ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

21 February 2017

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 21 February 2017  commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                       21 February 2017

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Opening Prayer. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 07 February 2017  5

4                Notices of Motion/Notices of Rescission.. 11

4.1            Harvest Tourism by Cr Gryllis. 11

5                General Reports. 13

5.1            Recommendations and Resolutions from Policy Committees. 13

5.2            Outstanding Questions Taken on Notice. 31

5.3            Statement of Investments - January 2017. 36

5.4            Quarterly Budget Review and Performance Indicators. 41

5.5            At the Vineyard's Concert at Borrodell 126

5.6            Draft Infill Guidelines. 131

5.7            Building Better Regions Funding Submission. 165


 

 

6                Closed Meeting - See Closed Agenda.. 169

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

 

6.1            Termination of Contract 170

 

7                Resolutions from closed meeting.. 171

 


Council Meeting                                                                                       21 February 2017

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Opening Prayer

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

 

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 7 February 2017.

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

 

RESOLVED - 17/001                                                                              Cr K Duffy/Cr C Gryllis

That Council allow the media to record the Council Meeting.

 

1.1     APOLOGIES

 

RESOLVED - 17/002                                                                            Cr C Gryllis/Cr S Munro

That the leave of absence be granted to Cr R Kidd for the Council Meeting of Orange City Council on 7 February 2017, and for all Council functions to 28 February 2017.

 

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

 

APOLOGY BY CR TURNER – CODE OF CONDUCT MATTERS

At its meeting of 20 December 2016, Council resolved that Cr Turner provide an unqualified apology to the next Open Council Meeting in relation to breaches of the Code of Conduct.

Cr Turner delivered these apologies to Council.

 

 

QUESTION TAKEN ON NOTICE  

Cr Duffy asked if the breaches found against Cr Turner constituted strikes under changes to the Code of Conduct and if so,  would it be one or two strikes. A response to be circulated to Councillors.

 

2       Mayoral Minutes

Nil   

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 17/003                                                                          Cr R Gander/Cr S Munro

That the Minutes of the Extraordinary Meeting of Orange City Council held on 13 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 13 December 2016.

 

RESOLVED - 17/004                                                                          Cr S Munro/Cr R Gander

That the Minutes of the Ordinary Meeting of Orange City Council held on 20 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 December 2016.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.07PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.14PM

 

4       Notices of Motion/Notices of Rescission

4.1     Pedestrian Access March and Sale Streets by Cr Duffy

TRIM Reference:        2017/53

RESOLVED - 17/032                                                                              Cr K Duffy/Cr C Gryllis

That Council modify the pedestrian access along Sale Street on the eastern side of the intersection of March Street and Sale Street be aligned with the streetscape footpath, as it is on the western side of the intersection.

 

 


 

 

4.2     Recording of Council Meetings by Cr Duffy

TRIM Reference:        2017/74

MOTION                                                                                                Cr K Duffy/Cr C Gryllis

1        That all Council Meetings be recorded and allowed to be  recorded by Council and or any individual, group or corporate body, except in the case of Closed meetings which are to be recorded and filed for reference, with any listening device including video, electronic media, live stream social media or any other device.

2        That Council staff prepare an amended Code of Meeting Practice to incorporate these changes for public exhibition.

 

AMENDMENT                                                                                         Cr C Gryllis/Cr J Davis

That Council receive a report on the impact and legal and other issues relating to recording and broadcasting of Council Meetings.

 

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

 

** Cr Taylor left the meeting with the time being 8.56pm **

 

5       General Reports

5.1     External Loan

TRIM Reference:        2017/100

RESOLVED - 17/033                                                                           Cr R Turner/Cr S Munro

That failing the receipt of approval from the Minister of Local Government’s office for a re-submission of the application for an internal loan, the Council pursue an external loan for the purchase of two properties.

 

 


 

 

5.2     Amendments to Fees and Charges

TRIM Reference:        2017/8

RESOLVED - 17/034                                                                           Cr R Turner/Cr S Munro

That the following amendments to the Schedule of Fees and Charges be adopted:

1    Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons:

a)  Remove the minimum length of stay

b)  Retain maximum length of stay of 2 weeks

c)  Low season: Night fee of $180 (Inc. GST)

d)  Low Season: Per week fee of $1,260 (Inc. GST)

e)  Peak Season: Night fee of $200 (Inc. GST)

f)  Peak Season: Per week fee of $1,400 (Inc. GST)

g)  Additional person to be charged at $30 (Inc. GST) per head

2    Fees for commercial hire of Wade Park to be as follows:

a)  Charge per day $1,000 (plus GST)

b)  Security bond $10,000 (plus GST)

3    Payment for Service – Audit and Risk Independent Committee Members:

a)  Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time.

b)  Independent member $840 per meeting (plus GST) inclusive of all reading/other time.

c)  All travel costs for independent members and chairperson to attend Audit and Risk Management Committee meetings as to be at the km rate in the Local Government State Award for the use of own vehicles.

d)  All other expenses are considered to be covered in the meeting fees.

4    Payment for Service – Conduct Review Panel Members:

a)  Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses.

b)  Sole Reviewer investigation costs:

i.     For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses.

ii.    For subsequent hours - $220 (plus GST) per hour inclusive of all expenses.

iii.   Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award.     

iv.   Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.

 

 

 

c)  Conduct Review Panel members (where a Conduct Committee is formed – minimum three members):

  i.   For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

  ii.  For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award.

iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park. A memo will be provided to Councillors.

 

 

5.3     Statement of Investments - December 2016

TRIM Reference:        2017/30

RESOLVED - 17/035                                                                            Cr K Duffy/Cr R Gander

1        That Council receives the Statement of Investments as at 31 December 2016.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

 

5.4     Centroc Board Report

TRIM Reference:        2016/2944

RESOLVED - 17/036                                                                            Cr K Duffy/Cr R Gander

That the Report from the General Manager from the Centroc Board Meeting 24 November 2016 at Parliament House be noted.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Duffy requested a report on the representation and voting structure of Centroc. A memo will be provided to Councillors.

 

 

5.5     Strategic Policy Review

TRIM Reference:        2017/113

RESOLVED - 17/037                                                                          Cr R Gander/Cr S Munro

That Strategic Policy ST138 – Related Parties be adopted.

 

 

6       Closed Meeting

Nil

 

The Meeting Closed at 9.14pm

 

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017.

  


Council Meeting                                                                                       21 February 2017

 

 

4       Notices of Motion/Notices of Rescission

4.1     Harvest Tourism by Cr Gryllis

TRIM REFERENCE:        2017/115

 

 

I, CR Chris Gryllis wish to move the following Notice of Motion at the Council Meeting of 21 February 2017:

 

Motion

1        That a report be presented to Council outlining the impact of harvest tourism on the Orange economy and what plans there are to support this sector in the coming year.

2        That Orange City Council work with Cabonne Council to support growth in this sector that could include a picking train from Central Station with connections to local transport services and orchards.

 

 

Background

This year tens of thousands of visitors came to Orange for a pick your own cherries experience but there is potential for this to grow.

This venture can support local orchardists who have an interest in offering this type of picking experience. But it could also create economic benefits for sections of the hospitality and accommodation sectors.

 

Signed Cr Chris Gryllis

STAFF COMMENT

The current contract with Brand Orange includes the development and marketing package focussed of harvest based pick your own farm experience.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings were expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

POLICY AND GOVERNANCE IMPLICATIONS

Nil

 

   


Council Meeting                                                                                       21 February 2017

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2017/194

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 7 February 2017 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 February 2017 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 February 2017 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 February 2017 be noted.

5        That the resolutions made by the Environmental Sustainability Development Policy Committee at its meeting held 7 February 2017 be noted

6        That the resolutions made by the Finance Policy Committee at its meeting held on 7 February 2017 be noted.

7        That the resolutions made by the Services Policy Committee at its meeting held on 7 February 2017 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 7 February 2017 all resolutions were made under delegation, and the minutes are presented for noting.


 

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 7 February 2017, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 7 February 2017 Minutes, 2017/146

2          EEDPC 7 February 2017 Minutes, 2017/147

3          IPC 7 February 2017 Minutes, 2017/149

4          SRPC 7 February 2017 Minutes, 2017/150

5          ESPC 7 February 2017 Minutes, 2017/151

6          FPC 7 February 2017 Minutes, 2017/152

7          SPC 7 February 2017 Minutes, 2017/153

  


Planning and Development Committee                                          21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 7 February 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.07pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling (Deputy Mayor), Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/005                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Kidd for the Planning and Development Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2016/2855

RESOLVED - 17/006                                                                         Cr J Hamling/Cr S Munro

That the information provided in the report by the Acting Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 

** Cr Taylor arrived at the meeting with the time being 7.10pm **

 

2.2     Orange Local Environmental Plan 2011 - Amendment 20 - Planning Proposal - Caravan Park - Gateway Park

TRIM Reference:        2017/93

RESOLVED - 17/007                                                                               Cr C Gryllis/Cr J Davis

1        That Council seek a Gateway Determination from the Department of Planning and Environment:

          To rezone the following land from E3 Environmental Management to RE2 Private Recreation:

·    Lot 10 DP 732585 - 4 Perc Griffith Way and 40 Mitchell Highway

·    Lot 2 DP 530183 - 5190 Mitchell Highway

·    Lot 3 DP 530183 - Mitchell Highway.

          To reclassify the following land from Community Land to Operational Land under the Local Government Act 1993:

·    Lot 1 DP 502526 - 32 Perc Griffith Way and 70 Mitchell Highway.

2        That Council include in the planning proposal adjustments to Orange Local Environmental Plan 2011 written instrument and maps to reflect the proposed amendments.

3        That Council undertake such studies, reports and consultations as may be required by the Gateway Determination.

4        That Council proceed to place the planning proposal on exhibition in accordance with any requirements of the Gateway Determination.

 

   

The Meeting Closed at 7.13pm


Employment and Economic Development Policy Committee  21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      EEDPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.13pm


 1      Introduction

Attendance

Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/008                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Kidd for the Employment and Economic Development Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

 

2       Committee Minutes

2.1     Minutes of the Economic Development Community Committee held 7 December 2016

TRIM Reference:        2017/11

RESOLVED - 17/009                                                                             Cr J Davis/Cr J Hamling

That the recommendations made by the Economic Development Community Committee at its meeting held on 7 December 2016 be adopted.

 

 

3       General Reports

3.1     Update on quarterly Unemployment data for Orange

TRIM Reference:        2017/7

RESOLVED - 17/010                                                                          Cr C Gryllis/Cr J Hamling

That the report by the Business Projects Officer on the unemployment figures for Orange be acknowledged.

 

 

QUESTION TAKEN ON NOTICE  

Cr Taylor requested an update report on property sales in Orange be provided.

 

The Meeting Closed at 7.21PM


Infrastructure Policy Committee                                                     21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      IPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.21pm


 1      Introduction

Attendance

Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/011                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Kidd for the Infrastructure Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee -  13 December 2016

TRIM Reference:        2016/2995

RESOLVED - 17/012                                                                           Cr R Turner/Cr S Munro

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 13 December 2016 be adopted.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2017/75

RESOLVED - 17/013                                                                              Cr J Davis/Cr S Munro

That the information provided in the report on Current Works be acknowledged.

 

MATTER ARISING

RESOLVED - 17/014                                                                            Cr G Taylor/Cr C Gryllis

That Council approach the NSW Minister for Roads seeking a meeting either in Orange for the purposes of an inspection, or elsewhere, to discuss funding for maintenance of the Northern Distributor Road.

 

QUESTIONS TAKEN ON NOTICE

Cr Duffy asked for the expected date of commencement of works on the Robertson Park toilet block.

Cr Whitton raised concerns about impacts on traffic with works on the Peisley Street bridge. The matter will be listed for a future Councillor Briefing

Cr Whitton requested staff to investigate a fence in the laneway off Lords Place, adjacent to Torpy Street. This will be referred to staff to handle.

Cr Gander asked if the energy usage for the Airport could be added into the Current Works report.

 


 

 

3.2     Aquatic Centre Programming

TRIM Reference:        2016/2968

RESOLVED - 17/015                                                                         Cr R Turner/Cr J Hamling

That Council place on exhibition the following fees and charges for the Aquatic Centre for public comment:

1        Active Ageing/Staying Active program only – reduced entry fee of $4 instead of $4.40 for participants directly participating in a program activity.

2        Active Ageing/Staying Active program only - land based activities (various) - $5 per activity (additional to entry costs).

 

 

The Meeting Closed at 7.45pm.


Sport and Recreation Policy Committee                                        21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      SRPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.45pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson) (Deputy Mayor), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/015                                                                            Cr C Gryllis/Cr S Munro

That the apologies be accepted from Cr R Kidd for the Sport and Recreation Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       Committee Minutes

2.1     Minutes of the Bicycling Community Committee - 7 November 2016

TRIM Reference:        2016/3028

RESOLVED - 17/016                                                                           Cr A Brown/Cr R Turner

That the recommendations made by the Bicycling Community Committee at its meeting held on 7 November 2016 be adopted.

 

 

2.2     Minutes of the Sport and Recreation Community Committee – 23 November 2016

TRIM Reference:        2016/3030

RESOLVED - 17/017                                                                                Cr J Davis/Cr N Jones

That the recommendations made by the Sport and Recreation Community Committee at its meeting held on 23 November 2016 be adopted.

 

 

2.3     Minutes of the Australia Day Community Committee Meeting – 7 December 2016

TRIM Reference:        2016/2972

RESOLVED - 17/018                                                                            Cr R Gander/Cr K Duffy

That the recommendations made by the Australia Day Community Committee at its meeting held on 7 December 2016 be adopted.

 

 

 

The Meeting Closed at 7.52pm


Environmental Sustainability Policy Committee                        21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 5      ESPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.52pm


 1      Introduction

Attendance

Cr N Jones (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr R Gander, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/019                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Kidd for the Environmental Sustainability Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 


 

 

2       Committee Minutes

2.1     Minutes of the Companion Animal Community Committee - 5 December 2016

TRIM Reference:        2016/3040

RESOLVED - 17/020                                                                            Cr C Gryllis/Cr S Munro

That the recommendations made by the Companion Animals Community Committee at its meeting held on 5 December 2016 be adopted, subject to an amendment in Item 3.3 – Off Leash Areas, to:

That Council ensure in future subdivision design, public recreation areas including parks, playgrounds and off-leash areas be provided, as the population density is increasing and the lot sizes are getting smaller.

 

 

2.2     Minutes of the Environmental Sustainability Community Committee – 9 December 2016

TRIM Reference:        2016/2985

RESOLVED - 17/021                                                                         Cr J Hamling/Cr S Munro

That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 9 December 2016 be acknowledged.

 

 

 

The Meeting Closed at 7.57PM.


Finance Policy Committee                                                                    21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 6      FPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 7.57pm


 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

APOLOGIES AND LEAVE OF ABSENCE                                

 

RESOLVED - 17/022                                                                            Cr C Gryllis/Cr S Munro

That the apologies be accepted from Cr Kidd for the Finance Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 

 


 

 

2       Committee Minutes

2.1     Minutes of the Audit and Risk Management Committee - 25 November 2016

TRIM Reference:        2016/2978

RESOLVED - 17/023                                                                        Cr R Gander/Cr J Hamling

That the minutes of the meeting of the Audit and Risk Management Committee held on 25 November 2016 be adopted.

 

 

3       General Reports

3.1     Statement of Bank Balances as at 6 January 2017

TRIM Reference:        2017/33

RESOLVED - 17/024                                                                          Cr J Whitton/Cr C Gryllis

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 6 January 2017 be acknowledged.

 

 

3.2     Request For Financial Assistance

TRIM Reference:        2017/83

RESOLVED - 17/025                                                                             Cr J Davis/Cr J Hamling

1        That a donation of $1,500 to be made to At the Vineyard from Cr Turner’s allocation.

2        That Council explore other opportunities to assist the At the Vineyard event.

 

 

 

The Meeting Closed at 7.57PM


Services Policy Committee                                                                   21 February 2017

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 7      SPC 7 February 2017 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 February 2017

COMMENCING AT 8.10pm


 1      Introduction

Attendance

Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr C Gryllis, Cr A Brown, Cr K Duffy, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 17/026                                                                            Cr C Gryllis/Cr S Munro

That the apology be accepted from Cr R Kidd for the Services Policy Committee of Orange City Council on 7 February 2017.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       Committee Minutes

2.1     Minutes of NAIDOC Week Community Committee Meeting 25 November 2016

TRIM Reference:        2016/3031

RESOLVED - 17/027                                                                               Cr C Gryllis/Cr J Davis

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 25 November 2016 be adopted.

