Agenda of Council Meeting

Council Meeting 21 June 2016

2.1 Mayoral Centroc Board Report

TRIM REFERENCE: 2016/1267

AUTHOR: John Davis, Cr

EXECUTIVE Summary

Report from the Mayor, Cr John Davis OAM attending the Centroc Board Meeting on 12 May 2016 at Parliament House, Sydney.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Our City – Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the Mayoral Minute on the Centroc Board Meeting 12 May 2016 at Parliament House be noted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

I attended the Centroc Board meeting at Parliament House Sydney 12 May 2015. Meetings were also held the day before with several parties along with Centroc representatives.

Member for Bathurst and Minister for Local Government, Paul Toole, assisted with organising the Parliament visit again this year. The Board thanked him for his support.

With the Cabinet meeting on the local government amalgamations in the morning and the official announcement by the Premier at 12.30pm, some Ministers were unable to address the Board. Apologies were received from The Hon Paul Toole, Minister for Local Government, The Hon Robert Stokes, Minister for Planning and The Hon Mr John Barilaro, Minister for Regional Development.

Given the circumstances of the day, we were fortunate to have the following Ministers address the Board.

· The Hon Jillian Skinner, Minister for Health;

· Senior advisors to The Hon Duncan Gay, Minister for Roads, Maritime and Freight, Mr Andrew Huckel and Ms Emma Higginson;

· The Hon Andrew Constance, Minister for Transport and Infrastructure;

· The Hon Niall Blair, Minister for Lands and Water and Primary Industries; and

· Executive Director of Planning and Design, to the Hon Robert Stokes, Minister for Planning, Mr Halvard Dalheim.

Prior and post Board meetings, the Chair, Cr Bill West, met with:

· The Hon Paul Green - Christian Democratic Party;

· The Hon Robert Brown, MLC and The Hon Robert Borsak, MLC - Shooters and Fishers Party;

· The Hon Niall Blair MLC, Minister for Primary Industries, Minister for Land and Water;

· The Hon Mick Veitch, MLC, Shadow Minister for Primary Industries, Shadow Minister for Lands and Water, and Shadow Minister for Western NSW;

· The Hon Duncan Gay-Minister for Roads, Maritime and Freight;

· The Hon Sarah Mitchell- Parliamentary Secretary for Rural and Regional Health and Western NSW; and

· Mr Chris Hall, Chief of Staff, Ms Anna Reed, Policy Adviser, to The Hon Stuart Ayers, MP Minister for Trade, Tourism and Major Events and Sport.

Follow-up meetings are being arranged in the region and Council will be informed as dates come to hand.

I provide the following report for Council’s information, along with the meeting minutes.

Transport Infrastructure - Centroc Members resolved to provide $50K to kick start the implementation of the Centroc Road Transport Technical Committee Business Plan.

The Board will also receive a report on the potential for funding to assist in having fibre to airports in the region.

The Chair met with the Hon Duncan Gay, Minister for Roads, Maritime and Freight on the Wednesday. He confirmed that the Bells Line Corridor should be secured by the end of the year. The region thanked the Minister for his ongoing support for our region through the Fixing Country Rail and Fixing Country Roads Programs issued a media release in this regard.

Water Security - Centroc will lodge a submission to the Legislative Council inquiry into augmentation of water supply for rural and regional NSW. In preparation to the submission, an invitation will be sent to the Chair of the Legislative Committee no 5 to visit the regional to hear about the work this region is doing in strategic regional water planning.

A meeting with Mr Frank Garofalow, Director Water Regulation, and Ms Alison Kirk, Director Water Planning and Policy, was held whilst representatives were in Sydney, the main topics covered were, Water Regulation and Inter-governmental collaboration and alignment and Strategic Regional Water Planning Framework.

Parkes, Forbes and Central Tablelands Water (CTW) members met with the Hon Niall Blair MLC, Minister for Primary Industries, and Minister for Lands and Water on 11 May. At this meeting the following key items were raised with him;

· Regional Priority Infrastructure Plan and

· Parkes-Forbes- CTW pipeline project.

Correspondence will be followed up with the Minister regarding an update on the Centroc Water Security Study.

Health – Advice will be provided to the Board on strategies to remove the barrier to rural health workforce.

The Board have asked Department of Premier and Cabinet to coordinate a meeting with key stakeholders including Primary Health Network, and Western NSW Local Health District with a view of scoping the collaborative opportunity of alignment between health precincts and integrated health care.

Minister Jillian Skinner addressed the Centroc Board the main topics raised were ;

· Regional Health Workforce;

· Regional Health Infrastructure, particularly issues around car parking at a number of hospitals in the region; and

· Growing our own Health workforce.

A further report will be provided on the success on the Beyond the Range Program.

Regional Development – Central NSW Tourism Chair, Mr Norm Mann, and former Executive Officer Ms Lucy White, addressed the Centroc Board on the success of the current model and approach. It was noted that this is under review by the State with advice to be provided in the second half of this year. Attendees were keen to see the current successes of this region included in any new regional tourism organisation structures.

A MOU between Centroc and TAFE was adopted.

A presentation from Ms Alison Morgan from Premier and Cabinet Office on the Making it Happen in the Regions initiative, was presented. Members are encouraged to engage in the process. Advice was provided on a workshop attendees were invited to in Dubbo 24 May.

Advice was received from the Chair of Regional Development Australia Central West (RDACW), Mr Alan McCormack, on concerns particularly for education in the region. The Board resolved to receive a report on options from working with RDACW on supporting education in the region

Mayors are encouraged to provide support to their communities through the Census process.

Economic Development Officers will be approached with scoping advice for improving the case for investment in the region, particularly with the lack of alignment in data analysis.

A Mining Affectedness in Central NSW report was endorsed; it will be revised annually based on feedback from Members.

A report to the Board will be received on ‘the Right to Farm’.

Parliamentary Secretary for Western NSW, Sarah Mitchell and Parliamentary Secretary for Southern NSW, Katrina Hodgkinson addressed the Board.

Planning – A response to the Regional Plan is due Mid June. As this is such a short turn around, Centroc will be seeking an extension to allow a better response.

A submission will be lodged by Centroc to IPART on the review of the local Government rating system.

Mr Halvard Dalheim, Executive Director of Planning and Design, provided advice on the Regional Plan, as Minister for Planning as The Hon Robert Stokes was unable to attend.

Operational – The new members reviewed on the Code of Conduct panel were approved by the Board.

Centroc staff continue to maintain savings for the region. Over 5000 courses have been completed since the online training system began in 2012, and over 1000 employees have been trained in 2015/2016 for various courses, with over $150,000 in savings been achieved for this financial year.

Financial – the anticipated profit at 30 June 2016 is $35,755 against a budgeted profit of $5,470. This profit has increased due to the LGP rebate received and the increase income from the training services.

The Treasurer arrived during the Premier’s amalgamations announcement and expressed her interest in visiting the region. Further follow up with her office will be undertaken with Centroc staff.

There is a lot of valuable collaborative activity going on and Centroc members should be congratulated for their collaborative efforts for better outcomes for the region. I commend this report to you for noting.

Attachments

1 Minutes - Centroc Board Meeting 12 May 2016, D16/24816 ⇩

Council Meeting 21 June 2016

2.1 Mayoral Centroc Board Report

Attachment 1 Minutes - Centroc Board Meeting 12 May 2016

Confirmation of the Minutes of the Board Meeting 12 May 2016 held at State Parliament House

Board Members in bold

Cr G Rush	Bathurst Regional Council	Cr J Davis	Orange City Council
Mr D Sherley	Bathurst Regional Council	Mr G Styles	Orange City Council
Cr S Ferguson	Blayney Shire Council	Cr K Keith	Parkes Shire Council
Ms R Ryan	Blayney Shire Council	Mr K Boyd	Parkes Shire Council
Cr I Gosper	Cabonne Council	Cr J Shaw	Upper Lachlan Shire Council
Mr A Hopkins	Cabonne Council	Mr J Bell	Upper Lachlan Shire Council
Cr D Somervaille	Central Tablelands Water	Cr M Liebich	Weddin Shire Council
Mr G Rhodes	Central Tablelands Water	Mr G Carroll	Weddin Shire Council
Cr B West	Cowra Council	Cr B Ingram	Young Shire Council
Mr P Devery	Cowra Council	Mr D Aber	Young Shire Council
Cr P Miller	Forbes Shire Council	Mr A McCormack	RDACW
Mr M Kershaw (Acting)	Forbes Shire Council	Mr P McMillan	RDACW
Cr J Medcalf	Lachlan Shire Council	Ms A Morgan	DPC
Mr R Hunt	Lachlan Shire Council	Mr N Mann	CNSWT
Cr M Statham	Lithgow City Council	Ms L White	CNSWT
Mr R Bailey	Lithgow City Council	Ms J Bennett	Centroc
Cr R Thompson	Lithgow City Council	Ms M Macpherson	Centroc
Cr K Sajowitz	Oberon Council	Ms L Chapman	Centroc
Mr G Wallace (Acting)	Oberon Council

1 Meeting opened at 9.00am by Chair Cr B West

2 Apologies

Cr W Tuckerman, Mr A McMahon, Cr D Kennedy, Mr B Cam, Cr K Rhoades and Ms D Rygate

Resolved Cr P Miller/Mr D Aber

That the apologies for the Centroc Board meeting 12 May 2016 listed above be accepted.

