ORANGE CITY COUNCIL
Services Policy Committee
Agenda
6 December 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 December 2016.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 6 December 2016
2.1 Minutes of the Orange Regional Museum Committee - 15 August 2016
2.2 Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 12 October 2016
2.4 Minutes of the Central West Libraries Committee - 26 October 2016
2.5 Minutes of the Ageing and Access Community Committee - 3 November 2016
2.6 Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016
Parental Responsibility Act Report - 1 January to 30 June 2016
3.1 Choices at Home Ageing and Disability Services Update - 2017
Services Policy Committee 6 December 2016
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
TRIM REFERENCE: 2016/2858
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Regional Museum Committee met on 15 August, 2016 and the recommendations from the meeting are provided to the Service Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the Orange Regional Museum Committee at its meeting held on 15 August 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Regional Museum Committee held on 15 August 2016
2 2014-2019 Museum Development Plan, D14/12469⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Regional Museum Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 15 August 2016
COMMENCING AT 3.30pm
1 Introduction
Attendance
Cr R Kidd, Ms Maree Hammond, Mr Duncan Stuart, Mr Phil Stevenson, Ms Liz Edwards, Mr Russell Tym, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator and Manager Tourism
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
Cr Kidd conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 Presentations
TRIM Reference: 2016/1846 |
RECOMMENDATION Mr D Stuart/Mr R Tym That the presentation on Policy for Placement of Public Art be noted. |
TRIM Reference: 2016/1862 |
RECOMMENDATION Mr D Stuart/Cr R Kidd That the presentation on Amalgamations be noted. |
TRIM Reference: 2016/1866 |
RECOMMENDATION Mr R Tym/Cr R Kidd That the presentation by Orange Regional Museum Foundation be noted. |
4 General Reports
TRIM Reference: 2016/1858 |
Recommendation Mr R Tym/Cr R Kidd That the report on August Progress Report be noted.
|
The Meeting Closed at 5.00PM.
Services Policy Committee 6 December 2016
2.1 Minutes of the Orange Regional Museum Committee - 15 August 2016
Attachment 1 2014-2019 Museum Development Plan
GOAL 1 DEVELOPING A REGIONAL MUSEUM FOR ORANGE
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
||
1.1 |
Update and revise museum plans and policies
|
§ Rewrite museum development plan for 2014-19 § Consult with Museum Community Committee § Develop exhibition policy, see Goal 3 § Review loans policy for museum § Annual review on museum development plan § Formalise heritage collection policy for approval by Council 2.1 |
MHC Council staff Consultant |
2016-2017
Completed |
|
1.2
|
Content development strategy for Orange Regional Museum exhibitions
Links with SCP and Villages program |
§ Work with Museum Community Committee § Review Gaanhabula audience research § Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community § Draft exhibition concept paper to summarise museum themes, content, audiences and programs § Draft brief for consultant for content development § Develop exhibition development schedule § Review thematic research and collate histories, object lists and image folders for use by content developer § Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3 § Develop image file, search and copy relevant images from SLNSW and other image libraries § Develop object lists for exhibition § Hold workshops/ meetings to connect with potential lenders § Source additional grants for exhibition design § Consult museums on collaborative programs under the ORM to map out regional program
|
Museum staff Museum staff MHC
|
2017 - 2019
Completed
Completed
Completed
|
|
1.3
|
Virtual museum website development as a gateway to the region
Links to goals 2, 3 and 4 |
§ Review content of current website and upload additional content from projects, exhibitions and SCP § Liaise with museums about putting statements of significance online and key images § Develop education resources and fact sheets § Build email alert list for notification of new stories and material on the web |
Museum staff
Museum staff
Museum staff Museum staff |
2017 |
|
1.4
|
Assist fundraising strategy and develop community support for the ORM
Regional Museum promotional brochure to communicate vision and mission of the museum
Links to 1.3 virtual museum |
§ Consult with fundraiser on content of fundraising materials § Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum § Consult with ORMF, ORMAA and Museum Working Party § Design and print promotional brochure § Promote the ORM to the community through media, website, and speaking to schools and community groups § Develop sponsorship policy, consult with fundraiser and Museum Community Committee § Discuss how major donors will be acknowledged § Design donor acknowledgement board for location near museum entry? § Community conversations around museum futures, program of talks by museum leaders
|
MHC
Plan 3 events |
2016-2019
2016-2017 |
|
1.5 |
Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2
|
§ Consult with the Lucknow community § Commission mine management safety plan § Develop education resources and liaise with schools § Develop volunteer base to assist with interpreting the site § Investigate options for a working blacksmith on site § Develop public programs and regular open days § Commission landscape plan for the site § Chase up St Stanislaw’s/ Newman geology collection |
MHC Museum staff
Blacksmith commencing September 2016 |
2016-2019
|
|
1.6
|
Interpret other heritage sites as destinations from the museum: Emmaville Cottage Lucknow village Lake Canobolas Pump House The Springs – links to Aboriginal history program 3.