 

 

2.2     Minutes of the Orange Regional Museum Committee - 5 December 2016

TRIM Reference:        2017/6

RESOLVED - 17/028                                                                             Cr N Jones/Cr R Turner

That the recommendations made by the Orange Regional Museum Committee at its meeting held on 5 December 2016 be adopted.

 

 

2.3     Minutes of the Cultural Heritage Committee Meeting - 12 December 2016

TRIM Reference:        2016/3009

RESOLVED - 17/029                                                                               Cr C Gryllis/Cr J Davis

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 12 December 2016 be adopted.

 

 

2.4     Minutes of the Orange Health Liaison Committee - 19 December 2016

TRIM Reference:        2017/69

RESOLVED - 17/030                                                                              Cr R Turner/Cr J Davis

That the recommendations made by the Orange Health Liaison Committee at its meeting held on 19 December 2016 be adopted.

 

 

MATTER ARISING 

RESOLVED - 17/031                                                                            Cr C Gryllis/Cr G Taylor

That Council invite Push for Palliative  to provide an update to Council, either by attending a Council Meeting or by a written report, to include if the Committee has considered the Riverside Centre as a suitable location for a hospice.

 

 The Meeting Closed at 8.24PM


Council Meeting                                                                                       21 February 2017

 

 

5.2     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2017/195

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 2 February 2016 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                                 21 February 2017

5.2                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

2014/745                                                                                                                                                    

OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting

Question

Responsible Staff Member

Action

Date for completion

7 Feb

2017

Cr Duffy asked if the breaches found against Cr Turner constituted one or two strikes under changes to the Code of Conduct.

Manager Administration and Governance

Email sent to Councillors 8 February 2017 with response.

Completed

Cr Duffy asked for the expected date of commencement of works on the Robertson Park toilet block.

Director Community, Recreation and Cultural Services

Information to be provided to Councillors.

Mar 2017

Cr Whitton raised concerns about impacts on traffic with works on the Peisley Street bridge.

Executive Support Manager

The matter has been listed for a future Councillor Briefing.

Mar 2017

Cr Whitton requested staff to investigate a fence in the laneway off Lords Place, adjacent to Torpy Street.

Manager Building and Environment

This matter has been referred to staff to investigate.

Mar 2017

Cr Gander asked if the energy usage for the Airport could be added into the Current Works report.

Commercial and Emergency Services Manager

Arrangements have been made to provide these figures on a monthly basis.

Mar 2017

Cr Taylor requested regular reports be provided on property sales in Orange.

Business Project Officer

A quarterly report will be included with the Employment and Economic Development Policy Committee commencing March 2017.

Mar 2017

Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park.

Manager Business Development

Information to be provided to Councillors.

Mar 2017

Cr Duffy requested a report on the representation and voting structure of CENTROC.

Executive Support Manager

A memo was provided to Councillors on 13 February 2017.

Completed

 

20 December 2016

Cr Duffy asked if roadside vendors are required to submit a development application.

Director Development Services

Information to be circulated to Councillors.

Mar 2017

Cr Taylor requested the City of Orange Traffic Committee consider installing speed reduction measures in William Maker Drive, particularly the newer section.

Commercial and Emergency Services Manager

Traffic Counter will be installed to ascertain speed of vehicles.

Mar 2017

Cr Taylor requested a report on whether the identity of complainants (if a Councillor) can be disclosed if considered to be in the public interest.

Manager Administration and Governance

Council has sought advice from the Office of Local Government, information will be provided once response is received.

Mar 2017

6 Dec 2017

Cr Turner requested a review of the quality of mulch and topsoil sold at the Resource Recovery Centre.

Manager Waste Services and Technical Support

Log chip is only utilised for internal Council operations at the RRC or for customers who require coarse chipped material for bush regeneration purposes.

Compost is sold to public and meets Australian Standard. Stockpile site became cross contaminated with adjoining mound of material which has since been rectified and larger volumes of compost maintained to ensure quality material is available to the public.

Completed

Cr Munro requested a report on the provision of facilities/services for people with a disability.

Community Services Manager

Information to be provided to Councillors.

Mar 2017

Cr Duffy requested an update on the Cycleways project.

 

Works Manager

Information to be provided to Councillors.

Mar 2017

15 Nov 2016

Cr Duffy requested comparative information on infringements issued over 2015 under the manual system.

 

Director Development Services

Information to be provided to Councillors.

Mar 2017

6 September 2016

Cr Gryllis requested that Council invite the President of the Orange Chamber of Commerce to attend either a Council Meeting, or the Economic Development Community Committee meeting, to outline the Chamber’s suggestions on ways to encourage development in the City.

Executive Office Manager

Scheduled for 14 March 2017.

Mar 2017

16 Aug 2016

Cr Duffy asked if Council is able to apply a bond for developments in relation to any damage to infrastructure.

Manager Engineering Services

Following detailed investigation into this matter, Council staff believe a damage bond should be applied to development work. A detailed report will be prepared for Councillor’s consideration in the New Year.

Mar 2017

2 Feb 2016

Cr Jones requested a briefing to discuss progress on a new caravan park.

Director Corporate and Commercial Services

Councillors have been provided with updates on progress on the relocation of the harness racing facility to Towac Park in briefings and via two reports to Council (4 October 2016 and 7 February 2017).

Completed

 

 


Council Meeting                                                                                       21 February 2017

 

 

5.3     Statement of Investments - January 2017

TRIM REFERENCE:        2017/179

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 January 2017.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council receives the Statement of Investments as at 31 January 2017.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 January 2017, the investments held by Council totalled $117,904,055.65 and is attributed to the following funds.

 

 

31/01/2017

31/12/2016

General Fund

44,925,560.25

45,510,332.46

Sewer Local Fund

34,085,795.76

33,820,820.98

Water Supply Local Fund

38,892,699.64

37,898,092.83

Orange CBD Special Rate

 

 

117,904,055.65

117,229,246.27

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

 

Externally Restricted

31/01/2017

31/12/2016

General Fund

22,139,049.74

21,737,621.40

Water Fund

39,892,699.64

37,898,092.83

Sewer Fund

34,585,795.76

33,820,820.98

Auspiced

1,522,412.52

1,522,412.52

Internally Restricted

7,396,935.86

7,396,935.86

Unrestricted

12,367,162.13

14,853,362.68

117,904,055.65

117,229,246.27

 

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 January 2017 remained at 1.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06% (weighted average 2.73%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.50% plus 0.75% (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 Janaury 2017, the AusBond rate was 1.86%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.06%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.


 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Capacity

0 - 3 Months

100.00%

10.81%

89.19%

3 - 12 Months

100.00%

60.55%

39.45%

1 - 2 Years

70.00%

11.89%

58.11%

2 - 5 Years

50.00%

16.75%

33.25%

5+ Years

25.00%

0.00%

25.00%

 

Table 2: Credit Rating Limits

 

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

12.94%

87.06%

A

60.00%

48.96%

11.04%

BBB & NR

40.00%

34.56%

5.44%

Below BBB

0.00%

0.00%

0.00%

 

Certification by Responsible Accounting Officer

I, Kathy Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

 

  


Council Meeting                                                                                       21 February 2017

 

 

5.4     Quarterly Budget Review and Performance Indicators

TRIM REFERENCE:        2017/124

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

This report provides the second quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.


 

Implications in this report

The December Quarterly Review process has identified variations totalling $2,790,682 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $5,103,560 (from $2,312,878).

The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).

The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).

The following table presents Council’s project year-end Operating Result (before capital) by Fund.

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following pages.


 

Proposed changes:

Adopted Budget

Proposed Variation

Revised Budget

Our City        

 

 

 

Other Income                           

Depot overestimate excess goods sales income funded by reduction in fuel allocation

(32,307)

32,307

0

Employee Assistance program increase

(41,755)

(10,900)

(52,655)

Materials and Contracts                

Reduction in Advertising allocation to fund Contribution to Orange Harness Racing Club

136,818

(20,000)

116,818

Adjustment to balance program made from Training Budget alignment from September Review

4,304

(401)

3,903

Contribution to Orange Harness Racing Club funded by reduction Advertising allocation

0

20,000

20,000

Safety audit funded from Insurance Incentive bonus

0

3,900

3,900

Additional allocation to Employee Assistance Program (EAP) funded from Insurance Incentive Program

24,500

7,000

31,500

Alignment of Training Budgets to adopted training program

516,233

600

516,833

Reduction to fuel allocation to fund the correction of Old Materials Sales at depot

670,214

(32,307)

637,907

Adjustment to balance program made from Training Budget alignment from September Review

7,734

(2,505)

5,229

Adjustment to balance program made from Training Budget alignment from September Review

0

3,298

3,298

Depreciation

Adjustment to balance program made from Training Budget alignment from September Review

6,096

(1,634)

4,462

Other Expenses

Adjustment to balance program made from Training Budget alignment from September Review

1,624

(1,000)

624

Internal Transfer                      

Alignment of Training Budgets to adopted training program

(469,013)

(600)

(469,613)

Capital Items

Reduction to Vermin proofing and roof drainage system as part of works deferred to 2017/18

32,500

(15,000)

17,500

Reduction to Civic Centre Height Safety  Installations as part of work has been deferred to 2017/18

35,000

(20,000)

15,000

Led lights for Civic Centre downstairs foyer funded from restricted asset

0

5,600

5,600

Equity                                 

0

Restricted asset used for vermin proofing and drainage

(32,500)

15,000

(17,500)

Restricted asset used to fund Height Safety Installation sat Civic Centre

(35,000)

20,000

(15,000)

Restricted asset used to fund LED lights for Civic Centre downstairs foyer

0

(5,600)

(5,600)


Our Economy            

Adopted Budget

Proposed Variation

Revised Budget

Capital Contributions                  

Orange Regional Conservatorium - deferred to 2017/18

(3,000,000)

3,000,000

0

Capital Items

Former Hospital Site, allocation to the trust funds held for demolition and movement to align with demolition timetable

1,715,000

(1,629,060)

85,940

Capital Items

Orange Regional Conservatorium - deferred to 2017/18

5,000,000

(5,000,000)

0

Adjustment to income Re: Former Hospital Site as no sales will occur

(2,000,000)

2,000,000

0

Equity                                 

Restricted asset used to fund Former Hospital Site, deferred to 2017/18

285,000

(370,940)

(85,940)

 

Our Community           

 

 

 

User Charges                           

Increase in Meal sales income used to fund additional Meal purchases

(94,090)

(15,910)

(110,000)

Other Income                           

Income Received for Fire Hazzard Reduction

0

(45,000)

(45,000)

Monies received from Zauner to fund the maintenance costs of the Museum roof.

0

(12,496)

(12,496)

Reduction in Income for NSW Family History conference offset by reduction in expenditure

(46,000)

41,000

(5,000)

 Alignment actual grant monies for Aged Services projects

(1,060)

(818)

(1,878)

Operational Grants                     

Grant monies received for Ammerdown Riparian Project

0

(7,080)

(7,080)

Operational Grant for Disability Inclusion Action Plan

0

(5,000)

(5,000)

Additional allocation to match funding for Out of School Care integration

(56,718)

(3,077)

(59,795)

Additional allocation to match funding for Teen time

(122,866)

(13,080)

(135,946)

Reduction to Grant budget to match funding for Aged Services, offset by reduction in expenditure

(39,798)

2,712

(37,086)

Additional allocation to match funding for Aging and Disability Services

(402,924)

(17,066)

(419,990)

Reduction to Grant budget to match funding for Residential Services , offset by reduction in expenditure

(1,088,685)

44,252

(1,044,433)

Reduction to Grant budget to match funding for HACC  development , offset by reduction in expenditure

(157,680)

7,587

(150,093)

Reduction to Grant budget to match funding for Aboriginal HACC development, offset by reduction in expenditure

(152,170)

6,054

(146,116)

Migrant services - Additional unspent funds

(101,797)

(2,308)

(104,105)

Operational contributions              

Contribution received for Harmony Day Soccer Cup

0

(2,000)

(2,000)

Capital Contributions                  

Planetarium deferred to 2017/18

(750,000)

750,000

0

Employee Costs                         

Additional expenditure to match grant monies for Teen Time

5,438

14,386

19,824

Reduction to expenditure for Residential Services to match funding received

223,525

(45,362)

178,163

 

Materials and Contracts                

Adopted Budget

Proposed Variation

Revised Budget

Reduction to tree maintenance to fund Ammerdown Riparian Project

33,916

(7,160)

26,756

Fire Hazzard Reduction funded from income received

0

45,000

45,000

Ammerdown Riparian restoration Project, funded from grant monies and tree maintenance

0

14,240

14,240

Increase allocation for maintenance of museum roof funded by Zauner

6,495

12,496

18,991

Decrease in allocation for NSW family History Conference

40,000

(35,000)

5,000

Disability Inclusion Action Plan funded from Operational Grant

0

5,000

5,000

Adjustment to balance program made from Training Budget alignment from September Review

3,024

(1,600)

1,424

Additional expenditure to match grant monies for Out Of School Integration

15,327

4,960

20,287

Adjustment to balance program made from Training Budget alignment from September Review

909

523

1,432

Reduction to expender for Aged Services to match funding received

1,635

(1,569)

66

Increase in Meal purchases funded from additional income

71,469

32,531

104,000

Reduction to expenditure HACC development to match funding received

11,858

(6,572)

5,286

Reduction to expenditure Aboriginal HACC development to match funding received

11,018

(6,211)

4,807

Migrant services - additional expenditure offset by additional unspent funds

1,625

3,254

4,879

Harmony Day Soccer Cup funded from Grant monies

0

2,000

2,000

Other Expenses

2,651,393

(325)

2,651,068

Reduction to expenditure for Aged Services  to match funding received

823

(325)

498

Capital Items

Reduction to Rewire Conservatory at Cook Park to fund Air Conditioner at Courallie and Yarrawong

25,000

(18,000)

7,000

Upgrade smoke detectors at PCYC

0

32,000

32,000

Planetarium deferred to 2017/18

1,500,000

(1,350,000)

150,000

Replace Air Conditioner unit at Courallie Child Care Centre

0

15,000

15,000

Softfall at Courallie funded from restricted asset

0

24,000

24,000

Softfall at Occasional Care funded from restricted asset

0

18,000

18,000

Softfall at Spring Street funded from restricted asset

0

24,000

24,000

Replace Air Conditioner unit at Yarrawong Childcare Centre

0

3,000

3,000

Equity                                 

Restricted used to fund upgrade of smoke detectors at PCYC

0

(32,000)

(32,000)

Restricted asset used to fund Softfall at Courallie

0

(24,000)

(24,000)

Restricted asset used to fund Softfall at Occasional Care

0

(18,000)

(18,000)

Restricted asset used to fund Softfall at Spring Street

0

(24,000)

(24,000)


 

Our Environment

Adopted Budget

Proposed Variation

Revised Budget

Annual Charges

Alignment of budget to actual income received - Waste Management Domestic

(3,835,551)

(41,226)

(3,876,777)

Alignment of budget to actual income received - Recycle Charge Domestic

(1,196,178)

(13,088)

(1,209,266)

Alignment of budget to actual income received -Organics Charge Domestic

(1,059,875)

(10,732)

(1,070,607)

Alignment of budget to actual income received -Organics Equal Domestic

(344,743)

(3,332)

(348,075)

Alignment of budget to actual income received - Waste Management Non Domestic

(420,136)

(7,844)

(427,980)

Alignment of budget to actual income received - Depot Access Non Domestic

(10,529)

(246)

(10,775)

Alignment of budget to actual income received - Recycle Charge Non Domestic

(90,593)

(3,285)

(93,878)

Alignment of budget to actual income received -Organics Charge Non Domestic

(4,392)

(748)

(5,140)

Other Income                           

Correct Budget allocation at for Waste Depot Equipment Hire

(523)

523

0

Alignment of budget to actual income received -Recovery Shop

0

(4,883)

(4,883)

Operational Grants                     

Operational Monies received for Blackmans Swamp Creek Flood Plain Study

0

(124,040)

(124,040)

Capital Grants

Reallocation of Grant monies received for Roads to Recovery

(1,012,145)

492,465

(519,680)

Capital Grant for Flood Affected Roads

0

(400,000)

(400,000)

Capital Grant for Flood Affected Kite Street - Clinton to Anson

0

(100,000)

(100,000)

Operational contributions              

Reallocation of operational Contribution for SFR Forest/Huntley

0

(19,900)

(19,900)

Netwaste Contribution to fund Waste Composition Assessment

0

(13,500)

(13,500)

Materials and Contracts                

Blackmans Swamp Creek Flood Plain Study funded from operational Grant

0

124,040

124,040

Waste consultant allocation funded from additional Income

50,000

1,565

51,565

Waste Composition assessment to be funded from Netwaste Contribution

0

13,500

13,500

Allocation for Waste Diversion Education program as per Council resolution funded from restricted asset

