ORANGE CITY COUNCIL
Services Policy Committee
Agenda
1 November 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 November 2016.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 1 November 2016
2.1 Minutes of NAIDOC Week Working Committee 2 September 2016 and 7 October 2016
2.2 Minutes of the Clifton Grove Community Committee - 15 September 2016
2.3 Minutes of the Orange Health Liaison Committee - 26 September 2016
2.4 Minutes of the Lucknow Community Committee - 10 October 2016
2.5 Minutes of the Orange Showground Community Committee Meeting - 13 October 2016
2.6 Minutes Spring Hill Community Meeting - 17 October 2016
3.1 Ageing and Disability Services - Third Party Verification Report
Services Policy Committee 1 November 2016
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
TRIM REFERENCE: 2016/2265
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 2 September 2016 and 7 October 2016. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the recommendations made by the NAIDOC Week Community Committee at its meetings held on 2 September 2016 and 7 October 2016 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 2 September 2016
2 Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 October 2016 Minutes, 2016/2408⇩
3 Task List - NAIDOC Week Celebrations - 2016, D16/2776⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 2 September 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Mr Jason French, Ms Maddison Griffiths-Leonard, Ms Katrina Lane, Ms Natalie Crossley, Ms Judy Holmes, Community Development Officer, Central West Aboriginal Community Engagement Officer, Aboriginal Engagement Trainee.
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
An Acknowledgement of Country was conducted by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
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TRIM Reference: 2016/1971 |
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RECOMMENDATION Mr G Power/Ms K Lane That the Calendar of Annual and Significant Events 2016 be held over until the next meeting.
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4 General Reports
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TRIM Reference: 2016/1973 |
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Recommendation Mr J French/Ms N Crossley That the updates to the Action Plan for the NAIDOC Week Community Committee be noted.
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The next meeting will be 7 october 2016 and weekly meetings will follow.
The Meeting Closed at 11.36am.
NAIDOC Week Community Committee 1 November 2016
2.1 Minutes of NAIDOC Week Working Committee 2 September 2016 and 7 October 2016
Attachment 1 NAIDOC 7 October 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 7 October 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Ms Natalie Crossley, Ms Maddison Leonard, Ms Kayla Murphy, Ms Annette Uata, Ms Ekala French, Mr Ronny Leonard, Community Development Officer, Central West Aboriginal Community Engagement Officer.
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
An Acknowledgement of Country was conducted by the Chairperson.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Gerald Power and Jordon Moore declared a conflict of interest regarding the use of catering business at the NAIDOC Elders Luncheon on Thursday 10 November 2016.
2 Previous Minutes
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RESOLVED Ms M Leonard/Ms A Uata That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 2 September 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 2 September 2016. |
3 Presentations
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3.1 Budget and Funding Acquitall and Update for 2016 TRIM Reference: 2016/2032 |
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Gerald to follow up on sponsorship from services by next meeting. Gerald advised NAIDOC Committee all payments made on behalf of the Committee will be done by cheque. Annette Uata - requested $500 for the Girls Night Out and $500 for Sports Day. Annette will confirm venue and cost associated with this event at the next meeting. |
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RECOMMENDATION Mr R Leonard/Ms N Crossley That the information on Budget and Funding Acquittal and Update for 2016 be noted.
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3.2 Calendar of Annual and Significant Events 2016 TRIM Reference: 2016/2033 |
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RECOMMENDATION Mr G Power/Ms A Uata That the Calendar of Annual and Significant Events 2016 be held over until the next meeting.
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3.3 Correspondence TRIM Reference: 2016/2217 |
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An email regarding NAIDOC Week Schools Initiatives Medal of Excellence was tabled. |
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RECOMMENDATION Mr R Leonard/Ms K Murphy That the correspondence tabled at the meeting be noted.
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4 General Reports
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4.1 Task List - NAIDOC Week Celebrations - 2016 TRIM Reference: 2016/2034 Annette Uata requested confirmation from the NAIDOC Committee regarding the reoccurrence of events throughout Orange NAIDOC Week. The Committee will include in the program all NAIDOC Week celebrations in the community if they have been approved by the NAIDOC Week Committee. The NAIDOC Committee will provide relevant information on the program with contact details for each event co-ordinator and a short description of the event A suggestion was made to include the support from all parties involved in each event stated on the front of the program. Councillors will be invited to attend the events. A tenantive date for a NAIDOC Week Committee debrief meeting is 2 December 2016. |
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Recommendation Ms N Crossley/Ms E French That the Action Plan for the NAIDOC Week Community Committee be reviewed and updated.
