ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

15 November 2016

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 15 November 2016 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                    15 November 2016

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Acknowledgement of Country. 4

1.3            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

PRESENTATION OF SERVICE RECOGNITION PLAQUES TO COUNCILLORS

2                Mayoral Minutes. 4

Nil

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 01 November 2016  5

4                Notices of Motion/Notices of Rescission.. 11

Nil

5                General Reports. 12

5.1            Recommendations and Resolutions from Policy Committees. 12

5.2            Outstanding Questions Taken on Notice. 29

5.3            Quarterly Budget Review and Performance Indicators. 33

5.4            Statement of Investments - October 2016. 120

5.5            License for use of shed at Orange Airport by Royal Flying Doctor Service. 126

5.6            Harness Racing Relocation. 131

5.7            Orange Health Service Parking. 134

5.8            Draft Infill Development Guidelines. 141

5.9            Number Plate Recognition Technology. 165

5.10          North Orange Traffic. 169

5.11          Tourism industry led entity - Transition board composition. 179

5.12          Tourism Strategy. 184

 

6                Closed Meeting - See Closed Agenda.. 284

6.1            Lease Hangar Site R Orange Airport 286

6.2            Central West Libraries  RFID - Tender. 287

6.3            Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project 288

6.4            Tender - Airport Runway Micro-Seal 289

7                Resolutions from closed meeting.. 290

 


Council Meeting                                                                                    15 November 2016

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 1 November 2016.

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

1.1     APOLOGIES

 

RESOLVED - 16/457                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr J Whitton for the Council Meeting of Orange City Council on 1 November 2016 and leave of absence granted to Cr Kidd to 7 November 2016.

 

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr C Gryllis declared a pecuniary interest in item 6.3 in Closed Council (North Orange Traffic) as a Real Estate Agent acting for land adjacent to this site.

1.4     REGISTER OF DISCLOSURES

Council noted the tabling of the Register of Disclosures for 2015/2016.

 

2       Mayoral Minutes

Nil

 

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 16/458                                                                          Cr R Gander/Cr R Turner

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 October 2016.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.15PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.12PM

 

4       Notices of Motion/Notices of Rescission

Nil

5       General Reports

5.1     Statement of Investments - September 2016

TRIM Reference:        2016/2445

RESOLVED - 16/459                                                                              Cr K Duffy/Cr C Gryllis

1        That Council receives the Statement of Investments as at 30 September 2016.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

 

5.2     Christmas/New Year Recess

TRIM Reference:        2016/2467

RESOLVED - 16/460                                                                          Cr R Gander/Cr R Turner

1        That Council approves the Christmas close down from Monday 26 December 2016 to reopen Tuesday 3 January 2017.

2        That during the period from 26 December 2016 to 7 February 2017, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the General Manager (so that the General Manager and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).

 

 

 

COUNCIL FOLDER

Council recevied a letter from the Rotary Club of Orange Inc thanking Council for its support for the Orange Community Markets held on 23 October 2016 at the Moulder Park netball courts.

 

RESOLVED - 16/461                                                                               Cr C Gryllis/Cr J Davis

That Council express its appreciation to staff members Rachel Butler and Daniel Drum for assistance provided to organisers of the recent Community Markets.

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

 

** Cr Jones expressed concern about Item 6.3 North Orange Traffic and this item being listed in a Closed Meeting.

 

RESOLVED - 16/462                                                                           Cr R Gander/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Sale of part of road reserve - Ophir Road

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.2     Lease Hangar Site R Orange Airport

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     North Orange Traffic

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4     Orange City Library - Shelving Tender

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.5     Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.6     Tender for Removal of Carpet and the Supply and Installation of Carpet - Orange Civic Theatre

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.19pm.

The Mayor declared the Ordinary Meeting of Council resumed at 8.29pm.

7       Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1     Sale of part of road reserve - Ophir Road

TRIM Reference:        2016/2395

RESOLVED - 16/463                                                                            Cr K Duffy/Cr R Gander

1        That Council sell part of the road reserve adjacent to 62 Ophir Road and 19 Daydawn Place for the sum of $35,000.

2        That the proceeds of sale be allocated to the Land Development Reserve.

3        That approval be granted for the use of the Council Seal on relevant documents.

 

6.2     Lease Hangar Site R Orange Airport

TRIM Reference:        2016/2474

RESOLVED - 16/464                                                                           Cr C Gryllis/Cr R Gander

That Council defer consideration this report to include in the report the name of the owner of the property and inclusion of a plan identifying Hangar Site R.

 

6.3     North Orange Traffic

TRIM Reference:        2016/2515

Cr C Gryllis declared pecuniary interest in this item as a Real Estate Agent acting for land adjacent to this area.

In the absence of a quorum, this item will be re-listed for consideration at the next Council Meeting to be held on 15 November 2016.

 

6.4     Orange City Library - Shelving Tender

TRIM Reference:        2016/2517

RESOLVED - 16/465                                                                            Cr R Turner/Cr C Gryllis

1        That Council accept the tender from Abax Kingfisher Pty Ltd at a tender price of up to $125,068 (exc GST) for the Supply and Installation of Shelving – Orange City Library taking advantage of benefits to Council.

2        That permission be granted to affix the Council Seal to any relevant document if required.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown

 

6.5     Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project

TRIM Reference:        2016/2536

RESOLVED - 16/466                                                                            Cr R Turner/Cr C Gryllis

That this item be deferred to the next meeting of Council to be held on 15 November 2016.

 

 

6.6     Tender for Removal of Carpet and the Supply and Installation of Carpet - Orange Civic Theatre

TRIM Reference:        2016/2555

RESOLVED - 16/467                                                                           Cr C Gryllis/Cr R Gander

1        That Council declines to accept any of the tenders in relation to the removal, supply and installation of carpet at the Orange Civic Theatre.

2        That Council cancels the proposal to contract for the removal, supply and installation of carpet at the Orange Civic Theatre.

3        That Council conduct a request for quotation process for the removal, supply and installation of carpet at the Orange Civic Theatre.

4        That permission be granted for the use of the Council Seal on all relevant documents if required.

 

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown

The Meeting Closed at 8.30pm.

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016.

  


Council Meeting                                                                                    15 November 2016

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                    15 November 2016

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2016/2664

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 1 November 2016 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held 1 November 2016 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 November 2016 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 1 November 2016 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 1 November 2016 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 1 November 2016 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 1 November 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 1 November 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 1 November 2016 all resolutions were made under delegation, and the minutes are presented for noting.


 

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 1 November 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 1 November 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 1 November 2016 all resolutions were made under delegation, and the minutes are presented for noting.

 

 

Attachments

1          PDC 1 November 2016 Minutes, 2016/2601

2          EEDPC 1 November 2016 Minutes, 2016/2602

3          IPC 1 November 2016 Minutes, 2016/2603

4          SRPC 1 November 2016 Minutes, 2016/2604

5          FPC 1 November 2016 Minutes, 2016/2605

6          SPC 1 November 2016 Minutes, 2016/2606

  


Planning and Development Committee                                       15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.15pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr K Duffy, Cr R Gander, Cr N Jones, Cr G Taylor

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/459                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Planning and Development Committee of Orange City Council on 1 November 2016.

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2016/2383

RESOLVED - 16/460                                                                              Cr C Gryllis/Cr K Duffy

That the information provided in the report by the Acting Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 

 

2.2     Development Application DA 18/2015(3) - 302-304 Summer Street

TRIM Reference:        2016/2516

RESOLVED - 16/461                                                                             Cr R Gander/Cr J Davis

That Council modifies development consent DA 18/2015(1) for Food and Drink Premises at Lot 12 DP 582844 - 302-304 Summer Street, Orange pursuant to the conditions of consent in the attached modified Notice of Approval to permit an additional 12 month trial of late opening hours.

 

  

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

Voted Against

Nil

Absent

Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown

 

The Meeting Closed at 7.20PM.


Employment and Economic Development Policy Committee 15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      EEDPC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 8.02pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr C Gryllis, Cr K Duffy, Cr R Gander, Cr N Jones, Cr G Taylor, Cr R Turner

 

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

 

In the absence of the Chairperson, the Mayor Chaired the meeting.

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/479                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr J Whitton (Chairperson) Cr A Brown, Cr R Kidd and Cr S Munro for the Employment and Economic Development Policy Committee of Orange City Council on 1 November 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 Nil


 

 

2       Committee Minutes

2.1     Minutes of the Economic Development Community Committee meeting held 5 October 2016

TRIM Reference:        2016/2525

RESOLVED - 16/480                                                                              Cr C Gryllis/Cr K Duffy

1       That the charter of the Economic Development Community Committee be updated as per the amendments in the recommendation from the Committee.

2       That Council note the Committee’s plans for the December 2016 meeting of the Committee to develop ideas for economic growth which will be assessed and presented to Council as part of the process to update the Delivery/Operational Plan for 2017/18.