3. The Board was addressed by Mr Norm Mann and Ms Lucy White on Central NSW Tourism

4. As a result of a meeting of Cabinet on Local Government Amalgamations, advice was received from the Treasurer that she would arrive at 12:20pm. The Minister for Health advised she would arrive late, the Minister for Regional Development apologised and the Minister for Local Government apologised.

5. Minutes

5a Confirmation of the Minutes of the GMAC Meeting 28 April 2016

Resolved Mr K Boyd/Mr R Bailey

That the Minutes of the Centroc GMAC Meeting 28April 2016 held in Orange be confirmed.

5b Confirmation of the Minutes of the Board Meeting 25 February 2016

Resolved Cr P Miller/Cr K Keith

That the Minutes of the Centroc Board Meeting 25 February 2016 held at Blayney be confirmed

5c Noting of the Minutes of the Executive Meeting 28 April 2016

Resolved Mr R Bailey/ Cr G Rush

That the Minutes of the Centroc Executive meeting 28 April 2016 held at Orange be noted with a change made to the place from Blayney to Orange.

6. Business Arising from the Minutes – Matters in Progress

Resolved Cr K Keith/Cr J Medcalf

That the Board note the Matters in Progress, making deletions as suggested.

7. Correspondence

6a Correspondence In

Resolved Mr K Boyd/Cr P Miller

That the Board note the incoming correspondence; and note with regret the resignation of Mid Western Regional Council and offer an operational membership subject to them being a member of another ROC.

6b Correspondence Out

Resolved Cr P Miller/Mr J Bell

That the Board note the outgoing correspondence.

8. Reports

7a Transport Infrastructure including Bells Line of Road

Resolved Mr K Boyd/Cr P Miller

That the Board note the Transport Infrastructure report:

1. including meetings with State representatives being co-ordinated to progress the Blayney Demondrille Line and sequestration of the corridor for the Bells Line between the M7 and Kurrajong; and

2. the Board receive a report on the potential for funding to assist in having fibre to airports in the region;

3. up to $50K be used to progress the activities identified in the Centroc Roads Transport Technical Committee Business Plan; and

4. this to be administered through the Executive with a report to be provided to the Board.

7b Water Infrastructure Report

Resolved Mr K Boyd/Cr K Keith

That the Board note the Water Infrastructure Report and:

1. a submission be made through the Executive to the Legislative Council Inquiry into augmentation of water supply for rural and regional NSW within existing policy; and

2. send letter of congratulations to the award winning members of the Centroc Water Utilities Alliance.

7c Health Report

Resolved Cr P Miller/ Cr I Gosper

That the Board note the Health report and:

1. note that a strategic session to progress health priorities will be held in the latter part of the year;

2. in the interim, note that under the hand of the Chair, the Department of Premier and Cabinet is being asked to coordinate a meeting with key stakeholders including Primary Health Networks, Centroc and Western Area Health with a view to scoping the collaborative opportunity of alignment between health precincts and integrated health care;

3. advice be provided to the Board from Charles Sturt University on its Clinical Training Model including internship positions;

4. advice be provided to the Board on strategies to remove the barrier to rural health workforce;

5. seek interest in external funding of the Quadruple Bottom Line costs to community of the withdrawal of medical services; and

6. receive an update on the status of the success of the Beyond the Range Program.

The meeting adjourned for morning tea at 10:00am.

The meeting resumed at 10:30am.

The meeting received advice from the Chair of Regional Development Australia Central West raising concerns particularly for education in the region.

7e Planning Report

Resolved Cr P Miller/ Cr J Medcalf

That the Board:

1. Lodge a submission under the hand of the Chair to IPART on the Review of Local Government Rating System under existing policy;

2. Commend to members they send staff to the next Enabling Regional Adaptation Workshop in Orange 30 May/1 June

3. Commend to members that each council workshops draft Regional Plan in the first instance and provide feedback to the Centroc Executive to develop a response by mid June.

4. Request an extension of 2 months on response to the Regional Plan.

7f Operation Report

Resolved Mr D Sherley/Mr K Boyd

That the Board note the Operational Report

1. approve the members of the Regional Code of Conduct Panel;

2. receive advice on the likely timing of JO to inform a report on the potential of incorporation including the structures of Hunter and REROC; and

3. Contact the other ROCs for potential advocacy support.

7g Financial report

Resolved Mr R Bailey/Mr J Bell

That the Board note the Financial report.

The meeting adjourned at 11:00am with a presentation by the Hon Andrew Constance.

Senior Advisors to the Hon Duncan Gay, Andrew Huckel and Emma Higginson, presented at 11:30am.

The Minister for Health, the Hon Jillian Skinner presented at 11:45am.

The Minister for Lands Water and Primary Industry presented at 12:05pm.

· The Board will follow-up with a letter regarding an update of the Centroc Water Security Study.

The meeting adjourned a 12:25pm to receive advice from an announcement by the Premier on amalgamations.

The Treasurer arrived at 12:35pm during the adjournment and said she would like to visit the region and understood the challenges of this meeting given the announcements of the day.

At 12:45pm the Executive Director of Planning & Design, Mr Halvard Dalheim, provided advice on the Regional Plan.

The meeting adjourned for lunch at 1:30pm. The Hon Troy Grant, the Hon Kevin Humphries, the Hon Sarah Mitchell and the Hon Katrina Hodgkinson were in attendance.

The meeting resumed at 2:00pm.

The meeting welcomed Parliamentary Secretary for Western NSW, the Hon Sarah Mitchell, and for Southern NSW, the Hon Katrina Hodgkinson.

Ms Alison Morgan presented on the Making it Happen in the Regions Initiative.

7d Regional Development

Resolved Cr K Keith/Cr G Rush

That the Board note the Regional Development report and:

1. change the line item in the management plan from Progress the development of a “food and fibre” plan for the region to Progress support for the agricultural industry;

2. the Economic Development Officer’s be approached with scoping advice to seek their engagement on the potential to progress options for improving the case for investment in the region in particularly with regard to - Lack of alignment in data analysis and models to make the case for investment in the region leads to Councils and other investing in business cases that are disregarded by funding entities;

3. note that any advocacy on regional development include advice from the workshop on making the case for investment in the region;

4. receive a report on The Right To Farm;

5. endorse the Mining Affectedness in Central NSW report and note it will be revised for annually based on feedback from members;

6. adopt the MoU with TAFE;

7. commend to members they engage in the Making it Happen in the Regions process;

8. commend to Mayors they provide support to encourage community engagement in the Census; and

9. receive a report on options from working with RDACW on supporting education in the region.

8. Late Reports

9. Matters Raised by Members

10. Speakers to the next meeting

PHN - Andrew Harvey

11. Next Meetings

Board - 25 August - Cowra

Board - 24 November - Canberra

GMAC – 28 July 2016 - Orange

GMAC 27 October 2016 - Orange

Executive – 28 July 2016 in Orange

Meeting closed at 3.00pm.

Page 5 is the last page of the Centroc Board Minutes 12 May 2016.

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 June 2016

COMMENCING AT 7.10pm

1 Introduction

Attendance

Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager

1.1 APOLOGIES

Nil

1.2 ACKNOWLEDGEMENT OF COUNTRY

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr C Gryllis declared a pecuniary interest in item 2.2 of the Planning and Development Committee (DA 24/2016(1) – 4 Camellia Place) as a Real Estate Agent involved in the subject land.

Cr A Brown declared a pecuniary interest in item 2.2 of the Planning and Development Committee (DA 24/2016(1) – 4 Camellia Place) as he is the Real Estate Agent of a client involved in land.

2 Mayoral Minutes

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.12PM

OPEN FORUM

Nick King – ECCO – Item 4.1 - Infill Development

Spoke in favour of the Notice of Motion.

Item 2.3 – Planning and Development Committee – Part 5 Assessment Orange to Carcoar Pipeline Project

Anne Saltar

Outlined concerns of pipeline in relation to the impact on acquirers and Martin’s Lagoon.

Cyril Smith

Outline concerns in relation to environmental impacts.

THE OPEN FORUM CONCLUDED AT 7.23PM

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 16/213 Cr R Kidd/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 17 May 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 17 May 2016.

RESOLVED - 16/214 Cr J Hamling/Cr R Gander

That the Minutes of the Extraordinary Meeting of Orange City Council held on 24 May 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 24 May 2016.