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The Meeting Closed at 11.50am.
2.1 Minutes of NAIDOC Week Working Committee 2 September 2016 and 7 October 2016
Attachment 2 Task List - NAIDOC Week Celebrations - 2016
Task List – updated 18 October 2016
NAIDOC Week Celebrations – 6 to 11 November 2016 - D16/2776
THEME: Songlines – The living narrative of our nation
For Aboriginal and Torres Strait Islander people, the Dreamtime describes a time when the earth, people and animals were created by ancestral spiritual beings. They created the rivers, lakes, plants, land formations and living creatures. Through learning more about Songlines and how they connect people to Country and the Country to people, members of the community will celebrate the rich history and diversity of Aboriginal and Torres Strait Islander cultures, the oldest continuing cultures on the planet.
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Activity |
Location |
Task/Action |
Who |
Completed |
When |
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Saturday 5/11 |
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Girls Night Out |
OLALC, 47 Dalton Street |
· Theme and time to be confirmed |
· Annette Uata |
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Sunday 6/11 |
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Church Services
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Christian Ministry Centre, Cecil Road |
· Details to be provided at 7 October meeting. No funds requested – No Quorum at 7 October meeting. · Donation to the Christian Ministry Church. Amount to be confirmed. · Church services - 10am till 12pm |
· Sharon Sullivan
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Family Fun Day |
? |
· Jumping castle booked – Financial Report to be provided at 7 October meeting - No Quorum at 7 October meeting. · Possibility of a MERGE Program 10 year reunion to take place on the family fun day. Gerald will confirm with Donna Stanley and an update will be given at the next meeting. · Once event details are confirmed invitations to be sent to members, sponsors, staff & participants of previous MERGE’s |
· Donna Stanley
· Gerald Power
· Gerald Power |
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Monday 7/11 |
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Schools Award |
? |
· Corey McLean to MC · OLALC to pay for awards. · Elders Group will make a contribution towards school awards. |
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Street March and Official Ceremony |
Summer Street to Robertson Park |
· March (10.20am) and Ceremony organisation · Catering BBQ – costs will be covered by OAMS. · Event Risk Management · Purchase 5 marquees, 10 tables and 4 large eskies and have them branded with NAIDOC art. Quotes to be obtained. · Door knock shop fronts prior to the event that may experience a disruption. · FACS Engagement Van will be available. · Timing of the march down Summer Street · Team may be required to keep to the allocated time. · Site Map for service stalls and 5 BBQ locations in the park. · Purchase additional chairs and annexes’ for shelter · Purchase of additional food to cater for more people approx. 1500 sausages – 400 loaves of bread. · Orange City Council has received confirmation of road closure and will sign off by next meeting · James Sheehan Catholic High School’s Marching Band is confirmed to lead the march, cost of band to rehearse in preparation for the march is $120. March will start at 10.20am · Mini flags at the march featuring both the Aboriginal & Torres Strait Islander flags. · Joint table with Housing Plus to provide resources on Domestic Violence awareness – OCHRE Ribbon. · March participants to gather in Sale Street – opposite Newey’s Dry Cleaners. · Delegation of jobs on the day to assist with running the event. · Man a BBQ station. |
· Ronnie Leonard · OAMS · Council Staff · Lynda Bowtell
· Gerald Power · ? · Ronnie Leonard · ? · Lynda Bowtell · Gerald Power · Ronnie Leonard
· ?
· ?
