ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

6 December 2016

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 December 2016.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Services Policy Committee                                                                    6 December 2016

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Orange Regional Museum Committee - 15 August 2016. 4

2.2            Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 12 October 2016. 26

2.3            Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016. 30

2.4            Minutes of the Central West Libraries Committee - 26 October 2016. 40

2.5            Minutes of the Ageing and Access Community Committee - 3 November 2016  45

2.6            Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016. 50

                   Parental Responsibility Act Report - 1 January to 30 June 2016. 62

3                General Reports. 65

3.1            Choices at Home Ageing and Disability Services Update - 2017. 65

 


Services Policy Committee                                                                    6 December 2016

 

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 


Services Policy Committee                                                                    6 December 2016

 

 

2       Committee Minutes

2.1     Minutes of the Orange Regional Museum Committee - 15 August 2016

TRIM REFERENCE:        2016/2858

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Regional Museum Committee met on 15 August, 2016 and the recommendations from the meeting are provided to the Service Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange Regional Museum Committee at its meeting held on 15 August 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange Regional Museum Committee held on 15 August 2016

2        2014-2019 Museum Development Plan, D14/12469

 



ORANGE CITY COUNCIL

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 15 August 2016

COMMENCING AT 3.30pm


 1      Introduction

Attendance

Cr R Kidd, Ms Maree Hammond, Mr Duncan Stuart, Mr Phil Stevenson, Ms Liz Edwards, Mr Russell Tym, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator and Manager Tourism

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                             Ms L Edwards/Ms M Hammond

That the apologies be accepted from Cr N Jones,  Cr R Gander, Cr R Turner, E Griffin, Mr P Bilenkij, and Mr C Hawke for the Orange Regional Museum Committee meeting on 15 August 2016.

1.2     Acknowledgement of Country

Cr Kidd conducted an Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                             Ms M Hammond/Ms L Edwards

That the Minutes of the Meeting of the Orange Regional Museum Committee held on 4 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 4 April 2016.

 


 

3       Presentations

3.1     Policy for Placement of Public Art

TRIM Reference:        2016/1846

RECOMMENDATION                                                                           Mr D Stuart/Mr R Tym

That the presentation on Policy for Placement of Public Art be noted.

 

3.2     Amalgamations

TRIM Reference:        2016/1862

RECOMMENDATION                                                                            Mr D Stuart/Cr R Kidd

That the presentation on Amalgamations be noted.

 

3.3     Presentation by ORANGE REGIONAL MUSEUM FOUNDATION

TRIM Reference:        2016/1866

RECOMMENDATION                                                                                Mr R Tym/Cr R Kidd

That the presentation by Orange Regional Museum Foundation be noted.

 

4       General Reports

4.1     The formation and roles of Orange Regional Museum Foundation, Membership and Volunteer programs

TRIM Reference:        2016/1849

Recommendation                                                                                Cr R Kidd/Mr R Tym

1               That the report on the formation and roles of the Orange Regional Museum Foundation, Orange Regional Museum Membership Program and Volunteer Program be noted.

2               That committee members be requested for the input on structure and formation of the Orange Regional Museum Membership Program.

3               That following receipt of that input that further information on the proposal be provided to the next meeting.

 

 

4.2     August Progress Report

TRIM Reference:        2016/1858

Recommendation                                                                                Mr R Tym/Cr R Kidd

That the report on August Progress Report be noted.

 

 

 

4.3     Orange Regional Museum Committee Action Plan

TRIM Reference:        2016/1740

Recommendation                                                                    Cr R Kidd/Ms M Hammond

1               That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.

2               That the Museum assist Coral Broderson to write a letter to Vicki Evans in regards to the possibility of loaning Sir Thomas Mitchell Memorabilia for the Museum.

 

 

 The Meeting Closed at 5.00PM.

 



Services Policy Committee                                                                                              6 December 2016

2.1                       Minutes of the Orange Regional Museum Committee - 15 August 2016

Attachment 1      2014-2019 Museum Development Plan

D14/12469

GOAL 1       DEVELOPING A REGIONAL MUSEUM FOR ORANGE

 

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

1.1

 

Update and revise museum plans and policies

 

 

 

§ Rewrite museum development plan for 2014-19

§ Consult with Museum Community Committee

§ Develop exhibition policy, see Goal 3

§ Review loans policy for museum

§ Annual review on museum development plan

§ Formalise heritage collection policy for approval by Council 2.1

 

MHC

Council staff

Consultant

 

2016-2017

 

 

 

 

Completed

 

1.2

 

 

 

Content development strategy for Orange Regional Museum exhibitions

 

Links with SCP and Villages program

 

§ Work with Museum Community Committee

§ Review Gaanhabula audience research

§ Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community 

§ Draft exhibition concept paper to summarise museum themes, content, audiences and programs

§ Draft brief for consultant for content development

§ Develop exhibition development schedule 

§ Review thematic research and collate histories, object lists and image folders for use by content developer

§ Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3

§ Develop image file, search and copy relevant images from SLNSW and other image libraries

§ Develop object lists for exhibition

§ Hold workshops/ meetings to connect with potential lenders

§ Source additional grants for exhibition design

§ Consult museums on collaborative programs under the ORM to map out regional program 

 

 

Museum staff

Museum staff

MHC

 

 

 

 

 

 

 

 

 

2017 - 2019

 

 

 

 

Completed

 

 

Completed

 

 

Completed

 

 

 

 

 

1.3

 

 

Virtual museum website development as a gateway to the region

 

Links to goals 2, 3 and 4

 

§ Review content of current website and upload additional content from projects, exhibitions and SCP

§ Liaise with museums about putting statements of significance online and key images

§ Develop education resources and fact sheets

§ Build email alert list for notification of new stories and material on the web

 

Museum staff

 

Museum staff

 

Museum staff

Museum staff

 

2017

 

1.4

 

 

Assist fundraising strategy and develop community support for the ORM

 

Regional Museum promotional brochure to communicate vision and mission of the museum

 

Links to 1.3 virtual museum

 

§  Consult with fundraiser on content of fundraising materials

§  Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum

§  Consult with ORMF, ORMAA and Museum Working Party

§  Design and print promotional brochure

§  Promote the ORM to the community through media, website, and speaking to schools and community groups

§  Develop sponsorship policy, consult with fundraiser and Museum Community Committee

§  Discuss how major donors will be acknowledged

§  Design donor acknowledgement board for location near museum entry?

§  Community conversations around museum futures, program of talks by museum leaders

 

 

MHC

 

 

 

 

 

 

 

 

 

 

 

 

Plan 3 events

 

2016-2019

 

 

 

 

 

 

 

 

 

 

 

 

2016-2017

 

1.5

 

Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2

 

 

 

§ Consult with the Lucknow community

§ Commission mine management safety plan

§ Develop education resources and liaise with schools

§ Develop volunteer base to assist with interpreting the site

§ Investigate options for a working blacksmith on site

§ Develop public programs and regular open days

§ Commission landscape plan for the site

§ Chase up St Stanislaw’s/ Newman geology collection

 

 

MHC

Museum staff

 

Blacksmith commencing

September 2016

 

2016-2019

 

 

 

 

 

 

 

 

1.6

 

 

Interpret other heritage sites as destinations from the museum:

Emmaville Cottage

Lucknow village

Lake Canobolas Pump House

The Springs – links to Aboriginal history program 3.

