Agenda of Council Meeting - 15 November 2016

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr J Davis OAM (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance

1.1 APOLOGIES

RESOLVED - 16/457 Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr J Whitton for the Council Meeting of Orange City Council on 1 November 2016 and leave of absence granted to Cr Kidd to 7 November 2016.

1.2 ACKNOWLEDGEMENT OF COUNTRY

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr C Gryllis declared a pecuniary interest in item 6.3 in Closed Council (North Orange Traffic) as a Real Estate Agent acting for land adjacent to this site.

1.4 REGISTER OF DISCLOSURES

Council noted the tabling of the Register of Disclosures for 2015/2016.

2 Mayoral Minutes

Nil

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 16/458 Cr R Gander/Cr R Turner

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 October 2016.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.15PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.12PM

4 Notices of Motion/Notices of Rescission

Nil

5 General Reports

5.1 Statement of Investments - September 2016

TRIM Reference: 2016/2445

RESOLVED - 16/459 Cr K Duffy/Cr C Gryllis

1 That Council receives the Statement of Investments as at 30 September 2016.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

5.2 Christmas/New Year Recess

TRIM Reference: 2016/2467

RESOLVED - 16/460 Cr R Gander/Cr R Turner

1 That Council approves the Christmas close down from Monday 26 December 2016 to reopen Tuesday 3 January 2017.

2 That during the period from 26 December 2016 to 7 February 2017, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the General Manager (so that the General Manager and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).

COUNCIL FOLDER

Council recevied a letter from the Rotary Club of Orange Inc thanking Council for its support for the Orange Community Markets held on 23 October 2016 at the Moulder Park netball courts.

RESOLVED - 16/461 Cr C Gryllis/Cr J Davis

That Council express its appreciation to staff members Rachel Butler and Daniel Drum for assistance provided to organisers of the recent Community Markets.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

** Cr Jones expressed concern about Item 6.3 North Orange Traffic and this item being listed in a Closed Meeting.

RESOLVED - 16/462 Cr R Gander/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Sale of part of road reserve - Ophir Road

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.2 Lease Hangar Site R Orange Airport

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3 North Orange Traffic

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4 Orange City Library - Shelving Tender

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.5 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.6 Tender for Removal of Carpet and the Supply and Installation of Carpet - Orange Civic Theatre

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.19pm.

The Mayor declared the Ordinary Meeting of Council resumed at 8.29pm.

7 Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1 Sale of part of road reserve - Ophir Road

TRIM Reference: 2016/2395

RESOLVED - 16/463 Cr K Duffy/Cr R Gander

1 That Council sell part of the road reserve adjacent to 62 Ophir Road and 19 Daydawn Place for the sum of $35,000.

2 That the proceeds of sale be allocated to the Land Development Reserve.

3 That approval be granted for the use of the Council Seal on relevant documents.

6.2 Lease Hangar Site R Orange Airport

TRIM Reference: 2016/2474

RESOLVED - 16/464 Cr C Gryllis/Cr R Gander

That Council defer consideration this report to include in the report the name of the owner of the property and inclusion of a plan identifying Hangar Site R.

6.3 North Orange Traffic

TRIM Reference: 2016/2515

Cr C Gryllis declared pecuniary interest in this item as a Real Estate Agent acting for land adjacent to this area.

In the absence of a quorum, this item will be re-listed for consideration at the next Council Meeting to be held on 15 November 2016.

6.4 Orange City Library - Shelving Tender

TRIM Reference: 2016/2517

RESOLVED - 16/465 Cr R Turner/Cr C Gryllis

1 That Council accept the tender from Abax Kingfisher Pty Ltd at a tender price of up to $125,068 (exc GST) for the Supply and Installation of Shelving – Orange City Library taking advantage of benefits to Council.

2 That permission be granted to affix the Council Seal to any relevant document if required.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner
Voted Against	Nil
Absent	Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown

6.5 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project

TRIM Reference: 2016/2536

RESOLVED - 16/466 Cr R Turner/Cr C Gryllis

That this item be deferred to the next meeting of Council to be held on 15 November 2016.

6.6 Tender for Removal of Carpet and the Supply and Installation of Carpet - Orange Civic Theatre

TRIM Reference: 2016/2555

RESOLVED - 16/467 Cr C Gryllis/Cr R Gander

1 That Council declines to accept any of the tenders in relation to the removal, supply and installation of carpet at the Orange Civic Theatre.

2 That Council cancels the proposal to contract for the removal, supply and installation of carpet at the Orange Civic Theatre.

3 That Council conduct a request for quotation process for the removal, supply and installation of carpet at the Orange Civic Theatre.

4 That permission be granted for the use of the Council Seal on all relevant documents if required.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner
Voted Against	Nil
Absent	Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown

The Meeting Closed at 8.30pm.

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016.

Date of Meeting	Question	Responsible Staff Member	Action	Date for completion
1 Nov 2016	Cr Duffy requested the volume of water pumped through the Macquarie Pipeline over the last year.	Manager Water and Sewer Strategic	Information provided to Councillors on 4 November 2016.	December 2016
Cr Duffy requested information on the recent determination by IPart to allow increases in the cost of electricity.	Director Development Services	IPART Media Release provided to Councillors in weekly email 4 November 2016.	November 2016
Cr Jones requested information on the frequency and monitoring of the No Smoking laws by Department of Health.	Director Community, Recreation and Cultural Services	Information to be provided to Councillors.	December 2016
18 Oct 2016	Cr Turner asked if rates were being levied on the former Australia Cinema site in Lords Place.	Manager Financial Services	Information provided to Councillors on 4 November 2016.	November 2016
4 October 2016	Cr Duffy requested information on the number of infringements issued for breaches of water restrictions.	Water and Sewer Strategic Manager	Email sent to Councillors 28 October 2016	November 2016
Cr Kidd requested a Briefing on the Council’s Policy on Water Restrictions.	Executive Support Manager	Background information in an email sent to Councillors on 28 October 2016. Item added to briefing topics list.	December 2016
6 September 2016	Cr Whitton requested Council investigate funding that may be available under the Smart Cities Program or other suitable program, to upgrade CCTV technology used in the Central Business District.	Director Community, Recreation and Cultural Services	Council staff have commenced the investigation of the upgrade. The provider of CCTV visited Orange on Monday 12 September to conduct an initial review and provide advice for consideration. Report received with a replacement plan for cameras that will be considered in future development of Delivery / Operational plans. No funding available under smart cities program, however with the gradual upgrade of cameras there is the capacity to install facial recognition cameras.	November 2016
Cr Gryllis requested that Council invite the President of the Orange Chamber of Commerce to attend either a Council Meeting, or the Economic Development Community Committee meeting, to outline the Chamber’s suggestions on ways to encourage development in the City.	Executive Office Manager	Orange Business Chamber were scheduled for 8 November briefing but Chamber has had to postpone. They have rescheduled to the 13 December 2016 briefing session.	October 2016
16 Aug 2016	Cr Duffy asked if Council is able to apply a bond for developments in relation to any damage to infrastructure.	Manager Engineering Services	Information being collated for circulation to Councillors.	December 2016
5 Jul 2016	Cr Duffy requested that Essential Energy be asked to review lighting levels around taxi ranks in the City and particularly the taxi rank in Anson Street.	Commercial and Emergency Services Manager	Essential Energy advised they do not undertake street lighting audits and Council would need to engage a contractor to do the audit. Staff will seek quote to undertake the audit and provide to Council for consideration of funding.	December 2016
2 Feb 2016	Cr Jones requested a briefing to discuss progress on a new caravan park.	Director Corporate and Commercial Services	Councillors have been provided with updates on progress on the relocation of the harness racing facility to Towac Park in two reports to Council (4 October 2016). Planning proposal to seek a re-zoning on the site purchased for a new caravan park at the entry to town have commenced. Item will be added to briefing schedule as updates occur.	December 2016

Council Meeting 15 November 2016

5.3 Quarterly Budget Review and Performance Indicators

TRIM REFERENCE: 2016/2666

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

This report provides the first quarter review of the 2016/20 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Our City, Our Community, Our Economy, Our Environment) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Implications in this report

The September Quarterly Review process has identified variations totalling $559,547 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $2,312,878 (from $1,753,331).