· Gerald Power
· Jordon Moore
· Ronnie Leonard · Gerald Power |
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Tuesday 8/11 |
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NAIROC |
Function Centre |
· NAIROC co-ordinator
· OAMS would like to have 4 judges on the panel. · Co-ordinate food for the day – focus on homemade health foods – a quote is required. · Logo has been finalised. · Designing Futures – Girls attending dance sessions at Stepping Out. · Suggestion that Glenroi Heights Public School provide catering again. · OAMS has been approached to cover BBQ costs – to be confirmed. · 700 participation gifts – pencil cases were being considered – cost and presentation at next meeting on 7 October 2016. · NAIDOC Committee to send a thank you letter to Glenroi Heights Public School. · 8 acts have entered. Only one week left to enter. · 113 participants involved in NAIROC so far. · Update and promote the Facebook page. |
· Corey McLean
· Pam Boney, Katrina Lane, OAMS, TBC · Rachel Livingston · ? · ? · ?
· ?
· ?
· ? · ? · ? · Corey McLean, Danielle Anseley |
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Health and Wellbeing Event – Evening |
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· CentreCare – Wambigi has introduced and will host a new event in this year’s NAIDOC WEEK Celebrations. · Accepted and endorsed by the NAIDOC WEEK Community Working Party · Workshop will include employment, support and general health focus · The name of the workshop – ‘Marangdhu Waluwin’ (Together in good health) · Workshop will be on Tuesday 8 Nov 5 - 7pm · Wambigi confirmed details of their event and tabled a flyer and program to be distributed · Maddison confirmed a fee would be waived for the Orange TAFE Winhanganha Aboriginal Learning Centre · Food will be provided by Wambigi Staff · OAMS and Kenjarhy confirmed to speak at the event · Wambigi will follow up on gift cards form local business’s for the event · This event will be presented by Centacare Bathurst and noted on program. |
· Maddison Griffiths-Leonard
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Wednesday 9/11 |
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· The Sports Day event has been cancelled. |
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Thursday 10/11 |
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Elders Lunch |
Possibly Lands Council, 42 Dalton Street |
· Co-ordinate a morning tea and lunch followed by a site visit to Shadforth and Borenore Caves with the Elders (Mystery tour). TBC and flyer to be arranged · Transport for tour · Suggestion for food service to be provided by Orange City Council’s Youth Program – Designing Futures · OAMS Open Day and BBQ Lunch · Update at meeting on 21 October. · Enquiries to go to OAMS on 6393 9000 |
· Jordan Moore & Annette Uata · Annettte Uata
· Ekala French |
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Friday 11/11 |
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Golf Day |
Orange Ex Services Club Bloomfield Golf Course
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· Flyer distributed. · To include breakfast and lunch by OAMS Mens Group, and the Department of Infrastructure will help with BBQ. · Venue Cost $50 includes game, breakfast, lunch, shirt and $10 back to committee sponsorship. · Event is all set – tickets at Orange Ex-Services Club Gold Course. |
· Mike Cooper
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Youth Disco |
PCYC |
· Coordinator · 6pm - 7.30pm: Primary age group. 8pm - 9.30pm Secondary age group. · $400 required for D, $300 for lolly bags, $300 for catering. Council to provide resources. · Alcohol free event. |
· Katrina Hausia |
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Saturday 12/11 |
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Awards Night |
Ex Services Club |
· Awards Night coordinator · The Central West Photo Booth to be hired for the Awards night at the cost of $1200 (unlimited photos). $300 deposit required 20/5 · Local Duo has been booked · Photo booth has been booked · Nomination form is being drafted. · Nomination boxes to be distributed throughout Orange · Attendance – seeking around three hundred · Elders/Women’s group to organise a table to display their work · Guest speaker suggestions welcome · Suggestion the Textile Girls from Canobolas High School make chair covers or sashes. · Twelve workplaces to sponsor each award: Gold, Silver and Bronze categories – Gold will include two free tickets (FACS and OCC so far). One free ticket for silver. · Letters inviting honoured guests and Councillors · Eight seats per table. Service providers and organisations can book tables. $50 per head, available from the venue. Price rise by the club. Two course meal with cake for desert. 5.30pm for 6pm start. 300 tickets are expected to be sold. Formal attire. Band has been confirmed. · Seat cover hire and access to chair covers to be confirmed · $750 for photo booth and $2,000 for band has already been paid. · Confirm change of date for Awards night with the band and photo booth provider. · Opening act to be organised. · Nominations for the 12 awards have been forwarded out. All committee members actively seek nominations this year. Judges to be confirmed. · Centrepieces to be confirmed. · The cost of awards printing and cost of the PA system will be covered by OAMS. · Nomination criteria for nominee will be via a panel to determine a winner of an award · Nominations forms for community to nominate. · Cost associated with flyers printed equal $135 · Gabe Music will provide entertainment for the event · Recognition for sponsors will be noted · Chris Gryllis - request to sponsor an award declined. Awaiting quorum to vote · Confirmed official NAIDOC Week logo will be used for the photo booth |