 

 

§ Work with Aboriginal community about interpreting The Springs – links to VOH public art

§ Interpretation strategy and flyer for Emmaville Cottage

§ Banjo Paterson Park archaeological investigation

§ Develop education resources?

§ Public program around recording community memories of Templar’s Mill

§ Commission oral histories

§ Interpretation strategy for Lake Canobolas Pump House

 

 

 

 

 

Museum staff

Museum staff

Museum staff

 

 

Museum staff

 

 

 

 

 

Complete

2017

2016

 

 

 

2018

 

1.7

 

Develop operational / business plan for the regional museum

 

Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3

 

§  Identify staffing and budget requirements

§  Identify role for volunteers and recruit volunteers

§  Develop induction and training programs

§  Develop temporary and travelling exhibition program, schedule and budget

§  Scope potential travelling exhibitions

§  Consult museums in the region on satellite programs/ exhibitions

§  Refine funding and resource requirements for the  exhibition program and public programs

§  Consult Gallery Director and City Librarian about  exhibition program

§  Develop marketing plan and branding

§  Input into merchandise for museum shop

 

 

 

MHC

Museum staff

 

 

Museum staff

 

 

 

 

Museum staff

 

2016-2019

 

 

 

 

2017

 

1.8

 

 

Establish governance structure for the Orange Regional Museum

 

 

§ Consult with Council and Museum CC

§ Review options to ensure community input into programs, policies and governance

 

 

MHC

 

2016

 

1.9

 

Establish a Friends of Orange Regional Museum program in conjunction with community groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management

 

 

§ Review Friends models used by other museums and galleries and review constitutions 

§ Draft and adopt constitution (terms & conditions)

§ Membership drive

§ Consider facilities in museum

§ Program of activities post opening

§ Recruit volunteers for ORM provide training (dependent on staff resources)

 

 

 

 

MHC

 

2016-19

 

Completed

 

 

 

2016-2019

 

1.10

 

 

Review long term collection storage needs in consultation with the Gallery and Library

 

 

§ Understand OCC collection size and future demands

§ Identify distributed heritage objects, eg at Depot, Library

§ Identify environmentally sensitive items

§ Investigate storage options

§ Consider best practice facilities developed by other regional museums and galleries

 

 

MHC

Museum staff

 

2016-19

 

 

 


 

GOAL 2          DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS

 

SHORT TERM 3-5 Years

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

2.1

 

Develop Orange City Council’s heritage collection

 

Links to 1.2

 

§ Council to approve collection policy following appropriate consultation

§ Catalogue Council’s heritage collections on Vernon

§ Put statements of significance on museum website 

§ In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow

§ Identify strategic future acquisitions linked to exhibition program

§ Scope options for an acquisition fund

§ Provide appropriate collection storage, links to 1.10

 

 

MHC

 

 

Museum staff

 

 

 

 

Museum staff

 

Completed

 

2016 and ongoing

 

2.2

 

Continue program of collaborative thematic studies on important themes in the region’s history and collections

 

Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3

 

 

§ Work with museums to identify priority themes

§ Scope projects and link to exhibitions, interpretive programs and audience development

§ Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history 

§ Identify related photos and papers and key industry people to assist with research

§ Commission thematic history

§ Upload history, oral histories and objects to website

§ Plan collaborative exhibitions

 

 

 

Museum staff

 

2016-2019

 

2.3

 

Work with Orange and District Historical Society to develop a sustainable and significant collection:

assess the collection, deaccession items of low significance and enhance community access to the collection

 

§ O&DHS draft new strategic plan

§ O&DHS to review and approve revised deaccessioning policy and procedures

§ Review and document collection held at Cool Stores

§ Identify items of low significance for deaccessioning

§ Develop statements of significance for important objects

§ De-accession items of low significance

§ Assess the significance of the CWD collection and develop digitisation plan

§ Publish and promote awareness of significant objects in the collection

§ Consider entry for MGNSW collection management award

 

 

O&DHS

SCP consultant

 

2016-2019

 

2.4

 

Work with community partners and the Library to interpret the stories of WWI and its impact on the home front

 

§  Workshop to share research on WWI with museum partners

§  Discuss work in progress with museum network and identify gaps and opportunities

§  Assess the significance of major items and collections

§  List significant items on museums website

§  Document the Orange RSL collection

§  Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits?

§  Up load material to website 

§  Hold public program on caring for war related items

 

 

MHC

WWI Working Party

 

2016 – 2019

 

 

 

 

 

 

 

 

 

Completed

 

2.5

 

Document hospital related collections in Orange and the region

 

 

§  Continue program of documenting hospital related collections

§  Consult former staff and patients to document the history and provenance of the collections

§  Develop interpretive material for display in public spaces  

§  Develop education resources for use with medical collections

 

MHC

 

2016-

 

2.6

 

Identify and document significant objects in family and community collections, links to 3 and 4

 

§ Develop programs to encourage families and community museums to document significant objects

§ Work with community museums to assess the significance of their collections

§ Develop strategic and co-operative collecting projects with community museums

§ Work with post war migrants to document objects, photos and stories

§ Provide advice on how to care for local and family collections

§ Develop a series of fact sheets about caring for heritage collections

 

Museum staff

Museums Network MHC

 

2016-2019

 

2.7

 

Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections

 

Links to goals 3 and  4

 

§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils

§ Consult museums on strategic projects and develop a regional plan for sustainable museum development

§ Work with community museums to have up-to-date and compatible collection policies

§ Implement a networked database to enhance access to collections and improve collections management

§ Work with museums on deaccessioning programs to improve the sustainability of collections

§ Seek funding to appoint a regional collections officer to document collections held in the community and museums

§ Develop web site and education resources about local collections

 

 

Museum staff

 

2016-2019

 


GOAL 3     INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY

Exhibitions, education, audience development, community engagement

 

SHORT TERM 3-5 YEARS

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

3.1

 

Villages of the Heart Project

 

Major element of the Sustainable Collections Program

Links to goals 1, 2 and 4

 

§  Acquit outstanding grant and review next stages of work

§  Complete Stage 1 thematic history, digest of villages and oral histories

§  Review Regional Partnerships grant, develop project plan and timelines

§  Consult with partner museums and community groups

§  Research an illustrated thematic history around food and produce, survey and document museum collections

§  Upload Villages research and oral histories to the website

§  Source and copy historic photos of villages, upload selection to website

§  Draft consultant briefs for Stage 2

§  Liaise with SLM on gastronomy program

§  Plan public programs and workshops

§  Hold community events to document culinary traditions and objects

§  Develop regional partnerships 

§  Develop digital storytelling program with schools

§  Develop public art options for discussion with councils

§  Draft public art policies for councils?