|
§ Work with Aboriginal community about interpreting The Springs – links to VOH public art § Interpretation strategy and flyer for Emmaville Cottage § Banjo Paterson Park archaeological investigation § Develop education resources? § Public program around recording community memories of Templar’s Mill § Commission oral histories § Interpretation strategy for Lake Canobolas Pump House
|
Museum staff Museum staff Museum staff
Museum staff
|
Complete 2017 2016
2018 |
|
1.7 |
Develop operational / business plan for the regional museum
Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3 |
§ Identify staffing and budget requirements § Identify role for volunteers and recruit volunteers § Develop induction and training programs § Develop temporary and travelling exhibition program, schedule and budget § Scope potential travelling exhibitions § Consult museums in the region on satellite programs/ exhibitions § Refine funding and resource requirements for the exhibition program and public programs § Consult Gallery Director and City Librarian about exhibition program § Develop marketing plan and branding § Input into merchandise for museum shop
|
MHC Museum staff
Museum staff
Museum staff |
2016-2019
2017 |
|
1.8
|
Establish governance structure for the Orange Regional Museum
|
§ Consult with Council and Museum CC § Review options to ensure community input into programs, policies and governance
|
MHC |
2016 |
|
1.9 |
Establish a Friends of Orange Regional Museum program in conjunction with community groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management
|
§ Review Friends models used by other museums and galleries and review constitutions § Draft and adopt constitution (terms & conditions) § Membership drive § Consider facilities in museum § Program of activities post opening § Recruit volunteers for ORM provide training (dependent on staff resources)
|
MHC |
2016-19
Completed
2016-2019 |
|
1.10
|
Review long term collection storage needs in consultation with the Gallery and Library
|
§ Understand OCC collection size and future demands § Identify distributed heritage objects, eg at Depot, Library § Identify environmentally sensitive items § Investigate storage options § Consider best practice facilities developed by other regional museums and galleries
|
MHC Museum staff |
2016-19 |
|
GOAL 2 DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS
SHORT TERM 3-5 Years
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
2.1 |
Develop Orange City Council’s heritage collection
Links to 1.2 |
§ Council to approve collection policy following appropriate consultation § Catalogue Council’s heritage collections on Vernon § Put statements of significance on museum website § In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow § Identify strategic future acquisitions linked to exhibition program § Scope options for an acquisition fund § Provide appropriate collection storage, links to 1.10
|
MHC
Museum staff
Museum staff |
Completed
2016 and ongoing |
2.2 |
Continue program of collaborative thematic studies on important themes in the region’s history and collections
Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3
|
§ Work with museums to identify priority themes § Scope projects and link to exhibitions, interpretive programs and audience development § Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history § Identify related photos and papers and key industry people to assist with research § Commission thematic history § Upload history, oral histories and objects to website § Plan collaborative exhibitions
|
Museum staff |
2016-2019 |
2.3 |
Work with Orange and District Historical Society to develop a sustainable and significant collection: assess the collection, deaccession items of low significance and enhance community access to the collection |
§ O&DHS draft new strategic plan § O&DHS to review and approve revised deaccessioning policy and procedures § Review and document collection held at Cool Stores § Identify items of low significance for deaccessioning § Develop statements of significance for important objects § De-accession items of low significance § Assess the significance of the CWD collection and develop digitisation plan § Publish and promote awareness of significant objects in the collection § Consider entry for MGNSW collection management award
|
O&DHS SCP consultant |
2016-2019 |
2.4 |
Work with community partners and the Library to interpret the stories of WWI and its impact on the home front |
§ Workshop to share research on WWI with museum partners § Discuss work in progress with museum network and identify gaps and opportunities § Assess the significance of major items and collections § List significant items on museums website § Document the Orange RSL collection § Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits? § Up load material to website § Hold public program on caring for war related items
|
MHC WWI Working Party |
2016 – 2019
Completed |
2.5 |
Document hospital related collections in Orange and the region
|
§ Continue program of documenting hospital related collections § Consult former staff and patients to document the history and provenance of the collections § Develop interpretive material for display in public spaces § Develop education resources for use with medical collections |
MHC |
2016- |
2.6 |
Identify and document significant objects in family and community collections, links to 3 and 4 |
§ Develop programs to encourage families and community museums to document significant objects § Work with community museums to assess the significance of their collections § Develop strategic and co-operative collecting projects with community museums § Work with post war migrants to document objects, photos and stories § Provide advice on how to care for local and family collections § Develop a series of fact sheets about caring for heritage collections |
Museum staff Museums Network MHC |
2016-2019 |
2.7 |
Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections
Links to goals 3 and 4 |
§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils § Consult museums on strategic projects and develop a regional plan for sustainable museum development § Work with community museums to have up-to-date and compatible collection policies § Implement a networked database to enhance access to collections and improve collections management § Work with museums on deaccessioning programs to improve the sustainability of collections § Seek funding to appoint a regional collections officer to document collections held in the community and museums § Develop web site and education resources about local collections
|
Museum staff |
2016-2019 |