· Jason French
· Gerald Power
· Jason French
· Gerald Power
· Jason French
· Ronny Leonard
· Jason French
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Elders Lunch |
Isn’t this on Thursday 10/11? |
· Sit down lunch requested – venue to be decided. · Workshop in the afternoon, night stories and tea over a fire in the evening. · Elders to put forward ideas at a meeting before the next NAIDOC meeting. · Full time working Elders to pay for their lunch. Others to make an affordable contribution. · Invitation to be drafted
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· Bio Group
· Sharon Homes |
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General arrangements |
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· Opening Ceremony location – possibly near the new Museum. · Sports Day to be determined · Event coordinators are encouraged to liaise with Lynda Bowtell to complete the Event Manual and discuss risk assessments. · A grant of $825 is being sought to provide transport during NAIDOC Week · NAIDOC merchandise – 500 pencil cases to be purchased as awards for young people · Theme follow-up with Alison Russell - video recordings of local Aboriginal community members and Elders · Venue Bookings – all have been booked for the Orange celebration · Corey McLean to coordinate the School Art Competition and NAIROC, with voting for the events opening during National NAIDOC Week. · Family fun day · Disco – Youth Development Officer to be approached to organise. Also suggested a Shadforth event for young people. · Opening Ceremony – CentreCare Wambigi will cover insurance liability for NAIDOC Committee to attend service providers stall. |
· Karen Boyde · Committee · Committee
· Gerald Power · Committee
· Karen Boyde
· Karen Boyde · Corey McLean
· Donna Stanley
· ?
· Madison Leonard |
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Budget for 2016 NAIDOC Week Celebrations:
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Date: |
Current Funds Available: |
Funds Allocated to events: |
Funds remaining: |
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16 September |
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30 September |
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7 October |
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14 October |
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21 October |
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28 October |
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7 November |
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Notes:____________________________________________________________________________________________________
TRIM REFERENCE: 2016/2228
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Clifton Grove Community Committee met on 15 September 2016 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the recommendations made by the Clifton Grove Community Committee at its meeting held on 15 September 2016 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
ORANGE CITY COUNCIL
MINUTES OF THE
Clifton Grove Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 15 September 2016
COMMENCING AT 5.30pm
1 Introduction
Attendance
Mr Peter West (Chairperson), Cr R Turner, Cr R Kidd, Mr C Everett, Mrs Jenny Glastonbury, Mr Rob Nevins, Mr Conrad Silvester, Mr Peter West, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
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RESOLVED Cr R Turner/Cr R Kidd That the apologies be accepted from Mr Peter Reid and Mr Conrad Silvester for the Clifton Grove Community Committee meeting on 15 September 2016. |
1.2 Acknowledgement of Country
Mr Peter West conducted the Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
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RESOLVED Cr R Turner/Cr R Kidd That the Minutes of the Meeting of the Clifton Grove Community Committee held on 18 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 18 April 2016. |
3 Presentations
Cr R Kidd left the meeting at 06.43pm.
4 General Reports
The Meeting Closed at 7.00PM.
TRIM REFERENCE: 2016/2490
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Health Liaison Committee met on 26 September 2016 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the recommendations made by the Orange Health Liaison Committee at its meeting held on 26 September 2016 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Health Liaison Committee held on 26 September 2016
2 Orange Health Liaison Committee Action Plan, D15/6501⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Health Liaison Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 26 September 2016
COMMENCING AT 8.00am
1 Introduction
Attendance
Cr R Kidd (Chairperson), Cr C Gryllis, Mrs Beverley Allen, Ms Jennifer Bennett, Mr Jason Crisp, Mr Richard Jane, Mr Jamie Newman, Ms Catherine Nowlan, Dr Heather Robinson, Mrs Jan Savage, Mr Craig Shields, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
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RESOLVED Ms J Bennett/Mr R Jane That the apologies be accepted from Mr Andrew Harvey, Ms Kathy Golledge and Dr Gabriel Shannon for the Orange Health Liaison Committee meeting on 26 September 2016. |
1.2 Acknowledgement of Country
Cr Kidd conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Mr J Newman/Ms J Bennett That the Minutes of the Meeting of the Orange Health Liaison Committee held on 11 July 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 11 July 2016. |
3 Presentations
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TRIM Reference: 2016/2211 |
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RECOMMENDATION Ms J Bennett/Mr R Jane That the update on Palliative Care be acknowledged.