Direction	Adopted Budget	Proposed Variations	Proposed Budget
Our City	(29,161,016)	(286,874)	(29,447,890)
Our Community	13,889,677	168,657	14,058,334
Our Economy	4,281,320	81,788	4,363,108
Our Environment	9,236,688	(523,118)	8,713,570
Total	(1,753,331)	(559,547)	(2,312,878)

The following table presents Council’s projected year-end result by Fund (Note: Cost to Council includes capital expenditure, capital income and funding).

Fund	Adopted Budget	Proposed Variations	Proposed Budget
General	(4,853)	(8,618)	(13,471)
Water	(2,423,538)	(540,518)	(2,964,056)
Sewer	675,060	(10,411)	664,649
Total	(1,753,331)	(559,547)	(2,312,878)

The following table presents Council’s project year-end Operating Result (before capital) by Fund.

Fund	Adopted Budget	Proposed Variations	Proposed Budget
General	(51,377)	75,715	24,338
Water	(973,638)	(100,518)	(1,074,156)
Sewer	(566,062)	(70,066)	(636,128)
Total	(1,591,077)	(94,869)	(1,685,946)

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, have been detailed in the following schedules.

	Adopted Budget	Proposed Variation	Revised Budget
Our City
*Rates*
Rating income used to fund shortfall in Financial Assistant Grant	28,051,256	(165,309)	27,885,947

*User Charges*
Insurance incentive income used to fund training, chemwatch and recertification audit	0	(41,755)	(41,755)
Alignment of training budgets to adopted training program	(16,849)	(1,921)	(18,770)

*Operational Grants*
Reduction in Financial Assistant Grant budget to match funding actually supplied	(3,329,922)	165,309	(3,164,613)

*Materials and Contracts*
Money from Civic Functions budget to fund donation for Eight Day Games	5,227	(2,500)	2,727
Reduction in Oracle Software to fund mapping system upgrade	20,909	(20,909)	0
Mapping system funded from reductions within program	50,641	49,359	100,000
Reduction in records software to fund mapping system upgrade	33,454	(28,450)	5,004
Chemwatch program funded from insurance incentive income	2,500	5,000	7,500
Safety system recertification audit funded from insurance incentive income	13,000	10,327	23,327
Alignment of training budgets to adopted training program	475,023	41,210	516,233
Sec 94 review funded by restricted asset	0	10,000	10,000

*Internal Transfer*
Alignment of training budgets to adopted training program	(247,463)	(64,490)	(311,953)

*Capital Items*
Contamination shower trailer funded from Plant Replacement Restricted Asset	0	39,500	39,500
Allocation of Building Renewal works to individual programs	246,845	(245,245)	1,600
Parks and Gardens Shed funded from Asset Renewal Budget	0	12,000	12,000

*Equity*
Restricted asset used to fund Section 94 review	0	(10,000)	(10,000)
Restricted asset used to fund contamination shower trailer purchase	0	(39,500)	(39,500)

Our Economy
*Other Income*
Alignment of budget as per hanger lease agreement	(2,274)	(2,748)	(5,022)

*Capital Grants*
Airport budget transferred to individual capital works – Bravo runway and micro-sealing main runway	(2,000,000)	2,000,000	0
Restart NSW funding for airport - Taxiway Bravo Upgrade	0	(721,500)	(721,500)
Restart NSW funding for airport - Airport Runway Microseal	0	(739,000)	(739,000)

*Capital Contributions*
Capital contribution to fund capital hanger works	0	(175,303)	(175,303)

*Internal Transfer*
Alignment of training budgets to adopted training program	17,244	6,836	24,080

*Capital Items*
Narrambla Estate Stage 8 land development for industrial lots funded from restricted asset	0	50,000	50,000
Former hospital site funded from restricted asset – for the demolition project	0	1,715,000	1,715,000
Peisley Street shed demolition funded from restricted asset	0	25,000	25,000

*Capital Items*
146 March Street repairs funded from building renewals program	0	2,300	2,300
144 March Street repairs funded from building renewals program	0	10,800	10,800
Land purchase funded from restricted asset	0	6,857	6,857
Hangar works funded from restricted asset and capital contribution	0	1,992,675	1,992,675
Airport security fencing funded from restricted asset	0	53,600	53,600
Airport budget transferred to individual capital works	2,000,000	(2,000,000)	0
Runway repairs funded from restricted asset	110,000	(83,600)	26,400
Shed extension Royal Flying Doctor Service funded from restricted asset	0	30,000	30,000
Taxiway Bravo upgrade funded from capital grant (note these amounts are estimates and will be updated with finalization of the tender for the works)	0	721,500	721,500
Runway micro seal funded from capital grant (note these amounts are estimates and will be updated with finalization of the tender for the works)	0	739,000	739,000
Income received from sale of land at Narrambla	0	(33,255)	(33,255)
Narrambla Estate Stage 8 land development funded from restricted asset	0	1,301,878	1,301,878
Peisley Street shed demolition funded from restricted asset	0	316,908	316,908
Caravan Park repairs funded from building renewal program (note the budget for this is included in the “minor capital improvements” area of the budget	0	64,600	64,600

*Equity*
Restricted asset used to fund land purchase	0	(6,857)	(6,857)
Restricted asset used to fund Airport hangar works	0	(1,817,372)	(1,817,372)
Restricted asset used to fund Airport security fencing	0	(53,600)	(53,600)
Restricted asset used to fund runway repairs	(110,000)	83,600	(26,400)
Restricted asset used to fund shed extension- Royal Flying Doctor Service	0	(30,000)	(30,000)
Restricted asset used to fund Narrambla Estate Stage 8	0	(1,351,878)	(1,351,878)
Restricted asset used to fund former hospital site	0	(1,715,000)	(1,715,000)
Restricted asset used to fund Peisley Street demolition	0	(341,908)	(341,908)
Proceeds from sale of land at Narrambla to be transferred onto restricted asset	0	33,255	33,255

Our Community
*Other Income*
RMS funding received - Parent workshops	(2,578)	778	(1,800)
RMS funding received - Log Book Run Event	(10,769)	10,769	0
RMS funding received - Child restraints	(6,466)	2,966	(3,500)
RMS funding received - Drink Driving Awareness Program	0	(4,500)	(4,500)
RMS funding received - Watch Out Kids About program	0	(200)	(200)
T20 cricket sales to offset materials and contracts expenditure	0	(45,000)	(45,000)
Club grant funding received - Learn to Swim	0	(1,000)	(1,000)
Club grant funding received - Migrant support workshop	0	(650)	(650)
Subsidy received by Western Information and Neighbourhood Centre	(1,076)	(1,397)	(2,473)

*Operational Grants*
Professional development grant funded from restricted asset -Courallie Childcare	0	(10,722)	(10,722)
Operational unspent grant for Aboriginal Supported Playgroup - Play equipment	0	(18,080)	(18,080)
Operational unspent grant for Aboriginal Supported Playgroup - Childcare trainee	0	(23,000)	(23,000)
Professional Development Grant funded from restricted asset -Spring Street Childcare	0	(10,639)	(10,639)
Professional Development Grant funded from restricted asset -Yarrawong Childcare	0	(13,876)	(13,876)