3       That the recommendations made by the Economic Development Community Committee at its meeting held on 5 October 2016 be adopted.

 

 

 The Meeting Closed at 8.10PM.


Infrastructure Policy Committee                                                  15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      IPC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.20pm


 1      Introduction

Attendance

Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/462                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Infrastructure Policy Committee of Orange City Council on 1 November 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 


 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee -  11 October 2016

TRIM Reference:        2016/2425

RESOLVED - 16/463                                                                             Cr R Turner/Cr K Duffy

1        That the recommendations made by the City of Orange Traffic Committee at its meeting held on 11 October 2016 be adopted, with the addition to item 3.1 - Intersection of the Escort Way and Old Forbes Road.

2        That Council forward a letter to the Roads and Maritime Service expressing concern about the intersection of the Escort Way and Old Forbes Road, seeking a determination to be reported to Council.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Jones requested information on the requirement to have an area of 45 metres for caravan parking in Byng Street.

3       General Reports

3.1     Current Works

TRIM Reference:        2016/2466

RESOLVED - 16/464                                                                             Cr J Davis/Cr R Gander

That the information provided in the report on Current Works be acknowledged.

 

 

QUESTIONS TAKEN ON NOTICE                                                                                                 

Cr Duffy requested the volume of water pumped through the Macquarie Pipeline over the last year.

 

QUESTIONS TAKEN ON NOTICE                                                                                                 

Cr Duffy requested information on the recent determination by IPart to allow increases in the cost of electricity.

 

MATTER ARISING

RESOLVED- 16/465                                                                               Cr N Jones/Cr C Gryllis

That Council review the parking arrangements and time limited parking areas in the vicinity of the Civic Square cultural precinct (to include on-street parking in Byng Street and Peisley Street).

 The Meeting Closed at 7.45 PM.


Sport and Recreation Policy Committee                                     15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      SRPC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 8.10pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

In the absence of the Chairperson, the Mayor chaired the meeting.

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/481                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor) (Chairperson), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Sport and Recreation Policy Committee of Orange City Council on 1 November 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

 

2       Committee Minutes

2.1     Minutes of the Sport and Recreation Community Committee – 23 September 2016

TRIM Reference:        2016/2406

RESOLVED - 16/482                                                                               Cr N Jones/Cr K Duffy

That the recommendations made by the Sport and Recreation Community Committee at its meeting held on 23 September 2016 be adopted.

 

 

 

2.2     Minutes of the Australia Day Community Committee Meeting - 5 October 2016

TRIM Reference:        2016/2407

RESOLVED - 16/483                                                                            Cr C Gryllis/Cr R Turner

That the recommendations made by the Australia Day Community Committee at its meeting held on 5 October 2016 be adopted.

 

 

 The Meeting Closed at 8.12PM.


Finance Policy Committee                                                                 15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 5      FPC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.45pm


 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr R Gander, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/466                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Finance Policy Committee of Orange City Council on 1 November 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Nil

 


 

 

2       Committee Minutes

2.1     Minutes of the Audit and Risk Management Committee - 30 September 2016

TRIM Reference:        2016/2527

RESOLVED - 16/467                                                                           Cr C Gryllis/Cr R Gander

That the minutes of the meeting of the Audit and Risk Management Committee held on 30 September 2016 be adopted.

 

 

3       General Reports

3.1     Statement of Bank Balances as at 29 September 2016

TRIM Reference:        2016/2493

RESOLVED - 16/468                                                                              Cr J Davis/Cr R Turner

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 29 September 2016 be acknowledged.

 

 

3.2     Request For Financial Assistance

TRIM Reference:        2016/2470

RESOLVED - 16/469                                                                              Cr R Turner/Cr J Davis

1        That a donation of $500 be made to the Clontarf Foundation as a pool fees entry credit from Cr Hamling’s allocation.

2        That Councillors specify any other donation recipients and the amounts for each donation.

 

         

 

         


 

3.3     Proposed amendments to Schedule of Fees and Charges

TRIM Reference:        2016/2560

RESOLVED - 16/470                                                                              Cr R Turner/Cr J Davis

That the following amendments to the Schedule of Fees and Charges be placed on public exhibition:

1    Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons:

a)  Remove the minimum length of stay

b)  Retain maximum length of stay of 2 weeks

c)  Low season: Night fee of $180 (Inc. GST)

d)  Low Season: Per week fee of $1,260 (Inc. GST)

e)  Peak Season: Night fee of $200 (Inc. GST)

f)  Peak Season: Per week fee of $1,400 (Inc. GST)

g)  Additional person to be charged at $30 (Inc. GST) per head

2    Fees for commercial hire of Wade Park to be as follows:

a)  Charge per day $1,000 (plus GST)

b)  Security bond $10,000 (plus GST)

3    Payment for Service – Audit and Risk Independent Committee Members:

a)  Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time.

b)  Independent member $840 per meeting (plus GST) inclusive of all reading/other time.

c)  All travel costs for independent members and chairperson to attend ARMC meetings as to be at the km rate in the Local Government State Award for the use of own vehicles.

d)  All other expenses are considered to be covered in the meeting fees.

4    Payment for Service – Conduct Review Panel Members:

a)  Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses.

b)  Sole Reviewer investigation costs:

i.   For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses.

ii.  For subsequent hours - $220 (plus GST) per hour inclusive of all expenses.

iii. Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award.

iv. Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.

c)  Conduct Review Panel members (where a Conduct Committee is formed – minimum three members):

i.   For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

ii.  For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award.

iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.

  The Meeting Closed at 7.48PM


Services Policy Committee                                                                15 November 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 6      SPC 1 November 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.48pm


 1      Introduction

Attendance

Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr K Duffy, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/471                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Services Policy Committee of Orange City Council on 1 November 2016.

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       Committee Minutes

2.1     Minutes of NAIDOC Week Working Committee 2 September 2016 and 7 October 2016

TRIM Reference:        2016/2265

RESOLVED - 16/472                                                                               Cr J Davis/Cr G Taylor

That the recommendations made by the NAIDOC Week Community Committee at its meetings held on 2 September 2016 and 7 October 2016 be adopted.

 

 

 

2.2     Minutes of the Clifton Grove Community Committee - 15 September 2016

TRIM Reference:        2016/2228

RESOLVED - 16/473                                                                            Cr R Turner/Cr C Gryllis

That the recommendations made by the Clifton Grove Community Committee at its meeting held on 15 September 2016 be adopted.

 

 

2.3     Minutes of the Orange Health Liaison Committee - 26 September 2016

TRIM Reference:        2016/2490

RESOLVED - 16/474                                                                              Cr J Davis/Cr R Turner

That the recommendations made by the Orange Health Liaison Committee at its meeting held on 26 September 2016 be adopted.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Jones requested information on the frequency and monitoring of the No Smoking laws by Department of Health.

 

2.4     Minutes of the Lucknow Community Committee - 10 October 2016

TRIM Reference:        2016/2535

RESOLVED - 16/475                                                                              Cr J Davis/Cr R Turner

That the recommendations made by the Lucknow Community Committee at its meeting held on 10 October 2016 be adopted.

 

 

2.5     Minutes of the Orange Showground Community Committee Meeting - 13 October 2016

TRIM Reference:        2016/2486

RESOLVED - 16/476                                                                              Cr J Davis/Cr R Turner

That the recommendations made by the Orange Showground Community Committee at its meeting held on 13 October 2016 be adopted.

 

 


 

 

2.6     Minutes Spring Hill Community Meeting - 17 October 2016

TRIM Reference:        2016/2476

RESOLVED - 16/477                                                                              Cr C Gryllis/Cr K Duffy

That the recommendations made by the Spring Hill Community Committee at its meeting held on 17 October 2016 be adopted.

 

 

3       General Reports

3.1     Ageing and Disability Services - Third Party Verification Report

TRIM Reference:        2016/2464

RESOLVED - 16/478                                                                              Cr J Davis/Cr R Turner

That the information provided in the report on the Ageing and Disability Services Third Party Verification be acknowledged.

 

 

 The Meeting Closed at 8.02PM.


Council Meeting                                                                                    15 November 2016

 

 

5.2     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2016/2665

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 2 February 2016 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                              15 November 2016

5.2                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

2014/745                                                                                                                                                    

OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

 

Date of Meeting

Question

Responsible Staff Member

Action

Date for completion

1 Nov

2016

Cr Duffy requested the volume of water pumped through the Macquarie Pipeline over the last year.

Manager Water and Sewer Strategic

Information provided to Councillors on 4 November 2016.

 

December 2016

Cr Duffy requested information on the recent determination by IPart to allow increases in the cost of electricity.

Director Development Services

IPART Media Release provided to Councillors in weekly email 4 November 2016.

