIDOC Week Community Committee Meeting 25 November 2016 TRIM Reference: 2016/3031 |
RESOLVED - 17/027 Cr C Gryllis/Cr J Davis That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 25 November 2016 be adopted.
|
2.2 Minutes of the Orange Regional Museum Committee - 5 December 2016 TRIM Reference: 2017/6 |
RESOLVED - 17/028 Cr N Jones/Cr R Turner That the recommendations made by the Orange Regional Museum Committee at its meeting held on 5 December 2016 be adopted.
|
2.3 Minutes of the Cultural Heritage Committee Meeting - 12 December 2016 TRIM Reference: 2016/3009 |
RESOLVED - 17/029 Cr C Gryllis/Cr J Davis That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 12 December 2016 be adopted.
|
2.4 Minutes of the Orange Health Liaison Committee - 19 December 2016 TRIM Reference: 2017/69 |
RESOLVED - 17/030 Cr R Turner/Cr J Davis That the recommendations made by the Orange Health Liaison Committee at its meeting held on 19 December 2016 be adopted.
|
MATTER ARISING
RESOLVED - 17/031 Cr C Gryllis/Cr G Taylor That Council invite Push for Palliative to provide an update to Council, either by attending a Council Meeting or by a written report, to include if the Committee has considered the Riverside Centre as a suitable location for a hospice.
|
The Meeting Closed at 8.24PM
TRIM REFERENCE: 2017/195
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan
Implications in this report
Nil
Policy and Governance Implications
Nil
That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a table of outstanding questions taken on notice from the Council Meetings held from 2 February 2016 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.
1 Outstanding Questions Taken on Notice, 2014/745⇩
Council Meeting 21 February 2017
5.2 Outstanding Questions Taken on Notice
Attachment 1 Outstanding Questions Taken on Notice
OUTSTANDING QUESTIONS TAKEN ON NOTICE
COUNCIL MEETINGS
Date of Meeting |
Question |
Responsible Staff Member |
Action |
Date for completion |
7 Feb 2017 |
Cr Duffy asked if the breaches found against Cr Turner constituted one or two strikes under changes to the Code of Conduct. |
Manager Administration and Governance |
Email sent to Councillors 8 February 2017 with response. |
Completed |
Cr Duffy asked for the expected date of commencement of works on the Robertson Park toilet block. |
Director Community, Recreation and Cultural Services |
Information to be provided to Councillors. |
Mar 2017 |
|
Cr Whitton raised concerns about impacts on traffic with works on the Peisley Street bridge. |
Executive Support Manager |
The matter has been listed for a future Councillor Briefing. |
Mar 2017 |
|
Cr Whitton requested staff to investigate a fence in the laneway off Lords Place, adjacent to Torpy Street. |
Manager Building and Environment |
This matter has been referred to staff to investigate. |
Mar 2017 |
|
Cr Gander asked if the energy usage for the Airport could be added into the Current Works report. |
Commercial and Emergency Services Manager |
Arrangements have been made to provide these figures on a monthly basis. |
Mar 2017 |
|
Cr Taylor requested regular reports be provided on property sales in Orange. |
Business Project Officer |
A quarterly report will be included with the Employment and Economic Development Policy Committee commencing March 2017. |
Mar 2017 |
|
Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park. |
Manager Business Development |
Information to be provided to Councillors. |
Mar 2017 |
|
Cr Duffy requested a report on the representation and voting structure of CENTROC. |
Executive Support Manager |
A memo was provided to Councillors on 13 February 2017. |
Completed |
20 December 2016 |
Cr Duffy asked if roadside vendors are required to submit a development application. |
Director Development Services |
Information to be circulated to Councillors. |
Mar 2017 |
Cr Taylor requested the City of Orange Traffic Committee consider installing speed reduction measures in William Maker Drive, particularly the newer section. |
Commercial and Emergency Services Manager |
Traffic Counter will be installed to ascertain speed of vehicles. |
Mar 2017 |
|
Cr Taylor requested a report on whether the identity of complainants (if a Councillor) can be disclosed if considered to be in the public interest. |
Manager Administration and Governance |
Council has sought advice from the Office of Local Government, information will be provided once response is received. |
Mar 2017 |
|
6 Dec 2017 |
Cr Turner requested a review of the quality of mulch and topsoil sold at the Resource Recovery Centre. |
Manager Waste Services and Technical Support |
Log chip is only utilised for internal Council operations at the RRC or for customers who require coarse chipped material for bush regeneration purposes. Compost is sold to public and meets Australian Standard. Stockpile site became cross contaminated with adjoining mound of material which has since been rectified and larger volumes of compost maintained to ensure quality material is available to the public. |
Completed |
Cr Munro requested a report on the provision of facilities/services for people with a disability. |
Community Services Manager |
Information to be provided to Councillors. |
Mar 2017 |
|
Cr Duffy requested an update on the Cycleways project.
|
Works Manager |
Information to be provided to Councillors. |
Mar 2017 |
|
15 Nov 2016 |
Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.
|
Director Development Services |
Information to be provided to Councillors. |
Mar 2017 |
6 September 2016 |
Cr Gryllis requested that Council invite the President of the Orange Chamber of Commerce to attend either a Council Meeting, or the Economic Development Community Committee meeting, to outline the Chamber’s suggestions on ways to encourage development in the City. |
Executive Office Manager |
Scheduled for 14 March 2017. |
Mar 2017 |
16 Aug 2016 |
Cr Duffy asked if Council is able to apply a bond for developments in relation to any damage to infrastructure. |
Manager Engineering Services |
Following detailed investigation into this matter, Council staff believe a damage bond should be applied to development work. A detailed report will be prepared for Councillor’s consideration in the New Year. |
Mar 2017 |
2 Feb 2016 |
Cr Jones requested a briefing to discuss progress on a new caravan park. |
Director Corporate and Commercial Services |
Councillors have been provided with updates on progress on the relocation of the harness racing facility to Towac Park in briefings and via two reports to Council (4 October 2016 and 7 February 2017). |
Completed |
TRIM REFERENCE: 2017/179
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 31 January 2017.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan
Implications in this report
Nil
Policy and Governance Implications
Nil
1 That Council receives the Statement of Investments as at 31 January 2017. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 January 2017, the investments held by Council totalled $117,904,055.65 and is attributed to the following funds.
|
31/01/2017 |
31/12/2016 |
General Fund |
44,925,560.25 |
45,510,332.46 |
Sewer Local Fund |
34,085,795.76 |
33,820,820.98 |
Water Supply Local Fund |
38,892,699.64 |
37,898,092.83 |
Orange CBD Special Rate |
|
|
117,904,055.65 |
117,229,246.27 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.
Externally Restricted |
31/01/2017 |
31/12/2016 |
General Fund |
22,139,049.74 |
21,737,621.40 |
Water Fund |
39,892,699.64 |
37,898,092.83 |
Sewer Fund |
34,585,795.76 |
33,820,820.98 |
Auspiced |
1,522,412.52 |
1,522,412.52 |
Internally Restricted |
7,396,935.86 |
7,396,935.86 |
Unrestricted |
12,367,162.13 |
14,853,362.68 |
117,904,055.65 |
117,229,246.27 |
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 January 2017 remained at 1.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06% (weighted average 2.73%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.50% plus 0.75% (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 Janaury 2017, the AusBond rate was 1.86%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06%.
Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holding |
Capacity |
0 - 3 Months |
100.00% |
10.81% |
89.19% |
3 - 12 Months |
100.00% |
60.55% |
39.45% |
1 - 2 Years |
70.00% |
11.89% |
58.11% |
2 - 5 Years |
50.00% |
16.75% |
33.25% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2: Credit Rating Limits
|
Maximum |
Holding |
Capacity |
AAA |
100.00% |
0.00% |
100.00% |
AA |
100.00% |
12.94% |
87.06% |
A |
60.00% |
48.96% |
11.04% |
BBB & NR |
40.00% |
34.56% |
5.44% |
Below BBB |
0.00% |
0.00% |
0.00% |
Certification by Responsible Accounting Officer
I, Kathy Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
TRIM REFERENCE: 2017/124
AUTHOR: Kathy Woolley, Director Corporate and Commercial Services
EXECUTIVE Summary
This report provides the second quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.
This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications in this report
The December Quarterly Review process has identified variations totalling $2,790,682 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $5,103,560 (from $2,312,878).
The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).
The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).
The following table presents Council’s project year-end Operating Result (before capital) by Fund.
Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following pages.
