Sport and Recreation Policy Committee




6 September 2016



Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 September 2016.



Garry Styles

General Manager


For apologies please contact Michelle Catlin on 6393 8246.



Sport and Recreation Policy Committee                                        6 September 2016



1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Bicycling Community Committee - 1 August 2016. 4


Sport and Recreation Policy Committee                                        6 September 2016

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.


It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting.


Sport and Recreation Policy Committee                                        6 September 2016



2       Committee Minutes

2.1     Minutes of the Bicycling Community Committee - 1 August 2016

TRIM REFERENCE:        2016/1996

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services     




The Bicycling Community Committee met on 1 August 2016 and the recommendations from that meeting are provided to the Sport and Recreation Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications




That the recommendations made by the Bicycling Community Committee at its meeting held on 1 August 2016 be adopted.



further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.



1        Minutes of the Meeting of the Bicycling Community Committee held on 1 August 2016

2        Bicycling Community Committee - Action List, D16/19161





Bicycling Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 1 August 2016


 1      Introduction


Mr Steve Martin (Chairperson), Ms Sue Bonar, Ms Gina Browne, Ms Melanie Butcher, Mr Craig Flemming, Mr Gavin Hillier, Mr Stephen Nugent, Ms Allison Rodgers, Ms Shah Alford and Director Community, Recreation and Cultural Services

1.1     Apologies and Leave of Absence


RESOLVED                                                                                     Mr S Martin/Ms G Browne

That the apologies be accepted from Mrs Lea Dally and Sport and Recreational Coordinator for the Bicycling Community Committee meeting on 1 August 2016.

1.2     Acknowledgement of Country

The acknowledgement of Country was conducted by Mr Steve Martin

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Ms Melanie Butcher declared that she had been engaged through her business to develop the Queensland cycling strategy. 

2       Previous Minutes

RESOLVED                                                                                      Ms A Rodgers/Ms S Bonar

That the Minutes of the Meeting of the Bicycling Community Committee held on 2 May 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Bicycling Community Committee meeting held on 2 May 2016.





3       General Reports

3.1     Action List - Bicycling Community Committee

TRIM Reference:        2016/1579

RECOMMENDATION                                                                         Mr G Hillier/Ms S Alford

That the Action List for the Bicycling Community Committee be reviewed and updated.




The Meeting Closed at 6.40 PM.


Sport and Recreation Policy Committee                                                                  6 September 2016

2.1                       Minutes of the Bicycling Community Committee - 1 August 2016

Attachment 1      Bicycling Community Committee - Action List









Website/ Facebook  - Ride Orange


A new Ride Orange website will be one of the actions from the Orange Active Travel Plan which is currently being redeveloped.


The site will provide a centralised destination for people searching for information about cycling in and around Orange as well as providing links to the various local cycling groups.


It is expected that a calendar of events will be included to provide detail on activities and events being conducted by local Clubs and Cycle groups.


Council’s Consultants are currently reviewing Council’s existing cycling promotional material and the Ride Orange Facebook page and will redesign to provide consistency in formatting and branding across all Cycle related material.


Update to be provided at next meeting.




Update on website development to be provided at next meeting


Cycle Awareness

The Committee has previously discussed ongoing concerns over the Community’s general lack of knowledge of road rules relating to cyclists and felt that cycle awareness needed to be improved.


It was suggested at the November meeting that consideration be given to registering with the Amy Gillett Foundation to undertake a targeted awareness campaign including road side signage.


Since that time a new law has been passed which now requires motorists to leave a metre when overtaking a cyclist at 60km/h or less and 1.5m at higher speed.


Whilst the Committee agreed that the State Government should be undertaking a broad education and awareness program relating to the new laws, it was felt that it would be beneficial to take a proactive approach in the matter and consider opportunities for raising local awareness.

Council’s Road Safety Officer to advise if Transport NSW will be undertaking promotion of new laws relating to safe distances for overtaking cyclists. 


Investigate options to utilise Cycle Towns funding to purchase Amy Gillett Foundation resources and related signage.











2016 Bike Week

2016 Bike Week - 17 to 25 September 2016.


A Bike Week Committee has been established which will consist of the following members:


Shahreen Alford (Chairperson), Allison Rodgers, Stephen Nugent, Andrea Hamilton Vaughan, Sue Bonar and Steve Martin.


Given the success of last years’ Bike Fest held during Bike Week, the Committee will again coordinate a similar event at the Velodrome on Sunday, 18 September 2016.


The Bike Week Committee will meet again at the end of May 2016.

Members to discuss with relevant Cycle Clubs, options for velodrome activities/events to be conducted during the Bike Fest event and report back to Shah Alford.



Major Cycling Events

2016 BMX NSW Orange Open - The Orange BMX Club have been advised by BMX NSW that they can host an Open event on Sunday, 4 September 2016. This event will have riders attending from throughout NSW.