*Capital Grants*
Capital grant for John Patrick Hamilton VC Memorial	0	(25,000)	(25,000)
Capital grant for disabled lift and change facilities at Aquatic Centre	0	(32,000)	(32,000)

*Operational contributions*
RMS funding received -Free Cuppa for the Driver	0	(5,000)	(5,000)
RMS funding received- Mock Crash	0	(750)	(750)
RMS funding received -Green Man/Red Man pedestrian campaign	0	(3,000)	(3,000)

*Capital Contributions*
Capital contribution for John Patrick Hamilton VC Memorial	0	(25,000)	(25,000)
Capital contribution for Edye Park basketball court shelter	0	(50,000)	(50,000)
Capital contribution for Margaret Stevenson outdoor gym shelter	0	(50,000)	(50,000)

*Employee Costs*
Transfer Theatre employee cleaning costs to materials and contracts	30,567	(30,567)	0
Aboriginal Childcare program funded from restricted asset.	0	23,000	23,000

*Materials and Contracts*
Scout camp renewal work reclassified as capital project	50,000	(50,000)	0
Parent workshops funded from RMS	2,578	(778)	1,800
Log Book Run Event funded from restricted asset	10,769	(7,882)	2,887
Child restraints - RMS funding received	6,466	(2,966)	3,500
Free Cuppa for the Driver - RMS funding received	0	5,000	5,000
Drink Driving Awareness program - RMS funding received	0	4,500	4,500
Mock Crash - RMS funding received	0	750	750
Green Man/Red Man pedestrian campaign - RMS funding received	0	3,000	3,000
Watch Out for Kids Program - Stickers - RMS funding received	0	200	200
RSPCA annual management fee -correction to annual budget	288,607	(10,839)	277,768
Increase to signage for donation Light it Red for Dyslexia	0	2,000	2,000
T20 cricket funded from ticket sales	0	45,000	45,000
Theatre cleaning costs from employee costs	3,197	30,567	33,764
Childcare development for Courallie funded from restricted asset	0	22,405	22,405
Aboriginal Supported Playgroup - Play equipment funded from unspent operational grant	0	18,080	18,080
Childcare development Spring Street funded from restricted asset	0	25,309	25,309
Childcare development Yarrawong funded from restricted asset	0	32,983	32,983
Holiday Merge program funded from restricted asset	0	19,986	19,986
Learn to Swim program funded by Club grants	0	1,000	1,000
Migrant Support workshops funded by Club grants	0	650	650

*Internal Transfer*
Alignment of training budgets to adopted training program	121,567	23,348	144,915

*Capital Items*
Cook Park rewire funded from building renewals	0	25,000	25,000
Cook Park roofing funded from building renewals	0	10,000	10,000
Scout camp renewal work reclassified from materials and contracts	0	50,000	50,000
John Patrick Hamilton VC Memorial from capital contribution and grant	0	50,000	50,000
Edye Park Basketball Court Shelter funded from capital contribution	0	50,000	50,000
Margaret Stevenson outdoor gym shelter funded from capital contribution	0	50,000	50,000
Pool pumps funded from restricted asset	0	43,405	43,405
Pool staffroom renovations funded from restricted asset	0	76,000	76,000
Reduction to change room refurbishment to fund other Aquatic centre capital works	130,000	(123,203)	6,797
Pool remediation works funded from restricted asset	0	30,200	30,200
Aquatic disabled lift funded from capital grant and restricted asset	0	47,000	47,000
CCTV Aquatic Centre funded from reduction in change room refurbishment	0	32,203	32,203
Theatre works funded from building renewals	0	8,900	8,900
Theatre heater funded from reduction to air conditioning budget	0	8,000	8,000
Function Centre works funded from building renewals	0	17,500	17,500
Books funded from restricted asset	0	47,926	47,926
Library refurbishment funded from restricted asset	0	246,974	246,974
Reduction in air conditioner budget to fund theatre heater bank	280,000	(8,000)	272,000
79 Kite Street maintenance works funded from building renewals	0	62,870	62,870
Courallie switchboard upgrade funded from building renewals	0	5,000	5,000
Painting of gables funded from building renewals	0	7,000	7,000
Sheeting funded from building renewals	0	4,675	4,675
Painting of ceilings funded from building renewals	0	14,600	14,600

*Equity*
Restricted asset used to fund Log boog run	0	(2,887)	(2,887)
Restricted asset used to fund other Aquatic Centre capital projects	(100,000)	100,000	0
Restricted asset used to fund remediation works at Aquatic Centre	0	(30,200)	(30,200)
Restricted asset used to fund pool pumps	0	(43,405)	(43,405)
Restricted asset used to fund pool staffroom renovations	0	(76,000)	(76,000)
Restricted asset used to fund Aquatic disabled lift	0	(15,000)	(15,000)
Restricted asset used to fund CCTV at Aquatic Centre	0	(9,000)	(9,000)
Restricted asset used to fund books	0	(47,926)	(47,926)
Restricted asset used to fund Library refurbishment	0	(246,974)	(246,974)
Restricted asset used to fund professional development - Courallie	0	(11,683)	(11,683)
Restricted asset used to fund professional development - Spring St	0	(14,670)	(14,670)
Restricted asset used to fund professional development - Yarrawong	0	(19,107)	(19,107)
Restricted asset used to fund Holiday Merge program	0	(19,986)	(19,986)

Our Environment
*Operational Grants*
Alignment of budget to match Financial Assistant Grant - Roads maintenance	(563,156)	(2,867)	(566,023)
Alignment of budget to match Financial Assistant Grant - Road construction	(499,388)	(2,557)	(501,945)
Alignment of RMS funding to specific projects	(50,000)	50,000	0
Operational grant to fund Orange Active Travel Plan	0	(11,625)	(11,625)

*Capital Grants*
New Fixing Local Roads Grant	0	(490,000)	(490,000)
Additional grant for Road Rehab Program	0	(10,000)	(10,000)
Capital grant to fund Kite St -Sampson St intersection upgrade	0	(16,300)	(16,300)
Capital grant to fund Kite St -Woodward intersection upgrade	0	(6,700)	(6,700)
Capital grant to fund Byng St - Sampson St intersection upgrade	0	(39,300)	(39,300)
Capital grant to fund Ophir Road shoulder widening	0	(372,000)	(372,000)
Additional grant for underline rail crossing	(300,000)	(126,150)	(426,150)
Additional grant for Southern Link Cycleway paths	(80,000)	(31,010)	(111,010)
Additional grant for roundabout retrofit	(20,000)	(20,000)	(40,000)
Additional grant for on-road cycleway markings	(30,000)	(25,000)	(55,000)
Align budget to capital grant received for cycle ramps	0	(14,040)	(14,040)

*Employee Costs*
Budget required to fund Anzac Day road closures	0	5,000	5,000
Reduction in bus shelter employees costs and materials and contracts relating to fund Anzac Day road closures	21,195	(3,000)	18,195

*Materials and Contracts*
Additional budget funded from plant expenses	0	3,205	3,205
Reduction to fund licence renewals	122,673	(1,555)	121,118
Reduction to materials and contracts to fund employee costs	2,284	(2,000)	284
Orange Active Travel Plan funded from operational grant	0	11,625	11,625
Education program Try 2 wheels program funded from operational grant	6,000	6,000	12,000
Reduction in outdoor improvements -to fund additional training	4,308	(1,000)	3,308

*Plant Expenses*
Reduction in plant salaries and wages to fund additional training and materials and contracts	10,245	(3,350)	6,895

*Internal Transfer*
Alignment of training budgets to adopted training program	68,270	35,935	104,205