Proposed changes:
Adopted Budget |
Proposed Variation |
Revised Budget |
|
Our City |
|
|
|
Other Income |
|||
Depot overestimate excess goods sales income funded by reduction in fuel allocation |
(32,307) |
32,307 |
0 |
Employee Assistance program increase |
(41,755) |
(10,900) |
(52,655) |
Materials and Contracts |
|||
Reduction in Advertising allocation to fund Contribution to Orange Harness Racing Club |
136,818 |
(20,000) |
116,818 |
Adjustment to balance program made from Training Budget alignment from September Review |
4,304 |
(401) |
3,903 |
Contribution to Orange Harness Racing Club funded by reduction Advertising allocation |
0 |
20,000 |
20,000 |
Safety audit funded from Insurance Incentive bonus |
0 |
3,900 |
3,900 |
Additional allocation to Employee Assistance Program (EAP) funded from Insurance Incentive Program |
24,500 |
7,000 |
31,500 |
Alignment of Training Budgets to adopted training program |
516,233 |
600 |
516,833 |
Reduction to fuel allocation to fund the correction of Old Materials Sales at depot |
670,214 |
(32,307) |
637,907 |
Adjustment to balance program made from Training Budget alignment from September Review |
7,734 |
(2,505) |
5,229 |
Adjustment to balance program made from Training Budget alignment from September Review |
0 |
3,298 |
3,298 |
Depreciation |
|||
Adjustment to balance program made from Training Budget alignment from September Review |
6,096 |
(1,634) |
4,462 |
Other Expenses |
|||
Adjustment to balance program made from Training Budget alignment from September Review |
1,624 |
(1,000) |
624 |
Internal Transfer |
|||
Alignment of Training Budgets to adopted training program |
(469,013) |
(600) |
(469,613) |
Capital Items |
|||
Reduction to Vermin proofing and roof drainage system as part of works deferred to 2017/18 |
32,500 |
(15,000) |
17,500 |
Reduction to Civic Centre Height Safety Installations as part of work has been deferred to 2017/18 |
35,000 |
(20,000) |
15,000 |
Led lights for Civic Centre downstairs foyer funded from restricted asset |
0 |
5,600 |
5,600 |
Equity |
0 |
||
Restricted asset used for vermin proofing and drainage |
(32,500) |
15,000 |
(17,500) |
Restricted asset used to fund Height Safety Installation sat Civic Centre |
(35,000) |
20,000 |
(15,000) |
Restricted asset used to fund LED lights for Civic Centre downstairs foyer |
0 |
(5,600) |
(5,600) |
Our Economy |
Adopted Budget |
Proposed Variation |
Revised Budget |
Capital Contributions |
|||
Orange Regional Conservatorium - deferred to 2017/18 |
(3,000,000) |
3,000,000 |
0 |
Capital Items |
|||
Former Hospital Site, allocation to the trust funds held for demolition and movement to align with demolition timetable |
1,715,000 |
(1,629,060) |
85,940 |
Capital Items |
|||
Orange Regional Conservatorium - deferred to 2017/18 |
5,000,000 |
(5,000,000) |
0 |
Adjustment to income Re: Former Hospital Site as no sales will occur |
(2,000,000) |
2,000,000 |
0 |
Equity |
|||
Restricted asset used to fund Former Hospital Site, deferred to 2017/18 |
285,000 |
(370,940) |
(85,940) |
Our Community |
|
|
|
User Charges |
|||
Increase in Meal sales income used to fund additional Meal purchases |
(94,090) |
(15,910) |
(110,000) |
Other Income |
|||
Income Received for Fire Hazzard Reduction |
0 |
(45,000) |
(45,000) |
Monies received from Zauner to fund the maintenance costs of the Museum roof. |
0 |
(12,496) |
(12,496) |
Reduction in Income for NSW Family History conference offset by reduction in expenditure |
(46,000) |
41,000 |
(5,000) |
Alignment actual grant monies for Aged Services projects |
(1,060) |
(818) |
(1,878) |
Operational Grants |
|||
Grant monies received for Ammerdown Riparian Project |
0 |
(7,080) |
(7,080) |
Operational Grant for Disability Inclusion Action Plan |
0 |
(5,000) |
(5,000) |
Additional allocation to match funding for Out of School Care integration |
(56,718) |
(3,077) |
(59,795) |
Additional allocation to match funding for Teen time |
(122,866) |
(13,080) |
(135,946) |
Reduction to Grant budget to match funding for Aged Services, offset by reduction in expenditure |
(39,798) |
2,712 |
(37,086) |
Additional allocation to match funding for Aging and Disability Services |
(402,924) |
(17,066) |
(419,990) |
Reduction to Grant budget to match funding for Residential Services , offset by reduction in expenditure |
(1,088,685) |
44,252 |
(1,044,433) |
Reduction to Grant budget to match funding for HACC development , offset by reduction in expenditure |
(157,680) |
7,587 |
(150,093) |
Reduction to Grant budget to match funding for Aboriginal HACC development, offset by reduction in expenditure |
(152,170) |
6,054 |
(146,116) |
Migrant services - Additional unspent funds |
(101,797) |
(2,308) |
(104,105) |
Operational contributions |
|||
Contribution received for Harmony Day Soccer Cup |
0 |
(2,000) |
(2,000) |
Capital Contributions |
|||
Planetarium deferred to 2017/18 |
(750,000) |
750,000 |
0 |
Employee Costs |
|||
Additional expenditure to match grant monies for Teen Time |
5,438 |
14,386 |
19,824 |
Reduction to expenditure for Residential Services to match funding received |
223,525 |
(45,362) |
178,163 |
Materials and Contracts |
Adopted Budget |
Proposed Variation |
Revised Budget |
Reduction to tree maintenance to fund Ammerdown Riparian Project |
33,916 |
(7,160) |
26,756 |
Fire Hazzard Reduction funded from income received |
0 |
45,000 |
45,000 |
Ammerdown Riparian restoration Project, funded from grant monies and tree maintenance |
0 |
14,240 |
14,240 |
Increase allocation for maintenance of museum roof funded by Zauner |
6,495 |
12,496 |
18,991 |
Decrease in allocation for NSW family History Conference |
40,000 |
(35,000) |
5,000 |
Disability Inclusion Action Plan funded from Operational Grant |
0 |
5,000 |
5,000 |
Adjustment to balance program made from Training Budget alignment from September Review |
3,024 |
(1,600) |
1,424 |
Additional expenditure to match grant monies for Out Of School Integration |
15,327 |
4,960 |
20,287 |
Adjustment to balance program made from Training Budget alignment from September Review |
909 |
523 |
1,432 |
Reduction to expender for Aged Services to match funding received |
1,635 |
(1,569) |
66 |
Increase in Meal purchases funded from additional income |
71,469 |
32,531 |
104,000 |
Reduction to expenditure HACC development to match funding received |
11,858 |
(6,572) |
5,286 |
Reduction to expenditure Aboriginal HACC development to match funding received |
11,018 |
(6,211) |
4,807 |
Migrant services - additional expenditure offset by additional unspent funds |
1,625 |
3,254 |
4,879 |
Harmony Day Soccer Cup funded from Grant monies |
0 |
2,000 |
2,000 |
Other Expenses |
2,651,393 |
(325) |
2,651,068 |
Reduction to expenditure for Aged Services to match funding received |
823 |
(325) |
498 |
Capital Items |
|||
Reduction to Rewire Conservatory at Cook Park to fund Air Conditioner at Courallie and Yarrawong |
25,000 |
(18,000) |
7,000 |
Upgrade smoke detectors at PCYC |
0 |
32,000 |
32,000 |
Planetarium deferred to 2017/18 |
1,500,000 |
(1,350,000) |
150,000 |
Replace Air Conditioner unit at Courallie Child Care Centre |
0 |
15,000 |
15,000 |
Softfall at Courallie funded from restricted asset |
0 |
24,000 |
24,000 |
Softfall at Occasional Care funded from restricted asset |
0 |
18,000 |
18,000 |
Softfall at Spring Street funded from restricted asset |
0 |
24,000 |
24,000 |
Replace Air Conditioner unit at Yarrawong Childcare Centre |
0 |
3,000 |
3,000 |
Equity |
|||
Restricted used to fund upgrade of smoke detectors at PCYC |
0 |
(32,000) |
(32,000) |
Restricted asset used to fund Softfall at Courallie |
0 |
(24,000) |
(24,000) |
Restricted asset used to fund Softfall at Occasional Care |
0 |
(18,000) |
(18,000) |
Restricted asset used to fund Softfall at Spring Street |
0 |
(24,000) |
(24,000) |
Our Environment |
Adopted Budget |
Proposed Variation |
Revised Budget |
Annual Charges |
|||
Alignment of budget to actual income received - Waste Management Domestic |
(3,835,551) |
(41,226) |
(3,876,777) |
Alignment of budget to actual income received - Recycle Charge Domestic |
(1,196,178) |
(13,088) |
(1,209,266) |
Alignment of budget to actual income received -Organics Charge Domestic |
(1,059,875) |
(10,732) |
(1,070,607) |
Alignment of budget to actual income received -Organics Equal Domestic |
(344,743) |
(3,332) |
(348,075) |
Alignment of budget to actual income received - Waste Management Non Domestic |
(420,136) |
(7,844) |
(427,980) |
Alignment of budget to actual income received - Depot Access Non Domestic |
(10,529) |
(246) |
(10,775) |
Alignment of budget to actual income received - Recycle Charge Non Domestic |
(90,593) |
(3,285) |
(93,878) |
Alignment of budget to actual income received -Organics Charge Non Domestic |
(4,392) |
(748) |
(5,140) |