4 Notices of Motion/Notices of Rescission

4.1 Infill Developments by Cr Jones

TRIM Reference: 2016/1196

RESOLVED - 16/232 Cr N Jones/Cr R Kidd

That Council review the Draft Infill Development Policy (covered in a report to the General Manager, 18 April 2012), in consultation with members of the former Infill Policy Working Group, Strategic Planning and Land Use Community Committee, the Cultural Heritage Community Committee and other interested stakeholders and community members, with a view to making appropriate amendments to the Orange Local Environment Plan 2011 and the Orange Development Control Plan 2004.

5 General Reports

5.1 Term in Review 2012-2016

TRIM Reference: 2016/1213

RESOLVED - 16/233 Cr R Kidd/Cr R Gander

That the 2012-2016 Term in Review be acknowledged.

QUESTION TAKEN ON NOTICE

Cr Duffy requested a report on parking infringements ince the introduction of the new mobile technology.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

Mr Cyril Smith requested Item 6.5 - Tender for Expression of Interest for Design and Construction - Orange to Carcoar and Orange to Molong Pipeline Projects, be dealt with in Open Council.

RESOLVED - 16/234 Cr C Gryllis/Cr R Gander

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Nile Street Water Main Renewal

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Loan Borrowings 2016 Financial Year

6.3 Demolition of 250-262 Peisley Street - Tender Assessment

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.4 Centroc Fuel Contract

6.5 Tender for Expression of Interest for Design and Construction - Orange to Carcoar and Orange to Molong Pipeline Projects

6.6 Orange Rest Centre

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (e) information that would, if disclosed, prejudice the maintenance of law.

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.00pm.

The Mayor declared the Ordinary Meeting of Council resumed at 9.21pm.

7 Resolutions from Closed Meeting

The Manager Administration and Governance read out the following resolutions made in the Closed Meeting of Council.

6.1 Nile Street Water Main Renewal

TRIM Reference: 2016/401

RESOLVED - 16/235 Cr C Gryllis/Cr S Munro

1 That Council declines to accept any of the tenders in relation to the replacement of the 75mm diameter water main in Nile Street with a 100mm diameter water main.

2 That Council cancels the proposal to contract the replacement of the water main in Nile Street contemplated in the tender.

3 That Orange City Council staff complete the associated works as specified within the tender document for an estimated cost of $241,000 (ex GST).

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.2 Loan Borrowings 2016 Financial Year

TRIM Reference: 2016/1062

RESOLVED - 16/236 Cr R Gander/Cr S Munro

1 That the loan funds be drawn for the Accelerated Roads program from National Australia Bank repaid in semi-annually instalments fixed for 5 years at 3.24% with a renegotiation of the loan at this time.

2 That the General Manager be authorised to execute relevant documents.

3 That approval be granted for the use of the Council Seal on all relevant documents.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.3 Demolition of 250-262 Peisley Street - Tender Assessment

TRIM Reference: 2016/1137

RESOLVED - 16/237 Cr C Gryllis/Cr N Jones

1 That Council resolve to reject all tenders for the Demolition of 250-262 Peisley Street, Tender Number F2166 as a result of all tenders exceeding the available budget.

2 That Council not invite fresh tenders due to the cost of the tendering process and the limited submissions received for Tender F2166.

3 That the General Manager be authorised to enter into negotiations with Forefront Services Pty Ltd for a cost effective solution which aligns with Council’s objectives to demolish 250-262 Peisley Street.

4 That Council authorise the application of the seal on any documents as required.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.4 Centroc Fuel Contract

TRIM Reference: 2016/1193

RESOLVED - 16/238 Cr R Gander/Cr K Duffy

1 That Council accept a panel of providers for the supply and delivery of bulk fuel, comprising:

a Ocwen Energy t/a Lowes Petroleum

b Oilsplus Holdings Australia

c Park Pty Ltd

d United Petroleum

2 That the General Manager be authorised to execute all necessary contracts and documents.

3 That permission be granted to apply the Council Seal on all relevant documents.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

** Cr Whitton requested that his name be recorded as having voted against this decision of Council. **

6.5 Tender for Expression of Interest for Design and Construction - Orange to Carcoar and Orange to Molong Pipeline Projects

TRIM Reference: 2016/1205

RESOLVED - 16/239 Cr K Duffy/Cr S Munro

That the following organisations be invited to tender on the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project and the Design and Construction of a Sewer Rising Main from Spring Hill to Orange:

· Comdain Infrastructure Pty Ltd

· Diona Pty Ltd

· Ertech Pty Ltd

· Georgiou Group Pty Ltd

· Ledonne Constructions Pty Ltd

· Leed Engineering and Construction Pty Ltd

· Spiecapag Lucas Joint Venture

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.6 Orange Rest Centre

TRIM Reference: 2016/1215

RESOLVED - 16/240 Cr R Turner/Cr S Munro

1 That, on the basis of information provided by the Orange Police, Council not implement its decision of 1 September 2015 to conduct a tender for the operation of the Orange Rest Centre.

2 That Council surrender the lease for the property operated as the Orange Rest Centre effective 1 July 2016.

** Cr Duffy requested that his name be recorded as having voted against this decision of Council. **

The Meeting Closed at 9.37PM

This is Page Number 22 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 June 2016.

Council Meeting 21 June 2016

5 General Reports

5.1 Recommendations and Resolutions from Policy Committees

TRIM REFERENCE: 2016/1301

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications in this report

Nil

Policy and Governance Implications

Nil

Recommendation

1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 June 2016 be noted.

2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held 7 June 2016 be noted.

3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 June 2016 be noted.

4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 June 2016 be noted.

5 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 June 2016 be noted.

6 That the resolutions made by the Finance Policy Committee at its meeting held on 7 June 2016 be noted.

7 That the resolutions made by the Services Policy Committee at its meeting held on 7 June 2016 be noted.

further considerations

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 7 June 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 7 June 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 7 June 2016 all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 7 June 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 7 June 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 7 June 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 7 June 2016 all resolutions were made under delegation, and the minutes are presented for noting.

Attachments

1 PDC 7 June 2016 Minutes, 2016/1286 ⇩

2 EEDPC 7 June 2016 Minutes, 2016/1287 ⇩

3 IPC 7 June 2016 Minutes, 2016/1288 ⇩

4 SRPC 7 June 2016 Minutes, 2016/1289 ⇩

5 ESPC 7 June 2016 Minutes, 2016/1290 ⇩

6 FPC 7 June 2016 Minutes, 2016/1291 ⇩

7 SPC 7 June 2016 Minutes, 2016/1292 ⇩

Planning and Development Committee 21 June 2016

5.1 Recommendations and Resolutions from Policy Committees

Attachment 1 PDC 7 June 2016 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 June 2016

COMMENCING AT 7.25pm

1 Introduction

Attendance

Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

Nil

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Item 2.2 (DA 24/2016(1) – 4 Camellia Place

Cr C Gryllis declared a pecuniary interest in item 2.2 as a Real Estate Agent involved in the subject land.

Cr A Brown declared a pecuniary interest in item 2.2 as the Real Estate Agent of a client involved in land.

2 General Reports

2.1 Items Approved Under the Delegated Authority of Council

TRIM Reference: 2016/967

RESOLVED - 16/215 Cr J Hamling/Cr J Davis

That the information provided in the report by the Planning Team Leader on Items Approved Under the Delegated Authority of Council be acknowledged.

2.2 Development Application DA 24/2016(1) - 4 Camellia Place

TRIM Reference: 2016/1075

Cr C Gryllis declared a pecuniary interest in item 2.2 as a Real Estate Agent involved in the subject land, left the Chamber, and did not participate in the voting or debate on this item.

Cr A Brown declared a pecuniary interest in item 2.2 as the Real Estate Agent of a client involved in land, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 16/216 Cr J Whitton/Cr S Munro

That Council consents to development application DA 24/2016(1) for Dwelling, and Subdivision (two lot residential) at Lot 204 DP 1201168 - 4 Camellia Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

2.3 Part 5 Assessment Orange to Carcoar Pipeline Project

TRIM Reference: 2016/774

MOTION Cr K Duffy/Cr J Hamling

That Council approves the Orange to Carcoar Pipeline Project in accordance with its obligations under Part 5 of the Environmental Planning & Assessment Act.

AMENDMENT Cr N Jones/Cr J Davis

1 That Council approves the Orange to Carcoar Pipeline Project in accordance with its obligations under Part 5 of the Environmental Planning & Assessment Act.

2 That Council review the alignment during the detailed design phase to determine the feasibility of moving the pipeline further to the south within Lot 6 DP 559537.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE A MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 16/217 Cr N Jones/Cr J Davis

1 That Council approves the Orange to Carcoar Pipeline Project in accordance with its obligations under Part 5 of the Environmental Planning & Assessment Act.

2 That Council review the alignment during the detailed design phase to determine the feasibility of moving the pipeline further to the south within Lot 6 DP 559537.

The Meeting Closed at 7.38PM.