November 2016

Cr Jones requested information on the frequency and monitoring of the No Smoking laws by Department of Health.

Director Community, Recreation and Cultural Services

Information to be provided to Councillors.

December 2016

18 Oct

2016

Cr Turner asked if rates were being levied on the former Australia Cinema site in Lords Place.

Manager Financial Services

Information provided to Councillors on 4 November 2016.

November 2016

4 October

2016

Cr Duffy requested information on the number of infringements issued for breaches of water restrictions.

Water and Sewer Strategic Manager

Email sent to Councillors 28 October 2016

November 2016

Cr Kidd requested a Briefing on the Council’s Policy on Water Restrictions.

Executive Support Manager

Background information in an email sent to Councillors on 28 October 2016.  Item added to briefing topics list.

December 2016

6 September 2016

Cr Whitton requested Council investigate funding that may be available under the Smart Cities Program or other suitable program, to upgrade CCTV technology used in the Central Business District.

Director Community, Recreation and Cultural Services

Council staff have commenced the investigation of the upgrade. The provider of CCTV visited Orange on Monday 12 September to conduct an initial review and provide advice for consideration.

Report received with a replacement plan for cameras that will be considered in future development of Delivery / Operational plans.

No funding available under smart cities program, however with the gradual upgrade of cameras there is the capacity to install facial recognition cameras.

November 2016

Cr Gryllis requested that Council invite the President of the Orange Chamber of Commerce to attend either a Council Meeting, or the Economic Development Community Committee meeting, to outline the Chamber’s suggestions on ways to encourage development in the City.

Executive Office Manager

Orange Business Chamber were scheduled for 8 November briefing but Chamber has had to postpone. They have rescheduled to the 13 December 2016 briefing session.

October 2016

16 Aug 2016

Cr Duffy asked if Council is able to apply a bond for developments in relation to any damage to infrastructure.

Manager Engineering Services

Information being collated for circulation to Councillors.

December 2016

5 Jul 2016

Cr Duffy requested that Essential Energy be asked to review lighting levels around taxi ranks in the City and particularly the taxi rank in Anson Street. 

Commercial and Emergency Services Manager

Essential Energy advised they do not undertake street lighting audits and Council would need to engage a contractor to do the audit. Staff will seek quote to undertake the audit and provide to Council for consideration of funding.

December 2016

2 Feb 2016

Cr Jones requested a briefing to discuss progress on a new caravan park.

Director Corporate and Commercial Services

Councillors have been provided with updates on progress on the relocation of the harness racing facility to Towac Park in two reports to Council (4 October 2016). Planning proposal to seek a re-zoning on the site purchased for a new caravan park at the entry to town have commenced.  Item will be added to briefing schedule as updates occur.

December 2016

 


Council Meeting                                                                                    15 November 2016

 

 

5.3     Quarterly Budget Review and Performance Indicators

TRIM REFERENCE:        2016/2666

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

This report provides the first quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.


 

Implications in this report

The September Quarterly Review process has identified variations totalling $559,547 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $2,312,878 (from $1,753,331).

 

Direction

Adopted Budget

Proposed Variations

Proposed Budget

Our City

(29,161,016)

(286,874)

(29,447,890)

Our Community

13,889,677

168,657

14,058,334

Our Economy

4,281,320

81,788

4,363,108

Our Environment

9,236,688

(523,118)

8,713,570

Total

(1,753,331)

(559,547)

(2,312,878)

The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(4,853)

(8,618)

(13,471)

Water

(2,423,538)

(540,518)

(2,964,056)

Sewer

675,060

(10,411)

664,649

Total

(1,753,331)

(559,547)

(2,312,878)

The following table presents Council’s project year-end Operating Result (before capital) by Fund.

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(51,377)

75,715

24,338

Water

(973,638)

(100,518)

(1,074,156)

Sewer

(566,062)

(70,066)

(636,128)

Total

(1,591,077)

(94,869)

(1,685,946)

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following schedules.

Adopted Budget

Proposed Variation

Revised Budget

Our City        

 

 

 

Rates

Rating income used to fund shortfall in Financial Assistant Grant

28,051,256

(165,309)

27,885,947

User Charges                           

Insurance incentive income used to fund training, chemwatch and recertification audit

0

(41,755)

(41,755)

Alignment of training budgets to adopted training program

(16,849)

(1,921)

(18,770)

Operational Grants                     

Reduction in Financial Assistant Grant budget to match funding actually supplied

(3,329,922)

165,309

(3,164,613)

Materials and Contracts                

Money from Civic Functions budget to fund donation for Eight Day Games

5,227

(2,500)

2,727

Reduction in Oracle Software to fund mapping system upgrade

20,909

(20,909)

0

Mapping system funded from reductions within program

50,641

49,359

100,000

Reduction in records software to fund mapping system upgrade

33,454

(28,450)

5,004

Chemwatch program funded from insurance incentive income

2,500

5,000

7,500

Safety system recertification audit funded from insurance incentive income

13,000

10,327

23,327

Alignment of training budgets to adopted training program

475,023

41,210

516,233

Sec 94 review funded by restricted asset

0

10,000

10,000

Internal Transfer                      

Alignment of training budgets to adopted training program

(247,463)

(64,490)

(311,953)

Capital Items

Contamination shower trailer funded from Plant Replacement Restricted Asset

0

39,500

39,500

Allocation of Building Renewal works to individual programs

246,845

(245,245)

1,600

Parks and Gardens Shed funded from Asset Renewal Budget

0

12,000

12,000

Equity                                 

Restricted asset used to fund Section 94 review

0

(10,000)

(10,000)

Restricted asset used to fund contamination shower trailer purchase

0

(39,500)

(39,500)

Our Economy            

 

 

 

Other Income                           

Alignment of budget as per hanger lease agreement

(2,274)

(2,748)

(5,022)

Capital Grants

Airport budget transferred to individual capital works – Bravo runway and micro-sealing main runway

(2,000,000)

2,000,000

0

Restart NSW funding for airport  - Taxiway Bravo Upgrade

0

(721,500)

(721,500)

Restart NSW funding for airport - Airport Runway Microseal

0

(739,000)

(739,000)

Capital Contributions                  

Capital contribution to fund capital hanger works

0

(175,303)

(175,303)

Internal Transfer                      

Alignment of training budgets to adopted training program

17,244

6,836

24,080

Capital Items

Narrambla Estate Stage 8 land development for industrial lots funded from restricted asset

0

50,000

50,000

Former hospital site funded from restricted asset – for the demolition project

0

1,715,000

1,715,000

Peisley Street shed demolition funded from restricted asset

0

25,000

25,000

Capital Items

146 March Street repairs funded from building renewals program

0

2,300

2,300

144 March Street repairs funded from building renewals program

0

10,800

10,800

Land purchase funded from restricted asset

0

6,857

6,857

Hangar works funded from restricted asset and capital contribution

0

1,992,675

1,992,675

Airport security fencing funded from restricted asset

0

53,600

53,600

Airport budget transferred to individual capital works

2,000,000

(2,000,000)

0

Runway repairs funded from restricted asset

110,000

(83,600)

26,400

Shed extension Royal Flying Doctor Service funded from restricted asset

0

30,000

30,000

Taxiway Bravo upgrade funded from capital grant (note these amounts are estimates and will be updated with finalization of the tender for the works)

0

721,500

721,500

Runway micro seal funded from capital grant (note these amounts are estimates and will be updated with finalization of the tender for the works)

0

739,000

739,000

Income received from sale of land at Narrambla

0

(33,255)

(33,255)

Narrambla Estate Stage 8 land development funded from restricted asset

0

1,301,878

1,301,878

Peisley Street shed demolition funded from restricted asset

0

316,908

316,908

Caravan Park repairs funded from building renewal program (note the budget for this is included in the “minor capital improvements” area of the budget

0

64,600

64,600

 

Equity                                 

Restricted asset used to fund land purchase

0

(6,857)

(6,857)

Restricted asset used to fund Airport hangar works

0

(1,817,372)

(1,817,372)

Restricted asset used to fund Airport security fencing

0

(53,600)

(53,600)

Restricted asset used to fund runway repairs

(110,000)

83,600

(26,400)

Restricted asset used to fund shed extension- Royal Flying Doctor Service

0

(30,000)

(30,000)

Restricted asset used to fund Narrambla Estate Stage 8

0

(1,351,878)

(1,351,878)

Restricted asset used to fund former hospital site

0

(1,715,000)

(1,715,000)

Restricted asset used to fund Peisley Street demolition

0

(341,908)

(341,908)

Proceeds from sale of land at Narrambla to be transferred onto restricted asset

0

33,255

33,255

Our Community           

 

 

 

Other Income                           

RMS funding received - Parent workshops

(2,578)

778

(1,800)

RMS funding received - Log Book Run Event

(10,769)