Other Income |
|||
Correct Budget allocation at for Waste Depot Equipment Hire |
(523) |
523 |
0 |
Alignment of budget to actual income received -Recovery Shop |
0 |
(4,883) |
(4,883) |
Operational Grants |
|||
Operational Monies received for Blackmans Swamp Creek Flood Plain Study |
0 |
(124,040) |
(124,040) |
Capital Grants |
|||
Reallocation of Grant monies received for Roads to Recovery |
(1,012,145) |
492,465 |
(519,680) |
Capital Grant for Flood Affected Roads |
0 |
(400,000) |
(400,000) |
Capital Grant for Flood Affected Kite Street - Clinton to Anson |
0 |
(100,000) |
(100,000) |
Operational contributions |
|||
Reallocation of operational Contribution for SFR Forest/Huntley |
0 |
(19,900) |
(19,900) |
Netwaste Contribution to fund Waste Composition Assessment |
0 |
(13,500) |
(13,500) |
Materials and Contracts |
|||
Blackmans Swamp Creek Flood Plain Study funded from operational Grant |
0 |
124,040 |
124,040 |
Waste consultant allocation funded from additional Income |
50,000 |
1,565 |
51,565 |
Waste Composition assessment to be funded from Netwaste Contribution |
0 |
13,500 |
13,500 |
Allocation for Waste Diversion Education program as per Council resolution funded from restricted asset |
0 |
30,000 |
30,000 |
Capital Items |
Adopted Budget |
Proposed Variation |
Revised Budget |
Reallocation of Unsealed Roads and footpaths budget used to fund Sealed Urban roads |
169,489 |
(98,765) |
70,724 |
Stabilising and AC Surfacing Lords Place- Deferred |
335,000 |
(335,000) |
0 |
Stabilising and AC Surfacing Anson Street- Deferred |
229,900 |
(229,900) |
0 |
Flood Affected Road Patching funded from Capital Grant |
0 |
400,000 |
400,000 |
Reallocation of funds SFR Forest/Huntley Intersection |
0 |
8,510 |
8,510 |
Reallocation of funds SFR Anson to Forest |
0 |
8,715 |
8,715 |
Reallocation of funds SFR Leeds Parade / NDR Bunnings |
0 |
82,690 |
82,690 |
Reallocation of funds Forest Road/ Private Hospital |
0 |
13,000 |
13,000 |
Reallocation of funds Boundary Adjustment SFR |
0 |
3,500 |
3,500 |
Kite St - Clinton To Anson funded from Capital Grant |
0 |
100,000 |
100,000 |
Lirs Drainage Upstream of Shiralee funded from restricted asset |
0 |
2,643,265 |
2,643,265 |
Reallocation of classification for East Orange Chanel Widening |
100,000 |
900,000 |
1,000,000 |
Additional Funds For East Orange Channel Widening funded from Restricted asset |
0 |
800 |
800 |
Widen Chanel - Summer To McLachlan funded from restricted asset |
0 |
82,000 |
82,000 |
LIRS Detention Basin funded from restricted asset |
0 |
302,861 |
302,861 |
Reallocation of classification for East Orange Chanel Widening |
900,000 |
(900,000) |
0 |
Reallocation to fund Road Blisters |
53,210 |
2,250 |
55,460 |
Waste Depot Weighbridge Hardware funded from restricted asset |
0 |
17,272 |
17,272 |
ORRRC Capping and Rehabilitation funded from restricted asset |
26,523 |
24,000 |
50,523 |
Equity |
|||
Restricted asset used to fund Stabilising and AC Surfacing Anson Street- Deferred |
0 |
72,435 |
72,435 |
Restricted asset used to fund East Orange Channel Widening |
0 |
(800) |
(800) |
Restricted asset used to fund Widen Chanel - Summer To McLachlan |
0 |
(82,000) |
(82,000) |
Restricted asset used to fund LIRS Detention Basin |
0 |
(302,861) |
(302,861) |
Restricted asset used to fund LIRS Drainage Upstream of Shiralee |
0 |
(2,643,265) |
(2,643,265) |
Restricted asset used to fund Waste Depot Weighbridge hardware |
0 |
(17,272) |
(17,272) |
Restricted asset used to Fund ORRRC Capping and Rehabilitation |
0 |
(24,000) |
(24,000) |
Restricted asset used to fund Waste Diversion Education |
0 |
(30,000) |
(30,000) |
Waste program balance transferred back into restricted asset |
0 |
84,861 |
84,861 |
Water Fund (Our Environment) |
Adopted Budget |
Proposed Variation |
Revised Budget |
User Charges |
|||
Reallocation of Water Usage charges to Non Residential water usage |
(8,551,730) |
1,966,898 |
(6,584,832) |
Reallocation of Water Usage charges to Non Residential water usage |
0 |
(1,966,898) |
(1,966,898) |
Materials and Contracts |
|||
Additional budget required for water extraction licence fees |
62,727 |
5,000 |
67,727 |
Reduction to align to training budget |
15,530 |
(600) |
14,930 |
Reduction to Waterwise program to fund licence fees |
21,538 |
(5,000) |
16,538 |
Reduction from dam surveillance to fund fencing at Gosling Creek |
73,717 |
(18,000) |
55,717 |
Increase for Gosling Creek fencing funded from reduction to dam surveillance |
548 |
18,000 |
18,548 |
Increase for Blackmans Swamp Harvesting sampler costs funded from Macquarie Pipeline monitoring costs |
12,383 |
20,000 |
32,383 |
Reduction to monitoring costs to fund addition sampler costs and Steam gauging |
115,710 |
(60,000) |
55,710 |
Internal Transfer |
|||
Alignment of Training Budgets to adopted training program |
18,460 |
600 |
19,060 |
Capital Items |
|||
Steam gauging station funded from reduction in monitoring costs |
20,990 |
40,000 |
60,990 |
Suma Environmental Release logger funded from restricted asset |
0 |
25,000 |
25,000 |
Equity |
|||
Restricted asset used to fund Suma Environmental Release Logger |
0 |
(25,000) |
(25,000) |
Sewer Fund (Our Environment) |
|
|
|
Other Expenses |
|||
Reduction to electricity budget to fund additional water usage and gas charges |
454,852 |
(74,285) |
380,567 |
Increase in gas charges due to digester offline, requiring the use of natural gas, funded from electricity budget |
10,769 |
10,000 |
20,769 |
Water Availability-Internal |
|||
Increase in water usage due to production process problems |
174,309 |
64,285 |
238,594 |
Capital Items |
|||
Orange STP UV Concept design |
0 |
89,000 |
89,000 |
Reduction to the sewer main upgrade - unable to complete works 2016/17 due to project complexity |
300,000 |
(200,000) |
100,000 |
Equity |
|||
Restricted asset used to fund Orange STP Ultra Violet Concept design |
0 |
(89,000) |
(89,000) |
Note:Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.
Policy and Governance Implications
Nil
1 That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – October to December 2016, be acknowledged. 2 That the variations arising from the December Quarterly Budget Review, amounting to an improvement of $2,790,682, be adopted. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process. |
SUPPORTING INFORMATION
Highlights of the Quarter
· The Orange Library celebrated its 60th birthday.
· The tender for the construction of the Orange to Central Tablelands Water was let during the quarter. This project was valued at in excess of $35M in the funding submission with the potential to add a further $7M if funding is secured.
· Annual roads resealing program has been completed.
· Roads rehabilitation program is 60% complete.
· Footpath rehabilitation program has commenced with works in Kite Street between Lords Place and Anson Street.
· As part of Council’s Parks Alive program, 17 community events were held with 400 community members participating. Tree planting and mulching activities were included in the events.
· Council adopted a new Tourism Strategy in the quarter.
· Following the opening in October, over 2,000 per month have attended the new Visitor Information Centre.
· 900 of the visitors also visited the Museum. 230 children participated in the Volcanoes school holidays program.
· Council’s website is updated daily and attracts more than 22,000 page views a week.
· The Grow Local project concluded. This funding program was a joint initiative with the NSW Government. 59 businesses in total were given financial support to build their business.
· The Shop Local campaign continues with 54 businesses participating.
· Information was provided to 32 people seeking to move to Orange in the quarter.
· Over 400 planning certificates were issues in the quarter, plus 130 development applications were determined within a median time of 21 days, 46 construction certificates (median processing time of 19 days) and 2 complying development certificates (median time of 10 days).
· Council participated in the Australian National Field Days event in October.
· Community consultation on the Disability Action Plan occurred in the quarter.
· 40 media releases were issued.
· Commissioning of the design for a new Conservatorium and Planetarium progressed in the quarter with the engagement of architects.
· Staff excellence awards were made.
· $125,959 was donated to a variety of organisations and individuals during the quarter.
· Residents of the Bowen and Glenroi communities assisted with planning and development of open space in partnership with Housing Plus.
· Works progressed on the Showground pavilion with an expected completion in the next quarter.
· Council hosted the Japanese Language Speech contest in association with Ushiki and the Japanese Foundation.