GOAL 3 INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY
Exhibitions, education, audience development, community engagement
SHORT TERM 3-5 YEARS
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
3.1 |
Villages of the Heart Project
Major element of the Sustainable Collections Program Links to goals 1, 2 and 4 |
§ Acquit outstanding grant and review next stages of work § Complete Stage 1 thematic history, digest of villages and oral histories § Review Regional Partnerships grant, develop project plan and timelines § Consult with partner museums and community groups § Research an illustrated thematic history around food and produce, survey and document museum collections § Upload Villages research and oral histories to the website § Source and copy historic photos of villages, upload selection to website § Draft consultant briefs for Stage 2 § Liaise with SLM on gastronomy program § Plan public programs and workshops § Hold community events to document culinary traditions and objects § Develop regional partnerships § Develop digital storytelling program with schools § Develop public art options for discussion with councils § Draft public art policies for councils? § Engage artists and film makers § Research, write, design and publish a catalogue § Plan and design museum exhibitions on food themes in museums across the region § Develop education programs § Link programs to local festivals and calendar § Email newsletter to participants |
MHC Museum staff Consultants SLM
|
2016-19
|
3.2 |
Interpret the Wentworth Mine in its Lucknow context
Links to 1.5 |
§ Develop an education program for Wentworth and Lucknow § Interpret the mine manager’s cottage § Commission biography of William Henry Newman § Commission landscape plan for Wentworth § Contribute to master plan for Lucknow § Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations § Develop public programs and temporary public art events, in consultation with gallery § Develop plan for evening access including lighting § Commission soundscape for poppet head § Oral histories of Lucknow people § Marketing and visitor research
|
As above |
Ongoing
2016-2019 |
3.3
|
Develop a program of exhibitions in partnership with museums in the region, the Gallery, Library and Theatre and cultural and tourism groups
Links to 2.2, 3.8 below
|
§ Develop five year program of temporary and community exhibitions § Consult museums on options for intra-regional small scale travelling displays § Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions |
MHC
|
2016-2019
|
3.4 |
Develop museums and their collections as centres of life-long learning
Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage
|
§ Engage museum education consultant to scope options for education programs § Gold and mining a priority theme, links to 3.2 § Consult teachers § Trial kit and resources, test with local teachers § Training for volunteers in working with young people § Identify robust surplus objects for hands on use § Develop museum in a box concept for use outside museums targeted at different groups § Develop memory boxes for use in aged care facilities § Work with tertiary partners on museum learning and research initiatives § Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit) § |
MHC |
2016-2019 |
3.5 |
Develop program around historic photos of Orange and district, copying historic photos for use in exhibitions and online, and developing extended captions
Links to Villages project 3.1 |
§ Consult with Orange & District Historical Society, on digitisation of the CWD collection § Liaise with the Library § Build image research file for use in exhibitions § Work with museums in the region to digitise and research significant images § Upload material to website § Develop small scale displays that can be used in villages and community events § Hold workshop on documenting and caring for family photos § Work with writers groups on oral history/ photo stories program
|
MHC
|
2016-2019 |
3.6 |
Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange
Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups
Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3 and the Draft Orange Regional Museum Aboriginal Strategy |
§ Work with OLALC on an Aboriginal heritage trail and brochure for the region § Document Aboriginal collections held by OLALC § Oral history of The Springs § Investigate options for public art to mark significant places and stories, such as The Springs and the Orange Regional Museum precinct § Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan § Work with the Elders group to record and present their stories § Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture § Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM § Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays
|
OLAC representatives and members of the Aboriginal community, MHC Consultant historians |
2016-2019 |
3.7
|
Museums on the Street, links to 3.1
Explore options to place museum stories, robust objects, and images in the public domain
|
§ Investigate options to design banners and robust displays for vacant shops or shop fronts in main streets § Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange
|
|
2016-2019 |
3.8
|
Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre
Links to Villages of the Heart and Orange Regional Museum exhibitions Cornish Chinese Refugees and recent migrants to Orange
|
§ Review Stage 1 of Cornish history § Upload thematic history to website § Commission mapping of significance hawthorn hedges related to Cornish settlement § Consult descendants of Cornish settlers to identify and document significant objects and traditions § Acquit MHC grant § Identify options for next stage of the work and discuss with MHC § Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums, § Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange § Consult migrant support services § Develop exhibitions
|
MHC, Consultant historians
Museum staff
MHC
|
2016-2019
Completed
2016-2017 |
3.9 |
Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar
Identify community stories, events and anniversaries as potential ideas for community exhibitions
|
§ Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events § Identify speakers, public program opportunities § Promote events on museum website § As resources permit, give talks to clubs and community organisations on heritage and history themes
|
MHC SCP museums |
|
|
Electrolux
|
· Consult with Electrolux to identify & acquire collections · Submit funding proposal to Electrolux · Develop a program to identify priority themes · Develop a program to upload content to website
|
|
|
GOAL 4 DEVELOPING SUSTAINABLE MUSEUMS