10,769

0

RMS funding received - Child restraints

(6,466)

2,966

(3,500)

RMS funding received - Drink Driving Awareness Program

0

(4,500)

(4,500)

RMS funding received - Watch Out Kids About program

0

(200)

(200)

T20 cricket sales to offset materials and contracts expenditure

0

(45,000)

(45,000)

Club grant funding received - Learn to Swim

0

(1,000)

(1,000)

Club grant funding received - Migrant support workshop

0

(650)

(650)

Subsidy received by Western Information and Neighbourhood Centre

(1,076)

(1,397)

(2,473)

Operational Grants                     

Professional development grant funded from restricted asset -Courallie Childcare

0

(10,722)

(10,722)

Operational unspent grant for Aboriginal Supported Playgroup - Play equipment

0

(18,080)

(18,080)

Operational unspent grant for Aboriginal Supported Playgroup - Childcare trainee

0

(23,000)

(23,000)

Professional Development Grant funded from restricted asset -Spring Street Childcare

0

(10,639)

(10,639)

Professional Development Grant funded from restricted asset -Yarrawong Childcare

0

(13,876)

(13,876)

Capital Grants

Capital grant for John Patrick Hamilton VC Memorial

0

(25,000)

(25,000)

Capital grant for disabled lift and change facilities at Aquatic Centre

0

(32,000)

(32,000)

Operational contributions              

RMS funding received -Free Cuppa for the Driver

0

(5,000)

(5,000)

RMS funding received- Mock Crash

0

(750)

(750)

RMS funding received -Green Man/Red Man pedestrian campaign

0

(3,000)

(3,000)

Capital Contributions                  

Capital contribution for John Patrick Hamilton VC Memorial

0

(25,000)

(25,000)

Capital contribution for Edye Park basketball court shelter

0

(50,000)

(50,000)

Capital contribution for Margaret Stevenson outdoor gym shelter

0

(50,000)

(50,000)

Employee Costs                         

Transfer Theatre employee cleaning costs to materials and contracts

30,567

(30,567)

0

Aboriginal Childcare program funded from restricted asset.

0

23,000

23,000

Materials and Contracts                

Scout camp renewal work reclassified as capital project

50,000

(50,000)

0

Parent workshops  funded from RMS

2,578

(778)

1,800

Log Book Run Event funded from restricted asset

10,769

(7,882)

2,887

Child restraints  - RMS funding received

6,466

(2,966)

3,500

Free Cuppa for the Driver - RMS funding received

0

5,000

5,000

Drink Driving Awareness program - RMS funding received

0

4,500

4,500

Mock Crash - RMS funding received

0

750

750

Green Man/Red Man pedestrian campaign - RMS funding received

0

3,000

3,000

Watch Out  for Kids Program - Stickers - RMS funding received

0

200

200

RSPCA annual management fee -correction to annual budget

288,607

(10,839)

277,768

Increase to signage for donation Light it Red for Dyslexia

0

2,000

2,000

T20 cricket funded from ticket sales

0

45,000

45,000

Theatre cleaning costs from employee costs

3,197

30,567

33,764

Childcare development for Courallie funded from restricted asset

0

22,405

22,405

Aboriginal Supported Playgroup - Play equipment funded from unspent operational grant

0

18,080

18,080

Childcare development Spring Street funded from restricted asset

0

25,309

25,309

Childcare development Yarrawong funded from restricted asset

0

32,983

32,983

Holiday Merge program funded from restricted asset

0

19,986

19,986

Learn to Swim program funded by Club grants

0

1,000

1,000

Migrant Support workshops funded by Club grants

0

650

650

Internal Transfer                      

Alignment of training budgets to adopted training program

121,567

23,348

144,915

 

 

 

 

Capital Items

Cook Park rewire funded from building renewals

0

25,000

25,000

Cook Park roofing funded from building renewals

0

10,000

10,000

Scout camp renewal work reclassified from materials and contracts

0

50,000

50,000

John Patrick Hamilton VC Memorial from capital contribution and grant

0

50,000

50,000

Edye Park Basketball Court Shelter funded from capital contribution

0

50,000

50,000

Margaret Stevenson outdoor gym shelter funded from capital contribution

0

50,000

50,000

Pool pumps funded from restricted asset

0

43,405

43,405

Pool staffroom renovations funded from restricted asset

0

76,000

76,000

Reduction to change room refurbishment to fund other Aquatic centre capital works

130,000

(123,203)

6,797

Pool remediation works funded from restricted asset

0

30,200

30,200

Aquatic disabled lift funded from capital grant and restricted asset

0

47,000

47,000

CCTV Aquatic Centre funded from reduction in change room refurbishment

0

32,203

32,203

Theatre works funded from building renewals

0

8,900

8,900

Theatre heater funded from reduction to air conditioning budget

0

8,000

8,000

Function Centre works funded from building renewals

0

17,500

17,500

Books funded from restricted asset

0

47,926

47,926

Library refurbishment funded from restricted asset

0

246,974

246,974

Reduction in air conditioner budget to fund theatre heater bank

280,000

(8,000)

272,000

79 Kite Street maintenance works funded from building renewals

0

62,870

62,870

Courallie switchboard upgrade funded from building renewals

0

5,000

5,000

Painting of gables funded from building renewals

0

7,000

7,000

Sheeting funded from building renewals

0

4,675

4,675

Painting of ceilings funded from building renewals

0

14,600

14,600

Equity                                 

Restricted asset used to fund Log boog run

0

(2,887)

(2,887)

Restricted asset used to fund other Aquatic Centre capital projects

(100,000)

100,000

0

Restricted asset used to fund remediation works at Aquatic Centre

0

(30,200)

(30,200)

Restricted asset used to fund pool pumps

0

(43,405)

(43,405)

Restricted asset used to fund pool staffroom renovations

0

(76,000)

(76,000)

Restricted asset used to fund Aquatic disabled lift

0

(15,000)

(15,000)

Restricted asset used to fund CCTV at Aquatic Centre

0

(9,000)

(9,000)

Restricted asset used to fund books

0

(47,926)

(47,926)

Restricted asset used to fund Library refurbishment

0

(246,974)

(246,974)

Restricted asset used to fund professional development - Courallie

0

(11,683)

(11,683)

Restricted asset used to fund professional development - Spring St

0

(14,670)

(14,670)

Restricted asset used to fund professional development - Yarrawong

0

(19,107)

(19,107)

Restricted asset used to fund Holiday Merge program

0

(19,986)

(19,986)

Our Environment

 

 

 

Operational Grants                     

Alignment of budget to match  Financial Assistant Grant - Roads maintenance

(563,156)

(2,867)

(566,023)

Alignment of budget to match  Financial Assistant Grant - Road construction

(499,388)

(2,557)

(501,945)

Alignment of RMS funding to specific projects

(50,000)

50,000

0

Operational grant to fund Orange Active Travel Plan

0

(11,625)

(11,625)

Capital Grants                         

New Fixing Local Roads Grant

0

(490,000)

(490,000)

Additional grant for Road Rehab Program

0

(10,000)

(10,000)

Capital grant to fund Kite St -Sampson St intersection upgrade

0

(16,300)

(16,300)

Capital grant to fund Kite St -Woodward intersection upgrade

0

(6,700)

(6,700)

Capital grant to fund Byng St - Sampson St intersection upgrade

0

(39,300)

(39,300)

Capital grant to fund Ophir Road shoulder widening

0

(372,000)

(372,000)

Additional grant for underline rail crossing

(300,000)

(126,150)

(426,150)

Additional grant for Southern Link Cycleway paths

(80,000)

(31,010)

(111,010)

Additional grant for roundabout retrofit

(20,000)

(20,000)

(40,000)

Additional grant for on-road cycleway markings

(30,000)

(25,000)

(55,000)

Align budget to capital grant received for cycle ramps

0

(14,040)

(14,040)

 

Employee Costs                         

Budget required to fund Anzac Day road closures

0

5,000

5,000

Reduction in bus shelter employees costs and materials and contracts relating to fund Anzac Day road closures

21,195

(3,000)

18,195

Materials and Contracts                

Additional budget funded from plant expenses

0

3,205

3,205

Reduction to fund licence renewals

122,673

(1,555)

121,118

Reduction to materials and contracts to fund employee costs

2,284

(2,000)

284

Orange Active Travel Plan funded from operational grant

0

11,625

11,625

Education program Try 2 wheels program funded from operational grant

6,000

6,000

12,000

Reduction in outdoor improvements -to fund additional training

4,308

(1,000)

3,308

Plant Expenses                         

Reduction in plant salaries and wages  to fund additional training and materials and contracts

10,245

(3,350)

6,895

Internal Transfer                      

Alignment of training budgets to adopted training program

68,270

35,935

104,205

Capital Items

Increase in road reseal program funded by reduction in rehab program

864,024

23,541

887,565

Fixing Local Roads Program - Grant funded

0

490,000

490,000

Reduction in road rehabilitation to fund increase in reseal program

574,865

(23,541)