*Capital Items*
Increase in road reseal program funded by reduction in rehab program	864,024	23,541	887,565
Fixing Local Roads Program - Grant funded	0	490,000	490,000
Reduction in road rehabilitation to fund increase in reseal program	574,865	(23,541)	551,324
Increase in road rehabilitation program - funded by grant and rest asset	0	95,000	95,000
Waratah Link Road funded from restricted asset	0	827,952	827,952
NDR upgrade works funded from restricted asset	0	326,310	326,310
East Orange Channel widening funded from restricted asset	0	200,000	200,000
Underline rail crossing funded from capital grant	300,000	65,180	365,180
Southern Link Cycleway paths funded from capital grant	80,000	31,010	111,010
Roundabout retrofit funded from capital grant	20,000	20,000	40,000
On-road cycleway markings funded from capital grant	30,000	25,000	55,000
Cycling Towns project funded from capital grant	10,000	9,380	19,380
Cycle ramps funded from capital grant	0	14,040	14,040
Reallocation of RMS cycleways to specific projects	100,000	(50,000)	50,000
Kite Street -Sampson Street intersection upgrade funded from capital grant	0	28,890	28,890
Kite Street - Woodward Road intersection upgrade funded from capital grant	0	20,110	20,110
Byng Street - Sampson Street intersection upgrade funded from capital grant	0	58,890	58,890
Ophir Road shoulder widening funded from capital grant	0	372,000	372,000
Waratah cycleway funded from restricted asset	0	11,000	11,000
Footpath construction at Clem McFawn Place funded from restricted asset	0	5,000	5,000
Footpath construction at Escort Way funded from restricted asset	0	50,000	50,000
Footpath rehabilitation funded from restricted asset	150,000	171,730	321,730

*Equity*
Additional Restricted Asset funding for road rehabilitation program	0	(85,000)	(85,000)
Restricted asset used to fund Waratah Link Road	0	(827,952)	(827,952)
Restricted asset used to fund NDR upgrade	0	(326,310)	(326,310)
Increase in restricted asset funding for East Orange Channel widening	(117,000)	(200,000)	(317,000)
Restricted asset used to fund Waratah Cycleway	0	(11,000)	(11,000)
Restricted asset used to fund footpath rehabilitation	(150,000)	(171,730)	(321,730)
Restricted asset used to fund footpath construction at Clem McFawn Place	0	(5,000)	(5,000)
Restricted asset used to fund footpath construction at Escort Way	0	(50,000)	(50,000)

Water Fund (Our Environment)
*Other Expenses*
Reduction at Icely Road Filter Plant to fund backwash to waste valves	389,090	(50,000)	339,090
Reduction at Suma Park Pump Station to fund backwash to waste valves	422,352	(50,000)	372,352

*Internal Transfer*
Alignment of training budgets to adopted training program	18,978	(518)	18,460

*Capital Items*
Removal of minor works as works not required	40,000	(40,000)	0
Leeds Parade water main augmentation funded from restricted asset	250,000	(250,000)	0
Local Infrastructure Renewal Scheme – Southern Suburb Augmentation Water - works not required	2,659,000	(2,659,000)	0
Removal of Lone Pine Ave water pressure upgrade as works being undertaken as part of Orange to Carcoar Pipeline Project	750,000	(750,000)	0
Water mains extension funded from restricted asset	0	75,000	75,000
Backflow upgrade funded from restricted asset	0	30,000	30,000
Glenroi Oval backflow upgrade funded from restricted asset	0	20,000	20,000
Nile Street water main replacement funded from restricted asset	0	300,000	300,000
Backwash to waste valves funded from reduction in other expenses	0	100,000	100,000
Gosling Creek Dam upgrade funded from reduction from water mains extension	0	250,000	250,000
Suma Park Dam upgrade funded from restricted asset	0	939,835	939,835
Macquarie River Pipeline funded from restricted asset	0	393,674	393,674
*Equity*
Restricted asset used to fund Leeds Parade water main augmentation	(250,000)	250,000	0
LIRS works not required	(2,659,000)	2,659,000	0
Restricted asset used to fund water mains extension	0	(75,000)	(75,000)
Restricted asset used to fund backflow upgrade	0	(30,000)	(30,000)
Restricted asset used to fund Nile Street water main replacement	0	(300,000)	(300,000)
Restricted asset used to fund Glenroi Oval backflow	0	(20,000)	(20,000)
Restricted asset used to fund Suma Park Dam	0	(939,835)	(939,835)
Restricted asset used to fund Macquarie Pipeline	0	(393,674)	(393,674)

Sewer Fund (Our Environment)
*User Charges*
Private works - Usage charges	0	(67,540)	(67,540)
Transfer private works user charges to private works program - Sewer	(6,455)	6,455	0

*Employee Costs*
Private works employee costs funded from private works user charges	0	22,000	22,000

*Materials and Contracts*
Private works material and contracts expenditure funded from private works user charges	0	29,465	29,465
Transfer private works material and contracts to private works program	5,380	(5,380)	0
Reduction in Integrated Water Cycle Management Strategy to fund Lake Canobolas sewer strategy	53,846	(15,000)	38,846
Reduction in Trade Waste to fund additional training	42,447	(7,300)	35,147
Remediation works funded from reduction to other expenditure	0	40,000	40,000
Reduction in Sewer reconstruction renewals to fund Botanic Garden sewer lines	15,225	(15,000)	225
Reduction in sewer activities to fund additional training	10,150	(2,000)	8,150

*Plant Expenses*
Private works -Plant expenditure funded from user charges	0	15,000	15,000

*Other Expenses*
Reduction to waste water treatment to fund materials and contracts, water availability charge	556,602	(119,655)	436,947

*Internal Transfer*
Alignment of training budgets to adopted training program	18,301	(1,111)	17,190

*Water Availability-Internal*
Water availability charge funded by reduction in other expenditure	124,309	50,000	174,309

*Capital Items*
Reduction in online monitor renovations to fund boundary fence	14,210	(14,210)	0
Reduction in non-potable pumps to fund boundary fence	9,135	(9,135)	0
Boundary fence funded from reduction in other capital works , and other expenditure	0	43,000	43,000
Aeration upgrade funded from restricted asset	0	100,000	100,000
STP internal road renewal funded from restricted asset	0	100,000	100,000
Inlet works funded from reduction to others expenditure	0	10,000	10,000
Sewer strategy reduction from investigation of in-house alternatives	798,000	(698,000)	100,000
Phillip Street pre-construction funded from restricted asset	0	281,000	281,000
Clergate Road/ Leeds Parade preconstruction funded from restricted asset	0	458,000	458,000
Spring Hill to Orange funded from restricted asset	0	2,000,000	2,000,000
Leeds Parade project funded from restricted asset	0	215,000	215,000
Sewer line offset by reduction to materials and contracts	0	15,000	15,000
Sewer Strategy offset by reduction to materials and contracts	0	15,000	15,000

*Equity*
Restricted asset used to fund aeration upgrade	0	(100,000)	(100,000)
Restricted asset used to fund STP internal road renewal	0	(100,000)	(100,000)
Sewer strategy reduction from investigation of in-house alternatives	(798,000)	698,000	(100,000)
Restricted asset used to fund Phillip Street pre-construction	0	(281,000)	(281,000)
Restricted asset used to fund Clergate Road/ Leeds Parade pre-construction	0	(458,000)	(458,000)
Restricted asset used to fund Spring Hill to Orange project	0	(2,000,000)	(2,000,000)
Restricted asset used to fund Leeds Parade project	0	(215,000)	(215,000)

Note: Equity includes the funds internally or externally restricted. Examples include funds collected through Section 94 Developer Contributions, the balance of unexpended specific purpose grants, or other funds preserved by a specific Council resolution.