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TRIM Reference: 2016/2212 |
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RECOMMENDATION Mr J Newman/Cr C Gryllis That the update on Bloomfield Road Construction to acknowledged.
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4 General Reports
The Meeting Closed at 8.45am.
Services Policy Committee 1 November 2016
2.3 Minutes of the Orange Health Liaison Committee - 26 September 2016
Attachment 1 Orange Health Liaison Committee Action Plan
Orange Health Liaison Committee
Action Plan
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Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
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Work with community and Health Services to explore options for the Construction and Operation of a Palliative Care Hospice
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Council, Palliative Care Action Group, Health Service |
9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
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No budget implication |
1 July 2015 |
Ongoing |
Not currently a project of NSW Health.
Community groups continue to advocate for the provision of this facility within the Bloomfield campus grounds. |
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Promotion of No Smoking Legislation
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Health Service, OCC |
6.4 Our Community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices for the community.
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No budget implication |
1 July 2015 |
Ongoing |
Council continues to promote the no smoking legislation and through its rangers to remind the public of the restrictions. |
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Promotion of Orange Aboriginal Medical Service range of medical services to the general public
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OAMS, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
Council promotes the OAMS program and services through a number of forums and continues its advocacy for the programs.
Agreement in place for Council staff to be located at OAMS up to 2 days per week to work with OAMS staff in the delivery of HACC services to the Aboriginal Community |
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Continue to work with Centroc on the Beyond the Range Program |
Centroc, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
Council participates in the quarterly meetings for Centroc Health Committee. Continued advocacy by Council for the MDMS. |
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Promotion and support of Cancer Care Western NSW Clinical Trials |
Cancer Care Western, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
Council supports the Clinical Trials being undertaken. |
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Support agencies to promote avenues and resources for the reduction of Domestic Violence |
OCC, Health, LAC |
6.4 – as above |
No budget implication |
1 July 2015 |
Ongoing |
Council is a member of the Housing Plus domestic violence executive organisation group as it the Local Health District. Council recently made land available to Housing Plus at cost to support the integrated housing program and to enable the Respite Housing to be constructed. The latter project is subject to HO securing funding for the construction and operation of the respite facility. |
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Evaluate Health Economics benefit to community |
Centroc, OCC |
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TRIM REFERENCE: 2016/2535
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Lucknow Community Committee met on 10 October 2016 and the minutes from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Lucknow Community Committee at its meeting held on 10 October 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Lucknow Community Committee held on 10 October 2016
2 Lucknow Community Committee Action Plan, D15/8638⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Lucknow Community Committee
HELD IN Lucknow Community Hall, Lucknow
ON 10 October 2016
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr R Gander (Chairperson), Ms Deidre Beasley, Mr Laurence Chapman, Mrs Helen Livingstone, Mr Laurence Mockler, Ms Natalee Selwood, Mr Daniel Taurins, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
|
RESOLVED Mr D Taurins/Mr L Chapman That the apologies be accepted from Ms A Yager and Mr T O’Malley for the Lucknow Community Committee meeting on 10 October 2016. |
1.2 Acknowledgement of Country
Cr Gander conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
|
RESOLVED Mr L Chapman/Ms D Beasley That the Minutes of the Meeting of the Lucknow Community Committee held on 11 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Lucknow Community Committee meeting held on 11 April 2016. |
3 Presentations
4 General Reports
The Meeting Closed at 6.35pm.