§  Engage artists and film makers

§  Research, write, design and publish a catalogue

§  Plan and design museum exhibitions on food themes in museums across the region

§  Develop education programs

§  Link programs to local festivals and calendar

§  Email newsletter to participants

 

 

MHC

Museum staff

Consultants

SLM

 

 

 

 

2016-19

 

 

 

 

 

 

3.2

 

Interpret the Wentworth Mine in its Lucknow context

 

Links to 1.5

 

§ Develop an education program for Wentworth and Lucknow

§ Interpret the mine manager’s cottage

§ Commission biography of William Henry Newman

§ Commission landscape plan for Wentworth

§ Contribute to master plan for Lucknow

§ Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations

§ Develop public programs and temporary public art events, in consultation with gallery

§ Develop plan for evening access including lighting

§ Commission soundscape for poppet head

§ Oral histories of Lucknow people

§ Marketing and visitor research

 

 

As above

 

Ongoing

 

2016-2019

 

3.3

 

 

Develop a program of exhibitions in partnership with  museums in the region, the Gallery, Library and Theatre and cultural and tourism groups

 

Links to 2.2, 3.8 below 

 

 

 

 

 

§ Develop five year program of temporary and community exhibitions

§ Consult museums on options for intra-regional small scale travelling displays

§ Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions

 

MHC

 

 

 

2016-2019

 

 

3.4

 

Develop museums and their collections as centres of life-long learning

 

Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage

 

 

 

§  Engage museum education consultant to scope options for education programs 

§  Gold and mining a priority theme, links to 3.2 

§  Consult teachers

§  Trial kit and resources, test with local teachers

§  Training for volunteers in working with young people

§  Identify robust surplus objects for hands on use

§  Develop museum in a box concept for use outside museums targeted at different groups

§  Develop memory boxes for use in aged care facilities

§  Work with tertiary partners on museum learning and  research initiatives

§  Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit)

§ 

 

MHC

 

2016-2019

 

3.5

 

Develop program around historic photos of Orange and district, copying  historic photos for use in exhibitions and online, and developing extended captions

 

Links to Villages project 3.1 

 

§ Consult with Orange & District Historical Society, on digitisation of the CWD collection

§ Liaise with the Library

§ Build image research file for use in exhibitions

§ Work with museums in the region to digitise and research significant images

§ Upload material to website

§ Develop small scale displays that can be used in villages and community events

§ Hold workshop on documenting and caring for family photos

§ Work with writers groups on oral history/ photo stories program

 

 

MHC

 

 

2016-2019

 

3.6

 

Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange

 

Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups

 

Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3 and the Draft Orange Regional Museum Aboriginal Strategy

 

§ Work with OLALC on an Aboriginal heritage trail and brochure for the region

§ Document Aboriginal collections held by OLALC

§ Oral history of The Springs

§ Investigate options for public art to mark significant places and stories, such as The Springs and the Orange Regional Museum precinct

§ Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan

§ Work with the Elders group to record and present their stories

§ Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture

§ Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM 

§  Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays

 

 

OLAC representatives and members of the Aboriginal community, MHC

Consultant historians

 

2016-2019

 

3.7

 

 

Museums on the Street, links to 3.1 

 

Explore options to place museum stories, robust objects, and images in the public domain

 

 

§ Investigate options to design banners and robust displays for vacant shops or shop fronts in main streets

§ Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange

 

 

 

 

2016-2019

 

3.8

 

 

Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre

 

Links to Villages of the Heart and Orange Regional Museum exhibitions

Cornish

Chinese

Refugees and recent migrants to Orange

 

 

 

§ Review Stage 1 of Cornish history

§ Upload thematic history to website

§ Commission mapping of significance hawthorn hedges related to Cornish settlement

§ Consult descendants of Cornish settlers to identify and document significant objects and traditions

§ Acquit MHC grant

§ Identify options for next stage of the work and discuss with MHC

§ Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums,

§ Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange

§ Consult migrant support services

§ Develop exhibitions

 

 

MHC,

Consultant historians

 

Museum staff

 

 

 

 

MHC

 

 

2016-2019

 

 

 

 

 

 

 

 

Completed

 

2016-2017

 

3.9

 

Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar

 

Identify community stories, events and anniversaries as potential ideas for community exhibitions 

 

 

§  Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events

§  Identify speakers, public program opportunities

§  Promote events on museum website

§  As resources permit, give talks to clubs and community organisations on heritage and history themes

 

 

MHC

SCP museums

 

 

 

  Electrolux

 

 

·       Consult with Electrolux to identify & acquire collections

·       Submit funding proposal to Electrolux

·       Develop a program to identify priority themes

·       Develop a program to upload content to website

 

 

 

 


GOAL 4     DEVELOPING SUSTAINABLE MUSEUMS

Museum networks, collaborative programs, partnerships and museum skills

 

SHORT TERM 3-5 YEARS

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

4.1

 

Maintain and develop museums network with representatives from museums, historical societies, councils and community groups

 

§  Consult with museums on meeting dates and annual program of activities

§  Promote network meetings on website

§  Develop email circular linked to website

§  Link network meetings to projects and training

§  Promote access to training and professional development

§  Publicise grant opportunities

§  Liaise with Museums Australia chapter on opportunities for joint programs  promotion – Orange Regional Museum to take on role as chapter coordinator

§  Evaluate network performance

 

 

MHC

 

 

Ongoing

 

 

 

 

 

 

2017

 

4.2

 

Undertake new audit/ survey of museums and collections, building on 2007 audit

 

§  Review audit questions and develop new questionnaire

§  Send out survey and assist museums to complete

§  Analyse data and prepare digest of responses

§  Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey

§  Communicate results to museums and councils and funding partners

 

 

MHC

 

Consultant

 

 

 

2017

 

 

4.3

 

 

Develop best practice sustainable museums in the Central West

 

§ Working with the museums network, identify training needs and opportunities

§ Assist community museums to meet national benchmarks

§ Assist museums to develop strategic plans and have up-to-date museum policies

§ Work with museums to develop strategies on volunteer recruitment

§ Work with museums to track visitor numbers and undertake audience research

§ Seek funding for further stages of SCP

§ Promote SCP as a national model of museum/ council planning and cooperation

§ Workshop strategies for what makes a successful HS

 

 

MA

MHC

 

 

Ongoing

 

 

4.4

 

 

Regional strategic plan for the museums of central NSW

 

Links to goal 1 

 

§  Review museum buildings and identify future needs to meet national benchmarks

§  Review information from museum audit

§  Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs

§  Review cultural and tourism infrastructure and plans

§  Consulting with librarians, heritage planners, tourism and economic development officers

§  Identify priority work and programs for each museum

§  Develop strategic plan and consult with councils and museums  

 

HA

MHC

NSW Heritage Office

 

 