Museum networks, collaborative programs, partnerships and museum skills
SHORT TERM 3-5 YEARS
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
4.1 |
Maintain and develop museums network with representatives from museums, historical societies, councils and community groups |
§ Consult with museums on meeting dates and annual program of activities § Promote network meetings on website § Develop email circular linked to website § Link network meetings to projects and training § Promote access to training and professional development § Publicise grant opportunities § Liaise with Museums Australia chapter on opportunities for joint programs promotion – Orange Regional Museum to take on role as chapter coordinator § Evaluate network performance
|
MHC
|
Ongoing
2017 |
4.2 |
Undertake new audit/ survey of museums and collections, building on 2007 audit |
§ Review audit questions and develop new questionnaire § Send out survey and assist museums to complete § Analyse data and prepare digest of responses § Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey § Communicate results to museums and councils and funding partners
|
MHC
Consultant |
2017
|
4.3
|
Develop best practice sustainable museums in the Central West |
§ Working with the museums network, identify training needs and opportunities § Assist community museums to meet national benchmarks § Assist museums to develop strategic plans and have up-to-date museum policies § Work with museums to develop strategies on volunteer recruitment § Work with museums to track visitor numbers and undertake audience research § Seek funding for further stages of SCP § Promote SCP as a national model of museum/ council planning and cooperation § Workshop strategies for what makes a successful HS
|
MA MHC
|
Ongoing
|
4.4
|
Regional strategic plan for the museums of central NSW
Links to goal 1 |
§ Review museum buildings and identify future needs to meet national benchmarks § Review information from museum audit § Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs § Review cultural and tourism infrastructure and plans § Consulting with librarians, heritage planners, tourism and economic development officers § Identify priority work and programs for each museum § Develop strategic plan and consult with councils and museums |
HA MHC NSW Heritage Office
|
2015-19 |
4.5 |
Maintain an active partnership between Cabonne, Blayney and Orange councils
|
§ Regular reports to councils on progress with SCP § Monitor budget and resource allocations |
MHC |
Ongoing
|
NOTE:
MA Museum Adviser MHC Museum and Heritage Coordinator
MGNSW Museums & Galleries NSW HA Heritage Adviser
OLALC Orange Local Aboriginal Lands Council SLM Sydney Living Museums
MHC NSW Migration Heritage Centre MS Museum Staff
ORM Orange Regional Museum
O&DHS Orange and District Historical Society
TRIM REFERENCE: 2016/2633
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange and Cabonne Road Safety Community Committee met on 12 October 2016 and the recommendations from that meeting are presented to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the Orange & Cabonne Road Safety Community Committee at its meeting held on 12 October 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
ORANGE CITY COUNCIL
MINUTES OF THE
Orange & Cabonne Road Safety Community Committee
HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange
ON 12 October 2016
COMMENCING AT 10.30am
1 Introduction
Attendance
Cr G Dean (Chairperson) and Treavor Sultana (Cabonne Council), Miss Elizabeth Griffin (Community Representative), Costa Canoquena (Roads and Maritime Services (RMS) representative), Community Services Manager (Orange City Council), Road Safety Officer
1.1 Apologies and Leave of Absence
RESOLVED Cr G Dean/Ms E Griffin That the apologies be accepted from Mr Geoffrey Potts, Ms Shani Coles, Sgt Mark Hevers, Cr K Duffy, Cr G Treavors, and Commercial and Emergency Services Manager for the Orange & Cabonne Road Safety Community Committee meeting on 12 October 2016. |
1.2 Acknowledgement of Country
Was conducted by the Chairperson
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Cr G Dean/Ms E Griffin That the Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 9 March 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange & Cabonne Road Safety Community Committee meeting held on 9 March 2016. |
3 Presentations
TRIM Reference: 2016/2251 |
Representative not present |
4 General Reports
TRIM Reference: 2016/2256 |
Recommendation Cr G Dean/Ms E Griffin That the content of the report by the Road Safety Officer be noted.
|
The Meeting Closed at 11.18am
2.3 Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016
TRIM REFERENCE: 2016/2634
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 NAIDOC 14 October 2016, Minutes, 2016/2484
2 NAIDOC 21 October 2016 Minutes, 2016/2584⇩
3 NAIDOC 28 October 2016 Minutes, 2016/2646⇩
4 NAIDOC 4 November 2016 Minutes, 2016/2813⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 14 October 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Ms Maddison Leonard, Ms Ekala French, Mr Ronny Leonard, Mr Corey McLean, Central West Aboriginal Engagement Community Officer, Community Development Officer.
RECOMMENDATION Mr R Leonard/Mr C McLean That the apologies be accepted from Ms Natalie Crossley, Ms Kayla Murphy, Ms Annette Uata, Ms Sharon Sutherland and Community Development and Support Coordinator for the NAIDOC Week Community Committee meeting on 14 October 2016. |
As there was not a quorum (six community members), the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Friday 21 October 2016.
1.2 Acknowledgement of Country
The Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Ms M Leonard/Ms E French That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 7 October 2016. |
3 Presentations
TRIM Reference: 2016/2319 |
Not discussed. |
RECOMMENDATION Mr C McLean/Ms M Leonard That the Calendar of Annual and Significant Events ben held over until the next meeting. |
4 General Reports
TRIM Reference: 2016/2320 |
Recommendation Mr G Power/Ms N Crossley That the Action Plan for the NAIDOC Week Community Committee be reviewed and updated. |
The Meeting Closed at 10.55am.
NAIDOC Week Community Committee 6 December 2016
2.3 Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016
Attachment 1 NAIDOC 21 October 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN THE HACC Centre Conference Room, 286 Lords Place Orange
ON 21 October 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Ms Donna Stanley, Mr Jason French, Ms Natalie Crossley, Ms Maddison Leonard, Mr Corey McLean, Mr Darren Smith, Ms Annette Uata, Ms Merinda Rose, Mr Keith Smith, Ms Katrina Lane.