Policy and Governance Implications

This report is prepared in accordance with the Integrated Planning and Reporting Guidelines as issued by the Office of Local Government.

Recommendation

1 That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – July to September 2016, be acknowledged.

2 That the variations arising from the September Quarterly Budget Review, amounting to an improvement of $559,547, be adopted.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggest some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates process.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

· Council approved a $15M roads program

· Placed on exhibition a sponsorship program to support the local Harness Racing Club over the next 10 years

· Awarded the tender for civil works on stage 8 of the Narrambla Business Park industrial subdivision

· Opened the new Visitor Information Centre in the Orange Regional Museum complex

· Provided assistance to the local rugby union and rugby league teams involved in their respective finals games

· Provided $156,515 in financial assistance to organisations who applied for donations/sponsorships. $84,878 is provided in donations and the balance of $71,637 is provided as sponsorships.

· Considered the tender to demolish a Council-owned shed in Peisley Street

· Received a planning proposal for an extension to the North Orange Shopping Centre

· Planning for Australia Day and Carols by Candlelight events progressed

· A review of the way Council funds tourism services commenced. Over 100 people attended the Orange Regional Tourism Workshops facilitated by Council.

· The demolition tender development application was approved and the tender to clear the old hospital site was advertised in the quarter

· Adoption of Council’s Community committee structure during the quarter

· Concept plan developed for the creation of a Mountain Bike Trail on Mount Canobolas

· 4,908 meals delivered under Council’s Meals on Wheels Program

· Average of 86.17% utilisation of Council’s Childcare Centres

· Supported accommodation provided for 10 adults with a disability

· Successful audit of the Airport by the Civil Aviation Safety Authority. 13,608 passengers through the airport.

· 228 property inspections by Council’s weeds team.

· $171,730 has been added to the $150,000 budget in the footpaths program to expand the footpaths program.

· Electricity charges were re-estimated and reduced by $211K due to savings realised in water and sewer pump stations and treatment plants.

· Rates and charges remained outstanding was 11.41% which compares very favourably to the level of the same period last year which was 32.59%.

· Council is investigating alternate, less costly, short to medium term strategies in order to provide sewer services to the new residential land in the Ploughmans Valley and North Orange areas. This approach involves reviewing how we operate our system and the potential recommissioning of a sewer pump station. The sewer strategy project will now be done in-house and has resulted in an adjustment to reduce the costs of the project significantly.

Other Expenses

Council is aware that the format of the financial statement reports is prescribed. In the past, Council has requested for an elaboration of the “Other Expenses” element in the reports and this information is provided in the following table.

Review of Income

The following chart provides a snapshot of the split of Council’s income.

Income streams such as User Charges and Fees, Other Revenues and Grants for Operating Purposes are currently on track as traditionally their rate of receipt is generally consistent throughout the year.

As Council’s annual rates are levied in July of each year, it is appropriate to see that this income is almost fully recognised in the first quarter.

Other income streams are subject to other influences such interest rates, occurrences of development, or the success of grant applications and as such are difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the September quarter 25% should have been received.

Rates and Charges Collection

For the first quarter, a total of $2,176,934.42 (11.41%) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 32.59% of the amount payable remained outstanding.

Review of Expenditure

The following chart provides a snapshot of the progress of Council’s expenditure.

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses and Other Expenses. As presented in the above chart most of these expense groups are on track with the exception of some savings being evidenced within Materials and Contracts.

Depreciation is another item which ordinarily would be consistent throughout the year however depreciation is not able to be generated until after the finalisation of the previous year’s financial statements. As at the end of the quarter, these statements were still in the process of being prepared ready for audit.

On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the September Quarter 25% should have been paid.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2016 indicates that Council’s projected financial position for 30 June 2017 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Aaron Jones, Responsible Accounting Officer

Attachments

1 Performance Indicators - Quarter 1 - 2016/2020, D16/51159 ⇩

2 Financial Summaries - September Review - 2016/2017, D16/54035 ⇩

3 Major Works Table - September Review - 2016/2017, D16/54044 ⇩

Council Meeting 15 November 2016

5.3 Quarterly Budget Review and Performance Indicators

Attachment 1 Performance Indicators - Quarter 1 - 2016/2020

Quarterly Performance Indicators

Delivery/Operational Plan 2016/20

Quarter 1 – July to September 2016

D16/51159

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.1	Maintain Delegations and Sub-Delegations Register	Review delegations to the General Manager in November annually	n	Delegations and Sub-Delegations managed during the quarter. A full review of delegations to the General Manager will be undertaken in the next quarter.
1.1.1	Maintain Delegations and Sub-Delegations Register	Update and distribute sub-delegations to staff in December annually	n
1.1.2	Provide information to Councillors on training and development opportunities	Number of opportunities for training notified to Councillors	n	Information has been provided to Councillors in relation to training opportunities as they arise.
1.1.3	Undertake testing of Council's Business Continuity Plan (BCP)	BCP tested and reviewed in December annually	n	A scenario test for the Business Continuity Plan for the Civic Centre was undertaken during the quarter.
1.1.4	Maintain the Enterprise Risk Management System	Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee	n	The Enterprise Risk Management System was maintained during the quarter. A summary of Risk Assessments undertaken during the quarter was prepared. Planning commenced for the review of the Corporate Risk Register.
1.1.4	Maintain the Enterprise Risk Management System	Compliance reporting quarterly to Directors	n
1.1.5	Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities	Increase social media engagement and reach by 25%	n	There has been an increase in social media activity during the quarter. There has been a particular focus on road works and the creation of new videos to better explain the scope of works and how roads are built and maintained. The Council website is updated daily and attracts more than 20,000 page views a week.
1.1.5		Maintain the Council website with weekly updates	n

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.1	Manage Council’s Records System	All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member	n	All incoming letters and emails to Council were registered into Council's system on a daily basis, and allocated to the appropriate staff member for action.
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements	Annual financial statements finalised by November	n	Annual report commenced.
1.2.2		Quarterly reports presented to Council within two months of the end of each quarter	n	Annual report commenced.
1.2.3	Establish and support Council Meetings, Policy Committees and Council's Community Committee Network	Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings	n	Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframes. The Community Committee network structure was finalised in September, together with the annual meetings schedule established and Charters reviewed. All Community Committees are being requested to consider items to be considered in Council's strategic planning processes.
		Review Council's Community Committee network structure in September annually
		Establish the annual Committee Meetings Schedule in September annually
		Undertake a strategic planning session with all Community Committees in September-October annually
		Review Charters of Community Committees in October annually
		Annual Report from the Audit and Risk Management Committee by April
		Report of complaints under Council's Code of Conduct to Council by December annually