 

 

 

2015-19

 

4.5

 

Maintain an active partnership between Cabonne, Blayney and Orange councils

 

 

 

§  Regular reports to councils on progress with SCP

§  Monitor budget and resource allocations

 

MHC

 

Ongoing

 

NOTE:

MA                    Museum Adviser                                                  MHC                  Museum and Heritage Coordinator

MGNSW                         Museums & Galleries NSW                                   HA                     Heritage Adviser

OLALC               Orange Local Aboriginal Lands Council                 SLM                   Sydney Living Museums

MHC                  NSW Migration Heritage Centre                           MS                    Museum Staff

ORM                  Orange Regional Museum

O&DHS              Orange and District Historical Society


Services Policy Committee                                                                    6 December 2016

 

 

2.2     Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 12 October 2016

TRIM REFERENCE:        2016/2633

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange and Cabonne Road Safety Community Committee met on 12 October 2016 and the recommendations from that meeting are presented to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange & Cabonne Road Safety Community Committee at its meeting held on 12 October 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

 

 



ORANGE CITY COUNCIL

MINUTES OF THE

Orange & Cabonne Road Safety Community Committee

HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange

ON 12 October 2016

COMMENCING AT 10.30am


 1      Introduction

Attendance

Cr G Dean (Chairperson) and Treavor Sultana (Cabonne Council), Miss Elizabeth Griffin (Community Representative), Costa Canoquena (Roads and Maritime Services (RMS) representative), Community Services Manager (Orange City Council), Road Safety Officer

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                            Cr G Dean/Ms E Griffin

That the apologies be accepted from Mr Geoffrey Potts, Ms Shani Coles, Sgt Mark Hevers, Cr K Duffy, Cr G Treavors, and Commercial and Emergency Services Manager for the Orange & Cabonne Road Safety Community Committee meeting on 12 October 2016.

1.2     Acknowledgement of Country

Was conducted by the Chairperson

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                            Cr G Dean/Ms E Griffin

That the Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 9 March 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange & Cabonne Road Safety Community Committee meeting held on 9 March 2016.

 


 

3       Presentations

3.1     Police Report

TRIM Reference:        2016/2251

Representative not present

 

3.2     Road Safety Issues

TRIM Reference:        2016/2252

The RMS representative advised the Cabonne Local Government Area has recorded a decrease in motor vehicle collisions of 37% and resulting casualities of 13%. Orange Local Government Area has recorded a decrease of 43% for motor vehicle collisions with a 20% decrease in casualities.

RECOMMENDATION                                                                           Ms E Griffin/Cr G Dean

That the information provided by the RMS on Road Safety Issues be acknowledged.

 

 

4       General Reports

4.1     Road Safety Officer Report

TRIM Reference:        2016/2256

Recommendation                                                                           Cr G Dean/Ms E Griffin

That the content of the report by the Road Safety Officer be noted.

 

 

 

The Meeting Closed at 11.18am

 


Services Policy Committee                                                                    6 December 2016

 

 

2.3     Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016

TRIM REFERENCE:        2016/2634

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

 

Recommendation

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        NAIDOC 14 October 2016, Minutes, 2016/2484

2        NAIDOC 21 October 2016 Minutes, 2016/2584

3        NAIDOC 28 October 2016 Minutes, 2016/2646

4        NAIDOC 4 November 2016 Minutes, 2016/2813

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 14 October 2016

COMMENCING AT 10.00am


 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Maddison Leonard, Ms Ekala French, Mr Ronny Leonard, Mr Corey McLean, Central West Aboriginal Engagement Community Officer, Community Development Officer.

 

RECOMMENDATION                                                                  Mr R Leonard/Mr C McLean

That the apologies be accepted from Ms Natalie Crossley, Ms Kayla Murphy, Ms Annette Uata, Ms Sharon Sutherland and Community Development and Support Coordinator for the NAIDOC Week Community Committee meeting on 14 October 2016.

As there was not a quorum (six community members), the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Friday 21 October 2016.

1.2     Acknowledgement of Country

The Acknowledgement of Country was performed by the Chairperson.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

  Nil

2       Previous Minutes

RECOMMENDATION                                                                   Ms M Leonard/Ms E French

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 7 October 2016.

 

 

3       Presentations

3.1     Budget and Funding Acquitall and Update for 2016

TRIM Reference:        2016/2318

It was noted that $1,000 be allocated for purchasing new resources.

Cost of the band will be $120.

Prices for a new tent and tables for use at NAIDOC week events will be researched and bourght to the next meeting.

RECOMMENDATION                                                                       Mr G Power/Ms E French

That the Budget and Funding Acquital and Update for 2016 be held over until the next meeting.

 

3.2     Calendar of Annual and Significant Events

TRIM Reference:        2016/2319

Not discussed.

RECOMMENDATION                                                                 Mr C McLean/Ms M Leonard

That the Calendar of Annual and Significant Events ben held over until the next meeting.

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations - 2016

TRIM Reference:        2016/2320

Recommendation                                                                    Mr G Power/Ms N Crossley

That the Action Plan for the NAIDOC Week Community Committee be reviewed and updated.

 

 

The Meeting Closed at 10.55am.

 


NAIDOC Week Community Committee                                                6 December 2016

2.3                       Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016

Attachment 1      NAIDOC 21 October 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN THE HACC Centre Conference Room, 286 Lords Place Orange

ON 21 October 2016

COMMENCING AT 10.00am


 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Donna Stanley, Mr Jason French, Ms Natalie Crossley, Ms Maddison Leonard, Mr Corey McLean, Mr Darren Smith, Ms Annette Uata, Ms Merinda Rose, Mr Keith Smith, Ms Katrina Lane.

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                  Ms M Leonard/Mr C McLean

That the apologies be accepted from Community Development Officer and Central West Aboriginal Community Engagement Officer for the NAIDOC Week Community Committee meeting on 21 October 2016.

1.2     Acknowledgement of Country

The Acknowledgement of Country was performed by the Chairperson.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

  Nil

2       Previous Minutes

RESOLVED                                                                                 Ms N Crossley/Ms M Leonard

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 14 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 14 October 2016.

3       Presentations

3.1     Budget and Funding AcquitTal and Update for 2016

TRIM Reference:        2016/2318

$500 requested from NAIDOC Committee for the Ladies Night on 5 November 2016.

$300 requested from NAIDOC Committee for the Combined Church Services on 6 November 2016

$3,915 requested for costs of NAIDOC Awards Night on 12 November 2016.

RECOMMENDATION                                                                        Mr G Power/Mr J French

That the Budget and Funding Acquittal and Update for 2016 be noted.

 

3.2     Calendar of Annual and Significant Events

TRIM Reference:        2016/2319

Not discussed.

RECOMMENDATION                                                                 Mr C McLean/Ms M Leonard

That the Calendar of Annual and Significant Events be held over until the next meeting.