1.1 Apologies and Leave of Absence
RESOLVED Ms M Leonard/Mr C McLean That the apologies be accepted from Community Development Officer and Central West Aboriginal Community Engagement Officer for the NAIDOC Week Community Committee meeting on 21 October 2016. |
1.2 Acknowledgement of Country
The Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Ms N Crossley/Ms M Leonard That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 14 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 14 October 2016. |
3 Presentations
3.1 Budget and Funding AcquitTal and Update for 2016 TRIM Reference: 2016/2318 |
$500 requested from NAIDOC Committee for the Ladies Night on 5 November 2016. $300 requested from NAIDOC Committee for the Combined Church Services on 6 November 2016 $3,915 requested for costs of NAIDOC Awards Night on 12 November 2016. |
RECOMMENDATION Mr G Power/Mr J French That the Budget and Funding Acquittal and Update for 2016 be noted. |
3.2 Calendar of Annual and Significant Events TRIM Reference: 2016/2319 |
Not discussed. |
RECOMMENDATION Mr C McLean/Ms M Leonard That the Calendar of Annual and Significant Events be held over until the next meeting. |
4 General Reports
4.1 Task List - NAIDOC Week Celebrations - 2016 TRIM Reference: 2016/2320 |
Recommendation Mr G Power/Ms N Crossley That the Action Plan for the NAIDOC Week Community Committee be reviewed and updated. |
The Meeting Closed at 11.00am.
2.3 Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016
Attachment 2 NAIDOC 28 October 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 28 October 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Ms Donna Stanley (Chairperson), Ms Ann Blair, Ms Kayla Murphy, Mr Ronny Leonard, Ms Annette Uata, Ms Maddison Leonard, Ms Natalie Crossley, Ms Judy Holmes, Mr Corey McLean, Central West Aboriginal Community Engagement Officer, Trainee Aboriginal Engagement Officer.
1.1 Apologies and Leave of Absence
RESOLVED Mr R Leonard/Ms A Uata That the apologies be accepted from Mr Gerald Power and Ms Sharon Sutherland for the NAIDOC Week Community Committee meeting on 28 October 2016. |
1.2 Acknowledgement of Country
An Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Ms A Uata/Ms N Crossley That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 21 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 21 October 2016. |
3 Presentations
3.1 Budget and Funding Acquittal and Update for 2016 TRIM Reference: 2016/2573 |
Sharon Sutherland requested an extra $100 to cover the costs for the church services. Donna Stanley noted a contibution of $5,000 from LHD to go towards the Family Fun Day, with an additional $5,000 from Orange City Council to cover the costs of the event. |
RECOMMENDATION Mr R Leonard/Ms K Murphy That the request for a further $100 to cover the Church Services costs be accepted. |
3.2 Calendar of Annual and SignificanT Events for 2016 TRIM Reference: 2016/2574 |
Not discussed. |
RECOMMENDATION That the Calendar of Annual and Significant Events for 2016 be held over till the next meeting. |
4 General Reports
4.1 Task List - NAIDOC Week Celebrations 2016 TRIM Reference: 2016/2582 |
The Chairperson endorsed the distribution of the NAIDOC program. All flyers for NAIDOC 2016 will be attached to the email that is sent out with the program. The NAIDOC Committee acknowledged the contribution by the Community Development Officer. |
Recommendation Ms A Uata/Ms N Crossley That the Task List for the NAIDOC Week Celebrations 2016 be reviewed and updated.
|
The Meeting Closed at 10.50AM.
2.3 Minutes of NAIDOC Week Working Committee - 14 October 2016, 21 October 2016, 28 October 2016 and 4 November 2016
Attachment 3 NAIDOC 4 November 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 4 November 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Ms Jason French, Ms Sharon Sutherland, Ms Leanne Fawnes, Ms Kayla Murphy, Ms Annette Uata, Mr Ronny Leonard, Ms Maddison Leonard, Ms Natalie Crossley, Ms Judy Holmes, Mr Corey McLean, Ms Donna Stanley, Ms Elizabeth Johnson and Central West Aboriginal Community Engagement Officer.
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
An Acknowledgement of Country was performed by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr R Leonard/Ms J Holmes That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 28 October 2016. |
3 Presentations
3.1 Budget and Funding Acquittal and Update for 2016 TRIM Reference: 2016/2636 |
Gerald gave an update on the purchase of NAIDOC resources. Payment to Printflow has been finalised. Gerald has budgeted $1,000 to purchase resources and presented receipts. Committee members receiving funds to organise events must present receipts for proof of money expended. Annette Uata requested a more convenient method to pay for services and resources for NAIDOC events. Discussion was had regarding payment methods, including the possibility of setting up accounts. Birrang Enterprise will be notified of changes regarding the borrowing of NAIDOC assets. A register will be implements for 2017. |
RECOMMENDATION Ms A Uata/Ms D Stanley That the Budget and Funding Acquittal and Update for 2016 be noted. |
3.2 Calendar of Annual and Significant Events for 2016 TRIM Reference: 2016/2637 |
No discussion. |
RECOMMENDATION Mr R Leonard/Mr C McLean That the Calendar of Annual and Significant Events for 2016 be held over for the next meeting. |
4 General Reports
4.1 Task List - NAIDOC Week Celebrations 2016 TRIM Reference: 2016/2639 |
Recommendation Mr J French/Ms A Uata That the Task List for the NAIDOC Week Celebrations 2016 be reviewed and updated.
|
The Meeting Closed at 11.35am.
TRIM REFERENCE: 2016/2819
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Central West Libraries Committee met on 26 October 2016 and minutes from this meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the Central West Libraries at its meeting held on 26 October 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Central West Libraries held on 26 October 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Central West Libraries
HELD IN Councillors Workroom, Orange Civic Centre, Byng Street, Orange
ON 26 October 2016
COMMENCING AT 10.16am
1 Introduction
Attendance
Cr J Culverson (Chairperson)(Cabonne), Mr E Webb (Alternate delegate)(Cabonne), Mr A Franze (Blayney), Cr R Fagan (Cowra), Ms K Woolley (Orange), Mr S Maunder (Orange), Mr A Jones (Orange), Ms J Richards (Central West Libraries).