0

30,000

30,000


 

Capital Items

Adopted Budget

Proposed Variation

Revised Budget

Reallocation of Unsealed Roads and footpaths budget used to fund Sealed Urban roads

169,489

(98,765)

70,724

Stabilising and AC Surfacing Lords Place- Deferred

335,000

(335,000)

0

Stabilising and AC Surfacing Anson Street- Deferred

229,900

(229,900)

0

Flood Affected Road Patching funded from Capital Grant

0

400,000

400,000

Reallocation of funds SFR  Forest/Huntley Intersection

0

8,510

8,510

Reallocation of funds SFR  Anson to Forest

0

8,715

8,715

Reallocation of funds SFR  Leeds Parade / NDR Bunnings

0

82,690

82,690

Reallocation of funds Forest Road/ Private Hospital

0

13,000

13,000

Reallocation of funds Boundary Adjustment SFR

0

3,500

3,500

Kite St  - Clinton To Anson funded from Capital Grant

0

100,000

100,000

Lirs Drainage Upstream of Shiralee funded from restricted asset

0

2,643,265

2,643,265

Reallocation of classification for East Orange Chanel Widening

100,000

900,000

1,000,000

Additional Funds For East Orange Channel Widening funded from Restricted asset

0

800

800

Widen Chanel - Summer To McLachlan funded from restricted asset

0

82,000

82,000

LIRS Detention Basin funded from restricted asset

0

302,861

302,861

Reallocation of classification for East Orange Chanel Widening

900,000

(900,000)

0

Reallocation to fund Road Blisters

53,210

2,250

55,460

Waste Depot Weighbridge Hardware funded from restricted asset

0

17,272

17,272

ORRRC Capping and Rehabilitation funded from restricted asset

26,523

24,000

50,523

Equity                                 

Restricted asset used to fund Stabilising and AC Surfacing Anson Street- Deferred

0

72,435

72,435

Restricted asset used to fund East Orange Channel Widening

0

(800)

(800)

Restricted asset used to fund Widen Chanel - Summer To McLachlan

0

(82,000)

(82,000)

Restricted asset used to fund LIRS Detention Basin

0

(302,861)

(302,861)

Restricted asset used to fund LIRS Drainage Upstream of Shiralee

0

(2,643,265)

(2,643,265)

Restricted asset used to fund Waste Depot Weighbridge hardware

0

(17,272)

(17,272)

Restricted asset used to Fund ORRRC Capping and Rehabilitation

0

(24,000)

(24,000)

Restricted asset used to fund Waste Diversion Education

0

(30,000)

(30,000)

Waste program balance transferred back into restricted asset

0

84,861

84,861


 

Water Fund (Our Environment)

Adopted Budget

Proposed Variation

Revised Budget

User Charges

Reallocation of Water Usage charges to Non Residential water usage

(8,551,730)

1,966,898

(6,584,832)

Reallocation of Water Usage charges to Non Residential water usage

0

(1,966,898)

(1,966,898)

Materials and Contracts                

Additional budget required for water extraction licence fees

62,727

5,000

67,727

Reduction to align to training budget

15,530

(600)

14,930

Reduction to Waterwise program to fund licence fees

21,538

(5,000)

16,538

Reduction from dam surveillance  to fund fencing at Gosling Creek

73,717

(18,000)

55,717

Increase for Gosling Creek fencing funded from reduction to dam surveillance

548

18,000

18,548

Increase for Blackmans Swamp Harvesting sampler costs funded from Macquarie Pipeline monitoring costs

12,383

20,000

32,383

Reduction to monitoring costs to fund addition sampler costs and Steam gauging

115,710

(60,000)

55,710

Internal Transfer                      

Alignment of Training Budgets to adopted training program

18,460

600

19,060

Capital Items

Steam gauging station funded from reduction in monitoring costs

20,990

40,000

60,990

Suma Environmental Release logger funded from restricted asset

0

25,000

25,000

Equity                                 

Restricted asset used to fund Suma Environmental Release Logger

0

(25,000)

(25,000)

Sewer Fund (Our Environment)

 

 

 

Other Expenses                         

Reduction to electricity budget to fund additional water usage and gas charges

454,852

(74,285)

380,567

Increase in gas charges due to digester offline, requiring the use of natural gas, funded from electricity  budget

10,769

10,000

20,769

 Water Availability-Internal

Increase in water usage due to production process problems

174,309

64,285

238,594

Capital Items

Orange STP UV Concept design

0

89,000

89,000

Reduction to the sewer main upgrade - unable to complete works 2016/17 due to project complexity

300,000

(200,000)

100,000

Equity                                 

Restricted asset used to fund Orange STP Ultra Violet Concept design

0

(89,000)

(89,000)

Note:Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.

Policy and Governance Implications

Nil

 

 

Recommendation

1    That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – October to December 2016, be acknowledged.

2    That the variations arising from the December Quarterly Budget Review, amounting to an improvement of $2,790,682, be adopted.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process.

SUPPORTING INFORMATION

Highlights of the Quarter

·    The Orange Library celebrated its 60th birthday.

·    The tender for the construction of the Orange to Central Tablelands Water was let during the quarter. This project was valued at in excess of $35M in the funding submission with the potential to add a further $7M if funding is secured.

·    Annual roads resealing program has been completed.

·    Roads rehabilitation program is 60% complete.

·    Footpath rehabilitation program has commenced with works in Kite Street between Lords Place and Anson Street.

·    As part of Council’s Parks Alive program, 17 community events were held with 400 community members participating.   Tree planting and mulching activities were included in the events.

·    Council adopted a new Tourism Strategy in the quarter.

·    Following the opening in October, over 2,000 per month have attended the new Visitor Information Centre. 

·    900 of the visitors also visited the Museum. 230 children participated in the Volcanoes school holidays program.

·    Council’s website is updated daily and attracts more than 22,000 page views a week.

·    The Grow Local project concluded. This funding program was a joint initiative with the NSW Government. 59 businesses in total were given financial support to build their business.

·    The Shop Local campaign continues with 54 businesses participating.

·    Information was provided to 32 people seeking to move to Orange in the quarter.

·    Over 400 planning certificates were issues in the quarter, plus 130 development applications were determined within a median time of 21 days, 46 construction certificates (median processing time of 19 days) and 2 complying development certificates (median time of 10 days).

·    Council participated in the Australian National Field Days event in October.

·    Community consultation on the Disability Action Plan occurred in the quarter. 

·    40 media releases were issued.

·    Commissioning of the design for a new Conservatorium and Planetarium progressed in the quarter with the engagement of architects.

·    Staff excellence awards were made.

·    $125,959 was donated to a variety of organisations and individuals during the quarter.

·    Residents of the Bowen and Glenroi communities assisted with planning and development of open space in partnership with Housing Plus.

·    Works progressed on the Showground pavilion with an expected completion in the next quarter.

·    Council hosted the Japanese Language Speech contest in association with Ushiki and the Japanese Foundation.

·    $70,000 outdoor gym installed at Margaret Stevenson Park at minimal cost to Council.

·    Consultation occurred with the Senior Citizens and Pensioners Centre users regarding future services.

·    The Age Friendly Cities action plan was reviewed.

·    Purchase of the site for the Rectangular Playing Field was completed.

·    Meetings with Scouts re Scout Camp operations and future possible developments were held.

·    International cricket came to Orange’s Wade Park in December with the T20 between Sydney Thunder and Hong Kong national team.

·    The City’s youth participated in Council supported programs including the Designing Futures project, NAIDOC week activities and Youth Advisory Council’s Halloween Disco.

·    Bike week activities postponed from September due to weather were held in the quarter.

·    Upgrade of 300mm sewer main across Margaret Stevenson Park was completed.

·    Contractors have been engaged to complete the sewer mains renewals program and works are expected to commence in the beginning of quarter 4.

 


 

Other Expenses

Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.

Other Expenses

Adopted Budget

Actuals as at 31/12/2016

Balance

Proposed Variation

Revised Budget

Telephone Charges

367,965

151,913

216,052

(1,325)

366,640

Insurance / Worker's Comp

1,398,569

1,111,387

287,182

0

1,398,569

Donations

84,878

77,607

7,271

0

84,878

Electricity Charges

3,535,837

1,322,380

2,213,457

(74,285)

3,461,552

Gas Charges

275,160

160,361

114,799

10,000

285,160

Mayor and Councillor Fees

265,827

118,169

147,658

0

265,827

Computer Leases

142,100

97,194

44,906

0

142,100

Regional Library Administration Fee

1,115,109

625,097

490,012

0

1,115,109

Other

147,734

67,630

80,104

0

147,734

Total Other Expenses

7,333,179

3,731,738

3,601,441

(65,610)

7,267,569

 

Review of Income

The following chart provides a snapshot of the split of Council’s income.

 

 

Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.

As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.

Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the December quarter 50% should have been received. The “all Income” bar shows overall tracking in accordance with the expected figure.

Rates and Charges Collection

For the second quarter, a total of $4,570,401.05 (13.19%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 12.82% of the amount payable remained outstanding.

 

Review of Expenditure

The following chart provides a snapshot of the progress of Council’s expenditure.

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. The All expenses bar shows that expenses are tracking as would be expected overall at around 50% at this time of the financial year. Those that are lower are areas where an end of financial year expense is applied.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2016 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Kathy Woolley, Responsible Accounting Officer

 

Attachments

1          December quarter 2016 performance report, D17/3343

2          Council Summary December Quarter 2016, D17/6235

3          Major Works December 2016 quarter - report, D17/6401

  


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Quarterly Performance Indicators

Delivery/Operational Plan 2016/20

Quarter 2 - October to December 2016

 

 

 

 

 

D17/3343


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.1

Maintain Delegations and Sub-Delegations Register

Review delegations to the General Manager in November annually

n

Delegations and Sub-Delegations managed during the quarter. A full review of the Delegations to the General Manager was commenced in the quarter for reporting to Council in the next quarter. The delay was due to the merger proposal having not been decided.

Update and distribute sub-delegations to staff in December annually

1.1.2

Provide information to Councillors on training and development opportunities

Number of opportunities for training notified to Councillors

n

Training and development opportunities reported to Council as they arise. During the quarter the opportunity to attend the National Local Roads and Transport Congress was reported to Council.

1.1.3

Undertake testing of Council's Business Continuity Plan (BCP)

BCP tested and reviewed in December annually

n

Testing of business continuity plans for main Council buildings completed in December.

1.1.4

Maintain the Enterprise Risk Management System

Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee

n

The Enterprise Risk Management System was maintained during the quarter. A summary of Risk Assessments undertaken was prepared for Directors during the quarter. A comprehensive review of the Corporate Risk Register was completed and reported to the Audit and Risk Management Committee.

Compliance reporting quarterly to Directors


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.5

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Increase social media engagement and reach by 25%

n

There has been an increase in social media activity during the quarter.
There has been a continuing focus on road works and the creation of new videos to better explain the scope of works and how roads are built and maintained. The Council website is updated daily and attracts more than 22,000 page views a week.

There were 4 e-newsletters issued in the quarter, with an average opening rate of 58%.

During the quarter the number of ‘Likes’ on the main Council Facebook page grew by 5% from 3,605 to 3,807. During the same period, the number of Facebook users engaging with the page (though comments, shares etc.) varied widely week to week, depending on the topics being posted about and discussed. This ranged from 1,198 people per week through to 3,555 per week. The number of Twitter impressions showed steady growth with a total of 46.8K compared to 35K in the previous quarter, up by 33% over the quarter.

Maintain the Council website with weekly updates


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.1

Manage Council’s Records System

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member

n

All incoming letters and emails to Council were registered into Council's system on a daily basis, and allocated to the appropriate staff member for action.

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November

n

The September Quarterly budget review report was reported to Council on 15 November 2016.

Annual financial statements for 2015/16 were externally audited during the week commencing on 17 October 2016 and were lodged with the Office of Local Government on 7 November 2016.

September and December quarterly reports completed on time.

Quarterly reports presented to Council within two months of the end of each quarter

1.2.3

Establish and support Council Meetings, Policy Committees and Council's Community Committee Network

Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings

n

Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes.

Community Committees have action plans that provide input into strategic direction setting.

The report on complaints under Council's Code of Conduct was presented to the 20 December 2016 Council Meeting.

Pending merger decision charters of committee review was placed on hold.

Review Council's Community Committee network structure in September annually

Establish the annual Committee Meetings Schedule in September annually

Undertake a strategic planning session with all Community Committees in September-October annually

Review Charters of Community Committees in October annually

Annual Report from the Audit and Risk Management Committee by April

Report of complaints under Council's Code of Conduct to Council by December annually


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.4

Implement Information Technology Strategy initiatives

Virtualisation server and storage hardware refresh replacement completed

n

Replacement of the virtualisation server is set down to commence in February 2017.

The remote access system (Citrix) upgrade has been delayed (pending merger decision as it will affect the project).

Records management system upgrade is in test in January 2017. Go live is planned for April 2017.

The review of cloud and operational issues is currently underway, due for completion in March 2017.

Services review - desktop management system, online payment processing and other E-services, security, intranet software

Remote access system upgrade

Upgrade records management system

Review cloud computing security and operational issues

1.2.5

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly reports to Council on the performance of the investment portfolio

n

Monthly reports on Council's investment portfolio were reported to Council in accordance with legislative requirements. Council's return on investments continues to exceed the benchmark as set by Council's Long Term Financial Plan.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Performance Indicator

Status

Progress Report

1.3.1

Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)

Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016

n

On hold due to merger. The Development Control Plan is in draft state and includes Shiralee component.

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November

n

State of the Environment Report prepared and submitted to the Department in November 2016.

1.3.3

Support the Local Emergency Management Committee (LEMC)

Finalise Council's input into local emergency planning in conjunction with key agencies

n

The Flood Emergency Flood Plan Volume 1 was endorsed by the Committee.

The Emergency Impact Assessment was completed.

The Cabonne Standard Operating Procedures were endorsed by the Committee.

1.3.4

Support the Rural Fire Service

Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.

n

Bush Fire Management Committee and Zone Liaison Committees attended.

The Risk Management Plan was submitted to the Rural Fire Service for approval.

The Rural Fire Service has changed funding arrangements and Council has been advised it no longer be providing a rebate.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Performance Indicator

Status

Progress Report

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by June 2017

·                n

Community Strategic Plan update now to be delivered after the election of Council. The September 2016 election was not held due to the merger proposal currently being considered by the NSW Government.

Work on the Delivery/Operational Plan for the 2017/2018 year and the subsequent 3 years commenced in the quarter with managers considering projected budgets and operational programs.

Resourcing Strategy elements were commenced in the quarter and will be finalised when the Delivery/Operational Plan is complete due to the budget linkages.

Annual Report submitted on time.

Quarterly reports submitted on time.

Annual minor review of the Community Strategic Plan by February annually

Finalisation of the Delivery/Operational Plan by June annually

Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan

Preparation of the Annual Report by October annually

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan

Ref

Task

Performance Indicator

Status

Progress Report

1.4.1

Maintain a framework of relevant policies and procedures

Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September

n

Council considered a new Strategic Policy ST138 - Related Parties and resolved to place this policy on public exhibition. Council adopted the Strategic Policy ST020 Payment of Expenses and Provision of Facilities to Councillors and ST137 Orange Regional Museum Sponsorship during the quarter.

Operational Policies reviewed and adopted by the General Manager during the quarter included OP107 - Working Alone, OP095 - Bullying and Harassment Prevention, OP011 - Relief Duties, OP086 - Recover at Work, OP106 - Testing and Tagging of Electrical Equipment and OP092 - Flexible Working Arrangements.

Facilitate the review of Operational Policies annually

1.4.2

Ensure Councillors are made aware of key Policy requirements

Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April

n

Training for Councillors on specific provisions in relation to the Code of Conduct and Code of Meeting Practice will be considered early in 2017, in particular to however when required, information is circulated to Councillors on policy provisions.

1.4.3

Maintain and implement the Disability Action Plan 2012/16

Facilitate the implementation of tasks within the Disability Action Plan

n

Community consultation has been undertaken, a community survey and a staff survey distributed. Quotes were called for the writing up of the plan and a consultant engaged.

Develop the 2017/20 Disability Inclusion Action Plan


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums

Ref

Task

Performance Indicator

Status

Progress Report

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Host community information sessions on key projects and activities as appropriate

n

Council has issued more than 40 media releases for the quarter. The Your Say site within the Council website received 8,500 visits during the reporting period. The Your Say site engaged with the community about topics including the Orange to Carcoar pipeline, road building strategies and disabled access.