551,324

Increase in road rehabilitation program - funded by grant and rest asset

0

95,000

95,000

Waratah Link Road funded from restricted asset

0

827,952

827,952

NDR upgrade works funded from restricted asset

0

326,310

326,310

East Orange Channel widening funded from restricted asset

0

200,000

200,000

Underline rail crossing funded from capital grant

300,000

65,180

365,180

Southern Link Cycleway paths funded from capital grant

80,000

31,010

111,010

Roundabout retrofit funded from capital grant

20,000

20,000

40,000

On-road cycleway markings funded from capital grant

30,000

25,000

55,000

Cycling Towns project funded from capital grant

10,000

9,380

19,380

Cycle ramps funded from capital grant

0

14,040

14,040

Reallocation of RMS cycleways to specific projects

100,000

(50,000)

50,000

Kite Street -Sampson Street intersection upgrade funded from capital grant

0

28,890

28,890

Kite Street - Woodward Road intersection upgrade funded from capital grant

0

20,110

20,110

Byng Street - Sampson Street intersection upgrade funded from capital grant

0

58,890

58,890

Ophir Road shoulder widening funded from capital grant

0

372,000

372,000

Waratah cycleway funded from restricted asset

0

11,000

11,000

Footpath construction at Clem McFawn Place funded from restricted asset

0

5,000

5,000

Footpath construction at Escort Way funded from restricted asset

0

50,000

50,000

Footpath rehabilitation funded from restricted asset

150,000

171,730

321,730

Equity                                 

Additional Restricted Asset funding for road rehabilitation program

0

(85,000)

(85,000)

Restricted asset used to fund Waratah Link Road

0

(827,952)

(827,952)

Restricted asset used to fund NDR upgrade

0

(326,310)

(326,310)

Increase in restricted asset funding for East Orange Channel widening

(117,000)

(200,000)

(317,000)

Restricted asset used to fund Waratah Cycleway

0

(11,000)

(11,000)

Restricted asset used to fund footpath rehabilitation

(150,000)

(171,730)

(321,730)

Restricted asset used to fund footpath construction at Clem McFawn Place

0

(5,000)

(5,000)

Restricted asset used to fund footpath construction at Escort Way

0

(50,000)

(50,000)

Water Fund (Our Environment)

 

 

 

Other Expenses                         

Reduction at Icely Road Filter Plant to fund backwash to waste valves

389,090

(50,000)

339,090

Reduction at Suma Park Pump Station  to fund backwash to waste valves

422,352

(50,000)

372,352

Internal Transfer                      

Alignment of training budgets to adopted training program

18,978

(518)

18,460

Capital Items

Removal of minor works as works not required

40,000

(40,000)

0

Leeds Parade water main augmentation funded from restricted asset

250,000

(250,000)

0

Local Infrastructure Renewal Scheme – Southern Suburb Augmentation Water - works not required

2,659,000

(2,659,000)

0

Removal of Lone Pine Ave water pressure upgrade as works being undertaken as part of Orange to Carcoar Pipeline Project

750,000

(750,000)

0

Water mains extension funded from restricted asset

0

75,000

75,000

Backflow upgrade funded from restricted asset

0

30,000

30,000

Glenroi Oval backflow upgrade funded from restricted asset

0

20,000

20,000

Nile Street water main replacement funded from restricted asset

0

300,000

300,000

Backwash to waste valves funded from reduction in other expenses

0

100,000

100,000

Gosling Creek Dam upgrade funded from reduction from water mains extension

0

250,000

250,000

Suma Park Dam upgrade funded from restricted asset

0

939,835

939,835

Macquarie River Pipeline funded from restricted asset

0

393,674

393,674

Equity                                 

Restricted asset used to fund Leeds Parade water main augmentation

(250,000)

250,000

0

LIRS works not required

(2,659,000)

2,659,000

0

Restricted asset used to fund water mains extension

0

(75,000)

(75,000)

Restricted asset used to fund backflow upgrade

0

(30,000)

(30,000)

Restricted asset used to fund Nile Street water main replacement

0

(300,000)

(300,000)

Restricted asset used to fund Glenroi Oval backflow

0

(20,000)

(20,000)

Restricted asset used to fund Suma Park Dam

0

(939,835)

(939,835)

Restricted asset used to fund Macquarie Pipeline

0

(393,674)

(393,674)

Sewer Fund (Our Environment)

 

 

 

User Charges

Private works - Usage charges

0

(67,540)

(67,540)

Transfer private works user charges to private works program - Sewer

(6,455)

6,455

0

 Employee Costs

Private works employee costs funded from private works user charges

0

22,000

22,000

Materials and Contracts                

Private works material and contracts expenditure funded from private works user charges

0

29,465

29,465

Transfer private works material and contracts to private works program

5,380

(5,380)

0

Reduction in Integrated Water Cycle Management Strategy to fund Lake Canobolas sewer strategy

53,846

(15,000)

38,846

Reduction in Trade Waste to fund additional training

42,447

(7,300)

35,147

Remediation works funded from reduction to other expenditure

0

40,000

40,000

Reduction in Sewer reconstruction renewals  to fund Botanic Garden sewer lines

15,225

(15,000)

225

Reduction in sewer activities to fund additional training

10,150

(2,000)

8,150

Plant Expenses

Private works -Plant expenditure funded from user charges

0

15,000

15,000

Other Expenses                         

Reduction to waste water treatment to fund materials and contracts, water availability charge

556,602

(119,655)

436,947

Internal Transfer                      

Alignment of training budgets to adopted training program

18,301

(1,111)

17,190

 Water Availability-Internal

Water availability charge funded by reduction in other expenditure

124,309

50,000

174,309

Capital Items

Reduction in online monitor renovations to fund boundary fence

14,210

(14,210)

0

Reduction in non-potable pumps to fund boundary fence

9,135

(9,135)

0

Boundary fence funded from reduction in other capital works , and other expenditure

0

43,000

43,000

Aeration upgrade funded from restricted asset

0

100,000

100,000

STP internal road renewal funded from restricted asset

0

100,000

100,000

Inlet works funded from reduction to others expenditure

0

10,000

10,000

Sewer strategy reduction from investigation of in-house alternatives

798,000

(698,000)

100,000

Phillip Street pre-construction funded from restricted asset

0

281,000

281,000

Clergate Road/ Leeds Parade preconstruction funded from restricted asset

0

458,000

458,000

Spring Hill to Orange funded from restricted asset

0

2,000,000

2,000,000

Leeds Parade project funded from restricted asset

0

215,000

215,000

Sewer line offset by reduction to materials and contracts

0

15,000

15,000

Sewer Strategy offset by reduction to materials and contracts

0

15,000

15,000

Equity                                 

Restricted asset used to fund aeration upgrade

0

(100,000)

(100,000)

Restricted asset used to fund STP internal road renewal

0

(100,000)

(100,000)

Sewer strategy reduction from investigation of in-house alternatives

(798,000)

698,000

(100,000)

Restricted asset used to fund Phillip Street pre-construction

0

(281,000)

(281,000)

Restricted asset used to fund Clergate Road/ Leeds Parade pre-construction

0

(458,000)

(458,000)

Restricted asset used to fund Spring Hill to Orange project

0

(2,000,000)

(2,000,000)

Restricted asset used to fund Leeds Parade project

0

(215,000)

(215,000)

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.

Policy and Governance Implications

This report is prepared in accordance with the Integrated Planning and Reporting Guidelines as issued by the Office of Local Government.

 

Recommendation

1    That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – July to September 2016, be acknowledged.

2    That the variations arising from the September Quarterly Budget Review, amounting to an improvement of $559,547, be adopted.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

·    Council approved a $15M roads program

·    Placed on exhibition a sponsorship program to support the local Harness Racing Club over the next 10 years

·    Awarded the tender for civil works on stage 8 of the Narrambla Business Park industrial subdivision

·    Opened the new Visitor Information Centre in the Orange Regional Museum complex

·    Provided assistance to the local rugby union and rugby league teams involved in their respective finals games

·    Provided $156,515 in financial assistance to organisations who applied for donations/sponsorships. $84,878 is provided in donations and the balance of $71,637 is provided as sponsorships. 

·    Considered the tender to demolish a Council-owned shed in Peisley Street

·    Received a planning proposal for an extension to the North Orange Shopping Centre

·    Planning for Australia Day and Carols by Candlelight events progressed

·    A review of the way Council funds tourism services commenced. Over 100 people attended the Orange Regional Tourism Workshops facilitated by Council.