· $70,000 outdoor gym installed at Margaret Stevenson Park at minimal cost to Council.
· Consultation occurred with the Senior Citizens and Pensioners Centre users regarding future services.
· The Age Friendly Cities action plan was reviewed.
· Purchase of the site for the Rectangular Playing Field was completed.
· Meetings with Scouts re Scout Camp operations and future possible developments were held.
· International cricket came to Orange’s Wade Park in December with the T20 between Sydney Thunder and Hong Kong national team.
· The City’s youth participated in Council supported programs including the Designing Futures project, NAIDOC week activities and Youth Advisory Council’s Halloween Disco.
· Bike week activities postponed from September due to weather were held in the quarter.
· Upgrade of 300mm sewer main across Margaret Stevenson Park was completed.
· Contractors have been engaged to complete the sewer mains renewals program and works are expected to commence in the beginning of quarter 4.
Other Expenses
Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.
Other Expenses |
Adopted Budget |
Actuals as at 31/12/2016 |
Balance |
Proposed Variation |
Revised Budget |
Telephone Charges |
367,965 |
151,913 |
216,052 |
(1,325) |
366,640 |
Insurance / Worker's Comp |
1,398,569 |
1,111,387 |
287,182 |
0 |
1,398,569 |
Donations |
84,878 |
77,607 |
7,271 |
0 |
84,878 |
Electricity Charges |
3,535,837 |
1,322,380 |
2,213,457 |
(74,285) |
3,461,552 |
Gas Charges |
275,160 |
160,361 |
114,799 |
10,000 |
285,160 |
Mayor and Councillor Fees |
265,827 |
118,169 |
147,658 |
0 |
265,827 |
Computer Leases |
142,100 |
97,194 |
44,906 |
0 |
142,100 |
Regional Library Administration Fee |
1,115,109 |
625,097 |
490,012 |
0 |
1,115,109 |
Other |
147,734 |
67,630 |
80,104 |
0 |
147,734 |
Total Other Expenses |
7,333,179 |
3,731,738 |
3,601,441 |
(65,610) |
7,267,569 |
Review of Income
The following chart provides a snapshot of the split of Council’s income.
Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.
As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.
Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.
On the assumption that all income is received at a constant consistent rate over the year, by the end of the December quarter 50% should have been received. The “all Income” bar shows overall tracking in accordance with the expected figure.
Rates and Charges Collection
For the second quarter, a total of $4,570,401.05 (13.19%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 12.82% of the amount payable remained outstanding.
Review of Expenditure
The following chart provides a snapshot of the progress of Council’s expenditure.
In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. The All expenses bar shows that expenses are tracking as would be expected overall at around 50% at this time of the financial year. Those that are lower are areas where an end of financial year expense is applied.
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2016 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Kathy Woolley, Responsible Accounting Officer
1 December quarter 2016 performance report, D17/3343⇩
2 Council Summary December Quarter 2016, D17/6235⇩
3 Major Works December 2016 quarter - report, D17/6401⇩
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Quarterly Performance Indicators
Delivery/Operational Plan 2016/20
Quarter 2 - October to December 2016
D17/3343
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.1.1 |
Maintain Delegations and Sub-Delegations Register |
Review delegations to the General Manager in November annually |
n |
Delegations and Sub-Delegations managed during the quarter. A full review of the Delegations to the General Manager was commenced in the quarter for reporting to Council in the next quarter. The delay was due to the merger proposal having not been decided. |
Update and distribute sub-delegations to staff in December annually |
||||
1.1.2 |
Provide information to Councillors on training and development opportunities |
Number of opportunities for training notified to Councillors |
n |
Training and development opportunities reported to Council as they arise. During the quarter the opportunity to attend the National Local Roads and Transport Congress was reported to Council. |
1.1.3 |
Undertake testing of Council's Business Continuity Plan (BCP) |
BCP tested and reviewed in December annually |
n |
Testing of business continuity plans for main Council buildings completed in December. |
1.1.4 |
Maintain the Enterprise Risk Management System |
Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee |
n |
The Enterprise Risk Management System was maintained during the quarter. A summary of Risk Assessments undertaken was prepared for Directors during the quarter. A comprehensive review of the Corporate Risk Register was completed and reported to the Audit and Risk Management Committee. |
Compliance reporting quarterly to Directors |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.1.5 |
Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities |
Increase social media engagement and reach by 25% |
n |
There has been an increase in social media activity
during the quarter. There were 4 e-newsletters issued in the quarter, with an average opening rate of 58%. During the quarter the number of ‘Likes’ on the main Council Facebook page grew by 5% from 3,605 to 3,807. During the same period, the number of Facebook users engaging with the page (though comments, shares etc.) varied widely week to week, depending on the topics being posted about and discussed. This ranged from 1,198 people per week through to 3,555 per week. The number of Twitter impressions showed steady growth with a total of 46.8K compared to 35K in the previous quarter, up by 33% over the quarter. |
Maintain the Council website with weekly updates |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.2.1 |
Manage Council’s Records System |
All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member |
n |
All incoming letters and emails to Council were registered into Council's system on a daily basis, and allocated to the appropriate staff member for action. |
1.2.2 |
Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements |
Annual financial statements finalised by November |
n |
The September Quarterly budget review report was reported to Council on 15 November 2016. Annual financial statements for 2015/16 were externally audited during the week commencing on 17 October 2016 and were lodged with the Office of Local Government on 7 November 2016. September and December quarterly reports completed on time. |
Quarterly reports presented to Council within two months of the end of each quarter |
||||
1.2.3 |
Establish and support Council Meetings, Policy Committees and Council's Community Committee Network |
Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings |
n |
Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes. Community Committees have action plans that provide input into strategic direction setting. The report on complaints under Council's Code of Conduct was presented to the 20 December 2016 Council Meeting. Pending merger decision charters of committee review was placed on hold. |
Review Council's Community Committee network structure in September annually |
||||
Establish the annual Committee Meetings Schedule in September annually |
||||
Undertake a strategic planning session with all Community Committees in September-October annually |
||||
Review Charters of Community Committees in October annually |
||||
Annual Report from the Audit and Risk Management Committee by April |
||||
Report of complaints under Council's Code of Conduct to Council by December annually |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.2.4 |
Implement Information Technology Strategy initiatives |
Virtualisation server and storage hardware refresh replacement completed |
n |
Replacement of the virtualisation server is set down to commence in February 2017. The remote access system (Citrix) upgrade has been delayed (pending merger decision as it will affect the project). Records management system upgrade is in test in January 2017. Go live is planned for April 2017. The review of cloud and operational issues is currently underway, due for completion in March 2017. |
Services review - desktop management system, online payment processing and other E-services, security, intranet software |
||||
Remote access system upgrade |
||||
Upgrade records management system |
||||
Review cloud computing security and operational issues |
||||
1.2.5 |
Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy |
Monthly reports to Council on the performance of the investment portfolio |
n |
Monthly reports on Council's investment portfolio were reported to Council in accordance with legislative requirements. Council's return on investments continues to exceed the benchmark as set by Council's Long Term Financial Plan. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.3.1 |
Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP) |
Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016 |
n |
On hold due to merger. The Development Control Plan is in draft state and includes Shiralee component. |
1.3.2 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE) |
Publish the annual SOE by November |
n |
State of the Environment Report prepared and submitted to the Department in November 2016. |
1.3.3 |
Support the Local Emergency Management Committee (LEMC) |
Finalise Council's input into local emergency planning in conjunction with key agencies |
n |
The Flood Emergency Flood Plan Volume 1 was endorsed by the Committee. The Emergency Impact Assessment was completed. The Cabonne Standard Operating Procedures were endorsed by the Committee. |
1.3.4 |
Support the Rural Fire Service |
Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings. |
n |
Bush Fire Management Committee and Zone Liaison Committees attended. The Risk Management Plan was submitted to the Rural Fire Service for approval. The Rural Fire Service has changed funding arrangements and Council has been advised it no longer be providing a rebate. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.3.5 |
Develop and implement the suite of Integrated Planning and Reporting documents |
Comprehensive review of the Community Strategic Plan by June 2017 |
· n |
Community Strategic Plan update now to be delivered after the election of Council. The September 2016 election was not held due to the merger proposal currently being considered by the NSW Government. Work on the Delivery/Operational Plan for the 2017/2018 year and the subsequent 3 years commenced in the quarter with managers considering projected budgets and operational programs. Resourcing Strategy elements were commenced in the quarter and will be finalised when the Delivery/Operational Plan is complete due to the budget linkages. Annual Report submitted on time. Quarterly reports submitted on time. |
Annual minor review of the Community Strategic Plan by February annually |
||||
Finalisation of the Delivery/Operational Plan by June annually |
||||
Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan |
||||
Preparation of the Annual Report by October annually |
||||
Undertake quarterly reviews of the Delivery/Operational Plan and report to Council |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.4.1 |
Maintain a framework of relevant policies and procedures |
Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September |
n |
Council considered a new Strategic Policy ST138 - Related Parties and resolved to place this policy on public exhibition. Council adopted the Strategic Policy ST020 Payment of Expenses and Provision of Facilities to Councillors and ST137 Orange Regional Museum Sponsorship during the quarter. Operational Policies reviewed and adopted by the General Manager during the quarter included OP107 - Working Alone, OP095 - Bullying and Harassment Prevention, OP011 - Relief Duties, OP086 - Recover at Work, OP106 - Testing and Tagging of Electrical Equipment and OP092 - Flexible Working Arrangements. |
Facilitate the review of Operational Policies annually |
||||
1.4.2 |
Ensure Councillors are made aware of key Policy requirements |
Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April |
n |
Training for Councillors on specific provisions in relation to the Code of Conduct and Code of Meeting Practice will be considered early in 2017, in particular to however when required, information is circulated to Councillors on policy provisions. |
1.4.3 |
Maintain and implement the Disability Action Plan 2012/16 |
Facilitate the implementation of tasks within the Disability Action Plan |
n |
Community consultation has been undertaken, a community survey and a staff survey distributed. Quotes were called for the writing up of the plan and a consultant engaged. |
Develop the 2017/20 Disability Inclusion Action Plan |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.1.1 |
Promote Council's activities through media releases, media briefings and host community information sessions when appropriate |
Host community information sessions on key projects and activities as appropriate |
n |
Council has issued more than 40 media releases for the quarter. The Your Say site within the Council website received 8,500 visits during the reporting period. The Your Say site engaged with the community about topics including the Orange to Carcoar pipeline, road building strategies and disabled access.