 

Issue bulletins through the Council E-news service monthly

Issue media releases at a minimum of one weekly

Maintain Council's social media presence and provide information on a weekly basis via social media

Provide at least one media briefing per week


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive

Ref

Task

Performance Indicator

Status

Progress Report

2.2.1

Provide a highly responsive customer service function

Undertake monthly training of Customer Service Team on key issues

n

Training for the Customer Service Team continues on a monthly basis. All issues reported to Council via the website, phone, email or in person are added to the Customer Request Management System within two days of receipt, and allocated to the appropriate staff member for action.

1,775 requests were entered during the quarter.

Council's after-hours phone service continues to be provided.

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days

Continue to provide after-hours call answering service

Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders

Ref

Task

Performance Indicator

Status

Progress Report

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services

n

Council maintained strong relationships with regional and key lobby groups during the year, including Centroc, NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils (Centroc), Environment and Waterways Alliance and Crown Lands.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services

Ref

Task

Performance Indicator

Status

Progress Report

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner

n

With the deferral of the Local Government Election for Orange until September 2017, no action required at this stage.

Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Performance Indicator

Status

Progress Report

3.2.1

Implement the Workforce Management Plan

Implement succession planning for identified critical positions

n

·    Workforce Management Plan reviewed for 2017/18 following meetings with all Managers on their current and future workforce and succession planning needs.

·    Staff Excellence Awards and service recognition undertaken for 2016.

·    Council Picnic Day held in November 2016.

·    Merger planning workshops held with Blayney and Cabonne Council including a session on Planning for a Consultative Committee.

·    Second quarter safety inspections have been completed.

·    Office of the Federal Safety Commissioner Audit satisfactorily completed.

·    Low risk asbestos management training completed for 35 staff.

·    Bullying and Harassment Prevention Policy reviewed and updated.

·    Session conducted with Consultative Committee on the proposed Disability Inclusion Action Plan with feedback provided.

Complete the action plan outlined in the Equal Employment Opportunity Management Plan

Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees

Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets

Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors

Review the Employee Recognition Policy

Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites

Implement leadership programs including recruitment, performance management and new manager induction


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Performance Indicator

Status

Progress Report

3.3.1

Apply Council's adopted Donations and Grants Policy to support the community

Report requests for support to Council quarterly

n

Requests for Financial Assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $10,600 during the quarter:

- White Ribbon Day

- Fusion

- Carewest Pre-school

- Forbes Council Flood Appeal

- Contarf Foundation - Canobolas High School

- Community Christmas Lunch

- Riding for the Disabled Orange Centre

- Orange Bush Nippers

- Tiarah Jade Risher

- Georgia Westcott

- Claudia Frost

- Jack Besgrove

- Michael Dillon


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Performance Indicator

Status

Progress Report

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region

n

Centroc Board meeting in Canberra held in November 2016 was attended. Council met with the Department of Trade and Business Enterprise Centre on opportunities in the small business sector.

 

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Performance Indicator

Status

Progress Report

4.2.1

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Support opportunities for cultural exchange

n

During the quarter Council hosted a Japanese Language Speech Contest in conjunction with Ushiku and the Japanese Foundation. Some progress was made on the initiative to provide training in Orange to two Mount Hagen residents. The program is being run through Jeff Hort Engineering. Delays to the program have been caused by visa issues outside the control this end.

Finalise employment skills exchange program with Mt Hagen


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.1

Engage with the community in the planning and development of public open space

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space

n

During the reporting period Council responded to community groups in the Bowen and Glenroi precincts and assisted with the planning and development of public open space areas in partnership with Housing NSW.

Cook Park master plan reviewed with continuation of the installation of steel edging to pathway edges to enable consistency of width and sharp and defined lawn edges.

Botanic Gardens master plan reviewed and design consultation commenced for the development of the Native Display Garden.

Cook Park Master Plan reviewed by December 2016, then annually

Botanic Gardens Master Plan reviewed by December 2016, then annually


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Sir Jack Brabham Park Sports Centre - Stage 1 commenced

n

Construction of a graded and low risk entry point to the reservoir of Gosling Creek Reserve for triathlon events was completed and trialled during the second quarter. The response from participants and the Club to the finished access point were highly favourable.

Following a review of tenders for the construction of the project, a scope - including construction methodology and materials to be used - was undertaken with the architects, Integrated Design Group, to address the construction costs to align with budget allocation. Simplification of modules and roofing is being undertaken. Council submitted an expression of interest for the Sport and Recreation Infrastructure Clubs Grant 2016/2017 to assist with project costs.

Following receipt of a concept design for the Orange Botanic Gardens Billabong, the design was reviewed and suggested amendments returned to the consultant for a more favourable and aesthetic design.

Renewal of the Orange Botanic Garden's Billabong boardwalk

5.1.3

Increase utilisation and functionality of the Orange Showground

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground

n

Pavilion completion scheduled for March 2017. Facility will then be available for use by community and school groups and will be promoted across the region.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Performance Indicator

Status

Progress Report

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years

n

Safety inspections, repair and maintenance to play facilities across the Local Government Area have been undertaken on a monthly basis during the reporting period.

In this second quarter the cableway at Lake Canobolas Reserve has been renewed and placed on the western side of the Lake with a double cableway including an accessible seat.

At the time of completing the performance indicators Council had not received notification with regard to the grant application submitted for the Moulder Park master plan works.

Undertake playground inspections for each playground on a monthly basis

Re-oil the Orange Adventure Playground by June every two years

Moulder Park Master Plan works

Replacement of pedestrian timber bridges in Moulder Park

5.2.2

Implement the renewal and enhancement of recreational assets

Renewal of Wade Park floodlighting

n

During the reporting period Council responded to an opportunity presented by Real Insurance to provide an outdoor gym for a disadvantaged section of the community. In partnership with Housing NSW, a $70,000 gym was installed at Margaret Stevenson Park at minimal cost to Council.

Construction and the planting out of stormwater control devices at the Roselawn Drive entrance to the Botanic Gardens has been completed.

Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade

Upgrade Play Facilities

Sir Jack Brabham Park - installation of playground

Max Stewart Oval - installation of training lights

Construct Robertson Park toilets

Rosewood Oval - installation of training lights


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

Ref

Task

Performance Indicator

Status

Progress Report

6.1.1

Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community

Annual planning session conducted and implementation of the Action Plan

n

Consultation conducted on 4 October 2016 with the users of the Senior Citizens' and Pensioners' Centre with approximately 20 people attending. Suggestions were provided to support the future of the Centre.

The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 3 November 2016.

Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program

n

Council's Sports Facilities Partnership grants budget was fully expended when grants were awarded in Quarter 1 of the 2016/17 financial year.

Council received $1M from State Government for the Cricket and Community Centre (Cricket Centre of Excellence) at Wade Park. Detailed planning for the facility commenced in Quarter 2 of the 2016/17 financial year.

Development of Cricket Centre of Excellence - Wade Park

6.2.2

Development of recreational sporting precinct

Development of concept plan and preliminary costing

n

Purchase of rectangular playing field site concluded. Planning proposal included an initial concept plan. Agistment of the site arranged in the quarter to assist with maintenance.

6.2.3

Develop the Canobolas Precinct

Develop the Mount Canobolas precinct for mountain bike activities

n

Council has written to the NSW Minister of Environment and Minister of Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas State Conservation Area. Council is awaiting the response from the Minister.

Improvements to the Pump House

6.2.4

Fund works at the Scout Camp

Report on facilities upgraded

n

Ongoing discussions with Scouts to determine future management of the site. Scouts seeking funding which Council has budgeted to match for sewer infrastructure upgrade to the site.

6.2.5

Install solar lighting on Emmaville cottage

Installation of lighting

 

n

The project is scheduled to start in April 2017. Discussions to be held with key stakeholders.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices

Ref

Task

Performance Indicator

Status

Progress Report

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least five major events annually

n

International cricket came to Orange on Sunday, 11 December 2016 when Wade Park hosted a double header T20 cricket match between the reigning KFC Big Bash Champions, Sydney Thunder, and the Hong Kong national team. An enthusiastic family-oriented crowd attended the magnificently-prepared facility.

6.3.2

Operate the Orange Aquatic Centre

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

n

Regular water testing is done and samples also sent to independent laboratories. All audits had satisfactory results.

There have 656 participants in the learn-to-swim program with an occupancy rate of 92%. Attendance in the quarter was 41,977 compared to 47,194 in the same time last year.

Changeroom upgrade need has been reassessed and the project has been deferred to 2018/19. Renovations to the staff facilities and repairs to two pump motors on the 50m pool have been completed.

Maintain 90% occupancy rate for all learn to swim classes

Upgrade Aquatic Centre changerooms

Walkway between amenities and Cafe

Repair wet deck, diving pool


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Performance Indicator

Status

Progress Report

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Provide recreational activities including after school and school holiday activities for identified young people

n

16 young people attended after school activities at the Orange Christian School in November and 24 in December. Designing Futures included morning exercise, touch football, gym sessions and athletics.
Designing Futures participants conducted a primary students Olympics Day as part of the Youth Arts Festival, with 199 students participating.
NAIDOC Week included Traditional Indigenous Games with 89 young people participating and 24 young people attending Cinema Under the Stars. The Youth Advisory Council conducted a Halloween Disco with 130 primary and 65 secondary students attending and a trivia afternoon with 23 young people attending.

International Day for People with Disability included 100 + participants involved in the following: drumming, blind fold making followed by blind soccer, quoits, volley ball, paper plane competition, softball targets, hula hoops and snakes and ladders. Local primary schools participated in a scarecrow making competition.

Pre-planning was undertaken in the quarter for the Seniors Week activities. Seniors Week will be held in March 2017.

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually

6.4.2

Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support for three events annually

n

Following postponement of Bike Week in response to inclement weather during September 2016, the festival activities were hosted on Sunday, 4 December 2016. Participation and activity numbers were down on previous years but, nonetheless, the event was successful with many first-time or return riders (after many years of absence from the saddle) taking part.

6.4.3

Engage the community in the Parks Alive program and environmental activities

Deliver four school programs, four educational programs and four community events per annum

n

The second quarter produced 17 community events which engaged 400 community members. Of the 17 events held 6 were educational and awareness and 11 were hands-on events undertaking tree planting and mulching activities.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth

Ref

Task

Performance Indicator

Status

Progress Report

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP)

n

The Community Safety and Crime Prevention Committee meets quarterly, including community representation and representatives of the Canobolas Local Area Command and the Orange Liquor Accord.

Operation Never Again advertising updated and screened over the Christmas/New Year period.

Participate in the Orange Liquor Accord

Promote the Operation Never Again program

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Compile and submit six monthly reports to the Attorney General on the implementation of the Act

n

The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 July to 31 December 2016 for presentation to the NSW Attorney General's Department is due in January 2017.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Performance Indicator

Status

Progress Report

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Deliver the Road Safety Officer Action Plan

n

Conducted two Stepping On - pedestrian workshops. Attended and presented at the Road Safety Officers Regional Coordination meeting.
Attended the Orange Liquor Accord meeting.
Developed and implemented:

·    the Red Man/Green May pedestrian campaign,

·    Orange Make a Taxi Your Plan B,

·    Cabonne Drink/Drive campaign - Win a Swag.

Undertook the Free Cuppa website development and application upgrade. Participated in social media for Road Safety on Twitter and Facebook. Presented at two PCYC Traffic Intervention programs. Attended the Orange and Cabonne Traffic Committees meetings.

7.2.2

Manage companion animals within the City

Review Companion Animals Management Plan annually

n

Review of the Companion Animals Management Plan had been withheld given potential amalgamations. The Companion Animals Community Committee continues to meet and provide assistance with strategic planning and community engagement programming.

Ranger Services continue to be provided with a high level of professionalism and response based on community safety. In this quarter, Rangers have responded to 316 complaints and incidents.

Deliver Ranger Services

7.2.3

Manage abandoned articles within the City

Report abandoned shopping trolleys to stores

n

Ranger Services continue to monitor abandoned articles. Regular contact is made with stores and trolley contractors. Staff have also impounded a number of trolleys where the store collection services failed to adequately respond to requests.

7.2.4

Increase the safety of pedestrians and cyclists

Deliver an education program to improve driver awareness of pedestrians and cyclists

n

Conducted two Use the Road Safely workshops.

Shared safe cycling messages with Ride Orange Facebook page.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan

n

Central West Libraries annual report was submitted to the member councils in the quarter. Highlights included:

·      29,000+ members

·      Over 225,000 library visits, of which over 140,000 were to the Orange Branch

·      87,389 visits to the webpage

·      700 Facebook likes

·      70 participants in the inaugural Readers and Writers Festival

8.1.2

Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan

Actions implemented in accordance with the Strategic Plans

n

In accordance with the strategic plan, 2017 and 2018 theatre programs are in place with a range of engagement opportunities confirmed.
Development for a programming policy providing artistic direction in place.

Develop a policy for programming to provide artistic direction and assist in selective processes

Develop annual Strategic Marketing Plans

8.1.3

Engage the community in the development of the Region Art Gallery's programs

Meet quarterly with the advisory group to assess exhibition proposals

n

Currently designing and receiving exhibitions to take to the Advisory Group in April. The Gallery is adjusting the process so that the advisory group meets less frequently but is presented with a richer range of material to assess. The intention is to have the Advisory group meet to assess mainly local artist project exhibitions and some external proposals.

Seek input from teachers in the development of the educational program on an ongoing basis

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.4

Improve the visitor experience through increased functionality of galleries and associated public spaces

Install windows in West Room

n

Funding for $54,000 has been received from ArtsNSW toward stage two of the refurbishment of the Gallery. Consultation meetings have been held to determine the timetable and work plan. The works propose a three week complete shutdown of the Gallery rather than the use of a side entrance as originally proposed. Further consideration of the structural walls in the East/West Rooms is to be undertaken. ArtsNSW have been advised of the intention to delay works until early 2018 to accommodate the shutdown.

Replace blinds

Complete minor modifications to walls and storage areas in the West Room

Upgrade furniture

Install data projector and associated equipment


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.5

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

n

Gallery's Instagram account is up and running and gathering followers and our Facebook page continues its steady growth. The Gallery Director continued with regular interviews on ABC Central West with a regular monthly interview now confirmed throughout 2017. We continue to run our regular Central Western Daily "At the Gallery" column. Gallery has finalised its exhibition program, due for release in February 2017.

8.1.6

Reduce the carbon footprint of the Gallery

Investigate energy efficient devices for gallery lighting

n

The Gallery has reduced and standardised the fluorescent tubing in gallery 2. We are also working with Still Space Architects in the development of concept designs for a proposed extension to the Gallery which will add energy efficient storage areas and additional gallery spaces which allow plenty of natural light into the Gallery. Part of this plan includes the use of solar energy

8.1.7

Manage the Gallery collection to museum industry standards

Complete the migration of database records to the new Content Management System (Vernon)

n

Recruiting will be complete in January 2017 for at the Collections Manager. The Gallery now uses Vernon CMS as part of its daily operations with new materials added on a regular basis.

Council has met with Still Space Architecture who have developed the concept design for the new storage facility and additional exhibition space.

Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection

Identify and pursue opportunities for improvements to collection storage facilities


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.8

Deliver the Orange Regional Gallery Exhibition, Education and Public Programs

Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets

n

Exhibitions in this quarter included:

·    Roy Jackson Retrospective 1963 - 2013 - a major survey of the artist's life and work curated by Sioux Garside and Terence Muloon.

·    Warwick Keen, an aboriginal artist presented his series of digitally manipulated photographs in Back to Burra Bee Dee.

·    The Gallery also hosted the tour of Scanlines: Four Decades of Australian Media Art from dLux Media.

·    Euan Macleod: Prints 1991 - 2016.

Planning is under way for an engaging series of exhibitions in 2017 and 2018 with initial discussions with Artist Profile Magazine, Kevin Connor, Ildiko Kovacs and others taking place.

During the Scanlines exhibition at Orange Regional Art Gallery, the gallery offered two hands-on workshops for high school students and teachers, led by dLux facilitators. Each workshop combined hands-on activities to explore the conceptual, thematic and historical importance of the exhibited works.

The Gallery and Museum Director also led a couple of workshops for James Sheahan students for the dLux exhibition and the Warwick Keen exhibition. The Galley hosted school holiday workshops in September 2016 for children in K-6.

Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.9

Delivery Annual Performing Arts Program

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

n

Development of the 2017 season was completed with delivery to subscribers and the general public on Monday, 5 December 2016. 2017 has 26 shows available.

2017 has seven dedicated children's works (younger - Mr Stink, Diary of a Wombat, We're on a Bear Hunt, Room on the Broom; youth - Coranderrk, The Merchant of Venice, the Story Only I Can Tell).

Orange Eisteddfod has 22 days booked between the Theatre and the Function Centre.

Schools performances bookings at six.

Dance school bookings at seven.

The Road Work and Blak Line Consortiums no longer receive government funding and therefore no works have been purchased through these programs.