1.1 Apologies and Leave of Absence
RESOLVED Mr A Franze/Mr S Maunder That the apologies be accepted from Alison Coe, Cr John Davis OAM, Cr Geoff Braddon, Julie Murray, Graham Apthorpe and Steven Harding for the Central West Libraries meeting on 26 October 2016. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
RESOLVED Ms K Woolley/Cr R Fagan That the Minutes of the Meeting of the Central West Libraries held on 10 February 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Central West Libraries meeting held on 10 February 2016. |
3 Presentations
4 General Reports
** Mr A Jones left the meeting with the time being 10.40am. **
TRIM Reference: 2016/2510 |
RESOLVED Mr A Franze/Cr R Fagan That the Service Level Report for the period July – September 2016 be noted. |
The Meeting Closed at 11.17AM.
TRIM REFERENCE: 2016/2756
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 3 November 2016 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the Ageing and Access Community Committee at its meeting held on 3 November 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 3 November 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN HACC Centre, 286 Lords Place, Orange
ON 3 November 2016
COMMENCING AT 3.00 pm
1 Introduction
Attendance
Cr Ron Gander (Chairperson), Ms Maureen Morgan, Mrs Jennifer Smith, Ms Jenny Stephens, Ms Lauren Watson, Mrs Elma Woolfe, Director Community Recreation and Cultural Services, Community Services Manager
1.1 Apologies and Leave of Absence
RESOLVED Mrs E Woolfe/Mrs M Morgan That the apologies be
accepted from Cr Neil Jones, Cr Reg Kidd, Mrs Cecily Butcher, |
1.2 Acknowledgement of Country
Cr Gander conducted the Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mrs E Woolfe/Ms J Stephens That the Minutes of the
Meeting of the Ageing and Access Community Committee held on |
3 Presentations
4 General Reports
MATTER ARISING
Cr Gander advised the Committee that this will be the last meeting before Christmas and there may soon be a decision concerning the local government amalgamation recommendations. Cr Gander assured the Committee that it is Council’s desire to maintain the Community Committee system. Cr Gander thanked members for their contribution to the Committee.
Mrs E Woolfe commented on the success of the Committee over the years and she thanked Council for its support of the Committee.
Ms Jenny Stephens advised that her funding will cease at the end of December. She said there are no other dementia support officers in Orange.
Recommendation Cr R Gander/Mrs E Woolfe That Council seek a meeting with the Member for Calare raising a concern about the implications of changes in funding for services to older people and particularly the needs of people with dementia.
|
The Meeting Closed at 3.50 PM.
TRIM REFERENCE: 2016/2796
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 14 November 2016 and the recommendations from that meeting are provided to the Services Policy Committee for information. As there was not a quorum, the recommendations are to be endorsed by the Community Safety and Crime Prevention Committee at its next meeting to be held in 2017.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 14 November 2016 be noted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 14 November 2016
2 Action Plan - Community Safety and Crime Prevention Committee - 2016, D16/2625⇩
3 CSCPC 14 November 2016 Parental Responsibility Act Report - 1 January to 30 June 2016, 2016/1993⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 14 November 2016
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr R Gander, Inspector David Harvey, Mr Gavin Hillier, Mr Bill Kelly, Mr Phillip Kirkwood, Director Community Recreation and Cultural Services and Community Services Manager
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr P Kirkwood/Mr B Kelly That the apologies be accepted from Superintendent Shane Cribb and Ms Charmaine Bennett for the Community Safety & Crime Prevention Committee meeting on 14 November 2016. |
As there was not a quorum, the members present discussed the agenda items and refer the following record of the meeting for recommendation at the next Community Safety and Crime Prevention Committee Meeting to be held in 2017.
1.2 Acknowledgement of Country
An Acknowledgement of Country was conducted by the Cr Hamling.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Cr R Gander/Mr P Kirkwood That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 8 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 8 August 2016. |
3 Presentations
4 General Reports
The Meeting Closed at 6.23pm.
Services Policy Committee 6 December 2016
2.6 Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016
Attachment 1 Action Plan - Community Safety and Crime Prevention Committee - 2016
Community Safety and Crime Prevention Committee
Action Plan - 2016
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
Property Crime Break Enter and Steal Steal from Motor Vehicle
Maintain Operation Never Again Seek funding to resource promotion. Provide regular updates of security assessments and promotion activities. Malicious Damage |
OCC
Canobolas LAC OCC |
7.1.1 |
In current budget |
|
|
Funding application to ClubGRANTS achieved $1,500 contribution to the cost of promoting Operation Never Again. Operation Never Again promoted during the Christmas and New Year period. Currently liaising with the Canobolas LAC re appropriate communication tools given a desire to reduce the number of Crime Prevention meetings attended by police. |
|
Community Engagement: Use community events and information stalls as a crime prevention tool. |
Canobolas LAC |
7.1.1 |
Project budgets identified as required. |
|
|
Working with the LAC to promote local crime prevention strategies. |
|
Ineffective lighting: Conduct lighting audit. |
Essential Energy |
|
|
|
|
Letter to Essential Energy |
|
Report to Community Safety and Crime Prevention Committee (CSCPC). |
Essential Energy |
|
|
|
|
D16/10924, further action required. |
|
Engagement of young people: Interagency approach to responding to youth crime. |
Youth Services Providers |
7.1.1 |
In current budget |
|
|
Children (Protection and Parental Responsibility) Act 1997 – application successful for reinstatement of Orange Operational Area - 1 July 2015 to 30 June 2019, (IC15/9722). Report to NSW Attorney General on implementation of PRA D16/5483 |
|
Maintain the Parental Responsibility Act |
OCC |
7.1.12 |
No costs expected |
|
|
|
|
Canobolas LAC participation in the Community Services Interagency |
Canobolas LAC |
|
No cost expected |
|
|
Youth Advisory Council established.