|
Issue bulletins through the Council E-news service monthly |
||||
Issue media releases at a minimum of one weekly |
||||
Maintain Council's social media presence and provide information on a weekly basis via social media |
||||
Provide at least one media briefing per week |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.2.1 |
Provide a highly responsive customer service function |
Undertake monthly training of Customer Service Team on key issues |
n |
Training for the Customer Service Team continues on a monthly basis. All issues reported to Council via the website, phone, email or in person are added to the Customer Request Management System within two days of receipt, and allocated to the appropriate staff member for action. 1,775 requests were entered during the quarter. Council's after-hours phone service continues to be provided. |
All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days |
||||
Continue to provide after-hours call answering service |
||||
Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually |
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.3.1 |
Maintain membership of key lobby groups to advance regional priorities |
Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services |
n |
Council maintained strong relationships with regional and key lobby groups during the year, including Centroc, NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders |
||||
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
3.1.1 |
Ensure all requirements for the conduct of the election are undertaken within required timeframes |
Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner |
n |
With the deferral of the Local Government Election for Orange until September 2017, no action required at this stage. |
Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders |
||||
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
3.2.1 |
Implement the Workforce Management Plan |
Implement succession planning for identified critical positions |
n |
· Workforce Management Plan reviewed for 2017/18 following meetings with all Managers on their current and future workforce and succession planning needs. · Staff Excellence Awards and service recognition undertaken for 2016. · Council Picnic Day held in November 2016. · Merger planning workshops held with Blayney and Cabonne Council including a session on Planning for a Consultative Committee. · Second quarter safety inspections have been completed. · Office of the Federal Safety Commissioner Audit satisfactorily completed. · Low risk asbestos management training completed for 35 staff. · Bullying and Harassment Prevention Policy reviewed and updated. · Session conducted with Consultative Committee on the proposed Disability Inclusion Action Plan with feedback provided. |
Complete the action plan outlined in the Equal Employment Opportunity Management Plan |
||||
Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees |
||||
Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets |
||||
Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors |
||||
Review the Employee Recognition Policy |
||||
Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites |
||||
Implement leadership programs including recruitment, performance management and new manager induction |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders |
||||
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
3.3.1 |
Apply Council's adopted Donations and Grants Policy to support the community |
Report requests for support to Council quarterly |
n |
Requests for Financial Assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $10,600 during the quarter: - White Ribbon Day - Fusion - Carewest Pre-school - Forbes Council Flood Appeal - Contarf Foundation - Canobolas High School - Community Christmas Lunch - Riding for the Disabled Orange Centre - Orange Bush Nippers - Tiarah Jade Risher - Georgia Westcott - Claudia Frost - Jack Besgrove - Michael Dillon |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
||||
Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
4.1.1 |
Engage with State and Federal Governments on funding and policy matters |
Demonstrated advocacy on emerging strategic matters important to the City and region |
n |
Centroc Board meeting in Canberra held in November 2016 was attended. Council met with the Department of Trade and Business Enterprise Centre on opportunities in the small business sector. |
Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
||||
Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
4.2.1 |
Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea |
Support opportunities for cultural exchange |
n |
During the quarter Council hosted a Japanese Language Speech Contest in conjunction with Ushiku and the Japanese Foundation. Some progress was made on the initiative to provide training in Orange to two Mount Hagen residents. The program is being run through Jeff Hort Engineering. Delays to the program have been caused by visa issues outside the control this end. |
Finalise employment skills exchange program with Mt Hagen |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.1.1 |
Engage with the community in the planning and development of public open space |
Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space |
n |
During the reporting period Council responded to community groups in the Bowen and Glenroi precincts and assisted with the planning and development of public open space areas in partnership with Housing NSW. Cook Park master plan reviewed with continuation of the installation of steel edging to pathway edges to enable consistency of width and sharp and defined lawn edges. Botanic Gardens master plan reviewed and design consultation commenced for the development of the Native Display Garden. |
Cook Park Master Plan reviewed by December 2016, then annually |
||||
Botanic Gardens Master Plan reviewed by December 2016, then annually |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.1.2 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community |
Sir Jack Brabham Park Sports Centre - Stage 1 commenced |
n |
Construction of a graded and low risk entry point to the reservoir of Gosling Creek Reserve for triathlon events was completed and trialled during the second quarter. The response from participants and the Club to the finished access point were highly favourable. Following a review of tenders for the construction of the project, a scope - including construction methodology and materials to be used - was undertaken with the architects, Integrated Design Group, to address the construction costs to align with budget allocation. Simplification of modules and roofing is being undertaken. Council submitted an expression of interest for the Sport and Recreation Infrastructure Clubs Grant 2016/2017 to assist with project costs. Following receipt of a concept design for the Orange Botanic Gardens Billabong, the design was reviewed and suggested amendments returned to the consultant for a more favourable and aesthetic design. |
Renewal of the Orange Botanic Garden's Billabong boardwalk |
||||
5.1.3 |
Increase utilisation and functionality of the Orange Showground |
Develop and implement a plan for the improvement and increased utilisation of the Orange Showground |
n |
Pavilion completion scheduled for March 2017. Facility will then be available for use by community and school groups and will be promoted across the region. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.2.1 |
Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan |
Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years |
n |
Safety inspections, repair and maintenance to play facilities across the Local Government Area have been undertaken on a monthly basis during the reporting period. In this At the time of completing the performance indicators Council had not received notification with regard to the grant application submitted for the Moulder Park master plan works. |
Undertake playground inspections for each playground on a monthly basis |
||||
Re-oil the Orange Adventure Playground by June every two years |
||||
Moulder Park Master Plan works |
||||
Replacement of pedestrian timber bridges in Moulder Park |
||||
5.2.2 |
Implement the renewal and enhancement of recreational assets |
Renewal of Wade Park floodlighting |
n |
During the reporting period Council responded to an opportunity presented by Real Insurance to provide an outdoor gym for a disadvantaged section of the community. In partnership with Housing NSW, a $70,000 gym was installed at Margaret Stevenson Park at minimal cost to Council. Construction and the planting out of stormwater control devices at the Roselawn Drive entrance to the Botanic Gardens has been completed. |
Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade |
||||
Upgrade Play Facilities |
||||
Sir Jack Brabham Park - installation of playground |
||||
Max Stewart Oval - installation of training lights |
||||
Construct Robertson Park toilets |
||||
Rosewood Oval - installation of training lights |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.1.1 |
Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community |
Annual planning session conducted and implementation of the Action Plan |
n |
Consultation conducted on 4 October 2016 with the users of the Senior Citizens' and Pensioners' Centre with approximately 20 people attending. Suggestions were provided to support the future of the Centre. The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 3 November 2016. |
Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.2.1 |
Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities |
Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program |
n |
Council's Sports Facilities Partnership grants budget was fully expended when grants were awarded in Quarter 1 of the 2016/17 financial year. Council received $1M from State Government for the Cricket and Community Centre (Cricket Centre of Excellence) at Wade Park. Detailed planning for the facility commenced in Quarter 2 of the 2016/17 financial year. |
Development of Cricket Centre of Excellence - Wade Park |
||||
6.2.2 |
Development of recreational sporting precinct |
Development of concept plan and preliminary costing |
n |
Purchase of rectangular playing field site concluded. Planning proposal included an initial concept plan. Agistment of the site arranged in the quarter to assist with maintenance. |
6.2.3 |
Develop the Canobolas Precinct |
Develop the Mount Canobolas precinct for mountain bike activities |
n |
Council has written to the NSW Minister of Environment and Minister of Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas State Conservation Area. Council is awaiting the response from the Minister. |
Improvements to the Pump House |
||||
6.2.4 |
Fund works at the Scout Camp |
Report on facilities upgraded |
n |
Ongoing discussions with Scouts to determine future management of the site. Scouts seeking funding which Council has budgeted to match for sewer infrastructure upgrade to the site. |
6.2.5 |
Install solar lighting on Emmaville cottage |
Installation of lighting |
n |
The project is scheduled to start in April 2017. Discussions to be held with key stakeholders. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.3.1 |
Support and work with sporting organisations to secure events for the Orange region |
Support at least five major events annually |
n |
International cricket came to Orange on Sunday, 11 December 2016 when Wade Park hosted a double header T20 cricket match between the reigning KFC Big Bash Champions, Sydney Thunder, and the Hong Kong national team. An enthusiastic family-oriented crowd attended the magnificently-prepared facility. |