Present a dedicated annual children's program for primary and secondary students

Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs

Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities

Develop an annual satisfaction survey of patrons and hirers


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.10

Develop the cultural and community facilities within the Civic Precinct

Concept planning prepared for the precinct by June 2017

n

Visitor information centre registering over 2,000 visitors per month, 900 of which also visited the Museum. Use of the area outside the VIC/Museum has started with event bookings being taken. Café operational.

8.1.11

Development of options for new Planetarium and Conservatorium

Project Plan for approved project implemented according to budget and timeframes

n

Brewster Hjorth architects engaged to develop concept plan to development application stage to commence in February 2017.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

8.2.1

Deliver the Orange Library Service

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement

n

Requirements of the Strategic Plan and the Joint Agreement were met.
A morning tea was held to the Library's 60th birthday.

The 2017 Calendar of Events was compiled.

Storytime/Ten Minutes a Day/Baby Book Time and Music for Little Ears was offered weekly during school term.

Relevant staff continued training towards implementation of NSW Public Libraries Strategy for indigenous services.

Commemorate the Library's 60th birthday in November 2016

Develop a calendar of events and activities by January annually

Host the 2017 NSW and ACT Family History Association Annual Conference

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines

Implement NSW Public Libraries Strategy for indigenous services

8.2.2

Make the Library's heritage collections available on-line

Continue to add digitised and digital content to the Spydus Library Management System

n

Work continues on identification of historic photographs on the online Library catalogue, Spydus.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Identify and pursue additional funding

n

A partnership exhibition is in development with Artist Profile Magazine which will see a major survey of painting over the last decade in Australia held exclusively at Orange Regional Gallery. The Gallery is also exploring partnerships with local private galleries in Orange. Our wine sponsorship deal with de Salis wines is going well. The Gallery continues to collaborate with Orange Health Service on its highly successful and sustainable Arts + Health Program.

Collaborate with other organisations to produce two events per annum

Participate in regional festivals with a minimum of two per annum

Conduct programs associated with Arts and Health with a minimum of two per annum

8.2.4

Engage the community in the development of programs for the Orange Regional Museum

Develop innovative learning and educational resources to assist teachers and students to engage in the Museum's programs and activities

n

The school holiday program in the Museum over the Christmas period proved successful with 230 children between the ages of 2-12 attending the Volcanoes program. Community stakeholders are holding discussions on the formation of a Friends of Orange Regional Museum. The Orange Regional Museum Community Committee is a platform for key stakeholders to be engaged in the Museum’s content and programs.

Work with young people to create opportunities to contribute to the content and programs of the Museum

Create opportunities for individuals and community groups to contribute to the Museum's content and programs through exhibitions, digital engagement and social media initiatives


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met

n

All requirements met.

Central West Libraries Annual Report tabled at Central West Libraries Committee Meeting 25 October 2016.

8.3.2

Develop a Regional Museum Program for Orange

Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling

n

The collection officer is working towards cataloguing Council's Heritage Collection. The Museum service is delivering a range of public and education programs developed around the current exhibition, Journeys: people place stories.

The Sustainable Collections Program meetings were held regularly with regional museums to discuss training programs and future development of collaborative exhibitions and programs.

Tourism directional signage was installed for Emmaville Cottage.

Wentworth Mine is open to the public on the first weekend of each month.

Plan and implement an innovative and engaging program of exhibitions and educational activities

Develop the Museum's collection and maintain records of acquisitions and loans

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage

Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people

Ref

Task

Performance Indicator

Status

Progress Report

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings

n

Daily blog posts were added to correspond with activities 100 years earlier as part of World War I.

Add to Centenary of World War I in Orange blog and Wiki

8.4.2

Support heritage conservation in the City

Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs

n

2014/17 Heritage Strategy continues to be implemented through the engagement of the Heritage Adviser, the Local Heritage Assistance Fund and the Orange City Council Heritage Awards.

8.4.3

Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove

Continue to implement each Village action plan in accordance with the allocated budget

n

Council continues to work with the community to conduct works as identified in action plans for each community.

Working with the owner, the Reform Mine, has undertaken a project to clear woody weeds from the site.

Spring Hill master plan priorities for 2016/17:

1      Kerb and guttering installed in Worboys Street between Seaton Street and Hill Street

2      Installation of pedestrian crossing of Worboys Street adjacent to Hill Street

3      Installation of bubbler in Alf Read park

4      Commencement of Street Tree Program

5      Installation of footpath on eastern side of Carcoar Street between Seaton Street and Hill Street

8.4.4

Implement the Aboriginal Heritage Strategy

Develop process for the documentation and conservation of significant Aboriginal artefacts

n

The Museum meets regularly with a group of Aboriginal Elders to develop museum programs. Discussions are to be held with the Local Aboriginal Lands Council on the documentation of collection items held at the Lands Council.

Develop concept for Aboriginal themed public art works


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.1

Implementation of "consumer directed service delivery" in the home and community services area

Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014

n

Choices at Home provided Food Services and Neighbour Aid Services including shopping, transport, meals, social support and minor home maintenance:

·    Meals - 4,978

·    Social Support- 3,158 hours

·    Transport - 681 trips

·    Home Maintenance - 110 hours

Social support services included weekly bus trips, community restaurant and a fortnightly Aboriginal Elder's information and activity session.

9.1.2

Provide support to the Commonwealth Home Support Program (CHSP) in the Central West

Implement transition to new funding arrangements through training and strategic planning

n

Transition planning activities included:

·      “Taking Stock” workshops

·      Information of unit costing provided at forums and site visits

·      Participation in 1 strategic planning day.

Home Support activities during the quarter included provision of information on aged care reforms, notably Increasing Choice in Home Care (Home Care Packages) and quality audits and also provision of information on the rollout of the NDIS.

The Sector Support Officer attended 13 external meetings including - Central West Community Care Forum, the Sector Support Network, Bathurst Interagency, NDS regional meeting, Western Food Forum, Aboriginal NDIS Gathering, and the Dementia Interagency plus 15 site visits and provided 3 training workshops (total attendance 25).

Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Program services and maintaining regional directory of services

Attend quarterly meetings of interagencies


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.3

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

n

NSW Minister John Ajaka observed Active in the Pool, a water safety and swim program during the quarter.

5 information sessions were held including:

·      Saver Plus

·      Study Options at TAFE

·      Services at Interrelate and NSW Legal Aid.

5 families attended a We Publish literacy workshop.

4 sessions of the Women's' Arts and Sewing Circle.

Parkes Meet and Greet event held with 32 participants.

Supported Orange Culture Hub with a Photographic and Story exhibition and development of a Bush Dance.

Submitted a successful $2,000 application to Sally Foundation for Harmony Day 2017, application to Multicultural NSW for Mentor Connections was unsuccessful.

Attended meetings of the Orange Social Justice Group, Orange Multicultural Network, Regional Multicultural Interagency, Multicultural NSW Regional Advisory Council and Community Legal Services Delivery Interagency. Ongoing client work and connections with many new clients.

The Mentor Connections team received the Volunteering NSW Central West Team of the Year Award.

 


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability

Ref

Task

Performance Indicator

Status

Progress Report

9.1.4

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes

n

The Central West Aboriginal Engagement Officer supported the implementation of the Merge and Designing Futures programs in line with the Orange Aboriginal Social Development Plan. Supported the planning and conduct of activities in NAIDOC Week including the March, NAIROC Eisteddfod, Elders' Luncheon and the Bright Horizons Early Learning Centre. Attended the Orange High School NAIDOC Assembly. Participated in the Luminosity Festival. Supported the conduct of the United Sports Club. Facilitated the Aboriginal Interagency and the production of the Koori Grapevine Newsletter. Supported the Local Area Command Aboriginal Liaison Officer to facilitate the PACC.

Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council's Children's Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

9.2.1

Deliver quality children's services

Utilisation rates of Council's Children's Services maintained at an average of 80% across all services

n

Average utilisation rate for the period is 90.07%:

·    Yarrawong Children's Centre - 90.16%

·    Courallie Park Child Development Centre - 96.90%

·    Spring Street Children's Centre - 83.15% and their After School Care and Vacation Care - 75.86%

Family Day Care and Out of School Hours (Orange Public School) have been assessed under the National Quality Standards and have been rated as exceeding the standards.

 Couralllie Park Child Development Centre is waiting for notification of their reassessment visit.

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs

Ref

Task

Performance Indicator

Status

Progress Report

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Funding options identified and grant applications submitted

n

Acquittals have been submitted to NSW Family and Community Services and Department of Education, Australian Department of Social Services and Department of Health, in line with relevant funding agreements.

All service reporting requirements were met within timeframe.

Relevant grant and compliance reporting requirements met

9.3.2

Provide supported accommodation services to adults with an intellectual disability

Compliance with Ageing, Disability and Home Care funding agreement

n

All services are delivered within the requirements of the funding agreements and the NSW Disability Services Standards.

Supported accommodation is currently being provided to 10 adults with disability and a transition period is currently underway for a new resident recommended for accommodation at Phoenix House.

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998

Number of residents supported


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

Our Economy

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism

Ref

Task

Performance Indicator

Status

Progress Report

10.1.1

Deliver Visitor Information Services

Increase social media engagement and reach by 25% by June 2017

n

Visitor Information Centre (VIC) is operating within budget. It is open 7 days a week. The Centre was opened in October, and total attendance for November was 7,769 people and December was 11,109 people.

Social media engagement has seen an increase with Visit Orange Facebook “Likes” from 4,204 to 4,837 (up by 15%) and Orange Is Open Facebook “Likes” from 3,439 to 3,482 (up by 1%).

 BookEasy online site has 14 accommodation providers active.

Operate the Orange Visitor Information Centre within budget

Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2017

10.1.2

Implement the Orange Tourism Strategy

Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council

n

Council adopted the Tourism Strategy for the Orange region during the quarter. Council resolved to provide $50,000 for the creation of an industry led tourism board which was identified as an objective from the industry workshops held in the previous quarter.

New performance based agreement for the delivery of events and marketing initiatives entered into with Brand Orange. Council continued to sponsor attendance at Lane Cove and Barangaroo events during the quarter and provided financial assistance to Wine Week.

Participation in the Destination Ambassadors Program with TAFE. Attendance at Australian National Field Days and NSW Tourism Awards Night.

Implement the tourism services contract


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people

Ref

Task

Performance Indicator

Status

Progress Report

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Maintain occupancy rate at an annual average of at least 50%

n

The Colour City Caravan Park continues to maintain its 3.5 star rating during this quarter.

Implementation of a management plan to provide accommodation for pickers for the 2016/17 fruit harvest season undertaken. The occupancy rate for this quarter was 68%.

The Orange Showground is accommodating fully self-contained recreational vehicles as part of the RV Friendly Program.

Undertake asset improvements in accordance with the Buildings Asset Management Plan

Maintain three star rating

10.2.2

Support a range of community events

Number of events held on Council land by external parties

n

Events held in the quarter on Council properties – some hosted by Council itself:

• Category 1 - small events (weddings and similar) - 21 events held
• Category 2 - community events on Council land - 50 events held
• Category 3 - events organised by Council staff - 17 events held

Number of Council hosted events organised by Council


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange

Ref

Task

Performance Indicator

Status

Progress Report

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Number of business provided with support

n

A total of 119 businesses were assisted in the quarter:

·    Orange Shop Local Program is a shop local gift card program with 54 businesses participating.

·    Six businesses have received Grow Local Program funding. This program is now concluded.

·    59 business were provided with support on grant funding,

Referrals also from and to the Business Enterprise Centre, NSW Department Trade and Investment, Orange Business Chamber, NSW Business Chamber, relocation enquiries, start up business enquiry, leasing assistance.

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Number of businesses listed on Council's on-line Business Directory

n

384 businesses listed on Council's online business directory.

11.1.3

Undertake refurbishment of the Central Business District

Project planning completed and delivery to budget and timeframes

n

Initial work to commence traffic planning for the project is currently under way. A multi-disciplinary team is to be formed to progress this project in March 2017.

11.1.4

Manage Council's land portfolio

Number of transactions to sell and purchase land

n

Sales of one residential lot occurred during the quarter and another 3 are being negotiated. Council reports on several options agreements subject to confidentiality at this stage were considered in the quarter.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Objective 11.2 - Foster partnerships and encourage development across a range of industry clusters

Ref

Task

Performance Indicator

Status

Progress Report

11.2.1

Participate in the Evocities Program

Annual function for new residents

n

Council resolved to withdraw from the Evocities campaign in June 2016 but has committed to ongoing promotion for relocatees. Information has been provided to 32 interested parties considering relocation to the area.

The annual function for new residents is scheduled to be held in Feb 2017 and organisation of this event has commenced.

Number of relocatees to Orange

Provision of information to relocatees

11.2.2

Facilitate industry cluster engagement

Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group

n

A meeting were held with the Manufacturing/Engineering group during the quarter. A meeting was held with local orchardists during the quarter who are informative to the Agribusiness sector group.

 

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market

Ref

Task

Performance Indicator

Status

Progress Report

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Develop programs to assist business sectors management of skills shortages

n

Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies. Council’s withdrawal from Evocities has focused monitoring of jobs on commercial sites - Indeed (384 jobs), Adzuna (123 jobs), Seek (564 jobs) and Jora (564 jobs). Some jobs are listed in multiple sites.

Number of jobs on Evocities jobs site from local businesses


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.1

Maintain an accurate and updated register of all land owned or managed by Orange City Council

Changes to register made within three weeks of land transaction

n

Updates are made to the Land Register within three weeks of the completion of the transaction.

The annual inspection schedule is in place.

Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed

11.4.2

Operate the Orange Airport

Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security

n

Inspection completed by the Civil Aviation Safety Authority.

Master Plan consultation has taken place for review.

Emergency exercise completed.

There have been 13,829 passengers for the quarter compared to 12,331in the same quarter of the previous year.

Corporate Air have announced they will commence a new route from Orange to Brisbane in February 2017 during the quarter.

11.4.3

Manage the issues arising from telecommunications opportunities

Support the NBN rollout

n

NBN rollout is complete for Orange. Council has commenced a program to work with Chamber of Commerce on capturing feedback on performance and facilitation of a means for the Chamber to provide this to NBN.

Ensure the Orange community is aware of the rollout and the opportunities it creates


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.4

Undertake upgrades of Airport precinct

Complete Airport precinct planning processes

n

Plans being developed for industrial area adjacent to the Airport with the planning proposal drafting being completed in the quarter.

Another section of security fencing has been completed.

Master plan being reviewed.

Other capital works not due to be completed at this time.

Complete security fencing

Re-seal runway

Complete runway crack sealing and backup lighting for runway

Airport carpark

Airport - Chlorination of Water Supply

Runway liquid road application

Airport masterplan update

Re-seal "Charlie" and "Delta" (2018/19) and "Bravo" (2017/18) taxiways


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

Our Environment

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed

Ref

Task

Performance Indicator

Status

Progress Report

12.1.1

Implement the Open Space Strategy

Finalise Plans of Management for Community Land by December 2016

n

Finalisation of the open space strategy has been deferred until the active travel plan has been completed as this impacts on the use of community land. The active travel plan is expected to be adopted by Council by May 2017. The open space strategy and plans of management for community land will then follow by June 2018.

In 2016/17 year to date, Council has acquired 10 new parcels of public open space totalling 52Ha with 8.2Ha requiring maintenance and minor improvement works to commence immediately.

Implementation of Open Space Strategy in accordance with approved budget and project timeframes

12.1.2

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

n

During the quarter Council's Weed Management Officers undertook a total of 108 private property inspections, 48 high risk pathways and 223 inspections of Council managed lands. Two field days were held with a total of 236 participants making weed enquiries, (220 at the Australian National Field Days and 16 at Clifton Grove). The Wetlands, Weeds and Wildlife Facebook page was also used to promote weeds management with 3 posts.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Objective 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

Ref

Task

Performance Indicator

Status

Progress Report

12.2.1

Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design

Number of heritage and urban design advisory services delivered per quarter

n

17 lots of heritage advice for the reportable quarter.

12.2.2

Operate the Orange Cemetery

Allocation of allotments for burial within 24 hours of receipt of Application for Burial

n

The Cemetery continues to be presented with a high level of professionalism and skill. Given the above average rainfall in the last winter, this had been particularly challenging, however staff were able to continue to provide the highest level of service to families of loved ones.

Keep records in accordance with Cemeteries and Crematoria Act 2013

Undertake landscaping and irrigation of new section

 

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure

Ref

Task

Performance Indicator

Status

Progress Report

13.1.1

Upgrade under-awning lighting in the Central Business District

Complete upgrades of under-awning lighting

n

Tender documents are being completed to advertise.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities

Ref

Task

Performance Indicator

Status

Progress Report

13.2.1

Implement water conservation strategies

Implement annual water conservation strategies (media, education, advertising, water audits)

n

Water Conservation Measures to be revised when developing Integrated Water Cycle Management Strategy by May 2018 (previously May 2017). New completion date May 2018 due to higher priority projects taking precedence.