·    The demolition tender development application was approved and the tender to clear the old hospital site was advertised in the quarter

·    Adoption of Council’s Community committee structure during the quarter

·    Concept plan developed for the creation of a Mountain Bike Trail on Mount Canobolas

·    4,908 meals delivered under Council’s Meals on Wheels Program

·    Average of 86.17% utilisation of Council’s Childcare Centres

·    Supported accommodation provided for 10 adults with a disability

·    Successful audit of the Airport by the Civil Aviation Safety Authority. 13,608 passengers through the airport.

·    228 property inspections by Council’s weeds team.

·    $171,730 has been added to the $150,000 budget in the footpaths program to expand the footpaths program.

·    Electricity charges were re-estimated and reduced by $211K due to savings realised in water and sewer pump stations and treatment plants. 

·    Rates and charges remained outstanding was 11.41% which compares very favourably to the level of the same period last year which was 32.59%.

·    Council is investigating alternate, less costly, short to medium term strategies in order to provide sewer services to the new residential land in the Ploughmans Valley and North Orange areas. This approach involves reviewing how we operate our system and the potential recommissioning of a sewer pump station. The sewer strategy project will now be done in-house and has resulted in an adjustment to reduce the costs of the project significantly.


 

Other Expenses

Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.

 

 

Review of Income

The following chart provides a snapshot of the split of Council’s income.

 

Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.

As Council’s annual rates are levied in July of each year, it is appropriate to see that this income is almost fully recognised in the first quarter.

Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the September quarter 25% should have been received.

 

Rates and Charges Collection

For the first quarter, a total of $2,176,934.42 (11.41%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 32.59% of the amount payable remained outstanding.

 


 

Review of Expenditure

The following chart provides a snapshot of the progress of Council’s expenditure.

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. As presented in the above chart most of these expense groups are on track with the exception of some savings being evidenced within Materials and Contracts.

Depreciation is another item which ordinarily would be consistent throughout the year however depreciation is not able to be generated until after the finalisation of the previous year’s financial statements. As at the end of the quarter, these statements were still in the process of being prepared ready for audit.

On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the September Quarter 25% should have been paid.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2016 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Aaron Jones, Responsible Accounting Officer

 

Attachments

1          Performance Indicators - Quarter 1 - 2016/2020, D16/51159

2          Financial Summaries - September Review - 2016/2017, D16/54035

3          Major Works Table - September Review - 2016/2017, D16/54044

  


Council Meeting                                                                                                              15 November 2016

5.3                       Quarterly Budget Review and Performance Indicators

Attachment 1      Performance Indicators - Quarter 1 - 2016/2020

 

Quarterly Performance Indicators

Delivery/Operational Plan 2016/20

Quarter 1 – July to September 2016

 

 

 

 

 

D16/51159

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.1

Maintain Delegations and Sub-Delegations Register

Review delegations to the General Manager in November annually

n

Delegations and Sub-Delegations managed during the quarter. A full review of delegations to the General Manager will be undertaken in the next quarter.

Update and distribute sub-delegations to staff in December annually

1.1.2

Provide information to Councillors on training and development opportunities

Number of opportunities for training notified to Councillors

n

Information has been provided to Councillors in relation to training opportunities as they arise.

1.1.3

Undertake testing of Council's Business Continuity Plan (BCP)

BCP tested and reviewed in December annually

n

A scenario test for the Business Continuity Plan for the Civic Centre was undertaken during the quarter.

1.1.4

Maintain the Enterprise Risk Management System

Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee

n

The Enterprise Risk Management System was maintained during the quarter. A summary of Risk Assessments undertaken during the quarter was prepared. Planning commenced for the review of the Corporate Risk Register.

Compliance reporting quarterly to Directors

1.1.5

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Increase social media engagement and reach by 25%

n

There has been an increase in social media activity during the quarter. There has been a particular focus on road works and the creation of new videos to better explain the scope of works and how roads are built and maintained.
The Council website is updated daily and attracts more than 20,000 page views a week.

Maintain the Council website with weekly updates


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.1

Manage Council’s Records System

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member

n

All incoming letters and emails to Council were registered into Council's system on a daily basis, and allocated to the appropriate staff member for action.

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November

n

Annual report commenced.

Quarterly reports presented to Council within two months of the end of each quarter

1.2.3

Establish and support Council Meetings, Policy Committees and Council's Community Committee Network

Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings

n

Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes.

The Community Committee network structure was finalised in September, together with the annual meetings schedule established and Charters reviewed.

All Community Committees are being requested to consider items to be considered in Council's strategic planning processes.

Review Council's Community Committee network structure in September annually

Establish the annual Committee Meetings Schedule in September annually

Undertake a strategic planning session with all Community Committees in September-October annually

Review Charters of Community Committees in October annually

Annual Report from the Audit and Risk Management Committee by April

Report of complaints under Council's Code of Conduct to Council by December annually

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

1.2.4

Implement Information Technology Strategy initiatives

Virtualisation server and storage hardware refresh replacement completed

n

Rollout of 182 personal computers and 21 laptops.

Replacement of the virtualisation server iis set down to commence in February 2017.

The services review is to be undertaken from February 2017 to June 2017.

The remote access system upgrade is to commence in November 2016.
Records management system upgrade is in test in November 2016. Go live is planned for April 2017.


The review of cloud and operational issues and currently underway, due for completion in March 2017.

Services review - desktop management system, online payment processing and other E-services, security, intranet software

Remote access system upgrade

Upgrade records management system

Review cloud computing security and operational issues

1.2.5

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly reports to Council on the performance of the investment portfolio

n

Monthly reports on Council's investment portfolio reported to Council in accordance with legislative requirements. Council's return on investments continues to exceed the benchmark as set by Council's Long Term Financial Plan.


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Performance Indicator

Status

Progress Report

1.3.1

Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)

Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016

n

Development Control Plan in draft state, including Shiralee and Infill components.

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November

n

Data for Regional State of the Environment Report has been collated and is currently being printed for distribution in November.

1.3.3

Support the Local Emergency Management Committee (LEMC)

Finalise Council's input into local emergency planning in conjunction with key agencies

n

The Local Emergency Management Committee Standard Operating Procedures have been reviewed and endorsed.
The Airport Emergency Plan has been reviewed and endorsed.

1.3.4

Support the Rural Fire Service

Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.

n

Attendance at the Bush Fire Management Committee and Zone Liaison Committee.
Staff attended the Rural Fire Service forum in Dubbo, which covered the coming fire season and new funding arrangements.


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by June 2017

n

Council received and adopted the Integrated Planning and Reporting documents on the 24 May 2016.

Due to the merger proposal from the NSW Government, the election scheduled for September 2016 was deferred. A legal challenge from Cabonne Council has caused further time to elapse in the determination of the merger proposal.

The due date of June 2017 for the next comprehensive Community Strategic Plan update therefore needs to be amended with advice of when the next election is to be held determining when the Community Strategic Plan update is due.

Work on the 2015/16 Annual report has commenced.

Annual minor review of the Community Strategic Plan by February annually

Finalisation of the Delivery/Operational Plan by June annually

Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan

Preparation of the Annual Report by October annually

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan

Ref

Task

Performance Indicator

Status

Progress Report

1.4.1

Maintain a framework of relevant policies and procedures

Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September

n

Council reviewed the Payment of Expenses and Provision of Facilities strategic policy in September 2016.
Council considered the Operational Policy for the Aquatic Centre Usage, which was also exhibited during the quarter. Council adopted the Outdoor Dining Areas Policy during the quarter following public exhibition. Council also commenced work on the Draft Infill Development Strategic Policy, with consultation being undertaken with various stakeholder groups. 7 Operational Policies were reviewed during the quarter, including the adoption and roll-out of the Drug and Alcohol Policy, with training being undertaken with all Council staff on the new policy. The Business Continuity Planning Operational Policy was also adopted during the quarter.

Facilitate the review of Operational Policies annually

1.4.2

Ensure Councillors are made aware of key Policy requirements

Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April

n

Training for Councillors on specific provisions in relation to the Code of Conduct and Code of Meeting Practice will be organised early in 2017, however when required, information is circulated to Councillors on policy provisions.

1.4.3

Maintain and implement the Disability Action Plan 2012/16

Facilitate the implementation of tasks within the Disability Action Plan

n

Council is required under the Disability Inclusion Act 2014 to undertake disability action planning by 1 July 2017. In preparation for the development of the plan consultation has been undertaken with disability service providers and representatives of Cabonne and Blayney Councils given the nature of the local service network. Relevant Council staff have attended training provided by Local Government NSW to support the appropriate preparation of the plan.

Develop the 2017/20 Disability Inclusion Action Plan


 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums

Ref

Task

Performance Indicator

Status

Progress Report

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Host community information sessions on key projects and activities as appropriate

n

Council has issued more than 30 media releases for the quarter.
The Your Say site within the Council website received 9,500 visitors during the reporting period.
There were 3 e-newsletters issued in the quarter.