Employment and Economic Development Policy Committee 21 June 2016

5.1 Recommendations and Resolutions from Policy Committees

Attachment 2 EEDPC 7 June 2016 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 June 2016

COMMENCING AT 7.38pm

1 Introduction

Attendance

Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner

APOLOGIES AND LEAVE OF ABSENCE

Nil

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

2 Committee Minutes

2.1 Minutes of the Economic Development Community Committee meeting held 4 May 2016

TRIM Reference: 2016/1026

RESOLVED - 16/218 Cr C Gryllis/Cr J Davis

That the recommendations made by the Economic Development Community Committee at its meeting held on 4 May 2016 be adopted.

MATTER ARISING

RESOLVED - 16/219 Cr R Gander/Cr G Taylor

That the Economic Development Community Committee consider researching a suitable location to establish a heavy firearms training site for Police and Defence Forces.

3 General Reports

3.1 Canberra Airport International Freight

TRIM Reference: 2016/1186

RESOLVED - 16/220 Cr C Gryllis/Cr J Davis

That the report by the Manager Business Development on Canberra Airport International Freight be acknowledged.

3.2 Unemployment figures for Orange

TRIM Reference: 2016/1201

RESOLVED - 16/221 Cr J Davis/Cr S Munro

That the report by the Business Projects Officer on the unemployment figures for Orange be acknowledged.

The Meeting Closed at 7.58pm.

Sport and Recreation Policy Committee 21 June 2016

5.1 Recommendations and Resolutions from Policy Committees

Attachment 4 SRPC 7 June 2016 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 7 June 2016

COMMENCING AT 8.27pm

1 Introduction

Attendance

Cr J Hamling (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

Nil

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

2 Committee Minutes

2.1 Minutes of the Bicycling Community Committee - 2 May 2016

TRIM Reference: 2016/1091

RESOLVED - 16/225 Cr R Kidd/Cr J Whitton

That the recommendations made by the Bicycling Community Committee at its meeting held on 2 May 2016 be adopted.

3 General Reports

3.1 Active Travel Plan - Part A

TRIM Reference: 2016/1202

MOTION Cr R Turner/Cr S Munro

1 That the Part A: Framework - Active Travel Plan be adopted by Council with the exception of 40kph in the Central Business District.

2 That Council request the implementation of 40kph zones for the area bounded by Peisley Street to Hill Street and Moulder Street to March Street.

AMENDMENT Cr N Jones/Cr R Turner

1 That the Part A: Framework - Active Travel Plan be adopted by Council with the exception of 40kph in the Central Business District.

2 That Council request the implementation of 40kph zones for the area bounded by Peisley Street to Hill Street and Kite Street to Byng Street.

NOTICE WAS GIVEN OF A FORESHADOWED AMENDMENT

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

AMENDMENT Cr G Taylor/Cr J Whitton

That the Part A: Framework - Active Travel Plan be adopted by Council with the exception of 40kph in the Central Business District.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 16/226 Cr G Taylor/Cr J Whitton

That the Part A: Framework - Active Travel Plan be adopted by Council with the exception of 40kph in the Central Business District.

** Cr Duffy requested that his name be recorded as having voted against this decision of Council. **

3.2 Rename Riawena Oval - Carl Sharpe Oval

TRIM Reference: 2016/1204

RESOLVED - 16/227 Cr C Gryllis/Cr R Gander

That this report be deferred to a future Councillor Briefing.

The Meeting Closed at 8.52PM.

Council Meeting 21 June 2016

5.2 Outstanding Questions Taken on Notice

TRIM REFERENCE: 2016/1322

AUTHOR: Michelle Catlin, Manager Administration and Governance

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications in this report

Nil

Policy and Governance Implications

Nil

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

further considerations

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 April 2014 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

Attachments

1 Outstanding Questions Taken on Notice, 2014/745 ⇩

Council Meeting 21 June 2016

5.2 Outstanding Questions Taken on Notice

Attachment 1 Outstanding Questions Taken on Notice

2014/745

OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

Date of Meeting	Question	Responsible Staff Member	Action	Date for completion
7 June	Cr Duffy requested a report on parking infringements since the introduction of the new mobile technology.	Director Development Services	Information to be provided.	30 June 2016
1 March 2016	Cr Turner requested the General Manager investigate possibility of mowing/slashing the old Saleyards site.	Manager Administration and Governance	An Expression of Interest process will be conducted in the near future for a portion of the site which will improve the vegetation on site.	31 August 2016
2 February 2016	Cr Taylor requested an audit and care plan be developed for the rose bushes in Anson Street.	Manager City Presentation	A report on options will be provided by Catriona Glanville who inspected Anson Street 8 June. Catriona is a registered Landscape Architect with AILA and has a Bachelor of Landscape Architecture (UNSW) and a Certificate of Hort (Distinction) Ryde TAFE.	30 June 2016
	Cr Kidd requested information on Council’s weeds management regime as he indicated many Council properties have weed infestations.	Director Development Services	Natural Resource Coordinator coordinating with a view to also adding to Council’s website.	30 June 2016
	Following a question from Cr Jones, a Council briefing will be held to discuss progress on a new caravan park.	Director Corporate and Commercial Services	Options being progressed to present to briefing – includes the trotting track and go kart track implications	30 October 2016
15 Dec 2015	Cr Gryllis requested consideration be given to allowing property owners to have footpath lighting connected to their supply.	Director Technical Services	Information to be circulated to Councillors.	30 June 2016
17 Nov 2015	Cr Gander requested a Councillor briefing on the RSPCA.	Manager Building and Environment	This item has been included on the Councillor Briefing Schedule.	30 October 2016
17 Nov 2015	The Mayor requested a report identifying Council’s resolved position on the requirement for footpaths to be installed in new/existing areas.	Director Development Services	Report to be provided.	21 June 2016

16 June 2015	Cr Kidd requested an update on plans for landscaping the triangle section of land between the Northern Distributor Road and the Mitchell Highway	Director Technical Services	Information to be circulated to Councillors. Asbestos Steering Group has just received recommended actions for consideration. Asbestos Management Policy and Plan re-circulated to Councillors. Council’s City Presentation Team is awaiting final recommendations back from specialist consultant on appropriate options for covering NOA material at the site and avoiding further contact though effective site management.	30 June 2016
17 Mar 2015	Cr Taylor requested a review of Council’s process for determining requests to waive hire fees for the Orange Function Centre, and include a review of costs for making the Centre available.	Director Community, Recreation and Cultural Services	Information to be provided to Councillors by memo.	30 June 2016
2 Sept 2014	Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Road and the Escort Way, and Jack Brabham Park.	Director Development Services	This item has been included on the Councillor Briefing Schedule.	30 October 2016
15 April 2014	Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road.	Director Technical Services	The design of a suitable sound mound has been completed. This project, including landscaping options and ongoing maintenance costs will be included for consideration for funding in the 2016/17 Delivery/Operational Plan. Construction likely to commence in 2016/17 with mounds to be constructed from projects in close proximity with an excess of clean fill. To allow for settlement a budget item will be considered for fencing in the 2017/18 financial year.	30 June 2017

Council Meeting 21 June 2016

5.3 Statement of Investments - May 2016

TRIM REFERENCE: 2016/1265

AUTHOR: Brock Gannon, Financial Accounting Officer

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 May 2016.

Link To Delivery/OPerational Plan

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications in this report

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council receives the Statement of Investments as at 31 May 2016.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

further considerations

SUPPORTING INFORMATION

Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 May 2016, the investments held by Council totalled $110,633,652.60 and is attributed to the following funds.

	31/05/2016	30/04/2016
General Fund	41,536,871.56	44,879,772.66
Sewer Local Fund	35,833,768.71	35,896,114.00
Water Supply Local Fund	30,975,195.28	32,131,026.08
Orange CBD Special Rate	2,287,817.05	1,830,014.94
	110,633,652.60	114,736,927.68

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

Externally Restricted	31/05/2016	30/04/2016
General Fund	20,482,048.14	20,305,680.12
Water Fund	30,975,195.28	32,131,026.08
Sewer Fund	35,833,768.71	35,896,114.00
CBD Fund	2,287,817.05	1,830,014.94
Auspiced	1,434,611.83	1,450,411.83
Internally Restricted	14,993,777.55	15,732,882.03
Unrestricted	4,626,434.04	7,390,798.68
	110,633,652.60	114,736,927.68

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 May 2016 decreased to 1.75%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.39% (weighted average 3.33%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.75% plus 0.75% (or 75 basis points).