13.2.2

Work with CENTROC to develop and implement effective regional water security plan

Attend meetings of the Centroc Water Utilities Alliance to review the Regional Water Security Study

n

Attended two Centroc Water Utilities Alliance meetings.

Report on key milestones established as part of the review of the Regional Water Security Study

13.2.3

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan)

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan) in accordance with the NSW Office of Water Best Practice Criteria by May 2020

n

Mid-term review of Water and Sewer Strategic Business Plan (and Financial Plan) are in accordance with the Department of Primary Industries’ Water Best Practice Criteria by May 2018. Previously May 2017, however other higher priority projects have taken precedence.

13.2.4

Prepare new Integrated Water Cycle Management Strategy (including water conservation measures)

Prepare new Integrated Water Cycle Management Strategy in accordance with best practice criteria by May 2017

n

Work has commenced on comprehensive data gathering required for development of Council's Integrated Water Cycle Management Strategy (and associated Financial Plan (FINMOD)). Due to other higher priority projects, development of the Integrated Water Cycle Management Strategy to be put back to May 2018.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery

Ref

Task

Performance Indicator

Status

Progress Report

13.3.1

Deliver waste and recycling services

Promote and offer a free annual Household Hazardous Waste Collection service at the Ophir Road Resource Recovery Centre

n

A very successful free waste trial was promoted and held in November at the Ophir Road Resource Recovery Centre with 629 people disposing of 153.18 tonnes of waste on this day. Council is investigating a trial voucher system for residents to have one free bulky waste disposal per annum.

Public place displays were in shopping centres promoting:

·    waste services;

·    annual household hazardous waste collection at Ophir Road Resource Recovery Centre; and

·    free waste disposal day at Ophir Road Resource Recovery Centre.

Deliver education materials to Orange residents relating to the new waste and recycling service provisions

13.3.2

Participate in the NSW Blue Star Program (previously Tidy Towns)

Compile annual NSW Blue Star Sustainable Communities Award submissions

n

The NSW Blue Stars Awards were held in Orange on the 4- 6 November 2016 with 140 visitors attending the awards weekend. Local media were engaged to promote and report on the weekend events and the winner for 2017 which was Maitland. The Council’s Tidy Towns Committee assisted in running the weekend events in conjunction with Keep NSW Beautiful.

Council's Tidy Towns Coordinator was also invited to attend a function at Government House on the 23 November 2016 to recognise Council's long standing involvement in the NSW Blue Stars Awards program.

Participate in Clean Up Australia activities

Raise awareness of the NSW Blue Star Program through four local media events and engaging with local schools


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.4 - Monitor and enforce regulations relating to city amenity

Ref

Task

Performance Indicator

Status

Progress Report

13.4.1

Conduct Retail Food Premises inspections

All complaints of unclean or unhealthy retail food premises investigated within 48 hours and action taken if required

n

50% of food premises have been inspected during the reporting period. All statistics required by the Food Authority have been provided. All incidents have been promptly attended to.

Annual inspection of all retail food premises completed

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually

Implement "Scores on Doors" Program

13.4.2

Enforce environmental legislation

All pollution complaints investigated within two working days for non-urgent events, and within four hours for urgent events, and action taken if required

n

All pollution events have been inspected as required. A mix of regulatory tools, including warnings, has been utilised during the reporting period.

13.4.3

Provide efficient and effective development assessment and compliance service in a timely manner

Applications determined within a median time of 35 days; construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 15 days

n

·    130 development applications determined within a median time of 21 days.

·    46 construction certificate applications determined within a median of 19 days.

·    2 complying development certificates determined within a median time of 10 days.

13.4.4

Provide property information in a timely manner

Issue Section 149 Planning Certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid)

n

·    414 planning certificates were issued with a median processing time of 3 days for standard certificates and 1 day for urgent certificates.

·    6 building certificates were issued with a median processing time of 16.5 days.

Issue Section 149(B) - (E) Building Certificates and other property information within a median processing time of four days


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.1

Construct the Southern Feeder Road

Complete design for Stage 1C - Huntley Road to Elsham Avenue

n

Grant funding has not yet been secured for this project.

Explore further grant opportunities and make submissions

Complete Stage 2

Complete Stage 3

14.1.2

Sewerage Treatment Plant - Cadia effluent disinfection (Ultraviolet Treatment)

Investigation/design delivered by June 2017

n

Treated effluent water quality monitoring specific to ultraviolet infrastructure planning is ongoing. Compilation of concept design request underway.

Construction delivered by June 2018

14.1.3

Develop Orange to Central Tablelands Water Pipeline

Project undertaken in accordance with the project plan and funding conditions

n

The Tender for the Design, Development and Construction Contract was awarded to Leed Engineering and Construction (Leed) on 23 November 2016. An inception meeting was held on 29 November where Leed confirmed their program, commencing with the detailed design phase (to be completed in January 2017) allowing construction to commence in February 2017. It is proposed the Project will be completed by 30 June 2018.

The original funding submission estimated the works to be $35.78 million. Infrastructure NSW are contributing $21.21 million for the project, to be combined with $5 million from Council and $2.5 million from Central Tablelands Water for Stage 1. A funding submission was being prepared for the additional $7.07 million for Stage 2, however the tender price was more favourable than anticipated and Council has awarded both Stage 1 and Stage 2 to Leed.

14.1.4

Implement water mains extension/re-alignment program

Construction undertaken on time and within budget

n

Council has completed the water main link between Telopea Way and William Maker Drive. Works are about to commence on the water main link along Clergate Road between Farrell Road and Strathgrove Way.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.5

Undertake managed aquifer recharge trial

Investigation, detailed design and construction

n

The project is due to start in the 2017/18 financial year.

Investigation into Managed Aquifer Recharge Trial due to commence in 2021/22.

14.1.6

Develop North Orange Sewer Strategy

Pre-construction/land acquisition works undertaken on time and within budget

n

Council staff are currently undertaking modelling works in order to further develop the North Orange Sewer Strategy. Investigation is currently under way to utilise existing assets and the requirements to refurbish or replace existing components.

14.1.7

Develop Redmond Place sewer pump station

Works undertaken on time and within budget

n

The project is due to start in the 2017/18 financial year.

14.1.8

Blackmans Swamp Creek Stormwater Harvesting Stage 2

Project delivered in accordance with the budget

n

The project is due to start in the 2017/18 financial year.

Investigation and design work associated with Blackmans Swamp Creek Stormwater Harvesting Stage 2/3 (Jilba Street Wetlands) due to commence in 2017/18.

14.1.9

Construct Ridley Oval detention basin

Project delivered in accordance with the budget

n

The project is scheduled to commence in 2018/19 year. Timing is to be reviewed based upon the recommendations as part of the Review of the Blackman’s Swamp Creek Floodplain Risk Management Study.

14.1.10

Construct Moulder Park detention basin

Project delivered in accordance with the budget

n

The project is scheduled for the 2018/19 year. Timing is to be reviewed based upon the recommendations as part of the Review of the Blackman’s Swamp Creek Floodplain Risk Management Study.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.11

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accordance with the adopted budget

Grant funded cycleway construction program completed within allocated budget. Projects include:
- Southern Link Cycleway, from Gardiner Road to railway
- Ploughmans Lane Cycleway, from Escort Way to Riawena Oval
- Widen path through Matthews Park to cycleway by 1.3m

n

Works are due to commence in February 2017.

Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services

14.1.12

Deliver footpath construction program as identified in the Active Travel Plan and in accordance with the adopted budget

Complete the Active Travel Plan

n

Footings for the bridge over Ploughmans Creek has been poured in preparation for the pedestrian bridge to be placed. Placement of the bridge will allow for linking footpath construction works on the Escort Way.

14.1.13

Upgrade Council's road network in accordance with imposed development condition contributions and Voluntary Planning Agreement outcomes

Construction of new signalised intersection on Forest Road at base hospital and upgrading of road through to Bloomfield intersection

n

Timing of works on Forest Road development are dependent on announcement of the application for Resources for Regions funding.

Upgrade of drainage culverts in Leeds Parade from the Northern Distributor Road

14.1.14

Increase capacity in East Orange Drainage Channel

Develop and issue design and construct tender for section of channel between Byng and McLachlan Streets

n

Works are progressing but behind schedule. Council is in discussions with the contractor engaged on this job regarding delays.

Complete construction of widening of channel between Byng and McLachlan Streets


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Annual reseal program completed within allocated budget

n

The annual road reseal programme has been completed.

The road rehabilitation programme has commenced and is 60% complete.

Timing of works on Forest Road development are dependent on announcement of result of application for Resources for Region’s funding.

The Burrendong Way upgrade is expected now to commence in March 2017.

The Northern Distributor Road upgrade is to commence in February 2017.

Construction of link-road (Waratahs) has commenced. Slip-lane (Telopea Way) project deferred pending timing of adjacent development.

Reconstruction of Clergate Road Stage 1 (from the Northern Distributor Road to Strathgrove Way) is to commence in January 2017.

Annual road rehabilitation program completed within allocated budget

Forest Road pavement upgrade

Burrendong Way upgrade

Northern Distributor Road upgrade

Construction of link road - Waratahs

Slip lane - Telopea Way

Reconstruct Clergate Road Stage 1 from Northern Distributor Road to Strathgrove Way

15.1.2

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Annual footpath rehabilitation program completed within allocation budget

n

The footpath rehabilitation program has commenced with works in Kite Street between Lords Place and Anson Street.

Construction of pedestrian crossing lighting is to commence in March 2017.

Construction of pedestrian crossing lighting as per allocated budget

15.1.3

Maintain Council's fleet of plant and equipment to ensure availability

Ensure 95% availability of Council plant at all times

n

All major plant assets have been replaced. Still progressing with light fleet replacements.

15.1.4

Provide and manage public car parking in the Orange Central Business District

Implement Parking Study deliverables

n

The Licence Plate Recognition vehicle is operating successfully following a review of the technology. Parking limits under constant review. Parking patrols were carried out in accordance with patrol schedule and Council's adopted parking rules. Parking contract with Summer Centre has commenced and is operating effectively.

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.1

Provide safe drinking and re-use water

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

n

Drinking water was provided to customers in accordance with quality standards through implementation of the drinking water management system. Further improvement in treatment capability at the Icely Road Water Filtration Plant was made with the installation of backwash to waste valves on all standard filters. Improvements to the chlorination system at the Sewage Treatment Plant have assisted the implementation of the recycled water management system.

Review and update Risk Assessment for Council's Drinking Water Management System by June annually

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure

Conduct annual monitoring and reporting according to the requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually

n

Levels of service for all water and sewer operational and maintenance functions of Council achieved.

Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans

15.2.3

Implement Council's Drought Management Plan

Review and update Council's Drought Management Plan in accordance with NSW Office of Water Best Practice Criteria by May 2017

n

Review outcomes and update Council's Drought Management Plan in accordance with DPI Water Best Practice Criteria by May 2018 (new completion date). Previous completion date of May 2017 put back due to other higher priority projects taking precedence.

15.2.4

Sewage Treatment Plant - Primary Tank Number 2 coating

Delivered by April 2017

n

The project is proposed to be be deferred for consideration in the 2017/18 financial year.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.5

Deliver sewer mains upgrade program

Identified sewer mains upgrades completed by June annually

n

The upgrade of the 300mm diameter sewer main across Margaret Stevenson Park has been completed. Council is currently reviewing the sewer upgrade of Cox Ave and Mitchell Highway Project. Council's Sewer Strategy also allowed for a capacity upgrade for a 225mm to 300mm sewer main near the intersection of Moulder Street and Woodward Street however a suitable location for this upgrade is under review.

15.2.6

Deliver sewer mains relining program

Annual sewer mains relining program delivered by June annually

n

Contractors, Abergeldie WaterTech, have been engaged to complete Council's Sewer Mains Renewals Program. Works have commenced on site and are expected to be completed by April 2017. The current focus areas for the renewals is on assets identified as in poor condition from Orange City Council’s Asset Management Plan.

15.2.7

Implement pressure management/leak reduction program

Establish District Metering Areas in order to monitor/measure water losses from network every two years

n

Council has undertaken detailed modelling across the water network and are currently proposing large District Metering Areas (DMA's). These DMA’s will assist Council staff in their ability to reduce water loss. Currently DMA’s are under review and works are expected to on the implementation in 2017/18.

15.2.8

Deliver water services renewals program

Annual water services renewals program delivered by June annually

n

To date, Council has completed 15 water service renewals at an average cost of $1,513.00 per service.

15.2.9

Deliver water meter replacement program

Annual water meter replacement program delivered by June annually

n

Council is continuing its annual Water Meter Replacement Program (approximately 1,000 meters per year). In this quarter, Council has replaced 94 water meters at a cost of $140 per meter. A total of 193 have been replaced over the six months of this financial year.

15.2.10

Deliver water mains renewals program

Annual water mains renewal program delivered by June annually

n

Works have commenced on the replacement of the Nile Street water main and the Burrendong Way water main. Council is also reviewing the replacement of the Icely Road water main with the intent of completing all these works prior to June 2017.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.11

Investigate Gosling Creek Dam upgrade works

Preliminary investigations completed by June 2017

n

Budget adjustment approved by Council in September quarterly review. Funding of $250,000 now allocated to commence investigation works in 2016/17.

15.2.12

Investigate Lake Canobolas Dam upgrade works

Preliminary investigations completed by June 2017

n

It is proposed that this project will commence in 2018/19.

15.2.13

Sewage Treatment Plant - Dissolved Air Flotation Scraper upgrade

Delivered by June 2017

n

Quotations to be sought on replacement components in the third quarter of 2016/17.

15.2.14

Undertake ongoing condition assessment on Council's stormwater network

Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan

n

Will commence in quarter 3 of the financial 2016/17 year.

15.2.15

Deliver Sewage Treatment Plan - Aeration upgrade

Investigation and design complete by June 2019

n

Preferred consultant selected for options reporting in the second half of the 2016/17 financial year.

Construction works delivered by June 2020

15.2.16

Deliver the Central Tablelands Regional Water Security Project

Project delivered in accordance with budget

n

Refer to item 14.1.3

15.2.17

South Orange Stage 2 water supply and sewerage system preconstruction

Project delivered in accordance with budget

n

Stage 2 water supply design works are due to start in 2018/19.

Stage 2 sewerage design works are due to start in 2019/20.


Council Meeting                                                                                                                 21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 1      December quarter 2016 performance report

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.3.1

Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required

n

Both Ophir Road and Euchareena Road Resource Recovery Centres operating in accordance with Operational Environmental Management Plans and Licences with annual returns submitted to Environmental Protection Authority and Department of Planning and Environment as required and within reporting deadlines.

Divert greater than 50% of the waste stream from landfill. Annual reporting by June

Complete the Community Recycling Centre

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area

Construction of new landfill cell at Euchareena Road facility


Council Meeting                                                                                          21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 2      Council Summary December Quarter 2016

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Council Meeting                                                                                          21 February 2017

5.4                       Quarterly Budget Review and Performance Indicators

Attachment 3      Major Works December 2016 quarter - report

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Council Meeting                                                                                       21 February 2017

 

 

5.5     At the Vineyard's Concert at Borrodell

TRIM REFERENCE:        2017/238

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council considered a request for financial assistance for the At the Vineyard’s concert to be held at Borrodell Vineyard on 1 April 2017. Council resolved to consider this request in a further meeting. This report provides the opportunity for the item to be finalised.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications in this report

The donations budget is fully expended. Council resolved to provide $1,500 to this event at the meeting on 7 February 2017. Council has also offered in kind support through the free loan of its grand piano which is usually housed at the Orange Regional Conservatorium. The event organiser had a quote for $4,000 for the hire of a piano. This in-kind assistance is a valuable contribution to the event.

Policy and Governance Implications

Nil

 

Recommendation

That Council assist in the promotion of the At the Vineyard’s event via a social media campaign. 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Council resolved at the 7 February 2017 meeting as follows:

3.2     Request For Financial Assistance

TRIM Reference:        2017/83

RESOLVED - 17/025                                                                              Cr J Davis/Cr J Hamling

1        That a donation of $1,500 to be made to At the Vineyard from Cr Turner’s allocation.

2        That Council explore other opportunities to assist the At the Vineyard event.

 

 

The Council has asked for additional opportunities to assist the event. 

The donations budget is allocated, with the exception of some of the allocation of individual Councillor votes which is summarised below.