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations - 2016

TRIM Reference:        2016/2320

Recommendation                                                                    Mr G Power/Ms N Crossley

That the Action Plan for the NAIDOC Week Community Committee be reviewed and updated.

 

 

The Meeting Closed at 11.00am.

 


NAIDOC Week Community Committee                                                6 December 2016

2.3                       Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016

Attachment 2      NAIDOC 28 October 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 28 October 2016

COMMENCING AT 10.00am


 1      Introduction

Attendance

Ms Donna Stanley (Chairperson), Ms Ann Blair, Ms Kayla Murphy, Mr Ronny Leonard, Ms Annette Uata, Ms Maddison Leonard, Ms Natalie Crossley, Ms Judy Holmes, Mr Corey McLean, Central West Aboriginal Community Engagement Officer, Trainee Aboriginal Engagement Officer.

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                        Mr R Leonard/Ms A Uata

That the apologies be accepted from Mr Gerald Power and Ms Sharon Sutherland for the NAIDOC Week Community Committee meeting on 28 October 2016.

1.2     Acknowledgement of Country

An Acknowledgement of Country was performed by the Chairperson.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 Nil

2       Previous Minutes

RESOLVED                                                                                        Ms A Uata/Ms N Crossley

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 21 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 21 October 2016.

 

3       Presentations

3.1     Budget and Funding Acquittal and Update for 2016

TRIM Reference:        2016/2573

Sharon Sutherland requested an extra $100 to cover the costs for the church services.

Donna Stanley noted a contibution of $5,000 from LHD to go towards the Family Fun Day, with an additional $5,000 from Orange City Council to cover the costs of the event.

RECOMMENDATION                                                                  Mr R Leonard/Ms K Murphy

That the request for a further $100 to cover the Church Services costs be accepted.

 

3.2     Calendar of Annual and SignificanT Events for 2016

TRIM Reference:        2016/2574

Not discussed.

RECOMMENDATION

That the Calendar of Annual and Significant Events for 2016 be held over till the next meeting.

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations 2016

TRIM Reference:        2016/2582

The Chairperson endorsed the distribution of the NAIDOC program.

All flyers for NAIDOC 2016 will be attached to the email that is sent out with the program.

The NAIDOC Committee acknowledged the contribution by the Community Development Officer.

Recommendation                                                                       Ms A Uata/Ms N Crossley

That the Task List for the NAIDOC Week Celebrations 2016 be reviewed and updated.

 

 

 

The Meeting Closed at 10.50AM.


NAIDOC Week Community Committee                                                6 December 2016

2.3                       Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016

Attachment 3      NAIDOC 4 November 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 4 November 2016

COMMENCING AT 10.00am


 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Jason French, Ms Sharon Sutherland, Ms Leanne Fawnes, Ms Kayla Murphy, Ms Annette Uata, Mr Ronny Leonard, Ms Maddison Leonard, Ms Natalie Crossley, Ms Judy Holmes, Mr Corey McLean, Ms Donna Stanley, Ms Elizabeth Johnson and Central West Aboriginal Community Engagement Officer.

1.1     Apologies and Leave of Absence

Nil

1.2     Acknowledgement of Country

An Acknowledgement of Country was performed by the Chairperson.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                     Mr R Leonard/Ms J Holmes

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 28 October 2016.

 

 


 

3       Presentations

3.1     Budget and Funding Acquittal and Update for 2016

TRIM Reference:        2016/2636

Gerald gave an update on the purchase of NAIDOC resources.

Payment to Printflow has been finalised.

Gerald has budgeted $1,000 to purchase resources and presented receipts.

Committee members receiving funds to organise events must present receipts for proof of money expended.

Annette Uata requested a more convenient method to pay for services and resources for NAIDOC events.

Discussion was had regarding payment methods, including the possibility of setting up accounts.

Birrang Enterprise will be notified of changes regarding the borrowing of NAIDOC assets. A register will be implements for 2017.

RECOMMENDATION                                                                        Ms A Uata/Ms D Stanley

That the Budget and Funding Acquittal and Update for 2016 be noted.

 

3.2     Calendar of Annual and Significant Events for 2016

TRIM Reference:        2016/2637

No discussion.

RECOMMENDATION                                                                  Mr R Leonard/Mr C McLean

That the Calendar of Annual and Significant Events for 2016 be held over for the next meeting.

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations 2016

TRIM Reference:        2016/2639

Recommendation                                                                           Mr J French/Ms A Uata

That the Task List for the NAIDOC Week Celebrations 2016 be reviewed and updated.

 

 

 The Meeting Closed at 11.35am.


Services Policy Committee                                                                    6 December 2016

 

 

2.4     Minutes of the Central West Libraries Committee - 26 October 2016

TRIM REFERENCE:        2016/2819

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Central West Libraries Committee met on 26 October 2016 and minutes from this meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Central West Libraries at its meeting held on 26 October 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Central West Libraries held on 26 October 2016

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Central West Libraries

HELD IN Councillors Workroom, Orange Civic Centre, Byng Street, Orange

ON 26 October 2016

COMMENCING AT 10.16am


1       Introduction

Attendance

Cr J Culverson (Chairperson)(Cabonne), Mr E Webb (Alternate delegate)(Cabonne), Mr A Franze (Blayney), Cr R Fagan (Cowra), Ms K Woolley (Orange), Mr S Maunder (Orange), Mr A Jones (Orange), Ms J Richards (Central West Libraries).

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                    Mr A Franze/Mr S Maunder

That the apologies be accepted from Alison Coe, Cr John Davis OAM, Cr Geoff Braddon, Julie Murray, Graham Apthorpe and Steven Harding for the Central West Libraries meeting on 26 October 2016.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 

2       Previous Minutes

RESOLVED                                                                                       Ms K Woolley/Cr R Fagan

That the Minutes of the Meeting of the Central West Libraries held on 10 February 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Central West Libraries meeting held on 10 February 2016.

 


 

3       Presentations

3.1     ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON

TRIM Reference:        2016/2511

RESOLVED                                                                                    Mr S Maunder/Mr A Franze

1               That Cr Janelle Culverson be elected Chairperson of the Central West Libraries Committee.

2               That Cr Ruth Fagan be elected Deputy Chairperson of the Central West Libraries Committee.

 

3.2     NEXT MEETING OF THE CENTRAL WEST LIBRARIES COMMITTEE

TRIM Reference:        2016/2512

It was agreed that an extraordinary meeting of the Central West Libraries Committee be held on Wednesday 7 December 2016 commencing at 10.30am in Orange. It was also agreed that an  invitation be extended the General Managers and Mayors of all member councils. 

Papers will be developed and forwarded in advance to member councils containing budget information as well as possible scenario options for councils.

RESOLVED                                                                                       Cr R Fagan/Ms K Woolley

That an extraordinary meeting of the Central West Libraries Committee be held on Wednesday 7 December 2016 commencing 10.30am in Orange and that an an  invitation be extended the General Manager’s and Mayor’s of all member councils.