6.3.2 |
Operate the Orange Aquatic Centre |
Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits |
n |
Regular water testing is done and samples also sent to independent laboratories. All audits had satisfactory results. There have 656 participants in the learn-to-swim program with an occupancy rate of 92%. Attendance in the quarter was 41,977 compared to 47,194 in the same time last year. Changeroom upgrade need has been reassessed and the project has been deferred to 2018/19. Renovations to the staff facilities and repairs to two pump motors on the 50m pool have been completed. |
Maintain 90% occupancy rate for all learn to swim classes |
||||
Upgrade Aquatic Centre changerooms |
||||
Walkway between amenities and Cafe |
||||
Repair wet deck, diving pool |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.4.1 |
Provide recreational activities for older people, people with a disability and younger people to support healthy and active living |
Provide recreational activities including after school and school holiday activities for identified young people |
n |
16 young people attended after school activities at
the Orange Christian School in November and 24 in December. Designing Futures
included morning exercise, touch football, gym sessions and athletics. International Day for People with Disability included 100 + participants involved in the following: drumming, blind fold making followed by blind soccer, quoits, volley ball, paper plane competition, softball targets, hula hoops and snakes and ladders. Local primary schools participated in a scarecrow making competition. Pre-planning was undertaken in the quarter for the Seniors Week activities. Seniors Week will be held in March 2017. |
Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 |
||||
Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually |
||||
6.4.2 |
Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health |
Provide support for three events annually |
n |
Following postponement of Bike Week in response to inclement weather during September 2016, the festival activities were hosted on Sunday, 4 December 2016. Participation and activity numbers were down on previous years but, nonetheless, the event was successful with many first-time or return riders (after many years of absence from the saddle) taking part. |
6.4.3 |
Engage the community in the Parks Alive program and environmental activities |
Deliver four school programs, four educational programs and four community events per annum |
n |
The second quarter produced 17 community events which engaged 400 community members. Of the 17 events held 6 were educational and awareness and 11 were hands-on events undertaking tree planting and mulching activities. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
||||
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
7.1.1 |
Engage the community in addressing crime |
Participate in Crime Prevention Partnership (CCP) |
n |
The Community Safety and Crime Prevention Committee meets quarterly, including community representation and representatives of the Canobolas Local Area Command and the Orange Liquor Accord. Operation Never Again advertising updated and screened over the Christmas/New Year period. |
Participate in the Orange Liquor Accord |
||||
Promote the Operation Never Again program |
||||
7.1.2 |
Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys |
Compile and submit six monthly reports to the Attorney General on the implementation of the Act |
n |
The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 July to 31 December 2016 for presentation to the NSW Attorney General's Department is due in January 2017. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
||||
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
7.2.1 |
Conduct the Orange and Cabonne Road Safety Program |
Deliver the Road Safety Officer Action Plan |
n |
Conducted two Stepping On - pedestrian workshops. Attended and
presented at the Road Safety Officers Regional Coordination meeting. · the Red Man/Green May pedestrian campaign, · Orange Make a Taxi Your Plan B, · Cabonne Drink/Drive campaign - Win a Swag. Undertook the Free Cuppa website development and application upgrade. Participated in social media for Road Safety on Twitter and Facebook. Presented at two PCYC Traffic Intervention programs. Attended the Orange and Cabonne Traffic Committees meetings. |
7.2.2 |
Manage companion animals within the City |
Review Companion Animals Management Plan annually |
n |
Review of the Companion Animals Management Plan had been withheld given potential amalgamations. The Companion Animals Community Committee continues to meet and provide assistance with strategic planning and community engagement programming. Ranger Services continue to be provided with a high level of professionalism and response based on community safety. In this quarter, Rangers have responded to 316 complaints and incidents. |
Deliver Ranger Services |
||||
7.2.3 |
Manage abandoned articles within the City |
Report abandoned shopping trolleys to stores |
n |
Ranger Services continue to monitor abandoned articles. Regular contact is made with stores and trolley contractors. Staff have also impounded a number of trolleys where the store collection services failed to adequately respond to requests. |
7.2.4 |
Increase the safety of pedestrians and cyclists |
Deliver an education program to improve driver awareness of pedestrians and cyclists |
n |
Conducted two Use the Road Safely workshops. Shared safe cycling messages with Ride Orange Facebook page. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.1 |
Implement the Central West Libraries Strategic Plan |
Actions implemented in accordance with the Strategic Plan |
n |
Central West Libraries annual report was submitted to the member councils in the quarter. Highlights included: · 29,000+ members · Over 225,000 library visits, of which over 140,000 were to the Orange Branch · 87,389 visits to the webpage · 700 Facebook likes · 70 participants in the inaugural Readers and Writers Festival |
8.1.2 |
Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan |
Actions implemented in accordance with the Strategic Plans |
n |
In accordance with the strategic plan, 2017 and 2018 theatre programs
are in place with a range of engagement opportunities confirmed. |
Develop a policy for programming to provide artistic direction and assist in selective processes |
||||
Develop annual Strategic Marketing Plans |
||||
8.1.3 |
Engage the community in the development of the Region Art Gallery's programs |
Meet quarterly with the advisory group to assess exhibition proposals |
n |
Currently designing and receiving exhibitions to take to the Advisory Group in April. The Gallery is adjusting the process so that the advisory group meets less frequently but is presented with a richer range of material to assess. The intention is to have the Advisory group meet to assess mainly local artist project exhibitions and some external proposals. |
Seek input from teachers in the development of the educational program on an ongoing basis |
||||
Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.4 |
Improve the visitor experience through increased functionality of galleries and associated public spaces |
Install windows in West Room |
n |
Funding for $54,000 has been received from ArtsNSW toward stage two of the refurbishment of the Gallery. Consultation meetings have been held to determine the timetable and work plan. The works propose a three week complete shutdown of the Gallery rather than the use of a side entrance as originally proposed. Further consideration of the structural walls in the East/West Rooms is to be undertaken. ArtsNSW have been advised of the intention to delay works until early 2018 to accommodate the shutdown. |
Replace blinds |
||||
Complete minor modifications to walls and storage areas in the West Room |
||||
Upgrade furniture |
||||
Install data projector and associated equipment |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.5 |
Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements |
Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced |
n |
Gallery's Instagram account is up and running and gathering followers and our Facebook page continues its steady growth. The Gallery Director continued with regular interviews on ABC Central West with a regular monthly interview now confirmed throughout 2017. We continue to run our regular Central Western Daily "At the Gallery" column. Gallery has finalised its exhibition program, due for release in February 2017. |
8.1.6 |
Reduce the carbon footprint of the Gallery |
Investigate energy efficient devices for gallery lighting |
n |
The Gallery has reduced and standardised the fluorescent tubing in gallery 2. We are also working with Still Space Architects in the development of concept designs for a proposed extension to the Gallery which will add energy efficient storage areas and additional gallery spaces which allow plenty of natural light into the Gallery. Part of this plan includes the use of solar energy |
8.1.7 |
Manage the Gallery collection to museum industry standards |
Complete the migration of database records to the new Content Management System (Vernon) |
n |
Recruiting will be complete in January 2017 for at the Collections Manager. The Gallery now uses Vernon CMS as part of its daily operations with new materials added on a regular basis. Council has met with Still Space Architecture who have developed the concept design for the new storage facility and additional exhibition space. |
Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection |
||||
Identify and pursue opportunities for improvements to collection storage facilities |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.8 |
Deliver the Orange Regional Gallery Exhibition, Education and Public Programs |
Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets |
n |
Exhibitions in this quarter included: · Roy Jackson Retrospective 1963 - 2013 - a major survey of the artist's life and work curated by Sioux Garside and Terence Muloon. · Warwick Keen, an aboriginal artist presented his series of digitally manipulated photographs in Back to Burra Bee Dee. · The Gallery also hosted the tour of Scanlines: Four Decades of Australian Media Art from dLux Media. · Euan Macleod: Prints 1991 - 2016. Planning is under way for an engaging series of exhibitions in 2017 and 2018 with initial discussions with Artist Profile Magazine, Kevin Connor, Ildiko Kovacs and others taking place. During the Scanlines exhibition at Orange Regional Art Gallery, the gallery offered two hands-on workshops for high school students and teachers, led by dLux facilitators. Each workshop combined hands-on activities to explore the conceptual, thematic and historical importance of the exhibited works. The Gallery and Museum Director also led a couple of workshops for James Sheahan students for the dLux exhibition and the Warwick Keen exhibition. The Galley hosted school holiday workshops in September 2016 for children in K-6. |
Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.9 |
Delivery Annual Performing Arts Program |
Develop and implement an annual subscription season and performing arts program across a diverse range of genres |
n |