 

Councillor

Adopted Budget

Actual/Committed

(as resolved)

Remaining balance

Councillor Davis

$2,000

$2,000 – Forbes Flood Appeal

Nil

Councillor Hamling

$2,000

$500 – Canobolas High School

$500 – Orange White Ribbon

$500 – Clontarf Foundation

$500 – Orange Bush Nippers

Nil

Councillor Brown

$2,000

$2,000 - Leukaemia Foundation

Nil

Councillor Duffy

$2,000

$500 – Come Together Choir

$500 – Foodcare Orange

$500 – Fusion

$500 – Carewest Preschool

Nil

 

Councillor Gander

$2,000

$1,500 – Foodcare Orange

$500 - Fusion

Nil

Councillor Gryllis

$2,000

$500 – Canobolas High School

$500 – Carewest Preschool

$1,000 – Forbes Flood Appeal

Nil

Councillor Jones

$2,000

$2,000 - Riding for the Disabled

Nil

 

Councillor

Adopted Budget

Actual/Committed

(as resolved)

Remaining balance

Councillor Kidd

$2,000

$2,000 – Light it Red for Dyslexia

Nil

Councillor Munro

$2,000

$2,000 – Anson St School

Nil

Councillor Taylor

$2,000

$500 – Community Christmas Lunch

$1,500

Councillor Turner

$2,000

$500 – Come Together Choir

$1,500 – At the Vineyard concert and workshops

Nil

Councillor Whitton

$2,000

$350 – Riding for the Disabled

$500 – Community Christmas Lunch

$200 – Tiarah Jade Fisher

$950

 

In addition to the $1,500 already pledged to the event, Council has provided free of charge the loan of Council’s grand piano that is used by the Conservatorium. Additionally, there has been assistance in promoting the event. Council’s donations policy limits a financial allocation of one per year per organisation/recipient.

The provision of a social media campaign run by Council is recommended as the additional opportunity to assist the event. There is a cost associated with this but it is a further in-kind cost.

Council’s Visit Orange social media presence currently has an overall reach of about 12,000 a week. Council could promote the event using the news, updates and videos via its social media presence.

An additional allocation of cash would need to be taken from another program seeing a reduction in that activity. Any additional financial assistance would require advertising as this would constitute the financial assistance of a for profit business.

 

Attachments

1          Press release - At the Vineyards - Charlie Siem, D17/5528

 


Council Meeting                                                                                          21 February 2017

5.5                       At the Vineyard's Concert at Borrodell

Attachment 1      Press release - At the Vineyards - Charlie Siem

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Council Meeting                                                                                       21 February 2017

 

 

5.6     Draft Infill Guidelines

TRIM REFERENCE:        2017/111

AUTHOR:                       David Waddell, Director Development Services    

 

 

Council’s Strategic Heritage Plan, developed to meet the requirements of the NSW Heritage Office funding agreement, identified the need to develop an infill development policy or guidelines for new developments within Heritage Conservation Areas.

The Guideline is a design code intended to guide urban design and infill development in the heritage precincts of Orange, Lucknow and Spring Hill, and applies to both residential and commercial areas.

By endorsing this document for future Council use, it is intended that new development will maintain the visual integrity of the streetscape and neighbourhood without restricting the creativity of design. The document will require further exhibition for 28 days once placed into Orange Development Control Plan 2004 and subsequent adoption in the future.

Further comment has been sought in recent months from relevant stakeholders and then through exhibition, from which nine submissions were received, prior to the finalisation of the document; and Council thanks those ratepayers who made comment.

Submissions are attached for Council’s interest.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “10.1 Our Economy – Capitalise on the character and lifestyle of Orange to enhance tourism”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.


 

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

 

Recommendation

That Council adopts the Infill Guidelines as a requirement for development on land on or adjoining a heritage item and within Heritage Conservation Areas; and resolves to prepare and place on public exhibition, in accordance with the Environmental Planning & Assessment Act and associated regulations, an amendment to Orange Development Control Plan 2004 to incorporate such provisions.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Purpose of the Guidelines

Residential infill contributes to the physical and social renewal of older neighbourhoods, making better use of existing infrastructure, public facilities and services. Likewise, commercial infill takes advantage of premier business locations whilst contributing to active and vibrant streetscapes. Council’s Development Control Plan 2004 currently requires development to complement and relate to the relevant features and built form within existing streetscapes. The purpose of these guidelines is to provide further specialised design guidance for the carrying out of work within a Heritage Conservation Area or adjacent to a heritage item, to ensure new development harmonises with the character of the neighbourhood.

In this regard, infill development should complement and enhance the local character by relating to the predominant scale, massing, colours and materials of the area. This does not mean that a developer must recreate the buildings nearby; it is acceptable to relate to the above factors with a contemporary design, and this has been expressed through the aims of the guidelines.


 

The design criteria outlined in the guidelines (being character, scale, form, siting, materials and colour, and detailing) are considered to be the key heads of consideration when analysing surrounding character and buildings for proposed sympathetic interpretation as infill development. As mentioned previously, by endorsing these considerations it is intended that new development will maintain the visual integrity of the streetscape without restricting the creativity of design.

During the exhibition period Council received several submissions (attached) from interested stakeholders. The advertised version of the guidelines has been amended to address matters raised in the submissions where considered appropriate. It is recommended that the attached Infill Guidelines be incorporated into Council’s DCP to add legislative weight.

 

 

Attachments

1          Draft Infill Guidelines, D17/5716

2          Submissions, D17/5404

 


Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

http://intranet/formstemplates/Content/L.html/1361167823/OrangeCityCouncilLogoSmall.jpg/_11930_DA_/OrangeCityCouncilLogoSmall.jpg

D17/5716

 

ORANGE DEVELOPMENT CONTROL PLAN 2004

INFILL GUIDELINES

 

Introduction

 

The Orange Local Government Area has a number of items and areas of heritage significance pursuant to the Orange Local Environmental Plan (OEP) 2011. These areas are highly valued by the community and the Orange City Council is committed to conserving their character while supporting adaptive reuse and sympathetic infill development.

 

The Burra Charter includes in Article 8 in its section on "Setting":

"Conservation requires the retention of an appropriate visual setting and other relationships that contribute to the cultural significance of the place. New construction, demolition, intrusions or other changes which would adversely affect the setting or relationships are not appropriate"

 

Good quality and sensitive design of infill development in heritage areas is of paramount importance in retaining the historic character of precincts within Orange, Lucknow and Spring Hill. An important aspect of good design is designing in context and having regard to the site and its surroundings, with particular consideration to the surrounding built form and significant landscaping.

 

What is Infill Development?

 

The NSW Heritage Office and the Royal Australian Institute of Architects NSW 2005 publication Design in Context defines infill as:

A new building in an established and valued historic context. Good infill is building that is sympathetic to the surrounding buildings and historic context and creates new structures that enhance and complement the existing urban, suburban or rural character.

 

Purpose of the Guideline

 

Residential infill contributes to the physical and social renewal of the older neighbourhoods, making better use of existing infrastructure, public facilities and services. Likewise, commercial infill takes advantage of premier business locations whilst contributing to active and vibrant streetscapes. Council’s Development Control Plan 2004 currently requires development to complement and relate to the relevant features and built form within existing streetscapes.


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

The purpose of these guidelines is to provide further specialised design guidance for the carrying out of work within a Heritage Conservation Area or adjacent to a heritage item, to ensure new development harmonises with the character of the neighbourhood.

 

In this regard, infill development should complement and enhance the local character by relating to the predominant scale, massing, colours and materials of the area. This does not mean that a developer must recreate the buildings nearby; it is acceptable to relate to the above factors with a contemporary design, and this has been expressed through the aims of the guideline.

 

Prescriptive numerical standards can often be counterintuitive, in the sense that they reduce flexibility and can stifle a creative design that would otherwise satisfy the fundamental objects and performance criteria of the applicable provisions through an alternate design solution. Accordingly the guideline does not present numerical standards to control development in a heritage context per se.

 

Notwithstanding this, there are overarching numerical standards applicable to all residential development that can be found in the Orange Local Environment Plan 2011 and elsewhere in the Orange Development Control Plan (DCP) 2004 including:

 

Orange Local Environment Plan 2011

Development standards relating to minimum lot size for subdivision and minimum lot sizes dual occupancy and multi dwelling housing development.

 

Orange Development Control Plan 2004

·   required setbacks in established areas

·   bulk and scale provisions

·   site coverage provisions

·   requisite areas of private open space

·   solar access requirements

·   car parking requirements

·   minimum driveway standards, etc.

 

The design criteria outlined in these guidelines (being character, scale, form, siting, materials and colour, and detailing) are considered to be the key heads of consideration when analysing surrounding character and buildings for proposed sympathetic interpretation as infill development. As mentioned previously, by endorsing these considerations as Council guideline it is intended that new development will maintain the visual integrity of the streetscape without restricting the creativity of design.

 

The Guidelines are only applicable to land within the Heritage Conservation Areas or adjoining heritage items.

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Area of Guidelines

These guidelines apply to all new development (including residential and commercial) requiring development consent within a Heritage Conservation Area or on/adjacent to a heritage item listed in Schedule 5 of the OEP 2011. This includes:

·   new buildings

·   substantial building additions

·   carports

·   garages or outbuildings

·   changes to the landscape such as fencing, early kerb and gutter, early services and street furniture

·   or any development involving the removal of significant trees plus other significant changes to the landscape.

 

In addition the guidelines will provide assistance by explaining what Council will take into consideration in assessing a planning application for infill development from a heritage perspective. They will be considered in conjunction with other relevant local and State planning policies and controls.

 

Objectives of Infill Design

·   Retention of appropriate visual setting (Article 8 Burra Charter).

·   To ensure new buildings respond to and enhance the character and appearance of the streetscapes of the Heritage Conservation Areas.

·   To ensure contributory heritage items retain their prominence and are not dominated by new development within a Heritage Conservation Area and do not compromise the heritage values of the existing area.

·   To ensure new buildings do not adversely affect the significance, character or appearance of the Heritage Conservation Area or heritage items.

·   To allow for reasonable change within a Heritage Conservation Area while ensuring all other heritage objectives are met.

·   To ensure new development facilitates the retention of significant vegetation that contributes to the tree canopy, especially within the Central Orange Heritage Conservation Area.

 

Principle of Infill Development

 

An important aspect of any good design is to understand the context of a place and respond to it. Consideration should be given to the nature of adjoining and surrounding heritage items and places, significant vegetation (on the site and adjoining the site) and the overall significance and character of the heritage area where it is located.

 

New development within a conservation area should not have to replicate the existing built form, but should be compatible and enhance the existing streetscape. Contemporary designs may be acceptable provided the design relates to the assessment criteria as listed below.


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Assessment Criteria

The following five key criteria are used in assessing development applications within an established historic setting.

 

The Site Analysis Plan identified in this document shows the details that should be considered when preparing a site analysis for infill development.

 

1        Character

Places that are valued for their historic character convey a sense of continuity with the past. Sympathetic development will not compromise historic character but will harmonise with the distinctive setting. This supports the values of both the early and the current development.

 

Infill design requires careful analysis of the historic context to identify the important elements of the overall character of a place, shaped by many contributing factors such as:

·   the underlying natural landform

·   distinctive landscape elements especially trees and other significant foliage

·   the date and style of the buildings

·   the scale and form of the buildings

·   street and subdivision pattern

·   fabric

·   curtilage

·   setbacks of the buildings

·   materials, building techniques and details

·   views, vistas and skylines

·   building to space pattern of buildings and

·   proportions of openings.

 

The following criteria contribute to the overall character but can be identified separately.

 

 

2        Scale and Form

 

Scale

 

The scale of a building is its size in relation to surrounding buildings or landscapes. Infill design should recognise the predominant scale (height, bulk, density) of the setting and then respond accordingly. An inappropriately scaled building cannot be compensated for by building form, design or detailing.

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Infill buildings that are by necessity larger than surrounding buildings can have their scale reduced by articulating long walls into bays, or by arranging openings in the walls so that their size and shape reflect the structure and the openings of their neighbours. Large scale roofs should be broken into smaller elements to reduce the bulk. Setbacks to upper levels can help to provide a transition between buildings of different scales.

 

Figure 1: sightlines from 1.7m above footpath height to determine height of rear infill

 

 

Form

 

The form of a building is its overall shape and volume and the arrangement of its parts. Infill design should be sympathetic with the predominant form of neighbouring buildings by responding to existing ridge or parapet lines, roof slopes, verandah levels, window sill levels, side setbacks, patterning of openings and other elements such as chimneys and fence heights.

 

heritage 019

Figure 2: a good example of an infill building at the rear with

complementary scale and form to the original dwelling

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

The infill building should not be substantially smaller or larger than the general height and proportion of buildings in the street, as shown below.

 

Figure 3: a bad example of infill where the dwelling is substantially smaller

 

Figure 4: a bad example of infill where the dwelling is substantially larger

 

The proportion and size of openings in facades, often in association with verandahs, create a distinctive street pattern. Infill buildings should respect the rhythm and placement of windows, along with their general shape, and address the street frontage. Large areas of glass such as sliding glass doors or floor to ceiling windows are generally not appropriate for street frontages in heritage areas.

Figure 5: a bad example of infill where the window proportions are inappropriate

 

In commercial areas, fashions and changing attitudes have seen many changes to shopfronts. Design alterations have included widening doorways, removal of indents for doors, maximum use of glazing, replacement of timber with aluminium, modernisation of signs and the removal of original tiles.

 

Large areas of glass or unrelieved walls should be avoided as they are generally out of character with heritage streetscapes and as a result stand out and dominate the streetscape. Glazing should be broken up and should not be floor to ceiling.


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Glazing on the ground floor which provides shopfronts should interpret the traditional and local arrangements of mullions and transoms and therefore reflect the articulation of traditional heritage buildings.

 

The removal of building elements such as false facades, extended sign panels and modern awnings is supported as these conceal significant architectural features.

 

Many buildings in the commercial area retain their facades and supporting return walls while the rear built form has the capacity for adaptation after successive alterations have removed the original fabric. The retention of significant and original building elements enhances the streetscape and is supported while sympathetic development including suitable scale and form is also supported.

 

Figure 6: a bad example of infill where a blank wall

and floor to ceiling glass breaks the streetscape pattern

 

In commercial areas where awnings are present, new infill development should incorporate awnings over the footpath to provide for a continuation of built form and to retain the patterning of the street. There has been a long tradition in Orange of building an awning over the footpath in front of shops. Originally these were timber supported and occasionally they were two storeys incorporating a balcony, such as the Metropolitan Hotel. From the 1930s this tradition had changed to one of providing cantilevered awnings as part of the new Art Deco architectural design fashion, exhibited by the Hotel Canobolas. This tradition has continued to this day.

 

As most cantilevered awnings are now between 50 to 70 years old, many are showing signs of stress, particularly with the impact of rust on their structural stability. Where an awning requires replacement, investigation should be undertaken from old photographs/drawings to assess whether the building originally had a post-supported verandah. If so, this should be reinstated to the original design. A consistent spacing of posts is appropriate. If the building always had a cantilevered awning this should be retained and restored.

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

heritage 028

Figure 7: a good example of a restored verandah

 

For new infill development, the awning should be consistent with the architectural design of the infill building. The awning should respect the height and form of existing heritage awnings in the precinct.

 

 

Roof forms should generally be concealed behind parapets. Attention should be given to existing parapet lines and articulation of the building. Parapets can be shaped, but should be done so in a contemporary and simplified manner.

 

The removal of building elements above awnings that mask the original architectural details is encouraged.

 

3        Siting

 

New buildings in a valued historic context should reinforce the existing front and side setbacks of the area to provide a consistency of streetscape quality. Most buildings are oriented to their street frontage; however a few examples of dual orientation of buildings on corner lots to both street frontages can be seen within the residential heritage areas.

 

Where the facades create a more or less continuous line, this pattern of setbacks should be repeated when new buildings are added. Where there is an established pattern of side setbacks that contribute to the character of the streetscape this should be reinforced by new buildings. Development should retain the building to space theme predominant in the area, including driveway widths.


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Figure 8: a good example of infill displaying a consistent setback

 

Setting the new building too far forward means that it will dominate the character of the existing streetscape. Setting it too far back has the effect of creating a hole in the streetscape. The below example also demonstrates how disregarding the consistent patterning of side setbacks can create a negative impact on the streetscape.

 

 

Figure 9: a bad example of infill displaying an inconsistent setback

 

Similarly, garages and carports are not permitted to break a consistent building line, and should be located to the rear of the allotments, being the traditional location. Where side access is available, garages and carports should be located behind the building line to minimise their visual impact on the streetscape.

 

Where there is no side access, an unroofed hard-stand area at the front of the dwelling may be appropriate if it does not have negative impacts on the streetscape. The replacement of traditional early curb and gutter is not supported.