Services Policy Committee 1 November 2016
2.4 Minutes of the Lucknow Community Committee - 10 October 2016
Attachment 1 Lucknow Community Committee Action Plan
F176
Lucknow Community Committee
Action Plan
|
Action |
Task |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
Items Prioritised at the meeting of 13 April 2015 1 – Kerb and gutter in the main area of the village, northern side of the road |
|
Council |
8.4 |
Not in current budget |
|
|
|
|
2 - Tree planting |
|
Council |
8.4 |
2016
|
2016 |
2016 |
|
|
3 - Seating in the main area of the Village |
|
Council |
8.4 |
Funds allocated |
2015 |
2016 |
Seating installed at the front of Two Fat Ladies. |
|
Installation of Lucknow Western Entrance Sign |
|
Council |
8.4 |
Funds Allocated |
2016 |
2016 |
Sign complete and installed. |
|
Installation of Pedestrian Ahead sign |
Seek advice from Traffic Committee |
Council/RMS |
|
N/A |
|
|
Memo sent to Traffic Committee requesting and seeking advice on installation of a pedestrian ahead sign. Awaiting response. |
|
Investigation on if vegetation needs to be removed adjacent to Wentworth Mine. |
|
Council |
8.4 |
|
|
|
|
|
Sign be attached to the bus shelter designating that it is a bus shelter on Western Side |
|
Council |
8.4 |
Funds Allocated |
2016 |
2016 |
Complete. |
|
Master Planning process - 2015 · Kerb and gutter
· Provide an avenue of trees at each entrance of the Village
· Provide an entrance sign on the Western edge of the Village similar to the existing sign on the eastern edge
· Enhance mining remnants and landscape features by lighting the secondary poppet head and other interpretation of historic features
· Install a pedestrian refuge in the centre of the Village
· Install walking tracks along the creek providing a link from the East with the West
· Install footpath on both sides of the highway
· Provide a consistent suite of street furniture to the Village centre to encourage pedestrian movement to and between shops and the mine site
· Install heritage street lighting in the Village centre
· Install BBQ at the Miner’s Walk Picnic Area
|
Designs developed Approval received from RMS
In consultation with land owner
As part of Master Plan and in consultation with RMS In consultation with land owner
Master Plan
Master Plan
|
OCC
OCC |
8.4
8.4
|
See above
See above
Not in current budget
Not in current budget
Not in current budget
|
2016
2016
2016
2016 |
|
Complete
|
TRIM REFERENCE: 2016/2486
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Showground Community Committee Meeting met on 13 October 2016 and the minutes are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Orange Showground Community Committee at its meeting held on 13 October 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Showground Community Committee held on 13 October 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Showground Community Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 13 October 2016
COMMENCING AT 4.30pm
1 Introduction
Attendance
Cr R Gander (Chairperson), Mr Peter Naylor, Ms Button Dunn, Mr Morrie Meagher, Mr Chris Ross, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
|
RESOLVED Mr M Meagher/Cr R Gander That the apologies be accepted from Cr J Davis, Cr R Kidd, and Manager City Presentation for the Orange Showground Community Committee meeting on 13 October 2016. |
1.2 Acknowledgement of Country
Cr Gander conducted an Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
|
RESOLVED Mr C Ross/Cr R Gander That the Minutes of the Meeting of the Orange Showground Community Committee held on 3 March 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Showground Community Committee meeting held on 3 March 2016. |
3 Presentations
4 General Reports
The Meeting Closed at 5.54pm.
TRIM REFERENCE: 2016/2476
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Spring Hill Community Committee met on 17 October 2016 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Spring Hill Community Committee at its meeting held on 17 October 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Spring Hill Community Committee held on 17 October 2016
2 Spring Hill Action Plan, D15/9637⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Spring Hill Community Committee
HELD IN Spring Hill Community Hall, Spring Hill
ON 17 October 2016
COMMENCING AT 5.45pm
1 Introduction
Attendance
Cr R Gander (Chairperson), Ms Beth Mills, Mrs Beverley Nesbitt, Ms Alex Rezko, Mr Peter Worboys, Mr Sam Nelson, Mr Jeff Nalder, Mr Garrett Baird, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
Cr Gander conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
|
RESOLVED Mr S Nelson/J Nalder That the Minutes of the Meeting of the Spring Hill Community Committee held on 27 June 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 27 June 2016. |
3 General Reports
The Meeting Closed at 6.35pm
Services Policy Committee 1 November 2016
2.6 Minutes Spring Hill Community Meeting - 17 October 2016
Attachment 1 Spring Hill Action Plan
Spring Hill Community Committee
Action Plan
|
Action |
Task |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
Spring Hill Master Plan Part A |
|
|
|
|
|
|
|
|
Tree planting to assist in slowing traffic and to minimise unintended through traffic, increase sense of driving in a residential area and increase visual amenity |
· Infill tree planting throughout the village to enhance the village character · Forest Road and along Seaton Street · Hill Street Road reserve · Carcoar Street · Form working group to progress tree planting strategies in consultation with Council · Council staff to advise suitable tree species |
Council, Community Committee
|
8.3 |
2015-17 |
April 2015 |
|
Village master plan to be conducted on 17 September.