2016 NSW Masters Road Championships - Very successful event which attracted 430 riders from throughout NSW for the Road Race, with large numbers also participating in the Criterium and Time Trail events. Numbers for the 3 day event were up considerably from last year’s event in Griffith.  Lea Dally and the Orange Cycle Club provided Cycling NSW with outstanding support in the conduct of the event and are to be congratulated for their efforts.

Newcrest Orange Challenge (Sunday, 20 March 2015) – The Challenge was a major success with 932 riders registering for the inaugural event. Bicycle Network have met with relevant stakeholders to review the event in detail and is currently considering options for dates for 2017.

Criterium Festival - Expected to be held in 11 September 2016. The proposed Traffic Control Plan for the event was not accepted by Police so the Cycle Club is developing an alternate plan which will involve a full road closure around the Civic Precinct.

Orange Triathlon Festival - Organisers of the Orange Triathlon Festival, 100% Events have agreed to continue the event at Lake Canobolas for the next 3 years (2016-2018) however due to a conflict of dates with other major triathlons the 2016 event has had to be moved to February 2017.

Women’s Only Challenge Ride -The Orange Cycle Club has accepted a request from Cycling NSW to host a women’s only 100km challenge ride which will be conducted on Sunday, 8 October 2016.

Western Division Track Championships - Conducted at the Moulder Park Velodrome on 6 March 2016, the Championships experienced an increase in numbers from last year with 90  competitors from Orange Bathurst, Dubbo and Mudgee participating.

Ginja Ninja 250 - The Ginja Ninja will again form part of the Evocities MTB series however this year the Orange leg will be the final event of the series on Sunday, 27 November 2016.

Orange Inter Club Mountain Bike Event - The Orange Club to host this event at the Lake Canobolas Mountain Bike Park on Sunday, 23 October 2016.

Inter School Cycling Carnival - Following on from the success of the 2016 Inter School Carnival which involved a number of local high schools, organisers are looking to expand the event to include schools from Orange, Bathurst and Dubbo. Event to be conducted in March 2017.

Update to be provided at next meeting










BMX Track

The Orange BMX Club has made application under Council’s Sports Facility Program for funding to purchase a start gate and to concrete a section of the start hill at the Anzac Park BMX Track. A report regarding the allocation of funding will be considered by Council in May 2016.

Update to be provided at next meeting



With the increased usage of the Velodrome, the Committee discussed the need for the following:


·      Additional bubblers

·      Improved shade

·      Track lighting for night training and competition 


Although permanent bubblers would be useful during peak , it was felt that that a portable drink station connected to an existing tap would be a more cost effective option.


Improved shade can be provided through additional tree planting and will be considered by Council.


The provision of Velodrome lighting will require further discussion in relation to standard of lighting required and funding options.



Ben Keegan to request for some tree planning to be undertaken on the western side of the velodrome to improve shade during the summer months.


Lake Canobolas Mountain Bike Park

The Mountain Bike Park was officially opened in March 2016 and is now open for public use.


Update to be provided at next meeting.


Mt Canobolas Mountain Bike Proposal

Council’s consultants, World Trail have visited the site and provided a report in relation to the proposal and concept plans. The report will be reviewed by Council staff before being referred to the Mt Canobolas Mountain Bike Trail Reference Group.

Update to be provided at next meeting.


Kinross Forest

The Orange Mountain Bike Club has received a $50,000 grant through the EPA to undertake improvements to the Kinross Forest parking area and an awareness program to reduce litter and illegal dumping at the site.

Physical works to include installation of signage, furniture and speed calming measures whilst the education program will target schools and see a possible partnership with local newspapers to assist in raising awareness.

Update to be provided at next meeting.








Cycle Towns

Cycleways – Improved on road cycleway markings have been undertaken along with the installation of new stabling at various locations throughout the City.

Current works:

·    Construction of cycleway through Nelson Park (Gardiner Road) is nearing completion.

·    Negotiation with James Sheahan Catholic High School regarding an easement through the western side of the school’s land are continuing.

Active Travel Plan - When complete, the Plan will guide the implementation and maintenance of active travel infrastructure and programs throughout the City and surrounding villages, with the aim of encouraging greater participation in active transport options. The Plan will address existing gaps and barriers across the cycle network.

Current status:

Part A: Framework - Orange Active Plan is currently on Public Exhibition and the Committee was encouraged to review the document and go to the Council “Your Say” page on Council’s website to make comment.

Ride2School – Six local schools have signed up for the Ride2School Program. Bicycle Network will begin to implement the Program in late February 2016.

That the Committee meet to discuss the Active Travel Plan in more detail prior to the next Committee meeting in August 2016.



Next meeting is scheduled for Monday, 7 November 2016