During the quarter the number of ‘Likes’ on the main council Facebook page grew by 18% from 3039 to 3605. During the same period, the number of Facebook users engaging with the page varied widely week to week, depending on the topics being posted about and discussed. This ranged from 1,232 people per week through to 6,721 per week.
The number of Twitter impressions showed steady growth over the period from 9.8K (July) to 11K (August) to 14.2K (September) up by 44% over the quarter.

Issue bulletins through the Council E-news service monthly

Issue media releases at a minimum of one weekly

Maintain Council's social media presence and provide information on a weekly basis via social media

Provide at least one media briefing per week


 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive

Ref

Task

Performance Indicator

Status

Progress Report

2.2.1

Provide a highly responsive customer service function

Undertake monthly training of Customer Service Team on key issues

n

Training for the Customer Service Team continues on a regular basis. The next training will be in June 2017. The focus over the last quarter has been to update procedures for armed hold-up, with training to be undertaken in the near future by the police.

All issues reported to Council  via the website, phone, e‑mail or in person,  are added to the Customer Request Management system within two days of receipt and allocated to the appropriate staff member for action.

 2,942 requests were entered during the quarter. Council's after-hours phone service continues to be provided.

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days

Continue to provide after-hours call answering service

Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders

Ref

Task

Performance Indicator

Status

Progress Report

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services

n

Council maintained strong relationships with regional and key lobby groups during the year, including CENTROC, NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils, Environment and Waterways Alliance and Local Land Services.

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.1 - Provide opportunities for potential candidates who wish  to stand for Local Government elections to become  familiar with Council processes, activities and services

Ref

Task

Performance Indicator

Status

Progress Report

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner

n

With the deferral of the Local Government Election for Orange until September 2017, no action required at this stage.

Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election


 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Performance Indicator

Status

Progress Report

3.2.1

Implement the Workforce Management Plan

Implement succession planning for identified critical positions

n

Succession planning in place.
Equal Employment Opportunity plan items - commenced review of plan.

Review of apprentices and cadets management commenced.
Improvements to Human Resources on line system - project on hold while awaiting system update..
Safety plan:

·      New Drug and Alcohol Policy rolled out across Council with random testing commenced.

·      Smoke Free Workplace Policy implemented.

·      Further asbestos management plan training undertaken in quarter.
First quarter safety inspections have been completed.

·      Office of the Federal Safety Commissioner project audits are complete and have scored over 80% compliance.

·      StateCover safety audit results achieved a score of 90.6% for Work Health Safety management system and 93.3% for specific hazards.

·      AS4801 recertification has been maintained until 24 August 2019.

Employee Recognition Procedure reviewed.
Leadership training for managers in budget preparation delivered.

Complete the action plan outlined in the Equal Employment Opportunity Management Plan

Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees

Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets

Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors

Review the Employee Recognition Policy

Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites

Implement leadership programs including recruitment, performance management and new manager induction


 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders

Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Performance Indicator

Status

Progress Report

3.3.1

Apply Council's adopted Donations and Grants Policy to support the community

Report requests for support to Council quarterly

n

Requests for Financial Assistance (and donations) are reported to Council as each request is received.  In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $18,996 during the quarter:

-       Pay It Forward Community Shed

-       Cerebral Palsy Alliance

-       Leukaemia Foundation

-       Catherine McAuley Primary School

-       Orange Business Chamber

-       Parkrun Australia

-       The Come Together Choir

-       Foodcare

-       Orange Eight Day Games

-       Canobolas High School

-       Anson Street School

-       Tristan Harrison

-       Stephanie Harrison

-       Orange High School


 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Performance Indicator

Status

Progress Report

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region

n

Council met with Local Government NSW and the Office of Local Government during the quarter. Conversations with Centroc were held regarding opportunity for the Centroc Board to pursue when the next Centroc Board meeting is held at Parliament House. Application for Stronger Regions funding made during the quarter. Engagement with NBN Co on the rollout of infrastructure continues with the completion of works scheduled for October 2016.

 

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Performance Indicator

Status

Progress Report

4.2.1

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Support opportunities for cultural exchange

n

During the quarter a group of students from Canobolas Rural Technological High School visited Japan.

Finalise employment skills exchange program with Mt Hagen


 

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.1

Engage with the community in the planning and development of public open space

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space

n

Consultation through the Parks, Trees and Waterways Community Committee to select the replacement plant type for the Anson Street median following review by staff and a consultant was undertaken.

Cook Park Master Plan reviewed by December 2016, then annually

Botanic Gardens Master Plan reviewed by December 2016, then annually

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Sir Jack Brabham Park Sports Centre - Stage 1 commenced

n

Council has worked with the Orange Triathlon Club to improve the accessibility of Gosling Creek Reserve and Reservoir for organised sporting activities. Approvals and concept designs completed with works program completion in December 2016.
Planning and concept design work for the Orange Botanic Gardens boardwalk across the Billabong has commenced and are due to be completed until March 2017.

Renewal of the Orange Botanic Garden's Billabong boardwalk

5.1.3

Increase utilisation and functionality of the Orange Showground

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground

n

Orange Showground pavilion construction is progressing. On completion the utilisation and functionality of the showground will be increased. Scheduled works due for completion February 2017.


 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Performance Indicator

Status

Progress Report

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years

n

Safety inspections, repair and maintenance to play facilities across the Local Government Area has been undertaken on a monthly basis during the reporting period.

Moulder Park master plan - allocated funding used to leverage additional funding through grants programs. Quotations sought for the supply and installation of outdoor table tennis tables and a small court sports arena. Awaiting determination of grant submission prior to commencing on ground works.

Undertake playground inspections for each playground on a monthly basis

Re-oil the Orange Adventure Playground by June every two years

Moulder Park Master Plan works

Replacement of pedestrian timber bridges in Moulder Park

5.2.2

Implement the renewal and enhancement of recreational assets

Renewal of Wade Park floodlighting

n

Planning and concept design work for the upgrading of facilities, including the Wade Park flood lighting and a play facility for north Orange has commenced.
The tender for the Robertson Park was issued on 26 August 2016. The tender closed on 30 September 2016.

Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade

Upgrade Play Facilities

Sir Jack Brabham Park - installation of playground

Max Stewart Oval - installation of training lights

Construct Robertson Park toilets

Rosewood Oval - installation of training lights


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

Ref

Task

Performance Indicator

Status

Progress Report

6.1.1

Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community

Annual planning session conducted and implementation of the Action Plan

n

A neighbour aid planning session was conducted 4 July 2016 to determine social support activities for older people and people with disability. Monthly meetings were conducted for the Women's Shed in developing the service model. Planning commenced for the International Day of People with Disability celebration in December 2016. A funding submission was completed for the Seniors Festival 2016 event.
The Men's Group was successful in attracting funds through ClubGrants for day trips for 12 socially isolated men.
The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 4 August 2016.

Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program

n

Council's Sports Facilities Partnership grants were awarded as follows:

·      Orange BMX Club

·      Orange Hockey Incorporated

·      Orange District Football Association.

Development of Cricket Centre of Excellence - Wade Park

6.2.2

Development of recreational sporting precinct

Development of concept plan and preliminary costing

n

Planning proposal for rezoning of the site completed. Negotiation of draft contract completed and documents issued.

6.2.3

Develop the Canobolas Precinct

Develop the Mount Canobolas precinct for mountain bike activities

n

Council has identified the potential to create a Mountain Bike Trail Centre on Mt Canobolas encompassing both the State Conservation Area and NSW Forestry Land.
Following consultation with various stakeholders, a concept plan has been developed by consultants, World Trail which will be considered at a meeting of Council on 4 October 2016.

Improvements to the Pump House

6.2.4

Fund works at the Scout Camp

Report on facilities upgraded

n

Council have allocated $50,000 2016/17. Discussions continuing with Scouts NSW on future management of the facility and the priority of works.

6.2.5

Install solar lighting on Emmaville cottage

Installation of lighting

n

Project scheduled to start in April 2017.


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices

Ref

Task

Performance Indicator

Status

Progress Report

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least five major events annually

n

Orange was scheduled to host a National Rugby Championships game on 24 September 2016 between NSW Country Eagles and Perth Spirit however the event needed to be relocated due to significant rainfall and subsequent ground conditions.

6.3.2

Operate the Orange Aquatic Centre

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

n

No audits conducted by NSW Health or Royal Lifesaving during this time (NSW Health Audits would be prompted by health issues flags (ie noted cryptospyridium outbreaks etc) and Royal Life Saving Audits are voluntary and we have not had any in the past 12 months).