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
1.2.4	Implement Information Technology Strategy initiatives	Virtualisation server and storage hardware refresh replacement completed	n	Rollout of 182 personal computers and 21 laptops. Replacement of the virtualisation server iis set down to commence in February 2017. The services review is to be undertaken from February 2017 to June 2017. The remote access system upgrade is to commence in November 2016. Records management system upgrade is in test in November 2016. Go live is planned for April 2017. The review of cloud and operational issues and currently underway, due for completion in March 2017.
		Services review - desktop management system, online payment processing and other E-services, security, intranet software
		Remote access system upgrade
		Upgrade records management system
		Review cloud computing security and operational issues
1.2.5	Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy	Monthly reports to Council on the performance of the investment portfolio	n	Monthly reports on Council's investment portfolio reported to Council in accordance with legislative requirements. Council's return on investments continues to exceed the benchmark as set by Council's Long Term Financial Plan.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions
Ref	Task	Performance Indicator	Status	Progress Report
1.3.1	Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)	Develop and have adopted Development Control Plan (DCP) 2014 by the end of 2016	n	Development Control Plan in draft state, including Shiralee and Infill components.
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)	Publish the annual SOE by November	n	Data for Regional State of the Environment Report has been collated and is currently being printed for distribution in November.
1.3.3	Support the Local Emergency Management Committee (LEMC)	Finalise Council's input into local emergency planning in conjunction with key agencies	n	The Local Emergency Management Committee Standard Operating Procedures have been reviewed and endorsed. The Airport Emergency Plan has been reviewed and endorsed.
1.3.4	Support the Rural Fire Service	Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.	n	Attendance at the Bush Fire Management Committee and Zone Liaison Committee. Staff attended the Rural Fire Service forum in Dubbo, which covered the coming fire season and new funding arrangements.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions
1.3.5	Develop and implement the suite of Integrated Planning and Reporting documents	Comprehensive review of the Community Strategic Plan by June 2017	n	Council received and adopted the Integrated Planning and Reporting documents on the 24 May 2016. Due to the merger proposal from the NSW Government, the election scheduled for September 2016 was deferred. A legal challenge from Cabonne Council has caused further time to elapse in the determination of the merger proposal. The due date of June 2017 for the next comprehensive Community Strategic Plan update therefore needs to be amended with advice of when the next election is to be held determining when the Community Strategic Plan update is due. Work on the 2015/16 Annual report has commenced.
		Annual minor review of the Community Strategic Plan by February annually
		Finalisation of the Delivery/Operational Plan by June annually
		Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan
		Preparation of the Annual Report by October annually
		Undertake quarterly reviews of the Delivery/Operational Plan and report to Council

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan
Ref	Task	Performance Indicator	Status	Progress Report
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March, Code of Meeting Practice by April, and Councillors - Payment of Expenses and Provision of Facilities Policy reviewed in September	n	Council reviewed the Payment of Expenses and Provision of Facilities strategic policy in September 2016. Council considered the Operational Policy for the Aquatic Centre Usage, which was also exhibited during the quarter. Council adopted the Outdoor Dining Areas Policy during the quarter following public exhibition. Council also commenced work on the Draft Infill Development Strategic Policy, with consultation being undertaken with various stakeholder groups. 7 Operational Policies were reviewed during the quarter, including the adoption and roll-out of the Drug and Alcohol Policy, with training being undertaken with all Council staff on the new policy. The Business Continuity Planning Operational Policy was also adopted during the quarter.
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Operational Policies annually	n
1.4.2	Ensure Councillors are made aware of key Policy requirements	Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April	n	Training for Councillors on specific provisions in relation to the Code of Conduct and Code of Meeting Practice will be organised early in 2017, however when required, information is circulated to Councillors on policy provisions.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Facilitate the implementation of tasks within the Disability Action Plan	n	Council is required under the Disability Inclusion Act 2014 to undertake disability action planning by 1 July 2017. In preparation for the development of the plan consultation has been undertaken with disability service providers and representatives of Cabonne and Blayney Councils given the nature of the local service network. Relevant Council staff have attended training provided by Local Government NSW to support the appropriate preparation of the plan.
1.4.3	Maintain and implement the Disability Action Plan 2012/16	Develop the 2017/20 Disability Inclusion Action Plan	n

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, and Committees and forums
Ref	Task	Performance Indicator	Status	Progress Report
2.1.1	Promote Council's activities through media releases, media briefings and host community information sessions when appropriate	Host community information sessions on key projects and activities as appropriate	n	Council has issued more than 30 media releases for the quarter. The Your Say site within the Council website received 9,500 visitors during the reporting period. There were 3 e-newsletters issued in the quarter. During the quarter the number of ‘Likes’ on the main council Facebook page grew by 18% from 3039 to 3605. During the same period, the number of Facebook users engaging with the page varied widely week to week, depending on the topics being posted about and discussed. This ranged from 1,232 people per week through to 6,721 per week. The number of Twitter impressions showed steady growth over the period from 9.8K (July) to 11K (August) to 14.2K (September) up by 44% over the quarter.
		Issue bulletins through the Council E-news service monthly
		Issue media releases at a minimum of one weekly
		Maintain Council's social media presence and provide information on a weekly basis via social media
		Provide at least one media briefing per week

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive
Ref	Task	Performance Indicator	Status	Progress Report
2.2.1	Provide a highly responsive customer service function	Undertake monthly training of Customer Service Team on key issues	n	Training for the Customer Service Team continues on a regular basis. The next training will be in June 2017. The focus over the last quarter has been to update procedures for armed hold-up, with training to be undertaken in the near future by the police. All issues reported to Council via the website, phone, e‑mail or in person, are added to the Customer Request Management system within two days of receipt and allocated to the appropriate staff member for action. 2,942 requests were entered during the quarter. Council's after-hours phone service continues to be provided.
		All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days
		Continue to provide after-hours call answering service
		Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders
Ref	Task	Performance Indicator	Status	Progress Report
2.3.1	Maintain membership of key lobby groups to advance regional priorities	Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils, Central West Councils Environment and Waterways Alliance, Local Land Services	n	Council maintained strong relationships with regional and key lobby groups during the year, including CENTROC, NetWaste, Central West Libraries, Association of Mining Related Councils, Central West Councils, Environment and Waterways Alliance and Local Land Services.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref	Task	Performance Indicator	Status	Progress Report
3.1.1	Ensure all requirements for the conduct of the election are undertaken within required timeframes	Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner	n	With the deferral of the Local Government Election for Orange until September 2017, no action required at this stage.
3.1.1		Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election	n

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task	Performance Indicator	Status	Progress Report
3.2.1	Implement the Workforce Management Plan	Implement succession planning for identified critical positions	n	Succession planning in place. Equal Employment Opportunity plan items - commenced review of plan. Review of apprentices and cadets management commenced. Improvements to Human Resources on line system - project on hold while awaiting system update.. Safety plan: · New Drug and Alcohol Policy rolled out across Council with random testing commenced. · Smoke Free Workplace Policy implemented. · Further asbestos management plan training undertaken in quarter. First quarter safety inspections have been completed. · Office of the Federal Safety Commissioner project audits are complete and have scored over 80% compliance. · StateCover safety audit results achieved a score of 90.6% for Work Health Safety management system and 93.3% for specific hazards. · AS4801 recertification has been maintained until 24 August 2019. Employee Recognition Procedure reviewed. Leadership training for managers in budget preparation delivered.
		Complete the action plan outlined in the Equal Employment Opportunity Management Plan
		Review the use of apprentices/trainees across Council including areas, engagement, support programs for supervisors/trainees
		Improve functionality of Human Resource Information Systems, including electronic leave and on-line timesheets
		Complete actions from Council's Safety Plan including the rollout of the Drug and Alcohol Policy, Smoke Free Workplace Policy and Asbestos Management Plan elements for employees, volunteers and contractors
		Review the Employee Recognition Policy
		Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites
		Implement leadership programs including recruitment, performance management and new manager induction

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task	Performance Indicator	Status	Progress Report
3.3.1	Apply Council's adopted Donations and Grants Policy to support the community	Report requests for support to Council quarterly	n	Requests for Financial Assistance (and donations) are reported to Council as each request is received. In addition to the $125,959 in the Delivery/Operational Plan, the following entities were funded for a total of $18,996 during the quarter: - Pay It Forward Community Shed - Cerebral Palsy Alliance - Leukaemia Foundation - Catherine McAuley Primary School - Orange Business Chamber - Parkrun Australia - The Come Together Choir - Foodcare - Orange Eight Day Games - Canobolas High School - Anson Street School - Tristan Harrison - Stephanie Harrison - Orange High School