 

4       General Reports

4.1     Budget Review for the period ended 30 September 2016

TRIM Reference:        2016/2487

RESOLVED                                                                                          Mr A Franze/Cr R Fagan

1        That the information provided in this report dated 18 October 2016 on the Central West Libraries budget review for the period ended 30 September 2016 be noted.

2        The recommended adjustments to the original budget be adopted regarding the receipt of the RFID grant monies.

 

** Mr A Jones left the meeting with the time being 10.40am. **


 

 

4.2     Central West Libraries Annual Report 2015-2016

TRIM Reference:        2016/2496

RESOLVED                                                                                     Mr S Maunder/Mr E Webb

That the information provided in the report by the Manager Central West Libraries on the Central West Libraries Annual Report July 2015-June 2016 be acknowledged.

 

4.3     Service Level Report - July - September 2016

TRIM Reference:        2016/2510

RESOLVED                                                                                          Mr A Franze/Cr R Fagan

That the Service Level Report for the period July – September 2016 be noted.

 

The Meeting Closed at 11.17AM.

 


Services Policy Committee                                                                    6 December 2016

 

 

2.5     Minutes of the Ageing and Access Community Committee - 3 November 2016

TRIM REFERENCE:        2016/2756

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on 3 November 2016 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Ageing and Access Community Committee at its meeting held on 3 November 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Ageing and Access Community Committee held on 3 November 2016

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ageing and Access Community Committee

HELD IN HACC Centre, 286 Lords Place, Orange

ON 3 November 2016

COMMENCING AT 3.00 pm


 1      Introduction

Attendance

Cr Ron Gander (Chairperson), Ms Maureen Morgan, Mrs Jennifer Smith, Ms Jenny Stephens, Ms Lauren Watson, Mrs Elma Woolfe, Director Community Recreation and Cultural Services, Community Services Manager

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                Mrs E Woolfe/Mrs M Morgan

That the apologies be accepted from Cr Neil Jones, Cr Reg Kidd, Mrs Cecily Butcher,
Ms Donna Holland, Community Development and Support Coordinator and Community Support and Resource Officer for the Ageing and Access Community Committee meeting on 3 November 2016.

1.2     Acknowledgement of Country

Cr Gander conducted the Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                  Mrs E Woolfe/Ms J Stephens

That the Minutes of the Meeting of the Ageing and Access Community Committee held on
4 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 4 August 2016.

 


 

3       Presentations

3.1     Disability Inclusion Action Plan Update

TRIM Reference:        2016/2433

Council staff attended the Disability Inclusion Forum which provided information about the development of the Disability Inclusion Action Plan and strategies to improve access to tourism opportunities for people with disability.

RECOMMENDATION                                                                Mrs M Morgan/Mrs E Woolfe

That the information provided to the Committee on Disability Inclusion Action Plan be acknowledged.

 

4       General Reports

4.1     Ageing and Access Community Committee Action Plan

TRIM Reference:        2016/2432

Concerns were raised regarding difficulties in accessing Kate Jones @ One Nineteen restaurant (this matter has been previously addressed by Council) and the high gutters in the precinct. This is exasserbated by no laybacks in the surrounding area.

The Active Travel Plan is being finalised and will include a listing of prioritised footpaths. This information will be incorporated into Council’s future Delivery/Operational Plans.

The Active Travel Plan is also considering location and structure of new pedestrian refuges.

A consultation has been held at the Senior Citizens’ and Pensioners’ Centre and a report will be provided to Council.

Development Services has writen to the Robin Hood Hotel regarding accessible parking.

Recommendation                                                                     Mrs E Woolfe/Mrs J Smith

That the Ageing and Access Community Committee Action Plan be reviewed and updated.

 

MATTER ARISING

Cr Gander advised the Committee that this will be the last meeting before Christmas and there may soon be a decision concerning the local government amalgamation recommendations. Cr Gander assured the Committee that it is Council’s desire to maintain the Community Committee system. Cr Gander thanked members for their contribution to the Committee.

Mrs E Woolfe commented on the success of the Committee over the years and she thanked Council for its support of the Committee.

Ms Jenny Stephens advised that her funding will cease at the end of December. She said there are no other dementia support officers in Orange.

 

Recommendation                                                                     Cr R Gander/Mrs E Woolfe

That Council seek a meeting with the Member for Calare raising a concern about the implications of changes in funding for services to older people and particularly the needs of people with dementia.

 

 The Meeting Closed at 3.50 PM.

 


Services Policy Committee                                                                    6 December 2016

 

 

2.6     Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016

TRIM REFERENCE:        2016/2796

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 14 November 2016 and the recommendations from that meeting are provided to the Services Policy Committee for information. As there was not a quorum, the recommendations are to be endorsed by the Community Safety and Crime Prevention Committee at its next meeting to be held in 2017.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

 

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 14 November 2016 be noted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 14 November 2016

2        Action Plan - Community Safety and Crime Prevention Committee - 2016, D16/2625

3        CSCPC 14 November 2016 Parental Responsibility Act Report - 1 January to 30 June 2016, 2016/1993

 



ORANGE CITY COUNCIL

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 14 November 2016

COMMENCING AT 5.30pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Gander, Inspector David Harvey, Mr Gavin Hillier, Mr Bill Kelly, Mr Phillip Kirkwood, Director Community Recreation and Cultural Services and Community Services Manager

 

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                     Mr P Kirkwood/Mr B Kelly

That the apologies be accepted from Superintendent Shane Cribb and Ms Charmaine Bennett for the Community Safety & Crime Prevention Committee meeting on 14 November 2016.

As there was not a quorum, the members present discussed the agenda items and refer the following record of the meeting for recommendation at the next Community Safety and Crime Prevention Committee Meeting to be held in 2017.

1.2     Acknowledgement of Country

An Acknowledgement of Country was conducted by the Cr Hamling.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RECOMMENDATION                                                                  Cr R Gander/Mr P Kirkwood

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 8 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 8 August 2016.

 

3       Presentations

3.1     Report by Canobolas Local Area Command (Police)

TRIM Reference:        2016/2522

In the last month some crime categories have gone up in relation to business targets.

The Police have been targeting two particular suspects in relation to motor vehicle and break and enter offences.

Regular operations have had good results with arrests for warrants and suspcious behaviour.

The Police have taken a target hardening approach to steal from businesses.

Random drug testing continues to be a focus.

RECOMMENDATION                                                                     Mr B Kelly/Mr P Kirkwood

That the report by Canobolas Local Area Commant be noted.

 

3.2     Liquor Accord Update

TRIM Reference:        2016/2523

Superintendenct Cribb has been attending Liquor Accord meetings.

The Lord Anson Hotel is opening in what was previously known as BJ Patersons and the Standard Hotel. The Hotel will have a different target market to the previous businesses.

No major issues on Melbourne Cup day.

The Liquor Accord will present a $1,500 donation to support the Plan B Drink Driving project.

There is a new licencee at the Hotel Orange but the business is still focused on late night trading.