Development of the 2017 season was completed with delivery to subscribers and the general public on Monday, 5 December 2016. 2017 has 26 shows available. 2017 has seven dedicated children's works (younger - Mr Stink, Diary of a Wombat, We're on a Bear Hunt, Room on the Broom; youth - Coranderrk, The Merchant of Venice, the Story Only I Can Tell). Orange Eisteddfod has 22 days booked between the Theatre and the Function Centre. Schools performances bookings at six. Dance school bookings at seven. The Road Work and Blak Line Consortiums no longer receive government funding and therefore no works have been purchased through these programs. |
Present a dedicated annual children's program for primary and secondary students |
||||
Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs |
||||
Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities |
||||
Develop an annual satisfaction survey of patrons and hirers |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.10 |
Develop the cultural and community facilities within the Civic Precinct |
Concept planning prepared for the precinct by June 2017 |
n |
Visitor information centre registering over 2,000 visitors per month, 900 of which also visited the Museum. Use of the area outside the VIC/Museum has started with event bookings being taken. Café operational. |
8.1.11 |
Development of options for new Planetarium and Conservatorium |
Project Plan for approved project implemented according to budget and timeframes |
n |
Brewster Hjorth architects engaged to develop concept plan to development application stage to commence in February 2017. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.2.1 |
Deliver the Orange Library Service |
Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement |
n |
Requirements of the Strategic Plan and the Joint
Agreement were met. The 2017 Calendar of Events was compiled. Storytime/Ten Minutes a Day/Baby Book Time and Music for Little Ears was offered weekly during school term. Relevant staff continued training towards implementation of NSW Public Libraries Strategy for indigenous services. |
Commemorate the Library's 60th birthday in November 2016 |
||||
Develop a calendar of events and activities by January annually |
||||
Host the 2017 NSW and ACT Family History Association Annual Conference |
||||
Provide early childhood literacy programs that meet National Public Library Standards and Guidelines |
||||
Implement NSW Public Libraries Strategy for indigenous services |
||||
8.2.2 |
Make the Library's heritage collections available on-line |
Continue to add digitised and digital content to the Spydus Library Management System |
n |
Work continues on identification of historic photographs on the online Library catalogue, Spydus. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.2.3 |
Link visual arts with other organisations via partnerships and other innovative shared events |
Identify and pursue additional funding |
n |
A partnership exhibition is in development with Artist Profile Magazine which will see a major survey of painting over the last decade in Australia held exclusively at Orange Regional Gallery. The Gallery is also exploring partnerships with local private galleries in Orange. Our wine sponsorship deal with de Salis wines is going well. The Gallery continues to collaborate with Orange Health Service on its highly successful and sustainable Arts + Health Program. |
Collaborate with other organisations to produce two events per annum |
||||
Participate in regional festivals with a minimum of two per annum |
||||
Conduct programs associated with Arts and Health with a minimum of two per annum |
||||
8.2.4 |
Engage the community in the development of programs for the Orange Regional Museum |
Develop innovative learning and educational resources to assist teachers and students to engage in the Museum's programs and activities |
n |
The school holiday program in the Museum over the Christmas period proved successful with 230 children between the ages of 2-12 attending the Volcanoes program. Community stakeholders are holding discussions on the formation of a Friends of Orange Regional Museum. The Orange Regional Museum Community Committee is a platform for key stakeholders to be engaged in the Museum’s content and programs. |
Work with young people to create opportunities to contribute to the content and programs of the Museum |
||||
Create opportunities for individuals and community groups to contribute to the Museum's content and programs through exhibitions, digital engagement and social media initiatives |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.3.1 |
Provide for the management and operation of Central West Libraries on behalf of the Member Councils |
Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met |
n |
All requirements met. Central West Libraries Annual Report tabled at Central West Libraries Committee Meeting 25 October 2016. |
8.3.2 |
Develop a Regional Museum Program for Orange |
Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling |
n |
The collection officer is working towards cataloguing Council's Heritage Collection. The Museum service is delivering a range of public and education programs developed around the current exhibition, Journeys: people place stories. The Sustainable Collections Program meetings were held regularly with regional museums to discuss training programs and future development of collaborative exhibitions and programs. Tourism directional signage was installed for Emmaville Cottage. Wentworth Mine is open to the public on the first weekend of each month. |
Plan and implement an innovative and engaging program of exhibitions and educational activities |
||||
Develop the Museum's collection and maintain records of acquisitions and loans |
||||
Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region |
||||
Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage |
||||
Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.4.1 |
Deliver a program to commemorate the Centenary of World War I 2014-2018 |
Facilitate bi-monthly Working Party meetings |
n |
Daily blog posts were added to correspond with activities 100 years earlier as part of World War I. |
Add to Centenary of World War I in Orange blog and Wiki |
||||
8.4.2 |
Support heritage conservation in the City |
Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs |
n |
2014/17 Heritage Strategy continues to be implemented through the engagement of the Heritage Adviser, the Local Heritage Assistance Fund and the Orange City Council Heritage Awards. |
8.4.3 |
Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove |
Continue to implement each Village action plan in accordance with the allocated budget |
n |
Council continues to work with the community to conduct works as identified in action plans for each community. Working with the owner, the Reform Mine, has undertaken a project to clear woody weeds from the site. Spring Hill master plan priorities for 2016/17: 1 Kerb and guttering installed in Worboys Street between Seaton Street and Hill Street 2 Installation of pedestrian crossing of Worboys Street adjacent to Hill Street 3 Installation of bubbler in Alf Read park 4 Commencement of Street Tree Program 5 Installation of footpath on eastern side of Carcoar Street between Seaton Street and Hill Street |
8.4.4 |
Implement the Aboriginal Heritage Strategy |
Develop process for the documentation and conservation of significant Aboriginal artefacts |
n |
The Museum meets regularly with a group of Aboriginal Elders to develop museum programs. Discussions are to be held with the Local Aboriginal Lands Council on the documentation of collection items held at the Lands Council. |
Develop concept for Aboriginal themed public art works |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.1.1 |
Implementation of "consumer directed service delivery" in the home and community services area |
Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014 |
n |
Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance: · Meals - 4,978 · Social Support- 3,158 hours · Transport - 681 trips · Home Maintenance - 110 hours Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session. |
9.1.2 |
Provide support to the Commonwealth Home Support Program (CHSP) in the Central West |
Implement transition to new funding arrangements through training and strategic planning |
n |
Transition planning activities included: · “Taking Stock” workshops · Information of unit costing provided at forums and site visits · Participation in 1 strategic planning day. Home Support activities during the quarter included provision of information on aged care reforms, notably Increasing Choice in Home Care (Home Care Packages) and quality audits and also provision of information on the rollout of the NDIS. The Sector Support Officer attended 13 external meetings including - Central West Community Care Forum, the Sector Support Network, Bathurst Interagency, NDS regional meeting, Western Food Forum, Aboriginal NDIS Gathering, and the Dementia Interagency plus 15 site visits and provided 3 training workshops (total attendance 25). |
Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services |
||||
Attend quarterly meetings of interagencies |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.1.3 |
Engage with the local culturally and linguistically diverse community to identify needs and opportunities |
Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies |
n |
NSW Minister John Ajaka observed Active in the Pool, a water safety and swim program during the quarter. 5 information sessions were held including: · Saver Plus · Study Options at TAFE · Services at Interrelate and NSW Legal Aid. 5 families attended a We Publish literacy workshop. 4 sessions of the Women's' Arts and Sewing Circle. Parkes Meet and Greet event held with 32 participants. Supported Orange Culture Hub with a Photographic and Story exhibition and development of a Bush Dance. Submitted a successful $2,000 application to Sally Foundation for Harmony Day 2017, application to Multicultural NSW for Mentor Connections was unsuccessful. Attended meetings of the Orange Social Justice Group, Orange Multicultural Network, Regional Multicultural Interagency, Multicultural NSW Regional Advisory Council and Community Legal Services Delivery Interagency. Ongoing client work and connections with many new clients. The Mentor Connections team received the Volunteering NSW Central West Team of the Year Award. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.1.4 |
In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan |
Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes |
n |
The Central West Aboriginal Engagement Officer supported the implementation of the Merge and Designing Futures programs in line with the Orange Aboriginal Social Development Plan. Supported the planning and conduct of activities in NAIDOC Week including the March, NAIROC Eisteddfod, Elders' Luncheon and the Bright Horizons Early Learning Centre. Attended the Orange High School NAIDOC Assembly. Participated in the Luminosity Festival. Supported the conduct of the United Sports Club. Facilitated the Aboriginal Interagency and the production of the Koori Grapevine Newsletter. Supported the Local Area Command Aboriginal Liaison Officer to facilitate the PACC. |
Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council's Children's Services are professionally managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.2.1 |
Deliver quality children's services |
Utilisation rates of Council's Children's Services maintained at an average of 80% across all services |
n |