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 May 2016, the AusBond rate was 2.30%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.39%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation	Maximum	Holdings	Capacity
0 - 3 Months	100.00%	3.26%	96.74%
3 - 12 Months	100.00%	56.89%	43.11%
1 - 2 Years	70.00%	19.57%	50.43%
2 - 5 Years	50.00%	20.28%	29.72%
5+ Years	25.00%	0.00%	25.00%

Table 2: Credit Rating Limits

	Maximum	Holding	Capacity
AAA	100.00%	0.00%	100.00%
AA	100.00%	26.49%	73.51%
A	60.00%	41.45%	18.55%
BBB & NR	40.00%	31.49%	8.51%
Below BBB	0.00%	0.00%	0.00%

Certification by Responsible Accounting Officer

I, Aaron Jones, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Council Meeting 21 June 2016

5.4 Recent promotions of the Orange Region

TRIM REFERENCE: 2016/1297

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

Council is provided with a report outlining recent events and promotions which have featured the Orange Region.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “10.1 Our Economy – Capitalise on the character and lifestyle of Orange to enhance tourism”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Policy and Governance Implications

Nil

Recommendation

1 That Council note the report on activities undertaken to promote the Orange region.

2 That Council note the alteration to the funding agreement with Brand Orange such that the Newtown event sponsored at $15,000 will not be included and the allocation will be removed but that an increase of $6,500 (inc GST) will be added to the F.O.O.D Week funding in the agreement to make that item a total of $10,000 (inc GST) on the basis that the marketing program for F.O.O.D Week will be reported to Council in the funding agreement acquittal report due on 1 December 2016.

further considerations

SUPPORTING INFORMATION

Council has a wide range of marketing and promotional activities in the market at any one time. A summary of recent activities is provided in this report. They are only a selection of some of the activities that continue as part of a broad marketing and promotional framework. In addition to providing $400,000 p.a. to Brand Orange for their event management and promotional activities, Council also directly funds entities such as the F.O.O.D week and Wine Week organising committees. Council staff attend many of the out of region events and uses these to increase visitation to the region.

The following events/actions have been held in the Orange Region recently:

· Grow Local Campaign

o Jointly funded by NSW Government and Council - $30,000 each

o Aim is to attract new business and offer upskilling for existing businesses

o Tier 1 – introductory business planning assistance – 16 businesses assisted. 17 Full time, 1 part time and 10 casual jobs impacted.

o Tier 2 – up to $5,000 matched on programs to grow local businesses, particularly those impacted by the structural change brought about by Electrolux closure. Has also assisted new businesses coming to Orange. 5 businesses assisted and a further 6 received information. New jobs – 2 full time, 3 part time and 6 casuals. Existing jobs the program helped to retain – 43 full time, 130 part time and 11 casuals. NSW Government has agreed to extend the program to December 2016 with the aim of targeting a further 7 businesses.

o Tier 3 – Council land sales – portion of price rebate in consideration of jobs created by enterprises purchasing council’s land. Between 450-550 jobs anticipated arising from future developments if fully realised.

· Shop local campaign

o 1^st round - $20,000 advertising campaign placed by Council – TV advertisements of local businesses.

o 2^nd round launched May 2016 – shop local card - aim to get 60-80 businesses engaged and is a promotion of local businesses, preload cards with dollars to be spent in local stores.

· Newcrest Challenge – 890 starters, 865 finished. Indication will hold again in 2017. Destination NSW survey reports indicate over 91% of participants were from outside the region to illustrate the significant impact from correctly placed and targeted destination marketing. Council contributed $5,000 in funds towards this event, plus assistance from staff to fulfil traffic management requirements and event application approval for use of Council venue.

· 2016 NSW Masters Road Cycling event – 460 participants. Only 55 came from central west indicting another event that is attracting visitation to the Orange region. Indication is Cycling NSW wishes to hold more events in the Orange region. The event offers an excellent branding exercise for both Orange and Cabonne councils. Council contributing $5,000 per year for 3 years towards this event (matching Cabonne Council funding), plus assistance from staff to fulfil traffic management requirements.

· F.O.O.D Week - April – 2016 results not yet provided by Brand Orange – Indicative impacts can be derived from 2015 where 50.77% attendees were from Orange and surrounding towns, 20% were from other regional areas and 23.08% came from Sydney. 53% of attendees indicated the principle reason for their visit was to see friends and relatives. 42% indicated they came specifically for the event. A key message exists around ensuring the locals know what events are on given the high level of visitors who stay with friends and relatives.

· U16s State Water Polo – January 2016 - 300 players over 4 days. Orange Aquatic Centre held the girls Under 16’s State Water Polo competition. Council contributed $5,000 in funds to secure this event Council provide the venue and collected admission fees.

· Taste Orange @Watson’s Bay – May 2016 – estimated 5,000 attending. Council staff attended the event and handed out promotional materials. This is to attempt to get some traction from out of region events to convert to visitation outcomes. To date the conversion from out of region events to actual visitors has been limited although visitation to the Orange area has grown substantially over the past year. It is challenging to identify what part of the advertising/marketing activities contribute the most without improving the survey work done on those who do visit the area.

Upcoming events:

· Taste Orange@ Sydney (Martin Place – September– Brand Orange commissioned to deliver) – estimate of 13,000 attendees.

· Granny Smith Festival (October – Council delivering)

· Wahroonga (October – Brand Orange commissioned to deliver)

· Lane Cove (November– Brand Orange commissioned to deliver)

· Barrangaroo (November– Brand Orange commissioned to deliver) – new event

Note – Brand Orange has advised that the proposed attendance at the Newtown event with an anticipated 90,000 attendees will not be delivered in 2016 as part of the contracted services. This is because a suitable arrangement to highlight the Orange region could not be secured. The Council resolved to sponsor this event at a value of $15,000 at the 17 May Council meeting, the funding agreement will be adjusted to reflect this change given Council had identified that if any events were not delivered, the money would not be allocated. Brand Orange has asked that additional funds be allocated to F.O.O.D Week as despite it being held in April, much of the planning and media placement is done by December.

The Council has previously funded this event to $10,000 and it is proposed to increase the amount from $3,500 (inc GST) to $10,000 (inc GST) with a requirement that the marketing program be provided as part of the funding agreement reporting due on 1 December 2016.

Promotion of the region and the listed events has been broad. For example the following is provided to summarise the reach of our marketing efforts:

Social media outcomes for Visit Orange social platform are:

· 1,500 Instagram followers – up from 1,000 in December 2015

· 3,764 Facebook followers – up from 3,438 in December 2015

· Average weekly reach of our social media: 10,000 people

Other media outcomes – this is a selection only of the activities undertaken/coverage achieved in the past 6 months:

· “Its ON” campaign: This was a digital joint initiative with the NSW Government, via the tourism funding arm, Destination NSW. Council contributed $25,000 and Destination NSW contributed $50,000. It ran during February and specifically promoted events in Orange as part of the Autumn calendar of events on the Destination NSW website. While other areas also were included, it lead to 53,910 visits to the Orange event pages on www.visitnsw.com and to drive 3,244 leads to the Orange events through www.visitnsw.com. The campaign drove 52,359 visits and 5,749 leads. The campaign promoted the Orange F.O.O.D. week, Canowindra Balloons, Newcrest Challenge, Millamolong Polo Country Classic, Crafted Live: Brewed and BBQ’d, Orange Camel races, the 52 Storey tree house theatre production, Dye hard fun run and Orange Colour City Running festival.

· Unearth Campaign: Run by the Central NSW Tourism Regional Tourism Organisation – secured $350,000 advertising through a promotional campaign. It includes the regions of Bathurst, Blayney, Cabonne Cowra, Forbes, Grenfell, Lithgow, Oberon, Orange, Mudgee, Parkes and Wellington. The campaign entices travellers to unearth” a range of experiences across the region. A sense of intrigue and adventure is evoked by branding the region as “unexpected”, “untouched” and “yours to unearth”. The campaign is in its third year, with $22,000 from Orange City Council in the current year. 2016 will be focusing on short breaks into Central NSW. It focuses on adding visitor nights to trips to the region.

· Taste Orange @ Watson’s Bay: featured on the Destination NSW website and in Sydney Morning Herald What’s on guide. Also coverage arising from the Prime Minister’s attendance in Australian and Sydney Morning Herald. A copy of the flyer handed out to drive visitation is attached to the report.

· Must Ride Orange: Flow Mountain Bike website – feature

· Central West Lifestyle magazine: monthly feature for Summer

· Country Style Magazine: article

· Rex airline magazine: “Out there feature” on Orange

· Senior Scene – Melbourne: Large feature on Orange

· Caravanning Australia – DVD

· 4 wine writers hosted

· 10 Food bloggers hosted

· Blue Mountains Life: Monthly feature

· Discover Magazine: Monthly feature

· Inside Golf magazine: Golf Orange- May feature

· Runners’ World: Feature on Orange

· Sydney Morning Herald: Travel section article featuring Orange

· Canberra Times: Travel section article featuring Orange

· The Age: Travel section article featuring Orange

· Australian Financial Review: Travel section article featuring Orange

· Carrousel online magazine: feature article

· The Australian: Promotion of F.O.O.D Week

· Central NSW Romantic Getaway – 6 regional Queensland newspapers and The Australian

· National coverage of the Pollie Pedal ride through Orange

· Booking.com survey – “must visit” food region

· Flavours of NSW – Coffee table book

· Property Observer – real estate website – promoting Orange as the area that is “increasingly able to tick a lot of boxes for more people creating a positive cycle of more local investment, with development mindful of what is drawing people to the region in the first place.”