The Carrington Hotel has closed. It is unknown if it will reopen as a hotel at this point, but if it does it will require major work.

RECOMMENDATION                                                                        Cr R Gander/Mr G Hillier

That the report on Liquor Accord update be noted.

 

3.3     Memo - Director Technical Services - Street Lighting

TRIM Reference:        2016/2526

Lighting continues to come up as an issue. Council is working on under awning lights.

Several laneway areas that have been identified are on private property.

Council continues to apply for funding to improve lighting.

RECOMMENDATION                                                                          Cr R Gander/Mr B Kelly

That Essential Energy be contacted to identify lighting priorities and a report be tabled at a future Community Safety and Crime Prevention Committee meeting.

 4      General Reports

4.1     Parental Responsibility Act Report - 1 January to 30 June 2016

TRIM Reference:        2016/1993

In the event of a child/young person being repeatedly picked up under the Parental Responsibility Act they are brought to the attention of Family and Community Services.

Recommendation                                                                           Mr B Kelly/Mr G Hillier

That the report by the Community Services Manager on Parental Responsibility Act Report – January to June 2016 be acknowledged.

 

 

4.2     Community Safety and Crime Prevention Committee Action Plan

TRIM Reference:        2016/2524

Recommendation                                                                  Cr R Gander/Mr P Kirkwood

That the Community Safety and Crime Prevention Committee note the contents of the Community Safety and Crime Prevention Committee Action Plan and that it is to be reviewed and updated at each meeting.

 

 

 The Meeting Closed at 6.23pm.

 


Services Policy Committee                                                                                              6 December 2016

2.6                       Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016

Attachment 1      Action Plan - Community Safety and Crime Prevention Committee - 2016

D16/2625

Community Safety and Crime Prevention Committee

Action Plan - 2016

 

Date

Action

Who

Community Strategic Plan reference

Budget status

Start

End

Update/Completed

 

Property Crime

Break Enter and Steal

Steal from Motor Vehicle

 

Maintain Operation Never Again

Seek funding to resource promotion.

Provide regular updates of security assessments and promotion activities.

Malicious Damage

 

 

 

 

 

OCC

 

Canobolas LAC

OCC

 

 

 

 

7.1.1

 

 

 

In current budget

 

 

 

 

 

Funding application to ClubGRANTS achieved $1,500 contribution to the cost of promoting Operation Never Again.

Operation Never Again promoted during the Christmas and New Year period.

Currently liaising with the Canobolas LAC re appropriate communication tools given a desire to reduce the number of Crime Prevention meetings attended by police.

 

Community Engagement:

Use community events and information stalls as a crime prevention tool.

 

Canobolas LAC

7.1.1

Project budgets identified as required.

 

 

Working with the LAC to promote local crime prevention strategies.

 

Ineffective lighting:

Conduct lighting audit.

 

Essential Energy

 

 

 

 

 

Letter to Essential Energy

 

Report to Community Safety and Crime Prevention Committee (CSCPC).

Essential Energy

 

 

 

 

D16/10924, further action required.

 

Engagement of young people:

Interagency approach to responding to youth crime.

 

Youth Services Providers

 

7.1.1

 

In current budget

 

 

 

Children (Protection and Parental Responsibility) Act 1997 – application successful for reinstatement of Orange Operational Area - 1 July 2015 to 30 June 2019, (IC15/9722).

Report to NSW Attorney General on implementation of PRA D16/5483

 

Maintain the Parental Responsibility Act

OCC

7.1.12

No costs expected

 

 

 

 

Canobolas LAC participation in the Community Services Interagency

Canobolas LAC

 

No cost expected

 

 

Youth Advisory Council established.

 

 

 

Establish and support the Youth Advisory Council

OCC

9.1.1

Project budgets identified as required

 

 

 

 

Conduct after school and vacation programs for identified young people

OCC

9.1.1

Project budgets identified as required

 

 

Merge program conducted during the summer holidays involving 58 young people.

The Designing Futures program has been funded to engage 40 identified young people to support their continued involvement in education by positive participation in   sporting, cultural and recreational activities.

 

Alcohol and other drugs related crime (including  Assault):

 

Domestic Violence Related:

Responded to via Safer Pathways and Fortnightly Safety Action Meetings attended by a number of relevant agencies (facilitated by Police).

 

 

 

 

Canobolas LAC

 

 

 

 

 

 

 

 

 

No expected costs

 

 

 

 

 

 

 

 

 

 

Non-Domestic Violence Related:

Responded to via:

 

 

 

 

 

 

 

·    The Orange Liquor Accord;

Canobolas LAC

7.1.1

No expected costs

 

 

Representation at Liquor Accord meetings and a regular Liquor Accord report provided to the Community Safety and Crime Prevention Committee.

 

 

·    Health Promotion Activities (eg Drug Action Week);

 

 

 

 

 

 

 

 

·    Ice Campaign - (Workshops / forums / advertising and promotion);

OCC

7.1.1

In current budget

May 2015

Dec 2015

Council has supported Calare Rotary in the conduct of their Ice Forums – Ice..Not Once..Not Ever.

Australian Drug Foundation considering conducting Ice Information sessions in Orange late in 2016

 

·    Alcohol Free Zones;

 

7.1.1

In current budget

1 Nov 2015

31 Oct 2019

CBD Alcohol Free Zones reinstated from 1 November 2015 to 31 October 2019.

 

 

·    CDAT

 

7.1.1

No costs

May 2015

Dec 2015

Council has facilitated the reestablishment of the Orange CDAT.

CDAT will focus on value adding to relevant activities during:

·           Youth Week,

·           Drug Action Week,

·           White Ribbon Day.

 

·    CCTV

Canobolas LAC

7.1.1

 

 

 

Council continues to support to operation of the CCTV network.

 

 

·    BOSCAR data reported to the Crime Prevention Partnership and the (CSCPC); and

Canobolas LAC

 

In current budget

Ongoing

 

 

 

·    Community Safety Audits, conducted, recommendations implemented and reviewed.

 

 

 

Ongoing

 

 

 

·    Alcohol Licensing Enforcement  – reviews of local alcohol related crime and provide reports to the CSCPC

 

 

Canobolas LAC

 

 

Ongoing

 

 

16 May 2016

Post Office Lane Enhancement:

·    Application for improved lighting and upgrades to Post Office Lane have been submitted to Attorney General’s Department – Safer Streets Funding program.

 

 

7.1.1

 

 

Ongoing

 

 

 


                                                                                                                       6 December 2016

2.6                       Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016

Attachment 2      CSCPC 14 November 2016 Parental Responsibility Act Report - 1 January to 30 June 2016

4.1     Parental Responsibility Act Report - 1 January to 30 June 2016

TRIM REFERENCE:        2016/1993

AUTHOR:                       Maureen Horth, Community Services Manager    

 

 


EXECUTIVE Summary

This report provides the Children (Protection and Parental Responsibility) Act 1997 – Police Operational Report from July to December 2016.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Our Community - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible link”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 


 

Recommendation

That the report by the Community Services Manager on Parental Responsibility Act Report – January to June 2016 be acknowledged.