|
|
Establish and support the Youth Advisory Council |
OCC |
9.1.1 |
Project budgets identified as required |
|
|
|
|
Conduct after school and vacation programs for identified young people |
OCC |
9.1.1 |
Project budgets identified as required |
|
|
Merge program conducted during the summer holidays involving 58 young people. The Designing Futures program has been funded to engage 40 identified young people to support their continued involvement in education by positive participation in sporting, cultural and recreational activities. |
|
Alcohol and other drugs related crime (including Assault):
Domestic Violence Related: Responded to via Safer Pathways and Fortnightly Safety Action Meetings attended by a number of relevant agencies (facilitated by Police). |
Canobolas LAC
|
|
No expected costs |
|
|
|
|
Non-Domestic Violence Related: Responded to via: |
|
|
|
|
|
|
|
· The Orange Liquor Accord; |
Canobolas LAC |
7.1.1 |
No expected costs |
|
|
Representation at Liquor Accord meetings and a regular Liquor Accord report provided to the Community Safety and Crime Prevention Committee.
|
|
· Health Promotion Activities (eg Drug Action Week);
|
|
|
|
|
|
|
|
· Ice Campaign - (Workshops / forums / advertising and promotion); |
OCC |
7.1.1 |
In current budget |
May 2015 |
Dec 2015 |
Council has supported Calare Rotary in the conduct of their Ice Forums – Ice..Not Once..Not Ever. Australian Drug Foundation considering conducting Ice Information sessions in Orange late in 2016 |
|
· Alcohol Free Zones; |
|
7.1.1 |
In current budget |
1 Nov 2015 |
31 Oct 2019 |
CBD Alcohol Free Zones reinstated from 1 November 2015 to 31 October 2019.
|
|
· CDAT |
|
7.1.1 |
No costs |
May 2015 |
Dec 2015 |
Council has facilitated the reestablishment of the Orange CDAT. CDAT will focus on value adding to relevant activities during: · Youth Week, · Drug Action Week, · White Ribbon Day. |
|
· CCTV |
Canobolas LAC |
7.1.1 |
|
|
|
Council continues to support to operation of the CCTV network.
|
|
· BOSCAR data reported to the Crime Prevention Partnership and the (CSCPC); and |
Canobolas LAC |
|
In current budget |
Ongoing |
|
|
|
· Community Safety Audits, conducted, recommendations implemented and reviewed. |
|
|
|
Ongoing |
|
|
|
· Alcohol Licensing Enforcement – reviews of local alcohol related crime and provide reports to the CSCPC
|
Canobolas LAC |
|
|
Ongoing |
|
|
16 May 2016 |
Post Office Lane Enhancement: · Application for improved lighting and upgrades to Post Office Lane have been submitted to Attorney General’s Department – Safer Streets Funding program. |
|
7.1.1 |
|
Ongoing |
|
|
2.6 Minutes of the Community Safety and Crime Prevention Committee - 14 November 2016
Attachment 2 CSCPC 14 November 2016 Parental Responsibility Act Report - 1 January to 30 June 2016
TRIM REFERENCE: 2016/1993
AUTHOR: Maureen Horth, Community Services Manager
This report provides the Children (Protection and Parental Responsibility) Act 1997 – Police Operational Report from July to December 2016.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Our Community - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible link”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
Recommendation That the report by the Community Services Manager on Parental Responsibility Act Report – January to June 2016 be acknowledged. |
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Orange is an Operational Area under the Children (Protection and Parental Responsibility) Act 1997, which enables police to escort certain children from public places to their home, and place them in the care of their parent or a responsible adult. Six monthly reports are provided to the Council by Orange Police outlining the use of the legislation during the relevant period.
The following information is a summary of a report to the Attorney General’s Department as an update of the implementation of the Orange Operational Area of the Children (Protection and Parental Responsibility) Act 1997 (the Act) during the period 1 January to 30 June 2016.