· Eat Drink Play website: feature on Orange

· Australia.etbtravelnews.com – travel website – featured Orange and promoted the Newcrest Challenge event. A “must do” location for cyclists.

· ABC mid coast radio – piece on the Museum

· ABC online – 25 years F.O.O.D week

· ABC online – Orange airport upgrade

· Food Service website – local chef interviewed – identified local produce a key driver for tourism

· The Carousel website – promotional piece relating to the long weekend and identifying Orange as a destination

· Winefront.com.au – feature on Angullong

Attachments

1 Watson's Bay promotional flyer, d16/25658 ⇩

Council Meeting 21 June 2016

5.5 Planning Proposal - to amend building height limit at 194 Anson Street (Orange City Centre)

TRIM REFERENCE: 2016/1302

AUTHOR: Craig Mortell, Senior Planner

EXECUTIVE Summary

Council is in receipt of a planning proposal that seeks to amend the building height limit for part of Lot 564 DP 776383, known as the Orange City Centre. The proposal relates only to a portion of the site fronting Anson Street and is a precursor step to enable consideration of a development application (DA) for a four-to-five storey serviced apartment complex. The proponents are seeking to increase the current 12m height limit to 20m for the part of the site shown below.

Council is being asked to consider whether or not the concept proposed has reasonable merit. If affirmative the matter should proceed to the Gateway Determination stage, otherwise the proposal could be declined. Support of the proposal at this stage does not bind or oblige Council to ultimately make the Local Environmental Plan (LEP) amendment.

The Gateway stage is a pre-requisite step to allow the proposal to be placed on public exhibition, after which a further report would be presented to Council to decide whether or not to actually amend the LEP as requested.

Staff have reviewed the planning proposal and consider it to be sufficiently documented to present to the Department of Planning and Environment for a Gateway Determination. Should the Gateway Determination require additional studies or work, this would then be undertaken at the proponent’s cost.

Link To Delivery/OPerational Plan

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Policy and Governance Implications

Nil

Recommendation

1 That Council send the planning proposal to the Department of Planning and Environment seeking a Gateway determination.

2 That Council undertake such additional studies or strategic work as may be required by a Gateway determination at the proponent’s cost.

3 That Council proceed to undertake agency consultation and public exhibition as may be required by a Gateway determination.

further considerations

SUPPORTING INFORMATION

The planning proposal seeks to amend the Height of Buildings Map of Orange LEP 2011 for part of Lot 564 DP 776383 at 194 Anson Street, being one of the entrances to the Orange City Centre shopping centre. The intention is to facilitate a future development application (DA) for a multi storey serviced apartment complex, comprising 40 apartments that can be divided into 80 rooms with basement parking accessed via the shopping centre car park. It is understood that the ground floor would remain as retail space.

Ordinarily height limits and floor space ratio (FSR) controls are closely related concepts. In essence, height limits are normally set to be more generous than FSR controls in order to encourage the use of setbacks and building articulation.

For example if a 1,000m² site has an FSR of 1.5:1 and a height limit of 8m (roughly two storeys) then it can achieve the allotted floor space (1,500m²) with a building footprint of 750m², leaving 250m² for setbacks, parking, landscaping and the like. The FSR is not set at 2:1, even though the height limit anticipates a two storey building because that combination would lead to a boundary-to-boundary box design with no attempt at articulation or opportunity to achieve setbacks, landscaping and the like.

FSR controls therefore define the overall scale of development on a given site or area, while height limits are intended to encourage improved streetscape and skyline outcomes and manage other effects such as overshadowing.

The current controls at the Orange City Centre have an FSR of 1.5:1 and a height limit of 12m (roughly three storeys). This reflects the large area of Lot 564 DP 776383 (being approximately 20,293m²) and the probability that the available floor space would likely be used along the street frontages rather than spread evenly across the site. For instance, adjoining properties in Anson Street have an FSR of 2:1.

The overall intent for this section of Anson Street therefore encourages a built-up frontage to provide a sense of enclosure. The proposal does not seek to change the existing FSR, but is seeking a height limit of 20m. Additional FSR is not required because of the expanse of the City Centre site, the remainder of which would be kept at a 12m height limit.

A conceptual development for the site has been prepared to demonstrate how a multi storey serviced apartment complex could be accommodated on the site. The concept drawings illustrate the likely visual relationship of the development to the streetscape of Anson Street.

The proposal has also been accompanied by a traffic study, heritage impact statement and economic impact assessment. The nature of the proposed development is consistent with the objectives of the B3 Commercial Core zone and would enhance the range of tourist and visitor accommodation available in Orange.

Streetscape Impacts

Perspective View 1

Perspective View 2

Perspective View 3

As the position of the site is located in the midblock section of Anson Street the building bulk will receive a degree of screening on both sides from neighbouring buildings and street trees. With appropriate articulation and material selection it is considered that a future development can integrate harmoniously with surrounding development.

Heritage

The supplied heritage impact statement prepared by Urbis concluded that:

“the development facilitated by this proposal would not have a detrimental heritage impact on the subject site, proximate heritage items or the conservation area generally”.

The heritage impact statement and conceptual design was reviewed by Councils Heritage Advisor who raised no objection to the proposal, making several recommendations that will help to guide future DA preparation and assessment. Both the heritage impact statement and the Heritage Advisor’s comments are attached to this report.

Traffic

A traffic study prepared by Geolyse was submitted with the proposal. The traffic study found:

“The impact of the proposal from a transport and traffic perspective would be limited to a reduction in the provision of on site car parking at the Orange City Centre by 26 car parking spaces.

This would be addressed via a lease or licence to cover the equivalent of 26 car parking spaces to be adopted in favour of the Orange City Council parking facility located on the corner of Kite and Lords Place, Orange. This ensures that overall parking levels for both the Orange City Centre and the proposed serviced apartments the development site are acceptable. There would be limited changes to traffic behaviour or traffic generation however the overall impact of the development is considered to be positive due to the enhancement of the viability and vitality of the CBD”

This view is supported given that the potential development would utilise existing access arrangements onto Kite Street; hence no new driveways merging into traffic, and the likelihood that serviced apartment guests are likely to arrive/depart outside of the shopping centre’s peak trading periods. The final arrangements for the anticipated parking shortfall are a matter for consideration under a future DA assessment. At the LEP amendment stage Council needs to be satisfied that a solution (whether via contributions or otherwise) is possible, rather than establish a final position.

Noise

The proposal seeks to facilitate a serviced apartment complex. Noise generation from tourist and visitor accommodation is typically modest and largely related to vehicle movements for late arriving/early departing guests. In this instance the access would be via an existing shopping centre car park that is essentially enclosed, and the property is not in close proximity to residential development, suggesting that there is unlikely to be any significant adverse noise impacts.

Neighbourhood Amenity

The area around and adjoining the subject site is commercially zoned and comprises a range of business and retail premises. The construction phase of a future serviced apartment complex may have temporary impacts on nearby premises, however the long term effect will be to draw more trade to the area - directly from guests and staff expenditure and indirectly from flow-on effects such as enhanced ability to attract events to the City.

Social and Economic Impacts

The social and economic impacts are likely to be beneficial in terms of employment opportunities, additional trade to nearby shops and the extra accommodation supply indirectly helping event organisers. The site is not in proximity to residential development, and as such issues around traffic, overshadowing, privacy and the like are not a significant concern.

Crime Prevention through Environmental Design

The provision of tourist and visitor accommodation within the CBD will help to activate the immediate surrounds, particularly during evening periods. This will increase passive surveillance and help to deter any anti-social behaviour. The ability to provide secure parking and controlled access to the premises will further reduce the potential for crime at the site itself.

Community Benefit

An Economic Impact Assessment prepared by Urbis has been included in the proposal. The assessment finds:

“The short-stay marking in Orange SA2 appears to be slightly undersupplied (based on the most recent quarterly occupancy rate of (66.2%) by approximately 30 rooms (assuming 1.6 guests per room).

Demand for short-stay accommodation will grow with visitation over the next 10 years Urbis forecasts an additional 99,500 guest nights, which drive demand for circa an additional 294 rooms to maintain current occupancy levels by 2025.

The low scenario will grow by 37,800 guests over 10 years, based on population and employment growth, resulting in demand for 135 additional rooms by 2025.

Under both scenarios there is sufficient demand for additional serviced apartment development within the Orange SA2.

In addition as noted previously the fastest growing visitation sector is forecast to be business travellers (by Tourism Research Australia), which typically require a higher quality hotel product compared to what is currently provided within Orange. The development of new serviced apartment stock well located in the Orange town centre would assist in servicing this growing market. The ongoing improvement of the quality of the serviced apartment accommodation within any tourism region is important to service growing markets.