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.1 - - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Performance Indicator	Status	Progress Report
4.1.1	Engage with State and Federal Governments on funding and policy matters	Demonstrated advocacy on emerging strategic matters important to the City and region	n	Council met with Local Government NSW and the Office of Local Government during the quarter. Conversations with Centroc were held regarding opportunity for the Centroc Board to pursue when the next Centroc Board meeting is held at Parliament House. Application for Stronger Regions funding made during the quarter. Engagement with NBN Co on the rollout of infrastructure continues with the completion of works scheduled for October 2016.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.2 -Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Performance Indicator	Status	Progress Report
4.2.1	Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea	Support opportunities for cultural exchange	n	During the quarter a group of students from Canobolas Rural Technological High School visited Japan.
4.2.1		Finalise employment skills exchange program with Mt Hagen	n

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.1	Engage with the community in the planning and development of public open space	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space	n	Consultation through the Parks, Trees and Waterways Community Committee to select the replacement plant type for the Anson Street median following review by staff and a consultant was undertaken.
		Cook Park Master Plan reviewed by December 2016, then annually
		Botanic Gardens Master Plan reviewed by December 2016, then annually
5.1.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Sir Jack Brabham Park Sports Centre - Stage 1 commenced	n	Council has worked with the Orange Triathlon Club to improve the accessibility of Gosling Creek Reserve and Reservoir for organised sporting activities. Approvals and concept designs completed with works program completion in December 2016. Planning and concept design work for the Orange Botanic Gardens boardwalk across the Billabong has commenced and are due to be completed until March 2017.
5.1.2		Renewal of the Orange Botanic Garden's Billabong boardwalk	n
5.1.3	Increase utilisation and functionality of the Orange Showground	Develop and implement a plan for the improvement and increased utilisation of the Orange Showground	n	Orange Showground pavilion construction is progressing. On completion the utilisation and functionality of the showground will be increased. Scheduled works due for completion February 2017.

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Performance Indicator	Status	Progress Report
5.2.1	Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Engage playground consultant to undertake safety audit for compliance with Australian Standards every two years	n	Safety inspections, repair and maintenance to play facilities across the Local Government Area has been undertaken on a monthly basis during the reporting period. Moulder Park master plan - allocated funding used to leverage additional funding through grants programs. Quotations sought for the supply and installation of outdoor table tennis tables and a small court sports arena. Awaiting determination of grant submission prior to commencing on ground works.
		Undertake playground inspections for each playground on a monthly basis
		Re-oil the Orange Adventure Playground by June every two years
		Moulder Park Master Plan works
		Replacement of pedestrian timber bridges in Moulder Park
5.2.2	Implement the renewal and enhancement of recreational assets	Renewal of Wade Park floodlighting	n	Planning and concept design work for the upgrading of facilities, including the Wade Park flood lighting and a play facility for north Orange has commenced. The tender for the Robertson Park was issued on 26 August 2016. The tender closed on 30 September 2016.
		Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade
		Upgrade Play Facilities
		Sir Jack Brabham Park - installation of playground
		Max Stewart Oval - installation of training lights
		Construct Robertson Park toilets
		Rosewood Oval - installation of training lights

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Performance Indicator	Status	Progress Report
6.1.1	Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community	Annual planning session conducted and implementation of the Action Plan	n	A neighbour aid planning session was conducted 4 July 2016 to determine social support activities for older people and people with disability. Monthly meetings were conducted for the Women's Shed in developing the service model. Planning commenced for the International Day of People with Disability celebration in December 2016. A funding submission was completed for the Seniors Festival 2016 event. The Men's Group was successful in attracting funds through ClubGrants for day trips for 12 socially isolated men. The World Health Organisation Age Friendly Cities action plan was reviewed by the Ageing and Access Committee in its quarterly meeting on 4 August 2016.
6.1.1		Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan	n

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
6.2.1	Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities	Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program	n	Council's Sports Facilities Partnership grants were awarded as follows: · Orange BMX Club · Orange Hockey Incorporated · Orange District Football Association.
6.2.1		Development of Cricket Centre of Excellence - Wade Park	n
6.2.2	Development of recreational sporting precinct	Development of concept plan and preliminary costing	n	Planning proposal for rezoning of the site completed. Negotiation of draft contract completed and documents issued.
6.2.3	Develop the Canobolas Precinct	Develop the Mount Canobolas precinct for mountain bike activities	n	Council has identified the potential to create a Mountain Bike Trail Centre on Mt Canobolas encompassing both the State Conservation Area and NSW Forestry Land. Following consultation with various stakeholders, a concept plan has been developed by consultants, World Trail which will be considered at a meeting of Council on 4 October 2016.
6.2.3	Develop the Canobolas Precinct	Improvements to the Pump House	n
6.2.4	Fund works at the Scout Camp	Report on facilities upgraded	n	Council have allocated $50,000 2016/17. Discussions continuing with Scouts NSW on future management of the facility and the priority of works.
6.2.5	Install solar lighting on Emmaville cottage	Installation of lighting	n	Project scheduled to start in April 2017.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices
Ref	Task	Performance Indicator	Status	Progress Report
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Support at least five major events annually	n	Orange was scheduled to host a National Rugby Championships game on 24 September 2016 between NSW Country Eagles and Perth Spirit however the event needed to be relocated due to significant rainfall and subsequent ground conditions.
6.3.2	Operate the Orange Aquatic Centre	Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits	n	No audits conducted by NSW Health or Royal Lifesaving during this time (NSW Health Audits would be prompted by health issues flags (ie noted cryptospyridium outbreaks etc) and Royal Life Saving Audits are voluntary and we have not had any in the past 12 months). Repairs completed to 50m pool. Staff room renovations commenced. Attendance for the 1st quarter was 20,068 compared to 19,000 for the same period last year. 656 students were enrolled in learn to swim. Occupancy rate varies term to term – annual target is 90%. Term 3 (quarter one in 2016/17) did not hit 90% occupancy rate. Repairs - changerooms - not completed - have been deferred for 12 months so that office spaces could be renovated to accommodate increase in permanent staff contingent. New office fit out - complete, and new staff room renovation (in the space of the old office) is 99% complete - one day of work to finalise some minor details. Walkway between amenities and café - completed. Repair wet deck, diving pool - not completed, has been deferred due to other urgent works being required in the intervening period (ie, 50m filter repairs, 50m bulkhead liner leaking and tiles coming off wall, repairs to 50m outlet valve)..
		Maintain 90% occupancy rate for all learn to swim classes
		Upgrade Aquatic Centre changerooms
		Walkway between amenities and Cafe
		Repair wet deck, diving pool

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Performance Indicator	Status	Progress Report
6.4.1	Provide recreational activities for older people, people with a disability and younger people to support healthy and active living	Provide recreational activities including after school and school holiday activities for identified young people	n	After school activities were provided at the Orange Christian School and through the Designing Futures program. Activities included sport, cultural and hip hop dance, bush toy making, business tours (exposure to employment opportunities) and support with homework activities with approximately 62 young people attending. 30 participants attended the Merge Holiday Activity programs enjoying hip hop, movies skate board painting, trips to Flip Out, Ten Pin Bowling and the Regional Conservatorium. 15 participants in the Orange Youth Advisory Council (YAC), undertook a band night attended by approximately 60 young people. All services are delivered in line with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998.
		Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998
		Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually
6.4.2	Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health	Provide support for three events annually	n	Through Council's Bicycling Community Committee, a major Bike Week Promotion, Bike Fest was scheduled to take place at the Moulder Park Velodrome on 18 September 2016. Unfortunately significant rainfall on the day of the event meant that it had to be postponed. The event has been rescheduled for 4 December 2016.
6.4.3	Engage the community in the Parks Alive program and environmental activities	Deliver four school programs, four educational programs and four community events per annum	n	Wet weather and saturated ground conditions caused the cancellation of National Tree day usually held in July. Events held included Calare School, Ploughman's Hill Estate, Ploughman's Wetland and Clifton Grove