 

Landscape planting should be provided to frame buildings, to screen adjoining buildings and structures and to reduce the visual impact of driveways and paved areas.

 

In commercial areas, landscape planting is supported where there is evidence of its provision in early photos. Planting in the form of beds and boxes is not supported in commercial areas as a means to mitigate an impact which would otherwise have negative impact.

 

 

heritage 007

Figure 10: a good example of infill displaying the rear siting of a carport

with complementary design

 

To ensure new development facilitates the retention of significant vegetation that contributes to the tree canopy, especially within the Central Orange Heritage Conservation Area, natural features of significance should be retained where it is prohibitive to do so, including mature trees which contribute to the canopy of the urban area. New buildings should be sited clear of the drip line of trees (including trees on neighbouring properties), and a suitable area for landscaping provided.

 

Developments involving subdivision of a building within an established precinct should conserve the setting of the place providing sufficient space to retain garden areas and significant deciduous tree species, buildings and other features essential to the character of the area. Landscaping should be installed between structures (buildings and driveways) to soften the visual impact of the hard surface.

 

It should be noted that the Orange Local Environment Plan 2011 requires the submission of a Development Application (DA) under Clause 5.10(2) for the demolition of a tree. An exemption under Clause 5.10(3) can be considered where Council is persuaded that the removal of the tree is of a minor nature and will not adversely affect the heritage significance of the item or area. This must be confirmed in writing by Council prior to the removal of any tree. Where an application is required, the following is expected:

·   An application for the Council’s approval must be accompanied by an appropriately qualified specialist (i.e. Arborist) report outlining the following information:

-    the location, size, species and condition (ie diseased, healthy, etc)

-    a statement that details any anticipated impacts on vegetation that may have derived from endangered ecological communities and/or that may be habitat for threatened species

-    the purpose of removal and whether the pruning of the tree would be a more practical and desirable alternative


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

-    whether a replacement tree or trees should be planted

-    the location, size and species of any trees proposed to replace those intended for removal

-    the owner’s consent to the application being lodged

-    any other relevant information regarding the tree to be removed (ie photographs).

 

In summary then if a mature tree exists on site and requires removal as part of the development then practical provision must be made for the replacement of the tree(s) with an equivalent number of mature trees in advanced form when planted. Despite this, removal of significant cultural plantings will not be supported where a more sophisticated design would allow its retention and should be the first course of action.

 

Indeed, even in the case of a Development Application seeking removal of a mature tree, then like for like replacement (potential height not necessarily species) is to be a requirement. Furthermore Council has a role itself in the continuous monitoring and appropriately timed replacement of significant trees.

 

In the commercial context, infill development should maintain the existing building line and provide regular entrances and windows to activate street frontages.

 

4        Materials and Colour

 

Within localities of consistent character there are usually predominant building materials, textures and ranges of colour, particularly in detail and decoration. Good infill buildings should recognise characteristic materials, textures and colours used locally and in heritage significant buildings located in the area. These should be re-interpreted and incorporated as part of the new building.

 

For example, the Central Orange Heritage Conservation Area is characterised by the use of the vernacular ‘buff brown’ brick and corrugated iron roofing or Marseille tiles.

 

heritage 021

Figure 11: the local ‘buff brown’ brick

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

Modern materials can be used if their proportions and details are harmonious within their surrounding historic context. Roofs should be clad in the contemporary version of galvanised iron with traditional rolled flashings, traditional gutters and downpipes. Colorbond Shale Grey and Windspray are alternatives where the integrity of the streetscape is at a lower level.

 

A Zincalume finish is not suitable for heritage precincts because of its high degree of reflectivity. Alternatively, in areas where roof tiles are predominant, tiles of a similar colour should be sought to blend with the quality of the area.

 

Material selection for additions to buildings should be informed by the existing building.

 

Where residential and commercial buildings have a rendered material and a painted finish, the choice of colour should commence with early photographs related to the site or appropriate period and style.

 

Concrete tilt panel and similar construction should use a textured finish in conjunction with recessed joints and applied mouldings to modulate the character and interpret traditional rendered and painted surfaces.

 

In the commercial area, predominant materials are similar to those of the residential areas, being the ‘buff brown’ brick and galvanised iron roofing. The painting of walls to express the architectural style of the building is recommended. Unpainted brickwork on traditional buildings should not be painted. If the building is jointly owned then adjacent owners need to co-operate so that the full extent of the building is expressed.

 

heritage 007

Figure 12: a good example of a painted finish to express the design of the building

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

New infill buildings should display high quality finishes and materials complementary to the character of the area. Concrete tilt panel buildings should be finished in a coarse render to reflect traditional cement rendering texture.

 

heritage 012

Figure 13: a good example of high quality finishes and materials

complementary to the Heritage Conservation Area

 

 

5        Detailing

 

Residential

 

Common details within an area establish neighbourly resemblance and contribute to its special character. Verandahs and chimneys for example, are often distinctive features of nineteenth century housing in Orange. The lack of details in many contemporary buildings can accentuate their difference within their historic context and disrupt the harmony of the area.

 

Details that contribute to the character of a conservation area or heritage item should be identified. Modern details can reinterpret traditional details and create relationships between new and old.

 

Landscaping

 

Landscape details such as fences, planting treatments and trees play an important role in defining the local character of Orange. The style and materials of front fences should relate to the period of the house, and to the height of those of adjoining properties. New fences and walls should relate to adjacent properties.

 


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

 

heritage 016

Figure 14: consistent heights of front fences complement the streetscape

 

Side fences (on corner lots) should be constructed of timber paling of a maximum height of 1.8m. Colourbond, mini orb or the like are not suitable for fences presenting to the street within a heritage area. Orange City Council has a separate Fences Fact Sheet that presents fence types acceptable in the Heritage context.

 

It should be noted that in some instances some side fencing is visible from the street, particularly from the boundary to the home and thus need to be considered as important as a front fence.

 

 

heritage 012

Figure 15: landscaping behind the fence increases privacy

 

Front setbacks should be soft landscaped with planting schemes or plant types that contribute to the character of the street with complementary height, form and character. Significant trees should be retained to enhance the character of the area, and to provide integration of new development into a historic streetscape.

 

Should trees require removal due to disease or danger, appropriate replacement trees should be identified.

 

Modern Services

 

New requirements for ecologically sustainable development such as solar panels and water tanks should be sensitively located and designed in a manner that does not intrude or impact on the heritage values of the streetscape. Where possible, changes should be fully reversible. The ability to undo the changes that are made for new services and equipment is highly desirable as today’s technology will undoubtedly be improved in the future.

 

Considerations of installing modern services include:

·   the appearance, including scale, form, colours and reflectivity of a new element should not detract from the character of the place

·   the installation should not be visible from the principal vistas of the place

·   the operation and servicing of equipment, including vibration, airflow and condensation, will not damage significant fabric

·   mounting devices and associated cabling and wiring will not damage significant fabric and

·   potential archaeological deposits will not be affected by trenching for conduits.

 

 

Solar Collectors

 

Placement may pose a problem for those properties with north facing main elevations. Collectors can still be effective on east and west faces, but the annual yield may be lower unless additional collectors are installed which may, however, have an increased impact on the heritage value of the item or streetscape. Other options available include freestanding collectors, or placement on structures of lesser heritage significance such as garages, carports or pergolas.

 

30 Kite St

Figure 16: solar panels placed to the rear of the property on a building

of lesser significance to the streetscape

 

 

 

Ensure the weight of the new equipment can be borne by the supporting structure (eg roof rafters). The supplier or installer will have information on the weight of the equipment. Meters should be positioned such that they are not visible from the street.

 

Water Tanks

 

Many heritage places were originally equipped for water storage, traditionally located towards the rear of the dwelling to reduce the visual impact. Locating a water tank to the rear or side of the building will in most cases be a suitable solution for heritage areas. Locating the tank in a position where it will be visible from the front boundary is not considered sympathetic.

 

The scale, colour and materials of the tank and its support will affect the appropriateness of placement. Corrugated galvanised iron tanks located away from the frontage are more in keeping with tradition.

 

Heating and Cooling Units

Locating external units at ground level provides easy access for ongoing maintenance, and makes it easier to screen from view. Units may also be located at roof level if it is possible to screen them from view, however they should not be positioned above shopfront awnings or in windows.

Multiple units may result in an unacceptable visual clutter that detracts from both a place’s value and the streetscape appeal in general.

 

Satellite Dishes and Antennae

 

The guiding principles provided above apply to the location and installation of satellite dishes and antennae. Placement of such equipment should be concentrated to the rear of the property where possible. When installing such equipment, make sure that conduit does not run along the surface of external walls, and care is taken not to permanently damage any skirting, architraves or ornate cornices.

 

Commercial

 

Buildings or elements painted in standard corporate colours are often inappropriate in a heritage area. Carefully placed corporate signage can be used to distinguish a business in a heritage area. Replication of historic detail from adjacent heritage commercial buildings should not take place on new buildings. Contemporary details that are sympathetic with the character of the area should be used.

 

Site Analysis

This section provides information on how Development Applications for works affecting a historic context are assessed.


 

 

The assessor will check that the development proposal meets the statutory controls provided within the LEP and DCP. The guidelines provided in this document assist in interpreting the statutory controls. Design quality is an important element of consideration as heritage places have been listed for their historic and aesthetic qualities. The design objectives and checklist provides the criteria for a reasoned assessment of the impact which proposals will have on the heritage qualities and significance.

 

In order to properly analyse the above assessment criteria, all development applications for new buildings within a Heritage Conservation Area or adjoining/adjacent to a heritage item are to be supported with a Site Analysis Plan. A site analysis must demonstrate an understanding of the significance, character and setting of the surrounding area.

 

In order to undertake a site analysis, look at the buildings in the same street, to the sides of your allotment and to development across the road. Relating your design to a building several streets away is not relevant.

 

The analysis should include photographs and/or drawings of at least two neighbouring buildings on each side of the site as viewed from the street. Using the drawings and photographs, look at the height and patterning of the other buildings and draw key building lines as demonstrated in Figure 1. The patterning of door and window openings should also be addressed.

 

 

Figure 17: site analysis

 

The following common levels should be considered when designing residential infill:

A.   Ridge line

B.   Roof springing line

C.   Verandah level

D.   Window sill levels

E.   Fence height

F.   Side setbacks; and

G.   Pattern of openings

 

Further Information

 

Burra Charter

The principle reference document for heritage conservation is the Burra Charter 2013. ALL development to which this policy relates should have regard to all relevant articles contained therein. Please refer to the Burra Charter at:

http://australia.icomos.org/publications/charters/


 

Council Meeting                                                                                      21 February 2017

5.6                       Draft Infill Guidelines

Attachment 1      Draft Infill Guidelines

Design in Context

 

The document Design in Context prepared by the NSW Heritage Office and the Royal Australian Institute of Architects NSW has been used in the preparation of this document. For further information please refer to Design in Context at: www.heritage.nsw.gov.au

 

 

Pre-Lodgement Meetings

 

Council offers pre-lodgement meetings every morning for people wishing to carry out works within a heritage area. To arrange a meeting, please call in and speak with one of Council’s planners, or call 6393 8000 to arrange an appointment. Pre-lodgement meetings are free of charge.

 

 

Heritage Advisory Service

 

Council offers a free Heritage Advisory service for property owners within the Orange Local Government Area to offer individual advice and assistance to owners of heritage places. Council’s Heritage Advisor meets with people approximately once a month to offer advice on:

·   alterations, additions and renovations that are sympathetic to the heritage significance of the place

·   new buildings designed in context to their location within a Heritage Conservation Area

·   reinstatement of missing/inappropriate elements such as fencing, landscaping and other lost features and fittings that contribute to the heritage significance of the place

·   repairs, maintenance, colour schemes and conservation work on buildings within a heritage area.

 

Property owners, architects and designers can benefit from early contact with our Heritage Adviser as relevant heritage issues can be identified at the beginning of the project. This can help to avoid future delay in the development assessment process.

 

To arrange an appointment with Council’s Heritage Advisor, please contact Council on 6393 8000.


Council Meeting                                                                                          21 February 2017

5.6                       Draft Infill Guidelines

Attachment 2      Submissions

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Council Meeting                                                                                       21 February 2017

 

 

5.7     Building Better Regions Funding Submission

TRIM REFERENCE:        2017/250

AUTHOR:                       Chris Devitt, Director Technical Services    

 

 

EXECUTIVE Summary

Council, at its meeting held on 15 November 2016 resolved:

RESOLVED - 16/480                                                                            Cr R Gander/Cr G Taylor

1    That Council develop detailed design plans for the construction of a four leg roundabout at the intersection of William Maker Drive and the Northern Distributor Road, including the realignment of Hill Street adjacent to the Botanic Gardens.

2    That Council develop a full cost estimate for this project and identify both internal and/or external funding options to enable this project to be included in a future Delivery/Operational Plan.

The Australian Government has recently established the Building Better Regions Fund (BBRF) to help drive regional economic growth and build stronger regional communities, with the construction of new infrastructure, or the upgrade or an extension of existing infrastructure, a key eligibility criteria for the program. The first round of funding applications under this program closes on 28 February 2017.

It is proposed to submit a funding application for the construction of a new roundabout at William Maker Drive/Hill Street/Northern Distributor Road (NDR) under the BBRF program as this project aligns closely with the program selection criteria of:

1        Economic benefit

2        Social benefit

3        Value for money

4        Project delivery

The estimated cost of this project is around $4M. The BBRF program offers 50% funding, with Council’s matching contribution to be sourced from developer contributions in the North Orange area.

If successful this project would have to commence within 12 weeks of signing the funding agreement. This could see the work commence on this key road project before the end of 2017.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “13.1 Our Environment – Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure”.


 

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications in this report

The proposed project requires a 50% funding contribution from Council, with sufficient funds available for this project from development contributions as a result of development in the North Orange area.

Policy and Governance Implications

Nil

 

Recommendation

1        That Council support the submission of an application under the Building Better Regions Fund (BBRF) for the construction of a four leg roundabout at the intersection of William Maker Drive and the Northern Distributor Road, including the realignment of Hill Street adjacent to the Orange Botanic Gardens.

2        That Council commit to matching funding for this project of up to $2M from development contributions and other funding sources as needed.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The $297.7 million Building Better Regions Fund (which replaces the National Stronger Regions Fund) has been established by the Australian Government to help create jobs, drive economic growth and build stronger regional communities into the future.

The program will run over four years from 2016/17 to 2019/20.

The program has been designed to achieve the following outcomes in regional and remote communities

o   create jobs

o   have a positive impact on economic activity, including Indigenous economic participation through employment and supplier-use outcomes

o   enhance community facilities

o   enhance leadership capacity and

o   encourage community cohesion and sense of identity.

The program will fund projects in regional Australia outside the major capital cities of Sydney, Melbourne, Brisbane, Perth, Adelaide, and Canberra.

The North Orange area has experienced some of the most rapid development in the city in recent years, particularly with the development of the Waratahs residential area and the adjacent commercial developments along the NDR between Hill Street and Leeds Parade. As a consequence Council has developed a strategic precinct plan to address the increased traffic resulting from this development.

At the present time two key projects identified in this precinct plan, the Waratahs link road and Clergate Road upgrade, are under construction. In addition, modelling has identified that traffic numbers on Hill Street and William Maker Drive will continue to increase significantly as development continues. Hill Street now serves as one of the key north-south travel routes in the city, and significant congestion is already being experienced during peak times especially at the intersection with the NDR. Modelling also identifies that the William Maker Drive intersection with the NDR will experience similar levels of congestion in the near future.

The proposed construction of a four leg roundabout at William Maker Drive and the NDR, including the realignment of Hill Street adjacent to the Botanic Gardens, is a key infrastructure project which will significantly reduce traffic congestion in the immediate and long term. This roundabout will have a positive impact on the economic activity within the North Orange area through improved travel times, a reduction in the number and severity of vehicle accidents, and the provision of a more direct connection between North Orange and the remainder of the city.


 

The detailed design work for this project is underway, with the aim of having this completed and tenders for construction prepared in anticipation of a successful BBRF funding outcome, which should be known by the middle of the year. If successful, tenders will be called and a contract for the work let within 12 weeks of the BBRF funding agreement being signed, a key requirement of the program.

This project has the capacity to deliver on the key outcomes of the Building Better Regions Fund and therefore is proposed for a funding submission in the first round.

 

     


Council Meeting                                                                                       21 February 2017

 

 

6     Closed Meeting - See Closed Agenda

 

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Termination of Contract

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

 

 


Council Meeting                                                                                       21 February 2017

 

 

6.1     Termination of Contract

TRIM REFERENCE:        2017/143

AUTHOR:                       John Boyd, Operations Manager    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

 

  


Council Meeting                                                                                       21 February 2017

 

 

7       Resolutions from closed meeting