Newer serviced apartments / hotels are likely to capture a greater share of occupancy than the older stock within the Orange SA2.”

From an employment perspective the analysis suggests 34 direct jobs during construction, which with a flow-on multiplier effect bringing the total to 88 jobs; while at the operational stage the development is anticipated to produce a total of 21 jobs.

Negatives would include some disruption to trade during the construction phase, and existing accommodation providers will face additional competition. Disruption to trade would be localised and isolated and subject to appropriate conditions of consent.

In terms of competition impact, this may have a minor effect on existing providers but would have a commensurate benefit to consumers and visitors. Should additional competition contain accommodation costs this would permit tourists and visitors to redirect their spending with other businesses and services in Orange. Additionally, the proponent observes that the project seeks to introduce accommodation tailored to an underserved sector of the visitation market, namely commercial and corporate visitors. Enhancing the diversity of accommodation options will enable the City to continue to attract visitation from all sectors of the market.

The community benefit of the proposal is not limited to the direct employment potential or the effects on individual visitors, but also in the sense of helping to attract and retain significant events for the City. Accommodation availability can be a limiting factor in the ability to successfully stage sporting, cultural and commercial events, which have their own economic and community benefits. Increased supply will also enable Orange to capture more spill-over trade from events staged in nearby centres, such as during the annual Bathurst 1000, for example.

Conclusion

The planning proposal seeks to provide additional building height for a specific site in Anson Street (between Summer Street and Kite Street). The intended development of a serviced apartment complex would be subject to a future DA, but is conceptually consistent with the intent of the zone and would complement the trading performance of the CBD. The principle issue with the planning proposal is whether the additional height sought is appropriate in the context of the Central Heritage Conservation Area and Anson Street character.

The heritage impact statement has been reviewed by Council’s Heritage Advisor. Both the statement and the review focus primarily on appropriate design responses that ought to be incorporated into a DA for the site. Neither the statement nor the review find any fundamental conflict arising from the nominated height sought. The existing façade and structure at 194 Anson Street provides an activated frontage, but otherwise makes a minimal contribution to the heritage values of the area.

Amending the height limit as proposed would not reduce or remove the need for a future DA to respond sympathetically to the heritage conservation area and character of Anson Street.

A building of the proposed height would be visually prominent from a distance, and as such the potential bulk may attract concern. Whether such a building would make a positive or negative contribution to the streetscape will depend primarily on the architectural skill of the design more so than the height per se. A building with blank, monotonous walls would be detrimental, but a building with articulation, interesting arrangement of windows, balconies, awnings and skilful composition of materials and colour schemes could equally be beneficial.

It is considered that the potential benefits to the CBD and local economy are sufficient to support sending the proposal to the department of Planning and Environment for Gateway determination.

Attachments

1 Review of Heritage Impact Statement by David Scobie Architect, D16/25046 ⇩

2 Planning Proposal - Urbis, D16/25051 ⇩

3 Appendix A(2) - Site Analysis Plan, D16/25060 ⇩

4 Appendix A(3) - Indicative Photomontages, D16/25071 ⇩

5 Appendix A(4) - Indicative Elevations 1, D16/25067 ⇩

6 Appendix A(5) - Indicative Elevations 2, D16/25069 ⇩

7 Appendix A(6) - Indicative Contextual Streetscape 1, D16/25055 ⇩

8 Appendix A(7) - Indicative Contextual Streetscape 2, D16/25058 ⇩

9 Appendix A(8) - Indicative Basement Plan, D16/25061 ⇩

10 Appendix A(9) - Indicative Ground Floor Plan, D16/25062 ⇩

11 Appendix A(10) - Indicative Typical Level 1,2,3,4& Rooftop plans, D16/25064 ⇩

12 Appendix A(11) - Indicatice roof plan, D16/25066 ⇩

13 Appendix B - Traffic Report, D16/25072 ⇩

14 Appendix C - Heritage Impact Statement, D16/25073 ⇩

15 Appendix D - Economic Impact Assessment , D16/25076 ⇩

16 Appendix E - Flood Review, D16/25077 ⇩

17 Appendix A(1) - Context Analysis, D16/25053 ⇩

18 Appendix F - Proposed Height of Buildings Map, D16/25078 ⇩

Council Meeting 21 June 2016

5.5 Planning Proposal - to amend building height limit at 194 Anson Street (Orange City Centre)

Attachment 1 Review of Heritage Impact Statement by David Scobie Architect

Introduction

The following Comments were prepared by David Scobie, Heritage Consultant to Orange City Council. The relevant statutory controls are the Orange City Council LEP 2011 – Heritage Conservation 5.10 and DCP 2004 – DCP 13 Heritage.

Orange City Centre – Quest Development

Attention: Andrew Crump and Paul Johnston

Significance

The site is within the central Orange CBD Heritage Conservation Area. The site is within a visually significant streetscape of adjoining properties. The proposal includes an element which exceeds the current stipulated height limitation. The subject site is largely mid-block between Summer, Anson, Kite Streets and Lords Place with limited frontages to each. The key listed building in the vicinity is the former Myer building, The Post Office and other retail and commercial premises.

Proposal

Works include the following

· A serviced apartment building to 5 levels plus roof plant and common facilities

· The new building addresses Anson Street

· Indicative buildings have been provided, a consultation meeting held on site and further drawings are being prepared

Comments

The Heritage Advisor has provided advice previously based on indicative drawings as noted above.

The current advice in this Report is supplementary and relates to the DA the proposal for an increase in the height limit for a prospective building. A comprehensive proposal has been submitted as a Planning Proposal for a height increase on the site which subject to the Quest serviced apartment building. The proposal is unrelated to a separate DA will be forthcoming for the Retail development.

New conceptual drawings are under preparation for the serviced apartment building based on earlier drawings and advice provided related to the heritage impacts. The advice provided was that the drawings should be conceptual with the emphasis being on the important urban design elements of the building and not on the fine grain details. Mood boards and sample images are satisfactory for indicating some of these details without them being fully illustrated on the drawings. This ensures that the main issue of bulk and scale can be evaluated. The subsidiary issues would then be assessed within a DA for the building once the height issues was resolved.

The assessment method is based upon the current statutory controls and guides: Orange LEP and DCP.

The following documents are also references which the Heritage Advisor has utilised in framing the advice and recommendations:

· Design in Context – Guidelines for Infill Development in the Historic Environment, 2005 and

· Residential Design Pattern Book, 2001.

Process

A Heritage Impact Statement (HIS) is regarded as being a Heritage document suitable for use in assessing the impact of the project and should be provided by an independent heritage consultant. Urbis consultants have provided some advice to date on the site and would be a suitable Consultant for the provision of an HIS. Attention is drawn to the guide provided by the NSW Heritage office in relation to Heritage Impact which describes the involvement of the Heritage Consultant during the design process as the means of achieving the best outcome as opposed to the Heritage Consultant being involved after the project has been designed.

Assessment Issues

The significance of the Heritage Conservation Area in the vicinity of the proposed Anson Street site lies in the contributions of the major buildings to the character of the area and the collective visual relationship which exists, in particular the following:

· The former Myer building and the Post Office in Summer Street as the prominent listed items with architectural significance,

· Other two storey buildings with contributory significance through their architectural design in Summer Street on the north and south sides.,

· The buildings with architectural contributory significance in Anson Street at 182/184 and adjoining two storey building behind the Red Cross and the two storey Anson House at 193/195

The significance of the Heritage Conservation Area also lies in the character of the streetscapes in the vicinity, defined as generally two storey and single storey commercial buildings with retail uses on the ground floor and office uses above. The buildings are generally built to the boundary and the majority have awnings. In terms of detail, this generally occurs above the awning level with ground floors being glazed shopfronts. Traditional details include inter-war period render and mouldings, signs and lettering and sunshades with parapets to the frontage.

Analysis

· Character

o The former Myer building is a highly decorated three storey façade with a prominent awning, elaborate shopfront, two level rendered and facade topped by a parapet. The fenestration is traditionally vertical and well composed.

o The Post Office and adjoining Centrepoint retail building have highly elaborate classical detailing on their two and three storey elevations with particular attention to the parapets. Both the narrower Anson Street and the wider Summer Street are busy pedestrian areas with generous footpaths and street tree planting

o The proposed infill building should take design cues from the context but while adopting an independent character based on allowing the internal functions to dictate the external character. The internal layout of the building however should not alone determine the character but may be manipulated to suit an appropriate external form, setbacks and height.

o The roof element should not express a pitched roof which is associated with traditional low rise developments but a flat or parapet roof within a reduced bulk expressive of the top of the built form. This would be sympathetic with and an interpretation of the dominant parapets of the surrounding buildings.