|
Incident Time and Date |
Age and sex of the young person/s |
Reasons for use of Legislation |
Location where young persons were returned |
No. of ATSI YP’s involved |
1 |
4.30am 02/01/16 |
15yr male
|
Prevent becoming a victim of crime |
Home |
0 |
2 |
12.05am 16/01/16 |
13yr female 13yr female 14yr female 13yr female |
Prevent becoming a victim of crime |
Home |
1 |
3 |
4.15am 25/01/16 |
14yr male |
Prevent becoming a victim of crime |
Home |
0 |
4 |
4pm 25/01/16 |
15yr male 14yr female |
Prevent becoming a victim of crime |
Home |
1 |
5 |
7pm 05/02/16 |
11yr male |
Prevent becoming a victim of crime/risk of harm |
Home |
0 |
6 |
10.40pm 04/03/16 |
13yr male 13yr male |
Prevent becoming a victim of crime/ risk of harm |
Home |
0 |
7 |
2.30pm 23/03/16 |
15yr male 11yr male 9yr male |
Prevent becoming involved in crime |
Home |
1 |
8 |
8.00pm 29/03/16 |
10yr male |
Prevent becoming a victim of crime |
Home |
1 |
9 |
12.58am 03/04/16 |
11yr female 13yr female 13yr female |
Prevent becoming a victim of crime/risk of harm |
Home |
3 |
10 |
9.36pm 06/05/16 |
10yr male 8yr male |
Prevent becoming a victim of crime/risk of harm |
Home |
2 |
11 |
11.15pm 03/06/16 |
15yr male |
Risk of harm |
Home |
0 |
12 |
1.15am 12/06/16 |
15yr male |
Risk of harm |
Home |
1 |
TRIM REFERENCE: 2016/2782
AUTHOR: Karen Boyde, Community Development and Support Coordinator
EXECUTIVE Summary
Orange City Council (OCC) auspices a range of services for older people and people with disability and their carers funded under the Department of Social Services - Commonwealth Home Support Program (CHSP) and Ageing Disability and Home Care (ADHC). The Choices at Home suite of services includes:
· Meals on Wheels (including a food shopping service)
· Social Support (including Telecare, community visiting, group and individual activities)
· Home maintenance (minor home maintenance service - gardening)
· Transport
Sector Support Services will lose their funding at the end of June 2017.
These services support the development of services and resource service management ensuring the delivery of quality, consumer directed services in a changing environment. Some current Dementia Support services will cease being funding at the end of December 2016.
These changes will reduce the specialist service networks available to the sector.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications of this report
Council is funded by the Department of Social Services (DSS) and Ageing Disability and Home Care (ADHC), with current contracts ending 30 June 2018.
Following this period it is anticipated that there will be a shift from block funding to Consumer Directed Care where consumers are directly funded to purchase their choice of services to meet individual need. Council’s Finance staff have undertaken unit costing for the service types, and a fee based on the cost of delivery of the service will be implemented in 2018 to ensure sustainability.
Council will be forced to review the impact on the services offered due to the proposed funding changes.
Policy and Governance Implications
Nil
1 That the report from the Community Development and Support Coordinator on the Choices at Home Ageing and Disability Services Update be acknowledged. 2 That Council write to the Australian Government seeking ongoing support for the delivery of the Home Support Program beyond 1 July 2018. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Community care for older people and people with disability is changing in Australia with a stated aim to increase consumer choice. It is imperative that Council prepares for the new consumer driven approach.
Council engaged consultant Lorraine Poulos and Associates to undertake a structure and process review to develop recommendations to assist Council in addressing key challenges and implications of consumer directed care, and the imminent cessation of block funding from 1 July 2018.
Changing Funding Models
Council currently has a funding agreement with the Commonwealth Government for the delivery of the following services in this current financial year:
Transport |
$9,303.49 |
Home Maintenance |
$13,002.99 |
Food Services (meals on wheels) |
$135,002.00 |
Social Support |
$212,035.53 |
Council has not received any advice as to how services will be funded, if at all, past 30 June 2018.
Consequently the services currently offered by Council including meals, social support services, transport and home maintenance may not continue past 30 June 2018.
Council anticipates that a new funding model will be in place where it is expected that clients who are assessed as eligible to receive services will be offered a funding package to support the delivery of their services. Clients may not be eligible and therefore not be eligible for funding. A new model has not been provided at this stage.
Impact
Using the example of Meals on Wheels and to gauge a sense of costs, a recent unit costing process was undertaken to determine a cost per unit/hour to deliver the service to the consumer. If all block funding was removed this cost could be in the order of $20.00 per meal. (Currently clients pay $6.50 per meal). If volunteers were not available to deliver these meals the cost per meal would further increase. There are also recommendations for the Australian Government that a 15% administration fee be charged to cover management and back of office charges.
Some of these costs may be offset by a funding package if eligible or the client would need to fund this purchase.
The negative effects on the community and resultant demand on other services is a likely outcome of the changes.
Council has also been advised that the funding agreement with the NSW Department of Family and Community Services also concludes on 30 June 2018. The funding for this financial year is $46,134.34. The loss of state government funding would further limit the capacity for the delivery of community services.
Service Delivery Environment
The Council’s Community Strategic Plan identifies Council’s commitment to the community of Orange in meeting the needs of an ageing population.
Choices at Home is a well-known and respected brand within the community. It is recognised for its quality of care and responsiveness to individual need. The services have a great reputation with providers and referring agents, having good communication, prompt and efficient responses and good business ethics.
Orange also has other large providers of ageing and disability programs, particularly in the area of social support.
Council’s Food Services (Meals on Wheels) is the only meal provider of its type in Orange and were they to discontinue this would result in a significant gap in the service network. Council has a long history of the involvement of a loyal pool of volunteers, without who’s continued support the service would not be sustainable. It is considered that this history stand Council in good stead to maintain volunteer involvement. A key focus of consumer directed care is the availability of a range of service providers, and Council is currently providing quality services to support consumer choice.
Under the consumer directed care model, Council has the opportunity to be recognised to be the service provider of choice for people who wish to purchase services such as meals, social support and transport.
However the cost the provision of services will likely increase as above and Council would then be in the position of a “risk taker” for the provision of these services. Meaning that Council would be committed to fixed costs and staffing costs and rely on revenue from “sales” to meet these costs.