Repairs completed to 50m pool.
Staff room renovations commenced.
Attendance for the 1st quarter was 20,068 compared to 19,000 for the same period last year.
656 students were enrolled in learn to swim. Occupancy rate varies term to term – annual target is 90%.
Term 3 (quarter one in 2016/17) did not hit 90% occupancy rate.
Repairs - changerooms - not completed - have been deferred for 12 months so that office spaces could be renovated to accommodate increase in permanent staff contingent. New office fit out - complete, and new staff room renovation (in the space of the old office) is 99% complete - one day of work to finalise some minor details.
Walkway between amenities and café - completed.
Repair wet deck, diving pool - not completed, has been deferred due to other urgent works being required in the intervening period (ie, 50m filter repairs, 50m bulkhead liner leaking and tiles coming off wall, repairs to 50m outlet valve)..

Maintain 90% occupancy rate for all learn to swim classes

Upgrade Aquatic Centre changerooms

Walkway between amenities and Cafe

Repair wet deck, diving pool


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Performance Indicator

Status

Progress Report

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Provide recreational activities including after school and school holiday activities for identified young people

n

After school activities were provided at the Orange Christian School and through the Designing Futures program. Activities included sport, cultural and hip hop dance, bush toy making, business tours (exposure to employment opportunities) and support with homework activities with approximately 62 young people attending. 30 participants attended the Merge Holiday Activity programs enjoying hip hop, movies skate board painting, trips to Flip Out, Ten Pin Bowling and the Regional Conservatorium. 15 participants in the Orange Youth Advisory Council (YAC), undertook a band night attended by approximately 60 young people.

All services are delivered in line with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998.

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually

6.4.2

Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support for three events annually

n

Through Council's Bicycling Community Committee,  a major Bike Week Promotion, Bike Fest was scheduled to take place at the Moulder Park Velodrome on 18 September 2016. Unfortunately significant rainfall on the day of the event meant that it had to be postponed. The event has been rescheduled for 4 December 2016.

6.4.3

Engage the community in the Parks Alive program and environmental activities

Deliver four school programs, four educational programs and four community events per annum

n

Wet weather and saturated ground conditions caused the cancellation of National Tree day usually held in July. Events held included Calare School, Ploughman's Hill Estate, Ploughman's Wetland and Clifton Grove


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth

Ref

Task

Performance Indicator

Status

Progress Report

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP)

n

Council has continued representation at the monthly Canobolas Crime Prevention Partnership meetings and the meetings of the Orange Liquor Accord. The Community Safety and Crime Prevention Committee meets quarterly.

Participate in the Orange Liquor Accord

Promote the Operation Never Again program

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Compile and submit six monthly reports to the Attorney General on the implementation of the Act

n

The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 January to 30 June 2016 was submitted to the NSW Attorney General's Department on 25 August 2016.


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Performance Indicator

Status

Progress Report

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Deliver the Road Safety Officer Action Plan

n

The Local Government Road Safety Program 2016/17 includes:

·      $3,500       Child restrain checking days

·      $3,000       Green man/Red man pedestrian campaign

·      $4,000       Drink Driving Campaign - Plan B

·      $5,000       Free Cuppa for the Driver

Workshops for parents and supervisors of learner drivers were conducted during the reporting period:

·    3 PCYC Traffic Offenders Presentations - Driving the Facts

·    2 presentations of Use the Road Safely - A guide for older pedestrians

·    Promotion of the Be Seen, Be Safe, Drive with your Headlights On

·    3 Log Book Run events for learner drivers

Development of share the road safely with motorists and cyclists’ campaign.
Driver fatigue campaign, letters to all food businesses in Orange and Cabonne to participate in the 2017.
Development a webpage for Free Cuppa for the Driver.

7.2.2

Manage companion animals within the City

Review Companion Animals Management Plan annually

n

Ranger Services have been provided. Additional signage relating to dogs on key recreational walkways has been installed. The first Companion Animals Community Committee Meeting was held in August.

Deliver Ranger Services

7.2.3

Manage abandoned articles within the City

Report abandoned shopping trolleys to stores

n

Trolleys are reported as identified.

7.2.4

Increase the safety of pedestrians and cyclists

Deliver an education program to improve driver awareness of pedestrians and cyclists

n

The Local Government Road Safety Program has been approved $3,000 for 2016/17 for the pedestrian campaign Green Man/Red Man.
2 presentations of Use the Road Safely – A guide for older pedestrians
Development of share the road safely with motorists and cyclists campaign.

 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan

n

Implementation of Strategic Plan commenced.

 

8.1.2

Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan

Actions implemented in accordance with the Strategic Plans

n

In accordance with the strategic plan, negotiations for the 2017 theatre program are in place with a range of engagement opportunities confirmed.

Develop a policy for programming to provide artistic direction and assist in selective processes

Develop annual Strategic Marketing Plans

8.1.3

Engage the community in the development of the Region Art Gallery's programs

Meet quarterly with the advisory group to assess exhibition proposals

n

The quarterly Exhibitions Advisory Group meeting will be held in November.

Seek input from teachers in the development of the educational program on an ongoing basis

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly

8.1.4

Improve the visitor experience through increased functionality of galleries and associated public spaces

Install windows in West Room

n

The refurbishment of the Foyer, East and West rooms are partly subject to Capital Works funding from ArtsNSW which is yet to be announced. This will be completed during third quarter 2016/17. Repairs to flooring in Gallery 3 are scheduled for February 2017.

Replace blinds

Complete minor modifications to walls and storage areas in the West Room

Upgrade furniture

Install data projector and associated equipment


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

8.1.5

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

n

Gallery is currently developing an Instagram account and our Facebook presence is growing steadily. The Gallery Director was interviewed on ABC Central West in this quarter, with a regular monthly interview -initiated by the ABC- now in place from November onwards. We continue to run our regular Central Western Daily "At the Gallery" column. Gallery is currently gathering all relevant material for the publication of the 2017 exhibition program, which will be release in January 2017 and disseminated widely.

8.1.6

Reduce the carbon footprint of the Gallery

Investigate energy efficient devices for gallery lighting

n

Still in the planning phase which will explore ways of reducing electricity usage in our exhibition spaces through motion sensor lighting and reducing reliance on plastic wrapping for packaging of artworks. Gallery 2 could use a combination of LED and fluorescent lighting.

8.1.7

Manage the Gallery collection to museum industry standards

Complete the migration of database records to the new Content Management System (Vernon)

n

Vernon is now in regular use and is becoming our main tool for tracking object movement, image files, permissions. All items are being photographed, numbered and cleaned. All data is being prepared for the upload of the entire collection online for public access. Discussion with Still Space Architecture to prepare the concept design for the new storage facility and additional exhibition space has commenced.

Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection

Identify and pursue opportunities for improvements to collection storage facilities


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

8.1.8

Deliver the Orange Regional Gallery Exhibition, Education and Public Programs

Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets

n

This quarter saw the 2016 Kedumba Drawing Award held successfully at the Gallery for the third time, as well as two major touring exhibitions 'Country and Western: Landscape re-imagined' and Roy Jackson Retrospective. These all had associated public programs which have included tours, floortalks, a lecture series, and educational activities The Gallery is partnering with the Orange Youth Arts Festival once again to deliver educational activities to young people, including two workshops run by DLUX media, and one by gallery staff on contemporary art. Our upstairs exhibition space will see regular shows based on our collection .For the first in this series, local curator, Madeleine Holborow was invited to create an exhibition based on prints from the collection.

Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget

8.1.9

Delivery Annual Performing Arts Program

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

n

Development and implementation of the 2017 annual season nearing completion.
There are currently four dedicated children's productions planned.

Present a dedicated annual children's program for primary and secondary students

Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs

Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities

Develop an annual satisfaction survey of patrons and hirers


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

8.1.10

Develop the cultural and community facilities within the Civic Precinct

Concept planning prepared for the precinct by June 2017

n

Museum completed construction. Visitor Information Centre opened in the quarter.

8.1.11

Development of options for new Planetarium and Conservatorium

Project Plan for approved project implemented according to budget and timeframes

n

Expression of Interest for design completed with three architects selected to submit quotations for design of facility to DA stage. Quotations to close 5 November with contractor to be appointed. Development application to be lodged March 2017.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Performance Indicator

Status

Progress Report

8.2.1

Deliver the Orange Library Service

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement

n

Requirements of the Strategic Plan and Joint Agreement met.
Planning underway to mark Library's 60th birthday.

Identification of items for inclusion on 2017 Calendar of Events. This will be compiled next quarter.


Storytime/Ten Minutes a Day/Baby Book Time and Music for Little Ears offered weekly during school term.


Relevant staff undertaking training towards implementation of NSW Public Libraries Strategy for indigenous services.

Commemorate the Library's 60th birthday in November 2016

Develop a calendar of events and activities by January annually

Host the 2017 NSW and ACT Family History Association Annual Conference

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines

Implement NSW Public Libraries Strategy for indigenous services

8.2.2

Make the Library's heritage collections available on-line

Continue to add digitised and digital content to the Spydus Library Management System