Tree planting conducted in park. Other plantings to be determined as component of master planning process
|
|
Improving Road Safety
|
· Raised pedestrian crossing to provide connectivity with footpath network and traffic calming – Spring Street and Seaton Street |
Council |
8.3 |
2016-17 |
Dec 2015 |
|
Priority 1 – Pathway outside the Post Office working towards the railway as a starting point, (Committee Meeting 30/3/15) Options for alternative (cheaper) surfaces for the footpaths to be explored. |
|
|
· Provide speed reductor marking on Beasley Road and Forest Road indicating to drivers they are entering a residential zone |
|
|
|
|
|
|
|
|
· Opportunity to work with plans to move the current fence at the old railway station back and clean up the area to allow off road parking |
Community Committee Working Group
|
|
|
April 2015 |
|
To be further determined / guided by master planning process.
|
|
|
· Speed hump to slow traffic – Worboys Street same for Chapman Street |
Council |
8.4 |
2016
|
|
|
|
|
|
· Reduce speeding on Chapman Street and Spring Street |
|
|
|
|
|
|
|
|
· Install pedestrian crossing along Spring Street |
|
|
2016 |
|
|
|
|
|
· Kerb and guttering in Baker Street and with footpath for water to disperse – in Carcoar Street |
|
|
2016 |
|
|
|
|
Flashing lights for School Crossing |
· Request to Police |
|
|
Funds to be sought by committee |
|
|
Lights installed as a NSW Government initiative |
TRIM REFERENCE: 2016/2464
AUTHOR: Karen Boyde, Community Development and Support Coordinator
EXECUTIVE Summary
Orange City Council (OCC) auspices a range of services for people with disability, including:
· Supported accommodation for adults with intellectual disability
· Teen Time – an out of school hours care (OOSH) service for high school aged students with disability
· OOSH Integration – a program for primary school aged students with disability to support their integration into the mainstream out of school hours care (OOSH) service
· Community Development Worker Ageing and Disability – planning and development of services for people in the community with disability
· Meals on Wheels (including a Food Shopping Service)
· Social Support (including Telecare, Community Visiting, group and individual activities)
· Home maintenance (garden and minor maintenance service)
· Transport
Under the current funding agreement, Council is required to undertake a Third Party Verification certification to meet the NSW Disability Service Standards in order to continue to deliver high quality services for people with disability and in the future under the National Disability Insurance Scheme.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.3 Our Community – Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications in this report
Council is funded by the Department of Social Services (DSS) and Ageing Disability and Home Care (ADHC), with current contracts ending 30 June 2018. Following this period it is anticipated that there will be a shift from block funding to Consumer Directed Care where consumers are directly funded to purchase their choice of services to meet individual need. Council’s Finance staff have undertaken unit costing for the service types and a fee for service may be implemented in 2018 to ensure sustainability.
Policy and Governance Implications
Nil
|
That the information provided in the report on the Ageing and Disability Services Third Party Verification be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Third Party Verification
All service providers are required to undertake Third Party Verification of their performance against the NSW Disability Service Standards, once during the life of each funding agreement. Third Party Verification is required for Council to continue to provide services for people with disability under 65 years. A combined gap analysis was conducted for Children’s Services, Residential Services and Aged Care Services.
Independent Assessors visited the service 21 June 2016 to conduct a review of Council’s processes. All standard outcomes were met with some minor suggestions for improvement provided. Council’s robust systems including policies and procedures contributed greatly to a successful outcome.