 


further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Orange is an Operational Area under the Children (Protection and Parental Responsibility) Act 1997, which enables police to escort certain children from public places to their home, and place them in the care of their parent or a responsible adult. Six monthly reports are provided to the Council by Orange Police outlining the use of the legislation during the relevant period.

The following information is a summary of a report to the Attorney General’s Department as an update of the implementation of the Orange Operational Area of the Children (Protection and Parental Responsibility) Act 1997 (the Act) during the period 1 January to 30 June 2016.

 

Incident

Time and Date

Age and sex of the young person/s

Reasons for use of Legislation

Location where young persons were returned

No. of ATSI YP’s involved

1

4.30am

02/01/16

15yr male

 

Prevent becoming a victim of crime

Home

0

2

12.05am

16/01/16

13yr female

13yr female

14yr female

13yr female

Prevent becoming a victim of crime

Home

1

3

4.15am

25/01/16

14yr male

Prevent becoming a victim of crime

Home

0

4

4pm

25/01/16

15yr male

14yr female

Prevent becoming a victim of crime

Home

1

5

7pm

05/02/16

11yr male

Prevent becoming a victim of crime/risk of harm

Home

0

6

10.40pm

04/03/16

13yr male

13yr male

Prevent becoming a victim of crime/ risk of harm

Home

0

7

2.30pm

23/03/16

15yr male

11yr male

9yr male

Prevent becoming involved in crime

Home

1

8

8.00pm

29/03/16

10yr male

Prevent becoming a victim of crime

Home

1

9

12.58am

03/04/16

11yr female

13yr female

13yr female

Prevent becoming a victim of crime/risk of harm

Home

3

10

9.36pm

06/05/16

10yr male

8yr male

Prevent becoming a victim of crime/risk of harm

Home

2

11

11.15pm

03/06/16

15yr male

Risk of harm

Home

0

12

1.15am

12/06/16

15yr male

Risk of harm

Home

1

 


 


Services Policy Committee                                                                    6 December 2016

 

 

3       General Reports

3.1     Choices at Home Ageing and Disability Services Update - 2017

TRIM REFERENCE:        2016/2782

AUTHOR:                       Karen Boyde, Community Development and Support Coordinator    

 

 

EXECUTIVE Summary

Orange City Council (OCC) auspices a range of services for older people and people with disability and their carers funded under the Department of Social Services - Commonwealth Home Support Program (CHSP) and Ageing Disability and Home Care (ADHC).  The Choices at Home suite of services includes:

·    Meals on Wheels (including a food shopping service)

·    Social Support (including Telecare, community visiting, group and individual activities)

·    Home maintenance (minor home maintenance service - gardening)

·    Transport

Sector Support Services will lose their funding at the end of June 2017.

These services support the development of services and resource service management ensuring the delivery of quality, consumer directed services in a changing environment. Some current Dementia Support services will cease being funding at the end of December 2016.

These changes will reduce the specialist service networks available to the sector. 

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications of this report

Council is funded by the Department of Social Services (DSS) and Ageing Disability and Home Care (ADHC), with current contracts ending 30 June 2018.

Following this period it is anticipated that there will be a shift from block funding to Consumer Directed Care where consumers are directly funded to purchase their choice of services to meet individual need. Council’s Finance staff have undertaken unit costing for the service types, and a fee based on the cost of delivery of the service will be implemented in 2018 to ensure sustainability.

Council will be forced to review the impact on the services offered due to the proposed funding changes.

Policy and Governance Implications

Nil

 

Recommendation

1        That the report from the Community Development and Support Coordinator on the Choices at Home Ageing and Disability Services Update be acknowledged.

2        That Council write to the Australian Government seeking ongoing support for the delivery of the Home Support Program beyond 1 July 2018.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Community care for older people and people with disability is changing in Australia with a stated aim to increase consumer choice. It is imperative that Council prepares for the new consumer driven approach.

Council engaged consultant Lorraine Poulos and Associates to undertake a structure and process review to develop recommendations to assist Council in addressing key challenges and implications of consumer directed care, and the imminent cessation of block funding from 1 July 2018.

Changing Funding Models

Council currently has a funding agreement with the Commonwealth Government for the delivery of the following services in this current financial year:

 

Transport

$9,303.49

Home Maintenance

$13,002.99

Food Services (meals on wheels)

$135,002.00

Social Support

$212,035.53

 

Council has not received any advice as to how services will be funded, if at all, past 30 June 2018.

Consequently the services currently offered by Council including meals, social support services, transport and home maintenance may not continue past 30 June 2018.

Council anticipates that a new funding model will be in place where it is expected that clients who are assessed as eligible to receive services will be offered a funding package to support the delivery of their services. Clients may not be eligible and therefore not be eligible for funding. A new model has not been provided at this stage.

Impact

Using the example of Meals on Wheels and to gauge a sense of costs, a recent unit costing process was undertaken to determine a cost per unit/hour to deliver the service to the consumer. If all block funding was removed this cost could be in the order of $20.00 per meal. (Currently clients pay $6.50 per meal). If volunteers were not available to deliver these meals the cost per meal would further increase. There are also recommendations for the Australian Government that a 15% administration fee be charged to cover management and back of office charges.

Some of these costs may be offset by a funding package if eligible or the client would need to fund this purchase.

The negative effects on the community and resultant demand on other services is a likely outcome of the changes.

Council has also been advised that the funding agreement with the NSW Department of Family and Community Services also concludes on 30 June 2018. The funding for this financial year is $46,134.34. The loss of state government funding would further limit the capacity for the delivery of community services.

 

Service Delivery Environment

The Council’s Community Strategic Plan identifies Council’s commitment to the community of Orange in meeting the needs of an ageing population.

Choices at Home is a well-known and respected brand within the community. It is recognised for its quality of care and responsiveness to individual need.  The services have a great reputation with providers and referring agents, having good communication, prompt and efficient responses and good business ethics.

Orange also has other large providers of ageing and disability programs, particularly in the area of social support.

Council’s Food Services (Meals on Wheels) is the only meal provider of its type in Orange and were they to discontinue this would result in a significant gap in the service network. Council has a long history of the involvement of a loyal pool of volunteers, without who’s continued support the service would not be sustainable. It is considered that this history stand Council in good stead to maintain volunteer involvement. A key focus of consumer directed care is the availability of a range of service providers, and Council is currently providing quality services to support consumer choice.

Under the consumer directed care model, Council has the opportunity to be recognised to be the service provider of choice for people who wish to purchase services such as meals, social support and transport. 

However the cost the provision of services will likely increase as above and Council would then be in the position of a “risk taker” for the provision of these services. Meaning that Council would be committed to fixed costs and staffing costs and rely on revenue from “sales” to meet these costs.