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth
Ref	Task	Performance Indicator	Status	Progress Report
7.1.1	Engage the community in addressing crime	Participate in Crime Prevention Partnership (CCP)	n	Council has continued representation at the monthly Canobolas Crime Prevention Partnership meetings and the meetings of the Orange Liquor Accord. The Community Safety and Crime Prevention Committee meets quarterly.
		Participate in the Orange Liquor Accord
		Promote the Operation Never Again program
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys	Compile and submit six monthly reports to the Attorney General on the implementation of the Act	n	The report on the implementation of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 January to 30 June 2016 was submitted to the NSW Attorney General's Department on 25 August 2016.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Performance Indicator	Status	Progress Report
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Deliver the Road Safety Officer Action Plan	n	The Local Government Road Safety Program 2016/17 includes: · $3,500 Child restrain checking days · $3,000 Green man/Red man pedestrian campaign · $4,000 Drink Driving Campaign - Plan B · $5,000 Free Cuppa for the Driver Workshops for parents and supervisors of learner drivers were conducted during the reporting period: · 3 PCYC Traffic Offenders Presentations - Driving the Facts · 2 presentations of Use the Road Safely - A guide for older pedestrians · Promotion of the Be Seen, Be Safe, Drive with your Headlights On · 3 Log Book Run events for learner drivers Development of share the road safely with motorists and cyclists’ campaign. Driver fatigue campaign, letters to all food businesses in Orange and Cabonne to participate in the 2017. Development a webpage for Free Cuppa for the Driver.
7.2.2	Manage companion animals within the City	Review Companion Animals Management Plan annually	n	Ranger Services have been provided. Additional signage relating to dogs on key recreational walkways has been installed. The first Companion Animals Community Committee Meeting was held in August.
7.2.2	Manage companion animals within the City	Deliver Ranger Services	n
7.2.3	Manage abandoned articles within the City	Report abandoned shopping trolleys to stores	n	Trolleys are reported as identified.
7.2.4	Increase the safety of pedestrians and cyclists	Deliver an education program to improve driver awareness of pedestrians and cyclists	n	The Local Government Road Safety Program has been approved $3,000 for 2016/17 for the pedestrian campaign Green Man/Red Man. 2 presentations of Use the Road Safely – A guide for older pedestrians Development of share the road safely with motorists and cyclists campaign.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.1	Implement the Central West Libraries Strategic Plan	Actions implemented in accordance with the Strategic Plan	n	Implementation of Strategic Plan commenced.
8.1.2	Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan	Actions implemented in accordance with the Strategic Plans	n	In accordance with the strategic plan, negotiations for the 2017 theatre program are in place with a range of engagement opportunities confirmed.
		Develop a policy for programming to provide artistic direction and assist in selective processes
		Develop annual Strategic Marketing Plans
8.1.3	Engage the community in the development of the Region Art Gallery's programs	Meet quarterly with the advisory group to assess exhibition proposals	n	The quarterly Exhibitions Advisory Group meeting will be held in November.
		Seek input from teachers in the development of the educational program on an ongoing basis
		Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly
8.1.4	Improve the visitor experience through increased functionality of galleries and associated public spaces	Install windows in West Room	n	The refurbishment of the Foyer, East and West rooms are partly subject to Capital Works funding from ArtsNSW which is yet to be announced. This will be completed during third quarter 2016/17. Repairs to flooring in Gallery 3 are scheduled for February 2017.
		Replace blinds
		Complete minor modifications to walls and storage areas in the West Room
		Upgrade furniture
		Install data projector and associated equipment

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
8.1.5	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced	n	Gallery is currently developing an Instagram account and our Facebook presence is growing steadily. The Gallery Director was interviewed on ABC Central West in this quarter, with a regular monthly interview -initiated by the ABC- now in place from November onwards. We continue to run our regular Central Western Daily "At the Gallery" column. Gallery is currently gathering all relevant material for the publication of the 2017 exhibition program, which will be release in January 2017 and disseminated widely.
8.1.6	Reduce the carbon footprint of the Gallery	Investigate energy efficient devices for gallery lighting	n	Still in the planning phase which will explore ways of reducing electricity usage in our exhibition spaces through motion sensor lighting and reducing reliance on plastic wrapping for packaging of artworks. Gallery 2 could use a combination of LED and fluorescent lighting.
8.1.7	Manage the Gallery collection to museum industry standards	Complete the migration of database records to the new Content Management System (Vernon)	n	Vernon is now in regular use and is becoming our main tool for tracking object movement, image files, permissions. All items are being photographed, numbered and cleaned. All data is being prepared for the upload of the entire collection online for public access. Discussion with Still Space Architecture to prepare the concept design for the new storage facility and additional exhibition space has commenced.
		Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection
		Identify and pursue opportunities for improvements to collection storage facilities

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
8.1.8	Deliver the Orange Regional Gallery Exhibition, Education and Public Programs	Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets	n	This quarter saw the 2016 Kedumba Drawing Award held successfully at the Gallery for the third time, as well as two major touring exhibitions 'Country and Western: Landscape re-imagined' and Roy Jackson Retrospective. These all had associated public programs which have included tours, floortalks, a lecture series, and educational activities The Gallery is partnering with the Orange Youth Arts Festival once again to deliver educational activities to young people, including two workshops run by DLUX media, and one by gallery staff on contemporary art. Our upstairs exhibition space will see regular shows based on our collection .For the first in this series, local curator, Madeleine Holborow was invited to create an exhibition based on prints from the collection.
8.1.8		Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget	n
8.1.9	Delivery Annual Performing Arts Program	Develop and implement an annual subscription season and performing arts program across a diverse range of genres	n	Development and implementation of the 2017 annual season nearing completion. There are currently four dedicated children's productions planned.
		Present a dedicated annual children's program for primary and secondary students
		Provide support and assistance to schools and the Orange Eisteddfod Society to present well managed programs
		Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities
		Develop an annual satisfaction survey of patrons and hirers

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community
8.1.10	Develop the cultural and community facilities within the Civic Precinct	Concept planning prepared for the precinct by June 2017	n	Museum completed construction. Visitor Information Centre opened in the quarter.
8.1.11	Development of options for new Planetarium and Conservatorium	Project Plan for approved project implemented according to budget and timeframes	n	Expression of Interest for design completed with three architects selected to submit quotations for design of facility to DA stage. Quotations to close 5 November with contractor to be appointed. Development application to be lodged March 2017.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities
Ref	Task	Performance Indicator	Status	Progress Report
8.2.1	Deliver the Orange Library Service	Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement	n	Requirements of the Strategic Plan and Joint Agreement met. Planning underway to mark Library's 60th birthday. Identification of items for inclusion on 2017 Calendar of Events. This will be compiled next quarter. Storytime/Ten Minutes a Day/Baby Book Time and Music for Little Ears offered weekly during school term. Relevant staff undertaking training towards implementation of NSW Public Libraries Strategy for indigenous services.
		Commemorate the Library's 60th birthday in November 2016
		Develop a calendar of events and activities by January annually
		Host the 2017 NSW and ACT Family History Association Annual Conference
		Provide early childhood literacy programs that meet National Public Library Standards and Guidelines
		Implement NSW Public Libraries Strategy for indigenous services
8.2.2	Make the Library's heritage collections available on-line	Continue to add digitised and digital content to the Spydus Library Management System

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.