Average utilisation rate for the period is 90.07%: · Yarrawong Children's Centre - 90.16% · Courallie Park Child Development Centre - 96.90% · Spring Street Children's Centre - 83.15% and their After School Care and Vacation Care - 75.86% Family Day Care and Out of School Hours (Orange Public School) have been assessed under the National Quality Standards and have been rated as exceeding the standards. Couralllie Park Child Development Centre is waiting for notification of their reassessment visit. |
Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.3.1 |
Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability |
Funding options identified and grant applications submitted |
n |
Acquittals have been submitted to NSW Family and Community Services and Department of Education, Australian Department of Social Services and Department of Health, in line with relevant funding agreements. All service reporting requirements were met within timeframe. |
Relevant grant and compliance reporting requirements met |
||||
9.3.2 |
Provide supported accommodation services to adults with an intellectual disability |
Compliance with Ageing, Disability and Home Care funding agreement |
n |
All services are delivered within the requirements of the funding agreements and the NSW Disability Services Standards. Supported accommodation is currently being provided to 10 adults with disability and a transition period is currently underway for a new resident recommended for accommodation at Phoenix House. |
Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 |
||||
Number of residents supported |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
10.1.1 |
Deliver Visitor Information Services |
Increase social media engagement and reach by 25% by June 2017 |
n |
Visitor Information Centre (VIC) is operating within budget. It is open 7 days a week. The Centre was opened in October, and total attendance for November was 7,769 people and December was 11,109 people. Social media engagement has seen an increase with Visit Orange Facebook “Likes” from 4,204 to 4,837 (up by 15%) and Orange Is Open Facebook “Likes” from 3,439 to 3,482 (up by 1%). BookEasy online site has 14 accommodation providers active. |
Operate the Orange Visitor Information Centre within budget |
||||
Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2017 |
||||
10.1.2 |
Implement the Orange Tourism Strategy |
Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council |
n |
Council adopted the Tourism Strategy for the Orange region during the quarter. Council resolved to provide $50,000 for the creation of an industry led tourism board which was identified as an objective from the industry workshops held in the previous quarter. New performance based agreement for the delivery of events and marketing initiatives entered into with Brand Orange. Council continued to sponsor attendance at Lane Cove and Barangaroo events during the quarter and provided financial assistance to Wine Week. Participation in the Destination Ambassadors Program with TAFE. Attendance at Australian National Field Days and NSW Tourism Awards Night. |
Implement the tourism services contract |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
10.2.1 |
Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park |
Maintain occupancy rate at an annual average of at least 50% |
n |
The Colour City Caravan Park continues to maintain its 3.5 star rating during this quarter. Implementation of a management plan to provide accommodation for pickers for the 2016/17 fruit harvest season undertaken. The occupancy rate for this quarter was 68%. The Orange Showground is accommodating fully self-contained recreational vehicles as part of the RV Friendly Program. |
Undertake asset improvements in accordance with the Buildings Asset Management Plan |
||||
Maintain three star rating |
||||
10.2.2 |
Support a range of community events |
Number of events held on Council land by external parties |
n |
Events held in the quarter on Council properties – some hosted by Council itself: • Category 1 - small events (weddings and
similar) - 21 events held |
Number of Council hosted events organised by Council |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.1.1 |
Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations |
Number of business provided with support |
n |
A total of 119 businesses were assisted in the quarter: · Orange Shop Local Program is a shop local gift card program with 54 businesses participating. · Six businesses have received Grow Local Program funding. This program is now concluded. · 59 business were provided with support on grant funding, Referrals also from and to the Business Enterprise Centre, NSW Department Trade and Investment, Orange Business Chamber, NSW Business Chamber, relocation enquiries, start up business enquiry, leasing assistance. |
11.1.2 |
Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms |
Number of businesses listed on Council's on-line Business Directory |
n |
384 businesses listed on Council's online business directory. |
11.1.3 |
Undertake refurbishment of the Central Business District |
Project planning completed and delivery to budget and timeframes |
n |
Initial work to commence traffic planning for the project is currently under way. A multi-disciplinary team is to be formed to progress this project in March 2017. |
11.1.4 |
Manage Council's land portfolio |
Number of transactions to sell and purchase land |
n |
Sales of one residential lot occurred during the quarter and another 3 are being negotiated. Council reports on several options agreements subject to confidentiality at this stage were considered in the quarter. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Objective 11.2 - Foster partnerships and encourage development across a range of industry clusters |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.2.1 |
Participate in the Evocities Program |
Annual function for new residents |
n |
Council resolved to withdraw from the Evocities campaign in June 2016 but has committed to ongoing promotion for relocatees. Information has been provided to 32 interested parties considering relocation to the area. The annual function for new residents is scheduled to be held in Feb 2017 and organisation of this event has commenced. |
Number of relocatees to Orange |
||||
Provision of information to relocatees |
||||
11.2.2 |
Facilitate industry cluster engagement |
Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group |
n |
A meeting were held with the Manufacturing/Engineering group during the quarter. A meeting was held with local orchardists during the quarter who are informative to the Agribusiness sector group. |
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.3.1 |
Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them |
Develop programs to assist business sectors management of skills shortages |
n |
Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies. Council’s withdrawal from Evocities has focused monitoring of jobs on commercial sites - Indeed (384 jobs), Adzuna (123 jobs), Seek (564 jobs) and Jora (564 jobs). Some jobs are listed in multiple sites. |
Number of jobs on Evocities jobs site from local businesses |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.4.1 |
Maintain an accurate and updated register of all land owned or managed by Orange City Council |
Changes to register made within three weeks of land transaction |
n |
Updates are made to the Land Register within three weeks of the completion of the transaction. The annual inspection schedule is in place. |
Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed |
||||
11.4.2 |
Operate the Orange Airport |
Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security |
n |
Inspection completed by the Civil Aviation Safety Authority. Master Plan consultation has taken place for review. Emergency exercise completed. There have been 13,829 passengers for the quarter compared to 12,331in the same quarter of the previous year. Corporate Air have announced they will commence a new route from Orange to Brisbane in February 2017 during the quarter. |
11.4.3 |
Manage the issues arising from telecommunications opportunities |
Support the NBN rollout |
n |
NBN rollout is complete for Orange. Council has commenced a program to work with Chamber of Commerce on capturing feedback on performance and facilitation of a means for the Chamber to provide this to NBN. |
Ensure the Orange community is aware of the rollout and the opportunities it creates |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.4.4 |
Undertake upgrades of Airport precinct |
Complete Airport precinct planning processes |
n |
Plans being developed for industrial area adjacent to the Airport with the planning proposal drafting being completed in the quarter. Another section of security fencing has been completed. Master plan being reviewed. Other capital works not due to be completed at this time. |
Complete security fencing |
||||
Re-seal runway |
||||
Complete runway crack sealing and backup lighting for runway |
||||
Airport carpark |
||||
Airport - Chlorination of Water Supply |
||||
Runway liquid road application |
||||
Airport masterplan update |
||||
Re-seal "Charlie" and "Delta" (2018/19) and "Bravo" (2017/18) taxiways |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
||||
Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
12.1.1 |
Implement the Open Space Strategy |
Finalise Plans of Management for Community Land by December 2016 |
n |
Finalisation of the open space strategy has been deferred until the active travel plan has been completed as this impacts on the use of community land. The active travel plan is expected to be adopted by Council by May 2017. The open space strategy and plans of management for community land will then follow by June 2018. In 2016/17 year to date, Council has acquired 10 new parcels of public open space totalling 52Ha with 8.2Ha requiring maintenance and minor improvement works to commence immediately. |
Implementation of Open Space Strategy in accordance with approved budget and project timeframes |
||||
12.1.2 |
Monitor and implement awareness events and campaigns for noxious and environmental weeds |
Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements |
n |
During the quarter Council's Weed Management Officers undertook a total of 108 private property inspections, 48 high risk pathways and 223 inspections of Council managed lands. Two field days were held with a total of 236 participants making weed enquiries, (220 at the Australian National Field Days and 16 at Clifton Grove). The Wetlands, Weeds and Wildlife Facebook page was also used to promote weeds management with 3 posts. |
Council Meeting 21 February 2017
5.4 Quarterly Budget Review and Performance Indicators
Attachment 1 December quarter 2016 performance report
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
||||
Objective 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
12.2.1 |
Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design |
Number of heritage and urban design advisory services delivered per quarter |
n |
17 lots of heritage advice for the reportable quarter. |
12.2.2 |
Operate the Orange Cemetery |
Allocation of allotments for burial within 24 hours of receipt of Application for Burial |
n |
The Cemetery continues to be presented with a high level of professionalism and skill. Given the above average rainfall in the last winter, this had been particularly challenging, however staff were able to continue to provide the highest level of service to families of loved ones. |
Keep records in accordance with Cemeteries and Crematoria Act 2013 |
||||
Undertake landscaping and irrigation of new section |
Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure |
||||
Ref |
Task |