· Scale

o The predominant heights are between the single storey premises in Anson Street top the two and three storey buildings in Summer Street. Awnings model and introduce amenity at the verandah scale to the streetscapes. The street trees also dominate the general views during summer.

o The proposal is an additional four levels higher than the surrounding with six levels overall including the roof element. The uppermost elements of the proposed form should adopt a visually recessive element when viewed in the context of the parapets and streetscapes

· Form

o Traditional commercial buildings are constructed to their boundaries and utilise parapets to produce dominant block forms which then rely on fenestration and details to provide modelling and character. The commercial buildings in the vicinity generally have awnings over entries and footpaths and these express and model the forms at the ground and first floor levels

o The proposal should utilise the functional layout to provide character as an overlay on the form which otherwise in plan steps around the shape of the site. The form will also require specialist architectural elements to express the three separate components: the base, the central portion and the element which rises above the general scale of the locality.

o Common techniques include the recessing of the first floor and the use of dark coloured and visually recessive details and colours, the projection of an expressed frame to the second and third floor levels with expressed details and then the recessing of the top and fourth floor using visually recessive dark colours and details

o The additional technique recommended for consideration on the six level built form is the use of different elevation treatments for each of the facades designed to respond to the climate and for the purpose of modelling of the form.

· Siting

o The alignment to the street boundaries and frontages is characteristic in the commercial area with the elongated blocks although these are consolidating over time and the site cover over the whole area is the dominant theme.

o The proposal follows the traditional and commercial theme. It also extends to covering the retail use and floor area of the site which extends back to Summer Street on the ground floor while retaining an entry on Anson Street

§ The six level proposal is sited on Anson Street in a context of generally two storey buildings, and could visually dominate the streetscape. It would therefore require mitigating elements based on accepted design practice such as setbacks or modelling in order not detract from the heritage significance. It does not meet the siting criterion

· Materials and colours

o An indicative palette should be provided for the key materials based on the revised Conceptual design and the recommendations within this Report

· Detailing

o The revised conceptual proposal should provide character and detail through the fenestration and balconies. There should be architectural style references and elements which reference and interpret the context. This is expected in the conservation area.

§ The proposal should not visually dominate the streetscape within the context. It should have mitigating elements and details based on accepted design practice such as articulated balcony components and variations, interpreted roof details and climate response details within the elevations.

Recommendations

The following recommendations are a summary from the detail provided above and are provided to ensure that the streetscape within the Conservation Area is protected, potentially enhanced and that the impacts of the proposed six level serviced apartment building will be acceptable

· The conceptual design should adopt the guidelines established within the residential flat design pattern book and in particular those articulated as the Urban apartment building type. The principles include the building having three sections: base, middle and top which respond to the traditional town centre scale

· The conceptual design should utilise the guidance provided by Design in Context Guidelines for Infill in the Historic Environment, RAIA and NSWHO, as part of the development of the conceptual project design

· A heritage consultant skilled in the provision of design guidance for such buildings within Conservation Areas should be engaged to advise on the design development stage of the project

The following images, courtesy FJMT, are intended to illustrate several of the key issues:

Residential flat design pattern book

David Scobie

Heritage Advisor to OCC

Council Meeting 21 June 2016

5.5 Planning Proposal - to amend building height limit at 194 Anson Street (Orange City Centre)

Attachment 13 Appendix B - Traffic Report

PDF Creator

Council Meeting 21 June 2016

5.6 Minutes of the Environmental Sustainability Community Committee - 20 May 2016

TRIM REFERENCE: 2016/1321

AUTHOR: Chris Devitt, Director Technical Services

EXECUTIVE Summary

The Environmental Sustainability Community Committee met on 20 May 2016 and the recommendations from that meeting are presented to the Council for adoption. These minutes were inadvertently omitted from the business paper for the 7 June 2016 Policy Committee meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “12.1 Our Environment – Ensure the Plans of Management for the City’s natural resource assets are current and reviewed”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 20 May 2016 be adopted.

further considerations

SUPPORTING INFORMATION

The Committee recommended that in the event of the proclamation of an amalgamated council, the Administrator gives due recognition of the work undertaken and proposed by its membership and sub-action groups and for this to be continued in the new regional context of Council’s operations with the establishment of a Community Advisory Committee to undertake a similar role to that of the Environmental Sustainability Community Committee.

The Committee also recommended inclusion into the 2016/17 budget of $40,000 to fund Council’s community engagement programs.

Attachments

1 ESCC 20 May 2016 Minutes, 2016/1152 ⇩

Environmental Sustainability Community Committee 21 June 2016

5.6 Minutes of the Environmental Sustainability Community Committee - 20 May 2016

Attachment 1 ESCC 20 May 2016 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Environmental Sustainability Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 20 May 2016

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr N Jones (Chairperson), Dr Murray Fletcher, Mr Stephen Nugent, Mr Peter West, Ms Melanie McDonell, Dr Anantanarayanan Raman, Mr Gavin Hillier, Mr Andrew Kennedy, Director Development Services, Manager Waste Services and Technical Support, Water Compliance Coordinator, Plant and Depot Manager. Natural Resources Coordinator, Wetlands Team Leader, Mr Nick King arrived 8:05am as observer

1.1 Apology and Leave of Absence

RESOLVED Dr M Fletcher/Mr P West

That the apology be accepted from Mr Robert Alford for the Environmental Sustainability Community Committee meeting on 20 May 2016.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr A Kennedy/Mr S Nugent

That the Minutes of the Meeting of the Environmental Sustainability Community Committee held on 19 February 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Environmental Sustainability Community Committee meeting held on 19 February 2016.

3 Presentations

3.1 Central Tablelands Local Land Service NRM Community Advisory Group

TRIM Reference: 2016/1071

Andrew Kennedy advised of work to be completed on native vegetation mapping in the Central Tablelands area.

Maryanne Smith spoke of the Girralong Biobanking project which aims to enhance biodiversity and threatened species. Credits are established by the landholder. Located on the Ophir Road, the property consists of 332 hectares wth 257.8 hectares comprising of native vegetation. Works being undertaken include new fencing, seed collection, signage installation, weed control, rubbish removal, revegetation, feral animal control, thinning of black cyprus, access track maintenance, project management and monitoring and ecological burning. This is a 20 year project which will require Council to work closely with NP&WS and the surrounding neighbours.

RECOMMENDATION Dr M Fletcher/Ms M McDonell

That the presentations on Central Tablelands Local Land Service Natural Resource Management Community Advisory Group and the Girralong Biobanking project be akcnowledged.

** Mr King and Mr Hillier left the meeting with the time being 9:00am. **

4 General Reports

4.1 Climate Change and Council's Response

TRIM Reference: 2016/152

Recommendation Mr A Kennedy/Dr M Fletcher

That Orange City Council leads by example in all of its functions and takes account of climate change impacts and adaptation when planning and initiating projects.

4.2 LED Lighting

TRIM Reference: 2016/1077

RECOMMENDATION Mr S Nugent/Mr P West

That the information provided in the report on LED Lighting be acknowledged.

MATTERS ARISING

RECOMMENDATION Mr P West/Mr A Kennedy

That In the event of the proclamation of an amalgamated Orange Regional Council, the Environmental Sustainability Community Committee recommends to the Administrator due recognition of the work undertaken and proposed by its membership and sub-action groups and for this to be continued in the new regional context of Council’s operations with the establishment of a Community Advisory Committee to undertake a similar role to that of the Environmental Sustainability Community Committee.

RECOMMENDATION Mr S Nugent/Mr P West

That Council recognises the achievements of previous community engagement programs and recommends the inclusion into the 2016/17 budget of $40,000 to fund its community engagement programs.

RECOMMENDATION Mr A Kennedy/Dr M Fletcher

That the Committee recognises and wishes to have recorded their appreciation for Council’s staff support and work contributions when undertaking projects and initiatives identified by the Committee.

4.3 Gap Analysis Chart

TRIM Reference: 2016/1069

Recommendation Mr S Nugent/Ms M McDonell

That the information provided in the report on Gap Analysis Chart be acknowledged.

4.4 Gap Analysis Sub-Group Action Lists

TRIM Reference: 2016/1070

Recommendation Dr M Fletcher/Mr S Nugent

That the information provided in the report on Gap Analysis Sub-Group Action Lists be acknowledged.

** Mr West left the meeting with the time being 9:25am **

** Mr Kennedy left the meeting with the time being 9:30am **

** Director Development Services left the meeting with the time being 9:36am **

Cr Jones advised the Environmental Sustainability Community Committee has a potential role to play with the Tidy Towns Committee in linking other individuals and groups such as runners, bike riders and walkers to assist with litter collection initiatives on a regular basis other than on annual initiatives such as Clean Up Australia Day.

Manager Waste Services and Technical Support advised on proposed implementation of a Container Deposit Scheme for eligible beverage containers by 1 July 2017 and also on the outcomes of the resident “free waste disposal day” on Saturday 7 May 2016. The second “free waste day” is scheduled for Saturday 5 November 2016 and the findings from both days will be reported to Council in December 2016.

The Meeting Closed at 9:55am